04-16-2015MINUTES OF THE
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
THE STATE OF TEXAS
COUNTY OF GUADALUPE
SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION
On this the 16t' day of April, 2015 the Schertz /Seguin Local Government Corporation (SSLGC) convened at
1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following
board members being present and in attendance:
Ken Greenwald President
Robin Dwyer
T. "Jake" Jacobs
Jim Fowler
Mayor Keil
and the following member(s) being absent:
Kerry Koehler
Bob Pees
Vice - President
Secretary
Ex- Officio
Ex- Officio
Treasurer
Assistant Secretary
constituting a majority of the persons appointed to the Board and a quorum for the transaction of business,
and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in
attendance were:
Doug Faseler
John Bierschwale
Patrick Lindner
Steven Siebert
Lisa Guardiola
John Winkler
Crockett Camp
Bill Klemt
Jimmy Hooks
Diane Savage
Kay Love
Ginger Coleman
Alan Cockerell
Regina Franke
City Manager (city of Seguin)
Deputy City Manager (City of Schertz)
General Counsel (Davidson, Troilo, Ream & Garza)
San Antonio Water System (SAWS)
San Antonio Water System (SAWS)
Consultant (Walker Partners)
Consultant
Consultant /Hydrologist
PW Superintendent -Water /Drainage (City of Schertz)
Evergreen UWCD (Atascosa & Wilson County)
Citizen (Wilson County)
Citizen (Wilson County)
General Manager (SSLGC)
Administrative Assistant (SSLGC)
The first order of business was to Call the Meeting to Order.
President Ken Greenwald called the meeting to order at 1:31 PM
The second order of business was Public Comment.
There were no public comments.
The third order of business was of the Minutes for the Board Meeting held March 19, 2015,
Secretary Jacobs made a motion to approve the March 19, 2015 minutes as read. Vice - President
Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
The fourth order of business was Presentation of the General Mang gees Re ort — Alan Cockerell
General Manager.
General Manager Cockerell's written report was included in the board agenda packets. He added the following
items to his written report:
➢ Water Production
Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water
production for the month of March was 74.1% of Gonzales County Underground Water Conservation
District's (GCUWCD) monthly allowable.
➢ GCUWCD
GC U VCD l ales Vorksijop:
This meeting was held March 16, 2015; attending were Counselor Lindner, Mr. Camp, Mr. Klemt and
Mr. Cockerell. The GCUWCD Board did not attend. The workshop was conducted by the District
Manager (Mr. Sengelmann) and Legal Counsel (Counselor Ellis).
GCUWICD Rules Public Heannn:
This meeting was held March 25, 2015. Mr. Cockerell was unable to make this hearing, as he was in
attendance at the House Natural Resources Public Hearing in Austin.
MontI�l Meetirr
The monthly meeting was held April 14, 2015; Mr. Cockerell attended. A copy of the meeting agenda
was included in the board packet. He noted that the District's attorney was not present at the meeting.
No board action was taken. Their attorney was working on the summary comments and the board's
response to those comments. Once those were reviewed, they would be presented to the District's
Board for approval.
Mr. Cockerell advised that SSLGC had received written notice that the Mitigation Fund balance had
dropped below the minimum amount. SSLGC would be obligated to send a payment based on 2014
transportation during next fiscal year; this will be included in the FY2015 -2016 O & M Budget.
➢ GCGCD
Mowlj- r Meetr.'r :
This meeting was held in the SSLGC Administrative Building on March 26, 2015; Mr. Cockerell
attended. A copy of the latest newsletter from the District was included in the board packet. The next
meeting was scheduled for May 14, 2015.
Mr. Cockerell advised that he had submitted two (2) permit applications for Wilcox Wells on April 15,
2015. He expected to hold the public hearing in July 2015 at the GCGCD Board meeting; they do not
have a June 2015 meeting.
➢ Region L /GMA- 13 /RWA
Region L:
The Region L meeting was held April 2, 2015 at SAWS; Mr. Cockerell attended. A copy of the agenda
was included in the board packet. A list of projects to be included in the plan was also in the board
packet. The Initially Prepared Plan (IPP) was approved for submission to TWDB, but not without
controversy. There was an attempt by Diane Savage to remove the CVLGC project, in Wilson County,
from the plan.
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There will be three (3) public hearings for the Region L IPP. The approved locations were San Antonio,
Victoria and San Marcos. The exact dates and specific locations are TBD, but were expected to be the
first week of June 2015.
The next Region L meeting was scheduled for August 6, 2015.
Ri-VA Meeting
This meeting was held April 7, 2015 at SARA; Mr. Cockerell attended. A review of the Region L
meeting was conducted.
➢ CVLGC
The CVLGC Board meeting was held March 26, 2015 in Schertz. Progress was being made with the
planned water supply project to meet the future long term needs. The next board meeting was
scheduled for April 23, 2015 in Cibolo.
The fifth order of business was SSLGC Construction Update — John Winkler,, Walker Partners & Alan
Cockerell, General Manager
Ex- officio Fowler asked if we completed the repairs done on the pinholes in the pipe. Mr. Cockerell advised
we were working on it. Mr. Winkler noted that he had submitted the information to TCEQ for review and
approval. He was waiting on their reply which could be known to take 60 -90 days to respond.
Regarding the BPS Piping Upgrade by Wauters Engineering, Inc.: There is a long lead time on the valves,
which the contractor must have to perform the upgrade. Once they have a more specific date on delivery of
the valves, they will advise of their start date.
Mr. Cockerell advised the Board about the sink hole that had recently appeared in the SSLGC Administrative
Building's parking lot. This would be repair as part of the parking lot rehab, which Mr. Cockerell was working
to obtain bids and would move forward accordingly.
The sixth order of business was Gamecock Pro erty — Alan Cockerell, General Manager
Mr. Cockerell reminded the Board that SSLGC had initially purchased this property for the purpose of
constructing an Administrative Complex. Springs Hill also obtained an easement from SSLGC to
construct /place a control valve and flow meter on the south east corner of the property (on the Gamecock Rd.
side). SSLGC does not foresee a continued need for this property since the purchase of the Old Firehouse in
downtown Seguin for its Administrative Building. Staff requests action regarding the property.
Secretary Jacobs made a motion for Staff to proceed with obtaining a market summary of the property
purchased in 2012 (Dees Property). Vice - President Dwyer seconded the motion. Upon a vote being
called, the motion carried by unanimous decision.
The seventh order of business was Impact Fees — John Winkler, Walker Partners & Alan Cockerell,
General Manager
Mr. Cockerell noted that both the City of Seguin and City of Schertz had brought up the fact that the TWDB
encourages new development to install individual water meters on newly constructed apartment complexes.
He advised that at the current individual meter impact fee amount, that would be a large expense to the
contractors. Mr. Cockerell noted that the impact on the SSLGC system would be the same regardless of
whether they continued with the use of master meters or changed to the individual meters. Mr. Cockerell
stated that if the Board so desired, the impact fees could be modified to accommodate this change. This
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would require a meeting of the Impact Fee Committee, a recommendation from them, a public hearing and
then a resolution for the Board to approve.
Mr. Cockerell would continue to work with both Seguin and Schertz to determine the best solution and
would update the Board at a future meeting.
The eighth order of business was Funding of Wauters Engineering Contract HEI electrical for
McCrometer and Chlorine Dioxide System — Alan Cockerell, General Manager
These three (3) projects were initially subject to payment from the SAWS 2012 Bond Fund. All of that fund
had been spent or was encumbered. Staff requested that the projects be funded as follows:
❖ Wauters Engineering, Inc, - BPS Piping Upgrade: $240,712.78 — SSLGC 2010 Bond Fund
':• HEI — Electrical for McCrometer remaining balance: $2,167.43 — SSLGC 2010 Bond Fund
❖ Chlorine Dioxide System: Total amount to be determined - current $43,000— SSLGC 2010 Bond Fund
Vice - President Dwyer made a motion to approve funding for Wauters Engineering, Inc. — BPS
Piping Upgrade in the amount of $240,712.78, HEI — Electrical for the McCrometer (balance
remaining after the SAWS 2012 Bond Fund is depleted to 0) in the amount no less than $2,167.43 and
the fully fund the Chlorine Dioxide System at the Nixon Plant in the amount of $43,000, all from the
SSLGC 2010 Bond Fund. Secretary Jacobs seconded the motion. Upon a vote being called, the
motion carried by unanimous decision.
The ninth order of business-was—Cathodic Protection — John Winkler, Walker Partners
Mr. Cockerell advised the Board that Mr. Winkler, Walker Partners was requesting direction from the Board
for Phase 1 (42" & 30" portions of the pipeline).
Vice - President Dwyer made a motion for Walker Partners to prepare the construction documents
and documents for bidding for Phase 1 of the Cathodic Protection Project. Secretary Jacobs
seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
The tenth order of business was Legislative Update — Billy Phenix, Le islative Consultant & Alan
Cockerell, General Manager
Mr. Cockerell advised that he had spoken to Mr. Phenix this morning and there had not been much activity.
He noted that Mr. Phenix was disappointed and did not have anything productive to report.
The eleventh order of business was OHV Park — Alan Cockerell General Mangger
Executive Session Recommended
President Greenwald deferred item eleven to Executive Session
The twelfth order of business was Post Oak Clean Green (POCG) Inc. (Landfill) /Walker Partners
Task. Order # 18 — SSLGC POCG Landfill Protest — Patrick Lindner, General Counsel & John Winkler,,
Walker Partners & Alan Cockerell General Manager
Executive Session Recommended
President Greenwald deferred item twelve to Executive Session
➢ Task Order # 18
The thirteenth order of Business was General Mana ces Evaluation — John Bierschwa_le Depuly Cily
Manager— Schertz
Executive Session Recommended
President Greenwald deferred item thirteen to Executive Session
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The fourteenth order of business was GCUWCD Proposed Rule Changes -- Patrick Lindner, General
Counsel
Executive Session Recommended
President Greenwald deferred item fourteen to Executive Session.
The fifteenth order of business was Status Update BPS Ground Storage Tank - Preload and Action in
Response_ to Satre — Patrick Lindner, General Counsel & John Winkler, Walker Partners & Alan
Cockerell, Manager
Executive Session Recommended
President Greenwald deferred item fifteen to Executive Session.
The sixteenth order of business was Guadalupe Project Wholesale Water Contract(s) & Well Permits)
— Patrick Lindner, General Counsel & Alan Cockerell, General Manager
Executive Session Recommended
President Greenwald deferred item sixteen to Executive Session.
The seventeenth order of business was Gonzales Coun1y & Guadalupe County Carriwo -and Vilgo x
Water Leases and Property Purchases — Alan Cockerell, General Manager
Executive Session Recommended
President Greenwald deferred item seventeen to Executive Session.
The eighteenth order of business was Executive Session called under Chapter 551 Government Code,
Section 551.071,, to seek the advice of its attorney on legal matters, and Section 551.072, for deliberations
regarding real estate and Section 551.074, for deliberation regarding a specific officer or employee.
President Greenwald closed General Session at 2:02 PM
Executive Session was held from 2:10 PM to 2:53 PM
The nineteenth order of business was Consider and Take Action as Result of Agenda. Item Number
eighteen.
President Greenwald reopened General Session at 2:54 PM
Agenda Item #11
Secretary Jacobs made a motion to follow Staff recommendation and to graciously reject the grant
offer from TPWD for construction of an OHV Park. Vice - President Dwyer seconded the motion.
Upon a vote being called, the motion carried by unanimous decision.
Agenda Item # 12:
Vice - President Dwyer made a to motion authorize (Task Order # 18 — Walker Partners SSLGC POCG
Landfill Protest) John Winkler, as SSLGC's Engineer, to support SSLGC General Counsel regarding
POCG Inc. (Landfill) litigation in any capacity needed at a rate of $225 /hour. Secretary Jacobs
seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
This item will be paid under SSLGC O & M Budget — Professional Senices — Landfill Opposition
Agenda Item # 13:
No action requested /No action taken
Agenda Item # 14:
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No action requested /No action taken
Agenda Item # 15:
Vice - President Dwyer made a motion to authorize the SSLGC General Manager (Alan Cockerell)
and Engineer (John Winkler) to notify Preload that SSLGC has no objection to the completion of the
contract, but any work they perform to complete the contract is not to interfere with the existing
piping project being carried out at the Booster Pump Station by Wauters Engineering and Preload is
to work with the SSLGC General Manager and Engineer to coordinate that completion. Secretary
Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
Agenda Item # 16:
No action requested /No action taken
Agenda Item # 17:
No action requested /No action taken
The twgntieth order of busines-s was Consider and/or Action on questions and possible items to be
placed on the next agenda.
❖ The next board meeting was scheduled for Thursday, May 21, 2015 in the SSLGC Administrative
Building at 1:30 PM
❖ Budget /Water Rates Discussion
The twenty -first order of business Adjournment.
President Greenwald declared the meeting adjourned at 3:00 PM
MINUTES APPROVED THIS 21s` DAY OF MAY, 2015.
r
7T"Jake" Ja
M
Bob Pees, Assistant Secretary
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