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06-18-20153 MINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 18`x' day of June, 2015 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following board members being present and in attendance: Ken Greenwald President Robin Dwyer Vice - President Kerry Koehler Treasurer T. "Jake" Jacobs Secretary Bob Pees Assistant Secretary Jim Fowler Mayor Keil Ex- Officio Ex- Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Doug Faseler City Manager (City of Seguin) John Bierschwale Deputy City Manager (City of Schertz) Dudley Wait EMS Director (City of Schertz) Susan Caddell Director of Finance (City of Seguin) Sam Willoughby Public Works Director (City of Schertz) Jimmy Hooks Superintendent- Water /Drainage (City of Schertz) Patrick Lindner General Counsel (Davidson, Troilo, Ream & Garza) Ken Holt San Antonio Water System (SAws) Dan Jackson Rate Consultant (Wildan Fin. Svc) John Winkler Consultant (Walker Partners) Crockett Camp Consultant Bill Klemt Consultant /Hydrologist Billy Phenix Legislative Consultant Alan Cockerell General Manager (ssLGC) Shawn Shimek Water System Superintendent (SSLGC) Emery Gallagher Water Utility Manager (City of Seguin) Regina Franke Administrative Assistant (SSLGC) Resa Cunningham Intern (SSLGC) The first order of business was to Call the Meeting to Order. President Ken Greenwald called the meeting to order at 1:32 PM The second order of business was Public Comment. Mr. Cockerell introduced Mrs. Resa Cunningham, SSLGC's summer intern (Office Tech). President Greenwald recognized and welcomed a visitor, Master Jacob (grandson of Crockett Camp). President Greenwald presented Mr. Bierschwale with a plaque in appreciation for his years of support and service to SSLGC. There were no public comments. The third order of business was of the Minutes for the Board Meeting held-May-21,2015. Mr. Cockerell advised there were two corrections that needed to be made. The redlined draft was handed out to the Board at the meeting. The corrections were as follows: 1. Page 1 -1" sentence of the first paragraph (the date was incorrect) -changed to "21S " day of "May" 2. Page 3 - last word in second paragraph (word misspelled) - changed to "remaining" Assistant Secretary Pees made a motion to approve the, May 21, 2015 minutes as corrected. Vice - President Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was Presentation of the General Manager's Report — Alan Cockerell, General. Mangier. General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of May was 60.1% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. ➢ GCUWCD Mow&j Meetih The monthly meeting was held June 9, 2015; Mr. Cockerell was unable to attend. A copy of the meeting agenda was included in the board packet. _Ypa: al Meeihi Mr. Cockerell plans to attend this June 18, 2015 meeting for discussion and action on the proposed rule changes. A copy of the agenda was included in the board packet. ➢ GCGCD Mo�2 f1)1 The District did not have a meeting this June 2015. The next meeting is scheduled for July 9, 2015. A public hearing is also planned for that date for the SSLGC Wilcox well permits. ➢ Region L /GMA- 13 /RWA I eg m L/CJbL-1 -1J: The 2016 Initially Prepared Plan (IPP) is available on the Region L website: regionitexas.org. The Public Notice was included in the board packet. Three public hearing for the Region L IPP have been scheduled as follows: ❖ June 8, 2015 San Antonio ❖ June 10, 2015 San Marcos June 11, 2015 Victoria 2of6 SSI -C ,VHNUTES 06 -18 -2015 %.L r: j !gnu 1'611CCU: OY/16/2015 10:2,."M rr/ A presentation by HDR was included in the board packet. The next Region L meeting is scheduled for September 3, 2015. ➢ CVLGC The CVLGC Board meeting was held at 5:30 PM May 28, 2015 in Schertz and a workshop, which included both Schertz and Cibolo City Councils, was held after the CVLGC Board meeting. The next board meeting was scheduled for June 25, 2015 at 9:00 AM. The fifth ord r f ine A r ve Annu 1 O& M Budget FY2015 -2 1 -- Alan Cocker ll G n r 1 Manager ➢ Resolution # SSLGC R15 -06 — Annual O & M Budget Mr. Cockerell advised that the utilities had decreased, he believed that after a year in the new Administrative Building he was able to better estimate the necessary budget amount for this line item. Water leases were escalating this next fiscal year causing an increase in the budget item. He also noted that with addition of 3 new Maintenance Operators (full time), an Assistant General Manager (full time) and an Office Tech (part time), the salaries and benefits were increasing. Mr. Cockerell advised that per discussions regarding the budget, he had received a quote for the vacuum truck and was assured that it could be delivered this fiscal year. In the original FY2014 -2015 budget there was a capital outlay line item was earmarked for other heavy equipment (track hoe, forklift etc), but Mr. Cockerell advised that he felt like the vacuum truck was a more immediate piece of necessary equipment. No action was taken at this time, as there was no specific agenda item for action regarding the vacuum truck. This item would be on the next board meeting agenda Quly 2015). Vice - President Dwyer made a motion to approve the Annual O & M Budget FY2015 -2016 (Resolution # SSLGC R15 -06). Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was Aprgve Water Rates FY2015 -2016 —Dan Jackson, Wildan Financial Services & Alan Cockerell General Manage ➢ Resolution # SSLGC R15 -07 — Annual Water Rates v'aks*•- A craf bit, FY 2018 Water Rata Plen Update Board Presentation *'WILLDAN 1 Economists com June 102010 dis.0 Aju_4 v✓nnuw. sue....,.. rw.a d.A.a. AJ6_r Reallocated 2010 debt aervwe to eccc.nl air additional SAWS ww related pUlnha9e6 Eli hated all Nlure debt lroin Unmrsal City, Selma, Spnnge ^•n '• •• '.' ,• �• "' �• Hill and Camerae Other operebng coelaand volume Nrecasts remem unchanged Y✓,,,uu n c_�...,_. -. _ s..,. w..vn.... *I". wu ­ r•r e auw s.nrr. w«.. s wrr a wrr t arse a Inr's on,r . awr +� r'r� .rww .arari +wr arr e.rry rwir .na...s.s.n,r. 3of6 SS i,GC �,1.1NUTE.S 06 -18 -201.5 (G Pages; , r , 1 ?. ;y:5 . N +:r- s �iit 1'_(�zj, 1 1.)•114• / lin'n. 1'6111C& 07/16/2015 10:2', AM nJ J u.I Jy.Jw JW.<. ♦J...L. rr.... r».r. 1 -.•s . .wa a wM I Ya.a Y eeHa 4 rWr. J .♦ vv+ Cmd of semce analysis and benefits of SAWS purchases mmams consistent velh prior year findings Rates are projected to remmn unchanged unlit starting FY2018; any surplus v contingency revenues captured win be available for capital divestment SAWS TIar 2 water purchases coulmue to benefd SSLGC by abaorbmg excess Water that is not consumed by other • Proposed Guadalupe project should benefit existing ratepayers in a manner simsar to SAWS purchases M(rwm11 1— ap.,1 .. �'� .Ir •M nµ rr rn .a ..-n �� I.wt.b • YWn. IrY! lerw. r-.., .r,r Secretary Jacobs made a motion to approve the Annual Water Rates FY2015 -2016 (Resolution # SSLGC R15 -07). Assistant Secretary Pees seconded the motion. Vice - President Dwyer suggested increasing the water rates by $0.02. Mr. Winkler advised that would yield approximately $186,000 in the next fiscal year. Vice - President Dwyer noted that there had been a discussion since 2002 to build a recreational area to capture the discharge water and allow for areas which families could utilize and enjoy versus sending that water back into the creeks and streams. He envisioned walking /hiking trails, stock tanks, picnic areas etc. Assistant Secretary Pees advised that he did not believe SSLGC should begin putting aside monies before there was a plan in place. He was not in opposition of the concept, he just did not want to increase rates until there was some sort of Master Plan to justify the increase. Mr. Bierschwale suggested that Mr. Winkler provide a task order at the next board meeting Quly 2015) for a master plan for this type of recreational area. Both Secretary Jacobs and Assistant Secretary Pees stood fast on their motion and second. Upon a vote being called, the motion carried by unanimous decision. The seventh order of business was Management Services Agreement — Alan Cockerel General Manager ❖ City of Schertz •'• City of Seguin Mr. Cockerell advised that initially there had been discussion in favor of the new Assistant General Manager to be a City of Schertz employee (just as the General Manager's position). After further discussion with the City of Seguin, it was determined from an administrative stand point it would be easier if that position was hired as a City of Seguin employee (just as all of the operators and administrative assistant). No action was requested today; these will be on the July 16, 2015 agenda for approval. 4of6 ;�,I) U'1ES 00 -18 -2015 (6 Wages) SIGNED ORIGINAL(S): I Ltt.CC /lnucl'jirnri_ 0//16/2015 The eighth order of business was Approve the Sale of a Truck to the City of Seguin — Alan. Cockerell, General Manager ➢ Resolution # SSLGC R15 -08 Mr. Cockerell advised that this was a truck (2005 Ford F -250 Crew Cab) that SSLGC was ready to cycle out of its line of vehicles and the City of Seguin's Parks department was in search of this type of truck. The truck would serve the Parks department well for its intended purpose. The Kelley Blue Book estimated trade in estimated value was $4,800 although the truck has fully depreciated. The City of Seguin had $3,000 in their budget to allow for this purchase; this decision was solely at the discretion of the SSLGC Board. Vice - President Dwyer made a motion to approve the sale of the 2005 Ford F -250 Crew Cab 3/a ton truck to the City of Seguin in the amount of $3,000 (Resolution # SSLGC R15 -08). Treasurer Koehler seconded the motion. Upon a vote being called, the motion carried by unanimous decision The ninth order of business was SSLGC Construction Update — John Winkler, Walker Partners & Alan Cockerell, General Manager The bids for the Cathodic Protection Project were scheduled to be opened June 24, 2015. Mr. Cockerell anticipated having an agenda item for the July 16, 2015 board meeting for approval of the contractors. Mr. Winkler advised that he was waiting on a schedule (in writing) from Wauters Engineering, but expected them to begin construction next week. The tenth order of business was Legislative Update — Billy Phenix., Legislative Consultant & Alan Cockerell, General Manager Counselor Lindner requested this agenda item be deferred to executive session for legal advice. President Greenwald deferred item ten to Executive Session The eleventh order of business was Post flak Clean Green,-Inc. (Landfill) — Patrick Lindner, General Counsel & John Winkler, Walker Partners & Alan Cockerell, General Manager Executive Session Recommended President Greenwald deferred item eleven to Executive Session The twelfth order of business was Guadalupe Project Wholesale Water Contract(s) & Well Permit(s)_ Patrick Lindner, General Counsel & Alan Cockerell, General Manager Executive Session Recommended President Greenwald deferred item twelve to Executive Session The thirteenth order of business was Gonzales County & Guadalupe County Carrizo and Wilcox Water Leases and Property Purchases — Alan Cockerell, General Manager Executive Session Recommended President Greenwald deferred item thirteen to Executive Session The fourteenth order of business was Executive Session called under Chapter 551 Government- Code, Section 551.071, to seek the advice of its attorney on legal matters, and Section 551.072, for deliberations regarding real estate President Greenwald closed General Session at 2.45 PM Executive Session was held from 2:52 PM to 3:08 PM The fifteenth order of business was Consider and Take Action as Result of Agenda_ Item Number fourteen. 5 of 6 SSLGC \HNUTES 06 -18 -2015 i6 Pages) SICTI-'L? The fifteenth order of business was Consider and Take Action as Result of Agenda Item Number fourteen. President Greenwald reopened General Session at 3.09 PM Agenda Item #10 No action requested /No action taken Agenda Item #11 No action requested /No action taken Agenda Item # 12: No action requested /No action taken Agenda Item # 13: No action requested /No action taken The sixteenth order of business was Consideration and/or Action on questions and possible items to be placed on the next agenda. :• The next board meeting was scheduled for Thursday, July 16, 2015 in the SSLGC Administrative Building at 1:30 PM ❖ Master Plan Task Order Th?, seventeenth order of business was Adjournnxent. President Greenwald declared the meeting adjourned at 3:11 PM MINUTES APPROVED THIS 16" DAY OF JULY, 2015. °`Jake ",cypb<cretary Bob Pees, Assistant Secretary 6of6 SS1.GC MINUTES 06 -15 -2015 (6 Pages) SIGNED ORIGINAL(S)- I Datc/ I'u»c Printed: 7/16/2015 10:33 .Ail )il