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09-17-2015MINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 17" day of September, 2015 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following board members being present and in attendance: Ken Greenwald President Robin Dwyer Vice - President Bob Pees Assistant Secretary Jim Fowler Ex- Officio Mayor Keil Ex- Officio and the following member(s) being absent: Kerry Koehler Treasurer T. "Jake" Jacobs Secretary constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Doug Faseler City Manager (City of Seguin) Susan Caddell Director of Finance (City of Seguin) Sam Willoughby Public Works Director (City of Schertz) Patrick Lindner General Counsel (Davidson, Troilo, Ream & Garza) Lisa Guardiola San Antonio Water System (SAWS) John Winkler Consultant (walker Partners) Crockett Camp Consultant Bill Klemt Consultant /Hydrologist Alan Cockerell General Manager (SSLGC) Shawn Shimek Water System Superintendent (SSLGC) Regina Franke Administrative Assistant (SSLGC) The first order of business was to Call the Meeting to Order. President Ken Greenwald called the meeting to order at 1:31 PM The second otdcrof business was Public Comment. Mayor Keil advised the Board that Mr. Rodger Weyel had passed away and asked for SSLGC to consider naming a building, etc. in honor of Mr. Weyel and his contributions to SSLGC. There were no public comments. 1of6 SSLGC MINUTES 09 -17 -2015 (6 Pages) SIGNER ORIGINAL(S): 1 Datc /Time Primtcd: 10/14/2015 3:47 PNI n/ The third order of business was of the Minutes for the Board Meeting he�Augus 20, 2015 Assistant Secretary Pees made a motion to approve the August 20, 2015 minutes as read. Vice - President Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was Presentation of the General Manager's Report -- Alari C�ackee General Manager. General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of August was 89.6% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. ➢ GCUWCD Public 11e do & M O Meelan The public hearing & monthly meeting were held September 8, 2015; Mr. Cockerell attended both. Copies of the agendas were included in the board packet. The District's tax rate was increased to $0.0060/$100 of value. A copy of the latest Investment Report was included in the board packet. Mr. Cockerell advised that there were two draw down maps included in the board packet. The September water level measurements were being gathered that week. Work,rho The Workshop was scheduled for September 22, 2015. The District wanted to conduct a workshop on potential changes to the Management Plan. The main topic was regarding the defining of management areas within the District. As a result of the rule change that eliminates the contiguous requirement, the District wants to limit the ability to lease and produce water within a specified management area. Publre Hmtkg �dal Mcelhi -_ The second hearing for the rule change was scheduled due to the discovery that the 20 day posting requirement had not been met by the District. This was scheduled for Tuesday, September 29, 2015. ➢ GCGCD ltilntx�l51 +�Ieetir�p,: The meeting was held September 10, 2015; Mr. Cockerell attended. The agenda was included in the board packet. The District cancelled the election; there was no opposition for the positions up for re- election. Also included in the board packet was the District's proposed budget for next year. ➢ Region L /GMA- 13 /RWA Region L: The Region L meeting was September 3, 2015; Mr. Cockerell attended. A copy of the agenda was included in the board packet. Mr. Cockerell noted that the vote to remove the CVLGC project from the plan did not pass. Public comments were discussed at the meeting and recommended responses were approved. 2of6 SSLGC MINUTES 09 -17 -2015 (6 Pages) SIGNED ORIGINAL(S): 1 Date /TimcPrintcd: I0/14/20153A7P \I rr/ The 2016 Initially Prepared Plan (IPP) is available on the Region L website: rcgionitexas,org The next Region L meeting was scheduled for November 5, 2015 and the regional plan will be on the agenda for approval by the planning group. GALA -13: Bill Hutchinson, GMA -13 Consultant, is in the process of completing groundwater modeling for the DFC five year update. It is anticipated that a meeting will be scheduled in October 2015 to review his results and recommendations. ➢ CVLGC The CVLGC Board meeting was held August 27, 2015 at 9:00 AM in Schertz and a copy of the agenda was included in the board packet. Work continues to finalize a lease template. The next board meeting was scheduled for September 30, 2015 at 9:00 AM in Schertz. The fifth order of business was Annual Audit — Armstrong, Vaughan_ &_Associates —Alan Cockerell, General Manager & S San Caddell, Director of Finances ➢ Resolution # SSLGC R15 -18 Mrs. Caddell advised that there were seven proposals received. She and her committee reviewed and narrowed the choice down to three firms. Mrs. Caddell noted that the exercise of rotating auditors every three years has become a fading practice. Of the three, Armstrong, Vaughan & Associates was deemed the best qualified. Staff recommended approval. Vice - President Dwyer made a motion to approve the Engagement Letter between SSLGC and Armstrong, Vaughan & Associates for the purpose of conducting the annual for FY2014- 2015(Resolution # SSLGC R15 -18). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was Approve Consultant Agreement — Crockett Camp — Alan Cockerell, General Manager ➢ Resolution # SSLGC R15 -19 Mr. Cockerell advised that Mr. Camp's agreement was due to expire December 2015. This contract would be under the same terms with only changes made to the dates, as applicable. Staff recommended approval. Vice - President Dwyer made a motion to approve the Consultant Agreement between SSLGC and Crockett Camp (Resolution # SSLGC R15 -19). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The seventh order of business as A roue Qnsuit n reement — Bill Klemt -- Alan Cockerell General Manager Resolution # SSLGC R15 -20 Mr. Cockerell advised that Mr. Klemt's agreement was due to expire December 2015. This contract would be under the same terms with only changes made to the dates, as applicable. Staff recommended approval. Vice - President Dwyer made a motion to approve the Consultant Agreement between SSLGC and Bill Klemt (Resolution # SSLGC R15 -20). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. 3 of 6 SSLGC A11NUTES 09 -17 -2015 (6 Pages) SIGNED ORIGINAL(S): 1 Date /Time Printed: 10/14/21115 3:4 P�1I n'/ The eighth order of business was Bud,--et —Miustment for Vacumm Trugk — Susan Caddell, Director of Finance & Alan. Cockerell, General Manager ➢ Resolution # SSLGC _R15 -21 The Vacuum Truck is currently on order under the O & M Budget. Due to the fact that the truck would not be delivered by the end of the fiscal year, staff recommended transferring that appropriation to the Repair /Replacement Fund. The Repair /Replacement Fund is a capital projects fund. Once the money is appropriated in the fund, the budget carries forward from year to year. Vice - President Dwyer made a motion to approve the transfer $126,402 to the Repair/ Replacement Fund from the Operating Fund for the purchase of the Vacuum Truck (Resolution # SSLGC R15 -21). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The ninth order of business was Cibolo Relocation of the 36 inch Pipeline — John Winkler Walker Partners &_Alan Cockerell General Manager Mr. Cockerell advised there was no action requested. Mr. Winkler noted that he continued to wait on data from the City of Cibolo. They had expressed some frustration trying to obtain access to the property to perform tests but were working on that issue. The tenth order of business was SSLGC Construction Update -- John Winkler, Walker Partners & Alan_ Cockerell., General Manager ➢ h n e Order # 1— Wauters Engineerin Mr. Cockerell advised that the upgrade to the piping at the BPS was complete. Wauters Engineering had submitted Change Order # 1 for an increase of $7,124.55 for additional concrete that had to be removed and parts for the pipe, as it did not line up as the plans illustrated. Mr. Winkler noted that a major leak had been discovered at a coupling and was repaired. Staff recommended approval. Assistant Secretary Pees made a motion approve Change Order # 1 for an increase in the original contract in the amount of $7,124.55. Vice - President Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. ❖ SSLGC Administrative Building Parking Lot Rehab: Mr. Cockerell advised that the parking lot had been redone, but there were a few points of concern and he would work with the contractor to remedy those issues. ❖ Chlorine Dioxide System: SSLGC continues to wait for TCEQ approval of the Chlorine Dioxide System. ❖ SSLGC Parks & Recreation Master Plan: Mr. Cockerell and Mr. Winkler met with Mr. Baldwin and showed him NWTP. Mr. Cockerell anticipated that he would make a presentation to the Board at the October 15, 2015 board meeting. ❖ Cathodic Protection System: Mr. Cockerell and Mr. Winkler met with Corrpro and the process for the Cathodic Protection System Installation has started. An update will be provided at the October 15, 2015 board meeting. The eleventh order of business was Legislative U date & A prove onsultan re ment— Sill Phenix, Legislative Consultant & Alan Cockerell, General Manager ➢ Resolution # SSLGC R15 -22 — (Consultant Agreement 4of6 SSLGC 111NCITES 09 -17 -2015 (6 Pages) SIGNED ORIGIN •(S): 1 Datcffimc Printed: 18/14/2015 3:47 Pi11 ri/ Mr. Cockerell advised that Mr. Phenix's agreement would expire October 31, 2015. This contract would be under the same terms with only changes made to the dates, as applicable. Staff recommended approval. Vice - President Dwyer made a motion to approve the Consultant Agreement between SSLGC and Billy Phenix (Resolution # SSLGC R15 -22). Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The tu&,lfth order of business was Post { � k Clean Green Inc. ,Landfill) — Patrick Lindner. en ral Counsel & John Winkler, Walker Partners Executive Session Recommended President Greenwald deferred item twelve to Executive Session The thirteenth order of business-was Guadalupe Project Wholesale Water Contract() & Well Permit Patrick Lindner,, General Counsel & Alan Cockerell, General Man ggr Executive Session Recommended President Greenwald deferred item thirteen to Executive Session The fourteenth order of business was Gonzales County & Guadalupe County Carrizo and Wilcox Water Leases and Property Purchases -- Alan Cockerell. General Manager Executive Session Recommended President Greenwald deferred item fourteen to Executive Session The fifteenth order of business Executive Session called under Chapter 551 Government Code, Section 551,071, to seek the advice of its attorney on_legal matters, and S tin 551.072 f r deliberation regarding real estate President Greenwald closed General Session at 2:04 PM Executive Session was held from 2:16 PM to 2:57 PM The sixteenth _order of business was Consider and Take Action as Result of Agenda Item Number fifteen. President Greenwald reopened General Session at 2:57 PM Agenda Item #12 No action requested /No action taken Agenda Item #13 No action requested /No action taken Agenda Item #14 Vice - President Dwyer made a motion to authorize the General Manager to enter into Texas Ernest Money Contract for 156 +/- acres in Gonzales County to be funded from the Future Development Fund. Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sev nteenth order f business was Consi eration and/or Action on questions and possible items to be placed on the next agenda, ❖ The next board meeting was scheduled for Thursday, October 15, 2015 in the SSLGC Administrative Building at 1:30 PM 5 of 6 SSLGC MINUTES 09 -17- 2015 (6 Pages) SIGNED ORIGINAL(S): 1 llnrc /Timc Printc I: 10/ 14/21115 3:47 Pik[ a/ ❖ Rodger Weyel °:• Water Level Measurements The ei gbteenth order of business was Adjournment. President Greenwald declared the meeting adjourned at 2:59PM MINUTES APPROVED THIS _ 151`' DAY OF OCTOBER, 2015. T. "Jake" J •� . Bob Pees, Assistant Secretary 6of6 SSLGC MINUTES 09 -17 -2015 (6 Pages) SIGNED ORIGINAL(S): 1 Date /Timc Printed: 10/14/2015 3:47 11Iv1 n/