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10-15-2015MINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 15th day of October, 2015 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following board members being present and in attendance: Ken Greenwald President Robin Dwyer Kerry Koehler T. "Jake" Jacobs Bob Pees Jim Fowler Mayor Keil Vice - President Treasurer Secretary Assistant Secretary Ex- Officio Ex- Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: John Kessel City Manager (City of Schertz) Dudley Wait Deputy City Manager (City of Schertz) Andy Quittner City Attorney (City of Seguin) Susan Caddell Director of Finance (City of Seguin) Sam Willoughby Public Works Director (City of Schertz) Patrick Lindner General Counsel (Davidson, Troilo, Ream & Garza) Brandon Payne San Antonio Water System (SAWS) David Baldwin David Baldwin, Inc. Billy Vicic David Baldwin, Inc. John Winkler Consultant (walker Partners) Crockett Camp Consultant Bill Klemt Consultant /Hydrologist Billy Phenix Legislative Consultant Emery Gallagher Water Utility Manager (City of Seguin) Alan Cockerell General Manager (SSLGC) Shawn Shimek Water System Superintendent (SSLGC) Regina Franke Administrative Assistant (SSLGC) The first order of business was to CaI[ the Meeting to Or President Ken Greenwald called the meeting to order at 1:30 PM The second order of btisineSS was Public Comment. There were no public comments. 1of8 SSLGC \IINti "TES 09 -17 -2015 (�i P���es) SIGNED ORIGINAL(S): 1 Ducf flwc Pol-,,U l: I 1/1.S/ 2015 5:09 P1A1 iq' The third order of business was of the Minutes for the Board Meeting held September 17 2015 Vice- President Dwyer made a motion to approve the September 17, 2015 minutes as read. Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The f urth order f business was Presentation of the General Man er's R rt — Alan Cockerell General Manager. General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of September was 79.8% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. ➢ GCUWCD 11/arkslso The District conducted a workshop September 23, 2015 on potential changes to the Management Plan. No definite direction was determined in defining the management areas within the District. Pxr6lfc Herz iii & 6 ec al Mee is p: The District held a Public Hearing and a Special Meeting on September 29, 2015; Mr. Cockerell attended both. A copy of the agendas were included in the board packet. No action was taken on the rule revision, as it was delayed until the next monthly meeting, October 13, 2015. Monthly Afeeltti The monthly meeting was held October 13, 2015; Mr. Cockerell attended. A copy of the agenda was included in the board packet. The District did approve the proposed rules effective October 13, 2015. Mr. Cockerell noted that SSLGC should receive a copy within the next couple of weeks. Mr. Cockerell advised that the District's Board wanted to include completion standards in regards to District Rules # 16 and # 21. There is a Public Hearing scheduled for December 8, 2015; the notice must be posted 20 days prior to the date they expect to take action at this meeting. ➢ GCGCD MOWN Meeflrtp: The District did not have a meeting in October 2015. The next meeting was scheduled for Thursday, November 12, 2015. ➢ Region L /GMA- 13 /RWA i2 eian 2of8 SSL(;C \IINUTFS 10 -15 2015 (8 Pagcs; SIGNED O IGINAI.(�): I llalc/ 1111c Printed: 11/18/2015 Sa19 I'M I/ The Region L meeting was scheduled for November 5, 2015; Mr. Cockerell plans to attend. Included in the board packet was a copy of the proposed draft prioritization of projects for the 2015 Region L plan. The three plans for SSLGC and CVLGC are ranked as follows: w # 3 SSLGC Guadalupe Project • # 22 CVLGC Carrizo Project • # 40 SSLGC Brackish Wilcox The regional plan will be on the agenda for approval by the planning group at the next Region L meeting which is scheduled for November 5, 2015. Mr. Cockerell will update the Board. The 2016 Initially Prepared Plan (IPP) is available on the Region L website: reg;ionite� � x Mr. Cockerell advised that there had been a request made by GBRA to move a number of the current entities that are in Region L to Region P (Gonzales, Dewitt, Lavaca and SSLGC). There were public comments which countered that request, including one from SSLGC. The Board voted to keep Region L as is. GA"- 13: Bill Hutchinson, GMA -13 Consultant, is in the process of completing groundwater modeling for the DFC five year update. It is anticipated that a meeting will be scheduled in October 2015 to review his results and recommendations. ➢ CVLGC The CVLGC Board meeting was held September 30, 2015 at 9:00 AM in Schertz and a copy of the agenda was included in the board packet. Work continues to finalize a lease template. The next board meeting was scheduled for October 22, 2015 at 9:00 AM in Cibolo. The fifth rder of busilness w s SSLGC Parks & Recreati� aster Plan Presentation -David Baldwin Inc. Mr. Billy Vicic and Mr. David Baldwin delivered their Power Point presentation to the Board. 3of8 SSLGC \iINUI'ES 10 -15 -207 5 (S Pages) SIGNED ORIGINAL(S): 1 bate /Tina Prinu 1: I l/18/2015 5:119 P%I iq POTENTIAL PROCRAMEt.EMENTS POTENTIAL. PROGRAM ELEMENTS AwNt. rttlitafiuh QT -10 yrd..rPrWi.+AU • «I��.. -�4 14bMf Vr � �. ..• . w.. .rr ttlIMAP.ACM1 .�..lr..r...r.".r.. „ -.w.ys 11`r` 1 y.r.iwwer +. ...�..� yfidfll) ISLplIN6,NGlIl.Nglr +'�•w•• y.r�..,,..r. r AA..r. u,�rrr+y �..�..... •, ��iw• 1.r '► Hr...rw...�a.. . y w !w w�a�rr� ACCESS ROUTES 170PROPERTVj SURROUNDING LANG OWNERSHIP K4I :;rr= ILL!Ar'JR, EXISTING TOPOGRAPHY DRAINAGE PLAN I NCARkI VrTkAC.1 IONS AND kV FARKS.J RESOR -rti KeV SITE FEATU . Q L7 KEY SITE ��- xl„ 4� to EXISTING TREE. COVER PLAN e — Their presentation was intended to illustrate all the potential which they saw for this property thus allowing the Board to decide what avenue they wanted to pursue, if any. More time for the Board to digest all of the information was necessary; this will be a discussion agenda item for the November 19, 2015 SSLGC Board meeting. The sixth order of business was Water Level Measurements — Bill Klemt, Geologist Mr. Klemt summarized his report as follows: Carrizo water level declines of 50, 60 and 70 feet for the period Aug- Sept /02 — September 2015m have been mapped in the SAWS, SSLGC and Nixon wellfield areas of Gonzales County. This large area of water -level decline is encompassed by the 60 foot drawdown contour. Water levels in the Wilcox and Sparta aquifers appear to be recovering, at least over the short term. Water levels in the Queen City indicate, over a 15 year period, a small decline which is normal. In Mr. Klemt's opinion, there does not appear to be hydraulic connection between the Carrizo and Wilcox, Queen City or Sparta. The seventh order of business was Discuss NWTP Office and Maintenance Area & Replace Variable Frequency Drives (YFDs) — John—Winker, Walker Partners & Alan Cockerell, General Manager • NWTP Office & Maintenance Area: Mr. Cockerell noted that there had been some discussion at previous board meetings concerning the construction of a breakroom and office area for the operators at NWTP. There is currently only one single use restroom facility and no breakroom, kitchen or eating area indoors away from pests and no indoor maintenance area to work on any of the equipment /parts. Mr. Cockerell reminded the Board that there was an area which existed that would accommodate the amount of square footage necessary for the creation of the listed areas/ facilities. Currently, there are tanks which are no longer of use to SSLGC that will need to be removed/ demolished. Staff requested Board direction be given to Mr. Winkler to present a task order at the November 19, 2015 board meeting for consideration. 5 of 8 SSLGC MINUTES 10 -15 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 lute /'Cime Printed: 11/ 18/2015 5:09 I'M re/ Vice - President Dwyer made a motion to authorize Walker Partners (John Winkler) to develop a task order to devise a plan and an estimated cost of construction of a storage area, breakroom, office and restroom facilities. Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. + Replace Variable Frequency Drives (VFDs): Mr. Cockerell advised that when the drives are on they are run at 100 %. The drives are 15 years old and will need to be refurbished. This is a process necessary every 6 -8 years at a cost of approx. $50,000 /year to have the boards reworked. Our drives will be due for this repair in 2 years. The controllers are obsolete and will need to be upgraded at a cost of about $40,000 per drive. Mr. Cockerell noted that the VFDs could be replaced with a solid state soft start controllers. Staff requested Board direction be given to Mr. Winkler to present a task order at the November 19, 2015 board meeting for consideration. Secretary Jacobs made a motion to authorize Walker Partners (John Winkler) to develop a task order to consider replacement of the VFDs. Treasurer Koehler seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The eiLyhth order of business was SSLGC C nstructi n U date — John Winkler, Walker Partners & Alan Cockgrell, General Manager ➢ Chlorine Dioxide Mr. Winkler advised that the chemicals needed to be ordered. He was anticipating that the system would be running in a few weeks and it was a 45 -60 day process in which he hoped to have results to determine if the system was working. ➢ Preload They are in the process of checking all the torques on the bolts where the pipe was leaking. In the event that all are tightened and the leak continues, it will need to be repaired. It was also noted that the epoxy on the pipe would need to be recoated. ➢ Cathodic Protect Mr. Cockerell advised that the contractors are progressing. They started at the NWTP and have made it through the Butcher property. During this process, there have been some locations where there are some leaks (seeping) from the original Cathodic Protection clips /welds. Mr. Cockerell noted that a portion of the pipeline would need to be shut down to depressurize the pipe and a welder would then make the repairs. The contractors are working together and are averaging approx.. 30 )oints per day (approx. 1,000 feet per day or 1 mile per day) The ninth order of business was Cibolo Relocation of the 36 inch Pipeline — -John Winkler, W "alkei Partners & Alan {Cockerell, General Manage Mr. Cockerell advised there was no action requested. Mr. Winkler noted that he continued to wait on data from the City of Cibolo. The tenth order of business was ADUrove to Finalize the ClosinLy on Purchase of 156 Aare Tract in Gonzales County. — Patrick Lindner, General Counsel & Alan Cockerell, General Manager ➢ Resolution # SSLGC R15 -23 Mr. Cockerell advised this was regarding the property discussed at the September 17, 2015 board meeting. Counselor Lindner advised that the title company needed proof of Staff's authority to close on the property. 6of8 SSLL ( \ ITN UITS 10 1 `) 201 _ (e Panes.) S1(rN ED 0R 1 GIN A- L(S),I I)arc /Tin,, 1'111!TC -II: 11/18/:2 ()15 5:(19 1 ) N I I / Secretary Jacobs made a motion approve the purchase of 156 acres +/- as presented (Resolution # SSLGC R15 -23). Vice - President Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The eleventh order of business was Legislative Update — Billy Phenix, Leaislative Consultant & Alan Cockerels, General Manager Counselor Lindner requested that this agenda item be deferred to Executive Session. President Greenwald deferred item eleven to Executive Session The twelfth rder of business was GCUWCD Proposed Rule Chan es — Patri k Lindner, General Counsel Executive Session Recommended President Greenwald deferred item twelve to Executive Session The thirteenth order of business was Authorize Action to Protect SSLGC Property Rights Patrick Lindner General Counsel & Alan Cockerell General Manage Executive Session Recommended President Greenwald deferred item thirteen to Executive Session The fourteenth order of business was Post Oak Clean Green, Inc. (Landfill)_— Patrick Lindner. General _Counsel & John Winkler, Walker Partners Executive Session Recommended President Greenwald deferred item fourteen to Executive Session The fifteenth order of business Guadalupe Project Wholesale Water Contract(s) & Well Permit(s) — Pxt'ck Lindner, General Counsel & Alan_ Cockerell, General Manager Executive Session Recommended President Greenwald deferred item fifteen to Executive Session The sixteenth order of business was Gonzale • County & Guadalupe County Carrizo and Wilcox Water Le ses and Property Purchases -- Alan Cockerell, General Manager Executive Session Recommended President Greenwald deferred item sixteen to Executive Session The seventeenth order of business Executive Session called under Chapter 551 Government Co ... . Section 551. 71 to seek the advice of its attorney on legal matters, and Section 551.072, for deliberations regarding real estate I)Iv ident Greenwald closed General Session at 3:10PM Executive Session was held from 3:22 PM to 4:0013M The eighteenth order of business was Consider and Take Action as Result of Agenda Item Number seventeen. President Greenwald reopened General Session at 4:00 PM Agenda Item #11 No action requested /No action taken Agenda Item #12 No action requested /No action taken 7 of 8 SSLGC \1WUTFS 10 -15 -2015 (8 Pages) SIGNED ORIGINAL(S): 1 Dap fhm� Pri med: 11 /1R /2(H' 5:119 P\I 1�j Agenda Item #13 No action requested /No action taken Agenda Item #14 Vice - President Dwyer made a motion for SSLGC to employ the law firm of Frederick, Perales, Allmon & Rockwell of Austin, Texas to represent SSLGC, the City of Seguin and the City of Schertz in our continued opposition on administrative action against Post Oak Clean Green, Inc (Landfill) proposed in Guadalupe County. Treasurer Koehler seconded the motion. Upon a vote being called, the motion carried by unanimous decision. Agenda Item #15 No action requested /No action taken Agenda Item #16 No action requested /No action taken The nineteenth order of business was Consi r `on and/or Action on questions an-Apossible items to be placed on the next agenda. ❖ The next board meeting was scheduled Administrative Building at 1:30 PM ❖ Discuss Master Plan •:' Walker Partners — Task Orders ❖ Rodger Weyel and Naming Policy ❖ Calendar for 2016 for Thursday, November 19, 2015 in the SSLGC The ei h enth order of businem was Ad'ournment. President Greenwald declared the meeting adjourned at 4:05PM MINUTES APPROVED THIS 191" DAY OF NOVEMBER, 2015. T. "Jake" co c etary SSLGC MINUTES UTE S 10 -15 -209 5 (8 9'agcS1 Darr /Ti rI, PIilIwd: 11 /1H /3.1115 5:oq P.A1 i'q OR Bob Pees, Assistant Secretary SIGNS. D ORIGINAL(S): 1