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01-21-20163 MINUTES OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 21" day of January, 2016 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following board members being present and in attendance: Ken Greenwald President Robin Dwyer Vice - President T. "Jake" Jacobs Secretary Bob Pees Assistant Secretary Jim Fowler Ex- Officio Mayor Keil Ex- Officio and the following member(s) being absent: General Counsel (Davidson, Troilo, Ream & Garza) Kerry Koehler Treasurer constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Doug Faseler City Manager (City of Seguin) Dudley Wait Deputy City Manager (City of Schertz) Susan Caddell Director of Finance (City of Seguin) Sam Willoughby Public Works Director (City of Schertz) Patrick Lindner General Counsel (Davidson, Troilo, Ream & Garza) Betsy Johnson General Counsel (Davidson, Troilo, Ream & Garza) Steven Siebert San Antonio Water System (SAWS) John Winkler Consultant (Walker Partners) Crockett Camp Consultant Bill Klemt Consultant /Hydrologist Billy Phenix Legislative Consultant Johnny Bierschwale Citizen (City of Schertz) Emery Gallagher Water Utility Manager (City of Seguin) Alan Cockerell General Manager (SSLGC) Amber Briggs Assistant General Manager (SSLGC) Regina Franke Administrative Assistant (SSLGC) The first order of business was to Call © Orde r President Ken Greenwald called the meeting to order at 1:30 PM The second order of business was Public Comment Mr. Cockerell introduced Miss Amber Briggs as the new SSLGC Assistant General Manager. There were no public comments. 1of5 SSLGC .A11NUTES 01 -21 -2016 (5 Pages) SIGNED ORIGINAL(S): 1 llat,-[hnu Printed: 2/1 8/2016 9:23 ,Aill irl The third order of business was of the Minutes for the Board Meeting held December 17, 2015 Secretary Jacobs made a motion to approve the December 17, 2015 minutes as read. Assistant Secretary Pees seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was Presentation of the General Manager's Report-- Alan Cockerell, General Manager General Manager Cockerell's written report was included in the board agenda packets. He added the following items to his written report: ➢ Water Production Seasonal pumping and monthly water sales charts were included in the board agenda packets. Water production for the month of December was 64.2% of Gonzales County Underground Water Conservation District's (GCUWCD) monthly allowable. ➢ GCUWCD Monthly Meelin�� The monthly meeting was held January 12, 2016; Mr. Cockerell and Miss Briggs attended. A copy of the agenda was included in the board packet. The Board approved a revision of their existing policy to include the use of a consent agenda. All items on the consent agenda passed. The permit application fees were adopted with no changes. A copy of the application fees was included in the board packet. ➢ GCGCD Mont / eetirr The monthly meeting was held January 14, 2016; Mr. Cockerell and Miss Briggs attended. A copy of the agenda was included in the board packet, as well as the latest newsletter from the District. ➢ Region L /GMA- 13 /RWA Region L.• The next meeting is scheduled for February 11, 2016 at SAWS. Con Mims has notified the planning group that he was removed his name in consideration for chairman. Officers will be elected at the next meeting. GMA -13: The meeting was January 22, 2016; Mr. Cockerell and Miss Briggs attended this meeting in Pleasanton. A copy of the agenda was included in the board packet. ➢ CVLGC The CVLGC Board meeting was held January 28, 2015 at 9:00 AM in Cibolo and a copy of the agenda was included in the board packet. Work continues to finalize a lease template. The next board meeting was scheduled for February 25, 2016 at 9:00 AM in Schertz Mr. Cockerell advised the Board that he had received blueprints of the SSLGC Administrative Building (Old Firehouse) from Mr. Dick Mycue. His intent would be to have prints made to be framed and placed around the interior of the building for viewing and the originals would be stored in the vault. 2of5 SSLGC MINUTES 01 -21 -2016 (5 Pages) SIGNED ORIGINAL(S): I bate /Time Printed: 2/18/21116 9:23 ANT a/ The flftla carder of business Duane SWIFT funding (Guadalupe Project) -- uane 'Westerman &Mark McLiney, SAMCO Mr. Cockerell advised that the abridged application had been submitted both electronically and via USPS mail and both had been received. He noted that the next step in the process was, in the event that SSLGC meets the requirements, then there would be an invitation to submit a full application. The sixth order of business was SSLGC Construction Update — John Winkler, Walker _Partners & Alan Cockerel General Manage r ➢ Chlorine Dioxide (Task Order # 16) SSLGC is in the process of updating its monitoring plan to submit to TCEQ for approval. Additional installation of SCADA connections also have to be completed before the system is placed online. It is anticipated that SSLGC will start this system up during the month of February 2016. ➢ Preload The tank is back in service and Preload has removed all the concrete skirting that was placed around the tank in December 2015. SSLGC had objected to the quality of work and Preload decided to remove and replace the tank skirting. They are also regrading the site to ensure proper drainage of rainwater from the base of the tank. ➢ Cathodic Protect (Task Order # 17) The contractors continue progress along the pipeline. They have completed the 42 inch pipeline and are progressing along the 30 inch pipeline to Seguin. Repairs have to be conducted at several locations where minor corrosion has occurred from the old clips, which were welded to the top of the metal pipe couplings. This repair activity is anticipated to be conducted in the next couple of weeks. A leak was detected last week that required immediate attention. The pipeline was taken out of service while the leak was repaired. A washout was identified on the pipeline in the vicinity of Rodeo Drive, south of Seguin. Some of the concrete rubble from the BPS will be placed over the pipeline to reduce the flow of water in that area. The seventh order of business was Cibolo Relocation of the 36 inch Pipeline — John Winkler, Walker Partners & Alan Cockerell, General Magag r Mr. Cockerell advised that Vickery & Associates continues to work with the City of Cibolo on this project. There has been a change in the type of permit for this project that will require additional time for completion. The final relocation requirements are under development. The eighth order of business was Legislative Update — Billy Phenix, Legislative_Consultant & Alan Cockerel General Managge r Counselor Lindner requested that this agenda item be deferred to Executive Session. President Greenwald deferred item eight to Executive Session The ninth order of business was Post Oak Clean Green, Inc (Landfill) — Patrick Lindner, General Counsel & John Winkler,Walker, Partners Executive Session Recommended President Greenwald deferred item nine to Executive Session 3of5 SSLGC MINUTES 01 -21 -2016 (5 Pages) SIGNED ORIGINAL(S): 1 bate /l'imc Printed: 2118/2016 9:23 .Alf n/ The tenth order of business was Guadalupe Project Wholesale Water Contrac(s) & Well Permit(4 Patrick Lindner, General Counsel & Alan Cockerell, General Manager Executive Session Recommended President Greenwald deferred item tenth to Executive Session The eleventh order of business was Gonzales County & Guadalupe County Carrizo_ and Wilcox ' +Pr Leases and Pro er Purchases — Alan Cockerell General Manager Executive Session Recommended President Greenwald deferred item eleven to Executive Session The twelfth order of business was Executive Session called under Chanter 551 Government Cade Section 551. 71 to seek the dvice of its attomgy on legal t-natters and Section 551.072 f ) r deliberations regg-rding real estate President Greenwald closed General Session at 1:59 PM Executive Session was held from 2:11 PM to 2:521'M The thirteenth order of business was Consider and Take Action as Result of Agenda Item Nutuber Twelve President Greenwald reopened General Session at 2:52 PM Agenda Item #8 No action requested /No action taken Agenda Item #9 No action requested /No action taken Agenda Item #10 Vice - President Dwyer made a motion to approve the Interlocal Water Supply Contract between SSLGC and the City of Selma which allows the City of Selma to purchase an additional 250 ac /ft of water per year. Secretary Jacobs seconded the motion. Upon a vote being called, the motion carried by unanimous decision. Agenda Item #11 No action requested /No action taken The fourteenth order of business was nsideration and/or &ctign on !questions and possible items to be placed on the next agenda ❖ The next board meeting was scheduled for Thursday, February 18, 2016 in SSLGC Administrative Building at 1:30 PM ❖ Discuss SWIFT Funding •: Officer Elections ❖ Parks & Rec Master Plan ❖ Update on NWTP •3 Award for Kerry Koehler The fifteenth order of business was Ad' nt President Greenwald declared the meeting adjourned at 2:54PM 4of5 SSLGC MINUTES 01 -21 -2016 (5 Pages) SIGNED ORIGIl®AL(S): 1 Date /'Time Printed: 2/18/2016 9:23 ANI ia( MINUTES APPROVED THIS 18`h DAY OF FEBRUARY, 2016. SSLGC ;MINUTES 01 -21 -2016 (5 Pages) Date /Time Printed: 2 /18/2016 9:23 AM n/ :)R 5of5 Bob Pees, Assistant Secretary SIGNED ORIGINAL(S): 1