12-15-2016MINUTES OF THE
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
THE STATE OF TEXAS
COUNTY OF GUADALUPE
SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION
On this the 15`" day of December, 2016 the Schertz /Seguin Local Government Corporation (SSLGC)
convened at 1:32 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin,
Texas. The following board members being present and in attendance:
Ken Greenwald President
Robin Dwyer
T. "Jake" Jacobs
Bob Pees
Andrew Hunt
Mayor Keil
There were no members absent:
Vice - President
Secretary
Assistant Secretary
Treasurer
Ex- Officio
Schertz Ex- Officio position not filled
constituting a majority of the persons appointed to the Board and a quorum for the transaction of
business, and notice of such meeting having been duly given in accordance with the provisions of Texas
law. Also in attendance were:
Rick Cortez
Susan Caddell
Doug Faseler
Dudley Wait
Jim Hooks
Bert Crawford
Patrick Lindner
Steven Siebert
Craig Hines
John Winkler
Crockett Camp
Bill Klemt
Johnny Bierschwale
Emery Gallagher
Alan Cockerell
Amber Briggs
Angie Kleinschmidt
Assistant City Manager (City of Seguin)
Director of Finance (City of Seguin)
City Manager (city of Seguin)
Executive Director of Operations (City of Schertz)
Public Works (City of Schertz)
New Councilman (City of Schertz)
General Counsel (Davidson, Troilo, Ream & Garza)
San Antonio Water System (SAWS)
Canyon Regional
Consultant (Walker Partners)
Consultant
Consultant /Hydrologist
Citizen (City of Schertz)
Water Utility Manager (City of Seguin)
General Manager (SSLGC)
Assistant General Manager (SSLGC)
Office Administrator (SSLGC)
The first order of business was to Call the Meeting to Order
President Ken Greenwald called the meeting to order at 1:36 PM
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The second order of business was Public Comment
Mr. Wait introduced Bert Crawford (newly elected) — Schertz City Councilman and new SSLGC Ex-
Officio. Mr. Cockerell recognized Mr. Greenwald's Volunteer Award. Also, Mr. Jacobs wished all in
attendance a Merry Christmas.
The third order of business was the Approval of Minutes for the meetings held November 17,
2016
Secretary Jacobs made a motion to approve the November 17, 2016 meeting minutes and to
make date correction from October to November. Assistant Secretary Pees seconded the
motion. Upon a vote being called, the motion carried by unanimous decision.
The fourth order of business was Presentation of the General Manager's Report — Alan
Cockerell, General Manager
Mr. Cockerell's written report was included in the board packet. He added the following to his written
report:
• Water Production
Seasonal pumping and monthly water sales charts were included in the board packets. Water production
for the month of November was 52.6% of the Gonzales County Underground Water Conservation
District's (GCUWCD) monthly allowable. Lowest water production since February 2011.
• GCUWCD
MonLIU1 L1eelritg
The monthly meeting was held December 13, 2016; Ms. Briggs attended. A copy of the agenda was
included in the board packet. All items on the consent agenda passed.
■ GCGCD
jUfonLIdy Aileel�rt
The Christmas Party was held December 8, 2016; Ms. Briggs attended. No business was conducted.
■ Region L /GMA- 13 /RWA
RV,on L
No meeting
GALA -13
The monthly meeting was held November 21, 2016; Mr. Cockerell attended. The proposed DFC's
were approved and submitted to TWDB.
a Operations Report
Mr. Cockerell went over the operations report that was included in the board packet:
• CVLGC
The monthly meeting was held December 8, 2016. Work continues on executing water leases with
landowners. Next scheduled meeting will be on January 26" in Schertz
The fifth order of business was an adjustment to FY 2015 2016 Management Service Agreemen t
— Susan Caddell, Finance_ Director & Alan Cockerell General Manager
During the last board meeting, the management services reimbursement for the quarter ended
September 30, 2016 was approved by the board. After the board meeting, we received a reimbursement
request, from the City of Schertz for Alan Cockerell's salaries and benefits for the quarter ended
September 30, 2016. Due to this fact, the City of Seguin asked for an additional reimbursement in the
amount of $31,543.96. Ms. Caddell attached the additional invoice and revised reports for information.
All categories still remain under budget.
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Assistant Secretary Pees made a motion to approve SSLGC'S FY 2015/2016 Management
Services Agreement Adjustment. Vice President Dwyer seconded. Upon a vote being called
the motion carried by unanimous decision.
The sixth order of business was Schertz /Seguin Local Government Cornoration Investment
Policy -- Public-Fund-slnvestment Act, Texas Government Code, Chapter 2256 — Susan Caddell,
Finance -Director & Alan Cockerell, General Manager
➢ Resolution # SSLGC R16 -22
Mrs. Caddell advised that this must be reviewed every year. She recommended no changes other than
updating any dates and adding Assistant Manager, Amber Briggs. Staff recommended approval
Vice President Dwyer made a motion to approve Resolution # SSLGC R16 -22 (SSLGC
Investment Policy). Secretary Jacobs seconded. Upon a vote being called the motion carried
by unanimous decision.
The seventh order of business was Schertz /Seguin Local Government Corporation's
Brokers /Dealers list — Susan Caddell, Finance Director & Alan Cockerell, General Manager
➢ Resolution # SSLGC R16 -23
Mrs. Caddell advised that this must be reviewed every year. She recommended no changes. Staff
recommended approval.
Assistant Secretary Pees made a motion to approve Resolution # SSLGC R16 -23 (SSLGC
Brokers /Dealers list). Vice President Dwyer seconded the motion. Upon a vote being called,
the motion carried by unanimous decision.
The eighth order of business was reviewing the GCUWCD Monitoring Well System, Operation
and Maintenance Agreement Alan Cockerell General Mana er
Mr. Cockerell explained that the Gonzales and Guadalupe districts were working together with major
producers to develop a monitoring well network in the Carrizo outcrop (which was included in the
board packet). Mr. Cockerell advised that several meeting have already been held with producers and
the districts.
The ninth order of business was Approve the purchase of new vehicles — Alan Cockerell,
General Manager
➢ Resolution # SSLGC R16 -24
Mr. Cockerell noted that two vehicles were in approved FY2016 -2017 budget. A bid tabulation was
included in the board packet.
Vice President Dwyer made a motion to approve Resolution SSLGC R16 -24 (Purchase of two
(2) Vehicles). Secretary Jacobs seconded. Upon a vote being called the motion carried by
unanimous decision.
The tenth order of business was SSLGC Construction Update -T John Winkler, Walker Partners
& Alan Cockerell, General Manager
➢ Cathodic Protection 42 in & 30 in Project (TO #17): Excavation Permits for several bonding
locations at road crossings have been submitted to TxDOT. This final work will commence upon
TxDOT approval.
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➢ Cathodic Protection 36 in Project (TO #25): Walker Partners has begun initial evaluation of the
existing pipeline right -of -way as part of the design phase.
➢ Metal Tank Rehabilitation (TO #20): The contractor mobilized at the BPS tank. SSLGC staff
drained the tank and removed it from service. Work on the tank has been delayed due to wet
weather conditions.
➢ WTP1 Upgrades (170#21): Contract documents have been sent to JS Haren for signatures. A
pre - construction meeting will be planned for January.
➢ High Service Pump Controller Upgrade (TO #22): Resolution of the problem with HSPI #4 pulling
higher than normal amperage has not been resolved. Further analysis by Smith Pump is ongoing.
Operator training on the new starters is to be scheduled in January.
The elev_enth_nrder of business was to approve Walker Partners Task Order #26 SWIFT
Funding -_John Winkler,• Walker Partners and Alan Cockerell, General Manager
Mr. Winkler submitted a task order for phase one of the SWIFT funded project. Mr. Winkler advised
that phase 1 includes environmental, survey and easement acquisitions.
Treasurer Hunt made a motion to approve Walker Partners Task Order #23 (SWIFT Funding).
Vice President Dwyer seconded the motion. Upon a vote being called, the motion carried by
unanimous decision.
The twelfth order of business was Parallel Pipeline Project Update — Amber Briggs, Assistant
General Manager & Alan Cockerell, General Manager
Ms. Biggs advised that sixty-eight (68) letters have been sent and to date that eight (8) right of entries
were received. Ms. Biggs explained that Stateside ROW would be going door to door starting December
19th.
No action requested /No action taken
The thirteenth order of business was Legislative Update — Alan Cockerell, General Manage
No action requested /No action taken
The fourteenth order of business Post Oak Clean Green, Inc. (Landfill) — Patrick Lindner,
General Counsel & -John Winkler, Walker Partners _& Alan Cockerell, General Manager
No action requested /No action taken
The fifteenth order of business was Guadalupe Project Wholesale Water Contract(s) & Well
Permits — Patrick Lidner, General Counsel & Ala_ n Cockerell, General Manager
No action requested /No action taken
The sixteenth order of business was Gonzales County & Guadalupe County Carrizo and Wilcox
Water Leases and Property Purchases --- Alan Cockerell, General Manager
No action requested /No action taken
The seventeenth order of business was Executive Session called under Chanter 551
Government Code, Section 551,071, to seek the advice of its attorney on legal matters, and
Section 5_5_L472_, for Deliberations Regarding Real Estate
President Greenwald closed General Session at 2:17 PM.
Executive Session was held from 2:30 PM to 3:10 PM.
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The eighteenth order of business was Consider and Take Action as Result of Agenda Item.
Number Twelve
President Greenwald reopened General Session at 3:11 PM.
There was no action taken during the Executive Session.
The nineteenth order of business was Consideration and/O-r Action on Questions and Possible
Items to be Placed on the Next Agenda
There was no action taken.
The twentieth order of business was Adjournment
President Greenwald declared the meeting adjourned at 3:12 PM.
MINUTES APPROVED THIS DAY OF COI
Gl/ 04 -4
David Reiley, Secretary
OR
Bob Pees, Assistant Secretary
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