APPROVED 05-18-2017 MINUTESMINUTES OF THE
SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION
THE STATE OF TEXAS
COUNTY OF GUADALUPE
SCHERTZ /SEGUIN LOCAL
GOVERNMENT CORPORATION
On this the 18'' day of May, 2017 the Schertz /Seguin Local Government Corporation (SSLGC)
convened at 1:32 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin,
Texas. The following board members being present and in attendance:
Robin Dwyer President
T. "Jake" Jacobs Vice - President
Andrew Hunt Treasurer
David Reiley
Korey Kirchner
Mayor Keil
Bert Crawford
The following members were absent:
Secretary
Assistant Secretary
Ex- Officio
Ex- Officio
constituting a majority of the persons appointed to the Board and a quorum for the transaction of
business, and notice of such meeting having been duly given in accordance with the provisions of Texas
law. Also in attendance were:
Rick Cortes
Susan Caddell
Doug Faseler
Dudley Wait
Jim Hooks
Paul Gonzales
Alec Puente
Diego Cervantes
Felix Arambula
Ben Benzaquen
Steven Siebert
Humberto Ramos
John Winkler
Crockett Camp
Dan Jackson
Bill Klemt
Johnny Bierschwale
Ken Greenwald
Steve Layton
Clare Layton
Emery Gallagher
Alan Cockerell
Amber Briggs Beard
Angie Kleinschmidt
SSLGC MINUTES 05/18/2017 (6 Pages)
Date /Time Printed: 6/14/2017 2:25 PM aek
Assistant City Manager (City of Seguin)
Director of Finance (City of Seguin)
City Manager (City of Seguin)
Executive Director of Operations (City of Schertz)
Public Works (City of Schertz)
General Counsel (Davidson, Troilo, Ream & Garza)
Intern (Davidson, Troilo, Ream & Garza)
Intern (Davidson, Trodo, Ream & Garza)
San Antonio Water System (SAWS)
San Antonio Water System (SAWS)
San Antonio Water System (SAWS)
Canyon Regional
Consultant (Walker Partners)
Consultant
Water Rate Consultant (Willdan)
Consultant /Hydrologist
Citizen (City of Schertz)
Citizen (City of Schertz)
Citizen (City of Schertz)
Citizen (City of Schertz)
Water Utility Manager (City of Seguin)
General Manager (SSLGC)
Assistant General Manager (SSLGC)
Office Administrator (SSLGC)
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The first order of business was to Call the Meeting to Order
President Dwyer called the meeting to order at 1:32 PM
The second order of business was Public Comment
Mr. Layton made a public comment pertaining to the SSLGC Parallel Pipeline Project.
Paul Gonzales with Davidson, Troilo, Ream & Garza introduced DTRG new summer interns.
The third order of business was the Approval of Minutes for the meeting held April 20, 2017
Vice - President made a motion to approve the April 20, 2017 meeting minutes. Secretary Reiley
seconded the motion. Upon a vote being called, the motion carried by unanimous decision.
The fourth order of business was Presentation of the General Manager's Reuort -- Alan
Cockerell, General Manager
• Water Production
Seasonal pumping and monthly water sales charts were included in the board packets. Water production
for the month of January was 63.1% of the Gonzales County Underground Water Conservation
District's (GCUWCD) monthly allowable.
• GCUWCD
Monthly NfeetinF
The monthly meeting was held May 9, 2017; Mr. Cockerell attended. A copy of the agenda was included
in the board packet.
• GCGCD
LW,?n1hl Meetin
The monthly meeting was held May 11, 2017; Mrs. Beard attended. A copy of the agenda was included
in the board packet. Also included in the board packet was GCGCD Winter Newsletter.
• Region L /GMA- 13 /RWA
&eon L
The quarterly meeting was held May 4, 2017; Mr. Cockerell attended. A copy of the agenda was included
in the board packet. Mr. Cockerell advised the board that the complete agenda could be viewed at:
http / /www.re�nionitexas.oig /21117- ttivpgrnatcria1s/
• Operations Report
Mr. Cockerell went over the operations report that was included in the board packet:
0 CVLGC
The monthly meeting was held April 24, 2017 in Schertz. A copy of the agenda was included in the
board packet. Work continues on executing water leases with landowners.
The fifth order of business was Presentation of Treasurer' Report — Susan Ca dell Finance
Director & Alan Cockerell, General Manager
a. Financial statements for the quarter ending December 31, 2016
Included in the board packet were the financial reports for the end of the second quarter, March 31,
2017. The first two pages are the balance sheets for all the SSLGC funds. The two pages following the
balance sheet are the income statements for all the SSLGC funds. Finally, following those statements are the
balance sheet and income statement for the SAWS funds. Behind those, you will find the comparative
statement for the SSLGC Operating Fund as well as the working capital chart.
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SSLGC MINUTES 05/18/2017 (6 Pages)
Date /Time Printed: 6/14/2017 2:25 PM aek
Mrs. Caddell first reviewed the balance sheet for the SSLGC funds. The first column is for the
Operating Fund. This fund consists of cash and investments of $4,345,831.66. The second column
was for the balance of the SWIFT funds. Mrs. Caddell noted that the corporation was initially given
$350,000 with the issuance of the SWIFT bonds. Also noted was that the corporation will receive a
portion of the remainder of the bond funds once the environmental /archaeological is complete. The
third column was for the Interest and Sinking Fund. The cash and investment balance in this fund is
$1,144,653.78 with receivables of $409,108.52. The fourth column was for the Repair and Replacement
Fund. The cash and investment balance is now $6,317,632.82. The fifth column was for the Future
Development Fund. The cash and investment balance is $2,175,618.11. The sixth column was for the
Impact Fund. The cash and investment balance in this fund is $4,362,608.91. The seventh column is
for the Reserve Fund. The required amount to maintain in the Reserve Fund according to bond
covenants is $1,275,621.10. The cash and investment balance in this fund is $1,292,485.71. The eighth
column is the 2010 Bond Fund. The cash and investment balance in this fund is $367,409.72. Mrs.
Caddell advised that we still have $236,741.87 in outstanding purchase orders for this fund. The ninth
column was for the Rate Stabilization Fund. This fund has been established to provide funds in order
to prepare for volatile periods, which can greatly affect the rates the customers pay.
Mrs. Caddell reviewed the income statement for the SSLGC funds. The first column was the Operating
Fund. The net income before transfers is $1,199.173.01. After the budgeted transfers to the Repair
and Replacement Fund and the Future Development Fund, the net income is $399,173.01. The second
column was income statement for the SWIFT funds. The only expenditures to date are for legal services
in relation to the bond funds, right -of -way acquisition services and preliminary engineering. The third
column was I &S Fund. The first bond payments have been made, along with fiscal agent fees in the
amount of $3,369,293.76. The fourth column is for the Repair and Replacement Fund. The expenditure
for Improvements other than Buildings includes $195,614.79 for the cathodic protection project and
$277,970.31 for the tank rehabilitation project, $360,954.80 for the soft starts project, and $26,828.00
for chemical addition and plant improvements. The fifth column is the Future Development Fund.
The negative amount in expenditure for professional services in the amount of $22,459.50 is the
reimbursement from the SWIFT funding for preliminary expenses in regards to the project. Some of
the expenditures we in the last fiscal year's budget. The expenditure for $38,745.00 is the remaining
funds from the 2015 Bond Funds transferred to the Future Development Fund for the chlorine dioxide
project. The sixth column is the Impact Fund. The expenditure of $1,400 is for the CIP update. The
eighth column is for the 2010 Bond Fund. Mrs. Caddell has provided a report, at the bank, with the
accounting of expenditures of the bond funds since we received the proceeds at the board meeting.
The sixth column is the Impact Fund. I have provided a report, at the back, with an accounting of
the expenditures of the bond funds since we received the proceeds at the board meeting. Finally, the
ninth column is interest earnings in the Rate Stabilization Fund. The total column indicates net income
of $2,848,622.13.
As indicated earlier, the reports following the SSLGC Fund reports are those for the SAWS I &S Fund.
Also included in the board packet was the Comparative Income Statement for the Operating Fund
towards the back of the report. Revenue has decreased by $292,496.83. This is largely due to the
decrease in consumption for the Cities of Schertz and Seguin, which has decreased by 143,673,000
gallons. Expenditures have decreased by $192,804.99, with the largest being in utilities services of
$118,691.97. Our net income before transfers decreased from last year by $99,691.84.
Finally, the working capital trend chart was enclosed. Working capital has increased since December
31, 2016, by $2,084,464.00. This normally occurs the quarter in which the bond payments are made.
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SSLGC MINUTES 05/18/2017 (6 Pages)
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Treasurer Hunt made a motion to approve SSLGC'S financial statements for the quarter ending
March 31, 2017. Vice - President Jacobs seconded. Upon a vote being called the motion carried
by unanimous decision.
b. Investment report for the quarter ending March 31, 2017
Mrs. Caddell presented the Investment Report for January 1, 2017 through March 31, 2017. Interest
earnings for the quarter ended March 31, 2017 were $42,869.00
Treasurer Hunt made a motion to approve SSLGC'S investment report for the quarter ending
March 31, 2017. Secretary Reiley seconded. Upon a vote being called the motion carried by
unanimous decision.
C. Reimbursement to the City of Seguin in accordance with the Management Services
Agreement for the quarter ending March 31, 2017
Included in the board packet was a list of expenditures from the Operations and Maintenance budget,
which was paid by the City of Seguin. The expenditures for January 1, 2017 through March 31, 2017,
as indicated in the first column on the report, are $2,120,435.61. The second column includes the
expenditures for the first six months of the year. All categories are currently under budget.
According to the Management Services Agreement between the SSLGC and the City of Seguin, the City
of Seguin was requesting reimbursement for the expenditures for the second quarter of fiscal year 2017
for $2,120,435.61.
Vice - President Jacobs made a motion to approve SSLGC'S investment report for the quarter
ending March 31, 2017. Treasurer Hunt seconded. Upon a vote being called the motion carried
by unanimous decision.
The sixth order of business was Approval of Budget Amendment FY2016 -2017— Susan _Caddel .,
Finance Director & Alan Cockerell, General Manager
➢ RESOLUTION #SSLGC #R17 -02
Mrs. Caddell explained that the Corporation has a Retained Earnings policy. This policy set a
threshold for the minimum retained earnings to be held in the operating fund. This minimum
policy was set at three months operating expenditures. Based upon this policy and the results of
the audit, there is $1,000,000 above this threshold available foruse. Mrs. Caddell and Mr.
Cockerell requested that $1,000,000 be transferred to Repair and Replacement Fund.
Treasurer Hunt made a motion to approve Resolution SSLGC #R17 -02 Budget Amendment
FY2016 -2017. Secretary Reiley seconded. Upon a vote being called the motion carried by
unanimous decision.
The seventh order of business was Approval of Annual O&M Budget FY2017 -2018 — Alan
Cockerell, General Ma_ nMer
➢ RESOLUTION #SSLGC #R17 -03
Mr. Cockerell recommended that Mr. Jackson make his presentation prior to the vote on this item. The
Board agreed with the recommendation and Mr. Jackson presented his presentation.
Treasurer Hunt made a motion to approve Resolution #SSLGC R17 -03 Annual O &M Budget
FY2017 -2018. Secretary Reiley seconded. Upon a vote being called the motion carried by
unanimous decision.
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SSLGC MINUTES 05/18/2017 (6 Pages) SR; N !_� 0 ( ) Q N A ""S)- I
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The eighth order of business was Approval of Water Rates FY2017 -2018 — Dan Jackson, Willdan
Financial Services and Alan Cockerell, General Manager
➢ RESOLUTION #SSLGC #R17 -04
Mr. Jackson presented his presentation for Water Rates FY2017 -2018
Treasurer Hunt made a motion to approve Resolution #SSLGC R17 -04 Water Rates FY2017-
2018. Vice - President Jacobs seconded. Upon a vote being called the motion carried by
unanimous decision.
The ninth order of business_ was Approval of Rate Stabilization Policv — Alan Cockerell. General.
Manager
➢ RESOLUTION #SSLGC #R17 -05
Mr. Cockerell advised that it was recommended to develop a policy to formalize this process and future
contributions.
Vice - President Jacobs made a motion to approve Resolution #SSLGC R17 -05 Rate Stabilization
Policy. Assistant Secretary Kirchner seconded. Upon a vote being called the motion carried by
unanimous decision.
The tenth_ order of business was Atytfroval Liouid Caustic Soda Contract with Brennta
Southwest — Alan Cockerell, General Manager
➢ RESOLUTION #SSLGC #R17 -06
Mr. Cockerell advised that the current vendor exercised their option not to renew the annual contract.
New bids were requested with Brenntag Southwest being the lowest.
Treasurer Hunt made a motion to approve Resolution #SSLGC R17 -06 Liquid Caustic Soda
Contract with Brenntag Southwest. Secretary Reiley seconded. Upon a vote being called the
motion carried by unanimous decision.
The eleventh order of business was SSLGC Construction Undate — Tohn Winkler. Walker
Partners and Alan Cockerell, General Manager
➢ Cathodic Protection Phase 2 (TO #25): Walker Partners continues to evaluate encroachment
issues identified with the existing pipeline easements. A notice has been sent to one property
owner that constructed a pole barn in our pipeline easement.
WTP1 Upgrades (TO #21): Concrete work continues for permanent installation of the
chlorine dioxide system. An update will be given at the board meeting.
The twelfth order of business was Legislative Update — Alan Cockerell General M na er
Mr. Cockerell spoke on current legislative activity.
The thirteenth order of business was Parallel Pipeline Project U date — Amber Bri gs Beard,
Assistant General Manager & Alan Cockerell, General Manager
No action requested /No action taken
The fourteenth order of business Post Oak Clean Green, Inc. (Landfill) — Patrick Lindner,
General Counsel & John Winkler, Walker Partners & Alan Cockerell, General Manager
No action requested /No action taken
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SSLGC MINUTES 05/18/2017 (6 Pages) SIGNED ORIGINAL(S): 1
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The fifteenth order of business was Wholesale Won Contracts & Well Permits — Patrick
Lidner, General Counsel & Alan Cockereil General Manage
No action requested /No action taken
The sixteenth ord r of business was Gonzales Coma M& Guadalupe County Carrizo and Wilcox
Water Leases and Property Purchases — Alan Cockerell, General Manager and Crockett Camp,
Consultant
No action requested /No action taken
The seventeenth order of business was General Manager's Evaluation — Dudley Wait, City of
Schertz
No action requested /No action taken
The eighteenth order of business was Executive Session called under Chapter 551 Government
Code, Section 551.071, to seek the advice of its attorney on legal matters, and Section 551.072,
for Deliberations Re ag rding_Real Estate,. Section 551.074, for deliberations regarding Specific
officer or employee
President Dwyer closed General Session at 3:04 PM.
Executive Session was held from 3:20 PM to 4:15 PM.
The nineteenth order of business was Consider and Take Action as Result of Apenda . Item
Number Eighteen
President Dwyer reopened General Session at 4:16 PM.
No action requested /No action taken
The twentieth order of business was Consideration and /or Action on Questions and Possible
Items to be placed on the Next Agenda
➢ The next board meeting was scheduled for Thursday, June 15, 2017, in SSLGC
Administrative Building at 1:30PM.
➢ CIP Schedule will be addressed at a future meeting.
The twenty -first order of business was Adjournment
President Dwyer declared the meeting adjourned at 4:17 PM.
MINUTES APPROVED THIS 15`'' DAY OF JUNE 2017
David Reiley, Secretary
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SSLGC MINUTES 05/18/2017 (6 Pages) '
Date /Time Printed: 6/14/2017 2:25 PM aek