17-R-56 - BB Inspections and Plan Review ServicesRESOLUTION'NO. 17 -R -56
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH BB
INSPECTIONS FOR INPSECTION AND PLAN REVIEW SERVICES
AND EXPENDITURES WITH BB INSPECTIONS TOTALING NO MORE
THAN $180,000.00 FOR BUILDING INSPECTION SERVICES DURING
THE REMAINDER OF FY 2016 -2017 AND NO MORE THAN $180,000
FOR FISCAL YEAR 2017 -2018 AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the City of Schertz (the "City ") requires consultant building inspection
services; and
WHEREAS, City staff has determined that BB Inspections is qualified to provide such
services for the City; and
WHEREAS, the City has previously contracted with BB Inspections for inspections and
plan review; and
WHEREAS, the City Council authorizes City Staff to enter into an contract for services
by BB Inspections in an amount not to exceed $180,000.00 for the remainder of Fiscal Year
2016 -2017 and not to exceed $180,000 for Fiscal Year 2017 -2018.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City. Council hereby authorizes a contract and expenditures with BB
Inspections not to exceed $180,000.00 per fiscal year generally per the Services Agreement
attached hereto as Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 11th day of July, 2017
ATTEST:
Donna Schmoekel, Deputy City Secretary
(CITY SEAL)
CITY OFD% SCHEq RTZ, TEXAS
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-a' - Michael R. Carpenter, Mayor
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EXHIBIT A
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THE STATE OF TEXAS §
GUADALUPE COUNTY §
me I M DA in
This Service Agreement ( "Agreement ") is made and entered by and between the City of Schertz,
Texas, (the "City ") a Texas municipality, and BB Inspection Services, LLC. ( "Contractor ").
Section 1. Duration
This Agreement shall become effective upon the date of the final signature affixed hereto and shall
remain in effect until September 30, 2018 unless terminated as provided for in this Agreement.
Section 2. Scone of Work
(A) Contractor shall perform the Work as more particularly described in the Scope of Work
attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes
the "Project ".
(B) The Quality of Work provided under this Agreement shall be of the level of quality
performed by Contractors regularly rendering this type of service.
(C) The Contractor shall perform its Work for the Project in compliance with all statutory,
regulatory and contractual requirements now or hereafter in effect as may be applicable to
the rights and obligations set forth in the Agreement.
(D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City
except when defects should have been apparent to a reasonably competent Contractor or
when it has actual notice of any defects in the reports and surveys.
Section 3. Compensation
(A) The Contractor shall be paid in the manner set forth in Exhibit "A" and as provided herein.
(B) Billing Period. The Contractor may submit an invoice for payment upon completion of the
described tasks. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment
Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice.
Interest on overdue payments shall be calculated in accordance with the Prompt Payment
Act.
(C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be
included in the scope of Work (Exhibit A) and accounted for in the total contract amount.
(D) Not to Exceed Contract Amount. Expenditures for this contract shall not exceed ONE
HUNDRED EIGHTY THOUSAND AND NO /100 DOLLARS ($180,000.00) per fiscal
year. Fiscal year one shall be the October 1, 2016 through September 30, 2017. Fiscal year
two shall be October 1, 2017 through September 30, 2018.
CITY OF SCHERTZ PAGE I
BB Inspection Services, LLC. Service Agreement
Section 4. Time of Completion
The prompt completion of the Work under the Scope of Work relates is critical to the City.
Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of
the Contractor and termination of this Agreement without any or further liability to the City other
than a prorated payment for necessary, timely, and conforming work done by Contractor prior to
the time of termination.
Section 5. Insurance
Before commencing work under this Agreement, Contractor shall obtain and maintain the liability
insurance provided for below throughout the term of the Project plus an additional two years.
Contractor shall provide evidence of such insurance to the City. Such documentation shall meet
the requirements noted in Exhibit B.
Contractor shall maintain the following limits and types of insurance:
Workers Compensation Insurance: Contractor shall carry and maintain during the term of this
Agreement, workers compensation and employers liability insurance meeting the requirements of
the State of Texas on all the Contractor's employees carrying out the work involved in this
contract.
General Liability Insurance: Contractor shall carry and maintain during the term of this
Agreement, general liability insurance on a per occurrence basis with limits of liability not less
than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage,
coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations,
Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or
any person from injury or property damages sustained by reason of the Contractor or its employees
carrying out the work involved in this Agreement. The general aggregate shall be no less than
$2,000,000.
Automobile Liability Insurance: Contractor shall carry and maintain during the term of this
Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per
occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily
injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage
shall include all owned, hired, and non -owned motor vehicles used in the performance of this
contract by the Contractor or its employees.
Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and
independent contractors working under the direction of either the Contractor or a subcontractor to
carry and maintain the same workers compensation and liability insurance required of the
Contractor.
Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable
insurance company licensed to do business in the State of Texas and currently rated "B +" or better
by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a
"claims made" form.
Evidence of such insurance shall be attached as Exhibit "C ".
Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these
CITY OF SCHERTZ PAGE 2
1111 Inspection Services, LLC. Service Agreement
insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is
provided will not be construed as a waiver of Insured's obligation to maintain such insurance.
Section 6. Miscellaneous Provisions
(A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this
Agreement or any Scope of Work issued pursuant to this Agreement unless specifically
approved in writing by the City, which approval shall not be unreasonably withheld.
Subcontractors shall comply with all provisions of this Agreement and the applicable Scope
of Work. The approval or acquiescence of the City in the subletting of any work shall not
relieve the Contractor of any responsibility for work done by such subcontractor.
(B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws,
statutes, ordinances, rules and regulations, and the orders and decrees of any courts,
administrative, or regulatory bodies in any matter affecting the performance of this
Agreement, including, without limitation, worker's compensation laws, minimum and
maximum salary and wage statutes and regulations, and licensing laws and regulations. When
required, the Contractor shall furnish the City with satisfactory proof of compliance.
(C) Independent Contractor. Contractor acknowledges that Contractor is an independent
contractor of the City and is not an employee, agent, official or representative of the City.
Contractor shall not represent, either expressly or through implication, that Contractor is an
employee, agent, official or representative of the City. Income taxes, self - employment taxes,
social security taxes and the like are the sole responsibility of the Contractor.
(D) Non - Collusion. Contractor represents and warrants that Contractor has not given, made,
promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission,
money or other consideration to any person as an inducement to or in order to obtain the work
to be provided to the City under this Agreement. Contractor further agrees that Contractor
shall not accept any gift, bonus, commission, money, or other consideration from any person
(other than from the City pursuant to this Agreement) for any of the Work performed by
Contractor under or related to this Agreement. If any such gift, bonus, commission, money,
or other consideration is received by or offered to Contractor, Contractor shall immediately
report that fact to the City and, at the sole option of the City, the City may elect to accept the
consideration for itself or to take the value of such consideration as a credit against the
compensation otherwise owing to Contractor under or pursuant to this Agreement.
(E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder
by any party is delayed as a result of circumstances which are beyond the reasonable control
of such party (which circumstances may include, without limitation, pending litigation, acts
of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse
weather conditions [such as, by way of illustration and not of limitation, severe rain storms or
below freezing temperatures, or tornados] labor action, strikes.or similar acts, moratoriums or
regulations or actions by governmental authorities), the time for such performance shall be
extended by the amount of time of such delay, but no longer than the amount of time
reasonably occasioned by the delay. The party claiming delay of performance as a result of
any of the foregoing force majeure events shall deliver written notice of the commencement
of any such delay resulting from such force maj eure event not later than seven (7) days after
the claiming party becomes aware of the same, and if the claiming party fails to so notify the
CITY OF SCHERTZ PAGE 3
BB Inspection Services, LLC. Service Agreement
other party of the occurrence of a force majeure event causing such delay and the other party
shall not otherwise be aware of such force majeure event, the claiming party shall not be
entitled to avail itself of the provisions for the extension of performance contained in this
subsection.
(F) In the case of any conflicts between the terms of this Agreement and wording contained within
the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the
technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement
terms.
Section 7. Termination
(A) This Agreement may be terminated:
(1) By the mutual agreement and consent of both Contractor and City;
(2) By either party, upon the failure of the other party to fulfill its obligations as set forth
in either this Agreement or a Scope of Work issued under this Agreement;
(3) By the City, immediately upon notice in writing to the Contractor, as consequence of
the failure of Contractor to perform the Work contemplated by this Agreement in a
timely or satisfactory manner;
(4) By the City, at will and without cause upon not less than five (5) days written notice
to the Contractor.
CITY OF SCIIERTZ PAGE 4
1111 Inspection Services, LLC. Service Agreement
(B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not
be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and
payable as of the time of termination and only then for those Work that have been timely and adequately
performed by the Contractor considering the actual costs incurred by the Contractor in performing work to
date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of
employing another Contractor to complete the work required and the time required to do so, and other factors
that affect the value to the City of the work performed at time of termination. In the event of termination not
the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work
actually performed prior to termination, together with any reimbursable expenses then due.
Section 8. Indemnification
CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT,
FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL,
INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION,
JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEYS FEES, WHETHER CONTRACTUAL OR STATUTORY),
COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON
LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY
CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND
PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED
OR PROVIDED BY CONTRACTOR - EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR
UNDER THE CONSTITUTIONS OF THE UNITED STATES.
Section 9. Notices
Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing
and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i)
delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care
and custody of the United States Postal Service located within the confines of the United States of America and
sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified;
or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within
the confines of the continental United States of America for notice, but until written notice of such change is
actually received by the other party, the last address of such party designated for notice shall remain such party's
address for notice.
Section 10. No Assignment
Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent
of the other party.
Section 11. Severability
If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or
enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of
each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement
a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal,
invalid or unenforceable.
Section 12. Waiver
Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is
intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective
only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach
CITY OF SCHERTZ PAGE 5
1111 Inspection Services, LLC. Service Agreement
or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach
or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or
violation.
Section 13. Governing Law; Venue
This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance
with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in
Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in
Guadalupe County, Texas.
Section 14. Paragraph Headings; Construction
The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or
limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the
negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less
strongly against or for either party.
Section 15. Binding Effect
Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit
of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and
assigns.
Section 16. Gender
Within this Agreement, words of any gender shall be held and construed to include any other gender, and words
in the singular number shall be held and construed to include the plural, unless the context otherwise requires.
Section 17. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of
which shall constitute but one and the same instrument.
Section 18. Exhibits
All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made
to the same.
Section 19. Entire Agreement
It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes
any and all prior agreements, arrangements or understandings between the parties relating to the subject matter.
No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This
Agreement cannot be changed or terminated orally.
Section 20. Relationship of Parties
Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to
create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever
between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor
any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the
relationship of independent parties contracting with each other solely for the purpose of effecting the provisions
of this Agreement.
CITY OF SCHERTZ PAGE 6
BB Inspection Services, LLC. Service Agreement
Section 21. Right To Audit
City shall have the right to examine and audit the books and records of Contractor with regards to the work
described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be
maintained in accordance with generally accepted principles of accounting and will be adequate to enable
determination of. (1) the substantiation and accuracy of any payments required to be made under this Agreement;
and (2) compliance with the provisions of this Agreement.
Section 22. Dispute Resolution
In accordance with the provisions of Subchapter I, Chapter 271, TEx. LOCAL Gov'T CODE, the parties agree that,
prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will
first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing
the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request
a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute.
(2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied
party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority
over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute.
(3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the
highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in
an effort to resolve the dispute.
Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire
Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter
176 of the Texas Local Government Code.
Certificate of Interested Parties
Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908,
Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all
contracts with private business entities requiring approval by the Schertz City Council will require the on -line
completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract
amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas
Ethics Commission using the online filing application.
Please visit the State of Texas Ethics Commission website,
https:// www.ethics.state.tx.us /whatsnew /elf info�forml295.htm and
https : / /www.ethics.state.tx.us /tec /1295 - Info.htm for more information.
IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL
COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF
A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176
IS A CLASS C MISDEMEANOR.
[The remainder of this page is intentionally left blank.]
CITY OF SCIII•,RTZ PAGE 7
BB Inspection Services, LLC. Service Agreement
EXECUTED on this the day of
CITY:
By:
Name: John C. Kessel
Title: City Manager
ADDRESS FOR NOTICE:
CITY:
City of Schertz
Attn: John C. Kessel, City Manager
1400 Schertz Parkway
Schertz, Texas 78154
CITY OF SCHERTZ
BB Inspection Services, LLC. Service Agreement
, 2017.
CONTRACTOR:
By:
Name:
Title:
CONTRACTOR:
BB inspection Services, LLC
409 Skyforest Drive
San Antonio, TX 78232
210- 494 -3050
PAGE 8
Exhibit ""
SCOPE OF WORK
Proiect
The Contractor shall provide plan review and building inspection services to the City.
Location
Various City locations
Scone of Work
The Contractor shall review provide building inspection services for any residential or commercial
structure in Schertz, Texas. The Contractor will employ currently adopted International Building Code
and Supplements thereto and the state - mandated 2014 National Electrical Code and 2015 International
Energy Conservation Code.
City will schedule inspections with Contractor as needed. Contractor will provide services within two
business days, unless otherwise agreed upon by City and Contractor. Contractor will provide inspection
report to City electronically.
Fee Schedule
Individual Inspections:
Combo Frame Inspections
(Frame and MEPs)
Plan Review Fee Schedule
Residential:
Multi Family:
Commercial:
Misc. commercial work
$50.00
$100.00
$50.00 per plan
$60.00 per hour (minimum, one hour)
$60.00 per plan
$60.00 per hour
Term of Service Agreement
This Service Agreement shall automatically terminate September 30, 2018. This contract shall be
terminated if funds allocated for expenditure under this agreement are not available as provided for in
section 7. of this agreement.
Maximum Contract Expenditure
Cumulative expenditures under this agreement shall not exceed $360,000.00 during its term.
Maximum expenditures during each of the Schertz fiscal years shall not exceed $180,000.00.
Fiscal year one is defined as October 1, 2016 through September 30, 2017.
Fiscal year two is defined as October 1, 2017 through September 30, 2018.
CITY OF SCHERTZ PAGE 9
BB Inspection Services, LLC. Service Agreement
Exhibit "B"
REQUIREMENTS FOR ALL INSURANCE DOCUMENTS
The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the
minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by
the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the
Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct,
or lack of conduct, of the Subcontractor.
INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT
With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies
as follows:
1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile
Liability on a separate endorsement.
2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all
liability policies and must be provided on a separate endorsement.
3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days
written notice prior to cancellation or non - renewal of the insurance.
4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary
and non - contributory coverage regardless of the application of other insurance.
5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements
cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above.
6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any
material change in the insurance coverage.
7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions.
8. Required limits may be satisfied by any combination of primary and umbrella liability insurances.
9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz.
10. Insurance must be purchased from insurers having a minimum AmBest rating of B +.
11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD
25 2010/05). Coverage must be written on an occurrence form.
12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates
of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain
provisions representing and warranting all endorsements and insurance coverages according to requirements and
instructions contained herein.
13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies.
14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City
of Schertz within ten (10) business days after contract award and prior to starting any work by the successful
Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same
time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified
in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements
shall be sent to:
City of Schertz
Purchasing Department
1400 Schertz Parkway
Schertz, TX 78154
CITY OF SCHERTZ
BB Inspection Services, LLC. Service Agreement
emailed to: purchasinuC&schertz.com
Faxed to: 210 - 619 -1169
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BB Inspection Services, LLC. Service Agreement
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(Instructions for completing and submitting a certificate to the City of Schertz)
Complete the certificate of insurance with the information listed below:
A) Certificate of Insurance date
B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address.
C) Insured's (Insurance Policy Holder) Information — complete name & address information
D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be
Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or
higher) or otherwise be acceptable to the City if not rated by A.M. Best)
E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance
companies)
F) Insurer letter represents which insurance company provides which type of coverage from D
G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in
the box (occurrence policy preferred but claims made policy can be accepted with special approval)
H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor
Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived.
1) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos
J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract
and in accordance with the contract value.
K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the
certificate of insurance form (if applicable).
L) Builder's Risk Policy — for construction projects as designated by the City of Schertz.
Professional Liability Coverage — for professional services if required by the City of Schertz.
M) Insurance Policy #'s
N) Insurance policy effective dates (always check for current dates)
O) Insurance Policy limits (See Insurance Requirements Checklist)
P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies)
must be provided separately and not in this section. The following endorsements are required by the City of Schertz.
(1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for
professional liability and workers compensation insurance; and
(2) Waiver of Subrogation
(3) Primary and Non - Contributory
(4) Cancellation Notice
Q) City of Schertz's name and address information must be listed in this section
R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of
Schertz in accordance with a cancellation notice endorsement to the policy and /or per the policy provisions based
on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code)
S) The certificate must be signed by the Authorized Agent in this section of the certificate form.
CITY OF SCIIERTZ PAGE 12
BB Inspection Services, LLC. Service Agreement
Exhibit "C"
EVIDENCE OF INSURANCE
CITY OF SCHERTZ PAGE 13
BB Inspection Services, LLC. Service Agreement