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07-25-2017 Agenda with backup MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL JULY 25, 2017 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 07-25-2017-Council Agenda City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team AGENDA TUESDAY, JULY 25, 2017 AT 6:00 P.M. Call to Order – Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro-Tem Edwards) City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by City Manager (J. Kessel) Employee Recognition • Recognition of employee service pin for 25 years: Sandy Bryant. (J. Kessel) Presentation • Presentation and update regarding the Fire Department and Fire Service. (D. Wait/D. Covington) • Presentation and update regarding the City of Schertz Website. (M. Clauser/L. Klepper) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. 07-25-2017 City Council Agenda Page - 2 - Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Update and discussion on July 4th Jubilee and SchertzQ Events (S. Gonzalez/L. Klepper /Mary Spence) • Review, discussion and possible action regarding amendments to the City Charter. (Item requested by Mayor Carpenter) Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Approval of the minutes of the Regular Meeting of July 11, 2017. (J. Kessel/D. Schmoekel) 2. Excused Council Absences – Consideration and/or action excusing City Council Member Cedric Edwards absence for the following date: July 11, 2017. (B. Dennis/Mayor/Council) 3. Ordinance No. 17-S-23 – Consideration and/or action approving an ordinance request to rezone approximately 12 acres of land from Apartment/Multi-Family Residential District (R-4) to Planned Development District (PDD) located at 3301 FM 3009, Schertz, TX. Final Reading (B. James/L. Wood/E. Grobe) 4. Ordinance No. 17-T-26 – Consideration and or action approving an Ordinance authorizing a budget amendment to fund additional contract inspection services, to provide funding for the Schertz Housing Authority and for EMS community support services. Final Reading (B. James/J. Walters) Discussion Items 5. Ordinance No. 17-T-24 – Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, TX authorizing a budget amendment to fund the SchertzQ Event. First Reading (S. Gonzalez/L. Klepper/M. Spence) Roll Call Vote Confirmation Closed Session 6. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment of a Municipal Judge. 07-25-2017 City Council Agenda Page - 3 - Reconvene into Regular Session 6a. Take any action based on discussions held in closed session under Agenda Item 6. Roll Call Vote Confirmation Requests and Announcements 7. Announcements by City Manager. 8. Placing Items on Future Agendas: Member of the City Council may place items on future agendas provided the chair is able to determine unanimous consent. If objection is made by one or more members of the City Council, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. 9. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 21st DAY OF JULY 2017 AT 3:30 P.M. WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Donna Schmoekel Donna Schmoekel, Deputy City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2017. _______________________________________________Title:__________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. 07-25-2017 City Council Agenda Page - 4 - The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Audit Committee Interview Committee for Boards and Commissions Investment Advisory Committee Main Street Committee TIRZ II Board Councilmember Davis– Place 1 Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Gutierrez – Place 2 Councilmember Larson – Place 3 Main Street Committee – Vice Chair Mayor Pro-Tem Edwards – Place 4 Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Thompson – Place 5 Audit Committee Investment Advisory Committee Councilmember Kiser – Place 6 Schertz Animal Services Advisory Commission Councilmember Crawford – Place 7 Schertz-Seguin Local Government Corporation Interview Committee for Boards and Commissions Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: July 25, 2017 Department: City Secretary Subject: Minutes BACKGROUND The City Council held a Regular Meeting on July 11, 2017. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the Regular meeting of July 11, 2017. ATTACHMENTS Regular Meeting of July 11, 2017 minutes. 7-11-2017 Minutes Page - 1 - MINUTES REGULAR MEETING July 11, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on Ju1y 11, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Ralph Gutierrez Councilmember Scott Larson Councilmember Robin Thompson Councilmember Angelina Kiser Councilmember Bert Crawford Staff Present: City Manager John Kessel Executive Director Brian James Executive Director Dudley Wait Assistant to City Manager Sarah Gonzalez City Attorney Charles Zech Deputy City Secretary Donna Schmoekel Absent: Mayor Pro-Tem Cedric Edwards Call to Order – City Council Regular Session Mayor Carpenter called the meeting to order at 6:02 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Carpenter) Mayor Carpenter provided the opening prayer followed by the pledges of allegiance to the flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Executive Director Brian James who provided the following announcements: Wednesday, July 12 South Texas Blood and Tissue Center Blood Drive 8:00 AM - Noon Parking Lot of Building # 3 Tuesday, July 18 Chamber Luncheon 11:30 AM, Schertz Civic Center 7-11-2017 Minutes Page - 2 - Tuesday, July 25 City Council Meeting 6:00 PM, Council Chambers Friday, July 28 Budget Retreat 8:30 AM – 4:00 PM Fairfield Inn & Suites, 5808 Corridor Loop road, Schertz, TX Filing for Schertz City Council Election Starts Monday, July 24 The City of Schertz will be holding its General Election on November 7, 2017 for the purpose of electing Council Members in Place 3, Place 4 and Place 5 for a three-year term, from November 2017 to November 2020. Any candidate desiring to have his or her name on the Official Ballot shall, no sooner than July 22, 2017, (but since the 22nd falls on a Saturday and City offices are closed) the date moves to Monday, July 24, 2017 and no later than August 21, 2017, file with the City Secretary an application in writing in the form prescribed by the Texas Election Code requesting that his or her name be placed on the Official Ballot and declaring themselves as a candidate. The Candidate packet is available in the City Secretary’s office at 1400 Schertz Parkway, Building 2, or it can be found online at www.schertz.com. Should you have any questions, please contact the City Secretary’s office at (210) 619-1030. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who stated the City’s Public Affairs Department (in particular, Linda Klepper, Mary Spence, and Natalie Keaney) did a great job again on the 4th of July Jubilee and Parade. We even received some high compliments from the Board of San Antonio events manager commending the City of Schertz for having one of the best small town parades they had ever participated in. He again thanked all city staff members for their contributions. New Employee Recognition • EMS – Paramedics Cody Doane, James Mangrum (D. Wait/J. Mabbitt) • Human Resources – HR Generalist Lovie Smith (B. James/J. Kurz) • Engineering – Project Manager Scott McCelland (B.James/K. Woodlee) Each employee was introduced by their Department Director/Supervisor who also provided a brief bio on their staff member. Mayor and Council welcomed everyone. Hearing of Residents • Mr. Eric White, 11301 Highway 46 West, New Braunfels, TX, who spoke in favor of continuing to retain the services of the city manager as he has done an outstanding job the past few years and sometimes folks just get blamed for things that they have no control over. 7-11-2017 Minutes Page - 3 - • Ms. Maggie Titterington, 10217 Ivy Horn, who read a couple of letters from local businesses praising the guidance and work of the city manager, his leadership skills, his efforts to implement new processes within the city to make things easier for staff and our customers, and the fact that he listens to the concerns and issues of the local business owners and residents. He has committed himself and his staff to making our city better, more transparent and prosperous. Their recommendation is to continue with the leadership we have in place. • Mr. Roy Richard, 3412 Estate Drive, who spoke in favor of retaining the services of City Manager John Kessel stating things are so much better in the city since his arrival; more local businesses are coming into our area and his knowledge, skills and service should be appreciated and retained. Good city managers are rare to find, and once you get one, it is best to hold on to them for as long as you can. Workshop • Update and discussion on City of Schertz Water and Wastewater Rate Plan by Willdan/Economist.com. (D. Wait) Mayor Carpenter recognized Executive Director Dudley Wait who then introduced Wildon/Economist.com Vice-President Dan Jackson. Mr. Wait stated that Mr. Jackson has done our water and waste water rate studies for a number of years already. He will provide information this evening on where we are, what next year looks like and projections for the next five years. He provided some statistics and information as follows: • The average utility has been increasing rates-56% per year. • ASSA expects water & waste water rates in the USA to triple within 15 years. • Many reasons for rate increases are beyond a City’s ability to influence. • Cities that jointly share facilities can have lower unit costs. • Conclusion: higher rates are an unfortunate but inevitable fact of life in the USA. In 2015 a rate study was completed and the initial rate plan was adopted. In 2016 the rate plan was adjusted to reflect several cost changes. Our main water supplier, SSLGC increased their costs due to SAWS Tier 2 phase-out. They also increased due to Schertz’ assumption of debt costs for the Guadalupe well field. Additionally, the city revised its long-term CIP, which resulted in greater expected levels of debt. In 2017, more changes were made that mostly benefit Schertz. SAWS said they would extend tier 2 water purchases until 2021, thus reducing the expected increases from SSLGC. The Guadalupe project is now forecast to be on line later in 2021. The SSLGC also eliminated the risk premium from their cost of service. The Schertz’s FY 2018 utility budget is significantly lower than forecast in the rate study. The City now expects less debt to be issued immediately to fund Capital Improvement Project (CIP) needs. The result is that water and wastewater rate increases for FY 2018 can now be scaled back. 7-11-2017 Minutes Page - 4 - Mr. Jackson explained the current water rates for Schertz stating the city charges two types of rates, a monthly minimum charge and it charges a volume rate for every 1,000 gallons of water purchased. The minimum charge is also based on the size of your meter. The larger the meter, the larger the charge. Most customers have a 5/8-inch meter, which is pretty standard. This size meter costs about $23.19 (inside the city) and $28.09 (outside the city). Then there is also a volume rate, which is $2.86 (inside the city) and $5.96 (outside the city) per 1,000 gallons for the first 6,000 gallons. After that it increases more. This is supposed to encourage water conservation—the more you use, the more you pay. The current wastewater rates include a base charge for residential of $11.16 plus a line maintenance fee of $0.44, plus a User Charge-CCMA of $3.35. The city’s average rate payer uses about 10,000 gallons of water per month and about 5,000 gallons of waste water per month. In Schertz, the average bill is $82.34 per month. Compared with other cities around us, we are about average and about $5.00 below the state average. Other statistics include: Presently, we have about 13,825 water accounts, growing at about 200 new accounts per year. Most of the water users are from 5/8-inch meters, mainly residential properties. Water consumption is difficult to predict because of the weather. Also, as the city grows, we will consume more water over the years. Our water is purchased from SSLGC- Gonzales, and SSLGC-Guadalupe which have different associated costs. Our previous rate plan assumed $30 million in CIP debt issued by 2024. However, based on staff discussions, the rate plan is revised to assume $20 million funded in smaller increments over the same period. In regard to our rate plan they are recommending the city adopt a one-year rate plan to be effective in October 2017, the beginning of the next fiscal year. They recommend we adjust our base charge for the 5/8-inch meter customers from $23.19 to $23.89, plus a 6 to 10 cent increase across the board in your volume rate per 1000 gallons, about a 3% adjustment. On the wastewater side, they recommend a 4- 5% adjustment, taking the base charge of $11.16 to $11.72. They recommend taking the line maintenance fee from 44 cents to 46 cents. The usage charge is going to go up from $3.35 to $3.58. In spite of the forecasts already laid out, they strongly recommend the city do annual updates. Generally speaking, you are looking at about 3-5% annual adjustments during the next 4 years. Unfortunately, rates are going to increase in the coming years due to uncontrollable factors. However, this is a nonprofit utility and you are only asking your users to pay for the costs associated with providing that service—simply put, to recover your costs. In summary, prudent management by city staff has enabled a magnitude of rate adjustments to be minimized. Secondly, the proposed rate plan will continue to enable this water and wastewater utility to be financially independent and self-sufficient and to invest in the future of utility. Third, due to the uncertain nature of growth, the economy, the weather and supply costs, it is recommended that a one-year rate plan be adopted and annual reviews continue. 7-11-2017 Minutes Page - 5 - Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Approval of the minutes of the Regular Meeting of June 27, 2017. (J. Kessel/B. Dennis) 2. Excused Council Absences – Consideration and/or action excusing City Council Member absences for the following dates: June 27, 2017. (B. Dennis/Mayor/Council) 3. Resolution No. 17-R-46 -– Consideration and or action approving a Resolution authorizing the approval of the Bexar Metro 911 budget for Fiscal Year 2018, and other matters in connection therewith. (D. Wait) The following was read into record: RESOLUTION NO. 17-R-46 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPROVAL OF THE BEXAR METRO 911 BUDGET FOR FISCAL YEAR 2018, AND OTHER MATTERS IN CONNECTION THEREWITH 4. Ordinance No. 17-S-20–Consideration and/or action approving an Ordinance to amend the Schertz Comprehensive Land Plan by changing certain land area designations on the Future Land Use Plan in Northern Schertz. Final Reading (B. James/L. Wood/B. Cox) The following was read into record: ORDINANCE NO. 17-S-20 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE COMPREHENSIVE LAND PLAN BY CHANGING CERTAIN LAND AREAS TO SINGLE FAMILY RESIDENTIAL DESIGNATION AND CERTAIN LAND AREAS TO COMMERCIAL CAMPUS DESIGNATION ON THE FUTURE LAND USE PLAN. 5. Boards, Commissions and Committee Member Appointments – Consideration and/or action approving the appointment of Mr. Charles Cornelisse as an Alternate Member to the Transportation Safety Advisory Committee. (Mayor/Council/B. Dennis) Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve consent items 1-5. The vote was unanimous with 7-11-2017 Minutes Page - 6 - Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. Discussion Items 6. Ordinance No. 17-S-21– Consideration and/or action approving an Ordinance amending the City of Schertz Master Thoroughfare Plan. Final Reading (B. James/K. Woodlee) The following was read into record: ORDINANCE NO. 17-S-21 AMENDING THE MASTER THOROUGHFARE PLAN OF THE CITY OF SCHERTZ; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING AN EFFECTIVE DATE; AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized City Engineer Kathy Woodlee who stated she understands this item was not put on consent as it was not a unanimous vote at the last meeting. She stated if anyone had any further questions or comments to make she was available to address them. There were no questions or comments from council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Ordinance No. 17-S-21 final reading. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 7. Resolution No. 17-R-47 – Consideration and or action approving a Resolution authorizing an agreement for Provisions of Professional Services between the City of Schertz and the Schertz Economic Development Corporation. (J. Kessel/K. Kinateder) The following was read into record: RESOLUTION NO. 17-R-47 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Economic Development Corporation Executive Director Kyle Kinateder who stated the service agreement before you provides for all administrative functions that is provided by the City of Schertz to the Economic Development Corporation which is a separate entity. This is the second year this service agreement has been in place. For the FY 2017-2018, the amount is $441,395, which is a 7-11-2017 Minutes Page - 7 - 2.5% increase. Mr. Kineteder, Mr. James and Mr. Walters addressed questions from council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Resolution No. 17-R-47. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 8. Resolution No. 17-R-48 – Consideration and/or action approving a Resolution Authorizing an Interlocal Agreement with the Schertz-Cibolo-Universal City Independent School District for EMS Services. (D. Wait/J. Mabbitt) The following was read into record: RESOLUTION NO. 17-R-48 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE SCHERTZ-CIBOLO-UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT FOR EMS SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized EMS Director Jason Mabbitt who stated that they have had a long relationship with the school district which involves football games, first aid and CPR and felt it was time to make it official with an agreement. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Resolution No. 17-R-48. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 9. Ordinance No. 17-S-23 – Conduct a Public Hearing and consideration and/or action approving an ordinance on a request to rezone approximately 12 acres of land from Apartment/Multi-Family Residential District (R-4) to Planned Development District (PDD) located at 3301 FM 3009, Schertz, TX. First Reading (B. James/L. Wood/E. Grobe) The following was read into record: ORDINANCE NO. 17-S-23 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 12 ACRES OF LAND FROM APARTMENT / MULTI- PH 7-11-2017 Minutes Page - 8 - FAMILY RESIDENTIAL, (R-4) TO PLANNED DEVELOPMENT DISTRICT (PDD). Mayor Carpenter recognized Senior Planner Bryce Cox who provided a map of the said property which has an existing nursing home facility on it. They are requesting a rezoning of the property. On June 21, there was a publication in the San Antonio Express News of the Public Hearing. There were notices mailed out to 65 property owners within 200 feet of the subject property on June 2 prior to the Planning and Zoning Commission meeting. So far, staff has received four responses in favor, two opposed, and one neutral. At the public hearing a couple of people spoke, most of whom had concerns with drainage issues that may be caused by future expansion as well as on-street parking along Ashley Road. The on-street parking issue has also been forwarded to the Transportation Safety Advisory Commission for review. The new zoning will add some changes which will include a modification to allow for an assisted care or living facility to be there. Additionally, they have requested to modify for some design requirements, such as some screening and buffering between non-residential and multi-family properties to include single family residential. Currently the Unified Development Code requires an 8-foot masonry wall with a 20-foot wide landscape buffer with trees and shrubs. They are proposing to eliminate the 8-foot masonry wall requirement, increase the buffer (double its size) and increase the planting requirement. Staff feels the request for zoning change is very compatible and appropriate for this area. The Planning and Zoning Commission forwarded a recommendation for approval on June 14 after a Public Hearing and approved this item with a unanimous vote. Staff also supports this recommendation as it is consistent with the goals and objectives of the Comprehensive Land Use Plan and the existing land use conditions plans in the surrounding area. Mayor Carpenter opened the public hearing and the following spoke: • Mr. Grumpy Azzoz, 528 Wayward Pass, who expressed his concerns with traffic entering or exiting Ashley Oak Drive. There is also an abundance of cars parked on both sides of the road. Are there plans to widen the road? With parked cars on both sides of the street there is only room for one vehicle to pass through at a time. Mayor Carpenter closed the public hearing and invited the applicant, CEO of Trinity Healthcare, LLC, Ryan Harrington to come forward and address the concerns. Mr. Harrington stated that the facility has been there a number of years already and they plan to expand it by adding 30 more private rooms, a therapy space, living and dining spaces as well as 24 more parking spaces. There will also be an additional conference area, walking paths and outdoor living space. It will take another 6-12 months for construction to begin and a couple of years to complete. 7-11-2017 Minutes Page - 9 - In regard to the parking issue, it is an issue. They went out one day in June and counted 23 cars parked along the street. On this same day, he observed they had 21 spaces vacant in their facility’s parking lot. There are other businesses on that street and so they feel that the crowded conditions of parking on the street are not solely the result of their facility, but in fact a result of availability in regard to the other businesses. In the plans to add an additional 24 parking spaces for their facility, they are also adding a circle drive that goes all around the building making it easier for people to access the parking lot who are staff members of the facility as well as visitors for the residents of the facility. Mr. Harrington provided a floor plan of the new proposed additions for council to view. He stated Trinity Healthcare, LLC is the operator and Omega Healthcare Investors is the owner of the facility who own about one thousand facilities throughout the country. Trinity Healthcare operates about 20 facilities throughout Texas. He showed council some pictures of the improvements made at other facilities which will be indicative of what will be done here at the facility in Schertz. Mr. Harrington and Mr. James addressed comments and questions from council. Mayor Carpenter recognized Councilmember Kiser who moved, seconded by Council member Thompson to approve Ordinance No. 17-S-23 first reading. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 10. Ordinance No. 17-A-25 – Consideration and/or action approving an Ordinance confirming and approving a boundary agreement establishing the municipal boundary between the City of Schertz and the City of Cibolo for property located within the Homestead development. First Reading (B. James/L. Wood/B. Cox) The following was read into record: ORDINANCE NO. 17-A-25 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ CONFIRMING AND APPROVING A BOUNDARY AGREEMENT ESTABLISHING THE MUNICIPAL OUNDARY BETWEEN THE CITY OF SCHERTZ AND THE CITY OF CIBOLO; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Senior Planner Bryce Cox who showed a map of the area. The Homestead master plan (previously known as Nortex Farms) was originally approved on June 17, 2014 as part of the adoption of the Planned Development District (PDD). This master planned development covers approximately 667 acres, with approximately 433 acres being in Schertz and 234 acres in Cibolo. A future collector roadway that is oriented east/west is to be located near the current boundary between the two cities. The staff from both cities and the developer agree that adjusting the boundary between the two cities to 7-11-2017 Minutes Page - 10 - follow the proposed road will be beneficial to both cities as it will serve to clearly mark the city limits, identify roadway maintenance responsibilities, and keep areas in Homestead from being split between the cities. The goal of this boundary agreement is to adjust the city limits between the City of Schertz and the City of Cibolo to follow the east west collector road that is planned in the Homestead Master Development Plan. Staff recommends approval of Ordinance 17-A-25 adjusting the boundary in this area so that the city limits will follow the outside edges of the street right-of-way as shown in the attached exhibit. Schertz would be transferring approximately 1.093 acres of land to Cibolo and Cibolo would be transferring approximately 9.432 acres of land to Schertz. There are no planned developable lots being transferred in this agreement. The areas being transferred out of Schertz into Cibolo are shown on the master plan to be right-of-way. The areas being transferred out of Cibolo into Schertz are shown on the master plan to be right-of-way, private park/open space, and a narrow frontage portion of the townhome section of the Homestead development. The boundary agreement would place the roadway section east of the round-a-bout in Schertz’ city limits and the city would be responsible for future maintenance of the road. The round-a-bout and roadway section to the west would be in Cibolo’s city limits. The split section ownership of the roadway provides for clear ownership of the roadway and allows each city to bear part of the responsibility for future roadway maintenance. Mr. Cox addressed comments and questions from council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Ordinance No. 17-A-25 first reading. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 11. Resolution No. 17-R-50 – Consideration and/or action approving a Resolution authorizing a one-year extension of the On-Call Engineering Services Master Agreement for professional services with Cobb, Fendley & Associates, Inc. (B. James/K. Woodlee) The following was read into record: RESOLUTION NO. 17-R-50 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING A ONE-YEAR EXTENSION TO THE ON CALL ENGINEERING SERVICES MASTER AGREEMENT WITH COBB, FENDLEY & ASSOCIATES, INC., AND ALL MATTERS IN CONNECTION THEREWITH 7-11-2017 Minutes Page - 11 - Mayor Carpenter recognized City Engineer Kathy Woodlee who said this item and the next three are for renewing contracts with four of our current on-call consulting firms that we hired three years ago to provide engineering services on various city projects. We have had a great deal of success with these entities and the contracts allow for council to extend the contracts for one more year twice for each firm. We see no reason to change in midstream and we are requesting authorization to continue with these contracts. Ms. Woodlee addressed comments and questions from council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Gutierrez to approve Resolution No. 17-R-50. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 12. Resolution No. 17-R-51 -- Consideration and/or action approving a Resolution authorizing a one-year extension of the On-Call Engineering Services Master Agreement for professional services with Ford Engineering Inc. (B. James/K. Woodlee) The following was read into record: RESOLUTION NO. 17-R-51 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING A ONE-YEAR EXTENSION TO THE ON CALL ENGINEERING SERVICES MASTER AGREEMENT WITH FORD ENGINEERING, INC., AND ALL MATTERS IN CONNECTION THEREWITH There were no questions or comments from council on this item. Mayor Carpenter recognized Councilmember Larson who moved, seconded by Councilmember Thompson to approve Resolution No. 17-R-51. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 13. Resolution No. 17-R-52 -- Consideration and/or action approving a Resolution authorizing a one-year extension of the On-Call Engineering Services Master Agreement for professional services with Lockwood, Andrews & Newnam, Inc. (B. James/K. Woodlee) The following was read into record: RESOLUTION NO. 17-R-52 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING A ONE-YEAR EXTENSION TO 7-11-2017 Minutes Page - 12 - THE ON CALL ENGINEERING SERVICES MASTER AGREEMENT WITH LOCKWOOD, ANDREWS & NEWNAM, INC., AND ALL MATTERS IN CONNECTION THEREWITH There were no questions or comments from council on this item. Mayor Carpenter recognized Councilmember Crawford who moved, seconded by Councilmember Thompson to approve Resolution No. 17-R-52. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 14. Resolution No. 17-R-53 – Consideration and/or action approving a Resolution authorizing a one-year extension of the On-Call Engineering Services Master Agreement for professional services with Pape-Dawson Engineers Inc. (B. James/K. Woodlee) The following was read into record: RESOLUTION NO. 17-R-53 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING A ONE-YEAR EXTENSION TO THE ON CALL ENGINEERING SERVICES MASTER AGREEMENT WITH PAPE-DAWSON ENGINEERS, INC., AND ALL MATTERS IN CONNECTION THEREWITH There were no questions or comments from council on this item. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Gutierrez to approve Resolution No. 17-R-53. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 15. Ordinance No. 17-T-26 – Consideration and or action approving an Ordinance authorizing a budget amendment to fund additional contract inspection services, to provide funding for the Schertz Housing Authority and for EMS community support services. First Reading. (B. James/J. Walters) The following was read into record: ORDINANCE NO. 17-T-26 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT FUND ADDITIONAL CONTRACT INSPECTION SERVICES, TO PROVIDE FUNDING FOR THE SCHERTZ HOUSING AUTHORITY, TO PROVIDE FUNDING FOR A STONE MONMUMENT 7-11-2017 Minutes Page - 13 - SIGN, AND FOR EMS COMMUNITY SUPPORT SERVICES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Finance Director James Walters who stated this item is for a few budget adjustment items. Staff is proposing to amend the budget to increase the General Fund Budget by $172,000, $167,000 for inspection contract services and $5,000 to support the Schertz Housing Authority, and recognize an additional $172,000 in permit revenues coming in over budget to offset the increase. Parkland Dedication needs to increase its budget to fund the Rhine Valley stone monument sign out of its fund balance. EMS needs to amend the budget to also increase the budget by $75,545 for community support services and to recognize and additional $75,545 in revenue generated by the sale and services related to the community support program. Mr. Walters proceeded to explain the processes and circumstances under which staff can request additional budget adjustments during the year. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Ordinance No. 17-T-26 first reading. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 16. Resolution No. 17-R-49 - Consideration and/or action approving a Resolution authorizing an interlocal agreement for funding assistance for the Schertz Housing Authority. (B. James) The following was read into record: RESOLUTION NO. 17-R-49 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE SCHERTZ HOUSING AUTHORITY, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated at the last council meeting there was a workshop item where they discussed providing some funding to the Schertz Housing Authority, similar to what we have done with other non-profits in the area. The direction from council was for staff to come back with a recommendation of $5,000. This would go to them immediately upon entering into an interlocal agreement and then we would roll $5,000 into the next budget as well and as long as council allows it. The resolution allows staff and the city attorney to work with the housing authority to draft that interlocal agreement. The city manager and the housing director would then execute the agreement and the funds would subsequently be provided. Rather than telling them how to use the money, we would include some reporting requirements where they can come back and indicate what services they provided over the year. This gives them more flexibility. 7-11-2017 Minutes Page - 14 - Mayor Carpenter stated we probably should already have done this a while back as the Schertz Housing Authority provides an essential service for us in the city. He appreciates Councilmember Davis bringing this idea forward to us. Mayor Carpenter recognized Councilmember Davis who moved, seconded by Councilmember Kiser to approve Resolution No. 17-R-49. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 17. Resolution No. 17-R-56 - Consideration and/or action approving a Resolution authorizing expenditures with BB Inspections, totaling no more than $180,000 for building inspection services during the 2016-2017 Fiscal Year and no more than $180,000 during the 2017-2018 Fiscal Year and other matters in connection therewith. (B. James) The following was read into record: RESOLUTION NO. 17-R-56 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH BB INSPECTIONS FOR INPSECTION AND PLAN REVIEW SERVICES AND EXPENDITURES WITH BB INSPECTIONS TOTALING NO MORE THAN $180,000.00 FOR BUILDING INSPECTION SERVICES DURING THE REMAINDER OF FY 2016-2017 AND NO MORE THAN $180,000 FOR FISCAL YEAR 2017-2018 AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Director Brian James who stated this item was prompted when the contract for temporary services came forward. We had some questions and went back to look at our contract. As background, a couple of years back we began experiencing some significant wait times for permits to be issued and inspections to be conducted. Reasons for this were fluctuations in the permit volumes we had and short staffing issues. When we talked to city council regarding updating the building code a few years ago, we hit upon a few things that were of importance to us. We did not want the quality of plan reviews or the quality of inspections to drop. We felt it necessary to retain a high degree of quality in these areas. Unfortunately, this gave way to more time that was needed to perform and finish the plan reviews. The residential home builders began giving feedback that it was taking too long (45 days) to get a set of plans reviewed. Also, big projects (commercial) take longer and we had experienced some staffing absences due to medical leave. Therefore, we had to utilize the services of a couple of contractors to keep things going. Now, our goal is to always use some degree of contracted services. We have used BB Inspections because they can essentially say we will get our staff out there to help get it done. 7-11-2017 Minutes Page - 15 - Mr. James introduced Director of Planning and Community Development Lesa Wood who provided information and explanations of how their goals are set. Highlights included: *To provide quality plan reviews and inspections – via staff training, and getting staff certified. At this time, all four city inspectors are now also licensed plumbing inspectors. *To manage the peaks and valleys in the workflow process – by contracting plan reviews and inspections, eliminating shed/fence permits, and improving internal processes, such as updated review checklists, meeting with contractors and the GASABA. Ms. Wood also provided some background information which included: *October 2015 – Building code was updated via Ordinance 15-C-20. There were discussions on time frames for permits *July 2015 – The City entered into a contract with the BB Inspections, Rudy Cantu and ATS Engineers, Inspectors and Surveyors to perform inspections and plan review services. *June 2016 – Staff requested and Council grant approval to increase the amount to be spend with BB Inspections to $95,000. *February 23, 2016 – Eliminated the shed and replacement fence permit requirements via Ordinance 16-C-04. *Our goal is to perform same day inspections for all inspections requested by 6:00 a.m. On a typical day, we receive about 40-80 inspections per day. *Our medical gas inspectors are performed by contract inspection services. Currently no city staff member is licensed to perform that type of inspection. Each project is different in scope and size. Some commercial projects are huge (i.e., renovation of Samuel Clemens High School) versus a garage or residential home. On an average single residential plan, there is an average of 22 inspections that must be performed. They have also made some other process changes such as accepting smaller plans for review (11” by 17” instead of 24” by 36”). Residential permits issued from October through June are as follows: FY14-15 – 276 permits, FY15-16 – 203, and FY16-17 – 286, but as of today it is 302. There have been challenges for the department this year such as loss of man hours (650) due to employee and family medical leave occurrences. Also, bear in mind, the inspector’s jobs are hazardous and there have been some on the job injuries. Revenues brought in by the department for permits, licenses, and fees are as follows: FY14-15 – $1.9+ million FY15-16 -- $1.7+ million and FY16-17 -- $2.2+ million 7-11-2017 Minutes Page - 16 - Therefore, staff is seeking approval of a 15-month contract not to exceed the $180,000 per this fiscal year and next year. Mr. James and Ms. Woods addressed questions and comments from council. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Kiser to approve Resolution No. 17-R-56. The vote was unanimous with Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Mayor Pro-Tem Edwards was absent. Motion passed. Roll call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call votes for agenda items 1-17. Mayor Carpenter recessed at 7:56 p.m. and convened into Closed Session at 8:02 p.m. Closed Session 18. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 19. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment of a Municipal Judge. Mayor Carpenter reconvened into Regular Session at 10:47 p.m. Reconvene into Regular Session 18a. Take any action based on discussions held in closed session under Agenda Item 18. Mayor Carpenter made a motion from the chair, seconded by Councilmember Thompson to retain the services of the City Manager through June of 2018, at which time they will conduct his next annual review and they will continue to work on their engagement with him and our organization as we go. The vote was 4-2-0 with Councilmembers Gutierrez, Larson, Thompson and Kiser voting yes and Councilmembers Davis and Crawford voting no. Mayor Pro-Tem Edwards was absent. Motion passed. 19a. Take any action based on discussions held in closed session under Agenda Item 19. No action was taken. Roll Call Vote Confirmation Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided the roll call vote for agenda item 18a. 7-11-2017 Minutes Page - 17 - Requests and Announcements 20. Announcements by City Manager. No announcements were provided. 21. Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. No requests were made. 22. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter stated he thoroughly enjoyed the 4th of July Jubilee; we received a lot of good feedback and staff did a fantastic job and it all came off very well. Compliments to staff—it is very much appreciated! Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 10:50 p.m. ________________________________ Michael R. Carpenter, Mayor ATTEST: __________________________________ Donna Schmoekel, Deputy City Secretary Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: July 25, 2017 Department: Mayor/Council Subject: Excused Council Absences – Consideration and/or action excusing City Council Member absences BACKGROUND Per the revised Charter approved by voters on November 3, 2015, regarding Council absences, Section 4.06 (3) Vacancies, Forfeiture, Filling of Vacancies, “Failure to regularly attend City Council meetings without an approved absence obtained by a majority vote by City Council either before or after the absence. There shall be a presumption of failure to regularly attend when three (3) regular meetings are missed during a term year without obtaining an approved absence from City Council.” An affirmative vote of a majority of Council approving the Council’s absences is required for the following: 7-11-2017 Regular Council Meeting Mayor Pro-Tem Cedric Edwards FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the absence as listed above. Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: July 25, 2017 Department: Planning & Community Development Subject: Ordinance No. 17-S-23 – Consideration and/or action to rezone approximately 12 acres of land (Autumn Winds Living & Rehabilitation) from Apartment / Multi- Family Residential (R-4) to Planned Development District (PDD) located at 3301 FM 3009, Schertz TX. (Final Reading) BACKGROUND The applicant is proposing to rezone approximately 12 acres of land generally located at the intersection of FM 3009 and Ashley Oak Drive, from Apartment / Multi-Family Residential District (R-4) to Planned Development District (PDD) to allow for an expansion to the existing Assisted Care or Living Facility. The PDD will be in conformance with the base zoning of R-4 with modifications to the allowed land uses and the screening and fence requirements. The subject property consists of the existing Autumn Winds Living & Rehabilitation Center, an assisted care / living facility, located at 3301 FM 3009 and the adjacent approximately 4 acres of undeveloped land. The public hearing notice was published in the San Antonio Express News on June 21, 2017. Sixty five (65) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on June 2, 2017, prior to the Planning & Zoning Commission meeting that took place on June 14, 2017. At the time of this report, Staff has received four (4) responses in favor, two (2) response opposed, and one (1) response neutral to the request. The following two residents spoke at the June 14, 2017 Planning & Zoning Commission Public Hearing: • Chris Domangue- 2824 Berry Park o Commented that he lives behind Autumn Winds and that he likes the plan. o Commented that he was concerned with drainage on site and wants to ensure that drainage is accounted for on the site. City Council Memorandum Page 2 • Thomas Tidwell- 2805 Ashley Oak Dr. o Commented that he was concerned with cars parked on Ashley Oak Dr. and asked if the facility expansion would provide enough off street parking to eliminate the on street parking on Ashley Oak Dr. o Commented that the expansion plan for the nursing home is fine. With respect to the concerns raised regarding traffic issues caused by on street parking along Ashley Oak, staff performed field investigations and will be working with the Transportation Safety Advisory Commission to address the issue. It should be noted, that while some of the on street parking may be associated with Autumn Winds, the majority appears to be associated with the office buildings on the other side of Ashley Oak. Under the current zoning, Autumn Winds would not be allowed to add additional parking. The proposed zoning allows that to occur. Goal The proposed rezone is for approximately 12 acres of land from Apartment / Multi-Family Residential District (R4) to Planned Development District (PDD). The goal in this proposed rezone is to allow for an assisted care / living facility land use. Community Benefit It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the City’s vision of future growth. Summary of Recommended Action The Comprehensive Land Use Plan (CLUP) through the Future Land Use Plan designates the subject property as Single-Family Residential. The objectives for Single Family Residential is for areas to be utilized as a traditional neighborhood design and to also include a mix of residential uses as well as limited commercial development to support the daily activities of the development. • Comprehensive Land Plan Goals and Objectives: The proposed rezoning is generally in conformance with the goals and objectives of the Comprehensive Plan. Specifically, the proposed rezoning to PDD with a base zoning of Apartment / Multi-Family Residential District (R-4) provides the mix of residential uses that the Comprehensive Plan describes. • Impact on Infrastructure: The proposed zoning request should have a minimal impact on the existing and planned water and wastewater systems. • Impact on Public Facilities/Services: The proposed rezoning should have a minimal impact on public services, such as schools, fire, police, parks and sanitation services. • Compatibility with Existing and Potential Adjacent Land Uses: The subject property is generally surrounded by single family land uses. It is staff’s opinion the requested rezone is compatible with surrounding properties. City Council Memorandum Page 3 The applicant is requesting to rezone the property from Apartment / Multi-Family Residential (R-4) to Planned Development District (PDD). The PDD will be in conformance with the base zoning of R-4 with modifications to the allowed land uses and the screening and fence requirements. The proposed Planned Development District (PDD) will be subject to the following zoning standards: The property within the Autumn Winds Living & Rehabilitation PDD will develop in accordance with the current Apartment/Multi-Family Residential District (R-4) zoning as specified in the Unified Development Code (UDC) as amended and with the following modifications: Zoning Districts (Article 5) Permitted Use Table - 21.5.8 The permitted use table shall be modified to permit the “Assisted Care or Living Facility” land use in this PDD. Site Design Standards (Article 9) Screening & Fencing - 21.9.8 (B)(3) If the land use “Assisted Care of Living Facility” is being developed the owner / developer may provide a 50 foot wide landscape buffer and building setback along all property lines adjacent to single family residential districts. Within this 50 foot wide landscape buffer a planting ratio of no less than one (1) shade tree every 20 linear feet and fifteen (15) shrubs every 50 linear feet will be provided. This extended buffer and additional planting is an alternative to constructing an 8 ft. high masonry wall as required by UDC Section 21.9.8.B.3. The proposal to rezone the property from the current Apartment / Multi-Family Residential District to Planned Development District (PDD), to allow for the assisted care / living facility land use is appropriate. The current land use on the property is a living and rehabilitation center. The current zoning of Apartment / Multi-Family Residential (R-4) makes this land use a legal non-conforming due to the land use assisted care / living facility not being permitted in R-4. In order for the existing business to expand, the property must be rezoned. Currently, an assisted care / living facility is only allowed by right in the General Business and General Business-2 zoning districts. It is the opinion of staff that rather than proposing a rezone to General Business in order to allow for the assisted care / living facility land use it is more appropriate, due to the adjacent residential, to remain with the limitations of the R-4 zoning but to modify the permitted land uses to allow for the assisted care or living facility. With the R-4 base zoning and the land use modification, only the following land uses would be allowed by right: Assisted Care or Living Facility, Family or Group Home, Gated Community, Golf Course / County Club, Multi- Family Apartment Dwelling, Municipal Uses, One-Family Dwelling attached and detached, Park or Public use, School, and a Two-Family Dwelling. City Council Memorandum Page 4 The applicant has requested a change to Article 9 section 21.9.8.B.3 Fences adjacent to Residential Property requirements. The current requirement is for the applicant to provide a masonry screening wall a minimum of 8’ in height to separate the non-residential / multi-family use from the adjacent single-family residential. Additionally, the applicant would be required to provide a 20’ wide landscape buffer along the property lines that are adjacent to single-family residential. Within this buffer there is a minimum requirement to plant 1 shade tree every 30 linear feet and a minimum of 10 shrubs per 50 linear feet. In order to protect numerous trees located along the property line the applicant is requesting to provide a 50’ wide landscape buffer and provide a planting ratio of 1 shade tree per 20 linear feet and 15 shrubs every 50 linear feet. It is the opinion of staff that the additional 30’ of landscape buffer and the additional plantings at this site will provide a comparable buffer to the UDC requirement. FISCAL IMPACT None RECOMMENDATION The Planning and Zoning Commission conducted the public hearing on June 14, 2017 and offered a recommendation of approval by a unanimous vote. Based on the goals and objectives of the Comprehensive Land Use Plan, the existing land use conditions, Planned Development District is the most appropriate zoning district for this property. Staff recommends approval of the proposed rezoning as submitted. ATTACHMENT Ordinance No. 17-S-23 ORDINANCE NO. 17-S-23 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 12 ACRES OF LAND FROM APARTMENT / MULTI-FAMILY RESIDENTIAL, (R-4) TO PLANNED DEVELOPMENT DISTRICT (PDD). WHEREAS, an application to rezone approximately 12 acres of land generally located at the intersection of FM 3009 and Ashley Oak Dr. and more specifically described in the Exhibit A and Exhibit B attached herein (the “Property”); and WHEREAS, the City’s Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a zone change (the “Criteria”); and WHEREAS, on June 14, 2017, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation of approval of the rezoning according to the development standards set forth in Exhibit C attached herein (the “Development Standards”); and WHEREAS, on July 11, 2017 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A, is hereby zoned Planned Development District (PDD). Section 2. The Property shall be developed in general conformance with the development plan attached as Exhibit B and the Development Standards attached as Exhibit C. Section 3. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 5. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 9. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 10. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 11th day of July, 2017. PASSED, APPROVED AND ADOPTED on final reading the 25th day of July, 2017. ____________________________________ Michael R. Carpenter, Mayor ATTEST: _________________________________ Donna Schmoekel, Deputy City Secretary (SEAL OF THE CITY) Exhibit A “The Property” Exhibit B “The Property” Exhibit C “The Development Standards” Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: July 25, 2017 Department: Finance Subject: Ordinance No. 17-T-26 - An ordinance by the City Council of the City of Schertz, Texas authorizing a budget amendment to fund additional contract inspection services, to provide funding for the Schertz Housing Authority, to provide funding for a stone monument sign, and for EMS community support services, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date; Final reading BACKGROUND With Ordinance 16-T-29 the City Council of the City of Schertz approved the annual budget for FY 2016-17 which the City must have in place to make expenditures. Per the Texas Local Government Code Title 4 Subtitle A Sec. 102.009 (b) after final approval of the budget, the governing body may spend municipal funds only in strict compliance with the budget. Section 102.010 states the governing body of the municipality may make changes in the budget for municipal purposes. Staff is proposing to amend the budget to increase the General Fund Budget by $172,000, $167,000 for inspection contract services and $5,000 to support the Schertz Housing Authority, and recognize an additional $172,000 in permit revenues coming in over budget to offset the increase. Parkland Dedication needs to increase its budget to fund the Rhine Valley stone monument sign out of its fund balance. EMS needs to amend the budget to also increase the budget by $75,545 for community support services and to recognize and additional $75,545 in revenue generated by the sale and services related to the community support program. In an effort to maintain and even reduce the length of time it takes to review and issue permits and perform inspections even in light of increased permitting activity, staff has been relying on contract inspection services to supplement building inspections staff. In July of 2015 the City began utilizing a number of firms to do inspections, primarily residential, both residential and commercial and for specialized inspections such as medical gas inspections for which staff does not have appropriate certifications to perform. With the increased permit activity so far this fiscal year and due to a significant loss in staff time due to medical issues, staff has increasingly had to rely on the contract inspections firms. Through the first three quarters of this fiscal year, the City has issued 286 single family permits, more than were issued all of the previous fiscal year. There are currently over 36 permits for new single family homes that are being reviewed. New single family homes average 22 inspections. Additionally, plans have been reviewed, permits issued and inspections are being performed in conjunction with the Comal ISD Middle School, SCUCISD Rose Garden Elementary School, and the Clemens High School renovations. School plans take a significant amount of staff time to review and inspect. Through the first three quarters of this fiscal year, permit/inspections revenue is more than $600,000 over the entire fiscal year’s budget budgeted amount. The full building permit for the Clemens High School renovations have not been issued, nor have the permit and plan check fees of approximately $500,00 that have not been collected. It also does not include permit/inspections revenue that is anticipated to be received for the last quarter of this fiscal year. Additionally, a number of inspections staff have been out on medical leave for a substation amount of time. Unlike staff vacancies where unused funding for salaries can be moved to cover contract services costs, salaries are still paid to employees when out on medical leave. The City has four staff positions that do plan review and inspections. This fiscal year nearly 650 hours has been lost due to medical leave. In an effort to improve staff efficiencies and effectiveness, the inspections staff has been attending training. Two inspectors recently passed their plumping inspectors exam which is required in the State of Texas to perform plumbing exams, as a result all four of these staff now hold this certification. The Schertz Housing Authority provides a value service to our citizens and it is a common practice for cities to provide support to their housing authorities. To mirror other citizen assistance programs supported by the City, staff is recommending adjusting the budget to provide $5,000 to the Housing Authority. This amount will equal what is currently provided to the Prescription Assistance Program and Children’s Advocacy Program. Parkland Dedication provides stone monument signs for each of the city parks. This year it was planned for a monument sign for the Aquatics Center, Cypress Point, and Heritage Oaks. The Rhine Valley Park came to the city quicker than was anticipated and the budget for the monument signs has been used up. Staff is requesting $5,700 to purchase and install the sign which is proposed to come out of the Parkland Dedication’s $305,871 fund balance available for projects and programs. The EMS Community Support Service program provides CPR (Cardio Pulmonary Resuscitation) and first aid classes to the community, with over 600 people having been trained so far this year. The program also sells and provides training for AEDs (Automated External Defibrillators) in our service area. These services are provided for by fees that offset supplies and staff time. So far this year they have sold approximately 50, far more than the 10 they sold last year. While revenues from the classes and AED sales are over estimates, so are the associated costs. Having these AEDs and providing CPR classes to the community, schools, and businesses the city services increases the chances for survival for victims of sudden cardiac arrest. The proposed adjustment will recognize an appropriate level of revenue based on the new information we’ve received and set the budget to match. Previously, staff focused on preventing a reduction in fund balance during the course of the fiscal year. With that the city looked first for ways to balance the budget for unexpected midyear expenditures without just increasing the budget and dipping into reserves. The first method was to match the additional expenditure with revenues that was performing above original estimates, the second was to move unused funds from other departments, or third was to have departments reduce spending and possibly reduce service. In looking at best practices in other communities, the City of Austin allows individual accounts or programs to go over budget by a predetermined amount but the overall department must balance. If the department does not balance, staff goes to their council for official action to correct the budget. The City of Schertz operated under a similar practice. A few accounts or programs would be allowed to go over budget as long as the department as a whole didn’t go over. Once it was identified the department would go over as well, staff would go to council with a proposed adjustment, but would usually wait and include as many departments as possible to reduce the number of agenda items. As part of an ongoing review of budget practices, for FY 2017-18 the plan is to change the practice on budget adjustments. The accounting system software will lock accounts and prevent them from going over budget at all. Departments and Finance will have to correct the budget before expenditures are made that would cause an overbudget situation. This will allow staff to react much faster to these types of issues and get the budget corrected in a more pre-emptive manner rather than coming once toward the end of the year to reconcile the overages. Council approved this request on first reading on July 11, 2017. Community Benefit These services help our developers with faster service and our citizens through the Housing Authority and the lifesaving training and equipment provided by EMS. Summary of Recommended Action Approval of Ordinance 17-T-26 final reading approving the midyear budget adjustment. FISCAL IMPACT This ordinance will increase the General Fund Budget by $172,000 and the EMS Budget by $75,545. Both increases will be supported by additional revenues that were not anticipated in the original budget. The Parkland Dedication budget adjustment of $5,700 will be funded from the $305,971 Fund Balance, leaving $300,271 for other projects or programs. RECOMMENDATION Approval of Final reading of Ordinance No. 17-T-26 ATTACHMENT Ordinance No. 17-T-26 ORDINANCE NO. 17-T-26 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT FUND ADDITIONAL CONTRACT INSPECTION SERVICES, TO PROVIDE FUNDING FOR THE SCHERTZ HOUSING AUTHORITY, TO PROVIDE FUNDING FOR A STONE MONMUMENT SIGN, AND FOR EMS COMMUNITY SUPPORT SERVICES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 16-T-29, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2016-2017 (the “Budget), which provides funding for the City’s operations throughout the 2016-2017 fiscal year; and WHEREAS, the City needs to increase the Budget to authorize expenditures of $172,000 for the funding of the contract inspection services and to provide funding for the Schertz Housing Authority in the General Fund, $5,700 for an additional stone monument for Rhine Valley Park in the Parkland Dedication Fund, and $75,545 for Community Support in the EMS Fund; and WHEREAS, the City needs to recognize additional revenue from permits and fees for the inspection services in the amount of $172,000 and $75,545 the sale and services related to community support; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the additional revenue and expense for the event; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget adjustment for the General Fund for the contract inspection services and the community support services, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget by $176,000 in the General Fund, $167,000 for the contract inspection services and $5,000 to fund the Schertz Housing Authority, $5,700 in the Parkland Dedication Fund for the Rhine Valley stone monument sign, and $75,545 in the EMS Fund for community support services. Section 2. The City shall recognize the additional $172,000 in revenue from permits and fees in the General Fund and $75,545 in revenue from fees in the EMS Fund. Section 3. The City shall use $5,700 out of the Parkland Dedication Fund Balance to fund the stone monument sign. 50558021.1 - 2 - Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 5. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 9. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 11th day of July, 2017. PASSED, APPROVED and ADOPTED ON SECOND READING, the 25th day of July, 2017. CITY OF SCHERTZ, TEXAS Michael Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy City Secretary (CITY SEAL) Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: July 25, 2017 Department: Public Affairs Subject: Ordinance No. 17-T-24 – An Ordinance by the City Council of the City of Schertz, Texas authorizing a budget amendment to fund the SchertzQ Event (S. Gonzalez/L. Klepper/M. Spence) (First Reading) BACKGROUND In 2008 the City of Schertz held a 50th anniversary celebration in the park known as SchertzFest. In 2009, the event continued, but a sanctioned BBQ Cook-Off was added as part of the event elements. Starting with 16 teams that participated, the cook-off has successfully grown into one of the largest and most desired cook-off’s to be a part of in the state. Growing every year, in 2016 the number of participating teams was 92. Previously, this event has been organized and run by the Schertz Parks and Recreation Foundation, with assistance from city staff. At the December 6, 2016 Council meeting, the Foundation announced they had voted unanimously to dissolve the foundation. With this announcement, the city has taken on the fiscal responsibility to ensure that this event continues, but to evaluate the event, keep in mind the why we have it, and focus on what elements are important to maintain, while not overcommitting resources and with the ultimate goal of providing this local community event that Schertz residents can enjoy. As part of the evaluation process, staff has looked closely at this event and decided to rework and rebrand the SchertzFest event to more appropriately highlight the BBQ Cook-Off. Focusing largely on this element, SchertzQ (formerly SchertzFest) will take place on Saturday, September 16. Over ninety competitive BBQ teams from all over the state will compete for the Grand Champion title and bragging rights as the best BBQ in Schertz. The event will feature food trucks that serve BBQ related food, live music (blues/rock’n roll), and a marketplace area for local vendors to showcase and sell various products and services. FISCAL IMPACT At the February 7, 2017 Council meeting, Staff presented a workshop item discussing the SchertzQ event. One of the goals that was presented for this transitional year was to breakeven on budget; balancing revenues and expenses. The budget expenses for SchertzQ will be approximately $30,000. This will cover costs of BBQ awards and supplies, services such as portable restroom facilities, entertainment, advertising and outsourced staff to ensure grounds are clean during event. Revenues from vendor fees, sponsorships, and BBQ fees will offset expenses for the event totaling approximately $35,000. While events like this require staff time to run them, another area staff is looking at is reducing the number of staff hours that have traditionally gone into this event. With this year’s SchertzQ set to be a one-day event and going to a ticketless system (eliminating the need for ticket booths and the finance trailer), it will ensure that staff time will be reduced. RECOMMENDATION Staff recommends Council approval of Ordinance 17-T-24 on the first reading. ATTACHMENTS Ordinance No. 17-T-24 2017 SchertzQ Financial Report ORDINANCE NO. 17-T-24 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO FUND THE SCHERTZQ EVENT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 16-T-29, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2016-2017 (the “Budget), which provides funding for the City’s operations throughout the 2016-2017 fiscal year; and WHEREAS, the City needs to increase the Budget to authorize expenditures of $30,000 for the funding of the SchertzQ Event in the General Fund; and WHEREAS, the City needs to recognize additional revenue from sponsorships, donations, and fees for this event in the amount of $35,000; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the additional revenue and expense for the event; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget adjustment for the General Fund for the SchertzQ Event, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget by $30,000 for the SchertzQ Event. Section 2. The City shall recognize the additional $35,000 in revenue from sponsorships, donations and fees for this event. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. 50558021.1 - 2 - Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 25th day of July 2017. PASSED, APPROVED and ADOPTED ON SECOND READING, the ____ day of _____________, 2017. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy City Secretary (CITY SEAL) Expenses 106-617-532800 2017 ‐ Estimated Total Expenses 29,660.00$                    EntertainmentBBQ Band 1 1 300.00$                            BBQ Trophies 4,500.00$                          Band 2 1 400.00$                            BBQ Cash Awards 10,000.00$                       Band 3 1 500.00$                            Jackpot Beans 50/50 split 600.00$                             Sound/Light 1 2,200.00$                         Kids Q Awards 100.00$                             Emcee ‐ All Day 500.00$                            Judging Supplies 1,200.00$                          Totals  3,900.00$                         Ice bins, bagged ice approx.1,000.00$                          Table, chair rental 1,000.00$                          Advertising Head Cook, IBCA Fees, Mileage 1,225.00$                          Stage wings wing re‐do $700.00 Signs 700.00$                             Herald front strip 9/6 585.00$                            Totals20,325.00$                       Billboard skin design ‐$                                   Roadway Banners new 1,300.00$                         Miscellaneous Totals$2,585.00 Port ‐ A ‐ Johns 1,000.00$                          Golf Carts 4 units 900.00$                             Marketplace Aprons, 10 (one time fee)$15.00 150.00$                             Signage Material ‐$                                  Portable Light Towers 2 @ 100 each 200.00$                             Restroom Attendants 3 @ 8 hrs each 600.00$                             Totals2,850.00$                          Totals ‐$                                   Total Expenses 29,660.00$                    Event Budget for Schertz Q & Kids Q - September 16 Revenues Estimated Total Revenues $34,775.00 Sponsorship/Misc Dollars NameEstimated Estimated Walker Partners1Sponsorship @ $10,000.00$10,000.00 Anticipated‐‐ATM  100Transactions @$0.25$25.00     Total:$10,025.00 BBQ Jackpot Beans/Cooks Choice Entry Fees Anticipated‐Bean35Bean Entry @$25.00$875.00       Anticipated‐Cook's Choice25Bean Entry @$25.00$625.00 Total:$1,500.00 BBQ Entry Fees Hooked on BBQ1Team @$200.00$200.00 4 friends at a BBQ1Team @$200.00$200.00 Wolf Down BBQ1Team @$200.00$200.00 4 Friends at a BBQ1Team @$200.00$200.00 Make BBQ Great Again1Team @$200.00$200.00 Crazy Red Headed Cooker1Team @$200.00$200.00 Crazy Red‐Extra Space1Team @$100.00$100.00 Full Rack BBQ1Team @$200.00$200.00 Anticipated80Team @200.00$                            $16,000.00 Total:$17,500.00 Exhibitors/Vendors Anticipated ‐Food Truck5Food Vendor @$200.00$1,000.00 Anticipated‐Beverage Vendor1Beverage Vendor @$200.00$200.00 Anticipated‐Beer Booth Rental1Beer Vendor @$500.00$500.00 Anticipated ‐Business Vendor10Business Vendor @$200.00$2,000.00 Anticipated‐ Craft/Retail Vendor10Craft/RetailVendors @$100.00$1,000.00 Total:$4,700.00 Ice Sales Anticipated ‐Bags100Bags @$3.00$300.00 Total:$300.00 Kids Q Anticipated Entries30Entries @$25.00$750.00 Total:$750.00 Total Revenues $34,775.00 Event Budget for Schertz Q & Kids Q - September 16 Profit - Loss Summary Actual Total income$34,775.00 Total expenses$29,660.00 Total profit (or loss)$5,115.00 Event Budget for Schertz Q & Kids Q $27,000.00 $28,000.00 $29,000.00 $30,000.00 $31,000.00 $32,000.00 $33,000.00 $34,000.00 $35,000.00 $36,000.00 Actual Total income Total expenses