Proposed Budget FY 2017-18CITY OF SCHERTZ
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City of Schertz
Fiscal Year 2017 -18
Budget Cover Page
This budget will raise more total property taxes
than last year's budget by $410,066 or 3%
increase, and of that amount, $412,829 is tax
revenue to be raised from new property added to
the tax roll this year.
The members of the governing body voted on the proposal to consider the budget as follows:
FOR: N/A
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT: N/A
Property Tax Rate Comparison
2017 -18
Property Tax Rate: $0.4910/100
Effective Rate: $0.4910/100
Effective Maintenance & Operations Tax Rate: $0.3168/100
Rollback Tax Rate: $0.5083/100
Debt Rate: $0.1662/100
2016 -2017
$0.4911/100
$0.4803/100
$0.3090/100
$0.5080/100
$0.1743/100
Total debt obligation for the City of Schertz secured by property taxes: $ 84,528,625
ff-I "--N COMMUNITY JOHN C. KESSEL
IR SERVICE
:�)(GHIJLN CrZ OPPORTUNITY CITY MANAGER
IDATE- August 4, 2017
TO: The Honorable Mayor and Councilmembers
FROM: John C. Kessel, City Manager
SUBJECT: Proposed Budget for Fiscal Year 2017-18
In all funds of the City the past few years, fund balance and reserves have been
growing to levels not seen since before the 2008 recession. This budget proposes
the use of these built up funds to make a big push on service levels in Fiscal Year
2017-18.
The EMS Fund proposes hiring 3 full time EMTs to help staff ambulances when a
paramedic is vacant which will help reduce overtime costs while keeping up service
levels. Also anticipated in FY 2017-18 is $290,000 in Medicare assistance from the
state which will help the fund purchase lifesaving capital equipment in the future.
The Guadalupe County Tax Assessor value01 d the City's total taxable value at
$3,371,521,956. This is a 3% increase, or $1 million, over last fiscal year which
indicates growth in Schertz is still growing. Of that growth new property added to
the tax rolls was $84 million, while only $17 million was from increased property
vIlue on existing property.
Sales taxes in the City of Schertz have experienced strong growth in the past few
years. The current year is showing growth in line with population growth at about
3% average. Sales taxes revenue is expected to increase in FY 2017-18 at a
steady and conservative pace of 4% that grows with population and with the
addition of new businesses moving in.
Recently issued bonds in September 2016 and June 2017 will contribute $19.5
million toward the construction of Fire Station 3, the widening of FM 1103 and other
road improvements, city buildings and Recreation Center repairs, new hiking and
�iiking trails, and assisted with the completion of the Natatorium.
I would like to thank all Department Heads for their assistance in the development
*f this document. Lastly, I wish to thank the Mayor and City Council for your
continued support and leadership. Together, we are providing vision and quality
operations to the City while being good stewards of the resources our residents
and businesses have provided us.
1400 Schertz Parkway Schertz, Texas 78154 210.619.1000 yl`t
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
CITY OF SCHERTZ 2017 -18 BUDGET
Table of Contents
Executive Summary
General Fund
Summary
10
Revenues
12
City Council
17
City Manager
21
Municipal Court
25
311 /Customer Relations
31
Planning & Zoning
35
Legal Services
41
City Secretary
45
Non - Departmental
49
Public Affairs
53
Records Management
57
Schertz Magazine
61
Engineering
67
Geographic Information Systems
73
Police
77
Fire Rescue
85
Inspections
91
Marshal Services
97
Streets
103
Parks, Recreation, &
Community Services
109
Pools
115
Event Facilities
119
Library
125
Animal Services
133
Environmental Health
139
Information Technology
145
Human Resources
149
Finance
155
Purchasing & Asset
Management
161
Fleet Services
167
Facility Services
173
City Assistance
181
Court Restricted Funds
185
Special Events Fund
189
Interest & Sinking Fund 203
Water & Sewer
Summary 209
Business Office 215
Water & Sewer Administration 221
Capital Recovery - Water 233
Capital Recovery — Sewer 241
Drainage
Summary 247
Revenues 251
Expenditures 252
Emergency Medical Services
(EMS)
Summary 257
Revenues 263
Expenditures 264
Schertz Economic Development
Corporation
Summary 269
Revenues 274
Expenditures 275
Special Revenue Funds
Public, Educational, and
Government (PEG) Access
Fund
283
Hotel /Motel Tax
289
Park Fund
293
Tree Mitigation
299
Library Fund
303
Historical Committee
307
Glossary 311
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
Executive Summary
General Fund
Revenue: Property Taxes for FY 2017 -18 are estimated to increase 5.5% from FY 2016-
17 year end estimates. The increase in the Maintenance and Operations (M &O) rate is
offset by a decrease in the Interest and Sinking (I &S) tax rate. The proposed combined
tax rate of $0.4910 increases overall property tax revenue by 2.6% due to new properties
added to Schertz in 2016.
Sales Taxes are expected to increase 3.1 % from year end estimates. This trend follows
the area population growth and the potential for new businesses yet is conservative when
looking at the average 5 -year growth.
Permits, Fees, Fines, and Other Tax are expected to decrease 20% from year end
estimates due to an irregular volume of non - residential permits in FY 2016 -17 which
marked the highest intake of permit revenue received by the City in a single year. Permit
revenue is expected to return to regular historic levels for FY 2017 -18.
The interfund charges will increase 69.3 %, or$ 1,835,17, from year end estimates. $1.4
million of the increase is due to a transfer from fund balance to use the accumulated
reserve to make capital purchases and to deliver impactful service increases in FY 2017-
18 through hiring more positions and replacing more old equipment than the City would
normally be able to do in an effort to act on the feedback the City received in the Citizen
Survey.
Expenses: The overall FY 2017 -18 General Fund Budget increased 9.8% from FY 2016-
17 year end estimates. This increase includes a total of 14 new employees for the General
Fund and includes the remaining 6 firefighters needed to open the 3rd Fire Station, 4
Crossing Guards, 2 Patrol Officers, a Plans Examiner, and a Code Enforcement Officer.
Also new to the FY 2016 -17 Budget are the operating expenses to the new Natatorium.
This project was approved in the 2010 bond election and is scheduled to be complete
early in the fiscal year. This new facility will incur $480,000 in annual operating costs to
the City.
Another notable item for the FY 2017 -18 Budget is the implementation of the
Classification & Compensation Study Year 3 recommendation. 178 employees in 81
different positions throughout the General Fund and other Operating Funds will receive a
pay change in accordance with the recommendation. These were positions identified in
a survey conducted by a 3rd party that were below market averages for pay in their field.
To return to a target pay level compared to the market a 4 -year plan was proposed. This
plan adjusted positions' pay each year until the target is reached. The fiscal impact on
the General Fund for the third year adjustment will be $281,000.
EXECUTIVE SUMMARY
In FY 2017 -18 a new permit software will also start the implementation process. The total
project cost is estimated to be $375,000 and will also the plan review and permit issuing
process to be streamlined making for a faster and more convenient way for developers
and residents to build in Schertz.
City Council
The FY 2017 -18 Budget decreases 9.4% from FY 2016 -17 year end estimates due to
lower expected election costs.
City Manager
The FY 2017 -18 Budget increase 4% from FY 2016 -17 year end projections due to
increase in personnel costs from full year funding of the Economic Development Analyst
position. This position is reimbursed by the Economic Development Corporation through
the annual services agreement.
Municipal Court
The FY 2017 -18 Budget increases 1.4% from FY 2016 -17 year end projections due to
increases in personnel costs related to merit and health insurance changes.
311 Customer Service
The FY 2017 -18 Budget will decrease 2.8% from FY 2016 -17 year end projections. There
will be no change in operations.
Planning & Zoning
The FY 2017 -18 Budget increase 3.8% from FY 2016 -17 year end projections due to
personnel related cost increases related to the merit program and health insurance.
Legal Services
The FY 2017 -18 Budget will increase 4.6% from FY 2016 -17 year end projections with
the potential of additional legal matters.
City Secretary
The FY 2017 -18 Budget will decrease 5.0% from FY 2016 -18 due to lower anticipated
expenses in records management.
Non - Departmental
The FY 2017 -18 Budget will increase 9.4% from FY 2016 -17 year end projections by
increasing City Support Services to set contingencies to the starting value of $207,098.
Public Affairs
The FY 2017 -18 Budget will decrease 2.0% from the FY 2016 -17 year end estimates. FY
2016 -17 saw an additional $25,000 in its operating budget to conduct the citizen survey.
With the survey completed the annual budget will be reduced to normal operating levels.
EXECUTIVE SUMMARY
Records Management
The FY 2017 -18 Budget will increase 16.2% from FY 2016 -17 year end projections with
the anticipation of additional employee hours being used throughout the year up to a full
time equivalent.
Schertz Magazine
The FY 2017 -18 Budget will increase 2.3% from FY 2016 -17 year end projections due to
higher postage costs for the magazine.
Engineering
The FY 2017 -18 Budget will increase 25.2% from FY 2016 -17 year end projections with
the full year funding of the recently hired Assistant City Engineer and the Public Works
Project Manager positions.
GIS
The FY 2017 -18 Budget increases 5.1 % from the FY 2016 -17 year end projections due to
personnel cost increases related to merit and health insurance.
Police
The FY 2017 -18 Budget increases 7.4% with the addition of 2 patrol officers with a
vehicle and equipment and 4 crossing guards.
Fire Rescue
The FY 2017 -18 Budget will increase 19.5% from the FY 2016 -17 year end projections.
This increase is due to the additional operating costs associated with opening of Fire
Station 3 including an additional 6 firefighters, operating supplies and equipment,
uniforms and training, and utility expenses.
Inspections
The FY 2017 -18 Budget will decrease 5.1 % from the FY 2016 -17 year end projections.
The additional costs associated with hiring a new plans examiner are offset by lower third
party inspector usage.
Marshal Services
The FY 2017 -18 Budget will decrease 3.7% from the FY 2016 -17 year end projections.
FY 2016 -17 had $16,200 in capital expenses related to purchasing in car cameras for the
marshals' vehicles. With no budgeted capital expenditures in FY 2017 -18 the overall
budget was reduced.
Streets
The FY 2017 -18 Budget will increase 8.1 % from the FY 2017 -18 year end estimate. This
increase will be to purchase additional capital equipment including a dump truck, a forklift,
a welder, as well as a replacement work truck. Personnel will also increase with the
expectation of lower turnover.
EXECUTIVE SUMMARY
Parks
The FY 2017 -18 Budget will increase 15.9% from the FY 2016 -17 year end estimate. In
FY 2017 -18, the City will contract out mowing of parks and city facilities for $50,000 to
enable Parks staff to perform deferred maintenance on park facilities around the city. Also
included in the budget is a capital purchase to replace the skid -steer loader. Personnel
expenses are also expected to increase with the anticipation of reduced turnover.
Pools
The FY 2017 -18 Budget will increase 6.2% from the FY 2016 -17 year end estimate with
the new aquatics center being open year round.
Event Facilities
The FY 2017 -18 Budget will decrease 5.3%
to a reduced need for operating equipment.
from the FY 2016 -17 year end estimate due
Library
The FY 2017 -18 Budget will decrease 1.4% from the FY 2016 -17 year end estimate due
to anticipated decrease in overtime hours.
Animal Services
The FY 2017 -18 Budget will decrease 2.5% from the FY 2016 -17 year end estimate due
to fewer capital purchases in FY 2017 -18 than in the year prior.
Environmental Health
The FY 2017 -18 Budget will 31 % from the FY 2016 -17 year end estimate with the addition
of a new Code Enforcement Officer being hired and with the purchase of their equipment
and vehicle. Prior to 2016 -17 this division was combined with the Marshal's Office.
Information Technology
The Information Technology FY 2017 -18 Budget increased 41.8% from the FY 2016 -17
year end estimates. Personnel Services increased 16.0% in anticipation of a full year of
approved staffing. City Support Services include the implementation of new permit
software expected to cost $375,000. This cost is offset in the General Fund by a
contribution from the Schertz Economic Development Corporation to assist with the
purchase of the software.
Human Resources
The FY 2017 -18 Budget will increase 12.9% from the FY 2016 -17 year end estimate with
the hiring of the vacant HR Manager position and with the expectation the department
will be fully staffed for the full year.
Finance
The FY 2017 -18 Budget will increase 1.4% from the FY 2016 -17 year end estimate with
the addition of investment advisor fees previously charged to Non Departmental.
EXECUTIVE SUMMARY
Purchasing & Asset Management
The FY 2017 -18 Budget will increase 32.2% from the FY 2016 -17 year end estimate due
to the hiring of the vacant Purchasing Manager position. The department will now realize
a full year of personnel expense related to this position.
Fleet Services
The FY 2017 -18 Budget will increase 4.1 % from the FY 2016 -17 year end estimate due
to additional repair costs following trends seen in the past few years. Vehicle and
equipment repair can be found in Supplies if the repair is done in house, in Maintenance
Services if the repair is major enough to be sent for outside repair, or Capital Outlay if a
vehicle is totaled and needs to be replaced.
Facility Services
The FY 2017 -18 Budget will increase 1.5% from the FY 2016 -17 year end estimate.
Increases in capital outlay to purchase replacement vehicles are offset by lower
maintenance costs expected in FY 2017 -18.
City Assistance
The FY 2017 -18 Budget will increase 10.4% from the FY 2016 -17 year end estimate with
the first full year of Senior Center meal program.
Court Restricted Funds
The FY 2017 -18 Budget will decrease 19.3% from the FY 2016 -17 to match reduced court
technology fees being collected.
Special Events Fund
Revenue: The revenue for FY 2017 -18 is expected to decrease 4.0% from FY 2016 -17
year end estimates due to match revenue from the Hal Baldwin Scholarship to the
average annual expenditures.
Expenses: The Special Events Fund FY 2017 -18 Budget increased 9.1% from the FY
2016 -17 year end estimates. This increase is due to an expected increase in the number
of retirements in Other Events.
Interest & Sinking Fund
Revenues: Revenues for FY 2017 -18 increase 5.2% from the FY 2016 -17 estimate from
$487,110 being transferred from reserves for the year. This withdraw is a planned transfer
of excess reserves to reduce the tax rate.
Expenses: The FY 2017 -18 Budget will increase 9.3% from the FY 2016 -17 year end
estimate with the addition of the 2017 bond payments starting in February 2018.
EXECUTIVE SUMMARY
Water & Sewer Fund
Revenue: Revenues for FY 2017 -18 are expected to increase 4.6% from the FY 2016-
17 year end estimate. The increase for water and sewer rates of, 3% and 6% respectively,
follow the 5 year rate plan to ensure revenues match future expenses and capital needs.
Garbage Collection rates also increased 3% per the 8 year rate agreement with the
garbage contractor.
Expenses: The FY 2017 -18 Budget increases 6.3% from the FY 2016 -17 year end
estimates to include $387,000 of replacement vehicles and equipment, a higher
contribution to SSLGC, higher water purchase costs, and higher sewer treatment fees.
Utility Billing
The FY 2017 -18 Budget increases 9.5% from the FY 2016 -17 year end estimate with
anticipation of filling the vacant Utility Billing Manager position and higher expected credit
card fees with the expansion of new customers paying by credit card.
Administration
The FY 2017 -18 Budget will increase 13.0% from the FY 2016 -17 year end estimate.
Personnel Services will increase $355,000 by adding 2 new Serviceman I positions and
a Serviceman II position as well as in anticipation of filling the vacant Public Works
Director position. Maintenance Services are expected to increase $1,000,000 due to
higher sewer treatment fees and higher fees on garbage collection services. This
department will also replace $387,000 of equipment including a sewer cleaning truck, a
truck with a bed crane, and 2 other replacement trucks.
Capital Recovery Fund - Water
Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the 1 million gallon
elevated tank at Corbett.
Capital Recovery Fund - Sewer
Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the construction of the
main trunk line in southern Schertz that will connect to the new sewer treatment facility
being added to the area.
Drainage Fund
Revenue: The FY 2017 -18 revenue from drainage fees is expected to increase 3.3% with
the addition of new homes and buildings with no change in the fee rate. Expenditures will
be balanced by taking $1,327,327 from fund balance to conduct drainage channel
maintenance projects and $242,000 from a contribution from Cibolo for the construction
of the Lower Seguin Bridge.
Expenses: The FY 2017 -18 Budget will increase $1,615,907, or a 140.8 %, increase from
the FY 2016 -17 year end estimate due to new projects getting under way. The Lower
Seguin Road Bridge reconstruction will get under way for $484,000, and there will be
many drainage channel maintenance projects totaling $1,062,800. These drainage
channel maintenance projects include adding concrete to the walls of drainage channels
as well as scaping away of excess dirt built up in the bottom of the channels that reduce
their capacity to collect and move water safely out of the city. The increase will also
include 2 additional Drainage Worker positions.
EMS Fund
Revenue: Revenues for FY 2017 -18 are expected to decrease 0.2% from FY 2016 -17
year end estimates. Increases due to an expected rise in the number of transports will be
offset not having incoming bond proceeds in FY 2017 -18. The Inter - Jurisdictional
revenues will increase with a 3% increase in the rates charged as well as a fee adjustment
for population to provide coverage for each serviced community which is identified within
the contract.
Expenses: The FY 2017 -18 Budget will increase 2.0% from the FY 2016 -17 year end
estimate. Personnel will increase $472,000 with the increase recommended in the
classification and compensation study as well as adding 3 full time EMT's to help reduce
future overtime costs when a paramedic is vacant from a shift. Operating equipment will
also increase $53,000 to purchase a video laryngoscopy device and radios for the
ambulances while capital outlay is expected to decrease with after the purchase of 2
ambulances from the 2017 debt issuance.
Schertz Economic Development Corporation (SEDC)
Revenues: The revenue for FY 2017 -18 is projected to increase by 4.3% from the FY
2016 -17 year -end estimate. The increase reflects a general increase in the economy and
significant growth in investment income.
Expenses: The expenses for FY 2017 -18 is projected to increase by 7.2% from the FY
2016 -17 year -end estimate. The City Assistance fund was adjusted to account for the
$500,000 Small Business Grants that may be used throughout the fiscal -year. $312,500
has been allocated for those existing economic development incentives that must be
earned before December 31, 2017. Any additional incentives will be taken from reserves
and approved by the SEDC Board of Directors and City Council on a case -by -case basis.
The Fund Charges/Transfer fund increased due to the proposed expenditure of up to
$265,000 for permit software. The software will help increase the efficiency of the City's
development process which directly impacts commercial development, including those
projects that create primary jobs. Additionally, the FY 2017 -18 Service Agreement
between the SEDC and City of Schertz increased 2.5% to $441,395. The Service
Agreement creates a not -to- exceed amount for administrative services such as
personnel, finance, accounting, insurance, human resources, IT, and fleet. The Service
EXECUTIVE SUMMARY
Agreement also allows the SEDC to receive services at City's pre- negotiated rate for
services such as legal, telecom and copying services.
The Operations Support fund increased by $43,500 to be to be used as part of the
expansion of the SEDC's marketing strategy to promote the City of Schertz and the
attraction of new Primary Jobs.
The City Support Services fund was increased as part of the SEDC's commitment to
expand our local businesses through the implementation of the SEDC Business
Retention and Expansion Plan. Additionally, $20,000 will be used for the SEDC's 20th
anniversary celebration.
Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues for FY 2017 -18 are expected to increase 2.6% from the FY 2016-
17 year end estimates with the continued growth of our residential community plus a
$110,000 transfer from reserves to continue the communication master plan.
Expenses: The PEG Fund FY 2017 -18 Budget increased $199,200 from the FY 2016-
17 year end estimates with the continued implementation of the communication master
plan.
Hotel Motel Tax Fund
Revenue: Revenue for FY 2017 -18 is expected to increase 7.7% from the FY 2016 -17
year end estimates with the addition of a new hotel in the city.
Expenses: The Hotel Motel Tax Fund FY 2017 -18 Budget increased 33.1% from FY
2016 -17 year end estimates. This increase is for proposed upgrades to the wi -fi and
audiovisual system in the Civic Center to attract additional conferences and conventions
that follows the state statutes for occupancy tax use.
Park Fund
Revenue: The revenue for FY 2017 -18 is expected to decrease 12.2% from 2016 -17
year end estimate with a conservative view on new park fees from development. As a
project based fund, revenues are built up and collected in reserves then spent once they
have reached a level to fund new projects.
Expenses: The FY 2017 -18 Budget decreases 29.7% from FY 2016 -17 year end
estimates due to lower cost of future projects identified. The FY 2017 -18 project lists
include Hilltop Park improvements of $75,000, park improvements along Schertz
Parkway of $20,000, and additional improvements at the Skate Park of $25,000.
s
EXECUTIVE SUMMARY
Tree Mitigation
Revenue: The revenue for FY 2017 -18 is expected to decrease 14.4% from 2016 -17
year end estimate with a conservative view on new tree mitigation fees from development.
As a project based fund, revenues are built up and collected in reserves then spent once
they have reached a level to fund new projects.
Expenses: The FY 2017 -18 Budget will increase 10.6% from the FY 2016 -17 year end
estimate. The FY 2017 -18 Budget includes shade trees for the Schertz Ball Field and E.
Live Oak Road, and Tree Trimming phase 4 for Crescent Bend Park, Wendy Swan
Memorial Park, the North Community Center, Hilltop Park, and Palm Park.
Library Fund
Revenues: Revenue for FY 2017 -18 is expected to increase 6.8% from the FY 2016 -17
year end estimate with the anticipation of increase book sales.
Expenses: The Library Fund's FY 2017 -18 Budget increased 2.3% from the FY 2016 -17
year end estimates for additional program support.
Historical Committee
Revenues: Revenue for FY 2016 -17 is expected to increase 3.5% from the FY 2016 -17
year end estimate for additional book sales.
Expenses: The Historical Committee's FY 2017 -18 Budget will remain the same from the
FY 2016 -17 year end estimate.
B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
{-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
REVENUE SU144ARY
Taxes
16,378,841
17,781,462
18,720,400
16,599,680
18,693,646
19,581,110
Franchises
2,160,595
2,151,791
2,306,600
1,543,942
2,117,344
2,229,264
Permits
1,369,000
1,178,391
1,232,500
1,569,626
2,431,908
1,402,956
Licenses
78,814
55,657
51,160
51,255
65,860
51,160
Fees
2,623,852
2,474,121
2,251,582
1,969,020
2,769,541
2,126,546
Fines & Forfeitures
30,616
25,739
28,000
17,607
22,500
20,000
Inter- Jurisdictional
742,604
791,549
879,508
550,869
863,706
873,008
Fund Transfers
1,804,221
1,680,224
3,642,745
1,811,816
2,649,467
4,484,614
Miscellaneous
506,817
581,845
488,700
427,671
608,475
585,400
TOTAL REVENUES
25,695,360
26,720,777
29,601,195
24,541,486
30,222,447
31,354,058
EXPENDITURE SLU44NRY
GENERAL GOVERNMENT
CITY COUNCIL
74,712
107,091
116,982
80,156
118,335
107,152
CITY MANAGER
879,510
831,754
1,122,395
786,188
1,087,182
1,130,180
MUNICIPAL COURT
324,771
341,361
370,915
251,433
370,216
375,407
CUSTOMER RELATIONS -311
107,296
109,464
114,369
87,667
120,291
117,469
PLANNING & ZONING
152,815
158,327
218,124
155,023
222,826
231,301
LEGAL SERVICES
190,560
130,364
240,000
71,347
153,000
160,000
GENERAL SERVICES
802,905
887,368
0
0
0
0
BUILDING 6 -8 MAINTENANCE
196,595
0
0
0
0
0
CITY SECRETARY
175,560
188,700
195,762
142,820
204,150
194,003
NONDEPARTMENTAL
2,348,650
2,312,517
3,615,552
2,024,724
2,567,817
2,809,517
PUBLIC AFFAIRS
270,054
294,498
324,789
241,277
325,040
318,344
RECORDS MANAGEMENT
61,470
60,172
65,682
36,552
56,885
66,109
SCHERTZ TALES MAGAZINE
379,929
366,697
392,668
271,179
387,043
395,483
ENGINEERING
220,533
208,652
553,751
346,295
541,130
677,509
GIS
149,613
151,610
160,959
119,432
161,203
169,488
TOTAL GENERAL GOVERNMENT
6,334,972
6,148,576
7,491,948
4,614,093
6,315,118
6,751,962
PUBLIC SAFETY
POLICE
5,861,101
6,297,145
7,081,567
5,217,995
6,994,056
7,515,112
FIRE RESCUE
3,484,574
3,740,607
3,985,060
2,930,525
3,926,355
4,691,609
INSPECTIONS
560,278
639,528
638,929
589,643
820,176
778,409
MARSHAL'S OFFICE
626,825
731,166
503,837
371,736
509,469
490,472
TOTAL PUBLIC SAFETY
10,532,779
11,408,446
12,209,393
9,109,898
12,250,056
13,475,602
M
8- 04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
PUBLIC ENVIRONMENT
STREETS
TOTAL PUBLIC ENVIRONMENT
PARKS & RECREATION
PARKS
SWIM POOL
EVENT FACILITIES
SENIOR CITIZEN CENTER
TOTAL PARKS & RECREATION
CULTURAL
LIBRARY
TOTAL CULTURAL
HEALTH
ANIMAS, SERVICES
ENVIRONMENTAL HEALTH
TOTAL HEALTH
INTERNAL SERVICE
INFORMATION TECHNOLOGY
HUMAN RESOURCES
FINANCE
PURCHASING & ASSET MGT
FLEET SERVICE
BUILDING MAINTENANCE
TOTAL INTERNAL SERVICE
MISC & PROJECTS
CITY'S ASSISTANCE
COURT - RESTRICTED FUNDS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
11
(-
------ - -- ----
2016 -2017 ---------------
-------- 2017-2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
978,649
1,072,952
1,227,407
881,309
1,251,442
1,353,192
978,649
1,072,952
1,227,407
881,309
1,251,442
1,353,192
852,153
884,432
932,023
683,018
941,634
1,091,472
228,254
219,224
717,978
264,737
653,277
693,978
137,913
133,485
164,216
85,236
160,533
151,974
61,426
0
0
0
0
0
1,279,747
1,237,140
1,814,217
1,032,992
1,755,444
1,937,424
795,436
843,643
668,161
650,817
934,779
921,998
795,436
843,643
868,161
650,617
934,779
921,998
426,596
536,235
568,209
412,258
636,287
620,571
0
0
219,645
148,217
214,142
280,576
426,596
536,235
787,854
560,475
850,429
901,147
1,429,255
1,310,476
1,608,149
1,063,970
1,496,885
2,122,993
408,142
380,470
470,531
283,298
420,397
474,575
506,946
543,898
602,032
457,564
627,763
636,539
223,501
144,318
201,620
127,863
187,204
247,455
578,564
707,160
745,927
520,870
732,424
762,133
266,959
402,276
1,301,096
1,047,794
1,431,126
1,453,183
3,413,367
3,488,598
4,929,355
3,501,358
4,895,799
5,696,878
41,678
237,616
245,260
201,912
266,300
293,872
0
5,324
19,448
357
27,245
21,983
41,678
243,140
264,708
202,269
293,545
315,855
23,803,223
24,978,730
29,593,044
20,553,211
28,546,612
31,354,058
1,892,138
1,742,047
8,151
3,988,276
1,675,835
0
11
B -04 -2017
12:49 PM
C I T Y
O F S C H E R
T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2017
REVENUES
(-------- - - - - --
2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Taxes
000 - 411100
Advalorem Tax - Current
9,373,266
10,400,371
11,203,881
11,073,815
11,116,496
11,726,025
000- 411200
Advalorem Tax - Delinquent
41,977
26,531
40,000 (
10,542)
2,000
50,000
000- 411300
Advalorem Tax -P &I
47,635
50,099
45,000
45,039
50,000
50,000
000- 411500
Sales Tax Revenue -Gen Fund
6,872,306
7,261,388
7,385,419
5,459,257
7,479,000
7,711,085
000 - 411600
Bingo Tax
103
1
100
31
150
0
000 - 411700
Mixed Beverage Tax
43,553
43,072
46,000
32,079
44,000
44,000
TOTAL Taxes
16,378,841
17,761,462
18,720,400
16,599,680
16,693,646
19,561,110
Franchises
000 - 421200
Center Point /Entex Energy
75,256
66,405
74,000
54,350
74,000
67,793
000 - 421220
City Public Service
805,194
843,000
873,600
627,017
873,600
946,888
000 - 421240
Guadalupe Valley Elec Co -op
474,697
437,021
513,000
304,329
420,000
416,134
000 - 421250
New Braunfels Utilities
65,197
70,399
70,000
50,246
70,000
75,394
000- 421300
Time Warner -State Franchise
253,737
258,405
238,000
194,702
238,000
269,020
000- 421460
AT &T Franchise Fee
262,005
236,716
300,000
163,316
200,000
191,124
000 - 421480
Other Telecom Franchise - ROW
96,320
103,485
100,000
55,196
100,000
113,964
000 - 421500
Solid Waste Franchise Fee
127,987
136,360
136,000
94,787
141,744
148,948
TOTAL Franchises
2,160,595
2,151,791
2,306,600
1,543,942
2;117,344
2,229,264
Permits
000 - 431100
Home Occupation Permit
455
595
500
490
650
500
000 - 431205
Bldg Permit - Residential
622,847
441,467
483,000
468,918
538,990
573,156
000 - 431210
Bldg Permit- Commercial
100,950
150,272
170,000
595,837
805,776
200,000
000 - 431215
Bldg Permit- General
222,044
197,374
120,000
148,094
600,000
150,000
000 - 431300
Mobile Home Permit
375
275
300
225
400
300
000 - 431400
Signs Permit
9,194
6,001
7,000
3,930
7,000
6,000
000 - 431500
Food Establishmnt Permit
60,325
63,475
60,000
57,890
60,000
60,000
000- 431600
Garage Sale Permit
11,129
11,617
10,500
7,024
10,500
10,500
000 - 431700
Plumbing Permit
130,985
115,876
117,000
103,712
117,000
121,000
000 - 431750
Electrical Permit
65,895
59,080
58,800
53,320
65,000
61,000
000- 431800
Mechanical Permit
69,800
56,120
59,520
51,240
65,000
62,000
000- 431900
Solicitor /Peddler Permit
1,620
1,170
1,500
1,005
1,500
1,500
000 - 431950
Animal /Pet Permit
1,425
1,015
1,500
215
1,000
1,000
000 - 432000
Cert of Occupancy Prmt
7,100
6,800
7,000
5,250
7,000
7,000
000- 432100
Security Alarm Permit
36,879
40,047
35,000
30,596
36,212
36,000
000- 432300
Grading /Clearing Permit
5,025
7,887
4,000
5,900
8,000
7,000
000 - 432400
Development Permit
0
0
81,680
14,456
81,880
81,000
000 - 435000
Fire Permit
20,953
19,320
15,000
21,525
26,000
25,000
TOTAL Permits
1,369,000
1,178,391
1,232,500
1,569,626
2,431,908
1,402,956
Licenses
000 - 441000
Alcohol Beverage License
6,365
7,505
8,000
6,110
7,500
8,000
000 - 441300
Mobile Home License
160
160
160
160
160
160
000 - 442000
Contractors License
68,790
44,410
40,000
42,450
55,000
40,000
000 - 444000
Pet License
3,499
3,582
3,000
2,535
3,200
3,000
TOTAL Licenses
78,B14
55,657
51,160
51,255
65,660
51,160
Fees
12
8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2016 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
000 - 451000
Municipal Court Fines
1,096,756
989,430
884,000
607,064
637,341
682,252
000 - 451100
Arrest Fee
44,502
36,256
28,053
21,346
28,985
21,714
000- 451110
Expunction Fee
90
90
60
90
180
120
000- 451200
Warrant Fees
125,725
124,364
130,000
83,764
124,000
124,000
000 - 451210
Court - Claims & Judgements
169
72
0 (
461)
0
0
000 - 451340
Judicial Fee -City
5,941
4,938
3,796
2,956
4,045
3,152
000- 451400
Traffic Fine Costs TTL
22,534
17,435
13,492
10,143
13,850
10,265
000 - 451510
Juvenile Case Mgmt Fee
49,522
41,136
31,616
24,669
33,744
26,352
000 - 451520
Truancy Fees
8,676
7,278
5,342
4,336
5,871
4,464
000 - 451600
Technology Fund Fee
37,028
32,507
22,932
19,841
27,245
21,983
000 - 451700
Security Fee
30,032
25,057
19,448
14,880
20,437
15,817
000 - 451800
Time Payment Fee -City
6,024
5,219
5,616
5,001
7,454
9,689
000 - 451850
State Fines 10% Service Fee
60,449
50,201
40,838
29,226
60,000
20,486
000 - 451900
DPS Payment -Local
9,439
9,253
47,665
6,198
9,071
8,629
000 - 452000
Child Safety Fee
23,127
13,637
13,522
2,913
4,010
3,810
000 - 452100
Platting Fees
59,500
60,500
57,000
52,500
57,000
62,000
000 - 452200
Site Plan Fee
23,500
40,150
30,000
24,500
30,000
43,500
000 - 452300
Plan Check Fee
471,408
391,659
432,000
602,583
884,216
463,261
000 - 452310
Misc Review Fee
300
300
600
0
0
0
000- 452320
Tree Mitigation Admin Fee
34,163
22,463
12,000
10,353
20,000
20,000
000 - 452400
BOA /Variance Fees
6,500
3,500
2,000
2,611
3,000
5,000
000 - 452500
Food Handlers Permit
8,660
0
0
0
0
0
000- 452600
Specific Use /Zone Chng Fee
4,150
15,300
12,600
15,000
17,000
14,300
000- 452710
Zoning Ltr & Dev Rights
1,500
1,500
1,500
2,250
2,700
1,200
000- 453100
Reinspection Fees
40,684
95,650
45,000
84,125
98,000
90,000
000 - 453110
Swim Pool Inspection Fee
2,530
2,530
2,600
1,760
2,500
2,600
000- 453200
Lot Abatement
1,310
3,125
5,000
1,326
5,000
5,000
000 - 453211
Admin Fee- Inspections
8,400
15,600
6,600
10,800
16,000
10,400
000 - 453310
Misc Inspection Fees
150
100
150
0
0
0
000- 453710
Foster Care
1,100
1,100
1,000
900
1,200
1,000
000 - 454200
Pool Gate Admission Fee
25,422
21,734
24,750
9,020
24,750
24,000
000 - 454300
Seasonal Pool Pass Fee
5,932
5,280
4,900
5,144
6,200
5,000
000 - 456110
Senior Center Memberships
13,404
2,988
0
0
0
0
000 - 456120
Senior Center Meal Fee
5,906
1,265
0
401
2,000
0
000 - 456500
HAZ MAT Fees
0
2,941
6,000
400
1,500
5,000
000 - 456600
Fire Re- inspection Fee
1,050
1,100
1,000
900
1,200
1,000
000 - 458110
Sale of Mdse - GovDeals
15,561
40,069
20,000
25,905
40,000
40,000
000 - 458300
Sale of Property /Auction
5,109
2,194
4,000
0
3,000
3,000
000 - 458350
Gain on Sale of Fixed Assets
28,499
0
0
0
0
0
000 - 458400
Civic Center Rental Fees
170,685
184,531
175,000
147,129
170,000
200,000
000 - 456401
Capital Recovery Fee -Civic C
10,855
11,650
10,000
12,335
15,000
10,000
000 - 458450
North Center Rental Fees
19,527
22,631
18,500
18,413
20,000
18,500
000 - 458460
Senior Center Rental
25,642
22,012
0
8,100
14,000
15,000
000 - 458500
Community Center Rental Fees
27,962
36,529
25,000
23,336
28,000
25,000
000 - 458550
Pavilion Rental Fees
17,365
21,256
17,000
14,151
18,000
20,000
000- 458560
Chamber of Comm Rent
7,800
6,050
7,800
5,850
7,800
7,800
000 - 458570
Non - Resident SYSA League
0
11,870
0
0
0
10,000
000 - 458650
NonResident User Fee -BVYA
3,912
10,120
15,000
1,506
10,000
10,000
000- 458660
BVYA Utility Reimbursement
5,101
10,093
13,000
17,986
35,000
15,000
000- 458670
SYSA Utility Reimbursement
0
0
7,000
0
0
0
13
B-04-2017 12:49 PM
101 - GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2016 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
000- 458675 Lions Futbol Utility Reimbrsm
13,352
9,704
14,052
5,660
14,000
10,000
000 - 458700 Vehicle Impoundment
7,330
10,246
8,000
7,330
9,760
10,000
000 - 459200 NSF Check Fee
75
75
250
50
100
250
000- 459300 Notary Fee
198
166
250
108
200
250
000 - 459400 Maps,Copies,UDC & Misc Fees
65
60
250
5
250
250
000 - 459600 Animal Adoption Fee
11,138
12,483
10,000
14,965
18,000
12,500
000- 459700 Pet Impoundment Fee
10,182
11,128
10,000
4,928
7,000
7,000
000 - 459800 Police Reports Fee
5,494
5,577
5,400
4,523
5,932
5,800
000 - 459990 Fire - False Alarm Fee
0
0
0
0
5,000
0
TOTAL Fees
2,623,852
2,474,121
2,251,582
1,969,020
2,769,541
2,126,546
Fines & Forfeitures
000 - 463000
Library Fines
30,616
25,739
28,000
17,607
22,500
20,000
TOTAL Fines & Forfeitures
30,616
25,739
28,000
17,607
22,500
20,000
Inter - Jurisdictional
000 - 473100
Bexar Cc - Fire
21,078
10,258
21,077
21,078
25,000
21,077
000- 473200
City of Seguin -Fire Contract
29,231
26,110
29,231
21,923
29,231
29,231
000 - 473300
Guadalupe Co- Library
211,954
211,954
212,000
162,864
217,152
218,000
000 - 473400
Randolph AFB- Animal Control
500
2,100
1,200
500
1,200
1,200
000 - 474200
Library Services - Cibolo
30,000
35,000
35,000
0
40,000
35,000
000 - 474210
Library Services -Selma
30,544
31,540
32,000
0
0
20,000
000 - 474400
Dispatch Service - Cibolo
160,000
160,026
166,000
120,000
166,000
166,000
000 - 474600
School Crossing Guard - Bexar C
38,801
37,488
38,500
30,943
40,000
38,000
000 - 474610
School Cross Guard - Guadalupe
38,120
39,340
38,000
28,562
38,623
38,000
000- 474620
School Crossing Guards - Coma
1,544
1,566
1,500
0
1,500
1,500
000 - 474700
School Officer Funding
168,333
184,167
255,000
127,500
255,000
255,000
000 - 474750
Crime Victim Liaison Agreemen
12,500
50,000
50,000
37,500
50,000
50,000
TOTAL Inter - Jurisdictional
742,604
791,549
879,508
550,869
663,706
873,008
Fund Transfers
000 - 480000
Indirect Costs -EMS
136,087
150,308
150,087
112,565
150,087
170,087
000 - 480100
Indirect Costs -Hotel /Motel
66,405
66,405
66,405
49,804
66,405
67,605
000 - 481000
Transfer In - Reserves
0
0
950,000
0
0
1,473,564
000 - 482200
Transfer In- Vehicle Replace
0
0
43,278
0
0
0
000 - 482300
Transfer In -Resry Child Safet
0
0
126,345
0
126,345
0
000- 485000
Interfund Charges - Drainage -5%
57,130
54,150
184,425
138,319
184,425
271,430
000- 486000
Interfund Chrges -Admin W &S
1,152,350
1,152,350
1,186,812
890,109
1,186,812
1,344,140
000 - 486402
Transfer from City Wide Projt
0
23
0
0
0
0
000 - 487000
Interfund Charges -Fleet
180,237
206,965
397,581
298,186
397,581
344,026
000 - 488000
Interfund Charges -4B
96,012
50,024
430,445
322,834
430,445
441,395
000 - 489000
Transfer In
116,000
0
107,367
0
107,367
107,367
000 - 489620
Contribution -SEDC
0
0
0
0
0
265,000
TOTAL Fund Transfers
1,804,221
1,680,224
3,642,745
1,811,816
2,649,467
4,484,614
Miscellaneous
000 - 491000
Interest Earned
586
767
800
712
1,000
1,500
000- 491200
Investment Income
31,609
74,650
60,000
87,057
110,000
150,000
000 - 491800
Gain /Loss (
6,654)
( 27,798)
0
( 6,338)
12,000
0
000 - 491900
Unrealized Gain /Loss- CapOne (
1,194)
11,003
0
( 11,434)
20,000
( 30,000)
14
8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
------- ---H - --- ---- 2017-2018 - ---
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
000- 492100 Proceeds -Sale of Land
10,000
0
0
0
0
0
000 - 493120 Donations - Public Library
1,804
2,249
2,500
3,997
5,000
2,500
000 - 493400 Donations - Animal Control
463
211
10,000
13,287
21,000
15,000
000 - 493401 Donations -A /C Microchip
1,225
1,980
5,000
250
1,500
1,000
000- 493402 Donations- Spay &Neuter
10,503
13,654
15,000
810
2,000
1,000
000 - 493403 Donation -A.S Adoption Trailer
10,557
2,222
0
552
1,000
0
000- 493404 Donations -TNR Program
0
600
1,000
0
0
500
000 - 493460 Donations- Parks
500
0
4,000
13,741
14,000
0
000- 493465 Donations- Senior Center
9,467
9,644
0
8,067
10,500
0
000 - 493502 Donations -PD
500
5,300
0
5,234
5,500
0
000- 493503 Donation -Fire Rescue
0
0
0
21
100
0
000 - 493504 Donations -PD 100 Club
613
0
0
0
0
0
000- 493618 Donation - Veteran's Memorial
2,520
5,501
6,000
0
0
0
000 - 494481 LawEnforcemtOfficersStnd &Educ
3,878
3,851
3,900
3,679
4,200
3,650
000 - 494482 Grants - Police, Fire, Gen Fund
0
5,132
0
5,433
6,000
5,000
000 - 495100 Mobile Stage Rental Fees
1,550
2,100
0
1,550
2,100
0
000 - 497000 Misc Income -Gen Fund
37,222
55,367
40,000
17,388
25,000
30,000
000 - 497005 Schertz Magazine Advertising
274,555
196,500
190,000
145,525
200,000
195,000
000 - 497100 Misc Income - Police
6,965
18,494
7,500
16,678
18,500
18,500
000 - 497150 Misc Income -Fire Department
0
0
0
1,750
2,000
0
000 - 497200 Misc Income- Library
5,928
4,950
5,000
3,662
4,500
5,000
000 - 497210 Misc Income - Library Copier
19,246
20,194
19,500
13,253
16,500
18,000
000 - 497300 Misc Income - Animal Control
10
400
0
390
550
0
000 - 497400 Misc Income - Streets Dept
22,798
44,730
30,000
47,596
60,000
60,000
000 - 497500 Misc Income -TML Ins. Claims
0
4,088
5,000
9,252
10,000
10,000
000 - 497550 Misc Income -TML WC Reimbursmn
4,585
11,829
20,000
10,866
13,000
20,000
000 - 497600 Misc Income - Vending Mach
2,584
2,317
2,500
1,495
2,500
2,500
000 - 498000 Reimbursmnt -Gen Fund
18,535
44,867
35,000
19,485
23,000
35,000
000 - 498100 Reimburmnt Fire - Training
0
6,017
3,500
7
25
500
000 - 498105 Reimbursmt Police OT -DEA
8,044
5,637
0
5,764
6,000
5,000
000- 498107 Reimbrsmnt- Police OT- Events
10,500
3,500
0
0
0
0
000- 498110 Reimburmnt Fire -Emg Acti -OT
17,918
51,868
20,000
3,267
6,000
30,000
000 - 498150 Reimbursement - Library
0
0
2,500
4,673
5,000
5,750
TOTAL Miscellaneous
506,817
581,845
486,700
427,671
608,475
585,400
TOTAL REVENUES 25,695,360 26,720,777 29,601,195 24,541,486 30,222,447 31,354,058
im
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
Wl
DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz City Council is made up of seven elected officials. City residents
currently elect a Mayor and seven Council members at- large. A Mayor Pro -
Tempore is appointed with a majority vote of the Council. Term dates for the
Mayors Pro - Tempore shall be appointed for one year terms beginning and ending
in February of each year. Mayors Pro Tempore shall be appointed by a majority
vote of the City Council following a properly made motion to appoint a member
who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the
motion, a Councilmember in good standing. The Mayor and seven City Council
members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves
budgets, determines tax rates and passes ordinances and resolutions to govern
the City. Council also appoints citizen volunteers to approximately 10 City advisory
boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, City Attorney, and Municipal
Court Judges.
ORGANIZATIONAL CHART
W
CITY COUNCIL
PERFORMANCE INDICATORS
Number of ordinances passed
Number of resolutions passed
45 50 50
106 115 117
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Number of ordinances passed
Number of resolutions passed
45 50 50
106 115 117
Meeting Attendance rate
94 96 96
2015 -16
2016 -17
2017 -18
Efficient
Actual
Estimate
Budget
Meeting Attendance rate
94 96 96
Number of Council Meetings
42 42 42
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Number of Council Meetings
42 42 42
Number of Items
26 25 25
2015 -16
2016 -17
2017 -18
Request for Information
Actual
Estimate
Budget
Number of Items
26 25 25
Number of Items
18 15 15
2015 -16
2016 -17
2017 -18
Agenda Items Requested
Actual
Estimate
Budget
Number of Items
18 15 15
Council on the Go Meetings
3 3 4
2015 -16
2016 -17
2017 -18
Council Initiatives
Actual
Estimate
Budget
Council on the Go Meetings
3 3 4
Personnel
Supplies
City Support Services
Operations Support
Staff Support
Operating Equipment
Total
18
$24,366 $32,132 $34,699
456
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Operations Support
Staff Support
Operating Equipment
Total
18
$24,366 $32,132 $34,699
456
1,220
1,050
67,018
55,000
41,393
222
500
500
15,029
28,760
29,510
0
723
0
$907,099
$118,335
$107,152
CITY COUNCIL
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget decreases 9.4% from FY 2016 -17 year end estimates due
to lower expected election costs.
M
8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
CITY COUNCIL
Personnel Services
150- 511110 Regular
16,777
16,139
21,336
17,771
21,336
22,809
150 - 511240 Allowances
5,193
6,492
8,513
4,779
8,513
9,424
150 - 511310 FICA - Employer
1,680
1,735
2,283
1,704
2,283
2,466
TOTAL Personnel Services
23,650
24,366
32,132
24,254
32,132
34,699
Supplies
150 - 521000 Operating Supplies
601
386
1,100
382
1,100
750
150- 521100 Office Supplies
42
69
200
8
120
300
TOTAL Supplies
643
456
1,300
390
1,220
1,050
City Support Services
150- 532600 City Elections
24,478
52,631
45,000
26,390
45,000
31,893
150 - 532800 Special Events
13,444
14,388
8,500
7,979
10,000
9,500
TOTAL City Support Services
37,923
67,018
53,500
34,369
55,000
41,393
Utility Services
Operations Support
150- 534200 Printing & Binding
227
222
500
336
500
500
TOTAL Operations Support
227
222
500
336
500
500
Staff Support
150 - 535100 Uniforms
219
25
960
910
960
960
150- 535200 Awards
0
0
450
0
0
0
150 - 535300 Memberships
6,653
10,292
11,000
10,663
11,000
12,000
150- 535400 Publications
0
0
0
147
300
50
150- 535500 Training /Travel
5,398
4,712
16,500
8,365
16,500
16,500
TOTAL Staff Support
12,270
15,029
28,910
20,084
28,760
29,510
Professional Services
Rental /Leasing
Operating Equipment
150 - 571000 Furniture & Fixtures
0
0
640
723
723
0
TOTAL Operating Equipment
0
0
640
723
723
0
TOTAL CITY COUNCIL 74,712 107,091 116,982 80,156 118,335 107,152
20
DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and operational
planning issues. This department assures that policies adopted by the Council are
carried out efficiently, fairly, and effectively. It oversees and manages the daily
affairs of the City, assesses the long -term capital and service delivery needs of the
City, and prepares and administers the annual operating and capital budget. The
City Manager serves as a focal point for the management of City staff.
GOALS AND OBJECTIVES
• Develop strategic plans and systems to meet the many diverse needs of the
community.
• Respond effectively and timely to City Council requests.
• Develop effective programs to enhance business development and growth.
• Develop management systems for efficient and effective use of resources
• Recruit, retain and develop talented staff.
• Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
ORGANIZATIONAL CHART
`4
CITY MANAGER
CITY MANAGER
2015 -16
2016 -17
2017 -18
City Manager
1
1
1
Executive Director
3
2
2
Assistant to the City Manager
0
1
1
Executive Assistant
2
1 1
1
TOTAL POSITIONS
61
5
1 5
ECONOMIC DEVELOPMENT
2015 -16
2016 -17
2017 -18
Executive Director
1
1
1
Economic Development Analyst
1
0
1
Economic Development Specialist
1
0
0
Business Retention Manager
0
1
1
Marketing and Recruitment Manager
0
1
0
Executive Assistant
1
1
1
TOTAL POSITIONS
4
4
4
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$807,431
$1,045,187
$1,088,445
Supplies
1,827
2,750
2,000
City Support Services
1,071
6,200
5,830
Utility Services
115
200
0
Operations Support
0
50
0
Staff Support
21,310
32,795
33,905
Total
$831,754
$1,087,182
$1,130,180
• _►� A'J I L •►_ _►l AJ0fAJJV "JP
The FY 2017 -18 Budget increase 4% from FY 2016 -17 year end projections due
to increase in personnel costs from full year funding of the Economic Development
Analyst position. This position is reimbursed by the Economic Development
Corporation through the annual services agreement.
`tea
8 -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY MANAGER
Personnel Services
151- 511110 Regular
151- 511120 Overtime
151 - 511180 LTD
151 - 511210 Longevity
151- 511220 Clothing Allowance
151- 511230 Certification Allowance
151 - 511240 Allowances
151 - 511310 FICA - Employer
151 - 511350 TMRS- Employer
151 - 511355 ICMA Contributions - Employer
151- 511410 Health - Employer
151- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
151 - 521100 Office Supplies
151- 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
151- 532800 Special Events
TOTAL City Support Services
Utility Services
151 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
151 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
151- 535100 Uniforms
151 - 535200 Employee Recognition
151- 535300 Memberships
151- 535400 Publications
151- 535500 Training /Travel
151 - 535510 Meeting Expenses
151 - 535600 Professional Certification
TOTAL Staff Support
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
t----- --- - - - - -- 2016 -2017 ------ --- -- ---- ?t-- - - - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
609,045
584,767
785,952
548,655
755,466
791,738
2,125
0
492
0
0
485
2,020
1,906
2,436
1,852
2,286
2,454
8,663
12,140
6,170
6,140
7,000
7,300
0
300
307
240
314
312
900
2,804
2,634
2,215
2,906
2,880
28,800
19,662
14,170
11,077
14,533
13,968
44,270
42,126
60,668
38,614
59,151
61,384
107,254
102,430
129,694
97,262
123,832
130,741
10,000
10,000
10,000
10,000
13,000
10,000
32,094
30,261
61,958
47,277
64,699
65,665
746
1,036
1,464
1,233
2,000
1,518
845,917
807,431
1,076,365
764,566
1,045,187
1,088,445
2,916
1,809
2,750
1,295
2,750
2,000
0
18
0
0
0
0
2,916
1,827
2,750
1,295
2,750
2,000
2,535
1,071
7,535
4,990
6,200
5,830
2,535
1,071
7,535
4,990
6,200
5,830
0
115
0
118
200
0
0
115
0
118
200
0
0
0
0
24
50
0
0
0
0
24
50
0
858
457
375
0
375
375
4,239
2,120
5,000
1,241
5,000
5,000
3,347
3,862
12,100
2,855
12,100
12,260
810
589
1,020
382
1,020
1,020
13,552
8,604
11,750
7,004
9,000
10,000
4,612
5,679
5,250
3,540
5,000
5,250
0
0
250
172
300
0
27,417
21,310
35,745
15,195
32,795
33,905
23
8-04-2017 12:49 PM
101-GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
( -------------- 2016-2017
2014-2015 2015-2016 CURRENT Y-T-D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )( -------- 2017-2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMN[ENDED BURG
Professional Services
Rental/Leasing
Operating Equipment
151-571000 Furniture & Fixtures 725 0 0 0 0 0
TOTAL Operating Equipment 725 0 0 0 0 0
Capital Outlay
TOTAL CITY MANAGER 879,510 831,754 1,122,395 786,188 1t087,182 1,130,180
24
DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
Municipal Court represents the judicial branch of the City's government; the Mayor
and City Council serve as the executive and legislative branches. Municipal Court
has jurisdiction over all Class C misdemeanors and City ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge
presides over all trials (jury and non -jury) and other court proceedings such as
arraignments and show cause hearings. The judge also has magistrate duties
(signing arrest warrants and juvenile warnings as well as visiting arrested
individuals at the jail). The judge issues processes such as subpoenas, summons,
and warrants and completes other administrative duties for the court functions and
staff.
The court clerks are the administrative arm of the Municipal Court. The clerks are
responsible for seeing that all of the court's papers are accurate, orderly, and
complete. The clerk's primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing letters.
The clerks maintain the court's docket and coordinate case scheduling. The clerks
directly interact with the public, providing all services needed including explaining
to defendants the court procedures and their options. Clerks also receive
payments, summon potential jurors, and ensure juror payment. Assist the judge
with open records requirements, report convictions, Drivers Safety Course and
alcohol violations to the Texas Department of Public Safety, assist the Marshal
Officer's with warrants, and complete all required accounting reports.
The prosecutor's duties include preparing and presenting the State's case at all
municipal court trials, preparing and drafting complaints, arranging for the
appearance of State's witnesses and requesting dismissal of cases under the
appropriate circumstances.
GOALS AND OBJECTIVES
• Promote respect for the administration of justice through improvements in
the Court's customer service and the physical attributes of the Municipal
Court building.
25
MUNICIPAL COURT
• Implement the use of new technology and other innovative practices to
maintain efficient and security.
• Promote traffic safety by focusing attention on fair and impartial punishment
for those individuals charged in this court.
• Seek input from personnel to maintain a positive work environment.
• Renovate front counter to include and efficient work station for clerks and
defendants.
• Establish an education program for young adults to understand the effects
of how making the wrong choice or decision can affect their lives.
ORGANIZATIONAL CHART
MUNICIPAL COURT
2015 -16
2016 -17
2017 -18
Court Administrator
1
1
1
Senior Deputy Court
Clerk /Juvenile Case Manager
1
1
1
Deputy Court Clerk
4
4
3
TOTAL POSITIONS
1 61
61
5
26
MUNICIPAL COURT
�. �.
Traffic Citations Filed
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Traffic Citations Filed
7,761
5,440
3,119
State Law Citations Filed
2,076
1,552
1,028
Municipal Ordinances Filed
362
243
124
Cases Disposed 5,581 4,696 3,811
Charges Processed per Clerk 1,395 1,174 952
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Budget
Cases Disposed 5,581 4,696 3,811
Charges Processed per Clerk 1,395 1,174 952
Cases Disposed per Clerk
24% 25% 24%
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Cases Disposed per Clerk
24% 25% 24%
Personnel Supplies
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel Supplies
$278,966
$285,766
$288,987
Supplies
1,567
2,000
2,000
City Support Services
0
800
1,000
Operations Support
3,125
3,250
3,250
Staff Support
5,586
7,800
8,510
Court Support
192
700
700
Professional Services
46,291
67,500
67,960
Maintenance Services
1,800
2,300
3,000
Operating Equipment
3,835
100
0
Total
$341,361
$370,216
$375,407
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget increases 1.4% from FY 2016 -17 year end projections
due to increases in personnel costs related to merit and health insurance changes.
`1W
B-04-2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
2014 -2015
ACTUAL
MUNICIPAL COURT
Personnel Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 -
2015 -2016 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017 -2018 -- --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
152 - 511110 Regular
187,472
193,991
195,287
135,445
190,172
194,057
152 - 511120 Overtime
0
152
0
70
0
0
152 - 511180 LTD
594
618
605
463
596
602
152 - 511210 Longevity
4,741
5,401
6,186
6,356
7,500
7,043
152- 511230 Certification Allowance
635
1,166
2,362
923
1,211
2,328
152 - 511310 FICA - Employer
14,028
14,681
15,586
10,443
15,752
15,546
152 - 511350 TMRS- Employer
31,340
32,453
32,628
24,049
32,977
32,545
152 - 511410 Health- Employer
30,584
30,171
34,421
26,866
37,242
36,481
152- 511500 Workers' Compensation
271
335
380
316
316
385
TOTAL Personnel Services
269,664
278,966
287,455
204,931
285,766
288,987
Supplies
152 - 521100 Office Supplies
1,122
1,567
2,000
722
2,000
2,000
TOTAL Supplies
1,122
1,567
2,000
722
2,000
2,000
City Support Services
152 - 532800 Special Events
0
0
1,000
38
800
1,000
TOTAL City Support Services
0
0
1,000
38
800
1,000
Utility Services
Operations Support
152 - 534200 Printing & Binding 2,529 3,125 3,250 0 3,250 3,250
TOTAL Operations Support 2,529 3,125 3,250 0 3,250 3,250
Staff Support
152 - 535100 Uniforms
452
454
500
0
500
700
152 - 535300 Memberships
620
200
810
22
800
810
152 - 535400 Publications
136
76
500
0
500
500
152- 535500 Training /Travel
975
2,833
3,500
1,483
3,000
3,500
152- 535500.Training /Travel - Juv Case Mg
0
106
0
213
1,000
1,000
152 - 535510 Meeting Expenses
1,600
1,916
2,000
1,039
2,000
2,000
TOTAL Staff Support
3,783
5,586
7,310
2,757
7,800
8,510
Court Support
152- 536500 Court /Jury Cost
210
192
520
186
700
700
TOTAL Court Support
210
192
520
186
700
700
28
o-04-2017 1e.4e my
mz+GENERALFUND
oEmEno^ oo"Eomummc
orsExmzTnREo
ozcz or onoEaT,
rouevaoo Bnoonz WORKSHEET
AS ur. anmE xorH' uoo
( ------- cozs-uozr
2014-2015 oozy-ooz« CURRENT r-T-u
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
----------)+------- 2017-2018 ---
PROJECTED ozrr ^omzm. ^ooer
YEAR END RECOMMENDED BUDG
Professional Services
152-541310 a=^o"" Services
oo'om
21'344
34'000
o'roo
34'000
o*.oun
152-541320 Prosecutor o"=vi==
24'675
co'om
xs'000
22'950
az'000
33,000
152-541330 z"te=e=°t== ae=vi""=
260
85 --___-380�
-__--_190
Soo�
960
rocuL Professional Services
*s'ueu
*6'2e1
or'»oo
40'8*0
vr'soo
67,960
Maintenance Services
152-551400 *i""= & Other Eenip, m=int.
u
u
u
su
100
o
152-551800 Other Maintenance ue=e===t"
1,900
1,800
2,000
1,870
2,200
3,000�
TOTAL Maintenance Services
z'suo
z'eoo
o'000
1'920
2,300
o'oou
Rental/Leasing
Operating Equipment
zsu-s,zvvo Furniture & Fixtures
281
3^835
0
39
100
0
TOTAL Operating Equipment
xnz
3.835
o
sy
100
o
Capital Outlay
TOTAL ^UmzozruL oonnr 324'771 341'361 370'915 251'433 370'216 srs'^or
29
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
911
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 153 CUSTOMER RELATIONS /311
Fund: 101 General Fund
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, 311 Customer Care connects callers with
specially trained customer service representatives ready to assist with City service
requests -- potholes, stray animals, street lights out, trash collection, special events
and all other City requests. This division is under the supervision of the Public
Affairs Office Manager.
GOALS AND OBJECTIVES
• To provide excellent customer service to all callers
• To provide consistent and accurate information to all callers
• To reduce or eliminate abandoned calls
• To reduce or eliminate misrouted calls
• To improve call tracking capabilities to better analyze callers need for
service
31
CUSTOMER RELATIONS /311
ZYA
TZTJ
CUSTOMER RELATIONS /311
2015 -16
2016 -17
2017 -18
Customer Relations /311 Rep
2
2
2
Customer Relations /311 Re PT
1
1
1
TOTAL POSITIONS
3
3
3
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
451
2015 -16
2016 -17
1 2017 -18
Workload /Output
Actual
Estimate
I Budget
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
451
500
550
53,624
56,000
61,600
3,311
1,000
1,000
212
210
215
I
2015 -16
2016 -17
1 2017 -18
Budget
Actual
Estimate
I Budget
Personnel
$108,940
$119,637
$115,904
Supplies
176
100
150
Staff Support
349
554
815
Operating Equipment
0
0
600
Total
$109,465
$920,299
$117,469
32
CUSTOMER RELATIONS/311
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017-18 Budget will decrease 2.8% from FY 2016-17 year end projections.
There will be no change in operations.
33
8 -04-2017 12:49 PM
101-GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CUSTOMER RELATIONS-311
Personnel Services
153-511110 Regular
153-511120 Overtime
153-511180 LTD
153-511210 Longevity
153-511310 FICA - Employer
153-511350 TMRS-Employer
153-511410 Health-Employer
153-511500 Workers' Compensation
TOTAL Personnel Services
Supplies
153-521100 Office Supplies
TOTAL Supplies
Staff Support
153-535100 Uniforms
153-535300 Memberships
153-535500 Training/Travel
TOTAL Staff Support
Operating Equipment
153-571000 Furniture & Fixtures
TOTAL Operating Equipment
TOTAL CUSTOMER RELATIONS-311
C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
-------------- 2016-2017 - --- ----------- ?t-- - - - - -- 2017-2018 ----
2014-2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
77,618
79,625
80,992
61,872
85,070
82,041
253
0
246
11
246
243
211
218
207
173
230
210
2,753
3,029
3,497
3,497
3,600
3,785
6,187
6,276
6,478
4,968
7,503
6,576
13,046
13,387
13,561
10,985
15,208
13,766
6,431
6,260
8,605
5,819
7,595
9,120
113
144
158
131
185
163
106,612
108,940
113,744
87,457
119,637
115,904
200
176
104
40
100
150
200
176
104
40
100
150
95
145
100
99
149
165
0
71
96
71
130
0
389
133
325
0
275
650
485
349
521
170
554
815
0
0
0
0
0
600
0
0
0
0
0
600
107,296
109,464
114,369
87,667
120,291
117,469
34
DEPARTMENT: PLANNING & COMMUNITY
DEVELOPMENT
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The purpose of the Planning & Zoning Division is to ensure planned and purposeful
development within the City limits and the Extraterritorial Jurisdiction. The Division
provides guidance to help citizens, businesses and developers achieve successful
development. Division responsibilities include review and processing of
annexations, zone changes, specific use permits, development plans and plats for
consistency with the Comprehensive Land Plan and development regulations.
Staff works with other governmental agencies to coordinate development projects
and promote regional planning. The Division provides staff support and
recommendations to the City Council, Planning and Zoning Commission, Board of
Adjustment, and the Capital Improvements Advisory Committee.
GOALS AND OBJECTIVES
• Review and update the Comprehensive Land Plan for the City, to include
the central area of Schertz, which promotes all aspects of our vision to
ensure that Schertz is the best place to live.
• Continue to implement the Joint Land Use Study Strategies to ensure the
compatibility of land uses and development surrounding Randolph AFB.
• Continue to implement the Comprehensive Land Plan (including Schertz
Sector Plans) to support the future vision of the community through Unified
Development Code amendments, zoning and long range plan development.
• Continue to update the Planning website and development manual to
provide improved customer service by updating forms, flowcharts and
providing information on the division webpage for public hearings.
• Continue to review and revise the Unified Development Code to further the
City's Policy Values and support the City's Strategic Plan.
• Promote staff development including continued education and cross
training to provide outstanding customer service.
• Scan and convert old project case files into a digital media to improve
access and availability.
35
PLANNING & ZONING
ACCOMPLISHMENTS
• Received the 2016 Certificate of Achievement for Planning Excellence by
the American Planning Association — Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and
Appointed Officials and exemplary professional standards demonstrated by
the Planning Staff for the third year in a row.
• Started implementing the Joint Land Use Study (JLUS) by creating a
process to transmit new planning applications to Joint Base San Antonio
(JBSA) for their review and comment.
• Annexed approximately 63 acres in preparation for development of a new
wastewater treatment facility.
• Attended various continuing education classes including National APA
Conference, Texas APA State Conference, Certified Floodplain Manager
training, and ESRI User Conference.
• Lead and participated in the Process Improvement Team to improve
customer service and operations by creating and revising current
development processes, practices and applications.
• Maintained partnerships with developers and land owners to create and
update Planned Development Districts that contain a mix of residential and
commercial land uses.
• City initiated rezone of 10 residential lots on Covers Cove to a Planned
Development District to bring the existing residential development into
compliance with the UDC.
• Amended the Future Land Use Plan for Northern Schertz to change the land
use designations to reflect existing development along Old Wiederstein
Road and the Northern portion of 1 -35 frontage.
• Updated Unified Development Code Article 1 General Provisions, Article 3
Boards, Commissions and Committees; Article 4.15 Public infrastructure
Improvement Constructions Plans and Community Facilities Agreements;
and Article 10.4 Schedule of Off - Street Parking Requirements.
• Updated the department applications and checklists for Annexations,
Variances, and Utility Approval and created a Zoning Verification Request
form to improve ease of application submittal.
• Created a digital plans approval system to maintain digital file integrity and
provide a convenient way to return approved plans to the applicant.
36
PLANNING & ZONING
PLANNING AND ZONING
2015 -16
2016 -17
2017 -18
Senior Planner
1
1
1
Planner 1
2
2
2
TOTAL POSITIONS
3
3
3
�. �.
Plats
2015 -16
2016 -17
2017 -18
Workload /Output
Actual
Estimate
Budget
Plats
39
39
39
Site Plans and Master Plan
27
27
29
Variances
9
6
6
Zone Changes and Specific Use Permits
13
11
10
UDC/ Comp. Plan Revisions
1
3
2
Annexation
2
1
2
All Plats
Site Plan, Master Plan
Variance
Zone Change, Specific Use Permit
Other (Zoning Letters and Additional Admin fees)
Total Revenue
37
$60,500
40,150
3,500
15,300
1,500
$117,800
$57,000
30,000
3,000
17,000
2,250
$109,250
$62,000
43,500
5,000
14,300
1,200
$126,000
PLANNING & ZONING
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$145,346
$195,167
$202,011
Supplies
2,568
3,060
3,300
City Support Service
295
0
0
Operations Support
264
150
150
Staff Support
9,685
24,299
25,490
Professional Services
39
150
100
Operating Equipment
130
0
250
Total
$158,327
$222,826
$231,301
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget increase 3.8% from FY 2016 -17 year end projections due
to personnel related cost increases related to the merit program and health
insurance.
38
B -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
2014 -2015
ACTUAL
PLANNING & ZONING
Personnel Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(---- --- - ------ 2016-2017
2015 -2016 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017-2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END .RECOMMENDED BUDG
154- 511110 Regular
94,023
102,395
130,460
98,887
129,635
139,180
154 - 511120 Overtime
2,556
2,373
4,920
2,206
4,920
4,171
154- 511180 LTD
293
314
404
322
40B
431
154 - 511210 Longevity
1,152
1,404
510
510
700
870
154- 511230 Certification Allowance
0
900
886
692
900
873
154 - 511310 FICA - Employer
7,527
7,937
10,463
7,398
12,200
11,098
154 - 511350 TMRS- Employer
15,B47
17,149
21,903
17,020
22,500
23,233
154 - 511410 Health - Employer
12,006
12,709
20,653
17,343
23,604
21,886
154- 511500 Workers' Compensation
149
165
246
204
300
267
TOTAL Personnel Services
133,552
145,346
190,445
144,564
195,167
202,011
Supplies
154 - 521000 Operating Supplies
0
283
1,210
323
1,210
1,450
154 - 521100 Office Supplies
3,721
2,285
1,500
372
1,500
1,500
154 - 521600 Equip Maint Supplies
0
0
350
0
350
350
TOTAL Supplies
3,721
2,568
3,060
695
3,060
3,300
City Support Services
154- 532400 Computer Fees & Licenses
0
295
0
0
0
0
TOTAL City Support Services
0
295
0
0
0
0
Utility Services
Operations Support
154- 534200 Printing & Binding
99
264
150
70
150
150
TOTAL Operations Support
99
264
150
70
150
150
Staff Support
154- 535100 Uniforms
421
497
750
210
750
750
154 - 535300 Memberships
492
823
2,115
855
2,115
2,290
154- 535400 Publications
316
128
750
0
750
750
154 - 535500 Training /Travel Staff
9,130
5,238
13,684
8,047
13,684
14,700
154- 535500.Training /Travel Commission
4,344
2,625
6,000
0
6,000
6,000
154- 535510 Meeting Expenses
178
374
1,000
462
1,000
1,000
TOTAL Staff Support
14,881
9,685
24,299
9,574
24,299
25,490
Professional Services
154- 541500 State /County Admin Fees
77
39
170
100
150
100
TOTAL Professional Services
77
39
170
100
150
100
39
8-04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES -------------- 2016-2017 --------------- -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
Rental/Leasing
Operating Equipment
154-571000 Furniture & Fixtures 486 130 0 0 0 250
TOTAL Operating Equipment 486 130 0 0 0 250
Capital Outlay --- - - - - -
TOTAL PLANNING & ZONING 152,815 158,327 218,124 155,023 222,826 231,301
40
DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Attorney is the legal advisor to City Council and City Council's appointees,
boards, commissions, committees, and staff. In addition, the City Attorney
represents the City in all court cases where the City has an interest.
Responsibilities of the City Attorney include providing legal advice to City Council,
appointees, managers, boards, commissions, and committees in all legal matters;
providing litigation and legal transaction services for the City and its enterprises;
representing the City and its enterprises in employment matters; and reviewing,
updating and maintaining the City Code.
GOALS AND OBJECTIVES
• To provide expert legal counsel on proposed ordinances.
• To attend all city council meetings, planning and zoning, and other meetings
as needed and provide timely legal advice on proposed ordinances and
related items.
• To represent the City in litigation.
• Prepare legal documents for City contracts and agreements.
• To provide counsel on strategic issues that will be of the most benefit the
City.
CS
LEGAL SERVICES
ORGANIZATIONAL CHART
Operations Support $5,432 $5,000 $5,000
Professional Services 124,931 148,000 155,000
Total $130,364 $153,000 $160,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 4.6% from FY 2016 -17 year end
projections with the potential of additional legal matters.
EN
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Operations Support $5,432 $5,000 $5,000
Professional Services 124,931 148,000 155,000
Total $130,364 $153,000 $160,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 4.6% from FY 2016 -17 year end
projections with the potential of additional legal matters.
EN
B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
LEGAL SERVICES
Operations Support
155- 534100 Advertising /Legal Notices
7,482
5,432
10,000
1,423
5,000
5,000
TOTAL Operations Support
7,482
5,432
10,000
1,423
5,000
5,000
Professional Services
155 - 541200 Legal Svcs
183,078
124,931
230,000
69,925
148,000
155,000
TOTAL Professional Services
183,078
124,931
230,000
69,925
148,000
155,000
TOTAL LEGAL SERVICES 190,560 130,364 240,000 71,347 153,000 160,000
43
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
44
DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The position of City Secretary is a statutory position required by State law and the
City Charter. The City Secretary's Office functions as a primary contact for citizens
seeking information regarding the community, supports the City Council in the
fulfillment of their duties and responsibilities as elected officials and provides daily
assistance to all city administrative departments. The City Secretary serves as a
member of the City Management Team and oversees the many functions of the
City Secretary's Office, including election administration, record management and
preservation and Council Services.
The City Secretary's Department supports, facilitates and strengthens the City of
Schertz governmental process by recording all laws, resolutions, and ordinances
approved by the City Council, preparing City Council agendas and giving notice of
such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state
guidelines, delivering continuity to the City of Schertz government by recording its
legislative actions, both contemporary and archival, and serving as historian for
the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
GOALS AND OBJECTIVES
The goals and objectives of the City Secretary's Department are to provide the
following services for the City of Schertz:
• Public Information requests.
• Agendas and minutes for public meetings.
• Ordinances and resolutions.
• Election administration.
• Publication of legal notices.
• Alcohol permits for businesses.
• Process Liens (filed and released)
• Provides for the identification, maintenance, retention, security, electronic
storage, disposition, and preservation of City records.
• Administer oaths.
• Attest contracts, assessment of certificates, and other legal instruments
when executed by officers of the City of Schertz.
45
CITY SECRETARY
• Public Education (Student Mayor /Council Program, Volunteer Fair)
• Proclamations from the Mayor's Office.
• Perform such other duties as may be required of the City Secretary by the
City Charter, the City Council, City Management, and state law.
ORGANIZATIONAL CHART
CITY SECRETARY
2015 -16
2016 -17
2017 -18
City Secretary
1
1
1
Deputy City Secretary
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Ordinances Passed and Processed
2015 -16
2016 -17
2017 -18
Workload
Actual
Estimated
Budget
Ordinances Passed and Processed
45
50
50
Resolutions Passed and Processed
106
115
117
Council Meetings Attended
42
42
42
Open Records
310
315
320
Ordinances & Resolutions Executed within
72 hours of Council Meeting
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimated
Budget
Ordinances & Resolutions Executed within
72 hours of Council Meeting
98%
98%
98%
Documents completed, signed, scanned
within 48 hours of council approval
95%
95%
96%
Council meeting minutes transcribed within
48 hours following Council meeting
98%
98%
98%
Agendas available to citizens within legally
required timeframe - Posted on website
100%
100%
100%
Alcohol permits processed within the month
of expiration
65%
67%
67%
46
CITY SECRETARY
Volunteer Fair 1 1 1
Student Mayor /Councilmember for the Day
Program 3 3 4
2015 -16
2016 -17
2017 -18
Education Initiatives
Actual
Estimated
Budget
Volunteer Fair 1 1 1
Student Mayor /Councilmember for the Day
Program 3 3 4
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimated
Budget
Personnel
$173,573
$184,875
$177,703
Supplies
372
1,350
1,050
City Support Services
9,971
12,500
8,500
Operations Support
43
0
100
Staff Support
4,741
5,425
6,650
Total
$188,700
$204,150
$194,003
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will decrease 5.0% from FY 2016 -18 due to lower
anticipated expenses in records management.
E, VA
8 -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
i-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
----- -----H - -- --- -- 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
CITY SECRETARY
Personnel Services
164- 511110 Regular
123,700
128,597
128,496
96,057
131,783
129,195
164- 511180 LTD
386
401
398
319
398
401
164 - 511210 Longevity
1,352
1,604
1,925
1,925
2,500
2,189
164- 511230 Certification Allowance
0
0
0
0
500
0
164- 511310 FICA - Employer
9,284
9,352
9,975
7,051
10,978
10,046
164 - 511350 TMRS- Employer
20,338
21,039
20,882
16,458
23,003
21,031
164- 511410 Health - Employer
12,297
12,366
13,768
11,836
15,413
14,592
164 - 511500 Workers' Compensation
182
214
243
202
300
249
TOTAL Personnel Services
167,540
173,573
175,687
133,648
184,875
177,703
Supplies
164 - 521100 Office Supplies
1,213
372
1,350
1,203
1,350
1,050
TOTAL Supplies
1,213
372
1,350
1,203
1,350
1,050
City Support Services
164 - 532700 Records Management
2,753
9,971
12,500
4,975
12,500
8,500
TOTAL City Support Services
2,753
9,971
12,500
4,975
12,500
8,500
Utility Services
Operations Support
164 - 534200 Printing 6 Binding
0
43
0
0
0
100
TOTAL Operations Support
0
43
0
0
0
100
Staff Support
164 - 535100 Uniforms
0
0
0
0
0
100
164- 535300 Memberships
601
759
975
607
925
1,000
164 - 535400 Publications
175
95
250
297
500
550
164- 535500 Training /Travel
3,279
3,888
5,000
1,891
4,000
5,000
TOTAL Staff Support
4,054
4,741
6,225
2,795
5,425
6,650
Professional Services
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL CITY SECRETARY 175,560 188,700 195,762 142,820 204,150 194,003
48
DEPARTMENT: • NON-DEPARTMENTAL
101 GENERAL
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an
individual function /department. Items in this department include audit cost, city
insurance, appraisal district contracts, and emergency medical services.
City Support Services
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimated
Budget
City Support Services
$329,414
$553,652
$792,950
Operations Support
145,726
149,500
154,500
Staff Support
10,165
320
320
City Assistance
1,661,887
1,722,245
1,741,562
Professional Services
63,778
80,400
44,635
Fund Charges /Transfers
99,674
61,700
75,550
Operating Equipment
1,874
0
0
Total
$2,312,517
$2,567,817
$2,809,517
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 9.4% from FY 2016 -17 year end
projections by increasing City Support Services to set contingencies to the
starting value of $207,098.
49
B -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
NONDEPARTMENTAL
Supplies
City Support Services
167- 532200 County Appraisal District
167 - 532210 Tax Assessor /Collector -Sevic
167- 532350 Software Maintenance
167- 532500 City Insurance - Commercial
167- 532900 Contingencies
167 - 532901 Contingencies - Personnel
TOTAL City Support Services
Utility Services
Operations Support
167 - 534000 Postage
167- 534300 Equipment Maint - Copiers
167 - 534500 Memberships - Organizations
167 - 534810 Electronic Filing Services
TOTAL Operations Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- -- - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
163,167 1
174,041 1
191,000 1
155,054 1
194,852 1
194,852
Staff Support
167- 535500 Training /Travel 80 9,915 200 166 320 320
167 - 535510 Meeting Expenses 0 250 0 0 0 0
TOTAL Staff Support 80 10,165 200 166 320 320
City Assistance
167 - 537100 Medical Services -EMS Contract 465,688 479,641 504,083 378,063 515,000 556,325
167- 537450 Tax Reimbursements /Abatements 715,939 1,182,246 1,228,074 1,207,245 1,207,245 1,185,237
TOTAL City Assistance 1,181,627 1,661,887 1,732,157 1,5B5,308 1,722,245 1,741,562
Professional Services
167- 541300 Other Consl /Prof Services 56,590 5,375 8,000 8,155 10,200 0
167- 541400 Auditor /Accounting Service 8,300 15,000 15,000 18,000 24,000 0
167- 541500 State /County Admin Fees 50 35 35 35 100 35
167 - 541600 Misc Bank Charges 631 424 600 434 600 600
167- 541650 Investment Management Fee 3,365 3,382 3,500 2,260 3,500 0
167 - 541800 Credit Card Service Fee 38,455 39,562 44,000 30,503 42,000 44,000
TOTAL Professional Services 107,391 63,778 71,135 59,388 80,400 44,635
Kli
Kli
8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Fund Charges /Transfers
167 - 548000 Transfer Out 519,800
167 - 548106 Transfer Out- Special Events 29,381
167 - 548615 Transfer Out - Hist. Committe 0
TOTAL Fund Charges /Transfers 549,181
Maintenance Services
Operating Equipment
60,000 950,000 0 0 0
39,674 61,700 0 61,700 64,800
0 0 0 0 10,750
99,674 1,011,700 0 61,700 75,550
167 - 571000 Furniture & Fixtures 27,472 0 0 0 0 0
167 - 571500 Operating Equipment 0 1,874 0 0 0 0
TOTAL Operating Equipment 27,472 1,874 0 0 0 0
Capital Outlay
TOTAL NONDEPARTMENTAL 2,348,650 2,312,517 3,615,552 2,024,724 2,567,817 2,809,517
51
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
52
. , PUBLIC
101 GENERAL
DEPARTMENT DESCRIPTION
The Public Affairs Department serves an internal audience of 350 employees,
elected and appointed officials, as well as an estimated city population of 37,938.
Public Affairs is responsible for establishing and maintaining internal and external
communications that enhance the understanding, perception, and image of the
City of Schertz. Public Affairs promotes, organizes and supports informational,
educational, and special event activities that benefit the community and /or City
employees through advertising, production of city videos, radio spots, print ads,
press releases, email blasts, website and electronic sign ad creation and posting,
and award submissions.
Public Affairs creates photographic /video /audio recording of City events and
activities, designs City marketing materials, documents, hiring packets, graphics,
logos, plaques, trophies, proclamations, etc.
Operations of the Civic Center, City events, 311 Customer Care, Records
Management, and the production of Schertz Magazine are maintained under the
umbrella of Public Affairs.
GOALS AND OBJECTIVES
• To be the primary source of City information for all current and potential
residents and businesses.
• To promote City activities /events /festivals throughout the region.
• To disseminate accurate and timely information to residents and the media
during emergency and non - emergency situations.
• To provide excellent customer service to all callers while providing accurate
information.
• To efficiently and effectively manage City records.
• To provide superior rental facilities, exceptional value and excellent
customer service for our customers.
53
PUBLIC AFFAIRS
PUBLIC AFFAIRS
2015 -16
2016 -17
2017 -18
Public Affairs Director
1
1
1
Office Manager
1
1
1
Events Specialist
1
1 1
1 1
Events Manager
1
1 1
1 1
TOTAL POSITIONS
41
4
4
PERFORMANCE INDICATORS
Press Release
City Sponsored Events(Internal /External)
Marketing Materials Produced
Website Postings(internal /external)
36
2015 -16
2016 -17
2017 -18
Workload/Output Measures
Actual
Estimate
Budget
Press Release
City Sponsored Events(Internal /External)
Marketing Materials Produced
Website Postings(internal /external)
36
40
40
13/9
11/10
12/9
105
215
225
105/55
144/91
150/100
Average cost per Advertising Run outside of
the magazine
Average Amount of Dollars Raised for
Events, per FTE
54
$585.00 $585.00 $585.00
::: $3,885 00
2015 -16
1 2016 -17
1 2017 -18
Efficiency
I Actual
I Estimate
I Budget
Average cost per Advertising Run outside of
the magazine
Average Amount of Dollars Raised for
Events, per FTE
54
$585.00 $585.00 $585.00
::: $3,885 00
PUBLIC AFFAIRS
Non - Magazine Advertisements 8 6 6
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Non - Magazine Advertisements 8 6 6
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$265,910
$272,165
$283,164
Supplies
1,942
2,150
2,000
Operations Support
19,618
20,475
29,450
Staff Support
3,649
4,250
3,730
Professional Services
0
25,000
0
Operating Equipment
3,379
1,000
0
Total
$294,498
$325,040
$318,344
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will decrease 2.0% from the FY 2016 -17 year end
estimates. FY 2016 -17 saw an additional $25,000 in its operating budget to
conduct the citizen survey. With the survey completed the annual budget will be
reduced to normal operating levels.
Im
o-04-2017 zz.*e m*
101-aEmEaAL FUND
GENERAL GOVERNMENT
EXPENDITURES
czr, 0 acH E Rr^
PROPOSED onnaEr WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
-------------- u016-20o --------------- >/ -------- uo17-2ma----
2014-2015 oozs-xozo nvaoEmz r-r-o PROJECTED ozzr ADMIN. rmoor
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
PU13LIcAFFAIo
Personnel Services
170-511110 a°oul==
180,745
195'495
195,597
146'051
1e6,28e
uos.rre
170-511120 overtime
u
so
rxo
528
850
ruo
170-5111oo LTD
548
szs
ous
^no
soa
ssx
170-:11e10 Longevity
2'856
3'362
3'964
s'm^
s's^^
^.^eu
on-soszo rzcA - Employer
13.911
zs'opx
15,318
11'370
15.394
15.978
zro-,zzs,u T1,1Ra-Employer
29,636
32.212
xu'oso
25'312
32'227
33.449
170-511410 Health-Employer
18'5o1
1e'25o
oz'sm
17.110
22,354
oo'vzo
170-511500 Workers' Compensation
300
336 _-----�374
311`
500 _____-395i
TOTAL Personnel Services
e«s.srr
265'910
271'039
205.116
e7e'zs5
oos.zs^
supplies
170-5 00 operating Supplies
n
12
suo
u
soo
n
170-521010 Operating Supplies-Events
u'ooz
soz
z'uoo
533
1.000
1'000
170-521100 Office Supplies
1,086i
1,250 ---_-1,000�
_-_--_319
850
1,000
cozuL Supplies
3,167
1.942
2,300
e52
2'150
z'uuu
Operations Support
170-53*000 Postage
2.410
2,811
s'000
u.ou«
^'oun
zo'nnn
170-534100 Advertising
6'141
zn'rr*
11.500
5'996
11.500
11,750
170-534200 Printing & Binding
^'^oe
s'oss
s'noo
1.23*
^'onn
,'000
zru-snosuu u=me`°hip" - u=o==i"ati"u"
u
o
250
cce
275
250
170-534550 o"si=e"° Meetings/Networking0i
0�
_2�L
----__�8
200 _____4��
r»�L oe===ti"n" o"ep"=t
13'540
19.618
e�'^:o
11,130
ou'«rs
oy.�sn
Staff Support
170-535100 Uniforms
208
18o
eoo
91
zoo
uon
170-535300 Memberships
c^o
z^u
o
55
osn
u
zro-,ao^no r"mzi"~ti"="
o
oz
unn
134
zoo
ano
170-535500 Training/Travel
2'583
z'ouz
3'600
1'000
s'suo
s'czu
170-535510 Meeting Expenses
638
__----448�
_____-0L
0
0 ___-----�
TOTAL Staff o"eeo=t
o'soy
s.s^o
o'000
1.279
o'xso
3'730
Professional Services
170-541300 vther/o°="l/s="f Services
u
u
24'000
22'900
25'000
o
zm-so1sss Design Services
�589
0
0
0�
_0 ______�0
TOTAL Professional o��=�"
5e9
o
x^.000
22'900
25'000
o
Operating Equipment
170-571000 Furniture & Fixtures
1.922
1'1e5
z'nnu
o
z'noo
n
170-571300 compute= a P°=riph under $,no
o
2'214
o
u
o
o
170-571310 Computer Software
590
0
0
�
�
�
TOTAL on°==ti=s Equipment
2'512
3,379
z'000
o
1,000
n
TOTAL PUBLIC AFFAIRS 270,054 294,498 324,789 241,277 325,040 318,344
56
DEPARTMENT: PUBLIC AFFAIRS DEPARTMENT
DIVISION: RECORDS 1 1
101 GENERAL
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, the Records Management Division performs
the following functions: provides stored records upon request to departments,
maintains inventories of records stored offsite and onsite, and acts as
administrative backup for the Public Affairs office.
GOALS AND OBJECTIVES
• To manage the City's permanent documents.
• To destroy records that meet retention policies
• To increase department usage of Laserfiche
W
RECORDS MANAGEMENT
RECORDS MANAGEMENT
2015 -16
2016 -17
2017 -18
Records Management Coordinator 1
1
1
1
TOTAL POSITIONS
1
1
1
�. �.
Number of Documents scanned
Number of boxes added to inventory
Number of boxes destroyed (pounds -
15/16, boxes for 16/17)
58
1,678
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Number of Documents scanned
Number of boxes added to inventory
Number of boxes destroyed (pounds -
15/16, boxes for 16/17)
58
1,678
1800
1,000
111
80
100
13,200
160
110
RECORDS MANAGEMENT
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Bud et
Personnel
$51,518
$46,785
$53,654
Supplies
74
50
100
Staff Support
88
50
355
Professional Services
8,493
10,000
12,000
Operating Equipment
0
0
0
Total
$60,172
$56,885
$66,109
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 16.2% from FY 2016 -17 year end
projections with the anticipation of additional employee hours being used
throughout the year up to a full time equivalent.
0
B-04-2017 12:49 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
RECORDS MANAGEMENT
PAGE:
----- -- - - -H -------- 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
Personnel Services
171 - 511110 Regular
34,282
35,055
35,018
17,353
29,895
35,213
171 - 511120 Overtime
0
0
246
0
0
243
171 - 511180 LTD
110
113
109
63
125
109
171 - 511210 Longevity
1,464
1,608
1,752
1,752
1,900
1,896
171 - 511310 FICA - Employer
2,693
2,742
2,830
1,408
2,421
2,853
171 - 511350 TMRS- Employer
5,803
5,937
5,924
3,276
5,068
5,973
171- 511410 Health- Employer
6,148
5,999
6,884
5,610
7,319
7,296
171 - 511500 Workers' Compensation
50
63
69
57
57
71
TOTAL Personnel Services
50,551
51,518
52,832
29,520
46,785
53,654
Supplies
171 - 521000 Operating Supplies
119
0
100
31
50
100
171 - 521100 Office Supplies
144
74
150
0
0
0
TOTAL Supplies
263
74
250
31
50
100
Utility Services
Operations Support
Staff Support
171 - 535100 Uniforms
67
43
50
0
50
55
171- 535300 Memberships
100
0
0
0
0
0
171- 535500 Training /Travel
1,021
44
300
0
0
300
TOTAL Staff Support
1,188
88
350
0
50
355
Professional Services
171- 541310 Contractual Services
9,469
8,493
12,000
7,001
10,000
12,000
TOTAL Professional Services
9,469
8,493
12,000
7,001
10,000
12,000
Operating Equipment
171 - 571000 Furniture & Fixtures
0
0
250
0
0
0
TOTAL Operating Equipment
0
0
250
0
0
0
TOTAL RECORDS MANAGEMENT
61,470
60,172
65,682
36,552
56,885
66,109
60
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 172 SCHERTZ MAGAZINE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, Schertz Magazine is one of the leading
publications in the Tri County area with a circulation of 15,000 copies; including
13,000+ direct mailed and 500+ subscriptions. Schertz Magazine distributes
magazines to over 1,000 businesses with hundreds of copies made available at
local and regional banks, hospitals and clinics, schools, pharmacies, and
restaurants.
Schertz Magazine staff are responsible for: writing of articles, photography, graphic
design and layout, sales, advertising design, marketing, copy editing, billing, and
collections; and, distribution of copies to staff and select pick -up locations across
the City. This publication serves as the primary dissemination source for
government information in a growing city of 37,938 residents.
The magazine is also used to promote City events and activities, including: 4th of
July Jubilee, Wilenchik Walk, Schertz Que, the Movies and Music in the Park
series, Festival of Angels and other City programs.
Schertz Magazine involves governmental and non - governmental entities and
individuals in the collection, packaging, and distribution of information that is
important to the whole community.
GOALS AND OBJECTIVES
• Inform our audience about City initiatives throughout the community.
• Promote City activities, educate the public, and enhance a positive City
image.
61
SCHERTZ MAGAZINE
L01 IF
SYA
TZTJ
Schertz Magazine
2015 -16
2016 -17
2017 -18
Communications Manager
0
0
1
Marketing and Communication Specialist
1
1
1
Publications Editor
1
1
0
TOTAL POSITIONS
2
2
2
Number of customers served (advertisers) 84 85 85
Number of Magazines Printed 180,000 180,000 180,000
2015 -16
2016 -17
2017 -18
Workload/Output Measures
Actual
Estimate
Budget
Number of customers served (advertisers) 84 85 85
Number of Magazines Printed 180,000 180,000 180,000
Total Schertz Magazine Articles /Ads/
Photographs Produced
Percentage of Magazine Contracted
62
600 536 550
50% 50% 50%
2015 -16
2016 -17
2017 -18
Efficiency Measures
Actual
Estimate
Budget
Total Schertz Magazine Articles /Ads/
Photographs Produced
Percentage of Magazine Contracted
62
600 536 550
50% 50% 50%
SCHERTZ MAGAZINE
Schertz Magazine Ad revenue
City Sponsored /Non- Revenue
194,850 195,000 200010
33,000 111 1
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Schertz Magazine Ad revenue
City Sponsored /Non- Revenue
194,850 195,000 200010
33,000 111 1
Personnel Services
Supplies
Operations Support
Staff Support
Professional Services
Fund Charges /Transfers
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$119,363 $128,298 $123,853
128
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel Services
Supplies
Operations Support
Staff Support
Professional Services
Fund Charges /Transfers
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$119,363 $128,298 $123,853
128
400
200
0
1,200
2,600
1,298
1,945
3,330
235,084
245,000
255,500
9,825
10,000
10,000
1,000 200 0
$366,698 $387,043 $395,483
The FY 2017 -18 Budget will increase 2.3% from FY 2016 -17 year end projections
due to higher postage costs for the magazine.
63
B-04-2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
{-------- - - - - -- 2016 -2017 -
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
- -- ------- Ii-- - - - - -- 2017-2018 - ---
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
SCHERTZ TALES MAGAZINE
Personnel Services
172 - 511110 Regular
90,000
84,138
92,775
68,401
89,146
86,746
172- 511120 Overtime
0
0
0
365
1,000
970
172 - 511180 LTD
302
267
288
170
276
265 x
172- 511210 Longevity
1,715
759
991
1,076
1,200
290
172 - 511240 Allowances
5,885
3,000
2,952
1,154
1,154
0
172 - 511310 FICA - Employer
7,444
6,648
7,172
5,281
7,067
6,732
172 - 511350 TMRS- Employer
16,076
13,980
15,487
11,704
14,794
14,093
172 - 511410 Health - Employer
11,784
10,407
13,768
9,994
13,461
14,592
172 - 511500 Workers' Compensation
141
164
175
145
200
165
TOTAL Personnel Services
133,346
119,363
133,608
98,290
128,298
123,853
Supplies
172 - 521100 Office Supplies
124
128
200
181
400
200
TOTAL Supplies
124
128
200
181
400
200
Operations Support
172- 534000 Postage
0
0
620
618
700
1,400
172 - 534200 Printing & Binding
0
0
500
367
500
700
172- 534550 Business Meetings /Networking
0
0
0
0
0
500
TOTAL Operations Support
0
0
1,120
985
1,200
2,600
Staff Support
172- 535100 Uniforms
86
117
110
0
110
110
172- 535300 Memberships
300
235
250
235
235
320
172 - 535500 Training /Travel
921
820
1,000
938
1,300
2,900
172 - 535510 Meeting Expenses
965
126
500
72
300
0
TOTAL Staff Support
2,272
1,298
1,860
1,245
1,945
3,330
Professional Services
172 - 541305 Prof Services - Writers /Photogr
10,045
8,155
12,880
5,795
11,000
12,000
172 - 541350 Printing Services
83,621
82,687
87,500
53,731
83,000
83,000
172 - 541355 Design Services
92,544
92,543
94,000
62,260
94,000
94,000
172 - 541360 Postage Services
44,250
51,699
50,000
48,441
56,000
65,000
172 - 541365 Delivery Services
0
0
1,374
125
1,000
1,500
TOTAL Professional Services
230,460
235,084
245,754
170,352
245,000
255,500
Fund Charges /Transfers
172 - 548700 Bad Debt Expense
13,728
9,825
10,000
0
10,000
10,000
TOTAL Fund Charges /Transfers
13,728
9,825
10,000
0
.10,000
10,000
64
B -04 -2017 12:49 PM
C I T Y O F S C H E R T Z
PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND
AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2016 - - --
2014 -2015 2015 -2016 CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Operating Equipment
172- 571310 Computer Software
0 0 126
126
200
0
172 - 571500 Operating Equipment
0 1,000 0
0
0
0
TOTAL Operating Equipment
0 1,000 126
126
200
0
TOTAL SCHERTZ TALES MAGAZINE
379,929 366,697 392,668
271,179
387,043
395,483
65
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
M.-
DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City
Council, Executive Staff, and other City departments. Engineering collaborates
with Public Works, Development Services, Economic Development, other
departments, citizens, developers, and other governmental agencies in order to
effectively plan and implement infrastructure improvement and development for
the organized growth of the City. Engineering is responsible for the development
and implementation of the Capital Improvement Program. That responsibility
includes the development and maintenance of infrastructure master plans; the
prioritization of projects; the identification and procurement of project funding; and
the management of the design and construction of necessary infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans. Engineering Inspectors ensure that the
construction of public infrastructure — both privately and publicly constructed —
follows appropriate standards and specifications. Ensuring compliance promotes
a safe community in which the essential services of the provision of water,
wastewater, transportation, and drainage are available and arranged for fiscal
sustainability.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. The TSAC is a Commission that hears citizen input,
considers transportation issues, and makes recommendations to City Council
regarding traffic and transportation related matters throughout the City.
67
ENGINEERING
Q Ztey 1i •
ENGINEERING
2015 -16
2016 -17
2017 -18
City Engineer
1
1
1
Engineer
1
1
1
Graduate Engineer
1
1
1
Stormwater Manager
1
1
1
Project Manager
1
1
1
Engineering Inspector
2
2
2
TOTAL POSITIONS
7
7
7
ACCOMPLISHMENTS AND GOALS
FY 2016 -2017 Accomplishments
• Along with other Departments, successfully managed the following Capital
Improvement Projects (in various stages of completion):
• Northcliffe Waterline Replacement Phase 3
• Woman Hollering Creek Wastewater Trunk Main
• Corbett Elevated Storage Tank
• Schertz Parkway Improvements — Live Oak Road to Maske Road
• Lower Seguin Cibolo Creek Crossing Culvert Replacement
(technical support for Public Works)
• Produced and achieved approval of update of City's Master Thoroughfare
Plan
• Worked toward establishment of Roadway Impact Fee Program
68
ENGINEERING
• Began implementation of results of Pavement Condition Analysis Project
using Pavement Condition Index values to program roadway repair and
improvement prioritization and assisted in generating roadway maintenance
program
• Supported strong partnership with TxDOT and acted as liaison to TxDOT
projects in Schertz
• Sidewalks on FM 3009
• Expansion and improvements on FM 1103
• Planning for improvements on FM 1518
• Operational improvements on IH 35 north of FM 1103
• Completed engineering review, development support, and construction
inspection of numerous residential and commercial subdivisions and site
development projects
FY 2017 -2018 Goals
• Continue improvement and update of standard construction details,
technical specifications, and design guidelines
• Develop and maintain comprehensive 10 -year Capital Improvement
Program including water, wastewater, drainage, and roadway projects
• Work with Geographic Information Systems and Information Technology
Departments to develop and maintain web -based capital improvement
project information update report
• Finalize and promote adoption of Roadway Impact Fee Ordinance
• Lead development of Water and Wastewater Master Plan, updated Water
and Wastewater Capital Improvement Plan, and updated Impact Fee
Analysis
• Provide efficient, clear review of construction plans and other development
submittals
• Continue promotion of efficacy of TSAC activities and actions
PERFORMANCE INDICATORS
Capital Improvement Projects (number active)
Capital Improvement Project Construction
Expenditures
Grading and Clearing Permits Issued
69
11 10 13
$1.3 mil $1.3 mil $7.4 mil
37 40 45
2015 -16
2016 -17
2017 -18
Workload/Output Measures
Actual
Estimate
Budget
Capital Improvement Projects (number active)
Capital Improvement Project Construction
Expenditures
Grading and Clearing Permits Issued
69
11 10 13
$1.3 mil $1.3 mil $7.4 mil
37 40 45
ENGINEERING
Grading and Clearing Permits Active
(Average Monthly Concurrent Maximum)
Grading and Clearing Permits Active
(Concurrent Maximum)
Grading and Clearing Permits Issued —
acreage
Number of Non - Construction Plan Reviews
(includes master plans, plats, site plans, etc.)
Residential Subdivision Construction —
number of projects (completed projects)
Residential Subdivision Construction — dollar
value of public improvements (completed
projects)
Commercial Subdivision Construction —
number of projects (completed projects)
Commercial Subdivision Construction — dollar
value of public improvements (completed
projects)
35
38
40
41
46
45
349
310
350
96
90
100
6
9
10
$7.3 mil $15.4 mil $9.0 mil
6 2 3
$1.0 mil $0.1 mil $2.0 mil
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Professional Services
Rental /Leasing
Operating Equipment
Total
$193,600
2015 -16
1 2016 -17
1 2017 -18
Budget
Actual
I Estimate
I Budget
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Professional Services
Rental /Leasing
Operating Equipment
Total
$193,600
$451,685
$589,714
786
1,620
1,620
886
400
0
398
1,000
3,500
222
2,550
0
3,251
9,475
11,475
9,511
70,800
70,800
0
3,200
0
0
400
400
$208,652
$541,130
$677,509
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 25.2% from FY 2016 -17 year end projections
with the full year funding of the recently hired Assistant City Engineer and the
Public Works Project Manager positions.
70
8 -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
ENGINEERING
Personnel Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-- --- --------- 2016 -2017 --------------- )(-------- 2017-2018 ----
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
173- 511110 Regular
141,797
173 - 511120 Overtime
0
173- 511180 LTD
414
173 - 511210 Longevity
110
173 - 511230 Certification Allowance
0
173- 511310 FICA - Employer
10,055
173 - 511350 TMRS- Employer
22,816
173 - 511410 Health - Employer
11,001
173- 511500 Workers' Compensation
249
TOTAL Personnel Services
186,442
Supplies
2,657
173 - 521100 Office Supplies
703
173 - 521300 Motor Vehicle Supplies
0
TOTAL Supplies
703
City Support Services
33,019
173- 532400 Computer Fees & Licenses
263
TOTAL City Support Services
263
Utility Services
12,084
173 - 533500 Vehicle Fuel
380
TOTAL Utility Services
380
Operations Support
3,168
173- 534000 Postage
0
173- 534200 Printing & Binding
0
TOTAL Operations Support
0
Staff Support
589,714
173 - 535100 Uniforms
155
173 - 535300 Memberships
0
173- 535400 Publications
269
173- 535500 Training /Travel
1,001
173 - 535510 Meeting Expenses
0
173- 535600 Professional Certification
330
TOTAL Staff Support
1,755
145,876
318,868
222,962
322,640
422,186
0
2,165
0
0
2,134
450
1,106
720
944
1,309
350
3,661
3,661
3,900
4,828
0
2,657
2,077
2,797
2,619
10,875
27,931
17,280
24,926
33,019
23,634
58,474
37,516
55,756
69,124
12,084
44,256
25,365
37,722
51,073
331
3,168
2,633
3,000
3,422
193,600
462,286
312,214
451,685
589,714
786
1,500
409
1,500
1,500
0
120
0
120
120
786
1,620
409
1,620
1,620
886
295
295
400
0
886
295
295
400
0
39B
3,500
676
1,000
3,500
398
3,500
676
1,000
3,500
60
1,125
0
1,125
0
161
1,425
72
1,425
0
222
2,550
72
2,550
0
470
1,975
100
1,975
1,975
440
560
330
560
1,120
0
500
0
500
500
2,225
5,600
1,076
5,600
6,600
76
0
0
0
200
40
840
312
840
1,080
3,251
9,475
1,818
9,475
11,475
rf
B-04-2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017 -2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
Professional Services
173 - 541100 Engineering Services
22,379
7,083
5,000
0
0
25,000
173 - 541300 Other Professional Services
8,450
2,428
10,800
0
10,800
10,800
173 - 541310 Prof Svcs -Plan Review
0
0
55,000,
27,986
60,000
35,000
TOTAL Professional Services
30,829
9,511
70,800
27,986
70,800
70,800
Maintenance Services
Rental /Leasing
173 - 561100 Rental - Equipment
0
0
2,825
2,824
3,200
0
TOTAL Rental /Leasing
0
0
2,825
2,824
3,200
0
Operating Equipment
173 - 571000 Furniture & Fixtures
161
0
400
0
400
400
TOTAL Operating Equipment
161
0
400
0
400
400
Capital Outlay
TOTAL ENGINEERING 220,533 208,652 553,751 346,295 541,130 677,509
72
DEPARTMENT: 174 GEOGRAPHIC INFORMATION
SYSTEMS (GIS)
FUND: 101 GENERAL FUND
VISION STATEMENT
The GIS Department will furnish a gateway to prompt, effective and essential
geographic knowledge.
MISSION STATEMENT
Create, manage and maintain a robust geospatial platform that is accurate,
reliable and easily accessible. Integrate the City's existing geographic data with
new information to provide timely and dependable mapping products.
GOALS AND OBJECTIVES
• Promote the use of geographic data within the city and provide support
and training to fully utilize the information and software.
• Provide an interactive web mapping application accessible both internally
and externally.
• Design and Implement mobile applications for City Departments
leveraging existing databases with GIS data.
• Continue to improve web application and database management expertise
• Continuing maintenance of the Regional Computer Aided Dispatch and
Records Management project to enhance Police /Fire /Emergency Medical
Services dispatching.
• Provide new physical addresses in support of the Development Services
Department.
• Establish and refine data standards to aid data management and
deployment.
73
GIS
DEPARTMENTAL DESCRIPTION
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision - making process.
ORGANIZATIONAL CHART
GIS
2015 -16
2016 -17
2017 -18
GIS Coordinator
1
1
1
GIS Specialist
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Data Update
2015 -16
2016 -17
2017 -18
Percentage of Time per Task
Actual
Estimate
Budget
Data Update
37.7%
40.2%
26.9%
Data Creation
27.2%
34.5%
28.8%
Project /Mapping
13.6%
10.6%
17.3%
GIS Assistance
4.2%
6.0%
10.6%
Training
5.7%
0.1%
7.7%
Field Work
4.7%
1.9%
1.9%
Email /Messages
2.2%
1.1%
1.0%
Miscellaneous
1.4%
1.3%
1.0%
Meeting
1.4%
1.9%
1.9%
Addressing
1.4%
2.1%
1.9%
Plot/Print /Finish
0.5%
0.3%
1.0%
74
GIS
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$143,557
$152,937
$161,063
Supplies
1,454
2,146
1,740
Staff Support
4,515
4,036
4,600
Rental /Leasing
2,084
2,084
2,085
Operating Equipment
0
0
0
Total
$159,610
$169,203
$169,488
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget increases 5.1% from the FY 2016 -17 year end projections
due to personnel cost increases related to merit and health insurance.
w
8 -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
{-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
--- --- ---- ) {-- ------ 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG.
GIs
Personnel Services
174 - 511110 Regular
99,385
103,734
108,796
80,942
108,575
115,053
174 - 511180 LTD
312
326
337
270
337
357
174 - 511210 Longevity
1,793
2,057
2,321
2,321
2,600
2,708
174 - 511310 FICA - Employer
7,711
7,942
8,498
6,255
8,498
9,002
174 - 511350 TMRS- Employer
16,421
17,100
17,789
13,963
17,789
18,846
174 - 511410 Health- Employer
12,297
11,998
13,768
11,219
14,638
14,592
174- 511500 Workers' Compensation
306
400
470
391
500
505
TOTAL Personnel Services
138,225
143,557
151,979
115,362
152,937
161,063
Supplies
174 - 521000 Operating Supplies
669
925
1,740
1,434
1,617
1,440
174- 521100 Office Supplies
0
0
555
141
530
300
174 - 521600 Equipment Supplies
430
529
0
0
0
0
TOTAL Supplies
1,099
1,454
2,295
1,575
2,146
1,740
City Support Services
Staff Support
174- 535500 Training /Travel
4,412
4,515
4,600
932
4,036
4,600
TOTAL Staff Support
4,412
4,515
4,600
932
4,036
4,600
Professional Services
Rental /Leasing
174 - 561200 Lease /Purchase Payments
0
2,084
2,085
1,563
2,084
2,085
TOTAL Rental /Leasing
0
2,084
2,085
1,563
2,084
2,085
Operating Equipment
174 - 571500 Operating Equipment
5,877
0
0
0
0
0
TOTAL Operating Equipment
5,877
0
0
0
0
0
TOTAL GIs 149,613 151,610 160,959 119,432 161,203 169,488
TOTAL GENERAL GOVERNMENT 6,334,972 6,148,576 7,491,948 4,614,093 6,315,118 6,751,962
76
DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Police Department patrols the 44.9 square miles of Schertz, with a
current population of 38,697. The City of Schertz lies within three counties, with
268 centerline miles of roads. The police department receives thousands of calls
for services annually through the communications division and dispatches for
Police, Fire, Emergency Medical Service, Marshals and Animal Services.
Additionally, the police department provides dispatch services for the City of Cibolo
Police, Fire Departments and Animal Services, along with Schertz Emergency
Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county
areas. The Patrol Division provides a visible presence in the community, with the
goal of crime prevention, crime reduction and the promotion of public safety. The
Investigations Division investigates offenses that occurred within the city,
processes crime scenes and follows up through prosecution with the County and
District Attorneys of all three counties. The Records Section receives and prepares
cases for submission to County and District Attorneys. The School Resource
Program provides a visible presence on the campuses within the city; makes
educational presentations to the students and staff, along with investigating crimes
on campus. The Community Outreach Officer interacts with Home Owner
Associations, provides education and crime prevention programs to the community
and oversees the Citizens Police Academy and the Citizens on Patrol. Our new
Crime Victim Liaison protects the rights and assists in the needs of not only the
crime victims in Schertz, but Live Oak and Cibolo as well.
GOALS AND OBJECTIVES
• Promoting a safe community through public education, community
involvement, criminal investigations, enforcement action and other essential
services.
• Enhance our citizens' quality of life by promoting a feeling of safety for all
citizens and visitors to the city, including neighborhoods, commercial areas,
parks and public facilities.
WA
POLICE
• To increase department participation in community programs and increase
citizen interest and participation in police department programs which lends
to an attractive, safe community and promotes economic prosperity.
• To enhance the recruitment of high quality officers /personnel to serve the
citizens of Schertz and to retain those employees in which the City has
already invested with an engaged workforce.
ORGANIZATIONAL CHART
78
POLICE
POLICE
2015-16
2016-17
2017-18
Chief of Police
1
1
1
Assistant Chief of Police
1
1
1
Lieutenants
3
3
3
Sergeants
6
6
6
Corporals
9
9
9
School Resource Corporal
1
1
1
School Resource Sergeant
1
1
1
School Resource Officer
0
1
1
Officers
27
28
30
DEA Task Force Operators
1
2
2
Traffic Corporal
1
1
1
Traffic Officer
1
1
1
Senior Administrative Assistant
1
1
1
Public Safety System Administrator
1
1
1
Records Manager
1
1
1
Records Clerk
2
2
2
Civilian Evidence Technician
1
1
1
Crime Victim Liaison
1
1
1
Communications Manager
1
1
1
Communications Shift Supervisor
4
4
4
Communications Officer
12
12
12
Crossing Guards (Part Time)
12
12
16
TOTAL POSITIONS
88
91
97
LAW ENFORCEMENT
COMMISSIONS
2015-16
2016-17
2017-18
Fire Dept. Law Enforcement Commission
1
1
1
Reserve Officer
2
0
0
TOTAL COMMISSIONS
3
1
1
wj
POLICE
•:i ► -D l
2015 -16 ( 2016 -17 2017 -18
Workload /Output Actual ! Estimate ! Budaet
Calls for Service - Schertz
39,064
33,240
35,100
Calls for Service - Accidents
2,119
2,076
2,100
Dispatch -911 Calls
26,571
26,601
26,632
Patrol- Citations/Warnings Issued
17,439
13,346
14,000
Patrol -Calls Per Patrol Officer Average
1,260
1,108
1,096
Inv - Criminal Cases Filed
6,537
7,232
7,600
Inv -Cases Investigated per Investigator
205
230
265
Inv -Total Cases Cleared
215
268
300
Crime Victims Assisted
1,535
1,610
1,670
Records -Total Active Alarm Permits
3,130
3,330
3,500
Records -Phone Calls
5,933
5,943
6,000
Records -Walk -ins
17,561
16,929
18,000
Records -Open Records Requests
2,385
2,550
2,715
State Seizures
$0.00
$1,82
$2,000
Federal Seizures
$71,378
$90,790
$75,000
Crime Victim Liaison - Assigned Cases
211
253
275
2015 -16 2016 -17 2017 -18
Efficiencv Actual ! Estimate I Budaet
Average time on calls for service
28:20
27:06
27:45
Average time on tickets, per minute
10:22
10:40
10:30
Average response time to calls (minutes)
11:33
11:18
11:30
Patrol- Percentage of Available Time
36%
32%
31%
Dispatch -911 Calls answered <10 sec
96.15%
96.02%
96.08%
Dispatch -911 Calls answered <15 sec
2.81%
2.84%
2.82%
Dispatch -911 Calls answered <40 sec
.75%
1.06%
.90%
IM
POLICE
2015 -16 2016 -17 2017 -18
Budget Actual ; Estimate ; Budget
Personnel
$5,633,876
$5,959,096
$6,429,458
Supplies
35,441
84,239
65,447
City Support Services
19,081
24,000
21,500
Utility Services
70,333
81,813
111,957
Operations Support
2,658
3,063
7,935
Staff Support
97,223
137,246
148,758
City Assistance
14,174
13,384
13,222
Professional Services
40,492
47,643
49,948
Maintenance Services
56,961
54,660
57,645
Rental /Leasing
0
45,000
0
Operating Equipment
146,722
74,432
56,924
Capital Outlay
180,184
469,480
552,318
Total
$6,297,145
$6,994,056
$7,515,112
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget increases 7.4% with the addition of 2 patrol officers with
a vehicle and equipment and 4 crossing guards.
81
8 -04 -2017 12:49 PM
C I T Y O
F S C H E R T
Z
PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND
AS OF: JUNE 30TH, 2017
PUBLIC SAFETY
EXPENDITURES
{--------
- - - - -- 2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
POLICE
Personnel Services
256 - 511110 Regular
3,533,961
3,905,763
4,133,293
2,974,966
4,045,964
4,394,731
256 - 511120 Overtime
71,117
95,583
99,471
73,164
92,989
98,056
256 - 511180 LTD
10,956
12,287
12,601
9,958
12,543
13,347
256 - 511210 Longevity
74,717
78,188
92,913
99,179
102,180
99,353
256 - 511220 Clothing Allowance
58,760
60,040
62,301
45,248
60,025
63,907
256 - 511230 Certification Allowance
36,308
38,246
36,278
31,629
43,130
41,720
256 - 511310 FICA - Employer
283,721
311,851
337,940
239,330
332,338
359,151
256 - 511350 TMRS- Employer
596,084
663,022
698,170
532,137
695,738
739,307
256- 511410 Health - Employer
412,142
421,841
508,811
396,261
523,189
559,976
256 - 511500 Workers' Compensation
34,732
47,055
57,146
47,490
51,000
59,910
TOTAL Personnel Services
5,112,500
5,633,876
6,038,924
4,449,360
5,959,096
6,429,458
Supplies
256 - 521000 Operating Supplies
33,319
22,574
28,211
16,854
28,111
32,151
256 - 521100 Office Supplies
4,720
3,290
3,500
2,593
4,128
4,500
256 - 521150 Child Safety Supplies
0
0
40,714
38,796
40,000
15,211
256 - 521300 Motor Veh. Supplies
10,478
9,576
11,898
11,182
12,000
13,585
TOTAL Supplies
48,516
35,441
84,323
69,426
84,239
65,447
City Support Services
256 - 532500 City Insurance- Commercial
24,152
19,081
19,081
21,294
24,000
21,500
TOTAL City Support Services
24,152
19,081
19,081
21,294
24,000
21,500
Utility Services
256- 533330 Telephone /Internet
1,672
0
0
0
0
0
256- 533500 Vehicle Fuel
84,996
70,333
96,587
51,445
81,813
111,957
TOTAL Utility Services
86,667
70,333
96,587
51,445
81,813
111,957
Operations Support
256- 534100 Advertising
0
40
0
0
0
0
256- 534200 Printing & Binding
2,601
2,618
3,065
1,753
3,063
7,935
TOTAL Operations Support
2,601
2,658
3,065
1,753
3,063
7,935
Staff Support
256 - 535100 Uniforms
38,716
22,537
58,010
22,674
58,002
51,889
256- 535200 Awards
1,346
626
1,500
1,380
1,500
2,000
256 - 535210 Employee Recognition - Morale
2,464
2,977
3,000
1,655
2,774
3,000
256- 535300 Memberships
1,648
1,615
1,645
1,417
1,574
2,810
256- 535400 Publications
273
366
425
43
425
485
256- 535500 Training /Travel
60,949
65,963
63,800
35,999
70,000
85,725
256- 535500.T -Class Training
13,966
1,102
0
0
1,000
0
256- 535510 Meeting Expenses
1,786
2,036
2,000
1,020
1,972
2,850
TOTAL Staff Support
121,14$
97,223
130,380
64,188
137,246
148,758
82
B-04-2017 12:49 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
City Assistance
256 - 537100 Medical Services
256 - 537600 Community Outreach
TOTAL City Assistance
Professional Services
256 - 541300 Prof Services /Consulting
TOTAL Professional Services
Fund Charges /Transfers
Maintenance Services
256 - 551100 Building Maintenance
256 - 551400 Minor & Other Equip Maint
256- 551800 Other Maintenance Agreements
256 - 551810 Maintenance Agr. - Radios
TOTAL Maintenance Services
Debt Service
Rental /Leasing
256 - 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Operating Equipment
256 - 571000 Furniture & Fixtures
256- 571200 Vehicles & Access. LESS $S,OC
256- 571300 Computer & Periphe. < $5000
256- 571600 Donation - Expense
256 - 571800 Equipment under $5,000
TOTAL Operating Equipment
Capital Outlay
256- 581200 Vehicles & Access. Over $5,OC
256 - 581300 Computer & Periphe. > $5,000
256 - 581800 Equipment Over $5,000
TOTAL Capital Outlay
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(---- ---- - - - --- 2016 -2017 --------------- )(-------- 2017 -2018 -- --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
1,933 9,819 4,200 7,541 8,006 6,500
4,846 4,355 5,387 2,393 5,378 6,722
6,779 14,174 9,587 9,934 13,384 13,222
39,540 40,492 40,408 31,836 47,643 49,948
39,540 40,492 40,408 31,836 47,643 49,948
1,327
5,729
1,008
1,584
1,700
1,000
5,237
4,967
2,500
709
1,000
2,500
690
745
745
1,071
1,900
745
33,943
45,520
51,780
24,800
50,060
53,400
41,197
56,961
56,033
28,165
54,660
57,645
0
0
46,000
44,159
45,000
0
0
0
46,000
44,159
45,000
0
15,704
9,260
9,675
1,413
9,663
4,600
62,775
74,966
16,380
16,262
16,262
24,490
7,838
24,387
25,000
4,225
20,252
0
0
0
1,000
0
0
1,000
31,650
38,109
28,272
3,888
28,255
26,834
117,968
146,722
80,326
25,788
74,432
56,924
197,767
174,350
476,852
420,647
469,480
523,843
5,779
0
0
0
0
0
56,487
5,834
0
0
0
28,475
260,033
180,184
476,852
420,647
469,480
552,318
TOTAL POLICE 5,861,101 6,297,145 7,081,567 5,217,995 6,994,056 7,515,112
83
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
84
DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Schertz Fire Rescue Department is a paid career department that responds
to all fire and emergency service calls in the City of Schertz, the contracted areas
of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities.
All department members are certified as structural firefighters and emergency
medical technicians through the Texas Commission on Fire Protection and the
Texas Department of Health Services, respectively. Schertz firefighters are highly
trained with many holding advanced firefighter, medical, and multi - discipline
specialized certifications. Schertz Fire Rescue has an active public education /fire
prevention program that conducts code review and enforcement within the city.
Fire and arson investigation services are maintained within the department.
GOALS AND OBJECTIVES
• Deliver comprehensive safety services of the highest quality.
• Respond to 90% of City within 5 minutes from time of dispatch.
• Pre -fire plan all commercial occupancies in the city once per year,
and extra hazard occupancies twice per year.
• Support and maintain a safe, healthy, well trained and high performing work
force.
• Improve training opportunities and encourage involvement in
specialized operations.
• Build upon area -wide technical rescue, hazardous materials, and
wildland strike teams.
• Provide high quality medical first responder service as part of an integrated
emergency medical service.
• Encourage advanced medical training and certifications.
• Support emergency medical operations through interdepartmental
cooperation.
• Become the community resource for life safety knowledge and information
regarding Schertz Fire Rescue.
• Quarterly inspects all restaurants, schools, and nursing homes.
• Encourage public speaking for all firefighters.
• Maintain safe construction and occupancy within the city through
code enforcement.
85
FIRE RESCUE
• Attract and maintain a qualified and diverse workforce.
• Encourage diverse applicants through career fairs and public
education.
• Continue to apply for staffing grants through Department of
Homeland Security.
ORGANIZATIONAL CHART
FIRE RESCUE
2015 -16
2016 -17
2017 -18
Fire Chief
1
1
1
Assistant Chief
1
1
1
Fire Marshal
1
1
1
Battalion Chief
3
3
3
Training/Safety/Emergency Manager
1
1
1
Lieutenant
6
6
9
Fire Inspector
1
1
1
Fire Apparatus Operator
6
6
9
Firefighter
18
18
18
Senior Administrative Assistant
1
1
1
TOTAL POSITIONS
39
39
45
86
FIRE RESCUE
WANA" i •
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
860
2015 -16
2016 -17
2017 -18
Input
Actual
Estimate
Budget
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
860
870
884
36
39
45
30
33
39
2
2
2
4
4
4
2
2
3
2
2
3
Number of incidents
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Number of incidents
2,242
2,300
2,350
Unit Responses (# calls for all units
Actual
Estimate
Budget
responding to all emergencies)
3,732
3,750
3,800
Buildings preplan contacts
860
870
884
Community Contact (citizen contact)
10,300
10,000
10,300
Fire Inspections Conducted
532
550
560
Plan Reviews Completed
141
150
160
Training Hours Provided
4,338
4,400
4,550
Average Drive Time (Minutes)
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Budget
Average Drive Time (Minutes)
5.05
• Drive Time < 4 Minutes
37%
• of Buildings Preplanned
100%
• Prevention Contacts
29.43%
Inspections per Inspector
418/114
Training Hours /Employee
123.94
87
5.05
5.00
37%
35%
100%
100%
29.43%
30%
418/114
425/125
124
126
FIRE RESCUE
Personnel
Supplies
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$3,244,317
15,820
39,833
918
119,383
16,082
13,680
45,562
15,916
76,827
0
$3,740,607
PROGRAM JUSTIFICATION AND ANALYSIS
$3,483,108 $4,116,534
14,800 19,550
40,000
411
18,700
35,200
48,500
• :•1
44,500
52,300
550
167,875
20,000
33,500
55,500
23,500
105,300
97,000
$4,691,609
The FY 2017 -18 Budget will increase 19.5% from the FY 2016 -17 year end
projections. This increase is due to the additional operating costs associated with
opening of Fire Station 3 including an additional 6 firefighters, operating supplies
and equipment, uniforms and training, and utility expenses.
88
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
Supplies
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$3,244,317
15,820
39,833
918
119,383
16,082
13,680
45,562
15,916
76,827
0
$3,740,607
PROGRAM JUSTIFICATION AND ANALYSIS
$3,483,108 $4,116,534
14,800 19,550
40,000
411
18,700
35,200
48,500
• :•1
44,500
52,300
550
167,875
20,000
33,500
55,500
23,500
105,300
97,000
$4,691,609
The FY 2017 -18 Budget will increase 19.5% from the FY 2016 -17 year end
projections. This increase is due to the additional operating costs associated with
opening of Fire Station 3 including an additional 6 firefighters, operating supplies
and equipment, uniforms and training, and utility expenses.
88
B-04-2017 12:49 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
FIRE RESCUE
Personnel Services
257 - 511110 Regular
257 - 511120 Overtime
257 - 511180 LTD
257 - 511210 Longevity
257 - 511220 Clothing Allowance
257 - 511230 Certification Allowance
257 - 511310 FICA - Employer
257 - 511350 TMRS- Employer
257 - 511410 Health- Employer
257 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
257 - 521000 Operating Supplies
257 - 521100 Office Supplies
257 - 521200 Medical /Chem Supplies
257- 521300 Motor Veh. Supplies
257 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
Utility Services
257 - 533100 Gas Utility Service
257- 533200 Electric Utility Service
257- 533320 Telephone /Air Cards
257 - 533410 Water Utility Service
257 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
257- 534100 Advertising
257 - 534200 Printing S Binding
TOTAL Operations Support
Staff Support
257 - 535100 Uniforms
257- 535210 Employee Recognition - Morale
257 - 535300 Memberships
257 - 535400 Publications
257 - 535500 Training /Travel
257 - 535510 Meeting Expenses
257 - 535600 Professional Certification
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(------ --- - - - -- 2016 -2017 ---------- - - - - -H -- - - - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
1,830,356
2,088,302
2,311,705
1,700,921
2,269,947
2,638,624
296,677
254,858
209,462
123,766
182,000
281,004
5,818
6,664
6,668
5,782
7,037
7,673
51,585
48,881
52,633
59,307
63,624
57,365
9,696
10,776
11,666
8,940
11,710
13,316
37,364
37,510
40,068
31,375
41,352
48,597
167,453
181,760
200,789
141,451
196,501
232,345
360,660
391,957
420,345
320,411
411,367
486,405
190,981
200,570
259,878
208,719
274,570
317,380
17,986
23,039
28,531
23,710
25,000
33,825
2,968,576
3,244,317
3,541,745
2,624,382
3,483,108
4,116,534
2,181
2,472
2,800
1,873
2,800
4,000
1,819
1,379
1,300
1,003
1,300
2,100
8,228
9,654
4,807
353
8,700
10,875
351
328
500
15
500
700
1,350
1,987
1,500
326
1,500
1,875
13,929
15,820
10,907
3,570
14,800
19,550
2,759
2,696
4,200
1,864
3,000
6,000
17,936
13,488
18,000
11,389
15,500
20,000
1,601
151
0
0
0
0
1,513
2,824
2,000
1,536
2,500
2,300
25,635
20,673
20,000
16,984
19,000
24,000
49,445
39,833
44,200
31,772
40,000
52,300
296
601
150
0
150
150
68
318
400
0
250
400
364
918
550
0
400
550
48,753
56,078
66,950
52,411
66,950
85,000
0
0
4,000
3,858
4,000
4,500
1,799
1,798
2,400
2,211
2,400
2,500
2,789
2,799
2,800
2,792
2,800
3,500
44,797
50,938
52,000
44,265
52,000
58,000
3,499
3,870
3,500
2,474
3,500
4,375
469
3,900
7,700
6,127
10,782
10,000
102,106
119,383
139,350
114,137
142,432
167,875
89
8 -04 -2017 12:49 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- --- --- 2016 -2017 --------------- )(-------- 2017 -2018 - ---
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
City Assistance
22,593
257 - 537800 Community Outreach
15,570
TOTAL City Assistance
15,570
Professional Services
3,804
257 - 541300 Other Professional Services
10,056
TOTAL Professional Services
10,058
Fund Charges /Transfers
35,200
257 - 548404 Transfer Out- Capital Project
109,600
TOTAL Fund Charges /Transfers
109,600
Maintenance Services
33,500
257 - 551400 Minor & Other Equip Maint
7,750
257 - 551800 Other maintenance agreement
15,444
257 - 551810 Maintenance Agr. - Radios
9,580
257 - 551900 Construction - Office Spaces
10,151
TOTAL Maintenance Services
42,925
Debt Service
2,000
Rental /Leasing
2,000
257 - 561200 Lease /Purchase Payments
5,618
TOTAL Rental /Leasing
5,618
Operating Equipment
24,000
257 - 571000 Furniture & Fixtures
6,486
257 - 571200 Vehicles & Access. LESS $5,00
3,028
257 - 571300 Computer & Periphe. < $5000
10,534
257 - 571310 Computer Software
250
257 - 571400 Communication Equip LESS $500
7,800
257 - 571600 Police /Fire /Medical Equipment
32,471
257 - 571800 Equipment under $5,000
933
TOTAL Operating Equipment
61,503
Capital Outlay
257 - 581200 Vehicles & Access. Over $5,00
99,346
257 - 581800 Equipment Over $5,000
5,534
TOTAL Capital Outlay
104,880
16,082
22,593
3,804
18,700
20,000
16,082
22,593
3,804
18,700
20,000
13,680
35,200
32,696
35,200
33,500
13,680
35,200
32,696
35,200
33,500
152,268
0
0
0
0
152,268
0
0
0
0
3,776
2,000
773
2,000
2,500
16,792
20,000
15,596
20,000
24,000
11,700
13,000
5,480
13,000
14,000
13,293
13,500
2,219
13,500
15,000
45,562
48,500
24,068
48,500
55,500
15,916
16,890
11,965
16,890
23,500
15,916
16,890
11,965
16,890
23,500
13,376
7,000
1,208
7,000
15,000
8,092
9,900
5,457
9,900
7,000
15,000
6,500
3,937
6,500
13,500
824
3,400
53
3,400
5,800
2,000
7,000
5,581
7,000
8,000
33,038
32,800
12,713
32,800
41,000
4,498
14,025
10,880
15,225
15,000
76,827
80,625
39,830
81,825
105,300
0 37,500 37,500 37,500 90,000
0 7,000 6,800 7,000 7,000
0 44,500 44,300 44,500 97,000
TOTAL FIRE RESCUE 3,484,574 3,740,607 3,985,060 2,930,525 3,926,355 4,691,609
90
DEPARTMENT: PLANNING AND COMMUNITY
DEVELOPMENT
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Building Inspections Division assists customers seeking permits and
inspections for various residential and commercial construction projects. The
department issues permits and performs inspections in accordance with adopted
codes and ordinances to ensure the health, safety and welfare of the community.
Staff works closely with contractors, builders, developers, citizens and other City
Departments to assist in creating an attractive and safe community.
GOALS AND OBJECTIVES
• Continue to improve department processes to expedite the plan review
and permitting process.
• Strive to provide superior customer service through courteous and
professional relationships with the community.
• Continue to train counter staff to interpret building code regulations with
the goal to successfully guide customers through the permit and
inspection process.
• Promote the use of automated technology in permit application and
inspection software which will streamline the process and provide the
applicant with on -line access to projects.
• Promote continuous staff development and cross training to improve
efficiency and technical knowledge of staff.
• Build stronger partnerships with adjacent municipalities through attendance
at quarterly Building official meetings.
• Updated applications and created fillable forms to provide improved
customer service.
a
INSPECTIONS
ACCOMPLISHMENTS
• Introduced the customer service kiosk in the lobby to assist customers
with permitting process.
• Implemented a new online inspection request system to improve
communication with customers.
• Implemented the use of Inspection field tablets to provide real -time
inspection information to contractors and citizens.
• Gained efficiency and reduced staff time by implementing a new property
improvement reporting process with Bexar, Comal and Guadalupe
County.
• Continued the monthly contractor meetings and quarterly meetings with
the Greater San Antonio Builders Association (GSABA) to foster
partnerships with the building community.
• Continued with the contracted inspection service to reduce inspection
times for customers from 24 to 48 hour notice required to same day
inspections.
• Provided a one -on -one residential plan review with builders on an as
needed basis.
• Continued with weekly department meeting to include all Planning and
Community Development staff to foster a team mentality, increase
awareness of construction projects and improve communication within the
department.
• Continued training for staff on state mandated codes such as the 2017
National Electrical Code.
• 5 International Code Council (ICC) Certifications were earned by staff
members.
92
INSPECTIONS
Lei Ztef 1-1 z I I F, f-A Vt I Lei z F -Al we] I T-ATZTI
INSPECTIONS
2015-16
2016-17
2017-18
Dir. of Planning & Comm. Dev.
1
1
1-
Executive Assistant
1
1
1
Chief Building Official
1
1
1
Plans Examiner
0
0
1
Assistant Chief Inspector
1
1
1
Assistant Inspector
2
2
2
Permit Technician
2
2
2
TOTAL POSITIONS
81
8
9_
1:34 N Mel N , F-11 Z M4 I Z I Q W-A to]
717TActual
2015-16
2016-17
2017-18
Workload/Output
24
Estimate
Budget
New Residential Construction
283
360
348
New Commercial Construction
24
29
25
Garage Sale Permits
451
350
400
Reroof Permits
453
525
250
Accessory Building Permits
83
60
60
Deck/Patio/ Permits
85
85
85
93
INSPECTIONS
Sign Permits
Other Permits
Mechanical Permits
Electric Permits
Plumbing Permits
Licenses
I MO. IU4i11"1" VZTfo =I -
106
110
110
1,003
1,575
1,250
748
885
800
687
725
700
928
950
950
$1,714,916 $2,925,000 $1,921,117
Median days to complete residential 25 20 15
plan review
Median days to complete commercial 45 60 45
plan review
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Bud et
Median days to complete residential 25 20 15
plan review
Median days to complete commercial 45 60 45
plan review
Standard Inspections (i.e. framing) 13,708 15,000 15,000
Re- Inspections 1,724 2,425 2,000
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
I Budget
Standard Inspections (i.e. framing) 13,708 15,000 15,000
Re- Inspections 1,724 2,425 2,000
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$470,221
$555,661
$633,629
Supplies
5,640
3,835
4,100
Utility Services
3,791
5,000
5,000
Operations Support
1,267
2,000
2,000
Staff Support
15,052
26,680
28,180
Professional Services
141,369
227,000
100,000
Operating Equipment
2,188
0
5,500
Capital Outlay
0
0
0
Total
$639,528
$820,176
$778,409
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will decrease 5.1% from the FY 2016 -17 year end
projections. The additional costs associated with hiring a new plans examiner are
offset by lower third party inspector usage.
94
B-04-2017 12:49 PM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
INSPECTIONS
Personnel Services
258 - 511110 Regular
258 - 511120 Overtime
258- 511180 LTD
258 - 511210 Longevity
258 - 511310 FICA - Employer
258 - 511350 TMRS- Employer
258- 511410 Health- Employer
258 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
258 - 521000 Operating Supplies
258 - 521100 Office Supplies
258- 521300 Motor Vehicle Supplies
258 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
Utility Services
258- 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
258- 534200 Printing & Binding
TOTAL Operations Support
Staff Support
258 - 535100 Uniforms
258 - 535300 Memberships
258 - 535400 Publications
258 - 535500 Training /Travel Staff
258- 535510 Meeting Expenses
258 - 535600 Professional Certification
TOTAL Staff Support
City Assistance
2014 -2015
ACTUAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2015 -2016 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE:
----- - - - - -H -- - - - - -- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BURG
347,215
333,100
377,231
286,770
385,694
441,260
4,360
5,661
6,396
8,839
10,000
9,700
1,053
1,015
1,169
967
1,196
1,368
5,428
6,506
7,508
7,468
8,268
7,252
27,145
25,651
29,913
22,567
30,627
35,037
57,169
56,215
62,621
51,439
64,117
73,348
42,305
40,411
55,074
45,017
54,359
63,841
860
1,662
1,502
1,248
1,400
1,823
485,535
470,221
541,414
424,315
555,661
633,629
570
456
1,135
1,069
1,135
1,400
1,951
2,056
2,000
1,195
2,000
2,000
0
0
200
0
200
200
50
3,128
500
0
500
500
2,571
5,640
3,835
2,263
3,835
4,100
4,287
3,791
5,000
2,227
5,000
5,000
4,287
3,791
5,000
2,227
5,000
5,000
1,850
1,267
2,000
1,516
2,000
2,000
1,850
1,267
2,000
1,516
2,000
2,000
1,847
3,075
5,360
1,623
5,360
5,360
265
280
745
84
745
745
2,075
1,636
2,100
300
2,100
2,100
3,646
6,613
13,900
7,707
13,900
15,025
2,910
3,200
3,000
1,594
3,000
3,000
244
249
1,575
838
1,575
1,950
10,986
15,052
26,680
12,146
26,680
28,180
95
B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
PUBLIC SAFETY
EXPENDITURES (----- - --- --- -- 2016 -2017 --------------- -------- 2017 -2018 - - -- -
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Professional Services
258- 541300 Other Consl /Prof Services
33,946
141,369
60,000
147,175
227,000
100,000
TOTAL Professional Services
33,946
141,369
60,000
147,175
227,000
100,000
Maintenance Services
Rental /Leasing
Operating Equipment
258 - 571000 Furniture & Fixtures
668
2,188
0
0
0
5,500
TOTAL Operating Equipment
668
2,188
0
0
0
5,500
Capital Outlay
258 - 581200 Vehicles & Access. Over $5,00
20,436
0
0
0
0
0
TOTAL Capital Outlay
20,436
0
0
0
0
0
TOTAL INSPECTIONS 560,278 639,528 638,929 589,643 820,176 778,409
0
DEPARTMENT: MARSHAL'S OFFICE
DIVISION: 259 WARRANTS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Marshal's Office was created October 1, 2008. Through this act, the Marshal's
Office has the authority to arrest violators of the city and state laws, and to enforce
city ordinances and court orders. The deputies and code enforcement officers can
issue citations for violations. The department's sworn personnel are recognized as
Law Enforcement Officers by the State of Texas and the Texas Commission on
Law Enforcement.
The Marshal's Office is comprised of the Warrant Division, Environmental Health
Division, and Animal Services Division. The Marshal's Office is staffed by a City
Marshal, three deputies assigned to warrants and court security, and an
administrative assistant.
GOALS AND OBJECTIVES
• To provide effective security for the Judiciary, Court personnel, and visitors
to the court.
• To train deputies to perform their tasks /duties entrusted to them in a safe
and effective manner.
• To be effective through communication and cooperation with other City
departments, and with Local, State, and Federal agencies.
• To promote the integrity of the Marshal's Office and its personnel.
• The Warrant division diligently provides for the safety and security of the
Court, Judges and staff; executes warrants of arrest, subpoenas, summons
and other legal process. The Deputies will relentlessly pursue and bring to
justice those persons with outstanding warrants in order to ensure
compliance and accountability.
M
MARSHAL'S OFFICE
ORGANIZATIONAL CHART
MARSHAL'S OFFICE
2015 -16
2016 -17
2017 -18
Marshal
1
1
1
Deputy Marshal Lieutenant
1
1
1
Deputy Marshal Corporal
1
1
1
Deputy Marshal
1
1
1
Administrative Assistant
1
1
1
Total Personnel
5
5
5
COMMISSIONS
2015 -16
2016 -17
2017 -18
Marshal's Office
4
4
4
TOTAL COMMISSIONS
4
4
4
PERFORMANCE INDICATORS
98
MARSHAL'S OFFICE
Warrants Issued
Warrants Cleared
2,587 2,500 2,500
3,492 3,100 3,100
2015 -16
2016 -17
2017 -18
Workload
Actual
Estimate
Budget
Warrants Issued
Warrants Cleared
2,587 2,500 2,500
3,492 3,100 3,100
Personnel
Supplies
Utility Services
Operations Support
Staff Support
City Assistance
Maintenance Services
Operating Equipment
Capital Outlay
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$612,060 $460,792 $451,997
4,548
2015 -16
1 2016 -17
2017 -18
Budget
Actual
I Estimate
Budget
Personnel
Supplies
Utility Services
Operations Support
Staff Support
City Assistance
Maintenance Services
Operating Equipment
Capital Outlay
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$612,060 $460,792 $451,997
4,548
3,050
3,475
6,946
6,800
8,500
1,504
800
1,000
10,817
11,650
11,900
1,423
1,250
3,750
17,184
4,700
5,100
13,733
4,227
4,750
62,950
16,200
0
$731,166
$509,469
$490,472
The FY 2017 -18 Budget will decrease 3.7% from the FY 2016 -17 year end
projections. FY 2016 -17 had $16,200 in capital expenses related to purchasing in
car cameras for the marshals' vehicles. With no budgeted capital expenditures in
FY 2017 -18 the overall budget was reduced.
..
B-04-2017 12:49 PM
101 - GENERAL. FUND
PUBLIC SAFETY
EXPENDITURES
MARSHAL'S OFFICE
Personnel Services
259 - 511110 Regular
259 - 511120 Overtime
259 - 511180 LTD
259- 511210 Longevity
259 - 511220 Clothing Allowance
259- 511230 Certification Allowance
259 - 511310 FICA - Employer
259 - 511350 'TMRS- Employer
259 - 511410 Health - Employer
259- 511500 Worker' Compensation
TOTAL Personnel Services
Supplies
259 - 521000 Operating Supplies
259 - 521100 Office Supplies
259 - 521300 Motor Vehicle Supplies
259 - 521600 Equip Maint Supplies
TOTAL Supplies
Utility Services
259 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
259 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
259 - 535100 Uniforms
259- 535200 AWARDS
259 - 535300 Memberships
259 - 535400 Publications
259 - 535500 Training /Travel
259 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
259 - 537800 Community Outreach
TOTAL City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
t--- -- ------- -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- ? {-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
401,614
429,513
311,877
227,999
313,936
316,548
1,657
2,704
1,476
979
2,300
1,455
1,289
1,376
967
806
1,200
981
14,457
10,616
10,353
11,369
15,000
6,423
5,780
6,715
4,093
3,262
4,262
4,035
3,460
3,310
2,686
2,270
3,200
2,900
32,272
33,912
25,269
18,108
25,578
25,334
68,438
72,736
52,901
41,835
53,546
53,037
48,162
46,531
34,421
31,793
37,570
36,481
3,396
4,646
4,727
3,928
4,200
4,803
580,527
612,060
448,770
342,348
460,792
451,997
972
1,874
600
167
600
550
835
1,467
1,000
418
700
800
1,304
1,207
1,750
1,007
1,750
2,000
0
0
0
0
0
125
3,111
4,548
3,350
1,593
3,050
3,475
8,419
6,946
10,000
4,129
6,800
8,500
8,419
6,946
10,000
4,129
6,800
8,500
1,087
1,504
1,000
275
800
1,000
1,087
1,504
1,000
275
800
1,000
2,218
1,724
1,850
935
1,850
1,200
90
0
200
0
150
200
1,115
630
900
80
900
900
0
64
150
0
100
150
6,028
8,318
9,290
3,586
8,500
9,200
82
81
150
107
150
250
9,532
10,817
12,540
4,708
11,650
11,900
980
1,423
1,250
0
1,250
3,750
980
1,423
1,250
0
1,250
3,750
100
8 -04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2017
PUBLIC SAFETY
EXPENDITURES -------------- 2016-2017 -------------- - ?f--- - - - -- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Professional Services
Maintenance Services
259-551700 Abatement/Lot Cleaning
4,047
12,928
0
0
0
0
259-551800 Other Maintenance Agreements
1,951
1,656
2,200
0
2,200
2,500
259-551810 Maintenance Agr. - Radios
2,200
2,600
2,500
1,200
2,500
2,600
TOTAL Maintenance Services
8,198
17,184
4,700
1,200
4,700
5,100
Operating Equipment
259-571000 Furniture & Fixtures < $5,000
1,275
1,038
0
0
0
950
259-571200 Vehicles & Access. > $5,000
0
2,243
0
0
0
0
259-571300 Computer & Periphe. < $5,000
5,922
0
0
0
0
0
259-571800 Equipment Less $5,000
7,775
10,452
4,227
2,081
4,227
3,800
TOTAL Operating Equipment
14,972
13,733
4,227
2,081
4,227
4,750
Capital Outlay
259-581200 Vehicles & Access. Over $5,00
0
62,950
0
0
0
0
259-581800 Equipment Over $5,000
0
0
18,000
15,403
16,200
0
TOTAL Capital Outlay
0
62,950
18r000
15,403
16,200
0
TOTAL MARSHAL'S OFFICE 626,825 731,166 503,837 371,736 509,469 490,472
TOTAL PUBLIC SAFETY 10,532,779 11,408,446 12,209,393 9,109,898 12,250,056 13,475,602
101
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
102
DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
GOALS AND OBJECTIVES
• Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
• Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
• Emphasize safety to our employees to reduce preventable accidents.
• Provide traffic counts and speed information on specific streets as
requested.
• Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
DEPARTMENT DESCRIPTION
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well- designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for providing
street maintenance services. Chipping service is provided as requested by the
residents. The Street Division assists other departments as needed.
103
PUBLIC WORKS- STREETS
STREETS 2015 -16
2016 -17
2017 -18
Public Works Manager Streets/Drainage 1
1
1
Street Supervisor 1
1
1
Foreman 1
1
1
Street Worker II 3
3
3
Street Worker II /Swee er Operator 1
1
1
Street Sweeper Operator 1
1
1
Street Worker I 6
6
6
TOTAL POSITIONS 1 141
14
14
»c»M ZI 6 /_1Z us] :81L1 111 DUN to]
Street Sweeping hours
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Street Sweeping hours
2,127
2,150
2,200
Number of signs produced
768
800
850
Quantity of asphalt purchased (tons)
360
132
300
Special projects (Hours)
244
500
625
Street centerline miles
154
160
169
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
104
114,000 116,000
55 48
3,210 3,107
M
M1
2015 -16
2016 -17
2017 -18
Efficient
Actual
Estimate
Budget
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
104
114,000 116,000
55 48
3,210 3,107
M
M1
PUBLIC WORKS- STREETS
Hours spent on roadway maintenance
Hours spent on traffic control device
maintenance and repair
4,712 4,358 4,600
929 1,056 1,100
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Hours spent on roadway maintenance
Hours spent on traffic control device
maintenance and repair
4,712 4,358 4,600
929 1,056 1,100
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$666,993
Supplies
6,060
Utility Services
151,241
Staff Support
10,265
Professional Services
39,417
Maintenance Services
95,089
Rental /Leasing
0
Operating Equipment
38,261
Capital Outlay
65,625
Total
$1,072,952
PROGRAM JUSTIFICATION AND ANALYSIS
$722,500
92,350
149,200
11,950
81,417
40,000
4,000
12,201
137,824
$1,251,442
$783,442
66,850
149,200
11,250
15,750
85,000
4,000
15,300
222,400
$1,353,192
The FY 2017 -18 Budget will increase 8.1% from the FY 2017 -18 year end
estimate. This increase will be to purchase additional capital equipment including
a dump truck, a forklift, a welder, as well as a replacement work truck. Personnel
will also increase with the expectation of lower turnover.
105
B -04 -2017 12:49 PM
101 - GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
STREETS
Personnel Services
359- 511110 Regular
359 - 511120 Overtime
359- 511180 LTD
359 - 511210 Longevity
359 - 511230 Certification Allowance
359 - 511310 FICA - Employer
359 - 511350 TMRS - Employer
359 - 511410 Health- Employer
359 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
359 - 521000 Operating Supplies
359 - 521050 Operating Supplies- Street Sig
359 - 521055 Operating Supplies- StreetMain
359 - 521100 Office Supplies
359- 521200 Medical /Chem Supplies
359- 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
Utility Services
359 - 533200 Electric Utility Service
359 - 533410 Water Utility Service
359 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
Staff Support
359 - 535100 Uniforms
359- 535200 Awards
359 - 535300 Memberships
359 - 535500 Training /Travel
359 - 535510 Meeting Expenses
359 - 535600 Professional Certification
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
459,732
440,162
483,527
347,910
470,470
507,834
8,330
6,342
4,822
4,105
9,000
4,753
1,384
1,394
1,499
1,175
1,458
1,574
11,486
13,091
14,465
13,638
16,500
16,274
3,015
2,405
2,066
1,719
2,239
2,037
36,952
35,157
38,317
28,021
37,890
40,333
78,405
74,768
80,726
61,733
79,321
64,945
80,269
73,869
93,728
70,769
86,778
102,145
14,2B9
19,805
22,675
18,844
18,844
23,547
693,862
666,993
741,825
547,914
722,500
783,442
2,809
3,476
3,750
2,462
3,750
3,750
0
0
20,000
30,324
45,000
20,000
0
0
63,300
13,603
40,000
40,000
292
154
300
141
300
300
1,566
799
1,000
342
1,000
1,000
949
1,630
2,100
1,799
2,300
1,800
5,617
6,060
90,450
48,671
92,350
66,850
86,629 116,140 118,000 64,512 118,000 118,000
923 1,271 1,200 341 1,200 1,200
35,550 33,830 30,000 24,707 30,000 30,000
123,101 151,241 149,200 89,560 149,200 149,200
7,488
8,375
9,200
7,347
9,200
8,500
82
82
100
0
100
100
0
0
150
0
150
150
2,616
1,306
1,500
1,338
1,500
1,500
594
503
600
513
600
600
245
0
400
177
400
400
11,026
10,265
11,950
9,375
11,950
11,250
106
B-04-2017 12:49 PM
1,792
C I T Y 0 F S C H E R T Z
2,000
0
PAGE:
0
359-551400 Minor & Other Equip Maint
PROPOSED BUDGET WORKSHEET
1,747
0
267)
101-GENERAL FUND
0
AS OF: JUNE 30TH, 2017
84,674
91,308
is
PUBLIC ENVIRONMENT
40,000
85,000
TOTAL Maintenance Services
88,670
95,089
EXPENDITURES
38,501
-------------- 2016-2017 ---------------
85,000
-------- 2017-2018 - - --
2014 -2015
2015-2016 CURRENT
Y-T-D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
City Assistance
359-561100 Rental-Equipment
175
0
5,200
Professional Services
4,000
4,000
TOTAL Rental/Leasing
175
0
359-541310 Contractual Services
29,975
39,417 31,950
5,038
81,417
15,750
359-571000 Furniture & Fixtures
TOTAL Professional Services
29,975
39,417 31,950
5,038
81,417
15,750
Maintenance Services
359-551100 Building Maintenance
1,792
2r035
2,000
0
0
0
359-551400 Minor & Other Equip Maint
2,204
1,747
0
267)
0
0
359-551600 Outsourced Street Maintenance
84,674
91,308
40,000
38,769
40,000
85,000
TOTAL Maintenance Services
88,670
95,089
42,000
38,501
40r000
85,000
Debt Service
Rental/Leasing
359-561100 Rental-Equipment
175
0
5,200
1,756
4,000
4,000
TOTAL Rental/Leasing
175
0
5,200
1,756
4,000
4,000
Operating Equipment
359-571000 Furniture & Fixtures
238
214
300
254
300
300
359-571200 Vehicles & Access under $5,00
0
21,140
0
0
0
8,000
359-571750 Street Crossing Minor Imprvmn
0
0
11,901
2,416
11,901
0
359-571800 Equipment under $5,000
0
16,907
0
0
0
7,000
TOTAL Operating Equipment
238
38,261
12,201
2,671
12,201
15,3
Capital Outlay
359-581200 Vehicles & Access. Over $5,00
25,985
65,625
30,000
27,884
27,884
170,000
359-581750 Street Crossing Improvements
0
0
85,631
84,534
84,534
0
359-581800 Equipment over $5,000
0
0
27,000
25,406
25,406
52,400
TOTAL Capital Outlay
25,985
65,625
142,631
137,824
137,824
222,4
TOTAL STREETS 978,649 1,072,952 1,227,407 881,309 1,251,442 1,353,192
TOTAL PUBLIC ENVIRONMENT
978,649 1,072,952 1,227,407 881,309 1,251,442 1,353,192
107
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
M.
FUND: 101 GENERAL FUND
VISION STATEMENT
Through the provision of exceptional parks and recreational facilities, enhance the
quality of life, nurture health and well- being, promote a sense of community and
kinship, and contribute life -long learning, leisure, and recreational opportunities for
the residents of the City of Schertz.
MISSION STATEMENT
Provide safe, enjoyable, and attractive parks and facilities; provide diverse
programs and responsive services to residents of all ages; preserve, protect and
enhance our open spaces; and, provide park development that will enhance
health, happiness, and morale accomplished through pride of ownership, forward
thinking, and commitment to excellence in customer service.
GOALS AND OBJECTIVES
• Continue to develop a system of parks, open space, recreational facilities,
and leisure services that will meet the needs of an expanding community.
• Implement the on -going Parks and Open Space Master Plan
recommendations and priorities to keep pace with the needs of an
expanding community.
• Continue the development of trails and greenbelts to improve connectivity
among parks, neighborhoods, churches, schools, public facilities, and
municipal buildings.
• Provide recreational and leisure opportunities to City of Schertz residents
of all ages through the provision of high quality parks and recreational
facilities, swimming pools, and senior center.
• Continue to expand our internal, recreation services program through our
Music & Movies in the Park series, restructuring of our established special
events, and introduction of more adult- oriented sports opportunities.
109
PARKS, RECREATION AND COMMUNITY SERVICES
• Continue to expand our nature park educational opportunities through more
organized, structured site tours and programming accomplished through
partnerships with the Friends of Crescent Bend Nature Park, members of
the local birding community, and the local school district (SCUCISD).
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 400 acres of park land, to include
the maintenance of municipal facilities, creek ways, swimming pools, graffiti
removal, park irrigation systems, trails, restrooms, pavilions, open space,
playground equipment, benches, picnic tables, lighting, mowing contracts
oversight, campus formal bed maintenance contracts, and oversight of athletic field
maintenance by sports associations (Buffalo Valley Youth Association and Schertz
Youth Soccer Alliance). It conducts community -wide tree planting and
beautification programs. Acquires, designs, constructs, and renovates existing and
additional park land and facilities. It provides citizen input and communication
venues utilizing the Parks and Recreation Advisory Board, community surveys,
and community meetings. It supports seasonal special events. The Director of
Parks, Recreation, and Community Services oversees the budgets for Parks,
Swimming Pools, Tree Mitigation, and Parkland Dedication. In addition, the
Director oversees and manages the contracts with the YMCA of Greater San
Antonio for the Recreation Center staffing /programming, the Senior Center
staffing /programming, the outdoor pools at Pickrell and Wendy Swan Parks
staffing /programming, as well as, the Schertz Aquatic Center
staffing /programming.
ORGANIZATIONAL CHART
M
PARKS, RECREATION AND COMMUNITY SERVICES
PARKS, RECREATION & COMMUNITY SERVICES
2015 -16
2016 -17
2017 -18
Director of Parks, Recreation & Community Services
1
1
1
Assistant Director
1
1
1
Senior Administrative Assistant
1
1
1
Recreation Coordinator
0
0
0
Park Maintenance Crew Leader
1
1
1
Park Worker 1
4
4
4
Seasonal Park Workers
2
2
2
TOTAL POSITIONS
10
10
10
�. �.
Total Acres of Park Land Managed
Total Acres of Park Land Managed Per FTE
Routine Park Maintenance Hours (net)
379.05
2015 -16
2016 -17
2017 -18
Workload/Outputs
Actual
Estimate
Budge
Total Acres of Park Land Managed
Total Acres of Park Land Managed Per FTE
Routine Park Maintenance Hours (net)
379.05
394.35
410.35
75.81
78.87
58.62
9,337.5
7,830
12,694
Acres of Contractual Mowing 25.38 25.38 164.97
Acres of Athletic Association Maintenance 49 49 49
Hours of Community restitution/Volunteer
Service 1,115 950 1,200
Hours of Athletic Association Service
2015 -16
2016 -17
2017 -18
Efficient
Actual
Estimate
Budget
Acres of Contractual Mowing 25.38 25.38 164.97
Acres of Athletic Association Maintenance 49 49 49
Hours of Community restitution/Volunteer
Service 1,115 950 1,200
Hours of Athletic Association Service
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Community
Restitution /Volunteer Hours
1111
$450,000 $550,000
$22,476 $19,142
$550,000
$24,180
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Bud et
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Community
Restitution /Volunteer Hours
1111
$450,000 $550,000
$22,476 $19,142
$550,000
$24,180
PARKS, RECREATION AND COMMUNITY SERVICES
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$471,271
$493,729
$527,797
Supplies
39,259
38,905
44,550
City Support Services
5,200
11,000
0
Utility Services
209,642
190,950
222,000
Operations Support
643
2,000
1,000
Staff Support
6,136
11,450
9,850
Professional Services
68,769
88,000
137,500
Maintenance Services
14,722
38,000
38,000
Rental /Leasing
36,320
41,600
29,675
Operating Equipment
4,629
16,000
10,100
Capital Outlay
27,841
10,000
71,000
Total
$884,432
$941,634
$1,091,472
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 15.9% from the FY 2016 -17 year end
estimate. In FY 2017 -18, the City will contract out mowing of parks and city facilities
for $50,000 to enable Parks staff to perform deferred maintenance on park facilities
around the city. Also included in the budget is a capital purchase to replace the
skid -steer loader. Personnel expenses are also expected to increase with the
anticipation of reduced turnover.
"Pa
B -04 -2017 12:49 PM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
PARKS
Personnel Services
460 - 511110 Regular
460- 511120 Overtime
460 - 511180 LTD
460- 511210 Longevity
460 - 511230 Certification Allowance
460 - 511310 FICA - Employer
460 - 511350 TMRS- Employer
460- 511410 Health - Employer
460 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
460 - 521000 Operating Supplies
460- 521100 Office Supplies
460 - 521200 Medical /Chem Supplies
460- 521300 Motor Vehicle Supplies
460 - 521400 Plumbing Supplies
TOTAL Supplies
City Support Services
460 - 532800 Special Events
TOTAL City Support Services
Utility Services
460 - 533100 Gas Utility Service
460- 533200 Electric Utility Service
460 - 533310 Telephone /Cell Phones
460- 533410 Water Utility Service
460 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
460 - 534100 Advertising
460 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
460- 535100 Uniforms
460 - 535300 Memberships
460- 535500 Training /Travel
460 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
305,332
317,116
336,167
240,391
324,996
347,526
14,898
13,816
14,268
9,536
14,268
14,065
865
975
1,053
612
1,007
1,005
9,160
10,383
11,402
12,901
15,500
7,330
8,055
7,093
12,989
2,562
3,970
12,804
24,710
25,626
30,726
18,898
27,096
29,185
50,895
53,462
60,454
44,430
56,724
57,284
37,317
37,409
49,910
37,662
45,203
52,897
4,357
5,390
5,974
4,965
4,965
5,701
455,588
471,271
522,943
372,157
493,729
527,797
34,045
32,438
32,000
25,177
31,000
35,000
399
1,880
550
300
550
550
6,809
1,555
2,355
1,288
2,355
4,000
0
0
0
0
0
1,000
3,873
3,385
4,000
127
5,000
4,000
45,127
39,259
38,905
26,892
38,905
44,550
0
5,200
11,500
8,453
11,000
0
0
5,200
11,500
8,453
11,000
0
262
718
0
692
850
0
69,776
77,174
70,000
50,391
70,000
76,000
35
0
50
0
100
0
112,517
123,008
92,200
90,887
111,000
136,000
9,605
8,743
9,000
6,014
9,000
10,000
192,195
209,642
171,250
147,984
190,950
222,000
876
606
700
1,673
2,000
1,000
0
37
0
0
0
0
876
643
700
1,673
2,000
1,000
4,488
4,076
6,175
5,546
6,500
4,500
611
922
1,250
341
1,250
1,350
3,187
1,138
3,200
2,984
3,700
3,500
0
0
0
0
0
500
8,286
6,136
10,625
8,871
11,450
9,850
113
B-04-2017 12:49 PM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
City Assistance
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
460- 541300 Other Consl /Prof Services
740
460- 541310 Contract Services
33,991
TOTAL Professional Services
34,731
Maintenance Services
58,872
460 - 551100 Building Maintenance
3,577
460 - 551400 Minor & Other Equip Maint
1,252
460 - 551616 Veteran *s Memorial Maint.
516
460 - 551710 Landscaping
11,090
TOTAL Maintenance Services
16,435
Rental /Leasing
2,000
460- 561100 Rental - Equipment
0
460- 561200 Lease Payments - Principal
31,875
460- 561200.Lease Payments - Interest
5,171
TOTAL Rental /Leasing
37,046
Operating Equipment
7,000
460- 571200 Vehiles & Acess under $5,000
0
460- 571800 Equipment under $5,000
2,074
TOTAL Operating Equipment
2,074
Capital Outlay
16,061
460- 581200 Vehicles & Access. Over $5,00
54,135
460 - 581800 Equipment Over $5,000
5,660
TOTAL Capital Outlay
59,795
TOTAL PARKS
PAGE:
---------- )(-------- 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
544
1,000
1,420
5,000
6,000
68,225
81,500
58,872
83,000
131,500
68,769
82,500
60,292
88,000
137,500
1,651
2,000
250
2,000
2,000
274
2,000
1,910
4,000
4,000
0
7,000
0
7,000
7,000
12,797
15,000
13,900
25,000
25,000
14,722
26,000
16,061
38,000
38,000
90
2,000
908
2,000
2,000
33,175
39,600
27,172
39,600
27,675
3,055
0
0
0
0
36,320
41,600
28,681
41,600
29,675
2,694
0
0
0
0
1,935
16,000
12,555
16,000
10,100
4,629
16,000
12,555
16,000
10,100
27,841 0 0 0 0
0 10,000 0 10,000 71,000
27,841 10,000 0 10,000 71,000
852,153 884,432
"L(
932,023 683,018 941,634 1,091,472
DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
VISION STATEMENT
Provide and maintain a well- managed and safe environment for aquatic recreation
for the citizens of the City of Schertz. In addition, provide a system of instruction
in aquatic safety, recreational swimming, and physical fitness managed by the
YMCA of Greater San Antonio.
MISSION STATEMENT
Provide safe, enjoyable, and attractive pool facilities with safe and diverse aquatic
recreational programs that enhance the health and well -being of the residents of
Schertz. In addition, accommodate the needs of our citizens through quality
aquatic recreational programming in both indoor and outdoor environments.
GOALS AND OBJECTIVES
• Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
• Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
• Incorporate management oversight of the Schertz Aquatic Center in order
to expand the availability of recreational and health /well being programming
and provide year -round access to same.
174J_1A0iyy14i kdDI* QNIaI[Q',!
The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of these
facilities. Provide contractual oversight of the management, programming, and
maintenance of the Schertz Aquatic Center. Provide citizen input and
115
POOL
communication venues utilizing the Parks and Recreation Advisory Board,
surveys, and community meetings.
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Revenue per year
Days open per year
In -House Pool Renovation Hours
Daily Admissions Wendy Swan Pool
Daily Attendees Wendy Swan Pool
Daily Admissions Pickrell Pool
Daily Attendees Pickrell Pool
Season Pool Pass Sales
$25,418
2015 -16
2016 -17
2017 -18
Workload/Outputs
Actual
Estimate
Budget
Revenue per year
Days open per year
In -House Pool Renovation Hours
Daily Admissions Wendy Swan Pool
Daily Attendees Wendy Swan Pool
Daily Admissions Pickrell Pool
Daily Attendees Pickrell Pool
Season Pool Pass Sales
$25,418
$28,718
$28,500
67
65
65
6
390
33
$5,045
$4,800
$4,800
3,591
3,250
3,250
$14,863
$15,165
$15,165
8,576
8,750
8,750
$5,510
$4,950
$4,950
Cost per resident for Pool Operations
$8.13 $22.93* $22.93
*Cost per resident with the new Schertz
Aquatic Center
116
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Budget
Cost per resident for Pool Operations
$8.13 $22.93* $22.93
*Cost per resident with the new Schertz
Aquatic Center
116
POOL
Supplies
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Supplies
$19,928
$25,100
$21,100
Utility Services
14,979
29,500
21,000
Professional Services
0
3800
0
Maintenance Services
184,105
594,877
651,878
Operating Equipment
212
0
0
Total
$299,224
$653,277
$693,978
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 6.2% from the FY 2016 -17 year end estimate
with the new aquatics center being open year round.
INN
8 -04 -2017 12:49 PM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
SWIM POOL
Personnel Services
Supplies
463 - 521000 Operating Supplies
4,609
4,323
7,500
4,970
7,500
3,500
463 - 521200 Chem /Med /Lab Supplies
14,072
14,985
17,000
9,178
17,000
17,000
463- 521600 Equip Maint Supplies
516
620
600
434
600
600
TOTAL Supplies
19,197
19,928
25,100
14,582
25,100
21,100
City Support Services
Utility Services
463- 533200 Electric Utility Service
14,108
8,390
14,500
4,017
16,000
14,500
463- 533410 Water Utility Service
5,918
6,589
12,500
11,190
13,500
6,500
TOTAL Utility Services
20,027
14,979
27,000
15,208
29,500
21,000
Operations Support
Staff Support
Professional Services
463 - 541300 Other Consl /Prof Services
0
0
3,800
3,633
3,800
0
TOTAL Professional Services
0
0
3,800
3,633
3,800
0
Maintenance Services
463 - 551400 Minor & Other Equip Maint
9,153
4,228
11,000
6,380
7,000
7,000
463 - 551700 Contract Maintenance
179,877
179,877
625,578
200,000
539,877
644,878
463 - 551710 Landscaping
0
0
25,500
24,935
48,000
0
TOTAL Maintenance Services
189,030
184,105
662,078
231,315
594,877
651,878
Rental /Leasing
Operating Equipment
463 - 571000 Furniture & Fixtures
0
212
0
0
0
0
TOTAL Operating Equipment
0
212
0
0
0
0
Capital Outlay
TOTAL SWIM POOL 228,254 219,224 717,978 264,737 653,277 693,978
118
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, Event Facilities provides a place where
customers can gather for social or cultural activities, as well as a centrally located
venue for businesses and other organizations to hold meetings, training, and /or
other specialized events. This department handles all aspects of event rental,
and in cooperation with other department's plans, coordinates and executes each
event from start to finish (initial deposit to event feedback).
GOALS AND OBJECTIVES
• Promotes community involvement by attracting public events such as
fundraisers, tradeshows /conventions, and performing arts events.
• Promotes high quality of life for residents and other customers by
providing an affordable, friendly, and safe gathering place for special
events.
• Promotes relationships with surrounding cities, organizations, and citizens
by offering audio /video capabilities and attractive, flexible and diverse use
of venue space through upgrades in technology and building
improvements.
119
EVENT FACILITIES
ei Ztey 1i I I F, f-A Vt I Lei
ME ME ME M,
EVENT FACILITIES
2015 -16
2016 -17 2017 -18
Civic and Community Centers Coordinator
1
1 1
TOTAL POSITIONS
1
1 1
PERFORMANCE INDICATORS
Number of events held
Number of events cancelled
Number of facility tours
1,038 1,100 1,200
87 80 80
200 300 350
2015 -16
2016 -17
1 2017 -18
Workload /Output
Actual
Estimate
I Budget
Number of events held
Number of events cancelled
Number of facility tours
1,038 1,100 1,200
87 80 80
200 300 350
Percentage Revenue to Non - Revenue
2015 -16
2016 -17
1 2017 -18
Effectiveness
Actual
Estimate
I Budget
Percentage Revenue to Non - Revenue
79% 92% 85%
event
Tradeshows /conventions
13 23 25
Avg. Customer satisfaction Rating
95% 91% 95%
(Survey Results) Overall Satisfaction
Rating
120
EVENT FACILITIES
Personnel Services
Supplies
Utility Services
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$54,523 $59,739 $60,584
9,299
2015 -16
2016 -17
1 2017 -18
Budget
Actual
Estimate
I Budget
Personnel Services
Supplies
Utility Services
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$54,523 $59,739 $60,584
9,299
8,200
4,500
49,865
51,500
52,600
3,964
9,900
10,700
893
2,170
2,090
0
0
0
14,941
29,024
21,500
$133,485
$160,533
$151,974
The FY 2017 -18 Budget will decrease 5.3% from the FY 2016 -17 year end
estimate due to a reduced need for operating equipment.
121
8 -04 -2017 12:49 PM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
EVENT FACILITIES
Personnel Services
464 - 511110 Regular
464 - 511120 Overtime
464 - 511180 LTD
464 - 511210 Longevity
464- 511310 FICA - Employer
464 - 511350 TMRS- Employer
464 - 511410 Health - Employer
464- 511500 Workers, Compensation
TOTAL Personnel Services
Supplies
464 - 521000 Operating Supplies
464 - 521050 Ancillary Products
464- 521100 Office Supplies
TOTAL Supplies
Utility Services
464- 533100 Gas Utility Service
464 - 533200 Electric Utility Service
464 - 533330 Telephone /Internet
464 - 533410 Water Utility Service
TOTAL Utility Services
Operations Support
464 - 534100 Advertising
464- 534200 Printing & Binding
464 - 534550 Business Meetings /Networking
TOTAL Operations Support
Staff Support
464- 535100 Uniforms
464 - 535300 Memberships
464 - 535500 Training /Travel
464 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
39,728
42,331
41,840
31,212
41,795
42,080
0
0
0
353
500
582
101
110
130
102
200
130
830
20
140
140
400
260
3,112
3,219
3,211
2,411
3,231
3,283
6,593
6,853
6,723
5,339
6,764
6,873
193
1,915
6,884
5,610
6,749
7,296
61
73
78
65
100
80
50,618
54,523
59,006
45,231
59,739
60,584
2,377
2,462
5,000
501
5,000
4,000
9,792
6,512
9,500
1,900
2,800
0
326
324
500
174
400
500
12,496
9,299
15,000
2,575
8,200
4,500
594
693
750
553
750
850
43,632
42,533
44,000
22,081
43,000
44,000
2,268
2,106
2,500
1,744
2,350
2,350
4,377
4,532
4,500
3,174
5,400
5,400
50,870
49,865
51,750
27,551
51,500
52,600
15,299
3,774
8,000
4,705
8,000
7,500
32
190
2,900
198
1,900
3,000
0
0
0
0
0
200
15,331
3,964
10,900
4,903
9,900
10,700
78
53
50
0
50
55
183
290
330
297
400
275
1,149
550
1,500
982
1,500
1,760
258
0
300
27
220
0
1,667
893
2,180
1,305
2,170
2,090
"Na
8-04-2017 12:49 PM
101-GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Maintenance Services
Rental/Leasing
Operating Equipment
464-571000 Furniture and Fixtures < $500
319
0
5,600
2,772
9,244
1,500
464-571401 Audio/Visual Equipment
348
4,613
0
0
0
0
464-571500 Operating Equipment <$5,000
6,264
10,329
9,780
899
9,780
10,000
464-571550 Capital Recovery Equipment
0
0
10,000
0
10,000
10,000
TOTAL Operating Equipment
6,932
14,941
25,380
3,671
29,024
21,500
Capital Outlay
TOTAL EVENT FACILITIES 137,913 133,485 164,216 85,236 160,533 151,974
123
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
IPZ,I
• • i W 1
affli ilk 1 a
DEPARTMENT DESCRIPTION
The Schertz Public Library:
• Supports life -long learning, literacy and recreation by developing and maintaining
a wide variety of library materials in print, audiovisual and digital formats for users
of all ages;
• Encourages the love of reading and learning by providing story time and special
event programs for infants, children and teens, as well as winter and summer
reading programs;
• Enriches the lives of adults by providing instructional and recreational
programming in high- interest areas such as computers and computer software, e-
readers, health and fitness, financial planning, crafts, and book clubs;
• Provides public access to technology including computers, the Internet, wi -fi and
printers, as well as to online employment, business and educational resources;
• Provides answers and information to telephone, email, online chat, and in- person
queries;
• Provides meeting and study space to individuals and community groups;
• Provides community outreach for underserved local residents through special
programs, and
• Actively cooperates and interacts with other libraries in the region to share ideas
and stay current in library practices. The library participates in CTLS, Inc.
(Connecting Texas Libraries Statewide), a non - profit corporation that sponsors
continuing education programs for library staff and encourages library usage and
support by Texas residents. The library's primary service area includes the City of
Schertz, the City of Selma, the City of Cibolo and Guadalupe County.
The Library's overall operation most closely aligns with the City's policy value of "Nigh
Quality of Life" and operational value of "Service Oriented."
125
LIBRARY
2017 -18 GOALS
• Continue developing training modules for electronic resources, Polaris, and
customer service for staff and volunteers.
• Continue review and update of policies and procedures relating to circulation and
collection development with an eye toward improving our customers' ability to do
business with us and to ensure we provide excellent customer - focused service.
• Move to new web page platform and update web site to improve accessibility,
usability and interactivity.
• Improve the collection and acceptable items -to- customer ratio by adding titles in
a variety of formats with focus on collections with high turnover rates, e.g., DVDs,
graphic novels, beginning readers, etc.
• Continue with weeding project in adult non - fiction and children's collections;
begin weeding project in adult fiction collection.
• Evaluate programming offerings and current services based on results of
customer survey and make changes if needed.
• Create library- specific disaster preparedness plan and emergency response
procedures.
• Update job descriptions and job titles.
• Upgrade library circulation software.
• Add "Sit and Be Fit" program and evening technology program to adult program
schedule, as well as a year -round reading challenge program for all ages.
2016 -17 HIGHLIGHTS AND ACCOMPLISHMENTS
Operations and Collections
• Extended operating hours on Saturdays by 2 hours.
• Added more than 6,000 new and replacement items to library's physical collections
and withdrew more than 3,200 dated, worn, and damaged items from library's
physical collections.
• Established a weeding schedule and procedures for the on -going removal of
dated, worn and damaged items.
• Reorganized the juvenile DVD, Spanish, early reader, picture book, and biography
collections to freshen look and improve accessibility.
• Expanded Large Print collection, heavily weeded adult Spanish collection, began
process of developing new Spanish collection, and reorganized adult Biography
collection to improve accessibility.
• Created guidelines for the management of the Lone Star Digital Library Consortium
and established a weeding /replacement schedule for expired titles.
• Completed second annual Edge Initiative for Public Library Technology
assessment; library's overall technology score improved from 575 to 700 out of a
possible 1000 points.
126
LIBRARY
• Implemented Wi -Fi /web -based printing program so customers can print to library
printers from home or from personal devices within the library.
Programming
• Implemented new homeschool parents' program.
• Organized and hosted first local author fair.
• Restructured adult Summer Reading Club to be an online program, matching the
change made to the youth programs last year.
• Implemented a twice per month basic sewing machine class.
• Implemented quarterly job skills and resources workshop.
• Youth Services Librarian presented session at annual Texas Library Association
Conference on library's teen volunteer program.
Outreach and Partnerships
• Youth Services— monthly visits to 1St Baptist Preschool and Chick- fil -A; 9 -10
visits to various SCUCISD campuses for literacy events; 2 events with the
Schertz Sweetheart Court; hosted several field trips to library by SCUCISD
classes and 1 st Baptist Preschool.
• Partnered with Library Advisory Board and SCUCISD librarians to bring
children's author Chris Barton to visit eight school campuses and library.
• Worked for second year with the Vocational Adjustment Coordinator at Clemens
HS to place a volunteer at the library.
• Adult Services/Virtual Services -- monthly technology help sessions at Schertz
Senior Center; several outreach programs on electronic resources to counselors
and teachers at Clemens & Steele HS, local adult ESL classes, SCVA
Genealogists and Wilder Intermediate parents.
• Assisted FCCLA students from Clemens HS with reading program.
• Worked closely with the Schertz Library Foundation to plan and offer two
fundraising events —The Big Give and the 2nd annual mini golf event.
• Partnered with Bexar County BibilioTech Library and Schertz Historical
Preservation Committee to create an online digital archive of Committee's
documents.
• Partnered with Schertz and Cibolo businesses during library's winter reading club
"Read Around Town" program to encourage reading in non - traditional places.
• Offered library tour and assisted library card sign up with SCUCISD 18+ Adult
Transition Program.
MA
LIBRARY
LIBRARY
2015 -16
2016 -17
2017 -18
Library Director
1
1
1
Adult Services Librarian
1
1
1
Youth Services Librarian
1
1
1
Virtual Services Librarian
1
1
1
Library Assistant
2
2
2
Library Clerk II
3
3
3
Part -time Library Clerk 120 hours
5
6
6
Part -time Library Clerk 110 hours
2
2
2
Part -time Processing Clerk 20 hours
1
1
1
Part -time Shelving Clerk 20 hours
1
0
0
Part -time Children's Programming Clerk 20 hours
1
1
1
Part -time Library Page 10 hours
2
2
2
TOTAL POSITIONS
1 21
1 21
21
PERFORMANCE INDICATORS
Service population*
2015 -16
2016 -17
2017 -18
Input
Actual
Estimate
Budget
Service population*
95,662
98,625
101,500
Total Staffing FTE
14
14
14
Circulation Staffing FTE
8
8.5
8.5
Total Operating Budget
843,603
901,320
921,998
Total Materials Collection
97,412
100,000
103,000
Registered Borrowers
30,702
31,500
32,000
Materials Budget
96,704
108,750
105,000
*determined by Texas State Library
128
LIBRARY
Circulation per Capita
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Circulation per Capita
4.18
3.85
3.78
Library Visits per Capita
2.67
2.59
2.52
Program Attendance per Capita
.16
.15
.15
Collection Turnover Rate
4.10
3.80
3.73
Total Circulation
399,622
380,000
384,000
Total Library Visits
255,109
255,000
256,000
Total Program Attendance
15,282
15,000
15,500
Cost per Person Served
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Budget
Cost per Person Served
$8.82
$9.14
$9.08
Cost per Circulation
$2.11
$2.37
$2.40
Circulation per Circulation FTE
49,953
47,500
45,176
Percentage of Service Population With
Library Cards
Effectiveness
2015 -16
Actual
2016 -17
Estimate
2017 -18
Budget
Percentage of Service Population With
Library Cards
32.09%
31.94%
31.53%
Materials Expenditures per Capita
$1.01
$1.10
$1.03
Materials Expenditures as a Percentage of
50,901
55,000
55,500
Operating Budget (striving for 15 %)
11.46%
12.07%
11.39%
Items per Capita (striving to meet 1.53 items
4,196
6,800
7,375
per capita standard)
1.02
1.01
1.01
Personnel Services
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel Services
$669,871
$744,829
$728,148
Supplies
14,507
15,000
15,500
Utility Services
50,901
55,000
55,500
Operations Support
2,924
2,000
4,200
Staff Support
4,196
6,800
7,375
Professional Services
2,247
2,400
2,275
Maintenance Services
(160)
0
1,500
Operating Equipment
99,157
108,750
107,500
Total
$843,643
$934,779
$921,998
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will decrease 1.4% from the FY 2016 -17 year end
estimate due to anticipated decrease in overtime hours.
129
B-04-2017 12:49 PM
101 - GENERAL FUND
CULTURAL
EXPENDITURES
LIBRARY
Personnel Services
665 - 511110 Regular
665 - 511120 Overtime
665 - 511180 LTD
665- 511210 Longevity
665 - 511230 Certification Allowance
665- 511310 FICA - Employer
665 - 511350 TMRS - Employer
665 - 511410 Health- Employer
665 - 511500 Workers, Compensation
TOTAL Personnel Services
Supplies
665 - 521000 Operating Supplies
665- 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
665 - 533100 Gas Utility Service
665 - 533200 Electric Utility Service
665- 533410 Water Utility Service
TOTAL Utility Services
Operations Support
665- 534000 Postage
665- 534200 Printing & Binding
TOTAL Operations Support
Staff Support
665 - 535100 Uniforms
665- 535200 Awards
665 - 535300 Memberships
665- 535500 Training /Travel
665 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
665 - 541365 Courier /Delivery Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECObVENDED BURG
467,747
495,527
494,406
379,843
524,780
524,363
676
281
590
450
590
582
1,068
1,157
1,169
956
1,323
1,205
8,140
9,824
12,139
9,997
12,000
12,006
1,800
1,431
1,181
923
1,200
582
35,356
37,123
38,871
28,783
44,676
41,094
74,653
77,993
77,079
62,800
89,823
81,669
44,863
45,687
51,631
51,893
69,437
65,665
742
847
915
760
1,000
982
635,046
669,871
677,981
536,405
744,829
728,148
10,047
11,560
12,000
7,837
12,000
12,000
2,555
2,948
3,000
1,393
3,000
3,500
12,602
14,507
15,000
9,231
15,000
15,500
2,343
1,309
2,600
925
2,000
2,500
43,867
42,340
45,000
18,499
45,000
45,000
7,017
7,252
8,000
2,464
8,000
8,000
53,227
50,901
55,600
21,888
55,000
55,500
782
1,402
1,500
1,128
2,000
2,500
945
1,522
1,650
0
0
1,700
1,727
2,924
3,150
1,128
2,000
4,200
196
133
400
251
400
400
0
83
300
96
300
300
705
1,289
1,515
1,373
1,700
1,725
1,449
2,381
4,100
2,495
4,100
4,650
75
309
300
211
300
300
2,425
4,196
6,615
4,426
6,800
7,375
2,175
2,247
2,315
2,252
2,400
2,275
2,175
2,247
2,315
2,252
2,400
2,275
130
8-0*-2017 12m9 mu o z r x o F a c H o R r x cuoo.
sROP0000 BUDGET roana^oor
101-eEmo^AL vvmo AS om. anxE sozH' 2017
CULTURAL
oxPEmozr0000 ------- 2016-2017 -------- ---- 2017-2018 --
2014 -2015 2015 -2016 cn000Nr r r-o ea000cTED ozz, ADMIN. ADOPT -
�
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG �
Maintenance Services
795'436
843'e3
868'161
650'817
ew'n*
921.998
6e-551400 Minor a Other Equip ^ai"t
n /
am)
o
u
o
n
sss-sszauo Other Maintenance Agreements
n
�0
0
0
1�00
rozuL Maintenance Services
______0
n �
zoo)
o
o
o
z'soo
Operating Equipment
665-571000 Furniture a Fixtures < us'ono
u
u'«ss
o
o
n
n
665-571400 Library Materials
e7'711
96,704
105,000
75'487
105,000
zos'ouu
avo-orzouo Donation-E`e=.s=
o
o
u'soo
o
s'roo
o'soo
665-571800 Equipment Under $o'vnv
523
0
0
0
0
0
roc^L Operating Equipment
nu'us«
es'zsr
zor'soo
rx.^o,
108'750
107.500
Capital Ostl�r
TOTAL LIBRARY
795'436
843'e3
868'161
650'817
ew'n*
921.998
rozvL CULTURAL
ryo'xss
843'643
e6e'161
sso'or/
yxo'rre
921.998
131
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
132
DEPARTMENT: MARSHAL'S OFFICE
DIVISION: 762 ANIMAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Animal Services Officers respond to calls for service in an area of approximately
35 square miles, with a population of over 50,500 including Joint Base San
Antonio - Randolph AFB. They are responsible for the enforcement of State laws
and City ordinances regarding care and treatment of animals. Animal Services
Officers ensure public health and safety through disease and population control,
while meeting the community's expectations for both. Provide daily care for
animals housed at the animal facility, daily cleaning and disinfection of all animal
cages, bedding, and feeding areas used by the animals.
Hire qualified, caring employees and provide training to maintain certifications,
ensure a competent workforce and retain employees. Promote humane treatment
of animals by enforcing laws and educating the public. Promote responsible pet
ownership through community outreach programs and animal placement
programs.
GOALS AND OBJECTIVES
• To educate the community in public safety and humane issues regarding
animals.
• To enforce the City ordinances and State statues pertaining to animals.
• To assist the public in resolving animal issues.
• To protect the safety and welfare of the citizens and animals of this
community.
• To rp event the spread of animal illnesses and other zoonotic diseases.
• To improve the co- existence of animals humans.
• To strengthen the relationship with volunteers.
• To provide a Texas Department of State Health Services approved
quarantine facility for control and eradication of rabies.
133
ANIMAL SERVICES
ORGANIZATIONAL CHART
ANIMAL SERVICES
2015 -16
2016 -17
2017 -18
1
1
1
-Manager
Officer
4
4
4
Kennel Technician
1
1
1
Kennel Technician — art -time
2
2
2
TOTAL POSITIONS
1 81
81
8
134
ANIMAL SERVICES
•:� ► ►I _ �
Animals brought in by staff
Animals brought in by public
Calls for service per year
Animals saved via adoption, redemption,
or transfer
1,179 1,000 1,000
1,100 1,100 1,300
1,658 750 800
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Animals brought in by staff
Animals brought in by public
Calls for service per year
Animals saved via adoption, redemption,
or transfer
1,179 1,000 1,000
1,100 1,100 1,300
1,658 750 800
Animals licensed
MENEW111100001WIff
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Animals licensed
MENEW111100001WIff
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
I Budget
Personnel
$302,215
$286,827
$338,061
Supplies
33,048
33,380
33,380
City Support Services
368
3,500
3,500
Utility Services
37,016
53,000
54,500
Operations Support
159
1,000
1,000
Staff Support
7,939
8,750
10,750
City Assistance
15,045
15,500
18,500
Professional Services
21,413
21,200
24,500
Maintenance Services
51,284
78,130
43,380
Operating Equipment
11,689
32,000
31,000
Capital Outlay
56,060
103,000
62,000
Total
$536,235
$636,287
$620,571
The FY 2017 -18 Budget will decrease 2.5% from the FY 2016 -17 year end
estimate due to fewer capital purchases in FY 2017 -18 than in the year prior.
135
8 -04 -2017 12:49 PM
101 - GENERAL FUND
HEALTH
EXPENDITURES
ANIMAL SERVICES
Personnel Services
762 - 511110 Regular
762 - 511120 Overtime
762 - 511180 LTD
762 - 511210 Longevity
762- 511220 Clothing .Allowance
762 - 511230 Certification Allowance
762 - 511310 FICA - Employer
762 - 511350 TMRS- Employer
762 - 511410 Health- Employer
762 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
762 - 521000 Operating Supplies
762 - 521100 Office Supplies
762 - 521200 Medical /Chem Supplies
762 - 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
762 - 532800 Promotional Events
TOTAL City Support Services
Utility Services
762 - 533100 Gas Utility Service
762 - 533200 Electric Utility Service
762 - 533410 Water Utility Service
762- 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
762- 534200 Printing 6 Binding
TOTAL Operations Support
Staff Support
762 - 535100 Uniforms
762- 535300 Memberships
762 - 535500 Training /Travel
762 - 535510 Meeting Expenses
762- 535600 Professional Certification
TOTAL Staff Support
2014 -2015
ACTUAL
C I T Y 0. F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2015 -2016 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE:
---------- )(---- - - -- 2017-2018 - ---
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
200,309
205,969
211,854
157,980
185,056
222,978
3,128
6,830
9,840
7,427
9,840
9,700
575
569
523
464
576
550
2,442
2,939
2,896
4,136
4,400
3,733
2,177
1,708
4,976
1,061
1,300
5,044
1,300
1,950
3,110
1,700
2,600
3,153
15,863
15,942
17,775
12,931
14,976
18,704
33,765
33,879
37,212
28,527
31,312
39,156
25,124
28,876
28,453
25,973
32,967
31,008
2,519
3,554
3,880
3,224
3,800
4,035
287,202
302,215
320,519
243,423
286,827
338,061
15,909
17,056
17,000
13,561
17,000
17,000
1,840
1,913
2,000
1,160
2,000
2,000
10,323
11,265
14,000
9,623
14,000
14,000
0
2,814
380
9
380
380
28,072
33,048
33,380
24,353
33,380
33,380
0
368
3,500
2,052
3,500
3,500
0
368
3,500
2,052
3,500
3,500
8
62
0
0
0
0
20,314
21,028
23,000
11,421
23,000
23,000
9,228
11,138
7,000
12,389
24,000
24,000
5,261
4,788
7,500
4,691
6,000
7,500
34,811
37,016
37,500
28,502
53,000
54,500
609
159
1,000
712
1,000
1,000
609
159
1,000
712
1,000
1,000
1,666
1,963
2,500
1,881
2,500
3,500
314
0
500
0
500
250
2,658
5,610
6,000
1,527
4,500
6,000
229
366
1,000
15
500
1,000
0
0
750
0
750
0
4,866
7,939
10,750
3,423
8,750
10,750
136
u-o«-uoz, zu.00 rm
101-GENERAL FUND
HEALTH
oXzumozcoaoa
nzzr 0 aneE^T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(------------ 2016-2017 -------------- >+------- 2017-2018 --
eum-oozs 2015-2016 CURRENT x-T-o paouEozED cIzr ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECO144ENDED BUDG
City Assistance
22,588
0
0
0
0
0
762-537100 Medical o°=.ice"
14'689
15.045
17.550
r'aco
15,000
17.500
762-537105 cmR r="y=am _---___0
_0 ----1,000
--__-100
___---500
1,000
TOTAL City Assistance
zx'ooy
zs'o«s
za'soo
7,987
15.500
18,500
Professional Services
oo
o
usu
o
osu
sou
,ou-sozaoo Other o"noz/P,"f o==.i"e=
1.820
o
o
o
o
u
7*e-541310 n"ntr"t o."-Blu"oonnet-o===t
z'o,s
1'120
u'uou
ors
1'e00
1.500
762-541700 Mi=="=uie Service
3,533
s'000
o'noo
1.988
s.000
5,000
762-541702 oe=r a Neuter
10'e4
16,294 ---18,000
---10,004
-__15,000
ro'zso
18,000
----15,035
TOTAL r="m°°°i"n=l Services
uz'oss
uz.*za
ss'000
12'267
e1.200
u*'000
su=a ou",nea/r=°nsfe=s
762-548404 z====f== Out- Capital Project
22,588
0
0
0
0
0
cozvL Fund Charges/Transfers
22,588
o
o
o
o
o
Maintenance Services
rae-oszznu Building Maintenance
s'suu
44'579
o'oou
55,053
75,000
os.00v
762-551400 Minor o Other Equip uaint
oo
o
usu
o
osu
sou
rou-oozroo Abatement
o
1e5
s'ouo
o
u
o'000
76e-551800 Other Maintenance Agreements
e'*oo
4'440
o
o
u
o
76e-551810 Maintenance Agr. - Radios
1,940
�2fO8O
�2,B80
960
2,880
2,880
TOTAL Maintenance Services
10'e4
51'284
17.010
ss'oza
ro'zso
43'3e0
Rental/Leasing
Operating Equipment
rxo-srmoo Furniture & Fixtures
122
o
s'uoo
1'930
3,000
o
rso-srzsou Equipment
1'519
1.799
s'000
2,977
s'uoo
5,000
762-571600 Donation-Expense
o
u
30,000
750
e4.000
e4'000
762-571700 Improvements under $s'uuo
0
9,890
0
0
0
2,000
TOTAL Operating Equipment
1'641
zz'soo
38,000
5'657
32,000
31'000
Capital Outlay
762-581200 veuicz°" a Access. Over $o'uo
o
56,060
e'oou
o
*a.000
au'uoo
762-581700 zmer"==e=t= Over $5,000 -------_0
0
___2
___�L�0
�,0��
0� ----__-
TOTAL Capital Outlay
o
56,060
os.ouu
e7.870
zos'000
62'000
TOTAL umzmua SERVICES
«co'soa
53e'235
568,209
412'258
eo'unr
6e0'571 �
137
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
138
DEPARTMENT: MARSHAL'S OFFICE
DIVISION: 772 ENVIRONMENTAL HEALTH
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Environmental Health Division focuses on providing protection and
enforcement services to the public in order to minimize environmental and
consumer health hazards. This is achieved through the promotion of public
health and safety best practices to ensure compliance with state and local health
codes.
The department seeks to protect the City of Schertz through the investigating and
abatement of the following: Trash, Rubbish, Debris, Junked Vehicles, Tall
Weeds /Grass, Mosquito Harbors, Unmaintained Pools, and Substandard
Structures.
The department performs inspections for Custodial Care Facilities such as Day
Care, Foster Care and Adoption Housing that meet the state mandated inspection
requirement for these types of facilities. In addition, the department ensures food
safety for all food establishments, ensures the safety of all public and semi - public
aquatic facilities, and responds to citizen complaints concerning a verity of public
health /quality -of -life concerns.
GOALS AND OBJECTIVES
• Protect the community from environmental and health hazards.
• To provide quality education and enforcement of city codes and
ordinances so that Schertz is a great livable community.
• Work hand -in -hand with community stakeholders to increase and maintain
a high quality of life.
• Provide interdepartmental assistance and direction when enforcing city
regulation.
139
ENVIRONMENTAL HEALTH
ENVIRONMENTAL HEALTH
2015 -16
2016 -17
2017 -18
E.H. Manager/Sanitarian
1
1
1
Environmental Law Enforcement
Officer
1
1
1
Code Enforcement Officer
1
1
2
TOTAL POSITIONS
31
31
4
140
ENVIRONMENTAL HEALTH
•:� ► ► _
Citizen Complaints
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Citizen Complaints
879
850
900
Food Establishment Inspections
156
140
150
Code Violations Resolved
1,656
1,725
1,750
Bandit Signs Resolved
778
675
700
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
I Budget
Personnel
$0
$186,978
$223,926
Supplies
0
3,105
3,700
Operations Support
0
1,000
1,800
Staff Support
0
6,550
7,350
City Assistance
0
1,200
1,000
Professional Services
0
700
500
Maintenance Services
0
10,600
15,000
Operating Equipment
0
4,000
2,300
Capital Outlay
0
0
25,000
Total
$0
$214,142
$280,576
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will 31 % from the FY 2016 -17 year end estimate with the
addition of a new Code Enforcement Officer being hired and with the purchase of
their equipment and vehicle. Prior to 2016 -17 this division was combined with the
Marshal's Office.
141
B-04-2017 12:49 PM
101 - GENERAL FUND
HEALTH
EXPENDITURES
ENVIRONMENTAL HEALTH
Personnel Services
772- 511110 Regular
772 - 511120 Overtime
772- 511180 LTD
772 - 511210 Longevity
772- 511220 Clothing Allowance
772 - 511230 Certification Allowance
772- 511310 FICA - Employer
772 - 511350 TMRS- Employer
772 - 511410 Health- Employer
772 - 511500 Worker' Compensation
TOTAL Personnel Services
Supplies
772 - 521000 Operating Supplies
772 - 521100 Office Supplies
772 - 521300 Motor Vehicle Supplies
TOTAL Supplies
Utility Services
Operations Support
772 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
772- 535100 Uniforms
772- 535200 Awards
772- 535300 Memberships
772 - 535400 Publications
772 - 535500 Training /Travel
772 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
772 - 537800 Community Outreach
TOTAL City Assistance
Professional Services
772 - 541300 Other Consl /Prof Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 -
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
0
0
128,393
0
0
2,460
0
0
398
0
0
1,388
0
0
1,658
0
0
2,460
0
0
10,430
0
0
21,834
0
0
20,653
0
0
566
0
0
190,240
0
0
600
0
0
1,000
0
0
1,905
0
0
3,505
PAGE:
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
95,111
127,853
149,023
739
2,460
2,910
306
600
462
1,621
1,759
2,055
1,930
2,600
3,107
0
1,800
2,425
7,502
10,634
12,199
15,923
22,263
25,537
13,599
17,018
25,536
0
0
672
136,731
186,987
223,926
165
600
1,200
456
600
500
0
1,905
2,000
621
3,105
3,700
0
0
1,800
703
1,000
1,800
0
0
1,800
703
1,000
1,800
0
0
0
0
0
800
0
0
100
0
100
100
0
0
270
0
270
270
0
0
150
0
150
150
0
0
5,780
2,683
5,780
5,780
0
0
250
132
250
250
0
0
6,550
2,816
6,550
7,350
0
0
1,000
901
1,200
1,000
0
0
1,000
901
1,200
1,000
0
0
500
176
700
500
0
0
500
176
700
500
142
B -04 -2017 12:49 PM
C I T Y O
F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2017
j
HEALTH
EXPENDITURES
t-
---- ---- - ---- 2016 -2017 ---------------
}t--
- - - - -- 2017-2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG r.
I'
Maintenance Services
772 - 551700 Abatement /Lot Cleaning
0
0
10,000
4,985
10,000
15,000
772 - 551800 Other Maint Agreements
0
0
600
0
600
0
TOTAL Maintenance Services
0
0
10,600
4,985
10,600
15,000
I
Operating Equipment
772 - 571000 Furniture & Fixtures
0
0
1,000
0
500
1,000
772 - 571800 Equipment < $5,000
0
0
4,450
1,285
3,500
1,300
TOTAL Operating Equipment
0
0
5,450
1,285
4,000
2,300
Capital Outlay
772 - 581200 Vehicles & Access. > $5,000
0
0
0
0
0
25,000
TOTAL Capital Outlay
0
0
0
0
0
25,000
TOTAL ENVIRONMENTAL HEALTH
0
0
219,645
148,217
214,142
280,576
TOTAL HEALTH
426,596
536,235
787,854
560,475
850,429
901,147
143
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
IEEII
DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
securing the City's information assets. These assets form the foundation upon
which many of the City's core operations depend. Therefore, this foundation must
be reliable, resilient and responsive. To meet these expectations, the department
focuses daily on customer service, education and planning.
ORGANIZATIONAL CHART
INFORMATION TECHNOLOGY
2015 -16
2016 -17
2017 -18
Director
1
1
1
Administrative Assistant
1
1
1
Senior Systems Administrator
1
1
1
Senior Customer Services Engineer
1
1
1
Web Technician 1
1
0
0
Customer Services Technician II
0
1
1
Customer Services Technician 1
0
1
1
Help Desk Technician
1
1
1
Public Safety Admin aid by PD
1
1
1
TOTAL POSITIONS
7
8
8
145
INFORMATION TECHNOLOGY
Budget
2015-16
2016-17
2017-18
Supplies
Actual
� Estimate
Budget
Personnel
$418,565
$465,270
$539,540
Supplies
1,361
6,992
7,100
City Support Services
432,055
498,288
1,043,327
Utility Services
202,871
220,261
210,474
Staff Support
36,968
33,250
40,000
Professional Services
0
0
16,000
Maintenance Services
14,260
16,800
14,692
Rental/Leasing
35,159
35,384
0
Operating Equipment
169,236
220,640
251,860
Total
$1,310,476
$1,496,885
$2,122,993
PROGRAM JUSTIFICATION AND ANALYSIS
The Information Technology FY 2017-18 Budget increased 41.8% from the FY
2016-17 year end estimates. Personnel Services increased 16.0% in anticipation
of a full year of approved staffing. City Support Services include the
implementation of new permit software expected to cost $375,000. This cost is
offset in the General Fund by a contribution from the Schertz Economic
Development Corporation to assist with the purchase of the software.
146
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101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
INFORMATION TECHNOLOGY
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
Personnel Services
352,869
853- 511110 Regular
289,914
853 - 511120 Overtime
22,884
853- 511180 LTD
721
853 - 511210 Longevity
2,439
853 - 511310 FICA - Employer
23,652
853 - 511350 TMRS- Employer
51,377
853 - 511410 Health- Employer
30,936
853- 511500 Workers' Compensation
308
TOTAL Personnel Services
422,231
Supplies
29,674
853 - 521100 Office Supplies
1,229
853 - 521300 Motor Vehicle Supplies
120
853 - 521600 Equip Maint Supplies
1,424
TOTAL Supplies
2,772
City Support Services
43,026
853- 532300 Computer Consulting
26,368
853- 532355 Software Maint -City Wide
217,891
853 - 532360 Software Maint -Dept Specific
255,307
853 - 532400 Computer Fees & Licenses
27,306
TOTAL City Support Services
526,872
Utility Services
465,270
853 - 533300 Telephone /Land Line
41,104
853 - 533310 Telephone /Cell Phones
46,710
853 - 533320 Telephone /Air Cards
43,584
853 - 533330 Telephone /Internet
55,610
853 - 533500 Vehicle Fuel
573
TOTAL Utility Services
187,581
Operations Support
4,035
853 - 534200 Printing & Binding
50
TOTAL Operations Support
50
Staff Support
6,992
853 - 535100 Uniforms
425
853- 535300 Memberships
615
853 - 535500 Training /Travel
26,696
TOTAL Staff Support
27,736
PAGE:
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
294,073
352,869
234,168
316,332
363,193
18,585
31,640
22,425
32,000
31,189
719
1,094
504
980
1,126
3,723
3,437
2,470
2,470
3,584
23,531
29,674
19,350
25,711
30,436
51,195
62,121
43,486
53,825
63,717
26,218
43,026
27,739
33,428
45,601
521
630
524
524
694
418,565
524,491
350,664
465,270
539,540
1,361
1,500
814
1,300
1,500
0
0
0
0
0
0
5,500
4,035
5,692
5,600
1,361
7,000
4,850
6,992
7,100
22,311
19,850
7,426
17,500
48,350
212,884
242,972
205,261
232,055
312,076
173,850
231,678
119,865
226,521
663,241
23,010
24,662
11,226
22,212
19,660
432,055
519,162
343,778
498,288
1,043,327
43,749
63,700
30,624
57,604
45,000
51,114
54,650
33,751
51,337
54,724
41,932
47,456
24,827
42,320
38,750
65,196
60,340
51,251
68,500
70,500
880
1,500
336
500
1,500
202,871
227,646
140,789
220,261
210,474
0
0
0
0
0
0
0
0
0
0
663
750
656
750
750
815
850
815
1,150
1,250
35,490
32,500
22,658
31,350
38,000
36,968
34,100
24,129
33,250
40,000
WIN
8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Professional Services
853 - 541800 IT Services -Web Design /Maint
0
0
0
0
0
16,000
TOTAL Professional Services
0
0
0
0
0
16,000
Fund Charges /Transfers
Maintenance Services
853- 551300 Computer Maintenance
9,668
12,185
14,500
9,016
14,500
14,692
853 - 551800 Other Maintenance Agreements
1,975
2,075
3,080
1,902
2,300
0
TOTAL Maintenance Services
11,643
14,260
17,580
10,918
16,800
14,692
Rental /Leasing
853 - 561200 Lease /Purchase Payments
0
35,159
38,047
30,398
35,384
0
TOTAL Rental /Leasing
0
35,159
38,047
30,398
35,364
0
Operating Equipment
853-571000 Furniture & Fixtures
3,563
736
1,500
570
750
2,500
653- 571300 Computer & Periphe. < $5000
170,470
147,166
175,419
121,408
168,890
234,360
853- 571300.Fleet Hardward Upgrade
1,400
3,325
0
0
0
0
853- 571300.Internal Network Upgrade
2,779
0
0
0
0
0
853- 571401 Communication Equip LESS $500
72,158
18,010
50,204
36,465
51,000
15,000
TOTAL Operating Equipment
250,370
169,236
227,123
156,444
220,640
251,860
Capital Outlay
653- 581800 Equipment Over $5,000
0
0
13,000
0
0
0
TOTAL Capital Outlay
0
0
13,000
0
0
0
TOTAL INFORMATION TECHNOLOGY 1,429,255 1,310,476 1,608,149 1,063,970 1,496,885 2,122,993
148
DEPARTMENT: 866 HUMAN RESOURCES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Human Resources Department provides services and support in the areas of
recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, and policy administration.
GOALS AND OBJECTIVES
• Deliver HR services, programs, and communications that add value for our
prospective employees and current employees.
• Compete for top talent with effective recruitment strategies and an efficient
recruitment processes.
• Improve employee retention by leading efforts for adoption of strategies
which promote a diverse workforce and create a great work climate.
• Support the talent development of our employees through professional and
career development.
• Administer HR policy and programs effectively and efficiently, while
maintaining internal customer satisfaction and meeting budget constraints.
• Ensure our compensation and performance management processes are
designed and executed to align and maximize our people's performance
with the goals of the organization.
149
HUMAN RESOURCES
HUMAN RESOURCES
2015 -16
2016 -17
2017 -18
Director
1
1
1
HR Manger
1
1
1
Senior Generalist
1
1
1
Generalist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
5
5
5
PERFORMANCE INDICATORS
Total No. of Employees (Avg.)
2015 -16
2016 -17
2017 -18
Workload/Output Measures
Actual
Estimate
Budget
Total No. of Employees (Avg.)
340
# Full Time Employees (Avg.)
305
Job Announcements Posted
72
# Applications received
3,785
# Full Time Positions Filled
45
M
345
350
310
315
75
75
4,250
4,000
50
40
HUMAN RESOURCES
# Part Time Positions Filled
8
20
10
# Total Turnover
53
60
50
# Full Time Turnover
38
45
35
# Part Time Turnover
15
15
15
# Retirements
6
10
7
# FMLA Claims
69
65
65
# General Training Courses
5
5
5
# of tuition reimbursements
13
10
10
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$274,663
$305,997
$353,475
Supplies
990
1,000
1,000
Human Services
50,953
69,000
74,500
Operations Support
7,920
8,000
10,000
Staff Support
17,703
16,700
15,000
City Assistance
16,150
9,000
10,000
Professional Services
10,316
9,600
9,600
Operating Equipment
1,775
1,100
1,000
Total
$380,470
$420,397
$474,575
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 12.9% from the FY 2016 -17 year end
estimate with the hiring of the vacant HR Manager position and with the
expectation the department will be fully staffed for the full year.
151
8 -04 -2017 12:49 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
HUMAN RESOURCES
Personnel Services
866 - 511110 Regular
866 - 511120 Overtime
866- 511180 LTD
866 - 511210 Longevity
866- 511310 FICA - Employer
866 - 511350 TMRS- Employer
866 - 511410 Health- Employer
866 - 511500 Workers' Compensation
866- 511600 Unemployment Compensation
TOTAL Personnel Services
Supplies
866 - 521100 Office Supplies
TOTAL Supplies
Human Services
866 - 531100 Pre - employment Check
866 - 531150 Interview Expenses
866 - 531200 Medical Co -pay
866 - 531300 Employee Assistance
866 - 531400 Tuition Reimbursement
866 - 531500 Employee Wellness Program
866 - 531600 Training Classes
TOTAL Human Services
Operations Support
866 - 534100 Advertising
866 - 534200 Printing 6 Binding
TOTAL Operations Support
Staff Support
866- 535100 Uniforms
866 - 535210 Employee Recognition - Morale
866- 535300 Memberships
866 - 535400 Publications
866 - 535500 Training /Travel
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - ----- 2016 -2017 --- --- ---- -- - - -H -- ---- -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
175,187
194,519
233,509
150,526
210,692
233,738
0
0
345
39
150
340
526
605
724
499
653
725
3,461
3,542
4,348
4,746
5,500
5,008
13,553
14,817
18,217
11,335
16,450
18,279
29,080
32,111
38,137
26,028
34,437
38,266
21,540
22,706
34,421
21,813
27,591
36,481
276
338
630
524
524
638
3,952
6,024
20,000
6,419
10,000
20,000
247,575
274,663
350,331
221,929
305,997
353,475
788
990
1,000
398
1,000
1,000
788
990
1,000
398
1,000
1,000
3,649
3,579
4,000
1,537
4,000
4,000
1,296
3,388
3,000
827
2,500
3,000
2,900
2,890
3,000
2,125
3,000
3,000
20,628
21,125
23,000
14,367
23,000
23,000
14,225
9,519
15,000
5,781
10,000
15,000
5,849
6,626
7,000
3,087
7,000
7,000
70,374
3,827
16,500
10,319
19,500
19,500
118,922
50,953
71,500
38,044
69,000
74,500
6,939
6,284
7,000
1,966
5,000
7,000
1,075
1,636
3,000
1,215
3,000
3,000
8,014
7,920
10,000
3,181
8,000
10,000
0
180
400
238
400
500
5,546
8,506
5,000
613
5,000
5,000
1,957
2,091
2,500
966
2,500
2,500
1,793
1,797
2,000
117
2,000
2,000
4,923
5,129
7,200
5,417
6,800
5,000
14,220
17,703
17,100
7,350
16,700
15,000
152
B -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
City Assistance
866 - 537100 Medical Services
9,688
16,150
10,000
4,578
9,000
10,000
TOTAL City Assistance
9,668
16,150
10,000
4,578
9,000
10,000
Professional Services
B66- 541300 Other Consl %Prof Services
8,937
10,316
9,600
7,203
9,600
9,600
TOTAL Professional Services
8,937
10,316
9,600
7,203
9,600
9,600
Maintenance Services
Operating Equipment
866- 571000 Furniture & Fixtures
0
1,000
1,000
578
1,000
1,000
866 - 571300 Computer & Periphe. G $5000
0
775
0
37
100
0
TOTAL Operating Equipment
0
1,775
1,000
615
1,100
1,000
TOTAL HUMAN RESOURCES 408,142 380,470 470,531 283,298 420,397 474,575
153
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
154
o *
DEPARTMENT DESCRIPTION
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner, post
vendor payable check registers online, prepare 1099s, and prepare monthly bank
reconciliations and investments report. Maintain and process payroll for all city
employees and prepare W2s. Finance handles unclaimed property and their
subsequent disbursements to the individuals or the State. Maintain and safeguard
the City's investment portfolio. Manage debt service and fixed assets. Complete
the annual budget and facilitate annual audit and Comprehensive Annual Financial
Report. The Finance Director also oversees the Purchasing & Asset Management
Division.
GOALS AND OBJECTIVES
• Hire, train, and retain competent and caring employees.
• Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
• Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
• Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 31 st consecutive year.
• Receive a Platinum Scorecard from the State Comptroller's Office for
leadership in financial transparency.
• Improve the 5 year budgeting and forecasting plan.
• Update long term debt service plan.
155
ACCOUNTING
Lei Ztel 1-1 z I I F, f-A Vt I Lei z F -Al we] WS T-ATZTI
ACCOUNTING
2015-16
2016-17
2017-18
Finance Director
1
1
1
Assistant Director
1
1
1
Staff Accountant
1
1
1
Financial Analyst
1
1
1
Accountant 1
1
1
1
Senior Payroll Specialist
1
1
1
Senior AP Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
8
8
an.
ACCOUNTING
Accounts payable checks
Number of Purchase Orders Processed
Payroll checks
Payroll Requests
5,733
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Accounts payable checks
Number of Purchase Orders Processed
Payroll checks
Payroll Requests
5,733
5,815
5,900
7,453
7,560
7,700
8,966
8,131
8,250
152
138
145
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 30 30 31
Quarterly Financials completed within 30
days 3 3 4
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 30 30 31
Quarterly Financials completed within 30
days 3 3 4
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$525,090
$582,291
$584,989
Supplies
3,724
4,500
4,160
Operations Support
3,440
2,300
2,155
City Support Services
0
8
0
Staff Support
11,139
8,439
9,495
Professional Services
505
27,000
33,500
Operating Equipment
0
3,225
2,240
Total
$543,898
$627,763
$636,539
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 1.4% from the FY 2016 -17 year end estimate
with the addition of investment advisor fees previously charged to
Non Departmental.
157
B-04-2017 12:49 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
FINANCE
415,466
Personnel Services
410,732
868- 511110 Regular
357,808
868- 511120 Overtime
382
868 - 511180 LTD
1,095
868- 511210 Longevity
9,127
868 - 511230 Certification Allowance
900
868- 511310 FICA - Employer
27,247
668- 511350 TMRS- Employer
60,008
868 - 511410 Health- Employer
32,996
868 - 511500 Workers' Compensation
474
TOTAL Personnel Services
490,037
Supplies
69,252
868 - 521000 Operating Supplies
3,582
868- 521100 Office Supplies
3,051
TOTAL Supplies
6,633
City Support Services
806
868- 532350 Software Maintenance
0
TOTAL City Support Services
0
Utility Services
582,291
Operations Support
320
868- 534100 Advertising
0
868- 534200 Printing & Binding
1,938
TOTAL Operations Support
1,938
Staff Support
1,435
868 - 535100 Uniforms
0
868 - 535300 Memberships
1,524
668- 535400 Publications
1,860
868 - 535500 Training /Travel
4,058
868- 535600 Professional Certification
0
TOTAL Staff Support
7,442
Professional Services
75
868 - 541300 Other Consl /Prof Services
0
868 - 541400 Auditor /Accounting Service
0
868 - 541650 Investment Management Fee
0
TOTAL Professional Services
0
381,913
415,466
294,651
410,732
1,001
246
1,583
1,980
1,195
1,297
988
1,337
10,762
11,968
12,211
14,000
923
2,165
1,319
1,911
28,864
33,080
22,629
32,367
63,241
69,252
51,623
68,327
36,448
49,910
38,039
50,637
742
806
670
1,000
525,090
584,190
423,712
582,291
417,153
243
1,293
10,359
873
32,766
68,595
52,897
810
584,989
1,088
2,750
1,769
2,000
2,460
2,636
2,000
1,975
2,500
1,700
3,724
4,750
3,744
4,500
4,160
0
0
0
8
0
0
0
0
8
0
1,463
0
0
0
0
1,977
1,917
1,917
2,300
2,155
3,440
1,917
1,917
2,300
2,155
184
320
256
320
320
1,824
1,550
369
1,544
1,435
0
0
0
0
0
9,131
6,235
3,124
6,500
7,740
0
100
75
75
0
11,139
8,205
3,824
8,439
9,495
505 0
0 0
0 0
505 0
158
24,255
0
0
24,255
27,000 15,000
0 15,000
0 3,500
27,000 33,500
8 -04 -2017 12:49 PM
C I T Y O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES
C----- --- - - - - -- 2016 -2017 ---------------
-------- 2017-2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
tz,
Maintenance Services
Rental /Leasing
Operating Equipment
868 - 571000 Furniture & Fixtures
0
0
2,858
0
3,000
240
868 - 571200 Office Equipment
0
0
112
112
225
2,000
868 - 571300 Computer & Periphe. < $5000
896
0
0
0
0
0
TOTAL Operating Equipment
896
0
2,970
112
3,225
2,240
TOTAL FINANCE
506,946
543,898
602,032
457,564
627,763
636,539
159
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
K-111
DEPARTMENT: HUMAN RESOURCES
DIVISION: 872 PURCHASING & ASSET MANAGEMENT
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Purchasing and Asset Management Department is responsible for managing
the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk
Management, and Safety functions for the City.
Manages all bids, quotes, contracts and agreements, City purchases, warehouse
inventory, City property disposal, auctions, grants, fleet vehicle registration and
titles, and Fleet Gas Card program.
The department is also responsible for the City Risk Management and Safety
program. Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation,
and workers compensation, monitors all safety aspects of City functions,
schedules employee safety training, evaluates loss runs to identify trends and
mitigate risk.
GOALS AND OBJECTIVES
• Maintain the highest levels of ethical practices for all department functions.
• All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
• Procure quality goods and services for all City departments, from
appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
• Use supply contracts and co -ops in order to improve delivery time of
particular items and to take advantage of quantity discounts.
• Maintain a professional relationship with all City departments and vendors
insuring open communication.
• Maintain the City Purchasing Manual, combining State and Local
Purchasing Legislation.
• Manage, review, and track City contracts and agreements. Notify
departments when contracts are expiring.
• Manage procedures for Capital and Fixed asset inventory and
accountability, and conduct physical surveys of City property.
161
PURCHASING & ASSET MANAGEMENT
• Manage disposal and auction activities for surplus, excess, and damaged
City property.
• Manage insurance and Workers Compensation claims and
accident/incident reports with immediate response. Gather all information
for all incidents involving City property regardless of repair costs. Retain
claims, reports and litigation according to the Texas State Records
Retention Schedules.
• Program and oversee safety training for employees to minimize accidents
and incidents, and mitigate risk. Develop and Maintain the City Safety
Policy.
ORGANIZATIONAL CHART
PURCHASING & ASSET MGMT.
2015 -16
2016 -17
2017 -18
Purchasing Manager
1
1
1
Senior Purchasing Specialist
1
1
1
Risk & Safety Specialist
1
1
1
TOTAL POSITIONS
1 3
1 31
3
162
PURCHASING & ASSET MANAGEMENT
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Quotes Received
Active Works Comp Claims
Accident and Injuries Investigated
New Hire Safety Training
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Property Damage Claims
Certificates of Insurance Processed
MSDS /SDS Added
9
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Quotes Received
Active Works Comp Claims
Accident and Injuries Investigated
New Hire Safety Training
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Property Damage Claims
Certificates of Insurance Processed
MSDS /SDS Added
9
12
15
46
60
50
94
100
100
41
50
50
65
80
75
81
100
100
39
35
35
86
65
65
24
6
12
16
18
18
117
210
210
76
45
45
92
85
95
99
100
120
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$130,456
$176,494
$207,405
Supplies
4,178
950
1,050
City Support Services
0
0
0
Utility Services
253
250
250
Operations Support
29
110
150
Staff Support
6,124
6,600
6,600
Operating Equipment
167
300
0
City Assistance
3,111
2,500
3,000
Capital Outlay
0
0
29,000
Total
$144,318
$187,204
$247,455
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 32.2% from the FY 2016 -17 year end
estimate due to the hiring of the vacant Purchasing Manager position. The
department will now realize a full year of personnel expense related to this position.
163
B -04 -2017 12:49 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
PURCHASING & ASSET MGT
Personnel Services
872 - 511110 Regular
872 - 511120 Overtime
872 - 511180 LTD
872 - 511210 Longevity
872 - 511310 FICA - Employer
872 - 511350 TMRS- Employer
872 - 511410 Health - Employer
872- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
872 - 521000 Operating Supplies
872 - 521100 Office Supplies
872- 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
672- 532350 Software Maintenance
TOTAL City Support Services
Utility Services
872- 533320 Telephone /Air Card
872- 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
872 - 534000 Postage
872 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
872- 535100 Uniforms
872- 535300 Memberships
872 - 535500 Training /Travel
872 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
672- 537100 Medical Services
TOTAL City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 -
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )( -- - - - - -- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
151,994
92,340
137,282
89,816
128,558
149,777
48
24
1,381
0
0
1,361
480
300
426
296
399
464
3,842
2,170
2,404
2,354
2,600
2,708
11,191
7,058
10,789
6,891
10,769
11,763
25,294
15,813
22,586
15,820
22,544
24,625
22,031
12,508
15,489
8,870
11,274
16,416
261
242
263
219
350
291
215,142
130,456
190,620
124,267
176,494
207,405
391
422
500
174
350
500
( 1,472)
3,756
500
28
100
500
0
0
50
398
500
50
( 1,081)
4,178
1,050
600
950
1,050
768
0
0
0
0
0
788
0
0
0
0
0
422
0
0
0
0
0
367
253
250
108
250
250
789
253
250
108
250
250
0
29
0 (
10)
10
50
96
0
100
36
100
100
96
29
100
26
110
150
209
144
250
0
250
250
1,143
963
1,100
1,007
1,100
1,100
4,025
4,781
4,549
618
5,000
5,000
124
237
250
200
250
250
5,500
6,124
6,149
1,826
6,600
6,600
0
3,111
3,000
1,036
2,500
3,000
0
3,111
3,000
1,036
2,500
3,000
164
B-04-2017 12:49 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES
i----- --- - - - - -- 2016 -2017 ---------------
-------- 2017 -2018 - - -- is.
2014 -2015
2015 -2016
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BURG c=,
Professional Services
Rental /Leasing
I
Operating Equipment
872 - 571000 Furniture & Fixtures
2,267
0
451 0
300
0y
872 - 571500 Operating Equipment
0
167
0 0
0
0
TOTAL Operating Equipment
2,267
167
451 0
300
0
Capital Outlay
872 - 581200 Vehicles & Access. > $5,000
0
0
0 0
0
29,000
TOTAL Capital Outlay
0
0
0 0
0
29,000
TOTAL PURCHASING & ASSET MGT
223,501
144,318
201,620 127,863
187,204
247,455
165
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
166
DEPARTMENT: FLEET & FACILITY SERVICES
DIVISION: 877 FLEET SERVICES
FUND: 101 GENERAL FUND
Maintain fleet vehicles including: fluid changes, state inspections, and tire services,
Troubleshooting, diagnosis, and repair mechanical and electrical failures. Provide
motor pool services, vehicle and equipment standardization
GOALS AND OBJECTIVES
• Maintain and repair vehicles and equipment to increase their lifespan.
• Optimize fleet availability by improving turn-around times.
• Develop and implement fleet utilization guidelines and procedures.
• Maintain and improve vehicle and equipment safety
ORGANIZATIONAL CHART
167
FLEET MAINTENANCE
FLEET MAINTENANCE
2015 -16
2016 -17
2017 -18
Director of Fleet & Facility Services
1
1
1
Fleet Foreman
1
1
1
Fleet Mechanic 111
1
1
1
Fleet Mechanic 11
1
1
1
Mechanic 1
2
2
2
TOTAL POSITIONS
61
6
6
PERFORMANCE INDICATORS
Work Orders:
- Police Department vehicles and equipment
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Work Orders:
- Police Department vehicles and equipment
571
448
518
-EMS vehicles and equipment
545
338
418
- Streets vehicles and equipment
260
340
370
- Administration vehicles
40
36
41
- Animal Control vehicles
47
54
59
- Facilities Services vehicles
82
62
77
-Fire vehicles and equipment
228
158
188
-Fleet Service vehicles
116
174
185
- Inspection vehicles
24
30
35
- Marshal Service vehicles
68
52
62
-Parks vehicles and equipment
120
158
173
-Water & Sewer vehicles and equipment
364
384
399
- Drainage vehicles and equipment
226
298
318
- Economic Development vehicles
8
2
3
- Purchasing vehicles
6
10
15
-Motor Pool vehicles
57
70
75
Total Work Orders Issued
2,786
2,642
2,976
Number of after -hour calls
168
FLEET MAINTENANCE
Actual field service calls, vehicle and
equipment Failures 233 200 206
Average response time for emergency
repair, in minutes 25 30 30
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Budget
Actual field service calls, vehicle and
equipment Failures 233 200 206
Average response time for emergency
repair, in minutes 25 30 30
% of all vehicles and equipment issues
resolved without recall
97 96 97
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
% of all vehicles and equipment issues
resolved without recall
97 96 97
Personnel Services
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel Services
$288,892
$338,994
$337,173
Supplies
136,214
170,400
169,500
City Support Services
2,245
6,150
6,500
Utility Services
6,158
6,200
7,000
Operations Support
33
200
200
Staff Support
5,792
13,280
19,810
Maintenance Services
169,778
160,000
124,750
Operating Equipment
17,788
8,200
8,200
Capital Outlay
80,261
29,000
89,000
Total
$707,161
$732,424
$762,133
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 4.1 % from the FY 2016 -17 year end estimate
due to additional repair costs following trends seen in the past few years. Vehicle
and equipment repair can be found in Supplies if the repair is done in house, in
Maintenance Services if the repair is major enough to be sent for outside repair, or
Capital Outlay if a vehicle is totaled and needs to be replaced.
169
8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
FLEET SERVICE
Personnel Services
877- 511110 Regular
877- 511120 Overtime
877- 511180 LTD
877- 511210 Longevity
877 - 511310 FICA - Employer
877 - 511350 TMRS- Employer
877- 511410 Health- Employer
877- 511500 Workers, Compensation
TOTAL Personnel Services
Supplies
877 - 521000 Operating Supplies
877 - 521005 Supplies - Inspection Sticker
877 - 521100 Office Supplies
877 - 521200 Oil Lube Suppl, Chem Supplies
877 - 521300 Motor Veh. Supplies
877 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
877 - 532400 Computer Fees & Licenses
TOTAL City Support Services
Utility Services
877- 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
877 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
877 - 535100 Uniforms
877 - 535200 Awards
877 - 535500 Training /Travel
877 - 535510 Meeting Expenses
TOTAL Staff Support
PAGE:
--------- - }t- ---- --- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOM24ENDED BUDG
184,833
199,880
241,137
174,240
235,102
230,819
5,994
7,755
4,920
3,457
4,920
4,850
560
607
748
569
728
716
2,256
3,346
1,674
1,424
1,700
2,222
14,805
16,083
18,949
13,564
18,949
18,194
31,182
33,927
39,670
29,958
39,670
38,088
20,610
23,839
36,142
27,254
33,025
38,305
1,806
3,455
4,087
3,396
4,900
3,979
262,044
288,892
347,327
253,863
338,994
337,173
3,093
5,014
3,900
3,494
5,400
3,900
1,012
1,878
2,400
1,577
2,400
2,700
275
294
300
300
500
400
14,934
14,149
15,000
13,528
16,000
16,000
144,862
114,049
135,000
107,829
145,000
145,000
1,435
829
1,100
612
1,100
1,500
165,612
136,214
157,700
127,341
170,400
169,500
2,386
2,245
6,150
2,354
6,150
6,500
2,386
2,245
6,150
2,354
6,150
6,500
4,479
6,158
6,200
5,299
6,200
7,000
4,479
6,158
6,200
5,299
6,200
7,000
75
33
200
60
200
200
75
33
200
60
200
200
2,706
3,487
5,800
3,003
5,560
8,000
24
32
100
0
100
100
2,188
2,169
4,757
2,130
7,300
11,060
176
104
200
123
320
650
5,094
5,792
10,857
5,256
13,280
19,810
170
8 -04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND AS OF: JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
City Assistance
Professional Services
Maintenance Services
877-551000 Outside Fleet Repair
68,282
877-551100 Building Maintenance
239
877-551400 Minor & Other Equip Maint
4,998
877-551800 Other Maintenance Agreements
0
TOTAL Maintenance Services
73,518
Rental/Leasing
9,000
Operating Equipment
160,000
877-571200 Vehicles & Access. < $5,000
0
877-571500 operating Equipment
7,333
TOTAL operating Equipment
7,333
Capital Outlay
877-581200 Vehicles & Access. Over $5,00
51,525
877-581500 Equipment Over $5,000
6,497
TOTAL Capital Outlay
58,022
TOTAL FLEET SERVICE 578,564
160,645
151,000
3,357
793
4,701
5,000
1,075
9,000
169,778
165,793
118,132
145,000
110,000
793
1,000
750
3,013
5,000
5,000
40
9,000
9,000
121,978
160,000
124,750
9,264 0 0 0 0
8,524 7,700 4,719 8,200 8,200
17,788 7,700 4,719 8,200 8,200
80,261 44,000 0
0 0 0
80,261 44,000 0
707,160 745,927 520,870
"AI
29,000 89,000
0 0
29,000 89,000
732,424 762,133
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
`rya
DEPARTMENT: FLEET & FACILITY SERVICES
DIVISION: 878 Facility Services
FUND: 101 GENERAL FUND
VISION STATEMENT
Providing first class service that delivers reliable, efficient and maintained facilities
for all employees and the citizens of Schertz.
MISSION STATEMENT
Provide safe, enjoyable, and attractive facilities that allow diverse programs and
responsive services that enhance the quality of life of citizens and employees by
managing building functions, facility care, and security through quality
maintenance in a professional environment.
GOALS AND OBJECTIVES
• Provide quality customer services in an effective and efficient manner.
• Promote and implement energy efficiency programs to reduce utility
consumption.
• Provide high - quality preventative maintenance to extend the life of facilities.
• Provide safe and clean facilities.
DEPARTMENT DESCRIPTION
Facility Services supports and maintains 22 facilities totaling 250,202 square feet
with a value of $27,177,765.00 consisting of carpet, tile floors, other flooring,
offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function
set up for events such as City Council, Planning and Zoning, Board of Adjustment,
Library Board, Department meetings, Municipal Court, training seminars, exercise
classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground
breaking ceremonies and other special events. Provide function set up for private
events such as weddings, birthdays, anniversaries, graduations, family reunions,
retirements and other functions. Set up average of 138 events per month. Provides
custodial services, cleaning, basic maintenance and upkeep of City Hall,
Administration Building, Police, Fire, EMS, Community Center Central, Community
173
FACILITY SERVICES
Center North, City Council Chambers, Civic Center, Public Library, Visitor Center
(Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility,
Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and
Facility Services building, Employee ID badges and building access. In mid -year
for FY 2015 -16 the General Services and Building Maintenance divisions were
reunited and moved under the Fleet and Facility Services Department.
ORGANIZATION CHART
FACILITY SERVICES
2015 -16
2016 -17
2017 -18
Facility Services Manager
1
1
1
Facility Services Supervisor
1
1
1
Facility Services Administrative
Assistant
1
1
1
Facilities Technician II
0
2
2
Facilities Technician 1
7
6
6
Event Attendant
0
0
3
P/T Facilities Tech 128 Hours
4
3
0
Facilities Maint Foreman
1
1
1
Facilities Maint Worker 1
2
2
2
TOTAL POSITIONS
1 171
17
17
IWAI
FACILITY SERVICES
General Services
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Square footage maintained
Events set up
City Buildings Maintained
Completed work orders
I.D. Badges made (City /Strac /YMCA ect)
Internal Pest Control Services
Annual Hours worked @ Event Centers
250,202
250,202
250,202
1467
1488
1506
22
22
22
370
468
492
239
224
230
52
92
92
7,355
9,304
9,823
Building Maintenance
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Electrical Repairs
196
92
104
Plumbing Repairs
108
48
65
HVAC Repairs
86
113
141
Carpentry
15
13
12
Misc. / other
441
226
298
Personnel
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel
$697,761
$797,009
$810,968
Supplies
100,841
114,850
113,500
Utility Services
181,083
155,615
159,515
Staff Support
15,153
12,702
14,200
Professional Services
43,785
8,500
48,000
Maintenance Services
225,307
300,250
205,000
Rental Equipment
1,856
2,250
2,000
Operating Equipment
770
2,700
7,000
Capital Outlay
23,088
37,250
93,000
Total
$1,289,644
$1,431,126
$1,453, 183
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 1.5% from the FY 2016 -17 year end
estimate. Increases in capital outlay to purchase replacement vehicles are offset
by lower maintenance costs expected in FY 2017 -18.
175
B-04-2017 12:49 PM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
BUILDING MAINTENANCE
Personnel Services
878- 511110 Regular
878 - 511120 Overtime
678- 511180 LTD
878 - 511210 Lonegevity
878 - 511230 Certification Allowance
878 - 511310 FICA - Employer
878 - 511350 TMRS - Employer
878- 511410 Health - Employer
678 - 511500 Workman's Compensation
TOTAL Personnel Services
Supplies
878- 521000 Operating Supplies
878 - 521100 Office Supplies
878 - 521200 Medical /Chem Supplies
878 - 521300 Motor Vehicle Supplies
878- 521600 Equip Maint Supplies
TOTAL Supplies
Utility Services
878- 533100 Gas Utility Service
878- 533200 Electric Utility Service
878 - 533410 Water Utility Service
878- 533500 Vehicle Fuel
TOTAL Utility Services
Staff Support
878- 535100 Uniforms
878 - 535200 Awards
878 - 535300 Memberships
B78- 535500 Training /Travel
878 - 535510 Meeting Expense
TOTAL Staff Support
Professional Services
878- 541310 Contractual Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
t-------- - - - - -- 2016 -2017 ---------- - - - - -H -- - - - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
80,675
96,526
514,230
371,583
514,862
535,715
2,123
7,009
19,286
27,829
37,000
19,012
231
299
1,425
1,060
1,424
1,422
3,061
3,310
11,688
12,623
14,000
12,012
0
0
1,885
1,385
1,731
1,911
6,430
7,995
42,081
26,356
42,715
43,771
13,830
17,166
88,095
60,324
89,422
91,633
13,614
16,751
91,889
70,531
67,257
94,849
1,004
1,866
10,346
8,596
8,598
10,643
121,167
150,923
781,125
580,289
797,009
810,968
657
4,288
99,077
72,039
110,000
100,000
28
0
1,000
624
1,000
1,300
0
0
0
0
0
9,000
0
225
B50
557
1,350
1,200
0
0
2,175
2,175
2,500
2,000
684
4,513
103,103
75,395
114,850
113,500
0
0
2,615
1,573
4,115
6,615
0
0
108,000
59,783
108,000
105,800
0
0
35,600
20,982
35,000
38,600
2,480
2,366
7,500
5,272
8,500
8,500
2,480
2,368
153,715
87,610
155,615
159,515
1,082
1,837
7,402
6,288
8,602
8,500
12
32
200
0
200
500
0
618
120
120
500
1,200
631
771
2,000
1,626
2,600
3,000
81
52
800
490
800
1,000
1,806
3,310
10,522
8,524
12,702
14,200
6,778
43,785
9,000
0
6,500
48,000
61778
43,785
9,000
0
8,500
48,000
176
8 -04-2017 12:49 PM C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2017
INTERNAL SERVICE
EXPENDITURES -------------- 2016-2017
2014-2015 2015-2016 CURRENT Y-T-D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )( -------- 2017-2018 -- --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
Maintenance Services
878-551100 Building Maintenance
99,535
194,419
180,038
232,482
264,700
170,000
878-551400 Minor & Other Equip Maint
187
1,695
4,432
4,432
5,000
3,000
878-551800 Other Maintenance Agreements
0
0
30,550
28,917
30,550
32,000
TOTAL Maintenance Services
99,723
196,114
215,020
265,831
300,250
205,000
Rental/Leasing
878-561100 Rental-Equipment
467
1,263
39
2,211
2,250
2,000
TOTAL Rental/Leasing
467
1,263
39
2,211
2,250
2,000
Operating Equipment
878-571700 Improvement Under $5,000
2,260
0
0
0
0
4,500
878-571800 Equipment Less $5,000
2,900
0
2,700
2,061
2,700
2,500
TOTAL Operating Equipment
5,160
0
2,700
2,061
2,700
7,000
Capital Outlay
678-581200 Vehicles & Access. Over $5,00
28,694
0
25,873
25,873
30,000
93,000
878-581700 Improvements over $5,000
0
0
0
0
7,250
0
TOTAL Capital Outlay
26,694
0
25,873
25,873
37,250
93,000
TOTAL BUILDING MAINTENANCE 266,959 402,276 1,301,096 1,047,794 1,431,126 1,453,183
TOTAL INTERNAL SERVICE 3,413,367 3,488,598 4,929,355 3,501,358 4,895,799 5,696,878
177
8 -04 -2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
2014 -2015
ACTUAL
GENERAL SERVICES
Personnel Services
161- 511110
Regular
403,337
161 - 511120
Overtime
23,577
161 - 511180
LTD
1,058
161 - 511210
Longevity
12,474
161- 511230
Certification Allowance
2,031
161 - 511310
FICA - Employer
28,538
161 - 511350
TMRS- Employer
63,004
161- 511410
Health- Employer
58,312
161- 511500
Workers' Compensation
6,811
TOTAL Personnel Services
599,142
Supplies
0
0 0
161 - 521000
Operating Supplies
40,897
161- 521100
Office Supplies
911
161 - 521200
Medical /Chem Supplies
10,137
161- 521300
Motor Veh. Supplies
42
161- 521600
Equip Maint Supplies
788
TOTAL Supplies
52,774
Utility Services
0
161- 533100
Gas Utility Service
843
161- 533200
Electric Utility Service
77,640
161 - 533310
Telephone /Cell Phones
0
161- 533410
Water Utility Service
17,853
161- 533500
Vehicle Fuel
5,713
TOTAL Utility Services
102,049
Operations
Support
0
Staff Support
207
161 - 535100
Uniforms
7,164
161- 535300
Memberships
128
161- 535500
Training /Travel
930
161- 535510
Meeting Expenses
768
TOTAL Staff Support
8,990
Maintenance Services
161- 551100
Building Maintenance
0
161 - 551400
Minor & Other Equip Maint
344
161 - 551700
Grounds Maintenance
810
161- 551800
Other Maintenance Agreements
28,298
TOTAL Maintenance Services
29,452
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2015 -2016 CURRENT Y -T -D
ACTUAL BUDGET ACTUAL
PAGE:
---- -- - -- -H -- - - - - -- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
364,885
0
0
0 0
23,923
0
0
0 0
921
0
0
0 0
14,062
0
0
0 0
1,800
0
0
0 0
26,362
0
0
0 0
58,769
0
0
0 0
48,587
0
0
0 0
7,528
0
0
0 0
546,838
0
0
0 0
76,063
0
0
0 0
1,305
0
0
0 0
18,165
0
0
0 0
160
0
0
0 0
634
0
0
0 0
96,328
0
0
0 0
3,242
0
0
0 0
131,795
0
0
0 0
207
0
0
0 0
36,876
0
0
0 0
4,596
0
0
0 0
178,715
0
0
0 0
8,210
0
0
0 0
453
0
0
0 0
2,458
0
0
0 0
721
0
0
0 0
11,843
0
0
0 0
496
0
0
0 0
324
0
0
0 0
0
0
0
0 0
28,373
0
0
0 0
29,193
0
0
0 0
178
B-04-2017 12:49 PM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(------ -- - --- -- 2016-2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Rental /Leasing
161 - 561100 Rental - Equipment
421
593
0
0
0
0
TOTAL Rental /Leasing
421
593
0
0
0
0
Operating Equipment
161 - 571500 Operating Equipment
3,408
770
0
0
0
0
161- 571700 Improvements under $5,000
6,670
0
0
0
0
0
TOTAL Operating Equipment
10,078
770
0
0
0
0
Capital Outlay
161- 581200 Vehicles & Access. Over $5,00
0
23,088
0
0
0
0
TOTAL Capital Outlay
0
23,088
0
0
0
0
TOTAL GENERAL SERVICES 802,905 887,368 0 0 0 0
179
8-04-2017 12:49 PM
101-GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
BUILDING 6-8 MAINTENANCE
Supplies
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
( -------------- 2016-2017 -- ------------ -7(-- --- - -- 2017-2018 -- --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED 13LTDG
163-521000 Operating Supplies
21,242
0
0
0
0 0
163-521200 Medical/Chem Supplies
5,330
0
0
0
0 0
TOTAL Supplies
26,573
0
0
0
0 0
Utility Services
163-533100 Gas Utility Service
4,151
0
0
0
0 0
163-533200 Electricity Utility Service
65,104
0
0
0
0 0
163-533410 Water Utility Service
10,927
0
0
0
0 0
163-533500 Fuel-Diesel
993
0
0
0
0 0
TOTAL Utility Services
81,175
0
0
0
0 0
Maintenance Services
163-551100 Building Maintenance
61,889
0
0
0
0 0
163-551400 Minor & Other Equip Maint
39
0
0
0
0 0
163-551800 Other Maintenance Agreements
4,892
0
0
0
0 0
TOTAL Maintenance Services
66 820
0
0
0
0 0
Operating Equipment
163-571700 Improvements Less $5,000 22,027 0 0 0 0
TOTAL Operating Equipment 22,027 0 0 0 0
Capital Outlay
0
0
TOTAL BUILDING 6-8 MAINTENANCE 196,595 0 0 0 0 0
180
DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Senior Center is supported by contracting with the YMCA for programing
and a vendor to support the meal program. The Senior Center provides a social
environment for the local area seniors and a hot meal for them to enjoy.
The Patient Assistance program is an Interlocal Agreement between the City of
Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide
prescription medication free of charge or at a low cost to citizens of Schertz who
qualify for assistance under established guidelines. The Hospital agrees to
maintain a part -time intake and information office in Schertz. Prescriptions will
be filled and administered at the Hospital's Seguin facility. The City agrees to
pay the hospital an agreed upon amount under the yearly contract. The Hospital
agrees to provide written reports to the City and to provide the City with the
complete budget for the Hospital's drug program. This contract is for $5,000.
The City of Schertz also provides assistance to the Guadalupe Children's
Advocacy Center. The Center provides a warm, homelike environment for
children who visit to be interviewed about physical or sexual abuse. The
Children's Advocacy Center's primary emphasis is placed on the well -being of
the child to prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior
citizens.
Starting in 2016 -17 the City has entered into a support agreement with the
Schertz Housing Authority to provide assistance in their mission of helping those
in need find suitable living spaces.
City Assistance
Total
$237,816 $266,300 $293,872
$237,816 $266,300 $293,872
PROGRAM JUSTIFICATION & ANALYSIS
The FY 2017 -18 Budget will increase 10.4% from
estimate with the first full year of Senior Center meal
181
the FY 2016 -17 year end
program.
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
City Assistance
Total
$237,816 $266,300 $293,872
$237,816 $266,300 $293,872
PROGRAM JUSTIFICATION & ANALYSIS
The FY 2017 -18 Budget will increase 10.4% from
estimate with the first full year of Senior Center meal
181
the FY 2016 -17 year end
program.
B-04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES -------------- 2016-2017 --------------- -------- 2017-2018 - ---
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
CITY'S ASSISTANCE
Utility Services
City Assistance
901-537300 Patient Assistence
5,000
5,000
5,000
0
5,000
5,000
901-527400 Transportation Assistance
31,678
29,115
28,872
26,872
31,000
28,872
901-537500 Children's Advocacy Assistant
5,000
5,000
5,000
0
5,000
5,000
901-537600 SchQrtz Housing Authority
0
0
0
0
0
5,000
901-537700 Senior Citizens Program
0
198,701
206,388
173,040
225,300
250,000
TOTAL City Assistance
41,678
237,816
245,260
201,912
266,300
293,872
TOTAL CITY'S ASSISTANCE 41,678 237,816 245,260 201,912 266,300 293,872
182
B-04-2017 12:49 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JUNE 30TH, 2017
PARKS & RECREATION
EXPENDITURES
(-------- - - - - -- 2016 -2017
---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
REC014MNDED BUDG
SENIOR CITIZEN CENTER
Personnel Services
Supplies
465 - 521000 Operating Supplies
5,758
0
0
0 0
0
465- 521100 Office Supplies
144
0
0
0 0
0
465 - 521110 Office Supplies - Refreshment
893
0
0
0 0
0
TOTAL Supplies
6,795
0
0
0 0
0
Utility Services
465 - 533410 Water Utility Service
217
0
0
0 0
0
TOTAL Utility Services
217
0
0
0 0
0
Operations Support
465- 534100 Advertising
592
0
0
0 0
0
TOTAL Operations Support
592
0
0
0 0
0
City Assistance
465- 537700 Senior Citizen Hot Meals
40,804
0
0
0 0
0
TOTAL City Assistance
40,804
0
0
0 0
0
Professional Services
465 - 541300 Other Consl /Prof Services
2,184
0
0
0 0
0
465 - 541920 Entertainment Services
10,439
0
0
0 0
0
TOTAL Professional Services
12,622
0
0
0 0
0
Maintenance Services
465- 551100 Building Maintenance
306
0
0
0 0
0
465- 551800 Other Maintenance Agreements
91
0
0
0 0
0
TOTAL Maintenance Services
397
0
0
0 0
0
TOTAL SENIOR CITIZEN CENTER 61,426 0 0 0 0 0
TOTAL PARKS & RECREATION 1,279,747 1,237,140 1,814,217 1,032,992 1,755,444 1,937,424
183
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
184
DEPARTMENT:
101 GENERAL
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted
on use. The court technology must only be spent to purchase new or replacement
devices to improve or maintain the efficiency of the Municipal Court. Approved
purchases are computers, servers where court files are stored and computerized
ticket writers. The court security fee can only be used to add or enhance security
measure to the court room for the safety of staff and citizens. Currently the security
fee will be used to offset a Deputy Marshal position which provides security for the
Court.
Operating Equipment
Total
$5,324 $27,245 $21,983
$5,324 $27,245 $21,983
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2017 -18 Budget will decrease 19.3% from the FY 2016 -17 to match
reduced court technology fees being collected.
185
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Operating Equipment
Total
$5,324 $27,245 $21,983
$5,324 $27,245 $21,983
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2017 -18 Budget will decrease 19.3% from the FY 2016 -17 to match
reduced court technology fees being collected.
185
8 -04-2017 12:49 PM
101-GENERAL FUND
14ISC & PROJECTS
EXPENDITURES
COURT-RESTRICTED FUNDS
Fund Charges/Transfers
Operating Equipment
910-571600 Court Technology Expenditure
TOTAL operating Equipment
TOTAL COURT-RESTRICTED FUNDS
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
0 5,324
19,448
-------------- 2016-2017 ---------------
-------- 2017-2018 - - --
2014 -2015
2015-2016
CURRENT Y-T-D
PROJECTED CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDG
0 5,324
19,448
357
27,245
21,983
5,324
19,448
357
27,245
21,983
0 5,324
19,448
357
27,245
21,983
186
B-04-2017 12:49 PM
C I T Y
0 F. S C H E R T Z
PAGE:
-
PROPOSED BUDGET WORKSHEET
101 - GENERAL FUND
AS OF: JUNE 30TH, 2017
MISC 6 PROJECTS
EXPENDITURES
(-------- - - - - -- 2016 -2017 -- -----
-------- )Z-- - - - - -- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
RECOMVENDED BUDG 1p
r
LIBRARY CAMPAIGN PROJECT
Supplies
Professional Services
w
TOTAL MISC & PROJECTS
41,678
243,140
264,708 202,269
293,545
315,855
TOTAL EXPENDITURES
23,803,223
24,978,730
29,593,044 20,553,211
28,546,612
31,354,058
187
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
188
FUND: 106 SPECIAL EVENTS
DESCRIPTION
The Special Events Fund is designated to monitor and manage funds appropriated
to pay for all events sponsored or co- sponsored by the City of Schertz. Events
include: Wilenchik Walk for Life, Jubilee, Schertz Q, Schertz SPIN, Trunk -or- Treat,
Festival of Angels, and the Sweetheart Court Scholarship program.
Revenues
Fund Transfers $42,669 $70,200 $73,800
Miscellaneous 33,169 107,046 96,400
Total $75,838 $177,246 $170,200
Expenses
Non Departmental
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenues
Fund Transfers $42,669 $70,200 $73,800
Miscellaneous 33,169 107,046 96,400
Total $75,838 $177,246 $170,200
Expenses
Non Departmental
$3,836
$0
$0
Festival of Angels
11,872
12,000
13,000
Employee Appreciation
4,327
12,000
13,000
Jubilee
0
26,000
26,000
National Night Out
224
300
400
Walk for Life
14,513
15,000
20,000
Schertz Q
0
30,000
30,000
Sweetheart Event
18,643
28,250
31,250
Hal Baldwin Scholarship
14,255
18,500
15,050
Other Events
5,978
14,000
21,500
Total
$73,648
$156,050
$170,200
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2017 -18 is expected to decrease 4.0% from FY
2016 -17 year end estimates due to match revenue from the Hal Baldwin
Scholarship to the average annual expenditures.
Expenses: The Special Events Fund FY 2017 -18 Budget increased 9.1 % from the
FY 2016 -17 year end estimates. This increase is due to an expected increase in
the number of retirements in Other Events.
189
B-04-2017 03:11 PM
106 - SPECIAL EVENTS FUND
FINANCIAL SUMMARY
REVENUE SUMMARY
e'una Transrers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
CULTURAL
FESTIVAL OF ANGELS
EMPLOYEE APPRECIATION EV
4th OF JULY JUBILEE
NATIONAL NIGHT OUT
WALK FOR LIFE
SCHERTZ FEST
SWEETHEART EVENT
JAZZ N BLUES EVENT
HAL BALDWIN SCHOLARSHIP
OTHER EVENTS
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 --------------- )( -- - - - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT` +.
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
32,682 42,669 81,450 0 70,200 73,800
34,654 33,169 79,900 73,377 107,046 96,400
67,337 75,838 161,350 73,377 177,246 170,200
9,285 3,836 10,750 0 0 0
9,285 3,836 10,750 0 0 0
12,332
11,872
13,000
10,913
12,000
13,000
11,156
4,327
13,000
10,339
12,000
13,000
0
0
26,000
4,213
26,000
26,000
0
224
300
0
300
400
13,926
14,513
25,000
12,620
15,000
20,000
0
0
0
0
30,000
30,000
18,597
18,643
34,250
13,432
28,250
31,250
20
0
0
0
0
0
12,365
14,255
20,050
14,047
18,500
15,050
7,408
5,978
14,000
7,766
14,000
21,500
75,804
69,812
145,600
73,329
156,050
170,200
85,089
73,648
156,350
73,329
156,050
170,200
( 17,752)
2,190
5,000
48
21,196
0
190
B-04-2017 03:11 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Fees
Fund Transfers
000 - 481000
Transfer In - Reserves
0
000 - 486100
Transfer In
3,302
000 - 486101
Transfer In- General Fund
29,381
TOTAL Fund
Transfers
32,682
Miscellaneous
61,700
000 - 491200
Investment Income
22
000 - 492200
Wilenchik Walk for Life
13,926
000 - 493000
July 4th Activities
0
000 - 493150
SchertzFest
0
000 - 493256
Donations - Police Events
500
000 - 493455
Proceeds - Festival of Angels
255
000 - 493460
Schertz Sweetheart
850
000 - 493621
Hal Baldwin Scholarship
19,102
000 - 497000
Misc Income - Special Events
0
TOTAL Miscellaneous
34,654
TOTAL REVENUES 67,337
0
10,750
0
0
0
2,996
9,000
0
8,500
9,000
39,674
61,700
0
61,700
64,800
42,669
81,450
0
70,200
73,800
86
0
107
130
150
14,513
25,000
12,620
12,620
20,000
0
31,000
26,565
27,211
26,000
0
0
0
30,000
30,000
0
3,000
0
3,000
3,000
720
0
5,615
5,615
700
1,240
850
1,705
1,705
1,500
16,360
20,050
25,765
25,765
15,050
250
0
1,000
1,000
0
33,169
79,900
73,377
107,046
96,400
75,838
161,350
73,377
177,246
170,200
191
B -04 -2017 03:11 PM
106 - SPECIAL EVENTS FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(------ -- - - - - -- 2016 -2017 ----- ----- - - ---H ------ -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
NON DEPARTMENTAL
Fund Charges /Transfers
101 - 548615 Transfer Out - Hist. Committe
9,285
3,836
10,750
0
0
0
TOTAL Fund Charges /Transfers
9,285
3,836
10,750
0
0
0
TOTAL NON DEPARTMENTAL
9,285
3,836
10,750
0
0
0
TOTAL GENERAL GOVERNMENT
9,285
3,836
10,750
0
0
0
192
8 -04 -2017 03:11 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
FESTIVAL OF ANGELS
City Support Services
601 - 532800 Festival of Angels 12,332 11,872 13,000 10,913 12,000 13,000
TOTAL City Support Services 12,332 11,872 13,000 10,913 12,000 13,000
Operations Support
TOTAL FESTIVAL OF ANGELS 12,332 11,872 13,000 10,913 12,000 13,000
193
8 -09 -2017 03:11 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017
CULTURAL
EXPENDITURES (-------- - - - - -- 2016 -2017 ---------- - - - - -H -- - - - - -- 2017 -2018 - - --
2019 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
EMPLOYEE APPRECIATION EV
City Support Services
602 - 532800 Employee Appreciation Events 11,156 9,327 13,000 10,339 12,000 13,000
TOTAL City Support Services 11,156 9,327 13,000 10,339 12,000 13,000
TOTAL EMPLOYEE APPRECIATION EV 11,156 9,327 13,000 10,339 12,000 13,000
194
B-04-2017 03:11 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
4th OF JULY JUBILEE
City Support Services
604 - 532800 4th of July Jubiilee
TOTAL City Support Services
Operations Support
C I T Y O F S C H E R T Z
PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
l'
it
0 0 26,000
4,213
26,000
26,000
0 0 26,000
4,213
26,000
26,000
c ".
e
TOTAL 4th OF JULY JUBILEE 0 0 26,000 4,213 26,000 26,000
195
B-04-2017 03:11 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND
AS OF:
JUNE 30TH, 2017
CULTURAL
EXPENDITURES
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015 2015 -2016
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPT j
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BUDG r
I
NATIONAL NIGHT OUT
City Support Services
k=
607 - 532800 National Night Out
0 224
300 0
300
400
TOTAL City Support Services
0 224
300 0
300
400
TOTAL NATIONAL NIGHT OUT
0 224
300 0
300
400
196
8 -04 -2017 03:11 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017
CULTURAL
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- H-- - - - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
WALK FOR LIFE
City Support Services
608- 532800 Wilenchik Walk for Life 13,926 14,513 25,000 12,620 15,000 20,000
TOTAL City Support Services 13,926 14,513 25,000 12,620 15,000 20,000
Operations Support
TOTAL WALK FOR LIFE 13,926 14,513 25,000 12,620 15,000 20,000
197
B-04-2017 03:11 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND
AS OF:
JUNE 30TH, 2017
CULTURAL
EXPENDITURES
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015 2015 -2016
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BUDG
SCHERTZ FEST
Supplies
City Support Services
617 - 532850 SchertzQ
0 0
0 0
30,000
30,000
TOTAL City Support Services
0 0
0 0
30,000
30,000
Operations Support
Fund Charges /Transfers
Operating Equipment
TOTAL SCHERTZ FEST
0 0
0 0
30,000
30,000
198
B-04-2017 03:11 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
SWEETHEART EVENT
City Support Services
619 - 532800 Schertz Sweetheart 14,847 17,143 25,000 13,432 19,000 20,000
619- 532850 Scholarships- Sweethearts 3,750 1,500 9,250 0 9,250 11,250
TOTAL City Support Services 18,597 18,643 34,250 13,432 28,250 31,250
TOTAL SWEETHEART EVENT 18,597 18,643 34,250 13,432 28,250 31,250
199
B-04-2017 03:11 PM
106 - SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
JAZZ N BLUES EVENT
City Support Services
620- 532800 Jazzfest
TOTAL City Support Services
TOTAL JAZZ N BLUES EVENT 20 0 0 0 0 0
200
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
AS OF:
JUNE 30TH, 2017
it
(-------- - - ---- 2016-2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADOPT ''
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDG
20
0
0 0
0 0
20
0
0 0
0 0
K =-
TOTAL JAZZ N BLUES EVENT 20 0 0 0 0 0
200
B-04-2017 03:11 PM
106- SPECIAL EVENTS FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
HAL BALDWIN SCHOLARSHIP
City Support Services
621 - 532800 Golf Tournament 8,349 9,248 15,000 9,047 11,000 10,000
621- 532850 Hal Baldwin Scholarship 4,016 5,008 5,050 5,000 7,500 5,050
TOTAL City Support Services 12,365 14,255 20,050 14,047 18,500 15,050
Fund Charges /Transfers
TOTAL HAL BALDWIN SCHOLARSHIP 12,365 14,255 20,050 14,047
201
18,500 15,050
8 -04 -2017 03:11 PM
C I T Y O
F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND
AS OF:
JUNE 30TH, 2017
CULTURAL
EXPENDITURES
(--------
- - - - -- 2016
-2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT _
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
OTHER EVENTS
- --- ---
his;..
City Support Services
626 - 532800 Other Events
6,986
5,978
11,000
7,766
11,000
18,500
626 - 532810 Police Events
423
0
3,000
0
3,000
3,000
TOTAL City Support Services
7,408
5,978
14,000
7,766
14,000
21,500
Operations Support
TOTAL OTHER EVENTS
7,408
5,978
14,000
7,766
14,000
21,500
TOTAL CULTURAL
75,804
69,812
145,600
73,329
156,050
170,200
TOTAL EXPENDITURES
85,089
73,648
156,350
73,329
156,050
170,200
i
202
FUND: 505 INTEREST & SINKING FUND
DESCRIPTION
This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The
Interest & Sinking portion of the property taxes are directly deposited by the
County Tax Assessor's Office into this fund.
Revenue
Taxes $5,810,724
Fund Transfers 0
Miscellaneous 4,575,557
Total $10,386,281
Expenses
Professional Service $84,774
Debt Service 5,621,626
Other Financing Sources 4,215,482
Total $9,921,882
PROGRAM JUSTIFICATION AND ANALYSIS
$6,141,634 $6,030,353
0 487,110
4,692,438 477,069
$10,834,072 $6,994,532
$2,800 $2,550
6,313,578 6,991,982
4,220,709 0
$10,537,087 $6,994,532
Revenues: Revenues for FY 2017 -18 increase 5.2% from the FY 2016 -17
estimate from $487,110 being transferred from reserves for the year. This
withdraw is a planned transfer of excess reserves to reduce the tax rate.
Expenses: The FY 2017 -18 Budget will increase 9.3% from the FY 2016 -17 year
end estimate with the addition of the 2017 bond payments starting in February
2018.
203
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Taxes $5,810,724
Fund Transfers 0
Miscellaneous 4,575,557
Total $10,386,281
Expenses
Professional Service $84,774
Debt Service 5,621,626
Other Financing Sources 4,215,482
Total $9,921,882
PROGRAM JUSTIFICATION AND ANALYSIS
$6,141,634 $6,030,353
0 487,110
4,692,438 477,069
$10,834,072 $6,994,532
$2,800 $2,550
6,313,578 6,991,982
4,220,709 0
$10,537,087 $6,994,532
Revenues: Revenues for FY 2017 -18 increase 5.2% from the FY 2016 -17
estimate from $487,110 being transferred from reserves for the year. This
withdraw is a planned transfer of excess reserves to reduce the tax rate.
Expenses: The FY 2017 -18 Budget will increase 9.3% from the FY 2016 -17 year
end estimate with the addition of the 2017 bond payments starting in February
2018.
203
B -04 -2017 12:53 PM
505 -TAX I &S
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
C I T Y O
F S C H E R T
Z
5,331,134
PAGE:
6,994,532
PROPOSED
BUDGET WORKSHEET
9,921,882
6,614,581
5,331,134
6,400,034
AS OF:
JUNE 30TH, 2017
5,563,079
9,921,882
6,614,581
5,331,134
(--------
- - - - -- 2016-2017 ---------------
REVENUE OVER /(UNDER) EXPENDITURES
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
5,415,059
5,810,724
6,102,433
6,108,623
6,141,634
6,030,353
0
0
40,860
0
0
487,110
369,763
4,575,557
471,288
500,787
507,438
477,069
5,784,822
10,386,281
6,614,581
6,609,410
6,649,072
6,994,532
NON DEPARTMENTAL
5,563,079
9,921,882
6,614,581
5,331,134
6,400,034
6,994,532
TOTAL GENERAL GOVERNMENT
5,563,079
9,921,882
6,614,581
5,331,134
6,400,034
6,994,532
TOTAL EXPENDITURES
5,563,079
9,921,882
6,614,581
5,331,134
6,400,034
6,994,532
REVENUE OVER /(UNDER) EXPENDITURES
221,743
464,400
0
1,278,276
249,038
0
204
8 -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
505 -TAX I &S AS OF: JUNE 30TH, 2017
REVENUES
205
(--------
- - - - --
2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Taxes
000 - 411900 Property Tax Revenue
5,415,059
5,810,724
6,102,433
6,108,623
6,141,634
6,030,353
TOTAL Taxes
5,415,059
5,810,724
6,102,433
6,108,623
6,141,634
6,030,353
Fund Transfers
000- 4B1000 Transfer In - Reserves
0
0
40,860
0
0
487,110
TOTAL Fund Transfers
0
0
40,860
0
0
487,110
Miscellaneous
000 - 491000 Interest Earned
23
258
500
163
300
300
000 - 491200 Investment Income
2,552
34,181
4,000
39,604
40,000
16,000
000 - 495015 Contribution from SED
367,188
356,119
366,788
361,019
367,138
360,769
000 - 495020 Contribution From YMCA
0
0
100,000
100,000
100,000
100,000
000 - 498000 Proceeds From Refunding Debt
0
4,185,000
0
0
0
0
TOTAL Miscellaneous
369,763
4,575,557
471,288
500,787
507,438
477,069
TOTAL REVENUES
5,784,822
10,386,281
6,614,581
6,609,410
6,649,072
6,994,532
205
B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
505 -TAX I &S AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
NON DEPARTMENTAL
Professional Services
101 - 541500 Paying Agent
3,150
2,550
2,500
1,550
2,800
2,550
101- 541502 Cost of Bond Issuance
0
82,224
100,000
0
0
0
TOTAL Professional Services
3,150
84,774
102,500
1,550
2,600
2,550
Debt Service
101- 555612 Bond -GO Refunding 2010 - Princi
265,000
275,000
285,000
285,000
285,000
285,000
101- 555612.Bond -GO Refundin 2010 - Interes
33,750
55,425
47,025
25,650
47,025
38,475
101 - 555626 Bond -GO Series 2006- Principal
350,000
400,000
0
0
0
0
101- 555626.Bond -GO Series 2006 - Interest
200,451
0
0
0
0
0
101- 555628 Bond -CO 2007 - Principal
116,133
122,B00
0
0
0
0
101- 555628.Bond -CO 2007 - Interest
9,561
4,924
0
0
0
0
101- 555629 Bond -GO 2007 Principal
255,000
265,000
280,000
280,000
280,000
290,000
101- 555629.Bond -GO 2007 Interest
169,367
158,920
147,945
76,821
147,691
136,345
101 - 555630 Bond -GO SR2008 Principal
420,000
440,000
460,000
460,000
460,000
475,000
101- 555630.Bond -GO SR200B Interest
314,706
296,947
278,362
143,931
147,945
259,055
101- 555631 Bond -GO SR2009 Principal
535,000
540,000
550,000
550,000
550,000
550,000
101- 555631.Bond -GO SR2009 Interest
298,800
282,675
266,325
137,286
266,325
249,138
101 - 555633 Bond -GO SR2011 Principal
220,000
225,000
235,000
235,000
235,000
240,000
101- 555633.Bond -GO SR2011 Interest
349,438
341,663
334,763
169,144
344,763
327,038
101- 555634 Bond -GO 2011A Refund - Principa
610,000
605,000
620,000
620,000
620,000
635,000
101- 555634.Bond -GO 2011A Refund - Interest
130,632
116,596
102,404
54,813
102,404
87,783
101- 555635 Bond -GO 2012 - Principal
295,000
310,000
320,000
320,000
320,000
335,000
101- 555635.Bond -GO 2012 - Interest
206,443
194,721
181,755
94,35E
181,755
168,095
101- 555636 Tax Note - SR2013 - Principal
165,000
170,000
170,000
170,000
170,000
170,000
101- 555636.Tax Note - SR2013 - Interest
7,543
5,950
3,995
2,550
3,995
1,445
101- 555637 Tax Note - SR2013A - Principa
160,000
160,000
160,000
160,000
160,000
165,000
101- 555637.Tax Note - SR2013A - Interest
7,345
5,265
3,1B5
2,113
3,185
1,073
101 - 555638 Bond -GO 2014 Refund- Principal
50,000
100,000
100,000
100,000
100,000
100,000
101- 555638.Bond -GO 2014 Refund - Interest
358,322
294,275
292,275
146,638
292,275
289,775
101- 555639 Tax Note - SR2015 - Principal
30,000
35,000
35,000
0
35,000
35,000
101- 555639.Tax Note - SR2015 - Interest
2,418
3,756
3,150
1,564
3,150
2,538
101 - 555640 Bond-Ref 2015 Bond - Principal
0
80,000
450,000
450,000
450,000
490,000
101- 555640.Bond -GO Ref 2015 - Interest
0
80,369
102,125
53,313
102,125
92,725
101- 555641 Tax Note - SR2015A- Principal
0
125,000
145,000
0
145,000
145,000
101- 555641.Tax Note - SR2015A - Interest
0
10,996
13,783
6,859
13,783
11,550
101- 555642 Bond -GO SR2016- Principal
0
0
0
405,000
405,000
205,000
101- 555642.Bond -GO SR2016- Interest
0
0
0
89,903
175,756
167,607
101- 555643 Bond - Taxable CO SR2016- Princi
0
0
0
55,000
55,000
55,000
101- 555643.Bond- Taxable CO SR2016- Intere
0
0
0
24,856
48,888
47,238
101- 555644 Bond- NonTax CO SR2016- Princip
0
0
0
170,000
170,000
165,000
101- 555644.Bond- NonTax CO SR2016- Interes
0
0
0
39,784
76,169
69,469
101- 555645 Bond -CO SR2017- Principal
0
0
0
0
0
245,000
101- 555645.Bond -CO SR2017 - Interest
0
0
0
0
0
178,689
101- 555646 Bond -GO SR2017 - Principal
0
0
0
0
0
135,000
101- 555646.Bond -GO SR2017 - Interest
0
0
0
0
0
143,944
101 - 555800 Bond Premium
0 (
83,656)
0
0
0
0
206
8 -04-2017 12:53 PM
C I T Y
0 F S C H E R T Z
PAGE
PROPOSED BUDGET WORKSHEET
505-TAX I &S
AS OF:
JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES
-------------- 2016-2017 ---------------
-------- 2017-2018 - ---
2014 -2015
2015-2016
CURRENT
Y-T-D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
101-555900 Debt Service
0
0
924,989
0
0.
0
TOTAL Debt Service
5,559,929
5,621,626
6,512,081
5,329,584
6,397,234
6,991,982
Other Financing Sources
101-556300 Payment To Refund Debt
0
4,215,482
0
0
0
0
TOTAL Other Financing Sources
0
4,215,482
0
0
0
0
TOTAL NON DEPARTMENTAL
5,563,079
9,921,882
6,614,581
5,331,134
6,400,034
6,994,532
TOTAL GENERAL GOVERNMENT
5,563,079
9,921,882
6,614,581
5,331,134
6,400,034
6,994,532
TOTAL EXPENDITURES 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532
207
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
208
FUND: 202 WATER & SEWER
DESCRIPTION
The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer,
and solid waste functions and is managed by the Public Works Department. Staff
is responsible for the planning, operation, and maintenance of the "retail" water
and wastewater service and infrastructure. This includes the water distribution
system, wastewater collection system, and utility billing office. The City's
"wholesaler" for water production and transport is the Schertz- Seguin Local
Government Corporation. Wastewater treatment is handled by the Cibolo Creek
Municipal Authority. Garbage collection is handled by Bexar Waste.
Revenues
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenues
4500,000
$699,161
$0
Franchises
$231,045
$229,096
$238,260
Permits
142,026
53,000
0
Fees
19,167,625
20,758,295
22,013,250
Fund Transfers
303,056
136,920
194,546
Miscellaneous
3,026,108
469,438
206,614
Total
$22,869,860
$21,646,749
$22,652,670
Expenses
General Government
4500,000
$699,161
$0
Business Office
724,208
714,225
782,328
W &S Administration
18,950,229
19,042,959
21,510,342
Projects
0
1,544,161
360,000
Total
$20,174,437
$21,301,345
$22,652,670
►$ :,G 11 $► G►D G1:_
Revenue: Revenues for FY 2017 -18 are expected to increase 4.6% from the FY
2016 -17 year end estimate. The increase for water and sewer rates of, 3% and 6%
respectively, follow the 5 year rate plan to ensure revenues match future expenses
and capital needs. Garbage Collection rates also increased 3% per the 8 year rate
agreement with the garbage contractor.
209
WATER & SEWER FUND
Expenses: The FY 2017 -18 Budget increases 6.3% from the FY 2016 -17 year
end estimates to include $387,000 of replacement vehicles and equipment, a
higher contribution to SSLGC, higher water purchase costs, and higher sewer
treatment fees.
Nut
B-04-2017 12:52 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
BUSINESS OFFICE
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
W & S ADMINISTRATION
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
SEWER PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
140,636
231,045
229,096
197,222
229,096
238,260
125,918
142,026
0
49,564
53,000
0
17,488,825
19,167,625
19,219,995
15,604,285
20,758,295
22,013,250
321,962
303,056
1,681,081
102,690
136,920
194,546
4,285,878
3,026,108
163,047
417,524
469,438
206,614
22,363,219
22,869,860
21,293,219
16,371,285
21,646,749
22,652,670
860,042
500,000
699,161
0
699,161
0
663,157
724,208
726,029
497,148
714,225
782,328
1,523,198
1,224,208
1,425,190
497,148
1,413,386
782,328
17,071,724
18,950,229
19,003,627
13,351,000
19,042,959
21,510,342
17,071,724
18,950,229
19,003,627
13,351,000
19,042,959
21,510,342
85,186
0
85,000
24,480
85,000
0
0
0
760,000
0
760,000
360,000
85,186
0
845,000
24,480
845,000
360,000
18,680,109
20,174,437
21,273,817
13,872,628
21,301,345
22,652,670
3,683,110
2,695,423
19,402
2,498,656
345,404
0
211
8-04-2017 12.52 aM
CzrY
0 ucHoar
Z
PAGE:
rROmoaEo
Bnoour WORKSHEET
20e-nATnm & omnEu
AS OF:
anmo »nos' 2017
^uvumvEo
�-------
2016-2017 --------/(----
uoz/-oozu --
2014-2015
ouzs-cuzs
onmREmr
Y-r-o
PROJECTED
czrY ADMIN. uooPr
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Franchises
000-421490 Cell Tower L"""i=v
—__140,636i
__-231^045
—__229,096
---197,222�
TOTAL r,°==ui"es
140.636
231.045
e29'096
zor'uuu
---229,096
uue^oyo
---238,260 ------
e3e'260
Permits�
voo-^u,*oo Development Permit
_—�125 - 918i
142,026
0
49,564
TOTAL Permits
12s'918
142.026
u
^o'sou
---53,000
sx'uoo
-------0 ------
o
Fees
ouu-*ssuoo Garbage Collection Fee
4'138'e56
4'433'299
4'270.000
3.461.880
«.*oo.00n
v'oso.uou
000-455600 Fire Line Fees
xs'sso
27.025
ur'ruu
29.540
32'000
oz'000
oou-^ssruo Recycle Fee Revenue
273'22e
2e6'556
284'000
220'830
290.000
309.750
000-455800 n&a zi=° Construct" Rei"bur
27'10o
34'457
o
26,176
32,000
20'000
uuu-^svzoo Sale of water
7.943'695
o.s^s'oso
9'306.795
s'raa.y*r
9'306'795
o'ocs.000
000-457110 o*°°ru° v*t°= L=s"
z«z.rv^
az'oro
97,000
125,531
zao'000
125'000 ------
000-457120 Water Transfer oua=v°-oezma
xz'xuo
59'050
42.000
e^'suz
42'000
su'oou ------
000-osz»o Water Transfer Charge-UC
4.912
uny
o
o
o
o ------
000-457140 Water Transfer ou==ge-o""===
28.782
13,528
n
o
n
o ------
000-«mcoo v°z= of Mete=s
oa'osy
71'157
eu'oou
os'sro
ys'000
eo'000 ------
000-457400 oe°== cu==s°"
4'567'851
5'394.427
«'000'000
4'715'960
s'ono'oon
6,500,000 ------
000-457500 Water Penalties
e12'188
220'198
200'000
zeo'x»o
cso'ouo
220,000 ------
ouu-osazzo oaz° of Merchandise - "*.Deal
1'47o
o
o
u
o
o ------
000-458300 Sale of Property/Auction
1'575
o
u
v
o
o ------
000-459200 NSF Check Fee-Wate=aae°e=
2,250
2,200L
2,500
1,850
------
TOTAL Fee"
17.488'825
19.167'625
19,219,995
15.604'285
----2,500
20'758'295
-----2,500
22'013'250 ------
Fund Transfers
uoo-^nzuoo Transfer In - a°=°,"e"
o
u
z'om'zoz
u
o
ss'oys
000-*x«mo Transfer In
45'537
ss'ra^
o
n
o
o ------
uuo-^oo,o^ z"tercnu chrg-Drainage sizlin
137'113
129'960
zao'yuo
mo's*o
136'920
141'510 ------
000-4e6411 Transfer In-Capital Recovery
139,312
139,312�
0
0
0
�
TOTAL Fund Transfers
321.962
303.056
z'saz'ooz
mo'oyo
136,920
1e4'546 -------
Miscellaneous
vvv-«yvvvv *i=" Charges
sss
sox
suu
ury'esu
280'591
soo
000-491000 Interest E"="°u
1'107
z'u`a
aon
uya
z'zoo
1.500 ------
000-491200 Investment Income
n'o^u
19'46o
eu'000
34,661
^s.ouo
m'oon ------
ouu-^ysoza Capital Contribution-W&a
«'zax'osc
u.osz'zca
o
u
o
o ------
000-*or000 *i"= Income-W&o
e2'591
54'831
zs'uou
11.771
15.000
15'000 ------
oou-^ovzzo a°za=x oei°b-aoLmC
117.050
115.137
1e*.747
oo'x«^
zua'rur
129'614 _-----
000-498e00 Reimbu=°mnt-W&a e="1e=t
0
3,870
0
0
0
0 ----�—
TOTAL Miscellaneous
_4,285,878
_3,026,108
163,047
417,524
__-469,438�
206,614 -------
TOTAL aovomUEa
22'363'219
22'869'8*0
21'293'e19
16'371'e85
21'646'74e
22,652,670
212
8 -04 -2017 12:52 PM
202 -WATER & SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
f- --- ---- - - - - -- 2016 -2017 ----------- ----- )f- - - - - --- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
NON DEPARTMENTAL
Professional Services
Fund Charges /Transfers
101 - 548406 Transfer To Public Improvemen 810,471 500,000 699,161 0 699,161 0
101- 54B406.Transfer Out- Water /Sewer Prjc 49,570 0 0 0 0 0
TOTAL Fund Charges /Transfers 860,042 500,000 699,161 0 699,161 0
Maintenance Services
Capital Outlay
TOTAL NON DEPARTMENTAL 860,042 500,000 699,161 0 699,161 0
213
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
NEI
DEPARTMENT: FINANCE
DIVISION: 176 WATER AND SEWER UTILITY BILLING
FUND: 202 WATER AND SEWER
VISION STATEMENT
Provide exceptional service and customer satisfaction; to build a closer partnership
with our customers and the community.
MISSION STATEMENT
To provide an exceptional customer service experience by providing excellent
customer service with accurate account tracking by using the latest technology and
a smile.
GOALS AND OBJECTIVES
• Continue to provide friendly and efficient services for all customers.
• To encourage and educate our customers to use delivery of e-mail
statements.
• To encourage and educate our customers to pay their utility bill by using
the City's automatic draft payments services, online web payments, and e-
services through their financial institution.
• To read water meters in a safe, reliable, and efficient manner
• Provide accurate utility billing statements
Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility
payments and post to customer's account. Set up new customer accounts.
Conduct sewer averaging annually. Collect payments for other departments.
Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
215
UTILITY BILLING
ORGANIZATIONAL CHART
BILLING
2015-16
2016-17
2017-18
-UTILITY
Billing Manager
1
1
1
-Utility
Billing Asst. Manager
1
1
1
-Utility
Billing Clerk 11
2
2
2
-Utility
Billing Clerk 1*
3
3
3
-Utility
Tech 1
2
2
2
-Meter
Meter Tech I1
1
1
1
TOTAL POSITIONS
10
10
10
*One position is unfunded
216
UTILITY BILLING
Personnel Services
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel Services
$461,311
$452,335
$486,338
Supplies
3,736
3,700
3,800
Human Services
201
400
400
City Support Services
0
6,050
6,000
Utility Services
606
700
900
Operations Support
132,036
143,000
150,000
Staff Support
4,199
4,400
6,250
Professional Services
114,080
95,000
120,000
Maintenance Services
8,040
8,040
8,040
Operating Equipment
0
600
600
Capital Outlay
0
0
0
Total
$724,208
$714,225
$782,328
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget increases 9.5% from the FY 2016 -17 year end estimate
with anticipation of filling the vacant Utility Billing Manager position and higher
expected credit card fees with the expansion of new customers paying by credit
card.
MIN
B-04-2017 12 :52 PM
202 -WATER & SEWER
GENERAL GOVERNMENT
EXPENDITURES
2014 -2015
ACTUAL
BUSINESS OFFICE
316,233
Personnel Services
298,180
176 - 511110 Regular
302,586
176 - 511120 Overtime
3,713
176 - 511180 LTD
946
176 - 511210 Longevity
7,339
176 - 511310 FICA - Employer
23,825
176 - 511350 TMRS- Employer
51,716
176 - 511410 Health- Employer
55,748
176 - 511500 Workers' Compensation
1,327
TOTAL Personnel Services
447,200
Supplies
23,790
176 - 521000 Operating Supplies
1,075
176 - 521100 Office Supplies
2,519
176- 521200 Medical /Chem Supplies
0
TOTAL Supplies
3,593
Human Services
58,035
176 - 531100 Pre - employment Check
0
TOTAL Human Services
0
City Support Services
2,465
176 - 532355 Software Maintenance
0
176 - 532900 Contingencies
831
TOTAL City Support Services
831
Utility Services
242
176 - 533310 Telephone /Cell Phone
269
TOTAL Utility Services
269
Operations Support
1,700
176 - 534000 Postage
71,066
176 - 534200 Printing & Binding
43,603
176- 534300 Equipment Maintenance - Copie
7,441
TOTAL Operations Support
122,109
Staff Support
3,700
176- 535100 Uniforms
2,046
176 - 535200 Awards
0
176 - 535300 Memberships
86
176 - 535500 Training /Travel
111
176- 535510 Meeting Expenses
267
TOTAL Staff Support
2,510
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - ---- 2016-2017 - ------- -- -- - - -H -- - - - - -- 2017 -2018 - - --
2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
305,265
316,233
203,408
298,180
326,716
2,850
3,200
4,956
7,704
3,200
943
980
686
924
1,013
8,772
8,914
9,665
11,598
5,801
23,817
25,119
16,387
23,790
25,682
63,611
53,003
36,518
49,804
53,765
53,926
62,965
44,755
58,035
67,696
2,126
2,340
1,945
2,300
2,465
461,311
472,754
318,320
452,335
486,338
1,559
2,000
242
2,000
1,700
2,177
2,200
226
1,700
2,100
0
100
0
0
0
3,736
4,300
468
3,700
3,800
201
0
203
400
400
201
0
203
400
400
0
1,375
28
50
0
0
5,750
0
6,000
6,000
0
7,125
28
6,050
6,000
606
700
392
700
900
606
700
392
700
900
82,266
84,000
48,890
91,000
93,000
41,236
48,000
28,339
43,000
48,000
8,534
8,500
6,771
9,000
9,000
132,036
140,500
84,000
143,000
150,000
1,651
2,250
1,648
2,100
2,200
200
200
0
200
200
15
100
0
0
100
2,083
3,500
850
1,850
3,500
250
1,000
0
250
250
4,199
7,050
2,498
4,400
6,250
218
8 -04-2017 12:52 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Professional Services
176-541650 Misc Expenses
26
0
0
0
0
0
176-541800 Credit Card Fees
76,103
114,080
85,000
86,380
95t000
120,000
TOTAL Professional Services
76,129
114,080
85,000
86,380
95,000
120,000
Fund Charges/Transfers
Maintenance Services
176-551800 Other Maintenance Agreements
10,515
8,040
8,000
4,860
8,040
8,040
TOTAL Maintenance Services
10,515
8,040
8,000
4,860
8,040
8,040
Rental/Leasing
Operating Equipment
176-571000 Furniture & Fixtures
0
0
600
0
600
600
TOTAL Operating Equipment
0
0
600
0
600
600
Capital Outlay
TOTAL BUSINESS OFFICE
TOTAL GENERAL GOVERNMENT
663,157 724,208 726,029 497,148 714,225 782,328
1,523,198 1,224,208 1,425,190 497,148 1,413,386 782,328
219
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
220
DEPARTMENT: PUBLIC WORKS
DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
Provide water and wastewater services to all citizens. Conduct maintenance,
repair, and expansion of water and wastewater services. Provide excellent
customer service. Assist other departments as needed. Provide administrative
support to water and wastewater departments. Provide a weekly chipping service.
Inspect new infrastructure. Review plat and subdivision plans. Review water and
wastewater construction plans. Manage department improvement projects.
Oversee drought, conservation plan, and rules. Maintain bookkeeping & records
management. Provide letters of availability and Certificate of Convenience and
Necessity. Meet with developers and utility providers. Conduct department
training, education, and planning.
GOALS AND OBJECTIVES
• Provide an efficient and reliable water and wastewater system that meets
all of the State rules and regulations.
• Maintain a sound water and sewer system.
• Ensure an adequate future water supply.
• Encourage staff to be active in making decision to strengthen our ability to
respond promptly to daily events.
• Emphasize safety to our employees to reduce preventable accidents.
• Promote water conservation, delivery of quality services, and providing
accurate and timely responses to customer requests.
221
WATER AND SEWER ADMINISTRATION
[01 i IF
WATER & SEWER ADMINISTRATION
2015 -16
2016 -17
2017 -18
Director
1
1
1
Assistant Director Water/Wastewater Manager)
1
1
1
Project Manager
0
0
0
Senior Administrative Assistant
1
1
1
Inspector
0
0
0
Clerk/Dispatcher
1
1
1
Schertz -Se uin Local Government Corp Gen Mgr
1
1
1
Water & Sewer Supervisor (Superintendent)
1
1
1
Water & Sewer Foreman
1
1
1
Serviceman 111
1
1
1
Serviceman II
4
4
5
Serviceman I
1 81
81
10
TOTAL POSITIONS
1 201
201
23
��.a
WATER AND SEWER ADMINISTRATION
Water Accounts
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Budget
Water Accounts
13,791
14,091
14,250
Miles of Water Main
214
216
220
Miles of Sewer Main
100
111
113
Gallons Pumped (Edwards), acre feet
Gallons Received (SSLGC), acre feet
Gallons Distributed, acre feet
19 17 16
5,277 5,300 5,500
4,608 4,800 5,200
2015 -16
2016 -17
2017 -18
Efficient
Actual
Estimate
Bud et
Gallons Pumped (Edwards), acre feet
Gallons Received (SSLGC), acre feet
Gallons Distributed, acre feet
19 17 16
5,277 5,300 5,500
4,608 4,800 5,200
New Meter Installed
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
I Budget
New Meter Installed
320
325
325
New Service Taps
11
8
10
Water Service Calls
608
550
550
Water Main Break, Service Repair Calls
639
639
650
Sewer Backup and Repair Calls
261
265
265
223
WATER AND SEWER ADMINISTRATION
Personnel Services
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Personnel Services
$1,206,287
$1,037,458
$1,392,934
Supplies
142,879
157,500
157,500
Human Services
362
700
600
City Support Services
47,470
125,000
229,000
Utility Services
3,221,941
3,493,560
3,522,329
Operations Support
7,209
11,000
11,600
Staff Support
28,234
21,662
25,750
City Assistance
1,598
1,500
1,500
Professional Services
192,498
324,929
283,000
Fund Charges /Transfers
6,112,334
4,445,775
5,092,110
Maintenance Services
7,563,246
7,663,244
8,609,240
Other Costs
27,260
36,605
37,500
Debt Service
389,333
1,578,511
1,626,779
Rental /Leasing
2,623
144,500
124,500
Operating Equipment
6,954
1,015
9,000
Capital Outlay
0
0
387,000
Total
$18,950,229
$19,042,959
$21,510,342
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2017 -18 Budget will increase 13.0% from the FY 2016 -17 year end
estimate. Personnel Services will increase $355,000 by adding 2 new Serviceman
I positions and a Serviceman 11 position as well as in anticipation of filling the vacant
Public Works Director position. Maintenance Services are expected to increase
$1,000,000 due to higher sewer treatment fees and higher fees on garbage
collection services. This department will also replace $387,000 of equipment
including a sewer cleaning truck, a truck with a bed crane, and 2 other replacement
trucks.
224
8 -04 -2017 12:52 PM
202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
W & S ADMINISTRATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Personnel
Services
513,140
575 - 511110
Regular
784,179
575 - 511120
Overtime
27,291
575 - 511180
LTD
2,472
575 - 511210
Longevity
20,398
575- 511230
Certification Allowance
17,333
575 - 511240
Vehicle /phone Allowance
900
575- 511310
FICA - Employer
60,728
575 - 511350
TMRS- Employer
140,272
575 - 511410
Health- Employer
111,373
575 - 511500
Workers' Compensation
9,684
TOTAL Personnel Services
1,174,630
Supplies
137,542
87,192
575 - 521000
Operating Supplies
3,665
575 - 521100
Office Supplies
1,534
575 - 521200
Medical /Chem Supplies
2,751
575 - 521400
Plumbing Supplies
45,010
575 - 521405
Water Meters -New
93,345
575 - 521600
Equip Maint Supplies
0
TOTAL Supplies
146,304
Human Services
9,000
575 - 531100
Pre - employment Check
476
TOTAL Human Services
476
City Support Services
1,500
575 - 532400
Computer Fees & Licenses
13,500
575 - 532500
City Insurance- Commercial
35,078
575 - 532800
Employee Appreciation Events
1,788
575 - 532900
Contingencies
184
TOTAL City Support Services
50,549
Utility Services
0
575 - 533100
Gas Utility Service
1,868
575 - 533200
Electric Utility Service
266,577
575 - 533310
Telephone /Cell Phones
3,659
575- 533320
Telephone /Air Cards
488
575 - 533400
Water Purchase
2,982,781
575 - 533410
Water Utility Service
5,660
575 - 533500
Vehicle Fuel
49,588
TOTAL Utility Services
3,310,622
778,881
763,379
513,140
679,182
929,277
29,146
15,500
23,732
31,443
17,945
2,464
2,590
1,590
2,105
2,881
24,523
19,063
18,654
22,384
19,865
14,754
13,201
9,740
11,078
13,201
35
0
0
0
0
60,328
65,701
36,939
55,797
74,916
170,831
137,542
87,192
116,809
156,834
114,831
132,673
85,274
107,660
164,162
10,494
11,713
9,734
11,000
13,853
1,206,287
1,161,362
785,995
1,037,458
1,392,934
7,835
9,000
6,399
9,000
9,000
1,482
1,500
628
1,500
1,500
2,001
1,500
1,222
1,500
1,500
42,643
50,000
29,503
50,000
50,000
88,917
95,000
94,832
95,000
95,000
0
500
0
500
500
142,879
157,500
132,583
157,500
157,500
362
0
539
700
600
362
0
539
700
600
0
0
0
0
0
44,277
47,000
42,626
48,000
47,000
2,962
2,000
911
2,000
2,000
231
115,000
20,735
75,000
180,000
47,470
164,000
64,272
125,000
229,000
853
2,000
706
1,000
2,000
270,592
280,000
162,271
280,000
280,000
3,031
4,000
1,434
2,500
3,500
566
700
214
400
700
2,904,693
3,172,160
2,058,732
3,172,160
3,192,129
8,042
5,200
5,238
7,500
9,000
34,165
40,000
23,333
30,000
35,000
3,221,941
3,504,060
2,251,930
3,493,560
3,522,329
225
B -04 -2017 12:52 PM
202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-- --- --- -- - - -- 2016 -2017 --------------- )(-------- 2017-2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
Operations Support
575 - 534000 Postage
0
0
1,000
100
500
600
575 - 534100 Advertising
7,443
595
5,000
0
5,000
5,000
575 - 534200 Printing & Binding
2,585
818
500
0
500
500
575 - 534300 Equipment Maintenance - Copie
4,718
5,796
5,000
3,902
5,000
5,500
TOTAL Operations Support
14,747
7,209
11,500
4,002
11,000
11,600
Staff Support
575- 535100 Uniforms
7,606
9,630
10,500
5,025
8,000
10,500
575 - 535200 Awards
666
222
500
0
500
500
575 - 535300 Memberships
5,396
5,528
6,000
4,685
5,862
6,000
575 - 535400 Publications
0
3,729
0
0
0
0
575 - 535500 Training /Travel
5,630
6,718
8,100
3,254
5,000
6,500
575 - 535510 Meeting Expenses
2,011
1,800
2,000
580
2,000
2,000
575 - 535600 Professional Certification
231
608
250
249
300
250
TOTAL Staff Support
21,539
28,234
27,350
13,993
21,662
25,750
City Assistance
575 - 537100 Medical Services
1,206
1,598
1,500
1,337
1,500
1,500
TOTAL City Assistance
1,206
1,598
1,500
1,337
1,500
1,500
Professional Services
575 - 541200 Legal Svcs
13,962
51,102
40,000
125,050
190,000
150,000
575 - 541300 Other Consl /Pro£ Services
44,416
23,623
36,000
17,985
36,000
36,000
575 - 541305 Cell Tower Management Fees
77,264
70,717
68,729
41,150
68,729
72,000
575 - 541310 Contractual Services
43,597
24,666
0
2,880
3,200
0
575 - 541400 Auditor /Accounting Service
24,000
21,390
24,000
23,430
26,000
24,000
575 - 541500 Paying Agent
800
800
1,000
400
1,000
1,000
575 - 541502 Cost of Bond Issuance
3,656
0
0
0
0
0
575 - 541650 Misc Expenses
100
0
0
0
0
0
TOTAL Professional Services
207,795
192,498
169,729
210,894
324,929
283,000
Fund Charges /Transfers
575 - 548040 Contribution To CVLGC
200,000
750,000
300,000
300,000
310,000
300,000
575- 548050 Contribution to SSLG
1,178,081
1,410,309
2,384,687
2,213,247
2,384,687
2,903,955
575 - 548060 Contribution to CCMA
315,342
411,550
413,250
131,825
416,000
410,125
575 - 548106 Transfer Out- Special Events
1,468
1,331
4,000
0
0
4,000
575 - 548204 Transfer Out - Drainage
0
202,033
0
0
0
0
575 - 548600 Inter -fund Charges -Admin
1,152,350
1,152,350
1,166,812
890,109
1,186,812
1,344,140
575 - 548610 Interfund Charge -Fleet
57,929
83,565
148,276
111,207
148,276
129,890
575 - 548700 Bad Debt Expense
15,410
26,255
30,000
0
0
0
575 - 548800 Depreciation Expense
1,970,765
2,063,559
0
0
0
0
575 - 548900 Amortization Expense
11,381
11,381
0
0
0
0
TOTAL Fund Charges /Transfers
4,902,725
6,112,334
4,467,025
3,646,388
4,445,775
5,092,110
226
B-04-2017 12:52 PM
202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
Maintenance Services
5,000
575 - 551100 Building Maintenance
5,922
575- 551300 Computer Maintenance
1,919
575 - 551400 Minor & Other Equip Maint
1,278
575 - 551500 Water Maintenance
58,190
575 - 551510 Waste Contractor Expense
3,883,243
575- 551520 Sewer Treatment -COMA /MUD
2,789,380
575 - 551530 Sewer Maintenance
8,543
575- 551540 I &I Maintenance
0
575 - 551600 Street Maintenance Materials
16,741
575- 551720 Low Flow Rebate Program
350
575- 551800 Other Maintenance Agreements
240
TOTAL Maintenance Services
6,765,805
Other Costs
2,283,822
575 - 554100 State Water Fees -TCEQ
31,030
TOTAL Other Costs
31,030
Debt Service
84,000
575 - 555900 Debt Service
0
575- 555900.Interest Expense
416,974
TOTAL, Debt Service
416,974
Rental /Leasing
20,000
575- 561000 Rental- Building & Land
2,547
575 - 561100 Rental- Equipment
621
575 - 561200 Lease /Purchase Payments
0
TOTAL Rental /Leasing
3,168
Operating Equipment
240
575- 571000 Furniture & Fixtures
270
575- 571200 Vehicles & Access. LESS $5,00
3,978
575 - 571300 Computer & Periphe. < $5000
0
575 - 571500 Minor Equipment
2,860
575 - 571800 Equipment Under $5,000
17,045
TOTAL Operating Equipment
24,153
Capital Outlay
27,260
575- 581200 Vehicles & Access. Over $5,00
0
TOTAL Capital Outlay
0
PAGE:
------- ---H--- -- --- 2017 -2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECO2,k1ENDED BUDG
3,661
5,000
12
5,000
5,000
27,149
2,000
12,071
21,304
10,000
2,684
2,500
1,028
2,500
2,500
94,560
105,000
75,309
105,000
155,000
4,164,287
4,000,000
3,017,962
4,000,000
4,432,250
3,229,410
3,339,000
2,283,822
3,425,000
3,750,000
24,923
104,000
34,523
84,000
84,000
0
0
0
0
150,000
16,080
20,000
9,664
20,000
20,000
250
350
0
200
250
240
240
120
240
240
7,563,246
7,578,090
5,434,512
7,663,244
8,609,240
27,260
35,000
36,605
36,605
37,500
27,260
35,000
36,605
36,605
37,500
0
1,215,000
560,000
1,215,000
1,304,500
389,333
363,511
183,933
363,511
322,279
389,333
1,578,511
743,933
1,578,511
1,626,779
2,623
3,500
2,702
3,500
3,500
0
1,000
0
1,000
1,000
0
140,000
20,800
140,000
120,000
2,623
144,500
23,502
144,500
124,500
0
500
0
500
6,000
0
0
0
0
0
4,676
0
515
515
0
2,278
3,000
0
0
3,000
0
0
0
0
0
6,954
3,500
515
1,015
9,000
0
0
0
0
387,000
0
0
0
0
387,000
OAM
8 -04-2017 12:52 PM C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JUNE 30TH, 2017
PUBLIC WORKS
EXPENDITURES -------------- 2016-2017 -
2014-2015 2015-2016 CURRENT Y-T-D
ACTUAL ACTUAL BUDGET ACTUAL
Water Line Relocation
Aviation Heights
PAGE:
---------- )( -------- 2017-2018
PROJECTED CITY ADMIN. ADOPT
YEAR END RECO14,1ENDED BUDG
TOTAL W & S ADMINISTRATION
17,071,724
18,950,229
19,003,627
13,351,000
19,042,959
21,510,342
TOTAL PUBLIC WORKS
17,071,724
18,950,229
19,003,627
13,351,000
19,042,959
21,510,342
228
B-04-2017 12:52 PM
202 -WATER & SEWER
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-- ------ - --- -- 2016 -2017 -
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PROJECTS
24,460
City Support Services
0 0
Operations Support
26,000
Professional Services
0
900- 541100 ENGINEERING
0
TOTAL Professional Services
0
Fund Charges /Transfers
0
900 - 548406 Transfer Out - Public Imprvment
85,186
TOTAL Fund Charges /Transfers
85,186
Maintenance Services
24,480
900 - 551900 CONSTRUCTION
0
TOTAL Maintenance Services
0
TOTAL PROJECTS 85,186
229
PAGE:
---------- )(-------- 2017 -2018 -- --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECO124ENDED BUDG
0 0
24,460
26,000
0 0
24,480
26,000
0 0
0
0
0 0
0
0
0 85,000
0
59,000
0 85,000
0
59,000
0 85,000
24,480
65,000
0
0
0
0
0
0
0
8 -04 -2017 12:52 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES {-------- - - - - -- 2016 -2017 --------------- )t- ----- -- 2017 -2018 - -°
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT _
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
SEWER PROJECTS
Professional Services
902 - 541305 CCMA- Connection Fees
0
0
360,000
0
360,000
360,000
TOTAL Professional Services
0
0
360,000
0
360,000
360,000
Fund Charges /Transfers
:
902 - 548406 Transfer Out - Public Imprvment
0
0
400,000
0
400,000
0
TOTAL, Fund Charges /Transfers
0
0
400,000
0
400,000
0
TOTAL SEWER PROJECTS
0 0 760,000
230
0 760,000 360,000
8-04-2017 12:52 PM
202-WATER & SEWER
MISC & PROJECTS
EXPENDITURES
C I T Y 0 F S C H E R I Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
-------------- 2016-2017 --------------- -------- 2017-2018 - ---
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG.
FM3009 RD&BRIDGE EXPNDSN
Professional Services
is
Maintenance Service
TOTAL MISC & PROJECTS 85,186 0 845,000 24,480 845,000 360,000
TOTAL EXPENDITURES 18,680,109 20,174,437 21,273,817 13,872,628 21,301,345 22,652,670
231
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
232
FUND: 411 CAPITAL RECOVERY FUND
1t A '
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14.
GOALS AND OBJECTIVES
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
• Provide citizens with quality projects completed on -time and on- budget.
• Design a 3 million gallon ground storage and booster station
• State law mandates that the WaterMastewater Capital Recovery plan
be updated at least every five years. The last study was 2011.
233
CAPITAL RECOVERY FUND - WATER
Revenue
Fees $952,083
Fund Transfers 0
Miscellaneous 24,967
Total $977,050
Expenses
Non Departmental $1,000
Water Projects 3,416,095
Total $3,417,095
PROGRAM JUSTIFICATION AND ANALYSIS
$1,376,656
0
30,175
$1,406,831
$151,000
0
$151,000
$1,100,000
0
40,200
$1,140,200
$256,000
0
$256,000
Projects for FY 2017 -18 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett.
234
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Fees $952,083
Fund Transfers 0
Miscellaneous 24,967
Total $977,050
Expenses
Non Departmental $1,000
Water Projects 3,416,095
Total $3,417,095
PROGRAM JUSTIFICATION AND ANALYSIS
$1,376,656
0
30,175
$1,406,831
$151,000
0
$151,000
$1,100,000
0
40,200
$1,140,200
$256,000
0
$256,000
Projects for FY 2017 -18 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett.
234
B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
411 - CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL, GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL, EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2016-2017 --- ------------ )( -- - - - - -- 2017 -2018 ----
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
1,193,728 952,083 1,020,000 1,063,575 1,376,656 1,100,000
6,649 24,967 20,600 20,635 30,175 40,200
1,200,378 977,050 1,040,600 1,084,210 1,406,831 1,140,200
4,579
1,000
156,000
1,000
151,000
256,000
4,579
1,000
156,000
1,000
151,000
256,000
85,186
3,416,095
0
0
0
0
85,186
3,416,095
0
0
0
0
89,765
3,417,095
156,000
1,000
151,000
256,000
1,110,613
( 2,440,044)
884,600
1,083,210
1,255,831
884,200
235
B-04-2017 12:53 PM
411-CAPITAL RECOVERY - WATER
REVENUES
Fees
000-455900 Cap Rcvry-Water
TOTAL Fees
Fund Transfers
Miscellaneous
000-491060 Interest Earned
000-491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
1,193,728 952,083 1,020,000 1,063,575 1,376,656 1,100,000
1,193,728 952,083 1,020,000 1,063,575 1,376,656 1,100,000
676
502
600
126
175
200
5,973
24,466
20,000
20,509
30,000
40,000
6,649
24,967
20,600
20,635
30,175
40,200
1,200,376
977,050
1,040,600
1,084,210
1,406,831
1,140,200
236
8-04-2017 12:53 PM
411-CAPITAL RECOVERY - WATER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
City Support Services
Utility Services
Operations Support
Professional Services
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
101-541200 Legal Svcs-Water
0
0
5,000
0
0
5,000
101-541300 Professional Services-Cap Pla
0
0
150,000
0
150,000
250,000
101-541400 Auditor/Accounting Service
1,000
1,000
1,000
1,000
1,000
1,000
TOTAL Professional Services
1,000
1,000
156,000
1,000
151,000
256,000
Fund Charges/Transfers
101-548406 Transfer Out-Water/Sewer Proj
3,579
0
0.
0
0
0
TOTAL Fund Charges/Transfers
3,579
0
0
0
0
0
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL
4,579 1,000 156,000
237
1,000 151,000 256,000
B-04-2017 12:53 PM
411 - CAPITAL RECOVERY - WATER
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PROJECTS
Personnel Services
City Support Services
Utility Services
Operations Support
Professional Services
Fund Charges /Transfers
900 - 548406 Transfer Out - Public Imprvment
85,186
TOTAL Fund Charges /Transfers
85,186
Maintenance Services
Rental /Leasing
Capital Outlay
900 - 581010 LAND /ROW
0
TOTAL Capital Outlay
0
TOTAL PROJECTS
PAGE:
------ ---- )( -- - ----- 2017-2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
3,416,595 0 0 0 0
3,416,595 0 0 0 0
( 500) 0 0 0 0
( 500) 0 0 0 0
85,186 3,416,095
238
0 0 0 0
B-04-2017 12:53 PM
C I T Y O F S C H E R T Z
PAGE:
PROPOSED BUDGET WORKSHEET
411 - CAPITAL RECOVERY - WATER
AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2016 - - --
2014 -2015
2015 -2016 CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
LIVE OAK ELEVATED TANK
Operations Support
Professional Services
Maintenance Services
Rental /Leasing
Capital Outlay
TOTAL MISC s PROJECTS
85,186
3,416,095 0
0
0
0
TOTAL EXPENDITURES
89,765
3,417,095 156,000
1,000
151,000
256,000
239
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
240
FUND: 421 CAPITAL RECOVERY FUND
SEWER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
Wastewater Capital Recovery was moved to its own fund in FY 2013 -14
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Preliminary engineering and land acquisition for a waste water treatment
plant for South Schertz. Initiate plans for the Southeast Quad Pump
Station and the Ground Storage and Distribution Main for South Schertz.
State law mandates that the Water/Wastewater Capital Recovery Plan
be updated at least every five years. Last study was in 2011. Currently
the Sedona WWTP serves the Crossvine Subdivision area but will be
eliminated when the new CCMA WWTP comes on line. A sewer line and
lift- station will be needed to accomplish this project.
• Initiate and institute a study to implement reuse water throughout the
City.
• Provide citizens with quality projects completed on -time and on- budget.
241
CAPITAL RECOVERY FUND - SEWER
COT
Revenue
Fees $508,337 $771,135 $550,000
Miscellaneous 31,239 30,125 40,150
Total $539,576 $801,260 $590,150
Expenses
Non Departmental $144,652 $50,700 $335,500
Sewer Projects 0 150,000 0
Total $144,652 $200,700 $335,500
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2017 -18 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the
construction of the main trunk line in southern Schertz that will connect to the new
sewer treatment facility being added to the area.
MINI
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Fees $508,337 $771,135 $550,000
Miscellaneous 31,239 30,125 40,150
Total $539,576 $801,260 $590,150
Expenses
Non Departmental $144,652 $50,700 $335,500
Sewer Projects 0 150,000 0
Total $144,652 $200,700 $335,500
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2017 -18 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the
construction of the main trunk line in southern Schertz that will connect to the new
sewer treatment facility being added to the area.
MINI
B-04-2017 12:53 PM
421 - CAPITAL RECOVERY - SEWER
FINANCIAL SUMMARY
2014 -2015
ACTUAL
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
{-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - --
2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
REVENUE SUMMARY
Fees
710,061
508,337
600,000
568,336
771,135
550,000
Miscellaneous
20,726
31,239
25,500
18,438
30,125
40,150
TOTAL REVENUES
730,786
539,576
625,500
586,774
801,260
590,150
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
144,621
144,652
85,500
3,900
50,700
335,500
TOTAL GENERAL GOVERNMENT
144,621
144,652
85,500
3,900
50,700
335,500
MISC & PROJECTS
SEWER PROJECTS
0
0
150,000
0
150,000
0
TOTAL MISC & PROJECTS
0
0
150,000
0
150,000
0
TOTAL EXPENDITURES
144,621
144,652
235,500
3,900
200,700
335,500
REVENUE OVER / {UNDER} EXPENDITURES
586,165
394,924
390,000
582,874
600,560
254,650
243
8-04-2017 12:53 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2017
REVENUES
( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Fees
000-455910 Cap Rcvry-Waste Water 632,661 466,937 600,000 544,936 744,935 550,000
000-455913 Cap Rcvry-North Sewer Treat 77,400 41,400 0 23,400 26,200 0
TOTAL Fees 710,061 508,337 600,000 568,336 771,135 550,000
Fund Transfers
Miscellaneous
000-491000 Interest Earned
423
341
500
97
125
150
000-491200 Investment Income
31,361
45,368
25,000
39,398
30,000
40,000
000-491800 Gain/Loss Capital One Sewer
14,935)
35,245)
0
3,532)
0
0
000-491900 Unrealize Gain/Loss-Captl One
3,877
20,775
0
17,524)
0
0
TOTAL Miscellaneous
20,726
31,239
25,500
18,438
30,125
40,150
TOTAL REVENUES
730,786
539,576
625,500
586,774
801,260
590,150
244
B-04-2017 12:53 PM
421-CAPITAL RECOVERY - SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
-------------- 2016-2017 --- --- ---- ----- )t- - -- -- -- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
NON DEPARTMENTAL
0
45,000
Supplies
0
0
Operations Support
250,000
1,000
Professional Services
1,200
1,000
101-541200 Legal Services-Sewer
0
0
101-541300 Professional Services-Cap Pla
0
0
101-541400 Auditor/Accounting Service
1,000
1,000
101-541600 Misc Bank Charges
0
0
101-541650 investment Mgt Fee-Sewer
4,309
4,340
TOTAL Professional Services
5,309
5,340
Fund Charges/Transfers
0
101-548202 Transfer Out-Water & Sewer
139,312
139,312
TOTAL Fund Charges/Transfers
139,312
139,312
Maintenance Services
TOTAL NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
80,000
0
45,000
80,000
0
0
0
250,000
1,000
1,000
1,200
1,000
4,500
0
0
0
0
2,900
4,500
4,500
85,500
3,900
50,700
335,500
0
0
0
0
0
0
0
0
144,621 144,652 85,500 3,900 50,700 335,500
144,621 144,652 85,500
245
3,900 50,700 335,500
8 -04-2017 12:53 PM
421-CAPITAL RECOVERY - SEWER
MISC & PROJECTS
EXPENDITURES
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
( -------------- 2016-2017 --------------- )t-- - - - - -- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
SEWER PROJECTS
City Support Services
Operations Support
Professional Services
902-541300 Professional Services - Sewer 0 0 150,000 0 150,000 0
TOTAL Professional Services 0 0 150,000 0 150,000 0
Maintenance Service
Rental/Leasing
TOTAL SEWER PROJECTS
0
0
150,000
0
150,000
0
TOTAL MISC & PROJECTS
0
0
150,000
0
150,000
0
TOTAL EXPENDITURES
144,621
144,652
235,500
3,900
200,700
335,500
246
DEPARTMENT DESCRIPTION
The Public Works Drainage Department is responsible for the maintenance and
management of drainage channels, storm water inlets, floodways, road right -of -ways,
alleys, and compliance with regulations. Reviewing the issuance of permits for
development that might affect the infrastructure such as subdivision plans, and providing
guidance to other departments as needed. The revenues come from a fee charged to
"users ". A "user" is any citizen or business that owns impervious surfaces, any man made
structure, such as buildings, parking lots, or driveways.
GOALS AND OBJECTIVES
• Protect lives and property.
Improve quality of the storm water system by adding a Storm Water Manager to
implement & manage Phase II Storm Water Program to keep in compliance with
local, state and federal regulations. Ensure compliance with program
requirements associated with the National Pollutant Discharge Elimination System
permit.
• Institute best management practices in the maintenance of our natural creek ways
and earthen channels to ensure water quality, reduce erosion, and increase
conveyance.
• Technical review and issuance of floodplain permits, floor insurance rate map
revision, floodplain violation identification, coordination and prosecution support.
• Review storm water infrastructure plans
• Maintain storm water data collection.
• Continue to evaluate, consider, and pursue all available resources for improving
management of the local storm water infrastructure.
• Provide Storm water pollution and floodplain awareness to the community and city
personnel.
M,IU
PUBLIC WORKS DRAINAGE
[Q Ztey 1-1 z I I F, f-A Vt I I*] z v -Al we] I 10-A -f H
DRAINAGE
2015-16
2016-17
2017-18
Stormwater Manager
1
1
1
Drainage Foreman
1
1
1
Drainage Worker 11
2
2
2
Drainage Worker 1
3
3
3
TOTAL POSITIONS
1 71
71
7
PERFORMANCE INDICATORS
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
5.15
2015-16
� 2016-17
2017-18
Workload/Output
Actual
Estimate -
Budget
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
5.15
5.15
5.15
57.46
57.46
57.46
157.75
157.75
158.75
Monthly Operating Expenditures
77,185 93,564 102,920
2015-16
� 2016-17
2017-18
�
Efficiency
Actual
Estimate
Budget
Monthly Operating Expenditures
77,185 93,564 102,920
ROW Maintenance & Mowing, Hours 1,550 1,675 1,750
Drainage Mowing, Hours 500 600 650
248
2015-16
� 2016-17
2017-18
�
Effectiveness
Actual
Estimate
Budget
ROW Maintenance & Mowing, Hours 1,550 1,675 1,750
Drainage Mowing, Hours 500 600 650
248
PUBLIC WORKS DRAINAGE
Drainage Structure Maintenance,
Hours
1,100 1,200 1,300
Revenue
Permits
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Permits
$2,820
$3,000
$3,000
Fees
1,123,418
1,141,000
1,179,250
Fund Transfers
202,033
0
1,327,327
Miscellaneous
7,298
11,895
254,350
Total
$1,335,570
$1,155,895
$2,763,927
Expenses
Personnel
$430,544
$334,736
$391,652
Supplies
5,407
4,000
3,700
City Support Services
9,367
10,180
8,180
Utility Services
13,887
13,200
13,200
Operations Support
0
1,000
1,000
Staff Support
6,440
7,000
6,700
City Assistance
120
400
400
Professional Services
43,920
42,520
117,320
Fund Charges /Transfers
354,821
428,134
497,295
Maintenance Services
24,902
10,000
971,255
Other Costs
100
200
200
Debt Services
12,250
120,150
123,225
Rental /Leasing
0
0
2,000
Operating Equipment
11,492
6,500
7,000
Capital Outlay
0
0
136,800
Projects
0
170,000
484,000
Total
$913,416
$1,148,020
$2,763,927
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The FY 2017 -18 revenue from drainage fees is expected to increase 3.3% with
the addition of new homes and buildings with no change in the fee rate. Expenditures will
be balanced by taking $1,327,327 from fund balance to conduct drainage channel
maintenance projects and $242,000 from a contribution from Cibolo for the construction
of the Lower Seguin Bridge.
Expenses: The FY 2017 -18 Budget will increase $1,615,907, or a 140.8 %, increase from
the FY 2016 -17 year end estimate due to new projects getting under way. The Lower
Seguin Road Bridge reconstruction will get under way for $484,000, and there will be
many drainage channel maintenance projects totaling $1,062,800. These drainage
channel maintenance projects include adding concrete to the walls of drainage channels
as well as scaping away of excess dirt built up in the bottom of the channels that reduce
their capacity to collect and move water safely out of the city. The increase will also
include 2 additional Drainage Worker positions.
249
B-04-2017 02:21 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED.BUDGET WORKSHEET
204 - DRAINAGE AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
i
3,120 2,820 3,000 2,080 3,000 3,000
1,084,176 1,123,418 1,141,000 857,150 1,141,000 1,179,250
0 202,033 484,000 0 0 1,327,327
27,337 7,298 4,200 10,052 11,895 254,350
1,114,633 1,335,570 1,632,200 869,282 1,155,895 2,763,927
818,004
913,416
952,764
659,308
978,020
2,279,927
818,004
913,416
952,764
659,308
978,020
2,279,927
0
0
654,000
44,420
170,000
484,000
0
0
654,000
44,420
170,000
484,000
818,004
913,416
1,606,764
703,728
1,148,020
2,763,927
296,629
422,154
25,436
165,555
7,875
0
250
B-04-2017 02:21 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
----- - - - - -H -- - - - - -- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
Permits
000 - 432400 Floodplain Permit
3,120
2,820
3,000
2,080
3,000
3,000
TOTAL Permits
31120
2,820
3,000
2,080
3,000
3,000
Fees
000 - 457500 Drainage Penalties
9,762
9,289
10,000
7,300
10,000
10,000
000 - 457600 Drainage Fee
1,074,414
1,114,129
1,131,000
849,850
1,131,000
1,169,250
TOTAL Fees
1,084,176
1,123,418
1,141,000
857,150
1,141,000
1,179,250
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
484,000
0
0
1,327,327
000 - 486202 Transfer In- Water6Sewer Fund
0
202,033
0
0
0
0
TOTAL Fund Transfers
0
202,033
484,000
0
0
1,327,327
Miscellaneous
000 - 491000 Interest Earned
215
82
100
78
100
150
000 - 491200 Investment Income
1,755
7,216
4,000
9,107
10,928
12,000
000 - 493204 Donations- Drainage Projects
25,000
0
0
0
0
0
000 - 497000 Misc Income- Drainage
367
0
100
867
867
242,200
TOTAL Miscellaneous
27,337
7,298
4,200
10,052
11,895
254,350
TOTAL REVENUES
1,114,633
1,335,570
1,632,200
869,282
1,155,895
2,763,927
251
B-04-2017 02:21 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
DRAINAGE
Personnel Services
579 - 511110 Regular
579 - 511120 Overtime
579 - 511180 LTD
579 - 511210 Longevity
579 - 511230 Certification Allowance
579 - 511310 FICA - Employer
579 - 511350 TMRS- Employer
579- 511410 Health - Employer
579 - 511500 Workers, Compensation
TOTAL Personnel Services
Supplies
579 - 521000 Operating Supplies
579 - 521100 Office Supplies
579 - 521200 Medical /Chem Supplies
579- 521300 Motor Vehicle Supplies
579 - 521600 Equip Maint Supplies
TOTAL Supplies
Human Services
579 - 531100 Pre - employment Check
TOTAL Human Services
City Support Services
579 - 532400 Computer Fees & Licenses
579 - 532500 City Insurance - Commercial
579 - 532900 Contingencies
TOTAL City Support Services
Utility Services
579 - 533310 Telephone /Cell Phones
579- 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
579- 534200 Printing & Binding
TOTAL Operations Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016-2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
304,837
279,808
194,324
154,649
194,324
248,504
799
769
1,000
1,948
2,675
1,400
994
905
602
695
834
770
10,647
11,767
7,101
7,201
7,400
8,427
4,676
4,997
3,600
1,996
3,600
4,800
24,160
22,150
15,761
15,774
20,259
20,130
53,685
60,613
33,258
36,427
43,712
42,140
51,280
43,353
41,977
44,711
57,775
60,174
3,831
6,182
4,157
3,455
4,157
5,307
454,909
430,544
301,780
266,855
334,736
391,652
3,420
3,869
2,000
1,412
1,800
1,500
281
138
200
113
200
200
1,737
1,168
2,000
937
2,000
2,000
140
0
0
0
0
0
0
232
0
0
0
0
5,577
5,407
4,200
2,462
4,000
3,700
0
167
0
0
0
0
0
167
0
0
0
0
984
0
1,000
0
1,000
1,000
2,307
2,704
3,000
4,166
5,000
3,000
960
6,663
4,180
410
4,180
4,180
4,251
9,367
8,180
4,576
10,180
8,180
1,114
1,082
1,200
712
1,200
1,200
16,400
12,805
12,000
11,201
12,000
12,000
17,513
13,887
13,200
11,913
13,200
13,200
82
0
700
0
1,000
1,000
82
0
700
0
1,000
1,000
252
8 -04 -2017 02:21 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )( -- - - - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Staff Support
U (
4U4)
0
0
0
0
579 - 535100 Uniforms
3,306
3,594
4,000
2,457
4,000
4,000
579- 535500 Training /Travel
853
2,641
2,000
1,271
2,000
2,000
579 - 535510 Meeting Expenses
294
127
300
260
300
300
579 - 535600 Professional Certification
355
77
700
370
700
400
TOTAL Staff Support
4,809
6,440
7,000
4,358
7,000
6,700
City Assistance
100
100
200
100
200
200
579 - 537100 Medical Services
0
120
400
287
400
400
TOTAL City Assistance
0
120
400
287
400
400
Professional Services
11,137
12,250
10,150
5,040
10,150
8,225
579- 541200 Legal Svcs
2,974
0
5,000
0
5,000
5,000
579- 541310 Contractual Services
0
29,420
45,820
31,850
35,820
110,820
579 - 541400 Auditor /Accounting Service
1,500
1,500
1,500
1,500
1,700
1,500
579 - 541502 Cost of Bond Issuance
15,713
13,000
0
0
0
0
TOTAL Professional Services
20,187
43,920
52,320
33,350
42,520
117,320
Fund Charges /Transfers
579- 548106 Transfer Out- Special Events
367
333
1,000
0
1,000
1,000
579 - 548500 Interfund Charges -Admin
57,130
54,150
184,425
138,319
184,425
271,430
579 - 548600 Interfund Charges -Water
137,113
129,960
136,920
102,690
136,920
141,510
579 - 548610 Interfund Charge -Fleet
26,575
30,463
105,789
79,342
105,789
83,355
579 - 548700 Bad Debt Expense
480
1,217
0
0
0
0
579 - 548800 Depreciation Expense
57,333
138,698
0
0
0
0
TOTAL Fund Charges /Transfers
278,998
354,821
428,134
320,351
428,134
497,295
Maintenance Services
579- 551300 Computer maintenance
U (
4U4)
0
0
0
0
579 - 551610 Drainage Channel Maintenance
16,258
25,306
10,000
5,356
10,000
436,255
579- 551615 De- Silting
0
0
0
0
0
535,000
TOTAL Maintenance Services
16,258
24,902
10,000
5,356
10,000
971,255
Other Costs
579- 554100 State Storm Water Fee -TCEQ
100
100
200
100
200
200
TOTAL Other Costs
100
100
200
100
200
200
Debt Service
579- 555900 Debt Service
0
0
110,000
0
110,000
115,000
579- 555900.Interest Expense
11,137
12,250
10,150
5,040
10,150
8,225
TOTAL Debt Service
11,137
12,250
120,150
5,040
120,150
123,225
253
B-04-2017 02:21 PM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(------- -- -- - -- 2016 -2017 --------------- -------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT.
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG E'
I
Rental /Leasing
818,004
913,416
952,764
659,308
978,020
2,279,927
579 - 561100 Rental - Equipment
0
0
0
0
0
2,000
TOTAL Rental /Leasing
0
0
0
0
0
2,000
Operating Equipment
579 - 571200 Vehicles & Access Less $5,000
0
6,859
0
0
0
0
579 - 571500 Equipment Under $5,000
4,183
4,633
6,500
4,659
6,500
7,000
TOTAL Operating Equipment
4,183
11,492
6,500
4,659
6,500
7,000
Capital Outlay
579 - 581700 Improvements Over $5,000
0
0
0
0
0
136,800
TOTAL Capital Outlay
0
0
0
0
0
136,800
TOTAL DRAINAGE
818,004
913,416
952,764
659,308
978,020
2,279,927
TOTAL PUBLIC WORKS
818,004
913,416
952,764
659,308
978,020
2,279,927
254
B -04 -2017 02:21 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
204 - DRAINAGE
AS OF:
JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
PROJECTS
City Support Services
900 - 532900 Contingency
0
0
43,389
0
0
0
TOTAL City Support Services
0
0
43,389
0
0
0
Operations Support
900 - 534100 Advertising
0
0
611
0
0
0
TOTAL Operations Support
0
0
611
0
0
0
Professional Services
900 - 541100 Engineering
0
0
71,640
44,420
80,000
0
TOTAL Professional Services
0
0
71,640
44,420
80,000
0
Maintenance Services
900 - 551900 Construction
0
0
538,360
0
90,000
484,000
TOTAL Maintenance Services
0
0
538,360
0
90,000
484,000
Capital Outlay
TOTAL PROJECTS
0
0
654,000
44,420
170,000
484,000
TOTAL MISC & PROJECTS
0
0
654,000
44,420
170,000
484,000
TOTAL EXPENDITURES
818,004
913,416
1,606,764
703,728
1,148,020
2,763,927
255
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
256
FUND: 203 EMERGENCY MEDICAL
SERVICES (EMS)
DEPARTMENTAL DESCRIPTION
Schertz Emergency Medical Services responds to 911 requests for ambulance
service across a 220 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about
25% of Comal County including the City of Garden Ridge); and a small portion of
unincorporated Bexar County. We also work with individual at -risk patients to
insure they have the best access to primary healthcare and that their medical
needs are being met before an emergency occurs. We educate our employees by
providing over fifty hours of Continuing Education annually and over thirty hours
for our first responders. We provide ambulance demonstrations and stand -by
event coverage to further the knowledge of Emergency Medical Services and
injury /illness prevention and preparedness.
GOALS AND OBJECTIVES
• Provide efficient pre - hospital healthcare services to the communities that
we serve.
• Integrate the care that we provide with the rest of the healthcare system to
reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
• Provide appropriate and timely education and training to our employees and
our first responders to ensure the best and most current standard of care is
provided.
• Provide high quality pre - hospital training and community education for the
communities we serve and the region as a whole.
• Provide education and assistance to the community to prevent and prepare
them for medical emergencies through community education,
demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
• Be the preferred employer for pre - hospital healthcare providers in the State
of Texas
257
EMERGENCY MEDICAL SERVICES (EMS)
• Be thoroughly prepared for man -made and natural disasters in our
jurisdiction, region, and statewide.
• Meet the needs of our customers and to solidify relationships and
agreements with all eight cities, three counties and one Emergency
Services District for which we provide service.
ORGANIZATIONAL CHART
EMS
2015 -16
2016 -17
2017 -18
Director
1
1
1
Operations Manager
1
1
1
Clinical Manager
1
1
1
Community Health Manager
1
1
1
Training Coordinator
1
1
1
Office Manager
1
1
1
Senior Administrative Asst.
1
1
1
Billing Specialist
1
1
2
Billing Clerk
2
21.
1
EMS Supervisor
3
3
3
Field Training Officer
3
3
3
MIH Paramedic
0
1
1
Paramedic
23
24
24
EMT
0
0
3
PIT Paramedics
20
15
15
P/T EMT
01
5
1 5
TOTAL POSITIONS
591
61
1 64
258
EMERGENCY MEDICAL SERVICES (EMS)
�. �.
Requests for EMS Service
2015 -16
2016 -17
2017 -18
Workload /Output
Actual
Estimate
Budget
Requests for EMS Service
9,716
10,224
10,679
Transports to Hospitals
6,120
6,969
6,477
Hospital to Hospital Transports
1,077
1,000
1,000
Collections per Transport
495.21
450.00
450.00
Students Enrolled in EMT
88
90
90
Certification Classes
Trips billed for Alamo Heights
639
825
700
Trips billed for Glasscock County
32
109
0
Members of EMS Passport
525
518
550
Response Time 90% Reliability
2015 -16
2016 -17
2017 -18
Efficiency
Actual
Estimate
Budget
Response Time 90% Reliability
15:00
13:00
14:00
Total Time on Task (Minutes)
57:07
58:00
58:00
Transport Percentage
63%
66%
64%
Days Sales Outstanding
50
50
50
Mutual Aid Requested
45
52
50
Students Graduated from EMT
Certification Classes
55
53
55
Customer Service Card Scores
(Percentage all positive)
Critical Failures / 100,000 miles
Fleet Accidents / 100,000 miles
Cardiac Arrest Save %
Correct recognition of STEMI
EMT Class Certification Pass Rate
259
98.22%
2015 -16
2016 -17
2017 -18
Effectiveness
Actual
Estimate
Budget
Customer Service Card Scores
(Percentage all positive)
Critical Failures / 100,000 miles
Fleet Accidents / 100,000 miles
Cardiac Arrest Save %
Correct recognition of STEMI
EMT Class Certification Pass Rate
259
98.22%
98%
98%
4.0
4
4
4.2
6
4
9.6%
10%
10%
63.6%
70%
70%
92.73%
90%
90%
EMERGENCY MEDICAL SERVICES (EMS)
Revenue
Fees
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Fees
$5,569,980
$5,800,695
$6,122,000
Inter - Jurisdictional
1,713,419
2,434,843
2,780,863
Fund Transfers
0
550,000
0
Miscellaneous
169,045
250,410
117,850
Total
$7,452,445
$9,035,948
$9,020,713
Expenses
Personnel
$3,575,258
$3,771,963
$4,244,739
Supplies
422,424
466,000
410,850
Human Services
363
1,000
0
City Support Services
17,854
79,647
104,100
Utility Services
92,082
109,858
118,000
Operations Support
67,941
70,000
74,620
Staff Support
63,604
69,250
70,750
City Assistance
7,874
567,867
568,867
Professional Services
96,315
114,500
168,200
Fund Charges /Transfers
1,969,401
2,493,210
2,656,827
Maintenance Services
27,759
49,000
43,000
Debt Service
14,782
274,094
288,120
Rental /Leasing
0
70,000
75,000
Operating Equipment
68,025
56,500
119,100
Capital Outlay
0
635,000
65,000
Total
$6,423,681
$8,827,889
$9,007,173
• : ►� •► _►l AJ0fAJW .1p
Revenue: Revenues for FY 2017 -18 are expected to decrease 0.2% from FY
2016 -17 year end estimates. Increases due to an expected rise in the number of
transports will be offset not having incoming bond proceeds in FY 2017 -18. The
Inter - Jurisdictional revenues will increase with a 3% increase in the rates charged
as well as a fee adjustment for population to provide coverage for each serviced
community which is identified within the contract.
260
EMERGENCY MEDICAL SERVICES (EMS)
Expenses: The FY 2017 -18 Budget will increase 2.0% from the FY 2016 -17 year
end estimate. Personnel will increase $472,000 with the increase recommended
in the classification and compensation study as well as adding 3 full time EMT's to
help reduce future overtime costs when a paramedic is vacant from a shift.
Operating equipment will also increase $53,000 to purchase a video laryngoscopy
device and radios for the ambulances while capital outlay is expected to decrease
with after the purchase of 2 ambulances from the 2017 debt issuance.
261
B-04-2017 02:47 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: JUNE 30TH, 2017
FINANCIAL, SUMMARY
REVENUE SUMMARY
Fees
Inter - Jurisdictional
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS
TOTAL PUBLIC SAFETY
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )(-------- 2017 -2018 - ---
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
5,730,758 5,569,980 6,504,790 4,010,006 5,800,695 6,122,000
1,596,475 1,713,419 2,412,627 2,272,357 2,434,843 2,780,863
0 0 0 550,000 550,000 0
80,912 169,045 126,850 194,685 250,410 117,850
7,408,145 7,452,445 9,044,267 7,027,048 9,035,948 9,020,713
7,629,008
6,423,681
8,928,351
5,656,341
8,827,889
9,007,173
7,629,008
6,423,681
8,928,351
5,656,341
8,827,889
9,007,173
71629;008
6,423,681
8,928,351
5,656,341
8,827,889
9,007,173
( 220,863)
1,028,764
115,916
1,370,708
208,059
13,540
262
B-04-2017 02:47 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
Fees
000 - 456100 Ambulance /Mileage Transprt Fe 5,548,262
000 - 456110
Passport Membership Fees
26,410
000 - 456120
EMT Class - Fees
130,122
000 - 456122
CE Class - Fees
0
000 - 456130
Immunization Fees
1,156
000 - 456140
Billing Fees - External
20,716
000 - 456150
Standby Fees
0
000 - 456155
Community Services Support
0
000 - 458110
Sale of Merchandise - GovDeal
4,093
000 - 459200
NSF Check Fee
0
TOTAL Fees
5,730,758
Inter - Jurisdictional
0
000 - 473500
Seguin /Guadalupe Cc Support
241,720
000 - 474300
Cibolo Support
261,393
000 - 475100
Comal Cc ESD #6
92,860
000 - 475200
Live Oak Support
189,570
000 - 475300
Universal City Support
247,376
000 - 475400
Selma Support
73,959
000 - 475500
Schertz Support
465,688
000 - 475600
Santa Clara Support
9,679
000 - 475800
Marion Support
14,231
000 - 475910
TASPP Program
0
TOTAL Inter - Jurisdictional
1,596,475
Fund Transfers
346,468
000 - 486100
Transfer In
0
TOTAL Fund
Transfers
0
Miscellaneous
206,957
000 - 491000
Interest Earned
94
000 - 491200
Investment Income
920
000 - 493203
Donations -EMS
780
000 - 493205
Donations -Golf Tournament
7,380
000 - 495100
MIH Contracts
0
000 - 497000
Misc Income
60,948
000 - 497100
Recovery of Bad Debt
10,740
000 - 498300
Reimburmnt -City Property
50
TOTAL Miscellaneous
80,912
TOTAL REVENUES 7,408,145
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
5,366,059
6,272,100
3,781,326
5,500,000
5,866,200
28,340
30,000
24,740
27,000
30,000
142,924
90,000
65,123
88,000
96,000
0
22,000
14,225
20,000
22,800
8,448
7,000
9,138
10,695
7,000
20,197
25,000
13,935
20,000
25,000
0
25,000
21,849
25,000
25,000
0
33,690
79,622
110,000
50,000
3,938
0
0
0
0
75
0
50
0
0
5,569,980
6,504,790
4,010,006
5,800,695
6,122,000
310,699
843,577
702,982
843,577
843,577
269,225
319,098
319,098
322,000
346,468
95,550
100,076
106,012
109,266
112,537
202,716
206,956
206,957
209,000
213,152
254,788
268,871
262,361
265,000
281,284
76,175
106,656
106,656
109,000
111,886
479,641
504,083
504,084
507,000
556,325
9,969
10,354
10,354
12,000
10,447
14,658
14,956
14,956
16,000
15,187
0
38,000
38,897
42,000
290,000
1,713,419
21412,627
2,272,357
2,434,843
2,780,863
0
0
550,000
550,000
0
0
0
550,000
550,000
0
99
100
79
100
100
715
750
566
750
750
559
2,000
150
500
2,000
11,485
9,000
10,060
10,060
10,000
0
90,000
63,262
104,000
40,000
146,007
15,000
76,884
80,000
25,000
10,180
10,000
43,684
55,000
40,000
0
0
0
0
0
169,045
126,850
194,685
250,410
117,850
7,452,445
9,044,267
7,027,048
9,035,948
9,020,713
263
B-04-2017 02 :47 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: JUNE 30TH, 2017
PUBLIC SAFETY
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
SCHERTZ EMS
Personnel Services
280- 511110 Regular
1,908,978
2,016,838
2,161,282
1,487,059
2,061,828
2,377,144
280- 511120 Overtime
542,039
632,247
683,826
501,970
693,826
672,597
280- 511180 LTD
5,165
5,350
5,713
4,571
5,713
6,352
280- 511210 Longevity
36,299
37,087
42,814
41,301
44,000
42,059
280- 511220 Clothing Allowance
9,708
10,296
10,920
8,040
10,920
12,171
280- 511230 Certification Allowance
15,690
16,606
18,330
14,645
18,330
17,290
280- 511310 FICA - Employer
185,168
188,424
207,265
151,055
207,265
245,096
280 - 511350 TMRS- Employer
370,538
381,503
404,236
321,064
404,236
478,653
280- 511410 Health - Employer
229,967
240,819
279,845
224,064
279,845
330,957
280- 511500 Workers` Compensation
32,355
46,089
53,519
44,476
46,000
62,420
TOTAL Personnel Services
3,335,908
3,575,258
3,867,750
2,798,244
3,771,963
4,244,739
Supplies
280 - 521000 Operating Supplies
6,358
6,716
8,000
1,117
4,000
4,000
280 - 521010 Operating Supplies -EMT Class
25,810
41,253
27,000
17,085
24,000
32,000
280 - 521020 Operating Supplies -CE Class
17,281
9,933
21,550
12,163
18,000
15,750
280- 521025 Community Support Supplies
0
7,856
24,455
69,506
100,000
30,000
280 - 521030 Operating Supplies- MIH
0
160
9,254
385
2,500
1,000
280- 521100 Office Supplies
3,468
3,362
5,000
1,511
4,000
4,500
280- 521200 Medical /Chem Supplies
218,978
345,331
285,000
212,296
300,000
300,000
280- 521250 Immunization Supplies
0
0
15,600
3,351
6,000
14,600
280- 521300 Motor Veh. Supplies
472
2,807
4,000
277
2,500
4,000
280- 521600 Equip Maint Supplies
1,954
5,006
5,000
1,336
5,000
5,000
TOTAL Supplies
274,321
422,424
404,859
319,026
466,000
410,850
Human Services
280- 531100 Pre - employment Check
1,152
363
0
651
1,000
0
TOTAL Human Services
1,152
363
0
651
1,000
0
City Support Services
280- 532350 Software Maintenance
9,532
0
38,600
29,828
38,000
44,100
280- 532500 City Insurance- Commercial
14,618
17,599
17,850
21,547
21,547
25,000
280- 532840 Golf Tournament- Dilworth
0
255
0
100
100
0
280- 532900 Contingencies
0
0
35,000
0
20,000
35,000
TOTAL City Support Services
24,150
17,854
91,450
51,475
79,647
104,100
Utility Services
280- 533100 Gas Utility Service
4,082
2,543
4,200
3,409
4,500
4,500
280- 533200 Electric Utility Service
1,324
6,887
4,000
12,969
18,057
20,000
280- 533300 Telephone /Land Line
2,873
2,931
3,500
2,132
4,000
4,000
280- 533310 Telephone /Cell Phones
6,782
7,350
12,000
5,007
8,500
9,000
280- 533320 Telephone /Air Cards
11,244
11,614
12,000
7,693
12,000
13,000
280- 533330 Telephone /Internet
3,502
4,123
3,200
3,127
4,500
4,500
280- 533350 Pager Service
0
0
1,200
0
301
0
280- 533410 Water Utility Service
1,513
2,824
3,500
1,473
3,000
3,000
280- 533500 Vehicle Fuel
78,090
53,811
70,000
39,810
55,000
60,000
TOTAL Utility Services
109,411
92,082
113,600
75,621
109,858
118,000
264
B-04-2017 02:47 PM
C I T Y
O F S C H E R
T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
203 -EMS
AS OF:
JUNE 30TH, 2017
PUBLIC SAFETY
EXPENDITURES
(-------- - - - - --
2016 -2017 ---------------
-------- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Operations Support
280- 534000 Postage
26,205
17,063
18,000
8,530
13,000
12,500
280- 534100 Advertising
14,329
1,006
4,000
0
2,000
2,000
280- 534200 Printing 6 Binding
11,405
7,575
8,000
6,175
8,000
8,000
280 - 534300 Equipment Maintenance - Copie
13,649
14,028
12,000
10,056
14,000
15,000
280- 534400 EMT Class Instructors
22,646
19,040
22,000
13,760
20,000
21,120
280- 534410 CE Class Instructors
12,982
8,881
12,800
2,400
5,000
8,000
280- 534420 Community Support - Instructors
0
0
0
2,390
5,000
5,000
280- 534500 Memberships - Organizations
0
0
2,000
2,520
3,000
3,000
280 - 534999 Mi.sc Expenses
22
347
0
0
0
0
TOTAL Operations Support
101,238
67,941
78,800
45,830
70,000
74,620
Staff Support
280- 535100 Uniforms
17,390
20,712
25,000
11,926
25,000
25,000
280 - 535200 Awards
324
21127
0
0
0
0
280- 535210 Employee Recognition - Morale
7,383
8,598
7,500
3,521
7,500
8,000
280- 535300 Memberships
2,603
2,100
250
22
250
250
280- 535400 Publications
1,304
200
1,000
0
500
1,000
280- 535500 Training /Travel
39,192
23,112
35,000
21,526
30,000
30,000
280- 535510 Meeting Expenses
2,807
2,608
3,000
2,084
3,000
3,000
280- 535600 Professional Certification
3,753
4,145
3,500
574
3,000
3,500
TOTAL Staff Support
74,757
63,604
75,250
39,654
69,250
70,750
City Assistance
280- 537100 Medical Services
8,534
4,657
9,000
3,079
9,000
9,000
280 - 537110 EMS Outsourcing
0
0
548,867
365,911
548,867
548,867
280- 537800 Community Outreach
3,655
3,217
11,000
6,517
10,000
11,000
TOTAL City Assistance
12,189
7,874
568,867
375,507
567,867
568,867
Professional Services
280 - 541200 Legal Svcs
605
702
10,000
1,131
3,500
10,000
280- 541300 Other Consl /Prof Services
84,067
77,831
97,000
62,424
90,000
140,200
280 - 541400 Auditor /Accounting Service
3,000
3,000
3,000
4,000
6,000
3,000
280- 541502 Cost of Bond Issuance
17,788
0
0
0
0
0
280- 541800 Credit Card Fees
10,108
14,782
20,000
9,397
15,000
15,000
TOTAL Professional Services
115,568
96,315
130,000
76,952
114,500
168,200
Fund Charges /Transfers
280- 548000 Transfer Out
0
60,000
0
0
0
0
280- 548106 Transfer Out- Special Events
1,468
1,331
4,000
0
0
4,000
280- 548600 Interfund Charges -G /F Admin
136,087
150,308
150,087
112,565
150,308
170,087
280- 548610 Interfund Charges -Admin Fleet
91,937
91,937
142,902
107,177
142,902
130,000
280- 548650 Interest Expense
562
180
0
0
0
0
280- 548700 Bad Debt Expense
2,908,015
1,358,239
2,686,050
1,532,873
2,200,000
2,352,740
280- 548800 Depreciation Expense
219,064
307,406
0
0
0
0
TOTAL Fund Charges /Transfers
3,357,132
1,969,401
2,983,039
1,752,615
2,493,210
2,656,827
265
8 -04 -2017 02:47 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: JUNE 30TH, 2017
PUBLIC SAFETY
EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Maintenance Services
280- 551100 Building Maintenance
4,155
4,301
15,000
0
8,000
0
280- 551800 Other Maintenance Agreements
17,415
12,278
31,000
10,850
30,000
31,000
280- 551810 Maintenance Agr. - Radios
9,420
11,180
10,320
5,160
11,000
12,000
TOTAL Maintenance Services
30,990
27,759
56,320
16,010
49,000
43,000
Debt Service
280- 555600.Interest -CO Bond 2007
2,842
1,403
0
0
0
0
280- 555632.Tax Notes SR2010- Interest
829
0
0
0
0
0
280- 555639 Tax Notes SR2015 - Principal
0
0
160,000
0
160,000
155,000
280- 555639.Tax Notes SR2015 - Interest
10,573
13,379
11,375
5,649
14,094
15,000
280- 555900 Debt Service
0
0
100,000
0
100,000
118,120
TOTAL Debt Service
14,243
14,782
271,375
5,699
274,094
288,120
Rental /Leasing
280- 561200 Lease /Purchase Payments
580
0
81,541
52,735
70,000
75,000
TOTAL Rental /Leasing
580
0
81,541
52,735
70,000
75,000
Operating Equipment
280- 571000 Furniture & Fixtures
4,024
2,396
5,000
1,516
5,000
5,000
280- 571200 Vehicles&ACCess. < $5,000
5,279
10,828
4,500
150
2,500
5,000
280- 571300 Computer &Periphe. < $5000
45,512
23,682
45,000
4,450
30,000
28,600
280- 571400 Communication Equip < $5000
2,685
2,299
6,000
1,455
4,000
24,800
280- 571510 Specialized Medical Equipment
78,057
14,358
0
0
0
0
280- 571800 Equipment Under $5,000
41,815
14,462
65,000
4,289
15,000
55,700
TOTAL Operating Equipment
177,371
68,025
125,500
11,861
56,500
119,100
Capital Outlay
280- 581200 Vehicles & Access. Over $5,00
0
0
50,000
34,510
595,000
30,000
280- 581800 Equipment Over $5,000
0
0
30,000
0
40,000
35,000
TOTAL Capital Outlay
0
0
80,000
34,510
635,000
65,000
TOTAL SCHERTZ EMS 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173
TOTAL PUBLIC SAFETY 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173
266
B-04-2017 02:47 PM
203 -EMS
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
DONATIONS
City Support Services
TOTAL EXPENDITURES 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173
267
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
268
to] ' 8A CK61 "•'' •
VISION STATEMENT
To attract and expand business and industry to ensure a fiscally - responsible
community that emphasizes a continued commitment to economic prosperity,
workforce opportunities and high quality of life.
MISSION STATEMENT
The mission of the City of Schertz Economic Development Corporation (SEDC) is
to grow the Schertz economy through the attraction and retention of Primary Jobs
and by attracting new capital investment throughout the City of Schertz and within
its extraterritorial jurisdiction by:
• Attracting targeted industries.
• Fortifying business retention and expansion efforts.
• Providing a supporting tax base to balance increasing residential growth
• Generate investment in underdeveloped areas of the City.
• Improving the quality of life.
DEPARTMENT DESCRIPTION
Promote the City of Schertz through a diversified and comprehensive marketing
framework. Promote economic development opportunities for high value
employers of all sizes. Educate and promote the adoption of land use policies that
promote quality and sustainable economic development. Conduct incentive
application analysis and field inquiries from public, prospects, and actively engage
in business recruitment.
269
ECONOMIC DEVELOPMENT
ECONOMIC DEVELOPMENT
2015 -16
2016 -17
2017 -18
Executive Director
1
1
1
Business Retention Manager
0
1
1
Economic Development Analyst
1
1
1
Economic Development Specialist
1
0
0
Executive Assistant
1
1
1
TOTAL POSITIONS
4
4
4
• 1�1 all 11 1 1 . • .
Number of inquiries 80
Number of Schertz companies visited 20
Number of recruitment events 14
Number of new prospects 30
Number of active incentive agreements 8
MCI
116
2015 -16
2016 -17
2017 -18
Workload/Output
Actual
Estimate
Goal
Number of inquiries 80
Number of Schertz companies visited 20
Number of recruitment events 14
Number of new prospects 30
Number of active incentive agreements 8
MCI
116
150
42
48
15
15
37
60
7
8
ECONOMIC DEVELOPMENT
Revenue
Taxes
Miscellaneous
Total
Expenses
Personnel
Supplies
Human Services
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Fund Charges /Transfers
Debt Service
Operating Equipment
Capital Outlay
Total Economic Development
Projects
Total Schertz Economic Development
$3,660,101 $3,810,165 $3,962,572
52,564 104,050 120,301
$3,712,647 $3,914,215 $4,082,873
$253,100
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Bud et
Revenue
Taxes
Miscellaneous
Total
Expenses
Personnel
Supplies
Human Services
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Fund Charges /Transfers
Debt Service
Operating Equipment
Capital Outlay
Total Economic Development
Projects
Total Schertz Economic Development
$3,660,101 $3,810,165 $3,962,572
52,564 104,050 120,301
$3,712,647 $3,914,215 $4,082,873
$253,100
$0
$0
123
750
750
44
1,000
500
2,226
7,700
37,700
2,631
4,980
3,870
98,152
133,402
173,000
6,326
22,300
21,900
100,331
1,005,000
817,500
23,763
87,500
82,500
407,143
797,847
1,067,945
161,216
0
0
1,972
4,700
4,200
28,533
0
0
$1,085,540
$2,061,117
$2,209,865
221,674
$1,307,214
Revenues
0
$2,065,179
N
$2,209,865
The revenue for FY 2017 -18 is projected to increase by 4.3% from the FY 2016-
17 year -end estimate. The increase reflects a general increase in the economy
and significant growth in investment income.
Expenses
The expenses for FY 2017 -18 is projected to increase by 7.2% from the FY 2016-
17 year -end estimate. The City Assistance fund was adjusted to account for the
$500,000 Small Business Grants that may be used throughout the fiscal -year.
$312,500 has been allocated for those existing economic development incentives
that must be earned before December 31, 2017. Any additional incentives will be
taken from reserves and approved by the SEDC Board of Directors and City
Council on a case -by -case basis.
US
ECONOMIC DEVELOPMENT
The Fund Charges /Transfer fund increased due to the proposed expenditure of up
to $265,000 for permit software. The software will help increase the efficiency of
the City's development process which directly impacts commercial development,
including those projects that create primary jobs. Additionally, the FY 2017 -18
Service Agreement between the SEDC and City of Schertz increased 2.5% to
$441,395. The Service Agreement creates a not -to- exceed amount for
administrative services such as personnel, finance, accounting, insurance, human
resources, IT, and fleet. The Service Agreement also allows the SEDC to receive
services at City's pre- negotiated rate for services such as legal, telecom and
copying services.
The Operations Support fund increased by $43,500 to be to be used as part of the
expansion of the SEDC's marketing strategy to promote the City of Schertz and
the attraction of new Primary Jobs.
The City Support Services fund was increased as part of the SEDC's commitment
to expand our local businesses through the implementation of the SEDC Business
Retention and Expansion Plan. Additionally, $20,000 will be used for the SEDC's
20th anniversary celebration.
M &A
B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
MISC & PROJECTS
PROJECTS
ECONOMIC DEVELOPMENT
FM3009 RD &BRIDGE EXPNDSN
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
229,649
t----
--- --- - --
2016 -2017 -- ------
-- ----- }t--
- --- -- 2017 -2018 -- --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BURG
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
3,442,819
3,660,101
3,692,710
2,729,630
3,810,165
3,962,572
15,939
52,547
45,550
79,373
104,050
120,301
3,458,759
3,712,648
3,738,260
2,809,004
3,914,215
4,082,873
229,649
221,673
0
0
0
0
1,179,115
1,085,542
2,062,617
752,181
2,065,179
2,209,865
20,826
0
0
0
0
0
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
2,029,169
2,405,433
1,675,643
2,056,823
1,849,036
1,873,008
273
8 -04-2017 12:53 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JUNE 30TH, 2017
REVENUES
Taxes
000-411500 Sales Tax Revenue (48)
TOTAL Taxes
Fund Transfers
Miscellaneous
000-491000 Interest Earned-Bank
000-491200 Investment Income
000-497000 Misc Income
TOTAL Miscellaneous
TOTAL REVENUES
t-------- -- -- -- 2016-2017
2014-2015 2015-2016 CURRENT Y-T-D
ACTUAL ACTUAL BUDGET ACTUAL
---- ------ H- ----- -- 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
3,442,819 3,660,101 3,692,710 , 2,729,630 3,810,165 3,962,572
3,442,819 3,660,101 3,692,710 2,729,630 3,810,165 3,962,572
183
375
550
144
300
300
14,278
52,171
45,000
79,230
103,750
120,000
1,478
0
0
0
0
1
15,939
52,547
45,550
79,373
104,050
120,301
3,458,759
3,712,648
3,738,260
2,809,004
3,914,215
4,082,873
W, I
8-04-2017 12:53 PM
620-SED CORPORATION
MISC & PROJECTS
EXPENDITURES
C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
-------------- 2016-2017 --------------- )t--- -- --- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
PROJECTS
Utility Services
Professional Services
900-541100 ENGINEERING
14,103
34,206
0
0
0
0
900-541300 OTHER PROFESSIONAL SERVICES
0
683
0
0
-0
0
TOTAL Professional Services
14,103
34,889
0
0
0
0
Maintenance Services
900-551900 CONSTRUCTION
0
185,210
0
0
0
0
TOTAL Maintenance Services
0
185,210
0
0
0
0
Rental/Leasing
900-561300 LAND PURCHASE
215,546
1,575
0
0
0
0
TOTAL Rental/Leasing
215,546
1,575
0
0
0
0
TOTAL PROJECTS 229,649 221,673 0 0 0 0
275
B -04 -2017 12:53 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
ECONOMIC DEVELOPMENT
Personnel Services
966 - 511110 Regular
966 - 511180 LTD
966 - 511210 Longevity
966 - 511240 Allowance
966 - 511310 FICA - Employer
966 - 511350 TMRS- Employer
966 - 511410 Health- Employer
966 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
966 - 521100 Office Supplies
966 - 521110 Office Supplies - Refreshments
TOTAL Supplies
Human Services
966 - 531100 Pre - employment Check
966 - 531150 Interview Expenses
TOTAL Human Services
City Support Services
966 - 532500 City Insurance - Commercial
966 - 532800 Promotional Events
966 - 532900 Contingencies
TOTAL City Support Services
Utility Services
966 - 533200 Electric Utility Service
966- 533300 Telephone /Land Line
966- 533310 Telephone /Cell Phones
966 - 533320 Telephone /Air Cards
966 - 533410 Water Utility Service
966 - 533500 Vehicle Fuel
966- 533550 Vehicle Maintenance
TOTAL Utility Services
Operations Support
966 - 534000 Postage
966 - 534100 Advertising
966 - 534105 Goodwill
966 - 534150 TexasOne
966 - 534190 Recruitment Events
966 - 534200 Printing & Binding
966 - 534300 Equipment Maintenance - Copier
966 - 534400 Computer Licenses - Software
966 - 534500 Memberships - Organization
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017 -
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECObMNDED BUDG
137,773
189,185
0
0
0
0
397
591
0
0
0
0
597
1,054
0
0
0
0
305
0
0
0
0
0
10,348
13,701
0
0
0
0
22,842
30,709
0
0
0
0
14,858
17,453
0
0
0
0
494
407
0
0
0
0
187,614
253,100
0
0
0
0
585
123
750
402
750
750
48
0
0
0
0
0
632
123
750
402
750
750
135
44
1,000
390
1,000
0
0
0
0
0
0
500
135
44
1,000
390
1,000
500
1,114
343
1,700
1,653
1,700
1,700
639
1,883
6,000
2,241
6,000
26,000
0
0
0
0
0
10,000
1,753
2,226
7,700
3,895
7,700
37,700
18
242
0
0
0
0
425
425
720
319
720
720
334
623
1,500
B20
1,500
1,500
11
0
0
0
0
0
35
712
0
124
160
0
346
520
2,000
289
2,000
1,000
34
109
600
49
600
650
1,202
2,631
4,820
1,601
4,980
3,870
17
166
500
36
500
500
683
16,957
20,000
13,911
20,000
62,000
365
447
2,500
442
1,000
1,500
6,842
0
0
0
0
0
3,518
19,341
35,000
17,578
35,000
35,000
222
49
1,000
72
1,000
500
3,932
4,653
0
3,902
3,902
5,000
1,227
3,149
7,500
2,828
7,500
10,000
735
3,890
15,000
3,000
15,000
8,000
276
8 -04 -2017 12:53 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
PAGE:
(-------- - - -- -- 2016 -2017 ----- ---------- H-- -- - - -- 2017 -2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
966 - 534510 Membership- Commuter Rail Brd
49,500
TOTAL Operations Support
67,041
Staff Support
0
966 - 535100 Uniforms
300
966 - 535210 Employee Recognition- Morale
23
966 - 535300 Memberships -Staff Support
0
966 - 535400 Publications
138
966 - 535500 Training /Travel
5,308
966 - 535510 Meeting Expenses -EDC Board
1,402
TOTAL Staff Support
7,171
City Assistance
15,000
966 - 537600 Development Incentive Fund
0
966 - 537610 Impact Fee Matching Fund
0
966 - 537615 Small Business Grant Fund
0
966 - 537650 Prospect Services
86
TOTAL City Assistance
86
Professional Services
22,300
966 - 541200 Legal Svcs
91005
966 - 541300 Professional Services
501
966 - 541400 Auditor /Accounting Service
6,000
966 - 541450 Consulting Services
0
TOTAL Professional Services
15,506
Fund Charges /Transfers
0
966 - 548101 Contributions to General Fund
0
966 - 548505 Contribution to I & S
367,188
966- 548600 Interfund Charges -Admin
96,012
966 - 548610 Interfund Charge -Fleet
3,796
TOTAL Fund Charges /Transfers
466,996
Fund Replenish
979
Maintenance Services
817,500
966 - 551700 Grounds Maintenance
0
TOTAL Maintenance Services
0
Debt Service
4,057
966 - 555632 Tax Notes SR2010- Principal
265,000
966- 555632.Tax Notes SR2010- Interest
3,379
966 - 555650 Bond -CO 2007 - Principal
150,000
966- 555650.Bond -CO 2007 - Interest
12,231
TOTAL Debt Service
430,609
49,500 49,500 0 49,500 49,500
98,153 131,000 41,769 133,402 172,000
0
B00
398
800
800
0
300
63
300
300
500
2,500
500
2,500
2,000
403
700
497
700
800
4,136
15,000
8,100
15,000
15,000
1,287
3,000
1,832
3,000
3,000
6,326
22,300
11,411
22,300
21,900
100,000
500,000
0
500,000
312,500
0
500,000
0
500,000
0
0
0
0
0
500,000
331
5,000
979
5,000
5,000
100,331
1,005,000
979
1,005,000
817,500
13,406
40,000
3,785
40,000
25,000
4,057
40,000
337
40,000
0
6,300
7,500
3,000
7,500
7,500
0
0
0
0
50,000
23,763
87,500
7,121
87,500
82,500
0
0
0
0
265,000
356,119
366,788
361,019
366,788
360,769
50,024
430,445
322,834
430,445
441,395
1,000
614
460
614
781
407,143
797,847
684,313
797,847
1,067,945
0
0
0
0
1,000
0
0
0
0
1,000
0
0
0
0
0
0
0
0
0
0
155,000
0
0
0
0
6,215
0
0
0
0
161,215
0
0
0
0
MAIM
B -04 -2017 12:53 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-- ----- -- ----- 2016 -2017 --- ----- -- - - - - -H -- - - -- -- 2017 -2018 -- --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Operating Equipment
966 - 571100 Furniture & Fixtures
359
26
700
300
700
1,200
966 - 571300 Computer & Periphe < $5000
10
1,927
4,000
0
4,000
3,000
TOTAL Operating Equipment
369
1,954
4,700
300
4,700
4,200
Capital Outlay
966 - 581200 Vehicles&Access Over $5,000
0
28,533
0
0
0
0
TOTAL Capital Outlay
0
28,533
0
0
0
0
TOTAL ECONOMIC DEVELOPMENT 1,179,115 1,085,542 2,062,617 752,181 2,065,179 2,209,865
278
B-04-2017 12:53 PM
C I T Y O E S C H E R T 2
PAGE:
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION
AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES
(- ------ -- --- -- 2016 -2017 --------------- -------- 2017-201$ - - --
2014 -2015
2015 -2016 CURRENT
Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL
ACTUAL BUDGET
ACTUAL YEAR END RECOMMENDED BUDG
is
FM3009 RD &BRIDGE EXPNDSN
St
!*
Maintenance Services
994 - 551900 FM3009 Rd &Bridge Expansion
20,$26
0 0
0 0 0
TOTAL Maintenance Services
20,$26
0 0
0 0 0
TOTAL FM3009 RD &BRIDGE EXPNDSN 20,$26 0 0 0 0 0
279
B-04-2017 12:53 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES (-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
SCHWAS RD PROJECT
Maintenance Services
PAGE:
---------- )(-------- 2017-2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
TOTAL MISC & PROJECTS
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
TOTAL EXPENDITURES
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
280
B-04-2017 12:53 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES (-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
SCHWAS RD PROJECT
Maintenance Services
PAGE:
---------- )(-------- 2017-2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
TOTAL MISC & PROJECTS
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
TOTAL EXPENDITURES
1,429,589
1,307,215
2,062,617
752,181
2,065,179
2,209,865
281
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
282
FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION
The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network
capacity. Currently the level of funding from the collected fees is not great
enough to warrant a public access channel but could be used so in the future.
Revenues $99,024 $90Y395 $200,000
Expenses
Operating Equipment $865 $0 $0
Capital Outlay 0 0 200,000
Projects 30,103 800 0
Total $30,968 $800 $200,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2017 -18 are expected to increase 2.6% from the FY
2016 -17 year end estimates with the continued growth of our residential
community plus a $110,000 transfer from reserves to continue the
communication master plan.
Expenses: The PEG Fund FY 2017 -18 Budget increased $199,200 from the FY
2016 -17 year end estimates with the continued implementation of the
communication master plan.
283
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenues $99,024 $90Y395 $200,000
Expenses
Operating Equipment $865 $0 $0
Capital Outlay 0 0 200,000
Projects 30,103 800 0
Total $30,968 $800 $200,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2017 -18 are expected to increase 2.6% from the FY
2016 -17 year end estimates with the continued growth of our residential
community plus a $110,000 transfer from reserves to continue the
communication master plan.
Expenses: The PEG Fund FY 2017 -18 Budget increased $199,200 from the FY
2016 -17 year end estimates with the continued implementation of the
communication master plan.
283
B-04-2017 12:52 PM
110 - PUBLIC, EDU, GOVMNT FEE
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
C I T Y 0 F. S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(--- --- --- - -- -- 2016 -2017 --------------- -------- 2017 -2018 ----
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
103,149 99,024 113,300
0 0 0
2 0 0
103,151 99,024 113,300
67,771 90,395 93,300
0 0 106,700
0 0 0
67,771 90,395 200,000
80,669
865
0
0
0
200,000
80,669
865
0
0
0
200,000
2,456
30,103
108,600
449
B00
0
2,456
30,103
108,600
449
800
0
83,125
30,968
108,600
449
800
200,000
20,025
68,056
4,700
67,322
89,595
0
284
8 -04 -2017 12:52 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017 ---------------
-------- 2017 -2018
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Franchises
000 - 421350 Time Warner -PEG Fee
50,747
51,681
50,000
39,887
53,217
55,000
000 - 421465 AT &T PEG Fee
52,401
47,343
63,300
27,884
37,178
38,300
TOTAL Franchises
103,149
99,024
113,300
67,771
90,395
93,300
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
0
0
0
106,700
TOTAL Fund Transfers
0
0
0
0
0
106,700
Miscellaneous
000 - 497000 Misc Income
2
0
0
0
0
0
TOTAL Miscellaneous
2
0
0
0
0
0
TOTAL REVENUES
103,151
99,024
113,300
67,771
90,395
200,000
285
B-04-2017 12:52 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
110- PUBLIC, EDU, GOVMNT FEE
AS OF:
JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES
{-------- - - - - -- 2016 -2017
--------------- )(---
- - ---- 2017 -2019 - - --
2014 -2015
2015 -2016
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BUDG
NON DEPARTMENTAL
"
Utility Services
Professional Services
F;
Rental /Leasing
101- 561200 Lease /PUrcahse Payments
3,170
0
0
0 0
0
TOTAL Rental /Leasing
3,170
0
0
0 0
0
Operating Equipment
101- 571400 Communications Equipmnt -Mino
0
865
0
0 0
0
TOTAL Operating Equipment
0
865
0
0 0
0
Capital Outlay
101 - 581400 Communications Equipment
77,499
0
0
0 0
200,000
TOTAL Capital Outlay
77,499
0
0
0 0
200,000
TOTAL NON DEPARTMENTAL
80,669
865
0
0 0
200,000
TOTAL GENERAL GOVERNMENT
80,669
865
0
0 0
200,000
286
8 -04-2017 12:52 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
110-PUBLIC, RDU, GOVMNT FEE AS OF: JUNE 30TH, 2017
MISC & PROJECTS
EXPENDITURES -------------- 2016-2017 --------------- )( -------- 2017-2018 - - --
2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
PROJECTS
Supplies
900-521700 Materials
1,264
0
0
0
0
0
TOTAL Supplies
1,264
0
0
0
0
0
Operations Support
900-534100 Advertising
1,192
0
0
0
0
0
TOTAL Operations Support
1,192
0
0
0
0
0
Professional Services
900-541110 COMMUNICATION PLAN
0
0
5,600
0
0
0
TOTAL Professional Services
0
0
5,600
0
0
0
Operating Equipment
900-571400 Communications Equipmnt-Minor
0
5,592
10,500
0
0
0
TOTAL Operating Equipment
0
5,592
10,500
0
0
0
Capital Outlay
900-581400 Communication Equipment
0
24,511
92,500
449
800
0
TOTAL Capital Outlay
0
24,511
92,500
449
800
0
TOTAL PROJECTS
2,456
30,103
108,600
449
800
0
TOTAL MISC & PROJECTS
2,456
30,103
108,600
449
800
0
TOTAL EXPENDITURES
83,125
30,968
108,600
449
800
200,000
287
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
288
FUND: 314 HOTEL /MOTEL OCCUPANCY TAX
DESCRIPTION
Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in
the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms,
Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms. These revenues are used to support Schertz as a destination location.
Advertising campaigns to increase awareness of all Schertz has to offer reach
citizens all across the State and beyond.
Revenue
Taxes $544,871 $513,000 $550,000
Miscellaneous 3,954 10,575 13,650
Total $548,825 $523,575 $563,650
Expenses
City Support Services
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Taxes $544,871 $513,000 $550,000
Miscellaneous 3,954 10,575 13,650
Total $548,825 $523,575 $563,650
Expenses
City Support Services
$66,219
$97,165
$110,000
Operations Support
36,553
65,425
68,425
Professional Services
3,000
3,500
3,000
Fund Charges /Transfers
114,405
66,405
67,605
Building Maintenance
5,555
10,000
10,000
Operating Equipment
2,000
0
0
Capital Outlay
0
0
63,806
Total
$227,731
$242,495
$322,836
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue for FY 2017 -18 is expected to increase 7.7% from the FY
2016 -17 year end estimates with the addition of a new hotel in the city.
Expenses: The Hotel Motel Tax Fund FY 2017 -18 Budget increased 33.1 % from
FY 2016 -17 year end estimates. This increase is for proposed upgrades to the
wi -fi and audiovisual system in the Civic Center to attract additional conferences
and conventions that follows the state statutes for occupancy tax use.
289
B-04-2017 12:52 PM
314 -HOTEL TAX
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMHJARY
GENERAL GOVERNMENT
C I T Y O F, S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- -- - - -- 2016 -2017 --------------- )(-------- 2017-2018 ----
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG
563,734 544,871 609,302 339,788 513,000 550,000
647 3,954 2,150 6,885 10,575 13,650
564,381 548,825 611,452 346,673 523,575 563,650
NON DEPARTMENTAL
215,011
227,731
260,995
154,474
242,495
322,836
TOTAL GENERAL GOVERNMENT
215,011
227,731
260,995
154,474
242,495
322,836
TOTAL EXPENDITURES
215,011
227,731
260,995
154,474
242,495
322,836
REVENUE OVER/(UNDER) EXPENDITURES
349,370
321,094
350,457
192,200
281,080
240,814
290
8-04-2017 12:52 PM C I T Y 0 F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JUNE 30TH, 2017
REVENUES
( -------------- 2016-2017
2014-2015 2015-2016 CURRENT Y-T-D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )( -------- 2017-2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BURG
Taxes
000-411800 Hotel Occupancy Tax
563,734
544,871
609,302
339,788
513,000
550,000
TOTAL Taxes
563,734
544,871
609,302
339,788
513,000
550,000
Fund Transfers
Miscellaneous
000-491000 Interest Earned
132
177
150
51
75
150
000-491200 Investment Income
516
3,778
2,000
6,835
10,500
13,500
000-497000 Misc Income
0
0
0
0
0
0
TOTAL Miscellaneous
647
3,954
2,150
6,885
10,575
13,650
TOTAL REVENUES
564,381
548,825
611,452
346,673
523,575
563,650
291
B-04-2017 12:52 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JUNE 30TH, 2017
GENERAL GOVERNMENT
EXPENDITURES t---- ---- - - ---- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
NON DEPARTMENTAL
Personnel Services
Supplies
City Support Services
PAGE:
---------- ?(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
101- 532800 Special Events
45,421
55,080
57,165
36,406
57,165
60,000
101- 532820 Community Programs
14,155
11,139
10,000
30,100
40,000
50,000
TOTAL City Support Services
59,576
66,219
67,165
66,506
97,165
110,000
Operations Support
101- 534100 Advertising
20,840
24,336
50,425
23,208
50,425
50,425
101- 534120 Advertising - Billboards
11,918
12,217
16,000
8,444
15,000
18,000
TOTAL Operations Support
32,758
36,553
66,425
31,652
65,425
68,425
City Assistance
Professional Services
101 - 541400 Auditor /Accounting Service
3,000
3,000
3,000
3,000
3,500
3,000
TOTAL Professional Services
3,000
3,000
3,000
3,000
3,500
3,000
Fund Charges /Transfers
101- 548000 Transfer Out
0
66,405
66,405
0
0
0
101 - 548100 Interfund Transfer Out
66,405
0
0
49,804
66,405
67,605
101 - 548614 Contribution -Park & Rec Fundt
43,500
48,000
48,000
0
0
0
TOTAL Fund Charges /Transfers
109,905
114,405
114,405
49,804
66,405
67,605
Maintenance Services
101- 551100 Building Maintenance
0
5,555
10,000
3,512
10,000
10,000
TOTAL Maintenance Services
0
5,555
10,000
3,512
10,000
10,000
Operating Equipment
101- 571700 Improvements Under $5,000
5,844
0
0
0
0
0
101 - 571810 Event Banners
3,928
2,000
0
0
0
0
TOTAL Operating Equipment
9,772
2,000
0
0
0
0
Capital Outlay
101- 581750 Civic Center Improvements
0
0
0
0
0
63,806
TOTAL Capital Outlay
0
0
0
0
0
63,806
TOTAL NON DEPARTMENTAL
215,011
227,731
260,995
154,474
242,495
322,836
TOTAL GENERAL GOVERNMENT 215,011
TOTAL EXPENDITURES
227,731 260,995 154,474 242,495 322,836
215,011 227,731 260,995
292
154,474 242,495 322,836
FUND: 317 PARK FUND
Is] .• • .
The Park Fund is a special fund designated to monitor and manage funds for the
management of the City of Schertz Urban Forest and capital improvements of the
City of Schertz Park System. The Fund is composed of parkland dedication
revenues. Revenues are derived from developer fees (in lieu of parkland
dedication), local citizen groups, state, local nonprofit neighborhood associations,
home owners associations (HOA's), regional non - profit grants, and donations.
Revenue
Fees $132,000
Miscellaneous 1,598
Total $133,598
Expenses
Operating Equipment $147
Capital Outlay 22,857
Total $23,004
PROGRAM JUSTIFICATION AND ANALYSIS
$145,000 $70,000
3,050 60,000
$148,050 $130,000
$15,000 $10,000
170,000 120,000
$185,000 $130,000
Revenue: The revenue for FY 2017 -18 is expected to decrease 12.2% from 2016-
17 year end estimate with a conservative view on new park fees from development.
As a project based fund, revenues are built up and collected in reserves then spent
once they have reached a level to fund new projects.
Expenses: The FY 2017 -18 Budget decreases 29.7% from FY 2016 -17 year end
estimates due to lower cost of future projects identified. The FY 2017 -18 project
lists include Hilltop Park improvements of $75,000, park improvements along
Schertz Parkway of $20,000, and additional improvements at the Skate Park of
$25,000.
293
2015 -16
2016 -17
1 2017 -18
Budget
Actual
Estimate
Budget
Revenue
Fees $132,000
Miscellaneous 1,598
Total $133,598
Expenses
Operating Equipment $147
Capital Outlay 22,857
Total $23,004
PROGRAM JUSTIFICATION AND ANALYSIS
$145,000 $70,000
3,050 60,000
$148,050 $130,000
$15,000 $10,000
170,000 120,000
$185,000 $130,000
Revenue: The revenue for FY 2017 -18 is expected to decrease 12.2% from 2016-
17 year end estimate with a conservative view on new park fees from development.
As a project based fund, revenues are built up and collected in reserves then spent
once they have reached a level to fund new projects.
Expenses: The FY 2017 -18 Budget decreases 29.7% from FY 2016 -17 year end
estimates due to lower cost of future projects identified. The FY 2017 -18 project
lists include Hilltop Park improvements of $75,000, park improvements along
Schertz Parkway of $20,000, and additional improvements at the Skate Park of
$25,000.
293
8 -04 -2017 12:52 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
PUBLIC ENVIRONMENT
PARKLAND DEDICATION
TOTAL PUBLIC ENVIRONMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
50,126
i--------
- - - - --
2016 -2017 --------------- )( -- - - -- -- 2017 -2018 - - --
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
185,000
130,000
41,980
110,595
0
85,932 (
92,000
132,000
145,000
98,000
145,000
70,000
106
1,598
40,000
2,108
3,050
60,000
92,106
133,598
185,000
100,108
148,050
130,000
50,126
23,004
185,000
14,176
185,000
130,000
50,126
23,004
185,000
14,176
185,000
130,000
50,126
23,004
185,000
14,176
185,000
130,000
41,980
110,595
0
85,932 (
36,950)
0
294
8 -04 -2017 12:52 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
317 -PARK FUND
AS OF:
JUNE 30TH, 2017
REVENUES
(--------- - - - --- 2016
-2017 ---------------
-------- 2017 -2018 - ---
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Fees
000 - 458800 Parkland Dedication
92,000
132,000
145,000
98,000
145,000
70,000
TOTAL Fees
92,000
132,000
145,000
98,000
145,000
70,000
Miscellaneous
000- 491000 Interest Earned
94
114
250
32
50
100
000 - 491200 Investment Income
12
614
1,000
2,076
3,000
3,000
000 - 497000 Misc Income
0
870
0
0
0
0
000 - 499100 Transfer From Parks Reserves
0
0
38,750
0
0
56,900
TOTAL Miscellaneous
106
1,598
40,000
2,108
3,050
60,000
TOTAL REVENUES
92,106
133,598
185,000
100,108
148,050
130,000
295
B-04-2017 12:52 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JUNE 30TH, 2017
PUBLIC ENVIRONMENT
EXPENDITURES (-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PARKLAND DEDICATION
Supplies
Utility Services
Fund Charges /Transfers
PAGE:
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
Ih"
301 - 548000 Transfer Out
33,159
0
0
0
0
0
TOTAL Fund Charges /Transfers
33,159
0
0
0
0
0
Maintenance Services
Operating Equipment
301- 571000 Sign /Fixtures
0
750
17,000
11,101
15,000
10,000
301- 571700 Improvements Under $5,000
6,038 (
604)
0
0
0
0
TOTAL Operating Equipment
6,038
147
17,000
11,101
15,000
10,000
Capital Outlay
301- 581700 Improvements Over $5,000
10,930
22,857
168,000
3,075
170,000
120,000
TOTAL Capital Outlay
10,930
22,857
168,000
3,075
170,000
120,000
TOTAL PARKLAND DEDICATION 50,126 23,004 185,000 14,176 185,000 130,000
296
8-04-2017 12:52 PM C I T Y 0 F S C H E R T Z
PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JUNE 30TH, 2017
PUBLIC ENVIRONMENT
EXPENDITURES -------------- 2016-2017
2014-2015 2015-2016 CURRENT Y-T-D
ACTUAL ACTUAL BUDGET ACTUAL
TREE MITIGATION
Supplies
Professional Services
Fund Charges/Transfers
Maintenance Services
Operating Equipment
Capital Outlay
PAGE:
---------- )( -------- 2017-201B ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
TOTAL PUBLIC ENVIRONMENT
50,126
23,004
185,000
14,176
185,000
130,000
TOTAL EXPENDITURES
50,126
23,004
185,000
14,176
185,000
130,000
297
"'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK
298
FUND: 319 TREE MITIGATION
DESCRIPTION
Tree mitigation fund is a special fund that is derived from revenue from permits for
tree removal issued in connection with a building permit, subdivision plan, and site
plan. These funds are used to replace trees on City Parks, City owned property,
Public lands, and SCUCISD school property.
Revenue
Fees
Fund Transfers
Miscellaneous
Total
Expenses
Maintenance Services
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$127,288 $85,300 $72,500
0 0 81,400
1,515 3,025 3,100
$128,802 $88,325 $157,000
$119,564 $142,000 $157,000
$119,564 $142,000 $157,000
Revenue: The revenue for FY 2017 -18 is expected to decrease 14.4% from 2016-
17 year end estimate with a conservative view on new tree mitigation feees from
development. As a project based fund, revenues are built up and collected in
reserves then spent once they have reached a level to fund new projects.
Expenses: The FY 2017 -18 Budget will increase 10.6% from the FY 2016 -17 year
end estimate. The FY 2017 -18 Budget includes shade trees for the Schertz Ball
Field and E. Live Oak Road, and Tree Trimming phase 4 for Crescent Bend Park,
Wendy Swan Memorial Park, the North Community Center, Hilltop Park, and Palm
Park.
299
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Fees
Fund Transfers
Miscellaneous
Total
Expenses
Maintenance Services
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$127,288 $85,300 $72,500
0 0 81,400
1,515 3,025 3,100
$128,802 $88,325 $157,000
$119,564 $142,000 $157,000
$119,564 $142,000 $157,000
Revenue: The revenue for FY 2017 -18 is expected to decrease 14.4% from 2016-
17 year end estimate with a conservative view on new tree mitigation feees from
development. As a project based fund, revenues are built up and collected in
reserves then spent once they have reached a level to fund new projects.
Expenses: The FY 2017 -18 Budget will increase 10.6% from the FY 2016 -17 year
end estimate. The FY 2017 -18 Budget includes shade trees for the Schertz Ball
Field and E. Live Oak Road, and Tree Trimming phase 4 for Crescent Bend Park,
Wendy Swan Memorial Park, the North Community Center, Hilltop Park, and Palm
Park.
299
B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
i----- --- ------ 2016 -2017 --------------- )(-------- 2017-2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
REVENUE SUMMARY
Fees 191,488 127,288 85,300 60,665 85,300 72,500
Fund Transfers 0 0 54,950 0 0 81,400
Miscellaneous 440 1,515 1,750 2,019 3,025 3,100
TOTAL REVENUES 191,927 128,802 142,000 62,684 88,325 157,000
EXPENDITURE SUMMARY
PUBLIC ENVIRONMENT
TREE MITIGATION
219,984
119,564
142,000
85,901
142,000
157,000
TOTAL PUBLIC ENVIRONMENT
219,984
119,564
142,000
85,901
142,000
157,000
TOTAL EXPENDITURES
219,984
119,564
142,000
85,901
142,000
157,000
REVENUE OVER /(UNDER) EXPENDITURES
i 28,057)
9,238
0 t
23,217) (
53,675)
0
300
B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: ,TUNE 30TH, 2017
REVENUES
Fees
000 - 458900 Tree Mitigation
TOTAL Fees
Fund Transfers
000- 481000 Transfer In- Reserves
TOTAL Fund Transfers
Miscellaneous
000- 491000 Interest Earned
000 - 491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )(-------- 2017-2018 ----
PROJECTED CITY ADMIN. ADOPT
YEAR END RECO1,1 ENDED BUDG
191,488
127,288
85,300
60,665
85,300
72,500
191,488
127,288
85,300
60,665
85,300
72,500
0
0
54,950
0
0
81,400
0
0
54,950
0
0
81,400
134
26
250
11
25
100
306
1,489
1,500
2,008
3,000
3,000
440
1,515
1,750
2,019
3,025
3,100
191,927
128,802
142,000
62,684
8B,325
157,000
301
B-04-2017 12:53 PM
C I T Y
0 F S C H E R T Z
PAGE:
85,901
PROPOSED
BUDGET WORKSHEET
Supplies
319-TREE MITIGATION
AS OF:
JUNE 30TH, 2017
85,901
PUBLIC ENVIRONMENT
157,000
Professional Services
EXPENDITURES
-------------- 2016-2017 ---------------
) {- - - - - -- 2017-2018 -- -- -
2014-2015 2015-2016
CURRENT Y-T-D
PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDG
TREE MITIGATION
219,984
119,564
142,000
85,901
142,000
157,000
Supplies
219,984
119,564
142,000
85,901
142,000
157,000
Professional Services
Fund Charges/Transfers
Maintenance Services
302-551110 Trees
219,984
119,564
106,000
51,843
102,000
127,000
302-551710 Landscaping
0
0
36,000
34,059
40,000
30,000
TOTAL Maintenance Services
219,984
119,564
142,000
85,901
142,000
157,000
Operating Equipment
Capital Outlay
TOTAL TREE MITIGATION
219,984
119,564
142,000
85,901
142,000
157,000
TOTAL PUBLIC ENVIRONMENT
219,984
119,564
142,000
85,901
142,000
157,000
TOTAL EXPENDITURES
219,984
119,564
142,000
85,901
142,000
157,000
302
a • • 11111111,11111111110 A W
a OMM.11"K:
Is] •• • •
The purpose of the Library Advisory Board is to provide citizen input to the City of
Schertz on Library policy and operation and to raise community awareness of the
library and its services. The Library Advisory Board oversees various fund-raising
activities including the operation of the Read Before Bookstore and book
consignment sales with all proceeds providing supplementary funding for library
materials, programs, projects and building enhancements.
Revenue
Fees
Fund Transfers
Miscellaneous
Total
Expenses
Supplies
City Support Services
Operating Equipment
Total
$21,846 $21,000 $22,000
0 0 0
630 260 700
$22,476 $21,260 $22,700
$83
2015-16
2016-17
2017-18
Budget
� Actual
� Estimate
� Budget
Revenue
Fees
Fund Transfers
Miscellaneous
Total
Expenses
Supplies
City Support Services
Operating Equipment
Total
$21,846 $21,000 $22,000
0 0 0
630 260 700
$22,476 $21,260 $22,700
$83
$500
$500
7,790
10,000
12,000
17,645
11,500
10,000
$25,519
$22,000
$22,500
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2017-18 is expected to increase 6.8% from the FY
2016-17 year end estimate with the anticipation of increase book sales.
Expenses: The Library Fund's FY 2017-18 Budget increased 2.3% from the FY
2016-17 year end estimates for additional program support.
303
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PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY _. _..
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(- --- ----- - ----- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
---------- )(-------- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
22,064 21,846 22,000 15,519 21,000 22,000
1,899 630 1,060 397 260 700
23,962 22,476 23,060 15,916 21,260 22,700
25,710
25,519
22,000
15,677
22,000
22,500
25,710
25,519
22,000
15,677
22,000
22,500
25,710
25,519
22,000
15,677
22,000
22,500
( 1,748) (
3,042)
1,060
239 (
740)
200
304
B -04 -2017 12:53 PM
C I T Y
O F S C H E R T Z
PAGE:
PROPOSED
BUDGET WORKSHEET
609 - LIBRARY BOARD
AS OF:
JUNE 30TH, 2017
REVENUES
(-------- - - - - -- 2016 -2017 ---------------
T(
-- - -- - -- 2017 -2018
2014 -2015
2015 -2016
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPT
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDG
Fees
000 - 458100 Sale of Merchandise
22,064
21,846
22,000
15,519
21,000
22,000
TOTAL Fees
22,064
21,846
22,000
15,519
21,000
22,000
Fund Transfers
Miscellaneous
000- 491000 Interest Earned
16
12
10
6
10
0
000 - 491200 Investment Income
59
229
50
287
150
200
000 - 493000 Donations
1,824
390
1,000
100
100
500
000 - 497000 Misc. Income - Library
0
0
0
5
0
0
TOTAL Miscellaneous
1,899
630
1,060
397
260
700
TOTAL REVENUES
23,962
22,476
23,060
15,916
21,260
22,700
305
B-04-2017 12:53 PM
609 - LIBRARY BOARD
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
101 - 521000 Operating Supplies
TOTAL Supplies
City Support Services
101 - 532800 Special Events
TOTAL City Support Services
City Assistance
Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
---- ------ )(-- --- - -- 2017 -2018 - ---
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG .:
584
83
500
157
500
500
584
83
500
157
500
500
6,119
7,790
10,000
5,320
10,000
12,000
6,119
7,790
10,000
5,320
10,000
12,000
101 - 571000 Furniture & Fixtures 141 0 500 0 500 0
101- 571400 Library Materials 8,555 17,681 8,600 7,800 8,600 10,000
101- 571500 Improvement Under $5,000 10,312 ( 36) 2,400 2,400 2,400 0
TOTAL Operating Equipment 19,007 17,545 11,500 10,200 11,500 10,000
Capital Outlay
TOTAL NON DEPARTMENTAL
25,710
25,519
22,000
15,677
22,000
22,500
TOTAL GENERAL GOVERNMENT
25,710
25,519
22,000
15,677
22,000
22,500
TOTAL EXPENDITURES
25,710
25,519
22,000
15,677
22,000
22,500
306
FUND: 615 HISTORICAL COMMITTEE
MISSION STATEMENT
To gather, preserve, and make available to the public historical information
regarding people, places, and events that have contributed to the development of
the City of Schertz.
01 :412 ffou
This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books
about the history of Schertz.
Revenue
Fees $1,675 $600 $1,000
Fund Transfers 3,836 10,750 10,750
Total $5,511 $11,350 $11,750
Expenses
Supplies
2015 -16
2016 -17
2017 -18
Budget
Actual
Estimate
Budget
Revenue
Fees $1,675 $600 $1,000
Fund Transfers 3,836 10,750 10,750
Total $5,511 $11,350 $11,750
Expenses
Supplies
$2,515
$1,500
$1,500
Operations Support
49
500
500
Staff Support
183
5,150
5,150
Professional Services
1,090
1,600
1,600
Operating Equipment
0
3,000
3,000
Total
$3,836
$11,750
$11,750
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2016 -17 is expected to increase 3.5% from the FY
2016 -17 year end estimate for additional book sales.
Expenses: The Historical Committee's FY 2017 -18 Budget will remain the same
from the FY 2016 -17 year end estimate.
307
B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
615- HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2017
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
(-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2016 -- --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMt4ENDED BUDG
1,173
1,675
9,285
3,836
0
0
10,458
5,511
1,000 390 600 1,000
10,750 0 10,750 10,750
0 0 0 0
11,750 390 11,350 11,750
10,020
3,836
11,750
1,296
11,750
11,750
10,020
3,836
11,750
1,296
11,750
11,750
10,020
3,836
11,750
1,296
11,750
11,750
436
1,675
0 (
906) (
400)
0
308
B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE:
PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2017
REVENUES
�--- -- --------- 2016 -2017 --------------- )(-------- 2017-2018 - - --
2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG
Fees
000- 458100 Sale of Merchandise
1,173
1,675
1,000
390
600
1,000
TOTAL Fees
1,173
1,675
1,000
390
600
1,000
Fund Transfers
000 - 486106 Transfer In- Special Events
9,285
3,836
10,750
0
10,750
10,750
TOTAL Fund Transfers
9,285
3,836
10,750
0
10,750
10,750
Miscellaneous
000 - 497000 Misc. Income
0
0
0
0
0
0
TOTAL Miscellaneous
0
0
0
0
0
0
TOTAL REVENUES
10,458
5,511
11,750
390
11,350
11,750
309
8 -04 -2017 12:53 PM
615- HISTORICAL COMMITTEE
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2017
(-------- - - - - -- 2016 -2017
2014 -2015 2015 -2016 CURRENT Y -T -D
ACTUAL ACTUAL BUDGET ACTUAL
PAGE:
----- - - - - -H -- - - - - -- 2017 -2018 - - --
PROJECTED CITY ADMIN. ADOPT
YEAR END RECOMMENDED BUDG
HISTORICAL COMMITTEE
10,020
3,836
11,750
1,296
11,750
11,750
Supplies
10,020
3,836
11,750
1,296
11,750
11,750
609 - 521000 Operating Supplies
8,054
2,515
1,500
156
1,500
1,500
TOTAL Supplies
8,054
2,515
1,500
156
1,500
1,500
Operations Support
609 - 534200 Printing & Binding
172
49
500
0
500
500
TOTAL Operations Support
172
49
500
0
500
500
Staff Support
609 - 535200 Awards
93
113
1,000
140
1,000
1,000
609 - 535300 Memberships
14
0
150
0
150
150
609 - 535500 Training /Travel
0
70
4,000
0
4,000
4,000
TOTAL Staff Support
107
183
5,150
140
5,150
5,150
Professional Services
609 - 541300 Other Consl /Pro£ Services
1,688
1,090
1,600
1,000
1,600
1,600
TOTAL Professional Services
1,688
1,090
1,600
1,000
1,600
1,600
Operating Equipment
609 - 571810 Event Banners
0
0
3,000
0
3,000
3,000
TOTAL Operating Equipment
0
0
3,000
0
3,000
3,000
TOTAL HISTORICAL COMMITTEE
10,020
3,836
11,750
1,296
11,750
11,750
TOTAL CULTURAL
10,020
3,836
11,750
1,296
11,750
11,750
TOTAL EXPENDITURES
10,020
3,836
11,750
1,296
11,750
11,750
310
Glossary
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water /sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
311
Glossary
Capital Improvements
Capital Outlay
Cash
Cash Basis
Certificates of Obligation
Expenditures for the construction, purchase, or renovation of
City facilities or property.
Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Currency on hand with the bank.
An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Tax supported bonds similar ho general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter
Adocument that establishes the city's governmental structure
and provides distribution of powers and duties. |n order tobe
implemented or changed it must be approved with a vote by
the people
City Council
The elected governing body of the City, consisting of the Mayor
and five (5) council members acting ao the legislative and
policy-making bodof the City.
CRM
Client Resource Management -a type of software for tracking
dutos, events, and clients.
Debt Service
Payments on debt made up of principle and interest following o
set schedule.
Delinquent Taxes
Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified bylaw.
Department
Afunotiuna| group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation
|n accounting, this isononoesh expense that reduces the value
ufa capital asset over its expected useful life.
Effective Tax Rate
The rate that would produce the same amount ofproperty
taxes from the properties nn the previous year's tax rolls.
Enterprise Fund
See Proprietary Fund.
Expenditure Any payment made by the City.
312
Glossary
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1st
and ends the following September 30th.
Fixed Assets
Assets of a long -term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE
Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund
A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance
The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity
The difference between assets and liabilities of any fund.
General Fund
The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds
A municipal bond backed by property taxes
Goals Department /Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I &S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
313
Glossary
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments -in -lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments -in -lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M &O Acronym for "maintenance and operations ". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
314
Glossary
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base
The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy
The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate
The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M &O) rate.
Tax Roll
The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes
Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
315
Glossary
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
316