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09-05-2017 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL SEPTEMBER 5, 2017 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Call to Order — Regular Session Opening Prayer and Pledtes of Allegiance to the Flags of the United States and State of Texas. (Councilmember Gutierrez) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) • Announcements and recognitions by City Manager (J. Kessel) New Employee Recognition Animal Services — Animal Services Officer — Patrick Ferry (D. Hernandez) EMS — EMS Billing Clerk — Heather Cornell, Paramedic — Amanda Hausman — Part Time Paramedic - Richard Wiggins (J. Mabbitt) Human Resources — Human Resource Manager — Lindsey Cox (J. Kurz) Parks, Recreation and Community Services — Park Maintenance Crew Leader - Jared Montney (C. VanZandt /L. Shrum) Public Works — Street Worker 1 — Richard Rodriguez (J. Hooks /D. Letbetter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. 09 -05- 2017 - Council Agenda Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of `Residents portion of `the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Approval of the minutes of the Regular Meeting of August 29, 2017. . (J. Kessel /B. Dennis) 2. Ordinance No. 17 -T -29 — Consideration and /or action approving an Ordinance authorizing an amendment to the FY 2016 -17 General Fund to create and fund four additional Crossing Guard positions. Final Reading (D. Wait /J. Walters /M. Hansen) Discussion Items 3. Ordinance No. 17 -T -30 — Consideration and /or action approving an Ordinance on the proposed FY 201.7 -1.8 Budget. Final Reading (B. James /J. Walters) 4. Ordinance No. 17 -T -31 — Consideration and /or action approving an Ordinance on the proposed FY 2017 -18 Tax Rate. Final Reading (B. James /J. Walters) 5. Ordinance No. 17 -M -34 — Consideration and /or action approving an Ordinance authorizing the amendment of GASB 54 Fund Balance Standards, Applications, and Policy of the City of Schertz. Final Reading (B. James /J. Walters) 6. Resolution No. 17 -R -78 — Consideration and /or action approving a Resolution authorizing a Memorandum of Understanding with the 502d Air Base Wing and the City of Schertz Police Department. (D. Wait /M. Hansen) 7. Resolution No. 17 -R -79 — Consideration and /or action approving a Resolution authorizing the purchase of Ambulances from Siddons - Martin Emergency Group. (D. Wait /J. Mabbitt) 8. Resolution No. 17 -R -80 — Consideration and /or action authorizing the Police Department to apply for a 2017 -18 fiscal year grant through the Office of the Governor — Criminal Justice Division. (D. Wait /M. Hansen) 9. Resolution No. 17 -R -81 — Consideration and /or action approving a Resolution authorizing an amendment to the Professional Services Agreement with Cobb, Fendley & Associates, Inc., relating to Engineering Design Services for the Woman Hollering Creek Wastewater Line Project. (B. James /K. Woodlee) Roll Call Vote Confirmation 09 -05 -2017 City Council Agenda Page - 2 - Closed Session 10. City Council will meet in closed session under Section 551.071 of the Texas Government Code, Consultation with the City Attorney to discuss: a. The legal parameters of municipal regulatory authority under SB 1.004, relating to the deployment of network nodes in public right -of -way, and possible legal challenges to the implementation. b. Proposed settlement agreement received in regards to former employee Michael Harris. Reconvene into Regular Session 10a. Take any action based on discussions held in closed session under Agenda Item 10. Roll Call Vote Confirmation Requests and Announcements 11. Announcements by City Manager. 12. Placing Items on Future Agendas: Member of the City Council may place items on future agendas provided the chair is able to determine unanimous consent. If objection is made by one or more members of the City Council, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. 13. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1st DAY OF SEPTEMBER 2017 . AT 6:00 P.M. WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. z�)owwa Sr hVv 0626 Donna Schmoekel, Deputy City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE 09 -05 -2017 City Council Agenda Page - 3 - OFFICIAL BULLETIN BOARD ON DAY OF 2017. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Davis— Place 1 Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Interview Committee for Boards and Investment Advisory Committee Commissions Main Street Committee Main Street Committee - Chair TIRZ I1 Board Councilmember Gutierrez — Place 2 Councilmember Larson — Place 3 Main Street Committee — Vice Chair Mayor Pro -Tem Edwards — Place 4 Councilmember Thompson — Place 5 Audit Committee Audit Committee Hal Baldwin Scholarship Committee Investment Advisory Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission Schertz- Seguin Local Government Corporation Interview Committee for Boards and Commissions 09 -05 -2017 City Council Agenda Page - 4 - Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 Department: Subject: City Secretary Minutes The City Council held a Regular Meeting on August 29, 2017. . HHZTG • ' • On RM RECOMMENDATION Staff recommends Council approve the minutes of the Regular meeting of August 29, 2017. ATTACHMENTS Regular Meeting of August 29, 2017 minutes. MINUTES REGULAR MEETING August 29, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 29, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Mayor Pro -Tem Cedric Edwards Councilmember Ralph Gutierrez Councilmember Robin Thompson Councilmember Bert Crawford Staff Present: City Executive Director Brian James Exec City Attorney Dan Santee Assi Deputy City Secretary Donna Schmoekel Call to Order — City Council Regular Session Mayor Carpenter called the meeting to Texas. (Councilmember Councilmember Davis flags of the United Stagy • announcements o reco Monday, the State of Texas. 4th NN followed by the pledges of allegiance to the vents (B. James/D. Wait /S. Gonzalez) Executive Director Brian James who provided the following Friday, September 8' Ribbon Cutting — 3009 Hair Lounge 4:30 pm 2901 Ashley Oak Drive Saturday, September 9' Paws in the Pool Noon - 4:00 pm Pickrell Park Pool 8 -29 -201.7 Minutes Page -1- Sunday, September 1011 Paws in the Pool Noon - 4:00 pm Wendy Swan Park Pool Saturday, September 1611 Schertz Pickrell Park SAVE THE DATE: Thursday, October 2611 Simonson Volunteer Appreciation Dinner 6:30 pm Schertz Civic Center Friday and Saturday, October 27 -29 Skvfi2ht Balloon Fest River City Community Church Grounds, 1'67 This family friendly event features competi� trackless train rides, vendors and musical cot more information. Election Information October 9th -Last day for submitting November 7, 2017 Election and last vote. [,Selma balloon rides, food trucks, the Chamber at X 1950 for ,pplication in time to vote in the ransfer of Registration in time to Proclamation • Proclamation recognizing National Payroll Week (M. Carpenter /Andrea Spanley- Jones) Mayor Carpenter read the proclamation honoring those in the payroll profession and presented it to Ms. Andrea Spanley - Jones from the San Antonio area. Ms. Jones thanked the Mayor for taking the time to recognize them. Hearing of Residents 8 -29 -201.7 Minutes Page - 2 - • Mr. Charley Huff, 1.41 Will Rogers, who introduced himself to everyone, as he is a current candidate running for a position on the SCUCISD board of directors. He stated you will soon be seeing some of his election signs in the area and if anyone has any questions or wants more info on his history /background to please get in touch with him. He also encouraged everyone to learn what they can about each candidate running for office this year and ask questions to allow yourself to vote for the person you feel is best suited. Workshop • Discussion and possible action regarding procedures to follow1 when filling an unexpected vacancy for any positions reporting directly to City Council: (Item requested by Councilmember Crawford) Mayor Carpenter recognized Councilmember Crawford who state he wanted to bring this item forward since they learned a lot when recently addressing the sudden and unexpected vacancy of the Municipal Judge and he didn't know if we should discus the process some more or not. Mayor Pro -Tem Edwards state lie feels we should discuss it some more in case the situation arises again. He feels it should, be a .one -day workshop at one of their future Council retreats. Councilmember Thompson concurred. Mayor Carpenter stated that then they would request that staff include this item :in their next all -day workshop. • Discussion and possible action re James /C. VanZandt /L. Shrum) of "No Name Park ". (B. Councilmember' drson arrived on the dais at 6:16p.m. On June 13, 201'7 Co uncil discussed the naming of the park and asked that the item be taken to the Parks Advisory Board and that the Board consider the park to be named Earl Sawyer Park. The Parks Board naming policy speaks to geographical location, key ecological features, or a person (non - living) who contributed significantly to the acquisition or development of the park. The Board discussed the option of naming the park after Mayor Sawyer and considered other names as well. In each case, the Board could not come to a consensus on a name that would be a good fit. After much consideration, they unanimously voted to keep the `dubbed' name as `No Name Park.' Mayor Pro-Tern Edwards suggested they go back to relook at it. He is not in favor of leaving it as `No Name Park'. Councilmember Thompson suggested throwing it out to the 8 -29 -2017 Minutes Page - 3 - public for suggestions. Councilmember Larson really liked the `No Name Park'. Councilmember Davis said it is not a bad idea to maybe have some type of contest for other suggestions. He thinks there has to be a lot of other ideas out there for a name. Councilmember Crawford was neutral on the suggestions; he could go with any of them. Councilmember Kiser did not care for the No Name idea either, but was welcoming to have the residents submit their ideas. Councilmember Gutierrez said he could go either way but would look forward to citizen input. Mayor Carpenter recognized Councilmember Larson who made a motion to accept the recommendation of the Parks Advisory Board to maintain the current name of the park as `No Name Park'. He then rescinded his motion to allow Cou cilmember Thompson to make a different motion. Councilmember Thompson moved that they ask the; Parks Board to open up a 30 -day window on the website /social media and have a contest with the appropriate criteria and see what happens. Mayor Pro -Tem Edwards said if he amended his motion to make it a 60 -day window, he would grant him a `secortd,rnotion'. Councilmember Thompson amended the motion to reflect a 60 -day window. Mayor Carpenter called =for a vote. Mayor Carpenter recognized Counc Pro -Tem Edwards to approve aski window and ask for public input or vote was 6 -1 -0 with Mayor Pro - Thompson, Kiser and . Crawford Motion passed. aber Thompson who moved, seconded by Mayor Parks and Recreation Board to open up a 60 -day idoring other names for the No Name Park. The Edwards, Counclmembers Davis, Gutierrez, g for and Councilmember Larson voting no. Mayor Carpen ter m oved ti Item Nam ber 8 of th e aggv da. The followiti2 was read into record: Mayor Carpenter recognized EDC Executive Director Kinateder who stated The City of Schertz Economic Development Corporation (SEDC) seeks to provide an economic 8 -29 -201.7 Minutes Page - 4 - development incentive to Ace Mart to relocate and expand its transportation and warehousing operations to Schertz. The proposed agreement is in accordance with the City of Schertz Incentive Policy. Under the Economic Development Performance Agreement, Ace Mart will receive an Operations Grant worth $225,000 and six Annual Grants worth a portion of the total personal property taxes paid to the City of Schertz. Additionally, Ace Mart may receive an additional grant if they elect to purchase the Schertz facility. To qualify for the incentive, Ace Mart must execute their lease by September 1, 2017; commence operations by April 1, 2018; create and maintain 40 full time jobs; create an annual payroll of $1,1.78,750; maintain a minimum personal property of $5,671,1.60, plus 7% annual growth; and maintain a minimum of $8 million in sales tax collected by the City of Schertz for a period of six years as dictated in the, performance agreement. The incentive will be paid through SEDC funds, noA ity= general funds will be used for the project. The SEDC incentive package is worth approximately $400,0'00 and will provide a net benefit in tax collections of approximately $1.7 million for the City of Schertz. In the event that Ace Mart fails to comply with the agreement, Ace Mart wall be required to repay the incentive as dictated in the performance grefnent Mr. Kinateder addressed from Mayor Carpenter recognized Councilmember Thompson" who moved, seconded by Councilmember Kiser to approve Resolution No. 17 -R -74. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting, for and no one voting no. Motion passed. The Consent Agenda is"cons dered self.- explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Approval of the minutes of the Regular Meeting of August 22, 2017. Q. Kessel /B. Dennis /D. Schmoekel) 2. Boards, Commissions and Committee Member Appointments — Consideration and /or action approving the appointment of Ms. Rosalyn Wise as a Regular Member to the Historical Preservation Committee. (Mayor /Council /B. Dennis) 8 -29 -201.7 Minutes Page - 5 - 3. Ordinance No. 17-D-28 - Consideration and/or action approving an Ordinance amending Chapter 86, Article V, Section 86-149 Parking Prohibited on the drainage inlet in Fairhaven Subdivision on Greenridge 20 feet in front of the emergency gate to the Scenic Hills Community Subdivision. Final Reading (B. James/K. Woodlee/C. Palomo) The following was read into record: AN ORDINANCE BY THE CITY COUNCIL OF THE,:CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING, CHAPTER 86, ARTICLE V. SECTION 86-149 PARKING PROHIBITED; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Councilmembef, Thompson who moved', seconded by Mayor Pro-Tem Edwards to approve consent items , I ' -3. The vote was unanimou's with Mayor Pro-Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Modofil passed. Discussion Items consideration and/or action regarding the adoption of the FY 2017-18 Budget. (Second FPHI required public hearing) (BJames/J. Walters) The following was read into record: ORDINANCE NO. 17-T-30 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING 8-29-2017 Minutes Page - 6 - A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Councilmember Thompson who moved, seconded by Councilmember Crawford to approve Ordinance No. 17 -T -30 first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. 5. Public Hearing on Proposed Tax Rate — Conduct a public hearing and consideration. PH and /or action regarding the adoption of the FY 2017 -18 Tax Rate. (Second required public hearing) (B. James /J. Walters) Mayor Carpenter recognized Finance Director Jai powerpoint presentation in regard to the FY 2017 -18 Mayor Carpenter opened the public hearing. the public hearing and opened it up for di questions from Council. Ordinance No. 17 -T -31 — Consideration and /or proposed FY 201.7 -1.8 Tax Rate. First Reading (B. The following was read into record: [I] R 1 ILI o one came ror on by Council. who also provided his to speak he closed . were no further approving an Ordinance on the J. Walters) 1. PRAISAL ROLL; SETTING THE TAX iERAL AND SPECIAL AD VALOREM :)F THE MUNICIPAL GOVERNMENT APPORTIONING THE LEVIES FOR A SEVERABILITY CLAUSE; AND Mayor Carpenter recognized Councilmember Davis who moved, seconded by Mayor Pro- Tern Edwards to approve Ordinance No. 1.7 -T -31 first reading. The vote was unanimous with Mayor,",,,, Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser avid Crawford voting for and no one voting no. Motion passed. 6. Ordinance No. 17 -M -34 — Consideration and /or action approving an Ordinance authorizing the amendment of GASB 54 Fund Balance Standards, Applications, and Policy of the City of Schertz. First Reading (B. James /J. Walters) The following was read into record: 8 -29 -201.7 Minutes Page - 7 - ORDINANCE NO. 17 -M -34 AN ORDINANCE AUTHORIZING THE AMENDMENT OF GASB 54 FUND BALANCE STANDARDS, APPLICATIONS, AND POLICY OF THE CITY OF SCHERTZ; AND RELATED MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Finance Director James Walters who stated this proposed ordinance will replace the previous policy with an updated one. The same definitions of the fund balance types and the requirement to return to a minimum fund balance within 5 years is still part of the policy. The updated sections include additional definitions, a new minimum requirement of 26% of operating expenses, and a more detailed outline for the building up and use of the unrestricted fund balances. The notable section updates will be the new requirement unless Council has authorized ac notable section will be the breakdown of d contingency to be used for emergencies and ,2$ Mr. Walters provided a powerpoint pre from Council. as close to the 26% the target. Another 26% requirement 'into ,2 parts; 1% for for declared disasters subsequently answered questions Mayor Carpenter recognized EMS Director Jason Mabbitt who stated staff recommends City Council authorize the City Manager to enter into an inter -local agreement with the City of Alamo Heights for the provision of EMS Billing Services to be compensated at 9% of the total dollars collected. This will be a one -year agreement with four one -year automatic "renewal periods" that are effective unless either party terminates the agreement. This billing fee would be collected every month based upon the collections of that month and is a source of additional revenue for the EMS Department. 8 -29 -201.7 Minutes Page - 8 - 9. Mr. Mabbitt addressed comments and questions from Council. Mayor Carpenter recognized Councilmember Larson who moved, seconded by Mayor Pro - Tem Edwards to approve Resolution No. 17 -R -72. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting for and no one voting no. Motion passed. Resolution No. 17 -R -76 — Consideration and /or action approving a Resolution. Authorizing Agreements with the Texas Department of Public Safety. (D. Wait /M. Hansen) The following was read into record: RESOLUTION NO. 17- A RESOLUTION BY THE CITY CO TEXAS AUTHORIZING AGREEMENT PUBLIC SAFETY, AND OTHER MATT' IL OF THE CITY OF SCHERTZ, TH THE TEXAS DEPARTMENT OF IN CONNECTION THEREWITH Mayor Carpenter recognized Police Chief Michael Hansen who stated the US Secretary of Defense is authorized by Federal law to transfer specific, excess personal property items to law enforcement agencies for official, use. The Governor of the State of Texas has designated the Texas Department of ' Public Safety; Disposition Services, Law Enforcement Support Office as the administrator of this program. The program is known as the 1033 Program or the Law Enforcement tippQrt Office (LESO) Program. The Schertz Police Department has been involved in this program since 2015 and has been the recipient of various items to include an a pored personnel carrier; MRAP. This is the annual renewal 'of this agreement. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved, seconded by Councileirtber riser to approve Resolution No. 1.7 -R -76. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser, and Crawford voting for and no one voting no. Motion passed. 10. Ordinan i No. 17-D-32,— Consideration and/or action approving an Ordinance by the City Council of the City of` Schertz, Texas establishing a public right -of -way management ordinance by4)e City of Schertz, Texas; regulating the physical use, occupancy and maintenance of city rights -of -way by wireless network providers; describing the purpose; providing definitions; requiring compliance with the city design manual and applicable codes for the installation of network nodes, node support poles, and transport facilities pursuant to chapter 284 of the Texas local government code; providing city procedures for applications for permits; establishing time periods for approval of permit applications; providing application fees and annual public right -of. -way rental rates; providing restrictions on placement of network nodes, node support poles and transport facilities in municipal parks, residential areas, historic districts and design districts; providing indemnity for the city; providing repealing and savings clauses; proving a Texas open meetings act clause; 8 -29 -2017 Minutes Page - 9 - declaring an emergency and providing an effective date of September 1, 2017. First and Final Reading (D. Wait) The following was read into record: Mayor Carpenter r had in front,of him Pro -Tern Edwards who pointed out that the caption he ing `and transport facilities' in it. Mayor Carpenter, reeognized Executive Director Dudley Wait who stated since 2005, the City, of Schertz has regulated the placement of wireless network equipment within the City of Schertz. This has been very successful for the City as we have both minimized the presence :cif wireless antennas and utilized our overhead water storage tanks as locations for cell antenna placement. With the changer in technology, wireless network providers have developed smaller equipment to supplement the data availability and band width of the traditional larger cellular antennas. These network providers desire to place this smaller equipment closer to large groupings of citizens and have been working to place these small "nodes" in the public right of ways on either City owned facilities (power poles, traffic signals, etc.) or by erecting their own small poles next to or near City owned poles. The City, like many others across the state, have forbidden these smaller devices from being placed in the public right of ways. However, the 85th Session of the Texas Legislature passed SB 1004 that created Chapter 284 of the Texas Local Government 8 -29 -201.7 Minutes Page - 10 - Code that prevents cities from forbidding these devices in the public right of way and establishes statewide regulation and fees for cities that desire to regulate this equipment. In this process the legislature did provide certain and specific rights of cities to regulate these network providers on size, appearance, location and methods of placing these devices in the public right of way. Our abilities to regulate this is spelled out very specifically in the legislation. City Staff believes we need to be prepared by the effective date of Senate Bill 1004 on September 1, 2017 . to maximize the limited regulatory ability granted to us by the legislature. As such, we have developed the attached ordinance to establish right of way management practices for the placement of wireless networl quipment. Legislation is very clear that we have to have our regulations it place by September 1, 2017 or wireless network providers can have almost unlimited access to our right of ways. The City has already been made aware of tht6e placements that will b ,applied for as of September 1, 2017. With this meeting being the last meeting prior to September 1, 2017, Staff recommends declaring an emergency to pass this ordinance on a first and final reading. Maur Carpenter stated that at a. future meeting, whether it be the next meeting or the one following it, he would like to have a briefing from our city attorney, including anything they see as undrihodox, or other ways we can peaceably resist this new law from the legislature. He would like; for the city attorney to prepare a few comments for Council at a future meeting of what thcy "may think. City Attorney Dan. Santee stated not all cities are being peaceful about this; there are at least two lawsuits that have already been filed (McAllen is one of the cities) or are going to be filed. It is challenging the constitutionality of the law. Cities are more used to dealing with a franchise, where you get to negotiate with a company for the use of your right of way at what the fee will be. What the legislature has now done is bypass that authority. He believes the City of Austin may be the other city who is challenging this statute as being in violation of the Federal Telecommunications Act. Meanwhile, they are advising their client cities to put something on the books because without anything, come September 1, permit 8 -29 -201.7 Minutes Page - 11 - applications will start to come in and you won't have any way to deal with those. He said he would be happy to come up with a more detailed briefing and some updates. 11. Ordinance No. 1.7 -M -33 — Consideration and/or action approving an Ordinance by the City of Schertz, Texas, approving a Design Manual for the installation of network nodes, node support poles and transport facilities; and approving a pole attachment agreement regulating the installation of network nodes and transport facilities on city service poles and utility poles; declaring governing law; providing repealing and savings clauses; providing a Texas open meetings act clause; declaring an emergency and providing an effective date of September 1, 2017. First and Final reading (D. Wait) The following was read into record: AN ORDINANCE BY THE CITY OF SCHL MANUAL FOR THE INSTALLATION OF POLES AND TRANSPORT FACILITI ATTACHMENT AGREEMENT REGUL NETWORK NODES AND TRANSPORT FA AND UTILITY POLES; DECLARING REPEALING AND SAVINGS CLAUSE MEETINGS ACT CLAUSE; DECLARING AN EFFECTIVE DATE OF SEPTEMBER 1, Mayor Carpentf step. The 85" regulations that placed in the pti regulate this usage of ?xecutive Director Dudley Wait who stated this is the next lature passed I Senate Bill 1004 that establishes uniform ize in the regulation of wireless network equipment being ay, This legislation restricts what many communities were lish soame' very clear guidelines that cities who desire to of wav have to follow. Right of Way Management Ordinance for Council approval. up to that management ordinance and establishes both a Design ;s, node poles and transport facilities as well as adopting a The Design. Manual establishes, within the bounds of the legislation, the requirements we can place upon wireless network providers as they seek to deploy their technology in the right of way. These placements will have to follow the design manual or the placement will not be approved. The pole usage agreement establishes what is required of the wireless network providers who desire to utilize poles belonging to the City to mount their equipment. We would like to encourage the usage of some of our poles where appropriate to avoid the providers from placing their own poles next to ours and further cluttering up the right of way. This usage 8 -29 -201.7 Minutes Page -12 - agreement would be used by all wireless providers desiring to utilize City poles to ensure a non - discriminatory environment for all wireless providers as required by legislation. Mr. Wait and City Attorney Dan. Santee addressed questions and comments from Council. Mayor Carpenter stated he would like to schedule an executive session at our next city council meeting to seek advice from our City attorney to continue to delve into the risks that he sees and what would be appropriate /inappropriate, etc. Dan Santee stated that was fine and pointed out that what is passed tonight can also be amended at the next meeting or thereafter. The priority now is to have something that regulates, this. As permits come in with different challenges, we will be better equipped to make other amendments. Mayor Carpenter stated that while he doesn't wan in the executive session, he would maybe like to e) a committee of the City Council to act as a design an applicant and they would have to appear before t ahead of what might be discussed whether it would be appropriate for v board where we would hear from us. It is Mr. Wait addressed questions /comments from Council- Councilmember Larson Mayor Carpenter stat( place on our agenda 1 consideration, and /or somewhere on the aQe Carpenter changes iri the future, Tem Edwards, Con voting for and no o. Motion passed. from the dais at 8:00 p.m. trice No. 1.7 -M -33 with the for a design for use of the everal brief comments from his motion. he chid have a motion and second on the floor and also a request to next week consultatiion with our attorney in executive session and tction approving , and /or amending Ordinance No. 17 -M -33, a. gnized :Mayor Pro -Tem Edwards who moved, seconded by `rd to approve Ordinance No. 17 -M -33 as stated, with possible cst and final reading. The vote was unanimous with Mayor Pro - ilmembers Davis, Gutierrez, Thompson, Kiser and Crawford voting no. Councilmember Larson was absent from the dais. 12. Resolution No. 17 -R -77 — Consideration and /or action approving a Resolution authorizing the City Manager to enter into an Agreement with Green Valley Special Utility District and Triple H Development, LLC for the Exchange of Certificate of Convenience and Necessity related to the Development of Hallie's Cove. (D. Wait) The following was read into record: 8 -29 -201.7 Minutes Page -13 - RESOLUTION NO. 17 -R -77 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GREEN VALLEY SPECIAL UTILITY DISTRICT AND TRIPLE H DEVELOPMENT, LLC FOR THE EXCHANGE OF CERTIFICATE OF CONVENIENCE AND NECESSITY RELATED TO THE DEVELOPMENT OF HALLIE COVE Councilmember Larson returned to the dais at 8:02 p.m. Mayor Carpenter recognized Executive Director Dudley Wait who stated the planned Hallie's Cove Development off of FM 1518 near Trainer H le"' Road is located within the boundaries of the City's Certificate of Convenieoce' and Necessity (CCN) for drinking water and partially within the boundaries of the Gfeen Valley Special Utility District's CCN for drinking water. Triple H Development has worked with the City and GVSUD to negotiate an exchange of CCN that will place the entire development within the City's CCN. GVSUD is agreeable to this exchange. Triple H Development will process the CCN exchange with the Public Utility Commission and no compensation will be due by, any party to this agreement. He provided a map showing the boundaries- Mr;: Wait addressed questions from Council. Mayor Carpenter recognized Mayor`, Pr6 -Tem " : Edwards who moved, seconded by Councilmember Gutierrez to approve Resolution No'. , 17 -R -77. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Thompson, Kiser and Crawford voting fair and no one voting no. Motion passed. 13. Ordinance No. 17- The City of §chertz Nodc Support Poles and Tra Ways; declaring an etrergenc, and Final Reading (D; Wait) The followin_ was read into record: ration and /or action approving an Ordinance amending ancesI by establishing fees for Wireless Network Nodes, :.Facilities desiring to be placed in the Public Right of providing an effective date of September 1, 2017. First 8 -29 -2017 Minutes Page -14 - Mayor Carpenter recognized Executive Director Dudley Wait who stated the 85th Legislature passed Senate Bill 1004 that establishes uniform regulations that cities can utilize in the regulation of wireless network equipment being placed in the public right of way. This legislation restricts what cities can do and allows for fees to be collected in the limited regulation that cities can provide. This ordinance will establish the state allowed fees in the City's fee schedule so that they can be collected to help offset the additional cost of regulating wireless network provider activities in the public rights of way. The fees being set are those specifically spelled out by SB 1004. In order to charge these fees to the initial wireless providers we anticipate will be desiring to place equipment in our rights of way oil September 1, this ordinance must be in place prior to applications being received. Mr. Wit,explained the different fees and stated their amounts. Mayor Carpenter recognized Deputy City roll call, vote for aaencla items I -13: Ann 14. Announcements by No further announcements were made. d on September 1, 2017. It is the next ' f s' eal year but it is �ssed auestions, and comments ; who moved, seconded by -35 first and final reading. The ds, Couucilmembers Davis, ng for and no one voting no. Donna Schmoekel who provided the 15. Council members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Should a Council Member oppose placement of the requested item on a future agenda, the Mayor shall instruct the City Secretary to place on the agenda for the next regular session an item to discuss the merits of placing the item that was objected to on a future agenda for full consideration. An update on the following items (Requested by Mayor Pro -Tern Edwards and Councilmember Thompson) • Update regarding setting up an area for brush pick up. 8 -29 -201.7 Minutes Page -15 - 16. -Update regarding the next phase of the Skate Park. -Update regarding the electronic sign (currently inoperable) in front of City Hall. -Update regarding the upcoming annual TML Conference in Houston. -Update and progress of meetings with residents in Southern Schertz regarding JLUS /Land Use. Mayor Carpenter recognized Councilmember Davis who stated he would like to see (on a future agenda) the development of a committee and process that would address artwork in our community, whether it comes before Council, utilizes an existing committee or the creation of a new committee or arts council that would look into art projects, cataloging what we already have and addressing it's continued maintenance and reviewing and recommending future artworks or pieces of art throughout i 1 community. The second piece of this would be some type of m( something along the lines of what San Antonio does on their capital improvement projects that helps fund of the city that would help our aesthetics and help m; the northeast area. Mayor Carpenter stated this was in the next 30 days. Announcements by Mayor and C • City and community events attended and to,! • City Council Committee and Liaison Assign • Continuing education, : vents attended and to potential artworks, h their 1 % withhold that they do out various parts projects throng us the number' ,.at ,idea and su ee assignments below) imumiy in this occur Mayor Carpenter recognized Councilmember Gutierrez who attended a city staff meeting last Frida on providing information regarding the preparations for dealing with Hurricane Harvey. He commends the city staff for their preparations in the face of possible disaster. He also thanks by ciiizen(s) who may have opened their doors to assist family or friends in need of a safe place during the hurricane. Mayor Carpenter recognized Councilmember Thompson who extended congratulations to Mr. Kessel, Public Works employees and others beginning the desilting process in our main drainage area in Live Oak this current year and continuing the funding to do so in the next fiscal year. He also commended the 22 staff members of the city who are assisting in the Houston area as well as those staff members remaining here to cover their shifts for them and take on extra duties. This is truly a team effort. 8 -29 -201.7 Minutes Page -16 - Mayor Carpenter recognized Councilmember Kiser who echoed the sentiments of the others regarding Hurricane Harvey and our staff who have volunteered their assistance; it is appreciated by anyone affected by that disaster. She encouraged anyone who can help in any way and said the Red Cross is asking for donations, both monetary and other items. Mayor Carpenter stated we did step up our Emergency Center Operations preparation as the hurricane approached. It is something we have done only a few times. We had a procedure already 1.0 years ago, and it has become more refined through the years. We learned a lot during the flood of 1998 and we continue to apply those lessons. One of the benefits our first responders /rescue personnel get from assisting, others today is the real life disaster and search and rescue experience and they will be more prepared to assist us in our own community should there ever be a need in the future. Adiournment As there was no further business, Mayor Carpenter adjourned the meeting at Carpenter, Mayor ATTEST: Donna Schmoekel, Deputy 8 -29 -201.7 Minutes Page -17 - Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 Department: Subject: Police /Finance Ordinance No. 17 -T -29 - An ordinance by the City Council of the City of Schertz, Texas authorizing an amendment to the FY 2016 -17 General Fund to create and fund four additional Crossing Guard positions, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date; Final Reading With Ordinance 16 -T -29 the City Council of the City of Schertz approved the annual budget for FY 2016 -17. Staff is proposing to fund four additional Crossing Guards. The City currently has twelve regular crossing guard positions. Staff has determined that it would be beneficial to student safety to add additional crossing guard positions around Clemens High School to assist at the marked crossings and with student parking, especially during this time of major construction. These positions are also requested in the FY 201.7 -1.8 Budget, however due to the school year starting in August and the City's fiscal year starting in October, staff is requesting these positions now. These positions are funded out of the Crossing Guard Fees the City receives from each of the counties and the Child Safety Fee collected in the Schertz Municipal Court. Historically these revenues averaged $91,500 and with the new crossing guards the annual crossing guard expense is estimated at $88,100. There is enough recurring restricted revenue to cover the additional crossing guards annually. Council approved this Ordinance on first reading at the August 22, 2017 council meeting. Goal The goal is to hire 4 crossing guards to meet the needs of the upcoming school year. Community Benefit These four additional positions will allow the City to better protect school children in the community. Summary of Recommended Action Final Approval of Ordinance 17 -T -29 approving hiring of four crossing guards. FISCAL IMPACT No budget adjustment is required and there are enough restricted funds for crossing guards to pay for the additional crossing guards. RECOMMENDATION Approval of final reading of Ordinance No. 17 -T -29 ATTACHMENT Ordinance No. 17 -T -29 ORDINANCE NO. 17 -T -29 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT TO THE FY 2016 -17 GENERAL FUND TO CREATE AND FUND FOUR ADDITIONAL CROSSING GUARD POSITIONS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 1.6 -T -29, the City of Schertz (the "City ") adopted the budget for the City for the fiscal year 2016 -2017 (the "Budge ), which provides funding for the City's operations throughout the 2016 -201.7 fiscal year; and WHEREAS, the City needs to authorize four additional crossing guard positions; and WHEREAS, City staff recommends that the City Council of the City approve the additional positions; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to approve the creation and funding for the four crossing guard positions, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust create and fund four additional crossing guard positions. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 22nd day of August, 2017. PASSED, APPROVED and ADOPTED ON SECOND READING, the 5th day of September, 2017. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50558021.1 - 2 - City Council Meeting: Department: Subject: BACKGROUND Agenda No. 3 0111 &WOL11"LlusIaU 1 DIU [o7 710 Rod 1 September 5, 2017 Finance Ordinance No. 17 -T -30 — Consideration and /or action approving an ordinance adopting a budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018. . Final Reading (B. James /J. Walters) In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration. The City Council held public hearings for the Proposed Budget on August 22, 2017 and August 29, 2017, including the budget of the Schertz Economic Development Corporation. FISCAL IMPACT General Fund $31,354,058 Special Events Fund $ 170,200 PEG Fund $ 200,000 Water & Sewer Fund $22,652,670 EMS Fund $ 9,007,1.73 Drainage Fund $ 2,763,927 Hotel . Tax Fund $ 322,836 Park Fund $ 130,000 Tree Mitigation $ 157,000 Capital Recovery -Water $ 256,000 Capital Recovery -Sewer $ 335,500 Tax I &S Fund $ 6,994,532 Library Board $ 22,500 Historical Committee $ 11,750 SEDC $ 2,209,865 Total $76,588,011 City Council approved this on first reading at their meeting of August 29, 2017. RECOMMENDATION Staff recommends that the City Council approve final reading of Ordinance No. 17 -T -30, adopting the budget for the fiscal year beginning October 1, 2017 and ending September 30, 2018. ATTACHMENT City Council Memorandum Page 2 Ordinance No. 17 -T -30 Proposed Budget FY 2017 -18 W a 7 ,1104 S fflnre"I&H AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 22nd day of August 2017, and the 29th day of August 2017; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2017, and ending September 30, 2018, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2017, . and ending the thirtieth day of September 2018. SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2017 -2018 Budget General Fund $31,354,058 Special Events Fund $ 170,200 PEG Fund $ 200,000 Water & Sewer Fund $22,652,670 EMS Fund $ 9,007,173 Drainage Fund $ 2,763,927 Hotel Tax Fund $ 322,836 Park Fund $ 130,000 Tree Mitigation $ 157,000 Capital Recovery -Water $ 256,000 Capital Recovery -Sewer $ 335,500 Tax I &S Fund $ 6,994,532 Library Board $ 22,500 Historical Committee $ 11,750 SEDC $ 2,209,865 Total $76,588,011 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS 29th DAY OF AUGUST 2017. PASSED AND APPROVED ON SECOND READING THIS 5th DAY OF SEPTEMBER 2017. Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary CITY OF SCHERTZ yf��ZVEiE:] City of Schertz Fiscal Year 2017 -18 Budget Cover Page This budget will raise more total property taxes than last year's budget by $410,066 or 3% increase, and of that amount, $412,829 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2017 -18 Property Tax Rate: $0.4910/100 Effective Rate: $0.4910/100 Effective Maintenance & Operations Tax Rate: $0.3168/100 Rollback Tax Rate: $0.5083/100 Debt Rate: $0.1662/100 2016 -2017 $0.4911/100 $0.4803/100 $0.3090/100 $0.5080/100 $0.1743/100 Total debt obligation for the City of Schertz secured by property taxes: $ 84,528,625 ff-I "--N COMMUNITY JOHN C. KESSEL IR SERVICE :�)(GHIJLN CrZ OPPORTUNITY CITY MANAGER IDATE- August 4, 2017 TO: The Honorable Mayor and Councilmembers FROM: John C. Kessel, City Manager SUBJECT: Proposed Budget for Fiscal Year 2017-18 In all funds of the City the past few years, fund balance and reserves have been growing to levels not seen since before the 2008 recession. This budget proposes the use of these built up funds to make a big push on service levels in Fiscal Year 2017-18. The EMS Fund proposes hiring 3 full time EMTs to help staff ambulances when a paramedic is vacant which will help reduce overtime costs while keeping up service levels. Also anticipated in FY 2017-18 is $290,000 in Medicare assistance from the state which will help the fund purchase lifesaving capital equipment in the future. The Guadalupe County Tax Assessor value01 d the City's total taxable value at $3,371,521,956. This is a 3% increase, or $1 million, over last fiscal year which indicates growth in Schertz is still growing. Of that growth new property added to the tax rolls was $84 million, while only $17 million was from increased property vIlue on existing property. Sales taxes in the City of Schertz have experienced strong growth in the past few years. The current year is showing growth in line with population growth at about 3% average. Sales taxes revenue is expected to increase in FY 2017-18 at a steady and conservative pace of 4% that grows with population and with the addition of new businesses moving in. Recently issued bonds in September 2016 and June 2017 will contribute $19.5 million toward the construction of Fire Station 3, the widening of FM 1103 and other road improvements, city buildings and Recreation Center repairs, new hiking and �iiking trails, and assisted with the completion of the Natatorium. I would like to thank all Department Heads for their assistance in the development *f this document. Lastly, I wish to thank the Mayor and City Council for your continued support and leadership. Together, we are providing vision and quality operations to the City while being good stewards of the resources our residents and businesses have provided us. 1400 Schertz Parkway Schertz, Texas 78154 210.619.1000 yl`t "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK CITY OF SCHERTZ 2017 -18 BUDGET Table of Contents Executive Summary General Fund Summary 10 Revenues 12 City Council 17 City Manager 21 Municipal Court 25 311 /Customer Relations 31 Planning & Zoning 35 Legal Services 41 City Secretary 45 Non - Departmental 49 Public Affairs 53 Records Management 57 Schertz Magazine 61 Engineering 67 Geographic Information Systems 73 Police 77 Fire Rescue 85 Inspections 91 Marshal Services 97 Streets 103 Parks, Recreation, & Community Services 109 Pools 115 Event Facilities 119 Library 125 Animal Services 133 Environmental Health 139 Information Technology 145 Human Resources 149 Finance 155 Purchasing & Asset Management 161 Fleet Services 167 Facility Services 173 City Assistance 181 Court Restricted Funds 185 Special Events Fund 189 Interest & Sinking Fund 203 Water & Sewer Summary 209 Business Office 215 Water & Sewer Administration 221 Capital Recovery - Water 233 Capital Recovery — Sewer 241 Drainage Summary 247 Revenues 251 Expenditures 252 Emergency Medical Services (EMS) Summary 257 Revenues 263 Expenditures 264 Schertz Economic Development Corporation Summary 269 Revenues 274 Expenditures 275 Special Revenue Funds Public, Educational, and Government (PEG) Access Fund 283 Hotel /Motel Tax 289 Park Fund 293 Tree Mitigation 299 Library Fund 303 Historical Committee 307 Glossary 311 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK Executive Summary General Fund Revenue: Property Taxes for FY 2017 -18 are estimated to increase 5.5% from FY 2016- 17 year end estimates. The increase in the Maintenance and Operations (M &O) rate is offset by a decrease in the Interest and Sinking (I &S) tax rate. The proposed combined tax rate of $0.4910 increases overall property tax revenue by 2.6% due to new properties added to Schertz in 2016. Sales Taxes are expected to increase 3.1 % from year end estimates. This trend follows the area population growth and the potential for new businesses yet is conservative when looking at the average 5 -year growth. Permits, Fees, Fines, and Other Tax are expected to decrease 20% from year end estimates due to an irregular volume of non - residential permits in FY 2016 -17 which marked the highest intake of permit revenue received by the City in a single year. Permit revenue is expected to return to regular historic levels for FY 2017 -18. The interfund charges will increase 69.3 %, or$ 1,835,17, from year end estimates. $1.4 million of the increase is due to a transfer from fund balance to use the accumulated reserve to make capital purchases and to deliver impactful service increases in FY 2017- 18 through hiring more positions and replacing more old equipment than the City would normally be able to do in an effort to act on the feedback the City received in the Citizen Survey. Expenses: The overall FY 2017 -18 General Fund Budget increased 9.8% from FY 2016- 17 year end estimates. This increase includes a total of 14 new employees for the General Fund and includes the remaining 6 firefighters needed to open the 3rd Fire Station, 4 Crossing Guards, 2 Patrol Officers, a Plans Examiner, and a Code Enforcement Officer. Also new to the FY 2016 -17 Budget are the operating expenses to the new Natatorium. This project was approved in the 2010 bond election and is scheduled to be complete early in the fiscal year. This new facility will incur $480,000 in annual operating costs to the City. Another notable item for the FY 2017 -18 Budget is the implementation of the Classification & Compensation Study Year 3 recommendation. 178 employees in 81 different positions throughout the General Fund and other Operating Funds will receive a pay change in accordance with the recommendation. These were positions identified in a survey conducted by a 3rd party that were below market averages for pay in their field. To return to a target pay level compared to the market a 4 -year plan was proposed. This plan adjusted positions' pay each year until the target is reached. The fiscal impact on the General Fund for the third year adjustment will be $281,000. EXECUTIVE SUMMARY In FY 2017 -18 a new permit software will also start the implementation process. The total project cost is estimated to be $375,000 and will also the plan review and permit issuing process to be streamlined making for a faster and more convenient way for developers and residents to build in Schertz. City Council The FY 2017 -18 Budget decreases 9.4% from FY 2016 -17 year end estimates due to lower expected election costs. City Manager The FY 2017 -18 Budget increase 4% from FY 2016 -17 year end projections due to increase in personnel costs from full year funding of the Economic Development Analyst position. This position is reimbursed by the Economic Development Corporation through the annual services agreement. Municipal Court The FY 2017 -18 Budget increases 1.4% from FY 2016 -17 year end projections due to increases in personnel costs related to merit and health insurance changes. 311 Customer Service The FY 2017 -18 Budget will decrease 2.8% from FY 2016 -17 year end projections. There will be no change in operations. Planning & Zoning The FY 2017 -18 Budget increase 3.8% from FY 2016 -17 year end projections due to personnel related cost increases related to the merit program and health insurance. Legal Services The FY 2017 -18 Budget will increase 4.6% from FY 2016 -17 year end projections with the potential of additional legal matters. City Secretary The FY 2017 -18 Budget will decrease 5.0% from FY 2016 -18 due to lower anticipated expenses in records management. Non - Departmental The FY 2017 -18 Budget will increase 9.4% from FY 2016 -17 year end projections by increasing City Support Services to set contingencies to the starting value of $207,098. Public Affairs The FY 2017 -18 Budget will decrease 2.0% from the FY 2016 -17 year end estimates. FY 2016 -17 saw an additional $25,000 in its operating budget to conduct the citizen survey. With the survey completed the annual budget will be reduced to normal operating levels. EXECUTIVE SUMMARY Records Management The FY 2017 -18 Budget will increase 16.2% from FY 2016 -17 year end projections with the anticipation of additional employee hours being used throughout the year up to a full time equivalent. Schertz Magazine The FY 2017 -18 Budget will increase 2.3% from FY 2016 -17 year end projections due to higher postage costs for the magazine. Engineering The FY 2017 -18 Budget will increase 25.2% from FY 2016 -17 year end projections with the full year funding of the recently hired Assistant City Engineer and the Public Works Project Manager positions. GIS The FY 2017 -18 Budget increases 5.1 % from the FY 2016 -17 year end projections due to personnel cost increases related to merit and health insurance. Police The FY 2017 -18 Budget increases 7.4% with the addition of 2 patrol officers with a vehicle and equipment and 4 crossing guards. Fire Rescue The FY 2017 -18 Budget will increase 19.5% from the FY 2016 -17 year end projections. This increase is due to the additional operating costs associated with opening of Fire Station 3 including an additional 6 firefighters, operating supplies and equipment, uniforms and training, and utility expenses. Inspections The FY 2017 -18 Budget will decrease 5.1 % from the FY 2016 -17 year end projections. The additional costs associated with hiring a new plans examiner are offset by lower third party inspector usage. Marshal Services The FY 2017 -18 Budget will decrease 3.7% from the FY 2016 -17 year end projections. FY 2016 -17 had $16,200 in capital expenses related to purchasing in car cameras for the marshals' vehicles. With no budgeted capital expenditures in FY 2017 -18 the overall budget was reduced. Streets The FY 2017 -18 Budget will increase 8.1 % from the FY 2017 -18 year end estimate. This increase will be to purchase additional capital equipment including a dump truck, a forklift, a welder, as well as a replacement work truck. Personnel will also increase with the expectation of lower turnover. EXECUTIVE SUMMARY Parks The FY 2017 -18 Budget will increase 15.9% from the FY 2016 -17 year end estimate. In FY 2017 -18, the City will contract out mowing of parks and city facilities for $50,000 to enable Parks staff to perform deferred maintenance on park facilities around the city. Also included in the budget is a capital purchase to replace the skid -steer loader. Personnel expenses are also expected to increase with the anticipation of reduced turnover. Pools The FY 2017 -18 Budget will increase 6.2% from the FY 2016 -17 year end estimate with the new aquatics center being open year round. Event Facilities The FY 2017 -18 Budget will decrease 5.3% to a reduced need for operating equipment. from the FY 2016 -17 year end estimate due Library The FY 2017 -18 Budget will decrease 1.4% from the FY 2016 -17 year end estimate due to anticipated decrease in overtime hours. Animal Services The FY 2017 -18 Budget will decrease 2.5% from the FY 2016 -17 year end estimate due to fewer capital purchases in FY 2017 -18 than in the year prior. Environmental Health The FY 2017 -18 Budget will 31 % from the FY 2016 -17 year end estimate with the addition of a new Code Enforcement Officer being hired and with the purchase of their equipment and vehicle. Prior to 2016 -17 this division was combined with the Marshal's Office. Information Technology The Information Technology FY 2017 -18 Budget increased 41.8% from the FY 2016 -17 year end estimates. Personnel Services increased 16.0% in anticipation of a full year of approved staffing. City Support Services include the implementation of new permit software expected to cost $375,000. This cost is offset in the General Fund by a contribution from the Schertz Economic Development Corporation to assist with the purchase of the software. Human Resources The FY 2017 -18 Budget will increase 12.9% from the FY 2016 -17 year end estimate with the hiring of the vacant HR Manager position and with the expectation the department will be fully staffed for the full year. Finance The FY 2017 -18 Budget will increase 1.4% from the FY 2016 -17 year end estimate with the addition of investment advisor fees previously charged to Non Departmental. EXECUTIVE SUMMARY Purchasing & Asset Management The FY 2017 -18 Budget will increase 32.2% from the FY 2016 -17 year end estimate due to the hiring of the vacant Purchasing Manager position. The department will now realize a full year of personnel expense related to this position. Fleet Services The FY 2017 -18 Budget will increase 4.1 % from the FY 2016 -17 year end estimate due to additional repair costs following trends seen in the past few years. Vehicle and equipment repair can be found in Supplies if the repair is done in house, in Maintenance Services if the repair is major enough to be sent for outside repair, or Capital Outlay if a vehicle is totaled and needs to be replaced. Facility Services The FY 2017 -18 Budget will increase 1.5% from the FY 2016 -17 year end estimate. Increases in capital outlay to purchase replacement vehicles are offset by lower maintenance costs expected in FY 2017 -18. City Assistance The FY 2017 -18 Budget will increase 10.4% from the FY 2016 -17 year end estimate with the first full year of Senior Center meal program. Court Restricted Funds The FY 2017 -18 Budget will decrease 19.3% from the FY 2016 -17 to match reduced court technology fees being collected. Special Events Fund Revenue: The revenue for FY 2017 -18 is expected to decrease 4.0% from FY 2016 -17 year end estimates due to match revenue from the Hal Baldwin Scholarship to the average annual expenditures. Expenses: The Special Events Fund FY 2017 -18 Budget increased 9.1% from the FY 2016 -17 year end estimates. This increase is due to an expected increase in the number of retirements in Other Events. Interest & Sinking Fund Revenues: Revenues for FY 2017 -18 increase 5.2% from the FY 2016 -17 estimate from $487,110 being transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2017 -18 Budget will increase 9.3% from the FY 2016 -17 year end estimate with the addition of the 2017 bond payments starting in February 2018. EXECUTIVE SUMMARY Water & Sewer Fund Revenue: Revenues for FY 2017 -18 are expected to increase 4.6% from the FY 2016- 17 year end estimate. The increase for water and sewer rates of, 3% and 6% respectively, follow the 5 year rate plan to ensure revenues match future expenses and capital needs. Garbage Collection rates also increased 3% per the 8 year rate agreement with the garbage contractor. Expenses: The FY 2017 -18 Budget increases 6.3% from the FY 2016 -17 year end estimates to include $387,000 of replacement vehicles and equipment, a higher contribution to SSLGC, higher water purchase costs, and higher sewer treatment fees. Utility Billing The FY 2017 -18 Budget increases 9.5% from the FY 2016 -17 year end estimate with anticipation of filling the vacant Utility Billing Manager position and higher expected credit card fees with the expansion of new customers paying by credit card. Administration The FY 2017 -18 Budget will increase 13.0% from the FY 2016 -17 year end estimate. Personnel Services will increase $355,000 by adding 2 new Serviceman I positions and a Serviceman II position as well as in anticipation of filling the vacant Public Works Director position. Maintenance Services are expected to increase $1,000,000 due to higher sewer treatment fees and higher fees on garbage collection services. This department will also replace $387,000 of equipment including a sewer cleaning truck, a truck with a bed crane, and 2 other replacement trucks. Capital Recovery Fund - Water Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett. Capital Recovery Fund - Sewer Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. Drainage Fund Revenue: The FY 2017 -18 revenue from drainage fees is expected to increase 3.3% with the addition of new homes and buildings with no change in the fee rate. Expenditures will be balanced by taking $1,327,327 from fund balance to conduct drainage channel maintenance projects and $242,000 from a contribution from Cibolo for the construction of the Lower Seguin Bridge. Expenses: The FY 2017 -18 Budget will increase $1,615,907, or a 140.8 %, increase from the FY 2016 -17 year end estimate due to new projects getting under way. The Lower Seguin Road Bridge reconstruction will get under way for $484,000, and there will be many drainage channel maintenance projects totaling $1,062,800. These drainage channel maintenance projects include adding concrete to the walls of drainage channels as well as scaping away of excess dirt built up in the bottom of the channels that reduce their capacity to collect and move water safely out of the city. The increase will also include 2 additional Drainage Worker positions. EMS Fund Revenue: Revenues for FY 2017 -18 are expected to decrease 0.2% from FY 2016 -17 year end estimates. Increases due to an expected rise in the number of transports will be offset not having incoming bond proceeds in FY 2017 -18. The Inter - Jurisdictional revenues will increase with a 3% increase in the rates charged as well as a fee adjustment for population to provide coverage for each serviced community which is identified within the contract. Expenses: The FY 2017 -18 Budget will increase 2.0% from the FY 2016 -17 year end estimate. Personnel will increase $472,000 with the increase recommended in the classification and compensation study as well as adding 3 full time EMT's to help reduce future overtime costs when a paramedic is vacant from a shift. Operating equipment will also increase $53,000 to purchase a video laryngoscopy device and radios for the ambulances while capital outlay is expected to decrease with after the purchase of 2 ambulances from the 2017 debt issuance. Schertz Economic Development Corporation (SEDC) Revenues: The revenue for FY 2017 -18 is projected to increase by 4.3% from the FY 2016 -17 year -end estimate. The increase reflects a general increase in the economy and significant growth in investment income. Expenses: The expenses for FY 2017 -18 is projected to increase by 7.2% from the FY 2016 -17 year -end estimate. The City Assistance fund was adjusted to account for the $500,000 Small Business Grants that may be used throughout the fiscal -year. $312,500 has been allocated for those existing economic development incentives that must be earned before December 31, 2017. Any additional incentives will be taken from reserves and approved by the SEDC Board of Directors and City Council on a case -by -case basis. The Fund Charges/Transfer fund increased due to the proposed expenditure of up to $265,000 for permit software. The software will help increase the efficiency of the City's development process which directly impacts commercial development, including those projects that create primary jobs. Additionally, the FY 2017 -18 Service Agreement between the SEDC and City of Schertz increased 2.5% to $441,395. The Service Agreement creates a not -to- exceed amount for administrative services such as personnel, finance, accounting, insurance, human resources, IT, and fleet. The Service EXECUTIVE SUMMARY Agreement also allows the SEDC to receive services at City's pre- negotiated rate for services such as legal, telecom and copying services. The Operations Support fund increased by $43,500 to be to be used as part of the expansion of the SEDC's marketing strategy to promote the City of Schertz and the attraction of new Primary Jobs. The City Support Services fund was increased as part of the SEDC's commitment to expand our local businesses through the implementation of the SEDC Business Retention and Expansion Plan. Additionally, $20,000 will be used for the SEDC's 20th anniversary celebration. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2017 -18 are expected to increase 2.6% from the FY 2016- 17 year end estimates with the continued growth of our residential community plus a $110,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2017 -18 Budget increased $199,200 from the FY 2016- 17 year end estimates with the continued implementation of the communication master plan. Hotel Motel Tax Fund Revenue: Revenue for FY 2017 -18 is expected to increase 7.7% from the FY 2016 -17 year end estimates with the addition of a new hotel in the city. Expenses: The Hotel Motel Tax Fund FY 2017 -18 Budget increased 33.1% from FY 2016 -17 year end estimates. This increase is for proposed upgrades to the wi -fi and audiovisual system in the Civic Center to attract additional conferences and conventions that follows the state statutes for occupancy tax use. Park Fund Revenue: The revenue for FY 2017 -18 is expected to decrease 12.2% from 2016 -17 year end estimate with a conservative view on new park fees from development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2017 -18 Budget decreases 29.7% from FY 2016 -17 year end estimates due to lower cost of future projects identified. The FY 2017 -18 project lists include Hilltop Park improvements of $75,000, park improvements along Schertz Parkway of $20,000, and additional improvements at the Skate Park of $25,000. s EXECUTIVE SUMMARY Tree Mitigation Revenue: The revenue for FY 2017 -18 is expected to decrease 14.4% from 2016 -17 year end estimate with a conservative view on new tree mitigation fees from development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2017 -18 Budget will increase 10.6% from the FY 2016 -17 year end estimate. The FY 2017 -18 Budget includes shade trees for the Schertz Ball Field and E. Live Oak Road, and Tree Trimming phase 4 for Crescent Bend Park, Wendy Swan Memorial Park, the North Community Center, Hilltop Park, and Palm Park. Library Fund Revenues: Revenue for FY 2017 -18 is expected to increase 6.8% from the FY 2016 -17 year end estimate with the anticipation of increase book sales. Expenses: The Library Fund's FY 2017 -18 Budget increased 2.3% from the FY 2016 -17 year end estimates for additional program support. Historical Committee Revenues: Revenue for FY 2016 -17 is expected to increase 3.5% from the FY 2016 -17 year end estimate for additional book sales. Expenses: The Historical Committee's FY 2017 -18 Budget will remain the same from the FY 2016 -17 year end estimate. B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY {-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG REVENUE SU144ARY Taxes 16,378,841 17,781,462 18,720,400 16,599,680 18,693,646 19,581,110 Franchises 2,160,595 2,151,791 2,306,600 1,543,942 2,117,344 2,229,264 Permits 1,369,000 1,178,391 1,232,500 1,569,626 2,431,908 1,402,956 Licenses 78,814 55,657 51,160 51,255 65,860 51,160 Fees 2,623,852 2,474,121 2,251,582 1,969,020 2,769,541 2,126,546 Fines & Forfeitures 30,616 25,739 28,000 17,607 22,500 20,000 Inter- Jurisdictional 742,604 791,549 879,508 550,869 863,706 873,008 Fund Transfers 1,804,221 1,680,224 3,642,745 1,811,816 2,649,467 4,484,614 Miscellaneous 506,817 581,845 488,700 427,671 608,475 585,400 TOTAL REVENUES 25,695,360 26,720,777 29,601,195 24,541,486 30,222,447 31,354,058 EXPENDITURE SLU44NRY GENERAL GOVERNMENT CITY COUNCIL 74,712 107,091 116,982 80,156 118,335 107,152 CITY MANAGER 879,510 831,754 1,122,395 786,188 1,087,182 1,130,180 MUNICIPAL COURT 324,771 341,361 370,915 251,433 370,216 375,407 CUSTOMER RELATIONS -311 107,296 109,464 114,369 87,667 120,291 117,469 PLANNING & ZONING 152,815 158,327 218,124 155,023 222,826 231,301 LEGAL SERVICES 190,560 130,364 240,000 71,347 153,000 160,000 GENERAL SERVICES 802,905 887,368 0 0 0 0 BUILDING 6 -8 MAINTENANCE 196,595 0 0 0 0 0 CITY SECRETARY 175,560 188,700 195,762 142,820 204,150 194,003 NONDEPARTMENTAL 2,348,650 2,312,517 3,615,552 2,024,724 2,567,817 2,809,517 PUBLIC AFFAIRS 270,054 294,498 324,789 241,277 325,040 318,344 RECORDS MANAGEMENT 61,470 60,172 65,682 36,552 56,885 66,109 SCHERTZ TALES MAGAZINE 379,929 366,697 392,668 271,179 387,043 395,483 ENGINEERING 220,533 208,652 553,751 346,295 541,130 677,509 GIS 149,613 151,610 160,959 119,432 161,203 169,488 TOTAL GENERAL GOVERNMENT 6,334,972 6,148,576 7,491,948 4,614,093 6,315,118 6,751,962 PUBLIC SAFETY POLICE 5,861,101 6,297,145 7,081,567 5,217,995 6,994,056 7,515,112 FIRE RESCUE 3,484,574 3,740,607 3,985,060 2,930,525 3,926,355 4,691,609 INSPECTIONS 560,278 639,528 638,929 589,643 820,176 778,409 MARSHAL'S OFFICE 626,825 731,166 503,837 371,736 509,469 490,472 TOTAL PUBLIC SAFETY 10,532,779 11,408,446 12,209,393 9,109,898 12,250,056 13,475,602 M 8- 04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS SWIM POOL EVENT FACILITIES SENIOR CITIZEN CENTER TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAS, SERVICES ENVIRONMENTAL HEALTH TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MGT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISC & PROJECTS CITY'S ASSISTANCE COURT - RESTRICTED FUNDS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 11 (- ------ - -- ---- 2016 -2017 --------------- -------- 2017-2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 978,649 1,072,952 1,227,407 881,309 1,251,442 1,353,192 978,649 1,072,952 1,227,407 881,309 1,251,442 1,353,192 852,153 884,432 932,023 683,018 941,634 1,091,472 228,254 219,224 717,978 264,737 653,277 693,978 137,913 133,485 164,216 85,236 160,533 151,974 61,426 0 0 0 0 0 1,279,747 1,237,140 1,814,217 1,032,992 1,755,444 1,937,424 795,436 843,643 668,161 650,817 934,779 921,998 795,436 843,643 868,161 650,617 934,779 921,998 426,596 536,235 568,209 412,258 636,287 620,571 0 0 219,645 148,217 214,142 280,576 426,596 536,235 787,854 560,475 850,429 901,147 1,429,255 1,310,476 1,608,149 1,063,970 1,496,885 2,122,993 408,142 380,470 470,531 283,298 420,397 474,575 506,946 543,898 602,032 457,564 627,763 636,539 223,501 144,318 201,620 127,863 187,204 247,455 578,564 707,160 745,927 520,870 732,424 762,133 266,959 402,276 1,301,096 1,047,794 1,431,126 1,453,183 3,413,367 3,488,598 4,929,355 3,501,358 4,895,799 5,696,878 41,678 237,616 245,260 201,912 266,300 293,872 0 5,324 19,448 357 27,245 21,983 41,678 243,140 264,708 202,269 293,545 315,855 23,803,223 24,978,730 29,593,044 20,553,211 28,546,612 31,354,058 1,892,138 1,742,047 8,151 3,988,276 1,675,835 0 11 B -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Taxes 000 - 411100 Advalorem Tax - Current 9,373,266 10,400,371 11,203,881 11,073,815 11,116,496 11,726,025 000- 411200 Advalorem Tax - Delinquent 41,977 26,531 40,000 ( 10,542) 2,000 50,000 000- 411300 Advalorem Tax -P &I 47,635 50,099 45,000 45,039 50,000 50,000 000- 411500 Sales Tax Revenue -Gen Fund 6,872,306 7,261,388 7,385,419 5,459,257 7,479,000 7,711,085 000 - 411600 Bingo Tax 103 1 100 31 150 0 000 - 411700 Mixed Beverage Tax 43,553 43,072 46,000 32,079 44,000 44,000 TOTAL Taxes 16,378,841 17,761,462 18,720,400 16,599,680 16,693,646 19,561,110 Franchises 000 - 421200 Center Point /Entex Energy 75,256 66,405 74,000 54,350 74,000 67,793 000 - 421220 City Public Service 805,194 843,000 873,600 627,017 873,600 946,888 000 - 421240 Guadalupe Valley Elec Co -op 474,697 437,021 513,000 304,329 420,000 416,134 000 - 421250 New Braunfels Utilities 65,197 70,399 70,000 50,246 70,000 75,394 000- 421300 Time Warner -State Franchise 253,737 258,405 238,000 194,702 238,000 269,020 000- 421460 AT &T Franchise Fee 262,005 236,716 300,000 163,316 200,000 191,124 000 - 421480 Other Telecom Franchise - ROW 96,320 103,485 100,000 55,196 100,000 113,964 000 - 421500 Solid Waste Franchise Fee 127,987 136,360 136,000 94,787 141,744 148,948 TOTAL Franchises 2,160,595 2,151,791 2,306,600 1,543,942 2;117,344 2,229,264 Permits 000 - 431100 Home Occupation Permit 455 595 500 490 650 500 000 - 431205 Bldg Permit - Residential 622,847 441,467 483,000 468,918 538,990 573,156 000 - 431210 Bldg Permit- Commercial 100,950 150,272 170,000 595,837 805,776 200,000 000 - 431215 Bldg Permit- General 222,044 197,374 120,000 148,094 600,000 150,000 000 - 431300 Mobile Home Permit 375 275 300 225 400 300 000 - 431400 Signs Permit 9,194 6,001 7,000 3,930 7,000 6,000 000 - 431500 Food Establishmnt Permit 60,325 63,475 60,000 57,890 60,000 60,000 000- 431600 Garage Sale Permit 11,129 11,617 10,500 7,024 10,500 10,500 000 - 431700 Plumbing Permit 130,985 115,876 117,000 103,712 117,000 121,000 000 - 431750 Electrical Permit 65,895 59,080 58,800 53,320 65,000 61,000 000- 431800 Mechanical Permit 69,800 56,120 59,520 51,240 65,000 62,000 000- 431900 Solicitor /Peddler Permit 1,620 1,170 1,500 1,005 1,500 1,500 000 - 431950 Animal /Pet Permit 1,425 1,015 1,500 215 1,000 1,000 000 - 432000 Cert of Occupancy Prmt 7,100 6,800 7,000 5,250 7,000 7,000 000- 432100 Security Alarm Permit 36,879 40,047 35,000 30,596 36,212 36,000 000- 432300 Grading /Clearing Permit 5,025 7,887 4,000 5,900 8,000 7,000 000 - 432400 Development Permit 0 0 81,680 14,456 81,880 81,000 000 - 435000 Fire Permit 20,953 19,320 15,000 21,525 26,000 25,000 TOTAL Permits 1,369,000 1,178,391 1,232,500 1,569,626 2,431,908 1,402,956 Licenses 000 - 441000 Alcohol Beverage License 6,365 7,505 8,000 6,110 7,500 8,000 000 - 441300 Mobile Home License 160 160 160 160 160 160 000 - 442000 Contractors License 68,790 44,410 40,000 42,450 55,000 40,000 000 - 444000 Pet License 3,499 3,582 3,000 2,535 3,200 3,000 TOTAL Licenses 78,B14 55,657 51,160 51,255 65,660 51,160 Fees 12 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2016 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 000 - 451000 Municipal Court Fines 1,096,756 989,430 884,000 607,064 637,341 682,252 000 - 451100 Arrest Fee 44,502 36,256 28,053 21,346 28,985 21,714 000- 451110 Expunction Fee 90 90 60 90 180 120 000- 451200 Warrant Fees 125,725 124,364 130,000 83,764 124,000 124,000 000 - 451210 Court - Claims & Judgements 169 72 0 ( 461) 0 0 000 - 451340 Judicial Fee -City 5,941 4,938 3,796 2,956 4,045 3,152 000- 451400 Traffic Fine Costs TTL 22,534 17,435 13,492 10,143 13,850 10,265 000 - 451510 Juvenile Case Mgmt Fee 49,522 41,136 31,616 24,669 33,744 26,352 000 - 451520 Truancy Fees 8,676 7,278 5,342 4,336 5,871 4,464 000 - 451600 Technology Fund Fee 37,028 32,507 22,932 19,841 27,245 21,983 000 - 451700 Security Fee 30,032 25,057 19,448 14,880 20,437 15,817 000 - 451800 Time Payment Fee -City 6,024 5,219 5,616 5,001 7,454 9,689 000 - 451850 State Fines 10% Service Fee 60,449 50,201 40,838 29,226 60,000 20,486 000 - 451900 DPS Payment -Local 9,439 9,253 47,665 6,198 9,071 8,629 000 - 452000 Child Safety Fee 23,127 13,637 13,522 2,913 4,010 3,810 000 - 452100 Platting Fees 59,500 60,500 57,000 52,500 57,000 62,000 000 - 452200 Site Plan Fee 23,500 40,150 30,000 24,500 30,000 43,500 000 - 452300 Plan Check Fee 471,408 391,659 432,000 602,583 884,216 463,261 000 - 452310 Misc Review Fee 300 300 600 0 0 0 000- 452320 Tree Mitigation Admin Fee 34,163 22,463 12,000 10,353 20,000 20,000 000 - 452400 BOA /Variance Fees 6,500 3,500 2,000 2,611 3,000 5,000 000 - 452500 Food Handlers Permit 8,660 0 0 0 0 0 000- 452600 Specific Use /Zone Chng Fee 4,150 15,300 12,600 15,000 17,000 14,300 000- 452710 Zoning Ltr & Dev Rights 1,500 1,500 1,500 2,250 2,700 1,200 000- 453100 Reinspection Fees 40,684 95,650 45,000 84,125 98,000 90,000 000 - 453110 Swim Pool Inspection Fee 2,530 2,530 2,600 1,760 2,500 2,600 000- 453200 Lot Abatement 1,310 3,125 5,000 1,326 5,000 5,000 000 - 453211 Admin Fee- Inspections 8,400 15,600 6,600 10,800 16,000 10,400 000 - 453310 Misc Inspection Fees 150 100 150 0 0 0 000- 453710 Foster Care 1,100 1,100 1,000 900 1,200 1,000 000 - 454200 Pool Gate Admission Fee 25,422 21,734 24,750 9,020 24,750 24,000 000 - 454300 Seasonal Pool Pass Fee 5,932 5,280 4,900 5,144 6,200 5,000 000 - 456110 Senior Center Memberships 13,404 2,988 0 0 0 0 000 - 456120 Senior Center Meal Fee 5,906 1,265 0 401 2,000 0 000 - 456500 HAZ MAT Fees 0 2,941 6,000 400 1,500 5,000 000 - 456600 Fire Re- inspection Fee 1,050 1,100 1,000 900 1,200 1,000 000 - 458110 Sale of Mdse - GovDeals 15,561 40,069 20,000 25,905 40,000 40,000 000 - 458300 Sale of Property /Auction 5,109 2,194 4,000 0 3,000 3,000 000 - 458350 Gain on Sale of Fixed Assets 28,499 0 0 0 0 0 000 - 458400 Civic Center Rental Fees 170,685 184,531 175,000 147,129 170,000 200,000 000 - 456401 Capital Recovery Fee -Civic C 10,855 11,650 10,000 12,335 15,000 10,000 000 - 458450 North Center Rental Fees 19,527 22,631 18,500 18,413 20,000 18,500 000 - 458460 Senior Center Rental 25,642 22,012 0 8,100 14,000 15,000 000 - 458500 Community Center Rental Fees 27,962 36,529 25,000 23,336 28,000 25,000 000 - 458550 Pavilion Rental Fees 17,365 21,256 17,000 14,151 18,000 20,000 000- 458560 Chamber of Comm Rent 7,800 6,050 7,800 5,850 7,800 7,800 000 - 458570 Non - Resident SYSA League 0 11,870 0 0 0 10,000 000 - 458650 NonResident User Fee -BVYA 3,912 10,120 15,000 1,506 10,000 10,000 000- 458660 BVYA Utility Reimbursement 5,101 10,093 13,000 17,986 35,000 15,000 000- 458670 SYSA Utility Reimbursement 0 0 7,000 0 0 0 13 B-04-2017 12:49 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2016 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG 000- 458675 Lions Futbol Utility Reimbrsm 13,352 9,704 14,052 5,660 14,000 10,000 000 - 458700 Vehicle Impoundment 7,330 10,246 8,000 7,330 9,760 10,000 000 - 459200 NSF Check Fee 75 75 250 50 100 250 000- 459300 Notary Fee 198 166 250 108 200 250 000 - 459400 Maps,Copies,UDC & Misc Fees 65 60 250 5 250 250 000 - 459600 Animal Adoption Fee 11,138 12,483 10,000 14,965 18,000 12,500 000- 459700 Pet Impoundment Fee 10,182 11,128 10,000 4,928 7,000 7,000 000 - 459800 Police Reports Fee 5,494 5,577 5,400 4,523 5,932 5,800 000 - 459990 Fire - False Alarm Fee 0 0 0 0 5,000 0 TOTAL Fees 2,623,852 2,474,121 2,251,582 1,969,020 2,769,541 2,126,546 Fines & Forfeitures 000 - 463000 Library Fines 30,616 25,739 28,000 17,607 22,500 20,000 TOTAL Fines & Forfeitures 30,616 25,739 28,000 17,607 22,500 20,000 Inter - Jurisdictional 000 - 473100 Bexar Cc - Fire 21,078 10,258 21,077 21,078 25,000 21,077 000- 473200 City of Seguin -Fire Contract 29,231 26,110 29,231 21,923 29,231 29,231 000 - 473300 Guadalupe Co- Library 211,954 211,954 212,000 162,864 217,152 218,000 000 - 473400 Randolph AFB- Animal Control 500 2,100 1,200 500 1,200 1,200 000 - 474200 Library Services - Cibolo 30,000 35,000 35,000 0 40,000 35,000 000 - 474210 Library Services -Selma 30,544 31,540 32,000 0 0 20,000 000 - 474400 Dispatch Service - Cibolo 160,000 160,026 166,000 120,000 166,000 166,000 000 - 474600 School Crossing Guard - Bexar C 38,801 37,488 38,500 30,943 40,000 38,000 000 - 474610 School Cross Guard - Guadalupe 38,120 39,340 38,000 28,562 38,623 38,000 000- 474620 School Crossing Guards - Coma 1,544 1,566 1,500 0 1,500 1,500 000 - 474700 School Officer Funding 168,333 184,167 255,000 127,500 255,000 255,000 000 - 474750 Crime Victim Liaison Agreemen 12,500 50,000 50,000 37,500 50,000 50,000 TOTAL Inter - Jurisdictional 742,604 791,549 879,508 550,869 663,706 873,008 Fund Transfers 000 - 480000 Indirect Costs -EMS 136,087 150,308 150,087 112,565 150,087 170,087 000 - 480100 Indirect Costs -Hotel /Motel 66,405 66,405 66,405 49,804 66,405 67,605 000 - 481000 Transfer In - Reserves 0 0 950,000 0 0 1,473,564 000 - 482200 Transfer In- Vehicle Replace 0 0 43,278 0 0 0 000 - 482300 Transfer In -Resry Child Safet 0 0 126,345 0 126,345 0 000- 485000 Interfund Charges - Drainage -5% 57,130 54,150 184,425 138,319 184,425 271,430 000- 486000 Interfund Chrges -Admin W &S 1,152,350 1,152,350 1,186,812 890,109 1,186,812 1,344,140 000 - 486402 Transfer from City Wide Projt 0 23 0 0 0 0 000 - 487000 Interfund Charges -Fleet 180,237 206,965 397,581 298,186 397,581 344,026 000 - 488000 Interfund Charges -4B 96,012 50,024 430,445 322,834 430,445 441,395 000 - 489000 Transfer In 116,000 0 107,367 0 107,367 107,367 000 - 489620 Contribution -SEDC 0 0 0 0 0 265,000 TOTAL Fund Transfers 1,804,221 1,680,224 3,642,745 1,811,816 2,649,467 4,484,614 Miscellaneous 000 - 491000 Interest Earned 586 767 800 712 1,000 1,500 000- 491200 Investment Income 31,609 74,650 60,000 87,057 110,000 150,000 000 - 491800 Gain /Loss ( 6,654) ( 27,798) 0 ( 6,338) 12,000 0 000 - 491900 Unrealized Gain /Loss- CapOne ( 1,194) 11,003 0 ( 11,434) 20,000 ( 30,000) 14 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ------- ---H - --- ---- 2017-2018 - --- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 000- 492100 Proceeds -Sale of Land 10,000 0 0 0 0 0 000 - 493120 Donations - Public Library 1,804 2,249 2,500 3,997 5,000 2,500 000 - 493400 Donations - Animal Control 463 211 10,000 13,287 21,000 15,000 000 - 493401 Donations -A /C Microchip 1,225 1,980 5,000 250 1,500 1,000 000- 493402 Donations- Spay &Neuter 10,503 13,654 15,000 810 2,000 1,000 000 - 493403 Donation -A.S Adoption Trailer 10,557 2,222 0 552 1,000 0 000- 493404 Donations -TNR Program 0 600 1,000 0 0 500 000 - 493460 Donations- Parks 500 0 4,000 13,741 14,000 0 000- 493465 Donations- Senior Center 9,467 9,644 0 8,067 10,500 0 000 - 493502 Donations -PD 500 5,300 0 5,234 5,500 0 000- 493503 Donation -Fire Rescue 0 0 0 21 100 0 000 - 493504 Donations -PD 100 Club 613 0 0 0 0 0 000- 493618 Donation - Veteran's Memorial 2,520 5,501 6,000 0 0 0 000 - 494481 LawEnforcemtOfficersStnd &Educ 3,878 3,851 3,900 3,679 4,200 3,650 000 - 494482 Grants - Police, Fire, Gen Fund 0 5,132 0 5,433 6,000 5,000 000 - 495100 Mobile Stage Rental Fees 1,550 2,100 0 1,550 2,100 0 000 - 497000 Misc Income -Gen Fund 37,222 55,367 40,000 17,388 25,000 30,000 000 - 497005 Schertz Magazine Advertising 274,555 196,500 190,000 145,525 200,000 195,000 000 - 497100 Misc Income - Police 6,965 18,494 7,500 16,678 18,500 18,500 000 - 497150 Misc Income -Fire Department 0 0 0 1,750 2,000 0 000 - 497200 Misc Income- Library 5,928 4,950 5,000 3,662 4,500 5,000 000 - 497210 Misc Income - Library Copier 19,246 20,194 19,500 13,253 16,500 18,000 000 - 497300 Misc Income - Animal Control 10 400 0 390 550 0 000 - 497400 Misc Income - Streets Dept 22,798 44,730 30,000 47,596 60,000 60,000 000 - 497500 Misc Income -TML Ins. Claims 0 4,088 5,000 9,252 10,000 10,000 000 - 497550 Misc Income -TML WC Reimbursmn 4,585 11,829 20,000 10,866 13,000 20,000 000 - 497600 Misc Income - Vending Mach 2,584 2,317 2,500 1,495 2,500 2,500 000 - 498000 Reimbursmnt -Gen Fund 18,535 44,867 35,000 19,485 23,000 35,000 000 - 498100 Reimburmnt Fire - Training 0 6,017 3,500 7 25 500 000 - 498105 Reimbursmt Police OT -DEA 8,044 5,637 0 5,764 6,000 5,000 000- 498107 Reimbrsmnt- Police OT- Events 10,500 3,500 0 0 0 0 000- 498110 Reimburmnt Fire -Emg Acti -OT 17,918 51,868 20,000 3,267 6,000 30,000 000 - 498150 Reimbursement - Library 0 0 2,500 4,673 5,000 5,750 TOTAL Miscellaneous 506,817 581,845 486,700 427,671 608,475 585,400 TOTAL REVENUES 25,695,360 26,720,777 29,601,195 24,541,486 30,222,447 31,354,058 im "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK Wl DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of seven elected officials. City residents currently elect a Mayor and seven Council members at- large. A Mayor Pro - Tempore is appointed with a majority vote of the Council. Term dates for the Mayors Pro - Tempore shall be appointed for one year terms beginning and ending in February of each year. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART W CITY COUNCIL PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed 45 50 50 106 115 117 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed 45 50 50 106 115 117 Meeting Attendance rate 94 96 96 2015 -16 2016 -17 2017 -18 Efficient Actual Estimate Budget Meeting Attendance rate 94 96 96 Number of Council Meetings 42 42 42 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Number of Council Meetings 42 42 42 Number of Items 26 25 25 2015 -16 2016 -17 2017 -18 Request for Information Actual Estimate Budget Number of Items 26 25 25 Number of Items 18 15 15 2015 -16 2016 -17 2017 -18 Agenda Items Requested Actual Estimate Budget Number of Items 18 15 15 Council on the Go Meetings 3 3 4 2015 -16 2016 -17 2017 -18 Council Initiatives Actual Estimate Budget Council on the Go Meetings 3 3 4 Personnel Supplies City Support Services Operations Support Staff Support Operating Equipment Total 18 $24,366 $32,132 $34,699 456 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Supplies City Support Services Operations Support Staff Support Operating Equipment Total 18 $24,366 $32,132 $34,699 456 1,220 1,050 67,018 55,000 41,393 222 500 500 15,029 28,760 29,510 0 723 0 $907,099 $118,335 $107,152 CITY COUNCIL PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget decreases 9.4% from FY 2016 -17 year end estimates due to lower expected election costs. M 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG CITY COUNCIL Personnel Services 150- 511110 Regular 16,777 16,139 21,336 17,771 21,336 22,809 150 - 511240 Allowances 5,193 6,492 8,513 4,779 8,513 9,424 150 - 511310 FICA - Employer 1,680 1,735 2,283 1,704 2,283 2,466 TOTAL Personnel Services 23,650 24,366 32,132 24,254 32,132 34,699 Supplies 150 - 521000 Operating Supplies 601 386 1,100 382 1,100 750 150- 521100 Office Supplies 42 69 200 8 120 300 TOTAL Supplies 643 456 1,300 390 1,220 1,050 City Support Services 150- 532600 City Elections 24,478 52,631 45,000 26,390 45,000 31,893 150 - 532800 Special Events 13,444 14,388 8,500 7,979 10,000 9,500 TOTAL City Support Services 37,923 67,018 53,500 34,369 55,000 41,393 Utility Services Operations Support 150- 534200 Printing & Binding 227 222 500 336 500 500 TOTAL Operations Support 227 222 500 336 500 500 Staff Support 150 - 535100 Uniforms 219 25 960 910 960 960 150- 535200 Awards 0 0 450 0 0 0 150 - 535300 Memberships 6,653 10,292 11,000 10,663 11,000 12,000 150- 535400 Publications 0 0 0 147 300 50 150- 535500 Training /Travel 5,398 4,712 16,500 8,365 16,500 16,500 TOTAL Staff Support 12,270 15,029 28,910 20,084 28,760 29,510 Professional Services Rental /Leasing Operating Equipment 150 - 571000 Furniture & Fixtures 0 0 640 723 723 0 TOTAL Operating Equipment 0 0 640 723 723 0 TOTAL CITY COUNCIL 74,712 107,091 116,982 80,156 118,335 107,152 20 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART `4 CITY MANAGER CITY MANAGER 2015 -16 2016 -17 2017 -18 City Manager 1 1 1 Executive Director 3 2 2 Assistant to the City Manager 0 1 1 Executive Assistant 2 1 1 1 TOTAL POSITIONS 61 5 1 5 ECONOMIC DEVELOPMENT 2015 -16 2016 -17 2017 -18 Executive Director 1 1 1 Economic Development Analyst 1 0 1 Economic Development Specialist 1 0 0 Business Retention Manager 0 1 1 Marketing and Recruitment Manager 0 1 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $807,431 $1,045,187 $1,088,445 Supplies 1,827 2,750 2,000 City Support Services 1,071 6,200 5,830 Utility Services 115 200 0 Operations Support 0 50 0 Staff Support 21,310 32,795 33,905 Total $831,754 $1,087,182 $1,130,180 • _►� A'J I L •►_ _►l AJ0fAJJV "JP The FY 2017 -18 Budget increase 4% from FY 2016 -17 year end projections due to increase in personnel costs from full year funding of the Economic Development Analyst position. This position is reimbursed by the Economic Development Corporation through the annual services agreement. `tea 8 -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151- 511110 Regular 151- 511120 Overtime 151 - 511180 LTD 151 - 511210 Longevity 151- 511220 Clothing Allowance 151- 511230 Certification Allowance 151 - 511240 Allowances 151 - 511310 FICA - Employer 151 - 511350 TMRS- Employer 151 - 511355 ICMA Contributions - Employer 151- 511410 Health - Employer 151- 511500 Workers' Compensation TOTAL Personnel Services Supplies 151 - 521100 Office Supplies 151- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 151- 532800 Special Events TOTAL City Support Services Utility Services 151 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 151 - 534200 Printing & Binding TOTAL Operations Support Staff Support 151- 535100 Uniforms 151 - 535200 Employee Recognition 151- 535300 Memberships 151- 535400 Publications 151- 535500 Training /Travel 151 - 535510 Meeting Expenses 151 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 t----- --- - - - - -- 2016 -2017 ------ --- -- ---- ?t-- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 609,045 584,767 785,952 548,655 755,466 791,738 2,125 0 492 0 0 485 2,020 1,906 2,436 1,852 2,286 2,454 8,663 12,140 6,170 6,140 7,000 7,300 0 300 307 240 314 312 900 2,804 2,634 2,215 2,906 2,880 28,800 19,662 14,170 11,077 14,533 13,968 44,270 42,126 60,668 38,614 59,151 61,384 107,254 102,430 129,694 97,262 123,832 130,741 10,000 10,000 10,000 10,000 13,000 10,000 32,094 30,261 61,958 47,277 64,699 65,665 746 1,036 1,464 1,233 2,000 1,518 845,917 807,431 1,076,365 764,566 1,045,187 1,088,445 2,916 1,809 2,750 1,295 2,750 2,000 0 18 0 0 0 0 2,916 1,827 2,750 1,295 2,750 2,000 2,535 1,071 7,535 4,990 6,200 5,830 2,535 1,071 7,535 4,990 6,200 5,830 0 115 0 118 200 0 0 115 0 118 200 0 0 0 0 24 50 0 0 0 0 24 50 0 858 457 375 0 375 375 4,239 2,120 5,000 1,241 5,000 5,000 3,347 3,862 12,100 2,855 12,100 12,260 810 589 1,020 382 1,020 1,020 13,552 8,604 11,750 7,004 9,000 10,000 4,612 5,679 5,250 3,540 5,000 5,250 0 0 250 172 300 0 27,417 21,310 35,745 15,195 32,795 33,905 23 8-04-2017 12:49 PM 101-GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 ( -------------- 2016-2017 2014-2015 2015-2016 CURRENT Y-T-D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )( -------- 2017-2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMN[ENDED BURG Professional Services Rental/Leasing Operating Equipment 151-571000 Furniture & Fixtures 725 0 0 0 0 0 TOTAL Operating Equipment 725 0 0 0 0 0 Capital Outlay TOTAL CITY MANAGER 879,510 831,754 1,122,395 786,188 1t087,182 1,130,180 24 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal Officer's with warrants, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. 25 MUNICIPAL COURT • Implement the use of new technology and other innovative practices to maintain efficient and security. • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. • Renovate front counter to include and efficient work station for clerks and defendants. • Establish an education program for young adults to understand the effects of how making the wrong choice or decision can affect their lives. ORGANIZATIONAL CHART MUNICIPAL COURT 2015 -16 2016 -17 2017 -18 Court Administrator 1 1 1 Senior Deputy Court Clerk /Juvenile Case Manager 1 1 1 Deputy Court Clerk 4 4 3 TOTAL POSITIONS 1 61 61 5 26 MUNICIPAL COURT �. �. Traffic Citations Filed 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Traffic Citations Filed 7,761 5,440 3,119 State Law Citations Filed 2,076 1,552 1,028 Municipal Ordinances Filed 362 243 124 Cases Disposed 5,581 4,696 3,811 Charges Processed per Clerk 1,395 1,174 952 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Budget Cases Disposed 5,581 4,696 3,811 Charges Processed per Clerk 1,395 1,174 952 Cases Disposed per Clerk 24% 25% 24% 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 24% 25% 24% Personnel Supplies 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Supplies $278,966 $285,766 $288,987 Supplies 1,567 2,000 2,000 City Support Services 0 800 1,000 Operations Support 3,125 3,250 3,250 Staff Support 5,586 7,800 8,510 Court Support 192 700 700 Professional Services 46,291 67,500 67,960 Maintenance Services 1,800 2,300 3,000 Operating Equipment 3,835 100 0 Total $341,361 $370,216 $375,407 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget increases 1.4% from FY 2016 -17 year end projections due to increases in personnel costs related to merit and health insurance changes. `1W B-04-2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2014 -2015 ACTUAL MUNICIPAL COURT Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 - 2015 -2016 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017 -2018 -- -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 152 - 511110 Regular 187,472 193,991 195,287 135,445 190,172 194,057 152 - 511120 Overtime 0 152 0 70 0 0 152 - 511180 LTD 594 618 605 463 596 602 152 - 511210 Longevity 4,741 5,401 6,186 6,356 7,500 7,043 152- 511230 Certification Allowance 635 1,166 2,362 923 1,211 2,328 152 - 511310 FICA - Employer 14,028 14,681 15,586 10,443 15,752 15,546 152 - 511350 TMRS- Employer 31,340 32,453 32,628 24,049 32,977 32,545 152 - 511410 Health- Employer 30,584 30,171 34,421 26,866 37,242 36,481 152- 511500 Workers' Compensation 271 335 380 316 316 385 TOTAL Personnel Services 269,664 278,966 287,455 204,931 285,766 288,987 Supplies 152 - 521100 Office Supplies 1,122 1,567 2,000 722 2,000 2,000 TOTAL Supplies 1,122 1,567 2,000 722 2,000 2,000 City Support Services 152 - 532800 Special Events 0 0 1,000 38 800 1,000 TOTAL City Support Services 0 0 1,000 38 800 1,000 Utility Services Operations Support 152 - 534200 Printing & Binding 2,529 3,125 3,250 0 3,250 3,250 TOTAL Operations Support 2,529 3,125 3,250 0 3,250 3,250 Staff Support 152 - 535100 Uniforms 452 454 500 0 500 700 152 - 535300 Memberships 620 200 810 22 800 810 152 - 535400 Publications 136 76 500 0 500 500 152- 535500 Training /Travel 975 2,833 3,500 1,483 3,000 3,500 152- 535500.Training /Travel - Juv Case Mg 0 106 0 213 1,000 1,000 152 - 535510 Meeting Expenses 1,600 1,916 2,000 1,039 2,000 2,000 TOTAL Staff Support 3,783 5,586 7,310 2,757 7,800 8,510 Court Support 152- 536500 Court /Jury Cost 210 192 520 186 700 700 TOTAL Court Support 210 192 520 186 700 700 28 o-04-2017 1e.4e my mz+GENERALFUND oEmEno^ oo"Eomummc orsExmzTnREo ozcz or onoEaT, rouevaoo Bnoonz WORKSHEET AS ur. anmE xorH' uoo ( ------- cozs-uozr 2014-2015 oozy-ooz« CURRENT r-T-u ACTUAL ACTUAL BUDGET ACTUAL PAGE: ----------)+------- 2017-2018 --- PROJECTED ozrr ^omzm. ^ooer YEAR END RECOMMENDED BUDG Professional Services 152-541310 a=^o"" Services oo'om 21'344 34'000 o'roo 34'000 o*.oun 152-541320 Prosecutor o"=vi== 24'675 co'om xs'000 22'950 az'000 33,000 152-541330 z"te=e=°t== ae=vi""= 260 85 --___-380� -__--_190 Soo� 960 rocuL Professional Services *s'ueu *6'2e1 or'»oo 40'8*0 vr'soo 67,960 Maintenance Services 152-551400 *i""= & Other Eenip, m=int. u u u su 100 o 152-551800 Other Maintenance ue=e===t" 1,900 1,800 2,000 1,870 2,200 3,000� TOTAL Maintenance Services z'suo z'eoo o'000 1'920 2,300 o'oou Rental/Leasing Operating Equipment zsu-s,zvvo Furniture & Fixtures 281 3^835 0 39 100 0 TOTAL Operating Equipment xnz 3.835 o sy 100 o Capital Outlay TOTAL ^UmzozruL oonnr 324'771 341'361 370'915 251'433 370'216 srs'^or 29 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 911 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Public Affairs Office Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls • To improve call tracking capabilities to better analyze callers need for service 31 CUSTOMER RELATIONS /311 ZYA TZTJ CUSTOMER RELATIONS /311 2015 -16 2016 -17 2017 -18 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Re PT 1 1 1 TOTAL POSITIONS 3 3 3 Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 451 2015 -16 2016 -17 1 2017 -18 Workload /Output Actual Estimate I Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 451 500 550 53,624 56,000 61,600 3,311 1,000 1,000 212 210 215 I 2015 -16 2016 -17 1 2017 -18 Budget Actual Estimate I Budget Personnel $108,940 $119,637 $115,904 Supplies 176 100 150 Staff Support 349 554 815 Operating Equipment 0 0 600 Total $109,465 $920,299 $117,469 32 CUSTOMER RELATIONS/311 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017-18 Budget will decrease 2.8% from FY 2016-17 year end projections. There will be no change in operations. 33 8 -04-2017 12:49 PM 101-GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services 153-511110 Regular 153-511120 Overtime 153-511180 LTD 153-511210 Longevity 153-511310 FICA - Employer 153-511350 TMRS-Employer 153-511410 Health-Employer 153-511500 Workers' Compensation TOTAL Personnel Services Supplies 153-521100 Office Supplies TOTAL Supplies Staff Support 153-535100 Uniforms 153-535300 Memberships 153-535500 Training/Travel TOTAL Staff Support Operating Equipment 153-571000 Furniture & Fixtures TOTAL Operating Equipment TOTAL CUSTOMER RELATIONS-311 C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 -------------- 2016-2017 - --- ----------- ?t-- - - - - -- 2017-2018 ---- 2014-2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 77,618 79,625 80,992 61,872 85,070 82,041 253 0 246 11 246 243 211 218 207 173 230 210 2,753 3,029 3,497 3,497 3,600 3,785 6,187 6,276 6,478 4,968 7,503 6,576 13,046 13,387 13,561 10,985 15,208 13,766 6,431 6,260 8,605 5,819 7,595 9,120 113 144 158 131 185 163 106,612 108,940 113,744 87,457 119,637 115,904 200 176 104 40 100 150 200 176 104 40 100 150 95 145 100 99 149 165 0 71 96 71 130 0 389 133 325 0 275 650 485 349 521 170 554 815 0 0 0 0 0 600 0 0 0 0 0 600 107,296 109,464 114,369 87,667 120,291 117,469 34 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The purpose of the Planning & Zoning Division is to ensure planned and purposeful development within the City limits and the Extraterritorial Jurisdiction. The Division provides guidance to help citizens, businesses and developers achieve successful development. Division responsibilities include review and processing of annexations, zone changes, specific use permits, development plans and plats for consistency with the Comprehensive Land Plan and development regulations. Staff works with other governmental agencies to coordinate development projects and promote regional planning. The Division provides staff support and recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee. GOALS AND OBJECTIVES • Review and update the Comprehensive Land Plan for the City, to include the central area of Schertz, which promotes all aspects of our vision to ensure that Schertz is the best place to live. • Continue to implement the Joint Land Use Study Strategies to ensure the compatibility of land uses and development surrounding Randolph AFB. • Continue to implement the Comprehensive Land Plan (including Schertz Sector Plans) to support the future vision of the community through Unified Development Code amendments, zoning and long range plan development. • Continue to update the Planning website and development manual to provide improved customer service by updating forms, flowcharts and providing information on the division webpage for public hearings. • Continue to review and revise the Unified Development Code to further the City's Policy Values and support the City's Strategic Plan. • Promote staff development including continued education and cross training to provide outstanding customer service. • Scan and convert old project case files into a digital media to improve access and availability. 35 PLANNING & ZONING ACCOMPLISHMENTS • Received the 2016 Certificate of Achievement for Planning Excellence by the American Planning Association — Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Staff for the third year in a row. • Started implementing the Joint Land Use Study (JLUS) by creating a process to transmit new planning applications to Joint Base San Antonio (JBSA) for their review and comment. • Annexed approximately 63 acres in preparation for development of a new wastewater treatment facility. • Attended various continuing education classes including National APA Conference, Texas APA State Conference, Certified Floodplain Manager training, and ESRI User Conference. • Lead and participated in the Process Improvement Team to improve customer service and operations by creating and revising current development processes, practices and applications. • Maintained partnerships with developers and land owners to create and update Planned Development Districts that contain a mix of residential and commercial land uses. • City initiated rezone of 10 residential lots on Covers Cove to a Planned Development District to bring the existing residential development into compliance with the UDC. • Amended the Future Land Use Plan for Northern Schertz to change the land use designations to reflect existing development along Old Wiederstein Road and the Northern portion of 1 -35 frontage. • Updated Unified Development Code Article 1 General Provisions, Article 3 Boards, Commissions and Committees; Article 4.15 Public infrastructure Improvement Constructions Plans and Community Facilities Agreements; and Article 10.4 Schedule of Off - Street Parking Requirements. • Updated the department applications and checklists for Annexations, Variances, and Utility Approval and created a Zoning Verification Request form to improve ease of application submittal. • Created a digital plans approval system to maintain digital file integrity and provide a convenient way to return approved plans to the applicant. 36 PLANNING & ZONING PLANNING AND ZONING 2015 -16 2016 -17 2017 -18 Senior Planner 1 1 1 Planner 1 2 2 2 TOTAL POSITIONS 3 3 3 �. �. Plats 2015 -16 2016 -17 2017 -18 Workload /Output Actual Estimate Budget Plats 39 39 39 Site Plans and Master Plan 27 27 29 Variances 9 6 6 Zone Changes and Specific Use Permits 13 11 10 UDC/ Comp. Plan Revisions 1 3 2 Annexation 2 1 2 All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 37 $60,500 40,150 3,500 15,300 1,500 $117,800 $57,000 30,000 3,000 17,000 2,250 $109,250 $62,000 43,500 5,000 14,300 1,200 $126,000 PLANNING & ZONING Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $145,346 $195,167 $202,011 Supplies 2,568 3,060 3,300 City Support Service 295 0 0 Operations Support 264 150 150 Staff Support 9,685 24,299 25,490 Professional Services 39 150 100 Operating Equipment 130 0 250 Total $158,327 $222,826 $231,301 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget increase 3.8% from FY 2016 -17 year end projections due to personnel related cost increases related to the merit program and health insurance. 38 B -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2014 -2015 ACTUAL PLANNING & ZONING Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (---- --- - ------ 2016-2017 2015 -2016 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017-2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END .RECOMMENDED BUDG 154- 511110 Regular 94,023 102,395 130,460 98,887 129,635 139,180 154 - 511120 Overtime 2,556 2,373 4,920 2,206 4,920 4,171 154- 511180 LTD 293 314 404 322 40B 431 154 - 511210 Longevity 1,152 1,404 510 510 700 870 154- 511230 Certification Allowance 0 900 886 692 900 873 154 - 511310 FICA - Employer 7,527 7,937 10,463 7,398 12,200 11,098 154 - 511350 TMRS- Employer 15,B47 17,149 21,903 17,020 22,500 23,233 154 - 511410 Health - Employer 12,006 12,709 20,653 17,343 23,604 21,886 154- 511500 Workers' Compensation 149 165 246 204 300 267 TOTAL Personnel Services 133,552 145,346 190,445 144,564 195,167 202,011 Supplies 154 - 521000 Operating Supplies 0 283 1,210 323 1,210 1,450 154 - 521100 Office Supplies 3,721 2,285 1,500 372 1,500 1,500 154 - 521600 Equip Maint Supplies 0 0 350 0 350 350 TOTAL Supplies 3,721 2,568 3,060 695 3,060 3,300 City Support Services 154- 532400 Computer Fees & Licenses 0 295 0 0 0 0 TOTAL City Support Services 0 295 0 0 0 0 Utility Services Operations Support 154- 534200 Printing & Binding 99 264 150 70 150 150 TOTAL Operations Support 99 264 150 70 150 150 Staff Support 154- 535100 Uniforms 421 497 750 210 750 750 154 - 535300 Memberships 492 823 2,115 855 2,115 2,290 154- 535400 Publications 316 128 750 0 750 750 154 - 535500 Training /Travel Staff 9,130 5,238 13,684 8,047 13,684 14,700 154- 535500.Training /Travel Commission 4,344 2,625 6,000 0 6,000 6,000 154- 535510 Meeting Expenses 178 374 1,000 462 1,000 1,000 TOTAL Staff Support 14,881 9,685 24,299 9,574 24,299 25,490 Professional Services 154- 541500 State /County Admin Fees 77 39 170 100 150 100 TOTAL Professional Services 77 39 170 100 150 100 39 8-04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES -------------- 2016-2017 --------------- -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG Rental/Leasing Operating Equipment 154-571000 Furniture & Fixtures 486 130 0 0 0 250 TOTAL Operating Equipment 486 130 0 0 0 250 Capital Outlay --- - - - - - TOTAL PLANNING & ZONING 152,815 158,327 218,124 155,023 222,826 231,301 40 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. CS LEGAL SERVICES ORGANIZATIONAL CHART Operations Support $5,432 $5,000 $5,000 Professional Services 124,931 148,000 155,000 Total $130,364 $153,000 $160,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 4.6% from FY 2016 -17 year end projections with the potential of additional legal matters. EN 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Operations Support $5,432 $5,000 $5,000 Professional Services 124,931 148,000 155,000 Total $130,364 $153,000 $160,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 4.6% from FY 2016 -17 year end projections with the potential of additional legal matters. EN B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG LEGAL SERVICES Operations Support 155- 534100 Advertising /Legal Notices 7,482 5,432 10,000 1,423 5,000 5,000 TOTAL Operations Support 7,482 5,432 10,000 1,423 5,000 5,000 Professional Services 155 - 541200 Legal Svcs 183,078 124,931 230,000 69,925 148,000 155,000 TOTAL Professional Services 183,078 124,931 230,000 69,925 148,000 155,000 TOTAL LEGAL SERVICES 190,560 130,364 240,000 71,347 153,000 160,000 43 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 44 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary's Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary's Office, including election administration, record management and preservation and Council Services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 45 CITY SECRETARY • Public Education (Student Mayor /Council Program, Volunteer Fair) • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2015 -16 2016 -17 2017 -18 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2015 -16 2016 -17 2017 -18 Workload Actual Estimated Budget Ordinances Passed and Processed 45 50 50 Resolutions Passed and Processed 106 115 117 Council Meetings Attended 42 42 42 Open Records 310 315 320 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned within 48 hours of council approval 95% 95% 96% Council meeting minutes transcribed within 48 hours following Council meeting 98% 98% 98% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 65% 67% 67% 46 CITY SECRETARY Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 3 3 4 2015 -16 2016 -17 2017 -18 Education Initiatives Actual Estimated Budget Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 3 3 4 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimated Budget Personnel $173,573 $184,875 $177,703 Supplies 372 1,350 1,050 City Support Services 9,971 12,500 8,500 Operations Support 43 0 100 Staff Support 4,741 5,425 6,650 Total $188,700 $204,150 $194,003 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will decrease 5.0% from FY 2016 -18 due to lower anticipated expenses in records management. E, VA 8 -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 i-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ----- -----H - -- --- -- 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG CITY SECRETARY Personnel Services 164- 511110 Regular 123,700 128,597 128,496 96,057 131,783 129,195 164- 511180 LTD 386 401 398 319 398 401 164 - 511210 Longevity 1,352 1,604 1,925 1,925 2,500 2,189 164- 511230 Certification Allowance 0 0 0 0 500 0 164- 511310 FICA - Employer 9,284 9,352 9,975 7,051 10,978 10,046 164 - 511350 TMRS- Employer 20,338 21,039 20,882 16,458 23,003 21,031 164- 511410 Health - Employer 12,297 12,366 13,768 11,836 15,413 14,592 164 - 511500 Workers' Compensation 182 214 243 202 300 249 TOTAL Personnel Services 167,540 173,573 175,687 133,648 184,875 177,703 Supplies 164 - 521100 Office Supplies 1,213 372 1,350 1,203 1,350 1,050 TOTAL Supplies 1,213 372 1,350 1,203 1,350 1,050 City Support Services 164 - 532700 Records Management 2,753 9,971 12,500 4,975 12,500 8,500 TOTAL City Support Services 2,753 9,971 12,500 4,975 12,500 8,500 Utility Services Operations Support 164 - 534200 Printing 6 Binding 0 43 0 0 0 100 TOTAL Operations Support 0 43 0 0 0 100 Staff Support 164 - 535100 Uniforms 0 0 0 0 0 100 164- 535300 Memberships 601 759 975 607 925 1,000 164 - 535400 Publications 175 95 250 297 500 550 164- 535500 Training /Travel 3,279 3,888 5,000 1,891 4,000 5,000 TOTAL Staff Support 4,054 4,741 6,225 2,795 5,425 6,650 Professional Services Maintenance Services Operating Equipment Capital Outlay TOTAL CITY SECRETARY 175,560 188,700 195,762 142,820 204,150 194,003 48 DEPARTMENT: • NON-DEPARTMENTAL 101 GENERAL DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include audit cost, city insurance, appraisal district contracts, and emergency medical services. City Support Services 2015 -16 2016 -17 2017 -18 Budget Actual Estimated Budget City Support Services $329,414 $553,652 $792,950 Operations Support 145,726 149,500 154,500 Staff Support 10,165 320 320 City Assistance 1,661,887 1,722,245 1,741,562 Professional Services 63,778 80,400 44,635 Fund Charges /Transfers 99,674 61,700 75,550 Operating Equipment 1,874 0 0 Total $2,312,517 $2,567,817 $2,809,517 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 9.4% from FY 2016 -17 year end projections by increasing City Support Services to set contingencies to the starting value of $207,098. 49 B -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies City Support Services 167- 532200 County Appraisal District 167 - 532210 Tax Assessor /Collector -Sevic 167- 532350 Software Maintenance 167- 532500 City Insurance - Commercial 167- 532900 Contingencies 167 - 532901 Contingencies - Personnel TOTAL City Support Services Utility Services Operations Support 167 - 534000 Postage 167- 534300 Equipment Maint - Copiers 167 - 534500 Memberships - Organizations 167 - 534810 Electronic Filing Services TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- -- - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 163,167 1 174,041 1 191,000 1 155,054 1 194,852 1 194,852 Staff Support 167- 535500 Training /Travel 80 9,915 200 166 320 320 167 - 535510 Meeting Expenses 0 250 0 0 0 0 TOTAL Staff Support 80 10,165 200 166 320 320 City Assistance 167 - 537100 Medical Services -EMS Contract 465,688 479,641 504,083 378,063 515,000 556,325 167- 537450 Tax Reimbursements /Abatements 715,939 1,182,246 1,228,074 1,207,245 1,207,245 1,185,237 TOTAL City Assistance 1,181,627 1,661,887 1,732,157 1,5B5,308 1,722,245 1,741,562 Professional Services 167- 541300 Other Consl /Prof Services 56,590 5,375 8,000 8,155 10,200 0 167- 541400 Auditor /Accounting Service 8,300 15,000 15,000 18,000 24,000 0 167- 541500 State /County Admin Fees 50 35 35 35 100 35 167 - 541600 Misc Bank Charges 631 424 600 434 600 600 167- 541650 Investment Management Fee 3,365 3,382 3,500 2,260 3,500 0 167 - 541800 Credit Card Service Fee 38,455 39,562 44,000 30,503 42,000 44,000 TOTAL Professional Services 107,391 63,778 71,135 59,388 80,400 44,635 Kli Kli 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Fund Charges /Transfers 167 - 548000 Transfer Out 519,800 167 - 548106 Transfer Out- Special Events 29,381 167 - 548615 Transfer Out - Hist. Committe 0 TOTAL Fund Charges /Transfers 549,181 Maintenance Services Operating Equipment 60,000 950,000 0 0 0 39,674 61,700 0 61,700 64,800 0 0 0 0 10,750 99,674 1,011,700 0 61,700 75,550 167 - 571000 Furniture & Fixtures 27,472 0 0 0 0 0 167 - 571500 Operating Equipment 0 1,874 0 0 0 0 TOTAL Operating Equipment 27,472 1,874 0 0 0 0 Capital Outlay TOTAL NONDEPARTMENTAL 2,348,650 2,312,517 3,615,552 2,024,724 2,567,817 2,809,517 51 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 52 . , PUBLIC 101 GENERAL DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 350 employees, elected and appointed officials, as well as an estimated city population of 37,938. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Operations of the Civic Center, City events, 311 Customer Care, Records Management, and the production of Schertz Magazine are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES • To be the primary source of City information for all current and potential residents and businesses. • To promote City activities /events /festivals throughout the region. • To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. • To provide excellent customer service to all callers while providing accurate information. • To efficiently and effectively manage City records. • To provide superior rental facilities, exceptional value and excellent customer service for our customers. 53 PUBLIC AFFAIRS PUBLIC AFFAIRS 2015 -16 2016 -17 2017 -18 Public Affairs Director 1 1 1 Office Manager 1 1 1 Events Specialist 1 1 1 1 1 Events Manager 1 1 1 1 1 TOTAL POSITIONS 41 4 4 PERFORMANCE INDICATORS Press Release City Sponsored Events(Internal /External) Marketing Materials Produced Website Postings(internal /external) 36 2015 -16 2016 -17 2017 -18 Workload/Output Measures Actual Estimate Budget Press Release City Sponsored Events(Internal /External) Marketing Materials Produced Website Postings(internal /external) 36 40 40 13/9 11/10 12/9 105 215 225 105/55 144/91 150/100 Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events, per FTE 54 $585.00 $585.00 $585.00 ::: $3,885 00 2015 -16 1 2016 -17 1 2017 -18 Efficiency I Actual I Estimate I Budget Average cost per Advertising Run outside of the magazine Average Amount of Dollars Raised for Events, per FTE 54 $585.00 $585.00 $585.00 ::: $3,885 00 PUBLIC AFFAIRS Non - Magazine Advertisements 8 6 6 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Non - Magazine Advertisements 8 6 6 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $265,910 $272,165 $283,164 Supplies 1,942 2,150 2,000 Operations Support 19,618 20,475 29,450 Staff Support 3,649 4,250 3,730 Professional Services 0 25,000 0 Operating Equipment 3,379 1,000 0 Total $294,498 $325,040 $318,344 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will decrease 2.0% from the FY 2016 -17 year end estimates. FY 2016 -17 saw an additional $25,000 in its operating budget to conduct the citizen survey. With the survey completed the annual budget will be reduced to normal operating levels. Im o-04-2017 zz.*e m* 101-aEmEaAL FUND GENERAL GOVERNMENT EXPENDITURES czr, 0 acH E Rr^ PROPOSED onnaEr WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: -------------- u016-20o --------------- >/ -------- uo17-2ma---- 2014-2015 oozs-xozo nvaoEmz r-r-o PROJECTED ozzr ADMIN. rmoor ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG PU13LIcAFFAIo Personnel Services 170-511110 a°oul== 180,745 195'495 195,597 146'051 1e6,28e uos.rre 170-511120 overtime u so rxo 528 850 ruo 170-5111oo LTD 548 szs ous ^no soa ssx 170-:11e10 Longevity 2'856 3'362 3'964 s'm^ s's^^ ^.^eu on-soszo rzcA - Employer 13.911 zs'opx 15,318 11'370 15.394 15.978 zro-,zzs,u T1,1Ra-Employer 29,636 32.212 xu'oso 25'312 32'227 33.449 170-511410 Health-Employer 18'5o1 1e'25o oz'sm 17.110 22,354 oo'vzo 170-511500 Workers' Compensation 300 336 _-----�374 311` 500 _____-395i TOTAL Personnel Services e«s.srr 265'910 271'039 205.116 e7e'zs5 oos.zs^ supplies 170-5 00 operating Supplies n 12 suo u soo n 170-521010 Operating Supplies-Events u'ooz soz z'uoo 533 1.000 1'000 170-521100 Office Supplies 1,086i 1,250 ---_-1,000� _-_--_319 850 1,000 cozuL Supplies 3,167 1.942 2,300 e52 2'150 z'uuu Operations Support 170-53*000 Postage 2.410 2,811 s'000 u.ou« ^'oun zo'nnn 170-534100 Advertising 6'141 zn'rr* 11.500 5'996 11.500 11,750 170-534200 Printing & Binding ^'^oe s'oss s'noo 1.23* ^'onn ,'000 zru-snosuu u=me`°hip" - u=o==i"ati"u" u o 250 cce 275 250 170-534550 o"si=e"° Meetings/Networking0i 0� _2�L ----__�8 200 _____4�� r»�L oe===ti"n" o"ep"=t 13'540 19.618 e�'^:o 11,130 ou'«rs oy.�sn Staff Support 170-535100 Uniforms 208 18o eoo 91 zoo uon 170-535300 Memberships c^o z^u o 55 osn u zro-,ao^no r"mzi"~ti"=" o oz unn 134 zoo ano 170-535500 Training/Travel 2'583 z'ouz 3'600 1'000 s'suo s'czu 170-535510 Meeting Expenses 638 __----448� _____-0L 0 0 ___-----� TOTAL Staff o"eeo=t o'soy s.s^o o'000 1.279 o'xso 3'730 Professional Services 170-541300 vther/o°="l/s="f Services u u 24'000 22'900 25'000 o zm-so1sss Design Services �589 0 0 0� _0 ______�0 TOTAL Professional o��=�" 5e9 o x^.000 22'900 25'000 o Operating Equipment 170-571000 Furniture & Fixtures 1.922 1'1e5 z'nnu o z'noo n 170-571300 compute= a P°=riph under $,no o 2'214 o u o o 170-571310 Computer Software 590 0 0 � � � TOTAL on°==ti=s Equipment 2'512 3,379 z'000 o 1,000 n TOTAL PUBLIC AFFAIRS 270,054 294,498 324,789 241,277 325,040 318,344 56 DEPARTMENT: PUBLIC AFFAIRS DEPARTMENT DIVISION: RECORDS 1 1 101 GENERAL DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, the Records Management Division performs the following functions: provides stored records upon request to departments, maintains inventories of records stored offsite and onsite, and acts as administrative backup for the Public Affairs office. GOALS AND OBJECTIVES • To manage the City's permanent documents. • To destroy records that meet retention policies • To increase department usage of Laserfiche W RECORDS MANAGEMENT RECORDS MANAGEMENT 2015 -16 2016 -17 2017 -18 Records Management Coordinator 1 1 1 1 TOTAL POSITIONS 1 1 1 �. �. Number of Documents scanned Number of boxes added to inventory Number of boxes destroyed (pounds - 15/16, boxes for 16/17) 58 1,678 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Number of Documents scanned Number of boxes added to inventory Number of boxes destroyed (pounds - 15/16, boxes for 16/17) 58 1,678 1800 1,000 111 80 100 13,200 160 110 RECORDS MANAGEMENT Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Bud et Personnel $51,518 $46,785 $53,654 Supplies 74 50 100 Staff Support 88 50 355 Professional Services 8,493 10,000 12,000 Operating Equipment 0 0 0 Total $60,172 $56,885 $66,109 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 16.2% from FY 2016 -17 year end projections with the anticipation of additional employee hours being used throughout the year up to a full time equivalent. 0 B-04-2017 12:49 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL RECORDS MANAGEMENT PAGE: ----- -- - - -H -------- 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG Personnel Services 171 - 511110 Regular 34,282 35,055 35,018 17,353 29,895 35,213 171 - 511120 Overtime 0 0 246 0 0 243 171 - 511180 LTD 110 113 109 63 125 109 171 - 511210 Longevity 1,464 1,608 1,752 1,752 1,900 1,896 171 - 511310 FICA - Employer 2,693 2,742 2,830 1,408 2,421 2,853 171 - 511350 TMRS- Employer 5,803 5,937 5,924 3,276 5,068 5,973 171- 511410 Health- Employer 6,148 5,999 6,884 5,610 7,319 7,296 171 - 511500 Workers' Compensation 50 63 69 57 57 71 TOTAL Personnel Services 50,551 51,518 52,832 29,520 46,785 53,654 Supplies 171 - 521000 Operating Supplies 119 0 100 31 50 100 171 - 521100 Office Supplies 144 74 150 0 0 0 TOTAL Supplies 263 74 250 31 50 100 Utility Services Operations Support Staff Support 171 - 535100 Uniforms 67 43 50 0 50 55 171- 535300 Memberships 100 0 0 0 0 0 171- 535500 Training /Travel 1,021 44 300 0 0 300 TOTAL Staff Support 1,188 88 350 0 50 355 Professional Services 171- 541310 Contractual Services 9,469 8,493 12,000 7,001 10,000 12,000 TOTAL Professional Services 9,469 8,493 12,000 7,001 10,000 12,000 Operating Equipment 171 - 571000 Furniture & Fixtures 0 0 250 0 0 0 TOTAL Operating Equipment 0 0 250 0 0 0 TOTAL RECORDS MANAGEMENT 61,470 60,172 65,682 36,552 56,885 66,109 60 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 172 SCHERTZ MAGAZINE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Schertz Magazine is one of the leading publications in the Tri County area with a circulation of 15,000 copies; including 13,000+ direct mailed and 500+ subscriptions. Schertz Magazine distributes magazines to over 1,000 businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Schertz Magazine staff are responsible for: writing of articles, photography, graphic design and layout, sales, advertising design, marketing, copy editing, billing, and collections; and, distribution of copies to staff and select pick -up locations across the City. This publication serves as the primary dissemination source for government information in a growing city of 37,938 residents. The magazine is also used to promote City events and activities, including: 4th of July Jubilee, Wilenchik Walk, Schertz Que, the Movies and Music in the Park series, Festival of Angels and other City programs. Schertz Magazine involves governmental and non - governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. GOALS AND OBJECTIVES • Inform our audience about City initiatives throughout the community. • Promote City activities, educate the public, and enhance a positive City image. 61 SCHERTZ MAGAZINE L01 IF SYA TZTJ Schertz Magazine 2015 -16 2016 -17 2017 -18 Communications Manager 0 0 1 Marketing and Communication Specialist 1 1 1 Publications Editor 1 1 0 TOTAL POSITIONS 2 2 2 Number of customers served (advertisers) 84 85 85 Number of Magazines Printed 180,000 180,000 180,000 2015 -16 2016 -17 2017 -18 Workload/Output Measures Actual Estimate Budget Number of customers served (advertisers) 84 85 85 Number of Magazines Printed 180,000 180,000 180,000 Total Schertz Magazine Articles /Ads/ Photographs Produced Percentage of Magazine Contracted 62 600 536 550 50% 50% 50% 2015 -16 2016 -17 2017 -18 Efficiency Measures Actual Estimate Budget Total Schertz Magazine Articles /Ads/ Photographs Produced Percentage of Magazine Contracted 62 600 536 550 50% 50% 50% SCHERTZ MAGAZINE Schertz Magazine Ad revenue City Sponsored /Non- Revenue 194,850 195,000 200010 33,000 111 1 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non- Revenue 194,850 195,000 200010 33,000 111 1 Personnel Services Supplies Operations Support Staff Support Professional Services Fund Charges /Transfers Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $119,363 $128,298 $123,853 128 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Services Supplies Operations Support Staff Support Professional Services Fund Charges /Transfers Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $119,363 $128,298 $123,853 128 400 200 0 1,200 2,600 1,298 1,945 3,330 235,084 245,000 255,500 9,825 10,000 10,000 1,000 200 0 $366,698 $387,043 $395,483 The FY 2017 -18 Budget will increase 2.3% from FY 2016 -17 year end projections due to higher postage costs for the magazine. 63 B-04-2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 {-------- - - - - -- 2016 -2017 - 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: - -- ------- Ii-- - - - - -- 2017-2018 - --- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG SCHERTZ TALES MAGAZINE Personnel Services 172 - 511110 Regular 90,000 84,138 92,775 68,401 89,146 86,746 172- 511120 Overtime 0 0 0 365 1,000 970 172 - 511180 LTD 302 267 288 170 276 265 x 172- 511210 Longevity 1,715 759 991 1,076 1,200 290 172 - 511240 Allowances 5,885 3,000 2,952 1,154 1,154 0 172 - 511310 FICA - Employer 7,444 6,648 7,172 5,281 7,067 6,732 172 - 511350 TMRS- Employer 16,076 13,980 15,487 11,704 14,794 14,093 172 - 511410 Health - Employer 11,784 10,407 13,768 9,994 13,461 14,592 172 - 511500 Workers' Compensation 141 164 175 145 200 165 TOTAL Personnel Services 133,346 119,363 133,608 98,290 128,298 123,853 Supplies 172 - 521100 Office Supplies 124 128 200 181 400 200 TOTAL Supplies 124 128 200 181 400 200 Operations Support 172- 534000 Postage 0 0 620 618 700 1,400 172 - 534200 Printing & Binding 0 0 500 367 500 700 172- 534550 Business Meetings /Networking 0 0 0 0 0 500 TOTAL Operations Support 0 0 1,120 985 1,200 2,600 Staff Support 172- 535100 Uniforms 86 117 110 0 110 110 172- 535300 Memberships 300 235 250 235 235 320 172 - 535500 Training /Travel 921 820 1,000 938 1,300 2,900 172 - 535510 Meeting Expenses 965 126 500 72 300 0 TOTAL Staff Support 2,272 1,298 1,860 1,245 1,945 3,330 Professional Services 172 - 541305 Prof Services - Writers /Photogr 10,045 8,155 12,880 5,795 11,000 12,000 172 - 541350 Printing Services 83,621 82,687 87,500 53,731 83,000 83,000 172 - 541355 Design Services 92,544 92,543 94,000 62,260 94,000 94,000 172 - 541360 Postage Services 44,250 51,699 50,000 48,441 56,000 65,000 172 - 541365 Delivery Services 0 0 1,374 125 1,000 1,500 TOTAL Professional Services 230,460 235,084 245,754 170,352 245,000 255,500 Fund Charges /Transfers 172 - 548700 Bad Debt Expense 13,728 9,825 10,000 0 10,000 10,000 TOTAL Fund Charges /Transfers 13,728 9,825 10,000 0 .10,000 10,000 64 B -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2016 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Operating Equipment 172- 571310 Computer Software 0 0 126 126 200 0 172 - 571500 Operating Equipment 0 1,000 0 0 0 0 TOTAL Operating Equipment 0 1,000 126 126 200 0 TOTAL SCHERTZ TALES MAGAZINE 379,929 366,697 392,668 271,179 387,043 395,483 65 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK M.- DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Development Services, Economic Development, other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering is responsible for the development and implementation of the Capital Improvement Program. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure — both privately and publicly constructed — follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 67 ENGINEERING Q Ztey 1i • ENGINEERING 2015 -16 2016 -17 2017 -18 City Engineer 1 1 1 Engineer 1 1 1 Graduate Engineer 1 1 1 Stormwater Manager 1 1 1 Project Manager 1 1 1 Engineering Inspector 2 2 2 TOTAL POSITIONS 7 7 7 ACCOMPLISHMENTS AND GOALS FY 2016 -2017 Accomplishments • Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Northcliffe Waterline Replacement Phase 3 • Woman Hollering Creek Wastewater Trunk Main • Corbett Elevated Storage Tank • Schertz Parkway Improvements — Live Oak Road to Maske Road • Lower Seguin Cibolo Creek Crossing Culvert Replacement (technical support for Public Works) • Produced and achieved approval of update of City's Master Thoroughfare Plan • Worked toward establishment of Roadway Impact Fee Program 68 ENGINEERING • Began implementation of results of Pavement Condition Analysis Project using Pavement Condition Index values to program roadway repair and improvement prioritization and assisted in generating roadway maintenance program • Supported strong partnership with TxDOT and acted as liaison to TxDOT projects in Schertz • Sidewalks on FM 3009 • Expansion and improvements on FM 1103 • Planning for improvements on FM 1518 • Operational improvements on IH 35 north of FM 1103 • Completed engineering review, development support, and construction inspection of numerous residential and commercial subdivisions and site development projects FY 2017 -2018 Goals • Continue improvement and update of standard construction details, technical specifications, and design guidelines • Develop and maintain comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, and roadway projects • Work with Geographic Information Systems and Information Technology Departments to develop and maintain web -based capital improvement project information update report • Finalize and promote adoption of Roadway Impact Fee Ordinance • Lead development of Water and Wastewater Master Plan, updated Water and Wastewater Capital Improvement Plan, and updated Impact Fee Analysis • Provide efficient, clear review of construction plans and other development submittals • Continue promotion of efficacy of TSAC activities and actions PERFORMANCE INDICATORS Capital Improvement Projects (number active) Capital Improvement Project Construction Expenditures Grading and Clearing Permits Issued 69 11 10 13 $1.3 mil $1.3 mil $7.4 mil 37 40 45 2015 -16 2016 -17 2017 -18 Workload/Output Measures Actual Estimate Budget Capital Improvement Projects (number active) Capital Improvement Project Construction Expenditures Grading and Clearing Permits Issued 69 11 10 13 $1.3 mil $1.3 mil $7.4 mil 37 40 45 ENGINEERING Grading and Clearing Permits Active (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active (Concurrent Maximum) Grading and Clearing Permits Issued — acreage Number of Non - Construction Plan Reviews (includes master plans, plats, site plans, etc.) Residential Subdivision Construction — number of projects (completed projects) Residential Subdivision Construction — dollar value of public improvements (completed projects) Commercial Subdivision Construction — number of projects (completed projects) Commercial Subdivision Construction — dollar value of public improvements (completed projects) 35 38 40 41 46 45 349 310 350 96 90 100 6 9 10 $7.3 mil $15.4 mil $9.0 mil 6 2 3 $1.0 mil $0.1 mil $2.0 mil Personnel Supplies City Support Services Utility Services Operations Support Staff Support Professional Services Rental /Leasing Operating Equipment Total $193,600 2015 -16 1 2016 -17 1 2017 -18 Budget Actual I Estimate I Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Professional Services Rental /Leasing Operating Equipment Total $193,600 $451,685 $589,714 786 1,620 1,620 886 400 0 398 1,000 3,500 222 2,550 0 3,251 9,475 11,475 9,511 70,800 70,800 0 3,200 0 0 400 400 $208,652 $541,130 $677,509 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 25.2% from FY 2016 -17 year end projections with the full year funding of the recently hired Assistant City Engineer and the Public Works Project Manager positions. 70 8 -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-- --- --------- 2016 -2017 --------------- )(-------- 2017-2018 ---- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 173- 511110 Regular 141,797 173 - 511120 Overtime 0 173- 511180 LTD 414 173 - 511210 Longevity 110 173 - 511230 Certification Allowance 0 173- 511310 FICA - Employer 10,055 173 - 511350 TMRS- Employer 22,816 173 - 511410 Health - Employer 11,001 173- 511500 Workers' Compensation 249 TOTAL Personnel Services 186,442 Supplies 2,657 173 - 521100 Office Supplies 703 173 - 521300 Motor Vehicle Supplies 0 TOTAL Supplies 703 City Support Services 33,019 173- 532400 Computer Fees & Licenses 263 TOTAL City Support Services 263 Utility Services 12,084 173 - 533500 Vehicle Fuel 380 TOTAL Utility Services 380 Operations Support 3,168 173- 534000 Postage 0 173- 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 589,714 173 - 535100 Uniforms 155 173 - 535300 Memberships 0 173- 535400 Publications 269 173- 535500 Training /Travel 1,001 173 - 535510 Meeting Expenses 0 173- 535600 Professional Certification 330 TOTAL Staff Support 1,755 145,876 318,868 222,962 322,640 422,186 0 2,165 0 0 2,134 450 1,106 720 944 1,309 350 3,661 3,661 3,900 4,828 0 2,657 2,077 2,797 2,619 10,875 27,931 17,280 24,926 33,019 23,634 58,474 37,516 55,756 69,124 12,084 44,256 25,365 37,722 51,073 331 3,168 2,633 3,000 3,422 193,600 462,286 312,214 451,685 589,714 786 1,500 409 1,500 1,500 0 120 0 120 120 786 1,620 409 1,620 1,620 886 295 295 400 0 886 295 295 400 0 39B 3,500 676 1,000 3,500 398 3,500 676 1,000 3,500 60 1,125 0 1,125 0 161 1,425 72 1,425 0 222 2,550 72 2,550 0 470 1,975 100 1,975 1,975 440 560 330 560 1,120 0 500 0 500 500 2,225 5,600 1,076 5,600 6,600 76 0 0 0 200 40 840 312 840 1,080 3,251 9,475 1,818 9,475 11,475 rf B-04-2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017 -2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG Professional Services 173 - 541100 Engineering Services 22,379 7,083 5,000 0 0 25,000 173 - 541300 Other Professional Services 8,450 2,428 10,800 0 10,800 10,800 173 - 541310 Prof Svcs -Plan Review 0 0 55,000, 27,986 60,000 35,000 TOTAL Professional Services 30,829 9,511 70,800 27,986 70,800 70,800 Maintenance Services Rental /Leasing 173 - 561100 Rental - Equipment 0 0 2,825 2,824 3,200 0 TOTAL Rental /Leasing 0 0 2,825 2,824 3,200 0 Operating Equipment 173 - 571000 Furniture & Fixtures 161 0 400 0 400 400 TOTAL Operating Equipment 161 0 400 0 400 400 Capital Outlay TOTAL ENGINEERING 220,533 208,652 553,751 346,295 541,130 677,509 72 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT The GIS Department will furnish a gateway to prompt, effective and essential geographic knowledge. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City's existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES • Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. • Provide an interactive web mapping application accessible both internally and externally. • Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. • Continue to improve web application and database management expertise • Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. • Provide new physical addresses in support of the Development Services Department. • Establish and refine data standards to aid data management and deployment. 73 GIS DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. ORGANIZATIONAL CHART GIS 2015 -16 2016 -17 2017 -18 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Data Update 2015 -16 2016 -17 2017 -18 Percentage of Time per Task Actual Estimate Budget Data Update 37.7% 40.2% 26.9% Data Creation 27.2% 34.5% 28.8% Project /Mapping 13.6% 10.6% 17.3% GIS Assistance 4.2% 6.0% 10.6% Training 5.7% 0.1% 7.7% Field Work 4.7% 1.9% 1.9% Email /Messages 2.2% 1.1% 1.0% Miscellaneous 1.4% 1.3% 1.0% Meeting 1.4% 1.9% 1.9% Addressing 1.4% 2.1% 1.9% Plot/Print /Finish 0.5% 0.3% 1.0% 74 GIS Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $143,557 $152,937 $161,063 Supplies 1,454 2,146 1,740 Staff Support 4,515 4,036 4,600 Rental /Leasing 2,084 2,084 2,085 Operating Equipment 0 0 0 Total $159,610 $169,203 $169,488 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget increases 5.1% from the FY 2016 -17 year end projections due to personnel cost increases related to merit and health insurance. w 8 -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 {-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: --- --- ---- ) {-- ------ 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG. GIs Personnel Services 174 - 511110 Regular 99,385 103,734 108,796 80,942 108,575 115,053 174 - 511180 LTD 312 326 337 270 337 357 174 - 511210 Longevity 1,793 2,057 2,321 2,321 2,600 2,708 174 - 511310 FICA - Employer 7,711 7,942 8,498 6,255 8,498 9,002 174 - 511350 TMRS- Employer 16,421 17,100 17,789 13,963 17,789 18,846 174 - 511410 Health- Employer 12,297 11,998 13,768 11,219 14,638 14,592 174- 511500 Workers' Compensation 306 400 470 391 500 505 TOTAL Personnel Services 138,225 143,557 151,979 115,362 152,937 161,063 Supplies 174 - 521000 Operating Supplies 669 925 1,740 1,434 1,617 1,440 174- 521100 Office Supplies 0 0 555 141 530 300 174 - 521600 Equipment Supplies 430 529 0 0 0 0 TOTAL Supplies 1,099 1,454 2,295 1,575 2,146 1,740 City Support Services Staff Support 174- 535500 Training /Travel 4,412 4,515 4,600 932 4,036 4,600 TOTAL Staff Support 4,412 4,515 4,600 932 4,036 4,600 Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments 0 2,084 2,085 1,563 2,084 2,085 TOTAL Rental /Leasing 0 2,084 2,085 1,563 2,084 2,085 Operating Equipment 174 - 571500 Operating Equipment 5,877 0 0 0 0 0 TOTAL Operating Equipment 5,877 0 0 0 0 0 TOTAL GIs 149,613 151,610 160,959 119,432 161,203 169,488 TOTAL GENERAL GOVERNMENT 6,334,972 6,148,576 7,491,948 4,614,093 6,315,118 6,751,962 76 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department patrols the 44.9 square miles of Schertz, with a current population of 38,697. The City of Schertz lies within three counties, with 268 centerline miles of roads. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, Marshals and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire Departments and Animal Services, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Section receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the city; makes educational presentations to the students and staff, along with investigating crimes on campus. The Community Outreach Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. Our new Crime Victim Liaison protects the rights and assists in the needs of not only the crime victims in Schertz, but Live Oak and Cibolo as well. GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens' quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. WA POLICE • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. • To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 78 POLICE POLICE 2015-16 2016-17 2017-18 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Lieutenants 3 3 3 Sergeants 6 6 6 Corporals 9 9 9 School Resource Corporal 1 1 1 School Resource Sergeant 1 1 1 School Resource Officer 0 1 1 Officers 27 28 30 DEA Task Force Operators 1 2 2 Traffic Corporal 1 1 1 Traffic Officer 1 1 1 Senior Administrative Assistant 1 1 1 Public Safety System Administrator 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 1 Crime Victim Liaison 1 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 Crossing Guards (Part Time) 12 12 16 TOTAL POSITIONS 88 91 97 LAW ENFORCEMENT COMMISSIONS 2015-16 2016-17 2017-18 Fire Dept. Law Enforcement Commission 1 1 1 Reserve Officer 2 0 0 TOTAL COMMISSIONS 3 1 1 wj POLICE •:i ► -D l 2015 -16 ( 2016 -17 2017 -18 Workload /Output Actual ! Estimate ! Budaet Calls for Service - Schertz 39,064 33,240 35,100 Calls for Service - Accidents 2,119 2,076 2,100 Dispatch -911 Calls 26,571 26,601 26,632 Patrol- Citations/Warnings Issued 17,439 13,346 14,000 Patrol -Calls Per Patrol Officer Average 1,260 1,108 1,096 Inv - Criminal Cases Filed 6,537 7,232 7,600 Inv -Cases Investigated per Investigator 205 230 265 Inv -Total Cases Cleared 215 268 300 Crime Victims Assisted 1,535 1,610 1,670 Records -Total Active Alarm Permits 3,130 3,330 3,500 Records -Phone Calls 5,933 5,943 6,000 Records -Walk -ins 17,561 16,929 18,000 Records -Open Records Requests 2,385 2,550 2,715 State Seizures $0.00 $1,82 $2,000 Federal Seizures $71,378 $90,790 $75,000 Crime Victim Liaison - Assigned Cases 211 253 275 2015 -16 2016 -17 2017 -18 Efficiencv Actual ! Estimate I Budaet Average time on calls for service 28:20 27:06 27:45 Average time on tickets, per minute 10:22 10:40 10:30 Average response time to calls (minutes) 11:33 11:18 11:30 Patrol- Percentage of Available Time 36% 32% 31% Dispatch -911 Calls answered <10 sec 96.15% 96.02% 96.08% Dispatch -911 Calls answered <15 sec 2.81% 2.84% 2.82% Dispatch -911 Calls answered <40 sec .75% 1.06% .90% IM POLICE 2015 -16 2016 -17 2017 -18 Budget Actual ; Estimate ; Budget Personnel $5,633,876 $5,959,096 $6,429,458 Supplies 35,441 84,239 65,447 City Support Services 19,081 24,000 21,500 Utility Services 70,333 81,813 111,957 Operations Support 2,658 3,063 7,935 Staff Support 97,223 137,246 148,758 City Assistance 14,174 13,384 13,222 Professional Services 40,492 47,643 49,948 Maintenance Services 56,961 54,660 57,645 Rental /Leasing 0 45,000 0 Operating Equipment 146,722 74,432 56,924 Capital Outlay 180,184 469,480 552,318 Total $6,297,145 $6,994,056 $7,515,112 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget increases 7.4% with the addition of 2 patrol officers with a vehicle and equipment and 4 crossing guards. 81 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 PUBLIC SAFETY EXPENDITURES {-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG POLICE Personnel Services 256 - 511110 Regular 3,533,961 3,905,763 4,133,293 2,974,966 4,045,964 4,394,731 256 - 511120 Overtime 71,117 95,583 99,471 73,164 92,989 98,056 256 - 511180 LTD 10,956 12,287 12,601 9,958 12,543 13,347 256 - 511210 Longevity 74,717 78,188 92,913 99,179 102,180 99,353 256 - 511220 Clothing Allowance 58,760 60,040 62,301 45,248 60,025 63,907 256 - 511230 Certification Allowance 36,308 38,246 36,278 31,629 43,130 41,720 256 - 511310 FICA - Employer 283,721 311,851 337,940 239,330 332,338 359,151 256 - 511350 TMRS- Employer 596,084 663,022 698,170 532,137 695,738 739,307 256- 511410 Health - Employer 412,142 421,841 508,811 396,261 523,189 559,976 256 - 511500 Workers' Compensation 34,732 47,055 57,146 47,490 51,000 59,910 TOTAL Personnel Services 5,112,500 5,633,876 6,038,924 4,449,360 5,959,096 6,429,458 Supplies 256 - 521000 Operating Supplies 33,319 22,574 28,211 16,854 28,111 32,151 256 - 521100 Office Supplies 4,720 3,290 3,500 2,593 4,128 4,500 256 - 521150 Child Safety Supplies 0 0 40,714 38,796 40,000 15,211 256 - 521300 Motor Veh. Supplies 10,478 9,576 11,898 11,182 12,000 13,585 TOTAL Supplies 48,516 35,441 84,323 69,426 84,239 65,447 City Support Services 256 - 532500 City Insurance- Commercial 24,152 19,081 19,081 21,294 24,000 21,500 TOTAL City Support Services 24,152 19,081 19,081 21,294 24,000 21,500 Utility Services 256- 533330 Telephone /Internet 1,672 0 0 0 0 0 256- 533500 Vehicle Fuel 84,996 70,333 96,587 51,445 81,813 111,957 TOTAL Utility Services 86,667 70,333 96,587 51,445 81,813 111,957 Operations Support 256- 534100 Advertising 0 40 0 0 0 0 256- 534200 Printing & Binding 2,601 2,618 3,065 1,753 3,063 7,935 TOTAL Operations Support 2,601 2,658 3,065 1,753 3,063 7,935 Staff Support 256 - 535100 Uniforms 38,716 22,537 58,010 22,674 58,002 51,889 256- 535200 Awards 1,346 626 1,500 1,380 1,500 2,000 256 - 535210 Employee Recognition - Morale 2,464 2,977 3,000 1,655 2,774 3,000 256- 535300 Memberships 1,648 1,615 1,645 1,417 1,574 2,810 256- 535400 Publications 273 366 425 43 425 485 256- 535500 Training /Travel 60,949 65,963 63,800 35,999 70,000 85,725 256- 535500.T -Class Training 13,966 1,102 0 0 1,000 0 256- 535510 Meeting Expenses 1,786 2,036 2,000 1,020 1,972 2,850 TOTAL Staff Support 121,14$ 97,223 130,380 64,188 137,246 148,758 82 B-04-2017 12:49 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES City Assistance 256 - 537100 Medical Services 256 - 537600 Community Outreach TOTAL City Assistance Professional Services 256 - 541300 Prof Services /Consulting TOTAL Professional Services Fund Charges /Transfers Maintenance Services 256 - 551100 Building Maintenance 256 - 551400 Minor & Other Equip Maint 256- 551800 Other Maintenance Agreements 256 - 551810 Maintenance Agr. - Radios TOTAL Maintenance Services Debt Service Rental /Leasing 256 - 561200 Lease /Purchase Payments TOTAL Rental /Leasing Operating Equipment 256 - 571000 Furniture & Fixtures 256- 571200 Vehicles & Access. LESS $S,OC 256- 571300 Computer & Periphe. < $5000 256- 571600 Donation - Expense 256 - 571800 Equipment under $5,000 TOTAL Operating Equipment Capital Outlay 256- 581200 Vehicles & Access. Over $5,OC 256 - 581300 Computer & Periphe. > $5,000 256 - 581800 Equipment Over $5,000 TOTAL Capital Outlay C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (---- ---- - - - --- 2016 -2017 --------------- )(-------- 2017 -2018 -- -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 1,933 9,819 4,200 7,541 8,006 6,500 4,846 4,355 5,387 2,393 5,378 6,722 6,779 14,174 9,587 9,934 13,384 13,222 39,540 40,492 40,408 31,836 47,643 49,948 39,540 40,492 40,408 31,836 47,643 49,948 1,327 5,729 1,008 1,584 1,700 1,000 5,237 4,967 2,500 709 1,000 2,500 690 745 745 1,071 1,900 745 33,943 45,520 51,780 24,800 50,060 53,400 41,197 56,961 56,033 28,165 54,660 57,645 0 0 46,000 44,159 45,000 0 0 0 46,000 44,159 45,000 0 15,704 9,260 9,675 1,413 9,663 4,600 62,775 74,966 16,380 16,262 16,262 24,490 7,838 24,387 25,000 4,225 20,252 0 0 0 1,000 0 0 1,000 31,650 38,109 28,272 3,888 28,255 26,834 117,968 146,722 80,326 25,788 74,432 56,924 197,767 174,350 476,852 420,647 469,480 523,843 5,779 0 0 0 0 0 56,487 5,834 0 0 0 28,475 260,033 180,184 476,852 420,647 469,480 552,318 TOTAL POLICE 5,861,101 6,297,145 7,081,567 5,217,995 6,994,056 7,515,112 83 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 84 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained and high performing work force. • Improve training opportunities and encourage involvement in specialized operations. • Build upon area -wide technical rescue, hazardous materials, and wildland strike teams. • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Quarterly inspects all restaurants, schools, and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. 85 FIRE RESCUE • Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. ORGANIZATIONAL CHART FIRE RESCUE 2015 -16 2016 -17 2017 -18 Fire Chief 1 1 1 Assistant Chief 1 1 1 Fire Marshal 1 1 1 Battalion Chief 3 3 3 Training/Safety/Emergency Manager 1 1 1 Lieutenant 6 6 9 Fire Inspector 1 1 1 Fire Apparatus Operator 6 6 9 Firefighter 18 18 18 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 39 39 45 86 FIRE RESCUE WANA" i • Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 860 2015 -16 2016 -17 2017 -18 Input Actual Estimate Budget Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 860 870 884 36 39 45 30 33 39 2 2 2 4 4 4 2 2 3 2 2 3 Number of incidents 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Number of incidents 2,242 2,300 2,350 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 3,732 3,750 3,800 Buildings preplan contacts 860 870 884 Community Contact (citizen contact) 10,300 10,000 10,300 Fire Inspections Conducted 532 550 560 Plan Reviews Completed 141 150 160 Training Hours Provided 4,338 4,400 4,550 Average Drive Time (Minutes) 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 5.05 • Drive Time < 4 Minutes 37% • of Buildings Preplanned 100% • Prevention Contacts 29.43% Inspections per Inspector 418/114 Training Hours /Employee 123.94 87 5.05 5.00 37% 35% 100% 100% 29.43% 30% 418/114 425/125 124 126 FIRE RESCUE Personnel Supplies Utility Services Operations Support Staff Support City Assistance Professional Services Maintenance Services Rental /Leasing Operating Equipment Capital Outlay Total $3,244,317 15,820 39,833 918 119,383 16,082 13,680 45,562 15,916 76,827 0 $3,740,607 PROGRAM JUSTIFICATION AND ANALYSIS $3,483,108 $4,116,534 14,800 19,550 40,000 411 18,700 35,200 48,500 • :•1 44,500 52,300 550 167,875 20,000 33,500 55,500 23,500 105,300 97,000 $4,691,609 The FY 2017 -18 Budget will increase 19.5% from the FY 2016 -17 year end projections. This increase is due to the additional operating costs associated with opening of Fire Station 3 including an additional 6 firefighters, operating supplies and equipment, uniforms and training, and utility expenses. 88 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Supplies Utility Services Operations Support Staff Support City Assistance Professional Services Maintenance Services Rental /Leasing Operating Equipment Capital Outlay Total $3,244,317 15,820 39,833 918 119,383 16,082 13,680 45,562 15,916 76,827 0 $3,740,607 PROGRAM JUSTIFICATION AND ANALYSIS $3,483,108 $4,116,534 14,800 19,550 40,000 411 18,700 35,200 48,500 • :•1 44,500 52,300 550 167,875 20,000 33,500 55,500 23,500 105,300 97,000 $4,691,609 The FY 2017 -18 Budget will increase 19.5% from the FY 2016 -17 year end projections. This increase is due to the additional operating costs associated with opening of Fire Station 3 including an additional 6 firefighters, operating supplies and equipment, uniforms and training, and utility expenses. 88 B-04-2017 12:49 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257 - 511110 Regular 257 - 511120 Overtime 257 - 511180 LTD 257 - 511210 Longevity 257 - 511220 Clothing Allowance 257 - 511230 Certification Allowance 257 - 511310 FICA - Employer 257 - 511350 TMRS- Employer 257 - 511410 Health- Employer 257 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chem Supplies 257- 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services 257 - 533100 Gas Utility Service 257- 533200 Electric Utility Service 257- 533320 Telephone /Air Cards 257 - 533410 Water Utility Service 257 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 257- 534100 Advertising 257 - 534200 Printing S Binding TOTAL Operations Support Staff Support 257 - 535100 Uniforms 257- 535210 Employee Recognition - Morale 257 - 535300 Memberships 257 - 535400 Publications 257 - 535500 Training /Travel 257 - 535510 Meeting Expenses 257 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (------ --- - - - -- 2016 -2017 ---------- - - - - -H -- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 1,830,356 2,088,302 2,311,705 1,700,921 2,269,947 2,638,624 296,677 254,858 209,462 123,766 182,000 281,004 5,818 6,664 6,668 5,782 7,037 7,673 51,585 48,881 52,633 59,307 63,624 57,365 9,696 10,776 11,666 8,940 11,710 13,316 37,364 37,510 40,068 31,375 41,352 48,597 167,453 181,760 200,789 141,451 196,501 232,345 360,660 391,957 420,345 320,411 411,367 486,405 190,981 200,570 259,878 208,719 274,570 317,380 17,986 23,039 28,531 23,710 25,000 33,825 2,968,576 3,244,317 3,541,745 2,624,382 3,483,108 4,116,534 2,181 2,472 2,800 1,873 2,800 4,000 1,819 1,379 1,300 1,003 1,300 2,100 8,228 9,654 4,807 353 8,700 10,875 351 328 500 15 500 700 1,350 1,987 1,500 326 1,500 1,875 13,929 15,820 10,907 3,570 14,800 19,550 2,759 2,696 4,200 1,864 3,000 6,000 17,936 13,488 18,000 11,389 15,500 20,000 1,601 151 0 0 0 0 1,513 2,824 2,000 1,536 2,500 2,300 25,635 20,673 20,000 16,984 19,000 24,000 49,445 39,833 44,200 31,772 40,000 52,300 296 601 150 0 150 150 68 318 400 0 250 400 364 918 550 0 400 550 48,753 56,078 66,950 52,411 66,950 85,000 0 0 4,000 3,858 4,000 4,500 1,799 1,798 2,400 2,211 2,400 2,500 2,789 2,799 2,800 2,792 2,800 3,500 44,797 50,938 52,000 44,265 52,000 58,000 3,499 3,870 3,500 2,474 3,500 4,375 469 3,900 7,700 6,127 10,782 10,000 102,106 119,383 139,350 114,137 142,432 167,875 89 8 -04 -2017 12:49 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- --- --- 2016 -2017 --------------- )(-------- 2017 -2018 - --- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG City Assistance 22,593 257 - 537800 Community Outreach 15,570 TOTAL City Assistance 15,570 Professional Services 3,804 257 - 541300 Other Professional Services 10,056 TOTAL Professional Services 10,058 Fund Charges /Transfers 35,200 257 - 548404 Transfer Out- Capital Project 109,600 TOTAL Fund Charges /Transfers 109,600 Maintenance Services 33,500 257 - 551400 Minor & Other Equip Maint 7,750 257 - 551800 Other maintenance agreement 15,444 257 - 551810 Maintenance Agr. - Radios 9,580 257 - 551900 Construction - Office Spaces 10,151 TOTAL Maintenance Services 42,925 Debt Service 2,000 Rental /Leasing 2,000 257 - 561200 Lease /Purchase Payments 5,618 TOTAL Rental /Leasing 5,618 Operating Equipment 24,000 257 - 571000 Furniture & Fixtures 6,486 257 - 571200 Vehicles & Access. LESS $5,00 3,028 257 - 571300 Computer & Periphe. < $5000 10,534 257 - 571310 Computer Software 250 257 - 571400 Communication Equip LESS $500 7,800 257 - 571600 Police /Fire /Medical Equipment 32,471 257 - 571800 Equipment under $5,000 933 TOTAL Operating Equipment 61,503 Capital Outlay 257 - 581200 Vehicles & Access. Over $5,00 99,346 257 - 581800 Equipment Over $5,000 5,534 TOTAL Capital Outlay 104,880 16,082 22,593 3,804 18,700 20,000 16,082 22,593 3,804 18,700 20,000 13,680 35,200 32,696 35,200 33,500 13,680 35,200 32,696 35,200 33,500 152,268 0 0 0 0 152,268 0 0 0 0 3,776 2,000 773 2,000 2,500 16,792 20,000 15,596 20,000 24,000 11,700 13,000 5,480 13,000 14,000 13,293 13,500 2,219 13,500 15,000 45,562 48,500 24,068 48,500 55,500 15,916 16,890 11,965 16,890 23,500 15,916 16,890 11,965 16,890 23,500 13,376 7,000 1,208 7,000 15,000 8,092 9,900 5,457 9,900 7,000 15,000 6,500 3,937 6,500 13,500 824 3,400 53 3,400 5,800 2,000 7,000 5,581 7,000 8,000 33,038 32,800 12,713 32,800 41,000 4,498 14,025 10,880 15,225 15,000 76,827 80,625 39,830 81,825 105,300 0 37,500 37,500 37,500 90,000 0 7,000 6,800 7,000 7,000 0 44,500 44,300 44,500 97,000 TOTAL FIRE RESCUE 3,484,574 3,740,607 3,985,060 2,930,525 3,926,355 4,691,609 90 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The department issues permits and performs inspections in accordance with adopted codes and ordinances to ensure the health, safety and welfare of the community. Staff works closely with contractors, builders, developers, citizens and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES • Continue to improve department processes to expedite the plan review and permitting process. • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote the use of automated technology in permit application and inspection software which will streamline the process and provide the applicant with on -line access to projects. • Promote continuous staff development and cross training to improve efficiency and technical knowledge of staff. • Build stronger partnerships with adjacent municipalities through attendance at quarterly Building official meetings. • Updated applications and created fillable forms to provide improved customer service. a INSPECTIONS ACCOMPLISHMENTS • Introduced the customer service kiosk in the lobby to assist customers with permitting process. • Implemented a new online inspection request system to improve communication with customers. • Implemented the use of Inspection field tablets to provide real -time inspection information to contractors and citizens. • Gained efficiency and reduced staff time by implementing a new property improvement reporting process with Bexar, Comal and Guadalupe County. • Continued the monthly contractor meetings and quarterly meetings with the Greater San Antonio Builders Association (GSABA) to foster partnerships with the building community. • Continued with the contracted inspection service to reduce inspection times for customers from 24 to 48 hour notice required to same day inspections. • Provided a one -on -one residential plan review with builders on an as needed basis. • Continued with weekly department meeting to include all Planning and Community Development staff to foster a team mentality, increase awareness of construction projects and improve communication within the department. • Continued training for staff on state mandated codes such as the 2017 National Electrical Code. • 5 International Code Council (ICC) Certifications were earned by staff members. 92 INSPECTIONS Lei Ztef 1-1 z I I F, f-A Vt I Lei z F -Al we] I T-ATZTI INSPECTIONS 2015-16 2016-17 2017-18 Dir. of Planning & Comm. Dev. 1 1 1- Executive Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 0 0 1 Assistant Chief Inspector 1 1 1 Assistant Inspector 2 2 2 Permit Technician 2 2 2 TOTAL POSITIONS 81 8 9_ 1:34 N Mel N , F-11 Z M4 I Z I Q W-A to] 717TActual 2015-16 2016-17 2017-18 Workload/Output 24 Estimate Budget New Residential Construction 283 360 348 New Commercial Construction 24 29 25 Garage Sale Permits 451 350 400 Reroof Permits 453 525 250 Accessory Building Permits 83 60 60 Deck/Patio/ Permits 85 85 85 93 INSPECTIONS Sign Permits Other Permits Mechanical Permits Electric Permits Plumbing Permits Licenses I MO. IU4i11"1" VZTfo =I - 106 110 110 1,003 1,575 1,250 748 885 800 687 725 700 928 950 950 $1,714,916 $2,925,000 $1,921,117 Median days to complete residential 25 20 15 plan review Median days to complete commercial 45 60 45 plan review 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Bud et Median days to complete residential 25 20 15 plan review Median days to complete commercial 45 60 45 plan review Standard Inspections (i.e. framing) 13,708 15,000 15,000 Re- Inspections 1,724 2,425 2,000 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate I Budget Standard Inspections (i.e. framing) 13,708 15,000 15,000 Re- Inspections 1,724 2,425 2,000 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $470,221 $555,661 $633,629 Supplies 5,640 3,835 4,100 Utility Services 3,791 5,000 5,000 Operations Support 1,267 2,000 2,000 Staff Support 15,052 26,680 28,180 Professional Services 141,369 227,000 100,000 Operating Equipment 2,188 0 5,500 Capital Outlay 0 0 0 Total $639,528 $820,176 $778,409 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will decrease 5.1% from the FY 2016 -17 year end projections. The additional costs associated with hiring a new plans examiner are offset by lower third party inspector usage. 94 B-04-2017 12:49 PM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258 - 511110 Regular 258 - 511120 Overtime 258- 511180 LTD 258 - 511210 Longevity 258 - 511310 FICA - Employer 258 - 511350 TMRS- Employer 258- 511410 Health- Employer 258 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258 - 521100 Office Supplies 258- 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services 258- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258- 534200 Printing & Binding TOTAL Operations Support Staff Support 258 - 535100 Uniforms 258 - 535300 Memberships 258 - 535400 Publications 258 - 535500 Training /Travel Staff 258- 535510 Meeting Expenses 258 - 535600 Professional Certification TOTAL Staff Support City Assistance 2014 -2015 ACTUAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2015 -2016 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE: ----- - - - - -H -- - - - - -- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BURG 347,215 333,100 377,231 286,770 385,694 441,260 4,360 5,661 6,396 8,839 10,000 9,700 1,053 1,015 1,169 967 1,196 1,368 5,428 6,506 7,508 7,468 8,268 7,252 27,145 25,651 29,913 22,567 30,627 35,037 57,169 56,215 62,621 51,439 64,117 73,348 42,305 40,411 55,074 45,017 54,359 63,841 860 1,662 1,502 1,248 1,400 1,823 485,535 470,221 541,414 424,315 555,661 633,629 570 456 1,135 1,069 1,135 1,400 1,951 2,056 2,000 1,195 2,000 2,000 0 0 200 0 200 200 50 3,128 500 0 500 500 2,571 5,640 3,835 2,263 3,835 4,100 4,287 3,791 5,000 2,227 5,000 5,000 4,287 3,791 5,000 2,227 5,000 5,000 1,850 1,267 2,000 1,516 2,000 2,000 1,850 1,267 2,000 1,516 2,000 2,000 1,847 3,075 5,360 1,623 5,360 5,360 265 280 745 84 745 745 2,075 1,636 2,100 300 2,100 2,100 3,646 6,613 13,900 7,707 13,900 15,025 2,910 3,200 3,000 1,594 3,000 3,000 244 249 1,575 838 1,575 1,950 10,986 15,052 26,680 12,146 26,680 28,180 95 B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 PUBLIC SAFETY EXPENDITURES (----- - --- --- -- 2016 -2017 --------------- -------- 2017 -2018 - - -- - 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Professional Services 258- 541300 Other Consl /Prof Services 33,946 141,369 60,000 147,175 227,000 100,000 TOTAL Professional Services 33,946 141,369 60,000 147,175 227,000 100,000 Maintenance Services Rental /Leasing Operating Equipment 258 - 571000 Furniture & Fixtures 668 2,188 0 0 0 5,500 TOTAL Operating Equipment 668 2,188 0 0 0 5,500 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 20,436 0 0 0 0 0 TOTAL Capital Outlay 20,436 0 0 0 0 0 TOTAL INSPECTIONS 560,278 639,528 638,929 589,643 820,176 778,409 0 DEPARTMENT: MARSHAL'S OFFICE DIVISION: 259 WARRANTS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Marshal's Office was created October 1, 2008. Through this act, the Marshal's Office has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department's sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement. The Marshal's Office is comprised of the Warrant Division, Environmental Health Division, and Animal Services Division. The Marshal's Office is staffed by a City Marshal, three deputies assigned to warrants and court security, and an administrative assistant. GOALS AND OBJECTIVES • To provide effective security for the Judiciary, Court personnel, and visitors to the court. • To train deputies to perform their tasks /duties entrusted to them in a safe and effective manner. • To be effective through communication and cooperation with other City departments, and with Local, State, and Federal agencies. • To promote the integrity of the Marshal's Office and its personnel. • The Warrant division diligently provides for the safety and security of the Court, Judges and staff; executes warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. M MARSHAL'S OFFICE ORGANIZATIONAL CHART MARSHAL'S OFFICE 2015 -16 2016 -17 2017 -18 Marshal 1 1 1 Deputy Marshal Lieutenant 1 1 1 Deputy Marshal Corporal 1 1 1 Deputy Marshal 1 1 1 Administrative Assistant 1 1 1 Total Personnel 5 5 5 COMMISSIONS 2015 -16 2016 -17 2017 -18 Marshal's Office 4 4 4 TOTAL COMMISSIONS 4 4 4 PERFORMANCE INDICATORS 98 MARSHAL'S OFFICE Warrants Issued Warrants Cleared 2,587 2,500 2,500 3,492 3,100 3,100 2015 -16 2016 -17 2017 -18 Workload Actual Estimate Budget Warrants Issued Warrants Cleared 2,587 2,500 2,500 3,492 3,100 3,100 Personnel Supplies Utility Services Operations Support Staff Support City Assistance Maintenance Services Operating Equipment Capital Outlay Total PROGRAM JUSTIFICATION AND ANALYSIS $612,060 $460,792 $451,997 4,548 2015 -16 1 2016 -17 2017 -18 Budget Actual I Estimate Budget Personnel Supplies Utility Services Operations Support Staff Support City Assistance Maintenance Services Operating Equipment Capital Outlay Total PROGRAM JUSTIFICATION AND ANALYSIS $612,060 $460,792 $451,997 4,548 3,050 3,475 6,946 6,800 8,500 1,504 800 1,000 10,817 11,650 11,900 1,423 1,250 3,750 17,184 4,700 5,100 13,733 4,227 4,750 62,950 16,200 0 $731,166 $509,469 $490,472 The FY 2017 -18 Budget will decrease 3.7% from the FY 2016 -17 year end projections. FY 2016 -17 had $16,200 in capital expenses related to purchasing in car cameras for the marshals' vehicles. With no budgeted capital expenditures in FY 2017 -18 the overall budget was reduced. .. B-04-2017 12:49 PM 101 - GENERAL. FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE Personnel Services 259 - 511110 Regular 259 - 511120 Overtime 259 - 511180 LTD 259- 511210 Longevity 259 - 511220 Clothing Allowance 259- 511230 Certification Allowance 259 - 511310 FICA - Employer 259 - 511350 'TMRS- Employer 259 - 511410 Health - Employer 259- 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259 - 521100 Office Supplies 259 - 521300 Motor Vehicle Supplies 259 - 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259 - 534200 Printing & Binding TOTAL Operations Support Staff Support 259 - 535100 Uniforms 259- 535200 AWARDS 259 - 535300 Memberships 259 - 535400 Publications 259 - 535500 Training /Travel 259 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 259 - 537800 Community Outreach TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 t--- -- ------- -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- ? {-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 401,614 429,513 311,877 227,999 313,936 316,548 1,657 2,704 1,476 979 2,300 1,455 1,289 1,376 967 806 1,200 981 14,457 10,616 10,353 11,369 15,000 6,423 5,780 6,715 4,093 3,262 4,262 4,035 3,460 3,310 2,686 2,270 3,200 2,900 32,272 33,912 25,269 18,108 25,578 25,334 68,438 72,736 52,901 41,835 53,546 53,037 48,162 46,531 34,421 31,793 37,570 36,481 3,396 4,646 4,727 3,928 4,200 4,803 580,527 612,060 448,770 342,348 460,792 451,997 972 1,874 600 167 600 550 835 1,467 1,000 418 700 800 1,304 1,207 1,750 1,007 1,750 2,000 0 0 0 0 0 125 3,111 4,548 3,350 1,593 3,050 3,475 8,419 6,946 10,000 4,129 6,800 8,500 8,419 6,946 10,000 4,129 6,800 8,500 1,087 1,504 1,000 275 800 1,000 1,087 1,504 1,000 275 800 1,000 2,218 1,724 1,850 935 1,850 1,200 90 0 200 0 150 200 1,115 630 900 80 900 900 0 64 150 0 100 150 6,028 8,318 9,290 3,586 8,500 9,200 82 81 150 107 150 250 9,532 10,817 12,540 4,708 11,650 11,900 980 1,423 1,250 0 1,250 3,750 980 1,423 1,250 0 1,250 3,750 100 8 -04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JUNE 30TH, 2017 PUBLIC SAFETY EXPENDITURES -------------- 2016-2017 -------------- - ?f--- - - - -- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Professional Services Maintenance Services 259-551700 Abatement/Lot Cleaning 4,047 12,928 0 0 0 0 259-551800 Other Maintenance Agreements 1,951 1,656 2,200 0 2,200 2,500 259-551810 Maintenance Agr. - Radios 2,200 2,600 2,500 1,200 2,500 2,600 TOTAL Maintenance Services 8,198 17,184 4,700 1,200 4,700 5,100 Operating Equipment 259-571000 Furniture & Fixtures < $5,000 1,275 1,038 0 0 0 950 259-571200 Vehicles & Access. > $5,000 0 2,243 0 0 0 0 259-571300 Computer & Periphe. < $5,000 5,922 0 0 0 0 0 259-571800 Equipment Less $5,000 7,775 10,452 4,227 2,081 4,227 3,800 TOTAL Operating Equipment 14,972 13,733 4,227 2,081 4,227 4,750 Capital Outlay 259-581200 Vehicles & Access. Over $5,00 0 62,950 0 0 0 0 259-581800 Equipment Over $5,000 0 0 18,000 15,403 16,200 0 TOTAL Capital Outlay 0 62,950 18r000 15,403 16,200 0 TOTAL MARSHAL'S OFFICE 626,825 731,166 503,837 371,736 509,469 490,472 TOTAL PUBLIC SAFETY 10,532,779 11,408,446 12,209,393 9,109,898 12,250,056 13,475,602 101 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 102 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to our employees to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk construction. DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. 103 PUBLIC WORKS- STREETS STREETS 2015 -16 2016 -17 2017 -18 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 3 3 3 Street Worker II /Swee er Operator 1 1 1 Street Sweeper Operator 1 1 1 Street Worker I 6 6 6 TOTAL POSITIONS 1 141 14 14 »c»M ZI 6 /_1Z us] :81L1 111 DUN to] Street Sweeping hours 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Street Sweeping hours 2,127 2,150 2,200 Number of signs produced 768 800 850 Quantity of asphalt purchased (tons) 360 132 300 Special projects (Hours) 244 500 625 Street centerline miles 154 160 169 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 104 114,000 116,000 55 48 3,210 3,107 M M1 2015 -16 2016 -17 2017 -18 Efficient Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 104 114,000 116,000 55 48 3,210 3,107 M M1 PUBLIC WORKS- STREETS Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 4,712 4,358 4,600 929 1,056 1,100 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Hours spent on roadway maintenance Hours spent on traffic control device maintenance and repair 4,712 4,358 4,600 929 1,056 1,100 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $666,993 Supplies 6,060 Utility Services 151,241 Staff Support 10,265 Professional Services 39,417 Maintenance Services 95,089 Rental /Leasing 0 Operating Equipment 38,261 Capital Outlay 65,625 Total $1,072,952 PROGRAM JUSTIFICATION AND ANALYSIS $722,500 92,350 149,200 11,950 81,417 40,000 4,000 12,201 137,824 $1,251,442 $783,442 66,850 149,200 11,250 15,750 85,000 4,000 15,300 222,400 $1,353,192 The FY 2017 -18 Budget will increase 8.1% from the FY 2017 -18 year end estimate. This increase will be to purchase additional capital equipment including a dump truck, a forklift, a welder, as well as a replacement work truck. Personnel will also increase with the expectation of lower turnover. 105 B -04 -2017 12:49 PM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359- 511110 Regular 359 - 511120 Overtime 359- 511180 LTD 359 - 511210 Longevity 359 - 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS - Employer 359 - 511410 Health- Employer 359 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521050 Operating Supplies- Street Sig 359 - 521055 Operating Supplies- StreetMain 359 - 521100 Office Supplies 359- 521200 Medical /Chem Supplies 359- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services Utility Services 359 - 533200 Electric Utility Service 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 359 - 535100 Uniforms 359- 535200 Awards 359 - 535300 Memberships 359 - 535500 Training /Travel 359 - 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 459,732 440,162 483,527 347,910 470,470 507,834 8,330 6,342 4,822 4,105 9,000 4,753 1,384 1,394 1,499 1,175 1,458 1,574 11,486 13,091 14,465 13,638 16,500 16,274 3,015 2,405 2,066 1,719 2,239 2,037 36,952 35,157 38,317 28,021 37,890 40,333 78,405 74,768 80,726 61,733 79,321 64,945 80,269 73,869 93,728 70,769 86,778 102,145 14,2B9 19,805 22,675 18,844 18,844 23,547 693,862 666,993 741,825 547,914 722,500 783,442 2,809 3,476 3,750 2,462 3,750 3,750 0 0 20,000 30,324 45,000 20,000 0 0 63,300 13,603 40,000 40,000 292 154 300 141 300 300 1,566 799 1,000 342 1,000 1,000 949 1,630 2,100 1,799 2,300 1,800 5,617 6,060 90,450 48,671 92,350 66,850 86,629 116,140 118,000 64,512 118,000 118,000 923 1,271 1,200 341 1,200 1,200 35,550 33,830 30,000 24,707 30,000 30,000 123,101 151,241 149,200 89,560 149,200 149,200 7,488 8,375 9,200 7,347 9,200 8,500 82 82 100 0 100 100 0 0 150 0 150 150 2,616 1,306 1,500 1,338 1,500 1,500 594 503 600 513 600 600 245 0 400 177 400 400 11,026 10,265 11,950 9,375 11,950 11,250 106 B-04-2017 12:49 PM 1,792 C I T Y 0 F S C H E R T Z 2,000 0 PAGE: 0 359-551400 Minor & Other Equip Maint PROPOSED BUDGET WORKSHEET 1,747 0 267) 101-GENERAL FUND 0 AS OF: JUNE 30TH, 2017 84,674 91,308 is PUBLIC ENVIRONMENT 40,000 85,000 TOTAL Maintenance Services 88,670 95,089 EXPENDITURES 38,501 -------------- 2016-2017 --------------- 85,000 -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG City Assistance 359-561100 Rental-Equipment 175 0 5,200 Professional Services 4,000 4,000 TOTAL Rental/Leasing 175 0 359-541310 Contractual Services 29,975 39,417 31,950 5,038 81,417 15,750 359-571000 Furniture & Fixtures TOTAL Professional Services 29,975 39,417 31,950 5,038 81,417 15,750 Maintenance Services 359-551100 Building Maintenance 1,792 2r035 2,000 0 0 0 359-551400 Minor & Other Equip Maint 2,204 1,747 0 267) 0 0 359-551600 Outsourced Street Maintenance 84,674 91,308 40,000 38,769 40,000 85,000 TOTAL Maintenance Services 88,670 95,089 42,000 38,501 40r000 85,000 Debt Service Rental/Leasing 359-561100 Rental-Equipment 175 0 5,200 1,756 4,000 4,000 TOTAL Rental/Leasing 175 0 5,200 1,756 4,000 4,000 Operating Equipment 359-571000 Furniture & Fixtures 238 214 300 254 300 300 359-571200 Vehicles & Access under $5,00 0 21,140 0 0 0 8,000 359-571750 Street Crossing Minor Imprvmn 0 0 11,901 2,416 11,901 0 359-571800 Equipment under $5,000 0 16,907 0 0 0 7,000 TOTAL Operating Equipment 238 38,261 12,201 2,671 12,201 15,3 Capital Outlay 359-581200 Vehicles & Access. Over $5,00 25,985 65,625 30,000 27,884 27,884 170,000 359-581750 Street Crossing Improvements 0 0 85,631 84,534 84,534 0 359-581800 Equipment over $5,000 0 0 27,000 25,406 25,406 52,400 TOTAL Capital Outlay 25,985 65,625 142,631 137,824 137,824 222,4 TOTAL STREETS 978,649 1,072,952 1,227,407 881,309 1,251,442 1,353,192 TOTAL PUBLIC ENVIRONMENT 978,649 1,072,952 1,227,407 881,309 1,251,442 1,353,192 107 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK M. FUND: 101 GENERAL FUND VISION STATEMENT Through the provision of exceptional parks and recreational facilities, enhance the quality of life, nurture health and well- being, promote a sense of community and kinship, and contribute life -long learning, leisure, and recreational opportunities for the residents of the City of Schertz. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities; provide diverse programs and responsive services to residents of all ages; preserve, protect and enhance our open spaces; and, provide park development that will enhance health, happiness, and morale accomplished through pride of ownership, forward thinking, and commitment to excellence in customer service. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. 109 PARKS, RECREATION AND COMMUNITY SERVICES • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It supports seasonal special events. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, and Parkland Dedication. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the Recreation Center staffing /programming, the Senior Center staffing /programming, the outdoor pools at Pickrell and Wendy Swan Parks staffing /programming, as well as, the Schertz Aquatic Center staffing /programming. ORGANIZATIONAL CHART M PARKS, RECREATION AND COMMUNITY SERVICES PARKS, RECREATION & COMMUNITY SERVICES 2015 -16 2016 -17 2017 -18 Director of Parks, Recreation & Community Services 1 1 1 Assistant Director 1 1 1 Senior Administrative Assistant 1 1 1 Recreation Coordinator 0 0 0 Park Maintenance Crew Leader 1 1 1 Park Worker 1 4 4 4 Seasonal Park Workers 2 2 2 TOTAL POSITIONS 10 10 10 �. �. Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 379.05 2015 -16 2016 -17 2017 -18 Workload/Outputs Actual Estimate Budge Total Acres of Park Land Managed Total Acres of Park Land Managed Per FTE Routine Park Maintenance Hours (net) 379.05 394.35 410.35 75.81 78.87 58.62 9,337.5 7,830 12,694 Acres of Contractual Mowing 25.38 25.38 164.97 Acres of Athletic Association Maintenance 49 49 49 Hours of Community restitution/Volunteer Service 1,115 950 1,200 Hours of Athletic Association Service 2015 -16 2016 -17 2017 -18 Efficient Actual Estimate Budget Acres of Contractual Mowing 25.38 25.38 164.97 Acres of Athletic Association Maintenance 49 49 49 Hours of Community restitution/Volunteer Service 1,115 950 1,200 Hours of Athletic Association Service Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution /Volunteer Hours 1111 $450,000 $550,000 $22,476 $19,142 $550,000 $24,180 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Bud et Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Community Restitution /Volunteer Hours 1111 $450,000 $550,000 $22,476 $19,142 $550,000 $24,180 PARKS, RECREATION AND COMMUNITY SERVICES Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $471,271 $493,729 $527,797 Supplies 39,259 38,905 44,550 City Support Services 5,200 11,000 0 Utility Services 209,642 190,950 222,000 Operations Support 643 2,000 1,000 Staff Support 6,136 11,450 9,850 Professional Services 68,769 88,000 137,500 Maintenance Services 14,722 38,000 38,000 Rental /Leasing 36,320 41,600 29,675 Operating Equipment 4,629 16,000 10,100 Capital Outlay 27,841 10,000 71,000 Total $884,432 $941,634 $1,091,472 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 15.9% from the FY 2016 -17 year end estimate. In FY 2017 -18, the City will contract out mowing of parks and city facilities for $50,000 to enable Parks staff to perform deferred maintenance on park facilities around the city. Also included in the budget is a capital purchase to replace the skid -steer loader. Personnel expenses are also expected to increase with the anticipation of reduced turnover. "Pa B -04 -2017 12:49 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460 - 511110 Regular 460- 511120 Overtime 460 - 511180 LTD 460- 511210 Longevity 460 - 511230 Certification Allowance 460 - 511310 FICA - Employer 460 - 511350 TMRS- Employer 460- 511410 Health - Employer 460 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 460 - 521000 Operating Supplies 460- 521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460- 521300 Motor Vehicle Supplies 460 - 521400 Plumbing Supplies TOTAL Supplies City Support Services 460 - 532800 Special Events TOTAL City Support Services Utility Services 460 - 533100 Gas Utility Service 460- 533200 Electric Utility Service 460 - 533310 Telephone /Cell Phones 460- 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 460 - 534100 Advertising 460 - 534200 Printing & Binding TOTAL Operations Support Staff Support 460- 535100 Uniforms 460 - 535300 Memberships 460- 535500 Training /Travel 460 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 305,332 317,116 336,167 240,391 324,996 347,526 14,898 13,816 14,268 9,536 14,268 14,065 865 975 1,053 612 1,007 1,005 9,160 10,383 11,402 12,901 15,500 7,330 8,055 7,093 12,989 2,562 3,970 12,804 24,710 25,626 30,726 18,898 27,096 29,185 50,895 53,462 60,454 44,430 56,724 57,284 37,317 37,409 49,910 37,662 45,203 52,897 4,357 5,390 5,974 4,965 4,965 5,701 455,588 471,271 522,943 372,157 493,729 527,797 34,045 32,438 32,000 25,177 31,000 35,000 399 1,880 550 300 550 550 6,809 1,555 2,355 1,288 2,355 4,000 0 0 0 0 0 1,000 3,873 3,385 4,000 127 5,000 4,000 45,127 39,259 38,905 26,892 38,905 44,550 0 5,200 11,500 8,453 11,000 0 0 5,200 11,500 8,453 11,000 0 262 718 0 692 850 0 69,776 77,174 70,000 50,391 70,000 76,000 35 0 50 0 100 0 112,517 123,008 92,200 90,887 111,000 136,000 9,605 8,743 9,000 6,014 9,000 10,000 192,195 209,642 171,250 147,984 190,950 222,000 876 606 700 1,673 2,000 1,000 0 37 0 0 0 0 876 643 700 1,673 2,000 1,000 4,488 4,076 6,175 5,546 6,500 4,500 611 922 1,250 341 1,250 1,350 3,187 1,138 3,200 2,984 3,700 3,500 0 0 0 0 0 500 8,286 6,136 10,625 8,871 11,450 9,850 113 B-04-2017 12:49 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL 460- 541300 Other Consl /Prof Services 740 460- 541310 Contract Services 33,991 TOTAL Professional Services 34,731 Maintenance Services 58,872 460 - 551100 Building Maintenance 3,577 460 - 551400 Minor & Other Equip Maint 1,252 460 - 551616 Veteran *s Memorial Maint. 516 460 - 551710 Landscaping 11,090 TOTAL Maintenance Services 16,435 Rental /Leasing 2,000 460- 561100 Rental - Equipment 0 460- 561200 Lease Payments - Principal 31,875 460- 561200.Lease Payments - Interest 5,171 TOTAL Rental /Leasing 37,046 Operating Equipment 7,000 460- 571200 Vehiles & Acess under $5,000 0 460- 571800 Equipment under $5,000 2,074 TOTAL Operating Equipment 2,074 Capital Outlay 16,061 460- 581200 Vehicles & Access. Over $5,00 54,135 460 - 581800 Equipment Over $5,000 5,660 TOTAL Capital Outlay 59,795 TOTAL PARKS PAGE: ---------- )(-------- 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 544 1,000 1,420 5,000 6,000 68,225 81,500 58,872 83,000 131,500 68,769 82,500 60,292 88,000 137,500 1,651 2,000 250 2,000 2,000 274 2,000 1,910 4,000 4,000 0 7,000 0 7,000 7,000 12,797 15,000 13,900 25,000 25,000 14,722 26,000 16,061 38,000 38,000 90 2,000 908 2,000 2,000 33,175 39,600 27,172 39,600 27,675 3,055 0 0 0 0 36,320 41,600 28,681 41,600 29,675 2,694 0 0 0 0 1,935 16,000 12,555 16,000 10,100 4,629 16,000 12,555 16,000 10,100 27,841 0 0 0 0 0 10,000 0 10,000 71,000 27,841 10,000 0 10,000 71,000 852,153 884,432 "L( 932,023 683,018 941,634 1,091,472 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain a well- managed and safe environment for aquatic recreation for the citizens of the City of Schertz. In addition, provide a system of instruction in aquatic safety, recreational swimming, and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable, and attractive pool facilities with safe and diverse aquatic recreational programs that enhance the health and well -being of the residents of Schertz. In addition, accommodate the needs of our citizens through quality aquatic recreational programming in both indoor and outdoor environments. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatic Center in order to expand the availability of recreational and health /well being programming and provide year -round access to same. 174J_1A0iyy14i kdDI* QNIaI[Q',! The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatic Center. Provide citizen input and 115 POOL communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Days open per year In -House Pool Renovation Hours Daily Admissions Wendy Swan Pool Daily Attendees Wendy Swan Pool Daily Admissions Pickrell Pool Daily Attendees Pickrell Pool Season Pool Pass Sales $25,418 2015 -16 2016 -17 2017 -18 Workload/Outputs Actual Estimate Budget Revenue per year Days open per year In -House Pool Renovation Hours Daily Admissions Wendy Swan Pool Daily Attendees Wendy Swan Pool Daily Admissions Pickrell Pool Daily Attendees Pickrell Pool Season Pool Pass Sales $25,418 $28,718 $28,500 67 65 65 6 390 33 $5,045 $4,800 $4,800 3,591 3,250 3,250 $14,863 $15,165 $15,165 8,576 8,750 8,750 $5,510 $4,950 $4,950 Cost per resident for Pool Operations $8.13 $22.93* $22.93 *Cost per resident with the new Schertz Aquatic Center 116 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Budget Cost per resident for Pool Operations $8.13 $22.93* $22.93 *Cost per resident with the new Schertz Aquatic Center 116 POOL Supplies 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Supplies $19,928 $25,100 $21,100 Utility Services 14,979 29,500 21,000 Professional Services 0 3800 0 Maintenance Services 184,105 594,877 651,878 Operating Equipment 212 0 0 Total $299,224 $653,277 $693,978 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 6.2% from the FY 2016 -17 year end estimate with the new aquatics center being open year round. INN 8 -04 -2017 12:49 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG SWIM POOL Personnel Services Supplies 463 - 521000 Operating Supplies 4,609 4,323 7,500 4,970 7,500 3,500 463 - 521200 Chem /Med /Lab Supplies 14,072 14,985 17,000 9,178 17,000 17,000 463- 521600 Equip Maint Supplies 516 620 600 434 600 600 TOTAL Supplies 19,197 19,928 25,100 14,582 25,100 21,100 City Support Services Utility Services 463- 533200 Electric Utility Service 14,108 8,390 14,500 4,017 16,000 14,500 463- 533410 Water Utility Service 5,918 6,589 12,500 11,190 13,500 6,500 TOTAL Utility Services 20,027 14,979 27,000 15,208 29,500 21,000 Operations Support Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 0 0 3,800 3,633 3,800 0 TOTAL Professional Services 0 0 3,800 3,633 3,800 0 Maintenance Services 463 - 551400 Minor & Other Equip Maint 9,153 4,228 11,000 6,380 7,000 7,000 463 - 551700 Contract Maintenance 179,877 179,877 625,578 200,000 539,877 644,878 463 - 551710 Landscaping 0 0 25,500 24,935 48,000 0 TOTAL Maintenance Services 189,030 184,105 662,078 231,315 594,877 651,878 Rental /Leasing Operating Equipment 463 - 571000 Furniture & Fixtures 0 212 0 0 0 0 TOTAL Operating Equipment 0 212 0 0 0 0 Capital Outlay TOTAL SWIM POOL 228,254 219,224 717,978 264,737 653,277 693,978 118 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where customers can gather for social or cultural activities, as well as a centrally located venue for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and in cooperation with other department's plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 119 EVENT FACILITIES ei Ztey 1i I I F, f-A Vt I Lei ME ME ME M, EVENT FACILITIES 2015 -16 2016 -17 2017 -18 Civic and Community Centers Coordinator 1 1 1 TOTAL POSITIONS 1 1 1 PERFORMANCE INDICATORS Number of events held Number of events cancelled Number of facility tours 1,038 1,100 1,200 87 80 80 200 300 350 2015 -16 2016 -17 1 2017 -18 Workload /Output Actual Estimate I Budget Number of events held Number of events cancelled Number of facility tours 1,038 1,100 1,200 87 80 80 200 300 350 Percentage Revenue to Non - Revenue 2015 -16 2016 -17 1 2017 -18 Effectiveness Actual Estimate I Budget Percentage Revenue to Non - Revenue 79% 92% 85% event Tradeshows /conventions 13 23 25 Avg. Customer satisfaction Rating 95% 91% 95% (Survey Results) Overall Satisfaction Rating 120 EVENT FACILITIES Personnel Services Supplies Utility Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $54,523 $59,739 $60,584 9,299 2015 -16 2016 -17 1 2017 -18 Budget Actual Estimate I Budget Personnel Services Supplies Utility Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $54,523 $59,739 $60,584 9,299 8,200 4,500 49,865 51,500 52,600 3,964 9,900 10,700 893 2,170 2,090 0 0 0 14,941 29,024 21,500 $133,485 $160,533 $151,974 The FY 2017 -18 Budget will decrease 5.3% from the FY 2016 -17 year end estimate due to a reduced need for operating equipment. 121 8 -04 -2017 12:49 PM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES Personnel Services 464 - 511110 Regular 464 - 511120 Overtime 464 - 511180 LTD 464 - 511210 Longevity 464- 511310 FICA - Employer 464 - 511350 TMRS- Employer 464 - 511410 Health - Employer 464- 511500 Workers, Compensation TOTAL Personnel Services Supplies 464 - 521000 Operating Supplies 464 - 521050 Ancillary Products 464- 521100 Office Supplies TOTAL Supplies Utility Services 464- 533100 Gas Utility Service 464 - 533200 Electric Utility Service 464 - 533330 Telephone /Internet 464 - 533410 Water Utility Service TOTAL Utility Services Operations Support 464 - 534100 Advertising 464- 534200 Printing & Binding 464 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 464- 535100 Uniforms 464 - 535300 Memberships 464 - 535500 Training /Travel 464 - 535510 Meeting Expenses TOTAL Staff Support Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 39,728 42,331 41,840 31,212 41,795 42,080 0 0 0 353 500 582 101 110 130 102 200 130 830 20 140 140 400 260 3,112 3,219 3,211 2,411 3,231 3,283 6,593 6,853 6,723 5,339 6,764 6,873 193 1,915 6,884 5,610 6,749 7,296 61 73 78 65 100 80 50,618 54,523 59,006 45,231 59,739 60,584 2,377 2,462 5,000 501 5,000 4,000 9,792 6,512 9,500 1,900 2,800 0 326 324 500 174 400 500 12,496 9,299 15,000 2,575 8,200 4,500 594 693 750 553 750 850 43,632 42,533 44,000 22,081 43,000 44,000 2,268 2,106 2,500 1,744 2,350 2,350 4,377 4,532 4,500 3,174 5,400 5,400 50,870 49,865 51,750 27,551 51,500 52,600 15,299 3,774 8,000 4,705 8,000 7,500 32 190 2,900 198 1,900 3,000 0 0 0 0 0 200 15,331 3,964 10,900 4,903 9,900 10,700 78 53 50 0 50 55 183 290 330 297 400 275 1,149 550 1,500 982 1,500 1,760 258 0 300 27 220 0 1,667 893 2,180 1,305 2,170 2,090 "Na 8-04-2017 12:49 PM 101-GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 ( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Maintenance Services Rental/Leasing Operating Equipment 464-571000 Furniture and Fixtures < $500 319 0 5,600 2,772 9,244 1,500 464-571401 Audio/Visual Equipment 348 4,613 0 0 0 0 464-571500 Operating Equipment <$5,000 6,264 10,329 9,780 899 9,780 10,000 464-571550 Capital Recovery Equipment 0 0 10,000 0 10,000 10,000 TOTAL Operating Equipment 6,932 14,941 25,380 3,671 29,024 21,500 Capital Outlay TOTAL EVENT FACILITIES 137,913 133,485 164,216 85,236 160,533 151,974 123 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK IPZ,I • • i W 1 affli ilk 1 a DEPARTMENT DESCRIPTION The Schertz Public Library: • Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time and special event programs for infants, children and teens, as well as winter and summer reading programs; • Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as computers and computer software, e- readers, health and fitness, financial planning, crafts, and book clubs; • Provides public access to technology including computers, the Internet, wi -fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in- person queries; • Provides meeting and study space to individuals and community groups; • Provides community outreach for underserved local residents through special programs, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. The Library's overall operation most closely aligns with the City's policy value of "Nigh Quality of Life" and operational value of "Service Oriented." 125 LIBRARY 2017 -18 GOALS • Continue developing training modules for electronic resources, Polaris, and customer service for staff and volunteers. • Continue review and update of policies and procedures relating to circulation and collection development with an eye toward improving our customers' ability to do business with us and to ensure we provide excellent customer - focused service. • Move to new web page platform and update web site to improve accessibility, usability and interactivity. • Improve the collection and acceptable items -to- customer ratio by adding titles in a variety of formats with focus on collections with high turnover rates, e.g., DVDs, graphic novels, beginning readers, etc. • Continue with weeding project in adult non - fiction and children's collections; begin weeding project in adult fiction collection. • Evaluate programming offerings and current services based on results of customer survey and make changes if needed. • Create library- specific disaster preparedness plan and emergency response procedures. • Update job descriptions and job titles. • Upgrade library circulation software. • Add "Sit and Be Fit" program and evening technology program to adult program schedule, as well as a year -round reading challenge program for all ages. 2016 -17 HIGHLIGHTS AND ACCOMPLISHMENTS Operations and Collections • Extended operating hours on Saturdays by 2 hours. • Added more than 6,000 new and replacement items to library's physical collections and withdrew more than 3,200 dated, worn, and damaged items from library's physical collections. • Established a weeding schedule and procedures for the on -going removal of dated, worn and damaged items. • Reorganized the juvenile DVD, Spanish, early reader, picture book, and biography collections to freshen look and improve accessibility. • Expanded Large Print collection, heavily weeded adult Spanish collection, began process of developing new Spanish collection, and reorganized adult Biography collection to improve accessibility. • Created guidelines for the management of the Lone Star Digital Library Consortium and established a weeding /replacement schedule for expired titles. • Completed second annual Edge Initiative for Public Library Technology assessment; library's overall technology score improved from 575 to 700 out of a possible 1000 points. 126 LIBRARY • Implemented Wi -Fi /web -based printing program so customers can print to library printers from home or from personal devices within the library. Programming • Implemented new homeschool parents' program. • Organized and hosted first local author fair. • Restructured adult Summer Reading Club to be an online program, matching the change made to the youth programs last year. • Implemented a twice per month basic sewing machine class. • Implemented quarterly job skills and resources workshop. • Youth Services Librarian presented session at annual Texas Library Association Conference on library's teen volunteer program. Outreach and Partnerships • Youth Services— monthly visits to 1St Baptist Preschool and Chick- fil -A; 9 -10 visits to various SCUCISD campuses for literacy events; 2 events with the Schertz Sweetheart Court; hosted several field trips to library by SCUCISD classes and 1 st Baptist Preschool. • Partnered with Library Advisory Board and SCUCISD librarians to bring children's author Chris Barton to visit eight school campuses and library. • Worked for second year with the Vocational Adjustment Coordinator at Clemens HS to place a volunteer at the library. • Adult Services/Virtual Services -- monthly technology help sessions at Schertz Senior Center; several outreach programs on electronic resources to counselors and teachers at Clemens & Steele HS, local adult ESL classes, SCVA Genealogists and Wilder Intermediate parents. • Assisted FCCLA students from Clemens HS with reading program. • Worked closely with the Schertz Library Foundation to plan and offer two fundraising events —The Big Give and the 2nd annual mini golf event. • Partnered with Bexar County BibilioTech Library and Schertz Historical Preservation Committee to create an online digital archive of Committee's documents. • Partnered with Schertz and Cibolo businesses during library's winter reading club "Read Around Town" program to encourage reading in non - traditional places. • Offered library tour and assisted library card sign up with SCUCISD 18+ Adult Transition Program. MA LIBRARY LIBRARY 2015 -16 2016 -17 2017 -18 Library Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 1 1 1 Library Assistant 2 2 2 Library Clerk II 3 3 3 Part -time Library Clerk 120 hours 5 6 6 Part -time Library Clerk 110 hours 2 2 2 Part -time Processing Clerk 20 hours 1 1 1 Part -time Shelving Clerk 20 hours 1 0 0 Part -time Children's Programming Clerk 20 hours 1 1 1 Part -time Library Page 10 hours 2 2 2 TOTAL POSITIONS 1 21 1 21 21 PERFORMANCE INDICATORS Service population* 2015 -16 2016 -17 2017 -18 Input Actual Estimate Budget Service population* 95,662 98,625 101,500 Total Staffing FTE 14 14 14 Circulation Staffing FTE 8 8.5 8.5 Total Operating Budget 843,603 901,320 921,998 Total Materials Collection 97,412 100,000 103,000 Registered Borrowers 30,702 31,500 32,000 Materials Budget 96,704 108,750 105,000 *determined by Texas State Library 128 LIBRARY Circulation per Capita 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Circulation per Capita 4.18 3.85 3.78 Library Visits per Capita 2.67 2.59 2.52 Program Attendance per Capita .16 .15 .15 Collection Turnover Rate 4.10 3.80 3.73 Total Circulation 399,622 380,000 384,000 Total Library Visits 255,109 255,000 256,000 Total Program Attendance 15,282 15,000 15,500 Cost per Person Served 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Budget Cost per Person Served $8.82 $9.14 $9.08 Cost per Circulation $2.11 $2.37 $2.40 Circulation per Circulation FTE 49,953 47,500 45,176 Percentage of Service Population With Library Cards Effectiveness 2015 -16 Actual 2016 -17 Estimate 2017 -18 Budget Percentage of Service Population With Library Cards 32.09% 31.94% 31.53% Materials Expenditures per Capita $1.01 $1.10 $1.03 Materials Expenditures as a Percentage of 50,901 55,000 55,500 Operating Budget (striving for 15 %) 11.46% 12.07% 11.39% Items per Capita (striving to meet 1.53 items 4,196 6,800 7,375 per capita standard) 1.02 1.01 1.01 Personnel Services 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Services $669,871 $744,829 $728,148 Supplies 14,507 15,000 15,500 Utility Services 50,901 55,000 55,500 Operations Support 2,924 2,000 4,200 Staff Support 4,196 6,800 7,375 Professional Services 2,247 2,400 2,275 Maintenance Services (160) 0 1,500 Operating Equipment 99,157 108,750 107,500 Total $843,643 $934,779 $921,998 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will decrease 1.4% from the FY 2016 -17 year end estimate due to anticipated decrease in overtime hours. 129 B-04-2017 12:49 PM 101 - GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665 - 511110 Regular 665 - 511120 Overtime 665 - 511180 LTD 665- 511210 Longevity 665 - 511230 Certification Allowance 665- 511310 FICA - Employer 665 - 511350 TMRS - Employer 665 - 511410 Health- Employer 665 - 511500 Workers, Compensation TOTAL Personnel Services Supplies 665 - 521000 Operating Supplies 665- 521100 Office Supplies TOTAL Supplies City Support Services Utility Services 665 - 533100 Gas Utility Service 665 - 533200 Electric Utility Service 665- 533410 Water Utility Service TOTAL Utility Services Operations Support 665- 534000 Postage 665- 534200 Printing & Binding TOTAL Operations Support Staff Support 665 - 535100 Uniforms 665- 535200 Awards 665 - 535300 Memberships 665- 535500 Training /Travel 665 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 665 - 541365 Courier /Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECObVENDED BURG 467,747 495,527 494,406 379,843 524,780 524,363 676 281 590 450 590 582 1,068 1,157 1,169 956 1,323 1,205 8,140 9,824 12,139 9,997 12,000 12,006 1,800 1,431 1,181 923 1,200 582 35,356 37,123 38,871 28,783 44,676 41,094 74,653 77,993 77,079 62,800 89,823 81,669 44,863 45,687 51,631 51,893 69,437 65,665 742 847 915 760 1,000 982 635,046 669,871 677,981 536,405 744,829 728,148 10,047 11,560 12,000 7,837 12,000 12,000 2,555 2,948 3,000 1,393 3,000 3,500 12,602 14,507 15,000 9,231 15,000 15,500 2,343 1,309 2,600 925 2,000 2,500 43,867 42,340 45,000 18,499 45,000 45,000 7,017 7,252 8,000 2,464 8,000 8,000 53,227 50,901 55,600 21,888 55,000 55,500 782 1,402 1,500 1,128 2,000 2,500 945 1,522 1,650 0 0 1,700 1,727 2,924 3,150 1,128 2,000 4,200 196 133 400 251 400 400 0 83 300 96 300 300 705 1,289 1,515 1,373 1,700 1,725 1,449 2,381 4,100 2,495 4,100 4,650 75 309 300 211 300 300 2,425 4,196 6,615 4,426 6,800 7,375 2,175 2,247 2,315 2,252 2,400 2,275 2,175 2,247 2,315 2,252 2,400 2,275 130 8-0*-2017 12m9 mu o z r x o F a c H o R r x cuoo. sROP0000 BUDGET roana^oor 101-eEmo^AL vvmo AS om. anxE sozH' 2017 CULTURAL oxPEmozr0000 ------- 2016-2017 -------- ---- 2017-2018 -- 2014 -2015 2015 -2016 cn000Nr r r-o ea000cTED ozz, ADMIN. ADOPT - � ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG � Maintenance Services 795'436 843'e3 868'161 650'817 ew'n* 921.998 6e-551400 Minor a Other Equip ^ai"t n / am) o u o n sss-sszauo Other Maintenance Agreements n �0 0 0 1�00 rozuL Maintenance Services ______0 n � zoo) o o o z'soo Operating Equipment 665-571000 Furniture a Fixtures < us'ono u u'«ss o o n n 665-571400 Library Materials e7'711 96,704 105,000 75'487 105,000 zos'ouu avo-orzouo Donation-E`e=.s= o o u'soo o s'roo o'soo 665-571800 Equipment Under $o'vnv 523 0 0 0 0 0 roc^L Operating Equipment nu'us« es'zsr zor'soo rx.^o, 108'750 107.500 Capital Ostl�r TOTAL LIBRARY 795'436 843'e3 868'161 650'817 ew'n* 921.998 rozvL CULTURAL ryo'xss 843'643 e6e'161 sso'or/ yxo'rre 921.998 131 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 132 DEPARTMENT: MARSHAL'S OFFICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Joint Base San Antonio - Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. GOALS AND OBJECTIVES • To educate the community in public safety and humane issues regarding animals. • To enforce the City ordinances and State statues pertaining to animals. • To assist the public in resolving animal issues. • To protect the safety and welfare of the citizens and animals of this community. • To rp event the spread of animal illnesses and other zoonotic diseases. • To improve the co- existence of animals humans. • To strengthen the relationship with volunteers. • To provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 133 ANIMAL SERVICES ORGANIZATIONAL CHART ANIMAL SERVICES 2015 -16 2016 -17 2017 -18 1 1 1 -Manager Officer 4 4 4 Kennel Technician 1 1 1 Kennel Technician — art -time 2 2 2 TOTAL POSITIONS 1 81 81 8 134 ANIMAL SERVICES •:� ► ►I _ � Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 1,179 1,000 1,000 1,100 1,100 1,300 1,658 750 800 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Animals brought in by staff Animals brought in by public Calls for service per year Animals saved via adoption, redemption, or transfer 1,179 1,000 1,000 1,100 1,100 1,300 1,658 750 800 Animals licensed MENEW111100001WIff 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Animals licensed MENEW111100001WIff Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate I Budget Personnel $302,215 $286,827 $338,061 Supplies 33,048 33,380 33,380 City Support Services 368 3,500 3,500 Utility Services 37,016 53,000 54,500 Operations Support 159 1,000 1,000 Staff Support 7,939 8,750 10,750 City Assistance 15,045 15,500 18,500 Professional Services 21,413 21,200 24,500 Maintenance Services 51,284 78,130 43,380 Operating Equipment 11,689 32,000 31,000 Capital Outlay 56,060 103,000 62,000 Total $536,235 $636,287 $620,571 The FY 2017 -18 Budget will decrease 2.5% from the FY 2016 -17 year end estimate due to fewer capital purchases in FY 2017 -18 than in the year prior. 135 8 -04 -2017 12:49 PM 101 - GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762 - 511110 Regular 762 - 511120 Overtime 762 - 511180 LTD 762 - 511210 Longevity 762- 511220 Clothing .Allowance 762 - 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762 - 511410 Health- Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762 - 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 762 - 532800 Promotional Events TOTAL City Support Services Utility Services 762 - 533100 Gas Utility Service 762 - 533200 Electric Utility Service 762 - 533410 Water Utility Service 762- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762- 534200 Printing 6 Binding TOTAL Operations Support Staff Support 762 - 535100 Uniforms 762- 535300 Memberships 762 - 535500 Training /Travel 762 - 535510 Meeting Expenses 762- 535600 Professional Certification TOTAL Staff Support 2014 -2015 ACTUAL C I T Y 0. F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2015 -2016 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE: ---------- )(---- - - -- 2017-2018 - --- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 200,309 205,969 211,854 157,980 185,056 222,978 3,128 6,830 9,840 7,427 9,840 9,700 575 569 523 464 576 550 2,442 2,939 2,896 4,136 4,400 3,733 2,177 1,708 4,976 1,061 1,300 5,044 1,300 1,950 3,110 1,700 2,600 3,153 15,863 15,942 17,775 12,931 14,976 18,704 33,765 33,879 37,212 28,527 31,312 39,156 25,124 28,876 28,453 25,973 32,967 31,008 2,519 3,554 3,880 3,224 3,800 4,035 287,202 302,215 320,519 243,423 286,827 338,061 15,909 17,056 17,000 13,561 17,000 17,000 1,840 1,913 2,000 1,160 2,000 2,000 10,323 11,265 14,000 9,623 14,000 14,000 0 2,814 380 9 380 380 28,072 33,048 33,380 24,353 33,380 33,380 0 368 3,500 2,052 3,500 3,500 0 368 3,500 2,052 3,500 3,500 8 62 0 0 0 0 20,314 21,028 23,000 11,421 23,000 23,000 9,228 11,138 7,000 12,389 24,000 24,000 5,261 4,788 7,500 4,691 6,000 7,500 34,811 37,016 37,500 28,502 53,000 54,500 609 159 1,000 712 1,000 1,000 609 159 1,000 712 1,000 1,000 1,666 1,963 2,500 1,881 2,500 3,500 314 0 500 0 500 250 2,658 5,610 6,000 1,527 4,500 6,000 229 366 1,000 15 500 1,000 0 0 750 0 750 0 4,866 7,939 10,750 3,423 8,750 10,750 136 u-o«-uoz, zu.00 rm 101-GENERAL FUND HEALTH oXzumozcoaoa nzzr 0 aneE^T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (------------ 2016-2017 -------------- >+------- 2017-2018 -- eum-oozs 2015-2016 CURRENT x-T-o paouEozED cIzr ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECO144ENDED BUDG City Assistance 22,588 0 0 0 0 0 762-537100 Medical o°=.ice" 14'689 15.045 17.550 r'aco 15,000 17.500 762-537105 cmR r="y=am _---___0 _0 ----1,000 --__-100 ___---500 1,000 TOTAL City Assistance zx'ooy zs'o«s za'soo 7,987 15.500 18,500 Professional Services oo o usu o osu sou ,ou-sozaoo Other o"noz/P,"f o==.i"e= 1.820 o o o o u 7*e-541310 n"ntr"t o."-Blu"oonnet-o===t z'o,s 1'120 u'uou ors 1'e00 1.500 762-541700 Mi=="=uie Service 3,533 s'000 o'noo 1.988 s.000 5,000 762-541702 oe=r a Neuter 10'e4 16,294 ---18,000 ---10,004 -__15,000 ro'zso 18,000 ----15,035 TOTAL r="m°°°i"n=l Services uz'oss uz.*za ss'000 12'267 e1.200 u*'000 su=a ou",nea/r=°nsfe=s 762-548404 z====f== Out- Capital Project 22,588 0 0 0 0 0 cozvL Fund Charges/Transfers 22,588 o o o o o Maintenance Services rae-oszznu Building Maintenance s'suu 44'579 o'oou 55,053 75,000 os.00v 762-551400 Minor o Other Equip uaint oo o usu o osu sou rou-oozroo Abatement o 1e5 s'ouo o u o'000 76e-551800 Other Maintenance Agreements e'*oo 4'440 o o u o 76e-551810 Maintenance Agr. - Radios 1,940 �2fO8O �2,B80 960 2,880 2,880 TOTAL Maintenance Services 10'e4 51'284 17.010 ss'oza ro'zso 43'3e0 Rental/Leasing Operating Equipment rxo-srmoo Furniture & Fixtures 122 o s'uoo 1'930 3,000 o rso-srzsou Equipment 1'519 1.799 s'000 2,977 s'uoo 5,000 762-571600 Donation-Expense o u 30,000 750 e4.000 e4'000 762-571700 Improvements under $s'uuo 0 9,890 0 0 0 2,000 TOTAL Operating Equipment 1'641 zz'soo 38,000 5'657 32,000 31'000 Capital Outlay 762-581200 veuicz°" a Access. Over $o'uo o 56,060 e'oou o *a.000 au'uoo 762-581700 zmer"==e=t= Over $5,000 -------_0 0 ___2 ___�L�0 �,0�� 0� ----__- TOTAL Capital Outlay o 56,060 os.ouu e7.870 zos'000 62'000 TOTAL umzmua SERVICES «co'soa 53e'235 568,209 412'258 eo'unr 6e0'571 � 137 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 138 DEPARTMENT: MARSHAL'S OFFICE DIVISION: 772 ENVIRONMENTAL HEALTH FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Environmental Health Division focuses on providing protection and enforcement services to the public in order to minimize environmental and consumer health hazards. This is achieved through the promotion of public health and safety best practices to ensure compliance with state and local health codes. The department seeks to protect the City of Schertz through the investigating and abatement of the following: Trash, Rubbish, Debris, Junked Vehicles, Tall Weeds /Grass, Mosquito Harbors, Unmaintained Pools, and Substandard Structures. The department performs inspections for Custodial Care Facilities such as Day Care, Foster Care and Adoption Housing that meet the state mandated inspection requirement for these types of facilities. In addition, the department ensures food safety for all food establishments, ensures the safety of all public and semi - public aquatic facilities, and responds to citizen complaints concerning a verity of public health /quality -of -life concerns. GOALS AND OBJECTIVES • Protect the community from environmental and health hazards. • To provide quality education and enforcement of city codes and ordinances so that Schertz is a great livable community. • Work hand -in -hand with community stakeholders to increase and maintain a high quality of life. • Provide interdepartmental assistance and direction when enforcing city regulation. 139 ENVIRONMENTAL HEALTH ENVIRONMENTAL HEALTH 2015 -16 2016 -17 2017 -18 E.H. Manager/Sanitarian 1 1 1 Environmental Law Enforcement Officer 1 1 1 Code Enforcement Officer 1 1 2 TOTAL POSITIONS 31 31 4 140 ENVIRONMENTAL HEALTH •:� ► ► _ Citizen Complaints 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Citizen Complaints 879 850 900 Food Establishment Inspections 156 140 150 Code Violations Resolved 1,656 1,725 1,750 Bandit Signs Resolved 778 675 700 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate I Budget Personnel $0 $186,978 $223,926 Supplies 0 3,105 3,700 Operations Support 0 1,000 1,800 Staff Support 0 6,550 7,350 City Assistance 0 1,200 1,000 Professional Services 0 700 500 Maintenance Services 0 10,600 15,000 Operating Equipment 0 4,000 2,300 Capital Outlay 0 0 25,000 Total $0 $214,142 $280,576 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will 31 % from the FY 2016 -17 year end estimate with the addition of a new Code Enforcement Officer being hired and with the purchase of their equipment and vehicle. Prior to 2016 -17 this division was combined with the Marshal's Office. 141 B-04-2017 12:49 PM 101 - GENERAL FUND HEALTH EXPENDITURES ENVIRONMENTAL HEALTH Personnel Services 772- 511110 Regular 772 - 511120 Overtime 772- 511180 LTD 772 - 511210 Longevity 772- 511220 Clothing Allowance 772 - 511230 Certification Allowance 772- 511310 FICA - Employer 772 - 511350 TMRS- Employer 772 - 511410 Health- Employer 772 - 511500 Worker' Compensation TOTAL Personnel Services Supplies 772 - 521000 Operating Supplies 772 - 521100 Office Supplies 772 - 521300 Motor Vehicle Supplies TOTAL Supplies Utility Services Operations Support 772 - 534200 Printing & Binding TOTAL Operations Support Staff Support 772- 535100 Uniforms 772- 535200 Awards 772- 535300 Memberships 772 - 535400 Publications 772 - 535500 Training /Travel 772 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 772 - 537800 Community Outreach TOTAL City Assistance Professional Services 772 - 541300 Other Consl /Prof Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 - 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL 0 0 128,393 0 0 2,460 0 0 398 0 0 1,388 0 0 1,658 0 0 2,460 0 0 10,430 0 0 21,834 0 0 20,653 0 0 566 0 0 190,240 0 0 600 0 0 1,000 0 0 1,905 0 0 3,505 PAGE: ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 95,111 127,853 149,023 739 2,460 2,910 306 600 462 1,621 1,759 2,055 1,930 2,600 3,107 0 1,800 2,425 7,502 10,634 12,199 15,923 22,263 25,537 13,599 17,018 25,536 0 0 672 136,731 186,987 223,926 165 600 1,200 456 600 500 0 1,905 2,000 621 3,105 3,700 0 0 1,800 703 1,000 1,800 0 0 1,800 703 1,000 1,800 0 0 0 0 0 800 0 0 100 0 100 100 0 0 270 0 270 270 0 0 150 0 150 150 0 0 5,780 2,683 5,780 5,780 0 0 250 132 250 250 0 0 6,550 2,816 6,550 7,350 0 0 1,000 901 1,200 1,000 0 0 1,000 901 1,200 1,000 0 0 500 176 700 500 0 0 500 176 700 500 142 B -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 j HEALTH EXPENDITURES t- ---- ---- - ---- 2016 -2017 --------------- }t-- - - - - -- 2017-2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG r. I' Maintenance Services 772 - 551700 Abatement /Lot Cleaning 0 0 10,000 4,985 10,000 15,000 772 - 551800 Other Maint Agreements 0 0 600 0 600 0 TOTAL Maintenance Services 0 0 10,600 4,985 10,600 15,000 I Operating Equipment 772 - 571000 Furniture & Fixtures 0 0 1,000 0 500 1,000 772 - 571800 Equipment < $5,000 0 0 4,450 1,285 3,500 1,300 TOTAL Operating Equipment 0 0 5,450 1,285 4,000 2,300 Capital Outlay 772 - 581200 Vehicles & Access. > $5,000 0 0 0 0 0 25,000 TOTAL Capital Outlay 0 0 0 0 0 25,000 TOTAL ENVIRONMENTAL HEALTH 0 0 219,645 148,217 214,142 280,576 TOTAL HEALTH 426,596 536,235 787,854 560,475 850,429 901,147 143 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK IEEII DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City's information assets. These assets form the foundation upon which many of the City's core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. ORGANIZATIONAL CHART INFORMATION TECHNOLOGY 2015 -16 2016 -17 2017 -18 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Customer Services Engineer 1 1 1 Web Technician 1 1 0 0 Customer Services Technician II 0 1 1 Customer Services Technician 1 0 1 1 Help Desk Technician 1 1 1 Public Safety Admin aid by PD 1 1 1 TOTAL POSITIONS 7 8 8 145 INFORMATION TECHNOLOGY Budget 2015-16 2016-17 2017-18 Supplies Actual � Estimate Budget Personnel $418,565 $465,270 $539,540 Supplies 1,361 6,992 7,100 City Support Services 432,055 498,288 1,043,327 Utility Services 202,871 220,261 210,474 Staff Support 36,968 33,250 40,000 Professional Services 0 0 16,000 Maintenance Services 14,260 16,800 14,692 Rental/Leasing 35,159 35,384 0 Operating Equipment 169,236 220,640 251,860 Total $1,310,476 $1,496,885 $2,122,993 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2017-18 Budget increased 41.8% from the FY 2016-17 year end estimates. Personnel Services increased 16.0% in anticipation of a full year of approved staffing. City Support Services include the implementation of new permit software expected to cost $375,000. This cost is offset in the General Fund by a contribution from the Schertz Economic Development Corporation to assist with the purchase of the software. 146 B-04-2017 12:49 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL Personnel Services 352,869 853- 511110 Regular 289,914 853 - 511120 Overtime 22,884 853- 511180 LTD 721 853 - 511210 Longevity 2,439 853 - 511310 FICA - Employer 23,652 853 - 511350 TMRS- Employer 51,377 853 - 511410 Health- Employer 30,936 853- 511500 Workers' Compensation 308 TOTAL Personnel Services 422,231 Supplies 29,674 853 - 521100 Office Supplies 1,229 853 - 521300 Motor Vehicle Supplies 120 853 - 521600 Equip Maint Supplies 1,424 TOTAL Supplies 2,772 City Support Services 43,026 853- 532300 Computer Consulting 26,368 853- 532355 Software Maint -City Wide 217,891 853 - 532360 Software Maint -Dept Specific 255,307 853 - 532400 Computer Fees & Licenses 27,306 TOTAL City Support Services 526,872 Utility Services 465,270 853 - 533300 Telephone /Land Line 41,104 853 - 533310 Telephone /Cell Phones 46,710 853 - 533320 Telephone /Air Cards 43,584 853 - 533330 Telephone /Internet 55,610 853 - 533500 Vehicle Fuel 573 TOTAL Utility Services 187,581 Operations Support 4,035 853 - 534200 Printing & Binding 50 TOTAL Operations Support 50 Staff Support 6,992 853 - 535100 Uniforms 425 853- 535300 Memberships 615 853 - 535500 Training /Travel 26,696 TOTAL Staff Support 27,736 PAGE: ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 294,073 352,869 234,168 316,332 363,193 18,585 31,640 22,425 32,000 31,189 719 1,094 504 980 1,126 3,723 3,437 2,470 2,470 3,584 23,531 29,674 19,350 25,711 30,436 51,195 62,121 43,486 53,825 63,717 26,218 43,026 27,739 33,428 45,601 521 630 524 524 694 418,565 524,491 350,664 465,270 539,540 1,361 1,500 814 1,300 1,500 0 0 0 0 0 0 5,500 4,035 5,692 5,600 1,361 7,000 4,850 6,992 7,100 22,311 19,850 7,426 17,500 48,350 212,884 242,972 205,261 232,055 312,076 173,850 231,678 119,865 226,521 663,241 23,010 24,662 11,226 22,212 19,660 432,055 519,162 343,778 498,288 1,043,327 43,749 63,700 30,624 57,604 45,000 51,114 54,650 33,751 51,337 54,724 41,932 47,456 24,827 42,320 38,750 65,196 60,340 51,251 68,500 70,500 880 1,500 336 500 1,500 202,871 227,646 140,789 220,261 210,474 0 0 0 0 0 0 0 0 0 0 663 750 656 750 750 815 850 815 1,150 1,250 35,490 32,500 22,658 31,350 38,000 36,968 34,100 24,129 33,250 40,000 WIN 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Professional Services 853 - 541800 IT Services -Web Design /Maint 0 0 0 0 0 16,000 TOTAL Professional Services 0 0 0 0 0 16,000 Fund Charges /Transfers Maintenance Services 853- 551300 Computer Maintenance 9,668 12,185 14,500 9,016 14,500 14,692 853 - 551800 Other Maintenance Agreements 1,975 2,075 3,080 1,902 2,300 0 TOTAL Maintenance Services 11,643 14,260 17,580 10,918 16,800 14,692 Rental /Leasing 853 - 561200 Lease /Purchase Payments 0 35,159 38,047 30,398 35,384 0 TOTAL Rental /Leasing 0 35,159 38,047 30,398 35,364 0 Operating Equipment 853-571000 Furniture & Fixtures 3,563 736 1,500 570 750 2,500 653- 571300 Computer & Periphe. < $5000 170,470 147,166 175,419 121,408 168,890 234,360 853- 571300.Fleet Hardward Upgrade 1,400 3,325 0 0 0 0 853- 571300.Internal Network Upgrade 2,779 0 0 0 0 0 853- 571401 Communication Equip LESS $500 72,158 18,010 50,204 36,465 51,000 15,000 TOTAL Operating Equipment 250,370 169,236 227,123 156,444 220,640 251,860 Capital Outlay 653- 581800 Equipment Over $5,000 0 0 13,000 0 0 0 TOTAL Capital Outlay 0 0 13,000 0 0 0 TOTAL INFORMATION TECHNOLOGY 1,429,255 1,310,476 1,608,149 1,063,970 1,496,885 2,122,993 148 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people's performance with the goals of the organization. 149 HUMAN RESOURCES HUMAN RESOURCES 2015 -16 2016 -17 2017 -18 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 PERFORMANCE INDICATORS Total No. of Employees (Avg.) 2015 -16 2016 -17 2017 -18 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 340 # Full Time Employees (Avg.) 305 Job Announcements Posted 72 # Applications received 3,785 # Full Time Positions Filled 45 M 345 350 310 315 75 75 4,250 4,000 50 40 HUMAN RESOURCES # Part Time Positions Filled 8 20 10 # Total Turnover 53 60 50 # Full Time Turnover 38 45 35 # Part Time Turnover 15 15 15 # Retirements 6 10 7 # FMLA Claims 69 65 65 # General Training Courses 5 5 5 # of tuition reimbursements 13 10 10 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $274,663 $305,997 $353,475 Supplies 990 1,000 1,000 Human Services 50,953 69,000 74,500 Operations Support 7,920 8,000 10,000 Staff Support 17,703 16,700 15,000 City Assistance 16,150 9,000 10,000 Professional Services 10,316 9,600 9,600 Operating Equipment 1,775 1,100 1,000 Total $380,470 $420,397 $474,575 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 12.9% from the FY 2016 -17 year end estimate with the hiring of the vacant HR Manager position and with the expectation the department will be fully staffed for the full year. 151 8 -04 -2017 12:49 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866 - 511110 Regular 866 - 511120 Overtime 866- 511180 LTD 866 - 511210 Longevity 866- 511310 FICA - Employer 866 - 511350 TMRS- Employer 866 - 511410 Health- Employer 866 - 511500 Workers' Compensation 866- 511600 Unemployment Compensation TOTAL Personnel Services Supplies 866 - 521100 Office Supplies TOTAL Supplies Human Services 866 - 531100 Pre - employment Check 866 - 531150 Interview Expenses 866 - 531200 Medical Co -pay 866 - 531300 Employee Assistance 866 - 531400 Tuition Reimbursement 866 - 531500 Employee Wellness Program 866 - 531600 Training Classes TOTAL Human Services Operations Support 866 - 534100 Advertising 866 - 534200 Printing 6 Binding TOTAL Operations Support Staff Support 866- 535100 Uniforms 866 - 535210 Employee Recognition - Morale 866- 535300 Memberships 866 - 535400 Publications 866 - 535500 Training /Travel TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - ----- 2016 -2017 --- --- ---- -- - - -H -- ---- -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 175,187 194,519 233,509 150,526 210,692 233,738 0 0 345 39 150 340 526 605 724 499 653 725 3,461 3,542 4,348 4,746 5,500 5,008 13,553 14,817 18,217 11,335 16,450 18,279 29,080 32,111 38,137 26,028 34,437 38,266 21,540 22,706 34,421 21,813 27,591 36,481 276 338 630 524 524 638 3,952 6,024 20,000 6,419 10,000 20,000 247,575 274,663 350,331 221,929 305,997 353,475 788 990 1,000 398 1,000 1,000 788 990 1,000 398 1,000 1,000 3,649 3,579 4,000 1,537 4,000 4,000 1,296 3,388 3,000 827 2,500 3,000 2,900 2,890 3,000 2,125 3,000 3,000 20,628 21,125 23,000 14,367 23,000 23,000 14,225 9,519 15,000 5,781 10,000 15,000 5,849 6,626 7,000 3,087 7,000 7,000 70,374 3,827 16,500 10,319 19,500 19,500 118,922 50,953 71,500 38,044 69,000 74,500 6,939 6,284 7,000 1,966 5,000 7,000 1,075 1,636 3,000 1,215 3,000 3,000 8,014 7,920 10,000 3,181 8,000 10,000 0 180 400 238 400 500 5,546 8,506 5,000 613 5,000 5,000 1,957 2,091 2,500 966 2,500 2,500 1,793 1,797 2,000 117 2,000 2,000 4,923 5,129 7,200 5,417 6,800 5,000 14,220 17,703 17,100 7,350 16,700 15,000 152 B -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG City Assistance 866 - 537100 Medical Services 9,688 16,150 10,000 4,578 9,000 10,000 TOTAL City Assistance 9,668 16,150 10,000 4,578 9,000 10,000 Professional Services B66- 541300 Other Consl %Prof Services 8,937 10,316 9,600 7,203 9,600 9,600 TOTAL Professional Services 8,937 10,316 9,600 7,203 9,600 9,600 Maintenance Services Operating Equipment 866- 571000 Furniture & Fixtures 0 1,000 1,000 578 1,000 1,000 866 - 571300 Computer & Periphe. G $5000 0 775 0 37 100 0 TOTAL Operating Equipment 0 1,775 1,000 615 1,100 1,000 TOTAL HUMAN RESOURCES 408,142 380,470 470,531 283,298 420,397 474,575 153 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 154 o * DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Purchasing & Asset Management Division. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Distinguished Budget Award for the first time. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 31 st consecutive year. • Receive a Platinum Scorecard from the State Comptroller's Office for leadership in financial transparency. • Improve the 5 year budgeting and forecasting plan. • Update long term debt service plan. 155 ACCOUNTING Lei Ztel 1-1 z I I F, f-A Vt I Lei z F -Al we] WS T-ATZTI ACCOUNTING 2015-16 2016-17 2017-18 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior Payroll Specialist 1 1 1 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 8 8 an. ACCOUNTING Accounts payable checks Number of Purchase Orders Processed Payroll checks Payroll Requests 5,733 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Accounts payable checks Number of Purchase Orders Processed Payroll checks Payroll Requests 5,733 5,815 5,900 7,453 7,560 7,700 8,966 8,131 8,250 152 138 145 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 30 30 31 Quarterly Financials completed within 30 days 3 3 4 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 30 30 31 Quarterly Financials completed within 30 days 3 3 4 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $525,090 $582,291 $584,989 Supplies 3,724 4,500 4,160 Operations Support 3,440 2,300 2,155 City Support Services 0 8 0 Staff Support 11,139 8,439 9,495 Professional Services 505 27,000 33,500 Operating Equipment 0 3,225 2,240 Total $543,898 $627,763 $636,539 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 1.4% from the FY 2016 -17 year end estimate with the addition of investment advisor fees previously charged to Non Departmental. 157 B-04-2017 12:49 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG FINANCE 415,466 Personnel Services 410,732 868- 511110 Regular 357,808 868- 511120 Overtime 382 868 - 511180 LTD 1,095 868- 511210 Longevity 9,127 868 - 511230 Certification Allowance 900 868- 511310 FICA - Employer 27,247 668- 511350 TMRS- Employer 60,008 868 - 511410 Health- Employer 32,996 868 - 511500 Workers' Compensation 474 TOTAL Personnel Services 490,037 Supplies 69,252 868 - 521000 Operating Supplies 3,582 868- 521100 Office Supplies 3,051 TOTAL Supplies 6,633 City Support Services 806 868- 532350 Software Maintenance 0 TOTAL City Support Services 0 Utility Services 582,291 Operations Support 320 868- 534100 Advertising 0 868- 534200 Printing & Binding 1,938 TOTAL Operations Support 1,938 Staff Support 1,435 868 - 535100 Uniforms 0 868 - 535300 Memberships 1,524 668- 535400 Publications 1,860 868 - 535500 Training /Travel 4,058 868- 535600 Professional Certification 0 TOTAL Staff Support 7,442 Professional Services 75 868 - 541300 Other Consl /Prof Services 0 868 - 541400 Auditor /Accounting Service 0 868 - 541650 Investment Management Fee 0 TOTAL Professional Services 0 381,913 415,466 294,651 410,732 1,001 246 1,583 1,980 1,195 1,297 988 1,337 10,762 11,968 12,211 14,000 923 2,165 1,319 1,911 28,864 33,080 22,629 32,367 63,241 69,252 51,623 68,327 36,448 49,910 38,039 50,637 742 806 670 1,000 525,090 584,190 423,712 582,291 417,153 243 1,293 10,359 873 32,766 68,595 52,897 810 584,989 1,088 2,750 1,769 2,000 2,460 2,636 2,000 1,975 2,500 1,700 3,724 4,750 3,744 4,500 4,160 0 0 0 8 0 0 0 0 8 0 1,463 0 0 0 0 1,977 1,917 1,917 2,300 2,155 3,440 1,917 1,917 2,300 2,155 184 320 256 320 320 1,824 1,550 369 1,544 1,435 0 0 0 0 0 9,131 6,235 3,124 6,500 7,740 0 100 75 75 0 11,139 8,205 3,824 8,439 9,495 505 0 0 0 0 0 505 0 158 24,255 0 0 24,255 27,000 15,000 0 15,000 0 3,500 27,000 33,500 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES C----- --- - - - - -- 2016 -2017 --------------- -------- 2017-2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG tz, Maintenance Services Rental /Leasing Operating Equipment 868 - 571000 Furniture & Fixtures 0 0 2,858 0 3,000 240 868 - 571200 Office Equipment 0 0 112 112 225 2,000 868 - 571300 Computer & Periphe. < $5000 896 0 0 0 0 0 TOTAL Operating Equipment 896 0 2,970 112 3,225 2,240 TOTAL FINANCE 506,946 543,898 602,032 457,564 627,763 636,539 159 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK K-111 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Fleet Gas Card program. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. 161 PURCHASING & ASSET MANAGEMENT • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2015 -16 2016 -17 2017 -18 Purchasing Manager 1 1 1 Senior Purchasing Specialist 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 1 3 1 31 3 162 PURCHASING & ASSET MANAGEMENT Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Quotes Received Active Works Comp Claims Accident and Injuries Investigated New Hire Safety Training Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Property Damage Claims Certificates of Insurance Processed MSDS /SDS Added 9 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Quotes Received Active Works Comp Claims Accident and Injuries Investigated New Hire Safety Training Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Property Damage Claims Certificates of Insurance Processed MSDS /SDS Added 9 12 15 46 60 50 94 100 100 41 50 50 65 80 75 81 100 100 39 35 35 86 65 65 24 6 12 16 18 18 117 210 210 76 45 45 92 85 95 99 100 120 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $130,456 $176,494 $207,405 Supplies 4,178 950 1,050 City Support Services 0 0 0 Utility Services 253 250 250 Operations Support 29 110 150 Staff Support 6,124 6,600 6,600 Operating Equipment 167 300 0 City Assistance 3,111 2,500 3,000 Capital Outlay 0 0 29,000 Total $144,318 $187,204 $247,455 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 32.2% from the FY 2016 -17 year end estimate due to the hiring of the vacant Purchasing Manager position. The department will now realize a full year of personnel expense related to this position. 163 B -04 -2017 12:49 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MGT Personnel Services 872 - 511110 Regular 872 - 511120 Overtime 872 - 511180 LTD 872 - 511210 Longevity 872 - 511310 FICA - Employer 872 - 511350 TMRS- Employer 872 - 511410 Health - Employer 872- 511500 Workers' Compensation TOTAL Personnel Services Supplies 872 - 521000 Operating Supplies 872 - 521100 Office Supplies 872- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 672- 532350 Software Maintenance TOTAL City Support Services Utility Services 872- 533320 Telephone /Air Card 872- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 872 - 534000 Postage 872 - 534200 Printing & Binding TOTAL Operations Support Staff Support 872- 535100 Uniforms 872- 535300 Memberships 872 - 535500 Training /Travel 872 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 672- 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 - 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )( -- - - - - -- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 151,994 92,340 137,282 89,816 128,558 149,777 48 24 1,381 0 0 1,361 480 300 426 296 399 464 3,842 2,170 2,404 2,354 2,600 2,708 11,191 7,058 10,789 6,891 10,769 11,763 25,294 15,813 22,586 15,820 22,544 24,625 22,031 12,508 15,489 8,870 11,274 16,416 261 242 263 219 350 291 215,142 130,456 190,620 124,267 176,494 207,405 391 422 500 174 350 500 ( 1,472) 3,756 500 28 100 500 0 0 50 398 500 50 ( 1,081) 4,178 1,050 600 950 1,050 768 0 0 0 0 0 788 0 0 0 0 0 422 0 0 0 0 0 367 253 250 108 250 250 789 253 250 108 250 250 0 29 0 ( 10) 10 50 96 0 100 36 100 100 96 29 100 26 110 150 209 144 250 0 250 250 1,143 963 1,100 1,007 1,100 1,100 4,025 4,781 4,549 618 5,000 5,000 124 237 250 200 250 250 5,500 6,124 6,149 1,826 6,600 6,600 0 3,111 3,000 1,036 2,500 3,000 0 3,111 3,000 1,036 2,500 3,000 164 B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES i----- --- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- is. 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG c=, Professional Services Rental /Leasing I Operating Equipment 872 - 571000 Furniture & Fixtures 2,267 0 451 0 300 0y 872 - 571500 Operating Equipment 0 167 0 0 0 0 TOTAL Operating Equipment 2,267 167 451 0 300 0 Capital Outlay 872 - 581200 Vehicles & Access. > $5,000 0 0 0 0 0 29,000 TOTAL Capital Outlay 0 0 0 0 0 29,000 TOTAL PURCHASING & ASSET MGT 223,501 144,318 201,620 127,863 187,204 247,455 165 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 166 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND Maintain fleet vehicles including: fluid changes, state inspections, and tire services, Troubleshooting, diagnosis, and repair mechanical and electrical failures. Provide motor pool services, vehicle and equipment standardization GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability by improving turn-around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 167 FLEET MAINTENANCE FLEET MAINTENANCE 2015 -16 2016 -17 2017 -18 Director of Fleet & Facility Services 1 1 1 Fleet Foreman 1 1 1 Fleet Mechanic 111 1 1 1 Fleet Mechanic 11 1 1 1 Mechanic 1 2 2 2 TOTAL POSITIONS 61 6 6 PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment 571 448 518 -EMS vehicles and equipment 545 338 418 - Streets vehicles and equipment 260 340 370 - Administration vehicles 40 36 41 - Animal Control vehicles 47 54 59 - Facilities Services vehicles 82 62 77 -Fire vehicles and equipment 228 158 188 -Fleet Service vehicles 116 174 185 - Inspection vehicles 24 30 35 - Marshal Service vehicles 68 52 62 -Parks vehicles and equipment 120 158 173 -Water & Sewer vehicles and equipment 364 384 399 - Drainage vehicles and equipment 226 298 318 - Economic Development vehicles 8 2 3 - Purchasing vehicles 6 10 15 -Motor Pool vehicles 57 70 75 Total Work Orders Issued 2,786 2,642 2,976 Number of after -hour calls 168 FLEET MAINTENANCE Actual field service calls, vehicle and equipment Failures 233 200 206 Average response time for emergency repair, in minutes 25 30 30 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Budget Actual field service calls, vehicle and equipment Failures 233 200 206 Average response time for emergency repair, in minutes 25 30 30 % of all vehicles and equipment issues resolved without recall 97 96 97 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97 96 97 Personnel Services 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Services $288,892 $338,994 $337,173 Supplies 136,214 170,400 169,500 City Support Services 2,245 6,150 6,500 Utility Services 6,158 6,200 7,000 Operations Support 33 200 200 Staff Support 5,792 13,280 19,810 Maintenance Services 169,778 160,000 124,750 Operating Equipment 17,788 8,200 8,200 Capital Outlay 80,261 29,000 89,000 Total $707,161 $732,424 $762,133 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 4.1 % from the FY 2016 -17 year end estimate due to additional repair costs following trends seen in the past few years. Vehicle and equipment repair can be found in Supplies if the repair is done in house, in Maintenance Services if the repair is major enough to be sent for outside repair, or Capital Outlay if a vehicle is totaled and needs to be replaced. 169 8 -04 -2017 12:49 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL FLEET SERVICE Personnel Services 877- 511110 Regular 877- 511120 Overtime 877- 511180 LTD 877- 511210 Longevity 877 - 511310 FICA - Employer 877 - 511350 TMRS- Employer 877- 511410 Health- Employer 877- 511500 Workers, Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877 - 521200 Oil Lube Suppl, Chem Supplies 877 - 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877 - 534200 Printing & Binding TOTAL Operations Support Staff Support 877 - 535100 Uniforms 877 - 535200 Awards 877 - 535500 Training /Travel 877 - 535510 Meeting Expenses TOTAL Staff Support PAGE: --------- - }t- ---- --- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOM24ENDED BUDG 184,833 199,880 241,137 174,240 235,102 230,819 5,994 7,755 4,920 3,457 4,920 4,850 560 607 748 569 728 716 2,256 3,346 1,674 1,424 1,700 2,222 14,805 16,083 18,949 13,564 18,949 18,194 31,182 33,927 39,670 29,958 39,670 38,088 20,610 23,839 36,142 27,254 33,025 38,305 1,806 3,455 4,087 3,396 4,900 3,979 262,044 288,892 347,327 253,863 338,994 337,173 3,093 5,014 3,900 3,494 5,400 3,900 1,012 1,878 2,400 1,577 2,400 2,700 275 294 300 300 500 400 14,934 14,149 15,000 13,528 16,000 16,000 144,862 114,049 135,000 107,829 145,000 145,000 1,435 829 1,100 612 1,100 1,500 165,612 136,214 157,700 127,341 170,400 169,500 2,386 2,245 6,150 2,354 6,150 6,500 2,386 2,245 6,150 2,354 6,150 6,500 4,479 6,158 6,200 5,299 6,200 7,000 4,479 6,158 6,200 5,299 6,200 7,000 75 33 200 60 200 200 75 33 200 60 200 200 2,706 3,487 5,800 3,003 5,560 8,000 24 32 100 0 100 100 2,188 2,169 4,757 2,130 7,300 11,060 176 104 200 123 320 650 5,094 5,792 10,857 5,256 13,280 19,810 170 8 -04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG City Assistance Professional Services Maintenance Services 877-551000 Outside Fleet Repair 68,282 877-551100 Building Maintenance 239 877-551400 Minor & Other Equip Maint 4,998 877-551800 Other Maintenance Agreements 0 TOTAL Maintenance Services 73,518 Rental/Leasing 9,000 Operating Equipment 160,000 877-571200 Vehicles & Access. < $5,000 0 877-571500 operating Equipment 7,333 TOTAL operating Equipment 7,333 Capital Outlay 877-581200 Vehicles & Access. Over $5,00 51,525 877-581500 Equipment Over $5,000 6,497 TOTAL Capital Outlay 58,022 TOTAL FLEET SERVICE 578,564 160,645 151,000 3,357 793 4,701 5,000 1,075 9,000 169,778 165,793 118,132 145,000 110,000 793 1,000 750 3,013 5,000 5,000 40 9,000 9,000 121,978 160,000 124,750 9,264 0 0 0 0 8,524 7,700 4,719 8,200 8,200 17,788 7,700 4,719 8,200 8,200 80,261 44,000 0 0 0 0 80,261 44,000 0 707,160 745,927 520,870 "AI 29,000 89,000 0 0 29,000 89,000 732,424 762,133 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK `rya DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 878 Facility Services FUND: 101 GENERAL FUND VISION STATEMENT Providing first class service that delivers reliable, efficient and maintained facilities for all employees and the citizens of Schertz. MISSION STATEMENT Provide safe, enjoyable, and attractive facilities that allow diverse programs and responsive services that enhance the quality of life of citizens and employees by managing building functions, facility care, and security through quality maintenance in a professional environment. GOALS AND OBJECTIVES • Provide quality customer services in an effective and efficient manner. • Promote and implement energy efficiency programs to reduce utility consumption. • Provide high - quality preventative maintenance to extend the life of facilities. • Provide safe and clean facilities. DEPARTMENT DESCRIPTION Facility Services supports and maintains 22 facilities totaling 250,202 square feet with a value of $27,177,765.00 consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, family reunions, retirements and other functions. Set up average of 138 events per month. Provides custodial services, cleaning, basic maintenance and upkeep of City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community 173 FACILITY SERVICES Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Fire /EMS station on I.H.35, Marion EMS station, Records and Facility Services building, Employee ID badges and building access. In mid -year for FY 2015 -16 the General Services and Building Maintenance divisions were reunited and moved under the Fleet and Facility Services Department. ORGANIZATION CHART FACILITY SERVICES 2015 -16 2016 -17 2017 -18 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facility Services Administrative Assistant 1 1 1 Facilities Technician II 0 2 2 Facilities Technician 1 7 6 6 Event Attendant 0 0 3 P/T Facilities Tech 128 Hours 4 3 0 Facilities Maint Foreman 1 1 1 Facilities Maint Worker 1 2 2 2 TOTAL POSITIONS 1 171 17 17 IWAI FACILITY SERVICES General Services 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 250,202 250,202 250,202 1467 1488 1506 22 22 22 370 468 492 239 224 230 52 92 92 7,355 9,304 9,823 Building Maintenance 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Electrical Repairs 196 92 104 Plumbing Repairs 108 48 65 HVAC Repairs 86 113 141 Carpentry 15 13 12 Misc. / other 441 226 298 Personnel 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel $697,761 $797,009 $810,968 Supplies 100,841 114,850 113,500 Utility Services 181,083 155,615 159,515 Staff Support 15,153 12,702 14,200 Professional Services 43,785 8,500 48,000 Maintenance Services 225,307 300,250 205,000 Rental Equipment 1,856 2,250 2,000 Operating Equipment 770 2,700 7,000 Capital Outlay 23,088 37,250 93,000 Total $1,289,644 $1,431,126 $1,453, 183 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 1.5% from the FY 2016 -17 year end estimate. Increases in capital outlay to purchase replacement vehicles are offset by lower maintenance costs expected in FY 2017 -18. 175 B-04-2017 12:49 PM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE Personnel Services 878- 511110 Regular 878 - 511120 Overtime 678- 511180 LTD 878 - 511210 Lonegevity 878 - 511230 Certification Allowance 878 - 511310 FICA - Employer 878 - 511350 TMRS - Employer 878- 511410 Health - Employer 678 - 511500 Workman's Compensation TOTAL Personnel Services Supplies 878- 521000 Operating Supplies 878 - 521100 Office Supplies 878 - 521200 Medical /Chem Supplies 878 - 521300 Motor Vehicle Supplies 878- 521600 Equip Maint Supplies TOTAL Supplies Utility Services 878- 533100 Gas Utility Service 878- 533200 Electric Utility Service 878 - 533410 Water Utility Service 878- 533500 Vehicle Fuel TOTAL Utility Services Staff Support 878- 535100 Uniforms 878 - 535200 Awards 878 - 535300 Memberships B78- 535500 Training /Travel 878 - 535510 Meeting Expense TOTAL Staff Support Professional Services 878- 541310 Contractual Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: t-------- - - - - -- 2016 -2017 ---------- - - - - -H -- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 80,675 96,526 514,230 371,583 514,862 535,715 2,123 7,009 19,286 27,829 37,000 19,012 231 299 1,425 1,060 1,424 1,422 3,061 3,310 11,688 12,623 14,000 12,012 0 0 1,885 1,385 1,731 1,911 6,430 7,995 42,081 26,356 42,715 43,771 13,830 17,166 88,095 60,324 89,422 91,633 13,614 16,751 91,889 70,531 67,257 94,849 1,004 1,866 10,346 8,596 8,598 10,643 121,167 150,923 781,125 580,289 797,009 810,968 657 4,288 99,077 72,039 110,000 100,000 28 0 1,000 624 1,000 1,300 0 0 0 0 0 9,000 0 225 B50 557 1,350 1,200 0 0 2,175 2,175 2,500 2,000 684 4,513 103,103 75,395 114,850 113,500 0 0 2,615 1,573 4,115 6,615 0 0 108,000 59,783 108,000 105,800 0 0 35,600 20,982 35,000 38,600 2,480 2,366 7,500 5,272 8,500 8,500 2,480 2,368 153,715 87,610 155,615 159,515 1,082 1,837 7,402 6,288 8,602 8,500 12 32 200 0 200 500 0 618 120 120 500 1,200 631 771 2,000 1,626 2,600 3,000 81 52 800 490 800 1,000 1,806 3,310 10,522 8,524 12,702 14,200 6,778 43,785 9,000 0 6,500 48,000 61778 43,785 9,000 0 8,500 48,000 176 8 -04-2017 12:49 PM C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JUNE 30TH, 2017 INTERNAL SERVICE EXPENDITURES -------------- 2016-2017 2014-2015 2015-2016 CURRENT Y-T-D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )( -------- 2017-2018 -- -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG Maintenance Services 878-551100 Building Maintenance 99,535 194,419 180,038 232,482 264,700 170,000 878-551400 Minor & Other Equip Maint 187 1,695 4,432 4,432 5,000 3,000 878-551800 Other Maintenance Agreements 0 0 30,550 28,917 30,550 32,000 TOTAL Maintenance Services 99,723 196,114 215,020 265,831 300,250 205,000 Rental/Leasing 878-561100 Rental-Equipment 467 1,263 39 2,211 2,250 2,000 TOTAL Rental/Leasing 467 1,263 39 2,211 2,250 2,000 Operating Equipment 878-571700 Improvement Under $5,000 2,260 0 0 0 0 4,500 878-571800 Equipment Less $5,000 2,900 0 2,700 2,061 2,700 2,500 TOTAL Operating Equipment 5,160 0 2,700 2,061 2,700 7,000 Capital Outlay 678-581200 Vehicles & Access. Over $5,00 28,694 0 25,873 25,873 30,000 93,000 878-581700 Improvements over $5,000 0 0 0 0 7,250 0 TOTAL Capital Outlay 26,694 0 25,873 25,873 37,250 93,000 TOTAL BUILDING MAINTENANCE 266,959 402,276 1,301,096 1,047,794 1,431,126 1,453,183 TOTAL INTERNAL SERVICE 3,413,367 3,488,598 4,929,355 3,501,358 4,895,799 5,696,878 177 8 -04 -2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES 2014 -2015 ACTUAL GENERAL SERVICES Personnel Services 161- 511110 Regular 403,337 161 - 511120 Overtime 23,577 161 - 511180 LTD 1,058 161 - 511210 Longevity 12,474 161- 511230 Certification Allowance 2,031 161 - 511310 FICA - Employer 28,538 161 - 511350 TMRS- Employer 63,004 161- 511410 Health- Employer 58,312 161- 511500 Workers' Compensation 6,811 TOTAL Personnel Services 599,142 Supplies 0 0 0 161 - 521000 Operating Supplies 40,897 161- 521100 Office Supplies 911 161 - 521200 Medical /Chem Supplies 10,137 161- 521300 Motor Veh. Supplies 42 161- 521600 Equip Maint Supplies 788 TOTAL Supplies 52,774 Utility Services 0 161- 533100 Gas Utility Service 843 161- 533200 Electric Utility Service 77,640 161 - 533310 Telephone /Cell Phones 0 161- 533410 Water Utility Service 17,853 161- 533500 Vehicle Fuel 5,713 TOTAL Utility Services 102,049 Operations Support 0 Staff Support 207 161 - 535100 Uniforms 7,164 161- 535300 Memberships 128 161- 535500 Training /Travel 930 161- 535510 Meeting Expenses 768 TOTAL Staff Support 8,990 Maintenance Services 161- 551100 Building Maintenance 0 161 - 551400 Minor & Other Equip Maint 344 161 - 551700 Grounds Maintenance 810 161- 551800 Other Maintenance Agreements 28,298 TOTAL Maintenance Services 29,452 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2015 -2016 CURRENT Y -T -D ACTUAL BUDGET ACTUAL PAGE: ---- -- - -- -H -- - - - - -- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 364,885 0 0 0 0 23,923 0 0 0 0 921 0 0 0 0 14,062 0 0 0 0 1,800 0 0 0 0 26,362 0 0 0 0 58,769 0 0 0 0 48,587 0 0 0 0 7,528 0 0 0 0 546,838 0 0 0 0 76,063 0 0 0 0 1,305 0 0 0 0 18,165 0 0 0 0 160 0 0 0 0 634 0 0 0 0 96,328 0 0 0 0 3,242 0 0 0 0 131,795 0 0 0 0 207 0 0 0 0 36,876 0 0 0 0 4,596 0 0 0 0 178,715 0 0 0 0 8,210 0 0 0 0 453 0 0 0 0 2,458 0 0 0 0 721 0 0 0 0 11,843 0 0 0 0 496 0 0 0 0 324 0 0 0 0 0 0 0 0 0 28,373 0 0 0 0 29,193 0 0 0 0 178 B-04-2017 12:49 PM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (------ -- - --- -- 2016-2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Rental /Leasing 161 - 561100 Rental - Equipment 421 593 0 0 0 0 TOTAL Rental /Leasing 421 593 0 0 0 0 Operating Equipment 161 - 571500 Operating Equipment 3,408 770 0 0 0 0 161- 571700 Improvements under $5,000 6,670 0 0 0 0 0 TOTAL Operating Equipment 10,078 770 0 0 0 0 Capital Outlay 161- 581200 Vehicles & Access. Over $5,00 0 23,088 0 0 0 0 TOTAL Capital Outlay 0 23,088 0 0 0 0 TOTAL GENERAL SERVICES 802,905 887,368 0 0 0 0 179 8-04-2017 12:49 PM 101-GENERAL FUND GENERAL GOVERNMENT EXPENDITURES BUILDING 6-8 MAINTENANCE Supplies C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: ( -------------- 2016-2017 -- ------------ -7(-- --- - -- 2017-2018 -- -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED 13LTDG 163-521000 Operating Supplies 21,242 0 0 0 0 0 163-521200 Medical/Chem Supplies 5,330 0 0 0 0 0 TOTAL Supplies 26,573 0 0 0 0 0 Utility Services 163-533100 Gas Utility Service 4,151 0 0 0 0 0 163-533200 Electricity Utility Service 65,104 0 0 0 0 0 163-533410 Water Utility Service 10,927 0 0 0 0 0 163-533500 Fuel-Diesel 993 0 0 0 0 0 TOTAL Utility Services 81,175 0 0 0 0 0 Maintenance Services 163-551100 Building Maintenance 61,889 0 0 0 0 0 163-551400 Minor & Other Equip Maint 39 0 0 0 0 0 163-551800 Other Maintenance Agreements 4,892 0 0 0 0 0 TOTAL Maintenance Services 66 820 0 0 0 0 0 Operating Equipment 163-571700 Improvements Less $5,000 22,027 0 0 0 0 TOTAL Operating Equipment 22,027 0 0 0 0 Capital Outlay 0 0 TOTAL BUILDING 6-8 MAINTENANCE 196,595 0 0 0 0 0 180 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance Total $237,816 $266,300 $293,872 $237,816 $266,300 $293,872 PROGRAM JUSTIFICATION & ANALYSIS The FY 2017 -18 Budget will increase 10.4% from estimate with the first full year of Senior Center meal 181 the FY 2016 -17 year end program. 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget City Assistance Total $237,816 $266,300 $293,872 $237,816 $266,300 $293,872 PROGRAM JUSTIFICATION & ANALYSIS The FY 2017 -18 Budget will increase 10.4% from estimate with the first full year of Senior Center meal 181 the FY 2016 -17 year end program. B-04-2017 12:49 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES -------------- 2016-2017 --------------- -------- 2017-2018 - --- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG CITY'S ASSISTANCE Utility Services City Assistance 901-537300 Patient Assistence 5,000 5,000 5,000 0 5,000 5,000 901-527400 Transportation Assistance 31,678 29,115 28,872 26,872 31,000 28,872 901-537500 Children's Advocacy Assistant 5,000 5,000 5,000 0 5,000 5,000 901-537600 SchQrtz Housing Authority 0 0 0 0 0 5,000 901-537700 Senior Citizens Program 0 198,701 206,388 173,040 225,300 250,000 TOTAL City Assistance 41,678 237,816 245,260 201,912 266,300 293,872 TOTAL CITY'S ASSISTANCE 41,678 237,816 245,260 201,912 266,300 293,872 182 B-04-2017 12:49 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END REC014MNDED BUDG SENIOR CITIZEN CENTER Personnel Services Supplies 465 - 521000 Operating Supplies 5,758 0 0 0 0 0 465- 521100 Office Supplies 144 0 0 0 0 0 465 - 521110 Office Supplies - Refreshment 893 0 0 0 0 0 TOTAL Supplies 6,795 0 0 0 0 0 Utility Services 465 - 533410 Water Utility Service 217 0 0 0 0 0 TOTAL Utility Services 217 0 0 0 0 0 Operations Support 465- 534100 Advertising 592 0 0 0 0 0 TOTAL Operations Support 592 0 0 0 0 0 City Assistance 465- 537700 Senior Citizen Hot Meals 40,804 0 0 0 0 0 TOTAL City Assistance 40,804 0 0 0 0 0 Professional Services 465 - 541300 Other Consl /Prof Services 2,184 0 0 0 0 0 465 - 541920 Entertainment Services 10,439 0 0 0 0 0 TOTAL Professional Services 12,622 0 0 0 0 0 Maintenance Services 465- 551100 Building Maintenance 306 0 0 0 0 0 465- 551800 Other Maintenance Agreements 91 0 0 0 0 0 TOTAL Maintenance Services 397 0 0 0 0 0 TOTAL SENIOR CITIZEN CENTER 61,426 0 0 0 0 0 TOTAL PARKS & RECREATION 1,279,747 1,237,140 1,814,217 1,032,992 1,755,444 1,937,424 183 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 184 DEPARTMENT: 101 GENERAL DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $5,324 $27,245 $21,983 $5,324 $27,245 $21,983 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2017 -18 Budget will decrease 19.3% from the FY 2016 -17 to match reduced court technology fees being collected. 185 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Operating Equipment Total $5,324 $27,245 $21,983 $5,324 $27,245 $21,983 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2017 -18 Budget will decrease 19.3% from the FY 2016 -17 to match reduced court technology fees being collected. 185 8 -04-2017 12:49 PM 101-GENERAL FUND 14ISC & PROJECTS EXPENDITURES COURT-RESTRICTED FUNDS Fund Charges/Transfers Operating Equipment 910-571600 Court Technology Expenditure TOTAL operating Equipment TOTAL COURT-RESTRICTED FUNDS C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: 0 5,324 19,448 -------------- 2016-2017 --------------- -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 0 5,324 19,448 357 27,245 21,983 5,324 19,448 357 27,245 21,983 0 5,324 19,448 357 27,245 21,983 186 B-04-2017 12:49 PM C I T Y 0 F. S C H E R T Z PAGE: - PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JUNE 30TH, 2017 MISC 6 PROJECTS EXPENDITURES (-------- - - - - -- 2016 -2017 -- ----- -------- )Z-- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMVENDED BUDG 1p r LIBRARY CAMPAIGN PROJECT Supplies Professional Services w TOTAL MISC & PROJECTS 41,678 243,140 264,708 202,269 293,545 315,855 TOTAL EXPENDITURES 23,803,223 24,978,730 29,593,044 20,553,211 28,546,612 31,354,058 187 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 188 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored or co- sponsored by the City of Schertz. Events include: Wilenchik Walk for Life, Jubilee, Schertz Q, Schertz SPIN, Trunk -or- Treat, Festival of Angels, and the Sweetheart Court Scholarship program. Revenues Fund Transfers $42,669 $70,200 $73,800 Miscellaneous 33,169 107,046 96,400 Total $75,838 $177,246 $170,200 Expenses Non Departmental 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenues Fund Transfers $42,669 $70,200 $73,800 Miscellaneous 33,169 107,046 96,400 Total $75,838 $177,246 $170,200 Expenses Non Departmental $3,836 $0 $0 Festival of Angels 11,872 12,000 13,000 Employee Appreciation 4,327 12,000 13,000 Jubilee 0 26,000 26,000 National Night Out 224 300 400 Walk for Life 14,513 15,000 20,000 Schertz Q 0 30,000 30,000 Sweetheart Event 18,643 28,250 31,250 Hal Baldwin Scholarship 14,255 18,500 15,050 Other Events 5,978 14,000 21,500 Total $73,648 $156,050 $170,200 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2017 -18 is expected to decrease 4.0% from FY 2016 -17 year end estimates due to match revenue from the Hal Baldwin Scholarship to the average annual expenditures. Expenses: The Special Events Fund FY 2017 -18 Budget increased 9.1 % from the FY 2016 -17 year end estimates. This increase is due to an expected increase in the number of retirements in Other Events. 189 B-04-2017 03:11 PM 106 - SPECIAL EVENTS FUND FINANCIAL SUMMARY REVENUE SUMMARY e'una Transrers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS EMPLOYEE APPRECIATION EV 4th OF JULY JUBILEE NATIONAL NIGHT OUT WALK FOR LIFE SCHERTZ FEST SWEETHEART EVENT JAZZ N BLUES EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 --------------- )( -- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT` +. ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 32,682 42,669 81,450 0 70,200 73,800 34,654 33,169 79,900 73,377 107,046 96,400 67,337 75,838 161,350 73,377 177,246 170,200 9,285 3,836 10,750 0 0 0 9,285 3,836 10,750 0 0 0 12,332 11,872 13,000 10,913 12,000 13,000 11,156 4,327 13,000 10,339 12,000 13,000 0 0 26,000 4,213 26,000 26,000 0 224 300 0 300 400 13,926 14,513 25,000 12,620 15,000 20,000 0 0 0 0 30,000 30,000 18,597 18,643 34,250 13,432 28,250 31,250 20 0 0 0 0 0 12,365 14,255 20,050 14,047 18,500 15,050 7,408 5,978 14,000 7,766 14,000 21,500 75,804 69,812 145,600 73,329 156,050 170,200 85,089 73,648 156,350 73,329 156,050 170,200 ( 17,752) 2,190 5,000 48 21,196 0 190 B-04-2017 03:11 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Fees Fund Transfers 000 - 481000 Transfer In - Reserves 0 000 - 486100 Transfer In 3,302 000 - 486101 Transfer In- General Fund 29,381 TOTAL Fund Transfers 32,682 Miscellaneous 61,700 000 - 491200 Investment Income 22 000 - 492200 Wilenchik Walk for Life 13,926 000 - 493000 July 4th Activities 0 000 - 493150 SchertzFest 0 000 - 493256 Donations - Police Events 500 000 - 493455 Proceeds - Festival of Angels 255 000 - 493460 Schertz Sweetheart 850 000 - 493621 Hal Baldwin Scholarship 19,102 000 - 497000 Misc Income - Special Events 0 TOTAL Miscellaneous 34,654 TOTAL REVENUES 67,337 0 10,750 0 0 0 2,996 9,000 0 8,500 9,000 39,674 61,700 0 61,700 64,800 42,669 81,450 0 70,200 73,800 86 0 107 130 150 14,513 25,000 12,620 12,620 20,000 0 31,000 26,565 27,211 26,000 0 0 0 30,000 30,000 0 3,000 0 3,000 3,000 720 0 5,615 5,615 700 1,240 850 1,705 1,705 1,500 16,360 20,050 25,765 25,765 15,050 250 0 1,000 1,000 0 33,169 79,900 73,377 107,046 96,400 75,838 161,350 73,377 177,246 170,200 191 B -04 -2017 03:11 PM 106 - SPECIAL EVENTS FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (------ -- - - - - -- 2016 -2017 ----- ----- - - ---H ------ -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG NON DEPARTMENTAL Fund Charges /Transfers 101 - 548615 Transfer Out - Hist. Committe 9,285 3,836 10,750 0 0 0 TOTAL Fund Charges /Transfers 9,285 3,836 10,750 0 0 0 TOTAL NON DEPARTMENTAL 9,285 3,836 10,750 0 0 0 TOTAL GENERAL GOVERNMENT 9,285 3,836 10,750 0 0 0 192 8 -04 -2017 03:11 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG FESTIVAL OF ANGELS City Support Services 601 - 532800 Festival of Angels 12,332 11,872 13,000 10,913 12,000 13,000 TOTAL City Support Services 12,332 11,872 13,000 10,913 12,000 13,000 Operations Support TOTAL FESTIVAL OF ANGELS 12,332 11,872 13,000 10,913 12,000 13,000 193 8 -09 -2017 03:11 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017 CULTURAL EXPENDITURES (-------- - - - - -- 2016 -2017 ---------- - - - - -H -- - - - - -- 2017 -2018 - - -- 2019 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG EMPLOYEE APPRECIATION EV City Support Services 602 - 532800 Employee Appreciation Events 11,156 9,327 13,000 10,339 12,000 13,000 TOTAL City Support Services 11,156 9,327 13,000 10,339 12,000 13,000 TOTAL EMPLOYEE APPRECIATION EV 11,156 9,327 13,000 10,339 12,000 13,000 194 B-04-2017 03:11 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES 4th OF JULY JUBILEE City Support Services 604 - 532800 4th of July Jubiilee TOTAL City Support Services Operations Support C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG l' it 0 0 26,000 4,213 26,000 26,000 0 0 26,000 4,213 26,000 26,000 c ". e TOTAL 4th OF JULY JUBILEE 0 0 26,000 4,213 26,000 26,000 195 B-04-2017 03:11 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017 CULTURAL EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT j ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG r I NATIONAL NIGHT OUT City Support Services k= 607 - 532800 National Night Out 0 224 300 0 300 400 TOTAL City Support Services 0 224 300 0 300 400 TOTAL NATIONAL NIGHT OUT 0 224 300 0 300 400 196 8 -04 -2017 03:11 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017 CULTURAL EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- H-- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG WALK FOR LIFE City Support Services 608- 532800 Wilenchik Walk for Life 13,926 14,513 25,000 12,620 15,000 20,000 TOTAL City Support Services 13,926 14,513 25,000 12,620 15,000 20,000 Operations Support TOTAL WALK FOR LIFE 13,926 14,513 25,000 12,620 15,000 20,000 197 B-04-2017 03:11 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017 CULTURAL EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG SCHERTZ FEST Supplies City Support Services 617 - 532850 SchertzQ 0 0 0 0 30,000 30,000 TOTAL City Support Services 0 0 0 0 30,000 30,000 Operations Support Fund Charges /Transfers Operating Equipment TOTAL SCHERTZ FEST 0 0 0 0 30,000 30,000 198 B-04-2017 03:11 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG SWEETHEART EVENT City Support Services 619 - 532800 Schertz Sweetheart 14,847 17,143 25,000 13,432 19,000 20,000 619- 532850 Scholarships- Sweethearts 3,750 1,500 9,250 0 9,250 11,250 TOTAL City Support Services 18,597 18,643 34,250 13,432 28,250 31,250 TOTAL SWEETHEART EVENT 18,597 18,643 34,250 13,432 28,250 31,250 199 B-04-2017 03:11 PM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES JAZZ N BLUES EVENT City Support Services 620- 532800 Jazzfest TOTAL City Support Services TOTAL JAZZ N BLUES EVENT 20 0 0 0 0 0 200 C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 it (-------- - - ---- 2016-2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT '' ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 20 0 0 0 0 0 20 0 0 0 0 0 K =- TOTAL JAZZ N BLUES EVENT 20 0 0 0 0 0 200 B-04-2017 03:11 PM 106- SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG HAL BALDWIN SCHOLARSHIP City Support Services 621 - 532800 Golf Tournament 8,349 9,248 15,000 9,047 11,000 10,000 621- 532850 Hal Baldwin Scholarship 4,016 5,008 5,050 5,000 7,500 5,050 TOTAL City Support Services 12,365 14,255 20,050 14,047 18,500 15,050 Fund Charges /Transfers TOTAL HAL BALDWIN SCHOLARSHIP 12,365 14,255 20,050 14,047 201 18,500 15,050 8 -04 -2017 03:11 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2017 CULTURAL EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT _ ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG OTHER EVENTS - --- --- his;.. City Support Services 626 - 532800 Other Events 6,986 5,978 11,000 7,766 11,000 18,500 626 - 532810 Police Events 423 0 3,000 0 3,000 3,000 TOTAL City Support Services 7,408 5,978 14,000 7,766 14,000 21,500 Operations Support TOTAL OTHER EVENTS 7,408 5,978 14,000 7,766 14,000 21,500 TOTAL CULTURAL 75,804 69,812 145,600 73,329 156,050 170,200 TOTAL EXPENDITURES 85,089 73,648 156,350 73,329 156,050 170,200 i 202 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. Revenue Taxes $5,810,724 Fund Transfers 0 Miscellaneous 4,575,557 Total $10,386,281 Expenses Professional Service $84,774 Debt Service 5,621,626 Other Financing Sources 4,215,482 Total $9,921,882 PROGRAM JUSTIFICATION AND ANALYSIS $6,141,634 $6,030,353 0 487,110 4,692,438 477,069 $10,834,072 $6,994,532 $2,800 $2,550 6,313,578 6,991,982 4,220,709 0 $10,537,087 $6,994,532 Revenues: Revenues for FY 2017 -18 increase 5.2% from the FY 2016 -17 estimate from $487,110 being transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2017 -18 Budget will increase 9.3% from the FY 2016 -17 year end estimate with the addition of the 2017 bond payments starting in February 2018. 203 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Taxes $5,810,724 Fund Transfers 0 Miscellaneous 4,575,557 Total $10,386,281 Expenses Professional Service $84,774 Debt Service 5,621,626 Other Financing Sources 4,215,482 Total $9,921,882 PROGRAM JUSTIFICATION AND ANALYSIS $6,141,634 $6,030,353 0 487,110 4,692,438 477,069 $10,834,072 $6,994,532 $2,800 $2,550 6,313,578 6,991,982 4,220,709 0 $10,537,087 $6,994,532 Revenues: Revenues for FY 2017 -18 increase 5.2% from the FY 2016 -17 estimate from $487,110 being transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2017 -18 Budget will increase 9.3% from the FY 2016 -17 year end estimate with the addition of the 2017 bond payments starting in February 2018. 203 B -04 -2017 12:53 PM 505 -TAX I &S FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL C I T Y O F S C H E R T Z 5,331,134 PAGE: 6,994,532 PROPOSED BUDGET WORKSHEET 9,921,882 6,614,581 5,331,134 6,400,034 AS OF: JUNE 30TH, 2017 5,563,079 9,921,882 6,614,581 5,331,134 (-------- - - - - -- 2016-2017 --------------- REVENUE OVER /(UNDER) EXPENDITURES -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 5,415,059 5,810,724 6,102,433 6,108,623 6,141,634 6,030,353 0 0 40,860 0 0 487,110 369,763 4,575,557 471,288 500,787 507,438 477,069 5,784,822 10,386,281 6,614,581 6,609,410 6,649,072 6,994,532 NON DEPARTMENTAL 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532 TOTAL GENERAL GOVERNMENT 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532 TOTAL EXPENDITURES 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532 REVENUE OVER /(UNDER) EXPENDITURES 221,743 464,400 0 1,278,276 249,038 0 204 8 -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2017 REVENUES 205 (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Taxes 000 - 411900 Property Tax Revenue 5,415,059 5,810,724 6,102,433 6,108,623 6,141,634 6,030,353 TOTAL Taxes 5,415,059 5,810,724 6,102,433 6,108,623 6,141,634 6,030,353 Fund Transfers 000- 4B1000 Transfer In - Reserves 0 0 40,860 0 0 487,110 TOTAL Fund Transfers 0 0 40,860 0 0 487,110 Miscellaneous 000 - 491000 Interest Earned 23 258 500 163 300 300 000 - 491200 Investment Income 2,552 34,181 4,000 39,604 40,000 16,000 000 - 495015 Contribution from SED 367,188 356,119 366,788 361,019 367,138 360,769 000 - 495020 Contribution From YMCA 0 0 100,000 100,000 100,000 100,000 000 - 498000 Proceeds From Refunding Debt 0 4,185,000 0 0 0 0 TOTAL Miscellaneous 369,763 4,575,557 471,288 500,787 507,438 477,069 TOTAL REVENUES 5,784,822 10,386,281 6,614,581 6,609,410 6,649,072 6,994,532 205 B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG NON DEPARTMENTAL Professional Services 101 - 541500 Paying Agent 3,150 2,550 2,500 1,550 2,800 2,550 101- 541502 Cost of Bond Issuance 0 82,224 100,000 0 0 0 TOTAL Professional Services 3,150 84,774 102,500 1,550 2,600 2,550 Debt Service 101- 555612 Bond -GO Refunding 2010 - Princi 265,000 275,000 285,000 285,000 285,000 285,000 101- 555612.Bond -GO Refundin 2010 - Interes 33,750 55,425 47,025 25,650 47,025 38,475 101 - 555626 Bond -GO Series 2006- Principal 350,000 400,000 0 0 0 0 101- 555626.Bond -GO Series 2006 - Interest 200,451 0 0 0 0 0 101- 555628 Bond -CO 2007 - Principal 116,133 122,B00 0 0 0 0 101- 555628.Bond -CO 2007 - Interest 9,561 4,924 0 0 0 0 101- 555629 Bond -GO 2007 Principal 255,000 265,000 280,000 280,000 280,000 290,000 101- 555629.Bond -GO 2007 Interest 169,367 158,920 147,945 76,821 147,691 136,345 101 - 555630 Bond -GO SR2008 Principal 420,000 440,000 460,000 460,000 460,000 475,000 101- 555630.Bond -GO SR200B Interest 314,706 296,947 278,362 143,931 147,945 259,055 101- 555631 Bond -GO SR2009 Principal 535,000 540,000 550,000 550,000 550,000 550,000 101- 555631.Bond -GO SR2009 Interest 298,800 282,675 266,325 137,286 266,325 249,138 101 - 555633 Bond -GO SR2011 Principal 220,000 225,000 235,000 235,000 235,000 240,000 101- 555633.Bond -GO SR2011 Interest 349,438 341,663 334,763 169,144 344,763 327,038 101- 555634 Bond -GO 2011A Refund - Principa 610,000 605,000 620,000 620,000 620,000 635,000 101- 555634.Bond -GO 2011A Refund - Interest 130,632 116,596 102,404 54,813 102,404 87,783 101- 555635 Bond -GO 2012 - Principal 295,000 310,000 320,000 320,000 320,000 335,000 101- 555635.Bond -GO 2012 - Interest 206,443 194,721 181,755 94,35E 181,755 168,095 101- 555636 Tax Note - SR2013 - Principal 165,000 170,000 170,000 170,000 170,000 170,000 101- 555636.Tax Note - SR2013 - Interest 7,543 5,950 3,995 2,550 3,995 1,445 101- 555637 Tax Note - SR2013A - Principa 160,000 160,000 160,000 160,000 160,000 165,000 101- 555637.Tax Note - SR2013A - Interest 7,345 5,265 3,1B5 2,113 3,185 1,073 101 - 555638 Bond -GO 2014 Refund- Principal 50,000 100,000 100,000 100,000 100,000 100,000 101- 555638.Bond -GO 2014 Refund - Interest 358,322 294,275 292,275 146,638 292,275 289,775 101- 555639 Tax Note - SR2015 - Principal 30,000 35,000 35,000 0 35,000 35,000 101- 555639.Tax Note - SR2015 - Interest 2,418 3,756 3,150 1,564 3,150 2,538 101 - 555640 Bond-Ref 2015 Bond - Principal 0 80,000 450,000 450,000 450,000 490,000 101- 555640.Bond -GO Ref 2015 - Interest 0 80,369 102,125 53,313 102,125 92,725 101- 555641 Tax Note - SR2015A- Principal 0 125,000 145,000 0 145,000 145,000 101- 555641.Tax Note - SR2015A - Interest 0 10,996 13,783 6,859 13,783 11,550 101- 555642 Bond -GO SR2016- Principal 0 0 0 405,000 405,000 205,000 101- 555642.Bond -GO SR2016- Interest 0 0 0 89,903 175,756 167,607 101- 555643 Bond - Taxable CO SR2016- Princi 0 0 0 55,000 55,000 55,000 101- 555643.Bond- Taxable CO SR2016- Intere 0 0 0 24,856 48,888 47,238 101- 555644 Bond- NonTax CO SR2016- Princip 0 0 0 170,000 170,000 165,000 101- 555644.Bond- NonTax CO SR2016- Interes 0 0 0 39,784 76,169 69,469 101- 555645 Bond -CO SR2017- Principal 0 0 0 0 0 245,000 101- 555645.Bond -CO SR2017 - Interest 0 0 0 0 0 178,689 101- 555646 Bond -GO SR2017 - Principal 0 0 0 0 0 135,000 101- 555646.Bond -GO SR2017 - Interest 0 0 0 0 0 143,944 101 - 555800 Bond Premium 0 ( 83,656) 0 0 0 0 206 8 -04-2017 12:53 PM C I T Y 0 F S C H E R T Z PAGE PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES -------------- 2016-2017 --------------- -------- 2017-2018 - --- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 101-555900 Debt Service 0 0 924,989 0 0. 0 TOTAL Debt Service 5,559,929 5,621,626 6,512,081 5,329,584 6,397,234 6,991,982 Other Financing Sources 101-556300 Payment To Refund Debt 0 4,215,482 0 0 0 0 TOTAL Other Financing Sources 0 4,215,482 0 0 0 0 TOTAL NON DEPARTMENTAL 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532 TOTAL GENERAL GOVERNMENT 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532 TOTAL EXPENDITURES 5,563,079 9,921,882 6,614,581 5,331,134 6,400,034 6,994,532 207 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 208 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the "retail" water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's "wholesaler" for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenues 4500,000 $699,161 $0 Franchises $231,045 $229,096 $238,260 Permits 142,026 53,000 0 Fees 19,167,625 20,758,295 22,013,250 Fund Transfers 303,056 136,920 194,546 Miscellaneous 3,026,108 469,438 206,614 Total $22,869,860 $21,646,749 $22,652,670 Expenses General Government 4500,000 $699,161 $0 Business Office 724,208 714,225 782,328 W &S Administration 18,950,229 19,042,959 21,510,342 Projects 0 1,544,161 360,000 Total $20,174,437 $21,301,345 $22,652,670 ►$ :,G 11 $► G►D G1:_ Revenue: Revenues for FY 2017 -18 are expected to increase 4.6% from the FY 2016 -17 year end estimate. The increase for water and sewer rates of, 3% and 6% respectively, follow the 5 year rate plan to ensure revenues match future expenses and capital needs. Garbage Collection rates also increased 3% per the 8 year rate agreement with the garbage contractor. 209 WATER & SEWER FUND Expenses: The FY 2017 -18 Budget increases 6.3% from the FY 2016 -17 year end estimates to include $387,000 of replacement vehicles and equipment, a higher contribution to SSLGC, higher water purchase costs, and higher sewer treatment fees. Nut B-04-2017 12:52 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL BUSINESS OFFICE TOTAL GENERAL GOVERNMENT PUBLIC WORKS W & S ADMINISTRATION TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS SEWER PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 140,636 231,045 229,096 197,222 229,096 238,260 125,918 142,026 0 49,564 53,000 0 17,488,825 19,167,625 19,219,995 15,604,285 20,758,295 22,013,250 321,962 303,056 1,681,081 102,690 136,920 194,546 4,285,878 3,026,108 163,047 417,524 469,438 206,614 22,363,219 22,869,860 21,293,219 16,371,285 21,646,749 22,652,670 860,042 500,000 699,161 0 699,161 0 663,157 724,208 726,029 497,148 714,225 782,328 1,523,198 1,224,208 1,425,190 497,148 1,413,386 782,328 17,071,724 18,950,229 19,003,627 13,351,000 19,042,959 21,510,342 17,071,724 18,950,229 19,003,627 13,351,000 19,042,959 21,510,342 85,186 0 85,000 24,480 85,000 0 0 0 760,000 0 760,000 360,000 85,186 0 845,000 24,480 845,000 360,000 18,680,109 20,174,437 21,273,817 13,872,628 21,301,345 22,652,670 3,683,110 2,695,423 19,402 2,498,656 345,404 0 211 8-04-2017 12.52 aM CzrY 0 ucHoar Z PAGE: rROmoaEo Bnoour WORKSHEET 20e-nATnm & omnEu AS OF: anmo »nos' 2017 ^uvumvEo �------- 2016-2017 --------/(---- uoz/-oozu -- 2014-2015 ouzs-cuzs onmREmr Y-r-o PROJECTED czrY ADMIN. uooPr ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Franchises 000-421490 Cell Tower L"""i=v —__140,636i __-231^045 —__229,096 ---197,222� TOTAL r,°==ui"es 140.636 231.045 e29'096 zor'uuu ---229,096 uue^oyo ---238,260 ------ e3e'260 Permits� voo-^u,*oo Development Permit _—�125 - 918i 142,026 0 49,564 TOTAL Permits 12s'918 142.026 u ^o'sou ---53,000 sx'uoo -------0 ------ o Fees ouu-*ssuoo Garbage Collection Fee 4'138'e56 4'433'299 4'270.000 3.461.880 «.*oo.00n v'oso.uou 000-455600 Fire Line Fees xs'sso 27.025 ur'ruu 29.540 32'000 oz'000 oou-^ssruo Recycle Fee Revenue 273'22e 2e6'556 284'000 220'830 290.000 309.750 000-455800 n&a zi=° Construct" Rei"bur 27'10o 34'457 o 26,176 32,000 20'000 uuu-^svzoo Sale of water 7.943'695 o.s^s'oso 9'306.795 s'raa.y*r 9'306'795 o'ocs.000 000-457110 o*°°ru° v*t°= L=s" z«z.rv^ az'oro 97,000 125,531 zao'000 125'000 ------ 000-457120 Water Transfer oua=v°-oezma xz'xuo 59'050 42.000 e^'suz 42'000 su'oou ------ 000-osz»o Water Transfer Charge-UC 4.912 uny o o o o ------ 000-457140 Water Transfer ou==ge-o""=== 28.782 13,528 n o n o ------ 000-«mcoo v°z= of Mete=s oa'osy 71'157 eu'oou os'sro ys'000 eo'000 ------ 000-457400 oe°== cu==s°" 4'567'851 5'394.427 «'000'000 4'715'960 s'ono'oon 6,500,000 ------ 000-457500 Water Penalties e12'188 220'198 200'000 zeo'x»o cso'ouo 220,000 ------ ouu-osazzo oaz° of Merchandise - "*.Deal 1'47o o o u o o ------ 000-458300 Sale of Property/Auction 1'575 o u v o o ------ 000-459200 NSF Check Fee-Wate=aae°e= 2,250 2,200L 2,500 1,850 ------ TOTAL Fee" 17.488'825 19.167'625 19,219,995 15.604'285 ----2,500 20'758'295 -----2,500 22'013'250 ------ Fund Transfers uoo-^nzuoo Transfer In - a°=°,"e" o u z'om'zoz u o ss'oys 000-*x«mo Transfer In 45'537 ss'ra^ o n o o ------ uuo-^oo,o^ z"tercnu chrg-Drainage sizlin 137'113 129'960 zao'yuo mo's*o 136'920 141'510 ------ 000-4e6411 Transfer In-Capital Recovery 139,312 139,312� 0 0 0 � TOTAL Fund Transfers 321.962 303.056 z'saz'ooz mo'oyo 136,920 1e4'546 ------- Miscellaneous vvv-«yvvvv *i=" Charges sss sox suu ury'esu 280'591 soo 000-491000 Interest E"="°u 1'107 z'u`a aon uya z'zoo 1.500 ------ 000-491200 Investment Income n'o^u 19'46o eu'000 34,661 ^s.ouo m'oon ------ ouu-^ysoza Capital Contribution-W&a «'zax'osc u.osz'zca o u o o ------ 000-*or000 *i"= Income-W&o e2'591 54'831 zs'uou 11.771 15.000 15'000 ------ oou-^ovzzo a°za=x oei°b-aoLmC 117.050 115.137 1e*.747 oo'x«^ zua'rur 129'614 _----- 000-498e00 Reimbu=°mnt-W&a e="1e=t 0 3,870 0 0 0 0 ----�— TOTAL Miscellaneous _4,285,878 _3,026,108 163,047 417,524 __-469,438� 206,614 ------- TOTAL aovomUEa 22'363'219 22'869'8*0 21'293'e19 16'371'e85 21'646'74e 22,652,670 212 8 -04 -2017 12:52 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 f- --- ---- - - - - -- 2016 -2017 ----------- ----- )f- - - - - --- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG NON DEPARTMENTAL Professional Services Fund Charges /Transfers 101 - 548406 Transfer To Public Improvemen 810,471 500,000 699,161 0 699,161 0 101- 54B406.Transfer Out- Water /Sewer Prjc 49,570 0 0 0 0 0 TOTAL Fund Charges /Transfers 860,042 500,000 699,161 0 699,161 0 Maintenance Services Capital Outlay TOTAL NON DEPARTMENTAL 860,042 500,000 699,161 0 699,161 0 213 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK NEI DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER VISION STATEMENT Provide exceptional service and customer satisfaction; to build a closer partnership with our customers and the community. MISSION STATEMENT To provide an exceptional customer service experience by providing excellent customer service with accurate account tracking by using the latest technology and a smile. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services for all customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate utility billing statements Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. 215 UTILITY BILLING ORGANIZATIONAL CHART BILLING 2015-16 2016-17 2017-18 -UTILITY Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk 11 2 2 2 -Utility Billing Clerk 1* 3 3 3 -Utility Tech 1 2 2 2 -Meter Meter Tech I1 1 1 1 TOTAL POSITIONS 10 10 10 *One position is unfunded 216 UTILITY BILLING Personnel Services 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Services $461,311 $452,335 $486,338 Supplies 3,736 3,700 3,800 Human Services 201 400 400 City Support Services 0 6,050 6,000 Utility Services 606 700 900 Operations Support 132,036 143,000 150,000 Staff Support 4,199 4,400 6,250 Professional Services 114,080 95,000 120,000 Maintenance Services 8,040 8,040 8,040 Operating Equipment 0 600 600 Capital Outlay 0 0 0 Total $724,208 $714,225 $782,328 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget increases 9.5% from the FY 2016 -17 year end estimate with anticipation of filling the vacant Utility Billing Manager position and higher expected credit card fees with the expansion of new customers paying by credit card. MIN B-04-2017 12 :52 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES 2014 -2015 ACTUAL BUSINESS OFFICE 316,233 Personnel Services 298,180 176 - 511110 Regular 302,586 176 - 511120 Overtime 3,713 176 - 511180 LTD 946 176 - 511210 Longevity 7,339 176 - 511310 FICA - Employer 23,825 176 - 511350 TMRS- Employer 51,716 176 - 511410 Health- Employer 55,748 176 - 511500 Workers' Compensation 1,327 TOTAL Personnel Services 447,200 Supplies 23,790 176 - 521000 Operating Supplies 1,075 176 - 521100 Office Supplies 2,519 176- 521200 Medical /Chem Supplies 0 TOTAL Supplies 3,593 Human Services 58,035 176 - 531100 Pre - employment Check 0 TOTAL Human Services 0 City Support Services 2,465 176 - 532355 Software Maintenance 0 176 - 532900 Contingencies 831 TOTAL City Support Services 831 Utility Services 242 176 - 533310 Telephone /Cell Phone 269 TOTAL Utility Services 269 Operations Support 1,700 176 - 534000 Postage 71,066 176 - 534200 Printing & Binding 43,603 176- 534300 Equipment Maintenance - Copie 7,441 TOTAL Operations Support 122,109 Staff Support 3,700 176- 535100 Uniforms 2,046 176 - 535200 Awards 0 176 - 535300 Memberships 86 176 - 535500 Training /Travel 111 176- 535510 Meeting Expenses 267 TOTAL Staff Support 2,510 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - ---- 2016-2017 - ------- -- -- - - -H -- - - - - -- 2017 -2018 - - -- 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 305,265 316,233 203,408 298,180 326,716 2,850 3,200 4,956 7,704 3,200 943 980 686 924 1,013 8,772 8,914 9,665 11,598 5,801 23,817 25,119 16,387 23,790 25,682 63,611 53,003 36,518 49,804 53,765 53,926 62,965 44,755 58,035 67,696 2,126 2,340 1,945 2,300 2,465 461,311 472,754 318,320 452,335 486,338 1,559 2,000 242 2,000 1,700 2,177 2,200 226 1,700 2,100 0 100 0 0 0 3,736 4,300 468 3,700 3,800 201 0 203 400 400 201 0 203 400 400 0 1,375 28 50 0 0 5,750 0 6,000 6,000 0 7,125 28 6,050 6,000 606 700 392 700 900 606 700 392 700 900 82,266 84,000 48,890 91,000 93,000 41,236 48,000 28,339 43,000 48,000 8,534 8,500 6,771 9,000 9,000 132,036 140,500 84,000 143,000 150,000 1,651 2,250 1,648 2,100 2,200 200 200 0 200 200 15 100 0 0 100 2,083 3,500 850 1,850 3,500 250 1,000 0 250 250 4,199 7,050 2,498 4,400 6,250 218 8 -04-2017 12:52 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Professional Services 176-541650 Misc Expenses 26 0 0 0 0 0 176-541800 Credit Card Fees 76,103 114,080 85,000 86,380 95t000 120,000 TOTAL Professional Services 76,129 114,080 85,000 86,380 95,000 120,000 Fund Charges/Transfers Maintenance Services 176-551800 Other Maintenance Agreements 10,515 8,040 8,000 4,860 8,040 8,040 TOTAL Maintenance Services 10,515 8,040 8,000 4,860 8,040 8,040 Rental/Leasing Operating Equipment 176-571000 Furniture & Fixtures 0 0 600 0 600 600 TOTAL Operating Equipment 0 0 600 0 600 600 Capital Outlay TOTAL BUSINESS OFFICE TOTAL GENERAL GOVERNMENT 663,157 724,208 726,029 497,148 714,225 782,328 1,523,198 1,224,208 1,425,190 497,148 1,413,386 782,328 219 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 220 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Maintain a sound water and sewer system. • Ensure an adequate future water supply. • Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. • Emphasize safety to our employees to reduce preventable accidents. • Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. 221 WATER AND SEWER ADMINISTRATION [01 i IF WATER & SEWER ADMINISTRATION 2015 -16 2016 -17 2017 -18 Director 1 1 1 Assistant Director Water/Wastewater Manager) 1 1 1 Project Manager 0 0 0 Senior Administrative Assistant 1 1 1 Inspector 0 0 0 Clerk/Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor (Superintendent) 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman 111 1 1 1 Serviceman II 4 4 5 Serviceman I 1 81 81 10 TOTAL POSITIONS 1 201 201 23 ��.a WATER AND SEWER ADMINISTRATION Water Accounts 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Budget Water Accounts 13,791 14,091 14,250 Miles of Water Main 214 216 220 Miles of Sewer Main 100 111 113 Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 19 17 16 5,277 5,300 5,500 4,608 4,800 5,200 2015 -16 2016 -17 2017 -18 Efficient Actual Estimate Bud et Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 19 17 16 5,277 5,300 5,500 4,608 4,800 5,200 New Meter Installed 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate I Budget New Meter Installed 320 325 325 New Service Taps 11 8 10 Water Service Calls 608 550 550 Water Main Break, Service Repair Calls 639 639 650 Sewer Backup and Repair Calls 261 265 265 223 WATER AND SEWER ADMINISTRATION Personnel Services 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Personnel Services $1,206,287 $1,037,458 $1,392,934 Supplies 142,879 157,500 157,500 Human Services 362 700 600 City Support Services 47,470 125,000 229,000 Utility Services 3,221,941 3,493,560 3,522,329 Operations Support 7,209 11,000 11,600 Staff Support 28,234 21,662 25,750 City Assistance 1,598 1,500 1,500 Professional Services 192,498 324,929 283,000 Fund Charges /Transfers 6,112,334 4,445,775 5,092,110 Maintenance Services 7,563,246 7,663,244 8,609,240 Other Costs 27,260 36,605 37,500 Debt Service 389,333 1,578,511 1,626,779 Rental /Leasing 2,623 144,500 124,500 Operating Equipment 6,954 1,015 9,000 Capital Outlay 0 0 387,000 Total $18,950,229 $19,042,959 $21,510,342 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2017 -18 Budget will increase 13.0% from the FY 2016 -17 year end estimate. Personnel Services will increase $355,000 by adding 2 new Serviceman I positions and a Serviceman 11 position as well as in anticipation of filling the vacant Public Works Director position. Maintenance Services are expected to increase $1,000,000 due to higher sewer treatment fees and higher fees on garbage collection services. This department will also replace $387,000 of equipment including a sewer cleaning truck, a truck with a bed crane, and 2 other replacement trucks. 224 8 -04 -2017 12:52 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Personnel Services 513,140 575 - 511110 Regular 784,179 575 - 511120 Overtime 27,291 575 - 511180 LTD 2,472 575 - 511210 Longevity 20,398 575- 511230 Certification Allowance 17,333 575 - 511240 Vehicle /phone Allowance 900 575- 511310 FICA - Employer 60,728 575 - 511350 TMRS- Employer 140,272 575 - 511410 Health- Employer 111,373 575 - 511500 Workers' Compensation 9,684 TOTAL Personnel Services 1,174,630 Supplies 137,542 87,192 575 - 521000 Operating Supplies 3,665 575 - 521100 Office Supplies 1,534 575 - 521200 Medical /Chem Supplies 2,751 575 - 521400 Plumbing Supplies 45,010 575 - 521405 Water Meters -New 93,345 575 - 521600 Equip Maint Supplies 0 TOTAL Supplies 146,304 Human Services 9,000 575 - 531100 Pre - employment Check 476 TOTAL Human Services 476 City Support Services 1,500 575 - 532400 Computer Fees & Licenses 13,500 575 - 532500 City Insurance- Commercial 35,078 575 - 532800 Employee Appreciation Events 1,788 575 - 532900 Contingencies 184 TOTAL City Support Services 50,549 Utility Services 0 575 - 533100 Gas Utility Service 1,868 575 - 533200 Electric Utility Service 266,577 575 - 533310 Telephone /Cell Phones 3,659 575- 533320 Telephone /Air Cards 488 575 - 533400 Water Purchase 2,982,781 575 - 533410 Water Utility Service 5,660 575 - 533500 Vehicle Fuel 49,588 TOTAL Utility Services 3,310,622 778,881 763,379 513,140 679,182 929,277 29,146 15,500 23,732 31,443 17,945 2,464 2,590 1,590 2,105 2,881 24,523 19,063 18,654 22,384 19,865 14,754 13,201 9,740 11,078 13,201 35 0 0 0 0 60,328 65,701 36,939 55,797 74,916 170,831 137,542 87,192 116,809 156,834 114,831 132,673 85,274 107,660 164,162 10,494 11,713 9,734 11,000 13,853 1,206,287 1,161,362 785,995 1,037,458 1,392,934 7,835 9,000 6,399 9,000 9,000 1,482 1,500 628 1,500 1,500 2,001 1,500 1,222 1,500 1,500 42,643 50,000 29,503 50,000 50,000 88,917 95,000 94,832 95,000 95,000 0 500 0 500 500 142,879 157,500 132,583 157,500 157,500 362 0 539 700 600 362 0 539 700 600 0 0 0 0 0 44,277 47,000 42,626 48,000 47,000 2,962 2,000 911 2,000 2,000 231 115,000 20,735 75,000 180,000 47,470 164,000 64,272 125,000 229,000 853 2,000 706 1,000 2,000 270,592 280,000 162,271 280,000 280,000 3,031 4,000 1,434 2,500 3,500 566 700 214 400 700 2,904,693 3,172,160 2,058,732 3,172,160 3,192,129 8,042 5,200 5,238 7,500 9,000 34,165 40,000 23,333 30,000 35,000 3,221,941 3,504,060 2,251,930 3,493,560 3,522,329 225 B -04 -2017 12:52 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-- --- --- -- - - -- 2016 -2017 --------------- )(-------- 2017-2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG Operations Support 575 - 534000 Postage 0 0 1,000 100 500 600 575 - 534100 Advertising 7,443 595 5,000 0 5,000 5,000 575 - 534200 Printing & Binding 2,585 818 500 0 500 500 575 - 534300 Equipment Maintenance - Copie 4,718 5,796 5,000 3,902 5,000 5,500 TOTAL Operations Support 14,747 7,209 11,500 4,002 11,000 11,600 Staff Support 575- 535100 Uniforms 7,606 9,630 10,500 5,025 8,000 10,500 575 - 535200 Awards 666 222 500 0 500 500 575 - 535300 Memberships 5,396 5,528 6,000 4,685 5,862 6,000 575 - 535400 Publications 0 3,729 0 0 0 0 575 - 535500 Training /Travel 5,630 6,718 8,100 3,254 5,000 6,500 575 - 535510 Meeting Expenses 2,011 1,800 2,000 580 2,000 2,000 575 - 535600 Professional Certification 231 608 250 249 300 250 TOTAL Staff Support 21,539 28,234 27,350 13,993 21,662 25,750 City Assistance 575 - 537100 Medical Services 1,206 1,598 1,500 1,337 1,500 1,500 TOTAL City Assistance 1,206 1,598 1,500 1,337 1,500 1,500 Professional Services 575 - 541200 Legal Svcs 13,962 51,102 40,000 125,050 190,000 150,000 575 - 541300 Other Consl /Pro£ Services 44,416 23,623 36,000 17,985 36,000 36,000 575 - 541305 Cell Tower Management Fees 77,264 70,717 68,729 41,150 68,729 72,000 575 - 541310 Contractual Services 43,597 24,666 0 2,880 3,200 0 575 - 541400 Auditor /Accounting Service 24,000 21,390 24,000 23,430 26,000 24,000 575 - 541500 Paying Agent 800 800 1,000 400 1,000 1,000 575 - 541502 Cost of Bond Issuance 3,656 0 0 0 0 0 575 - 541650 Misc Expenses 100 0 0 0 0 0 TOTAL Professional Services 207,795 192,498 169,729 210,894 324,929 283,000 Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 200,000 750,000 300,000 300,000 310,000 300,000 575- 548050 Contribution to SSLG 1,178,081 1,410,309 2,384,687 2,213,247 2,384,687 2,903,955 575 - 548060 Contribution to CCMA 315,342 411,550 413,250 131,825 416,000 410,125 575 - 548106 Transfer Out- Special Events 1,468 1,331 4,000 0 0 4,000 575 - 548204 Transfer Out - Drainage 0 202,033 0 0 0 0 575 - 548600 Inter -fund Charges -Admin 1,152,350 1,152,350 1,166,812 890,109 1,186,812 1,344,140 575 - 548610 Interfund Charge -Fleet 57,929 83,565 148,276 111,207 148,276 129,890 575 - 548700 Bad Debt Expense 15,410 26,255 30,000 0 0 0 575 - 548800 Depreciation Expense 1,970,765 2,063,559 0 0 0 0 575 - 548900 Amortization Expense 11,381 11,381 0 0 0 0 TOTAL Fund Charges /Transfers 4,902,725 6,112,334 4,467,025 3,646,388 4,445,775 5,092,110 226 B-04-2017 12:52 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL Maintenance Services 5,000 575 - 551100 Building Maintenance 5,922 575- 551300 Computer Maintenance 1,919 575 - 551400 Minor & Other Equip Maint 1,278 575 - 551500 Water Maintenance 58,190 575 - 551510 Waste Contractor Expense 3,883,243 575- 551520 Sewer Treatment -COMA /MUD 2,789,380 575 - 551530 Sewer Maintenance 8,543 575- 551540 I &I Maintenance 0 575 - 551600 Street Maintenance Materials 16,741 575- 551720 Low Flow Rebate Program 350 575- 551800 Other Maintenance Agreements 240 TOTAL Maintenance Services 6,765,805 Other Costs 2,283,822 575 - 554100 State Water Fees -TCEQ 31,030 TOTAL Other Costs 31,030 Debt Service 84,000 575 - 555900 Debt Service 0 575- 555900.Interest Expense 416,974 TOTAL, Debt Service 416,974 Rental /Leasing 20,000 575- 561000 Rental- Building & Land 2,547 575 - 561100 Rental- Equipment 621 575 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 3,168 Operating Equipment 240 575- 571000 Furniture & Fixtures 270 575- 571200 Vehicles & Access. LESS $5,00 3,978 575 - 571300 Computer & Periphe. < $5000 0 575 - 571500 Minor Equipment 2,860 575 - 571800 Equipment Under $5,000 17,045 TOTAL Operating Equipment 24,153 Capital Outlay 27,260 575- 581200 Vehicles & Access. Over $5,00 0 TOTAL Capital Outlay 0 PAGE: ------- ---H--- -- --- 2017 -2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECO2,k1ENDED BUDG 3,661 5,000 12 5,000 5,000 27,149 2,000 12,071 21,304 10,000 2,684 2,500 1,028 2,500 2,500 94,560 105,000 75,309 105,000 155,000 4,164,287 4,000,000 3,017,962 4,000,000 4,432,250 3,229,410 3,339,000 2,283,822 3,425,000 3,750,000 24,923 104,000 34,523 84,000 84,000 0 0 0 0 150,000 16,080 20,000 9,664 20,000 20,000 250 350 0 200 250 240 240 120 240 240 7,563,246 7,578,090 5,434,512 7,663,244 8,609,240 27,260 35,000 36,605 36,605 37,500 27,260 35,000 36,605 36,605 37,500 0 1,215,000 560,000 1,215,000 1,304,500 389,333 363,511 183,933 363,511 322,279 389,333 1,578,511 743,933 1,578,511 1,626,779 2,623 3,500 2,702 3,500 3,500 0 1,000 0 1,000 1,000 0 140,000 20,800 140,000 120,000 2,623 144,500 23,502 144,500 124,500 0 500 0 500 6,000 0 0 0 0 0 4,676 0 515 515 0 2,278 3,000 0 0 3,000 0 0 0 0 0 6,954 3,500 515 1,015 9,000 0 0 0 0 387,000 0 0 0 0 387,000 OAM 8 -04-2017 12:52 PM C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JUNE 30TH, 2017 PUBLIC WORKS EXPENDITURES -------------- 2016-2017 - 2014-2015 2015-2016 CURRENT Y-T-D ACTUAL ACTUAL BUDGET ACTUAL Water Line Relocation Aviation Heights PAGE: ---------- )( -------- 2017-2018 PROJECTED CITY ADMIN. ADOPT YEAR END RECO14,1ENDED BUDG TOTAL W & S ADMINISTRATION 17,071,724 18,950,229 19,003,627 13,351,000 19,042,959 21,510,342 TOTAL PUBLIC WORKS 17,071,724 18,950,229 19,003,627 13,351,000 19,042,959 21,510,342 228 B-04-2017 12:52 PM 202 -WATER & SEWER MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-- ------ - --- -- 2016 -2017 - 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PROJECTS 24,460 City Support Services 0 0 Operations Support 26,000 Professional Services 0 900- 541100 ENGINEERING 0 TOTAL Professional Services 0 Fund Charges /Transfers 0 900 - 548406 Transfer Out - Public Imprvment 85,186 TOTAL Fund Charges /Transfers 85,186 Maintenance Services 24,480 900 - 551900 CONSTRUCTION 0 TOTAL Maintenance Services 0 TOTAL PROJECTS 85,186 229 PAGE: ---------- )(-------- 2017 -2018 -- -- PROJECTED CITY ADMIN. ADOPT YEAR END RECO124ENDED BUDG 0 0 24,460 26,000 0 0 24,480 26,000 0 0 0 0 0 0 0 0 0 85,000 0 59,000 0 85,000 0 59,000 0 85,000 24,480 65,000 0 0 0 0 0 0 0 8 -04 -2017 12:52 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES {-------- - - - - -- 2016 -2017 --------------- )t- ----- -- 2017 -2018 - -° 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT _ ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG SEWER PROJECTS Professional Services 902 - 541305 CCMA- Connection Fees 0 0 360,000 0 360,000 360,000 TOTAL Professional Services 0 0 360,000 0 360,000 360,000 Fund Charges /Transfers : 902 - 548406 Transfer Out - Public Imprvment 0 0 400,000 0 400,000 0 TOTAL, Fund Charges /Transfers 0 0 400,000 0 400,000 0 TOTAL SEWER PROJECTS 0 0 760,000 230 0 760,000 360,000 8-04-2017 12:52 PM 202-WATER & SEWER MISC & PROJECTS EXPENDITURES C I T Y 0 F S C H E R I Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: -------------- 2016-2017 --------------- -------- 2017-2018 - --- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG. FM3009 RD&BRIDGE EXPNDSN Professional Services is Maintenance Service TOTAL MISC & PROJECTS 85,186 0 845,000 24,480 845,000 360,000 TOTAL EXPENDITURES 18,680,109 20,174,437 21,273,817 13,872,628 21,301,345 22,652,670 231 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 232 FUND: 411 CAPITAL RECOVERY FUND 1t A ' (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on -time and on- budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the WaterMastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 233 CAPITAL RECOVERY FUND - WATER Revenue Fees $952,083 Fund Transfers 0 Miscellaneous 24,967 Total $977,050 Expenses Non Departmental $1,000 Water Projects 3,416,095 Total $3,417,095 PROGRAM JUSTIFICATION AND ANALYSIS $1,376,656 0 30,175 $1,406,831 $151,000 0 $151,000 $1,100,000 0 40,200 $1,140,200 $256,000 0 $256,000 Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett. 234 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Fees $952,083 Fund Transfers 0 Miscellaneous 24,967 Total $977,050 Expenses Non Departmental $1,000 Water Projects 3,416,095 Total $3,417,095 PROGRAM JUSTIFICATION AND ANALYSIS $1,376,656 0 30,175 $1,406,831 $151,000 0 $151,000 $1,100,000 0 40,200 $1,140,200 $256,000 0 $256,000 Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett. 234 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL, GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL, EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2016-2017 --- ------------ )( -- - - - - -- 2017 -2018 ---- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG 1,193,728 952,083 1,020,000 1,063,575 1,376,656 1,100,000 6,649 24,967 20,600 20,635 30,175 40,200 1,200,378 977,050 1,040,600 1,084,210 1,406,831 1,140,200 4,579 1,000 156,000 1,000 151,000 256,000 4,579 1,000 156,000 1,000 151,000 256,000 85,186 3,416,095 0 0 0 0 85,186 3,416,095 0 0 0 0 89,765 3,417,095 156,000 1,000 151,000 256,000 1,110,613 ( 2,440,044) 884,600 1,083,210 1,255,831 884,200 235 B-04-2017 12:53 PM 411-CAPITAL RECOVERY - WATER REVENUES Fees 000-455900 Cap Rcvry-Water TOTAL Fees Fund Transfers Miscellaneous 000-491060 Interest Earned 000-491200 Investment Income TOTAL Miscellaneous TOTAL REVENUES C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 ( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 1,193,728 952,083 1,020,000 1,063,575 1,376,656 1,100,000 1,193,728 952,083 1,020,000 1,063,575 1,376,656 1,100,000 676 502 600 126 175 200 5,973 24,466 20,000 20,509 30,000 40,000 6,649 24,967 20,600 20,635 30,175 40,200 1,200,376 977,050 1,040,600 1,084,210 1,406,831 1,140,200 236 8-04-2017 12:53 PM 411-CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies City Support Services Utility Services Operations Support Professional Services C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: ( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 101-541200 Legal Svcs-Water 0 0 5,000 0 0 5,000 101-541300 Professional Services-Cap Pla 0 0 150,000 0 150,000 250,000 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 TOTAL Professional Services 1,000 1,000 156,000 1,000 151,000 256,000 Fund Charges/Transfers 101-548406 Transfer Out-Water/Sewer Proj 3,579 0 0. 0 0 0 TOTAL Fund Charges/Transfers 3,579 0 0 0 0 0 Maintenance Services Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 4,579 1,000 156,000 237 1,000 151,000 256,000 B-04-2017 12:53 PM 411 - CAPITAL RECOVERY - WATER MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PROJECTS Personnel Services City Support Services Utility Services Operations Support Professional Services Fund Charges /Transfers 900 - 548406 Transfer Out - Public Imprvment 85,186 TOTAL Fund Charges /Transfers 85,186 Maintenance Services Rental /Leasing Capital Outlay 900 - 581010 LAND /ROW 0 TOTAL Capital Outlay 0 TOTAL PROJECTS PAGE: ------ ---- )( -- - ----- 2017-2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 3,416,595 0 0 0 0 3,416,595 0 0 0 0 ( 500) 0 0 0 0 ( 500) 0 0 0 0 85,186 3,416,095 238 0 0 0 0 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2016 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG LIVE OAK ELEVATED TANK Operations Support Professional Services Maintenance Services Rental /Leasing Capital Outlay TOTAL MISC s PROJECTS 85,186 3,416,095 0 0 0 0 TOTAL EXPENDITURES 89,765 3,417,095 156,000 1,000 151,000 256,000 239 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 240 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 241 CAPITAL RECOVERY FUND - SEWER COT Revenue Fees $508,337 $771,135 $550,000 Miscellaneous 31,239 30,125 40,150 Total $539,576 $801,260 $590,150 Expenses Non Departmental $144,652 $50,700 $335,500 Sewer Projects 0 150,000 0 Total $144,652 $200,700 $335,500 PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. MINI 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Fees $508,337 $771,135 $550,000 Miscellaneous 31,239 30,125 40,150 Total $539,576 $801,260 $590,150 Expenses Non Departmental $144,652 $50,700 $335,500 Sewer Projects 0 150,000 0 Total $144,652 $200,700 $335,500 PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2017 -18 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. MINI B-04-2017 12:53 PM 421 - CAPITAL RECOVERY - SEWER FINANCIAL SUMMARY 2014 -2015 ACTUAL C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 {-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG REVENUE SUMMARY Fees 710,061 508,337 600,000 568,336 771,135 550,000 Miscellaneous 20,726 31,239 25,500 18,438 30,125 40,150 TOTAL REVENUES 730,786 539,576 625,500 586,774 801,260 590,150 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 144,621 144,652 85,500 3,900 50,700 335,500 TOTAL GENERAL GOVERNMENT 144,621 144,652 85,500 3,900 50,700 335,500 MISC & PROJECTS SEWER PROJECTS 0 0 150,000 0 150,000 0 TOTAL MISC & PROJECTS 0 0 150,000 0 150,000 0 TOTAL EXPENDITURES 144,621 144,652 235,500 3,900 200,700 335,500 REVENUE OVER / {UNDER} EXPENDITURES 586,165 394,924 390,000 582,874 600,560 254,650 243 8-04-2017 12:53 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2017 REVENUES ( -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Fees 000-455910 Cap Rcvry-Waste Water 632,661 466,937 600,000 544,936 744,935 550,000 000-455913 Cap Rcvry-North Sewer Treat 77,400 41,400 0 23,400 26,200 0 TOTAL Fees 710,061 508,337 600,000 568,336 771,135 550,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 423 341 500 97 125 150 000-491200 Investment Income 31,361 45,368 25,000 39,398 30,000 40,000 000-491800 Gain/Loss Capital One Sewer 14,935) 35,245) 0 3,532) 0 0 000-491900 Unrealize Gain/Loss-Captl One 3,877 20,775 0 17,524) 0 0 TOTAL Miscellaneous 20,726 31,239 25,500 18,438 30,125 40,150 TOTAL REVENUES 730,786 539,576 625,500 586,774 801,260 590,150 244 B-04-2017 12:53 PM 421-CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: -------------- 2016-2017 --- --- ---- ----- )t- - -- -- -- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG NON DEPARTMENTAL 0 45,000 Supplies 0 0 Operations Support 250,000 1,000 Professional Services 1,200 1,000 101-541200 Legal Services-Sewer 0 0 101-541300 Professional Services-Cap Pla 0 0 101-541400 Auditor/Accounting Service 1,000 1,000 101-541600 Misc Bank Charges 0 0 101-541650 investment Mgt Fee-Sewer 4,309 4,340 TOTAL Professional Services 5,309 5,340 Fund Charges/Transfers 0 101-548202 Transfer Out-Water & Sewer 139,312 139,312 TOTAL Fund Charges/Transfers 139,312 139,312 Maintenance Services TOTAL NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT 80,000 0 45,000 80,000 0 0 0 250,000 1,000 1,000 1,200 1,000 4,500 0 0 0 0 2,900 4,500 4,500 85,500 3,900 50,700 335,500 0 0 0 0 0 0 0 0 144,621 144,652 85,500 3,900 50,700 335,500 144,621 144,652 85,500 245 3,900 50,700 335,500 8 -04-2017 12:53 PM 421-CAPITAL RECOVERY - SEWER MISC & PROJECTS EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: ( -------------- 2016-2017 --------------- )t-- - - - - -- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG SEWER PROJECTS City Support Services Operations Support Professional Services 902-541300 Professional Services - Sewer 0 0 150,000 0 150,000 0 TOTAL Professional Services 0 0 150,000 0 150,000 0 Maintenance Service Rental/Leasing TOTAL SEWER PROJECTS 0 0 150,000 0 150,000 0 TOTAL MISC & PROJECTS 0 0 150,000 0 150,000 0 TOTAL EXPENDITURES 144,621 144,652 235,500 3,900 200,700 335,500 246 DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to "users ". A "user" is any citizen or business that owns impervious surfaces, any man made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. • Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. • Review storm water infrastructure plans • Maintain storm water data collection. • Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. • Provide Storm water pollution and floodplain awareness to the community and city personnel. M,IU PUBLIC WORKS DRAINAGE [Q Ztey 1-1 z I I F, f-A Vt I I*] z v -Al we] I 10-A -f H DRAINAGE 2015-16 2016-17 2017-18 Stormwater Manager 1 1 1 Drainage Foreman 1 1 1 Drainage Worker 11 2 2 2 Drainage Worker 1 3 3 3 TOTAL POSITIONS 1 71 71 7 PERFORMANCE INDICATORS Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 2015-16 � 2016-17 2017-18 Workload/Output Actual Estimate - Budget Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 5.15 5.15 57.46 57.46 57.46 157.75 157.75 158.75 Monthly Operating Expenditures 77,185 93,564 102,920 2015-16 � 2016-17 2017-18 � Efficiency Actual Estimate Budget Monthly Operating Expenditures 77,185 93,564 102,920 ROW Maintenance & Mowing, Hours 1,550 1,675 1,750 Drainage Mowing, Hours 500 600 650 248 2015-16 � 2016-17 2017-18 � Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours 1,550 1,675 1,750 Drainage Mowing, Hours 500 600 650 248 PUBLIC WORKS DRAINAGE Drainage Structure Maintenance, Hours 1,100 1,200 1,300 Revenue Permits 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Permits $2,820 $3,000 $3,000 Fees 1,123,418 1,141,000 1,179,250 Fund Transfers 202,033 0 1,327,327 Miscellaneous 7,298 11,895 254,350 Total $1,335,570 $1,155,895 $2,763,927 Expenses Personnel $430,544 $334,736 $391,652 Supplies 5,407 4,000 3,700 City Support Services 9,367 10,180 8,180 Utility Services 13,887 13,200 13,200 Operations Support 0 1,000 1,000 Staff Support 6,440 7,000 6,700 City Assistance 120 400 400 Professional Services 43,920 42,520 117,320 Fund Charges /Transfers 354,821 428,134 497,295 Maintenance Services 24,902 10,000 971,255 Other Costs 100 200 200 Debt Services 12,250 120,150 123,225 Rental /Leasing 0 0 2,000 Operating Equipment 11,492 6,500 7,000 Capital Outlay 0 0 136,800 Projects 0 170,000 484,000 Total $913,416 $1,148,020 $2,763,927 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2017 -18 revenue from drainage fees is expected to increase 3.3% with the addition of new homes and buildings with no change in the fee rate. Expenditures will be balanced by taking $1,327,327 from fund balance to conduct drainage channel maintenance projects and $242,000 from a contribution from Cibolo for the construction of the Lower Seguin Bridge. Expenses: The FY 2017 -18 Budget will increase $1,615,907, or a 140.8 %, increase from the FY 2016 -17 year end estimate due to new projects getting under way. The Lower Seguin Road Bridge reconstruction will get under way for $484,000, and there will be many drainage channel maintenance projects totaling $1,062,800. These drainage channel maintenance projects include adding concrete to the walls of drainage channels as well as scaping away of excess dirt built up in the bottom of the channels that reduce their capacity to collect and move water safely out of the city. The increase will also include 2 additional Drainage Worker positions. 249 B-04-2017 02:21 PM C I T Y O F S C H E R T Z PAGE: PROPOSED.BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG i 3,120 2,820 3,000 2,080 3,000 3,000 1,084,176 1,123,418 1,141,000 857,150 1,141,000 1,179,250 0 202,033 484,000 0 0 1,327,327 27,337 7,298 4,200 10,052 11,895 254,350 1,114,633 1,335,570 1,632,200 869,282 1,155,895 2,763,927 818,004 913,416 952,764 659,308 978,020 2,279,927 818,004 913,416 952,764 659,308 978,020 2,279,927 0 0 654,000 44,420 170,000 484,000 0 0 654,000 44,420 170,000 484,000 818,004 913,416 1,606,764 703,728 1,148,020 2,763,927 296,629 422,154 25,436 165,555 7,875 0 250 B-04-2017 02:21 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ----- - - - - -H -- - - - - -- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG Permits 000 - 432400 Floodplain Permit 3,120 2,820 3,000 2,080 3,000 3,000 TOTAL Permits 31120 2,820 3,000 2,080 3,000 3,000 Fees 000 - 457500 Drainage Penalties 9,762 9,289 10,000 7,300 10,000 10,000 000 - 457600 Drainage Fee 1,074,414 1,114,129 1,131,000 849,850 1,131,000 1,169,250 TOTAL Fees 1,084,176 1,123,418 1,141,000 857,150 1,141,000 1,179,250 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 484,000 0 0 1,327,327 000 - 486202 Transfer In- Water6Sewer Fund 0 202,033 0 0 0 0 TOTAL Fund Transfers 0 202,033 484,000 0 0 1,327,327 Miscellaneous 000 - 491000 Interest Earned 215 82 100 78 100 150 000 - 491200 Investment Income 1,755 7,216 4,000 9,107 10,928 12,000 000 - 493204 Donations- Drainage Projects 25,000 0 0 0 0 0 000 - 497000 Misc Income- Drainage 367 0 100 867 867 242,200 TOTAL Miscellaneous 27,337 7,298 4,200 10,052 11,895 254,350 TOTAL REVENUES 1,114,633 1,335,570 1,632,200 869,282 1,155,895 2,763,927 251 B-04-2017 02:21 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579 - 511110 Regular 579 - 511120 Overtime 579 - 511180 LTD 579 - 511210 Longevity 579 - 511230 Certification Allowance 579 - 511310 FICA - Employer 579 - 511350 TMRS- Employer 579- 511410 Health - Employer 579 - 511500 Workers, Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579 - 521100 Office Supplies 579 - 521200 Medical /Chem Supplies 579- 521300 Motor Vehicle Supplies 579 - 521600 Equip Maint Supplies TOTAL Supplies Human Services 579 - 531100 Pre - employment Check TOTAL Human Services City Support Services 579 - 532400 Computer Fees & Licenses 579 - 532500 City Insurance - Commercial 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 579- 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016-2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 304,837 279,808 194,324 154,649 194,324 248,504 799 769 1,000 1,948 2,675 1,400 994 905 602 695 834 770 10,647 11,767 7,101 7,201 7,400 8,427 4,676 4,997 3,600 1,996 3,600 4,800 24,160 22,150 15,761 15,774 20,259 20,130 53,685 60,613 33,258 36,427 43,712 42,140 51,280 43,353 41,977 44,711 57,775 60,174 3,831 6,182 4,157 3,455 4,157 5,307 454,909 430,544 301,780 266,855 334,736 391,652 3,420 3,869 2,000 1,412 1,800 1,500 281 138 200 113 200 200 1,737 1,168 2,000 937 2,000 2,000 140 0 0 0 0 0 0 232 0 0 0 0 5,577 5,407 4,200 2,462 4,000 3,700 0 167 0 0 0 0 0 167 0 0 0 0 984 0 1,000 0 1,000 1,000 2,307 2,704 3,000 4,166 5,000 3,000 960 6,663 4,180 410 4,180 4,180 4,251 9,367 8,180 4,576 10,180 8,180 1,114 1,082 1,200 712 1,200 1,200 16,400 12,805 12,000 11,201 12,000 12,000 17,513 13,887 13,200 11,913 13,200 13,200 82 0 700 0 1,000 1,000 82 0 700 0 1,000 1,000 252 8 -04 -2017 02:21 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )( -- - - - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Staff Support U ( 4U4) 0 0 0 0 579 - 535100 Uniforms 3,306 3,594 4,000 2,457 4,000 4,000 579- 535500 Training /Travel 853 2,641 2,000 1,271 2,000 2,000 579 - 535510 Meeting Expenses 294 127 300 260 300 300 579 - 535600 Professional Certification 355 77 700 370 700 400 TOTAL Staff Support 4,809 6,440 7,000 4,358 7,000 6,700 City Assistance 100 100 200 100 200 200 579 - 537100 Medical Services 0 120 400 287 400 400 TOTAL City Assistance 0 120 400 287 400 400 Professional Services 11,137 12,250 10,150 5,040 10,150 8,225 579- 541200 Legal Svcs 2,974 0 5,000 0 5,000 5,000 579- 541310 Contractual Services 0 29,420 45,820 31,850 35,820 110,820 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,500 1,700 1,500 579 - 541502 Cost of Bond Issuance 15,713 13,000 0 0 0 0 TOTAL Professional Services 20,187 43,920 52,320 33,350 42,520 117,320 Fund Charges /Transfers 579- 548106 Transfer Out- Special Events 367 333 1,000 0 1,000 1,000 579 - 548500 Interfund Charges -Admin 57,130 54,150 184,425 138,319 184,425 271,430 579 - 548600 Interfund Charges -Water 137,113 129,960 136,920 102,690 136,920 141,510 579 - 548610 Interfund Charge -Fleet 26,575 30,463 105,789 79,342 105,789 83,355 579 - 548700 Bad Debt Expense 480 1,217 0 0 0 0 579 - 548800 Depreciation Expense 57,333 138,698 0 0 0 0 TOTAL Fund Charges /Transfers 278,998 354,821 428,134 320,351 428,134 497,295 Maintenance Services 579- 551300 Computer maintenance U ( 4U4) 0 0 0 0 579 - 551610 Drainage Channel Maintenance 16,258 25,306 10,000 5,356 10,000 436,255 579- 551615 De- Silting 0 0 0 0 0 535,000 TOTAL Maintenance Services 16,258 24,902 10,000 5,356 10,000 971,255 Other Costs 579- 554100 State Storm Water Fee -TCEQ 100 100 200 100 200 200 TOTAL Other Costs 100 100 200 100 200 200 Debt Service 579- 555900 Debt Service 0 0 110,000 0 110,000 115,000 579- 555900.Interest Expense 11,137 12,250 10,150 5,040 10,150 8,225 TOTAL Debt Service 11,137 12,250 120,150 5,040 120,150 123,225 253 B-04-2017 02:21 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (------- -- -- - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT. ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG E' I Rental /Leasing 818,004 913,416 952,764 659,308 978,020 2,279,927 579 - 561100 Rental - Equipment 0 0 0 0 0 2,000 TOTAL Rental /Leasing 0 0 0 0 0 2,000 Operating Equipment 579 - 571200 Vehicles & Access Less $5,000 0 6,859 0 0 0 0 579 - 571500 Equipment Under $5,000 4,183 4,633 6,500 4,659 6,500 7,000 TOTAL Operating Equipment 4,183 11,492 6,500 4,659 6,500 7,000 Capital Outlay 579 - 581700 Improvements Over $5,000 0 0 0 0 0 136,800 TOTAL Capital Outlay 0 0 0 0 0 136,800 TOTAL DRAINAGE 818,004 913,416 952,764 659,308 978,020 2,279,927 TOTAL PUBLIC WORKS 818,004 913,416 952,764 659,308 978,020 2,279,927 254 B -04 -2017 02:21 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG PROJECTS City Support Services 900 - 532900 Contingency 0 0 43,389 0 0 0 TOTAL City Support Services 0 0 43,389 0 0 0 Operations Support 900 - 534100 Advertising 0 0 611 0 0 0 TOTAL Operations Support 0 0 611 0 0 0 Professional Services 900 - 541100 Engineering 0 0 71,640 44,420 80,000 0 TOTAL Professional Services 0 0 71,640 44,420 80,000 0 Maintenance Services 900 - 551900 Construction 0 0 538,360 0 90,000 484,000 TOTAL Maintenance Services 0 0 538,360 0 90,000 484,000 Capital Outlay TOTAL PROJECTS 0 0 654,000 44,420 170,000 484,000 TOTAL MISC & PROJECTS 0 0 654,000 44,420 170,000 484,000 TOTAL EXPENDITURES 818,004 913,416 1,606,764 703,728 1,148,020 2,763,927 255 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 256 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand -by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES • Provide efficient pre - hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas 257 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2015 -16 2016 -17 2017 -18 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Manager 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 1 1 2 Billing Clerk 2 21. 1 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 MIH Paramedic 0 1 1 Paramedic 23 24 24 EMT 0 0 3 PIT Paramedics 20 15 15 P/T EMT 01 5 1 5 TOTAL POSITIONS 591 61 1 64 258 EMERGENCY MEDICAL SERVICES (EMS) �. �. Requests for EMS Service 2015 -16 2016 -17 2017 -18 Workload /Output Actual Estimate Budget Requests for EMS Service 9,716 10,224 10,679 Transports to Hospitals 6,120 6,969 6,477 Hospital to Hospital Transports 1,077 1,000 1,000 Collections per Transport 495.21 450.00 450.00 Students Enrolled in EMT 88 90 90 Certification Classes Trips billed for Alamo Heights 639 825 700 Trips billed for Glasscock County 32 109 0 Members of EMS Passport 525 518 550 Response Time 90% Reliability 2015 -16 2016 -17 2017 -18 Efficiency Actual Estimate Budget Response Time 90% Reliability 15:00 13:00 14:00 Total Time on Task (Minutes) 57:07 58:00 58:00 Transport Percentage 63% 66% 64% Days Sales Outstanding 50 50 50 Mutual Aid Requested 45 52 50 Students Graduated from EMT Certification Classes 55 53 55 Customer Service Card Scores (Percentage all positive) Critical Failures / 100,000 miles Fleet Accidents / 100,000 miles Cardiac Arrest Save % Correct recognition of STEMI EMT Class Certification Pass Rate 259 98.22% 2015 -16 2016 -17 2017 -18 Effectiveness Actual Estimate Budget Customer Service Card Scores (Percentage all positive) Critical Failures / 100,000 miles Fleet Accidents / 100,000 miles Cardiac Arrest Save % Correct recognition of STEMI EMT Class Certification Pass Rate 259 98.22% 98% 98% 4.0 4 4 4.2 6 4 9.6% 10% 10% 63.6% 70% 70% 92.73% 90% 90% EMERGENCY MEDICAL SERVICES (EMS) Revenue Fees 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Fees $5,569,980 $5,800,695 $6,122,000 Inter - Jurisdictional 1,713,419 2,434,843 2,780,863 Fund Transfers 0 550,000 0 Miscellaneous 169,045 250,410 117,850 Total $7,452,445 $9,035,948 $9,020,713 Expenses Personnel $3,575,258 $3,771,963 $4,244,739 Supplies 422,424 466,000 410,850 Human Services 363 1,000 0 City Support Services 17,854 79,647 104,100 Utility Services 92,082 109,858 118,000 Operations Support 67,941 70,000 74,620 Staff Support 63,604 69,250 70,750 City Assistance 7,874 567,867 568,867 Professional Services 96,315 114,500 168,200 Fund Charges /Transfers 1,969,401 2,493,210 2,656,827 Maintenance Services 27,759 49,000 43,000 Debt Service 14,782 274,094 288,120 Rental /Leasing 0 70,000 75,000 Operating Equipment 68,025 56,500 119,100 Capital Outlay 0 635,000 65,000 Total $6,423,681 $8,827,889 $9,007,173 • : ►� •► _►l AJ0fAJW .1p Revenue: Revenues for FY 2017 -18 are expected to decrease 0.2% from FY 2016 -17 year end estimates. Increases due to an expected rise in the number of transports will be offset not having incoming bond proceeds in FY 2017 -18. The Inter - Jurisdictional revenues will increase with a 3% increase in the rates charged as well as a fee adjustment for population to provide coverage for each serviced community which is identified within the contract. 260 EMERGENCY MEDICAL SERVICES (EMS) Expenses: The FY 2017 -18 Budget will increase 2.0% from the FY 2016 -17 year end estimate. Personnel will increase $472,000 with the increase recommended in the classification and compensation study as well as adding 3 full time EMT's to help reduce future overtime costs when a paramedic is vacant from a shift. Operating equipment will also increase $53,000 to purchase a video laryngoscopy device and radios for the ambulances while capital outlay is expected to decrease with after the purchase of 2 ambulances from the 2017 debt issuance. 261 B-04-2017 02:47 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2017 FINANCIAL, SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2017 -2018 - --- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 5,730,758 5,569,980 6,504,790 4,010,006 5,800,695 6,122,000 1,596,475 1,713,419 2,412,627 2,272,357 2,434,843 2,780,863 0 0 0 550,000 550,000 0 80,912 169,045 126,850 194,685 250,410 117,850 7,408,145 7,452,445 9,044,267 7,027,048 9,035,948 9,020,713 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173 71629;008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173 ( 220,863) 1,028,764 115,916 1,370,708 208,059 13,540 262 B-04-2017 02:47 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL Fees 000 - 456100 Ambulance /Mileage Transprt Fe 5,548,262 000 - 456110 Passport Membership Fees 26,410 000 - 456120 EMT Class - Fees 130,122 000 - 456122 CE Class - Fees 0 000 - 456130 Immunization Fees 1,156 000 - 456140 Billing Fees - External 20,716 000 - 456150 Standby Fees 0 000 - 456155 Community Services Support 0 000 - 458110 Sale of Merchandise - GovDeal 4,093 000 - 459200 NSF Check Fee 0 TOTAL Fees 5,730,758 Inter - Jurisdictional 0 000 - 473500 Seguin /Guadalupe Cc Support 241,720 000 - 474300 Cibolo Support 261,393 000 - 475100 Comal Cc ESD #6 92,860 000 - 475200 Live Oak Support 189,570 000 - 475300 Universal City Support 247,376 000 - 475400 Selma Support 73,959 000 - 475500 Schertz Support 465,688 000 - 475600 Santa Clara Support 9,679 000 - 475800 Marion Support 14,231 000 - 475910 TASPP Program 0 TOTAL Inter - Jurisdictional 1,596,475 Fund Transfers 346,468 000 - 486100 Transfer In 0 TOTAL Fund Transfers 0 Miscellaneous 206,957 000 - 491000 Interest Earned 94 000 - 491200 Investment Income 920 000 - 493203 Donations -EMS 780 000 - 493205 Donations -Golf Tournament 7,380 000 - 495100 MIH Contracts 0 000 - 497000 Misc Income 60,948 000 - 497100 Recovery of Bad Debt 10,740 000 - 498300 Reimburmnt -City Property 50 TOTAL Miscellaneous 80,912 TOTAL REVENUES 7,408,145 ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 5,366,059 6,272,100 3,781,326 5,500,000 5,866,200 28,340 30,000 24,740 27,000 30,000 142,924 90,000 65,123 88,000 96,000 0 22,000 14,225 20,000 22,800 8,448 7,000 9,138 10,695 7,000 20,197 25,000 13,935 20,000 25,000 0 25,000 21,849 25,000 25,000 0 33,690 79,622 110,000 50,000 3,938 0 0 0 0 75 0 50 0 0 5,569,980 6,504,790 4,010,006 5,800,695 6,122,000 310,699 843,577 702,982 843,577 843,577 269,225 319,098 319,098 322,000 346,468 95,550 100,076 106,012 109,266 112,537 202,716 206,956 206,957 209,000 213,152 254,788 268,871 262,361 265,000 281,284 76,175 106,656 106,656 109,000 111,886 479,641 504,083 504,084 507,000 556,325 9,969 10,354 10,354 12,000 10,447 14,658 14,956 14,956 16,000 15,187 0 38,000 38,897 42,000 290,000 1,713,419 21412,627 2,272,357 2,434,843 2,780,863 0 0 550,000 550,000 0 0 0 550,000 550,000 0 99 100 79 100 100 715 750 566 750 750 559 2,000 150 500 2,000 11,485 9,000 10,060 10,060 10,000 0 90,000 63,262 104,000 40,000 146,007 15,000 76,884 80,000 25,000 10,180 10,000 43,684 55,000 40,000 0 0 0 0 0 169,045 126,850 194,685 250,410 117,850 7,452,445 9,044,267 7,027,048 9,035,948 9,020,713 263 B-04-2017 02 :47 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2017 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG SCHERTZ EMS Personnel Services 280- 511110 Regular 1,908,978 2,016,838 2,161,282 1,487,059 2,061,828 2,377,144 280- 511120 Overtime 542,039 632,247 683,826 501,970 693,826 672,597 280- 511180 LTD 5,165 5,350 5,713 4,571 5,713 6,352 280- 511210 Longevity 36,299 37,087 42,814 41,301 44,000 42,059 280- 511220 Clothing Allowance 9,708 10,296 10,920 8,040 10,920 12,171 280- 511230 Certification Allowance 15,690 16,606 18,330 14,645 18,330 17,290 280- 511310 FICA - Employer 185,168 188,424 207,265 151,055 207,265 245,096 280 - 511350 TMRS- Employer 370,538 381,503 404,236 321,064 404,236 478,653 280- 511410 Health - Employer 229,967 240,819 279,845 224,064 279,845 330,957 280- 511500 Workers` Compensation 32,355 46,089 53,519 44,476 46,000 62,420 TOTAL Personnel Services 3,335,908 3,575,258 3,867,750 2,798,244 3,771,963 4,244,739 Supplies 280 - 521000 Operating Supplies 6,358 6,716 8,000 1,117 4,000 4,000 280 - 521010 Operating Supplies -EMT Class 25,810 41,253 27,000 17,085 24,000 32,000 280 - 521020 Operating Supplies -CE Class 17,281 9,933 21,550 12,163 18,000 15,750 280- 521025 Community Support Supplies 0 7,856 24,455 69,506 100,000 30,000 280 - 521030 Operating Supplies- MIH 0 160 9,254 385 2,500 1,000 280- 521100 Office Supplies 3,468 3,362 5,000 1,511 4,000 4,500 280- 521200 Medical /Chem Supplies 218,978 345,331 285,000 212,296 300,000 300,000 280- 521250 Immunization Supplies 0 0 15,600 3,351 6,000 14,600 280- 521300 Motor Veh. Supplies 472 2,807 4,000 277 2,500 4,000 280- 521600 Equip Maint Supplies 1,954 5,006 5,000 1,336 5,000 5,000 TOTAL Supplies 274,321 422,424 404,859 319,026 466,000 410,850 Human Services 280- 531100 Pre - employment Check 1,152 363 0 651 1,000 0 TOTAL Human Services 1,152 363 0 651 1,000 0 City Support Services 280- 532350 Software Maintenance 9,532 0 38,600 29,828 38,000 44,100 280- 532500 City Insurance- Commercial 14,618 17,599 17,850 21,547 21,547 25,000 280- 532840 Golf Tournament- Dilworth 0 255 0 100 100 0 280- 532900 Contingencies 0 0 35,000 0 20,000 35,000 TOTAL City Support Services 24,150 17,854 91,450 51,475 79,647 104,100 Utility Services 280- 533100 Gas Utility Service 4,082 2,543 4,200 3,409 4,500 4,500 280- 533200 Electric Utility Service 1,324 6,887 4,000 12,969 18,057 20,000 280- 533300 Telephone /Land Line 2,873 2,931 3,500 2,132 4,000 4,000 280- 533310 Telephone /Cell Phones 6,782 7,350 12,000 5,007 8,500 9,000 280- 533320 Telephone /Air Cards 11,244 11,614 12,000 7,693 12,000 13,000 280- 533330 Telephone /Internet 3,502 4,123 3,200 3,127 4,500 4,500 280- 533350 Pager Service 0 0 1,200 0 301 0 280- 533410 Water Utility Service 1,513 2,824 3,500 1,473 3,000 3,000 280- 533500 Vehicle Fuel 78,090 53,811 70,000 39,810 55,000 60,000 TOTAL Utility Services 109,411 92,082 113,600 75,621 109,858 118,000 264 B-04-2017 02:47 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2017 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Operations Support 280- 534000 Postage 26,205 17,063 18,000 8,530 13,000 12,500 280- 534100 Advertising 14,329 1,006 4,000 0 2,000 2,000 280- 534200 Printing 6 Binding 11,405 7,575 8,000 6,175 8,000 8,000 280 - 534300 Equipment Maintenance - Copie 13,649 14,028 12,000 10,056 14,000 15,000 280- 534400 EMT Class Instructors 22,646 19,040 22,000 13,760 20,000 21,120 280- 534410 CE Class Instructors 12,982 8,881 12,800 2,400 5,000 8,000 280- 534420 Community Support - Instructors 0 0 0 2,390 5,000 5,000 280- 534500 Memberships - Organizations 0 0 2,000 2,520 3,000 3,000 280 - 534999 Mi.sc Expenses 22 347 0 0 0 0 TOTAL Operations Support 101,238 67,941 78,800 45,830 70,000 74,620 Staff Support 280- 535100 Uniforms 17,390 20,712 25,000 11,926 25,000 25,000 280 - 535200 Awards 324 21127 0 0 0 0 280- 535210 Employee Recognition - Morale 7,383 8,598 7,500 3,521 7,500 8,000 280- 535300 Memberships 2,603 2,100 250 22 250 250 280- 535400 Publications 1,304 200 1,000 0 500 1,000 280- 535500 Training /Travel 39,192 23,112 35,000 21,526 30,000 30,000 280- 535510 Meeting Expenses 2,807 2,608 3,000 2,084 3,000 3,000 280- 535600 Professional Certification 3,753 4,145 3,500 574 3,000 3,500 TOTAL Staff Support 74,757 63,604 75,250 39,654 69,250 70,750 City Assistance 280- 537100 Medical Services 8,534 4,657 9,000 3,079 9,000 9,000 280 - 537110 EMS Outsourcing 0 0 548,867 365,911 548,867 548,867 280- 537800 Community Outreach 3,655 3,217 11,000 6,517 10,000 11,000 TOTAL City Assistance 12,189 7,874 568,867 375,507 567,867 568,867 Professional Services 280 - 541200 Legal Svcs 605 702 10,000 1,131 3,500 10,000 280- 541300 Other Consl /Prof Services 84,067 77,831 97,000 62,424 90,000 140,200 280 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 4,000 6,000 3,000 280- 541502 Cost of Bond Issuance 17,788 0 0 0 0 0 280- 541800 Credit Card Fees 10,108 14,782 20,000 9,397 15,000 15,000 TOTAL Professional Services 115,568 96,315 130,000 76,952 114,500 168,200 Fund Charges /Transfers 280- 548000 Transfer Out 0 60,000 0 0 0 0 280- 548106 Transfer Out- Special Events 1,468 1,331 4,000 0 0 4,000 280- 548600 Interfund Charges -G /F Admin 136,087 150,308 150,087 112,565 150,308 170,087 280- 548610 Interfund Charges -Admin Fleet 91,937 91,937 142,902 107,177 142,902 130,000 280- 548650 Interest Expense 562 180 0 0 0 0 280- 548700 Bad Debt Expense 2,908,015 1,358,239 2,686,050 1,532,873 2,200,000 2,352,740 280- 548800 Depreciation Expense 219,064 307,406 0 0 0 0 TOTAL Fund Charges /Transfers 3,357,132 1,969,401 2,983,039 1,752,615 2,493,210 2,656,827 265 8 -04 -2017 02:47 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2017 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Maintenance Services 280- 551100 Building Maintenance 4,155 4,301 15,000 0 8,000 0 280- 551800 Other Maintenance Agreements 17,415 12,278 31,000 10,850 30,000 31,000 280- 551810 Maintenance Agr. - Radios 9,420 11,180 10,320 5,160 11,000 12,000 TOTAL Maintenance Services 30,990 27,759 56,320 16,010 49,000 43,000 Debt Service 280- 555600.Interest -CO Bond 2007 2,842 1,403 0 0 0 0 280- 555632.Tax Notes SR2010- Interest 829 0 0 0 0 0 280- 555639 Tax Notes SR2015 - Principal 0 0 160,000 0 160,000 155,000 280- 555639.Tax Notes SR2015 - Interest 10,573 13,379 11,375 5,649 14,094 15,000 280- 555900 Debt Service 0 0 100,000 0 100,000 118,120 TOTAL Debt Service 14,243 14,782 271,375 5,699 274,094 288,120 Rental /Leasing 280- 561200 Lease /Purchase Payments 580 0 81,541 52,735 70,000 75,000 TOTAL Rental /Leasing 580 0 81,541 52,735 70,000 75,000 Operating Equipment 280- 571000 Furniture & Fixtures 4,024 2,396 5,000 1,516 5,000 5,000 280- 571200 Vehicles&ACCess. < $5,000 5,279 10,828 4,500 150 2,500 5,000 280- 571300 Computer &Periphe. < $5000 45,512 23,682 45,000 4,450 30,000 28,600 280- 571400 Communication Equip < $5000 2,685 2,299 6,000 1,455 4,000 24,800 280- 571510 Specialized Medical Equipment 78,057 14,358 0 0 0 0 280- 571800 Equipment Under $5,000 41,815 14,462 65,000 4,289 15,000 55,700 TOTAL Operating Equipment 177,371 68,025 125,500 11,861 56,500 119,100 Capital Outlay 280- 581200 Vehicles & Access. Over $5,00 0 0 50,000 34,510 595,000 30,000 280- 581800 Equipment Over $5,000 0 0 30,000 0 40,000 35,000 TOTAL Capital Outlay 0 0 80,000 34,510 635,000 65,000 TOTAL SCHERTZ EMS 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173 TOTAL PUBLIC SAFETY 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173 266 B-04-2017 02:47 PM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG DONATIONS City Support Services TOTAL EXPENDITURES 7,629,008 6,423,681 8,928,351 5,656,341 8,827,889 9,007,173 267 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 268 to] ' 8A CK61 "•'' • VISION STATEMENT To attract and expand business and industry to ensure a fiscally - responsible community that emphasizes a continued commitment to economic prosperity, workforce opportunities and high quality of life. MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through the attraction and retention of Primary Jobs and by attracting new capital investment throughout the City of Schertz and within its extraterritorial jurisdiction by: • Attracting targeted industries. • Fortifying business retention and expansion efforts. • Providing a supporting tax base to balance increasing residential growth • Generate investment in underdeveloped areas of the City. • Improving the quality of life. DEPARTMENT DESCRIPTION Promote the City of Schertz through a diversified and comprehensive marketing framework. Promote economic development opportunities for high value employers of all sizes. Educate and promote the adoption of land use policies that promote quality and sustainable economic development. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. 269 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT 2015 -16 2016 -17 2017 -18 Executive Director 1 1 1 Business Retention Manager 0 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 • 1�1 all 11 1 1 . • . Number of inquiries 80 Number of Schertz companies visited 20 Number of recruitment events 14 Number of new prospects 30 Number of active incentive agreements 8 MCI 116 2015 -16 2016 -17 2017 -18 Workload/Output Actual Estimate Goal Number of inquiries 80 Number of Schertz companies visited 20 Number of recruitment events 14 Number of new prospects 30 Number of active incentive agreements 8 MCI 116 150 42 48 15 15 37 60 7 8 ECONOMIC DEVELOPMENT Revenue Taxes Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment Capital Outlay Total Economic Development Projects Total Schertz Economic Development $3,660,101 $3,810,165 $3,962,572 52,564 104,050 120,301 $3,712,647 $3,914,215 $4,082,873 $253,100 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Bud et Revenue Taxes Miscellaneous Total Expenses Personnel Supplies Human Services City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Debt Service Operating Equipment Capital Outlay Total Economic Development Projects Total Schertz Economic Development $3,660,101 $3,810,165 $3,962,572 52,564 104,050 120,301 $3,712,647 $3,914,215 $4,082,873 $253,100 $0 $0 123 750 750 44 1,000 500 2,226 7,700 37,700 2,631 4,980 3,870 98,152 133,402 173,000 6,326 22,300 21,900 100,331 1,005,000 817,500 23,763 87,500 82,500 407,143 797,847 1,067,945 161,216 0 0 1,972 4,700 4,200 28,533 0 0 $1,085,540 $2,061,117 $2,209,865 221,674 $1,307,214 Revenues 0 $2,065,179 N $2,209,865 The revenue for FY 2017 -18 is projected to increase by 4.3% from the FY 2016- 17 year -end estimate. The increase reflects a general increase in the economy and significant growth in investment income. Expenses The expenses for FY 2017 -18 is projected to increase by 7.2% from the FY 2016- 17 year -end estimate. The City Assistance fund was adjusted to account for the $500,000 Small Business Grants that may be used throughout the fiscal -year. $312,500 has been allocated for those existing economic development incentives that must be earned before December 31, 2017. Any additional incentives will be taken from reserves and approved by the SEDC Board of Directors and City Council on a case -by -case basis. US ECONOMIC DEVELOPMENT The Fund Charges /Transfer fund increased due to the proposed expenditure of up to $265,000 for permit software. The software will help increase the efficiency of the City's development process which directly impacts commercial development, including those projects that create primary jobs. Additionally, the FY 2017 -18 Service Agreement between the SEDC and City of Schertz increased 2.5% to $441,395. The Service Agreement creates a not -to- exceed amount for administrative services such as personnel, finance, accounting, insurance, human resources, IT, and fleet. The Service Agreement also allows the SEDC to receive services at City's pre- negotiated rate for services such as legal, telecom and copying services. The Operations Support fund increased by $43,500 to be to be used as part of the expansion of the SEDC's marketing strategy to promote the City of Schertz and the attraction of new Primary Jobs. The City Support Services fund was increased as part of the SEDC's commitment to expand our local businesses through the implementation of the SEDC Business Retention and Expansion Plan. Additionally, $20,000 will be used for the SEDC's 20th anniversary celebration. M &A B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT MISC & PROJECTS PROJECTS ECONOMIC DEVELOPMENT FM3009 RD &BRIDGE EXPNDSN TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 229,649 t---- --- --- - -- 2016 -2017 -- ------ -- ----- }t-- - --- -- 2017 -2018 -- -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 3,442,819 3,660,101 3,692,710 2,729,630 3,810,165 3,962,572 15,939 52,547 45,550 79,373 104,050 120,301 3,458,759 3,712,648 3,738,260 2,809,004 3,914,215 4,082,873 229,649 221,673 0 0 0 0 1,179,115 1,085,542 2,062,617 752,181 2,065,179 2,209,865 20,826 0 0 0 0 0 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 2,029,169 2,405,433 1,675,643 2,056,823 1,849,036 1,873,008 273 8 -04-2017 12:53 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JUNE 30TH, 2017 REVENUES Taxes 000-411500 Sales Tax Revenue (48) TOTAL Taxes Fund Transfers Miscellaneous 000-491000 Interest Earned-Bank 000-491200 Investment Income 000-497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES t-------- -- -- -- 2016-2017 2014-2015 2015-2016 CURRENT Y-T-D ACTUAL ACTUAL BUDGET ACTUAL ---- ------ H- ----- -- 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 3,442,819 3,660,101 3,692,710 , 2,729,630 3,810,165 3,962,572 3,442,819 3,660,101 3,692,710 2,729,630 3,810,165 3,962,572 183 375 550 144 300 300 14,278 52,171 45,000 79,230 103,750 120,000 1,478 0 0 0 0 1 15,939 52,547 45,550 79,373 104,050 120,301 3,458,759 3,712,648 3,738,260 2,809,004 3,914,215 4,082,873 W, I 8-04-2017 12:53 PM 620-SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: -------------- 2016-2017 --------------- )t--- -- --- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG PROJECTS Utility Services Professional Services 900-541100 ENGINEERING 14,103 34,206 0 0 0 0 900-541300 OTHER PROFESSIONAL SERVICES 0 683 0 0 -0 0 TOTAL Professional Services 14,103 34,889 0 0 0 0 Maintenance Services 900-551900 CONSTRUCTION 0 185,210 0 0 0 0 TOTAL Maintenance Services 0 185,210 0 0 0 0 Rental/Leasing 900-561300 LAND PURCHASE 215,546 1,575 0 0 0 0 TOTAL Rental/Leasing 215,546 1,575 0 0 0 0 TOTAL PROJECTS 229,649 221,673 0 0 0 0 275 B -04 -2017 12:53 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT Personnel Services 966 - 511110 Regular 966 - 511180 LTD 966 - 511210 Longevity 966 - 511240 Allowance 966 - 511310 FICA - Employer 966 - 511350 TMRS- Employer 966 - 511410 Health- Employer 966 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 966 - 521100 Office Supplies 966 - 521110 Office Supplies - Refreshments TOTAL Supplies Human Services 966 - 531100 Pre - employment Check 966 - 531150 Interview Expenses TOTAL Human Services City Support Services 966 - 532500 City Insurance - Commercial 966 - 532800 Promotional Events 966 - 532900 Contingencies TOTAL City Support Services Utility Services 966 - 533200 Electric Utility Service 966- 533300 Telephone /Land Line 966- 533310 Telephone /Cell Phones 966 - 533320 Telephone /Air Cards 966 - 533410 Water Utility Service 966 - 533500 Vehicle Fuel 966- 533550 Vehicle Maintenance TOTAL Utility Services Operations Support 966 - 534000 Postage 966 - 534100 Advertising 966 - 534105 Goodwill 966 - 534150 TexasOne 966 - 534190 Recruitment Events 966 - 534200 Printing & Binding 966 - 534300 Equipment Maintenance - Copier 966 - 534400 Computer Licenses - Software 966 - 534500 Memberships - Organization C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 - 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECObMNDED BUDG 137,773 189,185 0 0 0 0 397 591 0 0 0 0 597 1,054 0 0 0 0 305 0 0 0 0 0 10,348 13,701 0 0 0 0 22,842 30,709 0 0 0 0 14,858 17,453 0 0 0 0 494 407 0 0 0 0 187,614 253,100 0 0 0 0 585 123 750 402 750 750 48 0 0 0 0 0 632 123 750 402 750 750 135 44 1,000 390 1,000 0 0 0 0 0 0 500 135 44 1,000 390 1,000 500 1,114 343 1,700 1,653 1,700 1,700 639 1,883 6,000 2,241 6,000 26,000 0 0 0 0 0 10,000 1,753 2,226 7,700 3,895 7,700 37,700 18 242 0 0 0 0 425 425 720 319 720 720 334 623 1,500 B20 1,500 1,500 11 0 0 0 0 0 35 712 0 124 160 0 346 520 2,000 289 2,000 1,000 34 109 600 49 600 650 1,202 2,631 4,820 1,601 4,980 3,870 17 166 500 36 500 500 683 16,957 20,000 13,911 20,000 62,000 365 447 2,500 442 1,000 1,500 6,842 0 0 0 0 0 3,518 19,341 35,000 17,578 35,000 35,000 222 49 1,000 72 1,000 500 3,932 4,653 0 3,902 3,902 5,000 1,227 3,149 7,500 2,828 7,500 10,000 735 3,890 15,000 3,000 15,000 8,000 276 8 -04 -2017 12:53 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 PAGE: (-------- - - -- -- 2016 -2017 ----- ---------- H-- -- - - -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 966 - 534510 Membership- Commuter Rail Brd 49,500 TOTAL Operations Support 67,041 Staff Support 0 966 - 535100 Uniforms 300 966 - 535210 Employee Recognition- Morale 23 966 - 535300 Memberships -Staff Support 0 966 - 535400 Publications 138 966 - 535500 Training /Travel 5,308 966 - 535510 Meeting Expenses -EDC Board 1,402 TOTAL Staff Support 7,171 City Assistance 15,000 966 - 537600 Development Incentive Fund 0 966 - 537610 Impact Fee Matching Fund 0 966 - 537615 Small Business Grant Fund 0 966 - 537650 Prospect Services 86 TOTAL City Assistance 86 Professional Services 22,300 966 - 541200 Legal Svcs 91005 966 - 541300 Professional Services 501 966 - 541400 Auditor /Accounting Service 6,000 966 - 541450 Consulting Services 0 TOTAL Professional Services 15,506 Fund Charges /Transfers 0 966 - 548101 Contributions to General Fund 0 966 - 548505 Contribution to I & S 367,188 966- 548600 Interfund Charges -Admin 96,012 966 - 548610 Interfund Charge -Fleet 3,796 TOTAL Fund Charges /Transfers 466,996 Fund Replenish 979 Maintenance Services 817,500 966 - 551700 Grounds Maintenance 0 TOTAL Maintenance Services 0 Debt Service 4,057 966 - 555632 Tax Notes SR2010- Principal 265,000 966- 555632.Tax Notes SR2010- Interest 3,379 966 - 555650 Bond -CO 2007 - Principal 150,000 966- 555650.Bond -CO 2007 - Interest 12,231 TOTAL Debt Service 430,609 49,500 49,500 0 49,500 49,500 98,153 131,000 41,769 133,402 172,000 0 B00 398 800 800 0 300 63 300 300 500 2,500 500 2,500 2,000 403 700 497 700 800 4,136 15,000 8,100 15,000 15,000 1,287 3,000 1,832 3,000 3,000 6,326 22,300 11,411 22,300 21,900 100,000 500,000 0 500,000 312,500 0 500,000 0 500,000 0 0 0 0 0 500,000 331 5,000 979 5,000 5,000 100,331 1,005,000 979 1,005,000 817,500 13,406 40,000 3,785 40,000 25,000 4,057 40,000 337 40,000 0 6,300 7,500 3,000 7,500 7,500 0 0 0 0 50,000 23,763 87,500 7,121 87,500 82,500 0 0 0 0 265,000 356,119 366,788 361,019 366,788 360,769 50,024 430,445 322,834 430,445 441,395 1,000 614 460 614 781 407,143 797,847 684,313 797,847 1,067,945 0 0 0 0 1,000 0 0 0 0 1,000 0 0 0 0 0 0 0 0 0 0 155,000 0 0 0 0 6,215 0 0 0 0 161,215 0 0 0 0 MAIM B -04 -2017 12:53 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-- ----- -- ----- 2016 -2017 --- ----- -- - - - - -H -- - - -- -- 2017 -2018 -- -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Operating Equipment 966 - 571100 Furniture & Fixtures 359 26 700 300 700 1,200 966 - 571300 Computer & Periphe < $5000 10 1,927 4,000 0 4,000 3,000 TOTAL Operating Equipment 369 1,954 4,700 300 4,700 4,200 Capital Outlay 966 - 581200 Vehicles&Access Over $5,000 0 28,533 0 0 0 0 TOTAL Capital Outlay 0 28,533 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 1,179,115 1,085,542 2,062,617 752,181 2,065,179 2,209,865 278 B-04-2017 12:53 PM C I T Y O E S C H E R T 2 PAGE: PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES (- ------ -- --- -- 2016 -2017 --------------- -------- 2017-201$ - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG is FM3009 RD &BRIDGE EXPNDSN St !* Maintenance Services 994 - 551900 FM3009 Rd &Bridge Expansion 20,$26 0 0 0 0 0 TOTAL Maintenance Services 20,$26 0 0 0 0 0 TOTAL FM3009 RD &BRIDGE EXPNDSN 20,$26 0 0 0 0 0 279 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL SCHWAS RD PROJECT Maintenance Services PAGE: ---------- )(-------- 2017-2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG TOTAL MISC & PROJECTS 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 TOTAL EXPENDITURES 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 280 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL SCHWAS RD PROJECT Maintenance Services PAGE: ---------- )(-------- 2017-2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG TOTAL MISC & PROJECTS 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 TOTAL EXPENDITURES 1,429,589 1,307,215 2,062,617 752,181 2,065,179 2,209,865 281 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 282 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $99,024 $90Y395 $200,000 Expenses Operating Equipment $865 $0 $0 Capital Outlay 0 0 200,000 Projects 30,103 800 0 Total $30,968 $800 $200,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2017 -18 are expected to increase 2.6% from the FY 2016 -17 year end estimates with the continued growth of our residential community plus a $110,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2017 -18 Budget increased $199,200 from the FY 2016 -17 year end estimates with the continued implementation of the communication master plan. 283 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenues $99,024 $90Y395 $200,000 Expenses Operating Equipment $865 $0 $0 Capital Outlay 0 0 200,000 Projects 30,103 800 0 Total $30,968 $800 $200,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2017 -18 are expected to increase 2.6% from the FY 2016 -17 year end estimates with the continued growth of our residential community plus a $110,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2017 -18 Budget increased $199,200 from the FY 2016 -17 year end estimates with the continued implementation of the communication master plan. 283 B-04-2017 12:52 PM 110 - PUBLIC, EDU, GOVMNT FEE FINANCIAL SUMMARY REVENUE SUMMARY Franchises Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES C I T Y 0 F. S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (--- --- --- - -- -- 2016 -2017 --------------- -------- 2017 -2018 ---- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 103,149 99,024 113,300 0 0 0 2 0 0 103,151 99,024 113,300 67,771 90,395 93,300 0 0 106,700 0 0 0 67,771 90,395 200,000 80,669 865 0 0 0 200,000 80,669 865 0 0 0 200,000 2,456 30,103 108,600 449 B00 0 2,456 30,103 108,600 449 800 0 83,125 30,968 108,600 449 800 200,000 20,025 68,056 4,700 67,322 89,595 0 284 8 -04 -2017 12:52 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 --------------- -------- 2017 -2018 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Franchises 000 - 421350 Time Warner -PEG Fee 50,747 51,681 50,000 39,887 53,217 55,000 000 - 421465 AT &T PEG Fee 52,401 47,343 63,300 27,884 37,178 38,300 TOTAL Franchises 103,149 99,024 113,300 67,771 90,395 93,300 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 106,700 TOTAL Fund Transfers 0 0 0 0 0 106,700 Miscellaneous 000 - 497000 Misc Income 2 0 0 0 0 0 TOTAL Miscellaneous 2 0 0 0 0 0 TOTAL REVENUES 103,151 99,024 113,300 67,771 90,395 200,000 285 B-04-2017 12:52 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 110- PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES {-------- - - - - -- 2016 -2017 --------------- )(--- - - ---- 2017 -2019 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG NON DEPARTMENTAL " Utility Services Professional Services F; Rental /Leasing 101- 561200 Lease /PUrcahse Payments 3,170 0 0 0 0 0 TOTAL Rental /Leasing 3,170 0 0 0 0 0 Operating Equipment 101- 571400 Communications Equipmnt -Mino 0 865 0 0 0 0 TOTAL Operating Equipment 0 865 0 0 0 0 Capital Outlay 101 - 581400 Communications Equipment 77,499 0 0 0 0 200,000 TOTAL Capital Outlay 77,499 0 0 0 0 200,000 TOTAL NON DEPARTMENTAL 80,669 865 0 0 0 200,000 TOTAL GENERAL GOVERNMENT 80,669 865 0 0 0 200,000 286 8 -04-2017 12:52 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 110-PUBLIC, RDU, GOVMNT FEE AS OF: JUNE 30TH, 2017 MISC & PROJECTS EXPENDITURES -------------- 2016-2017 --------------- )( -------- 2017-2018 - - -- 2014 -2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG PROJECTS Supplies 900-521700 Materials 1,264 0 0 0 0 0 TOTAL Supplies 1,264 0 0 0 0 0 Operations Support 900-534100 Advertising 1,192 0 0 0 0 0 TOTAL Operations Support 1,192 0 0 0 0 0 Professional Services 900-541110 COMMUNICATION PLAN 0 0 5,600 0 0 0 TOTAL Professional Services 0 0 5,600 0 0 0 Operating Equipment 900-571400 Communications Equipmnt-Minor 0 5,592 10,500 0 0 0 TOTAL Operating Equipment 0 5,592 10,500 0 0 0 Capital Outlay 900-581400 Communication Equipment 0 24,511 92,500 449 800 0 TOTAL Capital Outlay 0 24,511 92,500 449 800 0 TOTAL PROJECTS 2,456 30,103 108,600 449 800 0 TOTAL MISC & PROJECTS 2,456 30,103 108,600 449 800 0 TOTAL EXPENDITURES 83,125 30,968 108,600 449 800 200,000 287 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 288 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Revenue Taxes $544,871 $513,000 $550,000 Miscellaneous 3,954 10,575 13,650 Total $548,825 $523,575 $563,650 Expenses City Support Services 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Taxes $544,871 $513,000 $550,000 Miscellaneous 3,954 10,575 13,650 Total $548,825 $523,575 $563,650 Expenses City Support Services $66,219 $97,165 $110,000 Operations Support 36,553 65,425 68,425 Professional Services 3,000 3,500 3,000 Fund Charges /Transfers 114,405 66,405 67,605 Building Maintenance 5,555 10,000 10,000 Operating Equipment 2,000 0 0 Capital Outlay 0 0 63,806 Total $227,731 $242,495 $322,836 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2017 -18 is expected to increase 7.7% from the FY 2016 -17 year end estimates with the addition of a new hotel in the city. Expenses: The Hotel Motel Tax Fund FY 2017 -18 Budget increased 33.1 % from FY 2016 -17 year end estimates. This increase is for proposed upgrades to the wi -fi and audiovisual system in the Civic Center to attract additional conferences and conventions that follows the state statutes for occupancy tax use. 289 B-04-2017 12:52 PM 314 -HOTEL TAX FINANCIAL SUMMARY REVENUE SUMMARY Taxes Miscellaneous TOTAL REVENUES EXPENDITURE SUMHJARY GENERAL GOVERNMENT C I T Y O F, S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- -- - - -- 2016 -2017 --------------- )(-------- 2017-2018 ---- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BURG 563,734 544,871 609,302 339,788 513,000 550,000 647 3,954 2,150 6,885 10,575 13,650 564,381 548,825 611,452 346,673 523,575 563,650 NON DEPARTMENTAL 215,011 227,731 260,995 154,474 242,495 322,836 TOTAL GENERAL GOVERNMENT 215,011 227,731 260,995 154,474 242,495 322,836 TOTAL EXPENDITURES 215,011 227,731 260,995 154,474 242,495 322,836 REVENUE OVER/(UNDER) EXPENDITURES 349,370 321,094 350,457 192,200 281,080 240,814 290 8-04-2017 12:52 PM C I T Y 0 F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JUNE 30TH, 2017 REVENUES ( -------------- 2016-2017 2014-2015 2015-2016 CURRENT Y-T-D ACTUAL ACTUAL BUDGET ACTUAL ---------- )( -------- 2017-2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BURG Taxes 000-411800 Hotel Occupancy Tax 563,734 544,871 609,302 339,788 513,000 550,000 TOTAL Taxes 563,734 544,871 609,302 339,788 513,000 550,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 132 177 150 51 75 150 000-491200 Investment Income 516 3,778 2,000 6,835 10,500 13,500 000-497000 Misc Income 0 0 0 0 0 0 TOTAL Miscellaneous 647 3,954 2,150 6,885 10,575 13,650 TOTAL REVENUES 564,381 548,825 611,452 346,673 523,575 563,650 291 B-04-2017 12:52 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JUNE 30TH, 2017 GENERAL GOVERNMENT EXPENDITURES t---- ---- - - ---- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL NON DEPARTMENTAL Personnel Services Supplies City Support Services PAGE: ---------- ?(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 101- 532800 Special Events 45,421 55,080 57,165 36,406 57,165 60,000 101- 532820 Community Programs 14,155 11,139 10,000 30,100 40,000 50,000 TOTAL City Support Services 59,576 66,219 67,165 66,506 97,165 110,000 Operations Support 101- 534100 Advertising 20,840 24,336 50,425 23,208 50,425 50,425 101- 534120 Advertising - Billboards 11,918 12,217 16,000 8,444 15,000 18,000 TOTAL Operations Support 32,758 36,553 66,425 31,652 65,425 68,425 City Assistance Professional Services 101 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,500 3,000 TOTAL Professional Services 3,000 3,000 3,000 3,000 3,500 3,000 Fund Charges /Transfers 101- 548000 Transfer Out 0 66,405 66,405 0 0 0 101 - 548100 Interfund Transfer Out 66,405 0 0 49,804 66,405 67,605 101 - 548614 Contribution -Park & Rec Fundt 43,500 48,000 48,000 0 0 0 TOTAL Fund Charges /Transfers 109,905 114,405 114,405 49,804 66,405 67,605 Maintenance Services 101- 551100 Building Maintenance 0 5,555 10,000 3,512 10,000 10,000 TOTAL Maintenance Services 0 5,555 10,000 3,512 10,000 10,000 Operating Equipment 101- 571700 Improvements Under $5,000 5,844 0 0 0 0 0 101 - 571810 Event Banners 3,928 2,000 0 0 0 0 TOTAL Operating Equipment 9,772 2,000 0 0 0 0 Capital Outlay 101- 581750 Civic Center Improvements 0 0 0 0 0 63,806 TOTAL Capital Outlay 0 0 0 0 0 63,806 TOTAL NON DEPARTMENTAL 215,011 227,731 260,995 154,474 242,495 322,836 TOTAL GENERAL GOVERNMENT 215,011 TOTAL EXPENDITURES 227,731 260,995 154,474 242,495 322,836 215,011 227,731 260,995 292 154,474 242,495 322,836 FUND: 317 PARK FUND Is] .• • . The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA's), regional non - profit grants, and donations. Revenue Fees $132,000 Miscellaneous 1,598 Total $133,598 Expenses Operating Equipment $147 Capital Outlay 22,857 Total $23,004 PROGRAM JUSTIFICATION AND ANALYSIS $145,000 $70,000 3,050 60,000 $148,050 $130,000 $15,000 $10,000 170,000 120,000 $185,000 $130,000 Revenue: The revenue for FY 2017 -18 is expected to decrease 12.2% from 2016- 17 year end estimate with a conservative view on new park fees from development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2017 -18 Budget decreases 29.7% from FY 2016 -17 year end estimates due to lower cost of future projects identified. The FY 2017 -18 project lists include Hilltop Park improvements of $75,000, park improvements along Schertz Parkway of $20,000, and additional improvements at the Skate Park of $25,000. 293 2015 -16 2016 -17 1 2017 -18 Budget Actual Estimate Budget Revenue Fees $132,000 Miscellaneous 1,598 Total $133,598 Expenses Operating Equipment $147 Capital Outlay 22,857 Total $23,004 PROGRAM JUSTIFICATION AND ANALYSIS $145,000 $70,000 3,050 60,000 $148,050 $130,000 $15,000 $10,000 170,000 120,000 $185,000 $130,000 Revenue: The revenue for FY 2017 -18 is expected to decrease 12.2% from 2016- 17 year end estimate with a conservative view on new park fees from development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2017 -18 Budget decreases 29.7% from FY 2016 -17 year end estimates due to lower cost of future projects identified. The FY 2017 -18 project lists include Hilltop Park improvements of $75,000, park improvements along Schertz Parkway of $20,000, and additional improvements at the Skate Park of $25,000. 293 8 -04 -2017 12:52 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES 50,126 i-------- - - - - -- 2016 -2017 --------------- )( -- - - -- -- 2017 -2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG 185,000 130,000 41,980 110,595 0 85,932 ( 92,000 132,000 145,000 98,000 145,000 70,000 106 1,598 40,000 2,108 3,050 60,000 92,106 133,598 185,000 100,108 148,050 130,000 50,126 23,004 185,000 14,176 185,000 130,000 50,126 23,004 185,000 14,176 185,000 130,000 50,126 23,004 185,000 14,176 185,000 130,000 41,980 110,595 0 85,932 ( 36,950) 0 294 8 -04 -2017 12:52 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2017 REVENUES (--------- - - - --- 2016 -2017 --------------- -------- 2017 -2018 - --- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Fees 000 - 458800 Parkland Dedication 92,000 132,000 145,000 98,000 145,000 70,000 TOTAL Fees 92,000 132,000 145,000 98,000 145,000 70,000 Miscellaneous 000- 491000 Interest Earned 94 114 250 32 50 100 000 - 491200 Investment Income 12 614 1,000 2,076 3,000 3,000 000 - 497000 Misc Income 0 870 0 0 0 0 000 - 499100 Transfer From Parks Reserves 0 0 38,750 0 0 56,900 TOTAL Miscellaneous 106 1,598 40,000 2,108 3,050 60,000 TOTAL REVENUES 92,106 133,598 185,000 100,108 148,050 130,000 295 B-04-2017 12:52 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2017 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PARKLAND DEDICATION Supplies Utility Services Fund Charges /Transfers PAGE: ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG Ih" 301 - 548000 Transfer Out 33,159 0 0 0 0 0 TOTAL Fund Charges /Transfers 33,159 0 0 0 0 0 Maintenance Services Operating Equipment 301- 571000 Sign /Fixtures 0 750 17,000 11,101 15,000 10,000 301- 571700 Improvements Under $5,000 6,038 ( 604) 0 0 0 0 TOTAL Operating Equipment 6,038 147 17,000 11,101 15,000 10,000 Capital Outlay 301- 581700 Improvements Over $5,000 10,930 22,857 168,000 3,075 170,000 120,000 TOTAL Capital Outlay 10,930 22,857 168,000 3,075 170,000 120,000 TOTAL PARKLAND DEDICATION 50,126 23,004 185,000 14,176 185,000 130,000 296 8-04-2017 12:52 PM C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JUNE 30TH, 2017 PUBLIC ENVIRONMENT EXPENDITURES -------------- 2016-2017 2014-2015 2015-2016 CURRENT Y-T-D ACTUAL ACTUAL BUDGET ACTUAL TREE MITIGATION Supplies Professional Services Fund Charges/Transfers Maintenance Services Operating Equipment Capital Outlay PAGE: ---------- )( -------- 2017-201B ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG TOTAL PUBLIC ENVIRONMENT 50,126 23,004 185,000 14,176 185,000 130,000 TOTAL EXPENDITURES 50,126 23,004 185,000 14,176 185,000 130,000 297 "'Al,"'HIS PAG"E INTENTION ALLY L.,EF"1-'B LANK 298 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees Fund Transfers Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $127,288 $85,300 $72,500 0 0 81,400 1,515 3,025 3,100 $128,802 $88,325 $157,000 $119,564 $142,000 $157,000 $119,564 $142,000 $157,000 Revenue: The revenue for FY 2017 -18 is expected to decrease 14.4% from 2016- 17 year end estimate with a conservative view on new tree mitigation feees from development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2017 -18 Budget will increase 10.6% from the FY 2016 -17 year end estimate. The FY 2017 -18 Budget includes shade trees for the Schertz Ball Field and E. Live Oak Road, and Tree Trimming phase 4 for Crescent Bend Park, Wendy Swan Memorial Park, the North Community Center, Hilltop Park, and Palm Park. 299 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Fees Fund Transfers Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $127,288 $85,300 $72,500 0 0 81,400 1,515 3,025 3,100 $128,802 $88,325 $157,000 $119,564 $142,000 $157,000 $119,564 $142,000 $157,000 Revenue: The revenue for FY 2017 -18 is expected to decrease 14.4% from 2016- 17 year end estimate with a conservative view on new tree mitigation feees from development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2017 -18 Budget will increase 10.6% from the FY 2016 -17 year end estimate. The FY 2017 -18 Budget includes shade trees for the Schertz Ball Field and E. Live Oak Road, and Tree Trimming phase 4 for Crescent Bend Park, Wendy Swan Memorial Park, the North Community Center, Hilltop Park, and Palm Park. 299 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY i----- --- ------ 2016 -2017 --------------- )(-------- 2017-2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG REVENUE SUMMARY Fees 191,488 127,288 85,300 60,665 85,300 72,500 Fund Transfers 0 0 54,950 0 0 81,400 Miscellaneous 440 1,515 1,750 2,019 3,025 3,100 TOTAL REVENUES 191,927 128,802 142,000 62,684 88,325 157,000 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 219,984 119,564 142,000 85,901 142,000 157,000 TOTAL PUBLIC ENVIRONMENT 219,984 119,564 142,000 85,901 142,000 157,000 TOTAL EXPENDITURES 219,984 119,564 142,000 85,901 142,000 157,000 REVENUE OVER /(UNDER) EXPENDITURES i 28,057) 9,238 0 t 23,217) ( 53,675) 0 300 B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: ,TUNE 30TH, 2017 REVENUES Fees 000 - 458900 Tree Mitigation TOTAL Fees Fund Transfers 000- 481000 Transfer In- Reserves TOTAL Fund Transfers Miscellaneous 000- 491000 Interest Earned 000 - 491200 Investment Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2017-2018 ---- PROJECTED CITY ADMIN. ADOPT YEAR END RECO1,1 ENDED BUDG 191,488 127,288 85,300 60,665 85,300 72,500 191,488 127,288 85,300 60,665 85,300 72,500 0 0 54,950 0 0 81,400 0 0 54,950 0 0 81,400 134 26 250 11 25 100 306 1,489 1,500 2,008 3,000 3,000 440 1,515 1,750 2,019 3,025 3,100 191,927 128,802 142,000 62,684 8B,325 157,000 301 B-04-2017 12:53 PM C I T Y 0 F S C H E R T Z PAGE: 85,901 PROPOSED BUDGET WORKSHEET Supplies 319-TREE MITIGATION AS OF: JUNE 30TH, 2017 85,901 PUBLIC ENVIRONMENT 157,000 Professional Services EXPENDITURES -------------- 2016-2017 --------------- ) {- - - - - -- 2017-2018 -- -- - 2014-2015 2015-2016 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG TREE MITIGATION 219,984 119,564 142,000 85,901 142,000 157,000 Supplies 219,984 119,564 142,000 85,901 142,000 157,000 Professional Services Fund Charges/Transfers Maintenance Services 302-551110 Trees 219,984 119,564 106,000 51,843 102,000 127,000 302-551710 Landscaping 0 0 36,000 34,059 40,000 30,000 TOTAL Maintenance Services 219,984 119,564 142,000 85,901 142,000 157,000 Operating Equipment Capital Outlay TOTAL TREE MITIGATION 219,984 119,564 142,000 85,901 142,000 157,000 TOTAL PUBLIC ENVIRONMENT 219,984 119,564 142,000 85,901 142,000 157,000 TOTAL EXPENDITURES 219,984 119,564 142,000 85,901 142,000 157,000 302 a • • 11111111,11111111110 A W a OMM.11"K: Is] •• • • The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund-raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees Fund Transfers Miscellaneous Total Expenses Supplies City Support Services Operating Equipment Total $21,846 $21,000 $22,000 0 0 0 630 260 700 $22,476 $21,260 $22,700 $83 2015-16 2016-17 2017-18 Budget � Actual � Estimate � Budget Revenue Fees Fund Transfers Miscellaneous Total Expenses Supplies City Support Services Operating Equipment Total $21,846 $21,000 $22,000 0 0 0 630 260 700 $22,476 $21,260 $22,700 $83 $500 $500 7,790 10,000 12,000 17,645 11,500 10,000 $25,519 $22,000 $22,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2017-18 is expected to increase 6.8% from the FY 2016-17 year end estimate with the anticipation of increase book sales. Expenses: The Library Fund's FY 2017-18 Budget increased 2.3% from the FY 2016-17 year end estimates for additional program support. 303 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY _. _.. Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (- --- ----- - ----- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL ---------- )(-------- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG 22,064 21,846 22,000 15,519 21,000 22,000 1,899 630 1,060 397 260 700 23,962 22,476 23,060 15,916 21,260 22,700 25,710 25,519 22,000 15,677 22,000 22,500 25,710 25,519 22,000 15,677 22,000 22,500 25,710 25,519 22,000 15,677 22,000 22,500 ( 1,748) ( 3,042) 1,060 239 ( 740) 200 304 B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JUNE 30TH, 2017 REVENUES (-------- - - - - -- 2016 -2017 --------------- T( -- - -- - -- 2017 -2018 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Fees 000 - 458100 Sale of Merchandise 22,064 21,846 22,000 15,519 21,000 22,000 TOTAL Fees 22,064 21,846 22,000 15,519 21,000 22,000 Fund Transfers Miscellaneous 000- 491000 Interest Earned 16 12 10 6 10 0 000 - 491200 Investment Income 59 229 50 287 150 200 000 - 493000 Donations 1,824 390 1,000 100 100 500 000 - 497000 Misc. Income - Library 0 0 0 5 0 0 TOTAL Miscellaneous 1,899 630 1,060 397 260 700 TOTAL REVENUES 23,962 22,476 23,060 15,916 21,260 22,700 305 B-04-2017 12:53 PM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies TOTAL Supplies City Support Services 101 - 532800 Special Events TOTAL City Support Services City Assistance Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ---- ------ )(-- --- - -- 2017 -2018 - --- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG .: 584 83 500 157 500 500 584 83 500 157 500 500 6,119 7,790 10,000 5,320 10,000 12,000 6,119 7,790 10,000 5,320 10,000 12,000 101 - 571000 Furniture & Fixtures 141 0 500 0 500 0 101- 571400 Library Materials 8,555 17,681 8,600 7,800 8,600 10,000 101- 571500 Improvement Under $5,000 10,312 ( 36) 2,400 2,400 2,400 0 TOTAL Operating Equipment 19,007 17,545 11,500 10,200 11,500 10,000 Capital Outlay TOTAL NON DEPARTMENTAL 25,710 25,519 22,000 15,677 22,000 22,500 TOTAL GENERAL GOVERNMENT 25,710 25,519 22,000 15,677 22,000 22,500 TOTAL EXPENDITURES 25,710 25,519 22,000 15,677 22,000 22,500 306 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. 01 :412 ffou This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $1,675 $600 $1,000 Fund Transfers 3,836 10,750 10,750 Total $5,511 $11,350 $11,750 Expenses Supplies 2015 -16 2016 -17 2017 -18 Budget Actual Estimate Budget Revenue Fees $1,675 $600 $1,000 Fund Transfers 3,836 10,750 10,750 Total $5,511 $11,350 $11,750 Expenses Supplies $2,515 $1,500 $1,500 Operations Support 49 500 500 Staff Support 183 5,150 5,150 Professional Services 1,090 1,600 1,600 Operating Equipment 0 3,000 3,000 Total $3,836 $11,750 $11,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2016 -17 is expected to increase 3.5% from the FY 2016 -17 year end estimate for additional book sales. Expenses: The Historical Committee's FY 2017 -18 Budget will remain the same from the FY 2016 -17 year end estimate. 307 B -04 -2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2017 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2016 -2017 --------------- )(-------- 2017 -2016 -- -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMt4ENDED BUDG 1,173 1,675 9,285 3,836 0 0 10,458 5,511 1,000 390 600 1,000 10,750 0 10,750 10,750 0 0 0 0 11,750 390 11,350 11,750 10,020 3,836 11,750 1,296 11,750 11,750 10,020 3,836 11,750 1,296 11,750 11,750 10,020 3,836 11,750 1,296 11,750 11,750 436 1,675 0 ( 906) ( 400) 0 308 B-04-2017 12:53 PM C I T Y O F S C H E R T Z PAGE: PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2017 REVENUES �--- -- --------- 2016 -2017 --------------- )(-------- 2017-2018 - - -- 2014 -2015 2015 -2016 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPT ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDG Fees 000- 458100 Sale of Merchandise 1,173 1,675 1,000 390 600 1,000 TOTAL Fees 1,173 1,675 1,000 390 600 1,000 Fund Transfers 000 - 486106 Transfer In- Special Events 9,285 3,836 10,750 0 10,750 10,750 TOTAL Fund Transfers 9,285 3,836 10,750 0 10,750 10,750 Miscellaneous 000 - 497000 Misc. Income 0 0 0 0 0 0 TOTAL Miscellaneous 0 0 0 0 0 0 TOTAL REVENUES 10,458 5,511 11,750 390 11,350 11,750 309 8 -04 -2017 12:53 PM 615- HISTORICAL COMMITTEE CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2017 (-------- - - - - -- 2016 -2017 2014 -2015 2015 -2016 CURRENT Y -T -D ACTUAL ACTUAL BUDGET ACTUAL PAGE: ----- - - - - -H -- - - - - -- 2017 -2018 - - -- PROJECTED CITY ADMIN. ADOPT YEAR END RECOMMENDED BUDG HISTORICAL COMMITTEE 10,020 3,836 11,750 1,296 11,750 11,750 Supplies 10,020 3,836 11,750 1,296 11,750 11,750 609 - 521000 Operating Supplies 8,054 2,515 1,500 156 1,500 1,500 TOTAL Supplies 8,054 2,515 1,500 156 1,500 1,500 Operations Support 609 - 534200 Printing & Binding 172 49 500 0 500 500 TOTAL Operations Support 172 49 500 0 500 500 Staff Support 609 - 535200 Awards 93 113 1,000 140 1,000 1,000 609 - 535300 Memberships 14 0 150 0 150 150 609 - 535500 Training /Travel 0 70 4,000 0 4,000 4,000 TOTAL Staff Support 107 183 5,150 140 5,150 5,150 Professional Services 609 - 541300 Other Consl /Pro£ Services 1,688 1,090 1,600 1,000 1,600 1,600 TOTAL Professional Services 1,688 1,090 1,600 1,000 1,600 1,600 Operating Equipment 609 - 571810 Event Banners 0 0 3,000 0 3,000 3,000 TOTAL Operating Equipment 0 0 3,000 0 3,000 3,000 TOTAL HISTORICAL COMMITTEE 10,020 3,836 11,750 1,296 11,750 11,750 TOTAL CULTURAL 10,020 3,836 11,750 1,296 11,750 11,750 TOTAL EXPENDITURES 10,020 3,836 11,750 1,296 11,750 11,750 310 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 311 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isononoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 312 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 313 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 314 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 315 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 316 Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 Department: Finance Subject: Ordinance No. 1.7 -T -31 — Consideration . and /or action approving an ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. Final Reading (B. James /J. Walters) BACKGROUND At the August 8, 2017 regular session, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.491.0, per $100 of value, with the M &O rate at $0.3248 and the I &S portion of $0.1662. The proposed rate is not subject to rollback. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold 2 public hearings on the tax rate if the proposed tax rate exceeds the lower of the Effective or Rollback Tax Rate. In this case the hearings are not required as the proposed rate does not exceed the effective rate. The first required public hearing was held on August 22, 2017 regular session of City Council. The second required public hearing was conducted at the August 29, 2017 regular session. During the final tax rate adoption process Council can approve a lower rate at that time, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 29, 2017 without calling special meetings. City Council approved this on first reading at their meeting of August 29, 2017. �YG • ' • 4" The proposed maximum rate maintains quality service to residents and businesses and provides growth in service offerings based on input staff received from Citizens and Council from Retreats, Community Meetings, Citizen Survey, and elections. The current property tax rate is $0.4911 per $100 valuation. The proposed maximum tax rate will be $0.4910 per $100 valuation. The M &O portion of the property tax rate will increase to $0.3159 from $0.3248 per $1.00 valuation. The I &S portion will decrease to $0.1752 from $0.1662 per $100 valuation. City Council Memorandum Page 2 RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 17 -T -31 approving the Fiscal Year 2017 -18 Proposed Tax Rate on final reading. ATTACHMENT Ordinance No. 17 -T -31 ORDINANCE NO. 17 -T -31 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal. Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 8th day of August 2017 and a second Public Hearing was held on the 22nd day of August 2017; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2017 -1.8 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2017, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. This tax rate will raise taxes for Maintenance and Operations on the average Home by approximately $35.00. There is hereby levied and assessed and there shall be collected for the tax year 2017 . for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty -Nine Ten Cents ($0.4910) on each One Hundred Dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2017 . as follows: 1. 0.3248 for the purpose of maintenance and operation 1. 0.1662 for the payment of principal and interest on debt 2. 0.4910 total tax rate SECTION 6. SECTION 7. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 8. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. SECTION 9. Ad valorem taxes for the year are due and payable on October 1, 2017 and shall become delinquent after January 31, 2018. . A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2018, incur an additional penalty of 15% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 10. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON SECOND READING THIS 5th DAY OF SEPTEMBER 2017. Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 . Department: Finance Subject: Ordinance No. 17 -M -34 - An Ordinance authorizing the amendment of GASB 54 Fund Balance standards, applications, and policy of the City of Schertz; and related matters in connection therewith (Final Reading) C• � 1 The Governmental Accounting Standards Board ( "GASB ") is the independent organization that establishes and improves standards of accounting and financial reporting for state and local governments and is recognized by governments, the accounting industry, and capital markets as the official source of generally accepted accounting principles (GAAP) for state and local governments. Beginning in June, 2010, GASB made into effect Statement 54 which became the new standard for fund balance reporting and governmental fund type definitions. The new standards included definitions of the different types of fund balances and required they be identified in the annual finance statement. These fund balance classifications were: non - spendable, restricted, committed, assigned, and unassigned. By Ordinance 12 -M -02, the City of Schertz adopted the new standards for reporting and definitions. Ordinance 12 -M -02 also included a requirement to hold a minimum of 25% of its annual operating expenses in reserves at all times. If the city were to fall below that requirement, it would have to replenish the reserve back to the minimum within 5 years. The proposed ordinance will replace the previous policy with an updated one. The same definitions of the fund balance types and the requirement to return to a minimum fund balance within 5 years is still part of the policy. The updated sections include additional definitions, a new minimum requirement of 26% of operating expenses, and a more detailed outline for the building up and use of the unrestricted fund balances. The notable section updates will be the new requirement to stick as close to the 26% requirement unless council has authorized additional savings above the target. Another notable section will be the breakdown of the 26% requirement into 2 parts; l % for contingency to be used for emergencies and 25% for declared disasters in the City. 50472689.1 City Council Memorandum Page 2 City Council approved this on first reading at their meeting of August 29, 2017. FISCAL IMPACT This policy update's fiscal impact can be seen in the proposed budget and 5 year forecast. The city will use the excess fund balance it has above the 26% mark to further additional services and maintenance with the goal of reducing the unrestricted fund balance to 26% by the fiscal year 2021 -22. RECOMMENDATION Approval of Ordinance No. 17 -M -34 on final reading ATTACHMENT Ordinance No. 17 -M -34 Exhibit A — Fund Balance Policy Me ' 1 AN ORDINANCE AUTHORIZING THE AMENDMENT OF GASB 54 FUND BALANCE STANDARDS, APPLICATIONS, AND POLICY OF THE CITY OF SCHERTZ; AND RELATED MATTERS IN CONNECTION THEREWITH WHEREAS, the Governmental Accounting Standards Board ( "GASB ") is the independent organization that establishes and improves standards of accounting and financial reporting for state and local governments and is recognized by governments, the accounting industry, and capital markets as the official source of generally accepted accounting principles (GAAP) for state and local governments; WHEREAS, the Governmental Accounting Standards Board ( "GASB ") has adopted Statement 54, a new standard for governmental fund balance reporting and governmental fund type definitions that became effective in governmental fiscal year starting after June 15, 2010; WHEREAS, the City Council (the "Council ") of the City of Schertz, Texas (the "City ") through Ordinance 12 -M -02, authorized the implementation of GASB 54 requirements, and directed that such requirements be applied to its financial statements beginning with the October 1, 2010 to September 30, 2011 fiscal year; WHEREAS, the City of Schertz has found it necessary to update the Fund Balance Policy to be effective October 1, 2017; and WHEREAS, the City hereby finds and determines that the adoption of this Ordinance is in the best interests of the citizens of the City; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The Council hereby approves the adoption of the new GASB 54 Standards Fund Balance Policy as attached in Exhibit A. Section 2. The Council delegates to the City Manager the responsibility to assign money in funds when authorized fund balance is available. Section 3. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. 50472688.1 -1- Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the Council hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be in force and effect from and after its final passage, and it is so ordered. PASSED ON FIRST READING on the 29th day of August, 2017. PASSED AND ADOPTED on second and final reading on the 5th day of September, 2017. CITY OF SCHERTZ, TEXAS Bv: Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (SEAL OF THE CITY) 50472688.1 EXHIBIT A C lia 11,911 1 a 10 L, 111 "Al '3 (see Attached) 50472688.1 A -]. 50472688.1 CHIENT OGDMMUNITY PPORTUNFTY CITY OF SCHERTZ FINANCIAL POLICY PREPARED BY: Finance APPROVED BY: City Council DATE APPROVED: TBD EFFECTIVE DATE: 10/01/2017 REPLACES VERSION: ORD 12 -M -02 Purpose: The purpose of this policy is to establish a key element of the financial stability of the City of Schertz by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability and it is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and other similar circumstances. This policy will ensure the City maintains adequate fund balances in the operating fund with the capacity to: 1. Provide sufficient cash flow for daily financial needs, 2. Provide funds for unforeseen expenditures related to Disasters, 25 %, and/or a Contingency, 1 %. 3. Offset significant economic downturns or revenue shortfalls, and 4. Secure and maintain investment grade bond ratings. Definitions: Contingency- An amount over the minimum required fund balance that allows the City to achieve proposed levels of service in the event that revenues do not meet projections, expenses exceed projections for items that cannot be accurately projected for a particular year, such as building repair costs, or to provide an immediate increase in level of service or maintain the proposed level or service in the event of a changed condition. Disaster — A disaster is officially declared by the Mayor when an emergency situation has caused severe damage, injury, or loss of life or it appears likely to do so, of either man . made or natural causes. Additional funds outside of operations would be required to support rescue operations and/or make up for lost revenue caused by large commercial property loss. Fund Balance - An accounting distinction is made between the portions of fund balance that are spendable and non - spendable. These are broken into five categories: 1. Non- spendable fund balance - includes amounts that are not in spendable form or are required to be maintained intact. Examples are inventory, endowment, permanent CHIENT OGDMMUNITY PPORTUNRY CITY OF SCHERTZ FINANCIAL POLICY funds, and prepaid items (to the extent that such balances are not offset with liabilities and actually result in fund balance). 2. Restricted fund balance - includes amounts that can be spent only for the specific purposes stipulated by external resource providers either constitutionally or through enabling legislation. Examples include grants and child safety fees. 3. Committed fund balance - includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision making authority (City Council). Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. 4. Assigned fund balance - comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the government delegates the authority. In governmental funds, assigned fund balance represents the amount that is not restricted or committed. This indicates that resources in other governmental funds are, at a minimum, intended to be used for that fund. Such assignments cannot exceed the available (spendable, unrestricted, uncommitted) fund balance in any particular fund. 5. Unassigned fund balance - is the residual classification of the general fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose. In other funds, the unassigned classification should be used only to report a deficit balance from overspending for specific purposes for which amounts had been restricted, committed, or assigned. Fund Equity - A fund's equity is generally the difference between its assets and its liabilities and is the accounting equivalent to Fund Balance for non - governmental funds, ie the Water & Sewer Funds, the Drainage Fund, and the Emergency Medical Service (EMS) Fund. Non - Governmental Funds - City Funds set up to operate like a business and balance their expenditures based on fees collected for their services. Fund Balance Polic Committed Fund Balance The Council is the City's highest level of decision - making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the City Council. The resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. CHIENT OGDMMUNITY PPORTUNFTY CITY OF SCHERTZ FINANCIAL POLICY Assigned Fund Balance The City Council has authorized the City Manager as the officials authorized to assign the fund balance to a specific purpose as approved by this fund balance policy. Target Unrestricted Fund Balance The City's goal is to achieve and maintain an unrestricted fund balance in the General Fund equal to 26% of budgeted operating expenditures, 25% for a Disaster, and 1% for Contingency. The unrestricted fund balance is made up of the committed fund balance, the assigned fund balance, and the unassigned fund balance. In the event the unrestricted fund balance is calculated to be less than the policy stipulates, the City shall plan to adjust budget resources in subsequent fiscal years to restore the balance. Appropriation of Unrestricted Fund Balance To reduce Unrestricted Fund Balance below 26 %, there must be council action to use this contingency amount. This I% is set aside in the Fund Balance to be used on emergency or unexpected expenditures to repair or replace vital city infrastructure that was not identified in the City's five year forecast. It can also be used to prevent the reduction in fund balance below 25% at the onset of a recession. Once the recession has been identified the City will take steps to match the annual budget with the slow down or reduction in revenues. Steps taken to prevent the further reduction in fund balance from a recession would be to freeze or delay hiring for new or vacant positions, delay new programs or projects, freeze wages, and reduce or eliminate services, including wage reductions and layoffs. Any reduction or elimination of services would be looked at strategically for levels of utilization by the citizens and alignment with the City's Policy Values. The goal would be to adjust the budget and services enough to prevent further reduction in fund balance. To reduce the Unrestricted Fund Balance below 25 %, the Mayor must declare an emergency. The funds would be used to provide rescue operations and relief efforts and could be reimbursed by the State or Federal governments but would need to be fronted by the City. If the disaster causes significant reduction in city revenues, the fund balance could be reduced below 25% to provide funding to maintain city services at their pre- disaster levels. The fund balance could be used this way until revenues recover enough to sustain city services on their own or until it is determined the negative impact is much longer lasting, prompting a review of service levels to match the updated operational revenue without use of fund balance. Replenishment of Fund Balance Reserves If unrestricted fund balance falls below 26% or if it is anticipated that at the completion of any fiscal year the projected fund balance will be less than the minimum requirement, the City Manager shall prepare and submit a plan to City Council to restore the target required CHIENT OGDMMUNITY PPORTUNFTY CITY OF SCHERTZ FINANCIAL POLICY level. The plan shall detail the steps necessary for the replenishment of fund balance as well as an estimated timeline for achieving such, not to exceed five years. Order of Expenditure of Funds When multiple categories of fund balance are available for expenditure, the City will start with the most restricted category and spend those funds first before moving down to the next category with available funds. Accumulation and Use of Fund Balance The unrestricted fund balance will be allowed to accumulate above the 26% target to accommodate irregular capital or operating expenses identified in the five -year budget forecast or capital improvements plan that cannot be covered with annual revenue sources during one fiscal year without a reduction in fund balance. City Council will be made aware of the specific known expenditures or projects that are expected to cause a reduction in fund balance as part of the budget process and will approve the accumulation of unrestricted revenues above the 26% target. If there is an unexpected increase in the unrestricted fund balance during the current fiscal year, those funds will be used in the following fiscal year to enhance the city's operations or reduce the tax rate as approved by City Council during the budget process. Monitoring and Reporting The Finance Director shall be responsible for monitoring and reporting the City's reserve balances. The City Manager is directed to make recommendations to the Council on the use of reserve funds both as an element of the annual operating budget submission and from time to time throughout the fiscal year as needs may arise. Compliance with the provisions of the policy shall be reviewed as a part of the annual operating budget adoption process and subsequent review will be included in the annual audit and financial statement preparation procedures. Fund Equity Policy Minimum Unrestricted Fund Equity The City's goal is to achieve and maintain an unrestricted fund balance in the Water & Sewer Funds, the Drainage Fund, and the EMS Fund equal to 26% of budgeted operating expenditures. In the event that the unrestricted fund equity is calculated to be less than the policy stipulates, the City shall plan to adjust budget resources in subsequent fiscal years to restore the balance. CHIENT OGDMMUNITY PPORTUNFTY CITY OF SCHERTZ FINANCIAL POLICY Replenishment of Minimum Fund Equity Reserves If unrestricted fund equity falls below 26% or if it is anticipated that at the completion of any fiscal year the projected fund balance will be less than the minimum requirement, the City Manager shall prepare and submit a plan to City Council to restore the minimum required level. The plan shall detail the steps necessary for the replenishment of fund balance as well as an estimated timeline for achieving such. Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 Department: Police Subject: Resolution 17 -R -78 - Consideration and approval by the City Council of the City of Schertz, Texas a memorandum of understanding between the City of Schertz and the 502d Air Base Wing. This Memorandum of Understanding (MOU) outlines cooperation between the 502d Air Base Wing and Schertz Police Department. Primarily, this MOU is intended to detail specific police services along with an armed response to concurrent and proprietary jurisdiction areas of Joint Base San Antonio — Randolph located within the Schertz area of jurisdiction. Goal To renew the existing MOU with the security forces at Joint Base San Antonio - Randolph. Community Benefit The MOU creates a working partnership between the Schertz Police Department and the military security forces assigned to Randolph Air Force Base. It outlines the procedures that will be followed when incidents occur in concurrent jurisdictions or when either department is in need of assistance or information. Summary of Recommended Action Staff recommends approval of the attached Resolution authorizing the City Manager to enter into this renewal with the 502d Air Base Wing. FISCAL IMPACT There is no fiscal impact associated with this agreement. ATTACHMENT Resolution No. 17-R-78 Memorandum of Understanding between 5024 Air Base Wing and Schertz Police Department RESOLUTION NO. 17 -R -78 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH THE 502d AIR BASE WING, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the 502d Air Base Wing includes the 502d Security and Readiness Group and the 902d Security Forces Squadron located at Joint Base San Antonio - Randolph; and WHEREAS, the Schertz Police Department and the 502d Air Base Wing Security forces do share concurrent jurisdiction in certain areas ; and WHERAS, it is in the best interest of the City of Schertz and the military personnel assigned to Joint Base San Antonio — Randolph to work in cooperation and support with mutual understanding and clearly established procedures; and WHEREAS, the Schertz Police Department requests to continue in this memorandum of understanding; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City renew the memorandum of understanding; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into a memorandum of understanding with the 502d Air Base Wing; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to enter into the renewal attached in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of September, 2017. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - MEMORANDUM OF UNDERSTANDING BETWEEN 502d AIR BASE WING AND SCHERTZ, TEXAS POLICE DEPARTMENT PURPOSE: This Memorandum of Understanding (MOU) outlines cooperation between the 502d Air Base Wing (502 ABW) and the City of Schertz Police Department (SPD). For purposes of this MOU, key organizations within the 502 ABW include the 502d Security and Readiness Group (502 SRG) and the 902d Security Forces Squadron (902 SFS) at Joint Base San Antonio - Randolph (JBSA -RND). Primarily, this MOU is intended to detail specific police services along with an armed response to concurrent and proprietary jurisdiction areas of JBSA -RND located within SPD area of jurisdiction. 2. AUTHORITY: AFI 31- 1.01, Integrated Defense, dated 8 October 2009, Incorporating Change 3, 3 February 2016 3. GENERAL: 3.1 SCOPE: This MOU does not create additional jurisdiction or limit or modify existing jurisdiction vested in the parties. This MOU is only intended to provide guidance and document an agreement for general support between the 502 ABW, 902 SFS and SPD 3.1.1. This Memorandum of Agreement provides documentation for support between the 502 ABW and SPD to outline response procedures for the 902 SFS and SPD. 3.1.2. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements. 3.2. ASSUMPTIONS: 3.2.1. JBSA -RND has proprietary and concurrent jurisdiction in the areas described as the Middle ILS Marker on Lower Seguin Road and Eberle Park located on the southeast corner of the base. JBSA -RND has concurrent jurisdiction in the area described as the Air Installation Capability Use Zone (AICUZ) located immediately off the installation at the south end of both runways. 3.2.2. 902 SFS can only enforce military law on military personnel in these areas. 3.2.3. If civilian personnel are found in these areas, 902 SFS may detain them until civilian law enforcement arrival. 3.2.4. 902 SFS is not authorized to take part in any follow on investigation, to include searching the suspect. 4. RESPONSIBILITIES: 4.1. FINANCIAL MANAGEMENT: 4.1.1. 502 ABW will not expend any additional funds. 4.1.2. SPD will not expend any additional funds. 4.2. LOGISTIC SUPPORT: 4.2.1. PLANS: There will be no additional plans to accompany this Memorandum of Agreement. 4.2.2. MAINTENANCE: All agencies will be responsible for maintenance of their equipment. 4.2.3. SUPPLY: All agencies will be responsible for any supplies they may require. 4.2.4. TRANSPORTATION: All agencies will be responsible for their own transportation. 4.2.5. CONTRACTING: There will be no contracting support required for this Memorandum of Agreement. 4.3. OPERATIONAL SUPPORT: 4.3.1. SPD will provide armed response to proprietary and concurrent jurisdiction areas. 4.3.2. SPD agrees to notify the 902 SFS whenever information of a criminal nature or of intelligence value is developed that could affect any mission of personnel within JBSA. 902 SFS agree to protect information received from SPD in accordance with established Department of Defense (DoD) policy and guidance or as required by SPD policy and guidance to prevent the compromise of ongoing investigations of operations. 4.3.3. SPD will aid the 502 ABW and the 902 SFS, upon request, by deploying SPD patrols or other available department assets as deeded appropriate by SPD during situations requiring immediate law enforcement support (such as situations where loss of life is imminent), aiding in criminal investigations, assisting in traffic control, and sharing information. 4.3.4. SPD agrees to support 902 SFS investigators, upon request, for the purpose of acting as a liaison to the off -base community for conducting investigations. This could also include assistance in serving warrants and subpoenas. 4.3.5. 902 SFS agrees to share information relative to Community Policing and Crime Prevention. 4.3.6. 902 SFS agree to support SPD with SF patrol escorts when serving warrants and subpoenas within JBSA, and will follow 502 ABW policy and guidance in doing so. 4.4. MISSION SUPPORT: There will be no support required for facilities, utilities, or personnel. 4.5. MANPOWER: Each organization will be required to supply their own manpower. 5.1. 502 ABW and SPD responding assets agree to be organized under the Incident Command System as a Unified Command. 5.2. The 502 ABW will maintain Incident Command and overall management responsibility for all incidents on JBSA with the 502 ABW Incident Commander (IC) having command and control . of the incident and all first responders to ensure common goals and objectives, joint planning, integrated tactical operations, and maximization of all resources under a Unified Command response structure. 5.3. SPD agrees, when providing personnel to supports an incident within JBSA, to provide a representative to assist the 502 ABW IC at the Incident Command Post. The representative will serve as the Liaison Officer between SPD and the 502 ABW IC. The Liaison Officer will inform the 502 ABW IC of the capabilities and/or limitations of all assisting and responding SPD resources. 5.4. Direct supervision and management of responding SPD resources will remain with SPD in accordance with departmental structure and /or policies. 6. KEY STAKEHOLDER POINTS OF CONTACT: 6.1. Point of Contact for the 502d Air Base Wing is: 502 Security and Readiness Group /Group Support Staff 1 Washington Circle, Suite 2 JBSA - Randolph, TX 78150 210- 652 -5727 6.2. Point of Contact for the Schertz Police Department is: Schertz Police Department 1400 Schertz Parkway, Building 6 Schertz, Texas 78154 210- 619 -1200 7. AGREEMENT AND ADMINISTRATION: If either party requests termination of this agreement, it will be terminated 30 days after that party provides written notification of termination to the other party. This MOU will be reviewed annually on or before the anniversary of the effective date. 8. EFFECTIVE DATE: This MOU takes effect beginning on the day after the last party signs 9. EXPIRATION DATE: This MOU expires nine years from the effective date. APPROVED: HEATHER L. PRINGLE Brigadier General, USAF Commander Date JOHN KESSEL City Manager City of Schertz Date Agenda No. 7 City Council Meeting: September 5, 2017 Department: Emergency Medical Services Subject: Resolution No. 17 -R -79 - Purchase of two (2) new ambulances from Siddons -Martin Emergency Group C• � 1 As part of the EMS Departments ambulance replacement plan, it was determined that two new ambulances would need to be purchased in FY 2017. The EMS Department currently has a fleet of eight (8) ambulances (a 9th ambulance is inoperable and not included in the count), five (5) of these ambulances are "Front line" or are in- service at any given time which leaves a reserve fleet of three (3) ambulances. A goal is to have 4 reserve ambulances. Mileage for these ambulances range from 46,000 miles to over 21.0,000 miles Ambulance Year Mileage as of 8/1/2017 260 2000 210,554 266 2008 107,056 274 2013 128,433 275 2013 124,128 276 2015 61,382 277 2015 46,013 278 2015 75,454 279 2015 47,085 In deciding how to move forward, we spoke with the Fleet Department and the EMS employees and it has been decided to purchase these two new ambulances from Siddons -Martin Emergency Group. Siddons - Martin Emergency Group is a HGACBuy Purchasing Cooperative program participant and they are the Texas dealer for Road Rescue Ambulances. These ambulance boxes will be mounted on a Ford F450 Chassis to insure that we have enough capacity to carry all of the equipment we need to carry (to include the medics and patient) without overloading the vehicle and creating a safety issue. They will also feature the safety interior like our current ambulances purchased to give our staff as much protection as possible in the event of an accident. The price stated also includes the Stryker Power Load system to assist crews in loading the patient and stretcher in the ambulance for transport. This Stryker Power Load system goal is to reduce back injuries. Build time for these ambulances is 100 -150 days. Goal: To approve the attached resolution for the purchase of two (2) new ambulances from Siddons - Martin Emergency Group. The total bid amount for these two new ambulances manufactured by Siddons -Martin Emergency Group is $499,256.00. This includes a Trade -In of $9,000 for Ambulance 261 (inoperable) and 266. Additionally, equipment will need to be purchased to stock both ambulances. This equipment is listed below: Equipment Estimated Cost Digital Alley Cameras $ 5,000.00 Bariatric mount $ 1,500.00 GX 450 $ 4,500.00 Portable Suction Units $ 1,000.00 Mobile Radios $ 16,000.00 Stair Chairs $ 10,000.00 CAD Mounts $ 5,000.00 Misc. Equipment (flashlights, clipboards, bins, etc) $ 2,500.00 Total $ 45,500.00 FISCAL IMPACT Financed through CO Bond 2017 over 5 years with the first payment due in FY 2018. RECOMMENDATION Staff recommends approving the attached resolution authorizing the City Manager to order and purchase two (2) new ambulances and associated equipment not to exceed $550,000.00 ATTACHMENT Ambulance contract Resolution No. l 7 -R -79 RESOLUTION NO. 17 -R -79 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE PURCHASE OF AMBULANCES FROM SIDDONS- MARTIN EMERGENCY GROUP AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City accept the proposal from Siddons -Martin Emergency Group for the purchase of two (2) Road :Rescue /Ford Ambulances; and WHEREAS, the Schertz EMS Department has chosen Siddons -Martin Emergency Group, a HGACBuy Purchasing Cooperative vendor, for the purchase of two Road Rescue /Ford Ambulances and associated equipment; and WHEREAS, the total cost of two ambulances and associated equipment will be no more than $550,000.00; and WHEREAS, this purchase will be funded through CO Bond 2017. WHEREAS, HGACBuy Purchasing Cooperative is a national online purchasing cooperative, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, HGACBuy Purchasing Cooperative gives public entities the advantage of leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to accept the quote attached in Exhibit A and issue a Purchase Order compliant with the HGACBuy Purchasing Cooperative procedures to Siddons -Martin Emergency Group for two ambulances and associated equipment in the amount not to exceed $500,000.00 Section 2. The City Council hereby authorizes the City Manager to enter into purchase agreements for associated equipment needed to place the new ambulances into service from a variety of vendors in the amount not to exceed $50,000 Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 5. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 8. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of September 2017. CITY OF SCPIERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) ��; r - August 14, 2017 Cason Mabbitt, Schertz Ems Schertz EMS 1400 Schertz Pkwy Ste.B Schertz TX 78154 Proposal for 2018 Ultramedic Type 1 (2 Units) 3500 Shelby Lane Denton, Texas 76207 GDN P115891 TXDOT MVD No. A115890 EIN 27- 4333590 Siddons- Martin Emergency Group, LLC is pleased to provide the following proposal to Schertz Ems. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB Schertz Ems and training on operation and use of the apparatus. Description 4595470, No. 10089 -03, (2) 2018 Ultramedic Type 1 (2 Units) ( $ 253,628.00 ea) Ford, Ford, 2 Door, Ambulance, Type I, Powerstroke 300 Price guaranteed for 30 days. Delivery within 7 -8 months of order date. A warranty term of 12 months is included. Vehicle Price Trade-in SUB TOTAL H -GAC Ambulance AM10 -14 TOTAL Amount $ 507,256.00 ($ 9,000.00) $ 498,256.00 $ 1,000.00 $ 499,256.00 Additional. This pricing does not include the Stretcher. Trade in allowance of $2,500 for Unit #2611996 Ford Medtech and $6,500 for Unit #266 2007 Ford Marque. Trade units must be able to drive off on their own power and be road ready at delivery. Price includes one final inspection trip for up to three Schertz EMS personnel. Taxes. Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and /or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee. A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation. In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons- Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons- Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons- Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons- Martin to conduct such sale. Proposal 302126.8 112 08 -14 -2017 Acceptance. In an effort Ln ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state of TX. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LUC. Sincerely, GregTaLsch Siddons-Martin Emergency Group, LLC |, the authorized representative ofSchehz Ems' agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 302126.8 212 08-14-2017 Agenda No. 8 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 Department: Police Subject: Resolution 17 -R -80 - Consideration and Action authorizing the Police Department to apply for a 2017 -18 fiscal year grant through the Office of the Governor - Criminal Justice Division. In response to recent events such as the 2016 shooting of police officers in Dallas, Senate Bill 12 passed during the 85th Legislature and was signed by Governor Abbott. This authorized the Criminal Justice Division of the Governor's Office to create a grant program for the purchase of rifle - resistant body armor. Applications are now being accepted for these grant funds. The grant is a reimbursement grant that will cover the expenditures to outfit those assigned to patrol and tactical units with rifle - resistant body armor. Goal To equip assigned officers with bullet - resistant personal body armor compliant with the National Institute of Justice (NIJ) standard for rifle protection. Community Benefit To provide the Police Department the necessary equipment to respond to an armed encounter. To provide protection and expedited response in an active shooter incident. Summary of Recommended Action Staff recommends approval of the attached Resolution authorizing the application with the Office of the Governor - Criminal. Justice Division for rifle- resistant body armor. IWZTG • ' • 4" If the grant is awarded, an ordinance would be presented to amend the budget authorizing funds for the purchase of rifle - resistant body armor. The amendment would adjust the budget to include the purchase of 43 body armors at $2,000 each for a total expenditure of $86,000 which would then be fully reimbursed by the grant. ATTACHMENT Resolution No. 17 -R -80 RESOLUTION NO. 17 -R -80 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE APPLICATION FOR A CRIMINAL JUSTICE DIVISION OF THE TEXAS GOVERNER'S OFFICE GRANT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, there is evidence of continued violent incidents at schools and public venues across the country; and WHEREAS, there is evidence that the Schertz Police Department must prepare for and provide an enhanced response to critical incidents to deal with these threats and unusual situations that require an expedited response in order to save lives; and WHEREAS, the City of Schertz wishes to apply for a fiscal year 2017 -18 Grant through the Criminal Justice Division of the Texas Governor's Office for the project titled: Rifle - Resistant Body Armor Grant; and WHEREAS, the grant is for a 1.00% reimbursement for the purchase of up to forty -three (43) Rifle- Resistant Body Armor vests approximately $2000 apiece; and WHEREAS, the City Council has determined that it is in the best interest of the City of Schertz to apply for a grant with the Criminal Justice Division of the Texas Governor's Office; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the Police Department to apply for the fiscal year 2017 -1.8 Criminal Justice Division of the Texas Governor's Office grant program for the project titled: "Rifle- Resistant Body Armor Grant ". Section 2. The City Council hereby authorizes the Chief of Police or his designee to take all actions necessary in connection with the acceptance of the Grant including, but not limited to, executing the Grant Agreement, acceptance, rejection, to alter, or terminate the grant. Section 3. The City Council hereby assures that, in the event of loss or misuse of grant funds, all funds shall be reimbursed to the Criminal Investigations Division of the Texas Governor's Office. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 5. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 6. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 9. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of September, 2017. CITY OF SCFIERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - Agenda No. 9 CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2017 Department: Engineering Subject: Resolution No. 17 -R -81— Authorizing an amendment to the Professional Services Agreement with Cobb, Fendley & Associates, Inc., relating to engineering design services for the Woman Hollering Creek Wastewater Main Project and other matters in connection therewith. f � 4I'llC'J 1011L`I 1 The City of Schertz is undertaking a project to construct a sanitary sewer system to collect and convey wastewater to the planned Cibolo Creek Municipal. Authority (CCMA) water reclamation . plant to be constructed off of Trainer Hale Road in southern Schertz. The system will consist of a gravity wastewater line from the existing lift station at the Sedona Subdivision at FM 1518 near the Woman Hollering Creek, approximately 11,500 feet to near the intersection of Woman Hollering Creek and the IH 10 right -of -way, a new lift station, and approximately 6,000 feet of force main from the lift station to the CCMA plant. The project will also include an additional gravity line approximately 1,500 feet in length along an unnamed tributary of Woman Hollering Creek that will connect to the primary gravity main. This system will provide the initial wastewater flow to the new COMA plant and is necessary for the plant to begin operation and allow the existing Woman Hollering Lift Station at Sedona to be taken out of service. In September, 2015, the City authorized a contract for professional services with Cobb, Fendley & Associates, Inc. (CobbFendley), to provide professional services including engineering, land surveying, geotechnical sampling, environmental investigation, and easement acquisition services related to the design and construction of the Woman Hollering Creek Wastewater Main Project. During the initial planning and pre- design activities, field observations and meetings with stakeholders led to the investigation of alternative alignments. After working with property owners and direction from City Council to consider alternatives, a new conceptual alignment has been identified and vetted by CobbFendley and City Staff. Some factors leading to the recommended new alignment include avoidance of significant trees and tree groupings and consideration of impact to land uses of properties on which the project will be constructed. Moving forward with the new alignment and associated coordination, requires additional professional services including additional preliminary engineering, land surveying, one additional geotechnical bore, and additional right of entry services. The City is ready to move forward with the remainder of the Engineering and Design phase of the project. This phase includes completion of the land survey, environmental investigation, geotechnical investigation, easement acquisitions, and final construction design. The scope of work for the Engineering and Design Agreement also includes bid and construction phase services. Attachments to this memo include the scope of additional services, an exhibit depicting the original and revised line alignments, and an updated project schedule. The schedule currently anticipates completion of the initial portion of the system by late 2018 and acceptance of the entire project by late 2019. The project will include phased completion of construction to expedite flows to the CCMA plant. Amended Woman Hollering Creek Wastewater Line Project Budget Engineering and Design Services $ 589,850 Additional Professional Services $ 42,741 Legal $ 5,000 Advertising $ 1,000 Other Prof. Services $ 5,000 Contingency $- 6&888 $17,259 Easement Acquisition Prof. Services $ 183,300 Easement Acquisition $ 150,000 (Estimated, Excludes Condemnation) Construction $4,496,274 (Estimated) Construction Contingency $ 450,000 Project Total $5,940,424 Goal This Resolution will allow the City to proceed with the new recommended alignment of the Woman Hollering Creek Wastewater Main. The revised alignment will have less impact on surface features and less impact to existing land uses for the properties across which the project will be constructed than the originally planned route. Summary of Recommended Action Staff recommends authorization of the amendment to the project agreement with CobbFendley for the additional services requested to move forward with the new alignment of the Woman Hollering Creek Wastewater Line as identified in the attachments hereto. FISCAL IMPACT The project costs, including Engineering and Design, is funded with a combination of Capital Recovery and Certificates of Obligation Funds/Water Revenue. Costs for the additional services are within the originally presented budget as project contingency. Capital Recovery: Certificates of Obligation: 1• $2,940,424 (Estimated) $3,000,000 Staff recommends Council approval of Resolution 17 -R -81 ATTACHMENTS Resolution 17 -R -81 Professional Services Agreement with CobbFendley for Woman. Hollering Creek Wastewater Main Project Attachment 4 to Professional Services Agreement (Additional Services) Exhibit – Original and Updated Route (included in Attachment 4) Exhibit – Updated Project Schedule (included in Attachment 4) RESOLUTION NO. 17 -R -81 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH COBB, FENDLEY & ASSOCIATES, INC., RELATING TO ENGINEERING DESIGN SERVICES FOR THE WOMAN HOLLERING CREEK WASTEWATER LINE PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires additional professional services relating to engineering and design services for the Woman Hollering Creek Wastewater Line Project that are not included in the original project agreement; and WHEREAS, City staff has determined that Cobb, Fendley & Associates, Inc., is qualified to provide such services for the City; and WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, Cobb, Fendley & Associates, Inc., is an approved On -Call Engineering Service for the City of Schertz; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend the contract with Cobb, Fendley & Associates, Inc., pursuant to the On Call Engineering Project Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCILL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Amendment to the Agreement with Cobb, Fendley & Associates, Inc., in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of September, 2017. . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A FEW EXHIBIT "A" CITY OF SCHERTZ PROJECT AGREEMENT FOR ENGINEERING SERVICES This Agreement is entered into in the City of Schertz, Texas, between the City of Schertz, a Texas municipal corporation, hereinafter called "CITY" and /or "OWNER ", and Cobb, Fendley & Associates, 1100 NW Loop 410, Suite 350, San Antonio, TX 78213. Engineer(s), duly licensed, and practicing under the laws of the State of Texas, hereinafter called "CONSULTANT ", this Agreement being executed by City pursuant to appropriate action by the City Council of CITY and by CONSULTANT, for engineering services hereinafter set forth in connection with the above designated Project for CITY. ARTICLE 1 DEFINITIONS ARTICLE 2 SCOPE OF SERVICES ARTICLE 3 COMPENSATION FOR SERVICES ARTICLE 4 METHOD OF PAYMENT ARTICLE 5 TIME, SCHEDULE, AND PERIOD OF SERVICE ARTICLE 6 COORDINATION WITH CITY ARTICLE 7 REVISIONS TO DRAWINGS AND SPECIFICATIONS ARTICLE 8 OWNERSHIP OF DOCUMENTS ARTICLE 9 TERMINATION AND /OR SUPENSION OF WORK ARTICLE 10 CONSULTANT'S WARRANTY ARTICLE 11 ASSIGNMENT OR TRANSFER OF INTEREST ARTICLE 12 INSURANCE REQUIREMENTS ARTICLE 13 INDEMNIFICATION ARTICLE 14 CLAIMS AND DISPUTES ARTICLE 15 SEVERABILITY ARTICLE 16 ESTIMATES OF COST ARTICLE 17 INTEREST IN CITY CONTRACTS PROHIBITED ARTICLE 18 CONFLICTS OF INTEREST DISCLOSURE ARTICLE 19 STANDARD OF CARE ARTICLE 20 RIGHT OF REVIEW AND AUDIT ARTICLE 21 ENTIRE AGREEMENTS ARTICLE 22 VENUE ARTICLE 23 NOTICES ARTICLE 24 INDEPENDENT CONTRACTOR ARTICLE 25 CAPTIONS ATTACHMENT 1 PROJECT SCOPE OF SERVICES ATTACHMENT 2 PROJECT DESIGN PHASES COST AND TIMELINE ATTACHMENT 3 BILLING RATE SCHEDULE ATTACHMENT 4 ADDITIONAL PROJECTS AND /OR EXPANDED SCOPE OF SERVICES Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 1 ARTICLE 1: DEFIhIITIONS AS USED IN THIS AGREEMENT, THE FOLLOWING TERMS SHALL HAVE MEANINGS AS SET OUT BELOW: Agreement means this Master Agreement between CITY and CONSULTANT that establishes the terms and conditions for all Projects to be carried out under this Agreement. Application for Compensation means the form CONSULTANT uses to make a request to be paid for completed services. Application for Payment means the form CONSTRUCTION CONTRACTOR uses to make a request to be paid for completed work. Certificate for Payment means the form CONSULTANT uses to make recommendations on CONSTRUCTION CONTRACTOR'S Application for Payment. CITY means the City of Schertz, Texas. Claim means a demand or assertion by one of the parties seeking, as a matter of right, adjustment, or interpretation of the terms of this Agreement, payment of money, extension of time, or other relief with respect to the terms of this Agreement. The term "claim" also includes other disputes and matters in question between the OWNER and CONSULTANT arising out of or relating to this Agreement. Compensation means amounts paid by CITY to CONSULTANT for completed services under this Agreement. CONSTRUCTION CONTRACTOR means the firm hired by CITY to construct the Project. Construction Contract Documents means the contract between the CITY and the firm contracted by CITY to construct the Project and all documents therein. CONSULTANT means the entity named on the cover page of this Agreement and its officers, partners, employees, agents, and representatives, and all its subconsultants, if any, and all other persons or entities for which CONSULTANT is legally responsible. ENGINEER means CITY's City Engineer. Final Compensation means the final amounts paid by CITY to CONSULTANT for completed services under this Agreement. Final Payment means the final amounts paid by CITY to CONSTRUCTION CONTRACTOR for completed work under the construction contract. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 2 Opinion of Probable Construction Cost means CONSULTANT'S estimate of probable construction cost for a Project based on its experience and qualifications as a practitioner of its profession and the current costs in the local area. OWNER means the City of Schertz, Texas. Payment means amount paid by CITY to CONSTRUCTION CONTRACTOR for work performed under the Construction Contract Documents. Plans and Specifications means the construction documents. Project means the capital improvement /construction development undertaking of CITY for which CONSULTANT'S services, as stated in the Scope of Services, and to be provided pursuant to this Agreement. Proposal means CONSULTANT'S proposal to provide services for the Project. Schedule of Values means the fees allocated to services, reimbursable and /or various portions of the services or Work, prepared in such form, and supported by such data to substantiate its accuracy as OWNER may require. Scope of Services means the services described in Article 4, Scope of Services. Services means professional services performed by CONSULTANT. Total Compensation means the amount paid to CONSULTANT under Article 2, Compensation for Basic Services, of this Agreement. Work means the labor and materials required to complete a Project by CONSTRUCTION CONTRACTOR in accordance with the Construction Contract Documents. ARTICLE 2: SCOPE OF SERVICES 2.1 CONSULTANT shall not commence work until being thoroughly briefed on the scope of the Project and being notified in writing to proceed. The scope of the Project and CONSULTANT'S Services required shall be reduced by CONSULTANT to a written summary of the scope meeting. That Scope of Services and associated time schedule, along with cost, once approved by CITY, will be included as a part of this Agreement as Attachments 1 and 2 herein. Should the scope subsequently change, either CONSULTANT or CITY may request a review of the anticipated services, with an appropriate adjustment in compensation. 2.2 Communications by and with CONSULTANT'S subconsultants shall be through CONSULTANT. Communications by and with subcontractors and material suppliers shall be through CONSTRUCTION CONTRACTOR. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 3 2.3 CONSULTANT, in consideration for the Compensation herein provided, shall render the professional Services described in this Section that are necessary for the development of the Project, including plans and specifications, construction management services, any special and general conditions, and instructions to bidders as acceptable to the Engineer, or his or her duly authorized representative. 2.4 CONSULTANT shall complete a Project in accordance with the following phases and CONSULTANT'S Scope of Services attached and incorporated herein as Attachments 1 and 2. 2.4.1 PROJECT DESIGN PHASES 2.4.2 Preliminary Engineering Report 2.4.3 60% Design 2.4.4 90% Design 2.4.5 Bid Documents and Services 2.4.6 Construction Phase Services 2.4.7 Project Close Out and Final Payment 2.5 Upon acceptance and approval of the plans, reports or other deliverables required for a Phase of work, as set forth in the Scope of Services, Engineer shall authorize CONSULTANT, in writing, to proceed with the next phase of Work. 2.6 During Design Phases CONSULTANT shall: 2.6.1 Coordinate and meet with City staff and Project stakeholders as appropriate throughout the Project. Assist staff at meetings with stakeholders, workshops, and presentations to advisory commissions and City Council. 2.6.2 Provide the necessary field survey services to determine the existing field conditions, including all utilities and surface features to the maximum extent possible. 2.6.3 CONSULTANT shall make every effort to minimize utility adjustments, where possible. 2.6.4 In the event electrical, communication, gas or other facilities are encountered, CONSULTANT shall identify and incorporate those facilities at the completion of each Project Phase in order to determine the magnitude of any potential adjustment. 2.6.5 Perform the necessary testing to determine the existing site conditions and proper design for construction and methods of any necessary demolition. 2.6.6 Follow and comply with the requirements for the Design Phases listed in this Agreement, CITY'S Unified Development Code, if applicable, and CITY'S Design Guidance Manual, both of which are incorporated by reference herein. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 4 2.6.7 In case of conflicts, follow and comply with the most stringent requirements for the Design Phases. 2.6.8 Prepare documents for, and coordinate with other utilities and associated local, state, and federal agencies (including TCEQ, EPA, TxDOT, ACOE, etc.) as required for the approval of all necessary permits (determined during scoping for each individual project). 2.69 Provide detailed plans and specifications for the Project at appropriate progress intervals in requested formats (may include hard copy, .pdf, and .dwg). 2.6.1.0 Provide Opinion of Probably Construction Cost. 2.7 During Bid Phase CONSULTANT shall: 2.7.1 Provide unit price bid quantities in City bid form format for use in bid documents. 2.7.2 Provide bid sets of contract, technical specifications, plans, and any other necessary documents in hard copy and digital format. 2.7.3 Attend pre -bid conference and prepare responses to questions and addenda as necessary. 2.7.4 Research qualifications and references of apparent low bidder(s) and provide a letter of recommendation for contract award. 2.8 During Construction Phase: 2.8.1 CONSULTANT shall monitor construction schedule. 2.8.2 CONSULTANT will make a minimum of two visits per month to the Project Site at intervals appropriate to the Phases to (1) become generally familiar with and to keep CITY informed about the progress and quality of the portion of the Work completed, and (2) endeavor to guard CITY against defects in Work. However, CONSULTANT will not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. 2.8.3 CONSULTANT will neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the Work since these are solely CONSTRUCTION CONTRACTOR'S rights and responsibilities under the Contract Documents. CONSULTANT'S efforts will be directed toward providing for CITY a greater degree of confidence that the completed Work will generally conform to the Contract Documents. 2.8.4 CONSULTANT will not be responsible for CONSTRUCTION CONTRACTOR'S failure to perform the Work in accordance with the Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 5 requirements of the Contract Documents. CONSULTANT will not have control over or charge of and will not be responsible for acts or omissions of CONSTRUCTION CONTRACTOR, subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work. 2.8.5 CONSULTANT and CITY have authority to reject Work that does not conform to the Contract Documents. Whenever CONSULTANT or CITY considers it necessary or advisable, either CITY or CONSULTANT may require inspection or testing of the Work whether or not such Work is fabricated, installed or completed. However, neither this authority of CONSULTANT or CITY, nor a decision made by either, in good faith, to require or not require an inspection shall give rise to a duty or responsibility of CONSULTANT or CITY to CONSTRUCTION CONTRACTOR, subcontractors, material and equipment suppliers, agents or employees, or other persons or entities performing portions of the Work. 2.8.6 CONSULTANT will review and approve or take other appropriate action upon CONSTRUCTION CONTRACTOR'S submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. CONSULTANT will respond to submittals such as Shop Drawings, Product Data, and Samples pursuant to the procedures set forth in the Project specifications. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of equipment or systems, all of which remain the responsibility of CONSTRUCTION CONTRACTOR as required by the Contract Documents. CONSULTANT'S review of CONSTRUCTION CONTRACTOR'S submittals shall not relieve CONSTRUCTION CONTRACTOR of its obligations. CONSULTANT'S review shall not constitute approval of safety precautions or any construction means, methods, techniques, sequences or procedures unless otherwise specifically stated by CONSULTANT. CONSULTANT'S approval of a specific item shall not indicate approval of an assembly of which the item is a component. 2.8.7 CONSULTANT will, within three work days after receipt of CONSTRUCTION CONTRACTOR'S Application for Payment review the Application for Payment and either issue to OWNER and /or the affected utility a Certificate for Payment for such amount as CONSULTANT determines is properly due, or notify OWNER, any affected utility, and CONSTRUCTION CONTRACTOR in writing of CONSULTANT'S reasons for withholding recommendation of approval in whole or in part. 2.8.8 CONSULTANT'S issuance of a Certificate for Payment will constitute a representation by CONSULTANT to OWNER, based on CONSULTANT'S evaluation of the Work and the data comprising the Application for Payment, that the Work has progressed to the point indicated and that, to the best of CONSULTANT'S knowledge, information and belief, the quality of the work is Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 6 in accordance with the design agreement documents or Construction Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the design agreement documents, to results of subsequent tests and inspections, to correction of minor deviations from the design agreement documents prior to completion, and to any specific qualifications expressed by CONSULTANT. The issuance of a Certificate for Payment based on the CONSTRUCTION CONTRACTOR'S Application for Payment will further constitute a representation that CONSTRUCTION CONTRACTOR is entitled to payment in accordance with the Schedule of Values. The issuance of Certificate for Payment will not be a representation that CONSULTANT has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by OWNER to substantiate Construction Contractor's right to payment, or (4) made any examination to ascertain how or for what purpose CONSTRUCTION CONTRACTOR has used money previously paid on account of the Application for Payment sum. 2.8.9 CONSULTANT may recommend withholding an approval for Payment in whole or in part, to the extent reasonably necessary to protect OWNER if, in CONSULTANT'S opinion, the representations to OWNER required by Section 4.13 cannot be made. If CONSULTANT is unable to recommend approval of payment in the amount of the Application, CONSULTANT will notify OWNER and CONSTRUCTION CONTRACTOR as provided in Section 4.12. If OWNER and CONSULTANT cannot agree on a revised amount, CONSULTANT will promptly issue a Certificate for Payment for the amount for which CONSULTANT is able to make such representations to OWNER. CONSULTANT may also recommend withholding a Payment, because of subsequently discovered evidence, may modify the whole or a part of a Certificate for Payment to such extent as may be necessary, in CONSULTANT'S opinion, to protect OWNER and the affected utility from loss for which CONSTRUCTION CONTRACTOR is responsible, including loss resulting from acts and omissions described below: 2.8.9.1 defective Work not remedied; 2.8.9.2 third party claims filed or reasonable evidence indicating probable filing of such claims for which CONSTRUCTION CONTRACTOR is responsible hereunder unless security acceptable to OWNER and the affected utility is provided by CONSTRUCTION CONTRACTOR; 2.8.9.3 failure of CONSTRUCTION CONTRACTOR to make payments properly to the subcontractors and /or material providers; Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 7 2.8.9.4 reasonable evidence that the Work cannot be completed for the unpaid balance of the agreement sum and CONSTRUCTION CONTRACTOR has failed to provide OWNER and the affected utility adequate assurance of its continued performance within a reasonable time after demand; 2.8.9.5 damage to OWNER or another contractor; 2.8.9.6 reasonable evidence that the Work will not be completed within the agreement time, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; or 2.8.9.7 persistent failure by CONSTRUCTION CONTRACTOR to carry out the Work in accordance with the Construction Contract Documents. 2.8.10 When the above reasons for withholding payment are removed, payment will be made for amounts previously withheld. OWNER shall not be deemed in default by CONSULTANT by reason of withholding payment as provided herein. 2.8.11 CONSULTANT will prepare Change Orders and Field Work Directives, and, with concurrence of OWNER, OWNER'S designated representative will have authority to order minor changes in the Work not involving an adjustment in the Total Compensation or an extension of the time for construction. Such changes shall be effected by written order, which CONSTRUCTION CONTRACTOR shall carry out promptly and record on the as -built plan. 2.8.12 Upon written request of CITY or CONSTRUCTION CONTRACTOR, CONSULTANT will issue its interpretation of the requirements of the Plans and Specifications. CONSULTANT'S response to such requests will be made in writing within any agreed time limits or otherwise with reasonable promptness. If no agreement is made concerning the time within which interpretations required by CONSULTANT shall be furnished in compliance with Article N, then delay shall not be recognized on account of failure by CONSULTANT to furnish such interpretations until 15 days after written request is made for CONSULTANT'S interpretation. 2.8.13 Interpretations of CONSULTANT will be consistent with the intent of and reasonably inferable from the Construction Contract Documents and will be in writing or in the form of drawings. 2.8.14 CONSULTANT will advise and consult with CITY. CITY'S instructions to CONSTRUCTION CONTRACTOR may be issued through CONSULTANT, but CITY reserves the right to issue instructions directly to CONSTRUCTION CONTRACTOR through inspectors or other designated CITY representatives. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 8 2.8.15 CONSULTANT and CITY will conduct observations to determine the date of substantial completion of the Work. CONSULTANT shall provide to CITY a written recommendation of consideration of substantial completion of the Project. 2.8.16 CONSULTANT and CITY will conduct observations to determine the date of final completion. CONSULTANT will receive and forward to CITY, for CITY'S review and records, written warranties and related documents required by the Construction Contract Documents and assembled by CONSTRUCTION CONTRACTOR, and will issue a final Approval for Payment upon compliance with the requirements of the Construction Contract Documents. Such final Approval will be accompanied by a signed and sealed statement from the CONSULTANT'S Engineer of Record that certifies to CITY that the project was constructed in accordance with the approved plans and specifications. 2.8.17 CONSULTANT shall prepare record drawings from information submitted by CONSTRUCTION CONTRACTOR and from CONSULTANT'S own observations in accordance with City standards. CONSULTANT shall provide record drawings in hard copy, .pdf, and .dwg formats to CITY. ARTICLE 3: COMPENSATION FOR SERVICES 3.1 Basic Services 3.1.1 Compensation for all Services included in this Agreement will be on a time and expense not -to- exceed basis in accordance with the negotiated, approved schedule of billing rates as set forth in Attachment 3. Not -to- exceed compensation amounts, to the extent they have been negotiated shall be reflected in Attachment 3. A Proposal including a not -to- exceed cost will be provided by CONSULTANT along with a Scope of Services for each Project (Attachments 1 and 2). The amount to be paid to CONSULTANT, including authorized adjustments, is the total amount payable by OWNER to CONSULTANT for performance of the Services for the Project under this Agreement. It is agreed and understood that such amount will constitute full compensation to CONSULTANT for Services included in the Scope of Services and shall meet all requirements of CITY'S design guidelines applicable to the Project. Unless and until CITY makes further appropriations for any Services not included in the Scope of Services of this Agreement, the obligation of CITY to CONSULTANT for Compensation in connection with this Agreement cannot and will not exceed the sum described in this Section without further amendment to this Agreement. 3.1.2 No billing rate changes from those approved as Attachment 3 of this Agreement shall be made during the term of this Agreement without the prior written approval of CITY. 3.1.3 CONSULTANT shall submit monthly invoices to CITY describing the Services performed the preceding month. CONSULTANT'S invoices shall include the name of the person who performed the Service, a brief description of the Service Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 9 performed and the Phase of the Project to which the Service relates, the date(s) the Service was performed, the number of hours spent on all Services billed on an hourly basis, and a description of any subconsultant fees and /or reimbursable expenditures. 3.1.4 CITY shall reimburse CONSULTANT only for those costs or expenses specifically approved in this Agreement, or specifically approved in advance by CITY. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by CONSULTANT: 3.1.4.1 Approved reproduction charges, 3.1.4.2 Actual costs of subconsultant(s) for performance of any of the Services that CONSULTANT agrees to provide pursuant to this Agreement, which have been approved in advance by CITY and awarded in accordance with this Agreement. 3.1.4.3 Actual costs and /or other costs and/or payments specifically authorized in advance by the CITY in writing and incurred by CONSULTANT in the performance of this Agreement. 3.1.5 CONSULTANT shall complete the Project in accordance with the following phases. For the purpose of establishing portions of compensation for separate phases, more particularly described in the Scope of Services, Attachment 2 shall apply. Preliminary Engineering Report 60% Design 90% Design Bid Documents and Services Construction Phase Services Project Close Out and Final Payment 3.1.6 CONSULTANT shall, within 10 days following receipt of Compensation from OWNER, pay all bills for Services performed and furnished hereunder by subconsultant(s) of CONSULTANT in connection with the Project and the performance of services and shall, if requested, provide OWNER with evidence of such payment. CONSULTANT'S failure to make payments within such time shall constitute a material breach of this Agreement unless CONSULTANT is able to demonstrate to OWNER bona fide disputes associated with the Services of the unpaid subconsultant and its services. CONSULTANT shall include a provision in each of its sub agreements imposing the same payment obligations on its subconsultants as are applicable to CONSULTANT hereunder, and if OWNER so requests, shall provide evidence of such payments by CONSULTANT to OWNER. If CONSULTANT has failed to make payment promptly to the subconsultant for undisputed Services for which OWNER has made payment to CONSULTANT, OWNER shall be entitled to withhold future payment to Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 10 CONSULTANT to the extent remaining unpaid by CONSULTANT necessary to protect OWNER. 3.1.7 CONSULTANT warrants that title to all deliverables produced in the performance of Services covered by an Application for Compensation will pass to OWNER no later than the time of payment. CONSULTANT further warrants that upon submittal of an Application for Compensation, all Services for which Applications for Compensation have been previously issued and payments received from OWNER shall, to the best of CONSULTANT'S knowledge, information and belief be free and clear of liens, claims, security interests or encumbrance in favor of CONSULTANT, or other persons or entities under contract with CONSULTANT making a claim by reason of having provided labor or services relating to CONSULTANT'S Services. CONSULTANT SHALL INDEMNIFY AND HOLD OWNER HARMLESS FROM ANY LIENS, CLAIMS, SECURITY INTEREST OR ENCUMBRANCES FILED BY ANYONE CLAIMING BY, THROUGH OR UNDER THE ITEMS COVERED BY PAYMENTS MADE BY OWNER TO CONSULTANT. 3.2 Additional Services 3.2.1 CONSULTANT shall not receive any compensation for additional Services without prior written authorization of CITY. Compensation for duly authorized additional Services shall be paid in accordance with the approved schedule of billing rates as set forth in Attachment 3. 3.2.2 Examples of additional. Services {not all inclusive} 3.2.2.1 Assistance to CITY as an expert witness in any litigation with third parties arising from the development of construction of a Project including the preparation of engineering data and reports. 3.2.2.2 Preparation of plats and field notes for acquisition of property. 3.2.2.3 Preparation of applications and supporting documents for governmental grants, loans, or advances in connection with a Project; preparation of review of environmental assessment and impact statements; review and evaluation of the effect on the design requirements of a Project of any such statements and documents prepared by others; and assistance in obtaining approval of authorities having jurisdiction over the anticipated environmental impact of a Project. 3.2.2.4 Making revisions in drawings, specifications, or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by the enactment or revision of codes, laws, or regulations subsequent to the preparation of such documents or are due to other causes not solely within the control of CONSULTANT. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 11 3.2.2.5 Making revisions to drawings or specifications occasioned by acceptance of substitutions proposed by CONSTRUCTION CONTRACTOR; and Services after the award of each contract in evaluating and determining the acceptability of an unreasonable or excessive number of substitutions proposed by CONSTRUCTION CONTRACTOR. 3.2.2.6 Preparing drawings, specifications, and supporting data and providing other Services in connection with change order requests to the extent that the adjustment in the basic compensation resulting from the adjusted construction cost is not commensurate with the Services required of CONSULTANT, provided such change order requests are required by causes not solely within the control of CONSULTANT; or in connection with change orders requiring significant engineering effort to compute and document the Work effort reflected by the Change Order. 3.2.2.7 Investigations, surveys, valuations, inventories, or detailed appraisals of facilities, construction and /or services not required by Project scope. 3.2.2.8 Investigations, surveys, audit, or inventories required in connection with construction performed by CITY. 3.2.2.9 Additional Services during construction made necessary by: 3.2.2.9.1 Work damaged by fire or other cause during construction. 3.2.29.2 A significant amount of defective or neglected work of CONSTRUCTION CONTRACTOR. 3.2.2.9.3 Failure of performance of CONSTRUCTION CONTRACTOR. 3.2.2.9.4 Acceleration of the progress schedule required by CITY involving Services beyond normal working hours. 3.2.2.9.5 Default by CONSTRUCTION CONTRACTOR. 3.2.2.10 Providing extensive assistance in the use of any equipment or system such as initial start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 3.2.2.11 Providing Services relative to future facilities, systems, and equipment which are not intended to be constructed during the Construction Phase. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 12 3.2.2.12 Services after completion of the Construction Phase, such as inspections during any guarantee period and reporting observed deficiencies under guarantee called for in any contract for a Project. 3.2.2.13 Providing Services of geotechnical engineering firm to perform test borings and other soil or foundation investigations and related analysis not included in original Scope of Services for a Project. 3.2.2.14 Additional copies of Construction Contract Documents, review documents, bidding documents, reports, and or drawings over the number specified in the original Scope of Services for a Project. 3.2.2.15 Preparation of all documents dealing with 404 permits and railroad agreements. 3.2.2.16 Providing photographs, renderings, or models for CITY use. 3.2.2.17 Providing aerial mapping Services. 3.2.2.18 Providing consulting engineering Services not related to a particular design or construction Project. 3.3 All Applications for Compensation shall be submitted through Engineer's office. ARTICLE 4: METHOD OF PAYMENT 4.1 Compensation may be made to CONSULTANT as appropriately indicated on monthly Applications for Compensation prepared based on hourly rates, not to exceed amounts estimated for each phase, as described in Article 2 and Attachments 1 and 2 hereof. 4.2 Project Close Out and Final Payment — 4.2.1 CONSULTANT shall not be entitled to final payment unless and until it submits to OWNER its affidavit that the invoices for services, and other liabilities connected with the services for which OWNER, or OWNER'S property, might be responsible have been fully paid or otherwise satisfied or will be paid from final payment; releases and waivers of liens from all CONSULTANT'S subconsultants and of any and all other parties required by OWNER that are either unconditional or conditional on receipt of final payment; certificates of insurance showing continuation of required insurance coverage; such other documents as OWNER may request; and consent of surety to final payment. 4.2.2 Final Compensation — The final compensation to be made by CITY to CONSULTANT will be payable upon submission of the "Record Drawings ". CONSULTANT agrees to submit "Record Drawings: in print media, electronic format (.pdf and .dwg formats) and final billing within 45 days of final acceptance of construction. Additionally, CONSULTANT agrees to submit a statement of Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 13 release with the final billing notifying CITY that there is no further compensation owed to CONSULTANT by CITY beyond the final bill. Final billing shall indicate "Final Bill — no additional compensation is due to CONSULTANT ". 4.3 OWNER may withhold compensation to such extent as may be necessary, in OWNER'S opinion, to protect OWNER from damage or loss for which CONSULTANT is responsible, because of, 4.3.1 delays in the performance of CONSULTANT'S services; 4.3.2 third parry claims filed or reasonable evidence indicating probable filing of such claims unless security acceptable to OWNER is provided by CONSULTANT; 4.3.3 failure of CONSULTANT to make payments properly to subconsultants or vendors for labor, materials or equipment; 4.3.4 reasonable evidence that CONSULTANT'S work cannot be completed for the amount unpaid under this Agreement; 4.3.5 damage to OWNER or CONSTRUCTION CONTRACTOR; or 4.3.6 persistent failure by CONSULTANT to carry out the performance of its Services in accordance with this Agreement. 4.4 When the above reasons for withholding are removed or remedied by CONSULTANT, compensation of the amount withheld will be made within a reasonable time. OWNER shall not be deemed in default by reason of withholding compensation as provided for in this Article. 4.5 In the event of any dispute(s) between the parties regarding the amount properly payable for any Phase or as final Compensation, or regarding any amount that may be withheld by OWNER, CONSULTANT shall be required to make a claim pursuant to and in accordance with the terms of this Agreement and follow the procedures provided herein for the resolution of such dispute. In the event CONSULTANT does not initiate and follow the claims procedures provided in this Agreement in a timely manner and as required by the terms thereof, any such claim shall be waived. 4.6 OWNER shall make final compensation for all sums due CONSULTANT not more than 30 days after CONSULTANT'S final Application for Compensation. 4.7 Acceptance of final compensation by CONSULTANT shall constitute a waiver of claims except those previously made in writing and identified by CONSULTANT as unsettled at the time of final Application for Compensation. 4.8 CONSULTANT agrees to maintain adequate books, payrolls and records satisfactory to OWNER and all applicable utility providers in connection with any and all Services performed hereunder. CONSULTANT agrees to retain all such books, payrolls and Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 14 records (including data stored in computer) for a period of not less than four years after completion of Work. At all reasonable times, OWNER and all applicable utility providers and their duly authorized representatives shall have access to all personnel of CONSULTANT and all such books, payrolls and records, and shall have the right to audit same. ARTICLE 5: TIME, SCHEDULE, AND PERIOD OF SERVICE 5.1 Prior to commencement, CONSULTANT shall provide CITY with a schedule of Project Design Phases, Attachment 2. 5.2 Time is of the essence of this Agreement. CONSULTANT shall perform and complete its obligations for the various Phases of a Project under Section 4, Scope of Services, of this Agreement in a prompt and continuous manner so as to not delay the development of the design Services and so as to not delay the construction of the work for the Project in accordance with the schedules approved by CITY with CONSTRUCTION CONTRACTOR. Upon review of phase Services, if corrections, modifications, alterations, or additions are required of CONSULTANT, these items shall be completed by CONSULTANT before that Phase is approved. 5.3 CONSULTANT shall not proceed with the next appropriate Phase of Services without written authorization from the Engineer. CITY may elect to discontinue CONSULTANT'S Services at the end of any Phase for any reason. Notwithstanding any other provisions of this Agreement, if circumstance dictates, the Engineer may make adjustments to the scope of CONSULTANT'S obligations at any time to achieve the required design. 5.4 CONSULTANT shall not be liable or responsible for any delays due to strikes, riots, acts of God, national emergency, acts of the public enemy, governmental restrictions, laws or regulations, or any other causes beyond CONSULTANT'S reasonable control. Within 21 days from the occurrence of any event for which time for performance by CONSULTANT will be significantly extended under this provision, CONSULTANT shall give written notice thereof to CITY stating the reason for such extension and the actual or estimated time thereof. If CITY determines that CONSULTANT is responsible for the need for extended time, CITY shall have the right to make a Claim as provided in this Agreement. 5.5 Term of Agreement shall be as follows: 5.5.1 This Agreement shall become effective upon execution by CITY and shall remain in effect until satisfactory completion of the Project unless terminated as provided for in this Agreement. ARTICLE 6: COORDINATION WITH CITY 6.1 CONSULTANT shall hold periodic conferences with the Engineer or his or her representatives to the end that the Project as developed shall have the full benefit of Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 15 CITY'S experience and knowledge of existing needs and facilities, and be consistent with its current policies and standards. To assist CONSULTANT in this coordination, CITY shall make available for CONSULTANT'S use in planning and designing the Project all existing plans, maps, statistics, computations and other data in its possession relative to existing facilities and to this particular Project, at no cost to CONSULTANT. However, any and all such information shall remain the property of CITY and shall be returned by CONSULTANT upon termination or completion of the Project or if instructed to do so by the Engineer. 6.2 The Engineer will act on behalf of CITY with respect to the Services to be performed under this Agreement. The Engineer shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to CONSULTANT'S services. 6.3 CITY will give prompt written notice to CONSULTANT whenever CITY observes or otherwise become aware of any defect in CONSULTANT'S Services, in the work of CONSTRUCTION CONTRACTOR, or any development that affects the scope or timing of CONSULTANT'S Services. 6.4 All appraisals, notices, and permits shall be furnished by CONSULTANT under the Scope of Services unless otherwise assigned to CITY in the Scope of Services, Approvals and permits assigned to CITY shall be obtained from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for the completion of the Project. CONSULTANT will provide CITY reasonable assistance in connection with such approvals and permits such as the furnishing of data compiled by CONSULTANT pursuant to other provisions of this Agreement, but CONSULTANT shall not be obligated to develop additional data, prepare extensive reports or appear at hearings or the like unless compensated therefore under other provisions of this Agreement. ARTICLE 7: REVISIONS TO DRAWINGS AND SPECIFICATIONS 7.1 CONSULTANT shall make without expense to CITY such revisions to the drawings, reports or other documents as may be required to meet the needs of CITY which are within the Scope of Services, but after the approval of drawings, reports or other documents and specifications by CITY, any revisions, additions, or other modifications made at CITY'S request which involve extra services and expenses to CONSULTANT shall be at additional compensation to CONSULTANT for such additional Services and expenses in accordance with Article 3 herein. ARTICLE 8: OWNERSHIP OF DOCUMENTS 8.1 All previously owned documents, including the original drawings, estimates, specifications, and all other documents and data by CONSULTANT, will remain the property of CONSULTANT as instruments of service. However, CONSULTANT understands and agrees that CITY shall have free access to all such information with the Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 16 right to make and retain copies of previously owned drawings, estimates, specifications and all other documents and data. Any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability or legal exposure to CONSULTANT. 8.2 All completed documents submitted by CONSULTANT for final approval or issuance of a permit shall bear the seal with signature and date adjacent thereto of a registered professional engineer licensed to practice in the State of Texas. 8.3 CONSULTANT acknowledges and agrees that upon payment, CITY shall own exclusively any and all information in whatsoever form and character produced and /or maintained in accordance with, pursuant to, or as a result of this Agreement and shall be used as CITY desires and documents, including the original drawings, estimates, specifications and all other documents and data shall be delivered to CITY at no additional cost to CITY upon request or termination or completion of this Agreement without restriction on future use. However, any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability to CONSULTANT. 8.4 CONSULTANT agrees and covenants to protect any and all proprietary rights of CITY in any materials provided to CONSULTANT. Such protection of proprietary rights by CONSULTANT shall include, but not be limited to, the inclusion in any copy intended for publication of copyright mark reserving all rights to CITY. Additionally, any materials provided to CONSULTANT by CITY shall not be released to any third party without the written consent of CITY and shall be returned intact to CITY upon termination or completion of this Agreement or if instructed to do so by the Engineer. 8.5 CONSULTANT HEREBY ASSIGNS ALL STATUTORY AND COMMON LAW COPYRIGHTS TO ANY COPYRIGHTABLE WORK THAT IN PART OR IN WHOLE WAS PRODUCED FROM THIS AGREEMENT TO CITY, INCLUDING ALL EQUITABLE RIGHTS. NO REPORTS, MAPS, DOCUMENTS OR OTHER COPYRIGHTABLE WORKS PRODUCED IN WHOLE OR IN PART BY THIS AGREEMENT SHALL BE SUBJECT OF AN APPLICATION FOR COPYRIGHT BY CONSULTANT. ALL REPORTS, MAPS, PROJECT LOGOS, DRAWINGS OR OTHER COPYRIGHTABLE WORK PRODUCED UNDER THIS AGREEMENT SHALL BECOME THE PROPERTY OF CITY (EXCLUDING ANY PRIOR OWNED INSTRUMENT OF SERVICES, UNLESS OTHERWISE SPECIFIED HEREIN). CONSULTANT SHALL, AT ITS EXPENSE, INDEMNIFY CITY AND DEFEND ALL SUITS OR PROCEEDINGS INSTITUTED AGAINST CITY AND PAY ANY AWARD OF DAMAGES OR LOSS RESULTING FROM AN INJUNCTION, AGAINST CITY, INSOFAR AS THE SAME ARE BASED ON ANY CLAIM THAT MATERIALS OR WORK PROVIDED UNDER THIS AGREEMENT CONSTITUTE AN INFRINGEMENT OF ANY PATENT, TRADE SECRET, TRADEMARK, COPYRIGHT OR OTHER INTELLECTUAL PROPERTY RIGHTS. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 17 8.6 CONSULTANT may make copies of any and all documents and items for its files. CONSULTANT shall have no liability for changes made to or use of the drawings, specifications and other documents by other engineers, or other persons, subsequent to the completion of the Project. CONSULTANT shall appropriately mark all changes or modifications on all drawings, specifications and other documents by other engineers or other persons, including electronic copies, subsequent to the completion of the Project. 8.7 Copies of documents that may be relied upon by CITY are limited to the printed copies (also known as hard copies) and .pdf- format electronic versions that are sealed and signed by CONSULTANT. Files in editable electronic media format of text, data, graphics, or other types (such as .dwg) that are furnished by CONSULTANT to CITY are only for convenience of CITY or any utility. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. Any reuse without specific written verification or adaptation by CONSULTANT will be at CITY'S sole risk and without liability to CONSULTANT. 8.8 Notwithstanding anything to the contrary contained herein, all previously owned intellectual property of CONSULTANT, unless expressly purchased by CITY, including but not limited to any computer software (object code and source code), tools, systems, equipment or other information used by CONSULTANT or its suppliers in the course of delivering the Services hereunder, and any know -how, methodologies, or processes used by CONSULTANT to provide the services or protect deliverables to CITY, including without limitation, all copyrights, trademarks, patents, trade secrets, and any other proprietary rights inherent therein and appurtenant thereto shall remain the sole and exclusive property of CONSULTANT or its suppliers. ARTICLE 9: TERMINATION AND /OR SUSPENSION OF WORK 9.1 Right of Either Party to Terminate for Default 9.1.1 This Agreement may be terminated by either party for substantial failure by the other party to perform (through no fault of the terminating party) in accordance with the terms of this Agreement and a failure to cure as provided in this Article 9. 9.1.2 The party not in default must issue a signed, written notice of termination (citing this paragraph) to the other party declaring the other party to be in default and stating the reason(s) why they are in default. Upon receipt of such written notice of default, the party in receipt shall have a period of ten days to cure any failure to perform under this Agreement. Upon the completion of such 10 -day period commencing upon receipt of notice of termination, if such party has not cured any failure to perform, such termination shall become effective without further written notice. 9.2 Right of CITY to Terminate Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 18 9.2.1 CITY reserves the right to terminate this Agreement for reasons other than substantial failure by CONSULTANT to perform by issuing a signed, written notice of termination (citing this paragraph) which shall take effect on the twentieth day following receipt of said notice or upon the scheduled completion date of the performance Phase in which CONSULTANT is then currently working, whichever effective termination date occurs first. 9.3 Right of CITY to Suspend Giving Rise to Right of CONSULTANT to Terminate 9.3.1 CITY reserves the right to suspend this Agreement at the end of any Phase for the convenience of CITY by issuing a signed, written notice of suspension (citing this paragraph) which shall outline the reasons for the suspension and the expected duration of the suspension, but such expected duration shall in no way guarantee what the total number of days of suspension will occur. Such suspension shall take effect immediately upon receipt of said notice of suspension by CONSULTANT. 9.3.1.1 CONSULTANT is hereby given the right to terminate this Agreement in the event such suspension extends for a period in excess of 120 days. CONSULTANT may exercise this right to terminate by issuing a signed, written notice of termination (citing this paragraph) to CITY after the expiration of 120 days from the effective date of the suspension. Termination (under this paragraph) shall become effective immediately upon receipt of said written notice by CITY. 9.4 Procedures CONSULTANT Shall Follow upon Receipt of Notice of Termination 9.4.1 Upon receipt of a notice of termination and prior to the effective date of termination, unless the notice otherwise directs or CONSULTANT immediately takes action to cure a failure to perform under the cure period set out in this Article. CONSULTANT shall immediately begin the phase -out and the discontinuance of all services in connection with the performance of this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within 30 days after receipt of such notice of termination (unless CONSULTANT has successfully cured a failure to perform) CONSULTANT shall submit a statement showing in detail the Services performed under this Agreement prior to the effective date of termination. CITY shall have the option to grant an extension to the time period for submittal of such statement. 9.4.2 Copies of all completed or partially completed specifications and all reproductions of all completed or partially completed designs, plans and attachments prepared under this Agreement prior to the effective date of termination shall be delivered to CITY, in the form requested by CITY as a precondition to final payment. These documents shall be subject to the restrictions and conditions set forth in Article IX above. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 19 9.4.3 Upon the above conditions being met, CITY shall promptly pay CONSULTANT that proportion of the prescribed Compensation which the Services actually performed under this Agreement bear to the total Services called for under this Agreement, less previous payments of the Compensation. 9.4.4 CITY, as a public entity, has a duty to document the expenditure of public funds. CONSULTANT acknowledges this duty on the part of CITY. To this end, CONSULTANT understands that failure of CONSULTANT to comply with the submittal of the statement and documents as required above shall constitute a waiver by CONSULTANT of any and all rights or claims for compensation for services performed under this Agreement by CONSULTANT. 9.4.5 Failure of CONSULTANT to comply with the submittal of the statement and documents as required above shall constitute a waiver by CONSULTANT of any and all rights or claims to collect monies that CONSULTANT may otherwise be entitled to for services performed under this Agreement. 9.5 Procedures CONSULTANT Shall Follow upon Receipt of Notice of Suspension 9.5.1 Upon receipt of written notice of suspension, which date shall also be the effective date of the suspension, CONSULTANT shall, unless the notice otherwise directs, immediately begin to phase -out and discontinue all services in connection with the performance of this Agreement and shall proceed to promptly suspend all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. 9.5.2 CONSULTANT shall prepare a statement showing in detail the Services performed under this Agreement prior to the effective date of suspension. 9.53 Copies of all completed or partially completed designs, plans, and specifications prepared under this Agreement prior to the effective date of suspension shall be prepared for possible delivery to CITY but shall be retained by CONSULTANT until such time as CONSULTANT may exercise the right to terminate. 9.5.4 In the event that CONSULTANT exercises the right to terminate 120 days after the effective suspension date, within 30 days after receipt by CITY of CONSULTANT'S notice of termination, CONSULTANT shall promptly cancel all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement and shall submit the above referenced statement showing in detail the services performed under this Agreement prior to the effective date of suspension. 9.5.5 Any documents prepared in association with this Agreement shall be delivered to CITY as a precondition to final payment. 9.5.6 Upon the above conditions being met, CITY shall pay CONSULTANT that proportion of the prescribed Compensation which the Services actually performed Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 20 under this Agreement bear to the total Services called for under this Agreement, less previous payments of Compensation. 9.5.7 CITY, as a public entity, has a duty to document the expenditure of public funds. CONSULTANT acknowledges this duty on the part of CITY. To this end, CONSULTANT understands that failure of Consultant to substantially comply with the submittal of the statements and documents as required herein shall constitute a waiver by CONSULTANT of any portion of the Compensation for which CONSULTANT did not supply such necessary statements and/or documents. ARTICLE 10: CONSULTANT'S WARRANTY 10.1 CONSULTANT warrants that it has not employed or retained any company or person other than a bona fide employee working solely for CONSULTANT to solicit or secure this Agreement, and that it has not, for the purpose of soliciting or securing this Agreement, paid or agreed to pay any company or person, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach of this warranty, CITY shall have the right to terminate this Agreement under the provisions of Article 9 above. ARTICLE 11: ASSSIGNMENT OR TRANSFER OF INTEREST 11.1 CONSULTANT shall not assign or transfer its interest in this Agreement without the prior written consent of CITY. ARTICLE 12: INSURANCE REQUIREMENTS 12.1 Prior to the commencement of any Services under this Agreement, CONSULTANT shall furnish copies of all required endorsements and an original completed Certificate(s) of Insurance to CITY'S Engineering Department, which shall be clearly identified with the name of the Project in the Description of Operations block of the Certificate. The original Certificate(s) shall be completed by an agent and signed by a person authorized by that insurer to bind coverage on its behalf. CITY will not accept Memorandum of Insurance or Binders as proof of insurance. The original certificate(s) or form must have the agent's original signature, including the signer's company affiliation, title and phone number, and be mailed, with copies of all applicable endorsements, directly from the insurer's authorized representative to CITY. CITY shall have no duty to pay or perform under this Agreement until such certificate and endorsements have been received and approved by CITY'S Engineering Department. No officer or employee other than CITY'S Risk Manager shall have authority to waive this requirement. 12.2 CITY reserves the right to review the insurance requirements of this Article during the effective period of this contract and any extension or renewal hereof and to request modification of insurance coverage's and their limits when deemed necessary and prudent by CITY'S Risk Manager based upon changes in statutory law, court decisions, or Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 21 circumstances surrounding this contract. In no instance will CITY allow modification whereupon CITY may incur increased risk. 12.3 CONSULTANT'S financial integrity is of interest to CITY. Therefore, subject to CONSULTANT'S right to maintain reasonable deductibles in such amounts as are approved by CITY, CONSULTANT shall obtain and maintain in full force and effect for the duration of this Agreement, and any extension hereof, at CONSULTANT'S sole expense, insurance coverage written on an occurrence or claims made basis, as appropriate, by companies authorized and approved to do business in the State of Texas and with an A.M. Best's rating of no less than A- (VII), in the following types and for an amount not less than the amount listed: INSURANCE REQUIREMENTS Worker's Compensation* Employer's Liability Commercial General (Public) Liability insurance to include coverage for the following: a. Premises Operations b. Independent Contractors ** c. Products /Completed Operations d. Personal Injury e. Contractual Liability Business Automobile Liability a. Owned/Leased Vehicles b. Non -owned Vehicles c. Hired Vehicles Professional Liability (Claims Made Form) Statutory $1,000,000/$1,000,000 /$1,000,000 For Bodily Injury and Property Damage of $1,000,000 per occurrence. $2,000,000 General Aggregate, or its equivalent in Umbrella or Excess Liability Coverage Combined Single Limit for Bodily Injury and property Damage of $1,000,000 per occurrence $1,000,000 per claim to pay on behalf of the insured all sums, which the insured shall become legally obligated to pay as damages to the extent caused by any negligent act, error, or omission in the performance of professional services. *Alternate Plans must be approved by CITY'S Risk Manager * *If applicable 12.4 CITY may request and without expense to CITY, to inspect copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by CITY, and may request the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 22 law or regulation binding upon either of the parties hereto or the underwriter of any such policies). CONSULTANT shall attempt to comply with any such requests, subject to the policy terms and conditions, and shall submit a copy of the replacement certificate of insurance to CITY at the address provided below within 10 days of the requested change, in the event the respective insurance companies approve the requested change(s). CONSULTANT shall pay any costs incurred resulting from said changes. City of Schertz Attn: City Engineer. 10 Commercial Place Schertz, TX 78154 12.5 CONSULTANT agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: 12.5.1 Name CITY and its officers, officials, employees, and elected representatives as additional insured's by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with CITY, with the exception of the workers' compensation and professional liability policies; 12.5.2 Provide for an endorsement that the "other insurance" clause shall not apply to the CITY where CITY is an additional insured shown on the policy if such endorsement is permitted by law and regulations; 12.5.3 Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of CITY; and 1.2.5.4 Provide 30 calendar days advance written notice directly to CITY of any suspension, cancellation or non- renewal or material change in coverage, and not less than 10 calendar days advance written notice for nonpayment of premium. 12.6 Within five calendar days after a suspension, cancellation or non - renewal of coverage, CONSULTANT shall provide a replacement Certificate of Insurance and applicable endorsements to CITY. CITY shall have the option to suspend CONSULTANT'S performance should there be a lapse in coverage at any time during this Agreement. Failure to provide and to maintain the required insurance shall constitute a material breach of this Agreement. 12.7 If CONSULTANT fails to maintain the aforementioned insurance, or fails to secure and maintain the aforementioned endorsements, CITY may obtain such insurance, and deduct and retain the amount of the premiums for' such insurance from any sums due under the agreement; however, procuring of said insurance by CITY is an alternative to other remedies CITY may have and is not the exclusive remedy for failure of CONSULTANT to maintain said insurance or secure such endorsement. In addition to any other remedies CITY may have upon CONSULTANT'S failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, CITY shall have the right to order CONSULTANT to stop performing services hereunder and /or withhold Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 23 any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof. 12.8 Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT'S or its subconsultant's performance of the Services covered under this Agreement. 12.9 It is agreed that CONSULTANT'S insurance shall be deemed primary with respect to any insurance or self insurance carried by CITY for liability arising out of operations under this Agreement. 12.10 It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this Agreement as respects additional insured's. ARTICLE 13: INDEMNIFICATION 13.1 CONSULTANT, WHOSE WORK PRODUCT AND SERVICES ARE THE SUBJECT OF THIS AGREEMENT FOR PROFESSIONAL SERVICES, AGREES TO INDEMNIFY AND HOLD CITY, ITS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS BY THIRD PARTIES, LAWSUITS, JUDGMENTS, COST, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY AND SUITS OF ANY KIND AND NATURE, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT THAT MAY ARISE OUT OF OR BE OCCASIONED OR CAUSED BY A NEGLIGENT ACT, ERROR, OR OMISSION OF CONSULTANT, ANY AGENT, OFFICER, ENGINEER, REPRESENTATIVE, EMPLOYEE, CONSULTANT OR SUBCONSULTANT OF CONSULTANT, AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, ENGINEERS AND REPRESENTATIVES WHILE IN THE EXERCISE OF PERFORMANCE OF THE SERVICES, RIGHTS OR DUTIES UNDER THIS AGREEMENT. THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF CITY, ITS OFFICERS OR EMPLOYEES, IN INSTANCES WHERE SUCH NEGLIGENCE CAUSES PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE. IN THE EVENT CONSULTANT AND CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 24 13.2 CONSULTANT shall advise CITY in writing within 24 hours of any claim or demand against CITY or CONSULTANT, known to CONSULTANT, related to or arising out of CONSULTANT'S activities under this Agreement. 13.3 The provisions of Article 13 are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 13.4 Acceptance of the final plans by CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents or subcontractors for the accuracy and competency of their designs, work drawings, Plans and Specifications or other documents and Work; nor shall such acceptance be deemed an assumption of responsibility or liability by CITY for any defect in the designs, work drawings, Plans and Specifications or other documents and Work prepared by CONSULTANT, its employees, subconsultants, and agents. ARTICLE 14: CLAIMS AND DISPUTES 14.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter of right, adjustment or interpretation of this Agreement's terms, payment of money, and extension of time or other relief with respect to the terms of this Agreement. The term "Claim" also includes other disputes and matters in question between OWNER and CONSULTANT arising out of or relating to this Agreement. Claims must be initiated by written notice. Every Claim of CONSULTANT, whether for additional Compensation, additional time, or other relief, shall be signed and sworn to by an authorized corporate officer (if not a corporation, then an official of the company authorized to bind CONSULTANT by signature) of CONSULTANT, verifying the truth and accuracy of the Claim. The responsibility to substantiate Claims shall rest with the party making the Claim. 14.2 Time Limit on Claims. Claims by CONSULTANT or by OWNER must be initiated within 30 calendar days after occurrence of the event giving rise to such Claim. Claims by CONSULTANT must be initiated by written notice to OWNER. Claims by the OWNER must be initiated by written notice to CONSULTANT. 14.3 Continuing Contract Performance. Pending final resolution of a Claim except as otherwise agreed in writing, CONSULTANT shall proceed diligently with performance of this Agreement and OWNER shall continue to make payments in accordance with this Agreement. 14.4 Claims for Additional Time. If CONSULTANT wishes to make Claim for an increase in the time for performance, written notice as provided in this Article 14 shall be given. CONSULTANT'S Claim shall include an estimate of probable effect of delay on progress of the Work. In the case of a continuing delay only one Claim is necessary. 14.5 Claims for Consequential Damages. Except as otherwise provided in this Agreement, in calculating the amount of any Claim or any measure of damages for-breach of contract Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 25 (such provision to survive any termination following such breach), the following standards will apply both to claims by CONSULTANT and to claims by OWNER: 14.5.1 No consequential damages will be allowed. 14.5.2 Damages are limited to extra costs specifically shown to have been directly caused by a proven wrong for which the other party is claimed to be responsible. 14.5.3 No profit will be allowed on any damage claim. 14.6 No Waiver of Governmental Immunity. NOTHING IN THIS AGREEMENT SHALL BE CONSTRUED TO WAIVE OWNER'S GOVERNMENTAL IMMUNITY FROM LAWSUIT, WHICH IMMUNITY IS EXPRESSLY RETAINED TO THE EXTENT IT IS NOT CLEARLY AND UNAMBIGUOUSLY WAIVED BY STATE LAW. ARTICLE 15: SEVERABILITY 15.1 If for any reason, any one or more paragraphs of this Agreement are held invalid or unenforceable, such invalidity or unenforceability shall not affect, impair or invalidate the remaining paragraphs of this Agreement but shall be confined in its effect to the specific section, sentences, clauses or parts of this Agreement held invalid or unenforceable, and the invalidity or unenforceability of any section, sentence, clause or parts of this Agreement in any one or more instance shall not affect or prejudice in any way the validity of this Agreement in any other instance. ARTICLE 16: ESTIMATES OF COST 16.1 Since CONSULTANT has no control over the cost of labor, materials, or equipment or over CONSTRUCTION CONTRACTOR'S methods of determining prices, or over competitive bidding or market conditions, CONSULTANT'S opinions of probable Project Cost or Construction Cost provided for herein are to be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgment as a design professional familiar with the construction industry but CONSULTANT cannot and does not guarantee that bids or the construction cost will not vary from opinions of probable Cost prepared by CONSULTANT. ARTICLE 17: INTEREST IN CITY CONTRACTS PROHIBITED 17.1 No officer or employee of CITY shall have a financial interest, directly or indirectly, in any contract with CITY, or shall be financially interested, directly or indirectly, in the sale to CITY of any land, materials, supplies or service, except on behalf of CITY as an officer or employee. This prohibition extends to other CITY boards and commissions, which are more than purely advisory. The prohibition also applies to subcontracts on CITY projects. Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 26 17.2 CONSULTANT acknowledges that it is informed that the Charter of CITY prohibits a CITY officer or employee, as those terms are defined in the Ethics Code, from having a financial interest in any contract with CITY or any CITY agency. 17.3 CONSULTANT warrants and certifies, and this Agreement is made in reliance thereon, that it, its officers, employees and agents are neither officers nor employees of CITY, CONSULTANT further warrants and certifies that it has tendered to CITY a Discretionary Contracts Disclosure Statement. .ARTICLE 1S: CONFLICTS OF INTEREST DISCLOSURE 18.1 All consultants must disclose if it is associated in any manner with a CITY official or employee in a business venture or business dealings. To be "associated" in a business venture or business dealings includes being in a partnership or joint venture with the officer or employee, having a contract with the officer or employee, being joint owners of a business, owning at least 10% of the stock in a corporation in which a CITY officer or employee also owns at least 10 %, or having an established business relationship as client or customer. ARTICLE 19: STANDARD OF CARE 19.1 Services provided by CONSULTANT under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 19.2 CONSULTANT shall be represented by a registered professional engineer licensed to practice in the State of Texas at meetings of any official nature concerning the Project, including but not limited to scope meetings, review meetings, pre -bid meetings, and preconstruction meetings. 19.3 The Texas Board of Professional Engineers, 1917 IH -35 South, Austin, Texas 78741, (512) 440 -7723 has jurisdiction over individuals licensed under Title 22 of the Texas Administrative Code. 19.4 Acceptance of the final plans by CITY shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents, or subcontractors for the accuracy and competency of their designs, work drawings, Plans and Specifications or other documents and Work; nor shall such acceptance be deemed an assumption of responsibility or liability by CITY for any defect in the designs, work drawings, Plans and Specifications or other documents and Work prepared by CONSULTANT, its employees, subconsultants, and agents. 20.1 CONSULTANT agrees that CITY may review any and all of the work performed by CONSULTANT UNDER THIS Agreement. CITY is granted the right to audit, at CITY'S election, all of CONSULTANT'S records and billings related to performance of Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 27 this Agreement. CONSULTANT agrees to retain such records for a minimum of four years following completion of this Agreement. Any payment, settlement, satisfaction, or release provided under this Agreement shall be subject to CITY'S rights as may be disclosed by such audit. ARTICLE 21: ENTIRE AGREEMENT 21.1 This Agreement, together with Attachments 1, 2, 3, and 4, represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by both CITY and CONSULTANT. ARTICLE 22: VENUE 22.1 The obligations of the parties to this Agreement shall be performable in the City of Schertz or its Extra Territorial Jurisdiction, located in Bexar, Comal, and Guadalupe Counties, Texas, and if legal action, such as civil litigation, is necessary in connection therewith, exclusive venue shall lie in Guadalupe County, Texas. ARTICLE 23: NOTICES 23.1 Except as may be provided elsewhere herein, all notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective party by depositing the same in the United States Postal Service addressed to the applicable address shown below, unless and until either party is otherwise notified in writing by the other party of a change of such address. Mailed notices shall be deemed communicated as of five calendar days of mailing. Notices provided via email shall be deemed communicated as of the next business day after the notice is sent. If intended for CITY, to: If intended for CONSULTANT, to: City of Schertz Engineering Department 10 Commercial Place Schertz, Texas 78154 The address listed on the first page of this Agreement. ARTICLE 24: INDEPENDENT CONTRACTOR 24.1 In performing services under this Agreement, the relationship between CITY and CONSULTANT is that of independent contractor. By the execution of this Agreement, CONSULTANT and CITY do not change the independent contractor status of CONSULTANT. CONSULTANT shall exercise independent judgment in performing its duties and obligations under this Agreement and is solely responsible for setting working hours, scheduling or prioritizing the work flow and determining how the Services are to be performed. No term or provision of this Agreement or act of CONSULTANT in the performance of this Agreement shall be construed as making CONSULTANT the agent, Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 28 servant or employee of CITY, or as making CONSULTANT or any of its agents or employees eligible for any fringe benefits, such as retirement, insurance and worker's compensation, which CITY provides to or for its employees. ARTICLE 25: CAPTIONS 25.1 The captions for the individual provisions of this Agreement are for informational purposes only and shall not be construed to effect or modify the substance of the terms and conditions of this Agreement to which any caption relates. IN WITNESS WHEREOF, the parties to this Agreement hereby execute this Agreement effective as of , 20 (the "Effective Date "). CITY OF SCHERTZ CONSULTANT TY MANAGER ` 1 Consultant NamV _ — (�f'7i'Yizr), ' � a Ggi TITLE J Project Agreement for Engineering Services Woman Hollering Creek Wastewater Line Cobb Fendley Page 29 ATTACHMENT 1 PROJECT SCOPE OF SERVICES PROJECT DESCRIPTION 3��M This project is for to install a gravity wastewater line from the existing lift station at the Sedona /Crossvine Subdivision at FM 1518 near the Woman Hollering Creek (this lift station will be removed), then along said creek, approximately 11,500 feet to the intersection of Woman Hollering Creek and the IH 10 right -of -way (project would stay out of the public right -of -way). A new lift station would be installed at this location and a force main would be installed approximately 6,000 feet to the site of the proposed Cibolo Creek Municipal Authority (COMA) new wastewater treatment plant. In addition, an approximately 1,500 foot "dog -leg" gravity main is also to be installed along an unnamed tributary and will connect to the 6,000 foot line. The attached sketch gives our general understanding of the intended route for the wastewater lines (approximately 19,000 centerline feet). Some areas along the proposed wastewater line route are densely vegetated. Field crews will be required to clear brush and possibly small trees to perform survey, environmental, and geotechnical investigations. It is understand that the wastewater line needs to be in place and operational by as soon as 2017. As such, this proposal encompasses preliminary engineering through construction phase in order to expedite the design process and advertise the project for bids as soon as possible. SCOPE OF SERVICES I. Preliminary Engineering Phase The location of this wastewater line is generally known; however, specifics of the routing along the creek are undetermined. The Preliminary Engineering phase will focus on determining the optimal route for the wastewater interceptor to balance construction, property owner, and environmental concerns. Also, it is our understanding that a Preliminary Engineering Report (PER) was prepared in 2011 and that a "Gateway Planning" study in 2013 modified the land use assumptions made in the original PER. Our efforts will verify the necessary line sizes per the new land use for the Woman Hollering Creek sewershed. A. Route Analysis Al. Gather and analyze data. Download data for route analysis. A1.1 Property owner information A1.2 Aerial information A1.3 Topographical information A1.4 Environmental information A2. Assimilate data and prepare preliminary route options. A2.1 Using ACAD Civil3D, put together preliminary base plan with all data shown. A2.2 Prepare preliminary route and profile. A3. Develop a route decision matrix CobbFendley will determine the best routing option for the wastewater line based on our expertise and experience. We will perform an internal decision analysis, evaluating parameters such as property owners, environmental impacts, construction costs, etc. We will make one alignment recommendation to the City based on this internal analysis. Multiple alignments and decision matrix evaluations are not included in this scope of services. A4. Prepare Preliminary Engineering Technical Memorandum summarizing analysis and results. A4.1 Route evaluation. This brief technical memo will summarize the evaluation process and significant decision factors involved in developing the recommended route. A4.2 Preliminary construction cost estimate. A4.3 Permitting requirements. CobbFendley will identify required permits and initiate agency coordination. B. Land Use Assumptions /Pipe Size Verification B1. Gather and analyze data 61.1 Original Land Use from PER 131.2 Updated Info from Gateway Study 131.3 Verify Calcs and Check Pipe Sizes B1.4 Analyze Results 61.5 Prepare Technical Memo It. Design Phase During the Design Phase, CobbFendley will prepare contract and easement documents for the construction of the wastewater line. Below is a detailed scope of services. A Coordination and Project Management Al. Coordinate ROE discussions with affected property owners A2. Coordination meetings with the City (assume 3) A3. Field visits / coordination meetings with surveyor, land acquisition, geotechnical, and environmental teams (assume 2) A4. Develop project schedule A5. Project Management A6. Prepare and submit monthly team invoices and project updates B. Design Plans CobbFendley will prepare design plans for submittal to the City at the PER, 60 %, 90 %, and Bid Document phases. We anticipate the following sheets to be included in our design set: B1. Cover Sheet (1 sheet) B2. General Notes. Assemble a set of general notes using City of Schertz, TCEQ standards or other standards as needed (assume 2 sheets) B3. Wastewater Line P &Ps. Prepare Plan & Profile Sheets for the wastewater line at a scale of 1 " =20' on 22 "x34" plan sheets (assume 38 sheets) B4. Traffic Control Sheets. Traffic control is anticipated to be required for 3 possible roadway crossings (at FM 1518 at Trainer Hale Road - two locations) along the route (assume 1 sheet) B5. Erosion and Sedimentation Control /Tree Protection Plan. E &S and Tree Protection plan sheets will be prepared for the alignment at a scale of 1" = 40' (assume 10 sheets) B6. Detail Sheets. Prepare detail sheets showing invert details, standard construction details as well as special project - specific details (assume 4 sheets) B7. Design calculations - perform design calculations as necessary. B8. Easement Map (1 sheet) C. Design of New Lift Station It is our understanding that a new sewer lift station will be part of this project. The exact size of this lift station is currently unknown but is currently called out to be 3.6 MGD average daily flow in the Southern Sewershed Master Plan. CobbFendley will size the required lift station (per Item 1 B., Land Use Assumptions /Pipe Size Verification, above) and design the new lift station per the revised data. C1. Collect LS Data C2. Analyze Data /LS Calculations C3. Structural Calculations /Design C4. Construction Drawings (assume 5 sheets) CS. Coordinate w/ Pump Manufacturer C6. Coordinate with Electrical Engineer C6.1 CobbFendley will coordinate with Cleary Zimmermann Engineers and provide site drawings, review reports, and provide information required for electrical design. C6.2 Refer to the subconsultant proposal from Cleary Zimmermann Engineers dated October 27, 2014 for a detailed scope of services. D. Old Lift Station Demolition /Decommissioning Plans It is also our understanding that the old lift station at the projects starting point (at the Sedona Subdivision) will need to be demolished and decommissioned. CobbFendley will provide the following services in conjunction with the old lift station: D1. Collect Old LS Data /As- Builts D2. Data Verification /LS Calculations D3. Demolition Drawings (assume 2 sheets) E. Specifications CobbFendley will assemble standard technical specifications. A table of contents will be provided with the 60% submittal and a full set of specifications will be included with the 90% and Final submittals. City of Schertz standard contract documents will be used for front end documents, with minor modifications necessary for this project. F. Quantity Take Off CobbFendley will perform a quantity take off and prepare a bid form. A quantity take off will be performed at the 60 %, 90% and Cid Document submittals. G. Cost Estimate CobbFendley will prepare an opinion of probable construction cost for the 60% ( +/- 15 %), 90% ( +/- 10 %) and 100% ( +/- 5 %) submittals. N. QA /QC CobbFendley will perform quality control reviews on the plans and specifications prior to each submittal to the City. I. Prepare submittal packages CobbFendley will assemble plans and specifications and submit to the City for review. This proposal assumes there will be 60 %, 90 %, and Bid Document Set submittals. We will provide two (2) sets of full size plans (22" x 34 ") and specifications for each submittal. J. Respond to comments CobbFendley will review comments provided by the City and review agencies and prepare a written response to the comments for inclusion with the subsequent submittal. K. Coordination /Review meetings This proposal assumes there will be four (4) coordination meetings with the City during the design phase. L. Permits Coordinate with permitting agencies as needed, to obtain required permits for construction. Some of these entities include the City of Schertz, Bexar County, TOOT, TCEQ, THC and USACE. M. Surveying Services M1. Topographic and Boundary Survey The topographic survey will involve a scope area of approximately 19,000 linear feet of centerline profile data and a width of a maximum of 75 feet along and coincident with the proposed centerline of the Woman Hollering Creek wastewater line. We will locate data points including spot elevations at pertinent grade breaks, any edges of pavement, tops of curb, gutter, road center lines, top bank, centerline and grade breaks of any creeks within the scope area described above based on 75 foot cross sections along the proposed centerline. In addition, the survey will include the location and elevation of visible utility surface features (fire hydrants, manholes, utility poles, down guys, drainage inlets, culverts and other drainage structures, ditches and detention ponds within the cross - sections. This will also include box culverts, drainage structures, bridges, and roadways. In addition, land records will be researched to determine ownership of all land being crossed by the proposed construction and Primary Survey Control of the Alignment Route will be set. A boundary strip map will be prepared for use in easement determination and acquisition. M1.1 Topo & Trees (8" and greater) for Gravity Main M1.2 Topo & Trees (8" and greater) for Force Main M1.3 Topo & Trees (8" and greater) for Lift Station Site M1.4 Boundary Survey for both Gravity & Force Main Routes M1.5 Boundary Strip Map M1.6 Brush Clearing M2. Easement Metes & Bounds Once the design centerline alignment has been finalized, we will produce the required Easement Exhibits which shall include Easements drawings and Legal Descriptions for each Permanent and Temporary Construction Easement (TCE) required from land owners. Each Easement will consist of printed, signed and sealed drawings with accompanying legal description in Metes and Bounds delineation per Texas Statutory requirements. This proposal assumes that twenty -five (25) permanent and temporary easements will be required, for a total of fifty (50) easements and one (1) Metes and Bounds Description for the Lift Station site. M2.1 Easements - Gravity Estimated at 21 Permanent + 21 Temporary for a total of 42 M2.2 Easements -Force Main Estimated at 4 Permanent + 4 Temporary for a total of 8 M3.3 Metes & Bounds — Lift Station Site (1 total) Survey proposed lift station site and set four (4) corners. Prepare Metes and Bounds for site in preparation for purchase (assumed fee simple purchase and not an easement). N. Geotechnical Investigation Arias & Associates, Inc., will perform a geotechnical analysis, drilling soil borings for sampling approximately eight (8) total borings as such: one (1) at the proposed Lift Station site, four (4) at the proposed creek crossings and three (3) at the proposed roadway crossings. N1. CobbFendley will coordinate with Arias & Associates to determine the appropriate location for eighteen soil borings, survey in the boring locations, and incorporate the soil boring information into the contract documents. N2. Refer to the revised subconsultant proposal from Arias & Associates, Inc., dated January 6, 2015 for a detailed scope of services. O. Environmental Investigation Cox1McLain will perform environmental investigations for the project to include Archeological Resources, Jurisdictional Waters of the U.S. Assessment, Biological Resources, Hazardous Materials Screen and will prepare an Environmental Technical Memorandum summarizing the results and recommendations. 01. CobbFendley will coordinate with CoxI McLain, provide alignment drawings, review reports, and provide information required for permitting. 02. Refer to the revised subconsultant proposal from Cox IMcLain, dated January 7, 2015 for a detailed scope of services. 111. Bid Phase CobbFendley will assist in the bidding of the project. This proposal assumes that the City will use a bidding assistance center and all contract documents will be distributed through the center. CobbFendley may retain a copy for viewing, if desired, but will not be managing the document distribution. Below is a detailed scope of services for bid phase. A. Assist the City in preparing the advertisement for bids. This proposal assumes that the City will coordinate with the local newspapers and pay the fee for the advertisement. B. Attend and conduct a pre -bid conference. Prepare the meeting agenda and meeting minutes. C. Respond to contractors questions during the bidding process. D. Prepare addenda (assume 2) to address contractor questions. E. Attend and conduct the bid - opening. F. Prepare bid tabulation and check calculations. G. Check Contractor References. H. Prepare Recommendation of Award I. Assist the City in obtaining executed contract documents. IV. Construction Phase The City proposes to bid this project utilizing the Competitive Sealed Bid method. CobbFendley will provide construction administration and observation assistance the City. This proposal does not include inspection services. This proposal assumes a construction duration of nine (9) months. Below is a detailed scope of services. A. Attend and conduct a preconstruction conference. CobbFendley will prepare the agenda, take notes, and prepare the meeting minutes. B. Attend periodic progress meetings. Assume monthly progress meetings for a total of nine (9). C. Attend periodic site visits. Assume monthly site visits (not coincident with progress meetings) for a total of nine (9). D. Review project submittals/shop drawings. CobbFendley will review each submittal twice. If the Contractor requires a third submittal, it will be reviewed as an additional service and at the Contractor's expense, as will be written in the contract documents. This proposal assumes 20 (20) submittals. E. Review pay estimates. CobbFendley will coordinate with the City's inspector on accurate quantities and review the pay estimates for accuracy. Assume nine (9). F. Respond to Requests for Information (RFI). CobbFendley will coordinate with the City and Contractor on RFIs and respond with clarifications as needed. This proposal assumes ten (10) RFIs. G. Change Orders. CobbFendley will assist the City in negotiation and preparation of change order documents, should they be necessary. This proposal assumes three (3) change orders. H. Final Walk Through and Punch List. CobbFendley will attend the final walk through and coordinate with the City's inspector on the punch list items. I. Project Close Out. CobbFendley will assist the City on closing out the contract, reviewing the final pay application and affidavits, and preparing the Concurrence Letter. J. Record Drawings. CobbFendley will prepare a set of record drawings based on the Contractor's redlines in the field. K. Construction Materials Testing (CMT) for this project is not been included in this contract. Easement Acquisition CobbFendley will provide easement acquisition services on an as needed basis. These services include all activities required to acquire each easement including gathering information concerning each property, meeting with the property owners, negotiating with the property owners, any necessary release of liens and judgments, etc., presenting offers to property owners and negotiating final offer, and taking easement to closing. All negotiations will follow rules and regulations of SB18. The following services are anticipated in the parcel acquisition and fees for such are shown on the attached exhibit. These services will be charged at an hourly rate and not to exceed the stated fee without prior City Staff approval. • Right of Entry (ROE) Coordination: • Prepare ROE letters for each affected property and send to each landowner by Certified Mail. • Compile and maintain a list of affected property owners. • Coordinate with the land owner, City of Schertz, survey, geotechnical and archeology field crews regarding property visitation schedule. • Title Commitments • Easement Acquisition: • Prepare a property value, based on the current tax rolls and then send an offer package to each landowner by Certified Mail (as required by law). • Attempt to meet in person with each Owner so as to build rapport with them. • Be the point of contact for any questions that they have. We will coordinate with the City to obtain the information that they are requesting, but will handle all interactions with the Owners. We will pass on any requests to the City but will continue to be the one that responds to them so as to limit the City's time spent dealing with the Owners. • Provide a recommendation to the City for all counters /requests of property owners based on our experience on similar projects /parcels. • Coordinate with all conflicting property interest holders to obtain the necessary releases /subordinations. For instance, if there is a mortgage and lien on the property, we will coordinate with the lender to obtain the Subordination of Lien and handle the recordation of that document with the signed Easement. • Should we be unable to reach an agreement, then we will coordinate with the Appraiser to get the property appraised and will provide the Owner with a Final Offer by Certified Mail (as required by law). Appraisals: o Only needed if we are unable to reach an agreement with any property owners using the approach mentioned above. Should Condemnations be needed, the City may retain CobbFendley for condemnation support at an hourly rate to be determined at that time. Task Preliminary Engineering Design Phase Design Plans Topographic & Boundary Survey Easement Metes and Bounds Geotechnical Investigation Environmental Investigation Total Design Phase Bid Phase Construction Phase Expenses Engineering Services Total Easement Acquisition Services Right of Entry Coordination Title Commitments Easement Acquisition Services Appraisal (if needed) ATTACHMENT 2 PROJECT COST $500jparcel (not to exceed) $750/parcel (not to exceed) $4,000Jparcel (not to exceed) $1,800jparcel (not to exceed) Easement Acquistion Services Total (not to exceed) Fee $23,150.00 $300,610.00 $111,610.00 $44,500.00 $28,075.00 $15,132.00 $499,927.00 $13,295.00 $46,430.00 $7,045.40 $589,847.40 assuming 26 parcels $13,000.00 $19,500.00 $104,000.00 $46,800.00 Total Fee (not to exceed) $773,147.40 womF..E. ft.WW., h-una Feo E¢IMab Werk¢M1eat X529115 w¢m,� e¢mn�9ww u¢a v�¢�en cum WEI �i•ii�ii��ii�� w¢m,� e¢mn�9ww u¢a v�¢�en Wnmen Hollering Waerowatar Line Eea Estimate WwkaMe! asnsns �oOO�� ©i�� aoo��ad�� ®�s��a��Q -�- ��40� ®�� s�� ®A ��oo�� ® ® ®sa ®� ® ®®oa ®® ��o�o�� ®�� os�� ®�� ® ��0�0��i�� ® ®��®�® ®mom ®�e�® ®�� o ©�� ®�� ©o��® ��m�� ®�� 4 ©a��s�� ©�0�� ®�� ®�� a�® e® ®®moo � ��oO��0�� 0 ©�0�� -�� 0 ©�i�� 0 ®�� 00�� ® ®w ® ® ® ® ® ® ® ® ®® A® � 1 ® �® ® ® ®e® ®sue ® ®�® ��0��0��0�� A�� ®�� i�� ® ® ®� ® ®® ��ww��w�� ©o��ai�� ©0��A� �� ©0�0�� ©�� 4 ©��00� Women Holleelrg Waeteweter floe Fee EStimam Worksheet 05�29I15 Bow ®000 ®�000�0�® 01 . . .. . ....... ...... . ... -------- ........ . .. I I Is tp s s Is 9 ;l Az 4V-- 32 '57 7F i9 14, lz g 4i 12 z I ''T �m rj 'A [m IR im Ig g FIF 1-- Fl- 1� I k I ATTACHMENT 3 BILLING RATE SCHEDULE t0BB, FENDLEY & ASSOCIATES. INC. 2014 STANDARD RATE SCHEDULE #660 danuary 1, 2014-- December 31, 2014 Principal / Chief Engineer ........... ............................. .. ( Professional VIII)* .................... $250,00/HR Senior Engineer ....... ............................... ..................(Professional VII)* ..................... $235.0011-IR Senior Project Manager ......................... ..................(Professional VI)*_ .................... $200.00 /HR Project Manager ...... ............................... ..................(Professional V) %...........,....,.... $180.00 /HR Senior Hydrologist .. ............................... ..................(Professional V)* ....................... $180.00 1HR Project Engineer IIi .. ............................... ..................(Professional IiI) *....................,.. $145.00/1-111 Project Engineer iI . ............................... ..................(Professional 11) *.,...,.................. $125.00/HR Project Engineer i .... ............................... ..................(Professional 1) *,.........,.............. $105.00 /HR Senior Technician .......... ..........I ............................ ,.... (Technician IV)* ........................ ,$120.001HR Technician III ......... ............................... ....................(Technician Iii) *.....................,... $105,00/HR Technician I i ........... ............................... ................... (Technician I])*., ........... ......... $95.00 1HR Technician i . .......................... .. .............................. (Techn €clan 1)* ............................. $75.0011-IR Licensed State Land Surveyor .. ............................... (Professional VI)* ...........,.......... $200.00 /HR Registered Professional Land Surveyor ................... (Professional IIi) * ......... .............. $145,00 /HR 4 -Man Survey Crew ...................................................................... ............................... $165.001HR 3 -Man Survey Crew ................. ............................... ................. ............................... $145.001HR 2 -Man Survey Crew ..................................................................... ............................... $125.00 /HR 1 -Man Survey Crew ...................................................................... ............................... $105.001HR Construction Manager ................. ......... .................. (Professional IV)* ...................... $165.001HR Senior Field Construction Observer ....... .................. (Professional I) *.......................,. $105.001HR Field Construction Observer ................. ....................(Technician Ii ) *............................ $90.001HR Utility Specialist ....... ............................... ..................(Professional 11) *...,..................., $125.00/HR Telecommunications Designer ............. ....................(Technician ll) * .............. .............. $95.00 /HR' Telecommunications Fleldman ............. ....................(Technician J) * ................... ,....... .,$75.00 /HR GIS Manager ........... ............................... ..................(Professional III) *.. .......... ... ........ $145.00 /HR GISAnalyst ............ ............,.................. ....................(Technician llr..,... ..... ....,............ $95.00/HR Right-of-Way Agent... .......................... .............. _._ ............... ............ _ ........ ...... $110,00 /HR Administrative................................................................................. ............................... $90.00 /HR Cierical............................................................................................ ............................... $65.00 1HR * Categorylabals'Notsssional xrr' ate. are Interim deslgnaUons W2014 and are to be Imptemented In lieu Oprevious postdon gods In 2015, EXHIBIT B to CiTY OF SCHERT2 ON -CALL ENGINEERING SERVICES MASTER AGREEMENT COBB, FENDL,EY & ASSOCIATES, INC. 2014 STANDARD FATE SCHEDULE #660 January 1, 2014 - December 31, 2014 (Continued) jiJUBSURFACE UTILITY ENGINEERING Level C & D (Without Level B) ............. .... ............... ......... .................. ............................ $0,45 /Foot Level B - Designation (Without Level C & D) ........ ............................................ .. ....... ...$1.93 /Foot Level A - Location (Non - Destructive Excavation), ➢ Vertical Depth: 0 Ft, - 5 Ft . ................... ............................... ....................$1,125 /Hole 5 Ft, - 8 Ft.._ .. .......... ......................... -.,,.. ...,,,,............,$1,580 /Hole 8 Ft. -- 13 Ft . ....... .......................... ................ .... ... ............ $1,825 /Hole 13 Ft.-- 20 Ft. ...... > .... ____ ........... ....... .................. ...........$2,510 /Hole > 20 Et . ....................................................... ................... $3,800 /Hole GroundPenetrating Radar ..... ........... ................... ..... . ....... ... I ....... ,,..,....,........ ..,,,,............. $250 /HR SUE Technician (With Equipment) ......- ............................................. ........... >,,.,............... $981HR Vacuum Excavation Truck with 2 Technicians.........„ ............................... ........................$250 /HR Traffic Control Officer ................................................................. ..............................@ Cost + 10% Traffic Control (Lane Closures, etc.) ........ ............... ......... ...... <. >.......................... To Be Negotlated Permits (Local, State, etc,). .........................................,,.,...,... ...........,.................,@ Cost+ 10% Designation & Traffic Control Vehicles ........................................... ............................... $3.40 /Mite LocationVehicles- ........ ................. - ............................... ..,, ............................... $6.80 /Mile REIMBURSABLE EXPENSES TechnologyFee C) ................>......,.,.....,.,..,.........,,,,,.,......,.,............. ,..,,.,,....,,,,............... $3.75 /HR Consultant or Specialty Contractor (Outside Firm) .................... .......,..,,,,..,..,,,,.,.....@ Cost + 10% Courier, Special Equipment Rental .............................. .............. : .......... - ................. @ Cost + 10% Reasonable Out of Town Travel Expenses (Air, Hotel, Rental, etc.) .. ............................... @ Cost Mileage (Standard Car or Truck) .......... ............................... ............................ IRS Approved Rate Per Diem for Out of Town Travel (Per DaylPerson) .............................. ............................$35 /Day TitlePlant Charges ................ - ........................................ ...,,........ ,......... ........ ,....... @ Cost + 10% Other Misc. Expenses Related to the Project ............................ ..............................@ Cost + 10% In -House Reproduction: Copies (Up to 11" x 17') ................... ................... - ........ . .............. .................. $0,15 1Each > Color Prints (Up to 11 "x 17") ... ... ....... ............................... ..........................$1.50 /Each ➢ Color Prints (Larger than 11 "x 17") ............... . ....... ......................... ....,,......... $3.00 /Sq. Ft, > Bluelines (All Sizes) ............ ........................ ....................,,,........ ....,,,,.............$1.00 /Each BondPrints (All Sizes) ......................... ........................ ............................... .$2.00 /Fach > Mylar Prints .............................. .................... — ...................................... ,,...,...$12.00 /Each > Vellum Prints .... . > ........................... -. ,.,...,...........,.....,.............,.. ...................,,$9.001Fach (")Tacbnology charges added to each billable man -hour. ATTACHMENT 4 • 11 _ _ _ A. Preliminary Engineering • CobbFendley conducted the route analysis and made a route recommendation to the City per the original scope. That route was approved and the next phase of obtaining Rights of Entry and beginning survey was initiated. During this phase, unforeseen circumstances arose that caused the City to reconsider the alignment. As a result, CobbFendley performed the following additional services: o Additional route evaluation — ■ Prepared exhibits (including sewershed service evaluation and profiles), and ■ Preliminary cost estimates for multiple routes; o Attended multiple meetings (Public Meeting, Council meetings, property owner meetings, and coordination meetings) to discuss and evaluate alternative route options; and o Additional coordination time resulting from 18 months extended preliminary design schedule. (This additional services proposal requests time to cover those services resulting from the additional alignment alternative analysis.) B. Land Surveying • CobbFendley will perform additional land surveying services on the following revised alignments (refer to Attachment A for locations of additional survey). The width of the survey will be 150 feet wide. Some areas along the proposed wastewater line route are densely vegetated. Field crews will be required to clear brush and possibly small trees to perform survey, environmental, and geotechnical investigations. o Approximately 2,075 feet for the revised Minter Alignment (including additional boundary work); o Approximately 2,275 feet for the revised Lift Station Location (and associated interceptor) C. Geotechnical Investigation The original scope of services included geotechnical borings at each creek crossing for a total of four (4) creek crossings. Based on the new alignment there could be five (5) creek crossings. This proposal includes time for Arias & Associates, Inc., to perform one (1) additional geotechnical boring. D. Right of Entry (ROE) Coordination The original scope of services included securing Rights of Entry for field investigations for 26 parcels. This scope was fulfilled with the original alignment. As a result of the revised alignment, four (4) additional ROEs were requested and extensions were requested on the original ROEs. CobbFendley assisted the City with issuing ROE extension requests and coordinating with property owners to secure the extensions as well as the new ROEs. This proposal requests time to cover those services resulting from the additional Rights of Entries. The following table summarizes our proposed fee for each item. Attachment "4a" is a detailed level of effort estimate. Woman Hollering Creek Additional Service 1 Fee Summary Task Description Fee A- Preliminary Engineering $ 14,640.00 B -Land Surveying $ 20,950.00 C-Geotechnical Investigation $ 3,000.00 D -Right of Entry Services $ 3,680.00 Expenses $ 470.40 Total Additional Services Fee 1 $ 42,740.40 Attachment "4b" is an updated project schedule. Attachment "4c" is an exhibit of the revised line alignment. Attachment 114a" Woman Hollering Creek Additional Services Request 1 August 15, 2017 Expenses Quantity Unit Cost Total Milea e Desi n site visits and coordination meetings 4 trips @ 53 mi /tri 560 $6.56 $313.60 Property owner visits 2 trips @ 53 mi /tri 280 $0.56 $156.80 Total Expenses $470.40 Attachment "4b" - Project Schedule i,y a1 sa w t Yd.AtaRl FirA'Ra v9 '�ua1 Writ: .a>< K ¢ c Greij�3 uwn95utiraz.31 &g 91rxTx i k,rw,vi?2iT 'p... ddd:'Kn+U@ fiFVrEC AfdP ad, hW4: 7... i69, "sfi FW im�arr f.gka.* -d NEW I.w krom 271 d y. U-9/11/17 M m4jt& #�s+,PY 4s�d,btiaree Saw&mi 29d",, Mpa Ofu) l ' tYoftr' P'nwd l4drk rywk 5t >, 9Yt 1d17 r ,/`4127f x��) offirn?aan' —M #wN4 rf 4'PAf ['fi 5F 9W.HFt T; ( G d ck— #Ida F69/tSiV17 d "14,F27f1Tq 'yr dam.{ F K wd UrsY a uMe `ri bf.,S{17 th 1 Ni Y {tik E t a$;sr, £wkz pF 711aT7T nIW71171 of EmdrerAesemtsr #ma�s_r�arWtWZ r. rra lxexzft�j ? { F—a.A} 9urbm5 ............. 2e.Ms�.... 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Wt°11,0p11$. Wed7{:$ft refaa«€a� a�e� 'ra af2�t2II _. Wed;xfe ;axi a Carr<tGelo¢ru N e ^iM5 Cdaa'^ WiAty 7{Ig... Wid /J fk' FE,uGZe'darv3 ,w#: "'1x:1 /fYf1s.... WkdAJ,nftP,; r'.wx�wtsf.W�:naxPlx and W,1 7t'i$/q$. Tua4,jSf1� T,5ji$f;A'.. twmm�atidre. 1, mm.- -: Bend ngfJ s: Tu05ft')',.. Attachment "40 - Revised Alignment IN WITNESS WHEREOF, the parties to this Agreement hereby execute this Amendment to the Agreement effective as of , 20 (the "Effective Date "). CITY OF SCHERTZ CONSULTANT Consultant Name TITLE