17-T-36 Budget amendment to fund state deployment costs, a trail grant projectWHEREAS, pursuant to Ordinance 16 -T -29, the City of Schertz (the "Lity") adopted the
budget for the City for the fiscal year 2016 -2017 (the "Budget , which provides funding for the
City's operations throughout the 2016 -2017 fiscal year; and
WHEREAS, the City needs to increase the Budget by $100,000 for deployment costs
which will be reimbursed by the state, and to increase the Budget $87,300 to authorize
expenditures for a Texas Parks and Wildlife Recreation Trail Grant, and to transfer $306,727
between General Fund departments; and
WHEREAS, the City needs to recognize additional revenue from state reimbursements
for the deployment of City Staff for disaster recovery of $100,00 and $87,300 in reimbursements
from the Recreation Trail Grant; and
WHEREAS, City staff recommends that the City Council of the City of Schertz adjust
the Budget and approve the additional revenue and expense and approve the transfers between
General Fund departments; and
WHEREAS, the City Council of the City has determined that it is in the best interest of
the City to adjust the Budget and approve the budget adjustment for the General Fund and EMS
Fund for the state deployment and establish a project budget for the Recreation Trail Phase II, as
more fully set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. The City shall adjust the Budget by $60,000 in the General Fund for Fire
Department deployments, $40,000 in the EMS Fund for deployments, and $21,825 in the Park
Fund for the City's portion of the Recreation Trail.
Section 2. The City shall recognize the additional $60,000 in revenue in the General
Fund and $40,000 in revenue in the EMS Fund from reimbursement of deployment costs by the
Texas Comptroller of Public Accounts.
Section 3. The City shall authorize a project budget for the Recreation Trail Phase II
grant for $87,300 of grant reimbursable expenditures and $21,825 of in -kind labor.
Section 4. The City shall transfer a total of $306,727 between General Fund departments,
not changing the total authorized General Fund Budget through the transfer, as depicted in
"Exhibit A ".
Section 5. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 6. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
Section 7. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 8. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 9. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 10. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required bylaw.
PASSED ON FIRST READING, the 12th day of September 2017.
PASSED, APPROVED and ADOPTED ON SECOND READING, the 26th day of
September 2017.
CITY OF SC RTZ, TEXAS
ael R. Carpenter, Mayor
ATTEST:
a Dennis, City ecretary
(CITY SEAL)
50558021.1 - 2 -
Transfer To:
Streets - $39,755
The Cibolo / Schertz Borgfeld /Dietz intersection
improvement interlocal agreement was approved by Schertz
City Council in September 2016 and amended the FY 2015-
16 Budget for the funding, however the agreement was not
fully executed by the Cibolo City Council and paid until
August 2018.
Parks - $68,209
Electric and Water Utility Services will be overbudget. The
larger than expected water services will be a result of a
water leak identified in the park that is currently being fixed.
Animal Services - $34,625
The Water Utility Service account will be overbudget. It
was discovered sewer charges had been left off the utility
bills for the new building and are now added. In addition, it
was noticed that there was an increase in consumption in
July and August as a result of improper use of the flush
valve.
Finance - $12,064
The Arbitrage Study which commenced July 25, 2016 had
completed its first round of review for $24,255. This review
needs to be done every 5 years to check compliance with
IRS regulations on tax free municipal bonds. Personnel
savings due to vacancies help offset the first year cost.
Facility Services - $122,962
The City had many repairs to A/C systems and the
Community Center roof this year. The Community Center
roof repair was $29,762 while major A/C repairs have been
$53,354 to date. The building maintenance line has been
averaging $32,000 per month in repairs and needs $122,962
to close out the year.
City Assistance - $29,112
The meal program for the Senior Center now has identified
the cost and will need additional funding for FY 2016 -17.
Total: $306,727
50558021.1 - 3 -
Transfer From:
City Council - $10,000
Lower election costs than originally budgeted.
Legal Services - $68,000
Legal expenses are projected to be less than the budget had
set.
Pools - $60,701
The budget for the Aquatics Center was set for a full year
funding however it wasn't able to be opened until January.
Event Facilities - $10,000
Lower equipment purchases and less advertising than
originally budgeted
Human Resources - $12,962
Vacancy savings from the HR Manager position that has
since been filled.
Records - $10,000
Personnel savings from fewer hours worked.
Purchasing - $10,000
Vacancy savings from the Purchasing Manager position that
has since been filled.
Police - $16,000
Vacancy savings from turnover
City Manager /EDC - $10,000
Vacancy savings from the EDC Analyst position that has
since been filled.
Contingency - $99,065
Remainder to fund from the City's contingency account
Total: $306,727
50558021.1 - 4 -