10-03-16SCHERTZ PUBLIC LIBRARY 1 1' BOARD MEETING
October
Members Present: Ruth Tienor, Laura Wilson, Sandy Keiser, Carol Cyr, Patti
Dilworth, Patti Paulson, Margaret Riley, Neota Brady, Brian James, Juan Thorn, Joann
Ward, Dawn Figueras
Visitors: None
HEARING OF RESIDENTS: James Walters, Benjamin Juarez, Dudley Waits, April
Toman, and Natalie Shults
CALL TO ORDER: Patti Dilworth called the meeting to order at 6:28 p.m.
REGULAR AGENDA:
1. Minutes: Consideration and /or action regarding the approval of the minutes
of the September 12, 2016 meeting.
Ruth Tienor moved to accept the September minutes with corrections. Laura
Wilson seconded the motion. Motion carried. The September 12, 2016 minutes
were approved with correction.
2. Treasurer's Reports: Consideration and /or action regarding the approval of
August 2016 Treasurer's Report.
The August Treasurer's Report: Bookstore sales were 2,095.01, Interest earned
1.13, Library Consignments were 166.98, Bag Sale 1,229.35, the total is 3,492.47.
The LAB Accounts: Cash Account has 22,895.63 and the Investment Account has
45,113.91. Margaret Riley moved to accept the August 2016 Treasurer's Report as
presented. Carol Cyr seconded the motion. The motion carried. The August 2016
Treasurer's report was approved.
3. Librarian's Report: Librarian will report on the following items:
General Operation: - Brainfuse: Natalie Shults is meeting with the librarians within
the SCUCISD to get the word out. It is solid now, but would like to increase the
usage.
-Lizzi Bertoia is back after being on maternity leave.
- Beginning to interview for the open shelving position.
- Webpage assessment: The overall maximum points that can be received are 1000.
Last year after Natalie Shults began to work with the website it received 575, but
this year it received 700. That rating is above average. Great work!
August Stats:
Public
Total Circulation
Head Count
Volunteer
# of
Computer
Hours
Volunteers
Usage
4,494
38,234
22,569
486.50
37.00
Total ILL
Youth Program
Adult Program
Total
Total
borrow/
Attendance /program
Attendance /program
Program
Collection
Lend
Attendance
Titles
11/87
0/0 programs
54/8 programs
54
88,508
Total
Number of Patrons
New Cards
Renewed
Meeting
Items
Cards
Room
Items
Usage
96,962
31,476
519
722
46
3M Self
TSLAC Service
Web page Session
Web page
Web page
Check
Population
users
pageviews
Usage
14,135 195,662
17,944
14,429
1
14,651
-The total number of Wi -Fi sessions is 22,583.
4. Bookstore Report: Committee reported on the following items;
General Operation:
-Large donations were received; unfortunately, a lot cannot be used because of
damage. There also have been a large number of vintage books that have been
donated as well.
- Joanne Ward passed around a sign up sheet for the October 21 -23 book sale. The
setup time was changed to 3:30 on October 20th. This will allow for enough time for
setup and still allow volunteers to go to the City's appreciation dinner that followed.
- Margaret Riley suggested that instead of giving the books not able to be used in the
bookstore to Salvation Army that they be donated to local libraries that are just
getting started or expanding. Patti Dilworth will discuss the topic with Melissa
Uhlhorn to see if that can be accomplished.
5. CCAB (Committees of Committees Advisory Board) Update: Brian James
Brian James passed out a summery of the CCAB September 21, 2016 meeting. He
then briefly went over the summary. The CCAB meeting had a presentation from
the Marshal's office.
DISCUSSION & POSSIBLE ACTION:
6. Finance Audit Findings - Presentation /discussion on Finance audit findings
in relation to Library Advisory Board accounts.
James Walters discussed new checks and balances reports to prevent any future
problems. They will run a different report that will check balances vs. revenues and
expenses. There were 3 areas of concern the audit showed needed to be adjusted.
1. The State sales taxes for 3 months (301.29) needed to be sent in. Money was in
account. New report will prevent future problems. 2. The amount of $44.73 was
returned to LAB account from the City's account. 3. The net adjustment to the LAB
accounts was 256.56. They believe with all the new reports that the problems with
the LAB accounts will not happen again.
7. Parking Lot Issues- Presentation by Dudley Wail, Executive Director, on steps
taken to alleviate library parking lot issues.
Dudley Waits discussed all the efforts that were being made to eliminate the parking
issues. They began by counting the cars parked in both the Elbel and Schertz
Parking lots. Then a police officer and an assistant principal were there to greet
students parking during key times. The students were unaware that they were not
able to park in the Elbel Parking lot. Samuel Clemens will make an announcement
encouraging the students to park in campus lots. Signage will also be placed in both
parking lots stating " Schertz City Facility Parking Lot Only ". The police will continue
to monitor the parking lots to make sure the problem is resolved. Margaret Riley
asked about the apartment parking lot and how they prevent the students from
parking there. It is private property and easy to prevent. We also discussed the
apartment tenants parking in the Elbel Street parking lot. Dudley Waits did not feel
it was a big issue and felt the signage will help there as well.
The crosswalks were also discussed. There will be two new crosswalks installed.
One will replace the existing crosswalk by the tennis courts and the other will
replace the one by the Elbel Street parking lot. The new crosswalks will make it
safer for the students and help with traffic flow.
8. Summer Programming Recap- Presentation by Librarians on summer
programming outcomes and statistics.
April Toman did the recap for both the adult summer reading program and the
youth summer reading program. They were both a huge success. April thanked the
LAB for their support. Adult recap: 315 participants, 405,000 minutes read, 32
prizes from local businesses were given out and a Fitbit Alta was given out as the
Grand Prize. Some of the program topics were: Green Cleaning, Employment Job
Search Series and Life Size Game Day. Thank you to Natalie Shults for covering the
adult summer reading program, while Lizzi Bertoia was on maternity. Youth recap:
1,206 participants, 2,070 books read, 170,544 minutes read, 86 events and 3,767
event attendees. Some of the program topics were the Chocolate Extravaganza and
the Bike Rodeo. The paperless registration for the youth was a success. It allowed
the Librarians the ability to share information easier with the participant. They are
hoping to do both the adult and youth electronic signups next year with a few
tweaks. The Mini Golf Kickoff was a huge success.
9. Items by the Library Board Members: Briefing and discussion on the
following items:
- Correspondence received by the Secretary: None received
-Other announcements by Library Board Members: Ruth Teinor reminded the LAB
about the Meet the Candidate at the Civic Center on October 12th at 6 :00.
-Call for items to be included on the next agenda: None noted
Ruth Tienor moved to adjourn the meeting. Patti Paulson seconded the motion. The
motion carried. The meeting was adjourned at 7:31 p.m. The next meeting is
November 7, 2016
Patti Dilworth, Chairman Shonale Burke, Secretary