05-17 LAB MinutesSCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
May 1, 2017
Members Present: Patti Dilworth, Juan Thorn, Ruth Tienor, Laura Wilson, Carol
Cyr, Patti Paulson, Margaret Riley, Neota Brady, Sandy Keiser, Joanne Ward, Dawn
Figueras, Bobbie Boyce and Cindy Vigil. Melissa Uhlhorn, Library Director.
Visitors: April Toman, children's librarian and Lizzi Bertoia, library staff
HEARING OF RESIDENTS: None
CALL TO ORDER: Patti Dilworth called the meeting to order at 6:30 p.m.
REGULAR AGENDA:
1. Minutes: Consideration and /or action regarding the approval of the minutes
of the April 3, 2017 meeting.
Ruth Tienor moved to accept the April 2017 Minutes with minor corrections. Patti
Paulson seconded the motion. Motion carried. The April 3, 2017 Minutes were
approved with minor corrections.
2. Treasurer's Reports: Consideration and /or action regarding the approval of
March 2017 Treasurer's Report.
The March Treasurer's Report reflected income of $2,429.83 and expenses of
$1,510.32 leaving a balance of $17,280.22 in the cash account. Patti Paulson moved
to accept the March 2017 Treasurer's Report as presented. Neota Brady seconded
the motion. The motion carried. The March 2017 Treasurer's report was approved.
3. Librarian's Report: Librarian will report on the following items;
March 2017 Stats:
Public
Total Circulation
Head Count
Volunteer
# of
Computer
Hours
Volunteers
Usage
3,583
31,732
22,000
Not
Not
available
available
Total ILL
Youth Program
Adult Program
Total
Total
borrow/
Attendance /program
Attendance /program
Program
Collection
Lend
Attendance
(Titles)
N/A
996/33 programs
193/2S programs
1189/S8
189,724
Total
Number of Patrons
New Cards
Renewed
Meeting
Items
Cards
Room
Items
Usage
97,820
30,799
353
486
81
TSLAC Service
Web page Session
Web page
Wifi
Population
pageviews
Sessions
95,662
4,483
9,287
30,510
Library Operations:
- April Toman and Lizzi Bertoia presented a gift bag and t -shirt to all of the
volunteer Board members as a thank you gift.
- The upcoming "Tee Off for the Library" Event (June 24, 2017) was briefly
discussed and a flyer was presented to the Board. This fundraising event will be
discussed further at the June 5, 2017 LAB meeting.
- The Board was presented with a thank you card for the food provided to the
library staff during the April 2017 Library Appreciation Week.
- The April 2017 writer's event with children's author, Chris Barton was a huge
success with approximately 100 people in attendance at the Schertz library event, as
well as many students in attendance at all 9 SCUCISD elementary schools (over a 3-
day span). A thank you card from Chris Barton was shared with the Board.
- Melissa Uhlhorn discussed 2 recent library displays: Poetry Month (with poetry
contributions made by library patrons) and a Chris Barton display.
- "The Big Give" charity date is set for May 4, 2017.
- A new portable white board has been purchased for use in the study rooms.
- Texas Library Convention: All 4 librarians and 4 library staff attended events over
a 4 -day period in April 2017 earning approximately 50 continuing education hours.
April Toman was on a panel and presented "Teen Volunteers: Reading Buddies ".
Our library Story Walk walking trail was also inquired about during the TLA
Convention.
- Melissa Uhlhorn stated that April Toman emailed SCUCISD and requested that a
Schertz Libary card be added to the student supply list to encourage all students to
utilize the library resources.
- An "Escape Room" (game) might be included in the upcoming Tee Off event, and
could possibly be set up monthly thereafter.
- Eliminating overdue fines and fees is being considered as the revenue from these
fees is small and the focus should be on recovering the lost materials.
- Public Works installed a "No Parking" sign in library parking lot as requested by
Schertz Police to help encourage students to park elsewhere.
4. Bookstore Report: Committee reported on the following items;
General Operations:
- Donations continue to come in.
- The next Book Sale has been scheduled for August 4 and 5, 2017, with set -up being
on August 3.
- The higher than usual bookstore income total is due to the inclusion of some
February 2017 income.
- Melissa Uhlhorn mentioned that she has found another consignment option for the
bookstore to utilize. They offer a 50/50 arrangement.
S. Committees of Committees Advisory Board(CCAB) Update: Melissa
Uhlhorn
The Board received a recap of Schertz Boards and Commissions. Highlights
included code enforcement.
DISCUSSION & POSSIBLE ACTION:
6. Pre Budget Discussion: Melissa Uhlhorn
- Budget Report DRAFT print -out provided to Board (Final will be Sept 2017)
- Adopted 2016 -2017 Budget $868,161 / Projected YE $901,320 / FY18 $909,487
- Budget emphasis will be on e- readers (15 -20) , Spanish materials and replacement
of materials.
- Addidtional considerations include sound tiles /panels for noise reduction, life -size
games and a new library app.
- Juan Thorn asked for further explanation regarding e- readers and overdue fees,
fines and theft.
- A collection agency will work on outstanding accounts ($25 +) for an $8.95 fee per
account. Prep work is being done on accounts from 2011 to present.
- No vote is required on Budget DRAFT.
ANNOUNCEMENTS:
7. Items by the Library Board Members: Briefing and discussion on the following
items:
- Correspondence received by the Secretary: None received.
-Other announcements by Library Board Members: The following Board members
received requests for renewal of their membership - Patti Dilworth, Patti Paulson,
Juan Thorn, Laura Wilson, Margaret Riley and Ruth Tienor. Juan Thorn discussed
his upcoming schedule and the possibility of missing several LAB meetings, as well
as his request to step down from his role as Vice Chair (which will be further
discussed at the August 2017 LAB meeting).
-Call for items to be included on the next agenda: Tee Off for the Library Event (June
24, 2017) and Board sign -up sheet for the August 4 -5, 2017 Book Sale event. For the
August 2017 Agenda, the Board will discuss Juan Thorn's Vice Chair position.
ADJOURNMENT:
Ruth Tienor moved to adjourn the meeting. Carol Cyr seconded the motion. The
motion carried. The meeting was adjourned at 7:39 p.m. Next month's meeting will
,--.be- 5,2017.
7
l� l,�''
_ r/l7
Patti Dilworth, Chairman
Dawn Figueras on be if of Shonale Burke, Secretary