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03-03-15SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING March 3, 2015 Members Present: Sandy Keiser, Mary McAllister, Howson Lau, Melissa Uhlhorn, Carol Cyr, Ruth Tienor, Janice Manzo, Neota Brady, Bobbie Boyce, Laura Wilson, Margaret Riley, Joanne Ward, Patti Dilworth, Patti Paulson, Brian James LL T : Bobbie Boyce called the meeting to order at 7:03 p.m. 1. Minutes: Consideration and /or action regarding the approval of the minutes for February 2, 2015. Ruth Tienor moved to accept the February minutes as presented. Laura Wilson seconded the motion. Motion carried. The February 2, 2015 minutes was approved as presented. . Treasurer's Report: Consideration and /or action regarding the approval of the December Treasurer's Report. Bookstore sales were 1085.74, consignments were 476.14, Interest earned 1.14, and Total 1,563.04. Patti Dilworth moved to accept the Treasurer's Report as presented. Ruth Tienor seconded the motion. The motion carried. The January Treasurer's report was approved. 3. Librarian's Report: Librarian will report on the following items: The January Statistics: Total Library circulation 31,088, Head Count 20,607, Library Program Attendance 1,341 (Youth 1,200 Adult 141) Total Collection Titles 85,433, Total Items 104,902, Patrons 32,042, New Library Cards issued 360, Library Cards Renewed 493, Self-checkout 12,146, Volunteer hours 420.25, Number of Volunteers 40, ILL (Inter Library Loans) 14, Meeting room usage 72, Computer Usage 3,275, TSLAC Service Population 86,162, Web page sessions 4,020, Web page users 2,507, web page views 8,650. General Operation for February: - Recycle resumed- Still no $, but they are picking it up. -Timer lights in the Bookstore were checked. All seems to fine, no problems. -April Toman is still weeding the shelves. -The furniture was removed from the workroom. There is more space now. -A purchasing order was placed for the bridge for the remaining desk. -Tax forms available. No booklets. The tax forms are free and they are running out, so hurry and get one if you need forms. - Virtual Librarian position had a fair response. Melissa Uhlhorn is still going through the resumes. - Lizzie Bertoia has an Alzheimer's Support Group. It is a popular program. -A healthcare navigator is at the Library to help people apply for insurance online. The times she will be at the Library will be on the Library website calendar. - Mardi Gras program — "Fat Tuesday"- was a successful program for April Toman. They made masks. All had a great time. - Customer Service- working on being more in depth. - Supervisor Training classes. - Meeting room usage has increased. -Lack of Parking at certain times. It is a public parking lot. Melissa Uhlhorn would like to watch and wait see. 4. Bookstore Report: Committee reported on the following items: General Operation: Daily operations are doing well. -The Book Sale on February 20th -21St was a huge success. Thank you to Patti Paulson's dad for all his help. The larger room was also well received. Overall it was a huge success. -The next Book Sale is scheduled for July 24t h_ 25 th with the set up on July 23' - Donations have been interesting. -Book Store is no longer accepting VHS and cassettes donations. No demand for them. - Volunteers are needed for the Book Store to cover vacations and holes in the schedule. Melissa Uhlhorn will speak with Lisa Neuburger, volunteer coordinator, to see if she has any applications. -City Volunteer Day is scheduled in April. Melissa Uhlhorn may need some volunteers. -Ruth Tienor would like to add a chair to the purchasing order for the Library Book Store. S. Update on • rfs Task For Howson Lau reported that the Task Force has finished the pre - briefing for the City of Schertz plans for the future. At the next meeting they are to be ready to proceed with ideas. Lizzi Bertoia did a presentation on Zinio and OneClick®igital Services. Lizzi showed the Board how to download the services on their devices and what the services will offer the Library patrons. 111 &14 0 `i 7. Volunteer Appreciation- Discussion and possible action regarding hosting luncheon or purchasing a sculpture or other item honoring library volunteers. Melissa Uhlhorn recommended that Lisa Neuburger, the Volunteer Coordinator, will be responsible for the Library volunteers' acknowledgement throughout the year. The Library will be responsible for the Library volunteer gifts; it will no longer be the Library Board responsibility. Mary McAllister suggested and did research on Sundials and pedestals for volunteers instead of a luncheon and individual gifts. It was also proposed to do a plaque with a quote, instead of individual names. A concern was discussed that placing individual names might accidently leave a name out or where we should begin. A straight quote was discussed as an option. Howson Lau made a motion that instead of a luncheon we do a Sundial, pedestal, plaque and installation at the cost of 450.00 for all volunteers' appreciation. Neota Brady seconded the motion. The motion carried. A Sundial, pedestal, installation and plaque will be placed in the statue garden for the volunteers'appreciation. e 8. Items by the Library board embers: Briefing and discussion on the following items: - Correspondence received by the Secretary: None - Other announcements by Library Board members: None -Call for items to be included on next agenda: 1. Plaque quotes for volunteers. 2. Staff Appreciation Soup scheduled for the 3d week of April. 3. overdrive demonstration from Library staff.