06-01-15SCHERTZ PUBLIC LIBRARY ADVISORY BOARD
June 1, 2015
Members Present: Ruth Tienor, Laura Wilson, Joanne Ward, Margaret Riley, Mary
McAllister, Melissa Uhlhorn, Sandy Keiser, Juan Thorn, Brian James, Neota Brady,
Carol Cyr, Patti Dilworth, Howson Lau, Bobbie Boyce, Patti Paulson
Visitors: None
CALL TO ORDER: Bobbie Boyce called the meeting to order at 7:01 p.m.
1. Minutes: Consideration and /or action regarding the approval of the minutes
for May 4, 2015.
Sandy Keiser moved to accept the May 2015 minutes after corrections. Margaret
Riley seconded the motion. Motion carried. The May 4, 2015 minutes was approved
with correction.
2. Treasurer's Report: Consideration and /or action regarding the approval of
the April 2015 Treasurer's Report.
Bookstore sales was 1,454.25, Interest earned 1.41, Total is 1,455.66. Ruth Tienor
moved to accept the April Treasurer's Report as presented. Patti Dilworth seconded
the motion. Motion carried. The April Treasurer's report was approved.
3. Librarian's Report: Librarian will report on the following items:
The April 2015 Statistics: Total Library circulation 31,078, Head Count 21,086,
Library Program Attendance 1,509 (Youth 1,412 Adult 97), Total Collection Titles
85,741, Total Items 107,162, Patrons 28,717, New Library Cards Issued 296, Library
Cards Renewed 485, Self - Checkout 11,519, Volunteer Hours 476.00, Number on
Volunteers 51, ILL (Inter Library Loans) 14, Meeting Room Usage 70, Computer
Usage 3,303, TSLAC Service Population 91,898, No Webpage stats at this time.
-4,000 Library cards were purged. If a card has had no usage in more than 3 years
they are purged. The Library is about to start purging monthly verses yearly.
-The Library is considering a 2 years Library card instead of a1 year Library card.
- Public Works is going to install the Sundial. They are behind, because of the rain.
We are on their list.
- Broken window was repaired; unfortunately, the seal between the glass panels is
broken. The window will have to be repaired again. It has been at no cost to the
Library.
-City Council meeting on Monday, June 8th at 6:00 pm. They will announce the
reappointments to the board.
- Security cameras were installed in the hallway.
-Cord on the phone in hallway is missing. Melissa Uhlhorn has replacements.
- Virtual Services Librarian will begin on June 15th.
-Super Hero Theme for the summer reading program. Planned events:
- Evening Dinner.
-Teen Program requires no registration.
-A Friday night lock -in
-Mini Comic con
-Flash mob at Chick -fil -A (They are aware of the plans)
- Petting zoo
4. Bookstore Report: Committee reported on the following items:
General Operation:
-Daily operations are going well.
- Donations are good.
-The Board discussed that if any of the Libraries in the areas of flooding needed any
books. We would donate some of the books to help their libraries. Wimberley has a
special room designated for drying and salvation of documents damaged in the
flood.
-New volunteers are working out great.
-There are a few dates during the summer that are not covered. It was discussed
among the board members and the dates were covered.
- Ruth Tienor passed around a printed report of the consignment titles and their
amounts. The totals ranged from .01 up to 59.00.
- Book Sale- is scheduled for July 24 -25. Setup will be on the 23rd at 4:30. A sign up
sheet was passed around to cover the sale. Joanne Ward will be in charge of
advertising. A reminder email will be sent out.
5. Update on Mayor's Task Force Meeting:
- Howson Lau gave the Library Board an update on the Task Force. The Task Force
has been renamed the Bond Committee. They have met numerous times to discuss
the possible up coming bond. They have established a "high priority" list.
1. Fire Station #3 located in Southern Schertz estimated cost 8 million.
2. Road improvement on 1103- this is the last mile leading to Interstate 35 is
in Schertz. Txdot will be matching part of the funds. Estimated cost is 2
million.
3. Road improvement on 1518- Txdot will be matching part of the funds.
Estimated cost is 5 million.
4. Buying land for parks- purchasing land to have parks throughout Schertz.
Estimated cost is 1 million.
The overall cost is 16 millions, this is not anticipated to raise the taxes. A
political action committee will be established moving forward.
6. LAB Budget- Discussion on budget ideas for FY16.
The FY16 budget is similar to this year's budget. Melissa Uhlhorn feels tutoring is
the greatest benefit and focus for the FY16 budget. Melissa has done some research
and found two online tutoring companies that best fit the Library's needs.
(Brainfuse.com and Tutor.com.) The estimated cost is 7,000.00 for either system.
Currently the budget funds are 10,000 for materials and 5,000 for improvements.
The money will be dispersed differently 13,000 for materials and 2,000 for
improvements. This will allow for the funds to be available for tutoring.
The level is based on range of usage. This can be adjusted based on the amount of
usage throughout the year. The estimated launch date is November or December.
Melissa Uhlhorn will reach out to SCUCISD and PTC to inform them of the new
system. Ruth Tienor recommended advertising on the Schertz water bill. The need
to get the information out to the public will help with the success of the program.
7. LAB Budget -Discussion and possible action on purchase of A.W.E. computers
from FY15 Budget.
No Discussion needed. The Library Board has previously voted and approved it.
ANNOUNCEMENTS:
8. Items by the Library Board Members: Briefing and discussion on the
following items:
- Correspondence received by the Secretary: None received
-Other announcements by Library Board Members: 1. Howson Lau would like the
Library Board to consider changing the Library meeting time to 6:30. Discussion
will be at the next meeting in August. 2. Mary McAllister expressed concerns after
reading the consignment list. She wanted to make sure that the Library gets first
chance at books donated prior to consignment and bookstore. Library gets 2013,
2014, and 2015 first. 3. Scholastic Book Sale please try to attend.
-Call for items to be included on the next agenda: Library Board officer placement,
moving the monthly meeting time earlier to 6:30.
0 •TUUTIN
Ruth Tienor moved to adjourn the meeting. Patti Dilworth seconded the motion.
The motion carried. The meeting was adjourned at 8:03 p.m. The next meeting is
August 3, 2015.
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Patti Dilworth, Secretary