09-14-15SCHERTZ PUBLIC LIBRARY ADVISORY B, 1 1 MEETING
September
Members resent: Ruth Tienor, Laura Wilson, Joanne Ward, Melissa Uhlhorn,
Sandy Keiser, Juan Thorn, Carol Cyr, Patti Dilworth, Howson Lau, Bobbie Boyce,
Patti Paulson
Visitors: Lizzi Bertoia, April Toman, and Chuck McCullough from Schertz Magazine
RESIDENTS: HEARING OF None
ORDER- CALL TO Bobbie Boyce called the meeting to order at 6:32 p.m.
1. Minutes: Consideration and /or action regarding the approval of the minutes
for August 3, 2015.
Ruth Tienor moved to accept the August 2015 minutes after corrections. Laura
Wilson seconded the motion. Motion carried. The August 3, 2015 minutes was
approved with correction.
. Treasurer's Report: Consideration and /or action regarding the approval of
the July 2015 Treasurer's Report
Bookstore sales were 3,415.91, Interest earned 1.46, Donation ( Schertz Foundation)
570.26, Donation (Security Service) 50.00, Donation (Mom's Club) 400.00, Total is
4,437.63. Patti Paulson moved to accept the July Treasurer's Report as presented.
Juan Thorn seconded the motion. Motion carried. The July Treasurer's report was
approved.
3. Librarian's Report: Librarian will report on the following items:
Lizzi Bertoia gave the adult summer reading update first. She had 417 adults
participate. She planned for 350, but was thrilled with the increased number. They
read 463,00 minutes, 264 book reports were completed, 135 played the Grand Prize
Tic -Tac -Toe, and 40 prizes were given out. The adults were able to participate in
many programs, like Snapfish where they made a photo book and were able to
purchase their creations. April Toman presented the youth reading program
update. "The Rubber Duck" group was from birth to 11 years old, they had 1224
registered participants which had a 2% increase in completion rate. The youth
group had at least one program Tuesday- Saturday. She also shared a sweet
response from one of the parents whose children participated in one of the many
programs. The teens were also a huge success. 320 teens participated. They
received scratch off tickets (similar to the Lottery Tickets) after completions. The
prizes they had a chance to win in the scratch offs varied from being registered for
the grand prize, to small prizes, or receiving a gift certificate. The teens also had an
increase completion rate of 294 %. The Scholastic Book Fair was also a huge
success. All were thanked that for the help. The Book Fair sold around 3200.00 this
allowed April Toman to order 1600.00 worth of books and non -book items for the
library. The summer program was a huge success. Laura Wilson and the LAB
thanked the ladies and the staff for all their hard work.
Public
Total
Head Count
Volunteer
# of
Computer
Circulation
Hours
Volunteers
Usage
4,314
38,695
26,334
631.00
58.00
Total ILL
Youth
Adult Program
Total Program
Total
requests
Program
Attendance
Attendance
Collection
Attendance
Titles
13
1,923
128
2,051
86,574
Total Items
Number of
New Cards
Renewed
Meeting Room
Items
Patrons
Cards
Usage
110,867
30,197
508
1,263
73
3M Self Check
TSLAC Service
Web page
Web page
Web page
Usage
Population
Session
users
a eviews
10,664
910898
4,741
2,885
10,432
-Robotics group meets on Saturdays. Their project is "Trash Truck ". Discussion is
on how we make and manage trash. They are challenged to make no trash for one
day. The money that was left over from the summer reading program was used to
help fund the program. -
- October 1St the Library is going paperless. All registration for library cards will be
on -line.
-11 Library staff members have completed the World Class Customer Service By
Dale Carnegie training. This is to assist the staff with customer service with Library
Patrons.
-The Budget was passed, with the corrections of 5,000 for materials.
- Natalie Shults is working on the on -line tutoring program. She has done research
and received three estimates. Brainfuse was the program that was chosen. It offers
unlimited sessions. The cost has gone up from 7500.00 last year to 7775.00 an
increase by 275.00. It is still on schedule for its release. The plan is to give this
program two years. Natalie will be going to the schools to promote the program.
- The recycle dumpsters are not working out. The company is not dumping them
frequently. They have not been working out, since the company was sold. Melissa
Uhlhorn is looking at other options; for once the dumpsters are removed. Bexar
Waste has a recycle bin that costs 3000.00. Melissa is waiting on a quote from Bexar
Waste on more frequent pick -ups. The location of the bins is also being discussed,
to eliminate public dumping. A sign will be posted to let the public know of the
changes and the no public dumping.
-The City Council approved the change in the LAB start time to 6 :30. Melissa
Uhlhorn went the Council with the change. The By-Law now states: " The regular
meetings of the Library Advisory Board of the Schertz Public Library shall be each
month with the date and hour to be set by the board." The By -Law previously
stated: "The meeting shall be held on the first Monday of each month at 7 :00 pm
except when it is a holiday..."
- Shonale Burke has been reappointed to the Library Advisory Board. The City
Council has approved her reappointment. She will be alternate 2.
-Mary McAllister is resigning from the Library Advisory Board. She has not officially
turned in her resignation, She plans on staying on the LAB through the year.
-Becky Scheffler was discussed as a person who might be interested in the alternate
position on the LAB.
4. Bookstore Report: Committee reported on the following items:
General Operation:
-Daily operations are going well.
- Volunteers in the Bookstore are moving right along. Beverly is back and Donna has
been added to the regular schedule.
-The next Book Sale is scheduled for October 23rd - 241h. The setup is going to be on
the October 22nd at 4:30. A sign up sheet was passed around. The sign up sheet will
be placed in Bookstore.
- Vintage Book Shelf. JoAnn Ward suggested that a bookshelf be placed in the store
for patrons viewing. This is might increase the vintage book sales. It was discussed
that JoAnn can purchase the shelf and can be reimbursed up to 250.00. She will just
need help assembling the bookshelf.
5. Update on ayor's Committee: Howson Lau
- Howson Lau reported to the Library Board that the Task Force had not met
recently. Howson had some areas he wanted addressed. So, he hoped they would
meet again. His concerns were with the demographics and how that would work
with the reports.
-The City's budget meeting was attended by both Ruth Tienor and Howson Lau.
-Ruth Tienor had some questions about the 19 charters that are up for election.
Melissa Uhlhorn will discuss her concerns with Mr. Kessler to get more details.
6. Library SWOT Analysis- Discussion on City's Policy Values as they relate to
the library and identification of strengths, weaknesses, opportunities and
threats (SWOT)
-In January the City will be having strategic planning sessions.
-Each department will be submitting a SWOT
-City Council adopted a set Core Values: Do the Right Thing, Do the Best You Can,
Treat Others as You Would be Treated, and Work Together as a Team. It also
adopted Policy Values: Economic Prosperity, Fiscally Sustainable, Family Friendly
for All Ages, High Quality of Life, Safe Community, Essential Services, Attractive
Community, Innovative and Proactive, Service Oriented, and Friendly City.
-Before projects and purchases the City has to be sure they meet 3 to 4 Policy
Values.
-The Library staff chose 3 Policy Values as a priority: Family Friendly for all ages,
Service Oriented, Tied for third were High Quality of Life and Innovative and
Proactive.
® Items by the Library Board Members: Briefing and discussion on the
following items:
-Correspondence received by the Secretary: None received
-Other announcements by Library Board Members: None
-Call for items to be included on the next agenda; None
STRENGTHS
WEAKNESSES
-Address needs of all ages.
-Communication to Community
-Webpage
-Landscaping
-Good information
-Interdepartmental support
-Staff
-Materials
-Passion
-Collections
-Volunteers
-Marketing
-Facility
-Technology
-Bookstore
-Webpage Maintenance
-LAB
-Wi Fi Stinks
-General Atmosphere
-Surveying Customers
-Friendly & Helpful
-Don't address patron's disabilities
-Innovative Programming
-Communication
-Community Support
-Materials
-Collections
OPPORTUNITIES
THREATS
-Randolph closes on weekends
-Interdepartmental support
-Policy Updates
-Digital materials
-New Customers
-Growth
-Digital Materials
-Lose of Customers to UC or other
-New Programming
libraries
-Technology
-Lack of funding
-Using equipment & instructions
-Tight budget
-Efficiencies
-Interlocal agreements: school district
-BiblioTech
-Webpage -Better at communicating
what the Library does.
-Outreach to Senior Centers
-Chamber of Commerce
-Utilize Schertz Magazine, water bill,
City marquee, Put info about Amazon
Smile in these