06-06-16O report.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
June 6, 2016
Members Present: Bobbie Boyce, Laura Wilson, Joanne Ward, Margaret Riley, Melissa Uhlhorn, Sandy
Keiser, Neota Brady, Carol Cyr, Patti Paulson, Shonale Burke, Juan Thorne
Visitor: Lizzi Bertoia, April Toman
Hearing of Residents: None
Call to Order: Bobbie Boyce called the meeting to order at 6:34 pm.
Regular Agenda:
1. Minutes: consideration and/or action regarding the approval of the minutes of May 2, 2016.
Margaret moved to accept corrected minutes, Joanne seconded the motion. Motion carried,
the May 2nd minutes were approved with corrections.
2. Treasurer’s Report: consideration and/or action regarding the approval of the April 2016
Treasurer’s Report. Still working on cleaning up investment account. Patti moved to accept
Treasure’s Report, Shonale seconded the motion. Treasurer’s Report was approved.
3. Librarian’s Report: Librarian will report on the following items:
Lizzie and April attended to say thank you for funding Summer Reading Programs and handed
out T-shirts from the reading programs to each board member in attendance. 102 people
signed up for Adult Program so far. Scholastic Book Fair started last Saturday – already sold
$1,600. Will be going on all week.
Public
Computer
Usage
Total
Circulation
Head
Count
Volunteer
Hours
# of
Volunteers
Total ILL
requests
Total
Program
Attendance
Total
Collection
Titles
Total
Items
April 4,182 31,700 21,483 502.75 40 98 1,350 86,471 94,641
# of
Patrons New Cards
Renewed
Cards
Meeting
Room
Usage
Total
Questions
Web
Page
Sessions
Web Page
Users
Web Page
Views
April 30,600 316 546 59 2,893 4,325 2,456 8,763
• Sample question week, first week in April, reference questions and information/direction
questions were top two types of questions asked.
• Update on materials purchased: working on updating and replacing adult non-fiction and
crafts - $2,500, Graphic novels and children’s books - $2,500, with the rest going toward
ebooks.
O report.
• Finance – Why still discrepancy in treasure’s report? An audit is being done on city tax
account (from the Finance Committee), we will not know our numbers until the whole audit
is complete.
• Sign Post update – have one confirmed quote, still trying to get in touch with other person
we are trying to get a quote from. (May not have to get a 3rd quote because this is a piece
of public art.)
• Lizzi will be out on maternity leave starting June 13th and will be out until September.
Natalie will take over for Lizzi for Summer Reading Program this summer.
• Hired new shelving staff person who will be working in the evenings. Have interviewed for
two part-time clerks. Waiting to hear back from HR. One staff member will be resigning
in July due to moving back home.
• Mini-Golf Fund Raiser – Library will be closed Friday and Saturday, 6/10 & 11. Set-up at
1:30 on Friday. Almost at breakeven on cost so far. Still getting sponsors coming in.
• Parking – working on getting something posted in parking lot to stop students from parking
in out lot during school hours. Looking at ordinance that may allow us to tow or issue
citations (probably citations). (Brian is working on this.)
• Budget – working on for library and all other city committees.
• Melissa demonstrated “Spotlight on Summer Reading Program” on library website. Showed
how to sign up on the website’s “Read More” link. Kid’s reading program is all on-line.
4. Bookstore Report: Donations are going well. Bookstore will be closed on Friday, 6/10, but will
be open on Saturday, 6/11. Next Book Sale will be July 29 & 30 – bags are going up to $4.
Passed around sign-up sheet. Sign-up sheet will also be in work room for later sign up. Joanne
will be gone from 6/18 to 7/9.
5. Update on CCAB (Committee of Committee’s Advisory Board): Shonale said there was a
meeting, but it was her first and nothing to report.
6. Library Board Appointment and Officer Elections: Bobbie spoke with Patty Dilworth about
being president. Shonale agreed to take over secretary. Leave Juan and Laura in offices they
are in. Voted and approved.
Library Foundation Fundraiser: LAB discussed donating toward food for Saturday’s event.
Bobbie moved to buy $400 HEB gift card, Patti seconded motion, voted on and carried. Will
come out of Events Budget. Fridays event will run 6 – 10 pm and Saturday from 9 am to 7 pm.
Mini-Golf and other games to play. Silent Auction on Friday evening.
LAB Budget: see handout. Standard is 1 item per capita or 15% of annual budget (would be
$28,000). Budget will be voted on by city council in August, goes into effect in October. LAB
is okay with what Melissa has turned in to Finance Committee.
Reappointment to LAB: If reappointment to board letter doesn’t say you have to watch the
Open Meeting Video so, unless specifically told to watch it, you don’t have to.
Motion to close meeting by Carol and Bobbie seconded the motion. Meeting concluded 7:48 pm.