08-01-16SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING August 1, 2016
Members Present: Ruth Tienor, Joanne Ward, Sandy Keiser, Margaret Riley, Patti Dilworth, Patti Paulson, Neota Brady, Carol Cyr, Bobbie Boyce, Laura Wilson, Shonale Burke, Melissa Uhlhorn, Brian James
Visitors: Brian James
HEARING OF RESIDENTS: None
CALL TO ORDER: Patti Dilworth called the meeting to order at 6:34 p.m.
REGULAR AGENDA: 1. Minutes: Consideration and/or action regarding the approval of the minutes of the June 6, 2016 meeting. Shonale Burke moved to accept the June minutes with corrections. Ruth Tienor seconded the motion. Motion carried. The June 6, 2016 minutes were approved. 2. Treasurer’s Reports: Consideration and/or action regarding the approval of May and June 2016 Treasurer’s Reports. Patti Paulson moved to accept the May and June 2016 Treasurer’s Reports as presented. Joanne Ward seconded the motion. Motion carried. The May and June 2016 Treasurer’s reports were approved. July bag sale resulted in $1,229.35. Reconciliation of City Records to treasurer’s report still ongoing.
3. Librarian’s Report: Librarian reported on the following items: - Wi-Fi update is complete and now includes a tracking function. - New books are being cataloged and most are out. 2870 children’s books, mostly easier readers and graphic novels. 2700 adult fiction. - Staffing changes include resignations, promotions, 2 new part-time employees, and two vacant positions. - Summer reading program ended July 29th. Comments are mixed regarding the online tracker. - City Budget process has changed to continuous rather than one-time event. FY16 will include cleaning of the Library building, staining and resealing. Part-time employee’s benefits will now include holiday pay. - A memo has been sent to Mr. Kessel regarding reserved parking for the library and the playscape. - Melissa has spoken to Cibolo regarding $35K contribution. - City employee engagement survey results are complete. The library employees engagement is slightly higher than the city employees overall.
- May Stats: Public Computer Usage Total Circulation Head Count Volunteer Hours Total ILL request Total program attendance Total collection titles Total items 4,081 30,900 20,262 451.75 110 1,090 86,453 94,677 # of Patrons New Cards Renewed Cards Meeting Room Usage Web Page Sessions Web page Users Web page Views Wi-Fi Sessions 30,670 346 567 47 5,249 3,041 10,890 3,308 - June Stats: Public Computer Usage Total Circulation Head Count Volunteer Hours Total ILL request Total program attendance Total collection titles Total items 4,372 39,925 24,379 .50578 166 1,913 87,075 94,834 # of Patrons New Cards Renewed Cards Meeting Room Usage Web Page Sessions Web page Users Web page Views Wi-Fi Sessions 31,293 623 856 55 7,568 4,137 16,450 12,341
4. Bookstore Report: Committee reported on the following items: -Donations have been generous. -Appreciated the help received for bag sale set-up and clean-up. We will sell the remaining books per box $10 if there’s interest rather than Goodwill donation. Melissa Okayed putting a table in entry and we’ll see how it goes. - All shifts are currently covered. 5. Update on CCAB: Shonale Burke reported the following: The Committee of Community Advisory Board, CCAB, meetings were held on June 15th and July 20th. In June, Melissa provided the CCAB members an overview of the LAB, the value to the community, trials due to Schertz growth and library attendance, and a tour of the Library. In July, Public Works approach to road maintenance was discussed. The next meeting is scheduled for August 17 and Ruth Tienor has agreed to sit in because Shonale will be out of town for business.
DISCUSSION & POSSIBLE ACTION:
6. Sign Post – We don’t need to get three bids because the requirement is art. We have a $2,400 quote for the sculpture and installation would be separate expense. A sketch of the post was review. It will be made of cypress so it will be weather resistant. Sandy Keiser moved to purchase the sign post presented at a cost not to exceed $2,400. Neota Brady seconded the motion. Motion carried. The purchase was approved.
7. LAB Budget – Melissa Uhlhorn had presented the proposed FY17 budget with income of $23,060 and expenses of $23,000. Ruth Tienor moved to approve the budget as presented. Joanne Ward seconded the motion. Motion carried. The budget was approved as presented.
ANNOUNCEMENTS:
8. Items by the Library Board Members: Briefing and discussion on the following items: -Correspondence received by the Secretary: None received -Other announcements by Library Board Members: There is a vacancy on the LAB, please solicit interest. Library Foundation mini golf event raised $3,600. They plan to hold the event again next year. ADJOURNMENT: Margaret Riley moved to adjourn the meeting. Laura Wilson seconded the motion. The motion carried. The meeting was adjourned at 7:42 p.m. The next meeting is September 12, 2016. _________________________________________ ____________________________________________ Patti Dilworth, Chairman Shonale Burke, Secretary