17-R-96 - agreement to purchase 13 video recording systemsRESOLUTION NO. 17 -R -96
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT FOR THE PURCHASE OF THIRTEEN (13)
VIDEO RECORDING SYSTEMS.
WHEREAS, the Schertz Police Department has a need to purchase thirteen (13) in -car /
body worn video recording systems; and
WHEREAS, the Schertz Police Department has done due diligence in investigating what
video recording system best suits the needs of the department, to obtain the best pricing and to
provide the best quality recording system that ensures longevity in its use; and
WHEREAS, the Schertz Police Department has chosen Watch Guard, a BuyBoard
National Purchasing Cooperative vendor, for the purchase of thirteen (13) in -car / body worn
video recording systems; and
WHEREAS, the BuyBoard National Purchasing Cooperative is a national online
purchasing cooperative formed between the National School Boards Association and several
state school boards associations, developed to comply with state laws which require government
entities to make purchases through a competitive procurement process; and
WHEREAS, BuyBoard gives public entities the advantage of leveraging the
cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based
shopping and ordering; and
WHEREAS, purchases under the cooperative programs meet the requirements under the
Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City
of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and
WHEREAS, the City of Schertz will fund the purchase of the video recording systems
through the city's general fund.
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Watch Guard, pursuant to the vendor quote and relevant BuyBoard award
information attached hereto as Exhibit A (the "Supporting Documentation ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to accept the
BuyBoard quote attached in Exhibit A and issue a Purchase Order compliant with the BuyBoard
member procedures to Watch Guard, in the amount of EIGHTY ONE THOUSAND, FIVE
HUNDERED AND TEN DOLLARS ($81,510.00).
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 14 th day of November, 2017.
CITY OF S ERTZ, TEXAS
i
Michael R. Carpenter, Mayor
ATTEST
Brenda Dennis, City Secretary
(CITY SEAL)
EXHIBIT A
AGREEMENT
50234811.1 A -1
CUSTOMER: Schertz Police Department
Attn: Accounts Payable,
1404A Schertz Pkwy„
Schertz,TX,United States,
78154
ATTENTION: Marc Bane
PHONE:
210 -619 -1200
BuyBoard # 524 -17
ISSUED: 9/21/2017 5:59 PM
EXPIRATION: 12/31/2017 6:00 AM
SALES CONTACT: Dave Childress
DIRECT: (281) 782 -2544
E -MAIL: DChildress@WatchGuardVideo.com
4RE and VISTA Proposal
VISTA HD Cameras and Options
Part Number Detail
Qty
Direct
Discount
Total Price
VISTA HD WiFi and 4RE System Bundle.
Includes 4RE Standard DVR Camera System
with integrated 20OGB automotive grade hard
drive, ZSL camera, 16GB USB removable thumb
drive, rear facing cabin camera, GPS,
VIS- EXT -WIF -BUN hardware, cabling and your choice of mounting
13.00
$5,495.00
$0.00
$71,435.00
bracket. It will also include the VISTA HD Wi-
Fi Extended Capacity Wearable Camera with 9
hours continuous HD recording, one camera
mount, 32 GB of storage, Wi -Fi docking base,
Power over Ethernet Smart Switch
VIS- CHG -BS2 -KIT VISTA Charging Base R2 Kit, incl. Power and
13.00
$95.00
$0.00
$1,235.00
USB Cables
VISTA HD Warranties
Part Number Detail
Qty
Direct
- __..___.. ._.__.. _
Discount
.._. -...
Total Price
... _ .... _..
WAR - VIS -CAM -1ST Warranty, VISTA 1st Year (Months 1.12)
13.00
$0.00
$0.00
$0.00
Included
Evidence Library 4 Web Software and Licensing
Part Number Detail
- -- .-..-._...._. _.- _..__......_._
Qty —_.._.._...—..__...--_
Direct
Discount
.... ....
Total Price
_ ...... ..- -.... ...._
..- ......__..-
Evidence Library 4 Web VISTA Combo - Discount
KEY- EL4 -DEV 004
13.00
..... --
$75.00
..... - _ ......... _ _.__._........
$0.00
$975.00
Device License Key
KEY - EL4 - DEV -001 Evidence Library 4 Web 4RE In -Car Device
13.00
$150.00
$0.00
$1,950.00
License Key
4RE In -Car System and Options
Part Number Detail
Qty
Direct
Discount
Total Price
-- - .... -- - —... -- - - -... — - --
t Camera, 4RE, HD Panoramic, (Reduced
CAM -4RE- PAN -NHD
-- --
13.00
......._. —.. ----- ....---
$200.00
...---- ....._.._... - ._._...
$0.00
_
$2,600.00
EFrro
Wireless Video Transfer and Networking Options
Part Number Detail
— ...._._...._...__.........._..
Qty
Direct
Discount
Total Price
- - - - - -- ....... - -- .._...... ...... - .... -_.- ...... _ .... -..__ ................. - ... - ........ _ .... _.__
4RE -WRL- KIT -101 MikroTik Configured Wireless Kit, 4RE In -Car
... __...........
13.00
........ _- ..... _ .... --- ......... _ ...
$200.00
_ .... _ ...... _ ........... _ ....... _ ..... _ .........
$0.00
_...._._......_ - __......._
$2,600.00
802.11n (Radio, Antenna, PoE, 2-10' Ethernet
415 Century Parkway • Allen, TX • 75013
Toll Free (800) 605 -6734 • Main (972) 423 -9777 • Fax (972) 423 -9778
www. WatchGuardVideo. com
Page 1 of 2
Cables)
4RE Hardware Warranties
Part Number Detail
WAR -4RE- CAR -1ST Warranty, 4RE, In -Car, 1st Year (Months 1 -12)
Shipping and Handling
Part Number Detail
Freight Shipping/ Handling and Processing Charges
Configuration Discounts
Additional Quote Discount
Quote
Qty
Direct
Discount
Total Price
13.00
$0.00
$0.00
$0.00
Qty
Direct
Discount
Total Price
1.00
.$715.00
$0.00
$715.00
$81,510.00
Total Estimated Tax, may vary from State to State $0.00
$0.00
$0.00
NOTE: This is only an estimate for 4RE 13 VISTA related hardware, software and WG Technical Services. Actual costs related to a
turn -key operation requires more detailed discussion and analysis, which will define actual back - office costs and any costs
associated with configuration, support and installation. Please contact your sales representative for more details.
To accept this quotation, sign, date and return with Purchase Order:
415 Century Parkway • Allen, TX • 75013
Toll Free (800) 605 -6734 • Main (972) 423 -9777 • Fax (972) 423 -9778
www.WatchGuardVideo.com
DATE:
Page 2 of 2