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12-05-2017 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL December 5, 2017 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of chertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated or together cooperatively as a team COUNCIL PHOTOS 4:00 - 6:00 P.M. ---- W ------------- * Call to Order — Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas, (Councilmember Gutierrez) New Employee Recognitions: • EMS — EMS Billing Specialist Lillian Porter (D. Wait/J. Mabbitt) • Fire Department — Assistant Fire Chief Kyle McAffee (D. Wait/K. Long) • Parks & Recreation — Parks Worker I Israel Segura (B. James/C. VanZandt/L. Shrum) Presentation • Presentation and update regarding Hurricane Harvey Preparation, Response and Deployment. (J. Kessel/D. Wait/B. James/K. Long/J. Mabbitt) • Presentation regarding the SCUCISD Annual Essay and Art Contest winners. (B. Dennis/R. Williams/D. Weirtz) City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by City Manager (J. Kessel) 12-05-2017 Council Agenda Workshop • Outstanding General Obligation Bonds - Discussion and possible action authorizing City Staff and Consultants to pursue a refunding of the City's Outstanding General. Obligation Bonds, Series 2008 for debt service savings so long as certain savings parameters are met. (J. Walters /M. McLiney /A. Friedman) • Council Committee and Liaison Assignments - Discussion and possible action regarding various Council liaison positions. (Mayor /Council /B.Dennis /D. Schmoekel) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Discussion and Action Items 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Regular Meeting of November 28, 2017. (J. Kessel /B. Dennis) 2. Resolution No. 17 -R -110 — Consideration and /or action approving a Resolution casting votes to elect Directors for the Comal County Appraisal District for the 2018- 201.9 Term. (B. Dennis/Mayor & Council) 3. Resolution No. 17 -R -111 — Consideration and /or action approving a Resolution casting votes to elect Directors for the Guadalupe County Appraisal District for the 201.8 -2019 Term. (B. Dennis /Mayor & Council) 4. Resolution No. 17 -R -112 — Consideration and /or action approving a Resolution casting votes to elect Directors for the Bexar County Appraisal District for the 2018- 201.9 Term. (B. Dennis/Mayor & Council) 12 -05 -2017 City Council Agenda Page - 2 - Roll Call Vote Confirmation Requests and Announcements 5. Announcements by City Manager. 6. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 7. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 8. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Updated information regarding the Sutu Interactive Soccer Wall. (S. Gonzalez) Adjournment CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1st DAY OF DECEMBER 2017 AT 2:45 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Dowwa .schmoezeL Donna Schmoekel, Deputy City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2017. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If ' you require special assistance or have a request for sign interpretative services or other services please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda 12 -05 -2017 City Council Agenda Page - 3 - constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Davis— Place 1 Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Interview Committee for Boards and Investment Advisory Committee Commissions Main Street Committee Main Street Committee - Chair TIRZ II Board Councilmember Gutierrez — Place 2 Councilmember Larson — Place 3 Main Street Committee — Vice Chair Mayor Pro -Tem Edwards — Place 4 Councilmember Scagliola — Place 5 Audit Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission Schertz - Seguin Local Government Corporation Interview Committee for Boards and Commissions 12 -05 -2017 City Council Agenda Page - 4 - Workshop CITY COUNCIL MEMORANDUM City Council Meeting: December 5, 2017 Department: Finance Subject: AUTHORIZE CITY STAFF AND CONSULTANTS TO PURSUE A REFUNDING OF THE CITY'S OUTSTANDING GENERAL OBLIGATION BONDS, SERIES 2008 FOR DEBT SERVICE SAVINGS SO LONG AS CERTAIN SAVINGS PARAMETERS ARE MET, AND OTHER MATTERS INCIDENT AND RELATED THERETO BACKGROUND: The City can currently refund for debt service savings its General Obligation Bonds, Series 2008 (the "Bonds ") to achieve substantial debt service savings. SAMCO Capital Markets ( "SAMCO "), the City's financial advisor, proposes to solicit the refunding opportunity to local and regional banks via a competitive private placement process with Council taking official action at their December 1.2th, 2017 meeting after being presented with the bid results and final savings associated with the best bid. FISCAL IMPACT The refunding is anticipated, based on current interest rates, to generate gross savings of $626,463* or 8.79% savings as a percentage of bonds refunded. The Bonds are supported by the City's I &S tax rate and the I &S supported debt service is anticipated to decrease by $60,000 per year because of this refunding. RECOMMENDATION Staff recommends authorizing SAMCO to pursue the refunding opportunity and present the bids to Council at its December 12, 2017 meeting of the City Council. ATTACHMENT(S) Refunding Summary * The City will be required to make a cash contribution of I &S taxes already collected to remain in compliance with `Truth in Taxation'. �'067 SCI'[-- '11c1RZ F7Z City of Schertz, Texas 2017 Bond Refunding Plan SAMUO cIT =S, LNU. Mark M. McLiney Senior Managing Director SAMUO cIT =S, (Ca Andrew T. Friedman Managing Director SAMCO Capital Markets, Inc. (210) 832 -9760 (San Antonio) SAMCO Capital Markets, Inc. 1020 NE Loop 410, Suite 640 (214) 765 -1439 (Dallas) 1020 NE Loop 410, Suite 640 San Antonio, Texas 78209 (210) 863 -0919 (Cell) San Antonio, Texas 78209 MEMBER: FINRA /SIPC mmcliney @samcocapital.com MEMBER: FINRA /SIPC www.samcocapital.com www.samcocapital.com (210) 832 -9760 (San Antonio) (214) 765 -1439 (Dallas) (210) 884 -9017 (Cell) afriedman@samcocapital.com Refunding for Debt Service Savings The City's outstanding $6,035,000 General Obligation Bonds, Series 2008 are callable beginning February 1, 2018 and can be refunded to achieve significant debt service savings. If the City deems the refunding bonds as 'bank qualified' we can lock in significant savings now, while we know rates are low, without impacting our ability to issue bank qualified debt in 2018. This method ensures that the City will have the opportunity to lock in the absolute lowest interest rates in the year ahead. The City will be required to make a cash contribution from the I &S fund toward the refunding. These funds are taxes already collected that must be spent on debt service as required by State law. THE FOLLOWING PAGE SUMMARIZES THE PROPOSED REFUNDING Refunding for Debt Service Savings General Obligation Bonds, Series 2008 $ 6,035,000 4.13% 08/31/2018 $ 78,078 $ 78,078 $ - $ (804) 08/31/2019 738,921 674,656 64,264 62,167' 08/31/2020 737,858 677,225 60,633 57,371 08/31/2021 735,969 674,513 i 61,456 56,920 08/31/2022 738,150 676,519 61,632 55,873 08/31/2023 734,403 673,244 61,159 54,268 08/31/2024 734,726 669,744 64,982 56,461 08/31/2025 738,914 675,906 63,007 53,585 08/31/2026 736,965 671,731 65,234 54,319 08/31/2027 733,985 672,275 61,710 50,304 08/31/2028 734,868 672,481 62,387 49,797 Total $ 7,442,835 $ 6,816,372 $ 626,463 $ 550,261 VKH 10011, 1A III MI ...,* 2019 -2028 2/1/2018 Refunding ParAmount $ 8,204,990 Average Coupon of Refunded Bands 4.13% True Interest Cost of Refunding Bonds 2.46% Timetable Tuesday, December 5th Council grants permission to proceed with financing plan as presented Thursday, December 7th Bids are due at noon from potential purchasers Tuesday, December 12th Council reviews bids and awards sale to the best bidder (assuming savings is worth pursuing) Thursday, January 4th Bond Closings; Funds wired to the District's the escrow agent for the refunding bonds Workshop CITY COUNCIL MEMORANDUM City Council Meeting: December 5, 2017 Department: Subject: BACKGROUND Council Workshop — Discussion regarding City Council liaison position vacancies Traditionally, after the conclusion of each fiscal year and following the local November election City Council reviews their liaison assignments on various committees, groups, boards and corporations. The purpose for this annual review is to fill any vacancies that may occur due to the results of the election and/or consider re- assignments by any councilmember who may wish . to transfer from one board to another. The following two committees currently have vacancies: - -Audit Committee (I vacancy) -- Investment Advisory Committee (I vacancy) Current Citv Council liaison assisinment committees are as follows: 1. Schertz Animal Services Advisory Committee 2. Schertz Housing Authority Board 3. Schertz Seguin Local Government Corporation (SSLGC) 4. Interview Committee for Appointments to City Boards and Commissions 5. Cibolo Valley Local Government Corporation (CVLGC) 6. Lone Star Rail District Board - (currently inactive) 7. Audit Committee 8. Investment Advisory Committee Board 9. Hal Baldwin Scholarship Committee 10. TIRZ II Board 11. Main Street Committee FISCAL IMPACT None RECOMMENDATION Staff recommends Council discuss the following City Liaison Assignments: 1. Schertz Animal Services Advisory Committee (no vacancy) (Councilmember Kiser currently serves) City Council Memorandum Page 2 • Meets at least three (3) times a year or as often as needed. • Location of Meeting: Schertz Animal Adoption Center, 800 Community Circle, Schertz, TX, usually around 1.2:30 or 1:00 p.m. • Consists of four (4) members which include: 1) a municipal official, 2) a licensed veterinarian, 3) a shelter operator and 4) a member of an animal welfare organization. The members visit the animal shelter at times selected by the committee and make any recommendations concerning animal care services and shelter operating procedures to maintain compliance with guidelines found in the Health and Safety Code Chapter 823. Animal Shelters. 2. Schertz Housing Authority Board (no vacancy) (Councilmember Davis currently serves) • Meets once a month on the second Monday. • Location of Meeting: 204 Schertz Pkwy, Schertz, TX at 6:30 p.m. • Consists of five (5) City Mayoral Appointed Board Commissioners responsible for establishing policies for the Housing Authority and overseeing program compliance as required by the State of Texas and HUD -US Dept. of Housing and Urban Development. The Mayor appoints the Council liaison. The Schertz Housing Authority administers both a public housing and Section 8 housing voucher program. The housing authority owns and manages one project which contains 76 affordable rental units. It also administers 153 Section 8 housing vouchers. Also, according to the Department of Housing and Urban Development (HUD), the housing authority is designated as `Small,' meaning it administers 50 - 249 Section 8 vouchers. 3. Schertz Seguin Local Government Corporation (SSLGC) (no vacancy) (Councilmember Crawford currently serves) • Meets once a month on the third Thursday. • Location of Meeting: 108 W. Mountain Street, Seguin, TX at 1:30 p.m. • Consists of five (5) Directors and two (2) ex officio non - voting members — one from Seguin and one from Schertz. SSLGC is not a committee of the City of Schertz, but a separate corporation owned equally by the cities of Schertz and Seguin. The Schertz - Seguin Local. Government Corporation (SSLGC) was created as a whole -sale water supply system. The Carrizo Aquifer is utilized for this purpose to benefit the cities of Schertz and Seguin. SSLGC was formed in December 1998 under Subchapter D of Chapter 431 of the Texas Transportation Code. It is governed by a board of five directors and two ex- officio appointed by the City Councils of Schertz and Seguin. SSLGC began actual production in September 2002 and has continued to grow to serve the cities of Schertz and Seguin as their primary water source. SSLGC maintains a strong wholesale water customer base including contracts with the Cities of Selma and Universal. City as well as Springs -Hill Water Supply Corporation and the San Antonio Water System. City Council Memorandum Page 3 4. Interview Committee for Appointments to City Boards and Commissions (no vacancy) (Mayor Carpenter, Mayor Pro -Tem Edwards, Councilmember Davis, & Councilmember Crawford currently serve) • Meets annually during late April or early May. • Location of Meeting: 1400 Schertz Pkwy, Council Chambers (Bldg.4) Conference Room at 6:00 p.m. • Consists of four (4) members, and three (3) mayor /council members. The Interview Committee is responsible for reviewing applicants from residents of the city who have expressed an interest in serving on a City board, committee, or commission. After review of all the applications on file and /or doing personal interviews, recommendations are submitted to the City Secretary office for notification and processing. 5. Cibolo Valley Local Government Corporation (CVLGC) (no vacancy) (Mayor Pro -Tem Edwards currently serves) • Meets each month on the fourth Thursday. • Location of Meeting: Every other month at the: City of Schertz Council Chambers, 1.400 Schertz Pkwy, and City of Cibolo Council Chambers, 200 S. Main St. at 9:00 a.m. • Consists of 4 directors. Cibolo Valley Local Government Corporation filed as a domestic nonprofit corporation in the State of Texas on July 1.1, 2011. . The purposes for which the corporation was organized were to aid and assist the cities (Schertz, Cibolo, Selma, Seguin, and Converse) in acquiring, constructing, leasing, improving, enlarging, extending, repairing, maintaining, and operating a water utility system pursuant to the provisions of Chapter 552 of the Texas Local Government code. The current official office is located at 108 W. Mountain Street in Seguin, TX. The organization is now a separate corporation owned equally by the cities of Schertz and Cibolo. 6. Lone Star Rail District Board - (CURRI lNTI (Former Councilmember Daryl John served last) The Board of Directors is made up of elected officials and private sector leaders who represent the cities and counties, other regional transportation agencies, and the general public. Lone Star Rail District holds public meetings quarterly in San Marcos. In the late 1990s, TxDOT and the Austin and San Antonio metropolitan planning organizations (CAMPO and SA -BC MPO), and the Austin and San Antonio transit authorities (Capital Metro and VIA) formed a regional partnership to fund and manage a feasibility study of passenger rail . service on the existing Union Pacific freight line that parallels 1 -35 between Georgetown and San Antonio. The study concluded that a commuter rail system between Georgetown and San Antonio is technically and financially feasible. The study provided basic information on the proposed passenger rail system such as ridership forecasts, capital costs, rail operation costs and revenues, passenger stations and intermodal connections, financing scenarios, and Union Pacific freight demand and possible routes for relocating freight traffic. Lone Star Rail District's Board of Directors meets quarterly in March, June, September and December. Meetings are held at the San Marcos Activity Center, 501 E. Hopkins Road in San City Council Memorandum Page 4 Marcos, unless otherwise noted on the meeting calendar. The Executive Committee of the Board meets monthly in months when there is no scheduled Board meeting. In light of the August 8, 2016 vote of the CAMPO Transportation Policy Board, the Lone Star Rail District has temporarily suspended work as of August 9 on its Environmental Impact Statement (EIS) for the LSTAR passenger rail service, pending discussions with its EIS co -Lead agencies - the Federal Highway Administration and TxDOT. 7. Audit Committee (ONE current; vacancy) (Mayor Carpenter and Mayor Pro -Tem Edwards currently serve) • Meets annually in February or March (or as otherwise needed) • Location of Meeting: Bldg. #2 — Administration Conference Room • Consists of seven (7) members to include Mayor & two (2) councilmembers The Audit Committee reviews the City's annual financial statement submitted by the Auditors and recommends acceptance to the City Council. This committee also reviews proposals/bids for Auditing firms when the City looks for new auditors. The seven members usually consist of the Mayor, two councilmembers, Executive Director of Services, City Manager, Finance Director and the Assistant Finance Director. 8. Investment Advisory Committee (ONE current vacancy) (Mayor Carpenter currently serves) • Meets twice annually: in December and April • Location of Meeting: Bldg. #2 — Administration Conference Room • Consists of nine (9) members: Mayor, one Councilmember, three Executive Directors, City Manager, Finance Director, Assistant Finance Director and a Financial Analyst The Investtment Advisory Committee reviews the City's investment portfolio, processes, and practices to ensure adherence to the Public Funds Investment Act and to the adopted Investment Policy. They meet twice per year and will need to be certified on the Public Funds Investment Act every other year. The Investment Policy is reviewed by Council annually and the Committee will review changes proposed by staff to make sure it is in compliance with the Public Funds Investment Act and in the best interest of the City. 9. Hal Baldwin Scholarship Committee (no vacancy) (Mayor Pro -Tem Edwards currently serves) • Meets as needed. • Location of Meeting: City Council Chambers (Bldg. 4) Conference Room • Consists of four members (one being a council member) The City of Schertz established the Hal Baldwin Scholarship to encourage high school seniors who are residents of Schertz to consider public service as a career path in education, local, state and /or federal government. The scholarship honors Hal Baldwin, who served the City for more City Council Memorandum Page 5 than 30 years as a civic volunteer, an employee, a Councilmember, and Mayor. The Scholarship is awarded annually on a competitive basis and is open to any currently enrolled high school senior who resides in Schertz. The Scholarship Panel reviews each complete application package and submits their recommended Scholarship recipient(s)' name(s) to the Schertz City Council. The final selection is announced later during the year at a regular council meeting and checks are presented to the students. The City Manager's office serves as the liaison for this committee. 1.0. TIRZ II Board (no vacancy) (Mayor Carpenter currently serves) • Consists of 1.1 members In Ordinance No. 06 -T -61 dated December 19, 2006, the City Council of the City of Schertz designated TAX INCREMENT REINVESTMENT ZONE NUMBER TWO CITY OF SCHERTZ TEXAS the Zone to enable the development of approximately 825 acres of land which may contain up to 2200 residential units pursuant to the PUD described below with estimated average sales prices of 140,000 - -$ 240,000 per single family home and approximately 130 acres of open space including but not limited to public parks and trails to be known as the Sedona development. The project will result in a primarily residential development located in the southern portion of the City. The Zone was established pursuant to the provisions of the Tax Increment Financing "TIF" Act, Chapter 31.1, Texas Tax Code as amended. The developer of the project is SCHERTZ 1.51.8 LTD. The Developer is requesting that the City of Schertz, Bexar County and the SAN ANTONIO River Authority (SARA) participate in the tax increment financing to help fund public infrastructure improvements to be located within the development. The duration of the Zone is projected to be twenty -one 21 years with the Zone being in existence through calendar year 2027. 11. Main Street Committee (no vacancy) (Mayor Carpenter, Mayor Pro -Tem Edwards, Councilmember Davis, and Councilmember Larson currently serve) • Meets as needed • Location of Meeting: 1400 Schertz Pkwy, Bldg. 4, Council Chambers Conference Room, generally right after the regular Tuesday City Council meeting. • Consists of 4 Councilmembers and the Mayor. At the Pre - Budget Retreat of Friday, March 24, 2017 Councilmembers discussed the Main Street project. At that meeting and at the Regular Meeting of March 28, 2017 a request was made by Mayor Carpenter to form a Committee of three Council Members and himself to meet and discuss ideas and possible future plans for Main Street based upon the Main Street discussion at the retreat. The Committee will provide periodic updates to the full Council regarding their progress. Council approved the establishing of this committee at the City Council meeting of City Council Memorandum Page 6 April 25, 2017 in accordance with Council Rule 17- CR -01. The first meeting was held on May 9, 2017. . Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: December 5, 2017 Department: Subject: City Secretary Minutes The City Council held a Regular Meeting on November 28, 2017. . HHZTG • ' • On RM RECOMMENDATION Staff recommends Council approve the minutes of the Regular Meeting on November 28, 2017. . ATTACHMENTS Regular Meeting of November 28, 2017 minutes MINUTES REGULAR MEETING November 28, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on November 28, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James City Attorney Dan Santee City Secretary Brenda Dennis Mayor Carpenter called the meeting to p.m. followed by the pledges of allegiance to the of Texas. 6uncil will ' now join the tree lighting ceremony being Members of Council, staff and residents joined the event silents rejoined the regular meeting at 6:31 p.m. City Events (B. James /D. Wait /S. Gonzalez) gnized Executive Director Brian James who provided the following Wednesday, November 29th TxDOT Open House Schertz Civic Center 5:30 pm to 7:30 pm TxDOT will conduct an Open House for the proposed widening of FM 1518 from 78 to Interstate 10 in Bexar County. Friday, December 1st City Council Team Building Retreat 8:30 am, Fairfield Inn & Suites 11 -28 -201.7 Minutes Page - i - Festival of Angels Event 6:00 pm, front of the Hal :Baldwin Municipal Complex This event includes a lighted night parade, Blue Santa fundraiser, pictures with Santa, sounds of the season from local music groups, food and craft sales. Tuesday, December 5, 11:00 am to 1:00 pm San Antonio Manufacturing Association is holding a luncheon. The Mayor will be speaking at that event alongside San Antonio Mayor Ron Nirenberg and County Judge Nelson Wolff. They will be rolling out the Manufacturing Report at that event. If any councilmember wishes to attend, contact the EDC Department to reserve a seat. Tuesday, December 5` City Council and Leadership Photos, Council Chambers Conference Room 4:00 pm Public Affairs is coordinating with a photographer f6,get headshots of City Council and City leadership. Citv Council Meeting, Council Chambers, 6:00 Dm • Announcements Mayor embankment in itions by el) recognized City Manager John Kessel who said he received a letter of some residents on Woodland Oak Drive regarding the repair of an ie:right of way. Public Works Superintendent Doug Letbetter, Street Martinez and tither public works crewman were commended for their irk and listeninsi to the concerned residents. Schertz Parkway is progressing with most of the heavy excavation completed; the project continues to move aping. Also, the Lower Seguin Road bridge repair is progressing well and next week they pap to pour the concrete for the bridge surface. Their goal is to have that work" complete by Christmas. Lastly, Mr. ` iessel said they are working on some information and bids for moving forward with the repair of the bathrooms at the YMCA. They will be coming back to Council once they finish gathering all the data on the estimated costs, etc. Hearing of Residents Mayor Carpenter recognized the following individuals who spoke: • Ms. Clare Layton, Bexar County Sehertz ETJ area, who spoke about the need to develop a policy or guideline for all city employees as well as any elected and/or appointed officials 11 -28 -2017 Minutes Page - 2 - who may utilize today's social media on behalf of the City. This should happen `now' with no further delay. • Pastor Zak White, Revolution Church, who spoke about the 9 acres of land off of FM 3009 that the church is under contract to purchase. There is a small parcel of land beside it owned by the city that is too small to do anything with. The church is interested in partnering with the city to donate maybe an acre of their land to create an area that connects with two existing nearby city parks. Their goal is to team up with the city and make it an even more desirable place to live. Pastor White shared some documentation plans and his business card with Council for future discussio i :- • Ms. Maggie Titterington, President of The Chamber, who preented the Mayor with a signed and framed poster of the recent Skylight Balloon Festival., : Each participating city will get one. She thanked him for the collaboration. The event was attended by over 6,000 people. They are already planning for next year's event. Going forward, the team will create and execute a design consultant contract. Consultant fill work will be done and staffwill add any additional streets to the project as needed to fully 'utilize the available funding. A construction plan will be created followed by requests, for proposal's and then a contract award. After this, construction can begin. Lastly, fo the next round of rehab projects staff will have to conduct a reevaluation of all the streets (anew PCIanalysis). Currently, the recommended street projects for this first round are located at Tri- County Parkway, Schertz Parkway, Curtiss Avenue, Randolph Avenue, Greenfield Village, Live Oak Road, and the Northcliffe community. This involves about 8.44 miles of roadway with an estimated cost of just over $3 million. Funding availability is $3.2 million. Mr. Nowak described improvements they would address in each separate area such as mill and overlay work, addressing curb and gutter issues, drainage problems, spot base repairs, asphalt leveling, chip /crack sealing, new driving surfaces, new concrete pavement, etc. 11 -28 -201.7 Minutes Page - 3 - Mr. Nowak and Executive Director Brian James addressed comments and questions from Council. Mayor Carpenter suggested that the slides from this presentation be loaded onto the City website for the public to be able to view. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Mayor Carpenter recognized Mayor Pro -Tem Edwards who Larson to add agenda item 11 to consent. The vote was Edwards, Councilmembers Davis, Gutierrez, Larson, Sc for and no one voting no. Motion passed. 1. Minutes — Approval of the minutes of the Regular N minutes of the Special Meeting of November 20,`,2017. ded by Councilmember with Mayor Pro-Tern . and Crawford voting of November, 14. 2017 . and 4. Ordinance N6 17- authorizing a Rit* water line extension-, Reading (D. Wait /J. l Consideration and /or action approving an Ordinance it Agreement with CVS Pharmacy, Inc. for construction of a ted­with the development of the Schertz :Retail Center. Final ORDINANCE NO. 17 -M -48 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A REIMBURSEMENT AGREEMENT WITH CVS PHARMACY; INC., FOR CONSTRUCTION OF A WATER LINE EXTENSION ASSOCIATED WITH THE DEVELOPMENT OF THE SCHERTZ RETAIL CENTER; AND ESTABLISHING AN EFFECTIVE DATE HEREOF 5. Ordinance No. 17 -T -46 — Consideration and/or action approving an Ordinance authorizing a budget amendment to fund elevated storage tank repainting. Final Reading (B. James /J. Walters) 11 -28 -2017 Minutes Page - 4 - ORDINANCE NO. 17-T-46 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET AMENDMENT TO FUND ELEVATED STORAGE TANK REPAINTING; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE ( 6. Ordinance No. 17-K-47 — Consideration and/or action on an,, ordinance closing and abandoning to the abutting property owner a section of Trainer Hale Road right-of-way located approximately 850 feet south of the intersection of FM 1518 and Lower Seguin Road. Final Reading (13. James/L. Wood/13. Cox) 111SE10"ONAN "I It. Resolution No. authorizing an a by Schertz-Cibol M RTZ-CIB( )NNECTI, 7ERS IN C Mayor unanimous Larson, Sc passed. 17-R-109 — C cement for a T •niyorsal City LUTION NO. 17-R-109 THE CITY 'OF SCHERTZ, IE ABUTTING PROPERTY WEST OF FM 1518, iTERSECTION OF LOWER I NG AN EFFECTIVE DATE on approving a Resolution cense across property owned ,t. (13. James/K. Woodlee) CITY COUNCIL OF THE CITY OF SCHERTZ, [D AUTHORIZING AN AGREEMENT FOR A rION LICENSE ACROSS PROPERTY OWNED BY RSAL CITY INDEPENDENT SCHOOL DISTRICT THE CORBETT TANK PROJECT, AND OTHER N THEREWITH -elcognized Mayor Pro-Tem Edwards who moved seconded by ierrez to approve consent agenda items 1-6 and item 11. The vote was Mayor Pro-Tem Edwards, Councilmembers Davis, Gutierrez, Kiser and Crawford voting for and no one voting no. Motion Cou n cilm em ber Larson left the dais. 11 -28 -2017 Minutes Page - 5 - Discussion Items 7. Resolution No. 17 -R -104 - Consideration and /or action approving a Resolution authorizing an Improvement Agreement with Rolling Hills Ranch Development Ltd., for the construction of roadway and infrastructure improvements to Eckhardt Road related to The Parklands Subdivision Unit L (B. James /L. Wood/B. Cox) RESOLUTION NO. 17 -R -104 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN IMPROVEMENT,, AGREEMENT FOR THE PARKLANDS SUBDIVISION UNIT 1, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Senior Planner .Bryce Cox who stated iri September 2013, City Council approved a Planned Development District (PDD) rezone for `The Parklands development, generally located at the intersection of Frohoese Lane and Eckhardt Road. The Parklands development is a single family residential development consisting of 505 planned single - family home lots divided into 4 units: The development also includes a school site and an approximately -acre public park that lis within Unit 3. owed a preliminary plat for The Parklands roved the final plat on October 12, 2016. As request, ' d'a waiver to relocate the obligated .rdt Road from the section adjacent to The ection of IH -35 and Eckhardt Road. The this waiver on October 12, 2016 with the • The applicant entered into an Improvement Agreement with the City to construct the offsite,inmrovements to Eckhardt Road and that allows for the deferral of the • If the applicant cannot reach agreement on the terms of the Improvement Agreement, the" applicant would then construct the original required improvements to Eckhardt Road adjacent to The Parklands Subdivision. • If the applicant cannot obtain the necessary additional right -of -way dedication for the offilite improvements, the applicant would then construct the original required improvements to Eckhardt Road adjacent to The Parklands Subdivision. In order to record the plat, the property owner must complete all public infrastructure improvements or enter into an Improvement Agreement to defer construction and installation of the public infrastructure improvements. With regard to the obligation for constructing improvements to Eckhardt Road, the owner will now be constructing two full lanes of Eckhardt Road for just under 700' from the frontage road of IH 35 back to the south, and then one lane for an additional 400'. The 1.1 -28 -201.7 Minutes Page - 6 - benefit of this is that traffic from the Parklands development and Cypress Point that is utilizing Eckhardt Road now have the benefit of an improved section of Eckhardt Road at IH 35 where there is anticipated to the most traffic. Additionally, with this shift of improvements at least one lane of Eckhardt Road will be improved all the way to the southernmost end of the Cypress Point development, rather than having sections of Eckhardt Road that have not been improved at all, including the section that will have the most traffic, the section near IH 35. The drawback is that the City will now be obligated to :construct the improvements adjacent to the Parklands Development at some point in:the future. This essentially buys the City some time. This section is on the proposed:' roposed �Roadw y Impact Fee CIP, so if roadway impact fees are adopted, the funds collected from Servic "Area 1 can be used to build this section of Eckhardt Road. This agreement is beneficial to both the property owner and the City. The Iroperty owner would be able to plat Unit 1 and then start h6bid constriction and the City would receive improvements to Eckhardt Road beginning at IFI -5 and continuing south east completing approximately 1,095 feet of full width roadway. While staff typically recommends infrastructure installation for reside' cannot be immediately developed, t owner is to only defer improvement has had some improvements with accepted safely di have , these issue ;,ter 2018. It benefit traveled are not incl plat can be upon plat entering into,; agreements to defer public ivisions due to: risk of lots being sold that an is unique. The request from the property irdt Road, which is an existing roadway that ress Paint Subdivision. The infrastructure ;d in the request and will be finished and ,orded. This will allow the subdivision to be ;ordinii. even without the Eckhardt Road project delays with acquisition of the needed right -of -way and :DOT which has delayed the anticipated construction schedule. ire very near resolution and construction is anticipated to begin in the opinion of Staff that with the approved waiver to move the ements to begin at the IH -35 intersection, the improvements will ind people who travel the road as the intersection is one of the most road. If approved, the agreement will require the property owner to post a fiscal surety to secure the public infrastructure improvements for Eckhardt Road. The property owner would then construct all improvements to Eckhardt Road within 1 year from the recording of the plat. This agreement is beneficial to both the property owner and the City. The property owner would be able to plat Unit 1 and then start home construction and the City would receive improvements to Eckhardt Road beginning at IH -35 and continuing south east completing approximately 1,095 feet of full width roadway. 11 -28 -2017 Minutes Page - 7 - Lastly, by shifting the owner of the Parklands responsibility for constructing the adjacent portion of Eckhardt Road, the City takes on that responsibility, which is estimated at about $275,000. As noted above if the roadway impact fee CIP is adopted as proposed and roadway impact fees are adopted, funds can be used for this construction. Staff recommends approval. Staff answered questions from Council. Mayor Carpenter recognized Councilmember Crawford who moved seconded by Councilmember Kiser to approve Resolution No. 1.7 -R -104. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Scagliola, Kiser and Crawford voting for and no one voting no. Councilmember, Larson had left the dais and did not vote. Motion passed. Councilmember Larson returned to the dais. 8. Resolution No. 17 -R -105 - Considera authorizing a Parkland Improvement Agri Ltd., related to public parkland dedic Subdivision Units 1 and 2. (B. James /L. W .id /or action approving a Resolution with Rolling Hills Ranch Development for The Parklands CIL OF THE CITY OF SCHERTZ, MPROVEMENT AGREEMENT FOR 1 AND 2. AND OTHER MATTERS IN Laser Bryce Cox who stated the Planning and ry plat for The Parklands Subdivision Unit 1 on )n October 12, 2016. In order to record the plat, . dedication and improvement requirements, pay Agreement. The property owner requesting an improvement agreement to defer dedication and improvements to public, parkland in The Parklands Subdivision to future Unit 3. Access and public,,, infrastructure improvements surrounding the public parkland are being provided with Unit 34 the subdivision. The Planning and Community Development Department and Parks, Recreation and Community Service Department met with representatives of the property owner several times to discuss improvements to the parkland. As a result of those meetings, both staff and the owner are in agreement that the park amenities will include a playscape, pavilion, sports court, playing field with goals and a 10' perimeter walkway. These items are depicted in Exhibit C of the attached Parkland Improvement Agreement. Because the road access and utility improvements surrounding the parkland will not be constructed until Unit 3 of the planned subdivision, the property owner is requesting a 11 -28 -2017 Minutes Page - 8 - Parkland Improvement Agreement to defer parkland dedication and improvements to Unit 3. If approved, the agreement will require the property owner to post a fiscal surety to secure the parkland improvements for each Unit I and 2. The property owner would then construct all parkland improvements with Unit 3 and dedicate the improved parkland with the recording of the Unit 3 final plat. This agreement is beneficial to both the property owner and the City. The property owner would be able to plat Units 1 and 2 and then start home construction and the City would receive 5 acres of improved parkland with Unit 3 which would be approximately halfway through the build -out of the development. Staff recommends approval, Mayor Carpenter recognized Councilmember Gutierrez who moved seconded by Mayor Pro -Tem Edwards to approve Resolution No. 1.7 -R -105. The: Otte was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davin Guti0reZ, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. 9. Public Hearing — Conduct a public hearin and consideration and/or PH Resolution No. 17 -R -107 adopting the land use assumptions and Cap Plan and possible imposition of roadway impact fees: (8,. James /K. Woo RESOLUTION NO. 17 -R- A RESOLUTION BY THE CITY CQVNCIL OF THE ` CITY OF SCHERTZ, TEXAS ADOPTING LAND USE AS$UMPTIONS AND THE CAPITAL IMPROVEMENTS PLAN ASSOCIATED WITH ROADWAY IMPACT FEES, AND OTHER MATTERS IN CONNECTION THEREWITH On October 24� 2017 . City Council approved Resolution 1.7 -R -93 setting the date for the public hearing to consider adopting the land use assumptions and capital improvements plan for November 28, 2017. . Ms. Woodlee introduced Mr. Edmund (Eddie) Haas, Principal VP with Freese and Nichols, Inc., who provided a PowerPoint presentation regarding Impact Fee Land Use Assumptions and Capital. Improvements Plan. He explained what impact fees are through a systematic, structured approach to assessment of the fees. Mr. Haas stated a one -time charge is assessed to new development for a portion of costs related to a specific capital 11 -28 -201.7 Minutes Page - 9 - improvement program. Impact fees are a mechanism for funding the infrastructure necessary to accommodate new development. Mr. Hass went over the program development process utilizing the following: - Develop Land Use Assumptions - Develop Capital Improvements Plan - LUA /CIP Public Hearing — City Council - Conduct Impact fee calculations /prepare technical report - Impact Fee Public Hearing and Council consideration Adopt Impact Fee Ordinance Roadway Service Areas - Confined to city limits - Service areas up to 6 -mile - Structure for future annex - Fees must be spent in the Land Use /Growth Assumptions - 10 -year growth projections for impact; - Based on trend/foreasted community - Population /employment used to derive - Basis for CIP develoiment Projected 10- new development from historic and expected growth tion growth rate : 3.50% AAMPO Projections from traditional CIP arterial and collector roads on thoroughfare plan projects with excess capacity, projects under construction, • Land Use Assumptions converted to Service Unit Demand • Land Use Equivalency Table o Based on trip rate and trip length data Eligible Projects • Arterials 11 -28- 201'7 Minutes Page -10 - • Collectors Project Selection • Full Thoroughfare Plan Buildout - Most flexibility in program Omit FM 3009 extension • No recoupment projects in initial program Next Steps • Develop Land Use Assumptions • Develop Capital Improvement Plan • LUA /CIP Public Hearing — City Co • Conduct Impact Fee Calculations /P • Impact Fee Public Hearing and Cou • Adopt Impact Fee Ordinance T Mayor Carpenter opened the public hearing and as for Council comments. Report spoke, closed the public hearing Couneilmember Larson believes that this is just another new tax and it will increase the price of homes. Mr. James addressed these questions and concerns from Councilmember Larson. Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated that this is not unique to Texas, just to this area; New Braunfels and Cibolo have impact fees. Mr. James addressed Mayor Pro -Tem Edwards question of why developers would support this and provided examples. Mayor Pro -Tem Edwards stated there needed to be several stakeholder meetings with developers and citizens to provide them as much information as possible. This is a way to stay ahead of the game instead of playing catch up. Mayor Pro -Tem Edwards stated he understands what his colleague is saying, that this is a tax that is going to increase the price of homes. However, he was always told `there is no free lunch in America,' there is also `you get what you pay for.' He knows that the tax is 11 -28 -201.7 Minutes Page - 11 - already embedded in these lots, whether you call it a fee or a tax, it's embedded, and it is spread out among the whole community already. If we continue to give an incentive agreement without collecting any impact fees, isn't that a tax? It is; ultimately the consumer is paying to have the big box come in and getting the incentive at that time and we are not collecting anything on that except sales tax. Again, Mr. James reiterated that we can hold more meetings with stakeholders if needed. The real issues are, how do you phase it in? How do you receive credits for it? We know we have a maximum we can charge, but what are we going to charge'?: What is the money we need so that it doesn't kill development and what are the o her communities charging? These things will be looked at. Mr. Haas and Mr. James continued to address Mayor Pro - Tem Edwards other questions. Mayor Carpenter recognized Councilmember Scaglio' while back already. After visiting with staff, and confusion on what a capital improvement fe' e is and terms are explained they don't see the fees as a tax - -= is the cost of doing business and what people come open, honest and transparent dialog for them to undt developments to pay for their own infrastructure, the a who statedhe saw a need for this a business owners; he sees a lot of current residents and businesses to subsidize those devek never agreed with. This conversation is needed to address an impact fee rs Once those s pay for services rendered. It ect, but you have to have an that. If we don't expect new dace the responsibility on our hems; that's a strategy he has Mr. James addressed Councilmember Crawford's questions about what would happen if we don't impose tho impact fees. Mr. Has provided commentary regarding what amount the fee could be: end what has seen from other cities; however, the finance study needs to be complete' d' first. It is also important to understand that if such an impact is to raise the value of homes, that has a property tax reality on all citizens as well. This may or may not be a good idea. He thinks the city has a legitimate need to maintain growth and keep up with growth on roadways. He is not necessarily against it because this is a legitimate role of city government to find a way to find funding mechanisms for roads. But if we do that, the conversations need to be as honest as possible; this is going to cost all tax payers because their home values are going to increase and the cost of new homes are going to increase; all taxes are going to go up. He wants to be clear that this is new revenue which is not a currently embedded cost and will impact every citizen in Schertz. 11 -28 -201.7 Minutes Page -12 - Mayor Carpenter recognized Councilmember Gutierrez who stated that this is a way to manage growing pains. He suggested setting the amount low and we can make adjustments later. Mr. Haas said that those are policy questions to be solved. Mayor Carpenter agreed with members of Council who had concerns and have spoken up. We do need more time to talk about this because our decisions will have an effect on future growth. We will have to hear from Economic Development, the community and the residents. Hopefully, we will get to that point that has the most benefit and the ]east problems being created by our actions. Great discussion,, from Council and good presentations given here this evening. Mayor Carpenter recognized Councilmember Crawford who moved seconded by Mayor Pro -Tem Edwards to approve Resolution No. 17 -R 7107. The vote:was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez,, Larson, Scagliola, Kiser and Crawford voting for and no one voting no Motion passed:` RESOLUTION NO. 17- action approving a Resolution Drtation of an application with the on Improvement Program funded ility; pledging that if an award is ig funding, authorizing the City tter related to the application. (B. 108 Mayor Carpenter, recognized Executive Director Brian James who stated the city was approached by TxDOT who has been working on the design and right of way acquisition for what is called the Phase 1 FM 1518 project. During the initial FM 1518 discussions, the need to fund Phase 2 has always been a priority but would require TXDOT to take the lead and also provide a portion of the overmatch funding. The city had originally gone to the voters and asked for their approval of $5 million of obligation bonds to use to start on the FM 1518 improvements. TxDOT would come in with match money for that and we would apply to AAMPO for additional funds which 11 -28 -201.7 Minutes Page -13 - hopefully will ultimately add up to a total of $19.5 million which we can use for the first phase of the project. The AAMPO additional round of funding has come up and staff was watching for it. Meanwhile, as we have gotten into design, TxDOT has now come forward recommending we also go forward with Phase Il at the same time to save overall total completion costs. However, the submittal deadline is coming up in less than a week (December 4), which means we have to ask for Council's commitment to this on eery short notice. The commitment would be for $5 million from the city to be able Ito apply for this grant going forward. TxDOT will also be putting forth an additional $5 million and we would continue to look for some other sources to kick in funding. Mr. James and Finance Director James Wo regarding additional costs right of ways and : -; expense: answer is the City. Where would we,. and Sewer Fund which currently has a lot it happen. For the right of way costs FM 1518 i roadway impact fee eligible monies. Staff also from Bexar County. City bonding capacity is av Mayor Carpenter recognized Mayor Pro -Tern Edwards who moved seconded by Councilmember Kiser to approve Resolution 61. 17 -R- 108 The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser attd Crawford voting for and no one voting no. Motion passed. Mayor Carpenter, recognized City Secretary, Brenda Dennis who provided the roll call vote for agenda items, J -11. Mayor Carpenter convened into Closed Session at 9:03 p.m. 12. City Council,will nice! in closed session under section 551.087 of the Texas Government Code, Deliberatfor kegarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. Project E -036 11 -28 -2017 Minutes Page -14 - Reconvene into Regular Session Mayor Carpen ter recon ven ed in to R egu lar Session at 9:25 p. m. 12a. Take any action based on discussions held in closed session under Agenda Item 12. No action was taken. Requests and Announcements 13. Announcements by City Manager. No further announcements were made. 14. Mayor and Council members to request that items be placed on a Mayor Carpenter recognized Mayor Pr6J -Tent Edwards who requested an ° update on staffing for the Police Department and also a detailed,lipdat &.on the electronic sign (from Mr. Kessel). Mayor Carpenter stated whenever they have a briefing from the City Attorney and /or Staff in regard to implications and training they can also have an agenda item where they will all discuss whether t& add ari agenda item in a future meeting to delve into policy or guideline discussion. They will need to have it on the agenda and decide as a group if they will take that forward or not. He will get with the City Secretary at a later date to draw up the aovrOiiate lanzua e for that item. 15. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 11 -28 -2017 Minutes Page -15 - Mayor Carpenter recognized Mayor Pro -Tem Edwards who stated he attended the following: • Volunteered to serve food at Cibolo's Harmon's BBQ during Thanksgiving. He recommended everyone consider giving the gift of `time' during the holidays to family, friends and those without. Mayor Carpenter welcomed Dr. Scagliola back on City Council and is looking forward to working with him for the next three years. Congratulations! 16. Information available in City Council Packets - NO • Updated information regarding the old Mayor Pro -Tem Edwards) Adiournment As there was no further business, Mayor Carpenter adj ATTEST: Bre: 11 -28 -2017 Minutes Page -16 - N TO OCCUR . (Inform tion requested by at 9:34n.m. R. Carpenter, Mayor Agenda No. 2 [a I SWO 1100410011910 0] "AR0111001 l City Council Meeting: December 5, 2017 Department: Subject: BACKGROUND Council Resolution No. 17 -R -110- Comal Appraisal District Board of Directors for FY2018 -19 The City has received a letter regarding the Official Ballot to cast votes for the Board of Directors election for the Comal Appraisal District. Direction and a resolution format for submission are included. Per Section 6.03(k) of the Texas Property Tax Code, the governing body of each taxing unit entitled to vote shall determine by resolution and submit its vote by way of returning the ballot to the chief appraiser prior to December 15, 2017. Taxing units allotted votes may be cast for one candidate or may distributed among any number of candidates. The chief appraiser shall count the votes, declare the candidates who receive the largest cumulative vote total, and submit the results prior to December 1.5, 2017 to the governing body of each taxing unit who participated in the election and to each of the candidates. The City has 70 votes to cast. The Candidates are: There are 5,000 votes amongst the 12 client agencies which use the Comal Appraisal District. FISCAL IMPACT None RECOMMENDATION Staff reached out to the City of New Braunfels and their Council will be splitting their allocated votes between the candidates. Staff recommends Council also split their 70 votes between the candidates. ATTACHMENT Resolution No. 17 -R -110 Appraisal District letter and ballot RESOLUTION NO. 17-R-110 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CASTING VOTES TO ELECT DIRECTORS FOR THE COMAL COUNTY APPRAISAL DISTRICT FOR THE 2018-2019 TERM. WHEREAS, section 6.03(k), of the Texas Property Tax Code, requires that each taxing unit entitled to vote cast their votes by Resolution and submit results of that vote to the Chief Appraiser of the Comal County Appraisal District on or before December 15, 2017. THEREFORE, THE City of Schertz, Schertz Texas submits the attached Official Ballot, as issued by the Chief Appraiser, stating the votes for candidates for the election of the Board of Directors for the Comal County Appraisal District for 2018-2019. ACTION TAKEN this 5th day of December 2017, in Regular Session of the governing body of the above mentioned taxing unit; as authorized under Section 6.03(k) of the Texas Property Tax Code, for the purpose of casting votes to elect the Board of Directors of the Bexar County Appraisal District. PASSED AND ADOPTED, this 5th day of December, 2017. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary CITY SEAL COMALAPPRAiSALDISTRICT 900 S. SEGUIN AVENUE NEW BRAUNFELs, TEXAs 78130 October 12, 2017 Mayor Michael Carpenter City of Schertz 1400 Schertz Parkway Schertz, TX 78154 RE: 2018-2019 Board of Directors Election Ballot Dear Honorable Michael Carpenter: Also, Section 6.03 (k) of the Texas Property Tax Code requires that "The goveming body of appraiser before December 15." Therefore please submit results of that vote to the Chief Appraiser of the Comal Appraisal District by December 15, 2017. 1 In calculating this year's votes, it is determined that the City of chertz has 70 votes to cast in this election. RRulino ano A-R�TA�� thief A Enclosure Cc: Mr. Jolui Kessel Phone (830) 625-8597 wwwcomalad.org Metro (830) 606-1407 Phone(830)885 -4975 Fax(830)625 -8598 I "M j 0 Eel KIM KV11VV-= Is I I Directions: Please enter the number of votes cast on the blank space opposite the name of the candidate or divide those votes amount any number of the candidates. You have 70 total available votes. CANDIDATES NOMINATING BODY VOTES CAST 1. Wade Cleary CISD 2. Dan Krueger CISD 3. John Kuntz CISD 4. Randy Maschek City of Garden Ridge 5, Nancy Pappas CISD, NBISD 6. John Tyler Comal County WHEREAS, Section 6.03(k), of the Texas Property Tax Code requires that each taxing unit entitled to vote cast their vote by Resolution and submits results of that vote to the Chief Appraiser of the Comal Appraisal District by December 15, 2017. THEREFORE, the City of Schertz submits the above Official Ballot, as issued by the Chief Appraiser, stating the vote for candidates for the election of the Board of Directors for the Comal Appraisal District. ACTION TAKEN this day of ' 2017, in Session of the governing body of the above mentioned taxing unit; as authorized under Section 6.03 of the Texas Property Tax Code for the purpose of casting votes to elect the Board of Directors of the Comal Appraisal District. The nominees for th » upcoming 2018-2019 x o m,l Appraisal a�: . : -Z > /\22\ of Directors are follows: « John D. Kunz )2{«2 ( \ \22 Wade Cleary; PE, LEED' AP I t Wade Cleary, PE, naanaging prindpal of Cleary ZIM-arrWrmann EngineGrs, [I no siranger to leadership berthprefo-tonally or try the corrinrunir y, invdived and holds leadersNp vovttor� not onty locally In New i2'aaun&,Js with his church, homecuisnei's aszv�xlaron, and,,C: malJs cross, but in thu gMAOT Safl AMEDMO Zre,4 and across, Toxas, Afada, graduated from -rexas Aaw umverssty, m 191-44 with, a, H,:C- In Mednarncal Englnefiertng, and upon ximing marrnon M?* Archtteature after graduvtrcrn, worked his way up to beconce PrincIpal of the, Enqfivefln, ivi'slon ROVY , FOID9 _q a rearganmation of the ftrm, in 2006, Wade C ry foundied CtGary, ttr°Frrs;Errr`r rrtr Engillee,6, a COMUlting enginemerlirg firm speclahzing, in miw—hanzal, et rut and plumbing (wTEPA, bui fill No wstems- A connal County resident for over 20 years-, Wade Was in the Rjverforeq.� nelghborlitv,d with, his wafe Jennrfer and thQ,1r faMfly _ Their son Hunter is a cophunw%re-a,[ TeX as A&M University and VheY d2ughter c , 2ttsr& ,carwykan High school, o NEW BRAUNFELS 'Me ,,4xvve dm--�mn �ber of RrAt Unftin Thod yi Church * FOTIMLIT Wn PA2V ,V Of Staff, Pansh Ralatford C101MMIN't-tee * i Oqma'T se't-Ptafy of thc AdMintzr2twe. co uneal Rhierforest Horne Ovra-er"s Assoclathzot 11 FOTMer P?sSqdGnt Active Mam, bar of the, Canpn Arl`StoCat ParefitASSWation ActIve Mvdvemant %Mth Comal Education Foundation For Comial ISD Crtizens Sorrel Comm RteeMamber Co m,21 CoUnly APPraftal DMIct Bo�ard '141ce Chain-nan Former Spring Br 2n&, Vrslunteer FIX-Le flghter Formpr Upwards Basketball coach Former' Litt) e Leagim Caaeh For President in-flPlInnade Korne , SAN AN TONG AREA * Nonhslde Eduration Foundation 4, CRjTi @ntiy serving! as Imme&aW Past Pres Ideent * North tFrr Anton* Chamber Of Corn Marce - FOMMIT EMUUIM BOard, STnall BU54MM COUr.,01 r-.hwT * Bond avemgh-tcommiltee me for Northside ISD'S 2014 Bond Progyam * Frequent scisqce ;air Jufte for Narthside ISD. ,an jajitanto stock show & RGde-,o Grounclsand security corwittee member and Llf'P Member 4, FormQr President of the (-.Gvemcv� club Bay.heticr of Science, klechanical Engine-erIng, Team AAM UnIvers,11y, "a-'s, 'bovh, xvi. " I I Years RagM,ered Protex,510nal Err ginevr In , #1854606 s, * Garnering many awards for marketing and sales, I retired from Hobart after 25 years ® Absolutely love to volunteer and help others * Golf is fun, but I excel at gardening ® Did a video clip for NBU on rainwater harvesting ® Teach classes on composting (Certified Compost Specialist) * Started a gardening center for special need students (Texas Master Gardeners deemed it 1st place statewide) CURRENT COMMUNITY INVOLVEMENT: ® Carnal Master Gardeners; Executive Board ® 2011, 2012 (active presenter & gardener) ® CoC ahs (National Weather Service) - 2008 -2017 N.B. Noon Limns Club - 2012 - 2017 (board member) games 0 Canyon High School, Spotter/assist announcer at football COMMUNITY PAST UuVC V1 Protect Dunlap 9 - 2011 have organizations in the past, r � � 4w� � ��t w � � °` NANCY PAPPAS JOHN TYLER --p I YIt:!F ITU-gMUdLC UI I C-Adb= U-1-1 -Ly -rTU7-i-S--d He is active in the community serving on several STEM and education related boards and outreach organizations. A Texas native he has lived in Central Texas most of his life. Mr. Tyler currently resides with his family in Bulverde. Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: December 5, 2017 Department: Council Subject: Resolution No. 17 -R -111- Guadalupe County Appraisal District Board of Directors for FY2018 -19 BACKGROUND The City has received a letter regarding the Official Ballot to cast votes for the Board of Directors election for the Guadalupe Appraisal District. Direction and a resolution format for submission are included. Per Section 6.03(b) of the Texas Tax Code, the terms of all members of the Guadalupe Appraisal District Board of Directors will expire on December 31, 2017.the governing body of each taxing unit entitled to vote shall determine by resolution and submit its vote by way of returning the ballot to the chief appraiser prior to December 15, 2017. Taxing units allotted votes may be cast for one candidate or may distributed among any number of candidates. The chief appraiser shall count the votes, declare the candidates who receive the largest cumulative vote total, and submit the results prior to December 31, 2017 . to the governing body of each taxing unit who participated in the election and to each of the candidates. The City has 277 votes to cast. The Candidates are: • Mr. Darren Dunn • Mr. John C. Correu • Dr. Greg Gilcrease • Mr. Daryl John • Mr. Ben Amador IWZTG • ' • On RM RECOMMENDATION Staff recommends Council review the candidates and cast their 277 votes toward one or divide the votes among the above candidates. ATTACHMENT Resolution No. 17 -R -111 Appraisal District letter and ballot RESOLUTION NO. 17 -R -111 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CASTING VOTES TO ELECT DIRECTORS FOR THE GUADALUPE COUNTY APPRAISAL DISTRICT FOR THE 2018- 2019 TERM. WHEREAS, section 6.03(k), of the Texas Property Tax Code, as amended by HB2043, requires that each taxing unit entitled to vote cast their votes by Resolution and submit results of that vote to the Chief Appraiser of the Guadalupe County Appraisal. District on or before December 15, 2017. THEREFORE, THE City of Schertz, Schertz Texas submits the attached Official Ballot, as issued by the Chief Appraiser, stating the votes for candidates for the election of the Board of Directors for the Guadalupe County Appraisal District for 2018 -2019. ACTION TAKEN this 5th day of December 2017, in Regular Session of the governing body of the above mentioned taxing unit; as authorized under Section 6.03(k) of the Texas Property Tax Code, and amended by HB2043, for the purpose of casting votes to elect the Board of Directors of the Bexar County Appraisal. District. PASSED AND ADOPTED, this 5th day of December, 2017. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary CITY SEAL GUADALUPE APPRAISAL DISTRICT Main Office 3000 N. Austin St. Se ;uin, Texais 78155 (830) 303 -331:3 (830) 372-2874 (I?ax) gacll)rote,st@gLia.dalupead.org Scheru Substation 1101 Abel Rd, Schert7, Tcxas 78154 (210) 945-9708 Ext. 202 (877) 254-0888 (F x) 9171 9690 0935 0164 5614 7u Enclosed is an Official Ballot to cast votes for the Guadalupe Appraisal District's Board of Directors election. Directions and a resolution format for submission are enclosed. Per §6.03(k) of the Texas Tax Code, the governing body of each taxing unit entitled to vote, shall determine by resolution and submit its vote by way of returning the ballot to the chief appraiser before December , ,,.� "... � allotted votes may be cast for one r d #. r; ` "' or may distributed among any number of dr Please a should have any questions a : -. SIT 1, n , . ., C.C.A. `ii�Wrais e r Directions: Please enter the number of votes cast on the blank space opposite the name of the candidate. You may cast all of your votes for one candidate, or divide those votes among any --U.A., C.C.A. �kESOLUTION OF VOTES CASJ'TO ZCTORS FOR THE GUADALUPE APPRAISAL INA WHEREAS, Section 6 taxing unit entitled N to p praiser • Af the GL4, THEREFO Official Bal the czard4 of t the I of Di ATTEST: X- Tax Code, as amended by HB2043, requires that each te by Resolution and submit results of that vote to the Chief al District before December 15, 2017. ,%Ie submits the above wAthe -Chief Appraiser, stating the vote for candidates for the election of the Guadalupe Appraisal District for 2018-2019. day of 2017, in Session s io%cdy of the above mentioned taxing unit; as authori7ed under Section 6.03(k) of Code, and amended by HB2043, for the purpose of casting votes to elect the Board the Guadalupe Appraisal District. Signature of Presiding Officer wn Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: December 5, 2017 Department: Council Subject: Resolution No. 17 -R -112- Bexar County Appraisal District Board of Directors for FY2018/19 BACKGROUND The City has received a letter regarding the Official Ballot to cast votes for the Board of Directors election for the Bexar Appraisal District. Direction and a resolution format for submission are included. Per Section 6.03(k) of the Texas Property Tax Code, the governing body of each taxing unit entitled to vote shall determine by resolution and submit its vote by way of returning the ballot to the chief appraiser prior to December 15, 2017. Taxing units allotted votes may be cast for one candidate or may distributed among any number of candidates. The chief appraiser shall count the votes, declare the candidates who receive the largest cumulative vote total, and submit the results prior to December 31, 2017 to the governing body of each taxing unit who participated in the election and to each of the candidates. The City has 2 votes to cast. The Candidates are: • Cheri Byrom — nominated by Southwest Independent School District • Joey Cipriano — nominated by Edgewood Independent School District • Shawn Fitzpatrick — nominated by City of Shavano Park • Michael W. Simpson — nominated by City of Shavano Park • Norma Haro — nominated by Edgewood Independent School District • Keith Hughey — nominated by Edgewood Independent School District • Rudy Lopez — nominated by Edgewood Independent School District • Denver McClandon — nominated by Alamo Community College District • Amy McLin — nominated by City of Castel Hills • Sergio "Chico" Rodriguez — nominated by Bexar County • Rick A. Schroder — nominated by City of Helotes • George Torres — nominated by Northside Independent School District • Robert C. Trevino — nominated by City of San Antonio There are 5,000 votes amongst the 45 client agencies which use the Bexar Appraisal District. In 2015 City Council cast their 2 votes for Sergio "Chico' Rodriguez. Staff finds that in our continued partnership with Bexar County we would also support Sergio "Chico" Rodriquez by casting our 2 votes. City Council Memorandum Page 2 FISCAL IMPACT None RECOMMENDATION Staff recommends Council cast their two (2) votes in support of Sergio "Chico' Rodriguez ATTACHMENT Resolution No. 1.7 -R -112 Appraisal District letter and ballot RESOLUTION NO. 17 -R -112 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS CASTING VOTES TO ELECT DIRECTORS FOR THE BEXAR COUNTY APPRAISAL DISTRICT FOR THE 2018 -2019 TERM. WHEREAS, section 6.03(k), of the Texas Property Tax Code, as amended by HB2043, requires that each taxing unit entitled to vote cast their votes by Resolution and submit results of that vote to the Chief Appraiser of the Bexar County Appraisal District on or before December 15, 2017. THEREFORE, THE City of Schertz, Schertz Texas submits the attached Official Ballot, as issued by the Chief Appraiser, stating the votes for candidates for the election of the Board of Directors for the Bexar County Appraisal. District for 2018 -2019. ACTION TAKEN this 5th day of December 2017, in Regular Session of the governing body of the above mentioned taxing unit; as authorized under Section 6.03(k) of the Texas Property Tax Code, and amended by HB2043, for the purpose of casting votes to elect the Board of Directors of the Bexar County Appraisal. District. PASSED AND ADOPTED, this 5th day of December, 2017. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary CITY SEAL BEXAR APPRAISAL DISTRICT Michael A. Amezquita 411 N. Frio, P.O. Box 830248 Chief Appraiser San Antonio, TX 78283 -0248 Phone(210)224 -8511 Fax(210)242 -2451 October 18, 2017 VIA CERTIFIED MAILER 7016 3010 0000 4820 6691 The Honorable Michael Carpenter, Mayor 1400 Schertz Parkway Schertz, TX 78154 BOARD OF DIRECTORS CHER] BYROM Chairwoman ROBERTO TREVINO- Councilman District 1 Vice - Chairman GEORGE TORRES Secretary SERGIO RODRIGUEZ - Commissioner, PCT 1 J. KEITH HUGHEY ALBERT URESTI, MPA RE: Voting Phase of Selection Process for Election of Bexar Appraisal District Board of Directors for 2018 -2019 The Honorable Mayor Carpenter: Nominations for the Bexar Appraisal District Board of Directors 2018 -2019 terms have been submitted; thank you to those who participated in this process. As required by Section 6.03(k), Texas Tax Code, eligible taxing units may now cast votes for the nominees. Enclosed is a copy of the voting entitlement of each taxing unit and a ballot listing all persons nominated by the taxing units in alphabetical order. Each taxing unit authorized to vote may do so by resolution of its governing body. Per Section 6.03(k), Texas Tax Code, "The -governing body of each taxing unit entitled to vote shall determine its vote by resolution and submit it to the Chief Appraiser before December 15." The results of this election will be delivered to each taxing unit by December 31. If you have any questions regarding this process, please contact me or my Executive Assistant Jennifer Rodriguez at (210) 242 -2406. Enclosures CC Via Regular Mail: Mr. John Kessel, City Manager OFFICIAL ELECTION BALLOT OF BEXAR APPRAISAL DISTRICT BOARD OF DIRECTORS TO SERVE TWO -YEAR TERM FROM JANUARY 1, 2018 THROUGH DECEMBER 31, 2019 CANDIDATE NUMBER OF VOTES CHERI BYROM (NOMINATED BY SOUTHWEST INDEPENDENT SCHOOL DISTRICT) JOEY CIPRIANO (NOMINATED BY EDGEWOOD INDEPENDENT SCHOOL DISTRICT) SHAWN FITZPATRICK (NOMINATED BY CITY OF SHAVANO PARK) NORMA HARD (NOMINATED BY EDGEWOOD INDEPENDENT SCHOOL DISTRICT) KEITH HUGHEY (NOMINATED BY NORTH EAST INDEPENDENT SCHOOL DISTRICT) RUDY LOPEZ (NOMINATED BY EDGEWOOD INDEPENDENT SCHOOL DISTRICT) DENVER MCCLANDON (NOMINATED BY ALAMO COMMUNITY COLLEGE DISTRICT) AMY MCLIN (NOMINATED BY CITY OF CASTLE HILLS) SERGIO "CHICO" RODRIGUEZ (NOMINATED BY BEXAR COUNTY) RICK A. SCHRODER (NOMINATED BY CITY OF HELOTES) MICHAEL W. SIMPSON (NOMINATED BY CITY OF SHAVANO PARK) Taxing Unit 2016 Tax Levy Sum of Levies Votes Alamo Community College $205,927,425.00 $3,026,930,557.00 340 City of Alamo Heights $6,165,201.00 $3,026,930,557.00 10 Alamo Heights I.S.D. $77,110,338.00 $3,025,930,557.00 127 City of Salcones Heights $1,442,886.00 $3,025,930,557.00 2 Bexar Goun $398,006,019.00 $3,025,930,557.00 658 Boerne I.S.D. $23,202,029.00 $3,025,930,657.00 38 City of Castle Hills $3,204,419.00 $3,025,930,557.00 5 Town of China Grove $123,466.00 $3,025,930,657.00 0 Coma[ I.S.D. $31,913,008,00 $3,025,930,557.00 53 City of Converse $5,710,926.00 $3,025,930,557.00 9 1 East Central I.S.D. $44,517,603.00 $3,026,930,567.00 74 Ed ewood I.S.D. $15,971,051.00 $3,025,930,557.00 26 City of Elmendorf $370,349.00 $3,025,930,557.00 1 Fair Oaks Ranch $2,761,506.00 $3,025,930,657.00 5 Fioresville I.S.D. $19,123.00 $3,025,930,557.00 0 City of Grey Forest $39,321.00 $3,025,930,557.00 0 Harlandele I.S.D. $22,032,448.00 $3,025,930,557.00 36 City of Helotes $3,388,761.00 $3,025,930,557.00 6 City of Hill County Village $482,687.00 $3,025,930,557.00 1 Town of Hollywood Park $2,658,052.00 $3,025,930,557.00 4 Judson I.S.D. $119,917,670.00 $3,025,930,557.00 198 City of Kirby $1,665,099.00 $3,025,930,557.00 3 City of Leon Valley $4,747,716.00 $3,025,930,557,00 8 City of Live Oak $5,282,831.00 $3,025,930,557.00 9 City of Lytle $3,627.00 $3,025,930,557.00 0 Medina Valley, I.S.D. $7,327,070.00 $3,026,930,557.00 12 North East I.S.D. $498,532,642.00 $3,025,930,557.00 824 Northside LS.D. $643,283,440.00 $3,025,930,557.00 1063 City of Olmos Park $2,888,515.00 $3,025,930,557.00 5 City of San Antonio $538,882,462.00 $3,026,930,557M 890 San Antonio I.S.D, $ 240,445,732.00 $3,025,930,557.00 397 City of San Oaks $236,597.00 $3,025,930,557.00 0 City of Scher(z $11335,880.00 $3,025,930,557.00 2 Schertz- Cibolb I.S.D. $7,586,144.00 $3,025,930,557.00 13 City of Selma $1,279,037.00 $3,025,930,557.00 2 Cit Y of Shavano Park $3,094,198.00 $3,025,930,557.00 5 CRY of Somerset $539,753.00 $3,025,930,557.00 1 Somerset I.S.D. $4,132,609.00 $3,026,930,657.00 7 South San Antonio 1.S.D, $22,752,375.00 $3,025,930,657.00 38 Southside I.S.D. $18,946,677,00 $3,025,930,657.00 31 Southwest I.S.D. $44,109,504.00 $3,025,930,557.00 73 City of St, Hedwig $563,928,00 $3,026,930,557.00 1 Ci ty of Terrell Hills $4,807,629.00 $3,025,930,567.00 8 Ul!y of Universal City $6,737,722.00 $3,025,930,557.00 11 City of Windcrest $1,785,082,00 $3,025,930,557.00 3 TOTAL. $3,025,930,557.00 5000 Texas Property Tax Code Sec, 6.03 "The voting entitlement of a taxing unit that is entitled to vote for directors is determined by dividing the total dollar amount of property taxes imposed in the district by the taxing unit for the preceding tax year by the sum of the total dollar amount of property taxes imposed In the district for that year by each taxing unit that is entitled to vote, by multiplying the quotient by 1,000, and rounding the jproduct to the nearest whole number. That number is multiplied by the number of directorships to be filled, A taxing unit participating In two or more districts is entitled to vote in each district in which it participates, but only the taxes imposed in a district are used to calculate voting entitlement in that district," LTE 90 V tT NE1 I IN: 1: L 0 1: 1 t fflfj Z I I Date: 12/5/2017 im City of Schertz City Council Information Item: Sutu Interactive Soccer Wall Answer to Councilmember Edwards's request on looking into the Sutu Interactive Soccer Wall and having it set up at City events/festivals. FOMPTTIMIM Sarah Gonzalez Assistant to the City Manager City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 210.61 9. 1000 A sch z,rc,�rn LTE 90 V tT NE1 �.�s. 1 t Request for Information on Sutu Interactive Soccer Wall: During the Requests by Mayor and Councilmembers that items be placed on a future City Council agenda section at the October 24th City Council meeting, Councilmember Edwards stated that at the TML Conference this year a company was present who did an interactive soccer wall demonstration. He was wondering if staff could contact them to invite them to be part of our upcoming City events /festivals. Staff reached out to the company, Kraftsman Commercial, and learned that they currently do not set up or rent out the walls for temporary community events. To purchase the wall, they provided staff a quote with the estimated price of $54,435.50.