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01-09-2018 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL January 9, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a team Call to Order — Regular Session Opening Prayer and Pleftes of Allegiance to the Flats of the United States and State of Texas. (Councilmember Scagliola) Proclamation • Proclamation recognizing National Mentoring Month. (Mayor/S. Chapa-Weber) Employee Recosmition • Animal Services - Stephanie Ramirez, Kennel Technician • Business Office - Utility Billing Manager Dawniecia Hardin-Trussel • IT - Antonio Valenzuela, Help Desk Technician • Parks - Robert Dobratz, Park worker I City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by City Manager (J. Kessel) Workshop • Presentation and update regarding the establishment of the Building and Standards Commission. (B. James/ L. Wood/ E. Grobe) • Presentation and update regarding the 4th Quarter 2017 Financial Statement. (J. Walters) 01-09-2018 Council Agenda Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the corrected minutes of the regular meeting of December 12, 2017 and approval of the minutes of the regular meeting of December 19, 2017. (J. Kessel /B. Dennis) 2. Resolution No. 18 -R -04 — Consideration and /or action approving a Resolution authorizing the Fourth Quarter EMS Debt Revenue Adjustments, Utility Billing Debt Revenue Adjustments and Schertz Magazine Debt Revenue Adjustments for certain inactive outstanding accounts receivables. (B. James /J. Walters /R. Rosales /J. Mabbitt /L. Klepper) Discussion and Action Items 3. Resolution No. 18 -R -01 — Consideration and /or action approving a Resolution authorizing expenditures with Ford Engineering, Inc., totaling no more than $100,000 for Professional Engineering - related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -18 fiscal year. (B. James /K. Woodlee) 4. Resolution No. 18 -R -02 - Consideration and /or action approving a Resolution authorizing expenditures with Lockwood, Andrews, and Newnam, Inc., totaling no more than $75,000 for Professional Engineering - related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -20] 8 fiscal year. (B. James /K. Woodlee) 01 -09 -2018 City Council Agenda Page - 2 - 5. Ordinance No. 17 -S -50 - Conduct a public hearing and consideration and/or action PH on an amendment to the Code of Ordinance and Unified Development Code of the City of Schertz, establishing a Building and Standards Commission, providing a criminal Penalty, providing for publication, and providing an effective date. First Reading (B. James/ L. Wood/ E. Grobe) 6. Ordinance No. 18 -S -01 — Conduct a public hearing and consideration and or action . on a request to rezone approximately 27 acres of land from Pre - Development District PH (PRE) to Apartment/Multi- Family Residential District (R -4) located about 1,500 feet northeast of the intersection of FM 1518 and IH -10. First Reading (B. James /L. Wood/ B. Cox) 7. Ordinance No. 18 -S -02 — Conduct a public hearing and consideration and or action on a request to rezone approximately I I acres of land from Single - Family Residential PH District (R -1) to Neighborhood Services District (NS) located approximately 170 feet southeast of the intersection of FM 3009 and Wiederstein Road. First Reading (B. James /L. Wood/ E. Grobe) 8. Ordinance No. 18 -S -03 - Conduct a public hearing and consideration and or action . on an amendment of Part III, Schertz Code of Ordinances, Unified Development PH Code (UDC), Article 10, Section 21.10.4 Schedule of Off - Street Parking Requirements. First Reading (B. James /L. Wood/ E. Grobe) 9. Ordinance No. 18 -S -04 - Conduct a public hearing and consideration and /or action PH on an amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC), update "Director of Development Services" and to remove "Development Services Department ". First Reading (B. James /L. Wood/ E. Grobe) 1.0. Resolution No. 18 -R -05 — Consideration and/or action approving a Resolution accepting the Semiannual Reports with respect to the progress of the Capital Improvements Plan. (B. James /J. Walters) Roll Call Vote Confirmation Requests and Announcements 1.1. Announcements by City Manager. 12. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 1.3. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 01 -09 -2018 City Council Agenda Page - 3 - 14. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Landscaping work update • 2018 -2019 Board of Directors election results for the Bexar Appraisal District, Comal Appraisal District and Guadalupe Appraisal District. Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 5th DAY OF JANUARY 2018 AT 1:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. "F,reviAR r�,evw,'Ls Brenda Dennis, City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If ' you require special assistance or have a request for sign interpretative services or other services please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. 01 -09 -2018 City Council Agenda Page - 4 - COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Davis — Place 1 Main Street Committee Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Gutierrez — Place 2 Councilmember Larson — Place 3 Audit Committee Main Street Committee — Vice Chair Investment Advisory Committee Investment Advisory Committee Mayor Pro -Tem Edwards — Place 4 Councilmember Scagliola — Place 5 Interview Committee for Boards and Interview Committee for Boards and Commissions Commissions Hal Baldwin Scholarship Committee Cibolo Valley Local. Government Corporation Schertz - Seguin Local Government Corporation — Alternate Main Street Committee Cibolo Valley Local Government Corporation - Alternate Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission. Schertz - Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ II Board 01 -09 -2018 City Council Agenda Page - 5 - Quarterly t t t C' Texas ffY OF S HERT REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF.. S P A EMBER 0 H 2 i t 2111 6 " 201'-' 196,350.00 CURRENT CURRENT Y -T -D BUDGET BUDGET ` -T-D ACTUAL ENCUMBR BALANCE 100% OF BUDGET General Fund, 101 Total Expenditures 186,350.00 133,284.14 818.40 52,247.46 Total Revenues 29,833,195.00 29,574,297.58 - 198,897.42 99.33% Total General Government 7,130,310.20 5,961,559.07 41,601.07 1,127,150.06 84.19% Total Public Safety 12,499,293.49 12,240,994.19 28,228.99 230,070.31 98.16% Total Public Environment 1,267,162.00 1,264,786.64 - 2,375.36 99.81% Total Parks & Recreation 1,811,726.00 1,716,692.53 13,050.87 81,982.60 95.47% Total Cultural 907,161.00 904,485.14 232.16 2,443.70 99.73% Total Health 822,479.00 760,539.74 1,302.88 60,636.38 92.63% Total Internal Services 5,054,919.00 4,870,907.69 4,479.25 179,532.06 96.45% Total Misc & Projects 331,993.00 298,521.28 2,535.00 30,936.72 90.68% Total Expenditures 29,825,043.69 28,018,486.28 91,430.22 1,715,127.19 94.25% Revenue Over(Under) Expenditures 8,151.31 1,555,811.30 21,273,817.00 20,454,252.37 40,724.26 778,840.37 General Fund, 101 Total Cash in Bank & Investments Revenue Over(Under) Expenditures 11,651,681.70 19,402.00 2,077,898.38 Total Revenues 196,350.00 148,018.87 - 48,331.13 75.39% Total Expenditures 186,350.00 133,284.14 818.40 52,247.46 71.96% Revenue Over(Under) Expenditures 10,000.00 14,734.73 Special Events Fund, 106 Total Cash in Bank & Investments 86,106.70 Peg Fund, 110 Total Revenues 113,300.00 88,044.66 - 25,255.34 77.71% Total Expenditures 108,600.00 27,129.00 - 81,471.00 2.96% Revenue Over(Under) Expenditures 4,700.00 60,915.66 Peg Fund, 110 Total Cash in Bank & Investments 617,075.10 Water & Sewer, 202 Total Revenues 21,293,219.00 22,532,150.75 - (1,238,931.75) 105.82% Total Expenditures 21,273,817.00 20,454,252.37 40,724.26 778,840.37 96.34% Revenue Over(Under) Expenditures 19,402.00 2,077,898.38 Water & Sewer, 202 Total Cash in Bank & Investments 7,792,857.78 Total Revenues 190,700.00 101,715.52 - 88,984.48 53.34% Total Expenditures 190,700.00 78,625.99 109,829.69 2,244.32 REVENUE AND EXPENSE REPORT(U?',IAUDITIED) Revenue Over(Under) Expenditures - Quarterly Statement Schertz, Texas AS OF SEPTEMBER 0TH 017 pg 2016-2017 Park, 317 Total Cash in Bank & Investments CURRENT CURRENT Y -T -D BUDGET " 100% OF Tree Mitigation, 319 BUDGET Y -T -D ACTUAL ENCUMBR BALANCE ANCE BUDGET EMS, 203 77,427.01 - 64,572.99 54.53% Total Expenditures 142,000.00 85,901.00 Total Revenues 60.49% 9,159,812.17 9,142,412.81 - 567,399.36 99.81% Total Expenditures 9,043,895.81 8,068,478.19 504,017.15 472,576.21 94.79% Revenue Over(Under) Expenditures 115,916.36 1,073,934.62 EMS, 203 Total Cash in Bank & Investments Total Revenues 1,040,600.00 (87,550.40) - (431,246.80) 141.44% Total Expenditures 156,000.00 1,000.00 - 155,000.00 0.64% Revenue Over(Under) Expenditures 884,600.00 1,470,846.80 Drainage, 204 Capital Recovery Water, 411 Total Cash in Bank & Investments 4,845,362.41 Total Revenues 1,632,200.00 1,166,568.39 - 465,631.61 71.47% Total Expenditures 1,606,764.00 1,066,235.27 8,120.00 532,408.73 66.86% Revenue Over(Under) Expenditures 25,436.00 100,333.12 Drainage, 204 Total Cash in Bank & Investments 1,073,264.01 Hotel Tax, 314 Total Revenues 611,452.00 511,760.70 - 99,691.30 83.70% Total Expenditures 260,995.00 193,949.78 - 67,045.22 74.31% Revenue Over(Under) Expenditures 1 350.457.00 317.810.92 Total Revenues 190,700.00 101,715.52 - 88,984.48 53.34% Total Expenditures 190,700.00 78,625.99 109,829.69 2,244.32 98.82% Revenue Over(Under) Expenditures - 23,089.53 Park, 317 Total Cash in Bank & Investments 426,950.25 Tree Mitigation, 319 Total Revenues 142,000.00 77,427.01 - 64,572.99 54.53% Total Expenditures 142,000.00 85,901.00 - 56,099.00 60.49% Revenue Over(Under) Expenditures - (8,473.99) Tree Mitigation, 319 Total Cash in Bank & Investments 331,912.47 Capital Recovery Water, 411 Total Revenues 1,040,600.00 1,471,846.80 - (431,246.80) 141.44% Total Expenditures 156,000.00 1,000.00 - 155,000.00 0.64% Revenue Over(Under) Expenditures 884,600.00 1,470,846.80 Capital Recovery Water, 411 Total Cash in Bank & Investments 4,845,362.41 Quarterly Statement Schertz, Texas CH'Y OF SCHERTZ REVENUE AND EXPENSE REPORT(WIMUDITMD) AS OF SEPTEMBER 0TH 017 pg 2016-2017 6,614,581.00 CURRENT CURRENT Y -T -D BUDGET " BUDGET Y -T -D ACTUAL ENCUMBR BALANCE ANCE 100% OF BUDGET Capital Recovery Sewer, 421 1 6,614,581.00 6,520,115.55 - 94,465.45 Total Revenues 625,500.00 781,092.05 - (155,592.05) 124.87% Total Expenditures 235,500.00 5,355.94 - 80,144.06 6.26% Revenue Over(Under) Expenditures 390,000.00 775,736.11 Capital Recovery Sewer, 421 Total Cash in Bank & Investments 1 5,614,148.30 3,738,260.00 3,746,611.80 - (8,351.80) Total Revenues 6,614,581.00 6,658,620.80 - 1 (44,039.80)1 100.67% Total Expenditures 6,614,581.00 6,520,115.55 - 94,465.45 98.57 % Revenue Over(Under) Expenditures - 138,505.25 1 &S, 505 Total Cash in Bank & Investments 1,450,082.13 SED Corporation, 620 Total Revenues 3,738,260.00 3,746,611.80 - (8,351.80) 100.22% Total Expenditures 2,062,617.00 903,836.16 139.49 1,158,641.12 43.83% Revenue Over(Under) Expenditures 1,675,643.00 2,842,775.64 Total Cash in Bank & Investments 1 1 48,673,091.52 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET 7w9ggl III ;&III TAILGI I Taxes 18,720,400.00 1,979,711.38 17,781,461.91 18,449,209.63 - 271,190.37 98.55% Franchises 2,306,600.00 684,688.31 2,151,790.71 2,213,196.75 - 93,403.25 95.95% Permits 1,404,500.00 735,139.00 1,178,391.14 2,304,765.35 - (900,265.35) 164.10% Licenses 51,160.00 11,909.00 55,657.00 63,164.00 - (12,004.00) 123.46% Fees 2,251,582.00 685,454.51 2,474,120.72 2,654,513.51 - (402,931.51) 117.90% Fines 28,000.00 5,732.73 25,738.67 23,339.27 - 4,660.73 83.35% Inter - Jurisdictional 879,508.00 326,015.96 791,548.63 876,885.08 - 2,622.92 99.70% Fund Transfers 3,642,745.00 672,323.84 1,680,201.56 2,484,140.08 - 1,158,604.92 68.19% Miscellaneous 548,700.00 61,193.26 581,844.62 505,083.91 - 43,616.09 92.05% TOTAL REVENUES 29,833,195.00 5,162,167.99 26,720,754.96 29,574,297.58 - 258,897.42 99.13% EXPENDITURE SUMMARY GENERAL GOVERNMENT [r "e*lwluo l Personnel Services 32,132.00 9,135.23 24,366.25 33,360.97 - (1,228.97) 103.82% Supplies 1,300.00 240.15 455.75 630.11 - 669.89 48.47% City Support Services 43,500.00 - 67,018.33 34,368.74 - 9,131.26 79.01% Operations Support 500.00 - 221.56 336.04 - 163.96 67.21% Staff Support 28,910.00 3,909.03 15,028.68 23,993.44 - 4,916.56 82.99% Operating Equipment 640.00 - - 723.00 - (83.00) 112.97% TOTAL CITY COUNCIL 106,982.00 13,284.41 107,090.57 93,412.30 - 13,569.70 87.32 %` CITY MANAGER Personnel Services 1,066,365.00 179,786.24 807,431.06 1,048,108.48 - 18,256.52 98.29% Supplies 2,750.00 1,015.09 1,826.80 2,285.76 - 464.24 83.12% City Support Services 7,535.00 103.64 1,071.22 5,093.49 - 2,441.51 67.60% Utility Services - 114.38 114.82 232.87 - (232.87) 0.00% Operations Support - - - 23.98 - (23.98) 0.00% Staff Support 35,745.00 7,758.58 21,310.14 22,977.32 212.75 12,554.93 64.88% TOTAL CITY MANAGER 1,1;12,395.00 188,777.93 831,754.04 1,078,721.90 212.75 33,460.35 96.99% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET MUNICIPAL COURT Personnel Services 287,455.00 70,084.98 278,965.72 274,744.48 - 12,710.52 95.58% Supplies 2,000.00 901.36 1,566.70 1,622.95 - 377.05 81.15% City Support Services 1,000.00 392.98 - 430.76 - 569.24 43.08% Operations Support 2,058.00 869.45 3,125.00 869.45 - 1,188.55 42.25% Staff Support 7,310.00 2,206.23 5,585.58 4,963.62 250.00 2,096.38 71.32% Court Support 520.00 - 192.00 186.00 - 334.00 35.77% Professional Services 67,380.00 15,390.00 46,290.88 56,230.00 - 11,150.00 83.45% Maintenance Services 3,192.00 1,222.00 1,800.00 3,142.00 - 50.00 98.43% Operating Equipment - - 3,835.13 39.02 - (39.02) 0.00% TOTAL MUNICIPAL COURT 370,915.00 91,067.00 341,361.01 342,228.28 250.00 28,436.72 92.33 %' CUSTOMER RELATIONS -311 Personnel Services 118,644.00 30,085.98 108,939.63 117,567.12 - 1,076.88 99.09% Supplies 104.00 - 175.89 40.30 - 63.70 38.75% Staff Support 521.00 - 348.82 170.00 - 351.00 32.63% TOTAL CUSTOMER RELATIONS -311 119,269.00 30,085.98 109,464.34 117,777.42 1,491.58 98.75% PLANNING & ZONING Personnel Services 196,345.00 50,435.05 145,345.71 193,914.63 - 2,430.37 98.76% Supplies 3,060.00 755.56 2,568.35 1,450.79 - 1,609.21 47.41% City Support Services - - 295.20 - - - 0.00% Operations Support 150.00 - 264.09 70.29 - 79.71 46.86% Staff Support 24,299.00 1,339.14 9,684.59 18,912.92 520.00 4,866.08 79.97% Professional Services 170.00 5.00 39 105 65.00 61.76% Operating Equipment - - 129.98 - 3,400.40 (3,400.40) 0.00% TOTAL PLANNING '& ZONING 224,024.00 52,534.75 158,326.92 214,453:63 3,920:40 5,649.97 97.48 %li LEGAL SERVICES Operations Support 11,229.00 10,613.32 5,432.28 12,036.11 - (807.11) 107.19% Professional Services 160,771.00 68,737.09 124,931.49 138,661.71 - 22,109.29 86.25% TOTAL LEGAL SERVICES 172,000.00 79,350.41 1130,363.77 150,697 82 -` 21,302.18 87.62°% CITY O F S C H E R TZ REVENUE AND EXPENSE REPORT (UNAUDUED) AS OF: September 30th, 2017 2V1V-2V17 101GENERALFUmn CURRENT CURRENT PRIOR YEAR v-T-D v-T-D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y�-DACTUAL ACTUAL ENCUMBR BALANCE BUDGET GENERAL SERVICES 300,422.00 50,426.59 329,418.50 Personnel Services - - 540.830.22 ' ' - 0.00Y4 Supplies 101,64443 88.328.43 145.725.02 0.00% Utility Services - - 178.715.08 - - - 0.00% Staff Support - 11,842.50 165.50 0.00% Maintenance Services ' ' 28.182.58 - - - 0,00% Rental/Leasing 1,661.886.84 59325 1.711.328.61 0.00% Operating Equipment - - 769.97 - - - 0.00% Capital ovuav -_ -_ 23,087.90 -_ p0.289.41> 0J00Y% 142.58% Fund EvontsFnd 1,011700.00 37,446.70 CITY SECRETARY 37,446.70 974.253.30 3.70% Personnel Services 175,687.00 40.707.28 173.572.08 180.387.02 - (4.700.02) 102�68% Supplies 1,350.00 118.04 372.33 1,318.55 - 31.45 97.67% City Support Services 12.500.00 - 9.971.37 4.875.48 - 7.524.54 39.80% Operations Support - - 42.50 ' - - 0.00% Staff Support 6,225.00 1,095.45 4,741.11 3,890.11 - 2,334.89 62.49% TOTAL CITY SECRETARY 195,762.00 47,978.77 188,6W99 190,571.14 - 5,190.86 97.35% City Support Services 300,422.00 50,426.59 329,418.50 378.332.58 - U1.810.59 10325% Operations Support 141,500.00 101,64443 145.725.02 153.00116 (12.10110) 108.55% Staff Support 200.00 - 10,16521 165.50 - 34.50 8275% City Assistance 1.732.157.00 126.020.97 1,661.886.84 1.711.328.61 20.820.39 98.80% Professional Services 71.135.08 7.807.44 03.778.24 71.97441 29,450.00 p0.289.41> 142.58% Fund EvontsFnd 1,011700.00 37,446.70 99.073.05 37,446.70 974.253.30 3.70% TOTAL NON-DEPARTMENTAL 3,323,114.00 323,446.13 2,312,517.16 2,352,84&97 29,450.00 940,815.03 71.69% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET PUBLIC AFFAIRS Personnel Services 278,039.00 72,046.79 265,910.00 276,770.59 - 1,268.41 99.54% Supplies 2,300.00 478.22 1,942.28 1,295.51 - 1,004.49 56.33% Operations Support 22,450.00 4,035.04 19,617.91 15,165.16 - 7,284.84 67.55% Staff Support 4,000.00 1,391.00 3,649.23 2,670.00 - 1,330.00 66.75% Professional Services 24,000.00 - - 22,900.00 - 1,100.00 95.42% Operating Equipment 1,000.00 229.00 3,378.83 229.00 - 771.00 22.90% TOTAL PUBLIC AFFAIRS 331,789:00 78,180.05 294,498:25 319,030.26 - 12,758.74 96.15% RECORDS MANAGEMENT Personnel Services 42,832.00 8,394.85 51,517.55 37,907.53 - 4,924.47 88.50% Supplies 250.00 - 74.37 31.22 - 218.78 12.49% Staff Support 350.00 - 87.63 - - 350.00 0.00% Professional Services 12,000.00 2,739.97 8,492.50 9,740.85 - 2,259.15 81.17% Operating Equipment 250.00 - - - - 250.00 0.00% TOTAL RECORDS MANAGEMENT i 55,682.00 111,134.82 60,172.05 47,679.60 -' 8,002`40 85.63% SCHERTZ MAGAZINE Personnel Services 133,608.00 32,243.77 119,363.15 128,997.01 - 4,610.99 96.55% Supplies 200.00 - 127.50 180.85 - 19.15 90.43% Opperations Support 1,120.00 - - 985.25 - 134.75 87.97% Staff Support 1,860.00 255.72 1,297.90 1,500.72 - 359.28 80.68% Professional Services 245,754.00 47,808.47 235,083.81 218,160.44 7,767.92 19,825.64 91.93% Fund Charges /Transfers 10,000.00 - 9,825 - - 10,000.00 0.00% Operating Equipment 126.00 - 999.98 125.98 - 0.02 99.98% TOTAL SCHERTZ MAGAZINE 392,668.00 80,307.96 366,697.34 349,950.25 7,767.92 34,949.83 91.10 %' ENGINEERING Personnel Services 469,086.00 152,022.10 193,599.98 464,056.07 - 5,029.93 98.93% Supplies 1,620.00 1,206.73 785.89 1,615.50 - 4.50 99.72% City Support Services 295.20 - 885.60 295.20 - - 100.00% Utility Services 3,500.00 514.67 397.86 1,190.43 - 2,309.57 34.01% Operations Support 2,550.00 29.98 221.71 101.94 - 2,448.06 4.00% Staff Support 9,475.00 4,612.82 3,250.57 6,431.20 - 3,043.80 67.88% Professional Services 70,800.00 35,592.50 9,510.84 63,578.90 - 7,221.10 89.80% Rental/Leasing 2,825.00 - - 2,824.47 - 0.53 99.98% Operating Equipment 400.00 358.93 - 358.93 - 41.07 89.73% TOTAL ENGINEERING 560,551.20 194,337.73 208,652.45 540,452 64 -' 20,098.56 96.41% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET GIS Personnel Services 156,179.00 40,205.67 143,556.99 155,410.11 - 768.89 99.51% Supplies 2,295.00 650.98 1,454.13 2,226.05 - 68.95 97.00% Staff Support 4,600.00 3,083.10 4,515.32 4,014.90 - 585.10 87.28% Rental /Leasing 2,085.00 520.95 2,083.80 2,083.80 - 1.20 0.00% TOTAL GIS 165,159.00 44,460.70 151,610.24 163,734 86 - 1,424.14 9914% TOTAL GENERAL GOVERNMENT 7,130,31020 1,234,946.64 6,148,576.12 5,961,559.07 41,601.07 1,127,150`i06 84.19 %d PUBLIC SAFETY POLICE Personnel Services 6,022,924.00 1,489,018.91 5,633,876.16 5,921,588.71 - 101,335.29 98.32% Supplies 84,323.38 12,588.60 35,440.64 82,014.67 - 2,308.71 97.26% City Support Services 19,081.00 - 19,081.45 21,294.42 - (2,213.42) 111.60% Utility Services 86,637.40 27,196.05 70,333.35 78,640.89 - 7,996.51 90.77% Operations Support 3,065.00 321.94 2,657.73 2,074.64 - 990.36 67.69% Staff Support 125,450.31 55,798.60 97,223.19 119,986.61 1,981.21 3,482.49 97.22% City Assistance 17,347.00 6,325.32 14,173.72 16,259.49 311.40 776.11 95.53% Professional Services 47,528.00 16,176.36 40,492.07 48,012.49 - (484.49) 101.02% Maintenance Services 57,562.95 17,055.15 56,961.38 45,219.68 - 12,343.27 78.56% Rental /Leasing 44,470.00 - - 44,158.64 - 311.36 99.30% Operating Equipment 83,982.05 38,623.55 146,722.23 133,713.79 20,075.00 (69,806.74) 183.12% Capital Outlay 473,196.40 6,257.98 180,183.50 357,603.28 524.70 115,068.42 75.68% TOTAL POLICE 7,065,567.49 1,669,362.46 6,297,145.42 6;870,567.31 22,892.31 172,107.87 97.56% FIRE RESCUE Personnel Services 3,636,545.00 1,041,313.12 3,244,317.12 3,647,597.31 - (11,052.31) 100.30% Supplies 7,607.00 1,391.97 15,820.31 4,961.48 316.00 2,329.52 69.38% Utility Services 47,700.00 17,307.02 39,832.91 49,079.35 - (1,379.35) 102.89% Operations Support 550.00 - 918.30 - - 550.00 0.00% Staff Support 139,450.00 22,279.11 119,383.28 136,416.38 2,061.15 972.47 99.30% City Assistance 22,593.00 18,685.37 16,082.46 22,489.59 - 103.41 99.54% Professional Services 35,200.00 - 13,680.00 32,696.00 - 2,504.00 92.89% Fund Charges /Transfers - - 152,267.99 - - - 0.00% Maintenance Services 41,650.00 16,334.85 45,561.56 40,402.71 - 1,247.29 97.01% Other Costs - 611.01 - 611.01 102.05 (713.06) 0.00% Rental /Leasing 16,890.00 3,950.82 15,915.65 15,915.65 - 974.35 94.23% Operating Equipment 89,675.00 42,230.71 76,827.31 89,154.10 1,210.00 (689.10) 100.77% Capital Outlay 44,500.00 - - 37,207.23 - 7,292.77 83.61% TOTAL FIRE RESCUE 4,082,360.00 1,164,103.98 3,740,606.89 4,076,530.81 3,689.20 2,139.99 99.95% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET INSPECTIONS Personnel Services 583,014.00 151,790.58 470,221.05 578,865.84 - 4,148.16 99.29% Supplies 3,835.00 573.04 5,639.91 2,836.28 - 998.72 73.96% Utility Services 5,000.00 1,520.17 3,790.87 3,747.36 - 1,252.64 74.95% Operations Support 2,000.00 329.00 1,266.97 1,845.47 - 154.53 92.27% Staff Support 26,680.00 5,917.21 15,052.00 18,063.38 85.00 8,531.62 68.02% Professional Services 227,000.00 59,382.50 141,369.00 206,557.50 975.00 19,467.50 91.42% Operating Equipment - - 2,188.25 - - - 0.00% TOTAL INSPECTIONS 847,529.00 219,512.50 639,528.05 811,915.83 1,060.00 34,553.17 95.92% MARSHAL'S OFFICE Personnel Services 448,770.00 105,898.37 612,059.94 446,313.01 - 2,456.99 99.45% Supplies 3,350.00 719.97 4,547.90 2,312.65 - 1,037.35 69.03% Utility Services 10,000.00 2,044.67 6,946.47 6,173.23 - 3,826.77 61.73% Operations Support 1,000.00 - 1,504.46 274.85 177.00 548.15 45.19% Staff Support 12,540.00 800.00 10,817.12 5,507.88 373.93 6,658.19 46.90% City Assistance 1,250.00 - 1,422.76 - - 1,250.00 0.00% Maintenance Services 4,700.00 2,500.00 17,184.28 3,700.00 - 1,000.00 78.72% Operating Equipment 4,227.00 214.83 13,732.63 17,698.62 36.55 (13,508.17) 419.57% Capital Outlay 18,000.00 - 62,950.00 - - 18,000.00 0.00% TOTAL MARSHAL'S OFFICE 503,837.00 112,177.84 731,165.56 481,980.24 58748 21,269:28 95.78 %' TOTAL PUBLIC SAFETY 12,499,29149 3,165,156.78 11,408,445.92 12,240,994.19 28,228.99 230,070.31 98.16% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET PUBLIC ENVIRONMENT STREETS PARKS DEPARTMENT Personnel Services 741,825.00 182,344.54 666,992.66 730,407.51 - 11,417.49 98.46% Supplies 89,650.00 44,196.96 6,060.08 92,867.79 - (3,217.79) 103.59% Utility Services 151,200.00 77,862.51 151,241.18 167,422.73 - (16,222.73) 110.73% Staff Support 12,750.00 2,211.07 10,265.31 11,586.25 - 1,163.75 90.87% Professional Services 71,705.00 66,667.00 39,416.81 71,704.50 - 0.50 100.00% Maintenance Services 40,000.00 1,592.85 95,089.36 40,093.97 - (93.97) 100.23% Rental /Lease 5,200.00 1,006.75 - 2,763.23 - 2,436.77 53.14% Operating Equipment 12,201.00 7,446.05 38,261.09 12,132.62 - 68.38 99.44% Capital Outlay 142,631.00 - 65,625.40 135,808.04 - 6,822.96 95.22% TOTAL STREETS 1,267,162.00 383,327.73 1,072,951.89 1,264,786.64 - 2,375936 99.81% TOTAL PUBLIC' ENVIRONMENT,' 1,267,162.00 383,327.73 1,072,951:89 1,264,786.64 2,375.36 99.81% PARKS & RECREATION PARKS DEPARTMENT Personnel Services 509,343.00 125,912.31 471,271.32 496,445.54 - 12,897.46 97.47% Supplies 41,315.00 12,042.19 39,258.91 38,934.20 553.37 1,827.43 95.58% City Support Services 11,500.00 3,552.64 5,199.50 12,005.27 - (505.27) 104.39% Utility Services 238,815.74 99,049.35 209,641.81 247,033.27 - (8,217.53) 103.44% Operations Support 2,646.20 - 643.02 1,673.20 - 973.00 63.23% Staff Support 10,625.00 1,480.41 6,136.18 10,351.13 - 273.87 97.42% Professional Services 93,670.00 29,938.35 68,768.77 90,230.14 5,570.32 (2,130.46) 102.27% Maintenance Services 24,717.06 1,291.44 14,722.41 17,352.00 500.00 6,865.06 72.23% Rental /Leasing 40,700.00 9,218.18 36,319.97 37,299.06 - 3,400.94 91.64% Operating Equipment 16,000.00 6,468.64 4,629.32 19,023.71 188.68 (3,212.39) 120.08% Capital Outlay 10,900.00 - 27,840.60 - 6,178.54 4,721.46 56.68% TOTAL PARKS DEPARTMENT 1,000,232.00 288,953.51 884,431.81 970,347.52 12,990.91 16,893.57 98.31 %!' SWIM POOL Supplies 26,700.00 11,231.85 19,928.06 25,814.10 59.96 825.94 96.91% Utility Services 29,000.00 9,692.77 14,978.57 24,900.34 - 4,099.66 85.86% Professional Services 3,800.00 - - 3,632.56 - 167.44 95.59% Maintenance Services 597,778.00 343,394.28 184,104.77 574,709.38 - 23,068.62 96.14% Operating Equipment - 212.21 - - - 0.00% TOTAL SWIM POOL 657,278.00 364,318.90 219,223.61 629,056.38 59.96 28,161.66 95.72 %; CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET EVENT FACILITIES Personnel Services 59,006.00 7,623.52 54,522.51 52,855.02 - 6,150.98 89.58% Supplies 12,500.00 777.23 9,298.79 3,351.80 - 9,148.20 26.81% Utility Services 51,750.00 19,565.40 49,864.67 47,116.43 - 4,633.57 91.05% Operations Support 10,900.00 46.52 3,964.47 4,949.05 - 5,950.95 45.40% Staff Support 2,180.00 45.87 893.00 1,351.35 - 828.65 61.99% Operating Equipment 17,880.00 3,993.59 14,941.47 7,664.98 - 10,215.02 42.87% TOTAL EVENT FACILITIES 154,216.00 32,052.13 133,484.91 117,288.63 - 36,927.37 76.05% TOTAL PARKS `& RECREATION 1,811,726.00 685,324.54 1,237,140.33 1,716,692.53 13,050.87 81,982.60 95.47% CULTURAL LIBRARY Personnel Services 716,981.00 191,545.60 669,870.51 728,194.90 - (11,213.90) 101.56% Supplies 15,000.00 4,010.90 14,507.31 13,241.43 - 1,758.57 88.28% Utility Services 55,600.00 25,088.47 50,901.37 46,976.90 - 8,623.10 84.49% Operations Support 3,150.00 371.96 2,924.03 1,499.88 - 1,650.12 47.62% Staff Support 6,615.00 1,093.21 4,195.74 5,519.67 - 1,095.33 83.44% Professional Services 2,315.00 - 2,247.00 2,252.00 - 63.00 97.28% Maintenance Services - - (160.00) - - - 0.00% Operating Equipment 107,500.00 31,313.80 99,156.83 106,800.36 232.16 467.48 99.57% TOTAL LIBRARY 907,161.00 253,423.94 843,642.79 904,485.14 232.16 2,443.70 99.73% TOTAL CULTURAL 907,161.00 253,423.94 843,642.79 904,485.14 232:16 2,443.70 99.73 %> CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET HEALTH ANIMAL SERVICES Personnel Services 320,519.00 61,529.07 302,214.91 304,804.24 - 15,714.76 95.10% Supplies 35,132.00 10,663.30 33,048.17 35,015.92 - 116.08 99.67% City Support Services 2,112.00 59.70 367.91 2,111.83 - 0.17 99.99% Utility Services 72,125.00 31,715.62 37,015.72 60,217.39 - 11,907.61 83.49% Operations Support 1,000.00 - 158.50 711.98 - 288.02 71.20% Staff Support 10,386.00 3,441.55 7,938.56 6,864.12 312.88 3,209.00 69.10% City Assistance 18,550.00 7,650.67 15,045.44 15,637.54 - 2,912.46 84.30% Professional Services 26,484.00 9,339.82 21,413.00 21,606.46 - 4,877.54 81.58% Maintenance Services 15,526.00 3,860.00 51,283.59 12,163.92 - 3,362.08 78.35% Operating Equipment 38,000.00 3,264.71 11,689.34 8,922.13 990.00 28,087.87 26.08% Capital Outlay 63,000.00 59,735.30 56,060.00 87,605.30 - (24,605.30) 139.06% TOTAL ANIMAL SERVICES < 602,834.00 191,259.74 536,235.14 555,660.83 1,302.88 45,870.29 92.39 % ENVIRONMENTAL HEALTH Personnel Services 190,240.00 49,231.67 - 185,962.66 - 4,277.34 97.75% Supplies 3,505.00 74.73 - 695.33 - 2,809.67 19.84% Operations Support 1,800.00 - - 702.61 - 1,097.39 39.03% Staff Support 6,550.00 1,425.00 - 4,240.76 - 2,309.24 64.74% City Assistance 1,000.00 - - 900.81 - 99.19 90.08% Professional Services 500.00 305.00 - 481.00 - 19.00 96.20% Maintenance Services 10,600.00 3,240.00 - 8,225.00 - 2,375.00 77.59% Operating Equipment 5,450.00 2,385.86 - 3,670.74 - 1,779.26 67.35% TOTAL ANIMAL SERVICES 219,645.00 56,662,26 - 204,878.91 -' 14,766:09 93.28% TOTAL HEALTH 822,479.00 247,922.00 536,235.14 760,539;74 1,302:88 60,636`.38 92.63% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services 524,491.00 132,614.72 418,565.16 483,227.08 - 41,263.92 92.13% Supplies 7,000.00 1,831.63 1,361.03 6,681.44 - 318.56 95.45% City Support Services 519,162.00 211,830.75 432,054.73 555,608.79 - (36,446.79) 107.02% Utility Services 227,646.00 59,099.61 202,871.35 199,888.52 - 27,757.48 87.81% Staff Support 34,100.00 5,702.86 36,968.40 29,832.25 - 4,267.75 87.48% Maintenance Services 17,580.00 5,395.77 14,260.25 16,313.54 - 1,266.46 92.80% Rental /Leasing 38,047.00 3,059.40 35,159.07 33,457.32 - 4,589.68 Operating Equipment 227,123.00 61,290.53 169,236.16 219,734.41 - 7,388.59 96.75% Capital Outlay 13,000.00 - - - - 13,000.00 0.00% TOTAL INFORMATION TECHNOLOGY 1,608,149.00 480,825,27 1,310,476.15 1,544,743.35 - 63,405..65 96.06% HUMAN RESOURCES Personnel Services 337,369.00 111,731.16 274,662.51 332,663.07 - 4,705.93 98.61% Supplies 1,000.00 528.06 990.24 925.81 - 74.19 92.58% Human Services 69,570.00 14,780.78 50,953.21 52,824.51 1,370.26 15,375.23 77.90% City Support Services 320.00 - 311.40 8.60 97.31% Operations Support 10,060.00 3,759.36 7,920.23 6,940.80 - 3,119.20 68.99% Staff Support 17,780.00 7,322.00 17,702.57 14,672.23 - 3,107.77 82.52% City Assistance 10,650.00 5,151.50 16,150.00 9,729.50 510.00 410.50 96.15% Professional Services 9,600.00 2,234.25 10,316.00 9,437.00 - 163.00 98.30% Operating Equipment 1,220.00 619.98 1,775.00 1,234.92 - (14.92) 101.22% TOTAL HUMAN RESOURCES 457,569.00 146,127.09 380,469.76 428,739.24 1,880.26 26,949.50 94.11 %' FINANCE Personnel Services 584,190.00 145,424.31 525,090.47 564,954.66 - 19,235.34 96.71% Supplies 4,981.77 1,149.27 3,724.03 4,893.64 - 88.13 98.23% Operations Support 1,917.00 - 3,439.69 1,916.64 - 0.36 99.98% Staff Support 7,973.00 1,644.77 11,138.64 5,468.50 - 2,504.50 68.59% Professional Sevices 12,064.00 - 505.00 24,255.00 - (12,191.00) 201.05% Operating Equipment 2,970.23 2,857.29 - 2,969.52 - 0.71 99.98% TOTAL FINANCE 614,096.00 151,075.64 543,897.83 604,457'.96 -' 9,638.04 98.43% CITY O F S C H E R TZ REVENUE AND EXPENSE REPORT (UNAUDUED) AS OF: September 30th, 2017 2V1V-2V17 101GENERALFUmn CURRENT CURRENT PRIOR YEAR v-T-D v-T-D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y�-DACTUAL ACTUAL ENCUMBR BALANCE BUDGET PURCHASING & ASSET MGT 794,625.00 197.714.22 150.923.23 777.294.47 17,330.53 Personnel Services 180,620.00 53.824.81 130,455.53 181,478.80 103.73713 (858.80) 10048% Supplies 1,050.00 3,85539 4`178.37 4,45535 - (3,405.35) 424.32% Utility Services 250.00 115.03 252.50 222.78 1.856.00 27.22 89.11% Operations Support 100.00 - 2910 20.35 - 73.05 20,35% Staff Support 6,148.00 1,687.62 6,12427 3,513.31 Maintenance Services 2.035.68 5714% City Assistance 3.000.00 675.00 3.11140 1.711.00 07.00 1.222.00 59.27% Operating Equipment _--__451.00} 450J0 166.72 _---_-450.76 -----__-_ ----_---0.24� 100.00% 99.95% TOTAL PURCHASING & ASSET MGT 191,620.00 60,608.71 144,31&01 191,858.35 67.00 (305.35) 100A6% FLEET SERVICE ___25,872.68 _____-�_ ______�_ ___2�825.7V _____--_ _____46.98 Personnel Services 343.327.00 87.70318 288.892.07 340.12814 - 3.197.80 88.07% Supplies 109.100.00 38.388.04 130.213.50 105.709.30 012,79 2.777.81 88.30% City Support Services 6.150.00 1,295.00 2^244.72 3.049.40 - 2.500.00 58.34% Utility Services 0,200.00 3.094.34 0.158.05 0.392.90 - (2.192.90) 135.37% Operations Support 200.00 - 32.95 58.69 - 140.31 29.85% Staff Support 10.850.62 4.090.07 5.791.92 8.340.06 1.509.90 80.08% Maintenance Services 105.783.38 38.827.08 169.777.84 100.800.02 907.23 3.92013 87.04% Operating Equipment 7.700.00 3.039.06 17.787.92 7.758.36 (58.30) 100.70% Capital Outlay 36,6x00L00 -_ 80�61.00 -_ -_ 36,600.00 0.00% TOTAL FLEET SERVICE 745,927.00 176,518.58 707,160.03 695,951.47 1,58002 48,395.51 9151 % Personnel Services 794,625.00 197.714.22 150.923.23 777.294.47 17,330.53 97.82% Supplies 103.087.09 28.341.82 4.51310 103.73713 431.87 (1.081.41) 101.05% Utility Services 148.543.82 61,685.81 2.308.05 149.296.25 247.37 99.83% Staff Support 10.536.08 1.856.00 3.388.51 18.380.80 - 155.74 90.52% Professional Services 9.000.00 43.784.89 ' 9.000.00 0.00% Maintenance Services 339.881.72 60.118.02 180.114.25 333.348.00 520.00 5.512.84 98.30% Rental/Leasing 2,210.69 1.263.27 2.210.09 100.00% Operating Equipment 2J00.08 35543 - 2,40334 - 230.66 9123% Capital Outlay ___25,872.68 _____-�_ ______�_ ___2�825.7V _____--_ _____46.98 99.82% TOTAL BUILDING MAINTENANCE 1,437,558,00 358,071.93 402,276.40 1,405,157.32 951.97 31,448.71 97.81% TOTAL INTERNAL SERVICE 5,054,919.00 1,373,227.22 3,488,598.18 4,870,907.69 4,479.25 179,532.06 96.45% CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 17 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET MISC & PROJECTS CITY ASSISTANCE City's Assistance to Agencies 312,545.00 96,252.19 237,815.70 298,164.28 - 14,380.72 95.40% TOTAL CITY ASSISTANCE 312,545.00 96,252.19 237,815.70 298,164.28 -' 14,380.72 95.40% COURT - RESTRICTED FUNDS Operating Equipment 19,448.00 - 5,324.25 357.00 2,535.00 16,556.00 14.87% TOTAL CITY ASSISTANCE 19,448.00 5,324.25 357.00 2,535.00 16,556x00 14.87% TOTAL MISC & PROJECTS 331,993.00 96,252.19 243,139.95 298,521.28 2,535:00 30,936.72 90.68 %' TOTAL EXPENDITURES: 29,825,043.69 7,439,581.04 24,978,730.32 28,018,486.28 91,430.22 1,715,127.19 94.25% REVENUE OVER(UNDER) EXPEND. 8,151.31 1,555,81130 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 75% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Taxes 000-411100 Advalorem Tax - Current 11,203,881.00 54,554.96 10,400,371.05 11,128,370.29 - 75,510.71 99.33% 000 - 411200 Advalorem Tax - Delinquent 40,000.00 10,349.29 26,530.54 (192.28) - 40,192.28 -0.48% 000 - 411300 Advalorem Tax - P &I 45,000.00 6,876.06 50,098.94 54,758.65 - (9,758.65) 121.69% 000 - 411500 Sales Tax Revenue -Gen Fund 7,385,419.00 1,897,341.43 7,261,388.28 7,223,573.55 - 161,845.45 97.81% 000 - 411600 Bingo Tax 100.00 - 0.62 31.25 - 68.75 31.25% 000 - 411700 Mixed Beverage Tax 46,000.00 10,589.64 43,072.48 42,668.17 - 3,331.83 92.76% TOTAL Taxes 18,720,400.00 1,979,711.38 17,781,461.91 18,449,209.63 - 271,190.37 98.55% Franchises 000 - 421200 Center Point /Entex Energy 74,000.00 13,721.19 66,404.93 68,524.38 - 5,475.62 92.60% 000 - 421220 City Public Service 873,600.00 272,073.29 842,999.91 910,770.55 - (37,170.55) 104.25% 000 - 421240 Guadalupe Valley Elec Co -op 513,000.00 134,533.81 437,020.92 423,897.53 - 89,102.47 82.63% 000 - 421250 New Braunfels Utilities 70,000.00 20,203.64 70,398.74 69,790.28 - 209.72 99.70% 000 - 421300 Time Warner -State Franchise 238,000.00 70,053.21 258,405.26 273,988.62 - (35,988.62) 115.12% 000 - 421460 AT &T Franchise Fee 300,000.00 70,534.40 236,715.80 200,597.11 - 99,402.89 66.87% 000 - 421480 Other Telecom Franchise 100,000.00 80,304.84 103,485.13 135,723.62 - (35,723.62) 135.72% 000 - 421500 Solid Waste Franchise Fee 138,000.00 23,263.93 136,360.02 129,904.66 - 8,095.34 94.13% TOTAL Franchises 2,306,600.00 684,688.31 2,151,790.71 2,213,196.75 - 93,403.25 95.95 %` -. Permits 000 - 431100 Home Occupation Permit 500.00 - 595.00 490.00 - 10.00 98.00% 000 - 431205 Building Permit - Residential 483,000.00 161,921.00 441,467.00 630,838.50 - (147,838.50) 130.61% 000 - 431210 Building Permit - Commercial 170,000.00 34,805.00 150,272.00 630,642.00 - (460,642.00) 370.97% 000 - 431215 Building Permit - General 292,000.00 386,617.00 197,374.00 534,711.00 - (242,711.00) 183.12% 000 - 431300 Mobile Home Permit 300.00 75.00 275.00 300.00 - - 100.00% 000 - 431400 Signs Permit 7,000.00 1,552.00 6,001.00 5,482.00 - 1,518.00 78.31% 000 - 431500 Food Establishmnt Permit 60,000.00 4,825.00 63,475.00 62,715.00 - (2,715.00) 104.53% 000 - 431600 Garage Sale Permit 10,500.00 2,466.00 11,617.00 9,490.00 - 1,010.00 90.38% 000 - 431700 Plumbing Permit 117,000.00 35,778.30 115,876.25 139,490.30 - (22,490.30) 119.22% 000 - 431750 Electrical Permit 58,800.00 18,180.00 59,080.00 71,500.00 - (12,700.00) 121.60% 000 - 431800 Mechanical Permit 59,520.00 20,560.00 56,120.00 71,800.00 - (12,280.00) 120.63% 000 - 431900 Solicitor /Peddler Permit 1,500.00 480.00 1,170.00 1,484.50 - 15.50 98.97% 000 - 431950 Animal/Pet Permit 1,500.00 150.00 1,015.00 365.00 - 1,135.00 24.33% 000 - 432000 Cert. of Occupancy Prmt 7,000.00 400.00 6,800.00 5,650.00 - 1,350.00 80.71% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 75% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET 000 - 432100 Security Alarm Permit 35,000.00 9,759.66 40,046.87 40,355.66 - (5,355.66) 115.30% 000 - 432300 Grading /Clearing Permit 4,000.00 3,146.00 7,887.02 9,046.00 - (5,046.00) 226.15% 000 - 432400 Development Permit 81,880.00 46,581.04 - 61,037.39 20,842.61 74.54% 000 - 435000 Fire Permit 15,000.00 7,843.00 19,320.00 29,368.00 - (14,368.00) 195.79% TOTAL Permits 1,404,500.00 735,139.00 1,178,39114 2,304,765 35 - (900,265.35) 164.10 %< Licenses 000 - 441000 Alcohol Beverage License 8,000.00 965.00 7,505.00 7,075.00 - 925.00 88.44% 000 - 441300 Mobile Home License 160.00 - 160.00 160.00 - - 100.00% 000 - 442000 Contractors License 40,000.00 10,150.00 44,410.00 52,600.00 - (12,600.00) 131.50% 000 - 444000 Pet License 3,000.00 794.00 3,582.00 3,329.00 - (329.00) 110.97% TOTAL Licenses 51,160.00 11,909.00 55,657.00 63,164.00 - (12,004.00) 123.46% Fees 000 - 451000 Municipal Court Fines 884,000.00 135,563.54 989,430.14 742,592.36 - 141,407.64 84.00% 000 - 451100 Arrest Fee 28,053.00 6,713.66 36,255.84 28,080.08 - (27.08) 100.10% 000 - 451110 Expunction Fee 60.00 - 90.00 90.00 - (30.00) 150.00% 000 - 451200 Warrant Fees 130,000.00 18,392.45 124,364.15 102,156.33 - 27,843.67 78.58% 000 - 451210 Court- Claims & Judgements - (1,394.10) 72.40 (1,855.50) - 1,855.50 0.00% 000 - 451340 Judicial Fee - City 3,796.00 895.83 4,937.54 3,853.63 - (57.63) 101.52% 000 - 451400 Traffic Fine Costs TTL 13,492.00 3,251.19 17,435.23 13,403.10 - 88.90 99.34% 000 - 451510 Juvenile Case Mgmt Fee 31,616.00 7,465.35 41,136.10 32,149.30 - (533.30) 101.69% 000 - 451520 Truancy Fee 5,342.00 1,364.88 7,277.75 5,705.64 (363.64) 106.81% 000 - 451600 Technology Fund Fee 22,932.00 5,069.41 32,507.45 24,918.03 - (1,986.03) 108.66% 000 - 451700 Security Fee 19,448.00 4,468.85 25,057.05 19,355.33 - 92.67 99.52% 000 - 451800 Time Payment Fee - City 5,616.00 924.36 5,218.85 5,936.41 - (320.41) 105.71% 000 - 451850 State Fines 10% Service Fee 40,838.00 8,771.18 50,200.64 37,999.60 - 2,838.40 93.05% 000 - 451900 DPS Payment - Local 47,665.00 1,382.64 9,252.75 7,580.78 - 40,084.22 15.90% 000 - 452000 Child Safety Fee 13,522.00 296.80 13,637.20 3,210.28 - 10,311.72 23.74% 000 - 452100 Platting Fees 57,000.00 14,000.00 60,500.00 66,500.00 - (9,500.00) 116.67% 000 - 452200 Site Plan Fee 30,000.00 3,500.00 40,150.00 28,000.00 - 2,000.00 93.33% 000 - 452300 Plan Check Fee 432,000.00 292,144.50 391,659.00 894,727.50 - (462,727.50) 207.11% 000 - 452310 Miscellaneous Review Fee 600.00 - 300.00 - - 600.00 0.00% 000 - 452320 Tree Mitigation Admin Fee 12,000.00 1,447.20 22,462.50 11,799.90 - 200.10 98.33% 000 - 452400 BOA/Zoning Fees 2,000.00 500.00 3,500.00 3,110.51 - (1,110.51) 155.53% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 75% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET 000 - 452600 Specific Use /Zone Chng Fee 12,600.00 5,500.00 15,300.00 20,500.00 - (7,900.00) 162.70% 000 - 452710 Zoning Ltr & Dev Rights 1,500.00 150.00 1,500.00 2,400.00 - (900.00) 160.00% 000 - 453100 Reinspection Fees 45,000.00 24,302.00 95,650.00 108,427.00 - (63,427.00) 240.95% 000 - 453110 Swim Pool Inspection Fee 2,600.00 770.00 2,530.00 2,530.00 - 70.00 97.31% 000 - 453200 Lot Abatement 5,000.00 917.71 3,125.17 2,243.21 - 2,756.79 44.86% 000 - 453211 Admin Fee - Inspections 6,600.00 5,000.00 15,600.00 15,800.00 - (9,200.00) 239.39% 000 - 453310 Misc Inspection Fee 150.00 - 100.00 - - 150.00 0.00% 000 - 453710 Foster Care 1,000.00 300.00 1,100.00 1,200.00 - (200.00) 120.00% 000 - 454200 Pool Gate Admission Fee 24,750.00 16,444.90 21,733.85 25,464.90 - (714.90) 102.89% 000 - 454300 Seasonal Pool Pass Fee 4,900.00 750.00 5,280.00 5,894.00 - (994.00) 120.29% 000 - 456110 Senior Center Memberships - - 2,988.00 - - - 0.00% 000 - 456120 Senior Center Meal Fee - 401.00 1,265.00 802.00 - (802.00) 0.00% 000 - 456500 Haz Mat Fees 6,000.00 - 2,941.00 400.00 - 5,600.00 6.67% 000 - 456600 Fire Re- inspection Fee 1,000.00 300.00 1,100.00 1,200.00 - (200.00) 120.00% 000 - 458110 Sale of Merchandise- GovDeal 20,000.00 26,356.28 40,069.21 52,261.05 - (32,261.05) 261.31% 000 - 458300 Sale of Property /Auction 4,000.00 - 2,194.00 - - 4,000.00 0.00% 000 - 458400 Civic Center Rental Fees 175,000.00 43,013.75 184,530.59 190,142.75 - (15,142.75) 108.65% 000 - 458401 Capital Recovery Fee -Civic Cntr 10,000.00 2,325.00 11,650.00 14,660.00 - (4,660.00) 146.60% 000 - 458450 North Center Rental Fees 18,500.00 7,331.25 22,630.72 25,743.75 - (7,243.75) 139.16% 000 - 458460 Senior Center Rental - - 22,012.00 8,100.00 - (8,100.00) 0.00% 000 - 458500 Community Center Rental Fees 25,000.00 7,851.50 36,529.19 31,187.00 - (6,187.00) 124.75% 000 - 458550 Pavilion Rental Fees 17,000.00 4,865.00 21,256.00 19,015.50 - (2,015.50) 111.86% 000 - 458560 Chamber of Comm rent 7,800.00 1,950.00 6,050.00 7,800.00 - - 100.00% 000 - 458570 Non - Resident SYSA League - - 11,870.00 - - - 0.00% 000 - 458650 NonResident User Fee -BVYA 15,000.00 6,945.00 10,120.00 8,451.00 - 6,549.00 56.34% 000 - 458660 BVYA Utility Reimbursement 13,000.00 8,174.18 10,092.81 26,159.97 - (13,159.97) 201.23% 000 - 458670 SYSA Utility Reimbursement 7,000.00 - - - - 7,000.00 0.00% 000 - 458675 Lions Futbol Utility Reimbursement 14,052.00 3,516.00 9,704.00 9,376.00 - 4,676.00 66.72% 000 - 458700 Vehicle Impoundment 8,000.00 2,530.00 10,245.90 9,860.00 - (1,860.00) 123.25% 000 - 459200 NSF Check Fee 250.00 - 75.00 50.00 - 200.00 20.00% 000 - 459300 Notary Fee 250.00 18.00 186.00 126.00 - 124.00 50.40% 000 - 459400 Maps, Copies, UDC, & Misc F 250.00 35.00 60.00 40.00 - 210.00 16.00% 000 - 459600 Animal Adoption Fee 10,000.00 3,616.00 12,482.89 18,581.00 - (8,581.00) 185.81% 000 - 459700 Pet Impoundment Fee 10,000.00 1,339.00 11,127.80 6,266.50 - 3,733.50 62.67% 000 - 459800 Police Reports Fee 5,400.00 1,495.20 5,577.00 6,018.60 - (618.60) 111.46% 000 -45990 Fire - False Alarm Fee - 4,500.00 - 4,500.00 - (4,500.00) 0.00% TOTAL Fees 2,251,582.00 685,454.51 2,474,120.72 2;654,51151 - (402,931.51) 117.90% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 75% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Fines 000 - 463000 Library Fines 28,000.00 5,732.73 25,738.67 23,339.27 - 4,660.73 83.35% TOTAL Fines 28,000.00 5,732.73 25,738.67 23,33927 - 4,660.73 83.35% Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,077.00 - 10,258.29 21,077.76 - (0.76) 100.00% 000 - 473200 City of Seguin - Fire Contract 29,231.00 7,307.70 28,110.28 29,230.80 - 0.20 100.00% 000 - 473300 Guad Co - Library 212,000.00 54,288.00 211,954.00 217,152.00 - (5,152.00) 102.43% 000 - 473400 Randolph AFB - Animal Cntrl 1,200.00 700.00 2,100.00 1,200.00 - - 100.00% 000 - 474200 Library Services - Cibolo 35,000.00 35,000.00 35,000.00 35,000.00 - - 100.00% 000 - 474210 Library Services -Selma 32,000.00 31,540.00 31,540.00 31,540.00 - 460.00 98.56% 000 - 474400 Dispatch Service - Cibolo 166,000.00 40,000.00 160,026.00 160,000.00 - 6,000.00 96.39% 000 - 474600 School Crossing Guard - Bexar 38,500.00 6,863.07 37,487.82 37,805.72 - 694.28 98.20% 000 - 474610 School Cross Guard - Guadalupe 38,000.00 10,317.19 39,339.59 38,878.80 - (878.80) 102.31% 000 - 474620 School Crossing Guard -Coma) 1,500.00 - 1,565.98 - - 1,500.00 0.00% 000 - 474700 School Officer Funding 255,000.00 127,500.00 184,166.67 255,000.00 - - 100.00% 000 - 474750 Crime Victim Liaison Agreement 50,000.00 12,500.00 50,000.00 50,000.00 - - 100.00% TOTAL Inter - Jurisdictional 879,508.00 326,015.96 791,548.63 876,885.08 - 2,622.92 99.70% Fund Transfers 000 - 480000 Indirect Costs - EMS 150,087.00 37,521.75 150,307.56 150,087.00 - - 100.00% 000 - 480100 Indirect Costs - Hotel /Motel 66,405.00 16,601.25 66,405.00 66,405.00 - - 100.00% 000 - 481000 Transfer In Reserves 950,000.00 - - - - 950,000.00 0.00% 000 - 482200 Transfer - Vehicle Replcemt 43,278.00 - - - - 43,278.00 0.00% 000 - 482300 Transfer IN -Resry Child Saf 126,345.00 - - - - 126,345.00 0.00% 000 - 485000 Interfund Charge- Drainage 184,425.00 46,106.25 54,150.00 184,425.00 - - 100.00% 000 - 486000 Interfund Chrges -Admin W &S 1,186,812.00 296,703.00 1,152,350.00 1,186,812.00 - - 100.00% 000 - 487000 Interfund Charges -Fleet 397,581.00 99,395.25 206,965.00 397,581.00 - - 100.00% 000 - 488000 Interfund Charges -413 430,445.00 107,611.26 50,024.00 430,445.00 - - 100.00% 000 - 489000 Transfer In 107,367.00 68,385.08 - 68,385.08 - 38,981.92 63.69% TOTAL Fund Transfers 3,642,745.00 672,32184 1,680,201.56 2,484,140.08 - 1,158,604.92 68.19% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 101 GENERAL FUND CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 75% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Miscellaneous 000 - 491000 Interest Earned 800.00 3,989.83 787.35 4,706.59 - (3,906.59) 588.32% 000 - 491200 Investment Income 60,000.00 35,037.18 74,649.53 136,000.70 - (76,000.70) 226.67% 000 - 491800 Gain /Loss - (371.10) (27,797.77) (1,420.63) - 1,420.63 0.00% 000 - 491900 Unrealized Gain /Loss - (2,084.40) 11,003.24 (11,305.39) - 11,305.39 0.00% 000 - 493120 Donations - Public Library 2,500.00 47.70 2,248.63 4,044.35 - (1,544.35) 161.77% 000 - 493400 Donation - Animal Control 10,000.00 4,903.51 211.40 18,190.78 - (8,190.78) 181.91% 000 - 493401 Donations -A /C Microchip 5,000.00 390.00 1,980.00 640.00 - 4,360.00 12.80% 000 - 493402 Donations - Spay &Neuter 15,000.00 - 13,654.00 810.00 14,190.00 5.40% 000 - 493403 Donations - Animal Adoption Trailer - - 2,222.00 552.29 - (552.29) 0.00% 000 - 493404 Donations -TNR Program 1,000.00 - 600.00 - - 1,000.00 0.00% 000 - 493460 Donations -Parks 4,000.00 - - 13,741.09 - (9,741.09) 343.53% 000 - 493465 Donations - Senior Center - 2,504.87 9,643.57 10,571.59 - (10,571.59) 0.00% 000 - 493502 Donations -PD - (1,012.00) 5,299.68 4,222.25 - (4,222.25) 0.00% 000 - 493503 Donations -Fire Rescue - 9,520.00 - 9,541.00 (9,541.00) 0.00% 000 - 493618 Donations - Veteran's Memorial 6,000.00 - 5,500.67 - - 6,000.00 0.00% 000 - 494481 LawEnforcemtOfficersStnd &Ed 3,900.00 - 3,850.98 3,679.47 - 220.53 94.35% 000 - 494482 Grants - Police, Fire, Gen Fund - - 5,131.63 4,892.03 - (4,892.03) 0.00% 000 - 495100 Mobile Stage Rental Fees - - 2,100.00 1,550.00 - (1,550.00) 0.00% 000 - 497000 Misc Income -Gen Fund 40,000.00 (46,059.88) 55,367.24 (33,323.50) - 73,323.50 - 83.31% 000 - 497005 Schertz Magazine Advertising 190,000.00 40,475.00 196,500.00 186,000.00 - 4,000.00 97.89% 000 - 497100 Misc Income - Police 7,500.00 1,187.90 18,494.04 17,865.86 - (10,365.86) 238.21% 000 - 497150 Misc Income -Fire Department - - - 1,750.00 - (1,750.00) 0.00% 000 - 497200 Misc Income - Library 5,000.00 1,303.50 4,949.91 4,965.10 - 34.90 99.30% 000 - 497210 Misc Income - Library Copier 19,500.00 4,934.06 20,193.99 18,187.16 - 1,312.84 93.27% 000 - 497300 Misc Income - Animal Control - - 400.00 390.00 - (390.00) 0.00% 000 - 497400 Misc Income - Streets Dept. 30,000.00 4,138.20 44,730.45 51,734.50 - (21,734.50) 172.45% 000 - 497500 Misc Income -TML Insurance 5,000.00 - 4,088.25 9,252.06 - (4,252.06) 185.04% 000 - 497550 Misc Income -TML Reimbursemt 20,000.00 1,090.18 11,828.59 11,956.51 - 8,043.49 59.78% 000 - 497600 Misc Income - Vending Mach. 2,500.00 761.65 2,317.43 2,257.04 - 242.96 90.28% 000 - 498000 Reimbursmnt -Gen Fund 35,000.00 437.06 44,867.09 19,921.69 - 15,078.31 56.92% 000 - 498100 Reimbursmnt Fire - Training 3,500.00 - 6,017.31 7.00 - 3,493.00 0.20% 000 - 498105 Reimburmnt Police - DEA - - 5,637.26 5,763.94 - (5,763.94) 0.00% 000 - 498107 Reimburmnt Police - Event - - 3,500.00 - - - 0.00% 000 - 498110 Reimbursmnt Fire - Emg. Acti -O 80,000.00 - 51,868.15 3,267.16 - 76,732.84 4.08% 000 - 498150 Reimbursemnt - Library 2,500.00 - - 4,673.27 - (2,173.27) 186.93% TOTAL Miscellaneous 548,700.00 61,193.26 581,844.62 505,083.91 - 43,616.09 92.05 % >> TOTAL REVENUES 29,833,195.00 5,162,167.99 26,720,754.96 29,574,297.58 - 258,897.42 99.13% GENERALFUND CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $ 2,047,017.31 Cash in Investments LOGIC Investment - General Fund 7,236,058.16 LOGIC Investment -Equip Replacement 74,846.70 LOGIC Investment -Veh Replacement 504,674.11 LOGIC Investment -Air Condi Replacment 274,647.66 CAPITAL ONE Investment - General Fund 1,367,855.92 Total Cash in Bank & Investments $11,651,681.70 ` --- - - - --------- OCT NOV DEC JAN FEB MAR APR MAY LJUN JUL AUG SEP 2016-17 419,931 328,521 5,447,189 2,515,077 2,106,927 120,850 42,362 34,666 58,291 24,344 16,511 13,700 2015-16 2014-15 360,300 357,436 303,202 356,940 4,754,503 ------4,463,962 -2,74-1,9_91-1-J98,153 3,709,486 888,174 ------ 211,253 --------- 85,775--------44,720 50,559 54,867 ----25,-398 --------- 27,116 ---------- 30,488 -------- 21,347 --------- 49,777 10,866 ----14,839 --- - 8,696 - ---- 3,787 ---------- 02013-14 363,589 538,568 3,641,091 2,726,044 585,058 72,116 16,554 48,791 18,572 20,939 10,460 7,446 02012-13 292,988 636,964 3,422,107 2,180,145 637,568 177,645 29,444 49,157 11,566 20,778 8,379 7,180 Sales Tax - General Fund $900,000 - ....... ® 8.7% .08% $800,000 - - 1.9'70 - - - - - - - - -- 19.9% $700,000 o4 % 8.3% ft $600,000 �� 3,207 12, $500,000�k �ac $400,000 - - -- - - - - - - - $300,000 - - - - -- - - - - - - -- - - $200,000 -- -- - - - - - - -- -- - -- $100,000 - -- - - - - - - - - - - -- - - - $ OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP -2016-17 574,470 758,598 580,171 560,431 747,281 486,739 432,444 669,542 553,540 566,565 696,536 573,973 - - - - -- - 2015 -16 - - - - 479,069 - 744,668 - 529,686 - 493,136 -- -- - 783,019 - - 530,498 -- - -- 531,707 - __ _ 615,841 _ - 568,508 523,141 - 691,061 - - 678,167 2014 -15 495,499 638,904 505,026 421,339 795,382 450,965 494,050 723,404 465,966 496,241 759,879 508,305 2013 -14 481,247 657,271 554,578 416,261 728,443 487,933 541,476 781,057 692,446 448,577 680,332 547,431 2012-13 659,150 575,041 474,246 424,191 632,716 415,829 405,378 660,648 544,675 563,636 650,124 487,170 CITY PUBLIC SERVICE I?- OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP - ---- - ---- ------------- - ---------------- — ----- - ------------ - ------------ — -------------- as, 2016-17 � 252,947 ------------- ---- — ----------- 191,140 ----------- — -------------- ----- ------ --- - - - --------- -- ---- — ------------- ----------- ---- ---- ------------- - - - - -------- ---- - -- 213,951 259,517 -m- 2015-16 -------------------------------------- -- ----237,314------------183,530 173,336 - -------------------------------------- -------------------------------------- -- - - 178,081 --------- 02014-15 215,257 172,814 172,628 227,438 13 2013-14 133,486 --- ---- - -- - -- -------------------------------------- --- - - - - -- - 115,592 — — 176,520 213,412 — - - - ---- - - - - - - - - -- -------------------------------- - - - - -- --------------------------------- - - - - -- ---------------------------- M 2012-13 101,440 94,054 96,303 123,044 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 106 - SPECIAL EVENTS FUND CURRENT CURRENT PRIOR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fund Transfers 81,450.00 43,058.37 42,669.48 43,058.37 - 38,391.63 52.86% Miscellaneous 114,900.00 31,567.47 33,168.54 104,960.50 - 9,939.50 91.35% TOTAL REVENUES 196,350.00 74,625.84 75,838.02 ! 148,018.87 - 48,331.13 ` 75.39% EXPENDITURE SUMMARY GENERAL GOVERNMENT Non Departmental 10,750.00 2,909.10 3,835.78 2,909.10 - 7,840.90 27.06% TOTAL GENERAL GOVERNMENT ` 10,750.00 2,909.10 3,835.78 2,909.10 - 7,840.90 0.00 %` CULTURAL Festival of Angels 13,000.00 - 11,871.69 10,912.90 - 2,087.10 83.95% Employee Appreciation Event 13,000.00 1,282.16 4,327.31 11,620.88 - 1,379.12 89.39% 4th of July Jubilee 26,000.00 19,320.81 - 23,533.31 - 2,466.69 90.51% National Night Out 300.00 270.00 223.73 270.00 - 30.00 90.00% Wilenchik Walk for Life 25,000.00 - 14,513.00 12,620.00 - 12,380.00 50.48% Schertz Fest 30,000.00 23,744.28 - 23,779.28 825.00 5,395.72 82.01% Schertz Sweetheart 34,250.00 9,775.45 18,642.74 23,207.09 (6.60) 11,049.51 67.74% Hal Baldwin Scholarship 20,050.00 7.60 14,255.35 14,054.77 - 5,995.23 70.10% Other Events 14,000.00 2,610.95 5,978.23 10,376.81 - 3,623.19 74.12% TOTAL CULTURAL 175,600.00 57,011.25 69,812.05 ? 130,375.04 818.40 ! 44,406.56 74.71% TOTAL EXPENDITURES 186,350.00 59,92035 73,647.83 133,284.14 818.40 52,247.46 71.96 %+ REVENUE OVER(UNDER) EXPEND 10,000.00 14,705.49 2,190.19 14,734.73 (818.40) {3;916.33 }, CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 1 7 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 106 - SPECIAL EVENTS FUND CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 75% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Fund Transfers Investment Income - 52.22 000 - 481000 Transfer from Reserves 10,750.00 - - - - 10,750.00 0.00% 000 - 486100 Transfer In 9,000.00 5,611.67 2,995.83 5,611.67 - 3,388.33 62.35% 000 - 486101 Transfer In - General Fund 61,700.00 37,446.70 39,673.65 37,446.70 - 24,253.30 60.69% TOTAL Fund Transfers 81,450.00 43,058.37 ' 42,669.48 = 43,058.37 - 38,391 ♦63 52.86% Miscellaneous 000 - 491200 Investment Income - 52.22 85.54 175.25 - (175.25) 0.00% 000 - 492200 Wilenchik Walk for Life 25,000.00 - 14,513.00 12,620.00 - 12,380.00 50.48% 000 - 493256 Donations - Police Events 3,000.00 821.25 - - - 3,000.00 0.00% 000 - 493000 July 4th Activities 31,000.00 16,925.00 - 27,386.25 - 3,613.75 88.34% 000 - 493150 SchertzQ 35,000.00 10,069.00 - 26,994.00 - 8,006.00 77.13% 000 - 493455 Proceeds - Festival of Angels - - 720.00 5,615.00 - (5,615.00) 0.00% 000 - 493460 Schertz Sweetheart 850.00 - 1,240.00 1,705.00 - (855.00) 200.59% 000 - 493621 Hal Baldwin Scholarship 20,050.00 2,700.00 16,360.00 28,465.00 - (8,415.00) 141.97% 000 - 497000 Misc Income - 1,000.00 250.00 2,000.00 - (2,000.00) 0.00% TOTAL Miscellaneous 114,900.00 31,567.47 33,168.54 104,960.50 - 9,939.50 91.35 %' TOTAL REVENUES 196,350.00 74,625.84 75,838.02 148,018.87 - 48,331.13 75.39 %' SPECIAL EVENTS FUND CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool-Checking $ 69,040.36 Cash in Investments Texas Class- Special Events 17,066.34 Total Cash in Bank & Investments $ 86,106.70 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 110 -PEG FUND CURRENT CURRENT PRIOR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Franchises 113,300.00 20,273.35 99,024.23 88,044.66 - 25,255.34 77.71% TOTAL REVENUES 113,300.00 20,27135 99`,024.23 88,044 66 25,255.34 77.71% EXPENDITURE SUMMARY GENERAL GOVERNMENT Non Departmental - - 864.99 - - - 0.00% TOTAL GENERAL GOVERNMENT 864.99= - - 0.00% MISC & PROJECTS Projects 108,600.00 26,680.00 30,103.49 27,129.00 - 81,471.00 24.98% TOTAL >MISC & PROJECTS 108,600.00 26,680.00 30,103.49 27,129.00 - 81,471.00 24.98 %i TOTAL EXPENDITURES 108,600.00 26,680.00 30,968.48` 27,129 00 - 81,471.00 24.98 %> REVENUE OVER(UNDER) EXPEND 4,700.00 (6,406.65} 68 ",055.75' 60,915 66 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 k****************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 16 - 2 0 1 7 110 -PEG FUND CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Franchises 000 - 421350 Time Warner- PEG Fee 50,000.00 14,724.71 51,681.06 54,611.80 - (4,611.80) 109.22% 000 - 421465 AT &T PEG Fee 63,300.00 5,548.64 47,343.17 33,432.86 - 29,867.14 52.82% TOTAL Franchises 113,300.00 20 273.35 99,024.23 88,044.66 - 25,255.34 77.71% TOTAL REVENUES 113,300.00 20,273.35 99,024.23 88,044.66 - 25,255.34 77.71% PEG FUND CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Cash Balance $ 617,075.10 Total Cash in Bank & Investments $> 617,075.10' CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7 * * * * * * * * * * * * * * * * * * * * * * * * * ** 202 -WATER & SEWER CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Franchises 229,096.00 35,531.90 231,042.29 232,754 - (3,657.70) 101.60% Permits - - 142,025.93 49,563.52 - (49,563.52) 0.00% Fees 19,219,995.00 6,025,501.29 19,167,625.13 21,617,933 - (2,397,937.68) 112.48% Fund Transfers 1,681,081.00 34,230.00 303,056.40 136,920 - 1,544,161.00 8.14% Miscellaneous 163,047.00 73,878.77 3,026,107.73 494,981 - (331,933.85) 303.58% TOTAL REVENUES 21,293,219.00 ;6,169,141.96 22,869,857.48 22,532,150.75 - (1,238,931.75) - 105.82% y/=041�7)��1:� .�91�11�1_1WA NON DEPARTMENTAL Transfer to Public Improvements 699,161.00 - 500,000.00 - - 699,161.00 0.00% TOTAL NON DEPARTMENTAL 699,161.00 - 500,000.00 - - 699,161.00 = 0.00 %! BUSINESS OFFICE Personnel Services 472,754.00 97,674.10 461,310.72 415,998.16 - 56,755.84 87.99% Supplies 4,300.00 1,212.18 3,735.77 1,680.14 245.00 2,374.86 44.77% Human Services - - 201.00 203.00 - (203.00) 0.00% City Support Services 7,125.00 - - 27.50 - 7,097.50 0.39% Utility Services 700.00 360.41 605.71 752.05 - (52.05) 107.44% Operations Support 140,500.00 41,802.05 132,036.06 125,801.72 - 14,698.28 89.54% Staff Support 7,050.00 541.99 4,198.81 3,040.33 43.30 3,966.37 43.74% Professional Services 85,000.00 39,269.41 114,080.19 137,193.85 520.00 (52,713.85) 162.02% Maintenance Services 8,000.00 1,260.00 8,040.00 6,120.00 520.00 1,360.00 83.00% Operating Equipment 600.00 - - - 3,400.40 (2,800.40) 566.73% TOTAL BUSINESS OFFICE 726,029.00 182,120.14 724,208.26 690,816.75 4,728.70 30,483.55 95.80 %' CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7 * * * * * * * * * * * * * * * * * * * * * * * * * ** 202 -WATER & SEWER CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET W & S ADMINISTRATION Personnel Services 1,161,362.00 321,77120 1,206,287.10 1,107,430.73 - 53,931.27 95.36% Supplies 191,500.00 64,099.50 142,878.54 196,682.73 287.50 (5,470.23) 102.86% Human Services - - 362.00 539.00 - (539.00) 0.00% City Support Services 99,500.00 432.09 47,470.33 64,703.96 - 34,796.04 65.03% Utility Services 3,504,060.00 1,025,751.10 3,221,941.26 3,237,941.89 - 266,118.11 92.41% Operations Support 11,500.00 4,225.80 7,209.01 8,227.86 - 3,272.14 71.55% Staff Support 27,350.00 8,371.11 28,234.23 22,363.85 - 4,986.15 81.77% City Assistance 2,000.00 301.00 1,598.00 1,638.00 - 362.00 81.90% Professional Services 179,729.00 147,988.17 192,497.53 358,882.53 1,920.00 (181,073.53) 200.75% Fund Charges /Transfers 4,467,025.00 2,892,154.95 6,112,334.19 6,421,343.68 - (1,954,318.68) 143.75% Maintenance Services 7,598,090.00 2,488,177.26 7,563,245.56 7,922,688.88 25,330.56 (349,929.44) 104.61% Other Costs 35,000.00 - 27,260.20 36,605.45 - (1,605.45) 104.59% Debt Service 1,578,511.00 (386,137.73) 389,333.17 357,795.24 - 1,220,715.76 22.67% Rental- Leasing 144,500.00 - 2,623.19 23,501.89 - 120,998.11 16.26% Operating Equipment 3,500.00 2,574.93 6,954.43 3,089.93 - 410.07 88.28% TOTAL PUBLIC WORKS 19,003,627.00 6,569,709.38 18,950,228.74 19,763,435.62 27,538.06 (787,346.68); 104.14% 8I6Y01? 1=00111x00 PROJECTS Professional Services - (24,480.00) - 8,457.50 (8,457.50) 0.00% Maintenance Services 85,000.00 - - - - 85,000.00 0.00% TOTAL PROJECTS 85,000.00 (24;480.00) - - 8,457.50 76,542.50 9.95 %s SEWER PROJECT Professional Services 360,000.00 - - - - 360,000.00 0.00% Maintenance Services 400,000.00 - - - - 400,000.00 0.00% TOTAL SEWER PROJECTS 760,000.00 - - - - 760,000.00 ` 0.00% TOTAL MISC & PROJECTS 845,000.00 (24,480) - 8,458 836,543 1.00 %' TOTAL EXPENDITURES 21,273,817.00 6,727,349.52 20,174,437.00 20,454,252.37 40,724.26 778,840.37 96.34 %' " REVENUE OVER(UNDER)EXPENSES ** 19,402.00 (558,207.56) 2,695,420.48 2,077,898.38 (40,724.26) (2,017,772.12): 202 -WATER & SEWER REVENUES CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7*********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Franchises Transfer In- Reserve 1,544,161.00 - - - - 1,544,161.00 0.00% 000 - 486100 Transfer In - 33,784.40 - 000 - 421490 Tower Leasing 229,096.00 35,531.90 231,042.29 232,753.70 - (3,657.70) 101.60% TOTAL Franchises 229,096.00 35,531.90 231,042.29 232,75170 - (3,657.70) 101.60 %' Permits 000 - 432400 Development Permit - - 142,025.93 49,563.52 - (49,563.52) 0.00% TOTAL Permits - - 142,025.93 49,563.52 - (49,563.52) 0.00 %' Fees 000 - 455200 Garbage Collection Fee 4,270,000.00 1,167,909.65 4,433,299.14 4,617,935.61 - (347,935.61) 108.15% 000 - 455600 Fire Line Fees 27,700.00 - 27,025.00 29,540.00 - (1,840.00) 106.64% 000 - 455700 Recycle Fee Revenue 284,000.00 74,943.39 286,555.55 295,773.10 - (11,773.10) 104.15% 000 - 455800 W &S Line Constructn Reimbursemnt - 9,126.44 34,456.87 35,302.04 - (35,302.04) 0.00% 000 - 457100 Sale of Water 9,306,795.00 3,007,319.71 8,543,050.14 9,741,286.37 - (434,491.37) 104.67% 000 - 457110 Edwards Water Lease 97,000.00 - 81,975.30 125,531.25 - (28,531.25) 129.41% 000 - 457120 Water Transfer Charge -Selma 42,000.00 - 59,050.34 24,641.14 - 17,358.86 58.67% 000 - 457130 Water Transfer Charge -U. C. - - 203.11 - - - 0.00% 000 - 457140 Water Transfer Charge- Converse - - 13,527.69 - - - 0.00% 000 - 457200 Sale of Meters 90,000.00 28,264.64 71,157.35 111,839.26 - (21,839.26) 124.27% 000 - 457400 Sewer Charges 4,900,000.00 1,669,133.85 5,394,426.63 6,385,093.91 - (1,485,093.91) 130.31% 000 - 457500 Water Penalties 200,000.00 68,203.61 220,198.01 248,540.00 - (48,540.00) 124.27% 000 - 459200 NSF Check Fee -Water &Sewer 2,500.00 600.00 2,700.00 2,450.00 - 50.00 98.00% TOTAL Fees 19,219,995.00 6,025,501.29 19;167,625.13 21,617,932.68 - (2,397,937.68) 112.48 %' Fund Transfers 000 - 481000 Transfer In- Reserve 1,544,161.00 - - - - 1,544,161.00 0.00% 000 - 486100 Transfer In - 33,784.40 - - - 0.00% 000 - 486204 Interfnd Chrg- Drainage Bill 136,920.00 34,230.00 129,960.00 136,920.00 - - 100.00% 000 - 486411 Transfer In- Capital Recovery - 139,312.00 - - - 0.00% TOTAL Fund Transfers 1,681,081.00 34,230.00 303,056.40 136,920.00 - 1,544,161.00 8.14% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7*********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 202 -WATER & SEWER CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Miscellaneous 000 - 490000 Misc Charges 500.00 2,330.00 663.00 282,281.71 - (281,781.71) 5645634% 000 - 491000 Interest Earned 800.00 2,770.48 1,012.72 3,666.23 - (2,86613) 458.28% 000 - 491200 Investment Income 20,000.00 18,782.23 19,468.01 58,375.64 - (38,375.64) 291.88% 000 - 495013 Capital Contribution - W &S - - 2,831,126.27 - - - 0.00% 000 - 497000 Misc Income -W &S 15,000.00 17,866.93 54,831.11 28,284.12 - (13,284.12) 188.56% 000 - 498110 Reimbursement -SSLGC 126,747.00 32,129.13 115,136.87 122,373.15 - 4,373.85 96.55% 000 - 498200 Reimbursement- W &S Project - - 3,869.75 - - - 0.00% TOTAL Miscellaneous 163,047.00 73,878.77 3,026,107.73 494,980.85 - (331,933.85) 30158 %s TOTAL REVENUES! 21,293,219.00 6,169,141.96 22,869,857.48 22,532,1(50.75 - (1,238,931.75) 105:82 %:' WATER & SEWER CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $ 1,141,094.44 Cash in Investments Lone Star Investment -Water &Sewer 4,821,148.66 Lone Star Investment -W &S Customer Deposits 300,030.21 Lone Star Investment -W &S Equip Replacement 180,392.26 Lone Star Investment -W &S Veh Replacement 260,593.02 Schertz Bank & Trust - Certificate of Deposit 1,089,599.19 $ 6,651,763.34 Total Cash in Bank & Investments $ 7,792,857.78 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 203 -EMS CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 6,580,335.00 1,569,511.74 5,569,980.30 5,955,625.72 - 624,709.28 90.51% Inter - Jurisdictional 2,412,627.17 593,513.92 1,713,419.38 2,412,953.11 - (325.94) 100.01% Fund Transfers - - - 550,000.00 - - 0.00% Miscellaneous 166,850.00 28,981.25 169,045.28 223,833.98 - (56,983.98) 134.15% TOTAL REVENUES! 9,159,812.17 2,192,006.91 7,452,444.96 9,142,412.81 567,399.36 99.81% EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS Personnel Services 3,907,750.00 1,033,976.65 3,575,257.99 3,837,205.27 - 70,54473 9819% Supplies 472,404.00 59,657.57 422,423.71 378,68181 1,960.81 91,759.38 80.58% Human Services - 648.00 362.50 1,299.00 - (1,299.00) 0.00% City Support Services 75,850.00 5,680.86 17,854.03 57,156.06 18,693.94 75.35% Utility Services 128,600.00 38,857.45 92,081.75 114,478.11 - 14,121.89 89.02% Operations Support 87,400.00 15,700.66 67,940.79 61,530.78 7.92 25,861.30 70.41% Staff Support 75,250.00 13,204.19 63,604.06 52,858.50 1,340.70 21,050.80 72.03% City Assistance 568,866.81 151,515.00 7,873.72 527,022.47 200.00 41,644.34 92.68% Professional Services 130,000.00 49,026.33 96,314.95 126,267.22 - 3,732.78 97.13% Fund Charges /Transfers 2,983,039.00 793,261.62 1,969,400.69 2,735,917.79 247,121.21 91.72% Maintenance Services 56,320.00 4,600.00 27,759.37 20,610.04 - 35,709.96 36.59% Other Cost - 1,130.44 - 1,130.44 45.30 Debt Service 271,375.00 5,220.84 14,782.11 10,869.56 - 260,505.44 4.01% Rental- Leasing 81,541.00 17,385.21 - 70,120.35 - 11,420.65 85.99% Operating Equipment 125,500.00 26,958.09 68,024.86 38,818.79 1,206.42 85,474.79 31.89% Capital Outlay 80,000.00 - - 34,510.00 499,256.00 (453,766.00) 667.21% TOTAL PUBLIC SAFETY 9,043,895.81 2,216,822.91 6,423,680.53 8,068,478.19 504,017.15 472,576.21 94.79°1%` TOTAL EXPENDITURES 9,043,895.81 2,216,822.91 6,423;680.53 8,068,478.19 504;017.15 472,576.21 94.79 %' ** REVENUE OVER(UNDER) EXPENSES 115,916.36 (24;816.00) 1,028,764.43 1,073,934.62 (504017.15} 94,823.15 CITY OF SCHERTZ REVENUE REPORT (owxomTEo) AS OF: September 30th, 2017 uo1a-uo1r 203-EMS CURRENT CURRENT PRIOR YEAR �T-D �T-D BUDGET 100% OF nevewuea auoesT QuxnrsR Yq-oxcruxL xoTuxL emouwsn BxLxwcs euomeT Fees 000-456100 mnuu|annemxneamoTmnopmx 6.272.100.00 1.508.892.47 5.366.05875 5.666.325a7 605.774.33 oo.o*% 000-456110 Subscription Program Fees 30,000.00 375.00 28.340.00 25.115u0 - *.ano.nn 83.72% 000-*56120 EMT Class poeo 90,000.00 29.750u0 1*2.924.47 94,873.00 (4.873o0) 105.41m 000-456122 oec|uno - p000 22.000.00 2.750.00 - 16.975u0 - 5,025.00 77.16m 000-*56130 Immunization Fees 7.000.00 e.448.00 9.138o0 (2.138.00) 130o4% 000-456140 Billing Fees 'External 25.000o0 4.218.27 20.1e6.58 18.153.05 - 6,846.95 72a1m 000-*56150 Standby Fees 25,000.00 2,635.00 2*.483.50 516.50 oroom 000-456155 Community Services Support 109.235.00 20,866.00 - 100.487.50 - o.r^r.nu 91.99m 000458110 ea|oommercxanuioe - mvvoea| - - 3,937.50 - - - 0.00m 000'459200 NSF Check Fee 8.00% TOTAL Fees 6,580,335.00 1,569,511.74 5,569,980.30 5,955625.72 !e0.51Y6 000-473500 Seguin/Guadalupe ovSupport e43.577.17 210.894.50 310.698.50 843.578.00 - (0.83) 100.00m 000-*74300 ciun|oouppou 319.098o0 79.774.*8 269,225.00 319.0e8.32 (0o2) 100.00m 000-*75100 ooma|coEao*w 100.076.00 26.502.93 95,550.00 106.011.73 ' (n.000.ro) 105.93m 000'475200 Live Oak Support ons.00*ou 51.739.13 202.715.e4 206,956.52 (n.oz) 100.00m ono-*rn000 Universal City Support 268.871.00 65,590.25 un*.ror.no 262.361.00 ' 6.510.00 97.58% 000'475400 Selma Support 106.656o0 26.664.02 76.175o0 106.656u8 (n.on) 100.00m 000-175500 ao»ertzoupport 504,08100 126.020.97 479.6*1.2* 504.083.88 - (o.aa) 100.00m 000'475600 Santa Clara Support 10.354o0 2.588.54 9,968.76 10.354.16 (0.16) 100o0m 000'475800 Marion Support 14.95*o0 3,739.00 14.*57.52 14.e56o0 100o0m 000-*75910 TxappPmomm —_38,000�00 -_ ---____-_ --38,897.42� -------- ---_(897.42 ) 102.36m TOTAL Inter-Jurisdictional 2,412'627.27 593,513.92 1,713,41e38 2,412,953.11 - (gu§) 100.01m� Fund Transfers ono'*uomn Transfer In ------_�-- ------�-_ -------_�-- --550J000�00 -------- ---------- 2.00m TOTAL Fund Transfers 550,000.00 - 0.00% CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 203 -EMS CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Miscellaneous 000 - 491000 Interest Earned 100.00 807.63 98.65 898.59 (798.59) 898.59% 000 - 491200 Investment Income 750.00 2,028.59 715.24 2,750.18 (2,000.18) 366.69% 000 - 493203 Donations -EMS 2,000.00 201.00 559.15 351.00 1,649.00 17.55% 000 - 493205 Donations- Golf Tournament 9,000.00 - 11,485.00 10,060.00 (1,060.00) 111.78% 000 - 495100 UH Grant Program 90,000.00 - - 99,579.03 (9,579.03) 110.64% 000 - 497000 Misc Income 55,000.00 8,336.03 146,007.25 48,902.91 6,097.09 88.91% 000 - 497100 Recovery of Bad Debt 10,000.00 17,608.00 10,179.99 61,292.27 (51,292.27) 612.92% TOTAL Miscellaneous 166,850.00 28,981.25 169,045.28 223,833.98 (56,983.98) 134.15 %' TOTAL REVENUES- 9,159,812.17 2,192,006.91' 7,452,444.96 9,142,412.81 567,399.36 99.81% SCHERTZ EMS CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool-Checking $ (177,578.45) Cash in Investments Texas Class- Tax Note 2015 Ambulances 90,028.05 Total Cash in Bank & Investments $� AffTi�1�49) -------- -- - ------- - -------- CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 204 - DRAINAGE CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY 301,780.00 26,544.80 430,543.68 293,187.34 - 8,592.66 Permits 3,000.00 880.00 2,820.00 2,960 - 40.00 98.67% Fees 1,141,000.00 289,795.63 1,123,418.25 1,146,946 - (5,945.61) 100.52% Fund Transfers 484,000.00 - - - - 484,000.00 0.00% Miscellaneous 4,200.00 5,149.04 7,298.06 16,663 - (12,462.78) 396.73% TOTAL'REVENUES 1,632,200 00 295,824.67 1,133,536.31 1,166,568.39 - 465,631.61 71.47 % »�t7i��1:��.YlJhi1�5F_131 alL:L�[*] "T701=0 DRAINAGE Personnel Services 301,780.00 26,544.80 430,543.68 293,187.34 - 8,592.66 97.15% Supplies 4,200.00 1,260.32 5,406.75 3,722.56 - 477.44 88.63% Human Services - - 167.00 - - - 0.00% City Support Services 5,180.00 - 9,366.91 4,576.16 - 603.84 88.34% Utility Services 16,200.00 4,386.01 13,886.51 16,299.29 - (99.29) 100.61% Operations Support 700.00 - - - - 700.00 0.00% Staff Support 7,000.00 1,646.47 6,439.71 6,004.24 - 995.76 85.77% City Assistance 400.00 - 120.00 287.00 - 113.00 71.75% Professional Services 48,720.00 13,383.00 43,920.00 46,733.00 - 1,987.00 95.92% Fund Charges/Transfers 428,134.00 235,720.91 354,821.31 556,071.41 - (127,937.41) 129.88% Maintenance Services 13,600.00 8,364.33 24,902.02 13,720.54 - (120.54) 100.89% Other costs 200.00 - 100.00 100.00 - 100.00 50.00% Debt Service 120,150.00 114,754.16 12,249.94 119,794.56 - 355.44 99.70% Operating Equipment 6,500.00 1,079.94 11,491.70 5,739.17 - 760.83 88.29% TOTAL DRAINAGE 952,764:00 407,139.94 913,415.53 1,066,235.27 - (113,471.27) 111.91 %` PROJECTS City Support Services 43,389.00 - - - - 43,389.00 0.00% Operations Support 611.00 - - - - 611.00 0.00% Professional Services 71,640.00 (44,420.00) - - 8,120.00 63,520.00 11.33% Maintenance Services 538,360.00 538,360.00 0.00% TOTAL PROJECTS 654,000.00 (44,420.00) - - 8,120.00 645,880.00 1.24 %`, TOTAL EXPENDITURES 1,606,764.00 362,719.94 913,415.53 1;066,235:27 8,120.00 532,408.73 66.86% *- REVENUE OVER(UNDER) EXPEND 25,436.00 (66,895.27);, 100,333.12 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 204 - DRAINAGE CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL ACTUAL ENCUMBR BALANCE BUDGET Permits 000 - 432400 Floodplain Permit 3,000.00 880.00 2,820.00 2,960.00 - 40.00 98.67% TOTAL Permits 3;000.00 ` 880.00 2,820.00 2,960.00 - 40.00 98.67% Fees 000 - 457500 Drainage Penalties 10,000.00 2,716.09 9,288.93 10,015.62 - (15.62) 100.16% 000 - 457600 Drainage Fee 1,131,000.00 287,079.54 1,114,129.32 1,136,929.99 - (5,929.99) 100.52% TOTAL Fees 1,141,000.00 289,795.63 1,123,418.25 1,146,945.61 - (5,945.61) 100.52% Fund Transfers 000 - 481000 Transfer In 484,000.00 - - - - 484,000.00 0.00% 000 - 486202 Transfer In -Water - - 202,033.35 - - - 0.00% TOTAL Funds Transfers 484,000.00 - 202,033.35 - - 484,000 0.00 %` Miscellaneous 000 - 491000 Interest Earned 100.00 206.50 81.65 295.39 - (195.39) 295.39% 000 - 491200 Investment Interest 4,000.00 4,942.54 7,216.41 15,50039 - (11,500.39) 387.51% 000 - 497000 Misc Income - Drainage 100.00 - - 867.00 - (767.00) 867.00% TOTAL Miscellaneous 4,200.00 5,149.04 7,298.06 16,662.78 - (12,462.78) 396.73% TOTAL REVENUES 1,632,200.00 295,824.67 1,335,569.66 1,166,568.39 - 465,631.61 71.47 %' DRAINAGE CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking 144,294.45 Cash in Investments Lone Star Investment - Drainage Maint Fund 928,969.56 Total Cash in Bank & Investments $ 1,073,264.01 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 k******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 314 -HOTEL TAX CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Taxes 609,302.00 159,678.24 544,870.68 499,466.20 - 109,835.80 81.97% Miscellaneous 2,150.00 4,305.11 3,954.40 12,294.50 - (10,144.50) 571.84% TOTAL REVENUES 611,452.00' 163,983.35 548,825.08 511,760.70 - 99,691.30 83.70% EXPENDITURE SUMMARY NONDEPARTMENTAL City Support Services 67,165.00 18,098.85 66,218.66 84,605.07 - (17,440.07) 125.97% Operations Support 66,425.00 6,258.00 36,552.76 36,427.77 - 29,997.23 54.84% Professional Services 3,000.00 - 3,000.00 3,000.00 - - 100.00% Fund Charges /Transfers 114,405.00 16,601.25 114,405.00 66,405.00 - 48,000.00 58.04% Maintenance Services 10,000.00 - 5,555.00 3,511.94 - 6,488.06 35.12% Operating Equipment - - 2,000.00 - - - 0.00% TOTAL NONDEPARTMENTAL 260' - ,995.00 40;958.10 227,731.42 193,949.78 67,045.22 74.31% TOTAL EXPENDITURES 260;995.00 40,958.10 227,731.42 193,949.78 - 67,045.22 74.31 %' REVENUE OVER(UNDER)'EXPENDITURE 350;457.00 317,810.92 HOTEL OCCUPANCY TAX FUND CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool-Checking $ 183,537.36 Cash in Investments Texas Class - Hotel Tax 1,295,227.84 Total Cash in Bank & Investments $ 1,478,765.20 HOTEL OCCUPANCY TAX $80,000 $70,000 = - - - - - - - - - - - - -- - $60,000 $50,000 $40,000 MERE= - - - - - - v $30,000 $20,000 - - - - - - - - - - - -- - $10,000 $ OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP - - - -- � 2016 -17 -- - - - - -- - - -- - - -- 33,917 - - - - - -- - 33,203 -------- ----- - - - -- 30,940 --- - - - - -- -- - - - - -- 32,131 --- - - - - -- - - - - - -- 33,710 - - - - -- - - - - -- - 51,467 - - - - - -- - - -- - -------------- 47,698 - - --------------- 43,479 - - - - -- -- - - - - -- 55,151 --- - - - - -- -- - - - - -- 57,536 --- - - - - -- -- - - - - -- 46,685 - ---- - - - - -) 33,548 201516 40,800 40,351 38,394 34,516 392732 54,142 49,741 45,524 51,636 68,491 48,302 33,241 2014 -15 44,724 42,229 35,309 33,055 46,037 58,530 43,715 43,525 53,346 72,297 51,772 39,195 2013 -14 40,023 40,709 33,342 29,778 36,680 562699 48,081 49,579 54,858 67,329 57,399 34,297 2012 -13 35,851 39,439 32,392 32,120 31,531 49,811 1 39,900 39,692 54,395 61,999 51,840 34,297 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 317 -PARK CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 145,000.00 - 132,000.00 98,000 - 47,000.00 67.59% Miscellaneous 45,700.00 1,296.10 1,598.06 3,716 - 41,984.48 8.13% TOTAL REVENUES 190,700.00 1,296.10 133,598.06 101,715.52 - 88,984.48 53.34% EXPENDITURE SUMMARY PARKLAND DEDICATION Operating Equipment 22,700.00 5,310.93 146.50 19,486.93 - 3,213.07 85.85% Capital Outlay 168,000.00 59,139.06 22,857.00 59,139.06 109,829.69 (968.75) 100.58% TOTAL PARKLAND DEDICATION 190,700.00 64,449.99 23,00150 ' 78,625.99 109,829.69 2,244.32 98.82% TOTAL EXPENDITURES 190,700.00 64,449.99 23,003.50 78,625.99 109,829.69 2,244.32 98.82% REVENUE OVER(UNDER) EXPEND - 23,089.53 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 317 -PARK CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBRANCE BALANCE BUDGET Fees 000 - 458800 Parkland Dedication 145,000.00 - 132,000.00 98,000.00 - 47,000.00 67.59% TOTAL Fees 145,000.00 - 132,000.00 98,000.00 ` - 47,000.00 67.59 %< Miscellaneous 000 - 491000 Interest Earned 250.00 284.65 113.74 322.57 - (72.57) 129.03% 000 - 491200 Investment Interest 1,000.00 1,011.45 614.20 3,392.95 - (2,392.95) 339.30% 000 - 497000 Misc Income - - 870.12 - - - 0.00% 000 - 499100 Transfer From Parks Reserve 44,450.00 - - - - 44,450.00 0.00% TOTAL Miscellaneous 45,700.00 1,296.10 1,598.06 3,715.52 - 41,984.48 8.13% TOTAL REVENUES 190,700':00 1,296.1!0 133,598.06 101,715.52 - 88,984.48 53.34 %` PARK FUND CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $96,586.51 Cash in Investments Texas Class- Park Fund 330,363.74 Total Cash in Bank & Investments $426,950.25 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 t******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 319 -TREE MITIGATION CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Tree Mitigation Fees 85,300.00 13,450.80 127,287.50 74,116 - 11,183.90 86.89% Fund Transfers 54,950.00 - - - - 54,950.00 0.00% Miscellaneous 1,750.00 1,002.60 1,514.97 3,311 - (1,560.91) 189.19% TOTAL REVENUES 142,000.00 14,453.40 128;802.47 < 77,427.01 - 64,572.99 54.53 %I EXPENDITURE SUMMARY TREE MITIGATION Maintenance Services -Trees 142,000.00 - 119,564.00 85,901.00 - 56,099.00 60.49% TOTAL TREE MITIGATION 142,000.00 119;564.00 ' 85,901.00 - 56,099.00 60.49 %` TOTAL EXPENDITURES 142,000.00 - 119,564.00 ! 85,901.00 - 56,099.00 60.49% REVENUE OVER(UNDER) EXPEND - 14,453.40 9,238.47 ;(8,473.99) - 8,473.99 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 ******************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 319 -TREE MITIGATION CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBRANCE BALANCE BUDGET Fees 000 - 458900 Tree Mitigation 85,300.00 13,450.80 127,287.50 74,116.10 - 11,183.90 86.89% TOTAL Fees 85,300.00 13,450.80 127,287.50 74,1!16.10 11,183.90 86.89% Fund Transfers 000 - 481000 Transfer In -Reserves 54,950.00 - - - - 54,950.00 0.00% TOTAL Fund Transfers 54,950.00 - - - 54,950.00 0.00 %` Miscellaneous 000 - 491000 Interest Earned 250.00 46.16 25.61 58.02 - 191.98 23.21% 000 - 491200 Investment Interest 1,500.00 956.44 1,489.36 3,252.89 - (1,752.89) 216.86% TOTAL Miscellaneous 1,750.00 1,002.60 1,514.97 3,310.91 - (1,560.91) 189.19% TOTAL REVENUES 142,000.00 14,453.40 128,802.47 77,427.01 - 64,572.99 54.53 %' TREE MITIGATION FUND CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $19,514.66 Cash in Investments MBIA Investment -Tree Mitigation 312,397.81 Total Cash in Bank & Investments $331,912.47 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7*********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 411 - CAPITAL RECOVERY WATER CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 1,020,000.00 369,734.40 952,083.00 1,433,309.40 - (413,309.40) 140.52% Miscellaneous 20,600.00 14,304.86 24,96739 38,537.40 - (17,937.40) 187.07% TOTAL REVENUES 1,040,600.00 384,039.26 977,050.39 1,471,846:80 - (431,246.80) 141.44 %i EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 156,000.00 - 1,000.00 1,000.00 - 155,000.00 0.64% TOTAL NON DEPARTMENTAL 156,000.00 - 1,000.00 1,000.00 - 155,000.00 0.64% MISC & PROJECTS PROJECTS Fund Charges/Transfers 3,416,094.84 0.00% TOTAL MISC & PROJECTS - - 3,41,6,094.84 = - - 0.00% TOTAL EXPENDITURES': 156,000.00 - 3,417,094.84 1,000.00 - 155,000.00 0.64 %! REVENUE OVER(UNDER) EXPENDITURES 884,600.00 384,039.26 (2,440,044.45) 1,470,846.80 - ;(586,246.80) CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 411 - CAPITAL RECOVERY WATER CURRENT 3rd CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF REVENUES BUDGET MONTH QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Fees 000 - 455900 Capital Recovery - Water 1,020,000.00 145,233.00 369,734.40 952,083.00 1,433,309.40 - (413,309.40) 140.52% TOTAL Fees 1,020;000.00 145,233.00 369,734.40 952,083.00 1,433,309.40 - (413,309.40) 140.52% Miscellaneous 000 - 491000 Interest Earned 600.00 68.99 710.63 501.80 862.78 - (262.78) 143.80% 000 - 491200 Investment Income 20,000.00 4,718.13 13,594.23 24,465.59 37,674.62 - (17,674.62) 188.37% TOTAL Miscellaneous ` 20,600.00; 4,787.12 14,304.86 24,967.39 38,537.40 (17,937.40) 187.07% TOTAL REVENUES 1,040;,600.00 150,020.12 384,039.26 977,050.39 1,471,846.80 - (431,246.80) 141.44 %j CAPITAL RECOVERY WATER CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool-Checking $ 234,217.26 Cash in Investments Lone Star Investment-Capital Recovery Water 4,611,145.15 Total Cash in Bank & Investments $ 4,845,362.41 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 421 - CAPITAL RECOVERY SEWER CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF FINANCIAL SUMMARY BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET REVENUE SUMMARY Fees 600,000.00 176,238.00 508,336.65 744,574 - (144,573.60) 124.10% Miscellaneous 25,500.00 16,388.05 31,238.95 36,518 - (11,018.45) 143.21% TOTAL REVENUES 625,500.00 192,626.05 539,575.60 781,092.05 - (155,592.05) 124.87 %i EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 85,500.00 1,092.22 5,339.50 5,355.94 - 80,144.06 6.26% Fund Charges /Transfers - 139,312.00 - - - 0.00% TOTAL NON DEPARTMENTAL 85,500.00 1,092.22 144,651.50 5,355.94 80,144.06 6.26% MISC & PROJECTS Professional Services 150,000.00 - - - - 150,000.00 0.00% TOTAL MISC & PROJECTS 150,000.00 - - - - 150,000.00 0.00 % ' TOTAL EXPENDITURES 235,500.00 1,092.22 144,651.50 5,355.94 - 230,144.06 2.27 % REVENUE OVER(UNDER) EXPENDITURES 390,000.00 191,533.83 ` 394,924.10 775,736.11 - CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 421 - CAPITAL RECOVERY SEWER CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Fees 000 - 455910 Capital Recovery -Waste Wtr 600,000.00 172,638.00 466,936.65 717,573.60 - (117,573.60) 119.60% 000 - 455913 Cap Recovery -North Sewer Tr - 3,600.00 41,400.00 27,000.00 - (27,000.00) 0.00% TOTAL Fees 600,000.00 176,23800 508,336.65 744,57160 (144,573.60) 124.10 %' Miscellaneous 000 - 491000 Interest Earned 500.00 606.22 341.42 729.64 - (229.64) 145.93% 000 - 491200 Investment Income 25,000.00 18,531.13 45,367.81 63,424.39 - (38,424.39) 253.70% 000 - 491800 Gain /Loss - (247.40) (35,245.19) (13,176.07) - 13,176.07 0.00% 000 - 491900 Unrealized Gain /Loss -Cap One - (2,501.90) 20,774.91 (14,459.51) - 14,459.51 0.00% TOTAL Miscellaneous 25,500.00 16,388.05 31,238.95 36,518.45 - (11,018.45) 143.21 % TOTAL REVENUES 625,500.00 192,626.05 539,575.60 781,092':05 - (155,592.05) 124.87 % CAPITAL RECOVERY SEWER CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $ 152,042.51 Cash in Investments Lone Star Investment - Capital Recovery Sewer 3,696,292.09 Capital One - Investment 1,765,813.70 Total Cash in Bank & Investments $ '5,614,148.30 505 - TAX I &S FINANCIAL SUMMARY REVENUE SUMMARY CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Taxes 6,102,433.00 41,220.52 5,810,724.11 6,149,843.74 - (47,410.74) 100.78% Fund Transfers 40,860.00 - - - - 40,860.00 0.00% Miscellaneous 471,288.00 5,764.17 4,575,557.32 508,777.06 - (37,489.06) 107.95% TOTAL REVENUES 6,614,581.00 46,984.69 10,386,281.43 6,658,620.80 - (44,039.80) 100.67% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services Debt Service 102,500.00 1,400.00 84,774.23 2,950.00 6,512,081.00 1,187,581.92 5,621,625.70 6,517,165.55 99,550.00 2.88% (5,084.55) 100.08% Other Financing Sources - - 4,215,481.88 - - - 0.00% TOTAL GENERAL' GOVERNMENT 6,614;581.00` 1,188,981.92 9,921,881.81 6,520,115.55 - 94,465.45 9&57% TOTAL EXPENDITURES 6,614,581.00 1,1?88,981.92 9,921,881.81 6,520,115.55 94,465.45 98.57% " REVENUE OVER(UNDER) EXPEND - 138,505.25 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: September 30th, 2017 *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 505 -TAX I & S CURRENT CURRENT PRIOR YEAR CURRRENT Y -T -D BUDGET 100% OF REVENUES BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Taxes 000 - 411900 Property Tax Revenue 6,102,433.00 41,220.52 5,810,724.11 6,149,843.74 - (47,410.74) 100.78% TOTAL Taxes 6,102,433.00 41,220.52 5,810,724.11 6,149,843.74 (47,410.74) 100.78 %? 000- 486000 Transfer From Reserves 40,860.00 - - - - 40,860.00 0.00% TOTAL Fund Transfers 40,860.00 - - 40;860.00 0.00% Miscellaneous 000 - 491000 Interest Earned 500.00 38.24 257.99 208.46 - 291.54 41.69% 000 - 491200 Investment Earnings 4,000.00 5,725.93 34,180.58 47,549.85 - (43,549.85) 1188.75% 000 - 495015 Contribution from SED 366,788.00 - 356,118.75 361,018.75 - 5,769.25 98.43% 000 - 495020 Contribution from YMCA 100,000.00 - - 100,000.00 - - 100.00% 000 - 498000 Proceeds From Refunding Debt - - 4,185,000.00 - - - 0.00% TOTAL Miscellaneous 471,288.00 5,764.17 4,575,557.32 508,777.06 - (37,489.06) 107.95% TOTAL REVENUES 6,614,581.00 46,984.69 10,386,281.43 6,658,620.80 - (44;039.80) 100.67 %` CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 505 -TAX I& S *********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6 - 2 0 1 7 ********************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** GENERAL GOVERNMENT CURRENT CURRENT PRIOR YEAR CURRENT Y -T -D BUDGET 100% OF NON DEPARTMENTAL BUDGET QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BALANCE BUDGET Professional Services 101 - 541500 Paying Agent 2,500.00 1,400.00 2,550.00 2,950.00 - (450.00) 118.00% 101 - 541502 Cost of Bond Issuance 100,000.00 - 82,22423 - - 100,000.00 0.00% TOTAL Professional Services 102,500.00 1,400.00 84,774.23 2,950.00 - 99,550.00 2.88% Debt Service 101 - 555612 Bond -GO Refunding 2010 - Principal 285,000.00 - 275,000.00 285,000.00 - - 100.00% 101 - 555612.1 Bond -GO Refunding 2010 Interest 47,025.00 21,375.00 55,425.00 47,025.00 - - 100.00% 101 - 555626 LS &D SR2006- Principal - - 400,000.00 - - - 0.00% 101 - 555626.1 LS &D SR2006- Interest - - 0.01 - - - 0.00% 101 - 555628 CO Bond 2007 - Principal - - 122,800.00 - - - 0.00% 101 - 555628.1 CO Bond 2007 - Interest - - 4,923.89 - - - 0.00% 101 - 555629 GO Bond 2007 - Principal 280,000.00 - 265,000.00 280,000.00 - - 100.00% 101 - 555629.1 GO Bond 2007 - Interest 147,945.00 70,870.07 158,919.93 147,691.26 - 253.74 99.83% 101 - 555630 GO Bond SR2008 Principal 460,000.00 - 440,000.00 460,000.00 - - 100.00% 101 - 555630.1 GO Bond SR2008 Interest 278,362.00 134,431.50 296,947.00 278,362.00 - - 100.00% 101 - 555631 GO Bond SR2009 Principal 550,000.00 - 540,000.00 550,000.00 - - 100.00% 101 - 555631.1 BO Bond SR2009 Interest 266,325.00 129,037.50 282,675.00 266,325.00 - - 100.00% 101 - 555633 GO SR2011 Principal 235,000.00 - 225,000.00 235,000.00 - - 100.00% 101 - 555633.1 GO SR2011 Interest 334,763.00 165,618.75 341,662.50 334,762.50 - 0.50 100.00% 101 - 555634 GO SR2011A Refund Principal 620,000.00 - 605,000.00 620,000.00 - - 100.00% 101 - 555634.1 GO SR2011A Refund Interest 102,404.00 47,148.84 116,596.44 101,962.09 - 441.91 99.57% 101 - 555635 GO SR2012 Principal 320,000.00 - 310,000.00 320,000.00 - - 100.00% 101 - 555635.1 GO SR2012 Interest 181,755.00 87,397.50 194,721.25 181,755.00 - - 100.00% 101 - 555636 Tax Note - SR2013 - Principal 170,000.00 - 170,000.00 170,000.00 - - 100.00% 101 - 555636.1 Tax Note - SR2013 - Interest 3,995.00 1,445.00 5,950.00 3,995.00 - - 100.00% 101 - 555637 Tax Note - SR 2013A - Principal 160,000.00 - 160,000.00 160,000.00 - - 100.00% 101 - 555637.1 Tax Note - SR2013 - Interest 3,185.00 1,072.50 5,265.01 3,185.00 - - 100.00% 101 - 555638 Bond -GO 2014 Refund - Principal 100,000.00 - 100,000.00 100,000.00 - - 100.00% 101 - 555638.1 Bond -GO 2014 Refund - Interest 292,275.00 145,637.50 294,275.00 292,275.00 - - 100.00% 101 - 555639 Tax Note - SR2015 - Principal 35,000.00 35,000.00 35,000.00 35,000.00 - - 100.00% 101 - 555639.1 Tax Note - SR2015 - Interest 3,150.00 1,575.00 3,756.42 3,139.26 - 10.74 99.66% 101 - 555640 Bond -Ref 2015 Bond- Principal 450,000.00 - 80,000.00 450,000.00 - - 100.00% 101 - 555640.1 Bond -GO Ref 2015- Interest 102,125.00 48,812.50 80,368.75 102,125.00 - - 100.00% CITY O F S C H E RTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 505'T&X|&8 GENERAL GOVERNMENT NON DEPARTMENTAL CURRENT CURRENT PRIOR YEAR BUDGET QUARTER Y-T-D ACTUAL 30 16 '20 17 CURRENT Y-T-D ACTUAL Y�-D BUDGET 100% OF ENCUMBR BALANCE BUDGET 145,000l0 ' ' 100.00% 101~555641.1 Tax Note -SR2O15A- Interest 101-555841 Tax Note -SR2O15A' Principal 145,000I0 145,000I0 125,000.00 145,000l0 ' ' 100.00% 101~555641.1 Tax Note -SR2O15A- Interest 13.783.00 0.891.50 10.995.60 13.750.82 - 32.08 9977% 101~555642 GD Bond SR2O1OPrincipal - - - 405.000.00 - (405.000.00) 0.00% 101-555642.1 G0 Bond SR2O10 Interest - 85.853.13 - 175.756.20 - (175.756.26) 0.00% 101-555043 CO Bond Tax SR2O1OPrincipal - - - 55.000.00 - (55.000.00) 0.00% 101-555043.1 C0 Bond Tax SR2O10Interest - 24.031.25 - 48.887.50 - (48.887.50) 0.00% 101-555044 CO Bond nonTaxSR2O10Principal - - - 170.000.00 - (170.000.00) 0.00% 101-555044 C0 Bond nonTaxSR2010Interest - 30.384.38 - 76.168.70 - (76.168.76) 0.00% 101-555900 Debt Service 924.989.00 - - - - 924.888.00 0.00% 101-555800 Bond Premium -_ - �_ - (.l0% TOTAL Debt Service 6,512,081.00 1,187,581.92 5,621,625.70 6,517,165.55 (5,084.55) 1 0008% Other Financing Sources 101-556300 Payment toRefund Debt - _ 4215481 88 - �_ - I.}0% -- Other Financing Sources 15p481 TOTAL EXPENDITURES 6,614,581.00 1,188,981.92 9,921,881 81 6,520,115.55 94,465.45 98.57% TAX I &S CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $ 59,148.19 Cash in Investments MBIA Investment -Tax I &S 1,390,933.94 Total Cash in Bank & Investments $ ;1,450,082.13 620 -SED CORPORATION FINANCIAL SUMMARY CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: September 30th, 2017 ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2 0 1 6- 2 0 1 7********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CURRENT PRIOR YEAR CURRENT Y -T -D QUARTER Y -T -D ACTUAL Y -T -D ACTUAL ENCUMBR BUDGET 100% OF BALANCE BUDGET REVENUE SUMMARY Taxes 3,692,710.00 957,811.56 3,660,101.11 3,620,929.57 - 71,780.43 98.06% Miscellaneous 45,550.00 35,970.76 52,546.54 125,682.23 - (80,132.23) 275.92% TOTAL REVENUES 3,738,260.00 993,78232 3,712,647.65 3,746,611.80 - (8,351.80) 100.22 %' EXPENDITURE SUMMARY ECONOMIC DEVELOPMENT Personnel Services - - 253,099.89 417.36 - (417.36) 0.00% Supplies 750.00 1339 122.83 415.47 - 334.53 55.40% Human Services 1,000.00 - 44.44 389.64 - 610.36 38.96% City Support Services 7,700.00 807.09 2,225.71 4,701.93 - 2,998.07 61.06% Utility Services 4,820.00 785.78 2,631.20 2,386.78 - 2,433.22 49.52% Operations Support 131,000.00 22,086.08 98,153.04 63,855.37 139.49 67,005.14 48.85% Staff Support 22,300.00 3,435.83 6,326.32 14,846.49 - 7,453.51 66.58% City Assistance 1,005,000.00 71.50 100,331.27 1,050.52 - 1,003,949.48 0.10% Professional Services 87,500.00 13,232.48 23,762.69 20,353.85 - 67,146.15 23.26% Fund Charges/Transfers 797,847.00 107,764.77 407,142.75 792,077.75 - 5,769.25 99.28% Debt Service - - 161,215.00 - - - 0.00% Operating Equipment 4,700.00 3,041.01 1,953.54 3,341.00 - 1,359.00 71.09% Capital Outlay - 28,533.00 - - - 0.00% TOTAL'ECONO DEVELOPMENT 2,062,617.00 151,237.93 1,085,541.68 ` 903,836.16 139.49 1,158,641.35 43.83% MISC & PROJECTS PROJECTS - - 221,673.35 - - - 0.00% TOTAL MISC & PROJECTS - - 221,673.35 ` - - - 0.00% TOTAL EXPENDITURES 2,062,617.00 151,237.93 1,307,215.03 ' 903,836.116 139.49 1,158,641.35 43.83% *- REVENUE OVER(UNDER) EXPEND 1,675,643.00 842,544.39 2,405,432.62 2,842,775.64 (139.49) (1,166,993.15) SED CORPORATION CASH IN BANK AND INVESTMENTS AS OF: September 30th, 2017 Cash in Bank Claim on Operating Cash Pool- Checking $ 894,192.94 Cash in Investments Texas Class Investment- Economic Development Corl 11,437,906.23 Schertz Bank & Trust - Certificate of Deposit 1,060,336.70 Total Cash in Bank & Investments $ 13,392,435.87 4B SALES TAX By Collection Month $450,000 -4.6% 8.7% .8% $400,000 1.9% % $350,000 - - - - - - - 19.9% 9.5% o 13.6% .. % -18.7% 8.3% / $300,000 - - `_ _ _ $250,000 $200,000 - - - - - - - - - --- - - - - -- - $150,000 $100,000 $50,000 - - - - - - - - - - - - - $ OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 -17 287,235 379,299 290,086 280,216 373,641 243,369 216,222 334,771 276,770 283,282 348,268 286,986 2015 -16 239,534 372,334 264,843 246,568 391,510 265,249 265,854 307,920 284,254 261,570 2014 -15 247,750 319,452 252,513 210,669 397,691 225,482 247,025 361,702 232,983 248,121 379,939 254,153 2013 -14 240,623 328,635 277,289 208,130 364,222 243,967 270,738 390,528 346,223 224,288 340,166 273,715 2012 -13 219,717 287,520 237,123 212,096 316,358 207,915 202,689 330,324 272,337 281,818 325,062 243,585 C I T Y 0 F S C H E R T Z INVEST14ENT REPORT FOR MONTH ENDING September 31th, 2017 INVESTMENT POOLS Beginning Deposits/ Interest Ending Ending Par Maturity Weighted Rock Value Yield Purchases Withdrawals Earned Book Value Mkt Value Value Date Avg Met. OPERATIONS -BANK CASH Schertz Bank & Trust - Pooled Cast 10,532,642.45 0.0500 4,468,596.89 4,356,526.79 7,515.11 10,652,227.66 10,652,227.66 10,652,227.66 N/A Sohertz Bank & Trust - PEG Fund 621,979.35 0.0000 21,775.75 26,680,00 617,075.10 617,075,10 617,075.10 N/A TOTAL OPERATIONS 11,154,621,80 4,490,372.64 4,383,206.79 7,515.11 11,269,302.76 11,269,302.76 11,269,302.76 LOGIC General. Fund 7,228,437.48 1.2827 - - 7,620.68 7,236,058.16 7,236,058.16 7,236,058.16 N/A 40 days G/F-Equipment Replacement 74,767.89 1.2827 - - 78.81 74,846:70 74,846.70 74,846.70 N/A 40 days G/P-Vehi.l. Replacement: 504,142.64 1.2827 - - 531.47 504,674.11 504,674.11 504,674.11 N/A 40 day. G/F-Air Conditioner Replacement 274,358.43 1.2827 - - 289.23 274,647.66 274,647,66 274,647.66 N/A 40 day. SR2009 Bond-Street Projects(II) 880,947.64 1,2827 - - 928.74 881,876.38 881,876.38 881,876.38 N/A 40 day. 602017 FIRE STATION 3 4,009,049.92 1:2827 - - 4,226.58 4,013,276.50 4,013,276.50 4,013,276.50 N/A 40 day. 002017 AMBULANCES 551,244.39 1.2827 - - 581.15 551,825.54 551,825:54 551,825.54 N/A 40 day. CO2017 BUILDING REPAIRS 250,565.63 1.2827 - - 264.16 250,829.79 250,829.79 250,829.79 N/A 40 days CO2017 FIRE APPARATUS 141,192.70 1.2827 - - 148.86 141,341.56 141,341.56 141,341.56 N/A 40 day. 002017 PARK MAINT 50,113,11 1.2827 - - 52.84 50,165.95 50,165.95 50,165.95 N/A 40 day. 002017 PARK TRAIL 250,565.63 1.2827 - - 264.16 250,829.79 250,829.79 250,829.79 N/A 40 days CO2017 SCHERTZ DEWY 701,583.73 1.2827 - - 739.65 702,323.38 702,323.38 702,323.38 N/A 40 days CO2017 STATION2 REPAIR 400,905.03 1.2827 - - 422.66 401,327.69 401,327.69 401,327.69 N/A 40 days 002017 STREETS 2,204,977.43 1.2827 - - 2,324.62 2;207,302.05 2,207,302.05 2 207302.05 N/A _40-day. TOTAL LOGIC 18,402,745.0 - - 18,473.61 18,421,219.48 18,421,219.48 18,421,219:48 L..ESTAR Capital Recovery - Sewer 3,693,146.35 1.2465 - - 3,782.70 3,696,929.09 3,696,929,09 3,696,929.09 N/A 47 day. Capital Recovery - Water 4,606,427.02 1.2465 - - 4,718.13 4,611,145.15 4,611,145,15 4,611,145.15 N/A 47 day. Drainage Fund 928,019.04 1.2465 - - 950,52 928,969.56 928,969.56 928,969.56 N/A 47 day. Facilities Master Plan 26,259.58 1,2465 - - 26.90 26,286.48 26,286.48 26,286:48 N/A 47 days GO SR2011 Animal Shelter 8,703.15 1.2465 - - 8.91 8,712.06 8,712.06 8,712.06 N/A 47 day. GO SR2011 Soccer Fields 163,955.06 1.2465 - - 167,93 164,122.99 164,122.99 164,122.99 N/A 47 day. GO SR2011 Swimming Pool 1,862,64 1.2465 - - 1.91 1,864.55 1,864,55 1,864.55 N/A 47 day. GO SR2012 Downtown Improvements 991,786,99 1.2465 - - 1,015.84 992,802:83 992,802.83 992,802.83 N/A 47 day. BE Elevated Water Tank 2,446,851.32 1.2465 - - 2,506.18 2,449,357.50 2,449,357.50 2,449,357.50 N/A 47 days Sewer/CCMA Project 2,877,647.57 1.2465 - - 2,947.43 2,880,595.00 2,880,595.00 2,880,595.00 N/A 47 day. W/S-Customer Deposits 299,723,22 1.2465 - - 306.99 300,030.21 300,030.21 300,030.21 N/A 47 days W/S-Equipment Repl/Cap.Imp 180,207.68 1.2465 - - 184.58 180,392.26 180,392.26 180,392.26 N/A 47 day. Water&Sewer 4,816,215.66 1.2465 - - 4,933.00 4,821,148.66 4,821,148.66 4,821,148.66 N/A 47 day. H/S-Vehicle Replacement 260:326,38 1,2465 266.64 260,593.02 260,593.02 260,593.02 N/A 47 day. TOTAL LONESTAR 21,301,131.70 - - 21,817.66 21,322,949.36 21,322,949.36 21,322,949:36 TEXAS CLASS Tax I&S 1,389,512.28 1.2300 - - 1,421.66 1,390,933.94 1,390,933.94 1,390,933,94 N/A 79 Days ,Tustice Forfeiture 247,891.91 1.2300 - - 253.61 248,145.52 248,145.52 248,145,52 N/A 79 Days Park Fund 330,026.09 1.2300 - - 337.65 330,363.74 330,363.74 330,363.74 N/A 79 Days Economic Development Corporation 11,426,215.77 1.2300 - - 11,690.46 11,437,906.23 11,437,90623 11,437,906,23 N/A 79 Days Library Board 45,564.09 1.2300 - - 46.61 45,610.70 45,610.70 45,610,70 N/A 79 Days Tree Mitigation 312,078.51 1,2300 - - 319.30 312,397.81 312,397.81 312,397.81 N/A 79 Days I- Not. 2013 Fire Truck 5,007.65 1:2300 - - 5.11 5,012.76 5,012.76 5,012.76 N/A 79 Days Hotel 1- 1,293,904.01 1,2300 - - 1,323.83 1,295,227.84 1,295,227.84 1,295,227.84 N/A 79 Days Special Events Fund 17,048.91 1.2300 - - 17.43 17,066.34 17,066,34 17,066.34 N/A 79 Days Tax Notes 2015 EMS Ambulances 89,936.02 1.2300 - - 92.03 90,028.05 90,028,05 90,028.05 N/A 79 Day. Tax Notes 2015 Drainage Equipment 689,802.58 1.2300 - - 705.77 690,508,35 690,508.35 690,508.35 N/A 79 Day. Tax Not.. 2015 Water Equipment 265,756,62 1,2300 - - 292.36 286,048.98 286,048,98 286,048.98 N/A 79 Days Tax Notes 2015 General Fund Equipu 243,885.35 1.2300 - - 249.53 244,134.88 244,134.88 244,134.88 N/A 79 Day. Tax Notes 2015A Fire Trucks & Equi 633.60 1,2300 - - 0,62 634.22 634.22 634.22 N/A 79 Days 2016 CO Roads 1,009,960.05 1,2300 - - 1,033.30 1,010,993.35 1,010,993.35 1,010,993.35 N/A 79 Day. 2016 CO Building Repairs 174,456.49 1.2300 - - 178.49 174,634.98 174,634.98 174,634.98 N/A 79 Day. 2016 CO Rec Center Windows 12.05 1.2300 - - - 12.05 12.05 12.05 N/A 79 Day. 2016 GO Fire Station 3 4,039,840.04 1.2300 4,133.28 4,043,973.32 4,043,973.32 4,043,973.32 N/A 79 Day. TOTAL TEXAS CLASS 21,601,532.02 22,101.04 21,623,633.06 21,623,633.06 21,623,633.06 C I T Y O F S C H R T; INVESTMENT REPORT FOR MONTH ENDING September '31th, 2017 Finance Director This investment portfolio represents a liquid and diverse holding by the City of Schertz.: The investment . strategy is to hold the monthly operating funds in the bank while investing other funds. By looking at the purpose of the funds being invested,: it can be determined that it is in best interest of the :City to :invest . in securities over 1 year to maximize. yield while still maintaining all collateral and other safety. requirements. This portfolio is in compliance with the City's Investment Policy and with the Public Funds Investment Act. Beginning Interest Ending Par Maturity INVESTMENT MANAGED ACCOUNT Book Value Yield Purchases Withdrawals Earned Book Value Mkt Value Value Date Avg Mat.. Capital One General Fund 1,370,096.18 2.0000 1,377.51 4,279.31 661.54 1,381,383.54 1,367,855.92 1,357,765.82 N/A 685 Days Capital One Capital Recovery Sewer 1,757,438.48 1.9500 5,585.26 .2,717.61 1,765,813.70 1,754,570.83 1,741,872.40 N/A 676 Days TOTAL CAPITAL ONE 3,127,534.66 1,377,51 91864.57 3,379.15 3,147,197.24 3,122,426x75 3,099,.638.22 - C. D. CERTIFICATES OF DEPOSIT Term SBST- WatersSewer 1,089,599.19 1 -.0000 - - - 1,089;599.19 1,097,599.54 1,089,599.19 1/6/2018 365 Days Schertz Economic Development Corp:. 1,060,336.70 0.6000 - - - 1,060,336.70 1,062,550.34 1,060,336:70 11/23/2017 180 Days Schertz Economic Development Corp. 1,012,004.38 1.0000 - - - 1,012,004.38 1,019,407.26 1,012,004.38 1/7/2018 365 Days TOTAL C.D.s 3,161,940,28 - - 3,161,940.28 ': 3,179,557.14 3,161,940.28 .TOTAL PORTFOLIO 1.27 e $ 73,286.57 $ 78,946,242; 18 $ 78,939,088.55 $ 78,898,.683.16 83 .w. Days Finance Director This investment portfolio represents a liquid and diverse holding by the City of Schertz.: The investment . strategy is to hold the monthly operating funds in the bank while investing other funds. By looking at the purpose of the funds being invested,: it can be determined that it is in best interest of the :City to :invest . in securities over 1 year to maximize. yield while still maintaining all collateral and other safety. requirements. This portfolio is in compliance with the City's Investment Policy and with the Public Funds Investment Act. TOTAL TEXAS CLASS 28% City Portfolio By Investment Type Mftffiwiw�-V� TOTAL LONESTAR 27% TOTAL LOGIC 23% City Portfolio Designated Funds, $1,662,873.76 4.50 *'on 3.50 3.00 2�oo 2.00 1�5m 1.00 0.50 Dot-16 Nov-I6 Dec-16 Jan-17 Feb-17 Mar_17 Apr-17 May-17 Jon-17 Jul-17 Aug-17 3ep-17 Oct-16 NOV-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 MI Month T-Bill 0.1800 0.3700 0.4300 0.4900 0.3900 0.7300 0.6800 0.8500 0.8200 0.9800 0.9300 0.9400 03 Month T-Bill 0.3400 0.4800 05100 0.5200 0.5400 0.7500 0.8800 0.9600 10100 1.0500 0.9900 1.0400 [36 Month T-Bill 0.5100 0.6100 0.6100 0.6300 0.6800 0.8900 0.9900 1.0600 1.1200 1.1100 1.0600 1.1800 OSchertz Portfolio 0.8000 0.8000 1.0000 1.0000 0.9551 1.0267 1.0774 1.0935 1,1202 1.2232 1.2548 1.2672 MSchertz Bank&Trust 0.0500 0.0500 1 0.0500 0.0500 0.0500 0,0500 0.0500 0.0500 0.0500 0.0500 010500 0.0500 UCD 365 Days 0.8000 0.8000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 MCD 180 Days O6000 0.6000 0.6000 0.6000 0.6000 0.6000 0.6000 0.6000 0.6000 0.6000 0.6000 0.6000 MLOGIC 0.8112 0.8364 1.2827 1.2827 0.9716 1.2827 1.0739 1.0761 1.1333 1.2408 1.2660 1.2827 CLoneStar 0.6900 0.7087 1.2465 1.2465 0.8362 1.2465 0.9848 1.0006 1.0006 1.1941 1.2222 1.2465 MMBIA 0.8300 0.9000 1.2300 1.2300 0.9700 1.2300 1.0600 1,0900 11300 11800 1.2300 4.2300 MCapital One 1.6900 1.6900 2.0000 2.0000 1.6900 1.9460 1.9463 1.9432 1.7902 1.7895 1.7895 1.7686 C I T Y . OF S C H E R T Z Investment Report Capital One Assets Date: 9/30/2017 General Fund Assets Projected Annual Current Cash &: Equivalents Due Maturity Shares Cost Mrk Value Income. Yield Fidelity Imm Government. Fund 42642 67.765.82 67,765.82 67,765.82 644 00 0.95 Total Cash & Equivalents 67,765.82 67,765.82 67,765.82 644.00 0.950 Fixed Income Federal Natl Mtg Assn. 1/27/2020 849.00 2 5,000.00 24,981.80 24;977.25 425.00 1.70 Federal Home LN Mtg Corp Reference 11/17/2017 48.00 50,000.00 54,930.00 50,253.50 2,562_00 5.10 Federal Home LN Mtg Corp Refrnce 8 6/13/2018 256.00 100,000.00 110,756.94 102,459.00 4,875.00 4.76 US Treasury Note 10/15/2017 15.00 40,.000.00 39,913 .84 39,998.00 350.00 0.88 US Treasury Note 1.0/31/2019 761;00 100,000.00 101,875.00 100,016. 00 1,500.00 1.50 US Treasury Note 12/31/2019 822.00 50,000.00 50,208.98 50,119:50 812,00 1.62 US Treasury Note 8715/2020 1050,00 100,000.00 103,894.53 102,858.00 2,625.00 2.55 US Treasury Note 12/15/2018 441.00 125,000.00 126,181.64 124,795.00 1,562.00 1.25 US Treasury Note 2/28/2019 516.00 50,000.00 49,996.09 49,974.00 687,00 1.37 US Treasury Note 4/30 ✓2019 577.00 50,000.00 49,945.31 49,862.50 625,00 1.25 US Treasury Note 10/31/2019 761.00 100,000.00 99,601.56 99,522.00 1,250.00 1.26 U5 Treasury Note 11/30/2019 791.00 100,000.00 99,554.69 98,957.00 1,000.00 1.01 US Treasury Note 1/31/2020 853.00 100,000.00 101,312.50 99,651.00 1,375.00 1.38 US Treasury Note 7/31/2018 304.00 75,000.00 75,791.99 75,030.75 1,031.00 1.37 US Treasury Note 3/15/2020 897.00 75,000.00 75,225.59 75,130.50 1,218.00 1.62 US Treasury Note 5/31/2020 974.00 75,000..00 74,991.21 74,.847.75 1,125 -.00 1.50 US Treasury Note 5/15/2020 958.00 75,000.00 74,956.05 74,861.25 1,125.00 1.50 Total Fixed Income 1,290,000.00 1,313, 617. 72 1,293,313.00 24,147.00 1.87- Total Assets 627.45 1,357,765.82 1,381,383.54 1,361,078.82 24,781.00 1.82% Capital Recovery Assets Projected Annual Current Cash &Equivalents. Due Maturity Shares: Cost Mrk Value Income Yield. Fidelity Imm Government Fund #2642 41,872.40 41.872.40 41,872.40 398.00 0.95 Total Cash & Equivalents 41,872.40 41,872.40 41,872.40 398.00 0.95- Federal Natl Mtg Assn 10/26/2017 26.00 125,000.00 124,588.38 124,,987.50 1,093.00 0.87 Federal Natl Mtg Assn 1/27/2020 849.00 50,000.00 49,963.60 49,,954.50 850.00 1.70 Federal Home Mtg Corp Refrnce 8 6/13/2018 256.00 100,000.00 110,753.60 102,459.00 4,875.00 4.76 Federal Home LN Mtg Corp 3/27/2019 543.00 100,000.00 108,297,40 103,323,00 3,750.00 3.63 US Treasury Note 10/31/2019 761.00 100,000.00 100,065.85 100,016.00 1,500.00 1.50 US Treasury Note 12/31/2019 822:00 100,000.00 100,417.97 100,239.00 1,625.00 1.62 US Treasury Note 8/15/2020 1050.00 100,000.00 103,394.53 102;858. -00 2,625.00 2.55 US Treasury Note 12/15/2018 441.00 100,000.00 100,945.31 99,836.00 1,250.00 1.25 US Treasury Note 2/28/2019 516.00 100,.000.00 99.,992.19 99,.948.00 1,375.00 1.38 US Treasury Note 4/30/2019 577.00 100,000.00 99,890.63 99,725.00 1,250,00 1.25 US Treasury Note 10/31/2019 761.00 100,000,00 99,601.57 99,522.00 1,250,00 1.26 US Treasury Note 11/30/2019 791.00 200,000.00 199,226.56 197,914_00 2,000.00 1.01 US Treasury Note 1/31/2020 853.00 50,000.00 50,656.25 49,825.50 687.00 1.38 US Treasury Note 6/30/2018 273.00 75,000.00 75,916.99 75,050.25 1,031.00 1.37 US Treasury Note 3/15/2020 897.00 100,000.00 100,300.78 100,174.00 1,625.00 1.62 US Treasury Note 5/31/2020 974.00 100,000.00 99,988.28 99,797.00 1,500_00 1.50 US Treasury Note 5/15/2020 958.00 100,000.00 99,941.41 99:815.00 1.500.00 1.50 Total Fixed -Income 1,700,000.00 1,723,941.30 1,.705,443..75 29,786.00 1. 75-' Total Assets 640.50 1,741 ,872.40. :1,765,813.70 ',1,747,316.15 30,184.00 1.73 %: 3,523.00 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Subject: City Secretary Minutes Agenda No. 1 The City Council held a Regular Meeting on December 1.2, 2017 and a Regular meeting on December 19, 2017. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the corrected minutes of the Regular meeting of December 12, 2017 . and the minutes of the Regular Meeting on December 19, 2017. . ATTACHMENTS Regular Meeting of December 12, 2017 corrected minutes Regular Meeting of December 19, 2017 minutes CORRECTED MINUTES REGULAR MEETING December 12, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on December 12, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Mayor Pro -Tem Cedric Edwards Councilmember Mark Davis Councilmember Ralph Gutierrez Councilmember Scott Larson Councilmember David $ agliola Councilmember Angelina Kiser Councilmember Beni'Crawford EDC Board Members: EDC Board Member Victoria Readnour EDC Board Member Roy Richarf EDC Board Member Paul Macaluso EDC Board Member Katie Chain EDC Board Member Gary Howell Staff Present: Executive Director Brian James Executive Director Kyle Kinateder City Attorney Dan Santee Deputy City Secretary Donna Schmoekel Mayor Carpenter called F1 Mayor Carpenter provided the - opening pry the United States and the State of Texas. Call to Order — Joint Workshop Session ity Manager John Kessel . e utive Director Dudlq ss stont to the City Mana itv Secretary Brenda Der to order at 6:00 p.m. air Sarah Gonzalez of the United States and State of yer followed by the pledges of allegiance to the flags of Mayor Carpenter called the City Council Special Joint meeting to order at 6:02 p.m. B. Schertz Economic Development Corporation EDC Board Member Gary Howell called the EDC Special Joint meeting to order at 6:02 p.m. 12 -12 -201.7 Minutes Page -1- Mayor Carpenter welcomed all the Economic Development Directors. Workshop Item • Overview of Efforts to Implement the Historic Downtown/Main Street Schertz Plan. (B. James) Mayor Carpenter recognized Executive Director Brian J. stating back in 2013, Council passed Ordinance 13 -5 -31, w Comprehensive Plan. Generally referred to as the Sector regard to the Historic Downtown of Schertz. This doeur move with regard to the Main Street area. Additionally, bond for Main Street prior to this adoption helped shade, thf A challenge is that Main Street includes a rnix of retail, residential uses. However, zoning is mostly General Busi; pretty typical. What staff heard from the stakeholders, is a c within downtown to be a catalyst for downtown redevelops start with such as the bond funding Qf about $1 million. , T1 78, there is an existing stable neighborhood to the north of l family buildings could be adaptively reuses(. "Phis is helpful. Some constraints and redevelopme as a catalyst or 0i The vision we ha local and. , indent lyho introduced this item as an update to the City's this included Part 4 with fablished the direction to arnroval of a $1 million office, service, restaurant and ess and R -2. However, this is -sire to have a gathering place lent. It helps to have money to ere is good visibility from FM Lain Street and existing single- hat most of the area is in the 100 -year flood -plain so development ts`�vill be higher. Also, $1 million is not necessarily enough to serve point for change. �,erage Schertz's history and heritage, create a destination with ;finesses (Already occurring), encourage the use of existing unifying identity through gateways and streetscape elements, activated civic spaces anchoring existing successful and new A that. while there are few vacancies on Main Street today, it is of Main Street. Mr. James provided a picture /map of the area member recommendations are to establish historic fagade and evaluate and modify building and site development standards. rig standards and amend them to allow easier redevelopment. to make it easier to develop temporary uses and revise off street Actions we have taken to date are: 1) drainage regulation tweaks for Main Street, 2) waiver of permit fees, 3) creation of Main Street Mixed Use Zoning District, 4) creation of the Main Street Grant Program, 5) Historic Committee Efforts—Landmark Designation, Mural, etc., and 6) San Antonio River Authority (SARA) study of the Cibolo Watershed. 12 -12 -201.7 Minutes Page - 2 - Our next steps are to revisit the goal and structure of the program with Council (commercial only match level, maximum amount). We want to present potential modifications to the local floodplain ordinance while remaining in compliance with State and Federal regulations. We also want to seek additional funding to maximize the impact of Main Street Bond Improvements. We have the $1 million from the Main Street bond. We also have about $400,000 from the 2009 street bond and lastly, we would like to look to EDC for maybe $300,000 or as high as $500,000. Some desired improvements include: 1) Union Pacific Park monuments, 3) Decorative lighting in key locations, 4) Fill outs to frame parking at intersections, 6) Decorative Ornamental benches and trash cans 8) Design and coating Seal Street. Once we know our funding level, we can reach .out to our Subsequent discussion and dialog between staff, included parking issues, flood plain costs and require EDC funding restrictions, public safety improvemct preservation, need for a local flavor gathering place Board Members provided a nod to staff to move fot them for final funding dollar approval A. Schertz City Mayor Carp( IC Mayor Carpenter t. Development, 2) Entry s in sidewalks, 5) Bump at key intersections 7) >sts, and 9) Fog or Chip meeting. aril, and EDC board members ts, renovation /construction costs, lighting, area beautification and locals as well as tourists. EDC d Orovidina information back to Council Special,, meeting at 7:02 p.m. the EDC Special Joint meeting at 7:02 p.m. 's section of the agenda. following individuals who spoke: • Ms. Michele Tereletski, 705 Marilyn Drive, who spoke regarding Item 5, the amendment to the Unified Development Code establishing a Building and Standards Commission and not understanding the action; she requested staff assist her in her questions, • Mr. Duane Conques, 4301 Shady Oaks Lane, who spoke regarding dedicating a parcel of land in front of Oak Forest and adjacent to FM 3009 after the man who donated it to the City of Schertz, Coy Simmons. • Ms. Mary Whitfield Burks, 3737 Pebble Beach, who spoke regarding a letter her daughter wrote requesting No Name Park be named after her for her service on the City Council Advisory Committee many years ago. 1.2 -12 -201.7 Minutes page - 3 - • Mr. Nick Morgan, 2520 Cedar Lane, and 533 Main Street, who spoke regarding his upcoming business that he will be opening up on Main Street and the agreement to have revitalization occur on Main Street. City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) Mayor Carpenter recognized Executive Director Dudley Wait announcements: Thursday, December 14' The Chamber's Welcome Center. Celebrate the Tuesday, December 19th 5:30 pm Citv Council Meeting, Council Chambers, 6:00 Monday, December 25' City Offices Closed Monday, Janua City Offices Cln Saturday, Janu, Polar Bear Plun Sponsored ' by`, ynca.org /polarb includes s'mores [ul the following In v Interiors. the Sche�rt Family YMCA. Cost is $1.0.00. Register online at eplunge or in person at the Schertz Y. This fun family friendly event and hot chocolate. and recognitions by City Manager (J. Kessel) r recognized City Manager John Kessel who provided information on the ensure at Live Oak and Schertz Parkway. Mr. Kessel also provided an 4ertz Parkway Project. • Presentation regarding the 2017 . Healthy Workplace Recognition Program in collaboration with the San Antonio's Mayor's Fitness Council. (D. Wait /J. Kurz) Mayor Carpenter recognized HR Director Jessica Kurz who provided information on the 2017 . Healthy Workplace Recognition the City recently received. Highlights included: 1.2 -12 -2017 Minutes page - 4 - • Membership -based organization of local employers and providers of worksite wellness programs and services. • Aims to improve the health of the San Antonio Workforce by providing the business community with opportunities to network, discuss best practices, promote worksite wellness initiatives, and recognize local employers for their efforts to improve employee health and wellness. • Established in 2010 to bring a new level of awareness to healthy living. • Mission is to lead San Antonio to be one of the he lthiest and most active communities in the nation, in which residents and organizations work collaboratively to achieve targeted health and mess goals. Recognition Criteria: Category 1 — Culture — City they had initiated Lunch N Learns, Fitness & We] and Humana GO365. Plans are already being implemented to achi thanks were provided to: City Council, City Public Affairs & Events Staff and Human R • Presentation regarding the Festival Mayor Carpenter recognized Public A on the recent Festival, of Angels event next year. Workshop S sil event. (S as Klepper /M. Spence) iKlepper who updated Council information for more expansion y name the park located on the west side of Park Drive and Jonas Drive. (B. James /C. Van Mayor Carpenter recognized Assistant Parks Director Lauren Shrum who introduced this item "4ating the City o Schertz Parks, Recreation, and Community Services Department took over the maintenance of an approximately 2 -acre parcel of land adjacent to the south- bound side cif the ,Schertz :Parkway between the Ashley Place and Jonas Woods subdivisions in May of 2016. Although the City of Schertz owned the property, there was confusion on the part of the City and the Ashley Place HOA as to who actually owned the property and, therefore, who maintained it. In May of 2016, this question was answered through an investigatory effort initiated by the Ashley Place HOA whereby ownership, and maintenance responsibilities, were properly identified. The Parks Department took over the maintenance responsibilities for the property at that time. The property was referred to as No Name Park but as no improvements have been made to the property the issues of formally naming the park was not addressed. Staff is working on a proposal to install exercise equipment on the property. 1.2 -12 -201.7 Minutes Page - 5 - On June 1.3, 2017, . Council officially requested that this park naming item be taken to the Parks and Recreation Advisory Board to consider naming the park as Earl Sawyer. The Parks and Advisory Board considered the item at their July 24, 2017 . meeting. After discussing the matter, the Board recommended the property be named "No Name Park ". The Parks Department did not find a readily apparent geographical, ecological, or historical name for the property. Staff presented this recommendation to City Council on August 29, 2017. Council directed staff to develop a process to solicit input, f names for the park. City staff developed a public input strategy to solicit that input process through the Parks Advisory Board The strategy was to advertise that the City was solid park. Staff then advertised that process through th'cit at the park location, and in- person via staff intercept;, park. Naming suggestions were to include `short F citizen felt the names were appropriate. Initial results were shared with the Parks Advisory Board at their meeting on Oct. 23, 2017 and the board requested the public input process continue for one more month until the next meeting. Approximately 90 suggestions were received. All df the names were provided to the Parks Advisory Board to review and a summary of the 'submissions was created based on the categories in the Naming Policy: geographical location, ecological feature, historical reference, and non - living, person. Mayor'. Carpenter re'opgnized Mayor Pro-Tern Edwards who moved seconded by Councilmember Kiser to name No Name Park Mary Whitfield Burkes Park. The vote was unanimous with Mayor -Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagl ola;' Kiser and Crawford voting for and no one voting no. Motion passed • Discussion and update regarding the City fees charged by GIS, City Secretary and Parks Department. (B. James /J. Walters /T. McFalls /D. Schmoekel /L. Shrum) Mayor Carpenter recognized Deputy City Secretary Donna Schmoekel who provided information regarding fees charged by the City Secretary Department as well as the fees charged by the GIS Department. Assistant Parks Director Lauren Shrum also provided a brief explanation of the fees charged by the Parks Department. Director of Finance James 12 -12 -2017 Minutes Page - 6 - Walters provided information that it has been 3 years since the GIS Department sold any maps and therefore will be recommending that future requests for maps be placed under the Public Information Act regulations to provide such a document. Questions and comments from Council were addressed. • Council will discuss and possibly take action regarding placing an item on a future agenda to discuss the possibility of establishing a set of guidelines or a policy regarding the use of social media by elected and appointed officials in the City of Schertz. (Mayor /Council) Mayor Carpenter opened this up for Council discussion. Councilmembers provided their thoughts and views regarding this item and the need for guidelines. They discussed the need for guidelines regarding any City related social media sits and avenues that elected and appointed officials could post to. Councilmembers also discussed the pros and cons for guidelines on private social media outlets. Members ' discussed that we have already requested the legal team to make a presentation regarding this and until they receive this information, an item should not be placed ori' another agenda. Mayor Carpenter recognized Councilmember Scagliola 'who moved seconded by Councilmember Kiser to place an item on a future agenda establishing a set of guidelines or policy for use of social media, public or private, by elected and appointed officials in the City of Schertz. Mayor Carpenter called for the vote on the amendment. The vote was 3 -4 -0 with Councilmembers Larson, Davis and Gutierrez voting for and Mayor Pro -Tem Edwards, Councilmembers Scagliola, Kiser and Crawford voting no. Motion failed. Mayor Carpenter requested Councilmember Scagliola restate his motion, which was he moved seconded by Councilmember Kiser to place an item on a future agenda establishing a set of guidelines or policy for use of social media public or private by elected and appointed officials in the City of Schertz. The vote was 5 -2 -0 with Mayor Pro -Tem Edwards, Councilmembers Davis, Scagliola, Kiser and Crawford voting for and Councilmembers Larson and Gutierrez voting no. Motion passed 12 -12 -201.7 Minutes Page - 7 - Discussion and Action Items 2. Ordinance No. 17 -B -52 — Consideration and /or action authorizing the issuance of City of Schertz Texas Genera] Obligation Refunding Bonds, Series 2018, levying an annual ad valorem tax, within the limitations prescribed by law, for the payment of the bonds; prescribing the form terms, conditions and resolving other matters incident and related to the issuance, sale and delivery of the bonds, authorizing the execution of a paying agent /registrar agreement, a purchase and investment letter, and an escrow deposit letter; complying with the letter of representations on file with the depository trust company; authorizing the execution of any necessary engagement "agreements with the City's financial advisors and or bond counsel and providing azi �Ofective date. First and Final Reading (J. Kessel/J. Walters /M. McLiney) Mayor Carpenter read the following into record: ORDINANCE NO. 17- Mayor Carpenter recognized Andrew Friedman, Managing Director of SAMCO who introduced this item stating the City Council at its December 5, 2017 meeting authorized city staff and, onsult tits to proceed with a refunding of its General Obligation Bonds, Series 2008 f6r debt, service savings. The City received 9 bids from banks around the State and First National Bank Texas submitted the lowest bid with a rate of 2.12 %. Based upon their bid, the refunding generates gross savings of $668,370 or 9.8% present value savings as a percentage of bonds refunded. The Bonds are supported by the City's 1 &S tax rate and the I &S supported debt service is anticipated to decrease by $67,000 per year because of this refunding. The below is the proposed time table: 12 -12 -2017 Minutes Page - 8 - th Tuesday, December 5 th Thursday, December 7 th Tuesday December 12 th Thursday, January 4 Council grants permission to proceed with financing plan as presented Bids are due at noon from potential purchasers Council review bids and awards sale to the best bidder (assuming, savings is worth pursuing) ;s; Funds wired to the District's the for the refunding bonds 3. Ordinance No. 17 -L -51 - Consideration and /or action to amend the Code of Ordinances of the,, City of Schortz, Texa :by revising" Chapter 50, Article VII, Garage sales to eliminate the, requirement ter a permit and modify the existing regulation. First Reading (B. "James/L. Wood) ter read the following into record: ORDINANCE NO. 17 -L -51 AN ORDINANCE` OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS; CHAPTER 50- MISCELLANEOUS OFFENSES AND PROVISIONS, ARTICLE VII- GARAGE SALES ESTABLISHING A PENALTY; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE 1.2 -12 -201.7 Minutes Page - 9 - Mayor Carpenter recognized Development Services Director Lesa Wood who introduced this item stating in 1990 the City of Schertz adopted an Ordinance establishing garage sale regulations and a requirement for owners or a lessee of property located in the City to obtain a permit. The ordinance was adopted because of citizen concerns with the large number of garage sales being held at a single residence and the impact that these numerous sales would have on the neighbors if the frequent sales effectively became a home business. Over the last couple of years staff has received a few complaints from residents about having to obtain a garage sale permit. Staff started researching h)eighboring city's garage sale regulations and permitting requirements. Staff reviewed .information from Live Oak, Universal City, Selma, Cibolo, New Braunfels, San Marcc Is and San Antonio and found that only 2 of the 7, Selma and San Antonio issue permits for garage sales; however, most do still regulate garage sales. Currently, to obtain a garage sale permit in City municipal complex, complete an appli� signs per the ordinance. Over the last fh garage sale permits a year collecting an a) cost of a garage sale permit is $22.00. Staff is proposing to eliminate the but continue to maintain certain re was modified in order to remove the definition for an This City will not issue signs for garage sales with the to allow residents to conduct garage removed. This section is not needed with the ent of garage sale signs was modified to add the maximum location of sign placement and removal of signs. • Sec. 50 -230 Time limit for each garage sale was modified to change the opening operationalhours from 6:00 am to 7:00 am. as a courtesy to surrounding neighbors this is consistent with the City Weekday Construction hours. • Sec. 50.231 Permit nontransferable was removed. This section is not needed with the elimination of permit requirements. • Sec. 50 -232 Rain Days was removed. This section is not needed with the elimination of permit requirements. • Penalty was modified to add clarity to the language and provide consistency with recently adopted ordinances (e.g. UDC, Article 1). 12 -12 -2017 Minutes Page -10 - • Sec. 50 -234 Fees was removed. This section is not needed with the elimination of permit requirements. The city fees schedule will be modified with the next update. The elimination of the garage sale permit will reduce City revenue by approximately $11,000 a year. Expenses will reduce by approximately $500.00 a year for the City authorized signs. Staff recommends approval. Staff addressed questions from Council. Council also expressed their concerns on bandit signs being a problem as well as those who possibly might abuse the 4- garage sale limit per year. Mayor Carpenter recognized Councilmember Larson : 'vho moved seconded by Councilmember Crawford to approve Ordinance No. 17- L- 51'frrst reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. 4. Ordinance No. 17 -K -49- Conduct a public. Dearing and consider action on 'an ordinance closing and abandoning a section of Savannah Drive right of way to the abutting property PfI owner, located southwest of the intersection of Savannah Drive and Big Horn Trail. First Reading (B. James/ L. Wood/ B. Cox) Mayor Carpenter read the fo During the con tion of the public infrastructure for Savannah Bluff Unit 1 Subdivision, the adjacent subdivision .Kensington Ranch Estate Unit 1 was approved with the plat being recorded in October 2006. With the construction of Kensington Ranch Estates Unit 1, Savannah Drive was extended across Dietz creek and ultimately to FM 1.518. Because of the timing, the temporary turnaround was not needed, nor is the extra right -of -way dedicated for the turnaround adjacent to Lot 28, :Block 2 of Savannah Bluff Unit 1. City staff has evaluated the request to abandon the right -of -way and found that the area is not needed and that if released, there would be no conflicts with existing roadways or city utilities. 1.2 -12 -201.7 Minutes Page - 11 - City staff recommends abandoning the Right -of -Way Segment and releasing the Right -of- Way to be abandoned to the adjacent property owner as described in Ordinance 17 -K -49. Mayor Carpenter opened the public hearing and recognized the following who spoke: • Ms. Ruth Shropshire, 3521 Big HornTrail, who spoke in favor of this item. As no one else spoke, Mayor Carpenter closed the public hearingf£or Council comments. No discussion from Council occurred. Mayor Carpenter recognized Councilmember Councilmember Gutierrez to approve Ordinance N unanimous with Mayor Pro -Tem Edwards, Larson, Scagliola, Kiser and Crawford voting passed. moved .K, for and no one seconded by The vote was s, Gutierrez, s no. Motion 5. Ordinance No. 17 -S -50 - Conduct a public hearing and consideration and /or action on an PH amendment to the Code of Ordinance and Unified; ,Pevelopment Code of the City of Schertz, establishing a Building and Standards Commission, providing a criminal Penalty, providing for publication, and providing an effective dato,: First Reading (B. James/ L. Wood/ E. Grobe) Mayor Carpenter read the following INANCE NO. 17-S-50 AN ORDINANCE , 'OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CODE OF ORDINANCES C1MF THE CITY OF SCHERTZ, TEXAS; ESTABLISHING A " BUILDING AND STANDARDS COMMISSION; PROVIDING :A' .CRIMINAL PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING' AN EFFECTIVE DATE. Mayor Carpenter recognized Planner I Emily Grobe who introduced this item stating in October,017 Planning staff proposed changes to the Unified Development Code to Article 3 Boards, Commissions and Committees and associated updates in UDC Articles 4, 8, 9, 1.1, and 14. As part of this presentation staff described the need to create a new commission, the 'Building and Standards Commission" in order to hear cases related to building code and fire code decisions and appeals. At the October 24'h City Council approved Ordinance 17 -S -40, an amendment to UDC Article 3 which created the UDC language for a "Building and Standards Commission ". At this City Council meeting, staff noted that although the modification to the UDC was a starting point for the creation of this commission, staff would come to City Council in order to fully establish the Building and Standards Commission within City code. 12 -12 -2017 Minutes Page -12 - This proposed ordinance is to fully establish the Building and Standards Commission by updating the City Code of Ordinances. The creation of this commission is intended to provide an appropriate outlet for applicants requesting review of a building code item, appealing a decision of the fire marshal, fire chief, or the building official, and to review and take appropriate actions on buildings found to be in violation of a city ordinance or a public nuisance. The purpose of this ordinance is to create the justification and prociedures for the Building and Standards Commission, which in October the City Council approved to include in UDC Article 3 as a Board, Commission or Committee. • Creation of the procedures governing the Building and Standards Commission • Full Text In Ordinance Exhibit `B" • Created utilizing the adopted UDC language and Texas Local Government Code • This document provides the requirements for members, meetings, the authority the commissions has been provided, the criteria for determining cases, notice requirements, action time frames of the Commission, time frame for compliance with Commission determinations, fees, judicial review, and authority penalties. 12 -12 -2017 Minutes Page -13 - Ms. Grobe stated this amendment was drafted by Planning Staff and by the City Attorney (Daniel Santee, Denton Navarro Rocha Bernal & Zech). Mayor Carpenter opened the public hearing and as no one else spoke, Mayor Carpenter closed the public hearing for Council comments. Councilmembers provided their comments and questions to staff, as well as requested more information be provided and that in light of the resident who spoke on this item wanting more information they would recommend postponement. Mayor Carpenter recognized Councilmember Crawford who moved seconded by Councilmember Larson to postpone Ordinance No. l 7 -S- 0 on first reading. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembi rs Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no ono voting no. Motion passed. 6. Resolution No. 17 -R -114 - Consideration and/or action approving a Resolution authorizing a Sidewalk Easement Agreement with Zeenat & Salim- lnvestments, Inc.,"for the use and control of the City of Schertz for the construction and maintenance of a sidewalk facilities. (B. James/K. Woodlee) Mayor Carpenter read the following into RESOLUTIO In [JNCIL OF THE CITY OF SCHERTZ, TEXAS AGREEMENT WITH ZEENAT & SALIM USE AND CONTROL OF THE CITY OF ION AND MAINTENANCE OF SIDEWALK I2S IN CONNECTION THEREWITH 'Mayor Carpenter recognized Ecutive Director Brian James who introduced this item staying in February 201,7, Ford Engineering was contracted to perform the engineering desigri fox the Schertz Parkway Reconstruction Project from Maske Road to E. Live Oak Road. After, the initial analysis it was determined that adding an additional lane on westbound E. Live Oak Road would improve the serviceability of the intersection. Because of the proximity of Dietz Creek to the south edge of E. Live Oak Road, it was determined that the majority of available space for the widening is on the north side of E. Live Oak Road. Because the widening required the curb to be shifted five feet to the north, there was no longer room for the five -foot sidewalk to be placed between the existing traffic control box and the curb. This required Ford Engineering to realign the sidewalk around these existing elements, which could only be accomplished by routing the sidewalk out of the right -of.- way and into the adjacent private property. 12 -12 -2017 Minutes Page -14 - City Staff was able to have the owner, Zeenat & Salim Investments, Inc., sign the Sidewalk Easement Agreement. The owner was amenable to the easement to allow for a continuous sidewalk around their convenience store. Staff recommends approval. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved seconded by Councilmember Crawford to approve Resolution No. 17 -R -11.4. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. 7. Resolution No. 17 -R -119 - Consideration and/or action approving aResolution appointing a Director of the Tax Increment Reinvestment Zone Number Two, City of Schertz and related matters in connection therewith. (B. James /B. Dennis) Mayor Carpenter read the following into record: 171 13 11111 Y 111.Nsc re IM I A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPOINTING A DIRECTOR OF REINVESTMENT ZONE NUMBER TWO, CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH )r Brian James who introduced this item ved Rdsolution 17 -R -18 appointing John penter Chris Price, and Gary Inmon be Dahlebe appointed to replace former P &Z K Reinvestment Zone (TIRZ) Number Two 018. Mayor Carpenter moved seconded by Councilmember Larson to approve Resolution No. 17 -R -11.9. The vote was 6 -0 -1 with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, and Kiser voting for and Councilmember Crawford abstaining. Motion passed. 8. Resolution No. 17 -R -113 — Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement with Cibolo Creek Municipal Authority for the site preparation and installation of a leased pre - packaged sewer treatment plant to expand waste water treatment capacity at the Woman Hollering Treatment Plant. (D. Wait) 12 -12 -2017 Minutes Page -15 - Mayor Carpenter read the following into record: RESOLUTION NO. 17 -R -113 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CIBOLO CREEK MUNICIPAL AUTHORITY FOR THE INSTALLATION OF A LEASED PRE - PACKAGED SEWER TREATMENT-PLANT TO EXPAND WASTE WATER TREATMENT CAPACITY AT THE WOMAN HOLLERING TREATMENT PLANT, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Executive Direct stating On October 25, 2016 City Council authc agreement for a pre - packaged waste water tie temporary Woman Hollering Creek Treating temporary plant was installed in 2006 to servic permanent waste water treatment plant could be As a result of the increasing wastewater demand being placed on the temporary plant from the growing Crossvine development, it was determined that it was necessary to expand the capacity of the temporary plant. This ex would take,the current 46,000 gallon a day plant to a 92,000 gallon a day capacity. On January 11, 2017:,Public Works crews inspecting the sewer system in the Crossvine found a, faulty pipe corn' nection ton an earlier installed sewer main. This faulty connection (a rolled gasket) was on a; ection of main that was transecting a shallow ground water source that runs through this part of our community. As a result of this rolled gasket, the ground water source ,was infiltrating the sewer main with approximately 10 -15 gallons per minute of fresh ground Water, or approximately 17- 18,000 gallons of water a day being sent to the 46,000 gallon a` day treatment plant (37% of the capacity approximately). Once this sewer main was repaired, the immediate and pressing need to add additional capacity to the WHTP was greatly reduced. In a follow up meeting, it was agreed that planning for the new expansion would continue by the design engineers, however no steps to install the new section of plant would be taken without both sides agreeing to the install. As CCMA has continued sharing the daily waste water flows to the WHTP, we have agreed it is time to go ahead and move forward installing the additional section of 12 -12 -2017 Minutes Page -16 - temporary treatment plant. The plant that we agreed to lease is still waiting to be installed (we do not pay lease payments until it is installed) and CCMA is finalizing the details of the construction necessary to put it in place. The inter -local agreement approved on December 13, 2016 expired on April 30, 2017 so tonight we are asking Council to again authorize the City Manager to enter into an agreement with CCMA for the installation and operation of a second temporary waste- water treatment plant at the Woman Hollering Treatment Plant site. Staff recommends approval of the attached Resolution authorizing 'the City Manager to enter into this Interlocal Agreement with the Cibolo Creek Municipal Authority for the site work and improvements necessary for the successful installation of the ]eased pre - packaged waste water treatment plant serving the Crossvine development. Mayor Carpenter recognized Mayor Pro -Tem Edwards who moved seconded by Councilmember Davis to approve Resolution. No. 17 -R -113. The vote was unanimous with Mayor Pro -Tem Edwards, CounciImembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one votiu<g no. Motion passed. 9. Resolution No. 17 -R -115 - Consideration and/or, action approving a Resolution authorizing the City Manager to emr into an agreement with Stryker EMS Equipment for the purchase of five (5) stretchers, ,upgrade three (3) curremt ' stretchers and add service agreements on all stretchers and stretcher loading systems. (D. Wait /J. Mabbitt) Mayor Carpenter UTION NO. "' 17 -R -115 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF" TI'VE (5) STRETCHERS, UPGRADE THREE (3) CURRENT STRET 1HERS : AND ADD SERVICE AGREEMENTS ON ALL STRETCHERS. Mayor Carrpnter recognized Councilmember Larson who asked if he may make a motion to approve ,Resolution` No, 17 -R -115 and Resolution No. 17 -R -117 on consent. Mayor Carpenter stated that a motion has been made to move agenda items 9 and 10 to a consent format, secondedf by Mayor Pro -Tem Edwards. Mayor Carpenter stated that the first we will do is if the motion passes he will revisit these two items and read both captions to make sure that we follow the rules as if we were already under consent and he will take it up in that manner. Mayor Carpenter recognized Councilmember Larson who requested a point of information that may he simply make a motion to approve Resolution No. 17 -R- 115 and Resolution No. 17 -R -117? Mayor Carpenter stated that the Charter states that we take up items and our rules require that we take up items with a single question even if Council is in unanimous agreement that we do not do it that way we will take it up as one 12 -12 -201.7 Minutes Page -17 - question at a time and if Councilmember Larson would be willing to withdraw the motion and then make a motion to approve Resolution No 17 -R -115 he would certainly entertain a motion. Councilmember Larson withdrew both motions and made a motion to approve Resolution No. 17 -R -115, seconded by Councilmember Davis. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. 1.0. Resolution No. 17 -R -117 - Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement with Stryker EMS Equipment for the purchase of four (4) stretcher loading systems. (D. Wait /J.,llabbitt) Mayor Carpenter read the following caption: RESOLUTION NO. 11. Resolution No. ,'17-R-116" — Consideration and/or action approving a Resolution . authorizing expenditures in excess of $50,000 with the highest single vendor contract not exceeding $665,000,;"and the, total contracts not exceeding $1,193,000 and as approved in the 2017 -2018 fiscal ar budget ' Or the City's Vehicle Replacement Program. (D. Wait /J. Carpenter record: LUTION NO. 17 -R -11.6 3Y THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS XPENDITURES IN EXCESS OF $50,000, WITH THE HIGHEST t CONTRACT NOT EXCEEDING $665,000 AND THE TOTAL N,CTS NOT EXCEEDING $1,193,000, AND AS APPROVED IN FISCAL YEAR BUDGET, FOR THE CITY'S VEHICLE PROGRAM AND OTHER MATTERS IN CONNECTION Mayor Carpenter recognized Human Resource Director Jessica Kurz who introduced this item stating The City has taken a comprehensive approach in developing a cost - effective fleet replacement program. Best practice fleet operations have been integrated into the 1.2 -12 -201.7 Minutes Page -18 - existing program and the City has developed systematic policies and procedures for determining when a vehicle or equipment requires replacement. In support of this program, Council approved a funding mechanism that authorized a total of $1,692,718.00 in the FY 2017 -18 budget for the City's Vehicle Replacement Program. This item is for a portion of the budgeted vehicle expenditures through a number of vendors where the contract would be in excess of $50,000. This agenda item covers six vendors and is for approximately two thirds of the budgeted amount. Other purchases, such as for Police Department squad cars, have already been apprved by the City Council. Further purchase, such as for small equipment replacement like a trailer, may be less than $50,000 with a single vendor. The specific vendor, not tct exceed amount, item(s) to be purchased, and benefited department are listed below. The City has historically purchased vehicles and equipment from purchasing cooperatives. This has allowed the City to procure vehicl and capitalize on volume discounts. For FY 2,101.7-18, the City anticif outfitting of vehicles and fleet equipment from the following, vendors. Vendor Silsbee Ford Office Fleet Safety Equipment Doggett Freightliner 1.2 -12 -201.7 Minutes $64 $70,000 1ply $80,000 $20,000 $71,000 $112,000 Page - 19 - 1pariing Truck (l ) Truck (1) Truck (3) Truck (1) Additional expenses for fleet/maintenance repairs Item SUV (1) SUV (1) Vehicle Outfitting Additional expenses for fleet /maintenance repairs Vehicle Outfitting Dump Truck belonging to ;h best -value aurchase and Department Marshal's Public Works Public Works Animal Services Facility Services Purchasing All Departments Department Fire EMS All Departments Police Public Works $25,000 Additional expenses for fleet/maintenance repairs RDO Equipment $55,000 Skid Steer Parks $20,000 Additional expenses for fleet /maintenance repairs Motorola $75,000 Vehicle Outfitting Fire, EMS, Police Other ernerncy telecommunication equipment Staff recommends that Council authorize expenditures up to $665,000 with Silsbee Ford, up to $70,000" .with Caldwell Country Chevrolet, up to $100,000 with FarrWest Environmental S' ' ly, up to, $71,000 with Fleet Safety Equipment, up to $137,000 with Doggett Freightliner, and up to $75,000 with RDO Equipment, as part of the City's Vehicle Replacement Program, in FY" 2017 -1,8,, and up to $75,000 with Motorola for related Mayor Carpenter, reognized = Cruncilmember Crawford who moved seconded by Councilmember Kiser Io approve Resolution No. 17 -R -116. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and; Crawford voting for and no one voting no. Motion passed. Mayor Carpenter recognized City Secretary Brenda Dennis who provided the roll call vote for two Workshop items and Agenda items 2 -11. Requests and Announcements 1.2. Announcements by City Manager. No further announcements were made. 12 -12 -2017 Minutes Page - 20 - 13 14. Mayor and Council members to request that items be placed on a future agenda. Mayor Carpenter would like a short briefing on the changes we made to our UDC where Council can in fact remove bandit signs over the weekend when we do see them. He believes we made a change there. Let us know where we are on that. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see • Continuing education events attended and to be attend+ • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Councilm( needed on the agenda tonight regarding Dennis said it has already been corrected. Mayor Carpenter recognized Councilmember Ral Movie in the Park event this past Saturday. Special and to Crossvine for sponsoring the event, Mayor Carpenter represented at the Irene for helping e Mayor C were not to say th, the narad Mayor Carpenter i support at the Cib ambassador for the he annreeiates the l recognized C "-ibolo parade. e to ivis who said he ' i on assignments. Ci below) a correction ;tary Brenda rez who said he attended the our Parks and Recreation staff said Schertz was well Mary Spence, Sam and member Kiser who said since the Schertz Sweethearts it was available for Council. She said she just wanted it representative for this city - -- people just loved him at d' along to him. ized Couticilmember Crawford who thanked the Mayor for his arade. Mary Spence did a superb job and Sam should be an of Schertz to make people dance on parades. He was superb, and at Mary and other staff provided. He also appreciates the time that go. Mayor Carpenter slated that on Saturday, mid -day, he was able to attend a reception for Lt. General Quash and other senior officers at Randolph. It was a good social gathering /meeting. The level of cooperation we have between the various cities and Joint Base San Antonio is in a very strong position. In fact, the Northeast Partnership recently met and identified a primary goal for the upcoming year in listing all of the Emergency Operations assets that the member cities have as well as primary points of contact for each city. The General was very interested in the base also participating in the exercise of sharing information in the event of a regional emergency. 12 -12 -2017 Minutes Page - 21- Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 9:57 p.m. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary 12-12-2017 Minutes Page - 22 - MINUTES REGULAR MEETING December 19, 2017 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on December 19, 2017, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Angelina Kiser Staff Present: Executive Director Brian James City Attorney Charlie Zech Deputy City Secretary Donna Schmoekel Mayor Carpenter called the regular Texas. (Mayor Pro -Tem Edwards) Mayor Pro -Tem E4 flags of the United Assistant, the at 6:00 p.m opening prey followed by the pledges of allegiance to the of Texas. ity Ev t (B James/D. Wait /S. Gonzalez) (ecutive Director Dudley Wait who provided the following Saturday, January 6th Polar Bear Plume Pickrell Park Pool 10:00 am Sponsored by the Schertz Family YMCA. Cost is $10.00. Register online at ymca.org /polarbearplunge or in person at the Schertz Y. This fun family friendly event includes s'mores and hot chocolate. 1.2 -19 -201.7 Minutes Page - 1 - This Thursday, December 21", at 8:00 a.m. at the Lower Seguin Bridge low water crossing at the Cibolo Creek, the new water crossing bridge will be opened. • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who provided an update on the Schertz Parkway project. Because of recent rains, the final two concrete pours are being pushed back a bit. They have the steel down and are waiting for the weather to clear. They are still on schedule to have that section complete by the end of December. Mayor Carpenter moved to the Hearing of Residents part of th Hearing of Residents Mayor Carpenter recognized the following individuals Who spoke: • Mr. Miguel Gutierrez, 2608 Patron Village, who rein December 24, this will be the second anniversa y- of unsolved murder at his home here in Schertz. The faiiily He doesn't want his father's caset6l go unforgotten. He a's'. utilize every resource available to bring his killer(s) to just riled Council that on Sunday, his father's (Henry Gutierrez) still does not have any answers. cs the City Police Department to • Mr. Glen Outlaw, 3729 Forsyth Park, who spoke about the Council's special retreat on December 1. He read from the Agenda which indicated teambuilding exercises would occur with Councilrriembrs and personnel from Davis Solutions. However, according to the minutes of ;ghat meeting he discovered that during the lunch break Councilmembers • Mr. Ken Greenwald, 205 Westchester Drive, who spoke about the new garage sale sign procedure. Signs are popping up everywhere now and he saw three in the City parks. There were all sorts of sizes, colors, sticks, etc. Imagine what this is going to look like in the future. Mayor Carpenter moved back to the Workshop portion of the agenda. Workshop • Presentation regarding Records Retention, Public Information, Open. Meetings and the Use of Social Media by Elected and Appointed Officials. (C. Zech) 12 -19 -2017 Minutes Page - 2 - Mayor Carpenter recognized City Attorney Charlie Zech who provided a PowerPoint presentation which focused on the law rather than any policy. Relevant Laws (Texas Local Government Code) Chapter 200, subtitle C, Records Provisions Appling to More than One Type of Local Government — the `Local government Records Act'. Chapter 201 General Provisions Chapter 202 Destruction and Alienation of Records Chapter 203 Management and Preservation of Records Chapter 204 Microfilming of Records Chapter 205 Electronic Storage of Records Chapter 551 Texas Local Government Code — Texas Open M Chapter 552 Texas Government Code — Texas Public"Inforrma U.S. Constitution's First Amendment Texas Bill of Rights Section 8 (Freedom of Speech) Common Law The definition of local government records is described as any document, paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium, or other information recording medium, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by a,Iucat government or any of its officers or employees pursuant to, law, including an, ordinance, or in the transaction of public business. V.T.C.A., Local Qoverrment Code S. 201.003 This term does noftlinclude:.,.,.notes, journal entries, diaries, and similar documents created by an officer or employee of the local government for the officer's or employee's personal convenience. Local government ri e are subject to Chapter 552, Government Code (the Public' 'Infortuution Act): Correspondence conducted through personal e -mail accounts regarding county or city business constitutes `local government records' under the Texas Public Information Act. Mr. Zech elaborated further on the definition of public information by individual officers or employees of a governmental body and the transmittal of that information in a person's official capacity. He mentioned the wide variety of media which includes paper, e -mail, internet posting; text messages and other electronic communications. Tweets and posts from a local government account are also subject to the Public Information Act. He also went over the first amendment and individual rights. In summary, he stated Councilmembers and Board Commissioner's private e -mail accounts used for public business or text messages from a private phone about public business....internet postings on a private account regarding public business are subject to the Texas Public Information Act. Mr. Zech addressed questions /comments from Council. 12 -19 -2017 Minutes Page - 3 - • Discussion and overview regarding the speed hump process. (B. James /K. Woodlee /C. Palomo) Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who provided information regarding this item which included the guidelines in our Code of Ordinances and the usual steps the staff take when considering whether to install speed humps in certain areas. Staff does a lot of research gathering data, talking with residents, performing traffic studies, and considering any alternative solutions. She spoke about other installation considerations such as emergency response delays, street sweeper obstruction, anti traffic diversions. In the end, all pertinent internal city departments work together Engineering, Public Works and the Police Department. Their cumulative investigations are then presented to the city TSAC Board members for additional input and/ or recommendations. Advantages and disadvantages of having speed humps were presented and discussed. With Council. Ms. Palomo and Executive Director Brian James addressed comments and questions from councilmembers. • Discussion and overview regarding bandit signs. (D. Wait) 1. Minutes — Consideration and/or action regarding the approval of the minutes of the special meeting of December 1, 2017 and the regular meetings of December 5, 2017 and December 1.2, 2017. (J..Kessel /B. Dennis) 2. Ordinance No. 17 -L -51— Consideration and/or action to amend the Code of Ordinances of the City of Schertz, Texas by revising Chapter 50, Article VII, Garage sales to eliminate 12 -19 -201.7 Minutes Page - 4 - the requirement for a permit and modify the existing regulation. Final Reading (B. James /L. Wood) ORDINANCE NO. 17 -L -51 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS; CHAPTER 50- MISCELLANEOUS OFFENSES AND PROVISIONS, ARTICLE VII- GARAGE SALES ESTABLISHING A PENALTY; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE 3. Ordinance No. 17 -K -49- Consideration and/or abort on an ordinance closing and abandoning a section of Savannah Drive right 'of way to the abutting property owner, located southwest of the intersection of Savannah Drive and Big Horn Tram. Final Reading (B. James /L. Wood/ B. Cox) Mayor Carpenter recognized Councilmember Larson who made an amendment to that motion to also pull Item 1 minutes for a simple correction on the vote tally and also add Item 8 to',, ,Consent. The rnotion was seconded by Councilmember Davis. Mayor Carpenl stated they would now take up the motion as amended which is to pull Item 2, add Item 5, pull Item 1, and add Item 8 to Consent. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. City Attorney Charlie Zech requested the Mayor also read the captions for Items 5 and 8 before proceeding with the vote. 12 -19 -201.7 Minutes Page - 5 - Mayor Carpenter read the following into record. 5. Resolution No. 17 -R -123 — Consideration and /or action approving a Resolution appointing .Ken Greenwald to the Board of Directors of the Schertz Seguin Local Government Corporation. (D. Wait) The following was read into record: RESOLUTION NO. 17 -R -123 A RESOLUTION BY THE CITY COUNCIL OF APPOINTING KEN GREENWALD TO THE BI 4 OF THE SCHERTZ SEGUIN LOCAL GOV] OTHER MATTERS IN CONNECTION THERE' 8. Resolution No. 17 -R -124 — Conside authorizing and approving the Investment The following was read into record: I kill 000 A RESOLUTION BY THE CITY CO AUTHORIZING A REVISED CITY STRATEGY. For clarity, Mayor Carpenter re- state Items #3, Mayor Carpenter moved and /or OF SCHERTZ, TEXAS 1IRECTORS PLACE D- CORPORATION, AND lution C OF SCHERTZ, TEXAS TMENT POLICY AND #8 passed on Consent. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the special meeting of December, 1, 2017 and the regular meetings of December 5, 2017 . and December 12, 2017. (7. essel /B. Dennis) Mayor Carpenter recognized Councilmember Larson who had a correction to point out. In the December 121 2017 minutes on the discussion regarding placing an item on an agenda for discussing the social media policy, the vote count on the amendment to Councilmember Scagliola's original motion shows Mayor Pro -Tem Edwards as a yes, which should be a no, and it shows himself as a no and he (Larson) should be a yes. Mayor Carpenter stated that a motion to amend was made; there were five nays and two ayes. His recollection is those two ayes were Mr. Gutierrez and Mr. Larson and the five nays being Mr. Davis, Mr. Edwards, Dr. Scagliola, Dr. Kiser and Mr. Crawford. 1.2 -19 -2017 Minutes Page - 6 - Councilmember Larson said he believed Councilmember Davis voted yes for the amendment but then he also voted yes on the final. Councilmember Davis stated he could not recall the vote results since they had some changes to the motion. He asked that the City Secretary just go back and look at the tape and make sure the appropriate votes are recorded. No action was taken by Council on the December 12, 2017 minutes. Mayor Carpenter then requested a motion to approve the minutes of the meetings of December 1, 2017 and December 5, 2017. Mayor Carpenter recognized Councilmember Davis who mad ��a motion to approve the minutes of the Special Meeting of December 1, 20,17 and I e Regular Meeting of December 5, 2017, seconded by Mayor Pro -Tern Edwards. The', vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one oting no. Motion passed. 2. Ordinance No. 17 -L -51— Consideration and /or a tion to amend the Code of Ordinances of the City of Schertz, Texas by revising Chapter 50; ticle VII, Garage sales to eliminate the requirement for a permit and modify the existing regulation. Final Reading (B. James /L. Wood) CE NO 17-L -51 Mayor, Carpenter recognized Mayor Pro -Tem Edwards who stated that he asked for this item "to be pulled for' discussion because he feels it could potentially be a problem. Mr. Greenwald spoke earlier, about a few signs he spotted last week in the park. We may want to reconsider-if we are doing the right thing. Councilmember,cagliola concurred. He recommends we utilize all means possible to get the word out to the citizens. He is for the intent of this item but just wants to make sure everyone is well educated about it. He also would like to see an update about it in about six months to see how it is going. Councilmember Davis spoke and said let's see how the new process goes first. There are a lot of other signs out there, not just garage sale signs. Councilmembers Crawford, Larson and Gutierrez also added their comments but also feels they should still move forward with this item at this time. Executive Director Brian James 1.2 -19 -2017 Minutes Page - 7 - addressed their comments and expanded on the reasons staff revised the requirements and at the same time save staff administrative time. Councilmember Crawford stated his comment would be to make a motion, we adopt this Resolution as it is now and just put a comment on there that we come back and have a report from staff on the first council meeting in April 2018 and anyone else who wants to speak during the Hearing of Residents. If it turns out that we have a flower garden of bandit signs maybe we can go back and set a fee. His motion would be to accept what we have tonight with a review later of what kind of complaints we hayo had on the first council meeting in April and see if we made the right choice (feedbac, from staff). We can go back and change it if we don't like it. Councilmember Scagliola oonded the motion. For clarity, Mayor Carpenter stated the motion froi 1.7 -L -51 and request staff come back in front of them a report on what has gone on since the Ordii motion from Councilmember Scagliola. Council . back with feedback in April, she doesn't just ai also a process on how staff is going to handle then their findings and bring that forward in April. The Tem Edwards, Councilmembers Davis, Guti Crawford voting for and no one voting no. Motion passedw 4. Resolution No. 17 -R -121 — Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement with :Physio- Control, Inc., for the purchase of ten (1(1) -Chest Compression Systems. (D. ,Wait /J. Mabbitt) LUTION NO. 17 -R -121 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PHYSIO -C ONTROL, INC. FOR THE PURCHASE OF TEN (10) CHEST COMPRESSION SYSTEMS AND ADD SERVICE AGREEMENTS ON ALL Mayor Carpenter recognized EMS Director Jason Mabbitt who introduced this item stating Schertz EMS currently has nine (9) Chest Compression Systems (LUCAS) in our ambulances and one" (1) device in our Supervisor vehicle. The manufacturer recommends replacing these devices after seven (7) years of service. Nine (9) of the devices were purchased in 2010. As part of our equipment replacement plan, we were going to purchase two (2) new LUCAS devices every year to rotate through older devices. Currently, LUCAS devices cost $16,000. Physio- Control currently has a five (5) year no interest leasing promotion, which would give us an opportunity to replace all LUCAS devices at once. 1.2 -19 -2017 Minutes Page - 8 - 6. Mayor Carpenter recognized Councilmember Davis who moved seconded by Councilmember Gutierrez to approve Resolution No. 17 -R -121. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. Resolution No. 17 -R -125 — Consideration and /or action approving a Resolution authorizing contracts with VIP Staffing, LK Jordan & Associates and AppleOne for Temporary staffing services. (D. Wait /J. Kurz) The following was read into record: RESOLUTION NO. 17 -R- Mayor Carpenter recognized HR Director occasion, the City has a need to employ a To ensure appropriate staffing levels nec standards, the City uses temporary and cat The City issued a. solicitation for pro competence and experience n,providi Kurz who introduced this item stating on of temporary skilled and unskilled labor. o nt.iiitain City business operations and rsonnel on an as- needed basis. from qualified firms with demonstrated and contract personnel services. Fifteen proposals, were received in response to the solicitation. Proposals were reviewed by Human Resources and key City stakeholders, and scored based on criteria including cost, experience, qualifications, reputation, capability, resources, corporate history and stability. After review and negotiations, with the top three firms, Human Resources recommends awarding contracts to VIP Staffing, LK Jordan & Associates and AppleOne. The proposed contracts: would be in effect for an initial term of three (3) years and may be extended for two (2) additional orte -year terms with the mutual agreement and consent of both the Contractor and' City. ' Each contract includes a not -to- exceed limit of $49,999.999 in cumulative expenditures during any one fiscal year covered by the agreement term and/or any subsequent extension. All temporary staffing requests will be initiated through the Human Resources Department for an urgent need, a planned need (vacation replacements or staffing for project periods), or to fill a full -time opening (to keep the work in operation during the interim to find the right individual to fill a position). These requests must be approved by the Executive Director and will be for a pre - determined period of time. If the department anticipates the need for temporary staff beyond the initial approval, the request must be resubmitted 1.2 -19 -201.7 Minutes Page - 9 - through HR and re- authorized by the Executive Director. Human Resources will provide oversight on all contracts for temporary and contract personnel, to include monitoring expenditures, paying invoices and periodic review /audit to ensure contract compliance. Staff recommends Council approve Resolution 17 -R -125 authorizing the City Manager to enter into contracts with VIP Staffing, LK Jordan & Associates and AppleOne each totaling no more than $50,000 with any one vendor, and not to exceed $75,000 cumulatively across all three vendors, per fiscal year for temporary staffing services. Ms. Kurz addressed questions from Council. Mayor Carpenter recognized Councilmember Larson who moved seconded by Councilmember Crawford to approve Resolution No. 17 R -125. The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no, Motion passed. 7. Resolution No. 17 -R -122 — Consideration and/or, action approving ,a Resolution . authorizing contracts with LPA, Inc., a design architecture firm totaling no more than $86,000 for architecture and design services related "4b renovations and repairs of the restroom and shower facilities at the Recreation Center'and other unrelated architecture and design services during the 2017 -2018, Fiscal Year. (D.W it) The following was read into record: RESOLUTION NO. 17 -R -122 Mayor Carpenter recognized Executive Director Dudley Wait who introduced this item stating on or about October 23 2017, the Fleet and Facilities Department was made aware of some file damage in, the men's restroom at the Recreation Center. Upon evaluation, it was discovered that the the had been misplaced secondary to a water leak in the bathroom. Upon further feview'and evaluation, it was determined that the facility has had an extensive water leak problem for several years that appears to have come from multiple showers in both the men and women's restrooms. Due to the damage discovered, it is believed that the leak has been there for an extensive period of time, but the the across the floors and up the walls was able to keep it hidden until finally, two small tiles came loose. After removing drywall, it was revealed that the water damage encompassed all four showers and the sink areas in both restrooms. Additionally, the water has destroyed the walls of all shower stalls including the drywall and metal wall studs, several of which have rusted almost completely away. 1.2 -19 -2017 Minutes Page -10 - It appears when the building was constructed that we had improperly installed shower floor pans which allowed these leaks to occur. The water, being held in by the tile, saturated the drywall backer board and this led to the corrosion of the wall studs. Additionally, the water would stand in the metal floor plate of the wall stud system. There is no evidence that we have ever had any leaking pipes in this area. Additionally, while working through these issues it was discovered that there are some issues in the crawlspace under the facility with the surface treatment and with the pump and drainage system meant to remove any water that finds its way, into the crawl space. With this extensive damage and the poor quality of the original construction, staff is recommending that we gut both bathrooms, come back with stronger, more water - resistant construction materials and ensure that all showers, ":shower stalls, sinks and toilets are properly constructed and installed for commercial purposes. Additionally, we need to correct the crawlspace issues to ensure the moisture removal systems operate proerly. LPA Architects have been engaged by the City before to handle projects such as these. They designed the replacement windows at the Recreation Center, the refurbishment of the senior center and the waterproofing of Fire Station 2,: We had them walk through the Recreation Center restrooms and they havc provided a proposal. In this proposal, they will design a complete refurbishment, of both restroom facilities and design appropriate repairs in the crawl pace �' assist the,City in bidding for a contractor to perform this work and then work through the construction process ensuring the design is being approprialety followed: Mayor Pro -Tent Edwards made a motion to approve Resolution No. 17 -R -1.22 seconded by Councilmember Kiser. Councilmember Crawford asked several questions regarding the original construction. He asked if we need to specify in our motion that we are approving the $86,000 total contract amount to be paid to this company for this year but the amount we are approving to spend is only $68,000. He asked if we could amend the motion to do that. Mayor Pro -Tem Edwards then withdrew his motion. Mayor Pro -Tem Edwards again made a motion to approve Resolution No. 17 -R -122 seconded by Councilmember Kiser. 12 -19 -201.7 Minutes Page - 11 - The vote was unanimous with Mayor Pro -Tem Edwards, Councilmembers Davis, Gutierrez, Larson, Scagliola, Kiser and Crawford voting for and no one voting no. Motion passed. Roll Call Vote Confirmation Deputy City Secretary Donna Schmoekel provided the roll call votes for Items 1 -8. Requests and Announcements E 1.0 Announcements by City Manager. City Manager John .Kessel wished Mayor and C city staff members and city residents. Requests by Mayor and Councilmembers that items agenda. There were no requests from Council. However, 1 meeting, Councilmember Scagliola asked that we regard to the development of a social nodi after they had an opportunity to hear frdi said Dr. Scagliola had said this evening he the city policy and training. So, if there is for Dr. Scagliola to inform him if those thi can get that placed on the agenda. No one t Announcements city he has stmas as well as placed on a future City Council Lyor Carpenter stated that in the last Eivc a discussion in the future with policy:, The mayor planned to do that ttorney (this evening). However, he to see what has been put together for t f om Council he would like to wait asked for have been met and then we a Merry Christmas and Happy New Year. Gutierrez thanked City Manager John Kessel for providing judges for the hristMA Party. It was a great success. Also, special thanks to the City of or Stoh Boyle and two of the councilmembers also being out there. He and the staff a Merry Christmas and Happy New Year. Councilmember Scagliola wished everyone a Merry Christmas and Happy New Year. As Mayor Pro -Teri Edwards said earlier, Be safe out there'. Councilmember Kiser wished everyone Happy Holidays. Councilmember Crawford wished everyone a Merry Christmas and Happy New Year. Have a great Holiday season. 1.2 -19 -201.7 Minutes Page -12 - Mayor Carpenter echoed his colleagues wishing everyone a Merry Christmas and wonderful Holiday Season to all and a very Happy and Prosperous New Year. • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adiournment As there was no further business, Mayor Carpenter adjourned the meeting at 8:50 p.m. R. Carpenter ATTEST: M 12 -19 -2017 Minutes Page -13 - Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Finance Subject: Resolution No. 18 -R -04 — A resolution by the City Council of the City of Schertz, Texas authorizing EMS debt revenue adjustments, Utility Billing debt revenue adjustments and Schertz Magazine debt revenue adjustments for certain inactive outstanding receivables and other matters in connection therewith BACKGROUND: In the EMS, Utility Billing, and Magazine functions, services are provided to customers up front and billing is settled later. Since services are provided before receiving payment, inevitably the City has customers that do not pay for the services provided. When this occurs, staff reaches out to the customer with follow -up notices and phone calls to remind them of the outstanding balance and encourage payment. However, the longer the customer account goes without a payment the less likely that any payment will be received. Once a customer account reaches 180 days without payment, Staff brings those accounts to the City Council to be "written off'. This process is an accounting procedure following the Generally Accepted Accounted Principles (GAAP), which lays the framework of accounting practices in the U.S. This designation means it is unlikely those outstanding balances will ever be collected. This leads to an accounting adjustment on the City's Financial Statements to accurately show how much is still outstanding and is reasonable to expect collection. If a customer's account has been written off, this does not erase or forgive that debt. The City can and does collect some portion of the amount owed by those customers. This can be through the debt collection agency used by EMS or if the customer returns to the City and requests new services through the Magazine or Utility Billing. Staff is in the process of exploring best practices that can lead to lower write offs going forward. The resolution authorizes the debt for these areas that is more than 180 days outstanding as of November 30, 2017 to be written off. These write offs come before council quarterly and last came before council on September 26', 2017. Previous Write off Amount: February 2017: $621,138.97 June 2017: $544,944.16 September 2017: $510,51 6.01 City Council Memorandum Page 2 I II k1o", 0 10 1 ZX@i I This accounting adjustment will not affect the City's Budget or financial standing. The amount written off is estimated during the budget process and is accounted for in the revenue estimations and the bad debt expense accounts. The action taken tonight will reduce the amount shown as owed to the City by $510,637.79 and set it equal to the amount seen as still reasonably collectible. The breakdown is as follows: EMS - $485,064.44 Utility Billing - $25,573.65 Magazine - $0.00 There are no write offs for the magazine at this time. "KAKI U O ► 1 .TI IT OW Staff recommends Council approve Resolution No. 18 -R -04 ATTACHMENTS Resolution No. 18 -R -04 RESOLUTION NO. 18 -R -04 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City maintains quarterly debt revenue adjustments for inactive outstanding accounts; and WHEREAS, the City Council has determined that it is in the best interest of the City that all inactive outstanding accounts after 180 days nonpayment will be sent to City Council for consideration for write offs. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the write off in the amount and distribution of accounts below: Function I Amount EMS $485,064.44 Utility Billing $25,573.65 Magazine $0.00 Total $510,637.79 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and finding of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of January 2018. CITY OF SCHERTZ, TEXAS Mayor Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Engineering Subject: Resolution No. 18 -R -01 - with Ford Engineering, Inc., totaling no more than $100,000 for professional engineering - related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -2018 fiscal year Ford Engineering, Inc., (FEI) was awarded a three -year agreement for On -Call Engineering Services via Resolution 1.4 -R -55, with an option to extend the agreement twice for one year each time. The agreement was extended for the first time via Resolution 17 -R -51. The City's practice is to seek authorization from Council when expenditures with a vendor exceed $50,000 in one fiscal year. In addition to ongoing projects with FEI, the City has several projects coming up (outlined below) for which professional engineering services will be required, and FEI is qualified to provide such services. In addition to the known projects, the Engineering, Public Works, and Parks Departments have a periodic need for engineering and/or surveying services with limited scope. As such, it is desired that Staff have the ability to request consulting services to be provided and invoiced on an hourly basis as needed. Any contract with a value of $50,000 or greater proposed to be awarded to FEI will be brought before City Council for approval. Staff requests the ability to process agreements with FEI that have a value less than $50,000 — for which funds are budgeted — without further specific Council approval. Table 1 below lists current, active agreements between the City and FEI. Dollar amounts for the agreements have previously been budgeted, funded, and approved. Amounts allocated to these approved agreements were authorized in a previous fiscal year and the expenditure of the authorized amounts typically spans more than one fiscal year. These projects and amounts are not included in the requested not -to- exceed expenditures for which authorization is being requested herein. TABLE 1 Current Professional Service Agreements Contract Amount Corbett Elevated Storage Tank $240,061 Nacogdoches Water Tank Painting $29,690 East Live Oak Water Tank Painting $26,325 Schertz Parkway Reconstruction Live Oak to Maske $64,535 FM 1103 Utility :Relocations $38,013 Table 2 lists the project for which Staff expects to contract with FEI during the 2017 -2018 fiscal year that will be greater than $50,000. This agreement will be brought to Council for individual approval authorization and is listed to inform Council as to anticipated future contracts with FEI. Known Proposed Projects >$50,000 Contract Amount Pedestrian Routes & Bike Lanes Parks $ 99,000 estimated Table 3 lists projects for which Staff expects to contract with FEI during the 201.7 -2018 fiscal year that are expected to be less than $50,000 each. These agreements will not be brought to City Council for individual approval. When the value of an agreement is less than $50,000, the City Manager has approval authority. TABLE 3 Proposed Projects <$50,000 each Contract Amount East Dietz Creek Silt Removal (Drainage) $ 42,400 Miscellaneous Tasks each less than $50k $ 57,600 to be determined as needed Staff is requesting authorization for expenditures for the East Dietz Creek Silt Removal Projects and other Miscellaneous Tasks totaling no more than $100,000, spread over multiple agreements, no one of which is greater than $50,000. GOAL To obtain authorization from City Council to expend an additional amount not to exceed $100,000 with FEI to provide professional engineering - related services on small individual agreements each less than $50,000 contracted during the 201.7 -2018 Fiscal Year. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council approve Resolution 18 -R -01 authorizing additional expenditures with Ford Engineering, Inc., totaling no more than $100,000 for professional engineering- related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -2018 fiscal year. FISCAL IMPACT There is no direct fiscal impact by this Resolution. Each project will be appropriately funded and proper procedures for any necessary budget adjustments will be followed prior to any work being authorized. ATTACHMENTS Resolution 18 -R -01 Project Summaries RESOLUTION NO. 18 -R -01 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH FORD ENGINEERING, INC., TOTALING NO MORE THAN $100,000, FOR PROFESSIONAL ENGINEERING - RELATED SERVICES ON VARIOUS SEPARATE AND UNRELATED PROJECTS, EACH OF WHICH IS LESS THAN $50,000, DURING THE 2017 -2018 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") requires professional engineering and surveying services for the completion of various separate and unrelated projects; and WHEREAS, City staff has determined that Ford Engineering, Inc., (FEI) is qualified to provide such services for the City; and WHEREAS, FEI is an approved On -Call Engineering Firm for the City of Schertz; and WHEREAS, the City Council has already authorized projects totaling approximately $400,000; and WHEREAS, the City Council authorizes City Staff to use FEI for the design of various separate and unrelated projects, each of which is less than $50,000, to be invoiced in an amount not to exceed $100,000 for the 201.7 -2018 Fiscal Year. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver Agreements with FEI in accordance with their approved Master Agreement. Engineering - related services will be provided for projects and minor consulting tasks and total expenditures for those Agreements, each of which is less than $50,000 in value, shall not exceed $100,000 for the 201.7 -2018 Fiscal Year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of January, 2018 ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor M MOM ENGINEERING Project summaries for current and proposed projects utilizing Ford Engineering, Inc. (FEI) for professional engineering services. Projects Currently Under Contract: - Corbett Elevated Storage Tank o Construction of a 1.0 million gallon composite elevated storage tank (EST), approximately 5,200 linear feet of water main to fill the new EST and to distribute to the City's water system, and a package booster station to provide additional hydraulic head to fill the tank. The project is located in southern Schertz between Schaefer Road and the future extension of Ray Corbett Drive. FEI was contracted to provide necessary civil engineering services to design, permit, and prepare construction documents to bid and construct EST and other improvements. Current status — 90% Design complete, entitlement process underway, construction contract bid expected Spring 2018 - Nacogdoches Tank Paint o Repaint the interior and exterior of the existing 0.5 million gallon Nacogdoches elevated storage tank. Abatement of the exterior paint containing lead as well as the contaminated soil around the tank is included in the project. FEI was contracted to provide civil engineering services for the design, bid, and construction phase services of the painting project. Preliminary and secondary paint and soil sampling was included in the contract. Current status —Tank painting approximately 15% complete. - E. Live Oak Tank Paint o Repaint the interior and exterior of the existing 1.5 million gallon East Live Oak ground storage tank. FEI was contracted to provide civil engineering services for the design, bid, and construction phase of the painting. Preliminary paint sampling was included in the contract. Current status — Construction bids currently in review. - Schertz Parkway Reconstruction o Street reconstruction consists of removal of existing asphalt pavement and flexible base material and curbs from Maske Road to E. Live Oak Road; excavation to design subgrade; installation of new concrete pavement; removal of sidewalk and curb on East Live Oak Road to provide sufficient lane width for a through and right turn lane; addition of January 4, 2018 1 of 2 MOM ENGINEERING new turn pavement and curb and gutters; removal of existing asphalt and base material from the multi -use path; installation of new asphalt pavement and curb. FEI was contracted to provide civil engineering services for the design, bid, and construction phase of the full reconstruction. Current status — Construction 80% complete. - FM 1103 Utility Relocation o In order to coordinate with the TxDOT project to reconstruct FM 1103 from the IH -35 northbound frontage road to Chelsea Road, the City of Schertz will be relocating the existing water and sewer mains as necessary. FEI has been contracted to prepare a set of construction plans, specifications, and quantity estimates for review, approval, and construction with associated details for the relocation of the water and sewer mains within the project limits. Current status — Design underway, FEI coordinating with TxDOT. Proposed Projects: - Pedestrian Routes & Bike Lanes o Construction of ten foot shared -use stabilized decomposed granite trail to fill connection gap between Schertz Parkway and Forest Ridge Park. Construction of six foot concrete sidewalk, curb, and curb ramps along E. Live Oak Road between Schertz Parkway and FM 3009. Installation of proper bike lanes along Savannah Drive and Woodland Oaks Drive. It is proposed to contract with FEI to design and bid construction documents for the trail and sidewalk portion of the project. Inclusion of construction administration services will be determined after the design is complete. Current status — Project scope and fee proposal currently under staff review. - East Dietz Creek Silt Removal o Removal of silt that has built up in the portion of East Dietz Creek between Dietz Road and Borgfeld Road to reestablish the channel grades to the original design. It is proposed to contract with Ford to provide a survey, quantity estimate, and specifications to be bid. Preparation of a flood plain permit and no -rise certificate will also be included in the contract. Current status — Agreement currently in process. January 4, 2018 2 of 2 Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Engineering Subject: Resolution No. 18 -R -02 - with Lockwood, Andrews & Newnam, Inc., totaling no more than $75,000 for professional engineering - related services on various separate and unrelated projects during the 2017 -2018 fiscal year Lockwood, Andrews & Newnam, Inc. (LAN) was awarded a three -year agreement for On -Call Engineering Services via Resolution 14 -R -56, with an option to extend the agreement twice for one year each time. The agreement was extended for the first time via Resolution 17 -R -52. The City's practice is to seek authorization from Council when expenditures with a vendor exceed $50,000 in one fiscal year. In addition to ongoing projects with LAN, the City has several projects coming up (outlined below) for which professional engineering services will be required, and :LAN is qualified to provide such services. In addition to the known projects, the Engineering and Public Works Departments have a periodic need for engineering and/or surveying services with limited scope. As such, it is desired that Staff have the ability to request consulting services to be provided and invoiced on an hourly basis as needed. Any contract with a value of $50,000 or greater proposed to be awarded to LAN will be brought before City Council for approval. Staff requests the ability to process agreements with LAN that have a value less than $50,000 — for which funds are budgeted — without further specific Council approval. Table 1 below lists current, active agreements between the City and LAN. Dollar amounts for the agreements have previously been budgeted, funded, and approved. Amounts allocated to these approved agreements were authorized in a previous fiscal year and the expenditure of the authorized amounts typically spans more than one fiscal year. These projects and amounts are not included in the requested not -to- exceed expenditures for which authorization is being requested herein. TABLE 1 Current Professional Service Agreements Contract Amount Lower Seguin Road $71,640 Fire /EMS Oil -Water Separator $29,545 Greenrid e Drainage Study $6,210 Table 2 lists projects for which Staff expects to contract with LAN during the 2017 -2018 fiscal year that will be greater than $50,000. Each of these agreements will be brought to Council for individual approval authorization and is listed to inform Council as to anticipated future contracts with LAN. TABLE 2 Known Proposed Projects >$50,000 Contract Amount Drainage Maintenance Projects $128,500 estimated Roadway Maintenance /Reconstruction (PCI) $300,000 (estimated) Table 3 lists projects for which Staff expects to contract with LAN during the 2017 -2018 fiscal year that are expected to be less than $50,000 each. These agreements will not be brought to City Council for individual approval. When the value of an agreement is less than $50,000, the City Manager has approval authority. Proposed Projects <$50,000 each Contract Amount Lazar Parkway ROW Drainage Study $7,500 estimated Miscellaneous Tasks each less than $50k $67,500 to be determined as needed Staff is requesting authorization for expenditures for the Lazar Parkway ROW Drainage Study, East Dietz Creek Silt Removal and other Miscellaneous Tasks totaling not more than $75,000, spread over multiple agreements, no one of which is greater than $50,000, during this fiscal year. GOAL To obtain authorization from City Council to expend an additional amount not to exceed $75,000 with LAN to provide professional engineering - related services on small individual agreements each less than $50,000 contracted during the 2017-2018 Fiscal. Year. Staff recommends that Council approve Resolution 18 -R -02 authorizing additional expenditures with Lockwood, Andrews, and Newnam, Inc., totaling no more than $75,000 for professional engineering- related services on various separate and unrelated projects, each of which is less than $50,000, during the 2017 -201.8 fiscal year. FISCAL IMPACT There is no direct fiscal impact by this Resolution. Each project will be appropriately funded and proper procedures for any necessary budget adjustments will be followed prior to any work being authorized. ATTACHMENTS Resolution 18 -R -02 Project Summaries RESOLUTION NO. 18 -R -02 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH LOCKWOOD, ANDREWS, AND NEWNAM, INC., TOTALING NO MORE THAN $75,000, FOR PROFESSIONAL ENGINEERING - RELATED SERVICES ON VARIOUS SEPARATE AND UNRELATED PROJECTS, EACH OF WHICH IS LESS THAN $50,000, DURING THE 2017 -2018 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") requires professional engineering and surveying services for the completion of various separate and unrelated projects; and WHEREAS, City staff has determined that Lockwood, Andrews & Newnam, Inc. (LAN) is qualified to provide such services for the City; and WHEREAS, LAN, Inc., is an approved On -Call Engineering Firm for the City of Schertz; and WHEREAS, the City Council has already authorized projects totaling approximately $108,000; and WHEREAS, the City Council authorizes City Staff to use LAN for the design of various separate and unrelated projects, each of which is less than $50,000, to be invoiced in an amount not to exceed $75,000 for the 2017 -201.8 Fiscal. Year. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver Agreements with LAN, Inc., in accordance with their approved Master Agreement. Engineering- related services will be provided for projects and minor consulting tasks and total expenditures for those Agreements, each of which is less than $50,000 in value, shall not exceed $75,000 for the 2017 -201.8 Fiscal. Year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of January, 2018 ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor M Now ENGINEERING Project summaries for current and proposed projects utilizing Lockwood, Andrews & Newnam, Inc., (LAN) for professional engineering services. Projects Currently Under Contract: - Lower Seguin Road Bridge Reconstruction o Fully reconstruct the low water crossing at Lower Seguin Road and Cibolo Creek. In June of 2016 the bridge was found to be structurally unsound. The new bridge utilized two 4' x 3' box culverts to increase the flow capacity while also widening the bridge by six feet. This project is a joint project between City of Schertz, City of Cibolo, Bexar County, and Guadalupe County. LAN was contracted to design the full construction plan set and specifications as well as assist with construction administration. Current status — Construction complete, construction contract close -out underway - Fire /EMS Oil -Water Separator o Replace /repair the failing plates covering the existing oil -water separator between Fire Station 1 and the EMS Station on Schertz Parkway as well as revise the best practices used to collect the effluent from vehicle washing activities. The existing oil -water separator failed under the loading of the heavy vehicles in the Fire Department's fleet. LAN was contracted to investigate the feasibility of reinforcing the structure of the existing oil - water separator to handle the increased loading while also evaluating the most effective way to meet the Texas Commission on Environmental Quality (TCEQ) stormwater regulations as it relates to vehicle washing. Current status — Geotechnical investigation led to determination that it is not feasible to repair existing structure in place. Engineering Staff and LAN working together with Fire and EMS Departments to develop alternate concept for vehicle wash area and runoff capture. - Greenridge Drainage o The city received complaints from private subdivision Scenic Hills HOA alleging that stormwater runoff down Greenridge Street from upstream Fairhaven subdivision is bypassing a stormwater inlet and contributing to the failure of their roadways. LAN was contracted to obtain limited survey data and analyze the existing conditions for cost effective alternatives that can be implemented to reduce the runoff entering the private street. January 4, 2018 1 of 2 NOW ENGINEERING Current status — Draft report of results of survey and recommended solution has been received and is under staff review. Proposed Projects: - Drainage Maintenance Projects (2018) o In order to aid the Drainage Department with maintenance activities requiring engineering - related services (survey, design, etc.), seven locations around the City will have concrete rip rap, concrete channel lining, or underground storm drain installed to address various maintenance challenges. It is proposed that LAN be contracted to prepare construction plans and specifications for all seven locations to be bid as a single package in order to receive the most favorable pricing from contractors. Where necessary, LAN will also perform the necessary evaluations to show that no adverse impact will occur from work in the floodplain. Current Status — Project scope and fee proposal currently under staff review. - Roadway Maintenance /Reconstruction (aka — PCI Project) o Based on the Pavement Condition Index (PCI) Study performed on all City streets, staff refined a list of street segments that will be rehabilitated as part of the City's developing roadway preservation program. The project will involve methods ranging from the application of new surface treatments to full reconstruction. The proposed work requires engineering and other professional services such as geotechnical testing, surveying, design, specification, and construction phase support. Current Status — Project scope and fee proposal pending. - Lazar Parkway o A nuisance stormwater runoff condition exists downstream of stormwater conveyance structures exiting The Reserve at Schertz subdivision (across right of way dedicated as "Lazar Parkway "). LAN will provide a drainage analysis and conceptual designs and cost estimates of alternative solutions. Current Status — Project scope and fee proposal currently under staff review. January 4, 2018 2 of 2 Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Planning & Community Development Subject: Ordinance No. 17 -S -50 — Conduct a Public Hearing and consideration and/or action on an amendment to the Code of ordinances of the City of Schertz. Establishing a Building and Standards Commission, providing a criminal penalty, providing for publication, and providing an effective date. (First Reading) UPDATE FROM DECEMBER 12, 2017 CITY COUNCIL MEETING: During the December 12th City Council meeting Ms. Michele Tereletski, a resident of Schertz, during the hearing of residents posed questions and points of concern with the creation of the Building and Standards Commission. Council requested that staff meet one on one with Ms. Tereletski to discuss the commission and her concerns. On December 27th City staff and Ms. Tereletski met and discussed her questions in regards to publishing in the newspaper, why certain items could not go to the Board of Adjustment, and her various other aspects of the proposed ordinance. Additionally, during the December 12th City Council meeting, a question was brought to Staff's attention in regards to the amount of civil penalties being listed as follows: "may not exceed $1,000 per day for each violation, unless the property is shown to be the owner's legal homestead, in which case the penalty shall not exceed $10 per day for each violation ". These are the maximum amounts allowed per the Texas Local Government Code Section 214.00150). Given that civil penalties do not have to be imposed and if they are can be imposed in lesser amounts, staff is proposing to mirror State Law with regard to the maximum amounts. Section C Criteria for Assessing Civil Penalties under Authority — Penalties on page 10 provides guidance on assessing penalties: "In assessing a civil penalty, the Commission shall consider the severity of violations present, the history of compliance of the property or the owner, lienholder or mortgagee, and the efforts taken, if any, to correct the violations." During staffs preparation for a schedule workshop to discuss the Building and Standards Commission two other changes were noticed and made. One of the two changes is part of Chapter 54- Nuisances Article V. Property Maintenance Requirements, Sec. 54.20- Demolition - within this document specifically under State Law Reference (2), which can be seen as part of Exhibit A of the Ordinance, references 10 days, however per state law 30 days is correct. Staff City Council Memorandum Page 2 corrected this to state 30 not 10. The other change is part of the procedures governing the Building and Standards Commission. Specifically under Final Decision —A and Judicial Review - A. both of these sections reference "under Section 10.05 of this Article ". This text does not relate to relevant information and therefore was removed. BACKGROUND In October, 2017 Planning staff proposed changes to the Unified Development Code to Article 3 Boards, Commissions and Committees and associated updates in UDC Articles 4, 8, 9, 11, and 14. As part of this presentation staff described the need to create a new commission, the "Building and Standards Commission" in order to hear cases related to building code and fire code decisions and appeals. At the October 24th City Council approved Ordinance 17 -S -40, an amendment to UDC Article 3 which created the UDC language for a "Building and Standards Commission ". At this City Council meeting, staff noted that although the modification to the UDC was a starting point for the creation of this commission, staff would come to City Council in order to fully establish the Building and Standards Commission within City code. This proposed ordinance is to fully establish the Building and Standards Commission by updating the City Code of Ordinances. The creation of this commission is intended to provide an appropriate outlet for applicants requesting review of a building code item, appealing a decision of the fire marshal, fire chief, or the building official, and to review and take appropriate actions on buildings found to be in violation of a city ordinance or a public nuisance. This proposed Ordinance is to modify / create the following items: • Chapter 18 — Building and Building Regulations Article I. In General, Sec. 18 -6 o Full Text In Ordinance Exhibit "A" o Update to replace Sec. 18 -6 Board of Appeals ( which this board does not currently exist) with "Building and Standards Commission" • Chapter 30 — Fire Prevention and Protection, Article V. — fire Prevention Code, Sec. 30- 82 Amendments o Full Text In Ordinance Exhibit "A" o Update to replace Sec. [A] 108 Board of Appeals ( which this board does not currently exist) with "Building and Standards Commission" • Chapter 54- Nuisances Article V. Property Maintenance Requirements, Sec. 54.20 - Demolition • Full. Text In Ordinance Exhibit "A" • Update to replace "Board of Adjustment" with "Building and Standards Commission ". This change is to ensure that the Building and Standards Commission can hear cases related to demolition. Currently, it reads as Board of Adjustment (BOA) which is not appropriate since BOA should only items related to zoning. • Update to replace "director of development services or his /her designee and the marshal" with "City Manager ". This change is to be consistent with other language where the City Manager is identified and then the appropriate staff City Council Memorandum Page 3 member will be assigned to the specific item. Additionally, with change in staff titles the currently listed staff members are no longer appropriate. o Change from original December 12, 2017 version to correct an allotted amount of time for an appeal to meet the State law requirement: ■ Replace ten days with 30 days and remove ",within 30 days" from the end of the sentence from the following section • State Law Reference (2) • Creation of the procedures governing the Building and Standards Commission • Full Text In Ordinance Exhibit "B" • Created utilizing the adopted UDC language and Texas Local Government Code • This document provides the requirements for members, meetings, the authority the commissions has been provided, the criteria for determining cases, notice requirements, action time frames of the Commission, time frame for compliance with Commission determinations, fees, judicial review, and authority penalties. • Change from original December 12, 2017 version to remove a reference that was unclear: Removal of "under Section 10.08 of this Article" from the following two sections • Final Decision- A • Judicial Review - A The purpose of this ordinance is to create the justification and procedures for the Building and Standards Commission, which in October the City Council approved to include in UDC Article 3 as a Board, Commission or Committee. This amendment was drafted by Planning Staff and by the City Attorney (Daniel Santee, Denton Navarro Rocha Bernal & Zech). Goal To amend the Code of Ordinance to create a new commission, the Building and Standards Commission to provide a more appropriate outlet in regulation with Texas Local Government Code. Community Benefit It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Summary of Recommended Action Review and approve Ordinance 17 -5 -50 an amendment to the Code of Ordinance establishing a Building and Standards Commission, providing a criminal penalty, providing for publication, and providing an effective date. FISCAL IMPACT I►�Cii T-a City Council Memorandum Page 4 RECOMMENDATION Staff recommends approval of Ordinance 17 -S -50 an amendment to the Code of Ordinance establishing a Building and Standards Commission, providing a criminal penalty, providing for publication, and providing an effective date as presented. ATTACHMENT Ordinance No. 17 -S -50 Ord 17 -S -50 Exhibit A Ord 17 -S -50 Exhibit B ORDINANCE NO. 17 -S -50 AN ORDINANCE OF THE CITY OF SCHERTZ, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS; ESTABLISHING A BUILDING AND STANDARDS COMMISSION; PROVIDING A CRIMINAL PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz, Texas is a Home Rule Municipality acting under authority of its Charter and laws of the State of Texas; and WHEREAS, the City Council has determined that the interests of the public are best served when buildings and structures within the City are maintained in accordance with Building and Fire Codes; and WHEREAS, Chapter 54 of the Texas Local. Government Code authorizes a municipality to adopt ordinances for the preservation of public safety, relating to the materials or methods used to construct a building or improvements, relating to the fire safety of a building or improvements, relating to dangerously damaged or deteriorated buildings or improvements, relating to conditions caused by accumulations of refuse, vegetation or other matter that create breeding and living places for insects and rodents, relating to a building code or to the condition, use, or appearance of property in a municipality; and WHEREAS, the City has adopted the International. Property Maintenance Code as well as other International Fire and Building Codes to ensure that the condition of property and structures within the City are maintained in a safe and healthy manner; and WHEREAS, Chapter 21.4 of the Texas Local Government Code authorizes municipalities to adopt ordinances to establish minimum standards for the continued use and occupancy of buildings and to require the vacation or relocation of occupants, as well as the securing, repair, removal or demolition of a building that is dilapidated, substandard or unfit for human habitation and a hazard to the public health safety and welfare; and WHEREAS, the City has adopted ordinances establishing minimum standards for use and occupancy of structures within its jurisdiction; and WHEREAS, the City Council is authorized by Chapter 54 of the Texas Local Government Code to provide for the appointment of a Building and Standards Commission to hear and determine cases concerning alleged violations of Ordinances regulating buildings and structures, to order appropriate remedial actions, and to impose civil penalties as allowed by law; and WHEREAS, the City Council hereby finds that adopting this ordinance establishing a Building Standards Commission is appropriate and necessary to ensure that buildings and structures within the City meet minimum requirements, to allow due process for review of administrative decisions, to address and abate floodplain violations, and to perform other functions set forth herein below; and WHEREAS, the City Council finds that by adopting this Ordinance serves the best interests of the City and health, safety and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. There is hereby created a Building and Standards Commission in accordance with the provisions of Subchapter C of Chapter 54 of the Local Government Code, V.T.C.A., as amended, and such Commission shall be empowered to operate under the laws of the City of Schertz and the State of Texas as set forth in the Attached Exhibits A and B and may exercise such other powers and authority conferred upon it by Subchapter C of Chapter 54 and Subchapter A of Chapter 214 "Dangerous Structures" of the Texas Local Government Code, as amended, or by other statutes or ordinances. Section 2. That until such time as a sufficient number of citizens who meet the criteria established for appointment to the Building and Standard Commission are appointed by the City Council, the Board of Adjustment shall hear and rule upon all matters the Building and Standards Commission is empowered to hear and rule upon. Section 3. Chapter 18, Chapter 30, and Chapter 54 of the City of Schertz Code of Ordinances is hereby amended as set forth in the attached Exhibit A, attached hereto and incorporated herein. Section 4. That the Building and Standards Commission shall be empowered to operate in conformance with the Rules of Procedure as set forth in the attached Exhibit B, attached hereto and incorporated herein. Section 5. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 6. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 7. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 8. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 9. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 10. Any Person violating any of the provisions of this Ordinance shall be deemed guilty of a Class C misdemeanor upon conviction and shall be fined, except as otherwise provided herein, in a sum not to exceed two thousand dollars ($2,000.00) for each offense, and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. Further, if the governing body of the City of Schertz determines that a violation of this Ordinance creates a threat to the public safety, the City may bring suit in the District Court to enjoin such violation and seek such remedies as allowed by law. The civil and criminal remedies and penalties provided in this Article shall be cumulative of those provided by state law and provided herein. Section 11. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 9th day of January, 2018. PASSED, APPROVED and ADOPTED ON SECOND READING, the 23rd day of January, 2018. Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (Seal of City) EXHIBIT A Chapter 18 - BUILDINGS AND BUILDING REGULATIONS, ARTICLE I. - IN GENERAL, Sec. 18 -6. — Board of appeals, is hereby amended as follows: 11 Sec. 1.8 -6. — Building and Standards Commission. All appeals relative to the application and interpretation of the codes adopted in this chapter shall be to the Building and Standards Commission as established under the Unified Development Code, Article 3, Boards, Commissions and Committees. Chapter 30- FIRE PREVENTION AND PROTECTION, ARTICLE V.-FIRE PREVENTION CODE, Sec. 30 -82 Amendments, is hereby amended to include the following amendment to the International Fire Code, 2012 Edition (IFC -201) with modification to the approval body: DELETE: I- Sec. [A] 108 Building and Standards Commission All appeals relative to the application and interpretation of the codes adopted in this chapter shall be to the Building and Standards Commission as established under the Unified Development Code, Article 3, Boards, Commissions and Committees. 1 Chapter 54- NUISANCES Article V. PROPERTY MAINTENANCE REQUIREMENTS, Sec. 54.20- Demolition, is hereby amended as follows with marked through text identifying language to be removed and red and underlined text identifying language being added: Sec. 54 -20. - Demolition. (a) General. The code official shall order the owner of any premises upon which is located any structure, which in the code official's judgment is so old, dilapidated, or has become so out of repair as to be dangerous, unsafe, unsanitary or otherwise unfit for human habitation or occupancy, such that it is unreasonable to repair the structure, and to demolish and remove such structure; or if such structure is capable of being made safe by repairs, to repair and make safe and sanitary or to demolish and remove at the owner's option; or where there has been a cessation of normal construction of any structure for a period of more than two years, to demolish and remove such structure. (b) Failure to comply. If the owner of a premises fails to comply with a demolition order within the time prescribed, the code official shall cause the structure to be demolished and removed, either through an available public agency or by contract or arrangement with private persons, and the cost of such demolition and removal shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate. (c) Salvage material. When any structure has been ordered demolished and removed, the city or other designated officer under said contract or arrangement aforesaid shall have the right to sell the salvage and valuable materials at the highest price reasonably obtainable. The net proceeds of such sale, after deducting the expenses of such demolition and removal, shall be promptly remitted with a report of such sale or transaction, including the items of expense and the amounts deducted, to the person who is entitled thereto, subject to any order of a court. If such a surplus does not remain to be turned over, the report shall so state. (d) Procedure. State Law reference— LGC 214.001. (1) A public hearing shall be held before the city's board of adjustment Buiidi g -nth Standards s C,orm-nission to determine whether the building complies with the city's minimum standards for the continued use and occupancy of all buildings regardless of the date of their construction (see section 54 -17 above) in connection with any person directly affected by a decision of the code official or a notice or order issued under section 54 -20. (2) The parties to any proceeding under this section 54 -20 before the city's beard-of adjustment B "UiIding-�!i1d Standards Comsnissi an shall have the right to appeal the decision of the city's bomd of adj stmer 4 Building and-Standards-Commission to the state district court within ten 30 days of such decision, or to the extent that Section 214.0012 of the Texas Local Government Code applies, within 30 days (3) The eity ,.,.,,,shat of his he„ designee and the dir -eetof of development ser-vices C __ i�l<�na 'e ; or his /her designee shall present all cases related to this section 54 -20 on behalf of the city before the bow oI aa;" 13a;Lid nVin Standards Commission. (4) Whenever it is determined that there are reasonable grounds to believe that there has been a violation of any provision of this section 54 -20 or of any rule or regulation adopted pursuant thereto, notice of such alleged violation shall be given to the owner, and as applicable and as more fully described below, to each lienholder and mortgagee. Such alleged violations shall constitute a nuisance. (5) A notice of a hearing sent to an owner, lienholder, or mortgagee under this section 54 -20 must include a statement that the owner, lienholder, or mortgagee will be required to submit at the hearing proof of the scope of any work that may be required to comply with the ordinance and the time it will take to reasonably perform the work. 2 (6) After the public hearing, if a building is found in violation of standards, the city's beat' of adjustment aaildia g,_<and dMr dard _Co-m t:ission may order that the building be vacated, secured, repaired, removed, or demolished by the owner within a reasonable time as provided below. The city's board of adjuster uii ip_g end 5,!,an arils C came -ni sion also may order that the occupants be relocated within a reasonable time. If the owner does not take the ordered action within the allotted time, the city shall make a diligent effort to discover each mortgagee and lienholder having an interest in the building or in the property on which the building is located. The city shall personally deliver, send by certified mail with return receipt requested, or deliver by the United States Postal Service using signature confirmation service, to each identified mortgagee and lienholder a notice containing: a. An identification, which is not required to be a legal description, of the building and the property on which it is located; b. A description of the violation of municipal standards that is present at the building; and C. A statement that the city will vacate, secure, remove, or demolish the building or relocate the occupants of the building if the ordered action is not taken within a reasonable time. (7) As an alternative to the mortgagee and lienholder notice procedure prescribed by section 54- 20(d)(6), the city may make a diligent effort to discover each mortgagee and lienholder before conducting the public hearing and may give them a notice of and an opportunity to comment at the hearing. In addition, the city may file notice of the hearing in the official public records of real property in the county in which the property is located. The notice must contain the name and address of the owner of the affected property if that information can be determined, a legal description of the affected property, and a description of the hearing. The filing of the notice is binding on subsequent grantees, lienholders, or other transferees of an interest in the property who acquire such interest after the filing of the notice, and constitutes notice of the hearing on any subsequent recipient of any interest in the property who acquires such interest after the filing of the notice. If the city operates under this section, the order issued by the city may specify a reasonable time in accordance with the provisions set forth below for the building to be vacated, secured, repaired, removed, or demolished by the owner or for the occupants to be relocated by the owner and an additional reasonable time in accordance with the provisions set forth below for the ordered action to be taken by any of the mortgagees or lienholders in the event the owner fails to comply with the order within the time provided for action by the owner. Under this section 54- 20(d)(7), the city is not required to furnish any notice to a mortgagee or lienholder other than a copy of the order in the event the owner fails to timely take the ordered action. (8) Within ten days after the date that the order is issued, the city shall: a. File a copy of the order in the office of the city secretary; and b. Publish in a newspaper of general circulation in the city a notice containing: 1. The street address or legal description of the property; 2. The date of the hearing; 3. A brief statement indicating the results of the order; and 4. Instructions stating where a complete copy of the order may be obtained. (9) After the hearing, the city shall promptly mail by certified mail with return receipt requested, deliver by the United States Postal Service using signature confirmation service, or personally deliver a copy of the order to the owner of the building and to any lienholder or mortgagee of the building. The city shall use its best efforts to determine the identity and address of any owner, lienholder, or mortgagee of the building. (10) In conducting a hearing under this section 54 -20, the city's beafd ofadjttstmen I3aaildia rand `standards C n - irnission (if it finds that the building fails to comply with the city's minimum standards for the continued use and occupancy of all buildings regardless of the date of their construction) shall require the owner, lienholder, or mortgagee of the building to within 30 days: a. Secure the building from unauthorized entry; or Repair, remove, or demolish the building, unless the owner or lienholder establishes at the hearing that the work cannot reasonably be performed within 30 days. boat of adjustmen �1' ards Commission allows the owner, lienholder, or 11 I the city's l�uk �ice a,�ra�._�an� ..., mortgagee more than 30 days to repair, remove, or demolish the building, the city's board of adjustment W 1d �s�, aq :� &qpLtards CIO M ion, in consultation with the director- of development his,4ie designee and the marshal or his/her designee, shall establish specific time schedules for the commencement and performance of the work and shall require the owner, lienholder, or mortgagee to secure the property in a reasonable manner from unauthorized entry while the work is being performed, as determined by city's board of adjustment I ui,ldioi ?m Star lords _( `onin- li.sSioll, in consultation with the director of development seFvioes or his /her designee and the ,.sha C`it ...�v1 �� g� or his /her designee. board of � . tan ar .°_C' °ommission may not allow the owner, lienholder, The city's Eu; �� ng_an� s,„_ or mortgagee more than 90 days to repair, remove, or demolish the building or fully perform all work required to comply with the order unless the owner, lienholder, or mortgagee: a. Submits a detailed plan and time schedule for the work at the hearing; and b. Establishes at the hearing that the work cannot reasonably be completed within 90 days because of the scope and complexity of the work. (13) If the city's board of adjustmen 13P.ilCljn�O Stand rds C;ornmis.sign allows the owner, lienholder, or mortgagee more than 90 days to complete any part of the work required to repair, remove, or demolish the building, the beard Commis iii shall require the owner, lienholder, or mortgagee to regularly submit progress reports to the director of'development services OF H;sn,or designee and the marshal Jj MLap, gg or his/her designee to demonstrate compliance with the time schedules established for commencement and performance of the work. The order may require that the owner, lienholder, or mortgagee appear before director- rcccvezoPrrrcrrt acr- vzccrorrrr .>/axcrz designee and . crzczrrecrsrna !._i L'a!R ipag('„r Or his/her designee t0 demonstrate compliance with the time schedules. If the owner, lienholder, or mortgagee owns property, including structures or improvements on property, within the city boundaries that exceeds $100,000.00 in total value, the city's bo of adjustmen 1Luiin _ and Standards onirniss, io„ n may require the owner, lienholder, or mortgagee to post a cash or surety bond in an amount adequate to cover the cost of repairing, removing, or demolishing a building under this subsection. In lieu of a bond, the city's board- of adjustment F3 ;fir 9di a_d 5tanda; s,w cam his in i may require the owner, lienholder, or mortgagee to provide a letter of credit from a financial institution or a guaranty from a third party approved by the city. The bond must be posted, or the letter of credit or third party guaranty provided, not later than the 30' day after the date the city's board of adjustmen Buildinir Standards ;won m;s ;c >ra, issues the order. (14) In a public hearing before the city's board of adjustment uildliiaan;( to "ndards Coo- mission to determine whether a building complies with the minimum standards for the continued use and occupancy of all buildings regardless of the date of their construction, the owner, lienholder, or mortgagee has the burden of proof to demonstrate the scope of any work that may be required to comply with the minimum standards and the time it will take to reasonably perform the work. (15) If the building is not vacated, secured, repaired, removed, or demolished, or the occupants are not relocated within the allotted time, the city may vacate, secure, remove, or demolish the building or relocate the occupants at its own expense. This subsection does not limit the ability of a city to collect on a bond or other financial guaranty that may be required by section 54- 20(d)(13). (16) If the city incurs expenses under section 54- 20(d)(15), the city may assess the expenses on, and the city has a lien against, unless it is expressly prohibited under applicable state law, the property on which the building was located. The lien is extinguished if the property owner or another person having an interest in the legal title to the property reimburses the city for the expenses. The lien arises and attaches to the property at the time the notice of the lien is recorded and indexed in the office of the county clerk in the county in which the property is located. The notice must contain the name and address of the owner if that information can be determined with a reasonable effort, a legal description of the real property on which the building was located, the amount of expenses incurred by the city, and the balance due. (17) If the notice is given and the opportunity to relocate the tenants of the building or to repair, remove, or demolish the building is afforded to each mortgagee and lienholder as set forth in this section 54 -20, the lien is a privileged lien subordinate only to tax liens. 4 (18) The city satisfies the requirements of this section 54 -20 to make a diligent effort, to use its best efforts, or to make a reasonable effort to determine the identity and address of an owner, a lienholder, or a mortgagee if the city searches the following records: a. County real property records of the county in which the building is located; b. Appraisal district records of the appraisal district in which the building is located; C. Records of the secretary of state; d. Assumed name records of the county in which the building is located; e. Tax records of the city; and £ Utility records of the city. (19) When the city mails a notice in accordance with this section 54 -20 to a property owner, lienholder, mortgagee, or registered agent and the United States Postal Service returns the notice as "refused" or "unclaimed," the validity of the notice is not affected, and the notice is considered delivered. (20) In addition to the procedures set forth above, the city may secure, in accordance with the procedures set forth below, a building that the city's code official determines (1) violates the minimum standards; and (2) is unoccupied or is occupied only by persons who do not have a right of possession to the building: State Law reference— LGC 214.0011. a. Before the 11 t" day after the date the building is secured, the city shall give notice to the owner by: 1. Personally serving the owner with written notice; 2. Depositing the notice in the United States mail addressed to the owner at the owner's post office address; 3. Publishing the notice at least twice within a ten -day period in a newspaper of general circulation in the county in which the building is located if personal service cannot be obtained and the owner's post office address is unknown; or 4. Posting the notice on or near the front door of the building if personal service cannot be obtained and the owner's post office address is unknown. b. The notice must contain: 1. An identification, which is not required to be a legal description, of the building and the property on which it is located; 2. A description of the violation of the municipal standards that is present at the building; 3. A statement that the city will secure or has secured, as the case may be, the building; and 4. An explanation of the owner's entitlement to request a hearing before the city's beard 0 adjustrnent uiL&_g,,,gnd Standards Cominission about any matter relating to the city's securing of the building. c. The city's board -ef jttatma l Lu i) it d iq:gc aEd"s Coi "iiniiss"i shall conduct a hearing at which the owner may testify or present witnesses or written information about any matter relating to the city's securing of the building if, within 30 days after the date the city secures the building, the owner files with the city a written request for the hearing before the city's boafd of adjustmen* Bnildin aa��d_ Stand -ar s CC�mmiss on. The city's board of adjustment l�uiIdin& and_ Stand -arils Cr�rnmissi( -fin shall conduct the hearing within 20 days after the date the request is filed. d. The city has the same authority to assess expenses under this section as it has to assess expenses under section 54- 20(d)(16). A lien is created under this section in the same manner that a lien is created under section 54- 20(d)(16) and is subject to the same conditions as a lien created under that section. RULES OF PROCEDURE GOVERNING THE BUILDING AND STANDARDS COMMISSION OF THE CITY OF SCHERTZ TEXAS Building and Standards Commission Created There is hereby created a Building and Standards Commission ( "the Commission ") in accordance with the provisions of Subchapter C of Chapter 54 of the Local Government Code, V.T.C.A., as amended. Members A. Number, Appointment, Qualifications. The Commission shall consist of five (5) regular members each to be appointed by the City Council. The City Council may also appoint up to two (2) alternate members with the same duties and responsibilities as regular members who shall serve in the absence of one (1) or more regular members when requested to do so by the City Manager, or designee. All cases shall be heard by at least four (4) members. Each member, whether regular or alternate, shall be appointed by majority vote of the City Council. To the extent possible, members of the Commission should be qualified in one of the following fields: 1. Registered design professional with architectural experience or a builder or superintendent of building construction; 2. Registered design professional with mechanical and plumbing engineering experience or a mechanical contractor or plumbing contractor; 3. Registered design professional with structural engineering experiences; 4. Registered design professional with electrical engineering experience or an electrical contractor; 5. Registered design professional with fire protection engineering experience or a fire protection contractor Registered Design Professional is defined as an individual who is registered or licensed to practice their respective design profession as defined by the statutory requirements of the professional registration laws of the state of Texas. If a resident with the above criteria cannot be found then the City Council may appoint another resident of their choosing to the Commission. B. Terms of Office. Each regular and alternate member of the Commission shall be appointed by the City Council for a term of two (2) years with 1 staggered appointments so that no more than three (3) members' terms shall expire in any one year. Terms shall expire on September 30 of each year. C. Removal, Filling of Vacancies. Any member, whether regular or alternate, of the Commission may be removed for cause on a written charge. if requested by the member subject to the removal action, the City Council shall hold a public hearing on the matter before a decision regarding removal is made in accordance with state law. Any and all vacancies shall be filled by appointment based upon a majority vote of the City Council and shall be for the unexpired term of the vacant position. D. Officers. The Commission shall annually elect a member of the Commission to serve as Chairperson. The Commission shall annually elect a Vice - Chairperson, each of whom shall perform the duties set forth in this Article. Meetings A. Meetings of the Commission shall be held at the call of the Commission Chairperson and at other times as determined by the Commission. All meetings of the Commission shall be open to the public. The concurring vote of a majority of the members of the Commission shall be required for any action taken by the Commission under state law or ordinance adopted by the City. The Chairperson, or in the Chairperson's absence the Acting Chairperson, may administer oaths and compel the attendance of witnesses. B. The Commission shall keep minutes of its proceedings showing the vote of each member on each question or the fact that a member is absent or fails to vote. The Commission shall keep records of its examinations and other official actions. The minutes and records shall be filed immediately as public records. C. The City Manager or his /her designee shall present all cases before the Commission. Authority -- Generally A. Ordinances. The Commission shall have the authority granted by the City Code and state law and, in addition, shall have authority to hear and determine cases concerning alleged violations of City ordinances: 2 1. For the preservation of public safety, relating to the materials or methods used to construct a building or improvement, including the foundation, structural elements, electrical wiring or apparatus, plumbing and fixtures, entrances, or exits; 2. Relating to the fire safety of a building or improvement, including provisions relating to materials, types of construction or design, warning devices, sprinklers or other fire suppression devices, availability of water supply for extinguishing fires, or location, design, or width of entrances or exits; 3. Relating to dangerously damaged or deteriorated buildings or improvements; or 4. Relating to conditions caused by accumulations of refuse, vegetation, or other matter that creates breeding and living places for insects and rodents. 5. Relating to a Building Code or to the condition, use, or appearance of property in the City. B. Other Functions. In addition to the authority granted in this Chapter, the Building and Standards Commission, in its capacity as a review board for the City, shall have the following duties and powers including, but not limited to: 1. Studying proposed Code amendments and making recommendations to the City Council regarding any proposed amendments to the Building and Fire Codes. 2. Hearing from any person requesting a change to the Building and Fire Codes as adopted by the City. 3. Serving as an advisor to the Building Official and /or Fire Chief. 4. Hearing appeals from decisions of the Building Official and /or Fire Chief pertaining to: a. Use of alternate materials and construction methods. In the case of a request to use alternate materials or construction methods, the Building a n d Standards Commission shall determine whether or not such alternate material or construction method is in fact equal to the standards of the applicable Building or Fire Code, considering adequacy, stability, strength, sanitation, and safety for the public's health and welfare. As used in this 3 Section, Building Code or Fire Code shall include without limitation City adopted building, electrical, plumbing, mechanical, and fire codes, and abatement of dangerous building, fence, and swimming pool; b. Interpretations related to the Building Code or Fire Code as adopted by the City, including without limitation, building, electrical, plumbing, mechanical, and fire, and abatement of dangerous building, fence, and swimming pool); and c. Decisions regarding substandard buildings as further provided in this Article. 5. Ordering the repair, within a fixed period, of buildings found to be in violation of an ordinance. 6. Declaring a building substandard in accordance with the powers granted by this Article and/or other local or state law. 7. Adopting and enforcing regulations relating to floodplain management within the City and ordering compliance with floodplain regulations pursuant to the authority granted in this Article, state law and /or federal law. C. Variances. The Building and Standards Commission shall not be authorized to grant variances. D. State Statute. The Commission may exercise such other powers and authority conferred upon it by Subchapter C of Chapter 54 and Subchapter A of Chapter 214 "Dangerous Structures" of the Texas Local Government Code, as amended, or by other statutes or ordinances. Authority -- Substandard Housing The Building and Standards Commission may hear cases regarding a substandard structure if the structure is: A. Dilapidated, substandard, or unfit for human habitation and a hazard to the public health, safety, and welfare; or B. Regardless of its structural condition, unoccupied by its owners, lessees, or other invitees and is unsecured from unauthorized entry to the extent that it could be entered or used by vagrants or other uninvited persons as a place of harborage or could be entered or used by children; or C. Boarded up, fenced, or otherwise secured in any manner i£ 4 1. The building constitutes a danger to the public even though secured from entry; or 2. The means used to secure the building are inadequate to prevent unauthorized entry or use of the building in the manner described by Subsection B above. Rules Governing Proceedings The Building and Standards Commission shall adopt rules to govern its proceedings. The rules shall establish procedures for use in hearings, providing ample opportunity for presentation of evidence and testimony by respondents or persons opposing charges brought by the City or its officials relating to alleged violations of ordinances. Criteria for Determining Substandard Condition A structure shall be considered substandard if: A. It is in a condition such that it fails to comply with the minimum standards set forth in the City 's ordinances, including but not limited to the adopted building, electrical, plumbing, mechanical, and fire codes; and B. Such condition exists to the extent that the life, health, property, or safety of the public or its occupants is endangered. Notice A. Notice of all proceedings before the Commission shall be given: 1. By certified mail, return receipt requested, to the record owners of the affected property, and each holder of a recorded lien against the affected property, as shown by the records of the Office of the County Clerk of the county in which the affected property is located if the address of the lienholder can be ascertained from the deed of trust establishing the lien and/or other applicable instruments on file in the Office of the County Clerk; and 2. To all unknown owners, by posting a copy of the notice on the front door of each improvement situated on the affected property or as close to the front door as practicable. 5 B. The notice shall be mailed and posted on or before the 10th day before the date of the hearing before the Commission and shall state the date, time, and place of the hearing. The notice shall also include a statement that at the hearing, the owner, lienholder, or mortgagee shall be required to submit proof of the scope of any work that may be required to comply with applicable ordinance(s) and the amount of time that such person alleges that it will take to reasonably perform the work. In addition, the notice shall . be published in a newspaper of general circulation in the City on one (1) occasion on or before the I Oth day before the date fixed for the hearing. Action; Time Frames A. Commission Orders. After notice and hearing and upon finding that a structure is substandard, the Commission may order any one (1) or more of the following actions: 1. Order the repair of a substandard structure, within a fixed period as provided in this Article and /or state law; 2. Order, in an appropriate case, the immediate removal of persons or property found on private property, order entry on private property to secure the removal if it is determined that conditions exist on the property that constitute a violation of an ordinance, and/or order action to be taken as necessary to remedy, alleviate, or remove any substandard building found to exist; 3. If the structure is not vacated, secured, repaired, removed, or demolished, or the occupants are not relocated with the time allotted by the Commission, the City may vacate, secure, remove or demolish the building or relocate the occupants at its own expense. The City may assess the expenses on and have a lien against the property on which the structure was located, unless it is a homestead as protected by the Texas Constitution; 4. Issue orders or directives to any peace officer of the state, including a sheriff or constable or the Chief of Police of the City , to enforce and carry out the lawful orders or directives of the Commission; and 5. Determine the amount and duration of the civil penalty that may be recovered by the City as authorized by Subchapter C of Chapter 54, Texas Local Government Code, as amended. In assessing a civil penalty, the Commission shall consider the severity of violations present, the history of compliance of the property or the owner, and the efforts taken, if any, to correct the violations. 11 B. Time Frames for Compliance. After making a finding that a building is substandard, the Commission shall comply with the following time frames: 1. 30 -Day Time Period. Except as otherwise provided in this Article, the Commission shall require the owner, lienholder, or mortgagee of a substandard building to within thirty (30) days of the date of the hearing: a. Secure the building from unauthorized entry; or b. Repair, remove or demolish the building, unless the owner or lienholder establishes at the hearing that the work cannot reasonably be performed within thirty (30) days. 2. 30 to 90 -Day Time Period. If the Commission allows the owner, lienholder, or mortgagee more than thirty (30) days to repair, remove, or demolish the building, the Commission shall establish specific time schedules for the commencement and performance of the work and shall require the owner, lienholder or mortgagee to secure the property in a reasonable manner from unauthorized entry while the work is being performed, as determined at the hearing. 3. Time Period in Excess of 90 Days. The Commission may only allow the owner, lienholder or mortgagee more than ninety (90) days to repair, remove, or demolish the building or fully perform all work required to comply with the order if the owner, lienholder, or mortgagee: a. Submits a detailed plan and time schedule for the work at the Commission hearing; and b. Establishes at the hearing that the work cannot reasonably be completed within ninety (90) days because of the scope and complexity of the work; and c. Regularly submits progress reports to the City to demonstrate compliance with the time schedules established by the Commission for commencement and performance of the work as well as other security requirements imposed by the Commission. 4. Bond Requirement: If the Commission allows the owner, lienholder, or mortgagee more than ninety (90) days to complete any part of the work required to repair, remove, or demolish the building, the order of the Commission may require that the owner, lienholder, or mortgagee or his designee appear and provide documentation that the Commission determines necessary to demonstrate compliance with Commission established time schedules. If the owner, lienholder or mortgagee owns property, including structures or improvements on property, within the 7 City boundaries that exceeds $100,000 in total value, the Commission may require the owner, lienholder, or mortgagee to post a cash or surety bond in an amount adequate to cover the cost of repairing, removing, or demolishing the building or buildings as authorized by the provisions of this Article. In lieu of a bond, the Commission may require the owner, lienholder, or mortgagee to provide a letter of credit from a financial institution or a guaranty from a third party as approved by the City. The bond shall be posted, or the letter of credit or third party guaranty provided not later than the thirty (30) days after the date the Commission issues the order. C. Burden of Proof. The owner, lienholder, or mortgagee shall have the burden of proof to demonstrate the scope of any work that may be required to comply with City ordinances and the time that it will take to reasonably perform the work. Fees for Appeals A fee as described on the fee schedule is hereby required for appeals heard at regularly scheduled meetings of the Building and Standards Commission. For appeals that must be heard at a special called meeting of the Building and Standards Commission, an additional fee as described on the fee schedule shall be required. All fees shall be due and paid at the time an appeal is filed. Failure to comply with Order A. If a building is not vacated, secured, repaired, removed, or demolished, or the occupants are not relocated within the time period ordered by the Commission, the City may vacate, secure, remove, or demolish the building or relocate the occupants at its own expense. B. If the City incurs expenses under this Section, the City may assess the expenses on, and upon doing so, the City shall have a lien against, the property on which the building was located, unless the property is a homestead as protected by the Texas Constitution. The lien is extinguished if the property owner, lienholder, mortgagee or other person having an interest in the legal title to the property reimburses the City for the expenses. The lien arises and attaches to the property at the time the notice of the lien is recorded and indexed in the office of the County Clerk of the county in which the property is located. The notice must contain the name and address of the owner if that information can be determined with a reasonable effort, a legal description of the real property on which the building was located, the amount of expenses incurred by the City, and the balance due. M Final Decision A. A copy of the final decision of the Commission shall be mailed by certified mail, return receipt requested, to all persons to whom notice was sent. The copy shall be mailed promptly after the decision of the Commission becomes final pursuant to the requirements of this Article. B. Within ten (10) calendar days after the date that the order is issued, the Commission shall file a copy of the order in the office of the City Secretary. Within ten (10) calendar days after the date the final decision of the Commission is mailed, an abbreviated copy of the final decision shall be published one (1) time in a newspaper of general circulation in the City, and such notice shall include the street address or legal description of the property; the date of the hearing, a brief statement indicating the results of the order, and instructions stating where a complete copy of the order may be obtained. C. If no appeals are taken from the decision of the Commission within the required period, the decision of the Commission is, in all things, final and binding. Judicial Review A. Any person(s) jointly or severally aggrieved by any decision of the Commission may present a petition to a district court, duly verified, setting forth that the decision is illegal, in whole or in part, and specifying the grounds of the illegality. The petition shall be presented within thirty (30) calendar days after the date a copy of the final decision of the Commission is personally delivered or mailed by first class mail, certified return receipt requested, to all persons to whom notice is required to be sent. B. Proceedings shall not be stayed by an appeal and issuance of a writ of certiorari and shall only be stayed by the grant of a restraining order or injunction granted by the district court. The District Court's review shall be limited to a hearing under the substantial evidence rule. Costs may not be allowed against the Commission panel. If the decision of the Commission . panel is affirmed or not substantially reversed but only modified, the District Court shall allow to the City all attorney's fees and other costs and expenses incurred by it and shall enter a judgment for those items, which may be entered against the property owners as well as all persons found to be in occupation of the property subject to the proceedings before the Commission panel. Authority— Penalties A. Civil Penalty. The Commission may assess a civil penalty against the property owner for failure to repair, remove, or demolish a substandard structure upon proof presented by the City that: 1. The property owner was notified of the requirements in the City's substandard building ordinance along with notification of the owner's need to comply; and 2. The owner continued to violate the ordinance after receiving notice. B. Amount. A civil penalty imposed pursuant to this Section may not exceed $1000 per day for each violation, unless the property is shown to be the owner's legal homestead, in which case the penalty shall not exceed $10 per day for each violation. C. Criteria for Assessing Civil Penalty. In assessing a civil penalty, the Commission shall consider the severity of violations present, the history of compliance of the property or the owner, lienholder or mortgagee, and the efforts taken, if any, to correct the violations. D. Determination Final. A determination made under this Section is final and binding and constitutes prima facie evidence of the penalty in any court of competent jurisdiction in a civil suit brought by the City for final judgment in accordance with the established penalty. E. Enforcement of Civil Penalty. To enforce any civil penalty under this Section, the City Secretary shall file with the district clerk of the county in which the City is located, a certified copy of the order of the Commission stating the amount and duration of the penalty. No other proof is required for a district court to enter final judgment on the penalty. F. Remedies Cumulative. The remedies authorized under this Article are inclusive and not exclusive and shall in no way prevent the City from exercising any and all other remedies at law to which it may been titled, including proceedings under the jurisdiction of the Municipal Court or injunctive or other civil relief as allowed by law. IN Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Planning & Community Development Subject: Ordinance No. 18 -S -01 — Conduct a public hearing and consideration and/or action to rezone approximately 27 acres of land from Pre- Development District (PRE) to Apartment /Multi - Family Residential (R -4) located approximately 1,500 feet northeast of the intersection of FM 1518 and IH -10. (First Reading) The applicant Dirt Dealers XV, LTD. is proposing to rezone approximately 27 acres of land, from Pre- Development District (PDD) to Apartment / Multi - Family :Residential (R -4) to allow for future development of multi - family housing. The subject property is generally located approximately 1,500 feet north of the intersection of FM 1518 and IH -10. A portion of the property is within the floodplain. The subject property is vacant. Public hearing notice was published in the San Antonio Express News on December 20, 2017. Eleven (1.1) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on November 30, 2017, prior to the Planning & Zoning Commission meeting that took place on December 13, 2017. At the time of this report, Staff has received four (4) responses in favor of the request. The Planning and Zoning Commission conducted a public hearing on December 13, 2017 at which time there was no citizen comments related to this rezoning request. Goal The proposed rezone is for approximately 27 acres of land from Pre - Development District (.PRE) to Apartment / Multi - Family Residential District (R -4) located approximately 1,500 feet north of the intersection of FM 1.518 and IH -10. Community Benefit It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. City Council Memorandum Page 2 Summary of Recommended Action The Comprehensive Land Use Plan (CLUP) through the Future Land Use Plan designates the subject property with the Transition land use characteristic. The objectives for the Transition land use characteristic area is to create an appropriate land use buffer between the highway oriented uses and the Estate neighborhoods. The transition would accommodate smaller scale garden office developments and multi - family residential buildings. • Comprehensive Plan Goals and Objectives: The proposed rezoning is generally in conformance with the goals and objectives of the Comprehensive Plan. Specifically, the proposed rezoning to R -4 provides a buffer between the approved Hallies Cove PDD immediately north of the site and the property south of the subject site that is zoned as General Business along FM 1518. • Impact of Infrastructure: The proposed rezoning should have a minimal impact on the existing water system, additionally should have a minimal impact on the proposed wastewater system due to CCMA's current plans for a South Schertz Plant that would provide sewer service for this general vicinity. • Impact of Public Facilities /Services: The proposed rezoning should have a minimal impact on public services, such as schools, fire, police, parks and sanitation services, because it is consistent with the Comprehensive Plan for this area. • Compatibility with Existing and Potential Adjacent Land Uses: The subject property is adjacent to the Hallies Cove subdivision which is a single family residential subdivision immediately to the north. The majority of other properties adjacent to the subject site are vacant and undeveloped. It is the opinion of staff that the requested rezone is compatible with the surrounding properties. FISCAL IMPACT None RECOMMENDATION The Planning and Zoning Commission conducted the public hearing on December 13, 2017 where during commissioner discussion a couple of commissioners discussed concerns about sewer. The commission offered a recommendation of approval by a vote of 4 — 2 with Mr. Evans and Mr. Greenwald voting nay. Based on the goals and objectives of the Comprehensive Land Use Plan, the existing land use conditions, Neighborhood Services is the most appropriate zoning district for this property. Staff recommends approval of the proposed rezoning as submitted. ATTACHMENT Ordinance No. 1.8 -S -01. ORDINANCE NO. 18 -S -01 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 27 ACRES OF LAND FROM PRE- DEVELOPMENT DISTRICT (PRE) TO APARTMENT /MULTI- FAMILY RESIDENTIAL DISTRICT (R -4). WHEREAS, an application to rezone approximately 27 acres of land generally located approximately 1,500 feet north of the intersection of FM 1518 and IH -10, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on December 13, 2017, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on January 9, 2018 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and Exhibit B, is hereby zoned Apartment /Multi - Family Residential District (R -4). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 9111 day of January, 2018. PASSED, APPROVED AND ADOPTED on final reading the 23rd day of January, 2018. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A "The Property" STATE OF TEXAS COUNTY OF BE AT field note description of a 26-39 acre tract of land situated in the Eligio Gortan Survey No. 2, Abstract No, 5, County Block e193 in 3exar County, Texas. Said 26,39 acre tract of land being a portion of ;a called 51.390 acre tract of land as described in a deed to Dirt Dealer 5 XV, LM, rocce-ded in Volume 13010, Page 304 of the Real Property Records of flexar County, Toxas, Said 26-39 acre tract of and being more particularly described by metes and bounds as follosys; BEGINNING at atone half inch iron lain found on the northeast right-r-if-way line of F-M. Highway 1518 for the west corner of this tract and being the west scarier of a called 51.390 acre tract of land as described in a deed to Dii t Dealers XV, LTD,, recorded in Volume 13010, Pape 304 of the Real Property "cords of Bexar County, Texas, Said point also boing a corner for the rernairing portion of a called 55.289 Acre tract of land (Tract B) as described in a desril to Jamil A. SAyfi, rc,,rerded in Volume 13010, Page 289 of the Offirial Public Records of Berrar Counts, "texis, THENCE with the southwest line of the rensaincler of the aforesaid 55,289 acre tract of land, North 59' 29' 48" t Act, a dnl anco of 482.17 feet to a one half inch iron pin found for an interior corner of the; tract. THENCE with the western line of the aforvsaid 51.39 Acre tract of land. North 30' 29' 14' West, a distance of 1.6.23 feet to as one half frid-i iron pin set for A corher of this tract- T14ENCE rutting across th+e aforesaid 51,39 acre tract of land, North 59' 41' 07' East, a distance of 2108.21 feet to a oue half inch von red set for the north corner of this tract. Said point kicing on the southwest link, of a called 101.396 acre tract of land As described in a deed to freapirm Racve and ielfc, Jeanne Rawe, recorded in Volurne 14612, Page 1869 of the Official Public Records of Bewar County, Tvm,,rs, THENCE with the southwest line of the aforesaid 101-396 acre tract and the northeast line of the aforesaid 51,390 acre, tract of land, South 29' 10' 01" East, a distance of 442.41 feet to a one inch pipe found for the east carrier of this tract, Slid point being on the northwest line of a called 32.S42 acre. tract of land as described in a deed to Julian Cano and Rural Pieces in T xas, LLC, recorded in Volume 14277, Page 1003 of the Cifficiat Public Records cif Bpxar County, lseras, THENCE with the southeast line of this tract, same being the southeast line of the aforesaid 51,39 acre tract of land, South 59' 26' 33' West, a distance of 258056 feet to a one half inch iron rod sit in the northeast right-of-way line of F,M. Highway 1.518 for the south corner of this tract, THENCE Along the northeast right-of-way line of F,PA, Highway 1518, North 30' 26' 11" West, a distance of 435-33 feet in the POINT OF BEGINNING. These field ricbes were prepared from an on the ground Furvoy made by Atwell, crnpksyeci Under my direction and supervision on May 21, 2016. Survey plat prepared this same.: clate. P t 1 `ry D. Wilkie, Jr Registered Professional Land Surveyor No, 4724 Firm Number 10194153 (Atwell) Exhibit B "The Property" sill smi I H n 51h Wi At a "-- IN Aw 1n.1 - 8 1 1 141 w CHO 51 ago Y - -- - -------- - ------ - ------ . ...... --J ;III G e LA IN 4Rid, IN 01M MEN IOU lump mlww�", — e 0- -a 0 T- ---------- 511111 - ---- ---- ----- ---- R�i Agenda No. 7 CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: Planning & Community Development Subject: Ordinance No. 18 -S -02 — Conduct a public hearing and consideration and/or action to rezone approximately 11 acres of land from Single- Family Residential District (R -1) to Neighborhood Services District (NS) located approximately 1.70 feet southeast of the intersection of FM 3009 and Wiederstein Road. (First Reading) The applicant is proposing to rezone approximately 11 acres of land, from Single - Family Residential District (R -1) to Neighborhood Services District (NS). The applicant has submitted a letter of intent which indicates the proposed development of a church. The subject area is generally located 1.70 feet southeast of the intersection of FM 3009 and Wiederstein Road. The Subject property extends approximately 900 feet from FM 3009. The subject property consists of an existing home and undeveloped land. Public hearing notice was published in the San Antonio Express News on December 20, 2017. Twenty One (21) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on November 28, 2017, prior to the Planning & Zoning Commission meeting that took place on December 13, 2017. At the time of this report, Staff has received five (5) responses in favor, three (3) response opposed, and zero (0) response neutral to the request. The following residents / representatives spoke at the December 13, 2017 Planning & Zoning Commission Public Hearing: • Zak White- Pastor for Revolution Church o Explained that Revolution Church would like to purchase the property in order to develop a church at the location. • Maggie Titterington- 7130 Schertz Parkway • Indicated her support of the proposed Revolution Church building on the site. • Indicated that the new location would be a great benefit to the community. City Council Memorandum Page 2 • Robin Thompson- 967 Oak Ridge • Indicated his support for the recommendation by staff for approval. • Indicated that in his working relationship through the Chamber that Revolution Church is very interested in the community, and how they can serve the city, and willingness to change to be more beneficial to the city. • Arthur Weidman — 1117 Fawn Drive o Indicated he had concerns about the current traffic from Fawn Drive and FM 3009, and how this proposed rezone would alter that. • Rick Huhn — 4308 Deep Spring pass o Indicated he had concerns with traffic and the buffering between his property and the property in question. Goal The proposed rezone is for approximately 1 l acres of land from Single - Family Residential District (R -1) to Neighborhood Services District (NS) located approximately 170 feet southeast of the intersection of FM 3009 and Wiederstein Road. Community Benefit It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Summary of Recommended Action. The Comprehensive Land Use Plan (CLUP) through the Future Land Use Plan designates the subject property as Single - Family Residential. The objectives for Single Family Residential is to encourage a mix of residential uses as well as limited commercial development to support the daily activities of the development. • Comprehensive Land Plan Goals and Objectives: The proposed rezoning is generally in conformance with the goals and objectives of the Comprehensive Plan Specifically, the Single - Family Residential designation on the Future Land Use Plan allows for limited commercial development. The Neighborhood Services zoning district would allow for the limited commercial uses desired by the Future Land Use Plan and Comprehensive Land Plan. • Impact on Infrastructure: The proposed zoning request should have a minimal impact on the existing and planned water and wastewater systems. • Impact on Public Facilities /Services: The proposed rezoning should have a minimal impact on public services, such as schools, fire, police, parks and sanitation services. • Compatibility with Existing and Potential Adjacent Land Uses: The subject property is generally surrounded by single family land uses and lower intensity commercial. It is staff s opinion the requested rezone is compatible with surrounding properties. City Council Memorandum Page 3 The applicant is requesting to rezone the property from Single - Family Residential District (R -1) to Neighborhood Services District (NS). The Comprehensive Land Use Plan section which reviews this portion of central Schertz was adopted in 2002, at that time the subject property was zoned for single - family residential uses. The 2013 Schertz Sector Plan amendment to the Comprehensive Land Use Plan focused on the northern and southern areas of Schertz and did not examine central, where the subject property is located. Since the Schertz Sector Plan amendment did not review this area, the subject property is identified as Single - Family Residential desired property. However, the existing zoning and land uses adjacent to the subject property are Neighborhood Services, and Single - Family Residential . which are identified on the Future Land Use Plan the Single- Family Residential land use characteristic. With the subject property adjacent to FM 3009 and adjacent to a commercial development a zone change to Neighborhood Services is appropriate. The Comprehensive Land Use Plan describes the Single Family Residential land use characteristic as a mix of residential uses as well as limited commercial development to support the daily activities of development. Neighborhood Services District would be considered a commercial classification that would allow for lower intensity commercial development. Neighborhood Services District is the zoning classification that has been assigned to proposed commercial development adjacent to single family residential in previous years. Based on land use compatibility with the surrounding single - family residential and being supported by the goals and objectives of the Comprehensive Land Use Plan the request to rezone to Neighborhood Services (NS) is an appropriate zoning district. In keeping with the commercially desired land use described in the Comprehensive Land Use Plan, Neighborhood Services would allow for limited retail and services that would be more appropriate and compatible with the single - family residential used and zoned property in the proximity than a more intensive commercial zoning district such as General Business. Additionally, the proposed rezone would extend the already existing zoned Neighborhood Services district. FISCAL IMPACT None RECOMMENDATION The Planning and Zoning Commission conducted the public hearing on December 13, 2017 and offered a recommendation of approval by a unanimous vote. Based on the goals and objectives of the Comprehensive Land Use Plan, the existing land use conditions, Neighborhood Services is the most appropriate zoning district for this property. Staff recommends approval of the proposed rezoning as submitted. ATTACHMENT Ordinance No. 1.8 -S -02 ORDINANCE NO. 18 -S -02 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 11 ACRES OF LAND FROM SINGLE - FAMILY RESIDENTIAL, (R -1) TO NEIGHBORHOOD SERVICES DISTRICT (NS). WHEREAS, an application to rezone approximately I acres of land generally located at 170 feet southeast of the intersection of FM 3009 and Wiederstein Road, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on December 13, 2017, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on January 9, 2018 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and Exhibit B, is hereby zoned Neighborhood Services District (NS). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 9111 day of January, 2018. PASSED, APPROVED AND ADOPTED on final reading the 23rd day of January, 2018. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A "The Property" Bearings basedom the Toxaq StmN Plane CDordinam System,, Texas Svoldh Gentral Zome (42,04), N,A,,D 1981. Exhibit B "The Property" FJ E.w J, -UIIH* MINOZ QVO'd NrALSdaO31M V 6WE WJ OMS H:),dnHD NounioAn FJ E.w J, xj CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: BACKGROUND Agenda No. 8 Planning & Community Development Ordinance No. 18 -S -03— Conduct a Public Hearing and consideration and/or action on an amendment of Part Ill, Schertz Code of Ordinances, Unified Development Code (UDC), Article 10, Section 21.10.4 Schedule of Off - Street Parking Requirements. (First Reading) As stated in the UDC, City Council from time to time, on its own motion, or at the recommendation of City Staff make amendments to change or modify the text of any portion of the UDC to establish and maintain sound stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals and State and Federal regulations. Based on changes in development it has becomes necessary to update the UDC. Over the last year planning staff has reviewed Section 21.10.4 Off - Street Parking in great detail to see if the City of Schertz parking requirements were in line with the established target cities, (including San Marcos, Frisco, Georgetown, and Round Rock) given the degree to which . developments in Schertz seemed to be providing too much or too little parking. Additionally, planning staff reviewed the Parking Standards manual as established by the American Planning Association. During this evaluation staff also reviewed the current parking table and the current permitted use table to look for inconsistences between the two documents. As a result of this assessment it was determined that an update to UDC Section 21.10.4 was needed in order to be more consistent with current practices, both in surrounding cities and as published by the American Planning Association, and to provide more flexibility. This meant going through each use type listed within the table and deciding to update the use type description, required parking ratio, or to remove the use type all together. Staff also looked at how the UDC currently stipulates parking will be provided for new and unlisted uses. The UDC stipulates that parking for that use shall be provided based on the use which most closely related to the proposed land use. The problem is that the most closely related land use may have very different parking needs. Other municipalities provide more flexibility for unlisted uses and allow the applicant can provide a parking ratio they feel is appropriate and allow City staff to approve or deny. This is a concept that staff is proposing in order to increase City Council Memorandum Page 2 the flexibility for potential applicants. If the applicant does not proposed a parking ratio, then the proposed UDC update would allow City staff to assign an appropriate parking ration based on planning and transportation best practices. This amendment was drafted by Planning Staff. Public hearing notice was published in the San Antonio Express News on December 20, 2017. PROPOSED AMENDMENTS: The proposed UDC Amendments include changes to the following Use Types listed within Section 21.1.0.4 Schedule of Off - Street Parking Requirements: • Amusement, Commercial (Indoor) o Proposed change to 1 space for each 200 sf of Gross Floor Area (GFA) from 10 spaces, plus 1 space for each 100 square feet of total floor area over 1,000 square feet • Bed and Breakfast o Word change from "Rented" room to "Guest" room • Bus Depot o Proposed removal from table • Car Wash o New addition, use type not currently listed on table. Proposed as 1 space for each 200 sq. ft. of floor area • Convalescent Home, Group Home, Home for the Aged o Use Type Name Change. Proposed Change to "Assisted Care, Living Facility, Care Facility • Dance, Assembly and Exhibition Halls Without Fixed Seats o Proposed removal of use type category and combine with "Theater, Auditoriums, Churches, Assembly Halls..." • Fitness Center / Gym o New addition, use type not currently listed on table. Proposed as 1 space for each 250 sq. ft. of GFA • Convenience Store / Gas Station. o New addition, use type not currently listed on table. Proposed as 1 space for each 250 sq. ft. of GFA. Spaces provided for fueling at the pump stations shall not be considered parking spaces. • Libraries, Laboratories and Student Centers o Proposed removal from table • Lodging, Houses and Boarding Houses o Proposed change to 1 parking space for each bedroom from 1 space per each two (2) persons capacity of overnight sleeping facilities • Mini warehouse o Use Type Name Change. Proposed Change to "Mini- Warehouse / Public Storage" • Multifamily, Duplex, Two - Family, Condominium of Other Similar Use City Council Memorandum Page 3 o Proposed change to 1.5 spaces per 1 bedroom unit, 2 spaces per 2 bedroom unit, 2.5 spaces per 3+ bedroom unit, Plus additional guest parking provided at a ratio of 5% of required spaces from 1.5 spaces per bedroom • Nursery o New addition, use type not currently listed on table. Proposed as 1 space per 300 square feet of total sales area. Wholesale nursery: 1 parking space per employee of the largest work shift, plus 1 space per 10,000 square feet of display area and 1 space per acre of growing areas • Outdoor Facilities (Outdoor Recreational Fields i.e. Football, Soccer, etc.) o New addition, use type not currently listed on table. Proposed as 20 spaces per designated field or 1 per 4 person design capacity • Public Use o New addition, use type not currently listed on table. Proposed as Parking shall be provided at a ratio approved by City staff based on a parking study provided by the applicant • Personal Service Shop o Proposed removal from table, utilize "Retail Sales and Service" • Residential Care Facility o Proposed removal from table, utilize "Assisted Care / Living Facility / Care Facility" • School, All other Schools o Proposed removal from table, combine all school categories into one • School, High School and Vocational o Proposed removal from table, combine all school categories into one • School, High School, Vocational, All other Schools o Proposed change to combine all school use types into one • Shopping Center or Mall o Proposed removal from table • Theaters, Auditoriums, Churches, Assembly Halls, Sports Arenas, Stadiums, Conference Center, Convention Center, Or Other Place of Public Assembly o Proposed Change to include "Dance Hall, Exhibition Halls" into this category • Vehicle Sales or Rental o Proposed use type name change to "Automobile Sales or Rental" • Vehicle Service Repair, Garage o Proposed use type name change to "Automobile Service Repair, Garage" • Warehouse o Proposed Change to remove "1 space for each 2 employees" and "whichever is greater" to just read as : 1 space for each 1,000 sqft of total floor area" Proposed amendment to Section 21.10.4.B New and Unlisted Uses: • When a proposed land use is not classified in this section or a single use which have varying parking needs depending on the function of that specific single use, an applicant may submit a parking ratio based on best / current planning and transportation practices. o A best / current parking ratio application should include the following: ■ An application shall fully cite the sources used to derive the applicant - submitted parking ratio, possible resources include parking standards City Council Memorandum Page 4 material from the Institute of Transportation Engineers (ITE) or the American Planning Association (APA). • The City Manager or his /her designee shall review the applicant submitted parking ratio to confirm best / current planning practices for a use. • The City Manager or his /her designee shall approve, modify, or deny the applicant submitted parking ratio. o Parking ratio determination where no application is submitted • If the applicant does not submit a parking ratio, then the City Manager or his /her designee shall determine the parking ratio based on the best / current planning and transportation practices. Goal To amend the UDC to review and update the development regulations due to changing conditions, community goals and State and Federal regulations as well as establish and maintain . sound stable and desirable development. Community Benefit It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Summary of Recommended Action. Review and approve Ordinance 18 -S -03 amending the UDC, Article 10, Section 21.10.4 Schedule of Off - Street Parking Requirements. FISCAL IMPACT None RECOMMENDATION The Planning and Zoning Commission conducted the public hearing on December 13, 2017. At this meeting the Commissioners had comments and questions on how the calculations were generated, what research had been completed, if current businesses had been reviewed using the proposed methodology, and specific questions on specific use types and why there ratio had a proposed change. Planning staff provided responses to include that the City of Schertz target cities along with the Parking Standards manual as established by the American Planning Association were reviewed and researched and that using these two resource groups the proposed calculations were provided. Staff also explained that current businesses to include some retail establishments, warehouse, and apartment complexes had been reviewed with our current standards and the proposed. Planning staff also expressed that if the proposed parking standards are updated and then we start to see concerns when using then staff will do more research and propose an additional update. City Council Memorandum Page 5 The Planning and Zoning Commission offered a recommendation of approval with a vote of 5 -1 with Commission Evans voting nay based on concerns with eliminating use types from the parking table. Staff recommends approval of Ordinance 18 -5 -03 an amendment to the Unified Development Code (UDC), Article 1.0, Section 21.] 0.4 Schedule of Off - Street Parking :Requirements as presented. ATTACHMENT Ordinance 18 -5 -03 ORDINANCE NO. 18 -S -03 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC) ARTICLE 10, SECTION 21.10.4 SCHEDULE OF OFF - STREET PARKING REQUIREMENTS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance No. 10 -S -06, the City of Schertz, Texas (the "City ") adopted as Amended and Restated Unified Development Code on April 13, 2010, as further amended (the "Current UDC "); and WHEREAS, City Staff and has reviewed the Current UDC and have recommended certain revision and updates to, and reorganization of, the Current UDC; WHEREAS, on December 13, 2017 the Planning and Zoning Commission conducted a public hearing and thereafter recommended approval; and WHEREAS, on January 9, 201.8 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the proposed amendments are appropriate and in the interest of the public safety, health and welfare; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The current UDC is hereby amended as set forth on Exhibit A hereto. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Approved on first reading the 9th day of January, 2018. PASSED, APPROVED AND ADOPTED on final reading the 23rd day of January, 2018. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A Unified Development Code Article 10 Section 21.10.4 Schedule of Off - Street Parking Requirements See Attached Sec. 21.10.4 Schedule of Off - Street Parking Requirements A. Off - street parking shall be provided in sufficient quantities to provide the following ratio of vehicle spaces for the uses sp Use Type Amusement, Commercial (Indoor) Amusement, Commercial (Outdoor) Bank, Savings And Loan, Or Other Financial Institution Bar Or Night Club Bed And Breakfast ;d in the districts designated: Parking Requirement 10 spaces, plus 1 space for each 100 square feet of total floor area over 1,000 square feet 1 space per 500 square feet of outdoor site area plus 1 space per each 4 fixed spectator seats 1 space for each 250 square feet of gross floor area 1 space for each 50 square feet of gross floor area 1 space for each rei4ed guest room plus 1 space per Proposed Update i Comment 1 space for each 200 square feet of gross floor area Bowling Alley 5 parking spaces for each lane w " t @ za :" �s -:3c a a i "i Potential to remove all together Car Wash 1 space; for each 200 Souare fact: of floor area sOeHt-Htlfflth _C UP Flo�q On - 1 ==1=he -Aged Assisted .:are, Living Facility, Care facility Dai., , ssem m it Fi*e4JS ats Day Care Center Fitness Center / Gym Convenience Store /Gas Station Home Hotel Or Motel 1 parking space for each 2 beds TTiet- use -iff c+"e - f 1 space per 250 square feet of gross floor area 4 spaces 1 parking space for each bed space for each sleeping room or suite plus 1 space for every 200 square feet of Conibinc with 'T'heater... I space for each 250 sgiiare feet of gross floor area. Spaces provided for fueling at the Bump Stations shall not be considered parking.. Multifamily, Duplex, Two- common area not designated 1.5 spaces per I bedroom unit Family, Condominium Or as sleeping rooms 2 spaces per 2 bedroom unit Other Similar Use RemoNing all together. ,Stt+de,*t4;en4k,+-, P] us additional gLICSt parking urea provided al, a ratio of 5% of Lodging Houses And I space per each two (2) 1 parking space for each Boarding Houses persons capacity of overnight bedroom sleeping facilities total sales area Manufacturing, Processing I space for each 2 employees Or Repairing or I space for each 1,000 square feet of total floor area, whichever is greater Medical Or Dental Clinic I space for each 200 square feet of total floor area Mini - warehouse / Public I space for each 300 square Storage feet of office floor area plus I space for each 3,000 square feet of storage area Mortuary/Funeral Home I parking space for each 50 square feet of floor space in service rooms or I space for each 3 seats, whichever is less based on maximum design Multifamily, Duplex, Two- 1.5 spaces per bedroom 1.5 spaces per I bedroom unit Family, Condominium Or 2 spaces per 2 bedroom unit Other Similar Use 2.5 spaces pet, 3+ bedroom unit P] us additional gLICSt parking provided al, a ratio of 5% of aces NUrsery I space pear 300 square feet of total sales area Residence Halls, Fraternity Buildings And Sorority 1 space per person capacity of permanent sleeping facilities Parking shall be prodded at a ratio approved by City staff based on a. parking study provided by the applicant Resi', �, „r w . °'lity 4-M*. ;- ks sae 0- Remove all t geth€ r Traci utilise pnrno = � "Assisted Care /living Facility / Care, Facility ” Restaurants 1 parking space for each 100 square feet of gross floor area, or 1 space for each 4 seats, whichever is less (based on maximum design capacity) School, High School, Vocational, All tither Schools �1k C =en -a44 aha hiele,-Aad(ingg ° (i l- arkings ha l"t idc;d 44HITIP ° aim � t • , m_st. ° . Parking shall be provided at a ratio approved by City staff based on a parking study provided by the applicant that shall include vehicle stacking 4 spface-- 4)f -eai=h 22-5 a = Combine to just be one for all schools Remove all together Single Family Attached And 2 parking spaces per dwelling Detached Dwelling Units unit Theaters, Auditoriums, 1 space for each 4 seats or 1 Churches, Assembly Halls, space for every 100 square Sports Arenas, Stadiums, feet of gross floor area, Conference Center, whichever is less (based on Convention Center, Dance maximum design capacity) Hall, Exhibition Halls, Or Other Place Of Public Vdiiele- Automobile Sales Or I space for each 3,000 square Rental feet of sales area (open and enclosed) devoted to the sale, display or rental of vehicles Ve4k4e ALItOrrrobile -Service, I space for each 200 square Repair, Garage feet of total floor area Warehouse 4-Vave4ef- ,,h-2--t4*PIO-V-aeS t�F I space for each 1,000 square feet of total floor area, W*ejlevef B. New and Unlisted Uses shun- - ++-f_*oposed4, la-,,s441e4-i n4hi,,--sieettof baied-o the miriinrurn -sta-n4af se' "ew'ed 02 tY'Ac err agef-ef When a proposed land use is not classified in this section or a single use which have varying parking needs depending on the function of that specific single use, an applicant may submit a parking ratio based on best / current planning arid transportation practices. L A best/ current parking ratio application should include the fbllowing: a. An application shall fully cite the sources used to derive the applicant- submitted parking ratio, possible resources include parking standards material from the Instiftite ourransportation Engineers (ITE) or the American Planning Association (APA). b, The City Manager or his/her designee shall review the applicant submitted parking ratio to cone ryn best / current planning practices for a use, c, 'rhe City Manager or his/her designee shall approve, modify, or deny the applicant submitted parking ratio. 2. Parking ratio deten-nination where no application is submitted a. If the applicant does not submit a parking ratio, then the City Manager or I-D his /her designee shall determine the parking ratio based on the best I/ current planning and transportation practices. CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 Department: BACKGROUND Agenda No. 9 Planning & Community Development Ordinance No. 18 -S -04 Conduct a Public Hearing and consideration and/or action on an amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC), update "Director of Development Services" and to remove "Development Services Department ". (First Reading) As stated in the UDC, City Council from time to time, on its own motion, or at the recommendation of City Staff may make amendments to change or modify the text to any portion of the UDC to establish and maintain sound stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals and State and Federal regulations. In January 2016, the "Development Services Department" was renamed the "Planning & Community Development Department ". With this change the "Director of Development Services" position was retitled "Director of Planning & Community Development" was created. The Unified Development Code is being updated to change the references to the "Director of Development Services" and "Development Services Department Development Manual ". References to the "Director of Development Services" or his/her designee are being change to "City Manager" or his /her designee. This amendment was drafted by Planning Staff and reviewed by the City Attorney (Daniel Santee, Denton Navarro Rocha Bernal & Zech). Public hearing notice was published in the San Antonio Express News on December 20, 2017. . • Proposed amendment would alter the callouts within the UDC for "Director of Development Services" to "City Manager ". This proposed amendment to list "City Manager of his /her designee" is to eliminate the need for future amendments if departments go through another reorganization / name change. • Proposed amendment would alter the callouts within the UDC for "Development Services Department Development Manual" to "Development Manual ". With a City Council Memorandum Page 2 recently adopted UDC Article 1 amendment a definition for "Development Manual" was incorporated. Since there is a specific definition for this manual the proposed amendment is to correct the naming convention of the manual throughout the UDC. Goal To amend the UDC to update to correct the callouts of a department that no longer exists under the title as described. Community Benefit It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Summary of Recommended Action Review and approve Ordinance 18 -S -04 amending the UDC, Articles 4, 5, 8, 9, 12, 14, & 16. FISCAL IMPACT None RECOMMENDATION The Planning and Zoning Commission conducted the public hearing on December 13, 2017 and offered a unanimous recommendation of approval. Staff recommends approval of the amendments to the Unified Development Code (UDC), Article 4, 5, 8, 9, 12, 14, & 16 as presented. ATTACHMENT Ordinance No. 18 -S -04 ORDINANCE NO. 18 -S -04 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC), UPDATE "DIRECTOR OF DEVELOPMENT SERVICES" AND TO REMOVE "DEVELOPMENT SERVICES DEPARTMENT ".; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance No. 10 -S -06, the City of Schertz, Texas (the "City ") adopted as Amended and Restated Unified Development Code on April 13, 2010, as further amended (the "Current UDC "); and WHEREAS, City Staff and has reviewed the Current UDC and have recommended certain revision and updates to, and reorganization of, the Current UDC; WHEREAS, on December 13, 2017 the Planning and Zoning Commission conducted a public hearing and thereafter recommended approval; and WHEREAS, on January 9, 2018 . the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the proposed amendments are appropriate and in the interest of the public safety, health and welfare; BE IT ORDAINED Section 1. The current UDC is hereby amended as set forth on Exhibit A hereto. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Approved on first reading the 9th day of January, 2018. . PASSED, APPROVED AND ADOPTED on final reading the 23rd day of January, 2018. . Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A Unified Development Code Update "Director of Development Services" And Remove "Development Services Department ". See Attached Sec. 21.4.16.13 Application Requirements. Any request for a building permit shall be accompanied by an application prepared in accordance with requirements of the building inspections division. The City Manager or his/her designee shall be responsible for determining the form and content of the building permit application. Sec. 21.4.16.C.1 Submittal An application for a building permit shall be submitted to the Building Inspections Division. The City Manager or his/her designee shall review the application for completeness in accordance with section 21.4.2. The City Manager or his/her designee shall review the permit for compliance with all adopted building codes and regulations and shall provide written notification of any items requiring correction or attention within forty-five (45) days after submittal of a complete application. Sec. 21.4.16.C.2 Decision by the City Manager. The Services y7ity Manager or his/her designee may approve, approve with conditions, or deny the building permit. Sec. 21.4.16.1) Criteria for Approval. The City Manager or his/her designee shall apply the following criteria in deciding the application for a building permit: Sec. 21.8.3.A.6 Carports shall be structurally sound, as determined by the Dffe-e— City Manager or his/her designee. Sec. 21.8.3.13.5 The carport shall be structurally sound as determined by the w eto"f-D-eve--Iopm- e 4-ree-s- City Manager or his/her designee. Sec. 21.8.4.C.3.a Applicant shall apply to the C4y's City Manager or his/her designee for a home occupation permit. Sec. 21.8.4.C.3.b The City Manager or his/her designee may issue the permit if the home occupation meets all the requirements established in Paragraph B. Sec. 21.8.4.C.3.f.iii Inspection. The City Manager or his/her designee is authorized to periodically enter the premises to ensure full compliance with these requirements. Sec. 21.8.6.C.9 Building Codes, Zoning and Safety Standards. To ensure the structural integrity of Antenna Facilities, the owner of an Antenna Facility must ensure that it is maintained in compliance with all provisions of the City's building code and zoning regulations. If, upon inspection by the City Engineer or his designee, the City concludes that an Antenna Facility fails to comply with such codes and regulations and /or constitutes a danger to persons or property, then upon written notice to the owner of the Antenna Facility, the owner shall have thirty (30) days to bring such tower into compliance with applicable standards. Failure to bring such tower into compliance shall constitute grounds for the removal of the Antenna Facility by the owner and at the owner's expense. This notice requirement shall not preclude immediate action by the reete e4'44ev+. r e S e� City Manager or his /her designee as allowed by law if public safety requires such action. Sec. 21.8.7.A A temporary structure may not be brought on -site until a building permit for the construction or refurbishing of the permanent structure has been issued by the fi�oflopencs City Manager or his /her designee. All temporary manufactured structures shall be required to comply with the following. Sec. 21.8.7.13 Temporary Construction Buildings: Temporary building and material storage areas to be used for construction purposes may be permitted for a specified period of time in accordance with a permit issued by the City Manager or his/her designee for cause shown. Upon completion or abandonment of construction or expiration of permit, such field offices and buildings shall be removed at the direction of the Decd f 11r rem ei=v s City Manager or his /her designee. Sec. 21.9.7.C.9 Vegetation other than approved grasses or ground cover under six inches (6 ") in height is prohibited in any City right -of. -way unless specifically authorized in writing by the Direet,H 4 f ee t -ices City Manager or his /her designee, after consultation with the Director of Public Works or his/her designee. 13,r" ctor oi` v,� r es: r f cersc r `,, m h;-G4y a gve-r: Sec. 21.4.8.13.1 Application Required. A request for annexation shall be accompanied by an application prepared in accordance with the e k &- at—Sefviees-Depa4ment Development Manual. Sec. 21.4.10.13.1 Application Required. Any application for a Development Agreement shall be accompanied by an application prepared in accordance with the lei; -lprt rir:rat Development Manual. Sec. 21.4.12.13 Application Requirements. Any request for a variance shall be accompanied by an application prepared in accordance with the I-)ew4opmenHSe+Yiee-,s- D-epftr4nwqit Development Manual. Sec. 21.5.4.B.1 Application Required. Any request for a zoning change or zoning map amendment shall be accompanied by an application and zoning exhibit prepared in accordance with the Deve4epfB,-eat---Se+v4e-L�' -Dep,u4mk mt Development Manual. Sec. 21.5.10.B.1 Application Required. Any request for a PDD shall be accompanied by an application prepared in accordance with the 44e-ve�- Development Manual. Sec. 21.5.11.B.1 Application Required. Any request for a Specific Use Permit (SUP) shall be accompanied by an application and SUP exhibit prepared in accordance with the Development Manual. Sec. 21.5.12.C.1 Application Required. Any request for an AC District shall be accompanied by an application prepared in accordance with the Development Manual. Sec. 21.5.13.C.1 Application Required. Any request for an EN District shall be accompanied by an application prepared in accordance with the Development Manual. Sec. 21.9.12.B Application Requirements. Any request for Site Plan approval shall be accompanied by an application prepared in accordance with the Development Manual. Sec. 21.9.12.D Contents of a Site Plan. An application for a Site Plan shall include the information required by the De-vt-4opi--R,,-+-A -SeFviees44effflAmenI Development Manual. Sec. 21.12.6.13.1. Application Required. Any request for a Subdivision Master Plan shall be accompanied by an application prepared in accordance with the Delay Sevos ut Development Manual. Sec. 21.12.7.13 Submittal Requirements for Preliminary Plat An application for a preliminary plat shall include the information required by the Se 44ep-at-tfnent Development Manual. Sec. 21.12.8.13.1 Application Required. Any request for a Preliminary Plat shall be accompanied by an application prepared in accordance with the _ ., e nt-ice. Development Manual. Sec. 21.12.9.13 Submittal Requirements for Final Plat. An application for a final plat shall include the information required by the DevehV- mefA, JS fv ,-w -ie,-e-s-DepaAff +ei+t Development Manual. Sec. 21.12.10.13.1 Application Required. Any request for a Final Plat shall be accompanied by an application prepared in accordance with the Development Manual. Sec. 21.12.11.13 Application Requirements. Any request for a minor plat shall be accompanied by an application prepared in accordance with the Development Manual. Sec. 21.12.12.13 Application Requirements. Any request for an amending plat shall be accompanied by an application prepared in accordance with the ne*t Development Manual. Sec. 21.12.13.13 Application Requirements Any request for a replat shall be accompanied by an application prepared in accordance with the De-ve t Development Manual. Sec. 21.14.7.A Application Requirements. Every application for development within the City or its ETJ shall be accompanied by a Traffic Impact Analysis (TIA) Determination Form provided in the Development Manual. The TIA Determination Form shall be utilized to determine if a TIA is required City Council Meeting: Department: Subject: BACKGROUND Agenda No. 10 CITY COUNCIL MEMORANDUM January 9, 2017 Development Services Resolution No. 18 -R -05 - Consideration and/or action approving the semiannual reports with respect to the progress of the Capital Improvements Plan, and other matters in connection therewith. (B. James /J. Walters) Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory Committee (CIAO) to file semi - annual reports with respect to the progress of the capital improvements plan and report to City Council any perceived inequities in implement the plan or imposing impact fees. Section 90 -158 of the City's Code of Ordinance includes this same requirement. The CIAC is a citizen group made up of our current Planning and Zoning Commission, a real estate -type representative and a resident in the Extraterritorial. Jurisdiction, all of whom are appointed by the City Council. Impact fees can only be charged to new development and used in compliance with a specific adopted plan. Projects in the plan must be designed to increase the capacity of our water and sewer infrastructure to accommodate our growth. General maintenance or replacing old pipes would not be acceptable uses of these funds. The attached report includes capital recovery balance reports for October 1, 2016 . through March 31, 2017 and from April 1, 2017 through September 30, 2017 and the draft CIAC minutes from June 28, 2017 . and December 13, 2017. Improvements were made to the April 1, 2017 through September 30, 2017 report at the request of the CIAC to better represent and track impact fee allocations and expenditures on the projects approved in the master plan. This action tonight will approve both reports for 2017. Staff is considering further changes to the reports based on additional feedback from the CIAC which will in part show revenues over times to give a better feel for how much to expect in the near future for budgeting purpose. Goal To accept the Semi - annual Reports on the revenue and expenditures relating to the water and wastewater impact fees as filed by the City of Schertz Capital Improvements Advisory Committee (CIAC). Community Benefit To ensure compliance with State Law and the City's Code of Ordinances and to ensure that impact fees are being collected and spent in appropriately. Summary of Recommended Action Approve the resolution accepting the semi - annual reports as made up of the draft minutes for the June 28, 2017 and December 13, 2017 CIAO meetings and the Capital. Recovery Balance Reports. FISCAL IMPACT The report indicates the amounts collected and spent for water and sewer impact fees. RECOMMENDATION Approval of Resolution 18 -R -05 accepting the Semi - annual Reports as filed by the Capital Improvements Advisory Committee. ATTACHMENT(S) Resolution 18 -R -05 Exhibit A: Draft Minutes for the June 28, 2017 Capital Improvements Advisory Committee Meeting Exhibit B: Draft Minutes for the December 13, 2017 . Capital Improvements Advisory Committee Meeting Exhibit C: Capital Recovery Balance Report for October 1, 2016 through March 31, 2017 . Exhibit D: Capital Recovery Balance Report for April 1, 2017 through September 30, 2017 Capital Improvements Program RESOLUTION NO. 18 -R -05 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ACCEPTING THE SEMIANNUAL REPORTS WITH RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Capital Improvements Advisory Committee has reviewed the revenue and expenditures relating to the established Capital Recovery Fees in accordance with the Capital. Improvements Plan for the City of Schertz; and WHEREAS, the City Council accepts the Semiannual Reports as filed by the Capital Improvements Advisory Committee in accordance with Texas Local Government Code Chapter 395; then BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby accepts the draft minutes of the June 28, 2018 . City of Schertz Capital Improvements Advisory Committee as shown in the attached Exhibit A, the draft minutes of the December 1.3, 2017 . Capital Improvements Advisory Committee as shown in the attached Exhibit B, and the Capital Recovery Balance Reports with respect to the progress of the Capital Improvements Plan for the City of Schertz, Texas for the periods of October 1, 2016 through March 31, 2017 as shown in the attached Exhibit C and of April 1, 2017 through September 30, 2017 . as shown in the attached Exhibit D . Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this :Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 9th day of January, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A EXHIBIT B EXHIBIT C EXHIBIT D Special Joint Meeting of the Capital Improvements Advisory Committee Minutes June 28, 2017 The Capital Improvements Advisory Committee convened a Special Joint Meeting on Wednesday, June 28, 2017 at 6:00 P.M. in the Council Chambers, 1400 Schertz Parkway, Bldg. 4 Schertz, Texas. Members Present: Michael Dahle Richard Braud Christian Glombik Gordon Rae Glen Outlaw Tim Brown Members Absent: Dr. Mark Penshorn Ernie Evans Ken Greenwald Staff Present: Brian James, Executive Director of Development Lesa Wood, Director of Planning and Community Development Bryce Cox, Senior Planner Emily Grobe, Planner I Tiffany Danhof, Executive Assistant Development James Walters, Director of Finance Daniel Santee, City Attorney 1. Call to order by each governing body. Mr. Dahle called the CIAO joint meeting to order at 6:00 P.M. 2A. Hold a public hearing, Consider and file the semi - annual report for October 1, 2016 through March 31, 2017, evaluating the progress of the city on achieving the capital improvements program and identifying any problems in implementing the plans or administering the capital recovery fees. James Walters, Director of Finance, explained in detail the semi - annual report for October 1, 2016 through March 31, 2017, . evaluating the capital improvements program and any problems in implementing plans or administering the capital recovery fees. Mr. Dahle opened the Public Hearing at 6:02 P.M. No one spoke during the public hearing. Mr. Dale closed the public hearing at 6:03 P.M. There was a discussion between the Committee and staff regarding the variation between water and sewer impact fees and the impact fee structure. Mr. Outlaw motioned to approve item 2A. Mr. Brown seconded the motion. The vote was 6 -0. Motion carried. 3. Adjournment. Mr. Dahle adjourned the CIAC joint meeting at 6:17 P.M. Accepted by City Council Date Special Joint Meeting of the Capital Improvements Advisory Committee Minutes December 13, 2017 The Capital Improvements Advisory Committee convened on Wednesday, December 1.3, 2017 at 6:00 P.M. in the Council Chambers, 1400 Schertz Parkway, Bldg. 4 Schertz, Texas. Members Present: Michael Dahle Ernie Evans Richard Brand Ken Greenwald Gordon Rae Glen Outlaw Tim Brown Dr. Mark Penshorn Staff Present: Lesa Wood, Director of Planning and C Bryce Cox, Senior Planner Emily Grobe, Planner I Tiffany Danhof, Executive Assistant D( James Walters, Director of Finance Daniel Santee, City Attorney 1. Call to Mem Mr. Dahle called the CIAC Joint mcetina to order at 6:00 P.M. 2 A. Hold a public hearing, consider and file the semi - annual report for April 1, 2017 through September 30, 2017, evaluating the progress of the city on achieving the capital improvements program and identifying any problems in implementing the plans or administering the capital recovery fees. James Walters, Director of Finance, explained in detail the semi- annual report for April 1, 2017 through September 30, 2017, evaluating the capital improvements program and any problems in implementing plans or administering the capital recovery fees. Chairman. Dahle opened the Public Hearing at 6:10 P.M. No one spoke during the public hearing. Chairman Dale closed the public hearing at 6:11 P.M. There was a brief discussion between the Committee and staff regarding the water impact fee balance, and sewer impact fees regarding FM 1518 South Woman Hollering and Cibolo West extension. Mr. Brown motioned to approve this item. Mr. Braud seconded the motion. The vote was unanimous. Motion carried. goli-no �01 Mb 3. Adjournment. Chairman Dahle adjourned the CIAC meeting at 6:15 P.M. Accep Date i CITY OF SCHERTZ CAPITAL RECOVERY IMPACT FEE REPORT OCTOBER 1, 2016 TO MARCH 31, 2017 Oct 1, 2016 to Mar 31, 2017 Beginning Impact Fee Balance Revenues: Impact Fees Interest Earned 2 Investments Income 3 Capital One - Investment Income 4 Expenses: Auditor /Accounting Services5 Investment Mgt Fee - Sewer 6 Total Revenue Over /(Under) Expense Ending Impact Fee Balance * * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * ** Water Sewer Total 3,490,555.61 4,828,324.43 * 8,318,880.04 629,343.00 268,089.00 897,432.00 100.06 62.15 162.21 13,974.28 12,130.34 26,104.62 0.00 (4,396.17) (4,396.17) 1,000.00 1,000.00 2,000.00 0.00 2,175.49 2,175.49 642,417.34 272,709.83 915,127.17 4,132,972.95 5,101,034.26 9,234,007.21 Sewer Beginning Impact Fee Balance corrected. September 2016 report ending balance was incorrect due to the posting of Unrealize Loss of Capital One of $494.91 that was posted twice. Impact Fees collected between Oct 1, 2016 through Mar 31, 2017 2 Bank Interest collected between Oct 1, 2016 through Mar 31, 2017. Based on ending bank cash balance. 3 Investment Income collected between Oct 1, 2016 through Mar 31, 2017 Water and Sewer have separate investment accounts. 4 Investment Income from the Capital One investment for Sewer recorded between Oct, 1 2016 through Mar 31, 2017. 5 Auditor Services performed during the year. 6 Investment Mgt Fee charged for the Capital One Investment between Oct 1, 2016 through Mar 31, 2017 6/16/2017 8:49 AM L: \Finance \FUND INFO \IMPACT FEES \Revised Impact Reports \Capital Recovery Balance - FY2016 -17 CITY OF SCHERTZ CAPITAL RECOVERY IMPACT FEE REPORT APRIL 1, 2017 TO SEPTEMBER 30, 2017 Apr 1, 2017 to Sep 30, 2017 Beginning Allocated Impact Fee Balance Net Change in Allocted Impact Fees Ending Allocated Impact Fee Balance Beginning Unallocated Impact Fee Balance' Revenues: Impact Fees Interest Earned Investments Income Capital One - Investment Income Expenses: Investment Mgt Fee - Sewer Total Revenue Over /(Under) Expense Ending Unallocated Impact Fee Balance Estimated Cost of Unfunded Projects Corbett Ground Storage Tank NE Quad Distribution Mains Impact Fee Study Update Crossvines Batch Plant Expansion Woman Hollering Trunk Line Cibolo West Trunk Line Impact Fee Study Update * * * * * * * * * * * * ** IMPACTS FEES * * * * * * * * * * * * ' Water Sewer Total 2,803,840.61 0.00 2,803,840.61 (40,403.20) 0.00 (40,403,20) 2,763,437.41 0.00 2,763,437.41 4,132,972.95 5,101,034.26 9,234,007.21 803,966.40 476,484.60 1,280,451.00 762.66 667.49 1,430.15 23,700.34 15, 226.11 38, 926.45 0.00 12, 828.45 12, 828.45 0.00 2,180.45 2,180.45 828,429.40 503,026.19 1,331,455.59 4,961,402.35 5,604,060.45 10,565,462.80 5,000,000.00 1,300,000.00 250,000.00 300,000.00 2,940,424.00 6,000,000.00 250,000.00 Total Unfunded Project Costs 6,550,000.00 9,490,424.00 16,040,424.00 Unfunded Projects to Ending Unallocated Impact Fee Balance (1,533,597.55) (3,886,363,55) (5,474,961.20) 1 Beginning Unallocated Impact Fee Balance for Water includes $116,040 loan for the Street Impact Fee Study z Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or through other sources Capital Recovery Water Projects Capital Improvements Program SE Quad Pump Station SE Quad GST SE Quad Elevated Tank SE Quad Distribution Mains NE Quad Distribution Mains IH10 Corridor Distribution Mains Original Cost Estimate $ 1,688,289 $ 1,100,000 $ 1,250,000 $ 1,700,000 $ 1,600,000 $ 1,000,000 Current Project Designation Corbett Ground Storage Tank Corbett Ground Storage Tank Corbett Elevated Tank - RL1 Corbett Elevated & Ground Tanks Current Cost Estimate $ 5,000,000 $ 3,050,000 i $ 1,300,000 Capital Recovery Funding /Allocation 2011 2012 2013 2014 2015 2016 $ 3,050,000.00 2017 $ 6.77 2018 $ 1,581.13 Other Funding Sources $ 980.00 Proiect Annual Expenses First Half 2011 Second Half 2011 First Half 2012 Second Half 2012 First Half 2013 Second Half 2013 $ 12,251.14 First Half 2014 $ 6.77 Second Half 2014 $ 1,581.13 First Half 2015 $ 980.00 Second Half 2015 $ 120,233.32 First Half 2016 $ 87,843.28 Second Half 2016 $ 23,263.75 First Half 2017 $ - Second Half 2017 $ 40,403.20 First Half 2018 Second Half 2018 Total Expenses $ - $ - $ 286,562.59 $ Project Balance $ - 1 $ - 1 $ 2,763,437.41 $ - 1 $ - 1 $ - Project Status Future Future Ongoing Future Future Future Capital Recovery Sewer Projects Capital Improvements Program Final South Sewershed Master Plan Town Creek Phase III Town Creek Phase IV Woman Hollering Creek STP PH II South Schertz Trunk Lines and Lift Station South Schertz Trunk Lines and Lift Station Original Cost Estimate $ 15,000 $ 659,126 $ 1,000,000 $ 600,000 $ 9,600,000 Current Project Designation Town Creek Phase III - QA3 Crossvines Batch Plant Expansion Woman Hollering Trunk Line - QA2 Cibolo West Truck Line Current Cost Estimate $ 998,006 $ 300,000 1 $ 5,940,424 1 $ 6,000,000.0 Capital Recovery Funding /Allocation 2011 2012 2013 2014 $ 82,262.17 2015 $ 49,861.30 2016 $ 980.00 $ 17,032.55 2017 $ 28,743.00 $ 61,364.70 2018 $ 46,690.62 $ 34,775.84 Other Funding Sources Bond 2007 $ 931,739.74 Bond 2013 $ 3,000,000.00 Project Annual Expenses First Half 2011 Second Half 2011 First Half 2012 Second Half 2012 $ 82,262.17 First Half 2013 $ 49,861.30 Second Half 2013 $ 980.00 $ 17,032.55 First Half 2014 $ 28,743.00 $ 61,364.70 Second Half 2014 $ 46,690.62 $ 34,775.84 First Half 2015 $ 5,858.72 $ 5,382.50 Second Half 2015 $ 815,683.00 $ 38,315.41 First Half 2016 $ 33,784.40 $ 121,438.32 Second Half 2016 $ 83,983.26 First Half 2017 $ 10,255.00 Second Half 2017 $ 13.18 First Half 2018 Second Half 2018 Total Expensesi $ $ 931,739.74 $ $ $ 504,684.23 Project Balance $ $ $ $ $ 2,495,315.77 Project Status Future Complete Future Future On Going Future i i t ( J 4 k £ 4 & t ! r r t ,,ki£, „+� \7 i41tsxi� {�,�,t'ii 4vAlll {IsiiS)tn, Zlrryitt l.6?,k),#aii`r'Itt`tt�.{tiS t�aii7J��t�J,r.w Sli k t�li,s,,.,ki,f ..} ., }F „ikz�.=.H <.5 � ft�flr CITY OF SCERZ WATER AND SANITARY SEWER SYSTEM SCI gP '+ k+aa cre A isxa a.asw �. e s •�� his. ” r ILI kLYSJS I 1. OVERVIEW City Water Demand Projections for 2010-2060," These are included as Appendix K The TWDB information is extremely c nscrvat v an does not accurately reflect the growth experienced by the City during the gust fire years, nor the projected gro-,Aqli anticipated during the next five year period. TWDB Projected Population Year 2000 - 18,694 • Actual Population "ear 2000 - 24,96 TWDIB Projected Population Year 2010 - 26,856 Actual Population Year 2010 - 33,719 -,rWDB Projected eater Demand Year 2011 - 5.% Million Gallons per Day Actual 'eater Demand an "ear 2011 _ 6.50 Million gallons per Day E. CRITERIA ,! 11l�,,,{,n�,7 atYil�,'s�j,�lwt;�.. h, tt tl�irr}n f4,�t at,# t�r,z,tStr!ltzY' tsttt r,., t; ��f„ rrrt„ l{, it, rf3�& `4 ; #s,{ttt�ttUSr}trl,�,Gfr,ts3. t�dh�s,.. ;,ts,;, 1�7� }A. WATER SYSTEM IMPROVEMENTS t llie City's Water CCN and service ar Service, Area— 'r 2008". Planning nnin tr for the Years 2011, 2016 and ultimate bi . The I " resent system receives err Gov rrtment Corporation at the, East Lip a. The East le d n impro, ° shill h( the pri tuture b. 7 Th m d! Fxhib the eff could ! storag which to the the no with t i ��?rtr?�,S!.r, t, tr ts, attdu± ;� #.Jt rtk�.}r }!�„�+�F,,l,zt,t SSt441 sISt,� }hr #4 rt< {ttltfSils�2,t t, hl�i tliitt {ill tstrts >l,,,t „t„ata hay in Exhibit 2 "Water ions are presente4 in Table -out. vided into four Quadranis (Exhibit with the following ,connect with Randolpb AFB whose needs ? ) Quadrant is served by a l MG ground Fia i k J S ". } k 4': fi f it .4' i. t � ,�r 4,z 7. t f 7 t. t -'t ? '.t 4, iY s 4� tc Y t "1' t. f } {r } 4 I{ { } 7 t �'t k f} i l k ,tr.iz4,..�d`»tk {n h.7i�£±,., } k� t t t s� t � 1, . t' t. l,t 4 { 'r k 3 .� 7' ,,.t.. �. r k Ft .z, ,. r,. ,t „<. ,� 4t 4 .. {.., ,� .., ,. � �.tk r r.,r' :..� t { t. t ...,_ _.. klrt �t}$,,ti�,�,( t �, { „ne�ltvtk�lt f?st i„s SLr k...v i r�ur,�,tit„s $r} r,fu.,,,:v�n�k ( „U SI. t. �}$�tk ttf #�r.�..k, #ifs. 4, 4.itr,t, i,a�,,,yi� tilt It�aa,kw.t i t( r3<tk t $k� G.u<t,..t„u. itt,ts,i�,4f .v11rt fa,tti f.,rt�{.r fHill4u �Lkr�at tt „1�tkr,J)uRat,S, t, S3 r,.�nt4tikf�sk „4thrtd7 -`ill 4 t f ! J V } . During the urr nt rt: portin 1 $2,577,179-08 in Sewer Impa on t t ti n c 2. Methods for Recovering Costs of Service. Generally speaking, costs can be financed through either the public sector or the private sector, Fimincing through the public sector is primarily accomplished by bonding proJects and recovering costs through the rates. Financing through the private sector occurs when a developer or builder contributes assets, either facilities or cash, and passes alotig this cost (including carrying and financing costs) to the ultimate buyer or renter of the deVQIOpoICm. A capital recovery fee is one mechanism for private financing; other examples are developer contribution, developer cost participation inutility facilities, etc, Whether private or public financing is more cost-effective is determined by many variables, including interest rags, e, bonding costs, etc, tes, term, mark-up percent , demand and the method for paying tko., iSting Unit of service has a full cost associa :lotion costs, bonding costs, and interest cosi ipital recovery fees, construction costs w �ted to bonding and interest costs.) i e fee ordinance is adopted. will have theoretically paid some portion of their full Cost of Service through past rate payments. Thus, they have a certain amount of "equity" in the existing utility system. This is shown on the bottom portion of the second bar. Existing customers also have a corresponding amount of remaining indebtedness to be paid through future rate payments over the net 25-30 years. This is depicted on the top portion of the bar. These two payment components -- equity and remaining indebtedness -- thus, describe the Total Payment of each customer's Full Cost of Service for existing service unit demand. 4. Calculation of Cost of Service for Future Service Unit Demand. On the right side of Table A is a depiction of the Cost of Service forfittwe LIFE demand. The Cost of Service for future customers will be higher than that for existing customers due to inflation and possibly due to technological and regulatory changes. If these new facilities are bonded, they will have not only construction-related costs.,, but also bonding and interest costs (similar to those for existing customers). These latter costs will also be higher than comparable costs for existing customers because bonding and interest costs are directly proportional to the higher new construction costs. E, FAIRNESS BETWEEN CUSTOMERS TFIROUG14 THE RATE STRUCTURE, A key concept in the Equity Residual methodology is that rate payments of future customers are dedicated to retirement of debt for facilities for ftiture needs, while rate payments of existing customers are used to pay for facilities for existing needs. Application of this concept has two primary results: Cross-subsidization between, existing and future customers is minimized-, and e Future customers enter the utility systems on at'i equal basis with existing customers. of future customers to the =same amount as the total payback for existing customers. Thus, in Table A., the remaining indebtedness for each service unit of existing demand is the same as for each service unit of future demand. In order to accomplish this equalization, however, ftiture customers will have to submit a 01systern equity" payment to contribute their remaining Cost of Service and to put them on a par status with existing customers (see discussion below). F. EQUITY RESI-DUAL AND EQUITY CONTRIBUTION FOR FUTURE LUE DEMAND. The second bar in the right-hand diagrain of Figure 4-1 shows the payment melhods,for future customers. At the top of the bar is indebtedness equal to that of existing customers. This indebtedness includes constniction and bonding costs 9 4 4 (both principal payments) and interest payments. below the indebtedness payback are shwvn the components of the remaining host of 5enrice, or that portion which mast be paid to achieve fairness through ` the rate structure. T"hi.s portion of the Cost of Service has been designated "System Equity" similar to past debt payments by existing customers, System Equity has three coin pone rits, as do all Costs of Service, construction cost,, bonding cast, and interest cost. If the construction costs in the System Equity portion of the Cost of Service were to be paid in cash, corresponding bonding and interest costs would be avoided. The remaining construction costs, or "residual", would be the actual payment necessary to achieve fairness -- or equity -- in the utility system, This residual cost is the amount which should be subjected to payment in a capital recovery fee. In sutra., the Equity Residual approach to funding improvements will result in a payment for Cost of Service i)r tttture service demand which has the following characteristics: I. A portion of the host of Service will be paid through the rues; the total payback on this portion of the Cost of Service will equal that for total capital indebtedness for existing customers reflected in the rate structure; . New customers will contribute equity status in the utility system b y paying the remaining, un- bonded portion of construction costs ("residual") through a capital recovery fee; will ©C avolucu. . This appro payments jade' G. POTENTIAL BENTI Subsidization and thereby crest costs associated with residual constmal will result in lull cost recovery for grow:. Future customers. rs OF THE EQUITY SIDUAL APPROAC. . 1 4 4 { } f 4 while awaiting fee revenues to accumulate: i,c.. some system improvements ma be necessary f arc sufficient ien building pen-nits can be issue,.], fees collected, This is especially true because of the grandfathering provisions of CFIAPTER 395$ ;t costs applied to capital re overy fce financing. Y so receives benefits from the ; wait Residual al inc d 7iyd,, l� }, CRI TZ 2011 nOACT ME SMY UPDATE (Amended 8/1/11) „t n 1✓I � d J { Y 4 , di d N,` v 4 x 41 0 Growth ,[a] T od T;; f Annual TWOS Annual TWOS Madlu In High Trend Rate [h (LOW) Raw i 19h) } £ "yr Y�{ 2,281 2,29'1 2,281 2,261 261 4,06x1 40151 X161 5,04% 4 „061 594% 4;!081 7,213 7,282 7,262 6.96% 7,262 5.98% 7,262 11,4' 11.400 11,400 11,93% 11,444 11,93% 11,404 11,5 11.51010 11,500 X144% 11,500 044% 11;500 Y S. 12, 12. MOM 35 12„000 4 12;000 12.,0 12, 72, 12,040 0,0 12.,040 12, 12, 12,000 0 12,000, O.I , 12 12. 12 „090 12, ,0 t 000% 72;0 Syr" 12,37 12,373 12,373 164% 12,3"73 1 12,073' 13,81 13.817 13,617 567% 13,817 5,67% 13,817 ,t Nr 15.75 15,750 15,750 6,77% 15,750 6,77% 15,.750 24,04 24,963 24,963 12,20`1 24,903 1220% 24,963 > 31,30 31,300 31 30,0 4.63% 31,349 463% 31,3M j' 36,41 37,175 35,413 2.50% 33,719 1 M% 33;175 45,33 52438 46,332 1M .12 1.60% 52,438 58,02 73,970 561,026 2.50% 4.5,415 1,50% 73,970 74,281 104,341 74;287 2.50 „705 1 104,341 2.5� 3.5% 5,D% , respectively 5 y 0 ItIty popVlatrcls }{ r 2010 Projedlo -,s1 HISTORICAL HISTORICAL f CITY OF SCH RT Z ' AVERAGE ANNUAL POPULATION POPULATION GROWTH RATE �t< 2,281 4,061 69y4�° 7,262 k$#. 5,98% 11:400 11.93"1 gff 11,500 0,44% r. '62.00 4,351/6 K 12, 00 4.40 , 12.1700 0,00 12,000 000% r 12,313 1,4°, 13,817 5,67 1&75b 6,77% �;� CXTY OF SCHERTZ 2011 ZXPACT FEE STUDT UPDATE (Amended 811/11) ti TABLE3 THREE ALTER GROWTH RROJEC 0 3 ,j CITYOF SCHERTZ ESTIMATEDIPROJECTED PROJECTED CITY OF SCHERTZ AVERAGE ANNUAL Jtt POPULATION POPULATION GROWTH RAI YEAR 4oW + x+1 1. HIGH LOW J>, t; 19 12,1$0 12100 12A20 150% ,5 ^ 2000 X337 25,587 25,837 1 2.50% 3,50% ; l; 2005 27.296 25.949 30,686 150% 2.50" 3. 2010 29,405 32354 36,445 1 2.50% 3.50% 2,020 34,120 41,a27 51,410 1,50% 25 "m 3.50% J,.J: 2030 35,604 53.671 72.516 2,50% 3,50% s ssunvs full buildo0t equal to 90,705 J£J£ TABLE 4 COMPARISON 57 ARIOUS GROWTH PROJECTIONS i .} CITY OF SCHERTZ S SOURCE 19 2000 2010 2020 2030 E (Low) la) 12.000 28,963 33,719 39,132 45,415 TWDS (High) (a) 12,000 24,963 37,175 5Z438 73,970 }, TWDS (Average) (a) 14000 24,963 35,447 46.785 69A Q2 r tJ T'ra (6,08%) 12,677 21,030 37.968 00,705 90,706 15% Annual gate 12,420 25,837 36,445 51,410 72,51'5 Y t {v 2 5% Annual Rate 12,300 25,587 32,754 41,427 53,571 Y 1.5% Annual Ram 12.1540 25,337 24.405 34,120 3 . q, iii £ 1 a) TWD8, 2011 Project na of Population 5 Municipal W&W Defttards, t f fks.< t. J,. J Q; 0 prspulatfon fn SChortz Zoning Plan 6.677 acres/100 population 1 246 scresl100 popul fion' 6.177 acrosllWpopidlatai 9,478 s reshOO papWation, f'tfi 5 j!a ss r. y4{ t. { 1,5, 1; !4 r J I` 6,612 21,84% 1,136 4 4fl i ff 161 0,64% 6,8412 26,96% 6,6915 34.66% r Z349 c 31 lY 1'74 6.69 L.321 29,01% F<< ,M 100,00% {f3, It 3,59 f'tfi 5 j!a ss r. y4{ t. { 1,5, 1; !4 r IC Ott trF1'. i �1 F r F` t {kk ry POPUL.ATS N MR ACRE 2.27 3.69 Sts ` (aa) Some da tdbuuon of developed land uses per capda as amMsd for City plannirg areas. ��1r (d) Land use nwctures per 100 population of gmmh as indtated is) city zonft jsan Single 9 077 amW100 populabon { {tt Garners and Motile e Homm 1.215 amtWI00 populatM maaltafermly 9 177 Scresiloo population comwaaf: 9,476 acrest 100 po"fion Industnal 2,599 acres/100 ptapulaat on Publ6e OUOSI- ubfi , 9,192 screq I DO prapr loon Agriculture,[ Positd ntialtVa nt &072 acres/1 00 population y (c) Conwpoval Sanote, area Fags, ; z, d) 2011 water Wing divided by 300 gallons per oonn ( ) () Assumos annual grown mate of CFO r Land uws and po"Im proportionate to Came 1 {7 { t` t�f� 1,74 t 6& mpita as assumed for Cats plenrimij areas. 9,758 2,967 i W F7� {FtF ii Fr; tv fir} ;Fl F� t 4v } Fj t is TF# J Miw{yGt�j pq S EN y yµ! Single-Family 3,399 Gordon and Mobile Homes o muftoamily 72 Basta cdW : ReWential 3,878 COMMERCIAL 41598 C4 OU sT I L 3,798 1,74 t 6& mpita as assumed for Cats plenrimij areas. 9,758 2,967 i W F7� {FtF ii Fr; tv fir} ;Fl F� t 4v } Fj t is TF# J I nt -Z R -6B I POPULATIOW 011 water billing dividend by Based on same sarvico population per acre as 1EMAND ASSUMPTIONS: cnd 300 galetconniftly 216 gsI UE/dsaly Facilities 300 Calsicomirtidaily is Faellffies 200 galstconniUdy tge ratilities > 300 galsiconn/datly )I G ASSUMPTIONS, 3,00% oIprir ipsl according to 01 k annually, according to City g yeam 6 TASLtg LUE +7VARIOUSTYP vo�r: COMPOUND 6. TURBINE W COMPOUND , TURBINE 6 "r COMPOUND - for TURStNE 10, Ta air U umes Star4ards aw AWWA SWndafds 7, C701, 0702. Ca Emil= 0 33 .7 10.7 10.7 ` 2343 66,7 T 667 667 133 .. Oil �1 s U umes Star4ards aw AWWA SWndafds 7, C701, 0702. Ca Emil= 0 33 .7 10.7 10.7 ` 2343 66,7 T 667 667 133 .. Oil �1 s Oil �1 s (b) K464 1 18,903 2 2S«„ e,98 (b) 1 15,716 24,657" t. f t tst 6.50 L L7: 11 639 1 11 1 11_839 t` p�q 5 5 9 i 1 11743 2 20AU 11,000 2411, FACILITY CAPACITY (iingtJ or gals) 2L111® 24141E FACILITY CQh#T. IN ? CAPITAL COST NAME COST ETOTAL CURRENT 6 Y :Y COST TOTAL PER WE III USE � a� SUPPLY, PUMPING MG E I TING FACILITIES NVV Quad F'umD eta. (ELO) $1,332,037 08$7 'Mater Maim Facitity $791,818 el, , SW Ouad Pump Ste $469,201 1,125 E Quad Pump Sla Upgrade 1 $381,390 1004 NW Quad Pump Sts Upgrade (a) so 8.457 N v Well 1„ Pram # 200, ho $170, ow aw - We11 #2, Pump 200 hp $170,000 aubtotalExislin Fa Illness $3,345,046 11.838 6.500 8.339 40019 1,508,550 95 g ip tby {n] {4) FU�4�wr FACILITIES SI.Ma IIa 10000 A, , future V,6%,2159 1 125 ODw 1.:125y 0,000 $1,688,280 SZ628 gg gq g„ p '0.01 i`rk TOTAL 11 ATE UPPLY $5.033,335 12,964 6,600 2464 0,0t9O $3,196,839 $806 R}} gya�.yY}� {�y� yip. Yl ND STO AGE 4H!Sa y, v EXISTING FACILITIES NW Quad Tank (EI.Q), 1,500 Ware Seguin Tank $150,OM 4. Ceer Havers Wet( Site Tank I&1 $150 =0 0,504 NE Quad Tank $1,245,160 I,D00 NW Ouad Regional Tank S3,31$4,064 7,500 �f Subtotal Exisbnq Fadlites $5.359224 11400 '7 3 (1 743) ' $1a4 ,12t3 $395 ' Ia1 akL1I ?I £EI FUTURE FACIUTIE E dual Tank: 11 iIa 3 ODD ubtetal' future SIItIes $1,11it190t 3000 17114 9t9t10 0,000 51.1411 „fli1Cb $97 4,15' TOTAL GROUND STORASE 56.459,224 14 080 9,750 2;903 {1.743) 82,568.128 S693 t Y„ t r�1 d} w 3 rk t4 WWII i yj io RAGS G JTIES ?011 $1.609,170 1,500 (Northcliffe) si'm'soo {Lowsr Zooe) $1.830"086 1,500 Tank tot 3500,000 0,500 6aa4fies ................ 35,629,765 4,500 (a) (a) Ti es 1 of Y (MGO or GAL) 1-000 Fm:01fies 2011- 1 ODO (a) ED STORAGE x,879.755 5,644 OISSION exam AVERAGE CAPITAL COST MGD -ME$ 4, 6,'V0PS 5, YEMS' i COSTTOTAL 5500,444 5.472 USE $600=0 6,760 $270,000 4320 Mains $1,049,375 S030.569 5,472 11 ------- i;) $8,09 1 ti ?011 I LLB 0.6 GPM I CONNECTION i LICE 200 GAL, t CONNECTION 1 Lur- 300 GAL I CONNECTION WT PEE STUD)t UPDATX (Amended 8/1/11) 2 GPM 1 CONNECTION 1 of Y (MGO or GAL) 2011- 2011- .......... IN exam EXCESS CAPITAL COST CURR914T 4, 6,'V0PS 5, YEMS' i COSTTOTAL PER LUE USE 3.608 0554 0.339 $692,684 8375 R 0 3112501000 8375 (b) (b) �b) 3608 1-107 0339 $1,942,684 5526 34,632 7973 (18,701) 31,188,329 $429 0 0 0 0 if is ti 0,000 2,658 1,662 2,786,862 $3,020 04 (b) (b) (b) 34632 10,631 (17,039) 53,975,181 51-077 11 „672,832 ti ?011 I LLB 0.6 GPM I CONNECTION i LICE 200 GAL, t CONNECTION 1 Lur- 300 GAL I CONNECTION 1 L 2 GPM 1 CONNECTION 1 of J t 21 2 { 71 TY or gals) 2 '11 20li- 2016 2416 IN EXCESS CAPITAL COST CURRENT 6 YEARS > 6 YEAS COSTTOTAL PER LUE USE SM0 J „! i F 1,000 ?; t, t. C3r� 2.572 1 098 3.330 $962.402 17 r i 0,000 2.745 1.555 $704,671 7z $1,02 f7 .5721 4 x.885 1r 4 7y3 $1,599 $8,067,363 1p 0 r, ML E7 �. itate tablites f I LU 'ibolo Ctl6ak n untel at Authority to ScheTtz Customers i' e �f 1{ V2 jF Y „t 3t:�u sr�d xdAxa <�v AAME� DEBT PAYBACK PER CURRENT C $116 0 so �3 so ....... Amom uh Tack ft $52 S193 $235 t2 $44 $44 iKF ................ 3R RIX :111HRI 13 24 EMSTING DEBT PAYBACK PER CURRENT C $116 0 so �3 so ....... Amom 6 $0 ft $52 S193 $235 t2 $44 $44 iKF 3R RIX � » » . 2 . .% 1 THROUGH THE EQUITY RESIDUAL MOUE FUTURE CUSTOMER TOTAL COST CE CAPITAL PER LUE LESS LESS EQUALS EXISTING EQUALS AVOIDED MAXIMUM PLUS PLUS EQUALS DEBT SERVICE EL 1018LE BONDING & CAPITAL ti S N ING BONDING BEST SERVICE PAYSACKIN RECOVERY INTEREST RECOVERY 1f CCFIST. SOFT INTEREST AYBACK RATES ICES COSTS PER COSTS PER CST PER ITEM COSTS a L LUE LLtE Cj_ L US ,.t WATER UTILITY Suppiyt +urnping X6,07 25, 06 53956 143161 116,26 1,315.33 51961 79573 Ground Storage 593,04 20,79 43176 1,145,59 - 1,145=59 452.56 63304 clevated S 52tt 1579 3,27.66 23495 635,02 250,66 354,17 let Trarlsrnassi 1 1,076.94 3231 670,93 I „760-17 4364 1,736,33 685,92 1,060,41 c0 study Costs 10,70 652 6,67 17,6+9 17,69 6.99 10,70 ,yk; kr r: Total Water S 3,173°04 $ 95.19 S 1,976,80 S 5245.03 S 39506 6 4649.96 5 1,915=92 0 2,414.04 t by J WAST�AT"ER UT'ILIT'Y° M 2ir coveoo r 1.6,98,91 50,97 1,056, 32 2.606.30 7521 2,73309 110,°9 65 1,653-42 t ClpfS1 �1y casts 1614 046 943 2503 - 2500 9,69 1514 CCMAINSU/GRRA, PEES Total Wastowattor 1.714,06 51.2 $ 1,067.65 $ 2,933,33 5 7521 S: 2,76613 1108967 S 11669�56 aW t +ti �A4 IMAT'ES WASTMATER UTILITIES A,887 11) S; 146Z1 S 3,044,6S S 8,078 -37 S 47026 S 7,60 06 5 3,00549 ; st12 80 al Ass rnisc, bending M of 10% over ewstruction ants (c) Assurne Anancing parameters of 50% Wersst S 20 years r5 bordog costs of 3. 0% over constructen casts. < },� Y'° rziaba '.11 i'S r,�5 #, _'➢ i'(i�r a'1t ;Af, "'};? i� a,s ,r4 i }}s tt i r+ s y artit tti �A11 tr. f �' 1 t. r s Y. +�tz, it,:��s rf r7 rr Et zil7t „7„t,3sl'�is r {rri d «tiS,Brrsns`nt�til�H Sd�$itT4,�$6.tYUt�tlt, &ash }{{F mif> 4>,. �, zY4tttcZt;r•, ic£, �. 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Montney) Replanting Beds With Low Maintenance Plants The Parks and Recreation Department is looking for ways to positively impact in our parks and facilities' landscaped areas, while lowering the costs for utility and maintenance. The landscaping in front of Building 1 of the Hal Baldwin Municipal Complex was recently updated to replace some of the plants with low water use plants that need less maintenance. Staff installed an in -line drip irrigation system to save water. The anticipated water savings is just over 50% on the converted beds. Lastly, staff added hardwood mulch to help the health of the plants and to act as a weed barrier. This small project was done with 2 crew members of the Parks Department. As time permits, staff will continue this effort at other locations. City Council Memorandum Page 2 Staff will also begin working on removing the shrubs, generally rosemary and knockout roses, at the ends of the medians on Schertz Parkway from Live Oak to Main Street. Even when trimmed down, the height of these plants create sight distance issues for drivers; the fact that they are both fast growing exacerbates the issue. Staff will work to transplant some of these around the Library parking lot to fill in gaps where plants have died and been removed. Staff is going to remove the plants and then gauge to what degree more appropriate plants should be added back to the medians if they look too bare. Agenda No. 1.4B CITY COUNCIL MEMORANDUM City Council Meeting: January 9, 2018 . Department: City Secretary Subject: 2018 -2019 Board of Directors election results for the Bexar Appraisal District, Comal Appraisal District and Guadalupe Appraisal District. On December 5, 2017 . the City Council passed resolutions casting their votes to elect Directors for the Bexar Appraisal District, the Comal Appraisal District and the Guadalupe Appraisal District for the 2018 -2019 term, also during this time other entities cate their votes. Attached are the results of the elections. ATTACHMENTS 2018 -19 Board of Directors Election Results for Bexar Appraisal District, Comal Appraisal District and Guadalupe Appraisal District. BEXAR APPRAISAL DISTRICT Michael A. Amezquita 411 N. Frio, P.O. Box 830248 Chief Appraiser San Antonio, TX 78283 -0248 Phone(210)224 -8511 Fax(210)242 -2451 December 26, 2017 VIA CERTIFIED MAILER 7016 3010 0000 4820 7155 The Honorable Michael Carpenter, Mayor City of Schertz 1400 Schertz Parkway Schertz, TX 78154 BOARD OF DIRECTORS CHERIBYROM Chairwoman ROBERTO TREVINO- Councilman District 1 Vice - Chairman GEORGE TORRES Secretary SERGIO RODRIGUEZ- Commissioner, PCT 1 J. KEITH HUGHEY ALBERT URESTI, MPA RE: Election Results for the Bexar Appraisal District Board of Directors for the 2018 -2019 Term The Honorable Mayor Carpenter: Voting resolutions and ballots were required to be submitted before December 15 and have since been received and tallied. Thank you to those taxing units that cast their votes for the Directors of the Bexar Appraisal District for the 2018 -2019 term. As required by Section 6.03(k), Texas Property Tax Code, the Chief Appraiser has counted the votes and declared the five candidates who received the largest cumulative vote totals elected. Enclosed are the voting results. The 2018 -2019 members of the Bexar Appraisal District Board of Directors are: Ms. Cheri Byrom (Nominated by Southwest ISD), Mr. Keith Hughey (Nominated by North East ISD), Commissioner Sergio "Chico" Rodriguez (Nominated by Bexar County), Mr. George Torres (Nominated by Northside ISD) and Councilman Roberto Trevino (Nominated by City of San Antonio). If you have any questions about the process, please contact me or my Executive Assistant, Jennifer Rodriguez, at (210)242 -2406. Sincerely, , Michael A. Amezquita Chief Appraiser Enclosures CC Via Regular Mail: Mr. John Kessel, City Manager 0) O i O V O) D r- O E m O m V V) f0 V7 L M Q X Ol m CA O N 00 O N U O o c > co m 00 M tV O H P N y m N N d to In U C O N a (6 E L _U Q "0 Y O` L (O O O _U O U L U o) O U 00 O M M (h rn0 N T .0 EE N LO c 0 > N M N c- 0 U M T N CL Q J N N T L w Y m m CD T- 2 (V 2 E 0 z U •c 3 (0 LL O T C N N O D U E L o N oo Cl) M LO 00 0 rn T U m N cu U L r p m O) L . p = O ° U c 0 N% d o �o Y m ui D l6 o C o £I p m � 0) p q o 0 0) '3 � U V) o > (� _ c m (� — : O O T O T ui Uj a c to — o uj E ° a) u? 'c U? U? U o E. _rn O °— U N n (0 �_ o ro v ° _E °� O= a) O Y c ° >_ °—) N a� ° E Q C o= C U) a) (� m > —_ N _ N +T' C 03 a= 0) U `` (0 U N Eo U w C N O o W v- Y la -p C "_ O U O _ C 0 "' O N J -� v- N i (6 W V) O N y0 `«. ° U w O (0 L 0) fn O) >> C > w o 'o om�" x w ° o U O w _0� �" o �� m L z� w w � U) o y o w � a U W w�'� U u 2 0 o Z IM (n o•z, to O a o 3 U U V� _ U E E V U Q 11 Hill COMAL APPRAISAL DISTRICT 900 S. SEGUIN AVENUE NEW BRAUNFELS, TEXAS 78130 RUFiNo H. LOZANO, RPA -RTA CHIEFAPPRAISER December 11, 2017 Mayor Michael Carpenter City of Schertz 1400 Schertz Parkway Schertz, TX 78154 2018 -2019 Board of Directors Election Results Dear Honorable Michael Carpenter: In accordance with Section 6.03(k) of the Texas Property Tax Code: "The chief appraiser shall count the votes, declare the five candidates who receive the largest cumulative vote totals elected, and submit the results before December 31 to the governing body of each taxing unit in the district and to the candidates." This letter serves as notice that the election for the 2018 -2019 Board of Directors for Comal Appraisal District has been completed. The results of the election are listed on the attached pages. If you have any questions, please feel free to contact me. Enclosure Cc: Mr. John Kessel Phone (830) 625 -8597 www.comalad.org Phone (830) 885 -4975 r Metro (830) 606 -1407 Fax (830) 625 -8598 ComA-LAPPRAiSALDISTRICT 900 S. SEMN AVENUE NEW BRAUNFELS, TEXAS 78130 RUFiNo H. LozANO, RPA -RTA CRIEFAPPRAISER CERTIFICATION 5 ELECTION RESULTS STATE OF TEXAS C6Z�1i 2#61031 MI 1, Rufmo H. Lozano, Chief Appraiser of the Comal Appraisal District, New Braunfels, Comal County, Texas, do hereby certify that the following is a true and correct result of the cumulative votes cast in the 2018 -2019 Comal Appraisal District Board of Directors' election. The following 5 candidates elected to serve, of the six nominees, are: Wade Cleary Dan Krueger John Kunz Nancy Pappas John Tyler GIVEN UNDER MY HAND on this 16'h day of December, 2017. New Braunfels, Texas Phone (830) 625 -8597 wwwcomalad.org Metro (830) 606 -1407 Phone (830) 885 -4975 Fax (830) 625 -8598 r N 0 O ' - CD n N CL L'i D zr O V � 0 ro n' m 0 CL ro < 0— m _ n n O z m m D -V > o D (n m O z G z N > z m Q1 w D m n m D -< n v � v o 0 D H n n n n n n 0 `" O1 Ol n v � v o 0 D H OT Ln Ln W O F' D c ° � z v O z 0 z D m m r z - N d1 T O1 Ol n N N H H Ln Ln Q n co OD O z D r z - 00 O 00 O p0 cn v n U-1 rn rn m m m m O1 z W 7° D fu ° M O z N M n O t-+ ha N N N N m m m m m Z W O w W A P A P m z m 07 C r m ° `- m O -n 00 - 00 D D_ can 70 O w m -rG N m O - -- D m < —I ® w v v v n 0 0 °o w w m 0t 00 o m r m (A v • m GUADALUPE APPRAISAL DISTRICT /A December 19, 2017 Main Office 3000 N. Austin St. Seguin, Texas 78155 (830) 303 -3313 (830) 372 -2871 (Fax) ga(II)rotest@guaclAul)cad.org City of Schertz Michael Carpenter, Mayor John Kessel, City Manager 1400 Schertz Pkwy. Schertz, TX 78154 Dear Mayor Carpenter and City Manager Kessel, Schertz Substation 1101 Elbel Rd. Schertz, 'Texas 78154 (210) 945 -9708 Fxt 202 (877) 2540888 (Fax) Per Section 6.03(k) of the Texas Tax Code, the following five candidates received the largest cumulative vote totals during the recent election of members to the Guadalupe Appraisal District Board of Directors: Ben Amador 1,343 John C. Correu 677 Darren Dunn 611 Dr. Greg Gilcrease 786 Daryl John 1,546 A copy of the vote tabulation is enclosed; if there are any questions, please let me know. l y, Jamie borne, R.P.A., C.C.A. Ch 'r')raiser Xcopy: File S�8 0 U F- J U) WZ O Q Lr F- U ao-j V W wO Lu Q00 oo a> %- r 0. N N JJ 00 p U � �U-0 0 0 U- Z O Q U OW N R w ti O O O O ao ao (O N (D 00 J co O. e}' O O r N.. r r N, T N N r- H co Q :�: W F- fJ Qw N n W) o rn co ao m N (o 00 0'.. O O r N 0 N N O. 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