18-R-05 - Accepting the Semiannual reportsRESOLUTION NO. 18 -R -05
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS ACCEPTING THE SEMIANNUAL REPORTS WITH
RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS
PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the Capital Improvements Advisory Committee has reviewed the revenue
and expenditures relating to the established Capital Recovery Fees in accordance with the
Capital Improvements Plan for the City of Schertz; and
WHEREAS, the City Council accepts the Semiannual Reports as filed by the Capital
Improvements Advisory Committee in accordance with Texas Local Government Code Chapter
395; then
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby accepts the draft minutes of the June 28, 2018
City of Schertz Capital Improvements Advisory Committee as shown in the attached Exhibit A,
the draft minutes of the December 13, 2017 Capital Improvements Advisory Committee as
shown in the attached Exhibit B, and the Capital Recovery Balance Reports with respect to the
progress of the Capital Improvements Plan for the City of Schertz, Texas for the periods of
October 1, 2016 through March 31, 2017 as shown in the attached Exhibit C and of April 1, 2017
through September 30, 2017 as shown in the attached Exhibit D .
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 9th day of January, 2018.
CITY 0FD )2,1IVRTZ, TEXAS
R. Carpenter, Mayor
ATTEST:
`Brenda Dennis, City Secretary
(CITY SEAL)
EXHIBIT A
"EXHIBIT A"
Special Joint Meeting of the
Capital Improvements Advisory Committee
Minutes
June 28, 2017
The Capital Improvements Advisory Committee convened a Special Joint Meeting on Wednesday, June 28,
2017 at 6:00 P.M. in the Council Chambers, 1400 Schertz Parkway, Bldg. 4 Schertz, Texas.
Members Present:
Michael Dahle
Richard Braud
Christian Glombik
Gordon Rae
Glen Outlaw
Tim Brown
Members Absent:
Dr. Mark Penshorn
Ernie Evans
Ken Greenwald
Staff Present:
Brian James, Executive Director of Development
Lesa Wood, Director of Planning and Community Development
Bryce Cox, Senior Planner
Emily Grobe, Planner I
Tiffany Danhof, Executive Assistant Development
James Walters, Director of Finance
Daniel Santee, City Attorney
1. Call to order by each governing body.
Mr. Dahle called the CIAC joint meeting to order at 6:00 P.M.
2A. Hold a public hearing, Consider and file the semi - annual report for October 1, 2016 through
March 31, 2017, evaluating the progress of the city on achieving the capital improvements
program and identifying any problems in implementing the plans or administering the capital
recovery fees.
James Walters, Director of Finance, explained in detail the semi - annual report for October 1, 2016
through March 31, 2017, evaluating the capital improvements program and any problems in
implementing plans or administering the capital recovery fees.
Mr. Dahle opened the Public Hearing at 6:02 P.M.
No one spoke during the public hearing.
Mr. Dale closed the public hearing at 6:03 P.M.
There was a discussion between the Committee and staff regarding the variation between water and sewer
impact fees and the impact fee structure.
Mr. Outlaw motioned to approve item 2A. Mr. Brown seconded the motion. The vote was 6 -0. Motion
carried.
"EXHIBIT A"
3. Adjournment.
Mr. Dahle adjourned the CIAC joint meeting at 6:17 P.M.
Accepted by City Council
Date
EXHIBIT B
"EXHIBIT B"
Special Joint Meeting of the
Capital Improvements Advisory Committee
Minutes
December 13, 2017
The Capital Improvements Advisory Committee convened on Wednesday, December 13, 2017 at 6:00 P.M. in
the Council Chambers, 1400 Schertz Parkway, Bldg. 4 Schertz, Texas.
Members Present:
Michael Dahle
Ernie Evans
Richard Braud
Ken Greenwald
Gordon Rae
Glen Outlaw
Tim Brown
Dr. Mark Penshorn
Staff Present:
Lesa Wood, Director of Planning and Community`:
Bryce Cox, Senior Planner
Emily Grobe, Planner I
Tiffany Danhof, Executive Assistant Development
James Walters, Director of Finance
Daniel Santee, City Attorney '
1. Call to
Mem
Mr. Dahle' called the CIAO ioint meeting to order at 6:00 P.M.
2 A. Hold a public. hearing, consider and file the semi - annual report for April 1, 2017 through
September 30, 2017, evaluating, the progress of the city on achieving the capital improvements
program and identifying any problems in implementing the plans or administering the capital
recovery fees.
j.
James Walters, Director of Finance, explained in detail the semi - annual report for April 1, 2017 through
September 30, 2017, evaluating the capital improvements program and any problems in implementing
plans or administering the capital recovery fees.
Chairman Dahle opened the Public Hearing at 6:10 P.M.
No one spoke during the public hearing.
Chairman Dale closed the public hearing at 6:11 P.M.
There was a brief discussion between the Committee and staff regarding the water impact fee balance, and
sewer impact fees regarding FM 1518 South Woman Hollering and Cibolo West extension.
Mr. Brown motioned to approve this item. Mr. Braud seconded the motion. The vote was unanimous.
Motion carried.
"EXHIBIT B"
3. Adjournment.
Chairman Dahle adjourned the CIAC meeting at 6:15 P.M.
Accep
Date
EXHIBIT C
"EXHIBIT C"
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
OCTOBER 1, 2016 TO MARCH 31, 2017
Oct 1, 2016 to Mar 31, 2017
Beginning Impact Fee Balance
Revenues:
Expenses:
Impact Fees 1
Interest Earned 2
Investments Income 3
Capital One - Investment Income 4
Auditor /Accounting Services5
Investment Mgt Fee - Sewer 6
Total Revenue Over /(Under) Expense
Ending Impact Fee Balance
*** * * * * ***** ** IMPACTS
FEES * * * * * * * * * * ****
Water
Sewer
Total
3,490,555.61
4,828,324.43 *
8,318,880.04
629,343.00
268,089.00
897,432.00
100.06
62.15
162.21
13,974.28
12,130.34
26,104.62
0.00
(4,396.17)
(4,396.17)
1,000.00
1,000.00
2,000.00
0.00
2,175.49
2,175.49
642,417.34 272,709.83 915,127.17
4,132,972.95 5,101,034.26 9,234,007.21
Sewer Beginning Impact Fee Balance corrected. September 2016 report ending balance was incorrect
due to the posting of Unrealize Loss of Capital One of $494.91 that was posted twice.
1 Impact Fees collected between Oct 1, 2016 through Mar 31, 2017
2 Bank Interest collected between Oct 1, 2016 through Mar 31, 2017. Based on ending bank cash balance.
3 Investment Income collected between Oct 1, 2016 through Mar 31, 2017
Water and Sewer have separate investment accounts.
4 Investment Income from the Capital One investment for Sewer recorded between Oct, 12016
through Mar 31, 2017.
5 Auditor Services performed during the year.
6 Investment Mgt Fee charged for the Capital One Investment between Oct 1, 2016
through Mar 31, 2017
6/16/2017 8:49 AM L:1FlnanceTUND INFO \IMPACT FEES \Revised Impact Reports \Capital Recovery Balance - ,FY2016 -17
EXHIBIT D
"EXHIBIT D"
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
APRIL 1, 2017 TO SEPTEMBER 30, 2017
Apr 1, 2017 to Sep 30, 2017
Beginning Allocated Impact Fee Balance
Net Change in Allocted Impact Fees
Ending Allocated Impact Fee Balance
Beginning Unallocated Impact Fee Balance 1
Revenues:
Impact Fees
Interest Earned
Investments Income
Capital One - Investment Income
Expenses:
Investment Mgt Fee - Sewer
Total Revenue Over /(Under) Expense
Ending Unallocated Impact Fee Balance
Estimated Cost of Unfunded Projects
Corbett Ground Storage Tank
NE Quad Distribution Mains
Impact Fee Study Update
Crossvines Batch Plant Expansion
Woman Hollering Trunk Line
Cibolo West Trunk Line
Impact Fee Study Update
* * * * * * * * * * * * ** IMPACTS FEES
Water Sewer Total
2,803,840.61 0.00 2,803,840.61
(40,403.20) 0.00 (40,403.20)
2,763,437.41 0.00 2,763,437.41
4,132,972.95 5,101,034.26 9,234,007.21
803,966.40
476,484.60
1,280,451.00
762.66
667.49
1,430.15
23, 700.34
15,226.11
38, 926.45
0.00
12, 828.45
12, 828.45
0.00
2,180.45
2,180.45
828,429.40 503,026.19 1,331,455.59
4,961,402.35 5,604,060.45 10,565,462.80
5, 000, 000.00
1, 300, 000.00
250, 000.00
300, 000.00
2, 940, 424.00
6, 000, 000.00
250, 000.00
Total Unfunded Project Costs 6,550,000.00 9,490,424.00 16,040,424.00
Unfunded Projects to Ending Unallocated Impact Fee Balance (1,588,597.65) (3,886,363.55) (5,474,961.20)
i Beginning Unallocated Impact Fee Balance for Water includes $116,040 loan for the Street Impact Fee Study
s Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
"EXHIBIT D"
Capital Recovery Water Projects
M
111
SE Quad Pump
Station
SE Quad GST
SE Quad Elevated
Tank
SE Quad Distribution
Mains
NE Quad Distribution
Mains
IH10 Corridor
Distribution Mains
12
$ 1,688,289
$ 1,100,000
$ 1,250,000
$ 1,700,000
$ 1,600,000
$ 1,000,000
113
Corbett Ground
Storage Tank
Corbett Ground
Storage Tank
Corbett Elevated
Tank - RL1
Corbett Elevated &
Ground Tanks
14
$ 5,000,000
$ 3,050,000
1 $ 1,300,000
M
111
12
113
14
115
116
$ 3,050,000.00
17
$ 6.77
118
$ 1,581.13
:es
$ 980.00
111
111
112
12
113
113
$ 12,251.14
114
$ 6.77
114
$ 1,581.13
15
$ 980.00
115
$ 120,233.32
116
$ 87,843.28
16
$ 23,263.75
117
$ -
117
$ 40,403.20
118
118
;es
$ -
$ -
$ 286,562.59
$
ice $ - 1 $ - 1 $ 2,763,437.41 $ - 1 $ - I $ -
tus Future Future Ongoing Future Future Future
"EXHIBIT D"
Capital Recovery Sewer Proiects
Sewershed
r Plan
Town Creek Phase III
Town Creek Phase IV
Woman Hollering Creek
STP PH II
South Schertz Trunk Lines
and Lift Station
South Schertz Trunk Lines
and Lift Station
15,000
$ 659,126
$ 1,000,000
$ 600,000
$ 9,600,000
Town Creek Phase III -
CLA3
Crossvines Batch Plant
Expansion
Woman Hollering Trunk
Line - QA2
Cibolo West Truck Line
$ 998,006
$ 300,000
$ 5,940,424
1 $ 6,000,000.0
$ - 1 $ - 1 $ - 1 $ 2,495,315.77
ure Complete Future Future On Going Future
$ 82,262.17
$ 49,861.30
$ 980.00
$ 17,032.55
$ 28,743.00
$ 61,364.70
$ 46,690.62
$ 34,775.84
$ 5,858.72
$ 5,382.50
$ 815,683.00
$ 38,315.41
$ 33,784.40
$ 121,438.32
$ 83,983.26
$ 10,255.00
$ 13.18
-
$ 931,739.74
$ -
$ -
$ 504,684.23
$ - 1 $ - 1 $ - 1 $ 2,495,315.77
ure Complete Future Future On Going Future
"EXHIBIT D"
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
APRIL 1, 2017 TO SEPTEMBER 30, 2017
Apr 1, 2017 to Sep 30, 2017
Beginning Allocated Impact Fee Balance
Net Change in Allocted Impact Fees
Ending Allocated Impact Fee Balance
Beginning Unallocated Impact Fee Balance'
Revenues
Impact Fees
Interest Earned
Investments Income
Capital One - Investment Income
Expenses:
Investment Mgt Fee - Sewer
Total Revenue Over /(Under) Expense
Ending Unallocated Impact Fee Balance
Estimated Cost of Unfunded Projects
Corbett Ground Storage Tank
NE Quad Distribution Mains
Impact Fee Study Update
Crossvines Batch Plant Expansion
Woman Hollering Trunk Line
Cibolo West Trunk Line
Impact Fee Study Update
Total Unfunded Project Costs
Unfunded Projects to Ending Unallocated Impact Fee Balance
IMPACTS FEES
Water Sewer Total
2, 803, 840.61 0.00 2, 803, 840.61
(40,403.20) 0.00 (40,403.20)
2,763,437.41 0.00 2,763,437.41
4,132,972.95 5,101,034.26 9,234,007.21
803,966.40
476,484.60
1,280,451.00
762.66
667.49
1,430.15
23, 700.34
15, 226.11
38, 926.45
0.00
12, 828.45
12, 828.45
0.00
2,180.45
2,180.45
828,429.40 503,026.19 1,331,455.59
4,961,402.35 5,604,060.45 10,565,462.80
5, 000, 000.00
1, 300, 000.00
250, 000.00
300,000.00
2, 940, 424.00
6, 000, 000.00
250, 000.00
6,550,000.00 9,490,424.00 16,040,424.00
(1,588,597.65) (3,886,363.55) (5,474,961.20)
1 Beginning Unallocated Impact Fee Balance for Water includes $116,040 loan for the Street Impact Fee Study
2 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
"EXHIBIT D"
Capital Recovery Water Projects
tion
111
SE Quad Pump
Station
SE Quad GST
SE Quad Elevated
Tank
SE Quad Distribution
Mains
NE Quad Distribution
Mains
IH10 Corridor
Distribution Mains
112
$ 1,688,289
$ 1,100,000
$ 1,250,000
$ 1,700,000
$ 1,600,000
$ 1,000,000
113
Corbett Ground
Storage Tank
Corbett Ground
Storage Tank
Corbett Elevated
Tank - RL1
Corbett Elevated &
Ground Tanks
114
$ 5,000,0001
$ 3,050,000
1
i $ 1,300,000
tion
111
112
113
114
115
116
$ 3,050,000.00
117
$ 6.77
18
$ 1,581.13
:es
$ 980.00
111
111
112
112
113
13
$ 12,251.14
114
$ 6.77
14
$ 1,581.13
115
$ 980.00
115
$ 120,233.32
116
$ 87,843.28
116
$ 23,263.75
17
$ -
117
$ 40,403.20
118
118
;es
$ -
$ -
$ 286,562.59
$
ice $ - 1 $ - 1 $ 2,763,437.41 $ - 1 $ - 1 $ -
tus Future Future Ongoing Future Future Future
"EXHIBIT D"
Capital Recovery Sewer Projects
Sewershed
r Plan
Town Creek Phase III
Town Creek Phase IV
Woman Hollering Creek
STP PH II
South Schertz Trunk Lines
and Lift Station
South Schertz Trunk Lines
and Lift Station
15,000
$ 659,126
$ 1,000,000
$ 600,000
$ 9,600,000
Town Creek Phase III -
QA3
Crossvines Batch Plant
Expansion
Woman Hollering Trunk
Line - QA2
Cibolo West Truck Line
$ 998,006
$ 300,000
$ 5,940,424
$ 6,000,000.0
$ - I $ - I $ $ 2,495,315.77
ure Complete Future Future On Going Future
$ 82,262.17
$ 49,861.30
$ 980.00
$ 17,032.55
$ 28,743.00
$ 61,364.70
$ 46,690.62
$ 34,775.84
$ 5,858.72
$ 5,382.50
$ 815,683.00
$ 38,315.41
$ 33,784.40
$ 121,438.32
$ 83,983.26
$ 10,255.00
$ 13.18
-
$ 931,739.74
$ -
$ -
$ 504,684.23
$ - I $ - I $ $ 2,495,315.77
ure Complete Future Future On Going Future