CIAC 02-07-2018 AGENDA with associated documents SCHERTZ CAPITAL IMPROVEMENT ADVISORY COMMITTEE
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing
Do the best you can
Treat others the way you would want to be treated Work together cooperatively as a team
Capital Improvements Advisory Committee February 7, 2018 Page 1 of 1
1. CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING 2. PUBLIC HEARING / WORKSHOP:
A. Hold a public hearing, discussion, and possible action to approve recommendation to City Council regarding adoption of a Roadway Impact Fee. 3. ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING
CERTIFICATION I, Emily Grobe, Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official bulletin boards on this the 2nd day of February, 2018 at 5:00 p.m., which is a place readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas Government Code.
Emily Grobe
Emily Grobe, Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was removed from the official bulletin board on _____day of _______________, 2017. _______________title:_____________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 619-1030 at least 24 hours in advance of meeting. The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the
meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.
AGENDA Wednesday, February 7, 2018 at 6:00 p.m.
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE: February 7, 2018 Agenda Item 2A
TO: Capital Improvements Advisory Committee
THROUGH: Brian James, Executive Director
PREPARED BY: Kathryn Woodlee, City Engineer SUBJECT: Hold a public hearing, discussion, and possible action to approve recommendation to City Council regarding adoption of a Roadway Impact Fee.
GENERAL INFORMATION: Chapter 395 of the Texas Local Government Code (TLGC) provides for a municipality to generate funds for certain capital improvements necessary to accommodate new development within its boundaries. The City of Schertz has chosen to explore the possible implementation of a Roadway Impact Fee program to be able to collect such funds. The Capital Improvements Advisory Committee (CIAC), as stipulated in the TLGC, is tasked with the responsibility to make a recommendation to City Council regarding the adoption of these Roadway Impact Fees. STAFF ANALYSIS AND RECOMMENDATION: Staff has held meetings and gathered input from various City Boards and Commissions and members of the development community. Considering that input and other relevant information including benchmarking against other municipalities and local economic data and development statistics, Staff is prepared to guide the CIAC through the process of generating a recommendation. Attachments: Powerpoint presentation summarizing Maximum Allowable Roadway Impact Fee from January 24, 2018 CIAC Meeting
Capital Improvement Advisory Committee (CIAC)
January 24, 2018
City of Schertz
Roadway Impact Fee Study
1
Background
•In Budget Year 2013-14, it was determined that the City of
Schertz desired to explore a Roadway Impact Fee Program
in order to generate revenue to fund certain roadway
construction projects.
•In preparation, an update to the City’s Master Thoroughfare
Plan was adopted in July 2017.
•As a basis for calculation of an Impact Fee, City Council
adopted a set of Land Use Assumptions and a roadway
Capital Improvement Plan in November 2017.
Note: Impact Fee Program Development, Adoption, and
Implementation is Governed by Texas Local Government
Code Chapter 395
2
Purpose of a Roadway Impact Fee:
•To provide a funding mechanism for identified capital
improvements over a 10-year planning period and ensure
that new development is paying a fair share of those
improvements. (New development pays for new roads.)
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Impact Fee Calculations
•Four Service Areas Established.
•Funds to be spent in proximity to development
contribution.
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Impact Fee Calculations
•Based on 10-year Land Use Assumptions and Growth
Projections.
•Roadway Capital Improvement Plan includes all collector
and arterial class roadway projects identified to be needed
for full thoroughfare plan buildout.
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Impact Fee Calculation Considerations
•EXISTING
•Capacity
•Usage
•Deficiencies
•PROJECTED
•Demand (based on growth)
•Service Unit Equivalency
Determines how much cost of Capital Improvement Plan
Cost can be attributed to new development.
•Calculations include a credit (reduction in cost) for ad
valorem tax generated by new development that is used to
pay for improvements
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Result: Maximum Allowable Cost per Service Unit that
may be charged
•Service Unit = vehicle miles travelled
•ITE provides average trip rates for variety of land uses
•Average trip lengths for variety of land uses generated
through study and local model
•Result –Land Use Vehicle-Mile Equivalency
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LAND USE EQUIVALENCY
10
Land Use Unit of Development Vehicle Miles per Unit
of Development
Single Family Residence no. of dwelling units 3.37
Multi-Family Residence (apartment)no. of dwelling units 2.09
General Office 1,000 square feet 5.69
Medical/Dental Office 1,000 square feet 13.63
Hotel no. of rooms 1.92
Shopping Center 1,000 square feet 4.23
Restaurant 1,000 square feet 9.51
Auto Parts Sales 1,000 square feet 7.50
Convenience Market with Gas Pumps no.of fueling positions 6.42
Warehouse 1,000 square feet 3.82
Daycare Center no. of students 2.68
Result: Maximum Allowable Cost per Service Unit that
may be charged
•Service Unit = vehicle miles travelled
•ITE provides average trip rates for variety of land uses
•Average trip lengths for variety of land uses generated
through study and local model
•Result –Land Use Vehicle-Mile Equivalency
•Each Service Area has a different calculated maximum
allowable cost per service unit
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MAXIMUM ALLOWABLE COST PER SERVICE UNIT
(calculated value, not subject to policy debate)
SERVICE AREA 1 $1,646.62
SERVICE AREA 2 $1,326.94
SERVICE AREA 3 $1,043.50
SERVICE AREA 4 $2,384.01
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How is the Roadway Impact Fee to be charged calculated?
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
Number of units x vehicle-miles per unit = Development’s Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
Development’s Vehicle-Miles x fee per Vehicle-Mile = Impact Fee due from Development
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Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
Single Family Residence in Service Area 1:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
1 (Number of units) x ?(vehicle-miles per unit) = ?Vehicle-Miles
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LAND USE EQUIVALENCY
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Land Use Unit of Development Vehicle Miles per Unit
of Development
Single Family Residence no. of dwelling units 3.37
Multi-Family Residence (apartment)no. of dwelling units 2.09
General Office 1,000 square feet 5.69
Medical/Dental Office 1,000 square feet 13.63
Hotel no. of rooms 1.92
Shopping Center 1,000 square feet 4.23
Restaurant 1,000 square feet 9.51
Auto Parts Sales 1,000 square feet 7.50
Convenience Market with Gas Pumps no.of fueling positions 6.42
Warehouse 1,000 square feet 3.82
Daycare Center no. of students 2.68
Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
Single Family Residence in Service Area 1:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
1 (Number of units) x 3.37 (vehicle-miles per unit) = 3.37 Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
3.37 (Development’s Vehicle-Miles) x $?(fee per Vehicle-Mile) = $? (Impact Fee due from
Development)
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MAXIMUM ALLOWABLE COST PER SERVICE UNIT
(calculated value, not subject to policy debate)
SERVICE AREA 1 $1,646.62
SERVICE AREA 2 $1,326.94
SERVICE AREA 3 $1,043.50
SERVICE AREA 4 $2,384.01
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Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
Single Family Residence in Service Area 1:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
1 (Number of units) x 3.37 (vehicle-miles per unit) = 3.37 Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
3.37 (Development’s Vehicle-Miles) x $1,646 (fee per Vehicle-Mile) = $5,547 (Impact Fee
due from Development)
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Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
10,000 square foot Office Building in Service Area 1:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
10 (Number of units) x ?(vehicle-miles per unit) = ?Vehicle-Miles
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LAND USE EQUIVALENCY
21
Land Use Unit of Development Vehicle Miles per Unit
of Development
Single Family Residence no. of dwelling units 3.37
Multi-Family Residence (apartment)no. of dwelling units 2.09
General Office 1,000 square feet 5.69
Medical/Dental Office 1,000 square feet 13.63
Hotel no. of rooms 1.92
Shopping Center 1,000 square feet 4.23
Restaurant 1,000 square feet 9.51
Auto Parts Sales 1,000 square feet 7.50
Convenience Market with Gas Pumps no.of fueling positions 6.42
Warehouse 1,000 square feet 3.82
Daycare Center no. of students 2.68
Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
10,000 square foot Office Building in Service Area 1:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
10 (Number of units) x 5.69 (vehicle-miles per unit) = 56.90 Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
56.90 (Development’s Vehicle-Miles) x $?(fee per Vehicle-Mile) = $? (Impact Fee due
from Development)
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MAXIMUM ALLOWABLE COST PER SERVICE UNIT
(calculated value, not subject to policy debate)
SERVICE AREA 1 $1,646.62
SERVICE AREA 2 $1,326.94
SERVICE AREA 3 $1,043.50
SERVICE AREA 4 $2,384.01
23
Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
10,000 square foot Office Building in Service Area 1:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
10 (Number of units) x 5.69 (vehicle-miles per unit) = 56.90 Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
56.90 (Development’s Vehicle-Miles) x $1,646 (fee per Vehicle-Mile) = $93,657 (Impact
Fee due from Development)
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Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
20,000 square foot Retail Center in Service Area 2:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
20 (Number of units) x ? (vehicle-miles per unit) = ?Vehicle-Miles
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LAND USE EQUIVALENCY
26
Land Use Unit of Development Vehicle Miles per Unit
of Development
Single Family Residence no. of dwelling units 3.37
Multi-Family Residence (apartment)no. of dwelling units 2.09
General Office 1,000 square feet 5.69
Medical/Dental Office 1,000 square feet 13.63
Hotel no. of rooms 1.92
Shopping Center 1,000 square feet 4.23
Restaurant 1,000 square feet 9.51
Auto Parts Sales 1,000 square feet 7.50
Convenience Market with Gas Pumps no.of fueling positions 6.42
Warehouse 1,000 square feet 3.82
Daycare Center no. of students 2.68
Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
20,000 square foot Retail Center in Service Area 2:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
20 (Number of units) x 4.23 (vehicle-miles per unit) = 84.6 Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
84.6 (Development’s Vehicle-Miles) x $? (fee per Vehicle-Mile) = $? (Impact Fee due from
Development)
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MAXIMUM ALLOWABLE COST PER SERVICE UNIT
(calculated value, not subject to policy debate)
SERVICE AREA 1 $1,646.62
SERVICE AREA 2 $1,326.94
SERVICE AREA 3 $1,043.50
SERVICE AREA 4 $2,384.01
28
Example Roadway Impact Fee Calculations (based on maximum
allowable fee)
20,000 square foot Retail Center in Service Area 2:
•STEP 1
•Determine the number of service units (vehicle-miles) generated
by the development
20 (Number of units) x 4.23 (vehicle-miles per unit) = 84.6 Vehicle-Miles
•STEP 2
•Calculate the impact fee based on the fee per service unit for the
service area where the development is located
84.6 (Development’s Vehicle-Miles) x $1,326 (fee per Vehicle-Mile) = $112,180 (Impact
Fee due from Development)
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POLICY CONSIDERATIONS
Options for establishing actual impact fee(s) to be charged (policy
to be determined by City Council)
Option 1 –Adopt maximum fee allowable in each service area ($1,646,
$1,326, $1,043, and $2,384 in Service Areas 1, 2, 3, and 4, respectively)
Option 2 –Adopt the same rate City-wide based on maximum allowable
in each service area ($1,043 per service unit)
Option 3 –Adopt fees equal to a percentage of the maximum allowable
(eg. 75% which would result in fees of $1,234, $994, $782, $1,788 in
Service areas 1, 2, 3, and 4, respectively)
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POLICY CONSIDERATIONS cont’d
Options for establishing actual impact fee(s) to be charged (policy
to be determined by City Council)
Option 4 –Adopt flat fee per service unit City-wide (eg. $850 per service
unit)
Option 5 –Adopt a different fee for each service area based on area(s)
of desired growth incentive/disincentive (eg. $500 in SA1, $1,326 in
SA2, $700 in SA3, and $2,384 in SA4)
Option 6 –Another fee structure
Option 7 –Do not adopt a roadway impact fee
Other Options . . .
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POLICY CONSIDERATIONS cont’d
Options for establishing actual impact fee(s) to be charged (policy
to be determined by City Council)
Special Considerations:
Residential vs. Non-residential
Incremental Increases
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Typical Annual Development
350 residential units
350 x 3.37 x $1,600 = $1,887,200
1,000,000 square feet commercial (assume warehouse)
1,000,000/1,000 x 3.82 x $1,600 = $6,112,000
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Tentative Schedule for Outreach and Input
Capital Improvement Advisory Committee (CIAC)January 10
Committee of Committees Advisory Board (CCAB)January 17
CIAC (workshop)January 24
Economic Development Corporation (EDC)January 25
Transportation Safety Advisory Commission (TSAC)February 1
City Council (Resolution setting date for Public Hearing)February 6
CIAC (discussion and recommendation)February 7
Focus Group Meetings (development community)Jan/Feb
City Council Public Hearing and Discussion March 13
City Council First Reading of Ordinance March 13/27
City Council Final Reading of Ordinance March 27/April 3
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Discussion