18-R-11- T F Harper & Associates - Expenditures outdoor fitnessA RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF
$50,000 WITH T.F. HARPER & ASSOCIATES AND AUTHORIZING THE
PURCHASE OF OUTDOOR FITNESS EQUIPMENT, PARK FIXTURES,
AND ASSOCIATED INSTALLATION COSTS TOTALING $56,982.25.
WHEREAS, Schertz Parks and Recreation identified a need to develop the undeveloped
park property located at 3175 Schertz Parkway; and
WHEREAS, Schertz Parks and Recreation determined that a spur trail, outdoor fitness
equipment, park bench, drinking fountain, and trash can were the appropriate development
choices for the park property; and
WHEREAS, Schertz Parks and Recreation worked with T.F. Harper & Associates, a
BuyBoard vendor to provide cost estimates and a formal quote for the equipment and installation
costs; and
WHEREAS, the city has a policy to seek authorization for purchases in excess of
$50,000 with a single vendor and the BuyBoard quote totals $56,982.25; and
WHEREAS, the BuyBoard National Purchasing Cooperative is a national online
purchasing cooperative formed between the National School Boards Association and several
state school boards associations, developed to comply with state laws which require government
entities to make purchases through a competitive procurement process; and
WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's
ability to obtain bulk discounts, combined with the ease of online, web -based shopping and
ordering; and
WHEREAS, purchases under the cooperative programs meet the requirements under the
Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City
of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and
WHEREAS, the proposed park development will be funded out of the Park Fund.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
l
Section 1. The City Council hereby authorizes the expenditures in excess of $50,000
with T.F. Harper & Associates and authorizes the purchase of outdoor fitness equipment, park
fixtures, and associated installation costs totaling $56,982.25 (in attached Exhibit A.)
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 6th day of February, 2018.
CITY OF RTZ, TEXAS
M!'
ichael R. Carpenter, Mayor
A T:
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VJ
Brenda Dennis, City Secretary
(CITY SEAL)
ISMIM'sUff-11
50234811.1 A-1
�., ha r er BUYBOARD QUOTE 103 Red Bird Lane
Austin, Texas
8r -ssocie z lP 78745 -3122
TO:
City of Schertz
Attn:
Lauren Shrum Assistant Director
Address:
10 Commercial Place, Schertz, Texas 787154
Install Site:
No Nane Park 3100 Block Schertz PKWY
Phone:
210- 619 -1853 Office 210- 428 -8264 Cell
Email:
Lshrum (EDschertz.com
CONTRACT #512 -16
FOR PURCHASE THRU BUYBOARD. PLEASE FA),
YOUR PURCHASE ORDER AND SIGNED QUOTE
TO BUYBOARD AND T.F. HARPER &
ASSOCIATES LP TO INSURE COMPLIANCE &
RECEIPT OF YOUR ORDER.
No Name Park
QTY DESCRIPTION OF EQUIPMENT
OTE #: 103017.11 I.tfh
December 29, 2017
TOTAL COST
QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION
NOT INCLUDED: Sales Tax, Permits, Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site
prep - excavation /infill, concrete slab, French drains, excess rock removal, landscaping).
Payment Terms: 25% due ($12,007.25) with signed quote and balance due upon completion of work and receipt of invoice.
Progress Payments are acceptable
Estimated Delivery & Installation: 7 weeks after receipt of signed quote & color selections.
Accepted by:
Date:
P.O. # (if applicable):
Thank you for giving us the opportunity to quote this equipment.
Tommy Harper
Commercial Play and Recreational Equipment
No Name Park R28 -1.xls www.tfharper.com - - 800.976 -0107 - - local: 512.440.0707 - - fax: 512.440.0736
1
220 In ft. 4" concrete x 10' wide; with #3's on 12" centers each way (2500 psi Concrete Typ.)
$19,987.00
1
Exercise area 1; 12' x 10' 4" concrete
$1,074.00
1
Exercise area 2; 12' x 10' 4" concrete
$1,074.00
1
Exercise area 3; 12'x 10'4" concrete
$1,074.00
1
Exercise area 4; 12'x 10'4" concrete
$1,074.00
1
Exercise area : Starter Package UP302 Modified with high and low chinning bars
$19,197.75
$19,197.75
I
Concrete for stone monument sign (sign provided by the owner)
$395.00
1
Drinking Fountain with dog fountain including freight & install (water & drain within 5' od location)
on granite trail
$5,205.50
I
MyTCoat 6' bench with back, custom lettering SCHERTZ
$344.25
1
MyTCoat 32 gallon receptacle with dome lid, liner & inground mount
$371.75
Install of all equipment
$7,583.00
Freight Pending items ordered Estimated Cost
$1,395.00
Less Buyboard Discount
($1,793.00)
Sales Tax
Exempt
TOTAL $56,982.25
QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION
NOT INCLUDED: Sales Tax, Permits, Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site
prep - excavation /infill, concrete slab, French drains, excess rock removal, landscaping).
Payment Terms: 25% due ($12,007.25) with signed quote and balance due upon completion of work and receipt of invoice.
Progress Payments are acceptable
Estimated Delivery & Installation: 7 weeks after receipt of signed quote & color selections.
Accepted by:
Date:
P.O. # (if applicable):
Thank you for giving us the opportunity to quote this equipment.
Tommy Harper
Commercial Play and Recreational Equipment
No Name Park R28 -1.xls www.tfharper.com - - 800.976 -0107 - - local: 512.440.0707 - - fax: 512.440.0736