18-R-16 - Shook Mobile Technologies additional expendituresWHEREAS, Resolution 17 -R -61 previously authorized the purchase of a 2016
Freightliner Emergency Operations Vehicle and associated equipment, utilizing $135,000.00 of
the Police Department's Federal Forfeiture Funds; and,
WHEREAS, during the construction of the vehicle at Shook Mobile Technologies of
Schertz, additional safety and operational equipment needs were identified, increasing the cost
$6,896.10 over the previously approved $135,000.00. The new total cost of the Emergency
Operations Vehicle is $141,896.10; and,
WHEREAS, staff recommends increasing the maximum amount for the Emergency Operations
Vehicle from the original $135,000.00 to $141,896.10; and,
WHEREAS, funds for the additional cost of the vehicle are available through the Police
Department's Federal Forfeiture Funds and no additional General Fund dollars will be spent;
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes expenditures of $6,896.10 to complete
the construction and purchase of the Emergency Operations Vehicle and authorizes the issuance
of an amended Purchase Order to complete the purchase for the total of $141,896.10.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 13th day of February, 2018.
CITY OF SCRTZ, TEXAS
R. Carpenter, Mayor
ATTEST:
Bren a Dennis, City Secretary
(CITY SEAL)
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WHEREAS, the Schertz Police Department has a need to purchase one (1) Emergency
Response Vehicle, which will replace the current Emergency Response Vehicle that is no longer
in service or supported by the city's fleet department; and
WHEREAS, the Schertz Police Department has done due diligence in investigating what
type vehicle would best suit the needs of the department, the best quality products to ensure
longevity in the use of equipment and overall pricing; and
WHEREAS, the Schertz Police Department has chosen Freightliner of Austin, a
BuyBoard National Purchasing Cooperative vendor, for the purchase of a 2016 Freightliner 3500
Sprinter 4x4 Van and associated equipment, with the installation of associated equipment to be
performed by Shook Mobile Technologies of Schertz; and
WHEREAS, the BuyBoard National Purchasing Cooperative is a national online
purchasing cooperative formed between the National School Boards Association and several
state school boards associations, developed to comply with state laws which require government
entities to make purchases through a competitive procurement process; and
WHEREAS, BuyBoard gives public entities the advantage of leveraging the
cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based
shopping and ordering; and
WHEREAS, purchases under the cooperative programs meet the requirements under the
Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City
of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and
WHEREAS, the Schertz Police Department will fund the purchase of the Emergency
Response Vehicle through the department's Federal Forfeiture Funds line.
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Freightliner of Austin pursuant to the vendor quote and relevant BuyBoard award
information attached hereto as Exhibit A (the "Supporting Documentation ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to accept the
BuyBoard quote attached in Exhibit A and issue a Purchase Order compliant with the BuyBoard
member procedures to Freightliner of Austin in an amount not to exceed ONE HUNDRED AND
THIRTY FIVE THOUSAND DOLLARS ($135,000).
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 8"` day of August, 2017.
CIehael TZ, TEXAS
penter, Mayor
ATTEST:
Donna Schmoekel, Deputy City Secretary
(CITY SEAL)
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