CIAC 05-23-2018 AGENDA with associated documents SCHERTZ CAPITAL IMPROVEMENT ADVISORY COMMITTEE
AND PLANNING & ZONING COMMISSION HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154
City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated
Work together cooperatively as a team
Planning & Zoning May 23, 2018 Page 1 of 2
1. CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING 2. PUBLIC HEARING:
A. Hold a public hearing, consider and file the semi-annual report for October 1, 2017 through March 31, 2018, evaluating the progress of the city on achieving the capital improvements program and identifying any problems in implementing the plans or administering the capital recovery fees. *Tabled at the May 9, 2018 Meeting* 3. ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING
1. CALL TO ORDER / ROLL CALL THE REGULAR PLANNING & ZONING COMMISSION MEETING
2. HEARING OF RESIDENTS
This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person should fill out the Speaker’s register prior to the meeting. Presentations should be limited to no more than three (3) minutes. Discussion by the Commission of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.
3. CONSENT AGENDA:
A. Minutes for the May 9, 2018 regular meeting 4. ITEMS FOR INDIVIDUAL CONSIDERATION:
A. WA2018-003 Consider and act upon a request for approval of a waiver regarding on-site sewage facilities for proposed Lots 25 and 26, of the East Central Village Subdivision Unit 1B, an approximate 3 acres
of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County.
AGENDA Wednesday, May 23, 2018 at 6:00 p.m.
Planning & Zoning May 23, 2018 Page 2 of 2
5. PUBLIC HEARING:
The Planning and Zoning Commission will hold a public hearing related to zone change requests and replats within this agenda. The public hearing will be opened to receive a report from staff, the applicant, the adjoining property owners affected by the applicant’s request, and any other interested persons. Upon completion, the public hearing will be closed. The Commission will discuss and consider the application, and may request additional information from staff or the applicant, if required. After deliberation, the Commission is asked to consider and act upon the following requests and make a recommendation to the City Council if necessary. A. PC2018-016 Hold a public hearing, consider and act upon a request for approval of a replat of Lot 5, Block 1 of the East Central Village Unit 1B Subdivision in order to create two lots. The project consists of approximately 3 acres of land located at 6785 Pfeil Road and 6759 Pfeil Road, City of Schertz, Bexar County.
6. REQUESTS AND ANNOUNCEMENTS:
A. Requests by Commissioners to place items on a future Planning and Zoning Agenda
B. Announcements by Commissioners.
• City and community events attended and to be attended
• Continuing education events attended and to be attended
C. Announcements by City Staff.
• City and community events attended and to be attended.
• September 20, 2017; November 15, 2017; January 17, 2018; February 21, 2018, March 21,
2018 Committee of Committee Advisory Board Meeting Summaries
• Monthly Financial Report with administratively approved plats for 1st quarter 2018.
• NEW SITE PLAN APPLICATIONS: The following site plan was submitted to the Planning and Zoning Department between May 5, 2018 and May 17, 2018.
1. Fresenius Medical Care Subdivision Lot 1, Block 1 (Located of FM 3009) Site Plan- 1.5 acre Medical Office 7. ADJOURNMENT OF THE REGULAR MEETING
CERTIFICATION I, Bryce Cox, Senior Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official bulletin boards on this the 18th day of May, 2018 at 5:00 p.m., which is a place readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas Government Code.
Bryce Cox
Bryce Cox, Senior Planner I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was removed from the official bulletin board on _____day of _______________, 2018. _______________title:_____________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 619-1030 at least 24 hours in advance of meeting. The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE: May 23, 2018 Agenda Item 2A
TO: Capital Improvements Advisory Committee
THROUGH: Brian James, Executive Director
PREPARED BY: Rene Zarate, Senior Accountant, James Walters, Finance Director SUBJECT: Hold a public hearing, consider and file the semi-annual report evaluating the progress of the city on achieving the capital improvements program and identifying any problems in implementing the plans or administering the capital recovery fees.
GENERAL INFORMATION: Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory Committee (CIAC) to file semi-annual reports with respect to the progress of the capital improvements plan and report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section 90-158 of the City’s Code of Ordinance includes this same requirement. The two expenses to the Capital Impact Fee Funds for this period were auditor services fees for both Water and Sewer Impact Fees and investment management fees against the Sewer Impact Fees only. Project Expenses for Water Impact Fee projects was $6,248.00 in engineering costs for the Corbett Elevated Tank. Project Expenses for the Sewer Impact Fee projects was $247,870.62 in engineering costs for the Woman Hollering Trunk Line. The attached report is the semi-annual report from October 1, 2017 through March 31, 2018. STAFF NOTE: Staff has updated the estimate of impact fees to be used to complete the Woman Hollering Trunk Line project and for the Elevated Corbett Water Tank. No other changes were made from the report submitted on May 9th, 2018. STAFF ANALYSIS AND RECOMMENDATION: Staff recommends the CIAC accept this report and file the semi-annual report with City Council. The semi-annual report will consist of the items presented to the CIAC and the draft minutes from this meeting. Attachments: Impact Fee Report October 1, 2017 through March 31, 2018
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
OCTOBER 1, 2017 TO MARCH 31, 2018
Oct 1, 2017 to Mar 31, 2018
************** IMPACTS FEES **************
Water Sewer Total
Beginning Allocated Impact Fee Balance 2,763,437.41 0.00 2,763,437.41
Net Change in Allocted Impact Fees (6,248.00)0.00 (6,248.00)
Ending Allocated Impact Fee Balance 2,763,437.41 0.00 2,763,437.41
Beginning Unallocated Impact Fee Balance 1 4,961,402.35 5,604,060.45 10,565,462.80
Revenues:
Impact Fees 836,401.40 470,317.32 1,306,718.72
Interest Earned 2,325.23 1,801.76 4,126.99
Investments Income 35,853.27 24,488.21 60,341.48
Expenses:
Auditor/Accounting Services 1,000.00 1,000.00 2,000.00
Investment Mgt Fee - Sewer 0.00 2,179.23 2,179.23
Total Revenue Over/(Under) Expense 873,579.90 493,428.05 1,367,007.95
Ending Unallocated Impact Fee Balance 5,834,982.25 6,097,488.50 11,932,470.75
Estimated Cost of Unfunded Projects
Corbett Elevated Tank - RL1 2,600,000.00Corbett Ground Storage Tank 5,000,000.00NE Quad Distribution Mains 1,300,000.00Impact Fee Study Update 250,000.00Crossvines Batch Plant Expansion 487,848.00
Woman Hollering Trunk Line 7,860,000.00
Cibolo West Trunk Line 6,000,000.00
Impact Fee Study Update 250,000.00
Total Unfunded Project Costs 9,150,000.00 14,597,848.00 23,747,848.00
Unfunded Projects to Ending Unallocated Impact Fee Balance2 (3,315,017.75)(8,500,359.50)(11,815,377.25)
1 Beginning Unallocated Impact Fee Balance for Water includes $116,040 loan for the Street Impact Fee Study
2 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
Capital Improvements Program
SE Quad Pump
Station SE Quad GST
SE Quad Elevated
Tank
SE Quad Distribution
Mains
NE Quad
Distribution Mains
IH10 Corridor
Distribution Mains
Original Cost Estimate 1,688,289$ 1,100,000$ 1,250,000$ 1,700,000$ 1,600,000$ 1,000,000$
Current Project Designation
Corbett Ground
Storage Tank
Corbett Ground
Storage Tank
Corbett Elevated
Tank - RL1
Corbett Elevated &
Ground Tanks
Current Cost Estimate 5,000,000$ 5,650,000$ 1,300,000$
Capital Recovery Funding/Allocation
2011
2012
2013
2014
2015
2016 3,050,000.00$
2017
2018
Other Funding Sources
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013 12,251.14$
First Half 2014 6.77$
Second Half 2014 1,581.13$
First Half 2015 980.00$
Second Half 2015 120,233.32$
First Half 2016 87,843.28$
Second Half 2016 23,263.75$
First Half 2017 -$
Second Half 2017 40,403.20$
First Half 2018 6,248.00$
Second Half 2018
Total Expenses -$ -$ 292,810.59$ -$ -$ -$
Project Balance -$ -$ 2,757,189.41$ -$ -$ -$
Project Status Future Future Ongoing Future Future Future
Capital Recovery Water Projects
Capital Improvements Program
Original Cost Estimate
Current Project Designation
Current Cost Estimate
Capital Recovery Funding/Allocation
2011
2012
2013
2014
2015
2016
2017
2018
Other Funding Sources Bond 2007 931,739.74$ Bond 2013 3,000,000.00$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013
First Half 2014
Second Half 2014
First Half 2015
Second Half 2015
First Half 2016
Second Half 2016
First Half 2017
Second Half 2017
First Half 2018
Second Half 2018
Total Expenses
Project Balance
Project Status Future Complete Future On Going On Going Future
-$ -$ -$ -$ 2,243,410.15$
-$ 931,739.74$ -$ -$ 756,589.85$
247,870.62$
4,048.18$
10,255.00$
83,983.26$
33,784.40$ 121,438.32$
815,683.00$ 38,315.41$
5,858.72$ 5,382.50$
46,690.62$ 34,775.84$
28,743.00$ 61,364.70$
980.00$ 17,032.55$
49,861.30$
82,262.17$
998,006$ 487,848$ 10,860,000$ 6,000,000.0$
Capital Recovery Sewer Projects
Final South Sewershed
Master Plan Town Creek Phase III Town Creek Phase IV
Woman Hollering Creek
STP PH II
South Schertz Trunk Lines
and Lift Station
South Schertz Trunk Lines
and Lift Station
Town Creek Phase III -
QA3
Crossvines Batch Plant
Expansion
Woman Hollering Trunk
Line - QA2
Cibolo West Truck Line
15,000$ 659,126$ 1,000,000$ 600,000$ 9,600,000$