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06-05-2018 Agenda with backup MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL June 5, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 06-05-2018 Council Agenda Policy Values Safe Community Essential Services High Quality of Life Attractive Community Economic Prosperity Fiscally sustainable AGENDA TUESDAY JUNE 5, 2018 AT 6:00 P.M. Call to Order – Regular Session Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Carpenter) Employee Recognition • Animal Services Manager, Gerryleah Zavala • Fire Fighters Dana Kellum, Jadarius Gause • PD Communication Officers Karen Quinones, Lisa Marie Cimino, Alyssa Jiminez, Kedryn Powell, Sarah Morin, Police Officer Joaquin Montes III and Megan Fennesy • Purchasing & Asset Manager Julie Gohlke • IT Client Service Technician I Bryan Jackson • Public Works Street Worker 1 Everado Guzman, Drainage Worker 1 Joseph Robles Recognition and Presentation • 20 Years of Service Recognition: Steve Pulaski, Bruno Sepeda, Leon Sposari, and Wes Dailey City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter) 06-05-2018 City Council Agenda Page - 2 - Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the Regular meeting of May 22, 2018, the minutes of the Special Joint Workshop Meeting with CVLGC, City of Cibolo and City of Schertz of May 24, 2018, and the Special Council on the Go Town Hall meeting of May 29, 2018. (B. James/B. Dennis) 2. Cancellation of the July 3, 2018, City Council Meeting – Consideration and/or action approving the cancellation of the July 3, 2018 City Council meeting. (B. James/B. Dennis) 3. Ordinance No. 18-D-17 – Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Article V, Section 86-149 parking prohibited in designated areas along FM 1518/Main Street. Final Reading (B. James/K. Woodlee/C. Palomo) 4. Ordinance No. 18-D-18 - Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Section 86- 115, Maximum Limits generally on specific streets; adding maximum speed limits of IH 35 and IH 10 frontage road. Final Reading (B. James/K. Woodlee/C. Palomo) 5. Resolution No. 18-R-62– Consideration and/or action approving a Resolution authorizing the nomination of Alan Cockrell Executive Director of the Cibolo Valley Local Government Corporation (CVLGC) to a vacant Municipal Representative Position on the South Central Texas Regional Water Planning Group (Region L). (D. Wait) Discussion and Action Items 06-05-2018 City Council Agenda Page - 3 - 6. Resolution No. 18-R-64 – Consideration and approval of a Resolution relating to establishing the City’s Intention to Reimburse itself for the prior lawful expenditure of funds relating to constructing various City Improvements from the proceeds of Tax-exempt Obligations to be issued by the City for authorized purposes; authorizing other matters incident and related thereto; and providing an effective date. (B. James/J. Walters/M. McLiney/A. Friedman) 7. Appointments/Reappointments and Resignations to the various City Boards, Commissions and Committees – Consideration and/or action regarding expiring appointments/reappointments and resignations to The Board of Adjustment, Building and Standards Commission, Economic Development Corporation Board, Committee of Committees Advisory Board, Historical Preservation Committee, Library Advisory Board, Planning & Zoning Commission, Parks & Recreation Advisory Board and the Transportation Safety Advisory Commission. (Mayor/Council/B. Dennis) Roll Call Vote Confirmation Workshop • Discussion and possible action regarding the Live Oak Hills Property. (B. James) • Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Item requested by Councilmember Crawford) • Discussion and possible action whether or not to take up a discussion regarding the use of social media by the City Council in a future meeting. (Item requested by Mayor Pro-Tem Scagliola) Closed Session 8. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 9. City Council will meet in closed session under section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. • Project E-041 • Project E-043 • Project E-044 Reconvene into Regular Session 8a. Take any action based on discussions held in closed session under Agenda Item 8. 06-05-2018 City Council Agenda Page - 4 - 9a. Take any action based on discussions held in closed session under Agenda Item 9. Roll Call Vote Confirmation Requests and Announcements • Announcements by the Acting City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 10. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Update information from the Committee of Committees Advisory Commission (CCAB). (B. James/S. Gonzalez) • Health Inspection fee review. (D. Wait/M. Hansen) • Animal Services fee review. (D. Wait/G. Zavala) Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1st DAY OF JUNE 2018 AT 5:10 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. BRENDA DENNIS Brenda Dennis, City Secretary I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2018. _____________________________________________Title:_________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210-619-1030. 06-05-2018 City Council Agenda Page - 5 - The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Main Street Committee Councilmember Scagliola – Place 5 Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz-Seguin Local Government Corporation – Alternate Cibolo Valley Local Government Corporation - Alternate Councilmember Davis– Place 1 Audit Committee Schertz Housing Authority Board Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Gutierrez – Place 2 Audit Committee Investment Advisory Committee Councilmember Larson – Place 3 Main Street Committee – Vice Chair Investment Advisory Committee Councilmember Edwards – Place 4 Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser – Place 6 Schertz Animal Services Advisory Commission Audit Committee Councilmember Crawford – Place 7 Schertz-Seguin Local Government Corporation Interview Committee for Boards and Commissions TIRZ II Board Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: City Secretary Subject: Minutes BACKGROUND The City Council held a Regular meeting on May 22, 2018, attended a Special Joint Workshop meeting with the City if Cibolo and the Cibolo Valley Local Government Corporation on May 24, 2018, and held a Special Council on the Go Town Hall meeting of May 29, 2018. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the Regular meeting held on May 22, 2018 and Special Joint Workshop meeting held on May 24, 2018, and Special Council on Go Town Hall meeting of May 29, 2018. Regular meeting of May 22, 2018 minutes Special Joint Workshop meeting of May 24, 2018 minutes Special Council on Go Town Hall meeting of May 29, 2018. 05-22-2018 Minutes Page - 1 - MINUTES REGULAR MEETING May 22, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 22, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Michael Carpenter Mayor Pro-Tem David Scagliola Councilmember Mark Davis Councilmember Ralph Gutierrez Councilmember Scott Larson Councilmember Cedric Edwards Councilmember Angelina Kiser Councilmember Bert Crawford Staff Present: Acting City Manager Brian James Executive Director Dudley Wait Assistant to the City Manager Sarah Gonzalez City Attorney Dan Santee City Secretary Brenda Dennis Call to Order – City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:01 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Scott Larson) Recognition and Presentation • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor/Council/Executive Management) - Student Mayors – Dobie Jr. High, 8th Grade Jordan Collins and Corbett Jr. High, 8th Grade Emma Inselman - Student Councilmembers – Dobie Jr. High, 7th Grade Rebecca Schwabe and Corbett Jr. High, 7th Grade Shannon Quinn Mayor Carpenter recognized City Secretary Brenda Dennis who stated this is the third year this program has been in place in conjunction with the school district introducing city government with our 7th and 8th grade students. She asked each student to introduce themselves and briefly explain to the audience what they learned from the experience. Each student shared their experience and what they had learned. Mayor Carpenter and City Secretary Brenda Dennis presented certificates and plaques to each student in recognition of their participation. Ms. Dennis also thanked the members of Council, Executive Management and Fire Chief Kade Long for their participation today. Mayor Carpenter recognized and introduced Mr. Robert Westbrook, President of the SCUCISD School Board who was present this evening. Mayor and Council thanked him for joining us. 05-22-2018 Minutes Page - 2 - Presentations A. Resolution 18-R-57 – Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving the 2018 Recipient of the Hal Baldwin Scholarship. (B. James/S. Gonzalez) The following was read into record: RESOLUTION NO. 18-R-57 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE 2018 RECIPIENT OF THE HAL BALDWIN SCHOLARSHIP, AND RESOLVING OTHER MATTERS IN CONNECTION THEREWITH Assistant to the City Manager Sarah Gonzalez invited Mayor Carpenter, members from the Hal Baldwin Scholarship Committee and Sharlee Krkosa to come forward for the presentation. Members from the Committee present were Mr. Bill Baldwin, Mayor Pro- Tem Scagliola and Councilmember Bert Crawford. Ms. Gonzalez introduced Miss Krkosa stating she is a senior at Randolph High School and will attend the University of the Incarnate Word in the fall. She will major in education and focus on child development, sociology and psychology with her ultimate goal of becoming a teacher. She stated in her application that she chose this career path because she knows that she can be a positive influence and role model to students. One of the questions on the application was: ‘What does public service mean to you?’ Ms. Krkosa answered stating public service is doing what one can do to help make other people’s lives better. Public service involves using one’s gifts and abilities to make the community a better place in which to live. Ms. Gonzalez invited Mr. Bill Baldwin, Hal Baldwin’s grandson, who provided comments from the committee and congratulated Ms. Krkosa. Mayor Carpenter and members of the committee presented Ms. Krkosa with a check in the amount of $5,000. B. Introduction of the FY2018-19 Sweetheart Court Ambassadors. (S. Gonzalez/L. Klepper/M. Spence) Mayor Carpenter recognized Events Manager Mary Spence who provided background information on the recent Sweetheart Coronation. Ms. Spence introduced the 2018-19 Sweetheart Court Ambassadors: Miss Schertz, Halle Klinge, Miss Jubilee, Brigid Krbec, Miss Friendly City, Megan Morales and Miss Sunshine, Olivia Coats. Miss Schertz, Halle Klinge, spoke regarding her gratitude for the opportunity to serve and take on this role as an ambassador; she thanked everyone involved for this opportunity. She is hoping to make many positive changes and bring new projects to the city. Miss Schertz provided some information on a few of the projects she will be working on throughout the year. Miss Schertz Halle Klinge also thanked everyone. Mayor and Council congratulated each of the members of the Sweetheart Court. 05-22-2018 Minutes Page - 3 - C. Presentation by the EMS Department regarding Cardiac Arrest Survivors. (D. Wait/J. Mabbitt) Mayor Carpenter recognized EMS Director Jason Mabbitt who stated that the message this week, EMS Week, is “Stronger Together”. EMS week is not just about EMS; it is about dispatchers, police officers, the fire department and medical directors who allow us to work under their medical license and of course our ambulance crews. Mr. Mabbitt invited EMS Medical Director Dr. Butter and Mike Shown to join him. Mr. Mabbitt recognized the following by providing a brief Power Point presentation regarding the following cases: • April 28, 2017 – 31 y/o male, cardiac arrest - Bracken Fire Fighters Mike Garcia, Jacob Hillhouse, Bucky Howeth and Tyler Mead were on the scene first and immediately started CPR. Schertz medical crew were Brandon Hill and Dudley Wait. • September 13, 2017 – 51 y/o male, cardiac arrest – Schertz Fire Fighters Todd Warner, Jimmy Corrales, Dane Anderson, Alex Armstrong and Schertz medical crew members Brandon Hill, Cody Doane and Jason Burch. • December 22, 2017 – 53 y/o female, cardiac arrest - Cibolo Fire Fighters Scott Lee, Jacob Hillhouse, Logan Boggs. Schertz medical crew were Jose Hernandez, Jeff Vaughn, and Jason Mabbitt. • January 14, 2018 – 19 y/o male, cardiac arrest – Selma Police Officers James Graham and Christopher Taranova. Selma Fire Fighters Mario Troncoso, Wayne Donovan, Scott Rife, Shaun Schroeder, Chris Stout, and Jeremy Feuge. Schertz medical crew were Hector Gonzales and Chris Otte. Special Recognition: • 19 y/o male, Superior Vena Cava & Right Atrium Defect – Schertz Paramedic David Retano for recognizing a heart defect from a student’s EKG. D. Proclamation recognizing National EMS Week. (Mayor/J. Mabbitt) Mayor Carpenter read the proclamation recognizing EMS Week and presented it to EMS Director Jason Mabbitt and thanked him and his staff for their continuous outstanding and dedicated service to the city and all the surrounding area cities that they serve. • Announcements and recognitions by the Mayor (M. Carpenter) Mayor Carpenter asked The Chamber President Maggie Titterington to come forward with an announcement she had to make on behalf of The Chamber which directly involves the city. She stated they had their bowl-a-thon and sold raffle tickets in an effort to raise $5,000 for the Schertz Fire Rescue. They successfully raised the $5,000 and happily presented the funds to the Fire Department staff present. Fire Chief Kade Long stated The Chamber has been helping them raise money for the purchase of a rescue boat, trailer and motor. 05-22-2018 Minutes Page - 4 - City Events and Announcements • Announcements of upcoming City Events (B. James/D. Wait/S. Gonzalez) Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided the following announcements: Thursday, May 24th Cibolo Valley Local Government Corporation (CVLGC) Board Meeting 5:30 pm Special Joint Workshop 6:30 pm City of Cibolo-200 S. Main Street Monday, May 28th City Offices Closed in Observance of Memorial Day Memorial Day Ceremony 9:00 am Veterans Memorial Plaza Hosted by VFW Post 8315 Thursday, May 31st Re-Grand Opening – Brighter Futures Learning Center 5:30 pm 1213 Borgfeld Road, Schertz Saturday, June 2nd Nature Discovery Series – Discover a Bug’s Life 10:00 am Crescent Bend Nature Park Pre-registration is required X 1850 Star Party 8:30 pm – 11:00 pm Crescent Bend Nature Park Tuesday, June 5th City Council Meeting 6:00 pm Council Chambers • Announcements and recognitions by the Acting City Manager (B. James) Mayor Carpenter recognized Acting City Manager Brian James who recognized Plans Examiner staff member Ronald (Will) Dalrymple in the Inspections Department who has passed a number of examinations for different certifications. A few weeks ago, he passed another one which is for his Commercial Mechanical Inspector Exam. In the Parks Department staffer Israel Segura was at Ashly Park just to get some information to file a police report on a vandalized trash container. However, while he was 05-22-2018 Minutes Page - 5 - out there a couple of school buses drove up with a lot of elementary children on board. He immediately set to work to ensure the park restrooms had plenty of paper towels, tissue, etc. and that they were fully stocked to handle the unexpected large crowd of visitors. He wanted to remind anyone viewing this council meeting video later that staff prepared several written updates for Council, two of which relate to EDC. One is their 2018 first quarter report and the second one is the overview of the payment for Amazon.com for their incentive. Another one is a parks event (thanks to all members of the Parks team, Lauren and Sandy) as well as Public Works staffers doing an asphalt job in a cul- de-sac out at Crescent Bend. Lastly, kudos to our whole Public Works team on the job that was done on the Arroyo Verde road repair. Hearing of Residents No one spoke at this time. Mayor Carpenter moved to agenda item 6. Discussion and Action Items 6. Resolution No. 18-R-60 – Consideration and/or action approving a Resolution by the City Council of the City of Schertz Texas authorizing and approving publication of Notice of Intention to issue Certificates of Obligation; complying with the requirements contained in Securities and Exchange Commission Rule 15c2-12; and providing an effective date. (B. James/J. Walters/M. McLiney/A. Friedman) The following was read into record: RESOLUTION NO. 18-R-60 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; COMPLYING WITH THE REQUIREMENTS CONTAINED IN SECURITIES AND EXCHANGE COMMISSION RULE 15c2-12; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Finance Director James Walters who stated that Mark McLiney and Andrew Friedman from SAMCO Capital Markets were also present tonight to assist us as we go through the issuance of the bonds. Tonight, this is the Notice of Intent to Issue resolution. Financial Advisor Andrew Friedman came forward and explained to Council what that means and why we are doing it. This is the first legal step to begin the issuance process for debt. He explained each step saying they would close on August 8. This is a typical certificate of obligation offering which the city has done before; a 20-year borrowing, fixed interest rate with a ten-year call option. 05-22-2018 Minutes Page - 6 - Mr. Friedman, Mr. Walters, and Mr. James addressed additional questions from Council. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Larson to approve Resolution No. 18-R-60. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Mayor Carpenter recognized Councilmember Edwards who asked that they remove agenda item 4 from consent for individual action. No objections were raised by the other members of council. 1. Minutes – Consideration and/or action regarding the approval of the minutes of the Regular meeting of May 8, 2018. (B. James/B. Dennis) 2. Resolution No. 18-R-58 – Consideration and/or action approving a Resolution authorizing expenditures with Cardio Partners totaling no more than $75,000 for Automated External Defibrillators (AEDs and associated disposal supplies in FY2017-18. (D. Wait/J. Mabbitt) The following was read into record: RESOLUTION NO. 18-R-58 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH CARDIO PARTNERS TOTALING NO MORE THAN $75,000 FOR AUTOMATED EXTERNAL DEFIBRILLATOR AND ASSOCIATED DISPOSABLE SUPPLIES IN FISCAL YEAR 2017-2018. 3. Resolution No. 18-R-59 – Consideration and/or action approving a Resolution authorizing the Acting City Manager to enter into Interlocal Agreements with multiple Governmental entities for the provision of Emergency Medical Services. (D. Wait/J. Mabbitt) The following was read into record: RESOLUTION NO. 18-R-59 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO INTERLOCAL AGREEMENTS WITH MULTIPLE GOVERNMENTAL ENTITIES FOR THE PROVISION OF EMERGENCY MEDICAL SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH 05-22-2018 Minutes Page - 7 - Mayor Carpenter recognized Councilmember Larson who moved seconded by Councilmember Kiser to approve the consent agenda items 1 through 3. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Discussion and Action Items 4. Resolution No. 18-R-61 – Consideration and/or action approving a Resolution authorizing an agreement for additional Professional Services with Jackson A&E Associates, Inc. related to the design/build project for the construction of the Schertz Playscape Restroom Project. (B. James/L. Shrum/P. Gaudreau) The following was read into record: RESOLUTION NO. 18-R-61 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR ADDITIONAL PROFESSIONAL SERVICES WITH JACKSON A&E ASSOCIATES, INC. RELATED TO THE DESIGN/BUILD PROJECT FOR THE CONSTRUCTION OF THE SCHERTZ PLAYSCAPE RESTROOM PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Councilmember Edwards who asked if the total cost is $17,500 or ‘not to exceed’ $17,500? The reply was ‘not to exceed’. He also asked if we ever compiled that list of different owner’s representatives that they talked about using in this area. Executive Director Dudley Wait came forward and stated the discussion was previously we were going to go out for RFQs. We just about have the documents prepared and staff will probably be going for RFQs in the next 30 to 45 days and will subsequently bring that information back to Council. Mayor Carpenter moved from the Chair seconded by Councilmember Davis to approve Resolution 18-R-61. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 5. Ordinance No. 18-T-19 – Consideration and/or action approving an Ordinance authorizing a budget adjustment to renovate the bathroom and shower facilities, and other minor repairs to the Recreation Center and authorizing the Acting City Manager to enter into a contract with Crownhill Construction, Inc., for the repairs, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance, providing an effective date; and declaring an emergency. First and Final (D. Wait) The following was read into record: 05-22-2018 Minutes Page - 8 - ORDINANCE NO. 18-T-19 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO RENOVATE THE BATHROOM AND SHOWER FACILITIES, AND OTHER MINOR REPAIRS TO THE RECREATION CENTER, AND AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO A CONTRACT FOR THE REPAIRS, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY. There was no discussion on this item by Council so Mayor Carpenter asked for a motion. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Crawford to approve Ordinance No. 18-T-19 first and final reading and declaring an emergency. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. 7. Ordinance No. 18-D-17 – Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Article V, Section 86-149 parking prohibited in designated areas along FM 1518/Main Street. First Reading (B. James/K. Woodlee/C. Palomo) The following was read into record: ORDINANCE NO. 18-D-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, SECTION 86-149 PARKING PROHIBITED; AND PROVIDING AN EFFECTIVE DATE. Executive Director Brian James stated this is adding a small section of Main Street for ‘No Parking’ and it is also a big clean-up of our city code. There were about eight different references in our ordinances about Main Street that overlapped one another. This revision now makes it very clear with only two references, north side and south side relative to what is out there. Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who stated in the first part for the parking prohibited, TxDOT did a clean- up of that road (FM 1518), doing restriping, installing new signs and replacing some missing signs. Staff noticed there was a section of it that allowed parking but when pulling out on Lindberg and you look to the left, the cars parked there do not allow you to see cars coming. Therefore, it is dangerous for people to 05-22-2018 Minutes Page - 9 - park there. Somehow it got missed in our ordinance years ago. Therefore, staff decided to just clean up all the ordinances. Ms. Palomo addressed questions and concerns from council. Mayor Carpenter recognized Councilmember Gutierrez who moved seconded by Councilmember Crawford to approve Ordinance No. 18-D-17 first reading. The vote was 6-1-0 with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Kiser and Crawford voting for and Councilmember Edwards voting no. Motion Passed. 8. Ordinance No. 18-D-18 - Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Section 86-115, Maximum Limits generally on specific streets; adding maximum speed limits of IH 35 and IH 10 frontage roads to limits. First Reading (B. James/K. Woodlee/C. Palomo) The following was read into record: ORDINANCE NO. 18-D-18 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING CHAPER 86, SECTION 86- 115, MAXIMUM LIMITS GENERALLY ON SPECIFIC STREETS; ADDING THE MAXIMUM SPEED LIMITS OF IH 35 AND IH 10 FRONTAGE ROADS TO THE LIMITS AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Graduate Engineer Cecilia Palomo who stated staff discovered that the speed limits on the frontage roads by TxDOT are not on our ordinances. Therefore, essentially, if you got a ticket, we couldn’t enforce it. There are just a couple of short sections that our city lies within the TxDOT roads besides FM 1518 and FM ll03. Those two are in our ordinances but IH 10 and IH 35 are not. So, this is just covering these speed limits on those roads. However, the main highway lanes are already on our ordinances. Mayor Carpenter recognized Councilmember Edwards who moved seconded by Councilmember Gutierrez to approve Ordinance No. 18-D-18 first reading. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Roll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call vote for Items A, and 1-8. Workshop 05-22-2018 Minutes Page - 10 - • Update and presentation regarding the Fire Station Master Plan. (D. Wait/K. Long) Mayor Carpenter recognized Fire Chief Kade Long who explained how staff determines fire station locations; they use ISO (Insurance Service Office), growth and response times. He provided a map reflecting their call data from the past year reflecting how frequently they arrived on scene within five minutes and when they did not. He stated Fire Station 4 will most likely be located in the industrial part of the city as this is the next highest risk area. They are looking at various options, such as leasing versus purchasing property and what those associated costs would be. Based on the city’s growth, Station 5 will most likely be in the IH 35 and Schwab Road area. Station 6 will be in the IH 10 and Graytown Road area. Station 7 will be in the area where we currently have temporary Station 3 located. Chief Long stated he has also had conversations with the City of Cibolo in regard to combining efforts with them for a station in the future. In regard to the ‘temporary’ fire station 3, it took a rather large team effort to accomplish that. Parties involved were CCMA, Public Works, Parks, Building, IT, Public Affairs, HR and many Fire Department employees. Others included, City Management, Finance, Purchasing and Planning, all of whom worked side by side to get this temporary station location up and running. He expressed his gratitude for all those that were involved. As an update on the ‘permanent’ Fire Station 3, design plans are complete and a contracted firm is trying to work up a project cost so we can see if it will be within budget. He is hoping by late June staff will be able to come back to Council with a GMP. Chief Long addressed various comments and questions from Council. Mayor Carpenter recognized Councilmember Edwards who made a motion to reconsider agenda Item 7, seconded by Councilmember Larson. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Mayor Carpenter moved back to Item 7 of the agenda. 7. Ordinance No. 18-D-17 – Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances revising Chapter 86, Article V, Section 86-149 parking prohibited in designated areas along FM 1518/Main Street. First Reading (B. James/K. Woodlee/C. Palomo) The following was read into record: ORDINANCE NO. 18-D-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, 05-22-2018 Minutes Page - 11 - SECTION 86-149 PARKING PROHIBITED; AND PROVIDING AN EFFECTIVE DATE. Mayor Carpenter recognized Mayor Pro-Tem Scagliola who made a motion seconded by Councilmember Davis to approve Ordinance No. 18-D-17 first reading. The vote was unanimous with Mayor Pro-Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Edwards, Kiser and Crawford voting for and no one voting no. Motion Passed. Roll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call vote for Item 7. Mayor Carpenter moved back to the Workshop Item of the agenda. Workshop • Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Item requested by Mayor Carpenter) Mayor Carpenter stated Council had asked that he come back with some commentary on potentially limiting debate and some other things we might do to expedite the handling of our business in council meetings. Mayor Carpenter showed several presentation slides with the following highlights: • Robert’s Rules of Order Newly Revised (most often the guide for city councils) • Debate is limited to two ten-minute speeches per question • Time cannot be transferred to another member • Riddick’s Rules of Procedure • Default time limit is ten minutes • Mason’s Manual of Legislative Procedure • One speech per question • United States House of Representatives • Debate is usually limited to forty minutes (for the entire House!) What Some other councils Do: • Durham, NC • Each member may speak exactly twice on a question • First speech is allotted five minutes • Second speech is allotted three minutes • Unused time is forfeit • Time cannot be transferred to another member • Spokane, WA • Three minutes per member per question 05-22-2018 Minutes Page - 12 - • Unused time is managed by the chair • Pendleton, OR • Five minutes per member per question • Every member may speak once, but no more than twice • Unused time is managed by the chair • Dallas, TX • Each member may speak exactly three times on a question • First speech is allotted five minutes • Second is three minutes • Third is one minute • Chair may extend as requested or needed • Pros • May produce shorter meetings • May minimize repetition and grandstanding • May drive more succinct, point-driven speech • Cons • May limit transparency • May waste time discussing or arguing in re time limits in place of substantive discussion • May limit responsive creativity Other Considerations for Faster Conduct of Business • Expansion of items placed on consent • Limitations on the duration of presentations (enforce the existing rules?) • Limitation on number of workshops per session • Limitations on ceremonial activities per session • A standing rule setting an automatic time for adjournment • Add more meetings each month (A and B sessions) • Change meeting content (two regular sessions and two workshop sessions) • Expansion of staff autonomy • Standing rules establishing specific time limits for most types of agenda items Mayor Carpenter recognized Councilmember Edwards who stated he was against setting an automatic time for meeting adjournments and if we can’t do anything about the social media aspect of our Council, we shouldn’t be talking about limiting debate at this time. Mayor Carpenter recognized Councilmember Crawford who stated he has suggested staff supply workshop information to Council ahead of the meetings so they can all study it and this may help 05-22-2018 Minutes Page - 13 - shorten the length of time of our meeting discussions. He also commented that he would like to see more people stay for the business portion of the city instead of leaving after an appreciation or other acknowledgement item. Mayor Carpenter recognized Mayor Pro-Tem Scagliola who said while he doesn’t want to stifle anyone’s right to say what they want to say, you shouldn’t take forever to say it. To him the 5-3-1 rule seems fair. However, trying to get clarification on an item by asking another question shouldn’t count against you. Do we really need anything formally in writing or can we just come up with an agreement amongst ourselves to limit our duration of conversation? Mayor Carpenter recognized Councilmember Davis who stated he is not a fan of putting down an arbitrary blanket timeline on discussions. He has the utmost faith in the Chair to be able to guide, control and limit discussion as appropriate. He would rather we look at our agendas and think about spacing some of our ceremonial items and workshops and getting some read-a-heads on certain presentations/workshops. Mayor Carpenter recognized Councilmember Larson who stated he thinks any imposed restrictions would just be ceremonial. There haven’t been that many times when someone has spoken for more than five minutes on one topic in a row. He does not believe this is the major driver of our lengthy council meetings. Mayor Carpenter recognized Councilmember Kiser who said if we can self-regulate ourselves we can say what needs to be said and continue with transparency. Also, having any information on an item beforehand is very helpful. Even if they have a copy of a PowerPoint presentation, it helps councilmembers formulate their questions, if any, ahead of time. Mayor Carpenter recognized Councilmember Gutierrez who said he is also not for limiting the amount of discussion time and also agrees with Councilmember Kiser that everyone can and should self-regulate their own dialog. Mayor Carpenter stated he feels from what everyone said that we don’t really need to change our rules, just maybe change our habits a little bit. He suggested that staff look at items in the future and decide if a presentation is absolutely necessary or not. If not, they can just ask Council if they have any questions before they vote on the item. That will help move things along a bit quicker. He has also asked Mr. James to allow him to become part of the approval of the final draft agendas. This way he can assist staff in advance and allow Council to go through the agenda in the proper order and also discuss with management which items staff really needs to make a presentation on and which ones they don’t. This should also help compress our meetings and allow adequate time for the more complex items. Since there were no objections from Council, he stated he will work with Mr. James on this practice in the future. Closed Session 05-22-2018 Minutes Page - 14 - 9. City Council will meet in closed session under section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Mayor Carpenter convened into closed session at 7:41 p.m. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 8:35 p.m. 9a. Take any action based on discussions held in closed session under Agenda Item 9. No action was taken. Roll Call Vote Confirmation No action on 9a so no roll call vote. Requests and Announcements • Announcements by the Acting City Manager. No further announcements were provided. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter recognized Mayor Pro-Tem Scagliola who requested a workshop session dedicated to social media and the use of technology by council members. Also, he requested an item to discuss how Council goes about getting something put on the agenda. Mayor Carpenter stated he was fine with having an agenda item to discuss the Rules of Procedure of the City Council at the next regular session and also a discussion on whether or not to take up a discussion of the use of social media by the city council – in a future meeting. Mayor Carpenter recognized Councilmember Crawford who requested a discussion regarding the policies and procedures for Amazon certifying that they have met all the requirements for their tax credits – on the next agenda. Mayor Carpenter asked if he could simply just meet with staff on this. He replied yes, that would be great. Mayor Carpenter recognized Councilmember Edwards who referred to a letter signed by the Mayor and Mayor Pro-Tem of Cibolo suggesting a joint meeting of the two cities. Mayor Carpenter stated he would be glad to speak with him after this meeting and provide him an update on the dialog that has been going on regarding this. 05-22-2018 Minutes Page - 15 - • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayo r Carpenter recognized Mayor Pro-Tem Scagliola who stated he enjoyed the recent EMS Banquet. They put on a great presentation and he thanked them for all they do. Mayor Carpenter recognized Councilmember Gutierrez who stated he attended the groundbreaking ceremony for the forthcoming YMCA in Cibolo. The EMS Banquet was also a lot of fun. He enjoyed The Chamber Luncheon with TxDOT in attendance who put on a great presentation of the numerous projects going on within our area. Mayor Carpenter recognized Councilmember Edwards who stated he had an opportunity to be a judge at the Cibolo Barbeque Cook Off. He didn’t get to go to the groundbreaking of Santikos in Cibolo although he was told we were invited. He did however attend the groundbreaking for the proposed future YMCA in Cibolo. It was well attended. He also attended the EMS Banquet and complimented whoever was responsible for putting together the videos and the event itself. He praised the staff for all they do in their daily jobs. Mayor Carpenter recognized Councilmember Kiser who attended the Purse Bingo. She stated the Mayor, Councilmember Edwards and herself were servers. She participated in the recent golf tournament and stated this event is always well put together. The EMS banquet was great as well. She said many times we don’t hear the good things and sacrifices the first responder staff members make. It is important that we hear that. She shared some of these stories with her students at UIW. Also, her and Mr. Edwards attended Decision Day at Samuel Clemens High School. The kids are doing a lot of great things and they are our future leader in this city and beyond. Mayor Carpenter recognized Councilmember Crawford who went to Arroyo Verde and watched the HA5 process. He enjoyed attending both the EMS Banquet and the ground breaking for the future Cibolo YMCA—both events were well attended. Mayor Carpenter stated he was at the Purse Bingo serving food. The groundbreaking for the Cibolo YMCA was also a very nice event. He is happy they are trying to build a complimentary facility, one that does not duplicate but adds to what we already have in the area. Compliments to the YMCA and City of Cibolo for their work on this. 8. Information available in City Council Packets - NO DISCUSSION TO OCCUR • First Quarter 2018 SEDC Economic and Project Update. (B. James/ K. Kinateder) 05-22-2018 Minutes Page - 16 - • Amazon.com.kydc – 2017 Payment of the property tax grant per the Economic Incentives Agreement. (B. James/K. Kinateder) • Crescent Bend Nature Park Cul-de-sac Asphalt Project. (B. James/L. Shrum) • Update regarding the Arroyo Verde Road Repair Project. (D. Wait/R. Martinez) Adjournment As there was no further business, Mayor Carpenter adjourned the meeting at 8:51 p.m. ________________________________ Michael R. Carpenter, Mayor ATTEST: __________________________________ Brenda Dennis, City Secretary 5-24-2018 Minutes Page - 1 - MINUTES SPECIAL JOINT WORKSHOP MEETING May 24, 2018 A Special Joint Workshop Meeting was held by the Cibolo Valley Local Government Corporation (CVLGC), City of Cibolo and the City of Schertz, on May 24, 2018, at 6:30 p.m., at Cibolo Council Chambers, 200 South Main Cibolo Texas. The following members present to- wit: City of Schertz Mayor Pro-Tem David Scagliola Councilmember Ralph Gutierrez Councilmember Mark Davis Councilmember Angelina Kiser Councilmember Bert Crawford Acting City Manager Brian James Executive Director Dudley Wait City Secretary Brenda Dennis Asst. Public Works Director Jim Hooks Councilmembers Scott Larson and Cedric Edwards were absent. City of Cibolo Mayor Stosh Boyle Councilmember Verlin “Doug” Garrett Councilmember Brian Byrd Councilmember Ted Gibbs Councilmember Jim Russell Councilmember Jay Hogue Councilmember Joel Hicks Bob Herrera, City Manager City Secretary Peggy Cimics Police Chief Bryan Hugghins Timothy Fousse, Director of Public Works/Capital Projects Councilmember Jennifer Schultes was absent Cibolo Valley Local Government Corporation: Justin Murray, Board President Lesley Pedde, Board Member Steve White, Board Member Alan Cockerell, Executive Director Amber Beard, Deputy Executive Director Angie Kleinschmidt, Office Administrator Garth Coursen, Board Member was absent. CVLGC Contractors: John Winkler, Walker Partners Bill Klemt, Hydro-Geologist Consultant Art Rodriguez, Russell Rodriguez Hyde Bullock, LLP Crockett Camp Guests: 5-24-2018 Minutes Page - 2 - Ken Greenwald Richard Braud Call to Order 1. Call meeting to order – Justin Murray~President~CVLGC President Justin Murray called the Cibolo Valley Local Government Corporation (CVLGC) to order at 6:31 p.m. a. City of Cibolo – Mayor Boyle called the City of Cibolo Joint meeting to order at 6:32 p.m. b. City of Schertz – Mayor Pro-Tem Scagliola called the City of Schertz Joint meeting to order at 6:32 p.m. 2. Welcome/Opening Remarks – Mayor ~ City of Cibolo & Mayor ~ City of Schertz Mayor Boyle and Mayor Pro-Tem Scagliola welcomed everyone in attendance this evening providing brief comments regarding the partnerships with the City of Schertz City of Cibolo and the Cibolo Valley Local Government Corporation. 3. Introductions – Justin Murray~President~CVLGC CVLGC Executive Director Alan Cockerell provided the following presentation topics that will be discussed: Regional Water Planning CVLGC History CVLGC Organization 2018 CVLGC Project Concept – Project Description, Project Map CVLGC Project Financial – Timing, Contribution Projections John Winkler, PE – Walker Partners provided the following regarding presentation topics that will be discussed. CVLGC Demands Carrizo Aquifer Counselor Art Rodriguez, Russell Rodriguez Hyde Bullock, LLP provided the following regarding presentation topics that will be discussed. Groundwater Permitting Legislative Update CVLGC Justin Murray provided the following summary: 5-24-2018 Minutes Page - 3 - Summary 4. CVLGC Water Development Project in Wilson County – Alan Cockerell, Executive Director & John Winkler, Walker Partners & Art Rodriguez, General Counsel Alan Cockerell • Terms • ac-ft – acre-feet = 325,851 Gallons • CVLGC – Cibolo Valley Local Government Corporation • DFC – Desired Future Condition • EUWCD – Evergreen Underground Water Conservation District • GCD – Groundwater Conservation District • GMA – Groundwater Management Area • MAG – Modeled Available Groundwater • MOU – Memorandum of Understanding • MSA – Management Services Agreement • PER – Preliminary Engineering Report • Region L – South Central Texas Regional Water Planning Group • SARA – San Antonio River Authority • SSLGC – Schertz/Seguin Local Government Corporation • WUG – Water Use Group • Texas Water Development Board (TWDB) • Regional Water Planning - Established in 1997 by 75th Texas Legislature (SB1) - Bottom-up approach began in 1998 - Sixteen Planning Groups - Approved Bylaws - Designated Administrator Basic Planning Parameters - Water Supply Plan to meet drought of record needs - 50 year planning horizon - 5 year planning cycle - 6 categories of water use o Municipal, Manufacturing, Mining, Irrigation, Livestock and Steam-Electric Power Texas Water Development Board (TWDB) Regional Planning • South Central Texas Regional Water Planning Group o Region L o Comprised of 20.5 Counties o Administrator: SARA o Technical Consultant: Black & Veatch o Quarterly Meetings 2018 5-24-2018 Minutes Page - 4 -  First Thursday of Feb, May, Aug. & Nov.  SAWS Customer Service Building o www.regionltexas.org • Current Planning Cycle o Fifth Planning Cycle (2017-2021) Changed to Utility Based Planning 2017 State Water Plan is Interactive https://2017.texasstatewaterplan.org/statewide • CVLGC History 2011 o CVLGC formally created and first official board meeting with Cibolo, Converse, Schertz, Seguin, and Selma 2012 o Development of a regional water system master plan, including a water study for each city o Seguin and Selma withdrew due to different focus concentrations 5-24-2018 Minutes Page - 5 - 2013 o Responded to HDR Survey to collect population and water use data for Region L (With assistance from Walker Partners) 2014 o Selected most feasible project for CVLGC Customers - Carrizo-Wilcox well field in Eastern Wilson County o Converse withdrew from CVLGC o Approved Business Plan for Water Supply Project o Began Option Agreements with Wilson County landowners 2015-2017 o Project included in Region L Plan as Recommended Strategy o Began Water Lease Agreements with willing landowners o Negotiated common water lease template with large landowner group • 2015-2017 o Project included in State Water Plan as Recommended Strategy o Secured water rights with willing landowners 10,994 acres leased at 1 ac-ft per surface acre -10,994 acre-feet/year • CVLGC Organization 2018 City of Cibolo & City of Schertz Governed by a Board of Directors Appointed by Each City Council o Two Directors from each City o One Ex-Officio from each City Utilize SSLGC Staff for Administration (MSA) Board Meets Monthly (Fourth Thursday) Contracts with the Following: o Armstrong, Vaughn & Associates, PC – Auditor o Art Rodriguez, Russell Rodriguez Hyde Bullock, LLP - Attorney o Bill Klemt – Hydro-Geologist o John Winkler, Walker Partners – Engineering o SAMCO Capital Markets Inc. – Financial Advisors o HRM Land Acquisition Solutions, LLC – Land Agents o Crockett Camp – Project Manager o Dan Jackson, Willdan Financial Services – Rate Consultant • CVLGC Project Water Supply Project Required for Long Range Needs Project Included in 2016 Region L Plan & 2017 State Water Plan Acquiring Project Water Rights with Willing Landowners o Provide Income Stream for Landowners 5-24-2018 Minutes Page - 6 - o Lease one ac-ft/ac annually from Carrizo-Wilcox Aquifer o Land Owner to maintain Water Rights in other Stratas, as allowed by EUWCD Project Summary: o Carrizo- Wilcox well field in Eastern Wilson County o 10,000 ac-ft/yr Capacity with Six Wells o Lease contiguous water rights o Purchase Well sites o Water Production Projected to begin in 2026 o Contract with SSLGC to Treat & Transport o Water Chemistry Compatible with SSLGC o Water Lease Status o Acquire 10,994 ac ft/yr contiguous water rights o 81 property owners • CVLGC Project Costs – City Contributions CVLGC Project Ownership 5-24-2018 Minutes Page - 7 - • Water will be produced and delivered by CVLGC to the SSLGC Guadalupe facility • Water will be treated and transported by SSLGC to customer delivery points • CVLGC will own wellfield and transmission line to proposed SSLGC Guadalupe facility • CVLGC will contract for treatment and pipeline capacity of SSLGC system. CVLGC PROJECT COST/CITY CONTRIBUTIONS 2018 Proposed Business Plan Milestone Timing Annual Contribution per City Bond Issuance Water Rights & Property Acquisition FY 2017-2018 $300,000 Permit Application & Approval FY2018-2019 $600,000 FY2019-2020 $500,000 FY 2020-2021 $450,000 Design, Acquisition & TCEQ Approval FY2021-2022 $450,000 $12M FY2022-2023 $450,000 FY2023-2024 $450,000 $30M Contract Award & Construction FY2024-2025 $900,000 FY2025-2026 $900,000 Production FY2026-2027 Revenue from Water Sales 5-24-2018 Minutes Page - 8 - Mr. Cockerell recognized and introduced Mr. John Winkler, PE, with Walker Partners who provided the following information and answered questions: Councilmember Ralph Gutierrez, City of Schertz arrived at 6:59 p.m. 5-24-2018 Minutes Page - 9 - 5-24-2018 Minutes Page - 10 - 5-24-2018 Minutes Page - 11 - President Murray introduced Counselor Art Rodriguez, Russell Rodriguez Hyde Bullock, LLP who provided the following information: Adjudicative Hearing - Notice - Contested vs. Uncontested - Pre-Hearing Conference Parties Simplification of issues Amended application Admissions or stipulations Schedule Discovery Set witness lists Pre-filed testimony Procedures governing hearing on the merits Hearing on the Merits - Testimony and Exhibits Pre-Filed - Hearings Examiner reports findings to Board within 30 days - Submit Exceptions to Report - Board acts within 60 days 5-24-2018 Minutes Page - 12 - An update was provided on Legislative Consideration: • Vesting Rule Provisions on date of Application • Provide Certainty in Administrative Review Processes • Eliminating/Amending Transportation Permit Requirements • Treat Exporters Same as Others • Limitations on Moratoriums 5. Summary, Recommendations & Discussions – Justin Murray~President~CVLGC Mr. Justin Murray, Board President of CVLGC provided summary remarks which included answering questions: - City of Cibolo & City of Schertz - Water supply project selected for long range needs: *10,000 ac-ft./yr. Carrizo-Wilcox well field in Eastern Wilson County *Phased approach in accordance with state water planning requirements * Water Production initially projected to begin in 2026 *Business Plan is under evaluation to match updated water needs - Project included in 2016 Region L Plan & 2017 State Water Plan as Recommended strategy - Acquire Water Rights with Landowners (10,994 ac-ft/yr) - Project Funding: * Request $600,000 contribution from each City in FY2018/2019 6. Adjournment President Murray, Mayor Pro-Tem Scagliola and Mayor Boyle provided their thanks for attendance as well as commented on the joint partnership together. Mayor Pro-Tem Scagliola, Mayor Boyle and President Justin Murray adjourned the joint meeting at 7:40 p.m. __________________________________ Michael R. Carpenter, Mayor City of Schertz ATTEST: 5-24-2018 Minutes Page - 13 - __________________________________ Brenda Dennis, City Secretary 5-29-2018 Minutes MINUTES SPECIAL TOWN HALL MEETING MAY 29, 2018 A Special Town Hall Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 29, 2018, at 7:00 p.m., at the Laura Ingalls Wilder Intermediate School Cafeteria, 806 Savannah Drive, Schertz, Texas. The following members present to-wit: Mayor Michael Carpenter Mayor Pro-Tem David Scagliola Councilmember Mark Davis Councilmember Ralph Gutierrez Councilmember Scott Larson Councilmember Cedric Edwards Councilmember Angelina Kiser Councilmember Bert Crawford Staff Present: Acting City Manager Brian James Executive Director Dudley Wait Executive Director Kyle Kinateder City Attorney Dan Santee Deputy City Secretary Donna Schmoekel City Secretary Brenda Dennis Asst. to City Manager Sarah Gonzalez Police Chief Michael Hansen Fire Chief Kade Long Finance Director James Walters IT Director Myles Clauser Sr. Computer Support Eric Haugen Client Services Tech Bryan Jackson GIS Coordinator Tony McFalls Library Director Melissa Uhlhorn Municipal Court Administrator Patty Veliz EMS Director Jason Mabbitt Utility Billing Mgr. Dawniecia Hardin-Trussell City Engineer Kathy Woodlee Senior Planner Bryce Cox Public Affairs Director Linda Klepper Police Officer Helen Lafitte Police Officer A. J. Arriaga Deputy Marshal Steve Pulaski Deputy Marshal William Sutton Police Officer John Ortiz Purchasing/Asset Mgr. Julie Gohlke Code Enforcement Officer Thomas Brooks Asst. Utility Billing Mgr. Rodolfo Rosales W/W Supervisor Eber Busch Drainage Foreman Kevin Anderson Parks & Rec Director Lauren Shrum Senior Admin. Asst. Sandy Bryant Director of Planning and Community Development Lesa Wood Facilities Svc. Tech Sam Rhodes Meet and Greet (6:30 p.m. to 7:00 p.m.) Call to Order – City Council Special Town Hall Meeting Mayor Carpenter called the meeting to order at 7:00 p.m. Welcome Mayor Carpenter welcomed everyone and provided a brief outline of how the evening events would unfold with an opportunity for questions from the citizens at the end of all the staff presentations. Mayor Carpenter recognized all the Councilmembers that were present, Pledge of Allegiance to the Flag of the United States Mayor Carpenter lead the Pledge of Allegiance to the Flag of the United States and at the request of Councilmember Edwards the Pledge to the State of Texas was also lead. 5-29-2018 Minutes Presentations regarding the specific topics: • Central Schertz Development Updates Senior Planner Bryce Cox provided information regarding commercial and residential development: Residential: • Bindseil Farms includes 84 Single Family residential lots • Extension of Live Oak Road Commercial: • 11 new commercial projects • Approximately 179,747 square feet of new commercial: -57,022 square feet Office/Medical Offices -9,400 square feet Retail/Restaurant -113,325 square feet Hotels Mr. Cox also provided information regarding What’s Developing in Schertz, a new feature on the City website. • FM Road Updates City Engineer Kathy Woodlee provided information regarding the following: FM 1103 Bridge over IH 35 • Expanded to: • 3 lanes westbound (dedicated left turn, turn/straight, dedicated straight) • 2 lanes eastbound (dedicated left turn, dedicated straight) • Full turnarounds northbound and southbound • $7.8 million Fully Funded by TxDOT FM 1103 Bridge Work Scheduled next: • Wednesday Night (May 30) • Full main lane closure of IH 35 northbound and southbound • Existing FM 1103 bridge closed • Pouring bridge deck on southbound turnaround bridge and half of new bridge Construction completion estimated – June 2019. FM 1103 IH 35 to Rodeo Way • Total Length 3.9 miles • 0.7 miles in Schertz • Expanded to: • 4 Lanes • Median/Turn Lanes • Bike Lanes • 6’ Sidewalks 5-29-2018 Minutes • $24 million Funded by • TxDOT • City of Schertz ($2 mil) • City of Cibolo FM 1103 Expansion • Project is Environmentally Clear • Most needed Right of Way has been acquired (in Schertz and Cibolo) • TxDOT working with all utility companies (including City of Schertz) to have utilities relocated • Target Let Date – October 2019 FM 1518 FM 78 to IH 10 (5.5 Miles) • Project includes • Additional travel lane in each direction • Raised median/turn lane • Shared use path • Sidewalks • Right of Way Appraisal Process underway • 143 Parcels • Approximately 28 Acres • $45 million Funded by • TxDOT ($8.22 +) • City of Schertz ($10 mil) • Bexar County ($5 mil) • AAMPO Awarded Federal Funds ($21.78 mil) Other TxDOT Projects in Schertz • IH 35 from south City Limit to FM 1103 • Expansion including 4-6 new managed lanes (5-10 years) • IH 35 from FM 2252 to north City Limit • Ramp Revisions, Intersection, and Frontage Road Operational Improvements (beginning within 4 years) • IH 10 along City Limits • Expansion from 4 to 6 lanes (5-10 years) • Maintenance – Overlay, Seal Coat, Pavement Markings (ongoing) • FM 2252, IH 35 Frontage Roads, FM 1518 (north and south), FM 3009, FM 78 • State of the City Video and FY 2017-18 Budget Update Finance Director James Walters showed the video of the 2018 State of the City address. Mr. Walters provided information on what was approved in this past year’s budget. Per the last citizen survey that was conducted, priorities as listed by city residents were police services, parks and trails, storm water runoff, and the enforcement of city codes and ordinances. As a result, in this year’s budget, additional staff members were added, and the focus has been directed towards park facility maintenance and storm water channel maintenance. This also allows for 20 new work vehicles, a dump truck, trailers and other equipment to be purchased. 5-29-2018 Minutes He provided information regarding the city fund balance (a planned reduction of cash in this area). This action allows the city to hire 22 new personnel (6 Police, 6 Fire, 1 Inspections, 1 Code Enforcement, 3 EMS, 3 Water, and 2 Drainage). There will also be more upcoming maintenance to start around the city (About $3.2 million allocated). • Park Updates Parks and Recreation Director Lauren Shrum provided information regarding the recent Schertz Park & Recreation Fun Guide that provides information regarding the scheduled events of the Parks & Recreation Department. She stated that Pickrell Park Pool opens daily starting June 5, 2018 and that the Wendy Swan Memorial Park pool also opens. Ms. Shrum provided information regarding upgrades and enhancements that have been made to both of these public pools. Ms. Shrum stated that construction started May 8, 2018 on the Mary Whitfield Burks Park and an estimated completion date is June 8, 2018. The park includes: • 220 linear feet of 10-foot concrete sidewalk • 7 outdoor fitness stations • Bench, water fountain, trash can, signage Ms. Shrum also provided additional information which included: Schertz Pedestrian Routes & Bike Lanes Project • 30% design stage • Anticipate design completion in Fall 2018 • Let the project in late 2018/early 2019 - 10-foot-wide decomposed granite trail along power line easement parallel to Wiederstein Road - Bike lanes along both sides of Savannah Drive and Woodland Oaks Drive from Schertz Parkway to FM 3009 - 6-foot concrete sidewalks along both sides of Live Oak Road between Schertz Parkway and FM 3009 Schertz Exercise Trail • 1.8 miles of 10-foot-wide decomposed granite trail starting behind the city campuses along Dietz Creek Lastly, Ms. Shrum provided information on the current status of the Playscape restroom facility. • Public Safety Updates Fire Chief Kade Long provided information on the status of the future Fire Station #3: • BRW has completed Design and Construction Documents • Byrne is our Construction Manager-At-Risk. They are pricing the project now. 5-29-2018 Minutes • We hope to have final pricing by late June Chief Long spoke on the temporary Fire Station #3 and proposed sites for other future fire stations. Public Safety Updates – Police Chief Michael Hansen and Officer Helen Lafitte provided information regarding the following: • Beginning in February of this year, the Police Department began publishing crime statistics on the City website. • The objective of making the residents aware of what is happening in and around their neighborhoods, they could essentially become their own crime prevention. • The statistics do not cover all criminal offenses reported within the city. • It was decided to report those crimes which affect our residents the most directly which include burglary of a vehicle, burglary of a habitation/building, theft and criminal mischief. • Also published is the total number of motor vehicle accidents and arrests made to include the criminal offense • In publishing the statistics, we are selective in how we publish the victim(s) address. • Residential address can be either a block number or a neighborhood title; ie Forest Ridge or Woodland Oaks. • Business addresses are limited to a district number to limit them from possibly being targeted at a later date. • There is a very basic map outlining the districts within the city to help with identifying where an incident occurred. • Located at the bottom of the website page is previous month’s statistics. This will allow for a more streamlined look to the page and still allow visitors the opportunity to look at past reports. Food Establishment Grades • Recently added to the city website is a page titled “Food Establishment Grades.” • This page provides visitors with updated food grades for those establishments within the city required inspections. • The scoring is based on a 100-point demerit system with a score of “70” or above being considered passing. • Any establishment with a failing score must have a follow up inspection. • Establishments are organized in alphabetical order. City Hall Communications: • Questions/Comments. Mayor Carpenter, Acting City Manager Brian James and staff members present addressed a variety of citizen questions regarding the following subjects: • Anti-immigrant propaganda was recently distributed in the Karmer Farms subdivision. What plans or steps does the city plan to take to keep residents safe in their neighborhood? 5-29-2018 Minutes • Special Occasions where flags are displayed (i.e. Memorial Day). Other entities display American flags during certain events. Can the city add to this? Specific reference was made for displays on Main Street. Before closing for the evening Mayor Carpenter asked the audience to think about how they would feel if the city began utilizing license plate readers. They have been known to be of great assistance in capturing individuals who are wanted for different public offenses. In general, he asked that the attendees think about it and if this is something we should consider in the future. Adjournment The meeting officially adjourned at 8:02 p.m. ___________________________ Michael R. Carpenter, Mayor ATTEST: ______________________________ Brenda Dennis, City Secretary Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2017 Department: Administration Subject: Cancellation of the July 3, 2018 City Council meeting BACKGROUND City Staff has found there are no items to be presented to Council for action and that the July 3rd date falls on a holiday week. It is anticipated a number of staffers, residents and others may be traveling outside the city and unavailable during this time. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the cancellation of the July 3, 2018 City Council meeting. Agenda No. 3 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: Public Works / Engineering Subject: Ordinance No. 18-D-17 - Parking Prohibited on designated areas along FM 1518/Main Street. (Final Reading) BACKGROUND TxDOT upgraded pavement markings and signs along FM 1518/Main Street from 1st Street to Oak Street. These sign upgrades included giving the old worn out signs a new fresh look as well as installing signs that were missing due to accidents or previous TxDOT maintenance jobs. When observing the newly replaced and refurbished signs, City Staff identified that in the Code of Ordinances, No Parking Zones previously established by the City and by TxDOT are confusing, redundant, and/or incomplete for various segments of Main Street from Oak Street to the vicinity of the intersection with First Street. One segment of roadway on which a No Parking Zone was not previously included in the Code of Ordinances was along the north side of Main Street between Lindberg Avenue and the Schertz Bank and Trust. Vehicles heading south or north out of Lindberg and turning onto Main Street must have a clear line of sight to turn safely (see attached exhibit of sight triangle). This concern along with the exhibit was presented to the Traffic Safety Advisory Committee (TSAC) and recommendation to add the no parking zone to the Code of Ordinances was given. Ordinance 18-D-17 is proposed to add the additional no parking area and correct and clarify the extents and designation of the No Parking Zones in the whole vicinity. The ordinance proposes deletion of all zones currently referenced on Main Street and replacement with the establishment of following zones. • FM 1518/Main Street North Side from Oak to approximately 220 feet east of 1st Street • FM 1518/Main Street South Side from Oak to approximately 140 feet east of 1st Street City Council approved this on first reading at the meeting of May 22, 2018 Goal To ensure that drivers have a clear line of sight to turn at intersections and provide for safe turning movements at street intersections. Community Benefit City to maintain good working relations with TxDOT while providing for the health and safety of the residents and visitors of Schertz. Summary of Recommended Action The action recommended is approval of Ordinance 18-D-17 on final reading, revising Chapter 86, Section 86-149, Parking Prohibited, removing current references to no parking zones on Main Street and re-establishing no parking as described. FISCAL IMPACT No cost to the city is associated with this ordinance. Signs are installed and maintained by TxDOT. RECOMMENDATION Staff recommends approval of Ordinance 18-D-17. ATTACHMENTS Ordinance No. 18-D-17 FM 1518/Main Street No Parking Zone Lindberg at Main Street No Parking Sight Triangle Exhibit ORDINANCE NO. 18-D-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS BE AMENDED BY REVISING CHAPTER 86, ARTICLE V, SECTION 86-149 PARKING PROHIBITED; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it has been established that the street segments on Main Street currently identified in the City Code where parking is prohibited are presented in a confusing, redundant, and/or incomplete way; and WHEREAS, it has been established that parking should be prohibited on the north side of FM 1518/Main Street from Oak Street to approximately 220 feet east of 1st Street; and WHEREAS, it has been established that parking should be prohibited on the south side of FM 1518/Main Street from Oak Street to approximately 140 feet east of 1St Street; and WHEREAS, these areas include street segments some of which are currently included in the City Code of Ordinances and some of which are not; and WHEREAS, it is recommended to remove the current listing of street segments where parking is prohibited along Main Street and replace it with a clear description of the recommended no parking zones on FM 1518/Main Street to the City Code of Ordinances under Article V, Section 86-149, Parking Prohibited. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. Chapter 86, Article V, Section 86-149 of the Code of Ordinances, Parking Prohibited by the City of Schertz, Texas is amended as follows: (a) When signs are erected and/or, when recommended by the City Engineer or the Chief of Police, curb(s) are marked by painting them red with “No Parking” painted in white letters thereon, giving notice thereof, no person shall park a vehicle at any time (or at times as limited) upon any of the following streets or portions thereof. Remove all reference to parking prohibited on Main Street and replace with the following: Street Extent FM 1518/Main Street North Side from Oak Street to 220 feet east of 1st Street FM 1518/Main Street South Side from Oak Street to 140 feet east of 1st Street Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 22nd day of May 2018. PASSED, APPROVED AND ADOPTED on final reading the 5th day of June, 2018. ____________________________________ Michael R. Carpenter, Mayor ATTEST: ________________________________ Brenda Dennis, City Secretary (SEAL OF THE CITY) LI N D B E R G A V E N U E - M A I N S T R E E T SI G H T T R I A N G L E Agenda No. 6 TxDOT/M ain St. No Parking Area Legend TxDO T No Parking 700 ft N ➤➤ N © 2018 Google © 2018 Google © 2018 Google Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: Engineering Subject: Ordinance No. 18-D-18 Consideration and/or action approving an Ordinance providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Chapter 86, Section 86-115, Maximum limits generally on specific streets, adding the maximum speed limits of IH-35 and IH-10 Frontage Roads. (Final Reading). BACKGROUND In order for the Schertz Police Department to be able to legally enforce motor vehicle speed limits on the frontage roads of the interstate highways within the Schertz city limits (IH 35 and IH 10), the limits need to be included in the city’s Code of Ordinances. Upon request, the Texas Department of Transportation (TxDOT) has provided documentation of their recommended limits so that City Council can adopt the appropriate speeds to be enforced. The limits match the signage installed by TxDOT on the subject roads. As listed in the proposed ordinance and shown on the attached TxDOT strip maps, speed limits on the IH 35 frontage roads vary between 45 miles per hour (mph) and 50 mph. The frontage road of IH 10 within the Schertz City Limits has a signed speed limit of 50 mph. City Council approved this on first reading at their meeting of May 22, 2018. Goal To ensure that safe speed limits are established and enforceable through the City’s Code of Ordinances. Community Benefit To provide for safe and efficient travel on streets within the City for citizens and visitors. Summary of Recommended Action The action recommended is approval of Ordinance 18-D-18 on final reading, revising Chapter 86, Section 86-115, Maximum Limits Generally on Specific Streets, adding the maximum speed limits of IH-35 and IH-10 frontage roads. City Council Memorandum Page 2 FISCAL IMPACT No cost to the city is associated with this ordinance. Signs have been placed by TxDOT and will be maintained by TxDOT. RECOMMENDATION Staff recommends approval of Ordinance 18-D-18. ATTACHMENTS Ordinance 18-D-18 Attachment – IH 35 & IH 10 Frontage Road TxDOT Strip Maps ORDINANCE NO. 18-D-18 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING CHAPER 86, SECTION 86- 115, MAXIMUM LIMITS GENERALLY ON SPECIFIC STREETS; ADDING THE MAXIMUM SPEED LIMITS OF IH 35 AND IH 10 FRONTAGE ROADS TO THE LIMITS AND PROVIDING AN EFFECTIVE DATE WHEREAS, it has been established that the maximum speed limits need to be included for all Texas Department of Transportation (TxDOT) frontage roads in the Code of Ordinances. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1 THAT, Section 86-115-Maximum limits on specific streets of the Code of Ordinances be amended with the addition as follows: Street Extent Speed (MPH) IH35 Frontage Roads IH 35 frontage roads from Selma City Limit to F.M. 3009 (M.P. 0.809 to M.P. 2.006). 45 IH35 Frontage Roads F.M. 3009 to Schertz City Limit (M.P. 2.006 to M.P. 4.402). 50 IH10 Frontage Roads Within Schertz City Limits 50 Section 2 The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3 All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4 This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5 If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6 It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7 This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8 The completion of TxDOT Project NH 2017(797) shall cancel the provision of this ordinance applying to said project. Approved on first reading the 22nd day of May 2018. PASSED, APPROVED AND ADOPTED on final reading the 5th day of June, 2018. ___________________________________ Michael R. Carpenter, Mayor ATTEST: ______________________________ Brenda Dennis, City Secretary (CITY SEAL) 00 SPEED ZONE CENTER LINE BEARINGS TOWARD TOWARD CL PROJECT NO. S A M E A S B E L O W SL 1604 FM 725 HIGHWAY I-35 CITY OF Schertz MINUTE NO. REPLACED BY REPLACES CANCELED BY DATE DATE DATE DATE LENGTH MILESSECTION TWOLENGTH MILES PROJECT NO.CONT & SECT 42 62 125 LIMITS OF ZONE 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE STRIPMAP NAME: ENDS BEGINS CONT & SECT CONT & SECT PROJECT NO. PROJECT NO. SECTION ONE CONT & SECT DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED CURVES OVER 2° GRADES OVER 3% SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED GRADES OVER 3% CURVES OVER 2° SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DATE of SURVEY SCALE:10"= 1 MILE ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS SAN ANTONIO DISTRICT Guadalupe/Comal COUNTY MP MP MP MP F M 1 5 1 8 C O R P O R A T E S E L MA C I T Y L I M I T S C H E R T Z C I T Y L I MI T INC INC SELMA SCHERTZ M . P . 0 . 8 0 9 F M 3 0 0 9 C H E L S E A P L A L A M O P K WY P A WL I N D R L E G A C Y O A K S S C H E R T Z P K WY T R I C O U N T Y P K WY C A B A N A D R I R O L A D R P L A Z A D R J O U R N E Y S WA Y MI D C I T I E S P K WY M. P . 2 . 5 0 0 M. P . 2 . 0 0 6 1.197 mi.1.321 M . P . 0 . 8 0 9 M . P . 2 . 0 0 6 1.197 mi.1.321 IH 35 FR 45 FR 45 FR 50 FR 45 FR 50 00 SPEED ZONE CENTER LINE BEARINGS TOWARD TOWARD CL PROJECT NO. S A M E A S B E L O W SL 1604 FM 725 HIGHWAY I-35 CITY OF Schertz MINUTE NO. REPLACED BY REPLACES CANCELED BY DATE DATE DATE DATE LENGTH MILESSECTION TWOLENGTH MILES PROJECT NO.CONT & SECT 42 62 125 LIMITS OF ZONE 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE STRIPMAP NAME: ENDS BEGINS CONT & SECT CONT & SECT PROJECT NO. PROJECT NO. SECTION ONE CONT & SECT DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED CURVES OVER 2° GRADES OVER 3% SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED GRADES OVER 3% CURVES OVER 2° SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DATE of SURVEY SCALE:10"= 1 MILE ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS SAN ANTONIO DISTRICT Guadalupe/Comal COUNTY MP MP MP MP INC SCHERTZ M . P . 3 . 3 2 7 M. P . 1 . 7 0 0 M . P . 2 . 5 0 0 O L D WI E D E R S T E I N C I B O L O V A L L E Y M A I N S T M . P . 0 . 0 0 0 FM 482 H O P E L N H O L L Y L N F O R E S T E R P E A K B E L M O N T P K WY F A I R L A WN A V E F M 1 1 0 3 4.4021.321 COM AL g UADAL UP E CS 0016-05 FWD CS 0016-06 BK M. P . 3 . 3 2 7 M . P . 0 . 0 0 0 1.321 IH 35 FR 50 FR 50 FR 50 4.402 FR 50 00 SPEED ZONE CENTER LINE BEARINGS TOWARD TOWARD CL PROJECT NO. S A M E A S B E L O W SL 1604 FM 725 HIGHWAY I-35 CITY OF Schertz MINUTE NO. REPLACED BY REPLACES CANCELED BY DATE DATE DATE DATE LENGTH MILESSECTION TWOLENGTH MILES PROJECT NO.CONT & SECT 42 62 125 LIMITS OF ZONE 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE STRIPMAP NAME: ENDS BEGINS CONT & SECT CONT & SECT PROJECT NO. PROJECT NO. SECTION ONE CONT & SECT DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED CURVES OVER 2° GRADES OVER 3% SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED GRADES OVER 3% CURVES OVER 2° SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DATE of SURVEY SCALE:10"= 1 MILE ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS SAN ANTONIO DISTRICT Guadalupe/Comal COUNTY MP MP MP MP INC SCHERTZ M . P . 1 . 7 0 0 C O U N T R Y C L U B C O U N T R Y C L U B N O R - T E X D R S C H WA B R D F R I E S E N H A H N R D T A N G L E W O O D P K E C KH A R D T R D M . P . 4 . 4 0 2 4.402 M . P . 4 . 4 0 2 4.402 IH 35 FR 50 FR 50 FR50 FR50 S C H E R T Z C I T Y L I MI T INC SCHERTZ 1.498 FR 50 IH 10 S L 1 6 0 4 INC SAN ANTONIO S C H E R T Z C I T Y L I MI T S A N A N T O N I O C I T Y L I M I TWEICHOLD R D WE IC H O L D R D M . P . 1 5 . 5 6 8 G R A Y T O W N R D G R A Y T O W N R D PFEIL R D M . P . 1 7 . 3 0 0 M. P . 1 7 . 0 6 6 S C E N IC L A K E D R M . P . 1 7 . 0 8 4 0.341 FR 50 00 SPEED ZONE CENTER LINE BEARINGS TOWARD TOWARD CL PROJECT NO. S A M E A S B E L O W SL 1604 SH 46 HIGHWAY I-10 CITY OF Schertz MINUTE NO. REPLACED BY REPLACES CANCELED BY DATE DATE DATE DATE LENGTH MILESSECTION TWOLENGTH MILES PROJECT NO.CONT & SECT 42 62 125 LIMITS OF ZONE 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE STRIPMAP NAME: ENDS BEGINS CONT & SECT CONT & SECT PROJECT NO. PROJECT NO. SECTION ONE CONT & SECT DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED CURVES OVER 2° GRADES OVER 3% SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED GRADES OVER 3% CURVES OVER 2° SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DATE of SURVEY SCALE:10"= 1 MILE ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS SAN ANTONIO DISTRICT Bexar COUNTY MP MP MP MP INC SCHERTZ 1.544 FR 50 IH 10 M . P . 1 7 . 3 0 0 P F E IL R D LIBERTY RD F R E U D E N B U R G R D F M 1 5 1 8 M. P . 1 7 . 4 2 5 M . P . 1 7 . 4 3 6 M . P . 1 8 . 9 8 0 0.341 FR 50 00 SPEED ZONE CENTER LINE BEARINGS TOWARD TOWARD CL PROJECT NO. S A M E A S B E L O W SL 1604 SH 46 HIGHWAY I-10 CITY OF Schertz MINUTE NO. REPLACED BY REPLACES CANCELED BY DATE DATE DATE DATE LENGTH MILESSECTION TWOLENGTH MILES PROJECT NO.CONT & SECT 42 62 125 LIMITS OF ZONE 85 PERCENTILE SPEED TOP SPEED MEASURED NUMBER OF CARS CHECKED FATAL ACCIDENTS PERSONAL INJURY ACCIDENT PROPERTY DAMAGE ACCIDENT INDICATES SECTION ZONED BY COMMISSION MINUTE STRIPMAP NAME: ENDS BEGINS CONT & SECT CONT & SECT PROJECT NO. PROJECT NO. SECTION ONE CONT & SECT DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED CURVES OVER 2° GRADES OVER 3% SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DEVELOPMENT RESTRICTED SIGHT DISTANCE BALL BANK or ADVISORY SPEED GRADES OVER 3% CURVES OVER 2° SURFACE WIDTH AND TYPE R.O.W. AND ROADBED WIDTH ACCIDENTS ZONE LENGTHS MILE ZONE SPEEDS MPH DATE of SURVEY SCALE:10"= 1 MILE ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS ENDS BEGINS SAN ANTONIO DISTRICT Bexar COUNTY MP MP MP MP S C H E R T Z C I T Y L I MI T Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: City Manager Subject: Resolution 18-R-62 - A Resolution authorizing the nomination of Alan Cockerell, Executive Director of Cibolo Valley Local Government Corporation (CVLGC) to a vacant municipal representative position on the South Central Texas Regional Water Planning Group (Region L) Background Alan Cockerell has held the position as General Manager for Schertz/Seguin Local Government Corporation (SSLGC) since October 2005 and the position of Executive Director of the Cibolo Valley Local Government Corporation since its inception. He is a Registered Professional Engineer in the State of Texas with a career that spans over 35 years including experience in operations, manufacturing, quality assurance, engineering and client relations. Alan is a Certified Quality Manager. As the leader of a water supply corporation, Alan desires to have a voting member seat on the regional water planning group (Region L). Alan was the agricultural representative up until 2017 and his presence as a voting member on the Region L Board was invaluable to keeping the CVLGC Wilson County Water Project firmly within the State Water Plan for the next five years. Alan rotated off of the Board at the end of 2017 and now desires to serve again. With his work with both SSLGC and CVLGC, Alan has asked to be nominated for one of the municipal seats on the Board. As an employee of the City and leading CVLGC, Alan qualifies to fulfill a municipal seat. Staff recommends City Council nominate Alan to the Region L Board to fill one of the municipal seats that are up for election. Goal To have representation for the City of Schertz, CVLGC and SSLGC on the Region L Board of Directors. Community Benefit Having someone on the Board of Directors that is able to vote is a safety measure to insure that the City’s water needs are continually encompassed in the State Water Plan and the needs of our citizens are taking into account during all planning activities. Summary of Recommended Action Staff recommends City Council approve Resolution 18-R-62 nominating Alan Cockerell to fill a vacant municipal position on the South Central Regional Water Planning Group (Region L). Fiscal Impact None Recommendation Staff recommends approval. Attachment Resolution 18-R-62 RESOLUTION NO. 18-R-62 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE NOMINATION OF ALAN COCKERELL, EXECUTIVE DIRECTOR OF CIBOLO VALLEY LOCAL GOVERNMENT CORPORATION (CVLGC) TO A VACANT MUNICIPAL REPRESENTATIVE POSITION ON THE SOUTH CENTRAL TEXAS REGIONAL WATER PLANNING GROUP (REGION L). WHEREAS, the City is a partner in the Cibolo Valley Local Government Corporation (CVLGC) with the City of Cibolo to provide drinking water and water transportation from a water project located within Wilson County, Texas; and WHEREAS, Alan Cockerell has been the Executive Director of CVLGC since it was created and continues to serve in this role today; and WHEREAS, Alan Cockerell is a City of Schertz employee since 2005 and serves CVLGC as a part of his job description; and WHEREAS, for CVLGC’s water project to be successful, it must remain in the South Central Texas Regional Water Planning Group’s (Region L) water plan that is updated every five years; and WHEREAS, Staff asserts that it is invaluable to have a City employee on the Region L Board of Directors in a voting role; and WHEREAS, the Region L Board of Directors currently has multiple Municipal Representative vacancies; and WHEREAS, Alan Cockerell has served on the Region L Board previously and desires to serve on the Board again; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council of the City of Schertz hereby nominates Mr. Alan Cockerell, Executive Director of the Cibolo Valley Local Government Corporation to a Municipal position on the Board of Directors of the South Central Texas Regional Water Planning Group. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of June, 2018. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: Finance Subject: Resolution No. 18-R-64 - CONSIDERATION AND APPROVAL OF A RESOLUTION RELATING TO ESTABLISHING THE CITY’S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS RELATING TO CONSTRUCTING VARIOUS CITY IMPROVEMENTS FROM THE PROCEEDS OF TAX- EXEMPT OBLIGATIONS TO BE ISSUED BY THE CITY FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE BACKGROUND For a City to spend funds and later reimburse itself from the proceeds of a debt sale, it must first adopt a Reimbursement Resolution. A reimbursement resolution is required by U.S. Treasury Regulation Section 1.150-2 and must outline the projects that funds will be expended toward as well as the dollar amount of those projects in aggregate. A reimbursement resolution may cover funds expended 60 days prior to the adoption of the Resolution and up to 18 months after the adoption of the Resolution. The Resolution will allow the City to begin work on certain projects outlined in the resolution without having to wait until funds have been delivered to the City from the sale of its forthcoming Certificates of Obligation, Series 2018, scheduled to close on August 8, 2018. The City is under no obligation to ever spend any money in advance of the closing of the Obligations, but the Resolution allows the City to do so if it is in the City’s best interest. It is in the City’s best interest to adopt a reimbursement resolution if it is remotely anticipated that funds may need to be expended toward projects to be financed later as it does not bind the City to issue debt or expend funds unnecessarily. As briefed to Council with the Notice of Intention to issue Certificates of Obligation resolution on May 22, 2018, both of the Pickrell Park Pool and the Recreation Center repairs are proposed to be reimbursed by bond funds with the upcoming bond issuance. This resolution limits the reimbursement to $535,000, $60,000 for the Pickrell Park Pool and $475,000 for the Recreation Center Restroom repairs. FISCAL IMPACT The General Fund will have to take on the estimated $60,000 and $475,000 for the Pickrell Park Pool and the Recreation Center repairs, respectively, if this resolution does not pass. SUMMARY OF RECOMMENDED ACTION Staff recommends approving the Reimbursement Resolution. ATTACHMENTS Reimbursement Resolution No. 18-R-64. 29945795.2 RESOLUTION NO. 18-R-64 A RESOLUTION RELATING TO ESTABLISHING THE CITY’S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS RELATING TO CONSTRUCTING VARIOUS CITY IMPROVEMENTS FROM THE PROCEEDS OF TAX-EXEMPT OBLIGATIONS TO BE ISSUED BY THE CITY FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council (the Governing Body) of the City of Schertz, Texas (the Issuer) has entered into or will enter into various contracts pertaining to the expenditure of lawfully available funds of the Issuer to finance the costs associated with (i) capital projects to be undertaken within the Issuer, being those projects indentified in Resolution No. 18-R-60 adopted by the Governing Body on May 22, 2018 authorizing publication of the Issuer’s intent to issue certificates of obligation (and including repairs to the City’s Pickrell park community swimming pool and Recreation Center bathroom reconstruction) (the Construction Costs), (ii) the payment of various engineering costs, including design testing, design engineering, and construction inspection related to the Construction Costs (the Engineering Costs), (iii) the payment of various architectural costs, including preparation of plans and specifications and various other plans and drawings related to the Construction Costs (the Architectural Costs), and (iv) the payment of various administrative costs, including the fees of bond counsel, financial advisor, project manager, project consultant, other professionals, and bond printer (the Administrative Costs) [the Construction Costs, the Engineering Costs, the Architectural Costs, and the Administrative Costs collectively constitute the costs of the Issuer’s projects that are the subject of this Resolution (the Project)]; and WHEREAS, the provisions of Section 1201.042, as amended, Texas Government Code (Section 1201.042) provide that the proceeds from the sale of obligations issued to finance the acquisition, construction, equipping, or furnishing of any project or facilities, such as the Project, may be used to reimburse the Issuer for costs attributable to such project or facilities paid or incurred before the date of issuance of such obligations; and WHEREAS, the United States Department of Treasury (the Department) released Regulation Section 1.150-2 (the Regulations) which establishes when the proceeds of obligations are spent and therefore are no longer subject to various federal income tax restrictions contained in the Internal Revenue Code of 1986, as amended (the Code); and WHEREAS, the Issuer intends to reimburse itself, in the anticipated amount of $535,000, within eighteen months from the later of the date of expenditure or the date the property financed is placed in service (but in no event more than three years after the original expenditures are paid), for the prior lawful capital expenditure of funds from the proceeds of one or more series of tax- exempt obligations (the Obligations) that the Issuer currently contemplates issuing in the principal amount of not to exceed $10,890,000 to finance a portion of the costs of the Project; and -2- 29945795.2 WHEREAS, under the Regulations, to fund such reimbursement with proceeds of the Obligations, the Issuer must declare its expectation ultimately to make such reimbursement before making the expenditures; and WHEREAS, the Issuer hereby finds and determines that the reimbursement for the prior expenditure of funds of the Issuer is not inconsistent with the Issuer’s budgetary and financial circumstances; and WHEREAS, the Governing Body hereby finds and determines that the adoption of this Resolution is in the best interests of the residents of the Issuer; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: SECTION 1. This Resolution is a declaration of intent to establish the Issuer’s reasonable, official intent under section 1.150-2 of the Regulations and Section 1201.042 to reimburse itself from certain of the proceeds of the Obligations for any capital expenditures previously incurred (not more than 60 days prior to the date hereof) or to be incurred with respect to the Project from the Issuer’s General Fund or other lawfully available funds of the Issuer. SECTION 2. The Issuer intends to issue the Obligations and allocate within 30 days after the date of issuance of the Obligations the proceeds therefrom to reimburse the Issuer for prior lawful expenditures with respect to the Project in a manner to comply with the Regulations. SECTION 3. The reimbursed expenditure will be a type properly chargeable to a capital account (or would be so chargeable with a proper election) under general federal income tax principles. SECTION 4. The Issuer intends to otherwise comply, in addition to those matters addressed within this Resolution, with all the requirements contained in the Regulations. SECTION 5. This Resolution may be relied upon by the appropriate officials at the Office of the Attorney General for the State of Texas and establishes compliance by the Issuer with the requirements of Texas law and the Regulations. SECTION 6. With respect to the proceeds of the Obligations allocated to reimburse the Issuer for prior expenditures, the Issuer shall not employ an abusive device under Treasury Regulation Section 1.148-10, including using within one year of the reimbursement allocation, the funds corresponding to the proceeds of the Obligations in a manner that results in the creation of “replacement proceeds”, as defined in Treasury Regulation Section 1.148-1, of the Obligations or another issue of tax-exempt obligations. SECTION 7. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Governing Body. SECTION 8. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, -3- 29945795.2 and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. SECTION 9. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. SECTION 10. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the Governing Body hereby declares that this Resolution would have been enacted without such invalid provision. SECTION 11. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, as amended, Texas Government Code. SECTION 12. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. [The remainder of this page intentionally left blank] -4- 29945795.2 PASSED, ADOPTED AND APPROVED on this the 5th day of June, 2018. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) Agenda No. 7 CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: City Secretary Subject: Appointments/Reappointments and Resignations to the various City Boards, Commission and Committees BACKGROUND The Interview Board for Boards, Commissions, and Committees held a meeting on Thursday, May 31, 2018 to conduct interviews and consider reappointments/resignations to the various Boards, Commissions, and Committees whose terms expired May 31, 2018. The Interview Board requests that Council approve the resignations of: - Mr. Danny Sale, from the Board of Adjustments (BOA) - Ms. Mary ‘Katie’ Chain, from the Economic Development Corporation (EDC) - Mr. Gary Howell, from the Economic Development Corporation (EDC) - Ms. Victoria Readnour, from the Economic Development Corporation (EDC) - Ms. Bobby Boyce, from the Library Advisory Board - Mr. Ronald Washington, from the Parks and Recreation Advisory Board - Mr. Phillip Rowland, from the Transportation Safety Advisory Commission (TSAC) The members of the Interview Board agreed to recommend to Council the following re- appointments and appointments of the following individuals to various boards, committees and commissions with a term expiration date of May 2020: • Board of Adjustment o Richard Dziewit – Reappoint o Earl Hartzog – Reappoint o David Reynolds – Reappoint o Ricky Haynes – Appoint as an Alternate Member • Building and Standards Commission o Bruce Johnson – Appoint as Regular Member o Patricia Cullum – Appoint as Regular Member • Committee of Committees Advisory Board o Sue Boissonneault -- Reappoint o Earl Hartzog – Reappoint o Glen Outlaw – Reappoint o Floy (Fae) Simmons – Reappoint • Economic Development Corporation o Paul Macaluso – Reappoint City Council Memorandum Page 2 o Sammi Morrill – Appoint as Regular Member o Jesse Hamilton – Appoint as Regular Member o Robin Thompson – Appoint as Regular Member • Historical Preservation Committee o Dean Weirtz – Reappoint o Debbie Krause – Reappoint o Sue Boissonneault – Reappoint o Lou Foehrkolb – Reappoint o Judith ‘Lynn’ Foehrkolb – Reappoint o Dean Midlick – Reappoint o Elizabeth Strong – Reappoint o Letticia Sever – Appoint as Regular Member • Library Advisory Board o JoAnne Ward – Reappoint o Neota Brady – Reappoint o Carol Cyr – Reappoint o Sandy Keiser – Reappoint o Shonale Burke – Reappoint o Dawn Figueras – Reappoint to Regular Member o Letticia Sever – Appoint as Alternate Member • Parks and Recreation Advisory Board o Johnie McDow – Reappoint o William ‘Bill’ Bosch – Reappoint o John Sullivan Jr – Reappoint o Robert Sheridan III – Reappoint as Alternate 1 o Sally Macias – Reappoint o Kimberly Smith – Reappoint as Regular Member • Planning and Zoning Commission (P & Z) o Ernest Evans Jr – Reappoint o Ken Greenwald – Reappoint o Michael Dahle – Reappoint o Glen Outlaw – Reappoint • Transportation Safety Advisory Commission (TSAC) o John Correu – Reappoint o Roy Ragsdale – Reappoint o Glen Outlaw – Reappoint o Paul Ryson – Reappoint The following boards currently have the following vacancies still open: Building and Standards Commission 3 Regular & 2 Alt Positions Parks and Recreation 1 Alternate Position Transportation Safety Advisory Commission 1 Alternate Position City Council Memorandum Page 3 FISCAL IMPACT None RECOMMENDATION Based on the recommendations by the Interview Board staff recommends Council approve the resignations, reappointments and appointments as stated above. Agenda No. 10A CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: City Manager Subject: CCAB May Summary Attached is a copy of the Boards and Commission Summary from the May 16, 2018 Committee of Committees Advisory Board (CCAB) Meeting. This summary is distributed to all board and commission members. May 16, 2018 Reports from Boards and Commissions BOA – April 23, 2018 The Board of Adjustments did not meet in April as there were no items to consider. Planning and Zoning Commission – April 25, 2018 and May 9, 2018. At their April 25 meeting, the Commission approved a plat and associated waiver to allow septic service for a few lots in southern Schertz. At their May 9 meeting they approved a plat. At both meetings they discussed proposed changes to the Unified Development Code regarding site development standards for public water and wastewater facilities. The item was tabled by the Commission at both meetings and the Commission is going to continue to discuss the proposed changes with staff. TSAC – May 3, 2018 The Commission recommended approval of ordinances to limit parking on a section of Main Street that had previously been signed as no parking due to sight visibility issues as well as clean-up changes to speed limits on frontage roads of IH- 35 and IH-10. They also received a presentation from the Police Department on how complaints about speeding are investigated and tracked. Historic Preservation – April 26, 2018 At their April 26 meeting, the SHPC approved a Main Street grant application for the property at 528 Main Street. They reviewed the 2018 Spring Newsletter and Remembrances Special Edition Article 2018-2. Both of these can be found on the City’s website on the Historical Preservation Committee page. The Committee also discussed changes to the Landmark Property and Heritage Neighborhood Designation Program. Parks and Recreation Advisory Board – April 23, 2018 The Parks Board received updates on the activities of BVYA, SYSA and the YMCA. They also reviewed the current Parkland Dedication fee and discussed whether an adjustment to the fee was warranted. Library Board – May 7, 2018 At their April meeting, the Library Board received reports on the board’s finances, library usage and the bookstore. They also discussed the upcoming 2018-19 budget. Schertz Economic Development Corporation – May 1, 2018 During the May 1, 2018 SEDC Board Meeting, the SEDC Board heard presentations on the following: the SEDC’s Monthly Financial Statements where the SEDC saw an increase of 19.9% in sales tax revenue that was due to a non-recurring capital investment; the SEDC Benchmarking and Reserve Update which compares the SEDC against our benchmark EDC’s; the SEDC 20th Anniversary Update which staff is using to highlight the SEDC’s efforts; and the 1st Quarter 2018 economic and Project update which provides the Board with updated information on SEDC Projects and market conditions. During the meeting the SEDC Board also approved two infrastructure related projects. The first project was with WR1 LLC who is building Wiederstein Ranch. Under the performance agreement, WRI will receive a reimbursement of up to $834,487.50 for water and wastewater improvements for their development. The SEDC will pay the money to WR1 LLC once the City and SEDC have received actual ad valorem and sales tax revenue from their development. WRI LLC has up to January 1, 2022 to earn the reimbursement. The second infrastructure project that the SEDC approved was with Schertz 312 who is purchasing 312 acres in northwest Schertz. Under the performance agreement, WRI will receive a reimbursement of up to $4 million for water, wastewater, roadway and sidewalk improvements. Additionally, Schertz 312 will be required to reserve a development ready site for a future million square foot user. Schertz 312 will have one year to construct the improvements and receive the reimbursement. Committee of Committees Advisory Board Summary CCAB Notes 05/16/18: Mr. James gave the City Manager update. He spoke about the Main Street Input Meeting on April 9 and mentioned staff would be providing a written update to Council in the next couple of weeks. The goal of the meeting was to get feedback from the community stakeholders and provide Council input that the City is on the right track with this project and that this is the direction/vision it is going. He also shared that Council has been meeting in closed sessions to discuss the City Manager search and that the next step of the process will be posting for the position. The committee then discussed the topic of roles of the city boards and commissions. Some boards have a defined role and are a function of overseeing the entity (EDC or TIRZ board, for example). There are other boards that are created under state law and their role is defined by the state (Animal Service Advisory Committee, Board of Adjustment or Planning and Zoning Commission). What distinguishes these boards is that they have core duties and when they meet, there is a particular role they fill. Some of the other boards the City has by choice (TSAC, Library Advisory Board, and CCAB, for example). A challenge that faces these boards/commissions is being able to clearly define the intent of the board from when it was created and evaluating if it still relevant as time goes by. CCAB members discussed looking at their by-laws and clearly defining what their role is as a board, where they can add value and what the goals or topics are for their meetings. Next meeting agenda topics: Each committee member was tasked with reviewing the CCAB by-laws and being prepared to discuss them at the June meeting. Agenda No. 10B CITY COUNCIL MEMORANDUM City Council Meeting: June 5, 2018 Department: Police Subject: Health Inspection Fee Schedule Review BACKGROUND Staff is presenting the Health Inspection Fees as a written update only, unless a Councilmember requests it be presented as a work session item. During the Fee Schedule discussion for setting fees for FY 2017-18, Council requested a comprehensive review of fees charged by the City. This is the first review of health fees. In order to provide for safe and sanitary conditions, the state of Texas has put in place rules and regulations for food establishments, public and HOA swimming pools, and foster homes. The City of Schertz conducts at least two inspections annually for food establishments and one inspection annually for the swimming pools and foster homes to ensure they are operating in compliance and investigates all complaints. These fees are set to cover the cost of this particular service. A list of fees and a comparison to nearby Cities can be found in the attached presentation tables. Last Fiscal Year the City conducted inspections on 139 food establishments, 22 swimming pools, and 21 foster homes. Revenue for the food establishment inspections totaled $60,150. Swimming pool inspections brought in $2,310 and foster care inspections $800. Each inspection usually takes less than 1 hour to perform. Food Establishment permits and inspections are commonly charged on a tiered system where smaller businesses will be less fees. The criteria to distinguish the relative size and payments vary from city to city. Schertz, New Braunfels, Selma, and San Antonio charges based on number of employees of the food establishments while Cibolo charges based on gross sales. Staff is not recommending any change to these fees at this time. ATTACHMENT Health Inspection Fees Presentation Health Fee Schedule Review Background During the Fee Schedule discussion for setting fees for FY 2017-18, Council requested a comprehensive review of fees charged by the City. This is the first review of health fees. Historically, the majority of City fees have been set either by state allowed amounts or by reviewing similar fees charged by benchmark cities and setting an amount. The state of Texas has put rules and regulations in place for food establishments, in order to provide for safe and sanitary conditions. The City of Schertz conducts at least two inspections annually to ensure they are operating in compliance and investigates all complaints. 2 Health Public and HOA swimming pools are inspected once annually and investigates all complaints. Foster care inspections are conducted upon city permit renewal. These fees will cover the cost of a particular service. 3 Health FY 2016-17 City of Schertz Number of food establishments 139 Number of Public and HOA swimming pools 22 Foster care inspections 21 4 Health Food Establishment Fees Schertz Non-Profit Organizations (regardless of number of employees) $100.00 1-3 Employees $150.00 4-6 Employees $285.00 7-10 Employees $540.00 11-20 Employees $575.00 21 + Employees $725.00 Temporary Food and/or beverage establishment $50.00 Mobile Vendors $150.00 Revenue $60,165.00 5 Health Public and HOA Swimming Pools $110.00 Revenue = $2,310.00 6 Health Foster Care inspections $50.00 Revenue $800.00 7 Health Re-inspection fee $75.00 Revenue = $0 8 Health Nuisance Abatement Administrative Fee $100.00 Revenue = $0 9 Fee Comparisons Fee Schertz New Braunfels Cibolo Selma San Antonio Smallest Food Establishments $150.00 $156.25 $195.00 $100.00 $412.00 Largest Food Establishments $725.00 $781.25 $245.00 $500.00 $1,133.00 Swim Pool Inspection $110.00 N/A N/A N/A $213.21 Foster Care $50.00 N/A N/A N/A $46.35 10 License Fees San Antonio 11 1-10 Employees $412.00 11-25 Employees $679.80 26-50 Employees $908.46 51+ Employees $1133.00 Swimming Pools 1-2 $213.21 additional pools $51.50 Foster Care $46.35 License Fees Selma 1-3 Employees $100.00 4-6 Employees $200.00 7-10 Employees $300.00 11-20 Employees $400.00 21 + Employees $500.00 12 License Fee Cibolo Gross Sales 0-$99,999.99 $195.00 Gross Sales $100,000.00 or more $245.00 Temporary 1-3 vendors $45.00 per vendor Temporary 4 or more vendors $35.00 per vendor 13 License Fee New Braunfels 1-3 Employees $156.25 4-6 Employees $312.50 7-10 Employees $468.75 11-20 Employees $625.00 21 + Employees $781.25 Temporary non profit $25.00 Temporary for profit $75.00 14 Questions? 15 To maintain operating expenses and exceptional standards of care Schertz Animal Services currently has an established fee schedule that allows the city to balance maintaining exceptional care for the animals while still providing a service to the citizens of our community. In communications with larger organizations within our area, specifically San Antonio Animal Care Services, it was stated that in direct correlation with their adoption fees being reduced an increase was noted in the number of pets being adopted, directly offsetting the cost of the revenue lost in initial adoption fees. This has also been demonstrated within the city of Schertz Animal Services during “Adoption Specials” promotions in which fees have been temporarily lowered and an increase in the number of adoptions has been the direct result. During a conversation with a shelter of similar size to Schertz Animal Services, specifically Universal City Animal Care and Control, it was established that their adoption prices are significantly lower than those of the City of Schertz, and it’s possible that Schertz Animal Services is missing out on potential adopters due to the cost of adoption within our city. Adoption fees in the past have been set in direct accordance with the cost of sterilization that is charged to the shelter by the veterinarians. We are currently working on developing new agreements with veterinarians in the surrounding area to help with lowering the cost of sterilization which will directly correlate to the ability to lower adoption fees. Traditionally the impoundment fees set forth by the city of Schertz have been intended to be a deterrent against pet owners allowing their pets to roam freely. At this time it appears that the lower costs are not prominent enough to be a limiting factor and helping to mitigate the standards of keeping household pets confined. As such we are currently reviewing these fees in an effort to maintain both the standard of care required when the pets are brought to the shelter, and also to prove strict enough to encourage pet owners to maintain care and control of their animals. It is the standard of larger cities such as San Antonio to host an increased penalty for impoundment charges with the expectation that it will directly influence citizens to maintain care and custody of their pets at all times due to the severity of the recompense required to retrieve their pets. In accordance with state laws regarding animal bites, pets who have bitten a human or been potentially exposed to rabies must be quarantined within a licensed rabies quarantine facility. The cost of maintaining these pets has added encumbrances to the staff due to additional caution that must be exercised, as well as restricted handling requirements. Due to these supplemental factors, the fees associated with the quarantine impoundments should reflect accordingly the additional cost of care. The fees currently associated with quarantine are a direct cost for the service provided. The current fees do not sufficiently cover the cost of additional care needed for the animals. These fees are currently under review with the consideration that adjustment to the fees will allow the shelter to directly offset the cost of the necessary care required to house the quarantined animals. The fees you see today have been in place for a number of years. It is the intention of Animal Services to deliver a significantly updated fee schedule during budget review that will help achieve the goals of the Animal Services Department. ANIMAL SERVICES 800 Community Circle SCHERZ, TEXAS 78154-0890 SHELTER (210) 619-1550 DISPATCH (210) 619-1200 Fax (210) 619-1555 Animal Services 2017-18 Pet License Standard fee: license per year per spayed or neutered animal $ 5.00 Standard fee: license per year per un-spayed or un-neutered animal $ 10.00 Replacement tags (if lost) $ 2.00 Animal Adoption Cat or Dog that has been spayed or neutered regardless of weight $ 65.00 Cat, male $ 90.00 Cat, female $113.50 Dog, male under 60 lbs. $131.50 Dog, male 60 lbs. and over $140.00 Dog, female under 30 lbs. $137.00 Dog, female between 30 and 60 lbs. $142.50 Dog, female 61 lbs. and over $159.00 Permits - A permit shall be issue after payment of application fee: Kennel authorized to house 10 or less dogs or cats $ 75.00 Kennel authorized to house more than 10 but less than 50 $150.00 Kennel authorized to house 50 or more $200.00 Pet Shop $100.00 Grooming Shop $ 30.00 Commercial Riding Stable 10 or less $ 75.00 Commercial Riding Stable 11-50 $150.00 Commercial Riding Stable 51 or more $200.00 Annual Crescent Bend Riding Permit, per horse $100.00 Auction $100.00 Zoological Park $200.00 Animal Exhibition/Circus/Petting Zoo $100.00 Guard Dog Training Center $200.00 Obedience Training Center $ 50.00 Commercial Establishment Using a Guard Dog $ 75.00 Commercial Annual Sellers Permit $150.00 Dangerous Dog Permit $200.00 Temporary Permit* - not to exceed 7 days $ 15.00 *Good for Crescent Bend Riding (per horse), Animal Exhibition/Circus/Petting Zoo, and Auction Permits Temporary Animal Sales Permit (Pet Expos), not to exceed 3 days $ 30.00 Impoundment Fee: An impoundment fee must be paid for each captured animal Dog/Cat Impoundment Within a 1 year period 1st Offense Neutered $ 30.00 Un-neutered $ 45.00 2nd Offense Neutered $ 50.00 Un-neutered $ 70.00 3rd Offense Neutered $100.00 Un-neutered $120.00 4th Offense Neutered $150.00 Un-neutered $170.00 Each Additional Offense Base- Neutered $150.00 Base- Un-neutered $170.00 Per Additional Offense $ 50.00 Fowl or other small animal $ 30.00 Livestock $ 75.00 Zoological/Circus animal $200.00 Boarding Fee: A boarding fee must be paid for each animal Dog/Cat, per day $ 15.00 Fowl or other small animal, per day $ 10.00 Reptile, per day $ 30.00 Livestock, per day $ 50.00 Zoological/Circus animal, per day $200.00 Surrender Fee: Charge per animal with proof of Schertz residency Fowl/Reptile/Small Animal $ 10.00 Dog/Cat neutered/spayed /current rabies cert./heartworm negative $ 35.00 Dog/Cat all other surrenders $ 65.00 Small Livestock $ 50.00 Large Livestock $100.00 Zoological or Circus $200.00 Litter Fee (3 or more animals under 2 months old) $ 75.00 Quarantine Fee: Dog/Cat $ 50.00 Plus Daily Charge per animal for boarding $ 15.00 Micro Chipping $ 15.00 Trap Rental Fee: Trap Deposit, refundable when trap is returned $ 75.00 Trap Rental Fee, per day $ 5.00