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07-24-2018 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL July 24, 2018 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a tea Call to Order — Regular Session Opening Prayer and Pledtes of Allegiance to the Flats of the United States and State of Texas. (Councilmember Crawford) Employee Recognition • Fire Department — Fire Marshal — Thomas Pinder Presentations • Texas Public Works Association Awards presentation. (B. James /K. Woodlee /S. McClelland) City Events and Announcements • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) • Announcements and recognitions by the Acting City Manager (B. James) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. 07 -24 -2018 Council Agenda Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Cibolo Creek Municipal Authority (CCMA) sewer rate presentation. (D. Wait /J. Hooks /C. Ellis) • San Antonio River Authority (SARA) sewer rate presentation. (D. Wait /J. Hooks) Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and/or action regarding the approval of the minutes of the Regular meeting of July 10, 2018. 2. Resolution No. 18 -R -83 Consideration and /or action approving a Resolution authorizing an agreement for Provisions of Professional Services between the City of Schertz and the Schertz Economic Development Corporation. (B. James /K. Kinateder) 3. Resolution No. 18 -R -91 - Consideration and /or action approving a Resolution authorizing a Wastewater Easement Agreement with Darrel Jenschke for the use, benefit, and control of the City of Schertz for the operation and maintenance of a sanitary sewer force main along FM 482. (B. James /K. Woodlee) 4. Resolution No. 18 -R -92 — Consideration and/or action approving a Resolution awarding a contract to C3 Environmental Specialties for the desilting of Dietz Creek Drainage Channel. (D. Wait/D. Letbetter /S. McClelland) Discussion and Action Items 5. Resolution No. 18 -R -86 — Consideration and/or action approving a Resolution authorizing the Schertz Seguin Local Government Corporation ( SSLGC) budget amendment for fiscal year 2017 -18 in the amount of $2,000,000 as a transfer to the SSLGC Repair and Replacement Fund. (D. Wait /A. Coekerell /A. Briggs - Beard) 6. Resolution No. 18 -R -87 — Consideration and /or action approving a Resolution approving the Schertz Seguin Local Government Corporation Fiscal Year 2018 -1.9 Annual Budget. (D. Wait/ A. Coekerell /A. Briggs - Beard) 7. Resolution No. 18 -R -89 — Consideration and/or action approving a Resolution approving the Schertz Seguin Local Government Corporation Fiscal Year 2018 -19 Water Rates. (D. Wait/ A. Cockerell /A. Briggs - Beard) 07 -24 -2018 City Council Agenda Page - 2 - 8. Resolution No. 18 -R -93 — Consideration and /or action approving a Resolution authorizing the Acting City Manager to enter into an Interlocal Agreement with the City of Cibolo for the City of Schertz to sell up to 400 -acre feet of wholesale water annually. (D. Wait) 9. Ordinance No. 18 -F -16 — Consideration and/or action approving an Ordinance granting an electrical transmission and distribution and communications franchise to the Guadalupe Valley Electric Cooperative, Inc. for the use of City streets, alleys, and public ways for a ten -year term. First reading (D. Wait) 10. Resolution No. 18 -R -85— Consideration and /or action approving a Resolution by the City Council of the City of Schertz calling an election to be held on November 6, 2018 for the purpose of electing councilmembers for Place 6 and Place 7 for a three year term and making provision for the conduct of the election; authorizing contracts with the Elections Administrators of Bexar and Guadalupe Counties to conduct this election; authorizing the election to be held as a joint election resolving other matters incident and related to such election; and declaring an effective date. (Mayor /Council /B. Dennis) 11. Ordinance No. 18 -M -25 — Consideration and /or action approving an Ordinance by the City Council of the City of Schertz Texas amending the City of Schertz Code of Ordinances and certain other ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz for FY 2018 -19. First Reading (B. James /J. Walters) 1.2. Resolution No. 18 -R -73 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz approving Employee Policies related to Employee separation, determining salaries and filling position vacancies. (D. Wait /J. Kurz) 1.3. Ordinance No. 18 -S -24 — Conduct a public hearing and consideration and/or action approving an Ordinance amending Part III, Schertz Code of Ordinances, Unified PH Development Code (UDC) Articles 9 and 1.6 to amend certain site design standards for public water and wastewater facilities, repealing all ordinances or parts of ordinances in conflict with this ordinance; providing a severability clause; and providing an effective date. First Reading (B. James /K. Woodlee) Roll Call Vote Confirmation Workshop • Overview of the City's credit card policy. (B. James /J. Walters) • City of Schertz monthly Investment Report presentation. (B. James /J. Walters) Closed Session 1.4. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 07 -24 -2018 City Council Agenda Page - 3 - 15. City Council will meet in closed session under Texas Government Code Section 551.071, Consultation with the City Attorney and Section 551.074 Personnel Matters to deliberate a complaint about and the evaluation, duties or discipline of a City Council. Member. Reconvene into Regular Session 14a. Take any action based on discussions held in closed session under Agenda Item 1.4. 1.5a. Take any action based on discussions held in closed session under Agenda Item 15. Roll Call Vote Confirmation Requests and Announcements • Announcements by the Acting City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 1.6. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Schertz Master Calendar update reflecting change of the Committee of Committees Advisory Board. (B. James /S. Gonzalez) • Update regarding TMRS City Rates. (B. James /J. Walters) • City of Schertz Economic Development Corporation grant payment notification per the Economic Development Incentive Agreement with Texas Plumbing Supply Company, Inc. (B. James /K. Kinateder) • Pending informational items. Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 20th DAY OF JULY 2018 AT 1:50 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES 07 -24 -2018 City Council Agenda Page - 4 - AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. _P,F E NDA D E N N 1,S Orenda, Dennis, City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If ' you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin. Scholarship Committee Schertz -Se uin Local Government Corporation — Alternate 07 -24 -2018 City Council Agenda Page - 5 - 07 -24 -2018 City Council Agenda Page - 6 - Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Commissions Main Street Committee - Chair Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Investment Advisory Committee Cibolo Valley Local Government Corporation Main Street Committee Councilmember Kiser — Place 6 Councilmember Crawford — Place 7 Schertz Animal Services Advisory Commission Schertz- Seguin Local Government Corporation Audit Committee Interview Committee for Boards and Commissions TIRZ II Board 07 -24 -2018 City Council Agenda Page - 6 - Workshop A CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 . Department: Public Works Subject: Cibolo Creek Municipal Authority Presentation on FY 2018 -19 Wastewater Treatment Rates BACKGROUND The City of Schertz is contracted with the Cibolo Creek Municipal Authority (CCMA) for the treatment of a majority of the City's wastewater. CCMA is a legislatively created authority that is the regional provider of wastewater services throughout our region. CCMA has a five year rate plan developed by WilDan Consulting Services. This model is updated annually and is then brought to City Council for discussion prior to Finance incorporating these rates into the City's Fee Schedule. CCMA staff will be in attendance and performing this briefing of City Council. Workshop B CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Public Works Subject: San Antonio River Authority (SARA) sewer rate presentation The City of Schertz is contracted with the San Antonio River Authority (SARA) for the transport and treatment of wastewater in an area of the City including the Laurel Heights and Reserve at Schertz subdivisions. The City collects the wastewater and then it is sent to a SARA facility for treatment and discharge. This area of the City is in the SARA CCN and as such it cannot be transported for treatment by CCMA. SARA sets its rates in June of each year with a July 1 adoption period. Staff will review the rates and provide examples of how this will impact the rates paid by citizens in this area. ATTACHMENT SARA Rate Presentation Powerpoint walleel"101 San Antonio River Authoritj • 0 r 40 plllllq� llliolli��Illll �� San Ant River L currently provides 1Treatment i - approximately 66 homes Reserve at Schertz subdivision. San Antonio Rive Authority ui i i their rate schedule + d notifies i customers beginning in June which takes effect on July 1st each year. COMMUNITY SERVICE SCHHERTZ I OPPORTUNITY 3 FY 18/19 Rates a► l i Am �' a COMMUNITY SERVICE SCHHERTZ I OPPORTUNITY4 LTd Ma V A if 111 x ,..,. Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Subject: City Secretary Minutes The City Council held a Regular meeting on July 1.0, 2018. . HHZTG • ' • On RM Staff recommends Council approve the minutes of the Regular meeting held on July 10, 2018. Regular meeting of July 10, 2018 minutes. MINUTES REGULAR MEETING July 10, 2018 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on July 10, 2018, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Michael Carpenter Councilmember Mark Davis Councilmember Scott Larson Councilmember Bert Crawford Councilmember Edwards was absent. Staff Present: Executive Director Dudley Wait City Attorney Dan Santee to Order — Mayor Carpenter called the regular meeting Texas. (Counc • IT — Client Services • Librry - Part Time Li Presentations Mayor Pro -Tem Daid.Scagliola Kiser Acting City Manager Brian James Assistant tc�Ihe City Manager Sarah City Secretary'Brenda Dennis 1M l lark Welch Lion Clerk — Julio Machado Yorker 1— Maxwell Worley Cassandra Michels rvisors provided a brief bio on each of their new staff members Mayor /Council welcomed all the new employees to the City of • Presentation and update regarding Fire Station #3. (D. Wait /P. Gaudreau) Mayor Carpenter recognized Owners Representative Phil Gaudreau who provided a power point presentation with relative updated information regarding the progress made and to be made regarding the design and construction of Fire station #3. Highlights included: 07 -10 -201.8 Minutes Page - 1 - Background • A Bond was passed in November of 2015 for the creation of Fire Station #3 in the amount of $8,000,000.00 for all costs associated with the project. These costs include, design, construction, geotechnical, materials testing, owner's representative, land purchase, surveying, platting, legal and other miscellaneous costs. Current Activities the design and CMAR team members. the project, is anticipatd'to be completed in July of 2019. Mr. Gaudreau and Executive Director Dudley Wait addressed comments and questions from Council.. • Announcements of upcoming City Events (B. James /D. Wait /S. Gonzalez) Mayor Carpenter recognized Assistant to the City Manager Sarah Gonzalez who provided the following announcements: Friday, July 13' Drumming Around 12:00 pm Schertz Public Library 07-10 -201.8 Minutes Page - 2 - Come by the Library for a free facilitated drum circle with Kevin Cooley of Drumming Around. The drum circle is an all -age program with citizen's participation. Tuesday, July 1711 Crescent Bend Birding Walk 7:30 am —10:30 am Meet in the first parking lot with leader, Sandi Wheeler, for a walk through the park to learn about the bird life. Bring your binoculars, cameras, water, and snacks. All levels of birders are welcome — from beginners to experts. Chamber Luncheon 11:30 am Civic Center No City Council Meeting Thursday, July 1911 Bob Andrews Conference Room Schertz Public Library Local resident, Patti Burditt will sewing machine and assisting st designed for adults ages 18+ and Pre- registration is required as spa, Schertz Public Li The Schertz -Cib, capacity avail, www.ymcasatx ourse on how to operate your ple project. This program is their sewing machine to class. 1700 to register. tonsoring a free early childhood 's'creen, identify, and hopefully attending school. vision screening address vision k, screening the classic movie, JAWS. Movie starts at 7:30 pm Concessions will be available for purchase. There is limited Schertz Aquatics Center, so registering is required at Tuesday, July 24' City Council Meeting 6:00 pm Council Chambers Filing for Schertz City Council Election for November 6, 2018 . begins July 23, 2018 . 07 -10 -2018 Minutes Page - 3 - The City of Schertz will be holding its General Election on November 6, 2018 for the purpose of re- electing Council Members in Place 6, and Place 7 for a three -year term, from November 2018 to November 2021. Any candidate desiring to have his or her name on the Official Ballot shall, no sooner than July 21, 2018, (since the 21st falls on a Saturday and City offices are closed, the date moves to Monday, July 23, 2018) and no later than Monday August 20, 2018, by 5:00 p.m. file with the City Secretary an application in writing in the form prescribed by the Texas Election Code requesting that his or her name be placed o the Official Ballot and declaring themselves as a candidate. The Candidate packet is available in the City S, Building 2, or it can be found online at www.sc please contact the City Secretary's office at (21.0 Announcements and recognitions by the Mayor Carpenter recognized Acting City Mar members who helped out at the July 4th Jubilee Mr. James also reminded everyone that. information packets at each council race rating reports and another one is a reps which is always presented to the CCAB large projects and capita) improvemer electronic sign in front of city hall is i pending items thaf council has requested. • Announcements and 1.400 Schertz Parkway, 'ou have any questions, ity Manager (B. James James who thanked all the staff generally provides council with some written One of them has to do with our recent bond f the recent activities of various city boards p. They also do a monthly report of the latest ojects. He also mentioned that the city's rid running again. Also included is a list of . (M. Carpenter) Mayor Carpenter reminded everyone that there will not be a city council meeting next week as it is the third Tuesday ifthe month. He also thanked city staff for their work in assisting at the 4th o July Jubilee celebration this year. His understanding is that the fireworks display that they did not get to see (due to the weather) will now take place during the City's `601h Birthday' celebration in September. Mayor Carpenter recognized the following who spoke: • Mr. Brent Bolter, 2633 Cloverbrook Lane, who spoke in regard to Workshop Item number two. He stated that a lot of Cibolo residents are apparently not in favor of the pending agreement. He also supports this Council's stand of not wanting to give up any assets the City of Schertz has. He is also glad to see the second closed session item on tonight's agenda. He said people should always follow the rules and when they don't there should be repercussions from that. His third item is in regard to the dismissal of the former city 07 -10 -201.8 Minutes Page - 4 - manager (John Kessel). He thinks Council should follow through with former requests made by citizens regarding the accounting of all expenses involved of this process. • Dr. Irene Petrisky, 1117 Twin Lane, who provided her opinion on the agenda item 14 closed session. The reputation of this community is very important and the various city boards and committee's reputations are also very important. Council needs to take seriously the appointments made to these groups, especially Economic Development Corporation (EDC). She personally appreciates the council person who took this very seriously. All assignees to these committees must bring positive reputations an" integrity with them. • Ms. Maggie Titterington, The Chamber President, who reminded everyone that Mayor Carpenter will be the keynote speaker for their graduating corn leadership class next week at their monthly Chamber meeting. She also recognized city staffer, Senior Planner Bryce Cox, who has helped one of The Chamber's members in getting direction on several things, so they could finish their building. She also thaEriked Mayor Pro -Tem Sclg(iola and Acting City Manager Brian James for coming out to plaque presentation and g -o d breaking for a couple of Cibolo members. It says a lot about onr ,city when the councils and governments come together to support other busiess, both in and out of our respective neighboring cities. • Mr. Ferrando Heyward, 2628 Hansel Heights, who spoke about Old Wiederstein Road. He commended everyone for the job they do being good stewards for the City of Schertz and the strategic decisions they have to make. Both long and short-term investments, each have consequences. He hopes they think of the long -term gains of what they do with Wiederstein Road. A recent study done shows the San Antonio to Austin area as the largest growth area in the next ten years. He hopes council considers this fact regarding their decision with 07 -10 -201.8 Minutes Page - 5 - Wiederstein Road. Lastly, he commended city staff in regard to the Independence Day parade and Jubilee festivities. Consent Agenda Items Mayor Carpenter recognized Councilmember Crawford who requested agenda items 6 and 7 be pulled from consent for separate action. 1. Minutes — Consideration and /or action regarding the approv,4,a1 of the minutes of the Regular meeting of June 26, 2018. 2. Ordinance No. 18 -T -22 — Consideration and/or action approvin an Ordinance by the City Council of the City of Schertz authorizing a budget adjustment to�the Fiscal Year 2017- 2018 budget to increase the budget for 3rd party, inspectionItvices; repealing all I'll se Ordinances or parts of Ordinances in conflict with this ordinance; and providing an effective date. Final Reading (B. James /L. Wood) The following was read into record: t'1 CE NO. 18 -T COUNCIL OF THE CITY OF SCHERTZ, T ADJUSTMENT TO THE FISCAL YEAR ASE THE BUDGET FOR 3RD PARTY SING ALL ORDINANCES OR PARTS OF I THIS ORDINANCE; AND PROVIDING AN 3. Resolution No. 18-R-77 � Con i emtion add /or action approving a Resolution amending ResolN1 mittee of Committees Advisory Board and providing for the purpose, organiz4 appointment and duties of the Board by revising meeting times. (B. The Mlowinz was read into record: RESOLUTION NO. 18 -R -77 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING - RESOLUTION NO. 16 -R -38 COMMITTEE OF COMMITTEES ADVISORY BOARD AND PROVIDING FOR THE PURPOSE, ORGANIZATION, APPOINTMENT AND DUTIES OF THE BOARD, AND OTHER MATTERS IN CONNECTION THEREWITH 4. Resolution No. 18 -R -74 — Consideration and /or action approving a Resolution approving and authorizing Sanitary Sewer Easement Agreements along IH -35 from Michael Scott Turner. (B. James /K. Woodlee) 07 -10 -201.8 Minutes Page - 6 - The following was read into record: RESOLUTION NO. 18 -R -74 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AND AUTHORIZING SANITARY SEWER EASEMENT AGREEMENTS ALONG IH -35 FROM MICHAEL SCOTT TURNER, AND OTHER MATTERS IN CONNECTION THEREWITH 5. Resolution No. 18 -R -76 — Consideration and /or action apI an agreement to contribute right of way funds (fixed price Transportation for the FM 1518 Improvement Project. (B. J The following was read into record: RESOL MM A RESOLUTION BY THE CITY COUNCI TEXAS, AUTHORIZING AN AGREEMENT T FUNDS (FIXED PRICE) WITH THE TRANSPORTATION FOR THE FM 1518. IMPI 8. Resolution No. 18 -R -79 — Considerati the Acting City Manage r to enter intc Ambulance Services. (6. ' V it /J. Mabbi The . 18 -R -79 a Resolution authorizing the Texas Department of . Woodlee) CITY OF SCHERTZ, UTE RIGHT OF WAY DEPARTMENT OF PROJECT ving a Resolution authorizing Olympia Surgery Center for The following was read into record: RESOLUTION NO. 18 -R -81 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN 07 -10 -2018 Minutes Page - 7 - UPDATED AGREEMENT WITH EMERUS /BHS SA THOUSAND OAKS FOR AMBUALNCE SERVICES 10. Resolution No. 18 -R -82 - Consideration and/or action approving a Resolution authorizing an amendment to the contract with BB Inspections for inspection and plan review services and expenditures totaling no more than $460,000.00 for building inspection services for the fiscal year of 2016 -2017 and the fiscal year 2017 -2018. (B. James /L. Wood /B. Cox) The following was read into record: 6. The following was read into record: RESOLUTION NO. 18- A RESOLUTION BY THE CITY COUNCIL t AUTHORIZING AN AMENDMENT T INSPECTIONS FOR INPSECTION AND EXPENDITURES WITH BB INSPECTIT $460,000.00 FOR BUILDING INSPECTION c OF 2016 -2017 AND THE FISCAL YEAR 20 CONNECTION THEREWITH Mayor Carpenter recognized Maya Councilmember Davis to approve c( unanimous with Mayor Pro -Tem Larson, Kiser and _Crawford votir Edwards was absent. Motion Passed. em Scagliola vvho moved seconded by pda items 1 -5 and 8 -10. The vote was la; -Councilmembers Davis, Gutierrez, and no one voting no. Councilmember ?atibb No., 18-R-78 ;L� Consideration and/or action approving a Resolution accepting Miannual;reports with respect to the progress of the Capital Improvements Plan, and matters in connection therewith. (B. James /J. Walters) was RESOLUTION NO. 18 -R -78 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ACCEPTING THE SEMIANNUAL REPORTS WITH RESPECT TO THE PROGRESS OF THE CAPITAL IMPROVEMENTS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Carpenter recognized Councilmember Crawford who asked Acting City Manager Brian James to summarize what all is going into these capital improvement projects. 07 -10 -2018 Minutes Page - 8 - Mr. James explained that the city collects impact fees for water, sewer, and most recently, road impact fees. Per state law, semi - annual reports are required with regard to how much is collected, spent and how much we plan to spend. The studies we do identify improvements that we anticipate need to be built to serve new development going forward. The report lists some unfunded projects we have such as the Corbett elevated storage tank, the Corbett ground tank, northeast distribution line, Woman Hollering Creek trunk line, etc. Impact fees are one source of payment. New development pays for part of it and also existing and future residents paying for the other part. The key take -away is impact fees are only one part of it; we don't collect enough to fully pay for those anticipated improvements, so we also have to look for other funding sonrces (i.e. bond issuances, etc.). Mayor Carpenter recognized Councilmember Crawl, Councilmember Gutierrez to approve Resolution 1.8 --7 Mayor Pro -Tern Scagliola, Councilmembers Davis, Crawford voting for and no one voting no., Counc Motion Passed 7. Resolution No. 18 -R -80 - Consideration and /or acti a program and expenditures as provided for in the Performance Agreement between the City of Sc Corporation and Kellum Family Medicine; hip, (B. J The following was record: SOLUTION; NO. 18 -R -80 Mayor Carpenter, recognized Councilmember Crawford who stated he had some concerns earlier but after reading everything he doesn't see anything that has changed. He presumes everything is on track and nothing has changed, and the concerns are not of any further consequence. Mr. James said they did catch a few errors (typo, clarity, etc.). At the next meeting they will likely make sure they are on the same page with EDC. Mayor Carpenter recognized Mayor Pro -Tem Scagliola who moved seconded by Councilmember Gutierrez to approve Resolution 18 -R -80. The vote was 4 -2 -0 with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, voting yes and 07 -10 -2018 Minutes Page - 9 - Councilmembers Kiser and Crawford voting no. Councilmember Edwards was absent. Motion Passed 11. Ordinance No. 18 -B -23 — Consideration and/or action approving an Ordinance authorizing the issuance of "City of Schertz, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2018 "; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the city and further securing said certificates by a lien on and pledge of the pledged revenues of the system; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery tf said certificates, including the approval and distribution of an official statement pertining thereto; authorizing the execution of a paying agent /registrar agreement and an Official bid form; complying with the requirements of the letter of representations previously executed with the depository trust company; authorizing the execution of any noesary °engagement, agreements with the City's Financial Advisors and /or Bond Counsel; and providing an effective date. First and Final (B. James /J. Walters /M. McLiney /A. Freedman) The following was read into record: Mayor Carpenter recognized Finance Director James Walters who stated to summarize, the City of Schertz is selling bonds. We have collected numerous bids. The bonds are $10, 890,000. This is the culmination of the Notice of Intent that the city issued at the end of May. About half of those bonds are going to the genera] fund to purchase a reserve fire engine. We also had a couple of other projects underway that will be reimbursed by this money once we get it in. This includes the Pickrell Park Pool repair and YMCA bathroom 07 -10 -201.8 Minutes Page -10 - repair /reconstruction. Other projects include replacing the electronic door locks within the city as well as installation in areas where they have not been before. Also, included would be some renovations at 11 Commercial Place. Other projects are in the water and sewer areas including loop lines, main breaks, FM 1.103 utility relocations and water meter replacements. Mayor Carpenter recognized Financial Advisor Mark McLiney who provided a summary of the process of bids received and answered questions from Council. Mayor Carpenter recognized Councilmember Gutierrez who moved seconded by Councilmember Davis to adopt an Ordinance authorizing the issuance of City of Schertz Texas Combination Tax and Limited Pledge Revenue' ,certificates of Obligation, Series 2018, first and final reading. The vote was unanimous with Mayor Pro -Tem Scagliola, Councilmembers Davis, Gutierrez, Larson, Kiser and Crawford noting for and no one voting no. Councilmember Edwards was absent. Motion Passed. 12. Potential Certificates of Obligation and General Obligation Refunding' Discussion and consideration and/or action of potential refunding opportunity : of outstanding Certificates of Obligation and General Obligation fonds for debt service savings and authorization from City Council for Staff and Consultants to pursue the refunding opportunity if certain savings thresholds are met. (B. James/'' Walters/M. McLiney /A. Freedman) Mayor Carpenter recognized Finance Director Jameg'Walters who stated Mr. McLiney had brought to their attention a ,potential refunding of money and he will go over with you which bonds are eligible for refunding and why we need to wait until October as there have been some recent chances in how we can issue refunding bonds. Mayor Carpenter recognized Financial Advisor Mark McLiney who explained how this is taking the existing debt, ,,'paying it off and issuing bonds at lower interest rates. Mr. McLiney explained how th law changed and what the procedures are now; he also Mayor 'Carpenter recognized Councilmember Crawford who moved seconded by Councilmember Kiser to proceed with the potential refunding. The vote was unanimous with Mayor Pro -Tepa Scagliola, Councilmembers Davis, Gutierrez, Larson, Kiser and Crawford voting for and no one voting no. Councilmember Edwards was absent. Motion Passed.', Roll Call Vote Confirmation City Secretary Brenda Dennis provided the Roll Call Vote Confirmation for agenda items 1 -12. Workshop 07 -10 -2018 Minutes Page - 11 - • Presentation and discussion from staff on recommendations of the Unified Development Code (UDC) regarding standards for sheds. (Item requested by Councilmember Davis) (D. Wait) Mayor Carpenter recognized Executive Director Dudley Wait who explained this item along with staff members Planner I Emily Grobe and Assistant Fire Chief Kyle McAfee. They provided a power point presentation explaining the standards for residential accessory structures, specifically with regard to sheds. Items covered included the current UDC requirements and their origin. The reason for this discussion was a code enforcement complaint which involved four different property owners in violation. Those property, owners then submitted a variance request to the city. The Board of Adjustment (B ©A) heard the four variance cases on June 25 and denied all four requests. Since then, 114 bre addresses have been submitted and the current total of complaints is 13. City staff s interpretation on the appropriateness include requirements that are in place for aesthetic • Uscusslon ana '(Jtem requested includ a shed rticle 8, Section 21.8.2 C & D as well as fire safety concerns. to a resident's home. ed that staff could come up with a list of l options including input from the Planning Council for further discussion /direction. iederstein Road and Old Wiederstein Road Project. rawford. (B. James) Mayor Garrpenter recognized Councilmember Crawford who stated this was discussed two weeks agcy; Could we consider deeding the road (Wiederstein Road) to the City of Cibolo and in the ded restrictions have our curve cuts as needed? It would avoid us having to pay $1 million to ,the ify of Cibolo. He has no problem giving them $1 million in lieu of giving them the road to the extent of a couple of things. One: we have to borrow the $1 million or take't out of the General Revenue. He would like the money be available for us to work on other projects in the city. It is probably fair to give Cibolo $1 million as the developer says it will probably take $4.6 million to fix Wiederstein Road. We may have twenty percent traffic coming off this road. He is conscious of how we spend our dollars and we need to get the road fixed. Either way it is going to work but the question is where does the money come from? 07 -10 -2018 Minutes Page -12 - Councilmember Davis stated he understands the urgency for Cibolo to make improvements to this particular road. He also understands where this road racks and stacks on our Pavement Condition Index (PCI). He has received calls from different residents about certain roads but none of them were for Wiederstein. He said Schertz can step up and take this project on or do nothing (neither one being the right answer). The deed option is interesting —we could put restrictions in there that meet our needs. We wouldn't have maintenance going forward and have no out -of- pocket now. He would like to hear more information from Cibolo. Maybe it is time to have a joint meeting with them to see which way we go forward with this. Councilmember Gutierrez stated there is a reason why TxDOT wants the right of way on FM 1518. It is important that we keep our curve cuts where we want them. We forget that Schertz owns 3/4 of the corridor on IH 35. Giving the road to Cibolo is not the right way to go —they can add restrictions and make it impossible fof,us to even do the curve cuts. We have to keep the road in Schertz so we can control what we want. Councilmember Scagliola stated his only problem with deeding something over to somebody is what happens when they default? 4I 'is,riot in favor of turning over Schertz property. He has a good relationship with Cibolo "s Council. Once that area is fully developed, he believes we can recoup that $1 million a 4inlore. The name of Cibolo Valley Drive does not bother him at all. He does not believe it is time to, give the property over to them. He recommends letting the city managers, speak with the developers to determine the best course of action. Bring both of the:council a plan then. Mayor Carp process that them. fames statea laid out to C 5 to Old Wi ities to try and within th.Tx dislike of the supportive of an ILA to get Closed Session would just like to ask Council to wait for the results of the Win. Then the ;can make a decision based on what is before Mr. James on what is going on. Flo Cite Manager Robert Herrera is still agreeable to the deal as what ail of Schetz, kicking in $1 million to the section of Wiederstein from ein as well as the commitment of up to �/2 million dollars from both ,make those funds to make intersection and overpass improvements ;ht of way. There are some Cibolo citizens who have expressed their it to their city council. However, Mr. Herrera has indicated he is still i in terms of a deal going forward. Mr. James is working on a draft of He anticipates getting that back to both councils on the 24 th 1.3. City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. 07 -10 -2018 Minutes Page -13 - 14. City Council will meet inclosed session under Texas Government Code Section 551.071, Consultation with the City Attorney and Section 551.074 Personnel Matters to deliberate a complaint about and the evaluation, duties or discipline of a City Council Member. Mayor Carpenter stated Councilmember Edwards is absent this evening and he has a note from him asking that Council not take up Item 14 in his absence. If there is no objection from Council they will not take up that item this evening. Also, in regard to Item 13 it has always been the habit that when a Councilmember is absent that they not meet. Council concurred not to meet on either item. City Council did not meet in closed session. 13a. Take any action based on discussions held in closed session under Agenda Item 13. No action taken as Council did not meet. 14a. Take any action based on discussions held in closed session under Agenda Item 14. No action taken as Council did not meet. Requests and Announcements • Announcements by the Acting City No additional announcements were • Announcements by Mayor and Councilmembers • City and'eommunity events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Carpenter recognized Mayor Pro -Tem Scagliola who stated he liked it when Mr. Greenwald stood up here and thanked everyone for making him the Marshal for the day. It is an honor greatly deserved. The July 4th Parade was wonderful. He also encouraged 07 -10 -201.8 Minutes page - 14 - V people to contribute donations toward raising funds to fix the old 1956 fire truck up. They need about $20,000 +. He also thanked staff for working the 4th of July Jubilee event. Mayor Carpenter recognized Councilmember Gutierrez who thanked staff for their work on putting together the 4th of July parade event. Mayor Carpenter recognized Councilmember Crawford who also thanked staff for their contributions to the 4th of July Jubilee. Mayor Carpenter recognized Acting City Manager Brian James who added on to Mayor Pro -Tem Scagliola's comment about contributions. He has seen a draft of the work done by several city departments to allow it easier for patrons tai make online donations to different things. So, they will add the fire engine repair to that list. Then they can also start promoting it in the Schertz Magazine. Mayor Carpenter thanked staff for all their hrd work even though we did not have the fireworks ' shw it birthday celebration in September. 15. Information available in City Counc Packets - NO D] • Bond Rating Reports. (B. J • Update information from the Cot (CCAB). (B. Jiim /S. Gonzalez) • Update regarding large proj Brenda Dennis, City Secretary Walters) 4th of July Jubilee Parade and e done during the city's 60th SION TO OCCUR Advisory Commission ait /J. Harshman /T. Buckingham) Carpenter adjourned the meeting at 8:00 p.m. 07 -10 -2018 Minutes Page -15 - Michael R. Carpenter, Mayor IU 1010 [o7 71L,1111101 City Council Meeting: Department: Subject: Background Agenda No. 2 July 24, 2018 Economic Development Resolution 18 -R -83 Consideration and /or action approving a Resolution authorizing an Agreement for Provisions of Professional Services between the City of Schertz and the Schertz Economic Development Corporation Each year the City of Schertz Economic Development Corporation (SEDC) transfers funds to the City of Schertz for expenses that are related to the SEDC's operations. The Agreement for Provisions of Professional Services between the City of Schertz and the Schertz Economic Development Corporation (the "Professional. Services Agreement ") formalizes the transfer of funds by detailing the specific services that will be provided by the City of Schertz to the SEDC. The services include: providing administrative staff (Executive Director, Business Retention Manager, Marketing and Recruitment Manager, and Executive Assistant) and support (Human Resources, IT, Payroll, City Management, City Secretary, etc.), managing financial records, preparing the budget, and providing office space. The Professional Service Agreement is approved annually as part of the budget process. Goal To establish the Professional Services Agreement between the City of Schertz and the SEDC for the FY 201.8 -19. Fiscal Impact The total amount of the FY 201.8 -1.9 Professional Service Agreement is $456,630.00 which is a 3.5% increase from the FY 2017 -18 projected year -end expenses. The funds will be transferred from the SEDC to the City of Schertz in two equal transfers on October 1, 2018 and April 1, 2019. The funds will be distributed to the City Manager Personnel Services account and the Interfund Charges -Admin account. SEDC Recommendation. The SEDC Board of Directors met on June 28, 2018 at their regular board meeting to consider, discuss and act on the Professional Services Agreement and to recommend approval by the City Council for the expenditures provided for in the Professional Services Agreement in the amount of $456,630.00 for the FY 2018 -19. A motion was made by Mr. Macaluso, seconded by Mr. Hamilton to approve the Agreement for Provision of Professional Services between the City of Schertz and the Schertz Economic Development Corporation in the amount of $456,630.00 and to recommend that the City Council authorize the expenditures. Attachment(s) Resolution 18 -R -83 Agreement for Provisions of Professional Services Between the City of Schertz and the Schertz Economic Development Corporation RESOLUTION NO. 18 -R -83 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Development Corporation. Act of 1979, . as amended (Section 501.001 et seq, Texas Local Government Code, formerly the Development Corporation Act of 1979) (the "Act ") provides a corporation those powers incidental or necessary to the purposes of the corporation; and WHEREAS, the City of Schertz Economic Development Corporation (the "Corporation ") desires to engage the City for the provision of certain professional and other services to assist the Corporation in carrying out its goals and objectives; and WHEREAS, the Act prohibits the City from providing things of value, including professional services, in aid of corporation without receiving fair value compensation in return; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the Agreement for Provisions of Professional Services Between the City of Schertz and the Schertz Economic Development Corporation and that such agreement constitutes fair value for the services to be rendered under the agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement for Provisions of Professional Services Between the City of Schertz and the Schertz Economic Development Corporation in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. CITY OF SCHERTZ, TEXAS Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ ECONOMIC DEVELOPMENT CORPORATION AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ ECONOMIC DEVELOPMENT CORPORATION THE STATE OF TEXAS KNOWN ALL MEN BY THESE PRESENTS: THIS AGREEMENT, executed the day of , 2018, by and between the CITY OF SCHERTZ, a municipal corporation, acting by and through its City Council, situated in Guadalupe County, Texas (hereinafter referred to as "City "), and the City of Schertz Economic Development Corporation, a Texas non - profit industrial development corporation (hereinafter referred to as "SEDC ") acting by and through its President of the Board is as follows: WITNESSETH: The City agrees to provide management, professional, administrative, financial and investment services to the SEDC according to the terms of this agreement. Direct services the City shall perform for the SEDC shall include: 1. Providing Salary, workers' compensation, health, and retirement expenses for City employees assigned to the SEDC. 2. Preparing all financial and investment reports and keeping all financial books and records required by applicable law. 3. Preparing a budget for the forthcoming year for review and approval by the Board and City Council. 4. Providing all necessary budgeting, accounting, financial management and investment management through the City's Finance Department. 5. Providing accounts payable, payroll, purchasing and other bookkeeping services with oversight and training of such services. 6. Providing for a repository of records, office and conference space. 7. Providing technology support of hardware, software and phone systems through the City's Information Technology Department. 8. Providing automotive support of vehicles through the City's Fleet Department. Page 1 of 3 9. Providing for legal services through the City Attorney's office at the rate that those services are provided to the City. 10. Providing for commercial insurance, communication equipment and services, and office equipment products and services at the rate that those products and services are provided to the City. 11. Providing for financial auditing services through the Finance Department at the rate that those services are provided to the City. 12. Providing executive and administrative support, review and oversight by various City departments including but not limited to City Manager, City Secretary, and Executive Director and appropriate staffing. 13. Providing for project management services. It is understood and agreed that access to City staff resources by the SEDC is secondary to the needs of the City Council of the City of Schertz. II. Subject to the SEDC continuing to contract with the City for management services, the SEDC will pay to the City for its services pursuant to this agreement, in the form of a flat fee (the Service Fee) in the amount of four hundred fifty -six thousand six hundred thirty and zero cents ($456,630.00) per year. Said amount to be paid in two equal payments on October 1, 2018 . and April 1, 2019. In addition to the Service Fee, the SEDC will pay to the City the City attorney's hourly fees as charged to the City for all attorney services. In the event of the termination of this agreement, the SEDC will be responsible for paying the City only the portion of the cost allocated to periods prior to the effective date of the termination of the agreement. It is the express purpose of this agreement for the City to provide certain management, professional, administrative and financial services to the SEDC. IV. Subject to early termination as provided in Article V below, this agreement shall be in effect for a period of one year commencing October 1, 2018 . and ending September 30, 2019, . and said agreement shall be extended for additional one -year terms thereafter under the same terms Page 2 of 3 and conditions unless one party gives to the other party written notification at least thirty (30) days prior to the end of the existing term of its desire to terminate the agreement. V. 1. This contract may be terminated by the City or SEDC, in whole, or from time to time, in part, upon thirty (3 0) days notice from the terminating party to the other party. Termination shall be effective thirty (30) days after delivery of Notice of Termination specifying to what extent performance or work under the contract shall be terminated thirty (30) days after receipt by the notified party. 2. After receipt of a Notice of Termination the City shall: a. Stop work on the date as specified in the thirty (30) day Notice of Termination to the extent possible. b. Place no further orders or subcontracts except as may be necessary for completion of the work not terminated. C. Terminate all orders and subcontracts to the extent that they relate to the performance of work terminated by the Notice of Termination in so far as possible. d. The SEDC shall pay all expenses incurred through the date of termination. VI. This Agreement shall take effect on the day of execution. IN WITNESS WHEREOF, the parties have executed this Contract in the year and on the day indicated. CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION Tim Brown President CITY OF SCHERTZ, TEXAS Brian James Acting City Manager Page 3 of 3 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 . Department: Engineering Agenda No. 3 Subject: Resolution No. 18 -R -91 — A Resolution by the City Council of the City of Schertz, Texas approving and authorizing a Wastewater Easement Agreement along FM 482 from Darryl Jenschke, and other matters in connection therewith The Comal Independent School District (CISD) has constructed a new middle school on the southeast corner of the intersection of Hubertus Road and FM 482. In order for the property to be served with public wastewater, an extension of the public main was needed. As an extension of the City of Schertz sanitary sewer system, the City will accept the main as a public improvement and therefore requires the easements to be public in order to access the facilities for operation and maintenance. In order to construct the wastewater extension, CISD secured the easement across private property, generally parallel to FM 482, along the route of the extension. Resolution 18 -R -91 includes acceptance and authorization of the required easement for the wastewater main extension. Goal The goal of Resolution 18 -R -91 is to accept and authorize the Wastewater Easement Agreement from Darryl Jenschke. Community Benefit Ensuring properly designed, constructed, and maintained sanitary sewer facilities to serve orderly development meets a core service need in keeping with the Strategic Plan of the City. Summary of Recommended Action Staff recommends Council approve Resolution 1.8 -R -91, approving and authorizing execution of the Wastewater Easement Agreement with Darryl Jenschke. FISCAL IMPACT There is no direct fiscal impact from this Resolution. The Comal Independent School District acquired the easement for dedication to the City. 1• Staff recommends Council approve Resolution 1.8 -R -91 City Council Memorandum Page 2 ATTACHMENTS Resolution 18 -R -91. Wastewater Easement Agreement with Darryl Jenschke RESOLUTION NO. 18 -R -91 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AND AUTHORIZING A WASTEWATER EASEMENT AGREEMENT ALONG FM 482 FROM DARRYL JENSCHKE, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an agreement for a Wastewater Easement with Darryl Jenschke (the "Grantor "), in the form attached hereto as Exhibit A (the "Agreement "); and WHEREAS, the City needs the Easement in connection with the operation, and maintenance of a sanitary sewer gravity main extension along FM 482, approximately 1,050 feet northeast of the intersection of Hubertus Road and FM 482; and WHEREAS, the City Council has determined that it is in the best interest of the City to accept the Wastewater Easement in accordance with the terms of the Agreement. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Mu Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreements with the Grantor in substantially the form set forth on Exhibit A and to accept the Sanitary Sewer Easements in accordance with the terms of the Agreements. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Public Works Subject: Resolution No. 18 -R -92 — A Resolution by the City Council of the City of Schertz, Texas, authorizing a contract with C -3 Environmental Specialties for Silt Removal in the E. Dietz Drainage Channel between Dietz Road and Borgfeld Road. BACKGROUND This project was included in the FY 1.7 -18 Drainage Department Budget. Over the years, Dietz Creek has washed out in some areas and has built up silt deposits throughout the majority of the channel. Removing the silt deposits will restore the channel to the original design capacity, which is critical in the City's floodways to convey water from large rain events. This project was publicly bid using the Competitive Sealed Proposal Method. Five (5) proposals were received for the project. Selection of the most qualified contractor was based not only on cost, but the following additional criteria: qualifications of the respondent firm and experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. Public Works reviewed all bids and recommends C -3 Environmental Specialties to perform the work. C -3 Environmental Specialties has proposed to perform the work for $465,473.29 and Public Works recommends a contingency of $26,463.71. C -3 Environmental. Specialties will remove the silt deposited in the channel and reestablish the designed channel elevations and shape. As part of the project, several concrete drops will be removed to allow for a more easily maintained channel slope. After all of the silt removal is complete, the entire channel will be revegetated. Once the contract is authorized, construction should begin within three to four weeks and will take approximately 120 days. COMMUNITY BENEFIT Removing the silt deposits will restore the channel to the original design capacity, which is critical in the City's floodways to convey water from large rain events. FISCAL IMPACT This project will be funded from the approved FY 17 -1.8 Drainage Department Budget. Account 204 - 579 - 551615 "De- Silting" was budgeted with $535,000 for this project and has been placed into construction project accounts using the following breakdown. Advertising $650.00 Engineering (Approved with 18-R-0 1) $42,413.00 Contingency $26,463.71 Construction $465,473.29 Total $535,000.00 Staff recommends Council approve Resolution 18 -R -92 authorizing the City Manager to enter into a contract with C -3 Environmental Specialties, in an amount not to exceed $491,937.00 for the Silt Removal in the E. Dietz Drainage Channel between Dietz Rd. and Borgfeld Rd. ATTACHMENTS Resolution 18 -R -92 Bid Summary Table Contract with C -3 Environmental. Specialties RESOLUTION NO. 18 -R -92 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING A CONTRACT WITH C -3 ENVIRONMENTAL SPECIALTIES FOR SILT REMOVAL IN THE E. DIETZ DRAINAGE CHANNEL BETWEEN DIETZ ROAD AND BORGFELD ROAD. WHEREAS, the City of Schertz (the "City ") has a need to have silt removed from the E. Dietz Creek Drainage Channel; and WHEREAS, the City solicited competitive sealed proposals from qualified vendors for constructions services related to the East Dietz Creek Silt Removal Project; and WHEREAS, City staff has determined that C-3 Environmental Specialties is qualified to provide such services for the City; and WHEREAS, City Council has authorized funding for the East Dietz Creek Silt Removal Project with the approved FY 17 -18 Drainage Budget. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute and deliver a contract in substantially the same form as Attachment A with C -3 Environmental Specialties for an amount of $465,473.29 with a contingency amount of $26,463.71 for an overall not to exceed amount of $491,937.00. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018 . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50664954.1 - 2 - STANDARD FORM OF AGREEMENT This Agreement is made and entered into as of the day of , 2018 by and between the: "OWNER" The City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 210.619.1000 t 210.619.1009 f and "CONTRACTOR" C3 Environmental Specialties 132 Nell Deane Blvd. Schertz, Texas 78154 210.653.7801 t 210.650.3306 f for the following Project: East Dietz Creek Silt Removal, #18- PW- 23 -C -03 The ENGINEER for the Project is Ford Engineering, Inc. 10927 Wye Drive Suite 104 San Antonio, Texas 78217 210.590.4777 t 210.590.4940 f SFA - 1. 1.0 THE WORK OF THIS CONTRACT Unless otherwise provided in these Contract Documents, the CONTRACTOR shall be responsible for performing or causing to be performed all Work including labor and materials, necessary to build, construct, erect and equip in accordance with the Contract Documents and at its own proper cost and expenses to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto. The Contract Documents for this Project include this Standard Form of Agreement and the following documents, if applicable: Addenda issued by ENGINEER General Conditions Performance and Payment Bonds Request For Proposal and Contract Forms Technical Specifications Drawings 2.0 CONTRACT TIME AND COMPLETION § 2.1 The date of commencement of the Work shall be stated in a Notice to Proceed issued by the OWNER § 2.2 Contract Time §2.2.1 The Contract Time shall be measured from the date of commencement. §2.2.2 Time is of the essence in all phases of the Work. It is specifically understood and agreed to by and between OWNER and CONTRACTOR that time is of the essence in the substantial completion of the Work, and that failure to substantially complete the Work within the designated period, or as it may be extended, shall be construed as a breach of this Agreement. § 2.3 Substantial Completion The CONTRACTOR shall achieve Substantial Completion of the entire Work not later than 120 calendar days from the date of commencement, subject to and adjustments of this Contract Time as provided in the Contract Documents and Changer Orders modifying and extending this Agreement. § 2.4 Liquidated Damages The CONTRACTOR acknowledges and recognizes that the OWNER is entitled to full and beneficial occupancy and use of the completed work following expiration of the Contract Time. The CONTRACTOR further acknowledges and agrees that, if the CONTRACTOR fails to substantially, or cause the Substantial Completion of any portion of the Work within the Contract time, the OWNER will sustain actual damages as a result of such failure. The exact amount of such damages will be difficult to ascertain. Therefore, the OWNER and CONTRACTOR agree that, if the CONTRACTOR shall neglect, fail, or refuse to achieve substantial completion of the Work by the Substantial Completion date, subject to proper extension granted by the OWNER, then the CONTRACTOR agrees to pay the OWNER the sum of Six hundred dollars per day. ($600) for each day in which such Work is not completed, not as penalty, but as liquidated damages, for the damages ( "Liquidated Damages ") that would be suffered by OWNER as a result of delay for each and every calendar day that the CONTRACTOR shall have failed to have completed the Work as required herein. The Liquidated Damages shall be in lieu of any and all other damages which may be incurred by OWNER as a result of the failure of CONTRACTOR to complete within the Contract Time. § 2.5 FINAL COMPLETION § 2.5.1 Timely final completion is an essential condition of this contract. CONTRACTOR agrees to achieve final completion of the Work within 30 days of the designated or extended substantial completion date. The date of Substantial Completion shall be fixed by this Agreement, unless modified by Change Order, and memorialized by a Certificate of Substantial Completion as provided in the General Conditions to this Agreement. § 2.5.2 Final Completion means actual completion of the Work, including any extras or Change Orders reasonably required or contemplated under the Contract Documents other than warranty work that may be required pursuant to the Contract Documents. 3.0 CONTRACT SUM § 3.1 The OWNER shall pay the CONTRACTOR the Contract Sum in current funds for the CONTRACTOR's performance of the Contract. The Contract Sum shall be four hundred sixty five thousand four hundred seventy three dollars and twenty nine cents ($465,473.29) subject to additions and deductions as provided in the Contract Documents. § 3.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the OWNER: N/A § 3.3 Unit prices, if any: SEA -3 Item Units and Limitations Price Per Unit 4.0 PAYMENT § 4.1 APPLICATIONS FOR PAYMENT Each Application for Payment shall be based on the most recent schedule of values submitted by the CONTRACTOR in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Amount among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the ENGINEER and OWNER may require. This schedule, unless objected to by the ENGINEER or OWNER, shall be used as a basis for reviewing the CONTRACTOR's Applications for Payment. § 4.1.1 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. Unless otherwise noted, application for payment shall be done on a monthly basis. § 4.1.2 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of z V"O percent ( . 0t %). Pending final determination of cost to the OWNER of changes in the Work, amounts not in dispute shall be included; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the OWNER, suitably stored off the site at a location agreed upon in writing), less retainage of c <Five>> percent .3 Subtract the aggregate of previous payments made by the OWNER; and .4 Subtract amounts, if any, for which the ENGINEER has withheld or nullified a Certificate for Payment. § 4.1.3 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full amount of the Contract Sum, less such amounts as the ENGINEER shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the CONTRACTOR, any additional amounts payable. § 4.1.4 Reduction or limitation of retainage, if any, shall be as follows: § 4.1.5 Except with the OWNER's prior approval, the CONTRACTOR shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 4.2 FINAL PAYMENT § 4.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the OWNER to the CONTRACTOR when .1 the CONTRACTOR has fully performed the Contract except for the CONTRACTOR's responsibility to correct Work as provided in the General Conditions, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a letter of Final Acceptance has been issued by the ENGINEER and accepted by the OWNER. § 4.2.2 The OWNER's final payment to the CONTRACTOR shall be made no later than 30 days after the Work has been completed and accepted by the OWNER, in writing, following the issuance of the ENGINEER's final Certificate for Payment: This Agreement is entered into as of the day and year written above ( "The Date of Execution "): OWNER By: _ Title: CONTRACTOR By: _ Title: Agenda No. 5 011111 401"LlumIEU 10I01 [o1 AILN1 Rod 1 City Council Meeting: July 24, 2018 Department: City Manager /Public Works Subject: Resolution 18 -R -86- A Resolution by the City Council of the City of Schertz, Texas authorizing the Schertz Seguin Local Government Corporation. (SSLGC) Budget Amendment for Fiscal Year 2017- 1.8 in the amount of $2,000,000 as a transfer to the SSLGC Repair/ Replacement Fund, and other matters in connection therewith BACKGROUND Schertz /Seguin Local Government Corporation has a Retained Earnings Policy that sets a threshold for the minimum retained earnings to be held in the operating fund. By previous SSLGC Board action, the minimum is set at three months of operating expenditures. Based upon this policy, there is $2,000,000 above this threshold currently in this reserve account available for use, verified by the Annual. Audit for FY2016 -2017. SSLGC Staff is recommending a transfer to the SSLGC Repair /Replacement Fund in the amount of $2,000,000 for future projects to upgrade the water system or for unexpected maintenance or repairs. The SSLGC Board approved this action at their regularly scheduled board meeting on May 18, 2017. Goal Approve the SSLGC Budget Amendment transferring $2,000,000 from the operating reserve fund to the SSLGC Repair /Replacement Fund. Community Benefit The City of Schertz is a member of the SSLGC. It is through the SSLGC that the City provides water to its citizens. Approval of the budget amendment will ensure that the citizens of Schertz will continue to receive this vital service. Summary of Recommended Action Staff recommends approval of the Resolution for the Budget Amendment to the FY2017 -2018 Annual Budget. FISCAL IMPACT No fiscal impact. This budget is based on SSLGC revenue. IN 1 Staff recommends approval. ATTACHMENT Resolution 18 -R -86 Resolution # SSLGC R1.8 -1.0 RESOLUTION NO. 18 -R -86 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE SCHERT /SEGUIN LOCAL GOVERNMENT CORPORATION (SSLGC) BUDGET AMENDMENT FOR FISCAL YEAR 2017 -2018 IN THE AMOUNT OF $2,000,000 AS A TRANSFER TO THE SSLGC REPAIR AND REPLACEMENT FUND, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Schertz Seguin Local Government Corporation (SSLGC) has a retained earnings policy that sets a reserve operating fund balance at three months of operating revenue; and WHEREAS, after the Fiscal Year 2017 . Comprehensive Annual Financial Report was completed, it showed that the SSLGC reserve operating fund balance exceeded its recommended balance by over $2,000,000; and WHEREAS, the SSLGC Board of Directors has recommended and approved reallocating $2,000,000 to the SSLGC Repair /Replacement Fund for use in future water system improvement projects and /or for unanticipated maintenance or repairs; and WHEREAS, the City staff of the City of Schertz (the "City") agrees with the SSLGC Boards action and has recommended that the City approve the Schertz /Seguin Local Government Corporation Fiscal Year 2017 -2018 budget amendment; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the budget amendment to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin Local Government Corporation Fiscal Year 2017 -2018 budget amendment. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) Resolution # SSLGC R18 -10 RESOLUTION AMENDING 0SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION B Le . r r • • • • miiii� Operating Schertz-Seguin Local Government Corporation Reason requested: The Corporation has a Retained Earnings policy. This policy set a threshold for th minimum retained earnings to be held in the operating fund. This minimum policy wal set at three months operating expenditures. Based upon this policy and the results of audit, there is S zbove this threshold available for Repair and Replacement Fund ffi I 1 / '► ATTEST: Secretary an Assistant Secretary CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 . Department: City Manager Agenda No. 6 Subject: Resolution 18 -R -87 Approving the SSLGC Fiscal Year 2018 -2019 Annual Budget and other matters in connection therewith. (SSLGC Resolution #SSLGC R18 -06) A proposed annual budget for the period commencing October 1, 2018 and ending September 30, 2019 has been prepared by the Schertz /Seguin Local Government Corporation (SSLGC) General Manager and Staff. This proposed budget shows minimal growth in expenses with the largest increases being in Professional Services and Technical Services. In Professional Services, SSLGC continues to carry a high legal expense line item, primarily for the continued work on the contested case hearing against the Post Oak Landfill in eastern Guadalupe County. Additionally, there is a new expense for Manager Plus software. This is the same software used by Schertz's Fleet and Facility Department to track maintenance and expenses on our capital assets. SSLGC is using it for the same purpose on all water plant items, well pumps and transmission equipment, as well as SSLGC vehicles and equipment. The increases in Technical. Services are tied to both increased Groundwater District payments as well as increasing requirements on monitoring wells. It is the desire of SSLGC to have the FY2018 -19 SSLGC Budget approved by the City of Schertz City Council. The SSLGC Board of Directors approved the FY 2018 -1.9 Budget at the regularly scheduled May Board Meeting. Goal To approve the SSLGC FY2018 -19 Annual Budget. Community Benefit The City of Schertz is a member of the Schertz /Seguin Local Government Corporation. It is through the SSLGC that the City provides water to it citizens and businesses. Approval of the budget will ensure that the citizens and businesses of Schertz will continue to receive this vital ORINOCO Summary of Recommended Action Staff recommends approval of the Resolution approving the proposed SSLGC FY201.8 -19 Annual Budget. FISCAL IMPACT This budget is based on SSLGC revenue with a one cent increase in the price of water. Staff recommends approval. ATTACHMENT Resolution 18 -R -87 SSLGC Budget Summary FY 201.8 -2019 SSLGC Resolution # SSLGC R18 -06 RESOLUTION NO. 18 -R -87 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2018 -2019 ANNUAL BUDGET, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Schertz Seguin Local Government Corporation (SSLGC) is a corporation for the provision of and transportation of water wholly owned by both the City of Schertz and the City of Seguin; and WHEREAS, SSLGC By -Laws require that the corporation establish an annual budget and said annual budget must be approved by the SSLGC Board of Directors and both the City of Schertz and the City of Seguin; and WHEREAS the proposed FY 201.8 -1.9 Fiscal. Year Budget, provided herein as Attachment A, has been approved by the SSLGC Board of Directors at their regularly scheduled May Board Meeting; and WHEREAS, the City staff of the City of Schertz (the "City ") recommends that the City approve the Schertz /Seguin Local. Government Corporation Fiscal Year 2018 -19 Annual Budget; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the budget to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin Local Government Corporation Fiscal Year 2018 -19 Annual Budget. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 2018 -19 Budget - SSLGC Expenses FY 2017 FY 2018 FY 2018 FY 2018 FY 2019 Actual Budget 03/31/18 Estimates Budget 063 - SSLGC OPERATING DEPT. 55 - SSLGC 11 - Salaries 063 - 5500 - 110100 Regular Salaries 671,543.68 800,889.00 337,028.90 800,889.00 803,838.00 063 - 5500 - 112000 Overtime /On Call 38,623.18 50,000.00 15,557.77 50,000.00 40,000.00 11- Salaries Totals: 710,166.86 850,889.00 352,586.67 850,889.00 843,838.00 12 - Benefits 063 - 5500 - 121000 Payroll Taxes 52,039.47 59,597.00 26,026.30 59,597.00 64,554.00 063 - 5500 - 122000 Retirement 135,884.85 184,895.00 71,270.87 184,895.00 184,864.00 063 - 5500 - 123000 Health Insurance 102,907.86 115,615.00 53,314.01 115,615.00 111,572.00 063 - 5500 - 123100 Life Insurance 1,405.73 1,070.00 647.35 1,070.00 1,070.00 063 - 5500 - 124000 Workers' Compensation 9,589.13 13,785.00 3,286.21 13,785.00 15,488.00 12 - Benefits Totals: 301,827.04 374,962.00 154,544.74 374,962.00 377,548.00 32 - Professional Services 063 -5500- 320500 Professional Services 5,574.87 35,255.00 22,760.13 35,255.00 22,800.00 063 - 5500 - 321000 Annual Audit 13,390.00 15,000.00 13,800.00 14,000.00 15,000.00 063 - 5500- 321200 Consultant Services 117,139.91 121,000.00 56,775.00 121,000.00 121,000.00 063 -5500- 321500 Attorney Fees 47,383.66 35,000.00 25,703.30 50,000.00 60,000.00 063 - 5500- 321600 Landfill Opposition 105,009.17 200,000.00 110,129.56 200,000.00 200,000.00 063 -5500- 323500 Solid Waste Contract 326.71 2,580.00 837.57 2,580.00 2,400.00 32 - Professional Services Totals: 288,824.32 408,835.00 230,005.56 422,835.00 421,200.00 34 - Technical Services 063 - 5500 - 342100 Gonzales Underground Water District 90,076.47 91,000.00 34,688.51 91,000.00 91,000.00 063 - 5500 - 342400 GCGCD Permit Fee 147,186.84 148,000.00 73,593.42 148,000.00 148,000.00 063 -5500- 342500 GCUWCD Mitigan Fund Pymt 108,468.31 131,000.00 113,921.56 131,000.00 172,000.00 063 - 5500- 343000 Testing /Inspection Fees 22,322.87 25,000.00 9,446.10 25,000.00 25,000.00 34 - Technical Services Totals: 368,054.49 395,000.00 231,649.59 395,000.00 436,000.00 41- Utilities Services 063-5500-411000 Electric 1,660,158.84 2,000,000.00 843,30939 2,000,000.00 2,000,000.00 063 -5500- 412000 Water 689.04 1,300.00 511.79 1,300.00 1,300.00 063 - 5500- 413000 Sewer 648.48 1,000.00 328.28 1,000.00 1,000.00 063 -5500- 414000 Gas - Centerpoint 724.58 1,000.00 640.50 1,000.00 1,000.00 063 - 5500- 415000 Telephone Service 468.93 700.00 189.14 700.00 500.00 063 - 5500 - 415100 Long Distance 9.89 100.00 0.00 100.00 100.00 063 - 5500- 415200 Telephone- Mobile Phone 3,313.40 5,157.00 1,598.65 5,157.00 4,257.00 063 -5500- 415300 Internet Access 2,291.63 2,500.00 1,249.98 2,500.00 2,500.00 41- Utilities Services Totals: 1,668,304.79 2,011,757.00 847,827.73 2,011,757.00 2,010,657.00 43 - Repair and Maintenance 063 - 5500 - 431100 Office Maintenance- Equipment 719.98 2,500.00 0.00 1,500.00 2,500.00 063 - 5500- 432100 V &E Maint. -Motor Vehicles 19,780.06 14,000.00 3,951.43 14,000.00 14,000.00 063 -5500- 432200 V &E Maint.- Machine & Tool 71.97 20,000.00 2,742.68 10,000.00 20,000.00 063 - 5500- 432300 V &E Maint. -Heavy Equipment 0.00 25,000.00 227.01 22,000.00 25,000.00 063 -5500- 432400 V &E Maint. - Communications 19,833.18 30,000.00 6,579.26 30,000.00 30,000.00 063 - 5500- 432500 V &E Maint. -Pumps & Motors 109,720.12 200,000.00 47,119.22 200,000.00 200,000.00 063 -5500- 433000 Buildings Maintenance 9,231.95 20,000.00 3,785.75 20,000.00 20,000.00 063 - 5500- 434601 L &I Maint. -WATER System 33,448.64 125,000.00 0.00 125,000.00 125,000.00 063 -5500- 436000 Property Maintenance 1,235.55 4,000.00 1,306.00 4,000.00 4,000.00 43 - Repair and Maintenance Totals: 194,041.45 440,500.00 65,711.35 426,500.00 440,500.00 44 - Rental 063 - 5500 - 441000 Equipment Rental 5,902.66 8,000.00 1,908.29 8,000.00 10,000.00 063 - 5500 - 443500 Water Leases 2,414,770.67 2,500,000.00 1,232,951.03 2,500,000.00 2,500,000.00 44 - Rental Totals: 2,420,673.33 2,508,000.00 1,234,859.32 2,508,000.00 2,510,000.00 FY 2017 FY 2018 FY 2018 FY 2018 FY 2019 Actual Budget 03/31/18 Estimates Budget 52 - Insurance 063 - 5500 - 521000 Building /Auto Liability 46,000.00 66,000.00 66,000.00 66,000.00 66,000.00 52 - Insurance Totals: 46,000.00 66,000.00 66,000.00 66,000.00 66,000.00 54 - Advertising 063 - 5500 - 541000 Publication of Notices 274.40 1,000.00 297.00 1,000.00 1,000.00 54 - Advertising Totals: 274.40 1,000.00 297.00 1,000.00 1,000.00 61- General Supplies 063 - 5500 - 611000 Office Supplies 4,709.44 5,000.00 1,682.17 4,500.00 5,000.00 063 - 5500 - 612000 Postage 1,121.47 1,000.00 650.26 1,000.00 1,000.00 063 - 5500 - 613000 Operating Supplies 4,791.56 7,000.00 1,541.67 7,000.00 7,000.00 063 - 5500- 613300 Chemicals 443,224.70 525,000.00 199,065.61 525,000.00 525,000.00 063 -5500- 613500 Laboratory Supplies 8,389.32 10,000.00 3,796.78 10,000.00 10,000.00 063 - 5500- 614300 Safety Supplies 548.97 1,800.00 647.62 1,800.00 1,800.00 063 -5500- 616000 Uniforms 3,389.39 5,000.00 1,358.00 5,000.00 5,000.00 063 - 5500- 618000 Minor Tools and Equipment 4,120.18 5,000.00 413.36 5,000.00 5,000.00 61- General Supplies Totals: 470,295.03 559,800.00 209,155.47 559,300.00 559,800.00 62 - Energy and Fuel 063 - 5500 - 621000 Gasoline 15,124.85 17,000.00 5,862.06 17,000.00 17,000.00 62 - Energy and Fuel Totals: 15,124.85 17,000.00 5,862.06 17,000.00 17,000.00 65 - Miscellaneous 063 -5500- 655100 Employee Recognition 0.00 0.00 0.00 0.00 1,000.00 65 - Miscellaneous Totals: 0.00 0.00 0.00 0.00 1,000.00 66 - Education 063 -5500- 661000 Seminar Tuition 2,810.00 10,000.00 3,815.00 10,000.00 12,000.00 063 -5500- 662000 Certification Fees 1,559.00 1,900.00 413.00 1,900.00 1,900.00 063 - 5500- 665000 Travel and Lodging 1,628.58 2,500.00 1,650.17 3,000.00 3,000.00 063 -5500- 665500 Meals 2,012.32 2,500.00 1,084.84 2,500.00 2,500.00 063 - 5500- 666000 Dues 970.00 1,700.00 0.00 1,700.00 1,850.00 063 -5500- 667000 Subscriptions 851.20 300.00 325.00 300.00 300.00 66 - Education Totals: 9,831.10 18,900.00 7,288.01 19,400.00 21,550.00 67 - Public Relations 063 -5500- 671000 Public Relations 3,925.13 7,000.00 348.77 7,000.00 7,000.00 67 - Public Relations Totals: 3,925.13 7,000.00 348.77 7,000.00 7,000.00 70 - Capital Outlay 063 -5500- 706100 Mach. & Equip. -Office 1,721.48 3,000.00 478.77 3,000.00 3,000.00 063 - 5500 - 706200 Mach. & Equip. -Heavy Equipment 13,293.54 29,745.00 0.00 10,000.00 0.00 063 -5500- 707100 Transportation- Vehicles 72,037.71 0.00 0.00 0.00 50,000.00 70 - Capital Outlay Totals: 87,052.73 32,745.00 478.77 13,000.00 53,000.00 82 - Intragvrmmntl. Transfers 063 -5500- 825700 Rate Stabilization Fund 500,000.00 250,000.00 125,000.00 250,000.00 250,000.00 063 - 5500- 826100 Repair & Replacement Fund 600,000.00 600,000.00 300,000.00 600,000.00 600,000.00 063 -5500- 826200 Future Development Fund 500,000.00 500,000.00 250,000.00 500,000.00 500,000.00 82 - lntragvrmmntl. Transfers Totals: 1,600,000.00 1,350,000.00 675,000.00 1,350,000.00 1,350,000.00 98 - Depreciation FY 2017 FY 2018 FY 2018 FY 2018 FY 2019 Actual Budget 03/31/18 Estimates Budget 063 -5500- 984500 Depreciation /SSLGC 3,419,854.44 0.00 0.00 0.00 0.00 98 - Depreciation Totals: 3,419,854.44 0.00 0.00 0.00 0.00 55 - SSLGC Totals: 11,604,249.96 9,042,388.00 4,081,615.04 9,022,643.00 9,116,093.00 98 - Use of Fund Balance 96 - Use of Retained Earnings 063 -9800- 960000 Non - Departmental /Use of Retained E 0.00 - 100,000.00 0.00 0.00 0.00 96 - Use of Retained Earnings Totals: 0.00 - 100,000.00 0.00 0.00 0.00 98 - Use of Fund Balance Totals: 0.00 - 100,000.00 0.00 0.00 0.00 063 - SSLGC OPERATING DEPT. Totals: 11,604,249.96 8,942,388.00 4, 081 ,615.04 9,022,643.00 9,116,093.00 STATE OF COUNTY OF GUADALUPE ...•.. •. •'I• • + WHEREAS, in accordance with the Schertz /Seguin Local Government Corporation Bylaws, it is necessary to adopt a budget for the fiscal year 2018 -2019; and WHEREAS, a proposed annual budget for the period commencing October 1, 2018 and ending September 30, 2019 has been prepared by the Schertz /Seguin Local Government Corporation Financial Officer and the City of Seguin Director of Finance, and the Board of Directors has considered the proposed budget; and WHEREAS, the budget for the fiscal year 2019 -2019 for the Schertz /Seguin Local Government Corporation is attached. 018411 • • • • The budget for the fiscal year commencing October 1, 2018 and ending September 30, 2019 is hereby approved and adopted. Passed and approved this the 17' day of May, 2018. i � • Charles Kelm, Assistant Secretary Robin V. er, President 1 of 1 SIGNED ORIGINkL(S ): 1 Agenda No. 7 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 . Department: City Manager Subject: Resolution 18 -R -89 - Approving the SSLGC Fiscal Year 2018 -2019 Water Rates and other matters in connection therewith. (SSLGC Resolution # SSLLGC R1.8 -07) BACKGROUND In order for the City's corporate partner, Schertz Seguin Local Government Corporation (SSLGC) to provide water at the lowest rate possible, SSLGC utilizes the services of WilDan Consultants principal Dan Jackson to evaluate and advance its 5 year rate model annually. This helps to keep rate increases minimal and to keep SSLGC revenue appropriate for current and future operations. For Fiscal Year 2018 -1.9, the SSLGC Board is recommending and has approved with SSLGC Resolution. SSLGC R17 -04 a $0.01 per 1,000 gallons rate increase. This increase is necessary to keep up with revenue targets as SAWS ceases purchasing excess water from SSLGC in 2021. Attached you will the SSLGC Resolution and the SSLGC Rate Sheet for all customers for FY 2018- 2019. Goal To have the City of Schertz City Council approve the SSLGC FY2018 -19 water rates. Community Benefit The City of Schertz is a member of the Schertz /Seguin Local Government Corporation. It is through the SSLGC that the City provides water to it citizens and businesses. Approval of the water rates will ensure that the citizens and businesses of Schertz will continue to receive this vital service. Summary of Recommended Action Staff recommends approval of the Resolution adopting the SSLGC FY2018 -19 water rates. FISCAL IMPACT This $0.01 /1,000 gallon rate increase from SSLGC will lead to a rate increase for the citizens of Schertz in the next fiscal year. Staff is currently still evaluating this rate increase but we do not anticipate it being more than was forecast in last year's rate study update. The City of Schertz will not only see the one cent rate increase but our debt obligations to SSLGC are also increasing as we begin making bond payments on the parallel pipeline and the planned Guadalupe County well field currently in design. Staff recommends approval of the SSLGC proposed water rate for FY 2018 -19. IrW VON solUlDILIYr Resolution 18 -R -89 FY2018 -19 Water Rates Resolution # SSLGC R18 -07 RESOLUTION NO. 18 -R -89 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FISCAL YEAR 2018 -19 WATER RATES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz is a partner in and receives the majority of its potable drinking water supply from a local government corporation known as the Schertz Seguin Local Government Corporation (SSLGC); and WHEREAS, the SSLGC is required to produce and follow an annual budget for each fiscal year and revenue to conduct operations is a key piece of this annual budget; and WHEREAS, the SSLGC has determined that to meet operating needs in FY 201.8 -19 and known increases in expenses in future years that a $0.01 /1,000 gallons of water rate increase is necessary for FY 2018 -1.9; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City approve the proposed Schertz /Seguin Local Government Corporation Fiscal. Year 201.8 -19 Water Rates as adopted by the SSLGC Board of Directors; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the rates to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the approval of the Schertz /Seguin Local Corporation Fiscal. Year 201.8 -1.9 Water Rates. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50506221.1 - 2 - 1 • • r ,j. . • .; r STATE OF COUNTY OF A). Local WHEREAS, the Schertz/Seguin • vernment CorDoration nrovides wa • •• a WHEREAS, it is necessary to set water rates to be assessed for the provision of the water in order to cover expenses; and /Seguin Local • s r• [• a•r: • a revenue requirement the AWWA cash basis of • and adopted a minimum debt coverage rs requirement of or a WHEREAS,, the water rate schedule for the fiscal year 2018-2019 for the Schertz/Seguin Local Government Corporation attached. MOM • •,,i M9102 • r 1 1 RVIN1111IM1111 r • 1111ir •s 1' t •• • a • .••a r a ••r • a: I a. • I I I A 4— g �'Ie? avid eiley, Secretary No Korey Kirchner, Assistant Secretary .,4, 1 1 &4t4Z Robin V. Dwyer, President 1of1 SIGNED ORIGINAL(S). 1 SSLGC WATER RATES FY2018 -2019 Effective Date: October 1, 2018 1 City of Schertz and City of Seguin Operations and Maintenance $ 0.89 Water Leases $ 0.73 Rate per 1,000 gallons $ 1.62 * Schertz Annual Debt Service Payment $ 3,807,218.00 *Seguin Annual Debt Service Payment $ 2,049,655.00 2 City of Selma and City of Universal City Operations and Manitenance $ 0.89 Water Leases $ 0.73 Transporation $ 0.38 Cities Distribution $ 0.19 Rate per 1,000 gallons $ 2.19 3 Springs Hill Water Supply Corporation Operations and Maintenance $ 0.89 Water Leases $ 0.73 Rater per 1,000 gallons $ 1.62 *Springs Hill Annual Debt Service Payment $ 260,893.00 4 City of Selma (Selma 2015 Contract) Operations and Maintenance $ 0.89 Water Leases $ 0.73 Cities Distribution $ 0.19 Rate per 1,000 gallons $ 1.81 *Selma 2 Annual Debt Service Payment $ 159,520.00 5 San Antonio Water System - Tier 1 Operations and Maintenance $ 0.89 Rate per 1,000 gallons $ 0.89 *SAWS (SSLGC) - Tier 1 Annual Debt Service Payment $ 734,126.00 *SAWS (2012 Bond) - Tier 1 Annual Debt Service Payment $ 1,512,159.00 Total $ 2,246,285.00 6 San Antonio Water System - Tier 2 Operations and Maintenance $ 0.89 Water Leases $ 0.73 Rate per 1,000 gallons $ 1.62 *SAWS - T2 Annual Debt Service Payment $ 232,860.00 Total Debt Service Payments $ 8,756,431.00 *Note: The monthly amounts may vary in order to accommodate the due dates of the debt service payment schedule. Agenda No. 8 Cpl Y SWO L11004 I ICU 1 Old 01.7_1a111004 l City Council Meeting: July 24, 2018 Department: Public Works Subject: Resolution No. 18 -R -93 — A Resolution by the City Council of the City of Schertz, Texas authorizing the Acting City Manager to enter into an Interlocal Agreement with the City of Cibolo for the City of Schertz to sell up to 400 acre feet of wholesale water annually. In March 2015 the City of Schertz entered into a Memorandum of Understanding with the City of Cibolo to supply water to the Keli Heights Subdivision at the Schertz City :Limits on F.M. 1103 and for commercially zoned land at the corner of Wiederstein Road and IH -35. The MOU established the methods by which the sale would happen and required an Interlocal Agreement to be established before the actual sale of water occurred. House construction is underway in the subdivision and the commercial property is currently being developed. The water will be taken at two water meters, one at each location. The water will be sold at a wholesale water rate established in the City of Schertz fee schedule in 2015. That rate is currently $3.27 per 1,000 gallons used. Additionally, the City of Cibolo will pay a monthly wholesale distribution base rate based upon the size of the water meter used to take the water from Schertz. This wholesale water rate will increase annually as a part of the City's water rate plan. The monthly base rate will be prorated based upon the current water needed compared to the maximum allowed. The City of Cibolo cannot adequately serve these areas and they have determined that it is more efficient to purchase water from the City of Schertz as opposed to increasing their water delivery infrastructure. The City of Schertz will primarily supply them with Carrizo- Wilcox water but will use our Edwards Aquifer water if necessary. This interlocal agreement will have a 40 year term. The City of Schertz will have appropriate capacity to supply 400 acre feet to the City of Cibolo throughout the term of the agreement. Goal Assist the City of Cibolo to meet their water supply needs through the sale of wholesale water available to the City of Schertz. Community Benefit A cooperative project between the City of Schertz and the City of Cibolo will provide assistance to an area that is in need of adequate water services. Development of the subdivision in Cibolo is already benefiting the City of Schertz as a term of the MOU is access for the City of Schertz to the wastewater collection system exiting that subdivision to enable us to eliminate a lift station that is nearing failure. Summary of Recommended Action Staff recommends City Council authorize the Acting City Manager to enter into the interlocal agreement for the sale of up to 400 acre feet per year of wholesale water to the City of Cibolo. Fiscal Impact Once 400 acre feet is being sold, it will result in approximately $575,000 of additional revenue annually at today's rate. Recommendation Staff recommends Council approve Resolution 18 -R -93 authorizing the Acting City Manager to enter into an interlocal agreement with the City of Cibolo. Attachments Resolution 18 -R -93 interlocal Agreement Exhibit A: Service Area RESOLUTION NO. 18 -R -93 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACTING CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF CIBOLO RELATING TO THE PURCHASE OF UP TO 400 ACRE FEET OF WHOLESALE WATER FROM THE CITY OF SCHERTZ ANNUALLY, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz entered into a Memorandum of Understanding with the City of Cibolo in 2015 to supply wholesale water to the City of Cibolo for two developments, one residential and one commercial; and WHEREAS, the terms of that Memorandum included a clause that an Interlocal Agreement must be entered into between both Cities at the time that either development was prepared to consume water; and WHEREAS, the Interlocal Agreement is for a term of forty years to supply up to 400 acre feet of potable water at a wholesale rate at two metered take points within the Cibolo City Limits; and WHEREAS, the costs of receiving and metering the sale of this water will be completely born by the City of Cibolo; and WHEREAS, the City of Schertz has the capacity from both its Carrizo - Wilcox Aquifer allocation and its Edwards Aquifer allocation to be able to supply this wholesale water; and WHEREAS, the City staff of the City of Schertz has recommended that the City enter into this Interlocal Agreement with the City of Cibolo relating to the sale of up to 400 acre feet of potable water; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with the City of Cibolo pursuant to the Interlocal Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS IBM Section 1. The City Council hereby authorizes the City Manager to enter into the Interlocal Agreement with the City of Cibolo in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A M 1 lllltmglfl 1 !l FEW INTERLOCAL AGREEMENT BETWEEN THE CITY OF CI.BOLO AND THE CITY OF SCHERTZ THE STATE OF TEXAS § INTERLOCAL AGREEMENT BETWEEN § THE CITY OF CIBOLO AND THE § CITY OF SCHERTZ COUNTY OF GUADALUPE § PREAMBLE: The Parties to this Agreement ( "Agreement ") are the City of Cibolo and the City of Schertz (collectively referred to as the "Parties "). The Parties enter into this Agreement under the general provisions of the Interlocal Cooperation Act, Texas Government Code Chapter 791, under the specific authority of §791.026 and Texas Education Code §44.031(a)(5). This Agreement is made for the purpose of efficient and effective use of resources and is in the best economic interests of the Parties. The City of Cibolo and the City of Schertz are political subdivisions of the State of Texas. RECITALS WHEREAS, the Parties have identified certain common, legitimate public purposes in entering into this agreement; and WHEREAS, the governing bodies of the City of Cibolo and the City of Schertz each met in legally convened open meetings and authorized their respective representatives to enter into this Agreement; and WHEREAS, the Parties intend to enter into a new agreement whereby the City of Schertz will sell potable water at a wholesale rate to the City of Cibolo to assist with the development of certain properties located within the corporate boundaries of Cibolo; and WHEREAS, the City of Schertz desires to sell approximately 400 acre feet of potable water from the City of Schertz's existing allotment of Carrizo- Wilcox potable water and /or its existing allotment of Edwards Aquifer potable water; and WHEREAS, the City of Cibolo desires to purchase approximately 400 acre feet of potable water from the City of Schertz's existing allotment of Carrizo- Wilcox potable water and /or its existing allotment of Edwards Aquifer potable water; and WHEREAS, the price for this water will be determined by agreed upon wholesale potable water rate of $3.27 per 1000 gallons for the first full rate period of this agreement, ending on September 30, 2019 and a monthly wholesale water distribution base rate based upon the size of the water meter(s) utilized to measure the potable water delivered by the City of Schertz system to Page 1 of 6 the City of Cibolo system. The water rate will be adjusted each year, on the first day of October of each subsequent year of the agreement, as defined in Section 1 B. NOW THEREFORE, the Parties, for and in consideration of the covenants and agreements herein set forth to be kept and performed by them respectively, have agreed to and do hereby agree together as follows: IM1791a101119[1]0(.� A. "Breach" occurs when any of the Parties fails or refuses to perform one or more of the duties set forth in this Agreement. B. "Water Rate" means the established rate for the water sold under this agreement. The Water Rate will be composed of a monthly consumption charge per 1,000 gallons of water used and a monthly wholesale water distribution base rate based upon the size of meter(s) used by the City of Cibolo to take the water. The monthly consumption rate will be $3.27 per 1,000 gallons consumed from the start of this agreement until September 30, 2019. The monthly wholesale water distribution base rate will be $31.5.28 per month from the start of this agreement through September 30, 2019. The monthly consumption rate will be adjusted no more often than annually as published in the City of Schertz Schedule of Fees approved annually by the City of Schertz City Council. The monthly wholesale water distribution base rate, after the initial rate period as stated above will be prorated based upon the percentage of Living Unit Equivalents (LUE's) being served compared to the maximum LUE's to be served as agreed upon by the City of Schertz and the City of Cibolo. If any adjustment to the wholesale water rate or monthly wholesale water distribution base rate is not published by August 31 of each year, the price will not increase during the next rate period of this agreement. C. "Force Majeure" means an event beyond the reasonable control of a party obligated to perform an act or take some action under this Agreement including, but not limited to, acts of God, earthquake, fire, explosion, war, civil insurrection, acts of the public enemy, act of civil or military authority, sabotage, terrorism, floods, lightning, hurricanes, tornadoes, severe snow storms or utility disruption, strikes, and lockouts. D. "Notice" occurs upon written communication by one party to the other as specifically defined in this Agreement. Notice to the Parties is satisfied by written communication to the address designated in Paragraph 6. E. Use of the singular shall include the plural, and vice versa, where the usage permits reasonable construction of this agreement. IT. TERM OF AGREEMENT Page 2 of 6 The term of this Agreement will begin August 2, 2018. The term of this Agreement will end on September 30, 2059, unless extended or terminated before that time as provided in this Agreement. III. MUTUAL PROMISES AND COVENANTS OF THE PARTIES The Parties, in consideration of the mutual promises and covenants contained in this Agreement, agree as follows: A. The recitals set out in the preamble are hereby incorporated herein, for all purposes. B. The City of Cibolo shall be responsible to install the meters, any required backflow prevention and take points for the water being sold. C. The City of Cibolo shall be responsible for testing of the meter at a minimum of once a year. If the City of Schertz, for any reasons, desires to have the meter tested more frequently it may do so at its cost. D. The City of Cibolo shall make payments monthly for the wholesale water base rate and the actual amount of water taken the preceding calendar month, as indicated by the meters at the take point. The City of Schertz shall take the monthly readings of the meters and shall invoice the City for the actual amount of water taken since the last reading. The invoice shall include the date of the reading, both the current and prior meter readings, the amount of water taken as determined by subtracting the prior reading from the current reading, and the dollar amount owed by applying the water rate to the amount of water taken that month and then adding in the wholesale water base rate. Payment shall be due on or before the 30th day after the invoice is issued. E. Water pressure will be furnished at a reasonably constant pressure at the agreed upon point of delivery. If greater pressure than that normally available at the agreed upon point of delivery is required by the City of Cibolo, the cost of providing such greater pressures shall be borne by the City of Cibolo. Emergency failures of pressure or supply due to main supply line breaks, power failure, flood, fire and use of water to fight fire, earthquake or other catastrophe shall excuse the City of Schertz from this provision for such reasonable time period as may be necessary to restore service. F. The City of Schertz shall deliver potable water to the City of Cibolo at the agreed upon metering points of a sufficient quality that meets or exceeds the requirements for potable water set by the Texas Commission on Environmental Quality or the U.S. Environmental Protection Agency. G. The delivery points for the potable water subject to this agreement are defined in Exhibit "A" attached herein. Page 3 of 6 H. Title to Water. Title to the potable water supplied under this Agreement shall be in the City of Schertz up to the delivery point at which point title shall pass to the City of Cibolo. IV. MISCELLANEOUS A. Notice and Addresses. All notices required hereunder must be given by certified mail or registered mail, addressed to the proper Party, at the following addresses: To City of Schertz: City of Schertz, Texas Attn: Brian James, Acting City Manager 1400 Schertz Parkway Schertz, TX 78154 With a copy to: City of Cibolo, Texas Attn: Robert T. Herrera, City Manager 200 S. Main St. Cibolo, TX 781.08 Either Party may change the address to which notices are to be sent by giving the other Party notice of the new address in the manner provided in this section. Notices shall be deemed to have been received three (3) days after deposit in the mail. For ease of administration of this contract, a main contact person has been designated for each of the Parties as follows: For the City of Cibolo: Timothy D. Fousse, C.P.M., Director of Public Works For the City of Schertz: Dudley Wait, Executive Director B. Parties Bound. This Agreement shall be binding upon, and inure to the benefit of, the Parties to this Agreement and their respective heirs, executors, administrators, legal representatives, successors, and assigns. C. Prior Agreement Superseded. This Agreement constitutes the sole and only agreement of the Parties regarding their responsibilities to each other concerning the work noted herein on the Project and supersedes any prior understandings or written or oral agreements between the Parties respecting the Project. This Agreement in no way modifies or supersedes any document executed by the Parties prior to this Agreement which does not involve the Project. D. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless it is in writing, dated subsequent to the date of this Agreement, and duly executed by the Parties to this Agreement. Page 4 of 6 E. Hold Harmless. The City of Cibolo will hold the City of Schertz harmless from any claims arising from the sale of water, as is contemplated by this Agreement (e.g., contract claims between the City and any contractors and /or any injury or property damage claims) to the extent permitted by Texas law. F. Violation of Law. The City of Cibolo and the City of Schertz shall not violate any Federal, State or local laws, regulations or ordinances in the performance of this Agreement. G. Enforceability. If any provision of this Agreement proves unlawful or unenforceable by a court having jurisdiction over the Parties or the subject matter, such provision shall be severable from the other provision of this Agreement, and all remaining provisions shall be fully enforceable. H. Governing Law and Place for Performance. This Agreement shall be governed by the laws of Texas, which state shall also be deemed the place where this Agreement was entered into and the place of performance and transaction of business and Parties. In the event of litigation pertaining to the Agreement, the exclusive forum, venue, and place of jurisdiction shall also be the County of Guadalupe and the State of Texas unless otherwise agreed in writing by the Parties. The Parties acknowledge that each has had the unfettered opportunity to review, revise, and negotiate the terms of this Agreement and that if in the future there is a dispute as to the meaning of any provision herein, then no such provision shall be construed against the drafter of the Agreement. I. Exhibits Incorporated. All exhibits to this Agreement are incorporated by reference as if completely set out herein. J. Signature Warranty Clause. The signatories to this Agreement represent and warrant that they have the authority to execute this agreement on behalf of the City of Cibolo and the City of Schertz, respectively. K. No Waiver of Immunities. Nothing in the Agreement shall be construed to waive any immunities from suit or liability enjoyed by City of Cibolo, the City of Schertz, their past or present officers, employees, or agents or employees. L. No Third Party Beneficiary. This Agreement inures to the benefit of and obligates only the parties executing it. No term or provision of this Agreement shall benefit or obligate any person or entity not a party to it. The parties hereto shall cooperate fully in opposing any attempt by any third person or entity to claim any benefit, protection, release or other consideration under this Agreement. M. No Joint Venture. Nothing contained herein shall be deemed or construed by the parties hereto, or by any third party, as creating the relationship of principal and agent, partners, joint venturers or any other similar such relationship between the parties hereto. N. Approval by Governing Bodies. This Agreement has been approved by the Governing bodies of the City of Cibolo and the City of Schertz. Page 5 of 6 O. Payment from Current Revenues. Each Party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying Party. P. Assignment. Neither Party may assign their interests in this Agreement except upon receiving the written consent of the other Party. EXECUTED TO BE EFFECTIVE this day of August, 2018. ATTEST: 0 Peggy Cimics, City Secretary LIN]"IM-W ME Brenda Dennis, City Secretary CITY OF CIBOLO LOW Robert T. Herrera, City Manager CITY OF SCHERTZ LOW Brian James, Acting City Manager Page 6 of 6 Metering Point for Cibolo Crossing Metering Point for Mesa at Turning Stone Agenda No. 9 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Subject: BACKGROUND City Management Ordinance 18 -F -16 — An Ordinance granting an electrical transmission and distribution and communications franchise to the Guadalupe Valley Electric Cooperative, Inc. for the use of City streets, alleys, and public ways for a ten year term. First Reading. The City is responsible for regulating and controlling the uses of its public rights of way across the City. This includes who can or cannot utilize these areas and if authorized to use them, what steps and processes must be followed so that these uses do not create health and safety concerns or nuisance conditions. Texas Utility Code Section 33 authorizes municipalities to charge a reasonable charge to an electrical provider that uses the City's streets, alleys and public ways to provide electrical service to its citizens. The City of Schertz has had a franchise agreement in place with the Guadalupe Valley Electric Cooperative since 1972. City staff is bringing forward an updated franchise agreement with Guadalupe Valley Electric Cooperative. This agreement maintains the franchise fee at 2% of the gross receipts of electricity sales and it also adds an additional 2% fee based upon the gross receipts of sales of fiber optic home internet services. Home internet service is provided by GVEC with its electrical infrastructure and was not a service they provided at the time the City entered into its previous franchise agreement with GVEC. Because it utilizes the same streets, alleys and public ways, GVEC brought this fee forward so that all services they provide are included in the fees paid for access to these areas. City staff made several changes to the GVEC template franchise agreement with the majority of them being recommendations from the City Attorney regarding appropriate language that the City can agree to under the law. Staff made suggested language changes to insure the clarity of GVEC following the City's Unified Development Code and its Right of Way Management Ordinance implemented last September. Additionally, there were language changes based upon GVEC incorporating its street light agreement into the franchise agreement with this renewal. It had previously been an independent annex to the old agreements. While completing staffs review of the proposed new franchise agreement, we learned that the last franchise agreement with GVEC was signed in 1998 but unlike previously believed, that agreement had a term of ten years, not twenty. Staff has been working to better understand certain language in the 1998 agreement and are awaiting information back regarding this apparent expiration of the agreement. After completing the renewal of this agreement, staff will be reviewing all other franchise agreements to insure they are still in their term. Those that are found out of date or nearing out of date will be brought forward for evaluation and renewal. City staff believes this agreement is in the best interest of both the City and GVEC and staff recommends passage of this ordinance on first reading. City staff originally brought this ordinance to City Council on April 27, 2018 for a first reading. The document was then sent to GVEC for review. The time it has taken to get to agreed upon language between both the City and GVEC as well as each organization's legal team left no time for mandated publication of this agreement as required by the City Charter before the Charter's 90 day window between an ordinance's first and second reading would have expired. As a result, Staff is bringing this back to City Council for a first reading. The GVEC Board of Directors will also be considering this agreement on the 24th of July. As soon as they approve of the wording, the City Secretary will appropriately publish this franchise agreement and staff anticipates a second reading on or before August 1.41h Community Benefit To provide the City with high quality electricity service in the areas served by GVEC by providing access to streets, alleys and public ways for the health, safety, and welfare of the citizens of the City. Summary of Recommended Action Staff recommends Council approve Ordinance 18 -F -16 on first reading awarding a Ten -Year Franchise to Guadalupe Valley Electric Cooperative. FISCAL IMPACT No fiscal impact to approve the Franchise Ordinance. The City will continue the collection of franchise fees as has been done in the past. RECOMMENDATION Staff recommends Council approve Ordinance 1&F -16 on first reading. ATTACHMENT Ordinance 18 -F -1.6 Final STATE OF TEXAS CITY OF SCHERTZ ORDINANCE NO. 18 -F -16 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, GRANTING AN ELECTRIC TRANSMISSION AND DISTRIBUTION, AND COMMUNICATIONS FRANCHISE TO THE GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. FOR THE USE OF CITY STREETS, ALLEYS, AND PUBLIC WAYS FOR ATEN YEAR TERM COMMENCING ON THE EFFECTIVE DATE; CONTAINING VARIOUS TERMS AND CONDITIONS WITH REGARD TO THE GRANT OF SUCH FRANCHISE; CONTAINING A SEVERABILITY CLAUSE; PROVIDING FOR THE SUPERSEDING OF ANY AND ALL KINDS OF ORDINANCES, REGULATIONS, RULES, OR :POLICIES THAT ARE IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, that: Section 1. The City of Schertz, Texas ( "City "), pursuant to this ordinance ( "Ordinance ") does hereby grant unto the Guadalupe Valley Electric Cooperative, Inc. and to any of the Cooperative's affiliates, successors and permitted assigns ( "Cooperative "), the right, privilege, and franchise to erect, construct, maintain, operate, use, extend, remove, replace, repair, and excavate within, under, on, over, across, and along any and all of the present and future public roadways, highways, streets, squares, parks, lanes, alleys, public sidewalks, public ways, waterways, streams, and bridges in which the City now or hereafter has an interest, a system of poles, pole lines, transmission and distribution lines, wires, guys, conduits, switches, transformers, fiber optic cables, transmitters, receivers, amplifiers, wireless radio signal antennas and other wireless transmission signal devices, and other desirable appurtenances and facilities necessary or useful for the purpose of delivering, carrying, conducting, conveying, supplying, and selling to the City and the inhabitants of the City or other person or persons, firms or corporations, whether within or outside the City boundaries, electricity for light, heat, power and for any other purpose for which electricity may be now or hereafter used, and communication signals or the capability and capacity for transport of communication signals of whatever kind and character, including telephone signals, internet communications and cable TV signals; to deliver, carry, conduct, supply, and distribute electricity and communication signals by means of said poles, pole lines, transmission and distribution lines, wires, guys, conduits, switches, transformers, fiber optic cables, transmitters, receivers, amplifiers, wireless radio antennas and other wireless transmission signal devices, or other facilities to sell and distribute same to the City, the inhabitants of said City, or any other persons, firms or corporations, whether within or outside the City boundaries. Section 2. It is expressly understood and agreed that this Ordinance grants the Cooperative the rights and privileges contained in Section l above only as to property located within the corporate limits of the City presently in or hereafter added to the Cooperative's service area and to property hereinafter annexed by the City which is presently or hereafter located within the Cooperative's service area. The City shall notify Cooperative in writing of the effective date of any annexation of property into the City limits that would require Cooperative to include such properties for purposes of calculations of any payments due under this Ordinance. Cooperative shall not be liable to City for any payments, penalties, or interest on gross receipts for Cooperative customers within a newly annexed area until ninety (90) days after written notice from the City to the Cooperative of the annexation. Thereafter the Cooperative shall assure that any and all retail customers located within such annexed territory be included and shown on its accounting system as being within the City boundaries. After such ninety (90) day written notice from the City to the Cooperative or after the effective date of the annexation (whichever occurs last), all customer accounts located within the annexed territory shall begin accrual for purposes of the payment provisions specified in Section 11 of this Ordinance. Section 3. Cooperative's structures, lines, guys, and other installations shall be designed and constructed consistent with the National Electrical Safety Code and any other applicable state and national standards as well as the City's codes and regulations. The City will use its best efforts to support the Cooperative's need for easement conditions that do not unduly restrict the Cooperative's use of the easement, and City will exercise its regulatory power to manage the activities of Cooperative within a public way only to the extent that such regulations are reasonably necessary to protect the health, safety and welfare of the public. The City will maintain appropriate ordinances that limit the use of utility easements by fee property owners to uses that do not substantially interfere with safe and effective operation of the Cooperative's installed facilities. Upon written notification by the Cooperative to the City of an encroachment in a utility easement substantially interfering with the safe and effective operation of the Cooperative's installed facilities, the City will take prompt and reasonable action to resolve the encroachment. Section 4. If the City, in order for the accommodation or new construction of its sewers, water lines, streets or other public works, shall require any structures, lines, guys, or other installations and facilities of the Cooperative located in a street or other City right -of -way to be shifted or relocated to a new position in a street or other available right -of -way, such structures, lines, guys, or other installations shall be so shifted or relocated by the Cooperative at the Cooperative's expense; provided, however, the City shall work with Cooperative in good faith to minimize the economic impact on Cooperative and the number of Cooperative facilities that may need to be relocated or shifted. City shall give the Cooperative reasonable prior written notice of its projects requiring relocation of the Cooperative's facilities and shall provide a suitable alternate public easement for the facilities to be relocated. The Cooperative shall be required to utilize appropriate equipment in compliance with the City's current codes and regulations when the relocation requires the use of new equipment. In the event that Cooperative is required by City to remove or relocate its facilities under this Section 4 and City is eligible under federal, state county, local or other programs for reimbursement of costs and expense incurred by Cooperative as a result of such removal and /or relocation, and such reimbursement is required to be handled through City, City shall apply for such reimbursement and include Cooperative's removal and/or relocation costs and expenses in the application by City for reimbursement, and remit such reimbursement to Cooperative when received. City shall provide reasonable written notice to Cooperative of the deadline for Cooperative to submit documentation to City for reimbursement of the costs and expenses of such removal and/or relocation. For the avoidance of doubt, the City may not require the Cooperative to relocate any facilities underground in a public right -of -way, and a location underground in a public easement will not constitute a "suitable alternate public easement" for purposes of relocating Cooperative facilities under this Section; provided, however, if the City, in order for the accommodation or new construction of its sewers, water lines, streets or other public works, requests that existing facilities of Cooperative be relocated or shifted underground in a street or other available right -of. -way at the City's expense, such facilities shall be relocated underground by the Cooperative at the City's expense; provided, however, the City shall work with Cooperative in good faith to minimize the impact on Cooperative and the number of Cooperative facilities that may need to be relocated or shifted underground. If a third -party desires or the City requires Cooperative to adapt or conform any of Cooperative's facilities, or in any way alter, relocate, or change Cooperative's property to enable any third party (whether public or private), other than the City, to use the public ways, Cooperative shall have the right, as a precondition to making any such alteration, change or relocation, to require payment to Cooperative for any and all loss, cost or expense occasioned thereby to be paid by the third party. The City shall, as part of any franchise agreement, or renewal thereof, with any future third party, include the requirement of payment by the third party to Cooperative for any and all loss, cost or expense incurred by Cooperative that is occasioned by the third -party request for any alteration, change or relocation of Cooperative property. Cooperative shall permit private or public entities desiring to provide communication services to the City to use existing Cooperative poles, provided that such attachment and use is feasible, does not interfere with Cooperative's ability to utilize its facilities for its purposes, and is not in conflict with safety procedures or requirements of Cooperative. Such use shall be subject to the entity's execution of Cooperative's form of contract for pole attachment and payment of the Cooperative fees applicable to such service. Section 5. The Cooperative may open -cut streets, curbs and sidewalks, and may bore, or utilize any other methods it deems reasonably necessary (including, but not limited to tree trimming) to construct, operate and maintain the Cooperative facilities within the City. The surface of any street, alley, or public way or place disturbed by the Cooperative shall be restored to City standards by the Cooperative within a reasonable time after the completion of the work to the same or similar condition as existed prior to the Cooperative's work. No street, alley, or public way or place shall be encumbered by the Cooperative for a longer period than shall . be reasonably necessary to execute the work. The Cooperative shall have no responsibility for any injuries to landscaping or improvements located over, under, or around Cooperative facilities, but shall use reasonable care to avoid such injuries. Section 6. COOPERATIVE SHALL INDEMNIFY AND HOLD THE CITY AND ITS OFFICERS AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY, AND SUITS OF ANY KIND AND NATURE, INCLUDING PERSONAL OR BODILY INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT THAT IS FOUND BY A COURT OF COMPETENT JURISDICTION TO BE CAUSED BY THE NEGLIGENT ACT, ERROR, OR OMISSION OF THE COOPERATIVE, ANY AGENT, OFFICER, DIRECTOR, REPRESENTATIVE, 3 EMPLOYEE, AFFILIATE, OR SUBCONTRACTOR OF THE COOPERATIVE, OR THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, OR REPRESENTATIVES, WHILE INSTALLING, REPAIRING, OR MAINTAINING COOPERATIVE ELECTRIC AND COMMUNICATION FACILITIES IN A PUBLIC RIGHT -OF -WAY. THE INDEMNITY PROVIDED BY THIS SUBSECTION DOES NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF THE CITY, ITS OFFICERS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. IF COOPERATIVE AND THE CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THIS STATE WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER STATE LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER STATE LAW. THIS SECTION IS SOLELY FOR THE BENEFIT OF THE CITY AND COOPERATIVE AND DOES NOT CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. Section 7. TO THE EXTENT PERMITTED BY THE TEXAS CONSTITUTION AND STATE LAW AND WITH THE MUTUAL UNDERSTANDING THAT CITY IS A HOME -RULE MUNICIPALITY CHARTERED UNDER THE TEXAS CONSTITUTION AND A POLITICAL SUBDIVISION OF THE STATE OF TEXAS AND THAT AN INDEMNITY OBLIGATION CANNOT BE PAID FROM CURRENT REVENUES AND THAT NO ORDER, RESOLUTION, TAX NOR INTEREST AND SINKING FUND HAS BEEN SET, ADOPTED OR ESTABLISHED FOR PAYMENT OF THIS INDEMNITY OBLIGATION, AND WITHOUT EXPANDING CITY'S LIABILITY BEYOND THE STATUTORY LIMITS OF THE TEXAS TORT CLAIMS ACT OR EXISTING LAW, CITY SHALL INDEMNIFY AND HOLD COOPERATIVE AND ITS OFFICERS AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS, LIENS, LOSSES, EXPENSES, FEES (INCLUDING REASONABLE ATTORNEY'S FEES AND COSTS OF DEFENSE), PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY, AND SUITS OF ANY KIND AND NATURE, INCLUDING PERSONAL OR BODILY INJURY (INCLUDING DEATH), PROPERTY DAMAGE, OR OTHER WARM FOR WWICW RECOVERY OF DAMAGES IS SOUGHT THAT IS FOUND BY A COURT OF COMPETENT JURISDICTION TO BE CAUSED SOLELY BY THE NEGLIGENT ACT, ERROR, OR OMISSION OF THE CITY, ANY AGENT, OFFICER, DIRECTOR, REPRESENTATIVE, EMPLOYEE, AFFILIATE, OR SUBCONTRACTOR OF THE CITY, OR THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, OR REPRESENTATIVES, WHILE INSTALLING, REPAIRING, OR MAINTAINING FACILITIES IN A PUBLIC RIGHT - OF -WAY OR IN DIRECTING COOPERATIVE TO INSTAL FACILITIES AT A LOCATION. THE INDEMNITY PROVIDED BY THIS SUBSECTION DOES NOT APPLY TO ANY LIABILITY RESULTING FROM THE NEGLIGENCE OF THE COOPERATIVE, ITS OFFICERS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS. IF COOPERATIVE AND CITY ARE FOUND JOINTLY LIABLE BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE 0 APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THIS STATE WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER STATE LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER STATE LAW. THIS SECTION IS SOLELY FOR THE BENEFIT OF THE COOPERATIVE AND CITY AND DOES NOT CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. Section 8. Nothing herein contained shall be construed as conferring upon the Cooperative any exclusive rights or privileges of any nature whatsoever; provided, however, that the rights granted to Cooperative hereunder shall not be infringed upon or diminished by rights or privileges granted to a third party by City. Section 9. The provisions of this Ordinance are severable, and if any section, provision, or part thereof be declared invalid then it is hereby declared the intent of the parties that the remaining parts of this Ordinance would be adopted, notwithstanding such invalid part or parts, and the invalidity of any particular section, provision, or part shall not invalidate this Ordinance, unless such invalidation materially changes the rights or obligations of either party. Section 10. This Ordinance shall be in force and effect for a period of ten (10) years from and after the date on which the City adopts it in the form authorized by the Cooperative (the "Effective Date ") and shall automatically be renewed for an additional ten (10) years. The Cooperative's payment obligation provided for in Section 11 of this Ordinance shall become effective on the first day of the month following the Effective Date. This Ordinance shall supersede and take precedence over inconsistent ordinances, resolutions, or regulations hereafter or previously passed by the City, including ordinances requiring an application, permit, or fee to use or construct facilities within City streets, alleys, or any other public ways. Section 1.1. In consideration of the rights granted to the Cooperative herein, the Cooperative, during the term of this Ordinance shall pay quarterly to City (payable on or before the forty -fifth day after the end of each quarter) a franchise fee of two (2) percent of the gross receipts received by Cooperative from the Cooperative's sale of electricity, and two (2) percent of the gross receipts received by Cooperative from Cooperative's sale of fiber optic home internet services, but only to the extent such services, whether for electricity or for fiber optic home internet services, are provided through Cooperative facilities located in, on, or under City public ways for which Cooperative does not pay the City a rental fee or other consideration for such use outside this Ordinance, to each retail customer of Cooperative whose consuming facility's point -of- delivery is located within the City's boundaries during such previous quarter. The term "gross receipts" shall not include (1) local, state, or federal taxes and regulatory fees of any kind collected by Cooperative that have been billed to its customers and that are separately stated on customer bills, (2) the franchise fees paid under this Ordinance, (3) receivables or revenue uncollectible from customers (i.e., bad debts) with billing addresses in the City that may have previously been included in gross receipts, or (4) revenue from the Cooperative's pole attachment agreements. It is agreed that such franchise fee payment is in addition to any ad valorem tax now or hereafter to be assessed on and collected from Cooperative under the laws of the State of Texas. Other than 5 with respect to such ad valorem taxes, the payments so provided for in this section are in lieu of all other fees or charges, and the City shall not impose or collect, nor attempt to impose or collect, any other charge or fee in connection with the construction, operation, and maintenance of Cooperative's facilities or Cooperatives use of City public ways. In the event Cooperative's customer bills contain charges for services or fees other than electric and /or communication service, customer payment shall be allocated between services on a pro rata basis for purposes of calculating the franchise fee. If the Cooperative elects to provide customer choice pursuant to the terms of the Public Utility Regulatory Act ( "PURA "), the electric franchise fee due under this Ordinance shall be as provided in the Texas Utilities Code Section 33.008 for an electric cooperative. Section 12. Upon the City's written request, at reasonable intervals not to exceed once per fiscal year, the Cooperative will provide to City reports setting out matters concerning rates charged for services provided and revenues received by reason of the operation of the Cooperative within the City for payments made within two (2) years prior to the commencement of the reports, as such services and revenues relate to the calculation of the franchise fee herein. Such reports shall not include personally identifiable information, the content of communications, or other privately stored data. Section 13. This Ordinance may be assigned by the Cooperative to any entity with the consent of the City, which consent shall not be unreasonably withheld. Section 14. This Ordinance supersedes for all purposes the franchise previously granted by the City to the Cooperative on the 18th day of August 1998. Section 15. The Cooperative understands that the City is bound by and will comply with the Texas Public Information Act and that all information that is shared with the City is subject to the requirements of this legislation. The City shall promptly notify Cooperative in the event that any information received from Cooperative is requested by any third party. Section 16. As part of the consideration for the Cooperative's use of the City's streets and public ways under this Ordinance, the Cooperative agrees to provide street lighting service within the areas of the City covered by this Ordinance, as provided for in this section. The design and construction of the street light units shall be in accordance with the City's codes and regulations or if silent, then with reasonable industry standards. a. Street light units shall be installed and maintained by the Cooperative at various locations on City property in the City, as mutually agreed by the parties, but not including locations on farm - to- market roads, State or Interstate highways, or toll roads. Such lights shall be located primarily on street corners, within the bounds of the City streets, or at other locations on City property. Such lights shall be located for the benefit of the public and in areas which are open to and frequented by the general public. Following initial placements of lights, reasonable additional street light installations may be requested by the City Manager (or his designee) in writing, specifying the location of such light or lights to be installed under the terms of this Ordinance; the Cooperative shall reasonably comply with such requests, in its sole discretion. 0 b. The Cooperative shall not be obliged to provide street lights on private property. Existing lights installed under private contracts with various persons or with the City may be absorbed into the street lighting system to be furnished hereunder, at the Cooperative's sole discretion, and the persons contracting for such lighting shall be excused from their obligations under such contract, provided that such lights meet the requirements of this Ordinance. C. Street lights in new subdivisions within the City limits and the annexed areas of the City shall be installed from time to time pursuant to this Ordinance. The City's Unified Development Code or if silent with reasonable industry design standards shall be used in determining locations. d. The Cooperative shall not install a street light in any block or area in which there is not at least one permanent residence or business, nor shall it erect street lights in areas along highways, roads or streets unless there is at least one residence or business within a normal city block or 500 feet of such light. Exceptions to this may be requested by the City Manager (or his designee) in writing, specifying the location of such light or lights to be installed under the terms of this Ordinance; the Cooperative shall reasonably comply with such requests, in its sole discretion. e. If the installation of different types of street light units other than those that are in accordance with reasonable industry standards should be requested by the City, such units will be installed and maintained by the Cooperative upon a cost - sharing basis. The City shall be billed for the balance of the cost of such light at such location. f. For lights requested by the City and installed by the Cooperative that are different than reasonable industry standards, the City shall reimburse the Cooperative monthly for its delivered cost of power consumed by such lights in excess of that applicable to the standard size light unit. g. In the event any area in which street lighting has been placed should no longer be used, either as business property or residential, to such extent that street lighting would not be appropriate under the terms of this Ordinance, then the street lights in such area may be removed by the Cooperative with the agreement of the City. If the City objects to the removal, the light(s) shall remain and the City shall be billed for the electricity consumed by such light(s) at the applicable rates. h. All installations made hereunder shall remain the property of the Cooperative. Upon the termination of this Ordinance, Cooperative may at its election remove street lights installed hereunder. i. It is understood that the street lighting being furnished under the terms of this Ordinance is being requested by the City and furnished by the Cooperative as a service to the City in the manner agreed upon herein. j. Notwithstanding anything herein to the contrary, the Cooperative's obligation to provide street lighting under this section shall apply only to areas of the City served electricity by the Cooperative. The Cooperative reserves the right to terminate its obligation under this section if its non - wholesale power revenues are materially reduced as the result of another entity performing a 7 power delivery function (i.e. distribution, transformation, metering, billing, etc.) in any section of the City served by the Cooperative. If this Ordinance is terminated at any time or for any reason, all street lighting provided thereafter at the written request of the City shall be billed to and paid for by the City at the then - existing appropriate tariff or as otherwise agreed by the Cooperative and the City. Section 17. City agrees to include Cooperative in the planning process for developments of land located within the Cooperative's service area, and the City Manager or his/her designee shall forward a copy of such proposed plats or subdivision master plans to the Cooperative for review and recommendation. Cooperative shall provide a written recommendation to the City Manager or his /her designee with respect to the acceptability of the proposed plat or subdivision master plan and the provision of Cooperative utility services provided hereunder. Approved on first reading the 24th day of July 2018. PASSED, APPROVED AND ADOPTED on final reading the _day of August 2018. . Brenda Dennis, City Secretary (SEAL OF THE CITY) CITY OF SCHERTZ, TEXAS Michael. Carpenter, Mayor GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. Darren Schauer, President & CEO 0 Agenda No. 10 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: City Secretary Subject: Resolution No. 18 -R -85 — Calling the November 6, 2018 City of Schertz Joint General Election with Guadalupe and Bexar County and approving the Guadalupe County Election Contract, and Bexar County Election Agreement BACKGROUND The attached Resolution calls the November 6'h Joint General Election to elect Councilmembers in Paces 6, and 7 for a three -year term to begin November 2018 and ending 2021. The City Secretary's office again has taken the lead to work with the different entities about the future of elections in our jurisdictions, many of which are in more than one County. Discussions have revolved around these entities to sign agreements each with Bexar, and Guadalupe counties for their respective elections. By holding elections this way, many benefits are realized: • Entities will divide the costs proportionately thereby creating a savings to each entity • Utilize common Early Voting and Election Day poll locations • Utilize common voting equipment • Utilize common voting clerks • Reduce Voter confusion and difficulty by only having to go to one location for all elections • Open more Early Voting locations within the different counties On election night, the City Secretary will take the unofficial results from the counties and tally the results for posting at City Hall and on the City website. Action on this item will authorize staff to finalize agreements with Bexar, and Guadalupe counties and their respective Election Administrators to conduct the City election, as well as finalize a Joint Elections Contract with other entities. The City Secretary has posted notice of filing for application for place on the General Election ballot information on the city's website, bulletin board and in the Schertz magazine. The first day to file for place on the General Election ballot is Saturday, July 21, 2018, . but since City Offices are closed date moves to Monday July 23, 2018 and the last day to file for place on the November 6, 2018 General Election ballot is Monday, August 20, 2018 by 5:00 p.m. Candidate packets are available on line as well as can be picked up in the City Secretary's office. Once City Council Memorandum Page 2 Bexar County and Guadalupe County meet with Commissioners court they will issue their final early voting and election day locations. Our office should have this information no later than August 151h FISCAL IMPACT Estimated Costs are: $27,692.50 for Guadalupe and Comal Counties (if we were the only entity... it is likely that this will go down due to other entities sharing the cost). This amount does cover the Guadalupe County Election Administrator to run the Comal County portion of our voters. $3,000.00 for Bexar County (if we were the only entity ... it is also likely that this will go down due to other entities sharing the cost). Estimated cost for publication of election notice both in English and Spanish two times is $5,664.75. Total estimated cost $36,357.25. RECOMMENDATION It is recommended Council approve Resolution No. 18 -R -85 calling the November 6, 2018 City of Schertz Joint General Election and approving contracts with the Elections Administrators of Guadalupe and Bexar County Election Administrators to conduct the election and approving joint election agreements. ATTACHMENT Resolution. No. 1.8 -R -85 Contract for Elections Services Agreement — Guadalupe County (to include Comal County) Joint Election Services Agreement — Bexar County Joint Election Agreement — Guadalupe County Final Guadalupe County Early Voting and Election Day Vote Centers Draft Bexar County Early Voting and Election Day Precincts (Final will be available after Bexar County receives approval from Commissioners Court — Mid August 2018). NOTICE OF ELECTION THE STATE OF TEXAS COUNTIES OF GUADALUPE, COMAL AND BEXAR CITY OF SCHERTZ TO THE RESIDENT, QUALIFIED VOTERS OF THE CITY OF SCHERTZ, TEXAS TAKE NOTICE that an election will be held in the City of Schertz, Texas on November 6, 2018, in obedience to a Resolution duly entered by the City Council of the City on July 24, 2018, which Resolution reads substantially as follows: RESOLUTION NO. 18 -R -85 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, CALLING AN ELECTION TO BE HELD ON NOVEMBER 6, 2018 FOR THE PURPOSE OF ELECTING COUNCILMEMBERS FOR PLACE 6, AND PLACE 7 FOR A THREE YEAR TERM AND MAKING PROVISION FOR THE CONDUCT OF THE ELECTION; AUTHORIZING CONTRACTS WITH THE ELECTIONS ADMINISTRATORS OF BEXAR AND GUADALUPE COUNTIES TO CONDUCT THIS ELECTION; AUTHORIZING THE ELECTION TO BE HELD AS A JOINT ELECTION; RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, pursuant to Section 9.01(a) of the Home Rule Charter (the "Charter ") of the City of Schertz, Texas (the "City "), the regular City election shall be held annually on the uniform election date in November, or at such other times as may be authorized or specified by State Law, at which time officers will be elected to fill those offices which become vacant that year.; and WHEREAS, the terms of the offices of Councilmembers for Places 6, and 7 ends in November 2018 and those offices will become vacant at that time. Therefore, the City is required to conduct an election in November 2018 to fill these vacancies; and WHEREAS, the City will hold its election jointly in the counties of Bexar and Guadalupe with the Schertz - Cibolo- Universal City Independent School District (the "District "), the City of Cibolo, Cibolo Creek Municipal Authority and other entities pursuant to a joint election agreement between said entities as authorized by Section 271.002 of the Texas Election Code, as amended (the "Code "). WHEREAS, the City Council of the City (the "Council ") hereby finds and determines that holding a Joint General Election on November 6, 2018, which is the uniform election date in November prescribed under the Texas Election Code, for the purpose of electing Councilmembers for Place 6, and Place 7 is in accordance with the provisions of the City's Charter and is in the best interest of the citizens of the City; and WHEREAS, the Council hereby finds and determines that a Joint General Election should be held in the City on November 6, 2018, . for the purpose of electing the Councilmembers for Place 6, and Place 7 for a three -year term; and WHEREAS, the City will contract with the Bexar County Elections Administrator, and the Guadalupe County Elections Administrator (collectively, the "Elections Administrators ") to conduct this election; and WHEREAS, the City Secretary shall publish, and post notice of this election as required by applicable law. Section 1. An election shall be held on November 6, 2018 . in and throughout the City, for the purpose of electing the Councilmembers for Place 6, and Place 7, which places are currently held by (i) Councilmember Angelina Kiser — Place 6, (ii) Councilmember Bert Crawford — Place 7, for a three -year term to expire November 2021. Section 2. The City will hold a Joint General election with the Schertz- Cibolo- Universal City Independent School District (the "District "), the City of Cibolo, and other entities, as provided pursuant to the provisions of a joint election agreement between Bexar County and Guadalupe County and the City of Schertz, adopted in accordance with the provisions of Section 271.002 of the Texas Election Code, as amended (the "Code "). Section 3. At said election, the candidate receiving the most votes for Councilmember for Place 6, and Place 7 respectively, shall be declared elected for a term to expire in November 2021. Any candidate desiring to have his or her name on the Official Ballot for said General election shall, no sooner than July 23, 2018 and no later than August 20, 2018, file with the City Secretary an application in writing in the form prescribed by the Texas Election Code requesting that his or her name be placed on the Official Ballot and declaring as a candidate for Councilmember for Place 6, and Place 7. Any person failing to file said written application for candidacy by the time aforesaid shall not be entitled to have his or her name printed on the Official Ballot. The name of all eligible candidates whose applications have been duly and timely filed shall be placed on the ballot pursuant to a drawing as provided by law. Section 4. Pursuant to Section 61.012, Texas Election Code, as amended, the City shall provide at least one accessible voting system in each polling place used in the election. Such voting system shall comply with Texas and federal laws establishing the requirement for voting systems that permit voters with physical disabilities to cast a secret ballot. Touch screen machines may be used for early voting and Election Day voting by personal appearance. Certain early voting may be conducted by mail. The Elections Administrators shall also utilize a Central Counting Station (the "Station ") as provided by Section 127.001, et seq., Texas Election Code, as amended. Bexar County Election Administrator Jacque Callanen, and Guadalupe County Election Administrator Lisa Adam will serve as the Managers and Presiding Judges of the Stations, will appoint the Election Judges and Station Clerks for each Station location and will establish a written plan for the orderly operation of the Station locations in accordance with the provisions of the Texas Election Code. The Elections Administrators will appoint the Tabulation Supervisors which will also serve as the Programmers for the Stations. Lastly, the Elections Administrators will publish notice and conduct testing on the automatic tabulation equipment relating to the Stations and conduct instruction for the officials and clerks for the Stations in accordance with the provisions of the Texas Election Code. Section 5. The City election precincts established for this election shall be the precincts named on Exhibit A attached hereto. A list of the City election precincts and the polling places designated for each such election precinct are identified on Exhibit A to this Resolution, and this exhibit is incorporated by reference for all purposes. At least 63 days prior to the scheduled election date, the Council, in coordination with the Elections Administrators, will identify and formally approve the appointment of the Presiding Judges, Alternate Presiding Judges, Election Clerks, and all other election officials for this election. Each Presiding Judge shall appoint not less than two (2) resident qualified voters of the County to act as clerks to properly conduct the election. However, if the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. The appointment of such clerks may include a person fluent in the Spanish . language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid at the polls on the day of the election. In the absence of the Presiding Judge named above, the Alternate Presiding Judge shall perform the duties of the Presiding Judge. The election shall be held at the precincts and vote center locations listed on Exhibit A on Tuesday, November 6, 2018, . as prescribed by applicable law, and, on the day of the election, the polls shall be open from 7:00 a.m. to 7:00 p.m. The Bexar County Elections Office, 1.1.03 S. Frio, Suite 100 San. Antonio, Texas 78207, and the Guadalupe County Elections Office, 1101 Elbel Road, Schertz, Texas 78154, are hereby designated as the main early voting places at which early voting shall be conducted for those living respectively in Bexar, Comal, and Guadalupe Counties. Jacquelyn Callanen, the Elections Administrator of Bexar County (whose mailing address is 1103 S. Frio, Suite 100 San Antonio, Texas 78207), and Lisa Adam, the Elections Administrator of Guadalupe County (whose mailing address is 215 S. Milam Street Seguin, Texas 78155 or PO Box 1346, Seguin Texas 78156 -1346) are hereby appointed as the Early Voting Clerks to conduct such early voting in the election in accordance with the provisions of the Texas Election Code. Each Early Voting Clerk shall appoint not less than two (2) Deputy Early Voting Clerks in accordance with the provisions of the Texas Election Code. Early voting shall be conducted from Monday, October 22, 2018 through Friday, November 2, 2018, with the exception of certain Saturdays, Sundays, and official State holidays. The locations and hours for the early voting are attached to this Resolution on Exhibit B. Applications for ballots by mail must be received by the Early Voting Clerks of the appropriate Counties not later than the close of business on Friday, October 26, 2018. An Early Voting Ballot Board for each County is hereby established for the purpose of processing early voting results. Jacquelyn Callanen, Elections Administrator of Bexar County, and Lisa Adam, Elections Administrator of Guadalupe County will appoint the Presiding Judges of the applicable Early Voting Ballot Board. Each Presiding Judge shall appoint not less than two (2) nor more than ten (10) resident qualified voters of the applicable County to serve as members of the applicable Early Voting Ballot Board. Section 6. The anticipated fiscal impact of conducting the election is currently estimated to be $36,357.25. Section 7. All resident qualified voters of the City shall be permitted to vote at any of the early voting locations in Bexar or Guadalupe County regardless of their county of residence. On Election Day, such voters shall vote at any polling place located in their designated election precinct within Guadalupe, Bexar or Comal County. The election shall be held and conducted in accordance with the provisions of the Texas Election Code, as amended, and as may be required by any other law. All election materials and proceedings shall be printed in both English and Spanish. Section 8. A substantial copy of this Resolution shall serve as a proper notice of the election. This notice, including a Spanish translation thereof, shall be posted at the City Hall not less than twenty -one (21) days prior to the date the election is to be held, and be published in a newspaper of general circulation in the City, (a) not more than thirty (30) days, and not less than ten (10) days prior to the day of the election. Section 9. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into one or more joint election agreements with other governmental organizations in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his/her designee. Section 10. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into contracts with the Elections Administrators to conduct the election in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his/her designee. Section 11. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Council. Section 12. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain . controlling as to the matters ordered herein. Section 13. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 14. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and this Council hereby declares that this Resolution would have been enacted without such invalid provision. The Council hereby authorizes the Mayor and the City Secretary of the City to make such technical modifications to this Resolution that are necessary for compliance with applicable Texas or federal law or to carry out the intent of this Council, as evidenced herein. Section 15. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 16. This Resolution shall be in force and effect from and after its final passage and any publication required by law. PASSED, APPROVED, AND ADOPTED on this 24th day of July 2018. Michael R. Carpenter Mayor ATTEST: Brenda Dennis TRMC, MMC, City Secretary (SEAL OF CITY) NOVEMBER 6, 2018 "EXHIBIT " (6 DE NOVIEMBRE, 2018) GENERAL ELECTION (ELECCIO N GENE L LOCATIONS OF EARLY VOTING POLLING PLACES - GUADALUPE & COMAL (Lugares de votacion temprana- Guadalupe & Comal) Location, Dates & Hours of Main Early Voting Polling Location (Lugar, Fechas y Horas de los Centros Principales de Votacion Para la Votacion Anticipada) SEGUIN ELECTIONS OFFICE 215 S. Milam St. Seguin, TX 78155 Monday, Oct. 22nd through Friday, Oct. 26th, 2018 Lunes, 22 de Oct., 2018 hasta el Viernes, 26 de Oct. de 2018 de 8:00 a.m. to 5:00 P.M. Saturday, Oct. 27th, 2018 — 7:00 a.m. to 7:00 p.m. Sunday, Oct. 281h, 2018 —1:00 p.m. to 6:00 p.m. Monday, Oct. 29th, through Friday, Nov. 2 "d, 2018 7:00 a.m. to 7:00 p.m. 8:00 de la manana a las 5:00 de la tarde Sabado, 27 de Oct., 2018 de 7:00 de la manana a /as 7:00 de la tarde Domingo, 28 de Oct., 2018 de 1:00 de la tarde a /as 6:00 de la tarde Lunes, 29 de Oct., 2018 hasta el Viernes, 2 de Nov. de 2018 de 7:00 de la manana a las 7:00 de la tarde *Emergency and Limited ballots available at this location only. (Boletas limitadas y de emergencia solamente estan disponibles en esta caseta.) Location, Dates & Hours of Branch Early Voting Polling Locations (Lugar. Fechas y Horas de las Sucursales de los Centros de Votacion para la Votacion Anticipada) CENTRAL TEXAS TECHNOLOGY CENTER Room 118 Conference Room, 2189 FM 758 New Braunfels, TX 78130 GRACE CHURCH 3240 FM 725 New Braunfels, TX 78130 NEW BERLIN CITY HALL 9180 FM 775 New Berlin, TX SCHERTZ ELECTIONS OFFICE ANNEX 1101 Elbel Road Schertz, TX 78154 CIBOLO FIRE STATION #2 3864 Cibolo Valley Dr. Cibolo, TX Monday, Oct. 22 "d through Friday, Oct. 26th, 2018 8:00 a.m. to 5:00 p.m. Saturday, Oct. 27th, 2018 — 7:00 a.m. to 7:00 p.m. Sunday, Oct. 28th, 2018 —1:00 p.m. to 6:00 p.m. Monday, Oct. 29th, through Friday, Nov. 2 "d, 2018 7:00 a.m. to 7:00 p.m. Lunes, 22 de Oct., 2018 hasta el Viernes, 26 de Oct. de 2018 de 8:00 de la manana a las 5:00 de la tarde Sabado, 27 de Oct., 2018 de 7:00 de la manana a las 7.00 de la tarde Domingo, 28 de Oct., 2018 de 1:00 de la tarde a /as 6:00 de la tarde Lunes, 29 de Oct., 2018 hasta el Viernes, 2 de Nov. de 2018 de 7:00 de la manana a las 7:00 de la tarde Applications for Ballot by Mail shall be mailed to: (Las solicitudes para Boletas que se votaran adelantada por correo deberan enviarse a j Lisa Adam, Elections Administrator, P. 0. Box 1346, Seguin, TX 78156 -1346. Applications for Ballot by Mail must be received no later than the close of business on October 26, 2018. (Las solicitudes para Boletas que se votaran adelantada por correo deberan recibirse para elfin de las horas de negocio el 26 de Octubre 2018. JOINT GENERAL ELECTION ELECCION CONJUNTO NOVEMBER 6, 2018 6 DE NOVIEMBRE DE 2018 THE HOURS OF EARLY VOTING WILL BE: (LAS HORAS Y FECHAS DE VOTACION ADEANTADA SERAN:) Mon., Oct. 22 thru Fri., Oct. 26 ..... ............................... ...........................8:00 a.m. to 6:00 p.m. Lunes 22 de octubre de 2018 hasta el Viernes 26 de octubre de 2018 ...........8:00 a.m. to 6:00 p.m. Sat., Oct. 27, 2018 ..................................... ............................... 8:00 a.m. to 8:00 p.m. Sabado 27 de octubre de 2018 .................... ............................... 8:00 a.m. to 8:00 p.m. Sun., Oct. 28, 2018 ....................... ............................... ..........................12:00 noon — 6:00 p.m. Domingo 28 de octubre de 2018 ........................ ..........................12:00 noon — 6:00 p.m. Mon., Oct. 29 thru Fri., Nov. 2 ....... ............................... ...........................8:00 a.m. to 8:00 p.m. Lunes 29 de octubre de 2018 hasta el Viernes 2 de noviembre de 2018 .......8:00 a.m. to 8:00 p.m. October 22, 2018 - November 2, 2018 SUN MON TUES WED THURS FRI SAT 21 22 23 24 25 26 27 * * * * ** * * * * ** * * * * ** * * * * ** * * * * ** * * * * * ** 28 29 30 31 1 2 3 * * * * * ** * * * * ** * * * * * ** * * * * * ** * * * * * ** * * * * * ** 4 5 6 ELECTION DAY Legend: * * * * * * ** Indicates dates open for early voting Main Early Voting Location: BEXAR COUNTY ELECTIONS DEPARTMENT ............................. ...........................1103 S. Frio DEAFLINK available for the hearing impaired In addition to the main early polling place, early voting will be conducted at the following locations: (Ademas de la localidad principal, votacion adelantada se Ilevara a cabo en las siguiente loclidades:) * * ** *BEXAR COUNTY JUSTICE CENTER ... ............................... ............................300 Dolorosa BROOKHOLLOW LIBRARY ..... ............................... ............................530 Heimer Road CASTLE HILLS CITY HALL... (Community Room ................... ............................209 Lemonwood Dr. CLAUDE BLACK CENTER ............ ............................... ...........................2805 East Commerce CODY LIBRARY ............................. ............................... ..........................11441 Vance Jackson CONVERSE ED KNEUPPER JUSTICE CENTER ......... ............................402 S. Seguin Rd COPERNICUS COMMUNITY CENTER ....................... ............................... 5003 Lord Rd EAST CENTRAL ISD ADMIN BUILDING .........................6634 New Sulphur Springs Road ENCINO PARK COMMUNITY CENTER .................. ............................... 1923 Encino Rio FAIR OAKS RANCH CITY HALL... (COUNCIL CHAMBERS) ..................7286 Dietz Elkhorn GREAT NORTHWEST LIBRARY ... ............................... ...........................9050 Wellwood HENRY A. GUERRA, JR. LIBRARY ............................ ...........................7978 W Military Drive JOHN IGO LIBRARY ................................... ............................... 13330 Kyle Seale Parkway JOHNSTON LIBRARY ............................................. ............................... 6307 Sun Valley Drive JULIA YATES SEMMES LIBRARY @ Comanche Lookout Park ............. 15060 Judson Road LAS PALMAS LIBRARY ................ ............................... ............................515 Castroville Road LEON VALLEY CONFERENCE CENTER ........................ ...........................6421 Evers Rd LION'S FIELD ........................................... ............................... ...........................2809 Broadway MAURY MAVERICK, JR. LIBRARY ...... ............................... ...........................8700 Mystic Park MCCRELESS LIBRARY .................................... ............................... 1023 Ada Street MEMORIAL LIBRARY ............................................... ............................... 3222 Culebra MIGUEL CARRILLO, JR. ELEMENTARY ....................... ............................500 Price Ave. MISSION LIBRARY ....................................... ............................... 3134 Roosevelt Ave. NORTHSIDE ACTIVITY CENTER ....... ............................... ...........................7001 Culebra NORTHWEST VISTA COLLEGE . ............................... ............................120 El Prado W OLMOS CITY HALL .................... ............................... ............................120 El Prado W PALO ALTO COLLEGE ...... ............................... ...........................1400 W, Villaret Blvd. PARMAN LIBRARY @Stone Oak ................... ............................... 20735 Wilderness Oak PRECINCT 1 SATELLITE OFFICE .................... ............................... 3505 Pleasanton Rd. SAN ANTONIO COMMUNITY COLLEGE (ECO Centro Bldg ) ..........................1802 N. Main SCHAEFER LIBRARY ............ ............................... ...........................6322 US Hwy 87 E SHAVANO PARK CITY HALL... (COUNCIL CHAMB) . ............................900 Saddletree Ct SOMERSET CITY HALL .............................. ...........................7360 E. 6th St., Somerset SOUTHSIDE ISD ADMIN BLDG .... (BOARD ROOM) . ...........................1460 Martinez- Losoya SOUTH PARK MALL ............... ............................... ...........................2310 S.W. Military THOUSAND OAKS /EL SENDRO LIBRARY ............ ...........................4618 Thousand Oaks TOBIN LIBRARY @ OAKWELL ...................... ............................... 4134 Harry Wurzbach UNIVERSAL CITY LIBRARY ............................. ............................100 Northview Dr UTSA (Bexar Room) ................................................. ..............................1 UTSA Circle WINDCREST TAKAS PARK CIVIC CENTER ............... ...........................9310 Jim Seal Dr. WONDERLAND MALL OF THE AMERICAS @ CROSSROADS ............4522 Fredericksburg ** *Bexar County Justice Center closes at 6:00 p.m. Also Closed Saturday and Sunday ** *Early Voting for Atascosa County residents in Sommerset ISD District 7 will be conducted at all Bexar County Early Voting Sites subject to change (sujeto a cambio) For more information contact the office of the Bexar County Elections Administrator, Jacquelyn F. Callanen, at (210) 335 -VOTE (8683) (Para mas infomacion comuniquese con oficina del Condado de Bexar Administrador de Elecciones, Jacquelyn F. Callanen, al telefono (210) 355 -VOTE (8683) NOVEMBER 6, 2018 . "EXHIBIT GENERAL ELECTIONS Election Day Polling Location Polls Open from 7:00 a.m. to 7:00 p.m. Guadalupe County will be using Vote Centers for the November 6, 2018 General Election. Any Guadalupe County registered voter can vote at any Guadalupe County Election Day Location, regardless of the precinct in which they reside. VC #1 McQueeney Lions Club, 3211 FM 78, McQueeney VC #2 Vogel Elementary School, 16121 FM 725, Seguin VC #3 Remarkable Healthcare, 1339 Eastwood Dr., Seguin VC #4 Forest Hills Baptist Church, 8251 FM 1117, Seguin VC #5 Justice of the Peace Court, Pct 1, 2405 E. US Hwy 90, Seguin VC #6 Kingsbury United Methodist Church, 7035 FM 2438, Kingsbury VC #7 Staples Baptist Church, 10020 FM 621, Staples VC #8 Maranatha Fellowship Hall, 2356 S. Hwy. 80, Luling VC #9 Jackson Park Student Activity Center, 824 Fleming Dr., Seguin VC #10 Grace Church, 3240 FM 725, New Braunfels VC #11 McQueeney VFW Post 9213, 275 Gallagher, McQueeney VC #1.2 Columbus Club of Seguin, 1015 S. Austin Street, Seguin VC #13 Our Lady of Guadalupe Church Annex, 730 Guadalupe St. Seguin VC #14 Westside Baptist Church, 1208 N. Vaughan St., Seguin VC #1.5 American Legion Hall, 618 E. Kingsbury, Seguin VC #16 Geronimo Community Center, 280 Navarro Dr, Geronimo VC #17 St. Joseph's Mission, 5093 Redwood Rd., San Marcos VC #18 The Silver Center, 510 E. Court St., Seguin VC #19 Central Texas Technology Center, Room 118 Conf.. Room, 2189 FM 758, New Braunfels VC #20 Former City of Seguin - Guadalupe County Library, 707 E. College St., Seguin VC #21 Santa Clara City Hall, 1653 N. Santa Clara Rd., Santa Clara VC #22 Marion Dolford Learning Center, 200 W. Schlather Lane, Cibolo VC #23 Schertz Elections Office, 1101 Elbel Rd., Schertz VC #24 Schertz United Methodist Church, 3460 Roy Richard Dr., Schertz VC #25 Selma City Hall, 9375 Corporate Dr., Selma VC #26 Crosspoint Fellowship Church, 2600 Roy Richard Drive, Schertz VC #27 Immaculate Conception Catholic Church, 212 N. Barnett St., Marion VC #28 Schertz Community Center, 1400 Schertz Parkway, Schertz VC #29 Mikulski Hall, 509 Schertz Pkwy., Schertz VC #30 Schertz Community Center North, 3501 Morning Dr., Cibolo VC #31 St. John's Lutheran Church, 606 S. Center St., Marion VC #32 New Berlin City Hall, 9180 FM 775, New Berlin VC #33 Klein Road Elementary School, 2620 W. Klein Road, New Braunfels VC #34 Elaine S. Schlather Intermediate School, 230 Elaine S. Schlather Pkwy., Cibolo NOVEMBER 6, 2018 GENERAL ELECTIONS Comal County Election Day Polling Location Precinct 202 John Paul II Catholic High School, 6720 FM 482, New Braunfels Precinct 301 Westside Community Center, 2932 S. Interstate 35, New Braunfels Bexar County Election Day Location November 6, 2018 . Precincts: 4087, 4126, 4127 Location: Ray D. Corbett Jr. High School —12000 Ray Corbett Drive, Schertz. Texas 78154 Time: 7:00 a.m. to 7:00 p.m. THE STATE OF TEXAS } } COUNTY OF GUADAL UPE } CONTRACT FOR ELECTION SERVICES THIS CONTRACT made by and between Guadalupe County, a body corporate and politic under the laws of the State of Texas, hereinafter referred to as "County," and City of Schertz, Texas, hereinafter referred to as "Political Subdivision," pursuant to Texas Election Code Sections 31.092(a) for an election to be held on November 6, 2018, which lies partially in Guadalupe, Coma] and Bexar Counties. Said election for the Political. Subdivision lying in Guadalupe County and Comal County will be administered by Lisa Adam, Elections Administrator, hereinafter referred to as "Elections Administrator ". Said Political. Subdivision is holding a General. Election, at their expense on November 6, i The County owns an electronic voting system, the Diebold Touch Screens for Early Voting and Election Day voting and Diebold Optical. Scan for paper mail ballots, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the County's electronic voting system and to compensate the County for such use. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The Elections Administrator of Guadalupe County shall coordinate, supervise, and handle all aspects of administering the Election as provided in this Contract. Political Subdivision agrees to pay Guadalupe County for equipment, supplies, services, and administrative costs as provided in this Contract. The Elections Administrator shall serve as the administrator for the Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that Guadalupe County and the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. Political Subdivision agrees that other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and in such case all parties sharing common territory shall enter into a Joint Election Agreement and share a joint ballot on the county's electronic voting system at the applicable polling places. In such cases, costs shall be divided among the participants. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and /or Political Subdivision's governing body, charter, or ordinances. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of the Political Subdivision, including translation to languages other than English. Political Subdivision shall provide a copy of their election order and notice to the Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall arrange for the use of all Election Day voting locations. Voting locations will be the County's usual voting locations. In the event a voting location is not available, the Elections Administrator will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Administrator shall arrange for the use of the two Comal County voting locations for the Political. Subdivision. If polling places are different from the polling place(s) used by Political Subdivision in it's most recent election, Political Subdivision agrees to post a notice no later than the day before the election, at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for election. All obligations of the Elections Administrator contained in this contract with respect to polling locations shall be limited to the provision of polling locations located within the geographical boundaries of Guadalupe County, Texas. The Elections Administrator has agreed to contact the authority in Comal County to arrange for the use of Precincts 202 and 301 Election Day polling locations in Comal County. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Elections Administrator shall recommend election judges, alternate judges and clerks. Upon request by the Elections Administrator, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election . judge will be sent a letter from the Elections Administrator notifying him /her of their appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at an hourly rate established by Guadalupe County pursuant to Texas Election Code Section 32.091. (Election Judge and Alternate Judge - $10 /hour; Clerks -$9 /hour; Early Voting Clerks -$9.15 /hour) The Election Judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. In addition, all workers receive a $15 flat rate compensation for mandatory training. The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. The Elections Administrator shall provide the necessary voter registration information, instructions, and other information needed for the election. If General maps are needed for a particular Political Subdivision, the Election Administrator will order the maps and pass that charge on to that particular Political. Subdivision. Political Subdivision shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and /or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). This list shall be delivered to the Elections Administrator as soon as possible after ballot positions have been determined by each of the participating authorities. Said list shall be provided to the Elections Administrator by the date set out in the published Election Calendar provided by the Secretary of State. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. It is agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are independent contractors and are not employees or agents of the County or Political Subdivision. No statement contained in this Contract shall be construed so as to find any judge, clerk, or any other election personnel an employee or agent of the County or Political Subdivision, and no election personnel shall be entitled to the rights, privileges, or benefits of County or Political Subdivision employees except as otherwise stated herein, nor shall any election personnel hold himself out as an employee or agent of the County or Political Subdivision, unless considered a county employee as determined by the Guadalupe County Human Resources Department. Political Subdivision agrees to appoint the Elections Administrator as the Early Voting Clerk. Political Subdivision also agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. Political Subdivision further agrees that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Guadalupe County pursuant to Section 83.052 of the Texas Election Code ($9.15/hour). Early Voting by personal appearance will be held at the locations, dates, and times determined by Political Subdivision. Any qualified voter of the Election may vote early by personal appearance at any one of the early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The Elections Administrator shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. Elections Administrator shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Election. The Presiding Judge, with the assistance of the Elections Administrator, may appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this Contract. The participating authorities hereby, in accordance with Section 127.002, 1.27.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Lisa Adam Tabulation Supervisor: Miss Presiding Judge: _Lisa Adam The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections. 1 1 ELECTION Political Subdivision may withdraw from this Contract should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by Guadalupe County on behalf of Political. Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses. XI. RECORDS OF THE ELECTION Voted ballots and all records of the Election will be given to the Political Subdivision to be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Elections Code. However, if the Political Subdivision enters into a Joint Election Agreement with another political subdivision, the Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Election as authorized by Section 271.010 of the Texas Election. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XII. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the :Political Subdivision's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to the District as necessary to conduct a proper recount. XIII. MISCELLANEOUS PROVISIONS The Elections Administrator shall file copies of this document with the Guadalupe County Treasurer and the Guadalupe County Auditor in accordance with Section 31.099 of the Texas Election Code. In the event that legal action is filed contesting Political Subdivision's election under Title 14 of the Texas Election Code, Political. Subdivision shall choose and provide, at its own . expense, legal counsel for the County, the Elections Administrator, and additional election personnel as necessary. Nothing in this contract prevents any party from taking appropriate legal action against any other party and /or other election personnel for a breach of this contract or a violation of the Texas Election Code. The parties agree that under the Constitution and laws of the State of Texas, neither Guadalupe County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted. This Contract shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Guadalupe County, Texas and the two (2) precincts in Comal County, Texas. In the event of one of more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. The waiver by any party of a breach of any provision of this Contract shall not operate as or be construed as a waiver of any subsequent breach. Any amendments of this Contract shall be of no effect unless in writing and signed by all parties hereto. IN TESTIMONY HEREOF, this Contract, its multiple originals all of equal force, has been executed on behalf of the parties hereto as follows, to -wit: 1. It has on this day of , 2018, been executed on behalf of Guadalupe County by the Elections Administrator pursuant to the Texas Election Code so authorizing; and 2. It has on this day of 2018, been executed on behalf of the Political Subdivision by its Presiding Officer or authorized representative, pursuant to an action of the Political Subdivision so authorizing. GUADALUPE COUNTY, TEXAS itz LISA ADAM Elections Administrator ATTEST: City of Schertz, Texas: By: Presiding Officer /Authorized Representative JOINT ELECTION AGREEMENT AND ELECTION SERVICE CONTRACT BETWEEN GUADALUPE COUNTY, TEXAS AND CITY OF CIBOLO, CITY OF SCHERTZ, CITY OF SEGUIN, SCHERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT, SEGUIN INDEPENDENT SCHOOL DISTRICT, NAVARRO INDEPENDENT SCHOOL DISTRICT, GREEN VALLEY SPECIAL UTILITY DISTRICT, CRYSTAL CLEAR SPECIAL UTILITY DISTRICT, EDWARD AQUIFER AUTHORITY, CITY OF NEW BERLIN FOR THE CONDUCT OF A JOINT ELECTION TO BE HELD TUESDAY, NOVEMBER 6, 2018 This Joint Election Agreement and Election Service Contract is made this day of , 2018, by and between Guadalupe County Elections Administrator, hereinafter referred to as "EA ", and the City Of Cibolo, City Of Schertz, City of Seguin, Schertz- Cibolo- Universal City Independent School District, Seguin Independent School District, Navarro Independent School District, Green Valley Special Utility District, Crystal Clear Special Utility District, Edwards Aquifer Authority, and the City of New Berlin, hereinafter referred to as "Participating Authorities ". WHEREAS, pursuant to Texas Election Code Section 271.002, governing bodies of political subdivisions may enter into an agreement to hold joint elections in election precincts that can be served by common polling places. WHEREAS, the State and County General and Special Elections will be held on November 6, 2018, in 34 Countywide Polling Places (Vote Centers). Parties to this agreement serve voters within some of the same boundaries and it would be beneficial for them and the citizens and voters of their governing bodies to hold elections jointly. NOW, THEREFORE, IT IS AGREED that a joint election will by EA and the Participating Authorities under the following terms and conditions: THIS AGREEMENT is subject to the written approval of all parties and shall not be binding on the parties until such written approval is obtained. THIS AGREEMENT will require the EA to be appointed the Joint Early Voting Clerk. THIS AGREEMENT will require the Participating Authorities to use joint ballots, when applicable. THIS AGREEMENT requires the Participating Authorities to share costs associated with this Joint Election proportionally where polling places are shared by more than one entity. THIS AGREEMENT requires the Participating Authorities to be responsible for ordering its own election and publishing notice of the elections separately. The cost to publish the notices will be the responsibility of each individual entity. THIS AGREEMENT will require joint Early Voting and Election Day locations, dates, and times to be used by the Participating Authorities. THIS AGREEMENT will require the EA to tabulate the precinct results and canvassing separately for each Participating Authority. The results will be delivered to each entity by email, facsimile or mail. THIS AGREEMENT will require the EA to be responsible for the safekeeping of election records for this joint election. THIS AGREEMENT will require the EA to be responsible for performing the following duties and to furnish the following services and equipment pursuant to the election services contract with Guadalupe County: 1. Recommend election judges, alternate judges and clerks. 2. Pay election judges and other election workers. 3. Procure and distribute all necessary election supplies. 4. Supply all necessary voting equipment; transport equipment to and from the polling locations, and prepare the voting equipment for use at the polling locations. 5. Issue Writs of Election to the election judges appointed. 6. Perform early voting clerk duties. 7. Publish the legal notice of the date, time and place of the electronic tabulating equipment test and conduct such test and provide copies to entities. 8. Arrange for the use of a central counting station and for the tabulating personnel needed at the counting station and assist in the preparation of programs and the test materials for tabulation of the ballots to be used with electronic voting equipment. 9. Assist in providing the general overall supervision of the election and will provide to the Canvassing Authority the prescribed election records and reports as required when a central counting station is used: a. Canvassing Summary Report, b. Accumulated totals Report of early voting and Election Day, and c. Electronically submit results to the Secretary of State. 10. Ballot type: (for use with mail ballots.) Optical Scan 11. Ballot tabulating equipment to be used: a. Premier Touch Screens, b. Premier Optical Scan for paper ballots. GENERAL CONDITIONS 1. EARLY VOTING A. Lisa Adam, Elections Administrator, will be appointed as early voting clerk in compliance with Sections 271.006 of the Texas Election Code. Other deputy early voting clerks will be appointed as needed to process early voting mail and to conduct early voting at the main location and branch locations. The names of Early Voting Clerks may be obtained from the EA. B. Early voting by personal appearance will be conducted on weekdays beginning Monday, October 22, 2018, through Friday, October 26, 2018, between 8:00 a.m. and 5:00 p.m.; Saturday, October 27, 2018, between 7:00 am and 7:00 pm; Sunday, October 28, 2018 between 1:00 pm and 6:00 pm and continuing Monday, October 29, 2018, through Friday, November 2, 2018, between 7:00 am and 7:00 pm. Any qualified voter for the Joint Election may vote early by personal appearance at either the main early voting polling place or the branch early voting polling places. MAIN EARLY VOTING POLLING PLACE GUADALUPE COUNTY ELECTIONS OFFICE 215 South Milam Street Seguin, TX BRANCH EARLY VOTING POLLING PLACES CENTRAL TEXAS TECHNOLOGY CENTER Room 118 Conference Room, 2189 FM 758 New Braunfels, TX 2 CIBOLO FIRE STATION #2 3864 Cibolo Valley Dr. Cibolo, TX GRACE CHURCH OF NEW BRAUNFELS 3240 FM 725 New Braunfels, TX NEW BERLIN CITY HALL 9180 FM 775 New Berlin, TX SCHERTZ ELECTIONS OFFICE ANNEX 1101 Elbel Road Schertz, TX C. All requests for early voting ballots by mail that are received by participating authority will be transported by runner on the day of receipt to the EA, 215 S. Milam St., Seguin, TX 78155, for processing. Persons voting by mail will send their voted ballots to EA. D. All early voting ballots will be prepared for counting by an Early Voting Ballot Board appointed in accordance with Section 87.001 of the Texas Election Code. EA will appoint members of the board and provide a list of members to the participating authority upon request. Participating authority agrees to appoint Sylvia Marmolejo as presiding judges of the early voting ballot board. 2. VOTING LOCATIONS A. Guadalupe County has been approved to use Vote Centers for the November 6, 2018 Election, allowing Guadalupe County registered voters to vote at any Guadalupe County Voting Location, regardless of the precinct in which they reside. EA shall select and arrange for the use and of payment for all Election Day voting locations. Voting locations will be the usual voting precincts in conducting county elections. The proposed locations are listed in Attachment "A" of this Agreement. In the event a voting location is not available, the EA will arrange for use of an alternate location and notify Participating Authorities. 3. JOINT ELECTION COSTS: PAYMENT A. Costs. Each Participating Authority remains responsible for all costs associated with their respective elections only. B. Cancellation. In the event any of the parties to this Agreement cancel their election because of unopposed candidates under Subchapter C of Title I of the Texas Election Code, the remaining parties shall be responsible for their respective elections, including all associated costs. The canceling party(s) shall be responsible for its respective share of election expenses incurred through the date that the election is canceled as allocated to that Participating Authority. In that event that a party cancels its election, the other parties shall continue to have access to the polling locations. If an election is to be canceled by one of the parties, notice will be given to all parties within two (2) days of cancellation. 4. GENERAL PROVISIONS A. Communication: Throughout the term of this Agreement, the Participating Authorities will engage in ongoing communications concerning the conduct of the Joint Election and discuss and resolves any problems which might arise regarding the Joint Election. B. Effective Date: This Agreement takes effect upon the complete execution of this Agreement by all Participating Authorities. 3 C. To the extent the geographical boundaries of the political subdivision extend into a county other than Guadalupe County, Texas, the obligations of the EA contained in this contract are contingent upon the political subdivision and /or the other county complying with all state or federal requirements for the establishment of polling locations. With respect to election services for the political subdivision provided by the EA relative to polling locations outside of Guadalupe County, Texas, the EA's obligations herein are limited strictly to providing election services for the political subdivision who is a signatory to this agreement. 5. RECORDS OF THE ELECTION A. Lisa Adam, Elections Administrator, is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 217.010 of the Texas Election Code. B. Access to the election records will be available to participating authority as well as to the public in accordance with the Texas Public Information act, Chapter 552, Government Code, at the Elections Department, 215 S. Milam St., Seguin, TX, at any time during normal business hours. C. Records of the election will be retained and disposed of in accordance with the records retention schedules which may have been adopted by each participating authority, and in accordance with the provisions of Title 6, Subtitle C, Chapter 201 through 205, Texas Local Government Code, including the minimum retention requirements established by the Texas State Library and Archives Commission. If records of the election are involved in any pending election contest, investigation, litigation, or Texas Public Information Act, EA shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of the participating authority to bring to the attention of the EA any notice of any pending election contest, investigation, litigation, or Texas Public Information Act request which may be filed with a participating authority. D. Upon request to maintain records beyond eligibility for preservation according with Section 66.058 of the Texas Election Code, EA shall supply a written cost estimate for storage to requesting participant. 6. MISCELLANEOUS PROVISIONS A. Venue and Choice of Law: Participating Authorities agree that venue for any dispute arising under this Agreement will lie in the appropriate courts of Guadalupe County, Texas. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas and the United States of America. B. Entire Agreement: This Agreement contains the entire agreement of the parties relating to the rights herein granted and the obligations herein assumed and supersede all prior agreements, including prior election services contracts relating to each Participating Authority's November 8, 2016 election. Any prior agreements, promises, negotiations, or representations not expressly contained in this Agreement are of no force and effect. Any oral representations or modifications concerning this Agreement shall be of no force or effect, excepting a subsequent modification in writing as provided herein. C. Severability: If any provision of this Agreement is found to be invalid, illegal or unenforceable by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect the remaining provisions of this Agreement; and, parties to this Agreement shall perform their obligations under this Agreement in accordance with the intent of the parties to this Agreement as expressed in the terms and provisions of this Agreement. D. Breach: In the event that any Participating Authority breaches any of its obligations under this Agreement, the non - breaching party(s) shall be entitled to pursue any and all rights and remedies allowed by law. Nothing in this Agreement shall be construed as a waiver of any immunity or defense to which any Participating Authority is entitled under statutory or common law. E. Other Instruments: The Participating Authorities agree that they will execute other and further instruments or any documents as may become necessary or convenient to effectuate and carry out the purposes of this Agreement. F. Mediation: When mediation is acceptable to all parties in resolving a dispute arising under this Agreement, the parties agree to use a mutually agreed upon mediator, or a person appointed by a court of competent jurisdiction, for mediation as described in Section 154.023 of the Texas Civil M Practice and Remedies Code. Unless all parties are satisfied with the result of the mediation, the mediation will not constitute a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in Section 154.023 of the Texas Civil Practice and Remedies Code, unless all parties agree, in writing, to waive the confidentiality. Notwithstanding the foregoing the parties intend to fully comply with the Texas Open Meetings Act and the Texas Public Information Act, whenever applicable. The term "confidential' as used in this Agreement has the same meaning as defined and construed under the Texas Public Information Act and the Texas Open Meetings Act. G. Amend ment/Modification: Except as otherwise provided, this Agreement may not be amended, modified, or changed in any respect whatsoever, except by a further Agreement in writing, duly executed by the parties hereto. No official, representative, agent, or employee of any Participating Authority has any authority to modify this Agreement except pursuant to such expressed authorization as may be granted by the governing body of the respective Participating Authority. H. Counterparts: This Agreement may be executed in multiple counterparts, all of which shall be deemed originals and with the same effect as if all parties hereto had signed the same document. All of such counterparts shall be construed together and shall constitute one and the same Agreement. 7. ELECTION JUDGES, CLERKS AND OTHER ELECTION WORKERS A. EA will be responsible for the appointment of the presiding judge and an alternate for each polling location. EA shall arrange for the training and compensation of all presiding judges and clerks. The names of Elections Judges may be obtained by contacting the EA. If a person is unable or unwilling to serve, EA will name a judge for the precinct and notify participating authorities that are affected by the change. B. In compliance with the Federal Voting Rights Act of 1965, as amended, precincts containing more than 5% Hispanic population, according to the 2000 census statistics, are required to have interpreter assistance. If a presiding judge is not bilingual and is unable to locate a bilingual clerk, EA may contact the participating authority who shall assist in locating a bilingual clerk. C. EA is responsible for notifying all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the joint election are eligible to serve. The presiding judge, with the Elections Office assistance, will be responsible for insuring the eligibility of each appointed clerk hired to assist the judge in the conduct of the election. D. EA will hold training classes on the use of voting equipment and election laws during October 1st thru October 20th, 2018, at the Seguin Elections Office, 215 S. Milam Street, Seguin, TX. Additional training classes may be scheduled as needed. Election judges will be notified of additional training sessions. No election judges will be appointed unless he /she has attended an election judge training session taught by the Elections Office in the past eighteen (18) months. E. The election judges are responsible for picking up election supplies at the time and place determined by EA (which will be set forth in the election judge letter requesting service for this election). Each election judge will receive $10.00 per hour and each clerk will receive $9.00 per hour. The election judge will receive an additional $25.00 for picking up the election supplies prior to Election Day and for delivering election returns and supplies to their designated regional drop off site. Election judges and clerks attending a training class on Election Law Procedures will receive a one -time stipend of $15.00 for the completion of the course and working on Election Day. F. EA will employ other personnel, if necessary, for the proper administration of the election, including such part -time help to prepare for the election, to ensure the timely delivery of supplies and equipment during the period of early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part -time personnel working in support of the central counting station and regional sites on election night will receive pay for at least four hours, minimum call for service, regardless of the actual hours worked. 8. SUPPLIES AND PRINTING 5 A. EA will arrange for all election supplies and election printing, including, but not limited to, all forms, signs and other materials used by the election judges at the voting locations. B. EA will provide maps, if necessary, instructions and other information needed to enable the election judges to conduct a proper election. C. Participating authorities shall furnish to EA a list of candidates and /or propositions showing the order and the exact manner in which their candidate names and /or propositions are to appear on the official ballot in both English and Spanish. The list will be delivered to EA as soon as possible after ballot positions have been determined by the participating authority. Participating authority will be responsible for proofreading and approving the ballot in so far as it pertains to the authority's candidates and /or propositions. 9. RETURNS OF ELECTIONS A. EA will be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. B. Participating authority hereby, in accordance with Section 127.002, 127.003 and 127.005 of the Texas Election Code, appoint the following central counting station officials. Manager Lisa Adam Guadalupe County Elections Administrator Tabulating Supervisor Missy Doss Guadalupe County Assistant Elections Administrator Presiding Judge Lisa Adam Guadalupe County Elections Administrator C. The manager or representative will deliver timely cumulative reports of the election results as precincts are tabulated. The manager will be responsible for releasing cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies or electronic transmittals (where accessible). Participating authority, upon request, may require release of returns be given only at a specified location other than from the result center. Participating entity's that would like the Guadalupe County Elections Department's web -site linked to their website, must provide their web -site address to the Central County Station Manager. D. EA will prepare the unofficial canvass report after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns and provisional ballots have been tabulated, but in no event later than eight (8) days after the election. Participating authority will be responsible for their official canvass of their respective elections. E. EA will be responsible for conducting the post election manual recount, unless a waiver is given from the Secretary of State in accordance with Section 127.201 of the Texas Election Code. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. Each political subdivision must notify the Elections Office if waiver has been granted or denied twenty (20) days before the election. 10. ELECTION EXPENSES A. The participating authority agrees to share the costs of administering the November 6, 2018 Joint Election. A general supervisory fee not to exceed 10% of the total cost of the election shall be assessed as authorized by the Texas Election Code, Sec. 31.100. Allocation of costs, unless specifically stated otherwise, will be shared equally between the participating authorities. Any costs for workers, supplies or equipment that is shared by participating parties will be divided equally. The cost of anv special reauest from a participant. which is not aareed upon by all authorities, shall be borne by that participant. B. The expenses for early voting by mail and personal appearance will be paid equally by each participating authority, unless otherwise amended. 6 C. Any estimate of election costs is strictly an estimate. Final election expenses will be determined within 120 business days after the election. EA will provide each participating authority with a final invoice of expenses. 11. ELECTION REPORTS EA will be responsible for ensuring the delivery of the reports titled Early Voting Daily Vote Totals and Daily Early Voter Listing (Alphabetical by precinct) to each participating authority each day of Early Voting for the previous day's voting activity. On the day after the conclusion of Early Voting, a Daily Early Voter Listing by precinct report inclusive of all days of Early Voting is to be delivered to each participating authority. When possible, the Early Voters' reports will be delivered by electronic means via e-mail, facsimile, or website. 12. RUNOFF ELECTION In the event a runoff is necessary, the agreement will automatically be extended to cover the runoff. The EA will provide the designated entity in the runoff election with an estimate of cost to conduct participating authority's runoff. 13. NOTICE Whenever this agreement requires any consent, approval notice, request or demand, it must be in writing to be effective and shall be delivered to the party intended to receive it was shown below: If to the Elections Administrator: Lisa Adam Guadalupe County Elections Administrator 215 S. Milam St. Seguin, TX 78155 830 - 303 -6363 If to the Participating Authority: Brenda Dennis, City Secretary City of Schertz, Texas 1400 Schertz Parkway Schertz, TX 78154 14. This contract may be executed in multiple originals. NOVEMBER 6, 2018 JOINT CONTRACT ACCEPTANCE AND APPROVAL Recommended for approval by: LISA ADAM Guadalupe County Elections Administrator I_TKeI: a39: 4 07_1i•1§7_TeI 7 4: a NMI Is] c ;'LybyK 7M161010: " ATTEST: 7 Attachment "A" GUADALUPE COUNTY NOVEMBER 6, 201.8 GENERAL AND SPECIAL ELECTIONS Election Day Vote Center Locations Polls Open from 7:00 a.m. to 7:00 p.m. 1. McQueeney Lions Club, 3211 FM 78, McQueeney 2. Vogel Elementary School, 16121 FM 725, Seguin 3. Remarkable Healthcare, 1339 Eastwood Dr., Seguin 4. Forest Hills Baptist Church, 8251 FM 1117, Seguin 5. Justice of the Peace Court, Pct 1, 2405 E. US Hwy 90, Seguin 6. Kingsbury United Methodist Church, 7035 FM 2438, Kingsbury 7. Staples Baptist Church (Previous location was Staples Center), 10020 FM 621, Staples 8. Maranatha Fellowship Hall, 2356 S. Hwy. 80, Luling 9. Jackson Park Student Activity Center, 824 Fleming Dr., Seguin 10. Grace Church, 3240 FM 725, New Braunfels 11. McQueeney VFW Post 9213, 275 Gallagher, McQueeney 12. Columbus Club of Seguin, 1015 S. Austin Street, Seguin 13. Our Lady of Guadalupe Church Annex, 730 N. Guadalupe St. Seguin 14. Westside Baptist Church, 1208 N. Vaughan St., Seguin 15. American Legion Hall, 618 E. Kingsbury, Seguin 16. Geronimo Community Center, 280 Navarro Dr, Geronimo 17. St. Joseph's Mission, 5093 Redwood Rd., San Marcos 18. The Silver Center, 510 E. Court St., Seguin 19. Central Texas Technology Center, Room 118 Con£ Room, 2189 FM 758, New Braunfels 20. Former City of Seguin- Guadalupe County Library, 707 E. College St., Seguin 21. Santa Clara City Hall, 1653 N. Santa Clara Rd., Santa Clara 22. Marion Dolford Learning Center, 200 W. Schlather Lane, Cibolo 23. Schertz Elections Office, 1101 Elbe]. Rd., Schertz 24• Schertz United Methodist Church, 3460 Roy Richard Dr., Schertz 25. Selma City Hall, 9375 Corporate Dr., Selma 26. Crosspoint Fellowship Church, 2600 Roy Richard Drive, Schertz 27. Immaculate Conception Catholic Church, 212 N. Barnett St., Marion 28. Schertz Community Center, 1400 Schertz Parkway, Schertz 29. Mikulski Hall, 509 Schertz Pkwy., Schertz 30. Schertz Community Center North, 3501 Morning Dr., Cibolo 31. St. John's Lutheran Church, 606 S. Center St., Marion 32. New Berlin City Hall, 9180 FM 775, New Berlin 33. Klein Road Elementary School, 2620 W. Klein Road, New Braunfels 34. Elaine S. Schlather Intermediate School, 230 Elaine S. Schlather Pkwy., Cibolo N. Agenda No. 11 Cpl1fM4 a 0L'Us 1a U 10IU [o7 71►`I 111101 City Council Meeting: July 24, 2018 Department: Administration /Finance Subject: Ordinance No. 18 -M -25 — Amending Appendix C of the Code of Ordinances by updating the Fee Schedule. First Reading BACKGROUND City Departments collect a wide variety of fees for permits, services, fines and other charges that are all part of everyday operations of municipal government. Since September 2008, the fees have been incorporated into a single fee schedule. Ordinance 08 -M -43 established the consolidated fee schedule and allows for the modification of existing fees to be done by resolution while new fees are established or added to the Fee Schedule by ordinance. The Fee Schedule ordinance provides a single document with all City fees that directly affect the users. The changes to the fees ensure the continued operation of public utilities, provides for essential services to the community and to adequately maintain the investment in existing infrastructure. All changes to the fee schedule will have a 45 -day period before the new fees take into effect. This allows staff to update and advise citizens on the upcoming changes. Recommended effective date of these fee changes will be October 1, 2018. . The proposed changes to the fee schedule are all the same as previously laid out in the Fee Schedule Review Summary information item in the council packet for the June 12, 2018 council meeting. Of the proposed fee changes for FY 2018 -19, the only change in the schedule that could lead to a material impact are Civic Center Friday rental rates, which were lowered to rent the facility more on Fridays. The other fee changes in Library, the Schertz Magazine, the Fire Department, Planning & Zoning, and Inspections departments will offset direct costs they are associated with or are meant to simplify the fee or wording but not change the overall amount of revenue. The GIS changes will remove their fees from the schedule and instead rely on the records request fee schedule which will also not result in a change in revenue but will simplify the fee schedule. The Event Facility will lower its Friday rates to match its Sunday rates. Previously the Friday rental rates were equal to Saturday, however rental volume was lower. Other similar rental venues have a lower Friday rate which is often equal to the Sunday rate, which is staff's recommended new rate. The Civic Center is looking to change the variable $1 per person Kitchen Fee to a set fee when using the kitchen. The current method has issues calculating the correct fee and having a set dollar amount should make the fee cost easy to understand and charge while still meeting its purpose. The revenue for this fee is set aside and used to replace old or broken kitchen equipment. The Civic Center also proposes to remove the electrical fee, which is not used, and the employee discount. Clarification for the Non -Profit discount was added to help customers understand only the rental itself received the discount, but any additional charges or services would still be full price. The Library is proposing a return postage fee for interlibrary load items. This fee will only be charged if an item is ordered through the interlibrary load program and is never picked up. Staff makes multiple attempts to contact the requesting individual before adding this charge to their account. If an item is requested, picked up, and return normally through this program, no return postage will be charged. This fee should help cover the cost of postage and give a consequence to constantly ordering items and never picking them up. This fee will be used as a deterrent and as a cost recovery measure and is not expected to generate substantial revenue for the city. The Schertz Magazine is proposing to remove advertisements for the inside front and back covers. These areas have rarely been used by advertisers and staff believes these areas would best be served to post City information instead. Due to the low demand for advertisements on these pages in the past, this change is not expected to cause a noticeable decrease in revenue. The Fire Department is proposing to add a new Fire Watch Fee to the fee schedule. This fee would be equal to weighted staff cost associated with providing a Fire Watch Service which will offset its cost. This service includes sending a firefighter to a business to walk the halls and look for signs of a fire while the business' fire alarm system is down or broken. The business must have someone on Fire Watch per the Fire Code and can staff it themselves but can request it be done by a firefighter and pay the fee instead. Any additional cost of providing the Fire Watch service will be offset by its own fee. The Planning & Zoning and Inspections are proposing to remove second and subsequent development review fees. This is a service that is never used. Customers submitting plans get their plans reviewed with the original submittal fee and haven't needed additional review. Staff is also proposing to remove the site plan time extension fee for building permit approval and the administrative fee for cancellation of a permit. There is currently no UDC provision to allow for a time extension so if the customer cannot get the building permit within the 2 -year allotment, they will have to resubmit the site plan. Staff will also recommend removing the additional administrative fees, above ground pool permits, fee for additional permit /license /registration copies. Going forward, any administrative costs incurred by the City will be rolled in with existing fees as a base line. Currently the City does not collect much in administrative fees so there is no need to update other fee amounts to accommodate for this loss. Staff is also proposing adding a legal review fee for improvement agreements. This would be a passthrough fee of legal charges the City incurs to have the agreement reviewed by its attorney. The last fee change is to add an appeal fee to have a case heard by the Building and Standards Commission. This fee would equal the fee already in place for the Planning and Zoning Commission, City Council, and Board of Adjustment appeals and would be refunded if the commission rules in favor of the requestor. Additional fee clarifications to include all Permit Fees will be waived for Main Street sites as well as remove references to Garage Sale Permits that had their fee removed earlier this year. EMS is proposing to remove the Per Capita charge from the fee schedule. This fee is including in the service agreements with each entity to whom Schertz provides emergency medical services and is completely dictated by those agreements. This fee amount is not charged directly to citizens using the EMS services which could be confusing to citizens. Staff recommends this be removed from the Fee Schedule and continue to be administered through the service agreements with other local governments. Geographic Information Systems' (GIS) fee table is proposed to be removed from the schedule. Instead, their services can be charged through the records request fees laid out by the state and included under the All Departments fee table. This change is proposed due to the low number of requests for map copies the City receives each year. The records request fees will allow the City to cover staff time and materials for any future requests. In FY 2016 -1.7 only $40 in map sales were recognized. Utility rate changes will be presented separately at a later meeting. FISCAL IMPACT None of the changes are expected to have a material fiscal impact on the City. The Fire Watch Fee, Library Return Postage Fee, and the Planning & Zoning Legal Review Fee will all directly offset any costs related to their services. The removal of Planning & Zoning and Inspections second and subsequent development review fees, site plan time extension, and administrative fees; the Magazine's inside front and back cover advertising fees; and the specific GIS fees are not expected to have a material impact due to their low utilization by citizens and businesses. The Appeal. Fee for the Building and Standards Commission is meant to encourage series appeals be brought forward and is not expected to have a material fiscal impact for the City. RECOMMENDATION Staff recommends the City Council approve Ordinance No. 18 -M -25 on first reading, amending Appendix C of the Code of Ordinances. ATTACHMENTS Ordinance No. 18 -M -25 Proposed Fee Schedule KN ORDINANCE BY r TEXAS AMENDING Or OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING • CERTAIN PERMITS, AND OTHER SERVICES PROVIDED BY THE CITY OF • WHEREAS, the City of Schertz (the "City ") has established by ordinances and resolutions for fees for licenses, permits, and services provided by the City; and WHEREAS, the City Council has authorized a review and a consolidation of certain fees for licenses, permits, and services provided by the City; and WHEREAS, the Schedule of Fees attached as Exhibit A reflects revisions to certain fees, a restatement of certain fees not revised, and a consolidation of all such fees; and WHEREAS, due to the need for periodic modification of said fees and for the purposes of efficiency, the City Council desires to adopt future fee changes by resolution rather than by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: SECTION 1. All persons, firms, or corporations applying for licenses or permits or receiving other City services described on Exhibit A that require the payment of a fee incident to such application or service shall pay the fees as prescribed in the Fee Schedule attached hereto as Exhibit A and made a part of hereof. It shall be a violation of this Ordinance to conduct any activity or commence any use or receive any service for which payment of a fee described herein is required until such fee has been paid (if required to be paid in advance) or to fail to pay such fee when properly billed. SECTION 2. This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas as to the fees set forth on Exhibit A effect on the effective date of this Ordinance, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 3. The City Council may, from time to time, by ordinance add to the fees set forth on Exhibit A, and the fees now or hereafter set forth on Exhibit A may be modified from time to time by resolution of the City Council. SECTION 4. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 5. Subject to the last sentence of this Section, any person, firm, or corporation who violates, disobeys, omits, neglects, or refuses to comply with or who resists the enforcement of any of provisions of this Ordinance shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. If any other ordinance, including the Code of Ordinances, establishes a different penalty for the failure to pay any fee on Exhibit A, the provisions of such other ordinance or the Code of Ordinances shall control with respect to such penalty. SECTION 6. All rights and remedies of the City are expressly saved as to any and all violations of the provisions of the Code of Ordinances in effect on the effective date of this Ordinance and modified by this Ordinance or any other ordinances in effect on the effective date of this Ordinance and modified by this Ordinance and requiring the payment of fees for licenses, permits, and other services provided by the City which have accrued on the effective date of this Ordinance; and any and all accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 7. This Ordinance shall be in full force and effect from and after its final passage and any publication required by law. Passed and approved on the first reading this 24th day of July 2018. . PASSED AND APPROVED ON FINAL READING this 7th day of August 2018. Michael R. Carpenter, Mayor, ATTEST: Brenda Dennis, City Secretary "Exhibit A" City of Schert2 Proposed Schedule of Fees Effective October 1st, 2018 City of Schertz Schedule of Fees Summary of Changes 2017-181 2018 -19 Library Return Postage Fee- -for ILL items never picked up by customer seer arrival _ $ 100 Schertz Maaazine Inside Front Cover for 6 mo., per month $ 2,850 DELETE Inside Front Cover for 12 mo., per month $ 2,700 DELETE Inside Back Cover for 6 mo., per month $ 2,200 DELETE F Inside Back Cover for 12 mo., per month $ 1,700 DELETE Event Facilities Civic Center - Grand Ballroom- (7,198 sq. ft) Friday and Sunday, Full day $ 800.00 $ 800.00 Fdday and Sunday, Half day $ 450.00 $ 450.00 Banquet Package - includes hall rental,easel, tables /chairs, dance floor, AV panel access, ice, Gathering Room, Portable Bar, cocktail tables, kitchen: Friday and Sunday, Full day $ 1,500.00 $ 1,500.00 Friday and Sunday, Half day $ 950.00 $ 950.00 Fire Department and Haz -Mat Fees Fire Watch Fee, cost kissed on weighted salary of disptached employee - ACTUAL ;JFr1T1Tr1VV7T1MVA- 1=1 No permit fees will be charged for sites located on Main St. (All departments) City of Schertz Schedule of Fees ISummary of Changes 2017-181 201 Miscellaneous Fees Add' ' enat-Pefrnit-Q*es Duoieateof-Li6en,i(—,/RegwAFations Adn*iis#afive--F-ee--fc,r--CarwyeHatiort--of-Perm- 4 G.I.S. REMOVE TAB FROM SCHEDULE $ ------------------------- &DO Delete $ ------ 54)0 Delete 401ml-of -lie r-mit- -1-(O4,-,-efpermA fee, fe& City of Schertz Schedule of Fees All Departments 12016-1712017-181 2018 -19 Records Requests Standard paper copy, per page $ 0.10 $ 0.10 $ 0.10 (front and back is 2 pages) Nonstandard -size copy: Oversize paper copy (11" X 17 ") $ 0.50 $ 0.50 $ 0.50 Specialty paper (Mylar, blueprint, blue line, map, photographic) Actual Actual Actual Certified Copy- Each Certification $ 5.00 $ 5.00 $ 5.00 Diskette $ 1.00 $ 1.00 $ 1.00 Magnetic tape - actual cost Actual Actual Actual Data cartridge - actual cost Actual Actual Actual Tape cartridge - actual cost Actual Actual Actual Rewritable CD (CD -RW) $ 1.00 $ 1.00 $ 1.00 Non- rewritable CD (CD -R) $ 1.00 $ 1.00 $ 1.00 Digital video disc (DVD) $ 3.00 $ 3.00 $ 3.00 JAZ drive - actual cost Actual Actual Actual Other electronic media - actual cost Actual Actual Actual Miscellaneous supplies - actual cost Actual Actual Actual Postage and shipping charge actual cost Actual Actual Actual Photographs - actual cost Actual Actual Actual Maps - actual cost Actual Actual Actual Labor charge: For locating, compiling, and $15.00 $15.00 $ 16.00 reproducing, per hour (if documents are NOT located in the immediate area and over 50 pages) Overhead charge - % of labor charge 20% 20% 120% Remote document retrieval charge Actual Actual Actual No Sales Tax shall be applied to copies of public information Notary Fees Acknowledgement, Certified Copies, Jurat's, Oaths and Affirmation $ 6.00 $ 6.00 $ 6.00 Protests- Per Document $ 5.00 $ 5.00 $ 5.00 Convenience Fees Credit Card Payment Over Phone $ 1.00 $ 1.00 $ 1.00 Return Check Fee $25.00 $25.00 $ 25.00 4 City of Schertz Schedule of Fees City Secretary 1 2016 -17 2017 -18 2018 -19 Candidate Filing Fee $ 25.00 $ 25.00 $ 25.00 Licenses Package Store $ 250.00 $ 250.00 $ 250.00 Package Store Tasing $ 12.50 $ 12.50 $ 12.50 Wine & Beer Retailers $ 87.50 $ 87.50 $ 87.50 Wine & Beer Retailers - Off premises $ 30.00 $ 30.00 $ 30.00 Late Hours $125.00 $125.00 $ 125.00 Beer on Premises $ 75.00 $ 75.00 $ 75.00 Wine Only- Package Store $ 37.50 $ 37.50 $ 37.50 Mix Beverage Permit $ 375.00 $ 375.00 $ 375.00 Mix Beverage Late Hours $ 75.00 $ 75.00 $ 75.00 Caterer's Permit $ 250.00 $ 250.00 $ 250.00 Retail Dealer On- Premises - Late Hours $125.00 $125.00 $ 125.00 Local Cartage $ 15.00 $ 15.00 $ 15.00 City of Schertz Schedule of Fees Wireless 1 2017 -181 2018 -19� Network Nodes Application Fee, for up to 5 nodes $ 500.00 $ 500.00 additional for each node over 5 on the application $ 250.00 $ 250.00 Annual Public Right of Way Fee $ 250.00 $ 250.00 Node Support Pole Application Fee $1,000.00 $1,000.00 Colocation Fee for Network Nodes on City Service Poles, per pole $ 20.00 $ 20.00 Transport Facilities Application Fee, for up to 5 nodes $ 500.00 $ 500.00 additional for each node over 5 on the application $ 250.00 $ 250.00 Rental Fee for Transport Facilities, per device per month, not to exceed the aggregate "per node" fee $ 28.00 $ 28.00 A City of Schertz Schedule of Fees Library 1 2016 -171 2017 -181 2018 -19� Non- Resident user fee- Library Card $ 15.00 $ 15.00 $ 15.00 Meeting Room Fee- Non- Schertz residents, 4 hours $ 50.00 $ 50.00 $ 50.00 Meeting Room Fee- After hour fee, per hour $ 25.00 $ 25.00 $ 25.00 Meeting Room Cleaning Fee (Spot Cleaning) $ 50.00 $ 50.00 $ 50.00 Meeting Room Cleaning Fee (Whole Room) $ Actual Actual Actual Additional Fee for After Hours Cleaning, per hour $ 25.00 $ 25.00 $ 25.00 Inter - Library Loans Materials (ILL Materials) Lost or damaged ILL items - Cost of item as billed by the lending library (may include additional fines or fees assessed by the lending library) Inter - Library Loan items per day (3 day grace period) Max overdue amount per ILL item Return Postage Fee - -for ILL items never pinked up by customer after arrival Overdue Fines (3 day grace period) All Items per day (except ILL items) Max amount that can be charged Replacement Library Card Copier, per standard page (2 -sided copies are the same as 2 pages; oversized copies are the same as 2 pages) Printing, per standard page (2 -sided copies are the same as 2 pages; oversized copies are the same as 2 pages) Black and White Color Outgoing Fax, 1st page Per each succeeding page Lost & Damaged Materials - Cost of item plus a processing fee Damaged DVD Case or Video Case Damaged or Missing Barcode Damaged or Missing RFID Tag Damaged or Missing DVD/Video Cover (if replaceable) plus processing fee Toddler Tote Bag Juvenile Audiobook Bag Materials Recovery Fee (per account sent to collections) Note: If an item is lost and paid for, any overdue fines assessed against the item are waived. If part of an item is lost, the item as a whole is considered lost and the full cost of the item is charged to the patron. Again, any overdue fines assessed against the item are waived if the item is paid for. Refunds for items that were paid for and subsequently found and returned to the library are available for up to 60 days after payment and require the original receipt. Processing fees are non - refundable. No refunds will be given after 60 days. Actual Actual Actual $ 1.00 $ 1.00 $ 1.00 N/A $ 5.00 $ 5.00 100 $ 0.25 $ 0.25 $ 0.25 $ 1.00 $ 1.00 $ 1.00 $ 5.00 $ 5.00 $ 5.00 $ 0.15 $ 0.15 $ 0.15 $ 0.15 $ 0.15 $ 0.15 $ 0.50 $ 0.50 $ 0.50 $ 1.00 $ 1.00 $ 1.00 $ 0.25 $ 0.25 $ 0.25 $ 5.00 $ 5.00 $ 5.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 2.50 $ 2.50 $ 2.50 $ 5.00 $ 5.00 $ 5.00 N/A $ 10.00 $ 10.00 7 City of Schertz Schedule of Fees Schertz Magazine 2016 -171 2017 -181 2018 -19 Display Ads: Eighth Page for 6 mo., per month $ 300 $ 300 $ 300 Eighth Page for 12 mo., per month $ 275 $ 275 $ 275 Quarter Page for 6 mo., per month $ 550 $ 550 $ 550 Quarter Page for 12 mo., per month $ 400 $ 400 $ 400 Half Page for 6 mo., per month $1,000 $ 1,000 $ 1,000 Half Page for 12 mo., per month $ 700 $ 700 $ 700 Full Page for 6 mo., per month $1,500 $ 1,500 $ 1,500 Full Page for 12 mo., per month $1,200 $ 1,200 $ 1,200 Premium Placement: Back Cover for 6 mo., per month $ 2,500 $ 2,500 $ 2,500 Back Cover for 12 mo., per month $ 2,200 $ 2,200 $ 2,200 Inside Front Cover for 6 mo., per month $2,850 $ 2,850 DELETE Inside Front Cover for 12 mo., per month $ 2,700 $ 2,700 DELETE Inside Back Cover for 6 mo., per month $ 2,200 $ 2,200 DELETE Inside Back Cover for 12 mo., per month $1,700 $ 1,700 DELETE Churches, governmental entities, 501 (c) 3 and civic groups who provide a service to the residents of Schertz will receive a 25% discount on the above facility rental rates. City of Schertz Schedule of Fees Event Facilities 1 2016 -17 2017 -18 2018 -19 Vendor /Ancillary Fees Kitchen Fee, per person $ 1.00 $ 1.00 DELETE Kitchen Fee, Ball Room 200.00 Kitchen Fee, Bluebonnet Room 75.00 Electrical Fee (Tradeshows), per Exhibitor $ 25.00 $ 25.00 DELETE DELETE Early Open Fee (prior to normal scheduled hours), per staff member per hour $ 25.00 $ 25.00 $ 25.00 Ice, one bin (80lbs) $ 15.00 $ 15.00 $ 15.00 Ice, unlimited $ 25.00 $ 25.00 $ 25.00 Beverage Service $ 50.00 $ 50.00 $ 50.00 Cancellation Fee $ 50.00 $ 50.00 $ 50.00 Portable Bar (includes 5 cocktail tables) $ 15.00 N/A $ 200.00 $ 200.00 Discount /Special Rates City Employees - 25% discount with no deposit DELETE Frequent Renters 25% discount (Events occurring multiple times during the month /week /year) Multiple Day Renters 25% discount (total rent- two or more days) Day before setup - 50% of regular room rate Non- Profits 251/6 discount _ rent only All comp'd requests will require approval from City Manager Sweetheart Tickets- Pre sale $ 10.00 $ 10.00 $ 10.00 Sweetheart Tickets - Night Of $ 15.00 $ 15.00 $ 15.00 H.O.A. Meeting Fee N/A $ 75.00 $ 75.00 Funeral Reception Only in Bluebonnet Hall /Community Centers 3 hr maximum N/A $ 75.00 $ 75.00 Quality of Life Events ( Community Centers Only) N/A $ 15.00 $ 15.00 Facility Security Security Coordination Fee Regular- per officer, per hour (4 hour minimum) Holiday- per officer, per hour (4 hour minimum) Civic Center - Grand Ballroom- (7,198 sq. ft) Regular Rentals Friday and Sunday, Full day Friday and Sunday, Half day Monday - Thursday, Full day Monday - Thursday, Half day Saturday, Full day (half day not available) Small Stage Large Stage Dance Floor Damage /Cancellation Deposit Audio/Visual Services (contracted) Additional time, per hour Audio /Visual Panel Access Banquet Package - includes hall rental,easel, tables /chairs, dance floor, AV panel access, ice, Gathering Room, Portable Bar, cocktail tables, kitchen: Friday and Sunday, Full day Friday and Sunday, Half day Monday - Thursday, Full day Monday - Thursday, Half day Saturday, Full day (half day not available) Civic Center Cut -Off Hall (Larger portion of Ballroom - (4,172 sq ft) Regular Rentals Sunday, Full day Sunday, Half day Monday - Thursday, Full day Monday - Thursday, Half day Friday - Saturday, Full day (half day not available) Small Stage $ 15.00 $ 15.00 $ 15.00 $ 30.00 $ 30.00 $ 30.00 $ 50.00 $ 50.00 $ 50.00 $ 700.00 $ 800.00 $ 800.00 $ 450.00 $ 450.00 $ 450.00 $ 500.00 $ 600.00 $ 600.00 $ 375.00 $ 375.00 $ 375.00 $1,600.00 $ 1,800.00 $ 1,800.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 400.00 $ 400.00 $ 200.00 $ 200.00 $ 200.00 $ 500.00 $ 500.00 $ 500.00 $ 175.00 $ 175.00 $ 175.00 $ 50.00 $ 50.00 $ 50.00 $ 75.00 $ 75.00 $ 75.00 $1,200.00 $ 1,500.00 $ 1,500.00 $ 950.00 $ 950.00 $ 950.00 $1,000.00 $ 1,300.00 $ 1,300.00 $ 875.00 $ 875.00 $ 875.00 $2,100.00 $ 2,500.00 $ 2,500.00 $ 500.00 $ 600.00 $ 600.00 $ 325.00 $ 325.00 $ 325.00 $ 325.00 $ 425.00 $ 425.00 $ 250.00 $ 250.00 $ 250.00 $1,200.00 $ 1,400.00 $ 1,400.00 $ 200.00 $ 200.00 $ 200.00 City of Schertz Schedule of Fees Event Facilities 1 2016 -17 $ 2017 -18 $ 2018 -19 Large Stage $ 200.00 $ 400.00 $ 400.00 Dance Floor $ 200.00 $ 200.00 $ 200.00 Audiovisual Services for 4 hours (Both rooms) $ 175.00 $ 175.00 $ 175.00 Additional time, per hour $ 50.00 $ 50.00 $ 50.00 Audio/Visual Panel Access $ 75.00 $ 75.00 $ 75.00 Damage /Cancellation Deposit $ 500.00 $ 500.00 $ 500.00 Banquet Package - includes hall rental,easel, tables /chairs, dance floor, AV panel access, ice, Gathering Room, Portable Bar /cocktail tables, Kitchen Fee: $ 300.00 $ 400.00 $ 400.00 Sunday, Full day $1,000.00 $ 1,300.00 $ 1,300.00 Sunday, Half day $ 825.00 $ 825.00 $ 825.00 Monday - Thursday, Full day $ 825.00 $ 1,125.00 $ 1,125.00 Monday - Thursday, Half day $ 750.00 $ 750.00 $ 750.00 Friday- Saturday, Full day (half day not available) $1,700.00 $ 2,100.00 $ 2,100.00 Civic Center Conference Hall (Smaller portion of Ballroom - (3,026 sq ft) Regular Rentals Sunday, Full day $ 400.00 $ 400.00 $ 400.00 Sunday, Half day $ 250.00 $ 250.00 $ 250.00 Monday - Thursday, Full day $ 250.00 $ 250.00 $ 250.00 Monday - Thursday, Half day $ 175.00 $ 175.00 $ 175.00 Audiovisual Access $ 25.00 $ 25.00 $ 25.00 Damage /Cancellation Deposit $ 200.00 $ 200.00 $ 200.00 Civic Center - Bluebonnet Hall- (2,500 sq ft) $ 200.00 $ 200.00 $ 200.00 Regular Rentals Sunday, Full day $ 300.00 $ 400.00 $ 400.00 Sunday, Half day $ 200.00 $ 200.00 $ 200.00 Monday - Thursday, Full day $ 225.00 $ 250.00 $ 250.00 Monday - Thursday, Half day $ 125.00 $ 125.00 $ 125.00 Friday - Saturday, Full day (half day not available) $ 575.00 $ 600.00 $ 600.00 Kitchen $ 75.00 $ 75.00 $ 75.00 Audiovisual Access $ 25.00 $ 50.00 $ 50.00 Damage /Cancellation Deposit $ 200.00 $ 200.00 $ 200.00 Banquet Package - includes hall rental, tables /chairs, AV panel access, ice, kitchen: Sunday, Full day $ 400.00 $ 525.00 $ 525.00 Sunday, Half day $ 300.00 $ 325.00 $ 325.00 Monday - Thursday, Full day $ 325.00 $ 375.00 $ 375.00 Monday - Thursday, Half day $ 225.00 $ 250.00 $ 250.00 Friday - Saturday, Full day (half day not available) $ 675.00 $ 725.00 $ 725.00 Community Center North- 3501 Morning Dr- (2,006 sq ft) Sunday, Full day $ 200.00 $ 200.00 $ 200.00 Sunday, Half day $ 125.00 $ 125.00 $ 125.00 Monday - Thursday, Full day $ 150.00 $ 150.00 $ 150.00 Monday - Thursday, Half day $ 100.00 $ 100.00 $ 100.00 Friday - Saturday, Full day (half day not available) $ 300.00 $ 300.00 $ 300.00 Damage /Cancellation Deposit $ 200.00 $ 200.00 $ 200.00 Community Center Central Sunday, Full day $ 250.00 $ 250.00 $ 250.00 Sunday, Half day $ 150.00 $ 150.00 $ 150.00 Monday - Thursday, Full day $ 150.00 $ 150.00 $ 150.00 Monday - Thursday, Half day $ 100.00 $ 100.00 $ 100.00 Friday - Saturday, Full day (half day not available) $ 400.00 $ 400.00 $ 400.00 Projector /Screen /Microphone $ 50.00 $ 50.00 $ 50.00 Damage /Cancellation Deposit $ 200.00 $ 200.00 $ 200.00 Churches, governmental entities, 501 (cp) 5 and civic groups who provide a service to the residents of Scher z will receive a 25% discount can the above facility reaatal rates. 10 City of Schertz Schedule of Fees Event Fee 1 2016 -17 2017 -18 2018 -19 Jubilee $ 200.00 Beverage Vendor $ 100.00 Food Vendor $ 1.00 $ 500.00 $ 500.00 Beverage Vendor $ 25.00 $ 300.00 $ 300.00 Cooler Booth Rental $ 25.00 $1,500.00 $ 1,500.00 Carnival $ 15.00 $ 6,000.00 $ 6,000.00 Craft Vendor $ 25.00 $ 50.00 $ 50.00 Business Vendor $ 15.00 $ 200.00 $ 200.00 Parade Entry $ 50.00 $ 35.00 $ 35.00 SchertzQ Food Truck Vendor $ 200.00 $ 200.00 Beverage Vendor $ 100.00 $ 100.00 Cooler Booth Rental $1,000.00 $ 1,000.00 Jackpot Beans $ 25.00 $ 25.00 BBQ Entry $ 200.00 $ 200.00 Cooks Choice $ 25.00 $ 25.00 Retail /Craft $ 100.00 $ 100.00 Business Vendor $ 200.00 $ 200.00 Ice $ 3.00 $ 3.00 Kids Q $ 25.00 $ 25.00 Festival of Angels Food Vendor Craft Vendor Parade Entry $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 15.00 $ 15.00 11 City of Schertz Schedule of Fees Parks and Recreation 1 2016 -17 2017 -18 2018 -19 Pavilion Rental Rates - Small Pavilion Schertz Residents Rental Fee (6am -2pm) or (3pm -11 pm) $ 55.00 $ 55.00 $ 55.00 Rental Fee all day $ 85.00 $ 85.00 $ 85.00 Monday - Thrusday 50% discount on rates Non- Schertz Residents Rental Fee (6am -2pm) or (3pm -11 pm) $ 90.00 $ 90.00 $ 90.00 Rental Fee all day $135.00 $135.00 $ 135.00 Monday - Thrusday 50% discount on rates Pavilion Rental Rates - Large Pavilion Schertz Residents WITHOUT KITCHEN Rental Fee $100.00 $100.00 $ 100.00 Monday - Thrusday 50% discount on rates WITH KITCHEN /RESTROOMS Rental Fee $ 200.00 $ 200.00 $ 200.00 Monday - Thrusday 50% discount on rates Damage Deposit $ 200.00 $ 200.00 $ 200.00 Non- Schertz Residents WITHOUT KITCHEN Rental Fee $150.00 $150.00 $ 150.00 Monday - Thrusday 50% discount on rates WITH KITCHEN /RESTROOMS Rental Fee $ 300.00 $ 300.00 $ 300.00 Monday - Thrusday 50% discount on rates Damage Deposit $ 200.00 $ 200.00 $ 200.00 12 City of Schertz Schedule of Fees Parks and Recreation 1 2016 -17 2017 -18 2018 -19 Pools Daily Rates Per swimmer per entry $ 2.00 $ 2.00 $ 2.00 Daily pass $ 3.00 $ 3.00 $ 3.00 Admission is free for children under the age of 2 years. Season Rates - Maximum per season pass is six (6) members Schertz Residents Individual rate 2 member rate 3 member rate 4 member rate 5 member rate 6 member rate $ 40.00 $ 40.00 $ 40.00 $ 50.00 $ 50.00 $ 50.00 $ 60.00 $ 60.00 $ 60.00 $ 70.00 $ 70.00 $ 70.00 $ 80.00 $ 80.00 $ 80.00 $ 90.00 $ 90.00 $ 90.00 Non - Schertz Residents Individual rate $ 70.00 $ 70.00 $ 70.00 2 member rate $ 80.00 $ 80.00 $ 80.00 3 member rate $ 90.00 $ 90.00 $ 90.00 4 member rate $100.00 $100.00 $ 100.00 5 member rate $110.00 $110.00 $ 110.00 6 member rate $120.00 $120.00 $ 120.00 Regular Preschool /Child Care Center Teacher /Child Care Attendant and 5 students per pass. In City Out of City $ 80.00 $ 80.00 $ 80.00 $120.00 $120.00 $ 120.00 13 City of Schertz Schedule of Fees Parks and Recreation 1 2016 -17 2017 -18 2018 -19 * *THESE RATES NOW SET BY CONTRACTOR ** Swimming lessons rate Schertz Residents - per child Non- Residents - per child Pool Reservations Schertz Residents 1 to 50 People 51 to 100 People 101 to 150 People 151 to 200 People 201 to 250 People 251 to 293 People Non - Residents 1 to 50 People 51 to 100 People 101 to 150 People 151 to 200 People 201 to 250 People 251 to 293 People Northcliffe Pool Schertz Residents 1 to 50 People (2 hours maximum) 50 to 100 People (2 hours maximum) Non - Residents 1 to 50 People (2 hours maximum) 50 to 100 People (2 hours maximum) * *THESE RATES NOW SET BY CONTRACTOR ** 14 City of Schertz Schedule of Fees Animal Services I 201717 2017 -18 2018 -19 Pet License 65.00 Cat, male $ 90.00 Standard fee, $ 5.00 $ 5.00 $ 5.00 license per year per spayed or neutered animal $113.50 $ 113.50 Standard fee, $ 10.00 $ 10.00 $ 10.00 license per year per un- spayed or un- neutered animal 131.50 $ 131.50 Replacement tags (if lost) $ 2.00 $ 2.00 $ 2.00 Animal Adoption Cat or Dog that has been spayed or neutered regardless of weight $ 65.00 $ 65.00 $ 65.00 Cat, male $ 90.00 $ 90.00 $ 90.00 Cat, female $113.50 $ 113.50 $ 113.50 Dog, male under 60 lbs. $131.50 $ 131.50 $ 131.50 Dog, male 60 lbs. and over $140.00 $ 140.00 $ 140.00 Dog, female under 30 lbs. $137.00 $ 137.00 $ 137.00 Dog, female between 30 and 60 lbs. $142.50 $ 142.50 $ 142.50 Dog, female 61 lbs. and over $159.00 $ 159.00 $ 159.00 Permits - A permit shall be issue after payment of application fee: Kennel authorized to house 10 or less dogs or cats $ 75.00 $ 75.00 $ 75.00 Kennel authorized to house more than 10 but less than 50 $150.00 $ 150.00 $ 150.00 Kennel authorized to house 50 or more $200.00 $ 200.00 $ 200.00 Pet Shop $100.00 $ 100.00 $ 100.00 Grooming Shop $ 30.00 $ 30.00 $ 30.00 Commercial Riding Stable 10 or less $ 75.00 $ 75.00 $ 75.00 Commercial Riding Stable 11 -50 $150.00 $ 150.00 $ 150.00 Commercial Riding Stable 51 or more $ 200.00 $ 200.00 $ 200.00 Annual Crescent Bend Riding Permit, per horse $100.00 $ 100.00 $ 100.00 Auction $100.00 $ 100.00 $ 100.00 Zoological Park $ 200.00 $ 200.00 $ 200.00 Animal Exhibition /Circus /Petting Zoo $100.00 $ 100.00 $ 100.00 Guard Dog Training Center $ 200.00 $ 200.00 $ 200.00 Obedience Training Center $ 50.00 $ 50.00 $ 50.00 Commercial Establishment Using a Guard Dog $ 75.00 $ 75.00 $ 75.00 Commercial Annual Sellers Permit $150.00 $ 150.00 $ 150.00 Dangerous Dog Permit $ 200.00 $ 200.00 $ 200.00 Temporary Permit* - not to exceed 7 days $ 15.00 $ 15.00 $ 15.00 `Good for Crescent Bend Riding (per horse), Animal Exhibition /Circus /Petting Zoo, and Auction Permits Temporary Animal Sales Permit (Pet Expos), not to exceed 3 days $ 30.00 $ 30.00 $ 30.00 Impoundment Fee: An impoundment fee must be paid for each captured animal Dog /Cat Impoundment Within a 1 year period 1st Offense Neutered $ 30.00 $ 30.00 $ 30.00 Un- neutered $ 45.00 $ 45.00 $ 45.00 2nd Offense Neutered $ 50.00 $ 50.00 $ 50.00 Un- neutered $ 70.00 $ 70.00 $ 70.00 3rd Offense Neutered $100.00 $ 100.00 $ 100.00 Un- neutered $120.00 $ 120.00 $ 120.00 4th Offense Neutered $150.00 $ 150.00 $ 150.00 Un- neutered $170.00 $ 170.00 $ 170.00 Each Additional Offense Base- Neutered $150.00 $ 150.00 $ 150.00 Base- Un- neutered $170.00 $ 170.00 $ 170.00 Per Additional Offense $ 50.00 $ 50.00 $ 50.00 Fowl or other small animal $ 30.00 $ 30.00 $ 30.00 Livestock $ 75.00 $ 75.00 $ 75.00 Zoological /Circus animal $ 200.00 $ 200.00 $ 200.00 15 City of Schertz Schedule of Fees Animal Services I 201717 2017 -18 2018 -19 Boarding Fee: A boarding fee must be paid for each animal Dog /Cat, per day Fowl or other small animal, per day Reptile, per day Livestock, per day Zoological /Circus animal, per day Surrender Fee: Charge per animal with proof of Schertz residency Fowl /Reptile /Small Animal Dog /Cat neutered /spayed /current rabies cert. /heartworm negative Dog /Cat all other surrenders Small Livestock Large Livestock Zoological or Circus Litter Fee (3 or more animals under 2 months old) Quarantine Fee: Dog /Cat Plus Daily Charge per animal for boarding Micro Chipping Trap Rental Fee: Trap Deposit, refundable when trap is returned Trap Rental Fee, per day $ 15.00 $ 15.00 $ 15.00 $ 10.00 $ 10.00 $ 10.00 $ 30.00 $ 30.00 $ 30.00 $ 50.00 $ 50.00 $ 50.00 $ 200.00 $ 200.00 $ 200.00 $ 10.00 $ 10.00 $ 10.00 $ 35.00 $ 35.00 $ 35.00 $ 65.00 $ 65.00 $ 65.00 $ 50.00 $ 50.00 $ 50.00 $100.00 $ 100.00 $ 100.00 $ 200.00 $ 200.00 $ 200.00 $ 75.00 $ 75.00 $ 75.00 $ 50.00 $ 50.00 $ 50.00 $ 15.00 $ 15.00 $ 15.00 $ 15.00 $ 15.00 $ 15.00 $ 75.00 $ 75.00 $ 75.00 $ 5.00 $ 5.00 $ 5.00 City of Schertz Schedule of Fees Marshal Service 1 2016 -17 2017 -18 2018 -19 Health Division Food Establishment Fees: Non- Profit Organizations (regardless of number of employees) $ 100.00 $ 100.00 $ 100.00 1 -3 Employees $ 150.00 $ 150.00 $ 150.00 4 -6 Employees $ 285.00 $ 285.00 $ 285.00 7 -10 Employees $ 540.00 $ 540.00 $ 540.00 11 -20 Employees $ 575.00 $ 575.00 $ 575.00 21+ Employees $ 725.00 $ 725.00 $ 725.00 Temporary Food and/or Beverage Establishment $ 50.00 $ 50.00 $ 50.00 Mobile Vendors $ 150.00 $ 150.00 $ 150.00 Public and HOA Swimming Pool License $ 110.00 $ 110.00 $ 110.00 Foster Care $ 50.00 $ 50.00 $ 50.00 Re- inspection fees $ 75.00 $ 75.00 $ 75.00 * City Code Violation Court Fee $ 10.00 $ 10.00 $ 10.00 Nuisance Abatement Administrative Fee $ 100.00 $ 100.00 $ 100.00 *Any citation issued by individuals defined in Section 22 -40 (Authority to issue notice of violations), shall be able to collect a dismisal fee from an individual who abates such violation upon their court appearance. Judge Stephen Takas suggested that we charge a dismisal fee to remedy some of the expenses incurred from the issuance of such citation. Sanitation Inspection Fees - Outside of City Hourly Charge, one hour minimum Mileage over 15 miles, per mile Administrative Fee $ 50.00 $ 50.00 $ 50.00 $ 5.00 $ 5.00 $ 5.00 15% 15% 115% 17 City of Schertz Schedule of Fees Police Department 2016 -17 2017 -18 2018 -19 Alarm Permit Fees $150.00 $150.00 $ 150.00 Residential - Annually $ 10.00 $ 10.00 $ 10.00 Tier 1 Commercial $ 25.00 $ 25.00 $ 25.00 Tier 2 Commercial site alarm system required $ 50.00 $ 50.00 $ 50.00 under local, state or national code $500.00 $500.00 $ 500.00 Alarm Service Fees: Other than Burglar Alarms 4TH False Alarm within 12 Mo. Period $100.00 $100.00 $ 100.00 5TH False Alarm within 12 Mo. Period $150.00 $150.00 $ 150.00 6TH False Alarm within 12 Mo. Period $200.00 $200.00 $ 200.00 7TH False Alarm within 12 Mo. Period $250.00 $250.00 $ 250.00 8TH False Alarm within 12 Mo. Period $500.00 $500.00 $ 500.00 Others After 8TH within 12 Mo. Period $500.00 $500.00 $ 500.00 Burglar Alarm Service Fees: 4TH False Alarm within 12 Mo. Period $ 50.00 $ 50.00 $ 50.00 5TH False Alarm within 12 Mo. Period $ 50.00 $ 50.00 $ 50.00 6TH False Alarm within 12 Mo. Period $ 75.00 $ 75.00 $ 75.00 7TH False Alarm within 12 Mo. Period $ 75.00 $ 75.00 $ 75.00 8TH False Alarm within 12 Mo. Period $100.00 $100.00 $ 100.00 Others After 8TH within 12 Mo. Period $100.00 $100.00 $ 100.00 Miscellaneous Fees Accident Reports, each $ 6.00 $ 6.00 $ 6.00 Fingerprints, per set $ 10.00 $ 10.00 $ 10.00 Solicitor /Peddler Permit $ 50.00 $ 50.00 $ 50.00 Background Check Fee $ 10.00 $ 10.00 $ 10.00 BODY CAM VIDEO ($1.00 per minute +$10.00) N/A $ 10.00 $ 10.00 18 City of Schertz Schedule of Fees Fire Department and Haz -Mat Fees 1 2016 -171 2017 -181 2018 -19 Permit Fee Schedule $ 25.00 $ 25.00 Certificate of Occupancy - Inspections $ 50.00 $ 50.00 $ 50.00 License Inspections $ 50.00 $ 50.00 $ 50.00 Base Fire Suppression System Installation $ 100.00 $100.00 $ 100.00 Additional installation charge, per sprinkler head $ 1.00 $ 1.00 $ 1.00 Base Fire Alarms Installation $ 100.00 $100.00 $ 100.00 Additional installation charge, per initiating or notification device $ 1.00 $ 1.00 $ 1.00 Re- Inspection $ 45.00 $ 45.00 $ 45.00 Smoke Control System Plan (for each review) $ 75.00 $ 75.00 $ 75.00 Flammable or combustible liquid tanks, each review $ 150.00 $150.00 $ 150.00 Flammable or combustible gas tanks, each review $ 150.00 $150.00 $ 150.00 After hours fee, per hour per inspector $ 60.00 $ 60.00 $ 60.00 (beyond the hours of 8:00 a.m. to 5:00 p.m.) $ 50.00 Combustible Dust Product Options $ Plan Review Fees, construction per hour $ 50.00 $ 50.00 $ 50.00 Plan Review Rush, Outsource - Sent out by Fire Marshal $ 50.00 Cost Cost SFR After Hours Plan Review Rush (per hour, 2 hour minimum) 50.00 Haz -mat $ 65.00 $ 65.00 Fireworks display permit $ 250.00 $ 250.00 $ 250.00 Operational Permits Open or Control Burn - Commercial $ 150.00 $150.00 $ 150.00 Open or Control Burn - Non - commercial $ 25.00 $ 25.00 $ 25.00 Tents $ 50.00 $ 50.00 $ 50.00 Cutting and Welding $ 50.00 $ 50.00 $ 50.00 Explosives $ 50.00 $ 50.00 $ 50.00 Flammable Storage $ 50.00 $ 50.00 $ 50.00 Carnivals and Fairs $ 50.00 $ 50.00 $ 50.00 Food Booth (per booth, per event) $ 25.00 $ 25.00 $ 25.00 Mobile Food Establistments (annual) $ 25.00 $ 25.00 $ 25.00 Battery Systems $ 50.00 $ 50.00 $ 50.00 Combustible Dust Product Options $ 50.00 $ 50.00 $ 50.00 Cryogenic Fluids $ 50.00 $ 50.00 $ 50.00 Haz -mat $ 50.00 $ 50.00 $ 50.00 Lumberyards $ 50.00 $ 50.00 $ 50.00 Spraying and Dipping $ 50.00 $ 50.00 $ 50.00 Storage of Tires $ 50.00 $ 50.00 $ 50.00 Operation Charges Hazardous materials operations service fees. The current replacement cost shall be charged for the use of consumable haz -mat supplies and firefighting agents ACTUAL ACTUAL If any protective equipment or firefighting equipment is damaged or contaminated, the current replacement cost shall be charged. ACTUAL ACTUAL Personnel cost will be calculated at the rate for the responding crew members. ACTUAL ACTUAL Rre Watch Fee, cost based on weighted salary of disptached employee ACTUAL. ilE7 City of Schertz Schedule of Fees EMS 1 2016 -17 2017 -18 2018 -19 Response Services Ambulance Standby, per hour Aid Call $ 200.00 $ 200.00 $ 200.00 Air Medical Assist Call $ 700.00 $ 700.00 $ 700.00 BLS Non- Emergency $1,090.00 $ 1,090.00 $1,090.00 BLS Emergency $1,210.00 $ 1,210.00 $1,210.00 ALS Non Emergency $1,230.00 $ 1,230.00 $1,230.00 ALS Emergency No Specialty Care $1,440.00 $ 1,440.00 $1,440.00 ALS Emergency W \ Specialty Care $1,600.00 $ 1,600.00 $1,600.00 Mileage, per mile $ 20.00 $ 20.00 $ 20.00 Other Services Ambulance Standby, per hour $ 125.00 $ 125.00 $ 125.00 Gator Standby, per hour $ 95.00 $ 95.00 $ 95.00 AED Supplies Actual Actual Actual CPR Class and Supplies Actual Actual Actual System Continuing Education Actual Actual Actual Vaccinations Actual Actual Actual EMT Class $1,000.00 $ 1,100.00 $1,100.00 Passport to Care - Single (insured) $ 50.00 $ 50.00 $ 50.00 Passport to Care - Family (insured) $ 60.00 $ 60.00 $ 60.00 Passport to Care - Single (Not insured) $ 65.00 $ 65.00 $ 65.00 Passport to Care - Family (Not insured) $ 75.00 $ 75.00 $ 75.00 20 City of Schertz Schedule of Fees Planning and Zoning 2015 -16 1 2016 -17 2018 -19 Plat recording service: Fees assessed are due prior to recording: Plat recording fee is equal to the fee charged by the County Clerks Office Annexation Petition by Property Owner - Plus all related fees $ 750.00 $ 750.00 $ 750.00 Zone Change Zone change for 0 to 2 acres $ 650.00 $ 650.00 $ 650.00 Zone change for 2+ to 5 acres $1,000.00 $1,000.00 $ 1,000.00 Zone change for 5+ to 20 acres $ 2,000.00 $ 2,000.00 $ 2,000.00 Zone change for 20+ to 50 acres $ 3,500.00 $ 3,500.00 $ 3,500.00 Zone change for 50+ to 100 acres $ 4,000.00 $ 4,000.00 $ 4,000.00 Zone change for 100+ acres $ 6,000.00 $ 6,000.00 $ 6,000.00 Specific Use Permit (SUP) - plus other applicable items (i.e. Site Plan) Specific Use Permit (SUP) for 0 to 2 acres $ 650.00 $ 650.00 $ 650.00 Specific Use Permit (SUP) for 2+ to 5 acres $1,000.00 $1,000.00 $ 1,000.00 Specific Use Permit (SUP) for 5+ to 20 acres $ 2,000.00 $ 2,000.00 $ 2,000.00 Specific Use Permit (SUP) for 20+ to 50 acres $ 3,500.00 $ 3,500.00 $ 3,500.00 Specific Use Permit (SUP) for 50+ to 100 acres $ 4,000.00 $ 4,000.00 $ 4,000.00 Specific Use Permit (SUP) for 100+ acres $ 6,000.00 $ 6,000.00 $ 6,000.00 Building addition of a current/legal SUP $ 500.00 $ 500.00 $ 500.00 Master Development Plan All phased developments and PDD's $1,500.00 $1,500.00 $ 1,500.00 Master Development Plan Amendment (minor revision) $ 500.00 $ 500.00 $ 500.00 Preliminary Plat 0 to 50 acres $ 2,000.00 $ 2,000.00 $ 2,000.00 greater than 50 acres $ 3,000.00 $ 3,000.00 $ 3,000.00 Final Record Plat or Re -plat 0 to 50 acres $1,500.00 $1,500.00 $ 1,500.00 greater than 50 acres $ 2,000.00 $ 2,000.00 $ 2,000.00 Revised Final Plat (minor) $ 500.00 $ 500.00 $ 500.00 Amended Plat $1,500.00 $1,500.00 $ 1,500.00 Minor Plat $1,500.00 $1,500.00 $ 1,500.00 Vacate Plat $1,500.00 $1,500.00 $ 1,500.00 Plat Time Extension - plus all related fees $ 250.00 $ 250.00 $ 250.00 Street and Subdivision Name Changes $1,500.00 $1,500.00 $ 1,500.00 21 City of Schertz Schedule of Fees Planning and Zoning 2015 -16 1 2016 -17 2018 -19 Site Plan Amended Site Plan (minor) Time Extension Park Fees - Residential Land Dedication: one (1) acre per 100 dwelling unit Fee in Lieu of Land Dedication: per dwelling unit Park Development Fee: Per Dwelling unit Park Fees - Multi- Family Land Dedication: one (1) acre per 100 dwelling unit Fee in Lieu of Land Dedication; per dwelling unit: Park Development Fee: Per Dwelling unit Miscellaneous Tree Mitigation, inch of DBH - Plus all related fees Second and subsequent development reviews per quarter hour Legal Review (Le. Improvennent Agreements) Zoning Verification Letter - Single tract of land per Tract Certificate of Determination - Single Tract of Land per Tract Postponement of any Public Hearing by the Applicant $1,500.00 $1,500.00 $ 1,500.00 $ 500.00 $ 500.00 $ 500.00 2513.00 - 250.00 - - - -2 0.00 $ 350.00 $ 350.00 $ 350.00 $ 650.00 $ 650.00 $ 650.00 $ 350.00 $ 350.00 $ 350.00 $ 650.00 $ 650.00 $ 650.00 $ 1yry0??;0+;.0+0�� $ 100.00 $ 100.00 Factual $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 350.00 $ 350.00 $ 350.00 Appeals and requests for amendments Considered by City Council, the Planning & Zoning Commission, the Building and Standards Commission, or the Board of Adjustment as allowed by the Unified Development Code: $ 750.00 $ 750.00 $ 750.00 Variance and /or Waivers Unified Development Code, ea. Building Code, ea. Driveway width waiver requests will not be assessed with the waiver fee Copies, Plans, and Maps: Unified Development Code Public Works Specification Manual Staff Review - Application completeness review, internal SDR (staff) review & meeting with applicant to review application package. Fee included in all applications. $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 22 City of Schertz Schedule of Fees Inspections 1 2015 -16 2016 -17 2018 -19 Building Permit Fees Preliminary Plan Review, per hour (2 hour minimum) $ 100.00 $ 100.00 New Construction Per Square Foot - Residential $ 75.00 $ 75.00 $ 75.00 New Construction - Commercial Cost Cost Cost Review of Projects and Construction Plans with a cost of $5,000 or greater, as % of Permit $ 100.00 $ 100.00 Fee 50% 50% 50% All plan review fees that follow are subject to a 15% administrative fee Drainage Plan Review, per hour (2 hour minimum) $ 100.00 $ 100.00 $ 100.00 Preliminary Plan Review, per hour (2 hour minimum) $ 100.00 $ 100.00 $ 100.00 Irrigation Plan Review, per hour (2 hour minimum) $ 100.00 $ 100.00 $ 100.00 Additional Plan Review (ie Revised), per hour (1 hour minimum) $ 100.00 $ 100.00 $ 100.00 Commercial /Civil Express Plan Review, per hour (2 hour minimum)* TBD TBD TBD Commercial /Civil Outsource Plan Review* Actual Actual Actual *Deposit Required Construction beginning without permit, pay additional: $ 200.00 $ 200.00 $ 200.00 Failure to Request Inspection, per trade $ 100.00 $ 100.00 $ 100.00 Failure to Obtain Contractors License /Provide Insurance $ 100.00 $ 100.00 $ 100.00 Permit Fees: Cost of Construction (Cost) $0.00 to $1,000.00 $ 50.00 $ 50.00 $ 50.00 $1,001.00 to $15,000.00, for each additional $1,000 and fraction thereof $ 8.00 $ 8.00 $ 8.00 $15,001.00 to $50,000.00, for each additional $1,000 and fraction thereof $ 7.00 $ 7.00 $ 7.00 $50,001 and up, for each additional $1,000 and fraction thereof $ 6.00 $ 6.00 $ 6.00 Following Use The Cost of Construction (Cost) Table: Flatwork /Deck Cost Cost Cost Accessory Buildings Cost Cost Cost Patio /Patio Cover Cost Cost Cost Roof Replacement Cost Cost Cost With a Roof Replacement No Charge for Solar Panel Reinstallation Permit Window Replacement Cost Cost Cost Swimming Pools in Ground Cost Cost Cost Swimming Pools above Ground Cost Cost Delete Sign Cost Cost Cost Foundation Repair Cost Cost Cost Fence (New and Replacement) $ 50.00 $ 50.00 $ 50.00 Siding /Fascia $ 75.00 $ 75.00 $ 75.00 Gutters $ 50.00 $ 50.00 $ 50.00 Temporary Building or Structure $ 50.00 $ 50.00 $ 50.00 Moving Permit Fee $ 100.00 $ 100.00 $ 100.00 Demolition Permit Fee $ 60.00 $ 60.00 $ 60.00 Mobile Home Permit Fee (plus sub - trades as necessary) $ 25.00 $ 25.00 $ 25.00 Certificate of Occupancy $ 50.00 $ 50.00 $ 50.00 Pre Certificate of Occupancy Inspection $ 200.00 $ 200.00 $ 200.00 Failure to Obtain Certificate of Occupancy $ 200.00 $ 200.00 $ 200.00 Compliance Inspection, each trade $ 50.00 $ 50.00 $ 50.00 Temporary Sign $ 30.00 $ 30.00 $ 30.00 Development Sign $ 100.00 $ 100.00 $ 100.00 Banner $ 25.00 $ 25.00 $ 25.00 Street Span Banner $ 25.00 $ 25.00 $ 25.00 Garage Sole; Permit; Includes 2 signs, limit 4 events per, year $ 22.00 $ 22.00 Delete HO , Garage Sale Perinit $ 50,00 $ 50,00 Delete Two additional garage sale sign% each $ 5.00 $ 5.00 Delete Home Occupation Permit (annually) $ 35.00 $ 35.00 $ 35.00 23 City of Schertz Schedule of Fees Inspections 1 2015 -16 2016 -17 2018 -19 Electrical Permit Fees Electrical Repair /Replacement New Construction per building /unit Mechanical Permit Fees Mechanical Repair /Replacement New Construction per building /unit Plumbing Permit Fees Plumbing Repair /Replacement New Construction per building /unit Lead Solder Test Irrigation Permit Fees Permit Fee plus per sprinkler head plus per backflow or RPZ subsequent to the installation of the piping or equipment served, each Re- Inspection Fees Each re- inspection, per trade Re- inspections after first, per trade NOTE: if re- inspection has been called for and the second inspection revealed the original turn down items have not been corrected in part or whole, in addition to the above fees, a seventy -two (72) hour notice of inspection shall be required before another re- inspection will be conducted No permit fees will be charged for sites located on Main St. (All departments) $ 60.00 $ 60.00 $ 60.00 $ 100.00 $ 100.00 $ 100.00 $ 60.00 $ 60.00 $ 60.00 $ 100.00 $ 100.00 $ 100.00 $ 60.00 $ 60.00 $ 60.00 $ 100.00 $ 100.00 $ 100.00 $ 15.00 $ 15.00 $ 15.00 $ 60.00 $ 60.00 $ 60.00 $ 1.00 $ 1.00 $ 1.00 $ 3.00 $ 3.00 $ 3.00 $ 75.00 $ 75.00 $ 75.00 $ 100.00 $ 100.00 $ 100.00 24 City of Schertz Schedule of Fees Inspections 1 2015 -16 2016 -17 2018 -19 Licenses /Registrations: -- - - - -5- 00 ` ----------- 5-:4 4 n ete General Contractor (Initial) $ 150.00 $ 150.00 $ 150.00 General Contractor (Renewal) $ 100.00 $ 100.00 $ 100.00 Master Electrician (Initial) State of Texas Issued N/C N/C 30.00 N/C Journeyman Electrician (Annually) State of Texas Issued N/C N/C 6.00 N/C Apprentice/Wireman Electrician (Annually) State of Texas Issued N/C N/C f 0%-f. N/C Mechanical Contractor (Annually) State of Texas Issued N/C N/C pefraft4ee N/C Plumbing Contractor (Annually)* State of Texas Issued N/C N/C N/C Irrigation (Annually) State of Texas Issued N/C N/C N/C Backflow Tester - State of Texas Issued N/C N/C N/C Sign Contractor (Initial) $ 50.00 $ 50.00 $ 50.00 Sign Contractor (Renewal) $ 40.00 $ 40.00 $ 40.00 Electrical Sign Contractor (Initial) State of Texas Issued N/C N/C N/C Electric Sign Journeyman Electrician (Annually) State of Texas Issued N/C N/C N/C Electric Sign Apprentice /Wireman Electrician (Annually) State of Texas Issued N/C N/C N/C Utility Contractor (Annually) $ 50.00 $ 50.00 $ 50.00 Mobile Home Park (Annually) $ 40.00 $ 40.00 $ 40.00 *N /C - No Charge for license per state law Miscellaneous Fees A i . 4 :t- pkes -- - - - -5- 00 ` ----------- 5-:4 4 n ete Street Name Change on Permit $ 30.00 $ 30.00 $ 30.00 Du lozate of. -' onses/ gi, v ..: ns _ ,&, $ 5-'GO Delete: Address Corrections $ 30.00 $ 30.00 $ 30.00 Notary Public $ 6.00 $ 6.00 $ 6.00 mt:ii,m °. otov :-p t r a ;elfot° - Gf -.P-or 't -1 % Of f 0%-f. 4.0% . permitt - Derr , 't -fee pefraft4ee For any item not specifically included in the preceding schedule, the Development Services Department shall establish a fee consistent with the level of work and necessary inspections established by the schedule and the applicant shall be advised accordingly. City of Schertz Schedule of Fees G.I.S. 1 2015-161 2016 -17 2017 -18 Available Maps: Municipal & Extraterritorial Jurisdiction Boundary Map, Current Zoning Map and Major /Minor Thoroughfare Map Standard size 11" x 17" $ 5.00 $ 5.00 $ 5.00 Standard size 30" x 40" $ 30.00 $ 30.00 $ 30.00 Standard size maps are available for download in Portable Document Format (PDF) on the City Website free of charge. www.schertz.com /maps_gis.htmi REMOVE TAB FROM SCHEDULE 26 City of Schertz Schedule of Fees Engineering 2016-171 2017A 2018-19 Grading and Clearing Permit - Acreage For non - agricultural purposes Below 5 acres $100.00 $100.00 $ 100.00 5 to 20 acres $ 250.00 $ 250.00 $ 250.00 Per acre over 20, plus base charge for 20 acres $ 3.00 $ 3.00 $ 3.00 Over 100 acres $ 490.00 $ 490.00 $ 490.00 Development Permit % of total valuation of public infrastructure improvements 1 % 1 % 1 % Reinspection Fee $ 50.00 $ 50.00 $ 51.00 Grading and Clearing Permit Fees are waived for applicants representing Home Owner's Associations proposing maintenance activities in drainage easements. 27 City of Schertz Schedule of Fees Drainage Fees 12016-1712017 2018 -19 Charge Per Residence $ 5.20 $ 5.20 $ 5.20 Commercial, per SUE $ 5.20 $ 5.20 $ 5.20 Floodplain Permit $ 20.00 $ 20.00 $ 20.00 28 City of Schertz Schedule of Fees Public Works - Streets ( 2016 -171 9.90 $ 9.90 2017 -181 $ 2018 -191 Chipping charges, per half hour $ 25.00 $ 40.00 $ 40.00 Professional services, per month Class III: Apartments $ 9.61 $ 9.90 $ 9.90 per unit/monthly Garbage Collection Fees 1 2016 -17 Class IV: Motels 2017 -18 4.24 $ 2018 -19 per unit/monthly Residential: Zone I: Once a week pick up One 96 gallon cart provided by franchisee, per month $ 12.05 $ 12.41 $ 12.41 Residents requesets 2 carts total: $ 18.05 $ 18.59 $ 18.59 Resident requests 3 carts total: $ 24.08 $ 24.80 $ 24.80 Resident requests 4 carts total: $ 30.09 $ 30.99 $ 30.99 Recycling Fee, per month /container $ 1.99 $ 2.05 $ 2.05 Zone 2: Single Family, twice per week pick up, per month, no cart provided $ 12.05 $ 12.41 $ 12.41 Recycling Fee, per month /container $ 1.99 $ 2.05 $ 2.05 Front Porch Pick Up $ 17.59 $ 18.11 $ 18.11 Recycling Fee, per month /container $ 1.99 $ 2.05 $ 2.05 Special Pickup: Move Ins, Special Tree Trimmings, oversize $ 16.79 $ 17.29 $ 17.29 materials, & similar circumstances; minimum Class II: Mobile Home Parks $ 9.61 $ 9.90 $ 9.90 Mobile Home Parks (2 or more mobile homes) $ 15.70 Offices, barber shops and (based on number in park on the 15th day of the month), per unit/monthly Professional services, per month Class III: Apartments $ 9.61 $ 9.90 $ 9.90 per unit/monthly Class VI: $ 26.30 Class IV: Motels $ 4.24 $ 4.37 $ 4.37 per unit/monthly 2. Commercial Class V: $ 15.25 $ 15.70 $ 15.70 Offices, barber shops and Professional services, per month Class VI: $ 26.30 $ 27.08 $ 27.08 Light retail, wholesale, commercial or industrial, 2000 to 4000 square feet and excluding large grocery stores, etc., per month Class VII: $ 38.20 $ 39.34 $ 39.34 Medium retail, wholesale commercial or industrial (2000 to 4000 square feet and exclude large grocery store, etc.), per month 2 Cart, 1 pickup per week $ 39.43 $ 40.61 $ 40.61 29 City of Schertz Schedule of Fees Garbage Collection Fees 2016 -17 2017-181 2018 -19 Class Vlll: Heavy Volume retail wholesale, commercial, or industrial (placement determined by a time and cost study of refuse generation and collection. The categories in this class usually require hand loading from rooms or pens and would not apply when commercial containers are used.) A. Two weekly pickups of 1.5 cubic yard containers, excluding large grocery, furniture or department stores, per month B. Two weekly pickups of 3 cu. Yard containers, excluding large grocery, furniture or department stores, etc., per month C. Three weekly pickups of 3 cu. Yard containers, excluding large grocery, furniture or department stores, etc., per month D. Four weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month E. Five weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month F. Six weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month G. Customer requiring more than four (4) cu. Yds each pickup would be charged per cu. Yds. Collected., per yard $ 67.87 $ 69.89 $ 69.89 $ 135.73 $ 139.77 $ 139.77 $ 212.09 $ 218.41 $ 218.41 $ 254.47 $ 262.05 $ 262.05 $ 339.31 $ 349.42 $ 349.42 $ 424.20 $ 436.84 $ 436.84 $ 4.70 $ 4.84 $ 4.84 30 City of Schertz Schedule of Fees Garbage Collection Fees 2016 -17 2017-181 2018 -19 3. Commercial Containers. CONTRACTOR will provide commercial containers to those customers who desire to use them in lieu of garbage cans. The use of such CONTRACTOR provided containers is required by this contract. Rates for containers and pickup will be based on the following table: Container Size: Frequency of Pickup 2017 - 18/2018 -19 1 2 3 4 5 2 cu. Yard $ 59.45 $ 101.23 $ 122.28 $ 139.79 $157.26 3 cu. Yard $ 71.65 $ 129.26 $ 178.23 $ 204.38 $ 230.63 4 cu. Yard $ 89.06 $ 153.79 $ 209.65 $ 253.32 $297.04 6 cu. Yard $ 125.84 $ 209.65 $ 288.30 $ 366.95 $445.49 8 cu. Yard $ 148.53 $ 270.81 $ 375.60 $ 480.46 $ 586.04 10 cu. Yard $ 171.19 $ 314.45 $ 445.49 $ 559.12 $672.64 Commercial Recycle Hauling Permit E, $ 174.72 $ 256.82 $ 340.71 $ 524.14 $ 690.14 $ 786.19 $ 2,500.00 $ 2,500.00 $2,500.00 31 City of Schertz Schedule of Fees (Garbage Collection Fees ( 2016 -171 2017 -181 2018 -191 4. Roll -Off Rates Per Pull Open Top Containers - Dry Material 20 cu. Yard $ 313.85 $ 323.20 $ 323.20 30 cu. Yard $ 373.22 $ 384.34 $ 384.34 40 cu. Yard $ 432.60 $ 445.49 $ 445.49 Roll -off Rental (no pulls within billing cycle) $ 129.78 $ 133.65 $ 133.65 per container per month Collection and Disposal of Municipal Wastes $ 28.84 $ 29.70 $ 29.70 5. Wet Material Rates on Compactor containers $ 36.05 $ 37.12 $ 37.12 or open top containers with wet material must be $ 43.27 $ 44.56 $ 44.56 negotiated with customers at the time they are $ 50.48 $ 51.98 $ 51.98 needed. This type of waste must be hauled to a $ 57.69 $ 59.41 $ 59.41 Type I landfill which generally has a higher $ 64.89 $ 66.82 $ 66.82 disposal rate attached to it. $ 28.93 $ 29.79 $ 29.79 Roll -off Container Delivery Charge per container $ 37.82 $ 38.95 $ 38.95 Roll -off Relocation or Trip Charge per container $ 37.82 $ 38.95 $ 38.95 2 cu. Yard compactor, per month (2 services per week) $ 223.61 $ 230.27 $ 230.27 Extra pick ups (2 yard compactor), each $ 84.78 $ 87.31 $ 87.31 4 cu. Yard compactor, per month (2 services per week) $ 460.66 $ 474.39 $ 474.39 30 cu yard Compactor, per pull $ 568.36 $ 585.30 $ 585.30 40 cu yard Compactor, per pull $ 675.25 $ 695.37 $ 695.37 30 cu yard Open -top (Recycle), per pull $ 211.95 $ 218.27 $ 218.27 Front -Load container extra pick -up charges 2 cu yard $ 28.84 $ 29.70 $ 29.70 3 cu yard $ 36.05 $ 37.12 $ 37.12 4 cu yard $ 43.27 $ 44.56 $ 44.56 6 cu yard $ 50.48 $ 51.98 $ 51.98 8 cu yard $ 57.69 $ 59.41 $ 59.41 10 cu yard $ 64.89 $ 66.82 $ 66.82 OVER WEIGHT CHARGE $ 28.93 $ 29.79 $ 29.79 To address non standard requests, the solid waste contractor can negotiate a fee with the customer requesting the service. The City will collect 15% of the negotiated fee per the franchise agreement. 32 City of Schertz Schedule of Fees Business Office 1 2016 -171 2017 -181 2018 -19� Water Deposit 5.00 2 free extensions In City $125.00 $125.00 $ 125.00 Out of City $150.00 $150.00 $ 150.00 Commercial $100.00 $100.00 $ 100.00 or 2.5 times estimated monthly billing 2.5x 2.5x 2.5x Disconnect Fee $ 20.00 $ 20.00 $ 20.00 Extension Fee $ 5.00 $ 5.00 $ 5.00 2 free extensions Transfer Fee $ 10.00 $ 10.00 $ 10.00 Garbage Deposit Residential $ 25.00 $ 25.00 $ 25.00 Commercial $100.00 $100.00 $ 100.00 or 2 1/2 times estimated monthly billing 2.5x 2.5x 2.5x Meter Flow Test After Hours Disconnect/Reconnect $ 50.00 $ 50.00 $ 50.00 City Field Test $ 10.00 $ 10.00 $ 10.00 City Meter Bench Flow Test $ 25.00 $ 25.00 $ 25.00 Schertz Seguin Water Customers $ 4.00 $ 4.00 $ 4.00 Non- Schertz Seguin Customer $ 15.00 $ 15.00 $ 15.00 Extended Absence Charge $ 10.00 $ 10.00 $ 10.00 Re- Installation Fee, per hour $ 50.00 $ 50.00 $ 50.00 Fire Hydrant Fee Deposit $ 200.00 $ 200.00 $ 200.00 Service Fee $ 50.00 $ 50.00 $ 50.00 33 City of Schertz Schedule of Fees Public Works 1 2016 -17 2017-181 2018 -19 Permit Fees - If tie into manhole or $ 25.00 $ 25.00 $ 25.00 street cut Fire Line Type Nos. 1 and 2 - (non- metered), in City 4 -inch service line connection or smaller $ 175.00 $ 175.00 $ 175.00 6 inch $ 235.00 $ 235.00 $ 235.00 8 inch $ 290.00 $ 290.00 $ 290.00 10 inch $ 340.00 $ 340.00 $ 340.00 12 inch $ 405.00 $ 405.00 $ 405.00 Fire Line - Outside City 4 -inch service line connection or smaller $ 225.00 $ 225.00 $ 225.00 6 inch $ 305.00 $ 305.00 $ 305.00 8 inch $ 375.00 $ 375.00 $ 375.00 10 inch $ 440.00 $ 440.00 $ 440.00 12 inch $ 525.00 $ 525.00 $ 525.00 Meter Installation Fees - Inside the City Meter Size 5/8" X 3/4" 3/4" X 3/4" 1" X 1" 1.5" X 1/5" 2" X 2" *2" turbine *3" Comp *3" turbine *4" Comp *4" turbine $ 275.00 $ 330.00 $ 330.00 $ 302.00 $ 345.00 $ 345.00 $ 385.00 $ 450.00 $ 450.00 $ 646.00 $ 880.00 $ 880.00 $ 1,822.00 $ 1,940.00 $ 1,940.00 Cost + Labor Cost + Labor Dost + Labor Cost + Labor Cost + Laboi.ost + Labor Cost + Labor Cost + Laboi,ost + Labor Cost + Labor Cost + Laboi,ost + Labor Cost + Labor Cost + Laboi,ost + Labor 34 City of Schertz Schedule of Fees Public Works 1 2016 -17 2017-181 2018 -19 Meter Installation Fees - Outside the City Meter Size 5/8" X 3/4" 3/4" X 3/4" 1" X 1" 1.5" X 1/5" 2" X 2" *2" turbine *3" Comp *3" turbine *4" Comp *4" turbine Fire Hydrant Meter for Construction Deposit (refundable) Service Charge Wholesale Water Distribution Rate Base Rate, per month 3 Inch Compound Meter 3 Inch Turbine Meter 4 Inch Compound Meter 4 Inch Turbine Meter 6 Inch Compound Meter 6 Inch Turbine Meter 8 Inch Compound Meter 8 Inch Turbine Meter 10 Inch Compound Meter 10 Inch Turbine Meter 12 Inch Turbine Meter Available by agreement to distributors with a self- maintained water distribution service, Military Bases, and for temporary use until reuse water is made available in a particular area. Network Nodes Application Additional for each node over 5 on the application (up to 30) Annual Public Right of Way Node Support Pole Application Fee Collaction Fee for Network Nodes on City Service Poles, per pole Transport Facilities Application Additional for each node over 5 on the application (up to 30) Rental Fee for Transport Facilities, per device per month Annual Public Right of Way Fee Permit Fees will be due at the time of the permit submission. Permit will not be accepted if the permit fee is not attached. Other fees will be assessed at the time of permit approval $ 285.00 $ 340.00 $ 340.00 $ 312.00 $ 355.00 $ 355.00 $ 395.00 $ 460.00 $ 460.00 $ 656.00 $ 890.00 $ 890.00 $ 1,832.00 $ 1,950.00 $ 1,950.00 Cost + Labor most + Labor :ost + Labor Cost + Labor most + Labor :ost + Labor Cost + Labor most + Labor :ost + Labor Cost + Labor most + Labor :ost + Labor Cost + Labor most + Labor :ost + Labor $ 200.00 $ 200.00 $ 200.00 $ 50.00 $ 50.00 $ 50.00 $ 315.28 $ 315.28 $ 315.28 $ 472.92 $ 472.92 $ 472.92 $ 492.63 $ 492.63 $ 492.63 $ 827.62 $ 827.62 $ 827.62 $ 985.26 $ 985.26 $ 985.26 $ 1,812.88 $ 1,812.88 $ 1,812.88 $ 1,576.80 $ 1,576.80 $ 1,576.80 $ 3,153.60 $ 3,153.60 $ 3,153.60 $ 2,266.65 $ 2,266.65 $ 2,266.65 $ 4,927.50 $ 4,927.50 $ 4,927.50 $ 6,504.30 $ 6,504.30 $ 6,504.30 $ 500.00 $ 500.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 1,000.00 $ 1,000.00 $20.00 per n $20.00 per month $ 500.00 $ 500.00 $ 250.00 $ 250.00 $ 28.00 $ 28.00 $ 250.00 $ 250.00 35 City of Schertz Schedule of Fees Sewer Rates 2016 -17) 2017 -181 2018 -191 Residential Rates (Single Family) Base Rate -per month $11.16 $11.72 $ 11.72 Per 1,000 gal Charge, Per Month City line Maintenance fee plus Franchise fee $ 0.44 $ 0.46 $ 0.46 User Charge based on 100% of avg consumption mo. $ 3.35 $ 158 $ 158 User avg. based on Nov, Dec, and Jan, min. 500 gals. 3.58 Per 1,000 gal charge Total- 12,000 gallons or less $ 3.88 $ Per 1,000 gal charge Total- 12,000 gallons or less $ 3.79 $ 4.04 $ 4.04 greater than 12,000 gallons $ 8.34 $ 8.76 $ 8.76 Business and Multi - family Dwelling Units: Base Rate per month $14.03 $14.73 $ 14.73 The base rate shall be assessed in terms of connection equivalents which shall be as follows: the customer's previous 12 month water consumption as determined at the annual re- rating in February divided by 365, with the results of such division then divided by 245 gallons. The figure arrived at by the second division shall be the customer's "connection equivalent ". Each business shall be assessed a base rate. Per 1,000 gal Charge, Per Month Line Maintenance - Commercial /Industrial users plus Franchise fee $ 0.53 $ 0.55 $ 0.55 User Charge -based on 100% of water consumed $ 3.35 $ 3.58 $ 3.58 Per 1,000 gal charge Total- 12,000 gallons or less $ 3.88 $ 4.14 $ 4.14 greater than 12,000 gallons $ 8.42 $ 8.84 $ 8.84 Public Schools $ 8.42 $ 8.84 $ 8.84 Base Rate per month Base Rate -each public school shall be assessed a $14.03 $14.73 $ 14.73 base rate per connection equivalent determined as in Business and Multi- family dwelling units above. (per month) Per 1,000 gal Charge, Per Month Line Maintenance- Commercial/Industrial users $ 0.53 $ 0.55 $ 0.55 User Charge -based on 100% of all water consumed $ 3.35 $ 3.58 $ 3.58 Per 1,000 gal charge Total- 12,000 gallons or less $ 3.88 $ 4.14 $ 4.14 greater than 12,000 gallons $ 8.42 $ 8.84 $ 8.84 For Information Purposes Only: Cibolo Creek Municipal Authority (CCMA), Per 1,000 gallons $ 3.35 $ 3.58 $ 3.58 includes 5% franchise fee 36 City of Schertz Schedule of Fees Water Impact Fees 2015 -16 2016-171 2018 -19 LUEs Meter Size Meter Type Water 5/8" SIMPLE 1.0 $ 2,934 $ 2,934 $ 2,934 3/4" SIMPLE 1.5 $ 4,401 $ 4,401 $ 4,401 1" SIMPLE 2.5 $ 7,335 $ 7,335 $ 7,335 1.5" SIMPLE 5.0 $ 14,670 $ 14,670 $ 14,670 2" SIMPLE 8.0 $ 23,472 $ 23,472 $ 23,472 2" COMPOUND 8.0 $ 23,472 $ 23,472 $ 23,472 2" TURBINE 10.0 $ 29,340 $ 29,340 $ 29,340 3" COMPOUND 16.0 $ 46,944 $ 46,944 $ 46,944 3" TURBINE 24.0 $ 70,416 $ 70,416 $ 70,416 4" COMPOUND 25.0 $ 73,350 $ 73,350 $ 73,350 4" TURBINE 42.0 $ 123,228 $ 123,228 $ 123,228 6" COMPOUND 50.0 $ 146,700 $ 146,700 $ 146,700 6" TURBINE 92.0 $ 269,928 $ 269,928 $ 269,928 8" COMPOUND 80.0 $ 234,720 $ 234,720 $ 234,720 9" TURBINE 160.0 $ 469,440 $ 469,440 $ 469,440 10" COMPOUND 115.0 $ 337,410 $ 337,410 $ 337,410 10" TURBINE 250.0 $ 733,500 $ 733,500 $ 733,500 12" TURBINE 330.0 $ 968,220 $ 968,220 $ 968,220 SEWER COLLECTION IMPACT FEE *Collection Impact Fee Per Living Unit Equivalent (LUE) *Sewer based on LUE: LUE = 245 gallons per day These are only City of Schertz impact fees. Other Utility Impact Fees *Treatment Impact Fee Per LUE: Schertz Seguin Local Government Corporation (SSLGC) Example by meter size: 5/8" Simple STREET IMAPACT FEE Zone 1 Zone 2 Zone 3 Zone 4 $ 1,668 $ 1,668 $ 1,668 $1,800.00 $1,800.00 $ 1,800.00 $1,306.00 $1,306.00 $ 1,306.00 37 City of Schertz Schedule of Fees Public Works - Water Rates 1 2017 -18 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 5/81N 0 $ 23.89 $ 2.95 $ 28.94 $ 5.91 CODE 1 6,000 $ 41.59 $ 3.00 $ 64.40 $ 5.98 9,000 $ 50.59 $ 3.24 $ 82.34 $ 6.50 12,000 $ 60.31 $ 3.50 $ 101.84 $ 6.98 15,000 $ 70.81 $ 3.71 $ 122.78 $ 7.38 18,000 $ 81.94 $ 4.67 $ 144.92 $ 9.24 30,000 $ 137.98 $ 5.30 $ 255.81 $ 10.49 45,000 $ 217.48 $ 5.64 $ 413.16 $ 11.15 60,000 $ 302.08 $ 5.85 $ 580.42 $ 11.53 75,000+ $ 389.83 $ 5.97 $ 753.37 $ 11.78 3/4 IN 0 $ 35.82 $ 2.95 $ 46.76 $ 5.91 CODE 2 6,000 $ 53.52 $ 3.00 $ 82.22 $ 5.98 9,000 $ 62.52 $ 3.24 $ 100.16 $ 6.50 12,000 $ 72.24 $ 3.50 $ 119.66 $ 6.98 15,000 $ 82.74 $ 3.71 $ 140.60 $ 7.38 18,000 $ 93.87 $ 4.67 $ 162.74 $ 9.24 30,000 $ 149.91 $ 5.30 $ 273.63 $ 10.49 45,000 $ 229.41 $ 5.64 $ 430.98 $ 11.15 60,000 $ 314.01 $ 5.85 $ 598.24 $ 11.53 75,000+ $ 401.76 $ 5.97 $ 771.19 $ 11.78 1.0 IN 0 $ 59.70 $ 2.95 $ 77.93 $ 5.91 CODE 3 6,000 $ 77.40 $ 3.00 $ 113.39 $ 5.98 9,000 $ 86.40 $ 3.24 $ 131.33 $ 6.50 12,000 $ 96.12 $ 3.50 $ 150.83 $ 6.98 15,000 $ 106.62 $ 171 $ 171.78 $ 7.38 18,000 $ 117.75 $ 4.67 $ 193.92 $ 9.24 30,000 $ 173.79 $ 5.30 $ 304.80 $ 10.49 45,000 $ 253.29 $ 5.64 $ 462.15 $ 11.15 60,000 $ 337.89 $ 5.85 $ 629.41 $ 11.53 75,000+ $ 425.64 $ 5.97 $ 802.36 $ 11.78 M City of Schertz Schedule of Fees Public Works - Water Rates 1 2017 -18 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 1 1/2 IN 0 $ 142.84 $ 2.95 $ 155.85 $ 5.91 CODE 4 15,000 $ 187.09 $ 3.00 $ 244.50 $ 5.98 30,000 $ 232.09 $ 3.24 $ 334.21 $ 6.50 45,000 $ 280.69 $ 3.50 $ 431.71 $ 6.98 60,000 $ 333.19 $ 3.71 $ 536.42 $ 7.38 75,000 $ 388.84 $ 4.67 $ 647.12 $ 9.24 100,000 $ 505.59 $ 5.30 $ 878.13 $ 10.49 125,000 $ 638.09 $ 5.64 $ 1,140.39 $ 11.15 150,000 $ 779.09 $ 5.85 $ 1,419.15 $ 11.53 175,000+ $ 925.34 $ 5.97 $ 1,707.40 $ 11.78 2 IN 0 $ 228.53 $ 2.95 $ 249.36 $ 5.91 SIMPLE 24,000 $ 299.33 $ 3.00 $ 391.21 $ 5.98 COMPOUND 48,000 $ 371.33 $ 3.24 $ 534.74 $ 6.50 CODE 5 72,000 $ 449.09 $ 3.50 $ 690.75 $ 6.98 96,000 $ 533.09 $ 3.71 $ 858.27 $ 7.38 120,000 $ 622.13 $ 4.67 $ 1,035.40 $ 9.24 160000 $ 808.93 $ 5.30 $ 1,405.02 $ 10.49 200,000 $ 1,020.93 $ 5.64 $ 1,824.63 $ 11.15 240,000 $ 1,246.53 $ 5.85 $ 2,270.64 $ 11.53 280,000+ $ 1,480.53 $ 5.97 $ 2,731.85 $ 11.78 21N 0 $ 285.66 $ 2.95 $ 311.71 $ 5.91 TURBINE 30,000 $ 374.16 $ 3.00 $ 489.02 $ 5.98 CODE 6 60,000 $ 464.16 $ 3.24 $ 668.43 $ 6.50 90,000 $ 561.36 $ 3.50 $ 863.44 $ 6.98 120,000 $ 666.36 $ 3.71 $ 1,072.85 $ 7.38 150,000 $ 777.66 $ 4.67 $ 1,294.26 $ 9.24 200,000 $ 1,011.16 $ 5.30 $ 1,756.27 $ 10.49 250,000 $ 1,276.16 $ 5.64 $ 2,280.79 $ 11.15 300,000 $ 1,558.16 $ 5.85 $ 2,838.30 $ 11.53 350,000+ $ 1,850.66 $ 5.97 $ 3,414.82 $ 11.78 39 City of Schertz Schedule of Fees Public Works - Water Rates 1 2017 -18 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 31N 0 $ 457.06 $ 2.95 $ 498.73 $ 5.91 COMPOUND 48,000 $ 598.66 $ 3.00 $ 782.42 $ 5.98 CODE 7 96,000 $ 742.66 $ 3.24 $ 1,069.48 $ 6.50 144,000 $ 898.18 $ 3.50 $ 1,381.49 $ 6.98 192,000 $ 1,066.18 $ 3.71 $ 1,716.55 $ 7.38 240,000 $ 1,244.26 $ 4.67 $ 2,070.80 $ 9.24 320,000 $ 1,617.86 $ 5.30 $ 2,810.03 $ 10.49 400,000 $ 2,041.86 $ 5.64 $ 3,649.26 $ 11.15 480,000 $ 2,493.06 $ 5.85 $ 4,541.28 $ 11.53 560,000+ $ 2,961.06 $ 5.97 $ 5,463.71 $ 11.78 3 1 N 0 $ 685.59 $ 2.95 $ 748.09 $ 5.91 TURBINE 72,000 $ 897.99 $ 3.00 $ 1,173.64 $ 5.98 CODE 8 144,000 $ 1,113.99 $ 3.24 $ 1,604.22 $ 6.50 216,000 $ 1,347.27 $ 3.50 $ 2,072.24 $ 6.98 288,000 $ 1,599.27 $ 3.71 $ 2,574.82 $ 7.38 408,000 $ 2,044.47 $ 4.67 $ 3,460.46 $ 9.24 528,000 $ 2,604.87 $ 5.30 $ 4,569.30 $ 10.49 648,000 $ 3,240.87 $ 5.64 $ 5,828.14 $ 11.15 768,000 $ 3,917.67 $ 5.85 $ 7,166.18 $ 11.53 888,000+ $ 4,619.67 $ 5.97 $ 8,549.81 $ 11.78 4 1 N 0 $ 714.16 $ 2.95 $ 779.27 $ 5.91 COMPOUND 75,000 $ 935.41 $ 3.00 $ 1,222.54 $ 5.98 CODE 9 150,000 $ 1,160.41 $ 3.24 $ 1,671.06 $ 6.50 225,000 $ 1,403.41 $ 3.50 $ 2,158.59 $ 6.98 300,000 $ 1,665.91 $ 3.71 $ 2,682.11 $ 7.38 425,000 $ 2,129.66 $ 4.67 $ 3,604.65 $ 9.24 550,000 $ 2,713.41 $ 5.30 $ 4,759.69 $ 10.49 675,000 $ 3,375.91 $ 5.64 $ 6,070.98 $ 11.15 800,000 $ 4,080.91 $ 5.85 $ 7,464.77 $ 11.53 925,000+ $ 4,812.16 $ 5.97 $ 8,906.06 $ 11.78 it City of Schertz Schedule of Fees Public Works - Water Rates 1 2017 -18 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 4 IN 0 $ 1,199.80 $ 2.95 $ 1,309.16 $ 5.91 TURBINE 126,000 $ 1,571.50 $ 3.00 $ 2,053.86 $ 5.98 CODE 10 252,000 $ 1,949.50 $ 3.24 $ 2,807.37 $ 6.50 378,000 $ 2,357.74 $ 3.50 $ 3,626.41 $ 6.98 504,000 $ 2,798.74 $ 3.71 $ 4,505.93 $ 7.38 630,000 $ 3,266.20 $ 4.67 $ 5,435.85 $ 9.24 840,000 $ 4,246.90 $ 5.30 $ 7,376.32 $ 10.49 1,050,000 $ 5,359.90 $ 5.64 $ 9,579.29 $ 11.15 1,260,000 $ 6,544.30 $ 5.85 $ 11,920.85 $ 11.53 1,470,000+ $ 7,772.80 $ 5.97 $ 14,342.22 $ 11.78 61N 0 $ 1,428.33 $ 2.95 $ 1,558.53 $ 5.91 COMPOUND 150,000 $ 1,870.83 $ 3.00 $ 2,445.08 $ 5.98 CODE 11 300,000 $ 2,320.83 $ 3.24 $ 3,342.13 $ 6.50 450,000 $ 2,806.83 $ 3.50 $ 4,317.17 $ 6.98 600,000 $ 3,331.83 $ 3.71 $ 5,364.22 $ 7.38 750,000 $ 3,888.33 $ 4.67 $ 6,471.27 $ 9.24 1,000,000 $ 5,055.83 $ 5.30 $ 8,781.35 $ 10.49 1,250,000 $ 6,380.83 $ 5.64 $ 11,403.93 $ 11.15 1,500,000 $ 7,790.83 $ 5.85 $ 14,191.50 $ 11.53 1,750,000+ $ 9,253.33 $ 5.97 $ 17,074.08 $ 11.78 61N 0 $ 2,628.11 $ 2.95 $ 2,583.51 $ 5.91 TURBINE 276,000 $ 3,442.31 $ 3.00 $ 4,214.76 $ 5.98 CODE 12 552,000 $ 4,270.31 $ 3.24 $ 5,865.32 $ 6.50 828,000 $ 5,164.55 $ 3.50 $ 7,659.41 $ 6.98 1,104,000 $ 6,130.55 $ 3.71 $ 9,585.98 $ 7.38 1,380,000 $ 7,154.51 $ 4.67 $ 11,622.94 $ 9.24 1,840,000 $ 9,302.71 $ 5.30 $ 15,873.49 $ 10.49 2,300,000 $ 11,740.71 $ 5.64 $ 20,699.03 $ 11.15 2,760,000 $ 14,335.11 $ 5.85 $ 25,828.18 $ 11.53 3,220,000+ $ 17,026.11 $ 5.97 $ 31,132.12 $ 11.78 it City of Schertz Schedule of Fees Public Works - Water Rates 1 2017 -18 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 81N 0 $ 2,308.51 $ 2.95 $ 2,269.09 $ 5.91 COMPOUND 240,000 $ 3,016.51 $ 3.00 $ 3,687.57 $ 5.98 CODE 13 480,000 $ 3,736.51 $ 3.24 $ 5,122.84 $ 6.50 720,000 $ 4,514.11 $ 3.50 $ 6,682.92 $ 6.98 960,000 $ 5,354.11 $ 3.71 $ 8,358.19 $ 7.38 1,200,000 $ 6,244.51 $ 4.67 $ 10,129.47 $ 9.24 1,600,000 $ 8,112.51 $ 5.30 $ 13,825.59 $ 10.49 2,000,000 $ 10,232.51 $ 5.64 $ 18,021.72 $ 11.15 2,400,000 $ 12,488.51 $ 5.85 $ 22,481.85 $ 11.53 2,800,000+ $ 14,828.51 $ 5.97 $ 27,093.97 $ 11.78 81N 0 $ 4,617.01 $ 2.95 $ 5,037.37 $ 5.91 TURBINE 480,000 $ 6,033.01 $ 3.00 $ 7,874.32 $ 5.98 CODE 14 960,000 $ 7,473.01 $ 3.24 $ 10,744.87 $ 6.50 1,440,000 $ 9,028.21 $ 3.50 $ 13,865.02 $ 6.98 1,920,000 $ 10,708.21 $ 3.71 $ 17,215.57 $ 7.38 2,400,000 $ 12,489.01 $ 4.67 $ 20,758.12 $ 9.24 3,200,000 $ 16,225.01 $ 5.30 $ 28,150.37 $ 10.49 4,000,000 $ 20,465.01 $ 5.64 $ 36,542.63 $ 11.15 4,800,000 $ 24,977.01 $ 5.85 $ 45,462.88 $ 11.53 5,600,000+ $ 31,997.01 $ 5.97 $ 59,299.26 $ 11.78 101N 0 $ 3,318.47 $ 2.95 $ 3,620.61 $ 5.91 COMPOUND 345,000 $ 4,336.22 $ 3.00 $ 5,659.67 $ 5.98 CODE 15 690,000 $ 5,371.22 $ 3.24 $ 7,722.88 $ 6.50 1,035,000 $ 6,489.02 $ 3.50 $ 9,965.49 $ 6.98 1,380,000 $ 7,696.52 $ 3.71 $ 12,373.70 $ 7.38 1,725,000 $ 8,976.47 $ 4.67 $ 14,919.90 $ 9.24 2,300,000 $ 11,661.72 $ 5.30 $ 20,233.09 $ 10.49 2,875,000 $ 14,709.22 $ 5.64 $ 26,265.02 $ 11.15 3,450,000 $ 17,952.22 $ 5.85 $ 32,676.45 $ 11.53 4,025,000+ $ 21,315.97 $ 5.97 $ 39,306.38 $ 11.78 :A City of Schertz Schedule of Fees Public Works - Water Rates 1 2017 -18 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 101N 0 $ 6,499.16 $ 2.95 $ 6,770.05 $ 5.91 TURBINE 750,000 $ 8,711.66 $ 3.00 $ 11,202.79 $ 5.98 CODE 16 1,500,000 $ 10,961.66 $ 3.24 $ 15,688.02 $ 6.50 2,250,000 $ 13,391.66 $ 3.50 $ 20,563.26 $ 6.98 3,000,000 $ 16,016.66 $ 3.71 $ 25,798.49 $ 7.38 3,750,000 $ 18,799.16 $ 4.67 $ 31,333.73 $ 9.24 5,000,000 $ 24,636.66 $ 5.30 $ 42,884.12 $ 10.49 6,250,000 $ 31,261.66 $ 5.64 $ 55,997.02 $ 11.15 7,500,000 $ 38,311.66 $ 5.85 $ 69,934.91 $ 11.53 8,750,000+ $ 45,624.16 $ 5.97 $ 84,347.80 $ 11.78 121N 0 $ 9,522.58 $ 2.95 $ 9,359.97 $ 5.91 TURBINE 990,000 $ 12,443.08 $ 3.00 $ 15,211.18 $ 5.98 CODE 17 1,980,000 $ 15,413.08 $ 3.24 $ 21,131.69 $ 6.50 2,970,000 $ 18,620.68 $ 3.50 $ 27,567.00 $ 6.98 3,960,000 $ 22,085.68 $ 3.71 $ 34,477.52 $ 7.38 4,950,000 $ 25,758.58 $ 4.67 $ 41,784.03 $ 9.24 6,600,000 $ 33,464.08 $ 5.30 $ 57,030.55 $ 10.49 8,250,000 $ 42,209.08 $ 5.64 $ 74,339.57 $ 11.15 9,900,000 $ 51,515.08 $ 5.85 $ 92,737.59 $ 11.53 11,550,000+ $ 61,167.58 $ 5.97 $ 111,762.60 $ 11.78 RATE 1000 FH METER 122.30 8.47 Cibolo Wholesale Water Rate 3.27 :L�' City of Schertz Schedule of Fees Public Works - Water Rates 1 2018 -19 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 5/81N 0 $ 23.89 $ 2.95 $ 28.94 $ 5.91 CODE 1 6,000 $ 41.59 $ 3.00 $ 64.40 $ 5.98 9,000 $ 50.59 $ 3.24 $ 82.34 $ 6.50 12,000 $ 60.31 $ 3.50 $ 101.84 $ 6.98 15,000 $ 70.81 $ 3.71 $ 122.78 $ 7.38 18,000 $ 81.94 $ 4.67 $ 144.92 $ 9.24 30,000 $ 137.98 $ 5.30 $ 255.81 $ 10.49 45,000 $ 217.48 $ 5.64 $ 413.16 $ 11.15 60,000 $ 302.08 $ 5.85 $ 580.42 $ 11.53 75,000+ $ 389.83 $ 5.97 $ 753.37 $ 11.78 3/4 IN 0 $ 35.82 $ 2.95 $ 46.76 $ 5.91 CODE 2 6,000 $ 53.52 $ 3.00 $ 82.22 $ 5.98 9,000 $ 62.52 $ 3.24 $ 100.16 $ 6.50 12,000 $ 72.24 $ 3.50 $ 119.66 $ 6.98 15,000 $ 82.74 $ 3.71 $ 140.60 $ 7.38 18,000 $ 93.87 $ 4.67 $ 162.74 $ 9.24 30,000 $ 149.91 $ 5.30 $ 273.63 $ 10.49 45,000 $ 229.41 $ 5.64 $ 430.98 $ 11.15 60,000 $ 314.01 $ 5.85 $ 598.24 $ 11.53 75,000+ $ 401.76 $ 5.97 $ 771.19 $ 11.78 1.0 IN 0 $ 59.70 $ 2.95 $ 77.93 $ 5.91 CODE 3 6,000 $ 77.40 $ 3.00 $ 113.39 $ 5.98 9,000 $ 86.40 $ 3.24 $ 131.33 $ 6.50 12,000 $ 96.12 $ 3.50 $ 150.83 $ 6.98 15,000 $ 106.62 $ 171 $ 171.78 $ 7.38 18,000 $ 117.75 $ 4.67 $ 193.92 $ 9.24 30,000 $ 173.79 $ 5.30 $ 304.80 $ 10.49 45,000 $ 253.29 $ 5.64 $ 462.15 $ 11.15 60,000 $ 337.89 $ 5.85 $ 629.41 $ 11.53 75,000+ $ 425.64 $ 5.97 $ 802.36 $ 11.78 i. City of Schertz Schedule of Fees Public Works - Water Rates 1 2018 -19 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 1 1/2 IN 0 $ 142.84 $ 2.95 $ 155.85 $ 5.91 CODE 4 15,000 $ 187.09 $ 3.00 $ 244.50 $ 5.98 30,000 $ 232.09 $ 3.24 $ 334.21 $ 6.50 45,000 $ 280.69 $ 3.50 $ 431.71 $ 6.98 60,000 $ 333.19 $ 3.71 $ 536.42 $ 7.38 75,000 $ 388.84 $ 4.67 $ 647.12 $ 9.24 100,000 $ 505.59 $ 5.30 $ 878.13 $ 10.49 125,000 $ 638.09 $ 5.64 $ 1,140.39 $ 11.15 150,000 $ 779.09 $ 5.85 $ 1,419.15 $ 11.53 175,000+ $ 925.34 $ 5.97 $ 1,707.40 $ 11.78 2 IN 0 $ 228.53 $ 2.95 $ 249.36 $ 5.91 SIMPLE 24,000 $ 299.33 $ 3.00 $ 391.21 $ 5.98 COMPOUND 48,000 $ 371.33 $ 3.24 $ 534.74 $ 6.50 CODE 5 72,000 $ 449.09 $ 3.50 $ 690.75 $ 6.98 96,000 $ 533.09 $ 3.71 $ 858.27 $ 7.38 120,000 $ 622.13 $ 4.67 $ 1,035.40 $ 9.24 160000 $ 808.93 $ 5.30 $ 1,405.02 $ 10.49 200,000 $ 1,020.93 $ 5.64 $ 1,824.63 $ 11.15 240,000 $ 1,246.53 $ 5.85 $ 2,270.64 $ 11.53 280,000+ $ 1,480.53 $ 5.97 $ 2,731.85 $ 11.78 21N 0 $ 285.66 $ 2.95 $ 311.71 $ 5.91 TURBINE 30,000 $ 374.16 $ 3.00 $ 489.02 $ 5.98 CODE 6 60,000 $ 464.16 $ 3.24 $ 668.43 $ 6.50 90,000 $ 561.36 $ 3.50 $ 863.44 $ 6.98 120,000 $ 666.36 $ 3.71 $ 1,072.85 $ 7.38 150,000 $ 777.66 $ 4.67 $ 1,294.26 $ 9.24 200,000 $ 1,011.16 $ 5.30 $ 1,756.27 $ 10.49 250,000 $ 1,276.16 $ 5.64 $ 2,280.79 $ 11.15 300,000 $ 1,558.16 $ 5.85 $ 2,838.30 $ 11.53 350,000+ $ 1,850.66 $ 5.97 $ 3,414.82 $ 11.78 km City of Schertz Schedule of Fees Public Works - Water Rates 1 2018 -19 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 31N 0 $ 457.06 $ 2.95 $ 498.73 $ 5.91 COMPOUND 48,000 $ 598.66 $ 3.00 $ 782.42 $ 5.98 CODE 7 96,000 $ 742.66 $ 3.24 $ 1,069.48 $ 6.50 144,000 $ 898.18 $ 3.50 $ 1,381.49 $ 6.98 192,000 $ 1,066.18 $ 3.71 $ 1,716.55 $ 7.38 240,000 $ 1,244.26 $ 4.67 $ 2,070.80 $ 9.24 320,000 $ 1,617.86 $ 5.30 $ 2,810.03 $ 10.49 400,000 $ 2,041.86 $ 5.64 $ 3,649.26 $ 11.15 480,000 $ 2,493.06 $ 5.85 $ 4,541.28 $ 11.53 560,000+ $ 2,961.06 $ 5.97 $ 5,463.71 $ 11.78 3 1 N 0 $ 685.59 $ 2.95 $ 748.09 $ 5.91 TURBINE 72,000 $ 897.99 $ 3.00 $ 1,173.64 $ 5.98 CODE 8 144,000 $ 1,113.99 $ 3.24 $ 1,604.22 $ 6.50 216,000 $ 1,347.27 $ 3.50 $ 2,072.24 $ 6.98 288,000 $ 1,599.27 $ 3.71 $ 2,574.82 $ 7.38 408,000 $ 2,044.47 $ 4.67 $ 3,460.46 $ 9.24 528,000 $ 2,604.87 $ 5.30 $ 4,569.30 $ 10.49 648,000 $ 3,240.87 $ 5.64 $ 5,828.14 $ 11.15 768,000 $ 3,917.67 $ 5.85 $ 7,166.18 $ 11.53 888,000+ $ 4,619.67 $ 5.97 $ 8,549.81 $ 11.78 4 1 N 0 $ 714.16 $ 2.95 $ 779.27 $ 5.91 COMPOUND 75,000 $ 935.41 $ 3.00 $ 1,222.54 $ 5.98 CODE 9 150,000 $ 1,160.41 $ 3.24 $ 1,671.06 $ 6.50 225,000 $ 1,403.41 $ 3.50 $ 2,158.59 $ 6.98 300,000 $ 1,665.91 $ 3.71 $ 2,682.11 $ 7.38 425,000 $ 2,129.66 $ 4.67 $ 3,604.65 $ 9.24 550,000 $ 2,713.41 $ 5.30 $ 4,759.69 $ 10.49 675,000 $ 3,375.91 $ 5.64 $ 6,070.98 $ 11.15 800,000 $ 4,080.91 $ 5.85 $ 7,464.77 $ 11.53 925,000+ $ 4,812.16 $ 5.97 $ 8,906.06 $ 11.78 iff City of Schertz Schedule of Fees Public Works - Water Rates 1 2018 -19 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 4 IN 0 $ 1,199.80 $ 2.95 $ 1,309.16 $ 5.91 TURBINE 126,000 $ 1,571.50 $ 3.00 $ 2,053.86 $ 5.98 CODE 10 252,000 $ 1,949.50 $ 3.24 $ 2,807.37 $ 6.50 378,000 $ 2,357.74 $ 3.50 $ 3,626.41 $ 6.98 504,000 $ 2,798.74 $ 3.71 $ 4,505.93 $ 7.38 630,000 $ 3,266.20 $ 4.67 $ 5,435.85 $ 9.24 840,000 $ 4,246.90 $ 5.30 $ 7,376.32 $ 10.49 1,050,000 $ 5,359.90 $ 5.64 $ 9,579.29 $ 11.15 1,260,000 $ 6,544.30 $ 5.85 $ 11,920.85 $ 11.53 1,470,000+ $ 7,772.80 $ 5.97 $ 14,342.22 $ 11.78 61N 0 $ 1,428.33 $ 2.95 $ 1,558.53 $ 5.91 COMPOUND 150,000 $ 1,870.83 $ 3.00 $ 2,445.08 $ 5.98 CODE 11 300,000 $ 2,320.83 $ 3.24 $ 3,342.13 $ 6.50 450,000 $ 2,806.83 $ 3.50 $ 4,317.17 $ 6.98 600,000 $ 3,331.83 $ 3.71 $ 5,364.22 $ 7.38 750,000 $ 3,888.33 $ 4.67 $ 6,471.27 $ 9.24 1,000,000 $ 5,055.83 $ 5.30 $ 8,781.35 $ 10.49 1,250,000 $ 6,380.83 $ 5.64 $ 11,403.93 $ 11.15 1,500,000 $ 7,790.83 $ 5.85 $ 14,191.50 $ 11.53 1,750,000+ $ 9,253.33 $ 5.97 $ 17,074.08 $ 11.78 61N 0 $ 2,628.11 $ 2.95 $ 2,583.51 $ 5.91 TURBINE 276,000 $ 3,442.31 $ 3.00 $ 4,214.76 $ 5.98 CODE 12 552,000 $ 4,270.31 $ 3.24 $ 5,865.32 $ 6.50 828,000 $ 5,164.55 $ 3.50 $ 7,659.41 $ 6.98 1,104,000 $ 6,130.55 $ 3.71 $ 9,585.98 $ 7.38 1,380,000 $ 7,154.51 $ 4.67 $ 11,622.94 $ 9.24 1,840,000 $ 9,302.71 $ 5.30 $ 15,873.49 $ 10.49 2,300,000 $ 11,740.71 $ 5.64 $ 20,699.03 $ 11.15 2,760,000 $ 14,335.11 $ 5.85 $ 25,828.18 $ 11.53 3,220,000+ $ 17,026.11 $ 5.97 $ 31,132.12 $ 11.78 m City of Schertz Schedule of Fees Public Works - Water Rates 1 2018 -19 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 81N 0 $ 2,308.51 $ 2.95 $ 2,269.09 $ 5.91 COMPOUND 240,000 $ 3,016.51 $ 3.00 $ 3,687.57 $ 5.98 CODE 13 480,000 $ 3,736.51 $ 3.24 $ 5,122.84 $ 6.50 720,000 $ 4,514.11 $ 3.50 $ 6,682.92 $ 6.98 960,000 $ 5,354.11 $ 3.71 $ 8,358.19 $ 7.38 1,200,000 $ 6,244.51 $ 4.67 $ 10,129.47 $ 9.24 1,600,000 $ 8,112.51 $ 5.30 $ 13,825.59 $ 10.49 2,000,000 $ 10,232.51 $ 5.64 $ 18,021.72 $ 11.15 2,400,000 $ 12,488.51 $ 5.85 $ 22,481.85 $ 11.53 2,800,000+ $ 14,828.51 $ 5.97 $ 27,093.97 $ 11.78 81N 0 $ 4,617.01 $ 2.95 $ 5,037.37 $ 5.91 TURBINE 480,000 $ 6,033.01 $ 3.00 $ 7,874.32 $ 5.98 CODE 14 960,000 $ 7,473.01 $ 3.24 $ 10,744.87 $ 6.50 1,440,000 $ 9,028.21 $ 3.50 $ 13,865.02 $ 6.98 1,920,000 $ 10,708.21 $ 3.71 $ 17,215.57 $ 7.38 2,400,000 $ 12,489.01 $ 4.67 $ 20,758.12 $ 9.24 3,200,000 $ 16,225.01 $ 5.30 $ 28,150.37 $ 10.49 4,000,000 $ 20,465.01 $ 5.64 $ 36,542.63 $ 11.15 4,800,000 $ 24,977.01 $ 5.85 $ 45,462.88 $ 11.53 5,600,000+ $ 31,997.01 $ 5.97 $ 59,299.26 $ 11.78 101N 0 $ 3,318.47 $ 2.95 $ 3,620.61 $ 5.91 COMPOUND 345,000 $ 4,336.22 $ 3.00 $ 5,659.67 $ 5.98 CODE 15 690,000 $ 5,371.22 $ 3.24 $ 7,722.88 $ 6.50 1,035,000 $ 6,489.02 $ 3.50 $ 9,965.49 $ 6.98 1,380,000 $ 7,696.52 $ 3.71 $ 12,373.70 $ 7.38 1,725,000 $ 8,976.47 $ 4.67 $ 14,919.90 $ 9.24 2,300,000 $ 11,661.72 $ 5.30 $ 20,233.09 $ 10.49 2,875,000 $ 14,709.22 $ 5.64 $ 26,265.02 $ 11.15 3,450,000 $ 17,952.22 $ 5.85 $ 32,676.45 $ 11.53 4,025,000+ $ 21,315.97 $ 5.97 $ 39,306.38 $ 11.78 M. City of Schertz Schedule of Fees Public Works - Water Rates 1 2018 -19 GALLONS SOLD BY METER SIZE (RESIDENTIAL AND SMALL COMMERCIAL) INSIDE CITY = OUTSIDE CITY METER BLOCK GALLONS BLOCK RATE RATE 1000 BLOCK RATE RATE 1000 101N 0 $ 6,499.16 $ 2.95 $ 6,770.05 $ 5.91 TURBINE 750,000 $ 8,711.66 $ 3.00 $ 11,202.79 $ 5.98 CODE 16 1,500,000 $ 10,961.66 $ 3.24 $ 15,688.02 $ 6.50 2,250,000 $ 13,391.66 $ 3.50 $ 20,563.26 $ 6.98 3,000,000 $ 16,016.66 $ 3.71 $ 25,798.49 $ 7.38 3,750,000 $ 18,799.16 $ 4.67 $ 31,333.73 $ 9.24 5,000,000 $ 24,636.66 $ 5.30 $ 42,884.12 $ 10.49 6,250,000 $ 31,261.66 $ 5.64 $ 55,997.02 $ 11.15 7,500,000 $ 38,311.66 $ 5.85 $ 69,934.91 $ 11.53 8,750,000+ $ 45,624.16 $ 5.97 $ 84,347.80 $ 11.78 121N 0 $ 9,522.58 $ 2.95 $ 9,359.97 $ 5.91 TURBINE 990,000 $ 12,443.08 $ 3.00 $ 15,211.18 $ 5.98 CODE 17 1,980,000 $ 15,413.08 $ 3.24 $ 21,131.69 $ 6.50 2,970,000 $ 18,620.68 $ 3.50 $ 27,567.00 $ 6.98 3,960,000 $ 22,085.68 $ 3.71 $ 34,477.52 $ 7.38 4,950,000 $ 25,758.58 $ 4.67 $ 41,784.03 $ 9.24 6,600,000 $ 33,464.08 $ 5.30 $ 57,030.55 $ 10.49 8,250,000 $ 42,209.08 $ 5.64 $ 74,339.57 $ 11.15 9,900,000 $ 51,515.08 $ 5.85 $ 92,737.59 $ 11.53 11,550,000+ $ 61,167.58 $ 5.97 $ 111,762.60 $ 11.78 RATE 1000 FH METER 122.30 8.47 Cibolo Wholesale Water Rate 3.27 ED City of Schertz Schedule of Fees Drought Contingency Surcharges 1 2015 -16 2016-171 2017 -18 For the first 1,000 gallons over allocation* $ 2.00 $ 2.00 $ 2.00 For the second 1,000 gallons over allocation* $ 3.00 $ 3.00 $ 3.00 For the third 1,000 gallons over allocation* $ 4.00 $ 4.00 $ 4.00 For each additional 1,000 gallons over allocation* $ 5.00 $ 5.00 $ 5.00 Drought Contingency Violation Fines, up to *Refer to the Conservation Ordinance for all allocations IT1 IW IT0 I1 10, 50 Agenda No. 12 0111 &WOL11"Llus IaU 1 DIU [o7 710 Rod City Council Meeting: July 24, 2018 Department: Human Resources Subject: Resolution 18 -R -73 — Approving employee policies related to Employee Separation, Determining Salaries and Filling Position Vacancies BACKGROUND Based upon both operational issues and City Council inquiries, staff has reviewed several current City policies, specifically related to employee separations, filling position vacancies and promotions. These questions led Staff to begin discussions on other related topics including determination of salaries and the use of leave after employees provides notice of their intention to separate from the City. This prompted Human Resources and City Management to review the City's current polices, as well as conduct comparative studies to see how benchmark cities are handling these issues. Staff completed the preliminary policy work and sought input /feedback from Council at the May 8, 2018 meeting on some of the key decision points. With Council input, Staff drafted the policies and presented them to staff at the Policy Team meetings on June 6 and June 20, 2018 as part of the vetting process by an employee focus group. Incorporating that feedback, Staff sent the final policy language to the City Attorney for review and approval. The proposed policies for Council to consider and approve include: Separation Includes resignation, retirement, reduction in force, administrative termination, abandonment of employment, termination or death. The goal is to define procedures for withdrawal of resignations, having employees work through their 2 -week notice versus immediate dismissal upon resignation notice, and the use of leave after notice. Determining Salaries Current policy language provides minimal guidance on setting appropriate salaries for new hires and promotions. The goal is to establish a policy that creates consistency and equity with guidelines staff can use to establish starting pay for employees upon hire, transfer or promotion. Position Vacancies Current policy language is vague and provides no guidance on determining how to fill an open position (i.e. internally or externally), or the procedures for promotion or placement in a position. The goal is to establish parameters that clearly outline the most appropriate method to fill a position vacancy. BENEFIT These policies will provide guidance and define responsibilities for determining and processing personnel actions related to separation, salary determination and position vacancies. FISCAL IMPACT None. RECOMMENDATION Staff recommends Council approve Resolution 18 -R -73 approving the following employee policies: Separation from Employment, Determining Salaries and Filling Position Vacancies. ATTACHMENTS Resolution 18 -R -73 Separation from Employment Policy Determining Salaries Policy Filling Position Vacancies Policy RESOLUTION NO. 18 -R -73 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING EMPLOYEE POLICIES RELATED TO EMPLOYEE SEPARATION, DETERMINING SALARIES AND FILLING POSITION VACANCIES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that these policies required revision to provide guidance and define responsibilities for personnel processes; and WHEREAS, these policies are Separation from Employment, Determining Salaries, and Filling Position Vacancies; and WHEREAS, the City Charter, Section 6.02 Operational and Personnel Policies states that personnel policies which affect the budget and employee discipline and /or adverse actions shall be approved by the City Council; WHEREAS, the City Council has determined that it is in the best interest of the City to approve these polices attached hereto as Exhibit A; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby approves the Separation from Employment, Determining Salaries, and Filling Position. Vacancies policies as set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of July, 2018. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Employee Policies Separation from Employment Determining Salaries Filling Position Vacancies Exhibit A NIN GDMMUNITY HI NT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK PREPARED BY: Human Resources APPROVED BY: City Council DATE APPROVED: 7/24/2018 EFFECTIVE DATE: REPLACES VERSION: Section VI — End of Employment Purpose: This policy provides employees with general guidelines about the process for separating from employment with the City. Applicability: This policy applies to all City employees. Policy Employment by the City may end as a result of resignation, retirement, reduction in force, administrative termination, abandonment of employment, termination or death. Resiggation Employees are encouraged to provide a written minimum two -week notice of resignation to facilitate a smooth transition out of the City. If the employee fails to provide a written resignation but gives a verbal resignation, the Department Director shall document the verbal resignation by sending an email to Human Resources, with carbon copy to the employee when applicable. Resignations are considered accepted once they have been submitted either in writing or verbally. Employees who provide less than two weeks' notice are not eligible for rehire, except when lack of notice is directly attributed to significant personal circumstance. When an employee provides less than two weeks' notice, eligibility for rehire shall be made on a case -by -case basis by the Executive Director and/or City Manager at the time of separation and documented in the employee's personnel record. When an employee provides two weeks' notice of resignation, the City reserves the right to provide the employee with two weeks' pay and an immediate release from employment where job or business needs warrant. Such a decision should not be perceived as reflecting negatively on the employee. The Department Head shall provide recommendation of an immediate release from employment upon receiving the two weeks' notice of resignation, which must be approved by the Executive Director. An employee may only seek to rescind their resignation by submitting a written request to their Department Head stating the reason(s) for rescinding their resignation. The decision of whether to allow a resignation to be rescinded must be approved by the Department Head and Executive Director. Resignations will generally not be allowed to GDMMUNITY HI RT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK be rescinded, but may be considered in certain circumstances based on the length of tenure of the employee, the past performance of the employee, current status of the employee, and reason for resignation (with deference given to personal significant circumstance). R PtirPmPnt Employees are encouraged to provide written notice of retirement as early in advance as possible to facilitate a smooth transition out of the City. Employees who provide less than two weeks' notice of retirement are not eligible for rehire, except when lack of notice is directly attributed to significant personal circumstance. When an employee provides less than two weeks' notice, eligibility for rehire shall be made on a case -by -case basis by the Executive Director and/or City Manager at the time of separation and documented in the employee's personnel record. An employee may only seek to rescind their notice of retirement by submitting a written request to their Department Head stating the reason(s) for rescinding their notice of retirement. The decision of whether to allow a notice of retirement to be rescinded must be approved by the Department Head and Executive Director. Notices of retirement will generally not be allowed to be rescinded, but may be considered in certain circumstances based on the length of tenure of the employee, the past performance of the employee, current status of the employee, and reason for retirement (with deference given to personal significant circumstance). Reduction in Force It may become necessary to reduce the number of persons employed by the City. Tenure, most recent performance ratings and criticalness of the position are factors that will be used in determining the employees that will be released from employment first. Employees with a favorable employment record who have been released from employment due to a reduction in force may be given preference in the event of a vacancy for other positions at the City. Administrative Termination An employee may be administratively terminated for being unable to return to work full - duty with reasonable accommodation, if applicable, following the end of an approved leave of absence, the exhaustion of all available leave, or the exhaustion of the maximum leave of absence allowed. (See paragraph 4.3.11 Maximum Leave of Absence /Concurrent Leave of the Employee Handbook), or for other unusual circumstances. Employment Abandonment As noted in Section 2.3.3 of the Employee Handbook, any employee absent from his or her job for three (3) consecutive scheduled work days without an authorized leave of absence will be considered automatically to have abandoned his or her employment and to have voluntarily resigned. GDMMUNITY HI NT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK Termination In accordance with the City's Discipline Policy, termination can occur for a variety of reasons, including but not limited to unsatisfactory performance and /or misconduct. The City retains the right to terminate employment at any time with or without reason or notice, regardless of the stated frequency for payment of wages or salary (per month, per year, etc.). No promises to the contrary will be binding on the City unless placed in writing and formally approved by the City Manager. Nothing in these guidelines is intended to be, nor should be construed as, a guarantee that employment will be continued for any period of time. Death. If an employee passes away while employed by the City, Human Resources will locate beneficiary designations and initiate the separation process following normal procedures. Arrangements will be made for return of City property and personal property to beneficiary. The City will comply with applicable state and federal tax law regarding final pay for the deceased employee. Return of City PropertX Employees are required to turn in keys, ID badge, City - issued equipment and uniforms, and any other property of the City to their Department Head, their designee, or Human Resources prior to or on their effective separation date. If an employee fails to return such property, the City may, at its option, withhold the value of such property from the employee's final paycheck, but in no event shall an employee's compensation be reduced below the required minimum wage. Use of Leave After Notice Employees who have provided notice of retirement /resignation may be allowed to use accrued leave to extend the length of their employment up to four (4) weeks. Only compensatory time and vacation may be used to cover employee absences after notice. If a holiday occurs during an employee's leave after notice, it will be recorded as a paid holiday. Requests for leave after notice will be processed and handled in the same manner as all other leave requests, based upon schedules, workload and operational need. PREPARED BY: APPROVED BY: DATE APPROVED: EFFECTIVE DATE: REPLACES VERSION: GDMMUNITY HI NT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK Human Resources City Council 7/24/2018 Section 4.1.1 — Determining Salaries Section 4.1.3 — ComDensation Plan Purpose: This policy provides guidance and define responsibilities for determining and processing salary recommendations. Applicability: This policy applies to all candidates under consideration for employment, transfer or promotion except for elected and appointed City positions. Compensation for elected and appointed positions may be established and approved by other means. Policy The City seeks to maintain a compensation and salary administration system which is internally equitable and externally competitive. All City positions are reviewed as part of a classification and compensation study and are assigned a service grade and salary range in accordance with the City's authorized Pay Table. Potential Candidates The City desires to find qualified individuals to fill positions within the City. This may warrant offering exceptional candidates salaries greater than the first step of a service grade. The hiring manager, in collaboration with Human Resources, provides a recommendation for a salary higher than step one of an assigned service grade, which must be approved by the Executive Director. Promotions Candidates being considered for promotion will be offered at minimum a two (2) step increase in their current service grade or step one in the service grade assigned to the new position, whichever is greater. The hiring manager, in collaboration with Human Resources, provides a recommendation for a salary higher than this, which must be approved by the Executive Director. GDMMUNITY HI NT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK Trnn cf -rc Employees who transfer will have a starting salary not less than the entry -level salary for that position, but may be less than the employee was receiving in his or her previous position of employment. The hiring manager, in collaboration with Human Resources, provides a salary recommendation for an employee transferring from one department or position to another, which must be approved by the Executive Director. Criteria for Exceptions Recommendations for salaries exceeding step one of the assigned service grade will be based on one or more of the following criteria: • A prospective candidate's qualifications, experience, or education exceed the minimum requirements posted for the position • The step of a current employee in the same position whose qualifications, experience, or education are similar to those of the prospective candidate • Qualified candidates are difficult to recruit and retain • The recommended starting salary is equitable and competitive, and will not disrupt current internal salary relationships across the City; Salary recommendations made by a hiring manager must be submitted in writing to an Executive Director, to include justification based on the above criteria. Other Exceptions For Fire and EMS employees who transfer from 24 -hour shifts to 8 -hour shifts, compensation may be determined by other means to ensure salary parity, or at a minimum that an employee would not lose pay for moving from operations into an equivalent administration position. PREPARED BY: APPROVED BY: DATE APPROVED: EFFECTIVE DATE: REPLACES VERSION: GDMMUNITY HI NT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK Human Resources City Council 7/24/2018 Section 2.1.1 — Employment Notice Section 2.1.2 — Employment Application Section 2.1.3 — Selection of Applicants Section 5.5 — Promotions Section 5.6 — Transfers Purpose: This policy provides employees with general guidelines about the process for determining the most appropriate method to fill a position vacancy. Applicability: This policy applies to all City employees. Policy Competitive consideration of internal and external applicants is the default method of recruitment and selection for all positions. If requesting a method other than the default, Department Heads must submit their recommendations on the method of recruitment and selection in writing to the Executive Director, to include justification based on the above criteria. The Executive Director shall be the final authority on the method of selection to be used in filling each vacancy. The City will always seek to obtain the most capable person available to perform a particular job without regard to race, religion, color, sex, age, disability (if otherwise qualified), national origin, sexual orientation or gender identity. Methods of Recruitment and Selection The City will employ one of the following methods of recruiting and selecting qualified persons to fill position vacancies: • Competitive consideration of both internal and external applicants • Competitive consideration of internal applicants only • Placement of existing employee (promotion or transfer as an accommodation) • Selection from a valid current eligibility list of applicants. (A valid current eligibility list is a record of applications for the same or a similar position for which recruitment was conducted previously. If not determined by individual department policy, the list must have been determined within the preceding 180 days GDMMUNITY HI N Z P PORTUNITY CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK Department Directors shall notify the Human Resources Department when vacancies occur or are imminent. Before the recruitment process begins, Department Heads should consult with Human Resources to ensure that the job description is current and accurately defines the job responsibilities and skill sets and other qualifications required to perform the job. The decision to hire internally or externally may be based on one or more of the following criteria: • The skills requirements of the position • The internal supply of talent • The presence of succession planning • The benefit of knowledge of internal operations As a tool to develop employee loyalty, promote employee growth and increase employee engagement and morale, employees are encouraged to develop their qualifications. Promotions may occur from within the organization when a current employee meets the minimum requirements and has successfully demonstrated the desired skills, knowledge and abilities required for a position, and there is no value added to the organization by seeking external applicants. There is no requirement to post a position vacancy internally first. Internal job announcements will be posted for a period of no less than five [5] working days and external job announcements will be posted for a period of no less than ten [10] working days. These requirements may be waived by the City Manager, when deemed to be in the best interest of the City. Selection of Applicants For all positions (except the Police Department, Fire Department, and the EMS Department, which have their own hiring /promotion procedures), after a position has been advertised the required length of time and the final date for accepting applications has expired, the hiring department /manager will initially review and screen the applications, verifying experience, references, and/or any other information that may be required to identify the most qualified applicants. The Human Resources Department may assist with review of applications, but the hiring department will conduct interviews and make final selections. The Department head will make a final, non - binding recommendation of employment, which must be approved by the Executive Director. The City Manager will be the final hiring authority for all hires. Factors on which individuals may be selected for City employment include, but are not limited to, training, experience, and education as reflected on the application form. If the Department head believes that a test is necessary to measure an applicant's ability to perform a job, an ability test, a written test, or both, may be required. Any test given will GDMMUNITY HI RT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK be designed to measure the applicant's ability to perform the job being applied for. A driver's license check is required for those applicants who will be expected to operate vehicles or road machinery. When current employees are being considered for a position, the hiring department may request copies of their service record with the City, to include disciplinary actions and performance evaluations. The City may reject any application if the applicant: • does not meet the minimum requirements established for the position; • is unable to perform the duties of the job with or without reasonable accommodation; • has included false information in the application; • does not successfully complete a pre - employment drug screen, physical and agility test (as required by position); • has omitted required information or failed to submit the application correctly or within the prescribed time limit. The City is an equal opportunity employer and seeks to maintain a diverse work force. Promotions Promotions are a change in status which result in advancement to a position in a higher service grade or change in Fair Labor Standards Act (FLSA) status from non - exempt to exempt. Promotions are based upon such factors as efficiency, performance, length of service, superior qualifications of the person to be promoted as shown by his or her previous service and work knowledge, demonstrated aspects of ability to do the job over a certain period of time, and a lack of multiple qualified internal candidates. No promotions will be based solely on the basis of length of service or longevity. A promoted employee retains the same employment anniversary date, all accrued vacation and sick leave, and his or her continuous service record. In accordance with the City's Probation policy, employees who are promoted to another position or another department within the City are required to serve a six (6) month probationary period. No employee shall be promoted to another department while still serving probation unless approved by the transferring department and the Executive Director. Transfers A transfer is the reassignment of an employee from one position to another position in the City with the same or lower pay grade. Transfers may be made administratively (due to GDMMUNITY HI RT Z P CITY OF SCHERTZ EMPLOYEE POLICY HANDBOOK reductions in force or employee accommodations) or in conjunction with an announced selection process. A transferred employee retains the same employment anniversary date, all accrued vacation and sick leave, and his or her continuous service record. In accordance with the City's Probation policy, employees who are required to transfer to at no fault of their own (due to reduction in force or employee accommodation) will not be required to serve probation in their new positions. An employee wishing to self - initiate a transfer from one position or department to another (not as a result of an accommodation or reduction in force) must apply for open vacancies. Employees who transfer will have a starting salary not less than the entry -level salary for that position, but may be less than the employee was receiving in his or her previous position of employment. In accordance with the City's Probation policy, employees who voluntarily transfer to another position or department, regardless of position type or pay, shall be required to serve a six (6) month probationary period. No employee shall be transferred to another department while still serving probation unless approved by the transferring department and the Executive Director. Agenda No. 13 CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: BACKGROUND Engineering Department Ordinance No. 18 -S -24— Conduct a public hearing and consideration and/or action on an amendment of Part III, Schertz Code of Ordinances, Unified Development Code (UDC) Articles 9 and 16 to amend certain site design standards for public water and wastewater facilities. (First Reading) As stated in the City of Schertz Unified Development Code (UDC), City Council, from time to time, on its own motion, or at the recommendation of City Staff, makes amendments to change or modify the text of any portion of the UDC to establish and maintain sound, stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals and State and Federal regulations. Generally, Article 9 Site Design Standards was developed with commercial and multi- family uses in mind, not public water and wastewater facilities. During the development of a number of recent Capital Improvement Projects involving water and wastewater facilities, Engineering Staff has found that several of the requirements in the UDC are in conflict with the goals of these facilities, specifically with regard to buffering, landscaping, tree planting, and architectural requirements. Examples of these conflicts include the following: • Water and wastewater facilities, including water storage tanks and booster stations and wastewater lift stations, are generally planned in a way to optimize a small land area in order to minimize the amount of land that needs to be purchased by the public entity. The UDC requirement for a buffer between nonresidential and residential property adds unusable space to the land area needed for the facility while not providing a benefit to adjacent properties. Activities at the sites are infrequent and generally inconspicuous, meaning a buffer is not particularly useful. • The unique nature of these sites includes a significant number of underground utility lines that present potential conflicts with planting requirements within the facility. • Some Texas Commission on Environmental Quality (TCEQ) requirements for site security can be in conflict with the UDC standards with regard to perimeter fencing. A required security measure option that meets UDC standards is an eight -foot masonry fence. That City Council Memorandum Page 2 fence achieves screening of the interior of the site that would otherwise need to be screened from the public view via landscaping required by the UDC. • Building structures within the sites are generally very small and commonly constructed of industrial -type materials. The construction of an eight -foot masonry fence surrounding the facility (meeting TCEQ site security requirements) will cause structures or any interior site landscaping to be out of view from the public way. In the past, variances have been processed to allow for deviations from the current UDC requirements for water and wastewater facilities. Each of these variances requires Planning and Engineering Staff time to prepare and present to the appropriate board or commission. Through a series of internal meetings, Planning and Engineering Staff determined that it would be appropriate to make the necessary changes to the UDC in order to render the conditions approved under the repeated variances outright permissible. The modifications will also work to prevent underground conflicts and more efficiently use the space without creating any new detrimental impacts to surrounding properties. In the proposed changes, reduced buffering and the elimination of the requirements for internal landscaping are only permitted when an eight foot masonry wall is constructed at or near the property line, reducing the impact on adjacent properties. The changes being proposed are limited to public water and wastewater facilities as defined in the definition that is proposed to be added to Article 16. It is also worth noting that the amendments have been proposed in a way to convey the intent that the subject water and wastewater facilities will still maintain unobtrusive appearances that do not conflict with the desirable visible character of the community as much as possible, while functioning in an efficient manner. This amendment was drafted by Planning and Engineering Staff. Public hearing notice was published in the San Antonio Express News on June 20, 2018. PROPOSED AMENDMENTS: Below is a summary of the proposed amendments to Article 9 • Section 21.9.5 Exterior Construction and Design Standards o 21.9.5.B.1: Proposed change to exempt public water and wastewater facilities from the requirements of this section to allow the structures of these facilities to not adhere to the exterior architectural requirements. • Section 21.9.7 Landscaping o 21.9.7.E.1: Proposed change to exempt public water and wastewater facilities from the planting requirements of this section. • 21.9.7.G.2: Proposed change to exempt public water and wastewater facilities from landscape buffering requirements. • 21.9.7.H.1: Proposed change to exempt public water and wastewater facilities from interior landscaping requirements when an eight -foot masonry fence is provided at or near the property boundary. • 21.9.7.H.2.b.: Proposed change to exempt public water and wastewater facilities from installing a 10 -foot perimeter landscape area when an 8 -foot masonry fence is provided at or near the property boundary. • Section 21.9.8 Screening and Fencing City Council Memorandum Page 3 o Section 21.9.8.B.1: Exempting public water and wastewater facilities from this provision so that opaque fencing could be placed in the front yard for public water and wastewater facilities. o Section 21.9.8.B.2.b: Proposed to allow three strand barbed wire on top of chain link fencing if being used for public water and wastewater facilities so long as fencing is not visible from public rights -of. -way or adjacent properties. • Section 21.9.9 Tree Preservation and Mitigation o 21.9.9.C.1 and 21.9.9.C.2: Appeals related to approval by the Director of Parks, Recreation, and Community Services for tree removal permit may be appealed to the Planning and Zoning Commission. Below is a summary of the proposed amendment to Article 16 • Section 21.16 Addition of the proposed definition for public water and wastewater facilities. Goal To amend the UDC to review and update the development regulations due to the unique constraints of public water and wastewater facilities. Community Benefit It is the City's desire to promote efficient development of public facilities to best utilize public funds while maintaining compliance with the City's development requirements. Summary of Recommended Action Review and approve Ordinance 18 -S -24 amending the UDC, Articles 9 and 16. FISCAL IMPACT None RECOMMENDATION This item was presented to the Planning and Zoning Commission on April 25, 2018 and May 9, 2018. During both meetings, the Commission tabled the item for discussion and action during a future meeting to allow staff additional time to revise the proposed amendments to address concerns raised by the Commission. During the May 9th meeting, the Commission decided to create a subcommittee that would discuss with staff the proposed amendments and potential ways to further revise the amendments to address concerns that the Commission raised. The subcommittee met on May 23, 2018 to go over each proposed amendment. After meeting with the subcommittee, staff made more edits to the proposed UDC Amendments and on June 13, 2018, staff presented the latest proposed amendments to the Commission as a workshop /discussion item for further review so that any remaining revisions would be made prior to bringing the proposed amendments back to the Commission for action. Staff finalized the proposed UDC amendments based on comments provided by the Commission during the June 13, 2018 workshop. City Council Memorandum Page 4 On June 27, 2018, the Planning and Zoning Commission offered a recommendation of approval with a vote of 6 -0. Staff recommends approval of Ordinance 1.8 -5 -24 an amendment to the Unified Development Code (UDC), to subsections in Articles 9 and 16 to amend certain site design standards for public water and wastewater facilities as presented. ATTACHMENT Ordinance 1.8 -5 -24 Unified Development Code Article 9 and 16 Amendments City Council Memorandum Page 5 Unified Development Code Article 9 and 16 Amendments Sec. 21.9.5.B.1. Exterior construction and design standards. B. Applicability. The provisions of this section are deemed to be minimum standards and shall be applicable to the following: 1. All new buildings within the corporate limits of the City except public schools ands c water and wastewater facilities: and See. 21.9.7.E. Landscaping. E. Landscape Installation Required. 1. A,4[? l c P cl t . The . rovisions of this sectio to ll_ ap ly tc�. ILL �,1 L -_!public water area wastewater facilities. 2. A minimum of twenty percent (20 %) of the total land area of any proposed multifamily or nonresidential development shall be landscaped and shall be comprised of trees, shrubs, sod or other ground cover. In the event of the construction of a phased development, the minimum twenty percent (20 %) requirement shall apply to each phase as it is developed. 3. All properties shall provide shade trees at a ratio of nine (9) trees per acre (43,560 square feet) of gross lot area. Industrial property shall provide shade trees at a ratio of nine (9) trees per acre, calculated at sixty percent (60 %) of the gross lot area or by exclusion of the main enclosure structure ground floor area from the gross lot area, whichever is less. Public schools shall provide shade trees at a ratio of at least four (4) trees per acre. Existing trees may be counted toward meeting the requirements of this section. a. Every single family residential lot shall provide a minimum of three (3) shade trees which shall include a minimum of one (1) tree in the front yard and one (1) tree in the rear yard. b. Any property that is unable to satisfy the tree requirements of this section shall be required to pay tree mitigation fees in accordance with section 21.9.9 of this UDC. 3. The use of native and adapted, drought tolerant plants is encouraged to meet the requirements of this section. 4. Artificial plants or turf shall not be counted towards meeting the requirements of this section. City Council Memorandum Page 6 Sec. 21.9.7.G. Landscaping. G. Nonresidential and Multifamily Landscape Buffer Requirements. 1. In addition to any screening requirements of section 21.9.8, a nonresidential or multifamily use adjacent to a residential use or residentially zoned property shall provide a minimum twenty foot (20') landscape buffer adjacent to the property line of the residential use or residentially zoned property. A minimum of one (1) shade tree shall be planted for each thirty linear feet (30') of landscape buffer. A minimum of ten (10) shrubs shall be planted for each fifty linear feet (50') of landscape buffer. All other areas within the landscape buffer shall be covered with grass or another solid vegetative cover approved at the time of Site Plan approval. 2. The landscape buffer and planting regUirenients do r1o1 apply o pubjic water and wastewater facilities if an ei g et r rc cn a1 g is rovi cd at. Wean he pr a jrty ouatdary. Sec. 21.9.7.H. Landscaping. H. Parking Area Landscaping. Parking lots, vehicular use areas and parked vehicles are to be effectively screened from the public view and adjacent property. Both the interior and perimeter of such areas shall be landscaped in accordance with the following criteria. Areas used for parking or vehicle storage that are under, on or within buildings are exempt from these standards. Section H does not apply to public schools. 1. Interior Landscaping. A minimum of ten percent (10 %) of the gross parking areas shall be devoted to living landscaping which includes grass, ground covers, plants, shrubs and trees. Gross parking area is to be measured from the edge of the parking and /or driveway and sidewalks. The following additional criteria shall apply to the interior of parking lots. Interior landscami 2: re a cements do not to public water and wastewater facilities. if an Vii. slit fget J'. auas(1nry encc is provide at or near thg re ndgEy� a. Interior landscape areas shall be protected from vehicular encroachment of overhang through appropriate wheel stops or curbs. b. There shall be a minimum of one (1) shade tree planted for each 400 square feet or fraction thereof of required interior landscape area. e. Interior areas of parking lots shall contain planting islands located so as to best relieve the expanse of paving. Planter islands must be located no further apart than every twelve (12) parking spaces and at the terminus of all rows of parking. Such islands shall be a minimum of 200 square feet or ten feet (1.0') by twenty feet (20') in size. d. Planter islands shall contain a combination of trees, shrubs, lawn, ground cover and other appropriate materials provided such landscaping does not cause visual interference within the parking area. 2. Perimeter Landscaping. All parking lots and vehicular use areas shall be screened from all abutting properties with a wall, fence, hedge, berm or other durable landscape barrier. All parking lots and vehicular use areas shall be screened from all abutting public rights - of -way with a wall, berm or combination of hedge and berm. Any living barrier shall be established in a minimum five foot (5') planting strip. Plants and materials used in living City Council Memorandum Page 7 barriers shall be at least thirty inches (30 ") high at the time of planting and shall be of a type and species that will attain a minimum height of three feet (3') one (l) year after planting. Any landscape barrier not containing live plants or trees shall be a minimum of three feet (3') high at time of installation. Perimeter landscaping shall be designed to screen off - street parking lots and other vehicular use areas from public rights -of -way and adjacent residential properties. a. Whenever an off - street parking or vehicular use area abuts a public right -of -way, except a public alley, a perimeter landscape area of at least fifteen feet (15') in depth shall be maintained between the abutting right -of -way and the off - street parking or vehicular area. An appropriate landscape screen or barrier shall be installed in this area and the remaining area shall be landscaped with at least grass or other ground cover. Necessary access ways from the public right -of -way shall be permitted through all such landscaping. b. Whenever an off - street parking or vehicular use area abuts an adjacent residential property line, a perimeter landscape area of at least ten feet (10') in width shall be maintained between the edge of the parking area and the adjacent property line. Access ways between lots may be permitted through all perimeter landscape areas. Landscaping shall be designed to visually screen the parking area. Whenever such property is zoned or used for single family residential purposes, a landscape buffer shall include a masonry wall and hedge, or berm which shall be a minimum of three feet (3') in height and a maximum of eight feet (8') in height. The rat o this subsection do not pp tq ptjj fic water and wastewater facilities if _gil it feeet n asc � ry tutee is pro lde at or tear flee toraert boundary. c. Perimeter landscape areas shall contain at least one (1) shade tree for each fifty linear feet (50'), or fraction thereof, of perimeter area. Sec. 21.9.8.B.2.b. Screening and Fencing. 1. Height. No fence, screen, or wall shall exceed eight feet (8') in height. No fence, screen, or wall within a required front yard shall exceed eight feet (8') in height. Fences constructed in the front yard shall be non - opaque and shall not interfere with the sight visibility triangle as required by this UDC or any other applicable City ordinances, codes and regulations. All fences for public water and wastewater facilities are allowed to be opaque.2. Fence Materials. a. Materials Permitted. Fences may be constructed of pressure treated wood, decorative metal, chain link or similar woven wire mesh, stone, brick, or other materials traditionally used in private fence construction. City Council Memorandum Page 8 Sec. 21.9.9.0 Tree Preservation and Mitigation. C. Tree Preservation. The existing natural landscape character, especially native oaks, elms, and pecan trees, shall be preserved to the maximum extent reasonable and feasible. Except as otherwise exempted in section 21.9.9.13.3. above, a tree removal permit is required for the removal of any tree with a DBH greater than eight inches. 1. Protected Trees. Any Protected Trees not exempt from preservation in section. B.3. above may be removed upon approval of a Tree Removal Permit by the Director of Parks, Recreation and Community Services Any decision of the Director of Parks, Recreation and Community Services regarding a tree removal permit may be appealed to the Plannin qnd opi�� C"�aimniissi n in accordance with section 21.4.1.4 of this UDC. 2. Heritage Trees. Any Heritage Trees to be removed may be removed upon approval of a Tree Removal Permit by the Director of Parks, Recreation and Community Services. Any decision by the Director of Parks, Recreation and Community Services regarding a tree removal permit may be appealed to the Piannj� a� ii g Commission in accordance with section 21.4.14 of this UDC. All Heritage Trees shall be required to meet the mitigation requirements of this section. Update Article 16 Definitions to include: Public, it ater and it a.stewater 1 °acilit Ativ reservoirs towers tat lc pram stations or other r iatc ppttrt t a{ eS Use r the patpta _qf pEoviEin &potable mwater or wastewater Uti �y service, Opialalc sacs is not considered. a. part of "the public water andlot wastcwalcr facility, ORDINANCE NO. 18 -S -24 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING PART I11, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC) ARTICLES 9 AND 16 TO AMEND CERTAIN SITE DESIGN STANDARDS FOR PUBLIC WATER AND WASTEWATER FACILITIES; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance No. 10 -S -06, the City of Schertz, Texas (the "City ") adopted as Amended and Restated Unified Development Code on April 13, 2010, as further amended (the "Current UDC "); and WHEREAS, City Staff has reviewed the Current UDC and have recommended certain revisions and updates to, and reorganization of, the Current UDC; WHEREAS, on June 27, 2018 . the Planning and Zoning Commission conducted a public hearing and thereafter recommended approval; and WHEREAS, on July 24, 2018 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the proposed amendments are appropriate and in the interest of the public safety, health and welfare; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The current UDC is hereby amended as set forth on Exhibit A hereto. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Approved on first reading the 24th day of July, 2018. PASSED, APPROVED AND ADOPTED on final reading the 7th day of August, 2018. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A Unified Development Code Article 9 and 16 Amendments See Attached Addition of language to Sec. 21.9.5.B.1. (Exterior construction and design standards) 1. All new buildings within the corporate limits of the City except public schools and public water and wastewater facilities; and Addition of a subsection with language to Sec. 21.9.7.E. (Landscape Installation Required) E. Landscape Installation Required. 1. APPli ab lity. The provisicar s e�f dais sc ctio � shall apples t l cl v lopnac �t c cep _p�qblmi water and wastewater facilities. 2. A minimum of twenty percent (20 %) of the total land area of any proposed multifamily or nonresidential development shall be landscaped and shall be comprised of trees, shrubs, sod or other ground cover. In the event of the construction of a phased development, the minimum twenty percent (20 %) requirement shall apply to each phase as it is developed. 3. All properties shall provide shade trees at a ratio of nine (9) trees per acre (43,560 square feet) of gross lot area. Industrial property shall provide shade trees at a ratio of nine (9) trees per acre, calculated at sixty percent (60 %) of the gross lot area or by exclusion of the main enclosure structure ground floor area from the gross lot area, whichever is less. Public schools shall provide shade trees at a ratio of at least four (4) trees per acre. Existing trees may be counted toward meeting the requirements of this section. a. Every single family residential lot shall provide a minimum of three (3) shade trees which shall include a minimum of one (1) tree in the front yard and one (1) tree in the rear yard. b. Any property that is unable to satisfy the tree requirements of this section shall be required to pay tree mitigation fees in accordance with section 21.9.9 of this UDC. 3. The use of native and adapted, drought tolerant plants is encouraged to meet the requirements of this section. 4. Artificial plants or turf shall not be counted towards meeting the requirements of this section. Addition of subsection with language to Sec. 21.9.7.G (Nonresidential and Multifamily Landscape Buffer Requirements) G. Nonresidential and Multifamily Landscape Buffer Requirements. 1. In addition to any screening requirements of section 21.9.8, a nonresidential or multifamily use adjacent to a residential use or residentially zoned property shall provide a minimum twenty foot (20') landscape buffer adjacent to the property line of the residential use or residentially zoned property. A minimum of one (1) shade tree shall be planted for each thirty linear feet (30') of landscape buffer. A minimum of ten (1.0) shrubs shall be planted for each fifty linear feet (50') of landscape buffer. All other areas within the landscape buffer shall be covered with grass or another solid vegetative cover approved at the time of Site Plan approval. 2. The landscape buffer and planting requirements d zot 1 u l c water an wastewater facilities _i_f _ a_.n ci fig S' ID, s � �'c i� f -g)Y & pat or Bar the j c art boundary, Addition of language to Sec. 21.9.7.11.1 (Interior Landscaping) 1. Interior Landscaping. A minimum of ten percent (1.0 %) of the gross parking areas shall be devoted to living landscaping which includes grass, ground covers, plants, shrubs and trees. Gross parking area is to be measured from the edge of the parking and /or driveway and sidewalks. The following additional criteria shall apply to the interior of parking lots. Interior lands a 4 cir lt4 ements do not 1v t� zl b] Lc w ter and wastewater i'aci hies ifan ez(,ht f'e-t ( ') inas (>niy fence is provide at oa i���r the ro ty bo�a:��darya a. Interior landscape areas shall be protected from vehicular encroachment of overhang through appropriate wheel stops or curbs. b. There shall be a minimum of one (1) shade tree planted for each 400 square feet or fraction thereof of required interior landscape area. c. Interior areas of parking lots shall contain planting islands located so as to best relieve the expanse of paving. Planter islands must be located no further apart than every twelve (12) parking spaces and at the terminus of all rows of parking. Such islands shall be a minimum of 200 square feet or ten feet (10') by twenty feet (20') in size. d. Planter islands shall contain a combination of trees, shrubs, lawn, ground cover and other appropriate materials provided such landscaping does not cause visual interference within the parking area. Addition of language to Sec. 21.9.7.H.2.b (Perimeter Landscaping) b. Whenever an off- street parking or vehicular use area abuts an adjacent residential property line, a perimeter landscape area of at least ten feet (10') in width shall be maintained between the edge of the parking area and the adjacent property line. Access ways between lots may be permitted through all perimeter landscape areas. Landscaping shall be designed to visually screen the parking area. Whenever such property is zoned or used for single family residential purposes, a landscape buffer shall include a masonry wall and hedge, or berm which shall be a minimum of three feet (3') in height and a maximum of eight feet (8') in height. The r t u' rrA�ar��_��f this subsection do not Mply tc_ pq_�Iic water and wastewater facilities if an,,ei It nrasonr fence is rovide at or near the ro ert boundary. Addition of language to Sec. 21.9.8.B.1 (Fences in Nonresidential and Multifamily Areas) 1. Height. No fence, screen, or wall shall exceed eight feet (8') in height. No fence, screen, or wall within a required front yard shall exceed eight feet (8') in height. Fences constructed in the front yard shall be non - opaque and shall not interfere with the sight visibility triangle as required by this UDC or any other applicable City ordinances, codes and regulations. All fences for public water and wastewater facilities are allowed to be oDaaue. Addition of language to Sec. 21.9.8.B.2.b. (Fence Materials) b. Prohibited Materials. Above - ground electrical fencing, wire mesh (such as hog wire or chicken wire), and barbed wire are prohibited except on parcels or lots one acre or greater in size in conjunction with the containment of livestock or farm animals. Three strand barbed wire on t;op_�)f ghain link 1encin is p ,ex°mittcd when associated with a�i#�lic T 1cr �d w st �vatcr 1 lilies �d whc� cat visible from ublic rio ts- of -w, r � jLc CC91 0 q ties. Change in language to Sec. 21.9.9.C.1 Tree Preservation and Mitigation. 1. Protected Trees. Any Protected Trees not exempt from preservation in section. B.3. above may be removed upon approval of a Tree Removal Permit by the Director of Parks, Recreation and Community Services Any decision of the Director of Parks, Recreation and Community Services regarding a tree removal permit may be appealed to the PIT 12ing a:a 3 er i rt xz issiot in accordance with section 21.4.1.4 of this UDC. Change in language to Sec. 21.9.9.C.2 Tree Preservation and Mitigation. 2. Heritage Trees. Any Heritage Trees to be removed may be removed upon approval of a Tree Removal Permit by the Director of Parks, Recreation and Community Services. Any decision by the Director of Parks, Recreation and Community Services regarding a tree removal permit may be appealed to the Plan a and Zoni r Q(2m ai*ssion in accordance with section 21.4.14 of this UDC. All Heritage Trees shall be required to meet the mitigation requirements of this section. Addition of a definition to Article 16 Definitions to include: Public Water and Wastewater Fcac° City.° y pesgt i t )Nve taa�ks� a p 5tat qq or other related a�rtcr :aces rased fir the �r. osc rs°rovicli otllcvatcr car wstcvatcr �ztili iY seryice. Occuljimm a_Le s qce, is not c ons� a i g q t is watery and/or wastewater ("eit .. � - at Workshop C CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Finance Subject: Overview of the City's Credit Card Policy Staff will provide a public briefing on the new Credit Card Policy. Councilmembers will have the opportunity to ask questions on the policy and practices during the workshop. Copies of the policy will be handed out at the meeting and will need to be completed and signed by all councilmembers that wish to continue holding their City issued credit card. The policy does not have to be signed at the Council. Meeting and can be returned to Finance during the next week. If councilmembers have additional questions after the Council Meeting, they can contact Finance Director. The Credit Card Policy is an administrative policy and will not require Council approval. ATTACHMENT Credit Card Policy CREDIT CARD POLICY The Credit Card Policy outlines the process for issuing, tracking, and rescinding City Credit Cards. It identifies responsibilities for making, reviewing, tracking, approving, correcting, and reconciling credit card purchases and outlines minimum security measures associated with loss prevention. This policy is used in conjunction with the City's Purchasing Policy. Travel /Deployment Card authorization and use is outlined in the Travel Policy. The City of Schertz provides business credit cards to allow for and provide immediate access to goods and /or services, to more easily allow for travel and to make small purchases with vendors with whom the City does not have an account or line of credit. Individuals issued credit cards may initiate a transaction within the limits of this policy and receive goods with approval of their Department head. 1. General 1.1 Credit Cardholder Eligibility • City Employees are eligible to receive a credit card with a recommendation by their Department Head and approval of the Finance Director and the City Manager. • Members of City Council are eligible to receive a credit card. 1.2 Upon Receiving a Credit Card • Complete a signed credit cardholder Agreement. • Create an online account at www.citlmanacer.com /ioein immediately upon receiving a credit card. 3 Credit Cardholder Liability • It is the cardholder's responsibility to ensure that the credit card use is in keeping with the City's purchasing guidelines and those policies and procedures relating to the expenditure of City funds. Failure to comply with the guidelines may result in permanent revocation of the credit card privileges or disciplinary action including termination of employment and /or holding the cardholder personally liable for the transactions (up to and including payroll deductions) for the total dollar amount of the unauthorized purchases, plus any administrative fee charged by the crediting agency in connection with the misuse. 1.4 Department Head Responsibility • By authorizing a credit card the department head is delegating part of their authority to make purchases up to their $1,000 limit as defined in the purchasing policy to the cardholder. The department head will review all credit card purchases made by their employees monthly and document their review by approving a purchase order or by written acknowledgement. 5 Credit Card Tracking • The Finance Department will be responsible for tracking all active credit cards. Page 1 of 5 Revised: 12/15/2017 2. Authorized Credit Card Use • The credit card has the cardholder's name embossed on it and shall be used only by the cardholder. No other person is authorized to use the credit card. • This credit card is an approved form of payment by the City of Schertz and must follow the approved procurement process. • Credit cards should be used to procure small dollar amount items necessary for day to day use or to book hotel rooms and flights for travel. • Single item purchases or service contracts over $1,000 require Executive Director approval via purchase order prior to using the credit card. o Written approval can be substituted for a purchase order in emergency situations only in disaster response or to prevents stoppage in services due to the situation. A purchase order must be completed as soon as possible once the emergency situation is resolved. • Tips on meals are acceptable on the credit card and must coincide with the approved amount on the Travel Policy. • The credit card may only be used for official city business and expenditures. 3. Unauthorized Credit Card Use • No other individual may use the credit card other than the cardholder. • The credit card should not be used to pay vendors the City has an account or line of credit with. • No purchases may be made not in keeping with the City's purchasing guidelines as well as those policies and procedures relating to the expenditure of City funds. • The cardholder is not authorized to make single items purchases or enter into service contracts over $1,000 without Executive Director approval via purchase order. • A cardholder who makes unauthorized purchases, carelessly uses the credit card, or fails to turn in the appropriate documentation may be liable (up to and including payroll deduction) for the total dollar amount of the unauthorized purchases, plus any administrative fee charged by the bank in connection with the misuse. • The credit card shall not be used for personal or unauthorized purposes. 4. Credit Card Limits and Merchant Restrictions • Credit cards will be issued with a default monthly limit of $3,000. • This limit can be raised temporarily to accommodate purchases by having the cardholder's department make a written request to Finance. • This limit can be permanently increased if it becomes apparently through multiple temporary limit raises in a fiscal year and with written approval of the cardholder's Executive Director. • The credit card will be declined at certain merchants (vendors) that sell products outside of our purchasing and employee policies. If the merchant was incorrectly put on the denied list, the cardholder can contact Finance to add the merchant to the approved vendor list. Page 2 of 5 Revised: 12/15/2017 5. Credit Cardholder Record Keeping • Whenever a credit card purchase is made, documentation shall be retained as proof of the purchase. • When used for business lunch /dinner, the back of the receipt must list those in attendance and the subject /purpose of meeting. • When the purchase is made over the counter, the cardholder shall retain the invoice and original "customer copy" of the charge receipt. Before signing this slip, the cardholder is responsible for making sure the vendor lists the quantity, fully describes the item(s) on the charge slip and charges no sales tax. • In the event of a lost purchase receipt, the cardholder shall contact the Finance Department to obtain and submit a proof of purchase form. The form must be signed by the cardholder's Department Head and the Executive Director. • Purchase orders for credit card purchases must be approved by a supervisor of the cardholder. Elected or appointed officials credit card purchases will be approved by the City Manager's Office. 6. Credit Card Security • The cardholder is responsible for safeguarding the credit card and account number. • The cardholder is the only individual authorized to use the credit card. • If the credit card is lost or stolen, the cardholder will immediately notify the bank at 1- 800 - 248 -4553, along with the Finance Department and their Department Head or Executive Director. • The bank and the Finance Director may authorize the issuance of a new card after the reported loss or theft. A credit card that is subsequently found by the cardholder after being reported lost /stolen shall be reported to the Finance Department. 7. Credit Cardholder Separation • The cardholder must surrender the credit card to the Finance Director 14 days before separating from their position when possible. 8. Review and Internal Audit The City of Schertz Credit Card program relies on both internal management controls and management reports designed to ensure the proper use. The Finance and Purchasing Departments will periodically review and perform an internal audit on credit card use for compliance with City policies and procedures and state law. The purpose of these reviews and internal audits will be to ensure that the cardholder is adhering to these policies. 9. Monthly Statement Reconciliation • At the end of each billing cycle, the cardholder shall review his /her monthly statement of account in the online system provided by the bank and ensure purchase orders and attachments match up to the statement. • All individuals receiving credit cards will be required to log into the credit card website www.citimanager.com /login to set up the paperless option to receive their statements automatically each month via email. Please follow the directions to set up an online account for your card. By hovering over the "statements" link on the Page 3 of 5 Revised: 12/15/2017 left hand navigation bar, the link "Go Paperless" can be clicked on from the extended menu. Follow the instructions to set up to receive the monthly statements via email. • If a fraudulent charge is found during the monthly reconciliation, notify the Finance Director immediately by email at iwaiters(Wschertz.com. The cardholder will then dispute the charge via their online account and will send a copy of the confirmation of the dispute the Finance Director. • Departments can do a single purchase order for the entire credit card statement. This policy will supersede the requirements in the purchasing policy of having a purchase order prior to every purchase. As mentioned in this credit card policy, purchases of items or service contracts of $1,000 or more must still have a purchase order approved by an Executive Director prior to the purchase. • All documentation shall to be submitted to the Finance Department by the 15th of each month so that payment can be made to the credit card company. 10. Termination of Credit Card Privileges The City may cancel and rescind a credit card at any time and without cause. 11. Credit Cardholder Responsibilities The cardholder must adhere and agree to the following: • Keep the credit card in their possession. • Ensure the card is used in accordance with policies and procedures for legitimate City of Schertz business purposes only. • Maintain the credit card data in a secure location at all times. • Obtain all sales slips, register receipts and credit card slips and provide them to the Finance Department attached to a purchase order. • Turn in purchase orders with receipts in a timely manner. • Attempt to resolve disputes or billing errors directly with the vendor and notify the Finance Department if the dispute or billing error is not satisfactorily resolved. • Ensure that an appropriate credit for the reported disputed item or billing error appears on a subsequent bank billing statement. • Ensure that sales tax has not been charged. • Report a lost or stolen card to the crediting agency immediately. • Notify Finance Department of a lost or stolen card by email immediately. • Return the credit card to the Finance Department 14 days prior to leaving their position with the City of Schertz. • Retain departmental copies of all credit card transactions, receipts, payments, and records pertaining to the credit card issued for the department for at least 1 fiscal year. • Validate that the merchandise is received. 12. Finance Department Responsibilities The Finance Department is responsible for the following: • Reviewing the Invoice and supporting documentation. • Preparing documentation and payment to bank. • Approving temporary credit card limit raises. • Adding vendors to the approved merchant list. Page 4 of 5 Revised: 12/15/2017 13. Acknowledge receipt and agree to comply I hereby acknowledge receipt of a City of Schertz Credit Card. As a cardholder, I agree to comply with the terms and conditions outlined. Signature: 1 •S \.0 Date: 13. Return of Credit Card I hereby verify the credit card issued to me by the City of Schertz has been returned to the Finance Director. Cardholder Signature_ Date: Finance Director: Date: Page 5 of 5 Revised: 12/15/2017 Workshop B CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Finance Subject: Monthly Investment Report BACKGROUND Per the Public Funds Investment Act (PFIA) Section 2256.023 of the Government Code and Section IV Investment Reporting of the City's Adopted Investment Policy and Strategy, Investment Reports will be presented to the City Council no less than quarterly. This will be the first presentation of a report to the City Council. Going forward a quarterly investment report will be included with the Quarterly Financial Statement submission. This workshop will focus on June 2018 . investment performance and transactions with the intent of reviewing the formatting and terms in the report. A full quarterly report will be submitted at the next council meeting with the Quarterly Financial Statement. As of June 30, 2018, . the City had cash and investments worth $85,650,604.1.6 and received a combined $139,028.21 in interest payments. The overall return on investment was 2.06% with the weighted average length of investments being 62 days. The 3 month and 6 month treasury return at the end of June was 1.93% and 2.1.1 % respectively. This means the City will see interest returned equal to that of the Federal Government or investments with little to no risk. The City should have a return that is slightly higher than the no risk investments, but was held back due to lower performing Certificates of Deposit and other longer term investments. The Federal Reserve Bank controls the interbank loan rate called the Federal Funds Rate. Banks will loan each other excess reserve balances overnight at the Federal Funds Rate. This ends up having a direct impact on short term loan rates in the investment market. As the Federal Reserve raises the Federal Funds Rate, interest rates start to rise. Due to the rising Federal Funds Rate, the City's long -term investments are fixed at a lower rate than its shorter -term rates. The City's Investment Strategy is to take advantage of this and has invested 77.1% of funds in short term investments, the Investment Pools Logic, Lonestar, and Texas Class. By not putting all of the investable funds in short term rates and leaving some in the long term, the City is able to earn interest equal or higher than the short term treasury investments options while still having some funds invested long term to stabilize returns if rates start to decrease. ATTACHMENT Monthly Investment Report — June 2018 9 C I T Y O F S C H E R T Z INVESTMENT REPORT FOR MONTH ENDING JUNE 30th, 2018 C I T Y O F S C H E R T Z INVESTMENT REPORT FOR MONTH ENDING JUNE 30th, 201.8 Deposits / Purchases Withdrawals Interest Earned Ending Mkt Value SUMMARY Operations -Bank CASH 11,021,485.53 8,713,810.34 13,032.59 12,318,147.19 Total Logic $0.00 1,000,000.00 $39,423.16 21,899,981.04 Total Lonestar $2,300,000.00 $3,914,865.69 $40,679.38 $21,438,742.13 Total Texas Class $700,000.00 1,385,757.96 41,173.97 22,669,296.49 Total Capital One $18,956.27 $22,157.41 $4,719.11 $3,120,683.43 Total C.D.s 0.00 $0.00 $0.60 4,203,753.88 Totals 14,040,441.80 15,036,591.40 $139,028.21 85,650,604.16 C I T Y O F S C H E R T Z INVESTMENT REPORT FOR MONTH ENDING JUNE 30th, 2018 INVESTMENT POOLS Beginning Deposits/ Interest Ending Ending Par Maturity Weighted Book Value Yield Purchases Withdrawals Earned Book Value Mkt Value Value Date Avg Mat OPERATIONS -BANK CASH Schertz Bank & Trust - Pooled Cask 9,358,933.35 1.7300 11,021,485.53 8,713,810.34 13,032.59 11,679,641.13 11,679,641.13 11,679,641.13 N/A Schertz Bank & Trust - PEG Fund 638,506.06 0.0000 - - - 638,506.06 638,506.06 638,506.06 N/A TOTAL OPERATIONS 9 ,997,439.41 '1 11,021,985.53 8,713,810:34 - 13,032.59 12,318,147.19 = 12,318;147.19 12,318;147.19 - LOGIC General Fund 13,451,448.38 2.1078 - 1,000,000.00 23,123.57 12,474,571.95 12,474,571.95 12,474,571.95 N/A 28 days G /F- Equipment Replacement 75,644.22 2.1078 - - 131.03 75,775.25 75,775.25 75,775.25 N/A 28 days G /F- Vehicle Replacement 510,051.60 2.1078 - - 883.57 510,935.17 510,935.17 510,935.17 N/A 28 days G/F -Air Conditioner Replacement 277,574.10 2.1078 - - 480.85 278,054.95 278,054.95 278,054.95 N/A 28 days SR2009 Bond - Street Projects(II) 891,272.99 2.1078 - - 1,543.97 892,816.96 892,816.96 892,816.96 N/A 28 days G02017 FIRE STATION 3 4,056,039.07 2.1078 - - 7,026.37 4,063,065.44 4,063,065.44 4,063,065.44 N/A 28 days CO2017 AMBULANCES 56,588.03 2.1078 - - 98.03 56,686.06 56,686.06 56,686.06 N/A 28 days CO2017 BUILDING REPAIRS 253,502.45 2.1078 - - 439.14 253,941.59 253,941.59 253,941.59 N/A 28 days CO2017 FIRE APPARATUS 142,847.60 2.1078 - - 247.46 143,095.06 143,095.06 143,095.06 N/A 28 days CO2017 PARK MAINT 50,700.43 2.1078 - - 87.83 50,788.26 50,788.26 50,788.26 N/A 28 days CO2017 PARK TRAIL 253,502.45 2.1078 - - 439.14 253,941.59 253,941.59 253,941.59 N/A 28 days CO2017 SCHERTZ PKWY 416,433.61 2.1078 - - 721.40 417,155.01 417,155.01 417,155.01 N/A 28 days CO2017 STATION2 REPAIR 194,131.52 2.1078 - - 336.30 194,467.82 194,467.82 194,467.82 N/A 28 days CO2017 STREETS 2,230.821.43 2.1078 - - 3.864.50 2,234,685.93 2 234 685.93 2.234.685.93 NLA 28 days !TOTAL LOGIC =: 22,860,557:88: - 1,000,000.00 39,423.16 21,899,981.04 21,899,981.04 21,899.,981.04 - LONESTAR Capital Recovery - Sewer 4,078,373.02 2.1393 300,000.00 - 7,314.80 4,385,687.82 4,385,687.82 4,385,687.82 N/A 44 days Capital Recovery - Water 5,364,935.47 2.1393 500,000.00 - 9,641.30 5,874,576.77 5,874,576.77 5,874,576.77 N/A 44 days Drainage Fund 999,506.00 2.1393 - - 1,779.43 1,001,285.43 1,001,285.43 1,001,285.43 N/A 44 days Facilities Master Plan 26,567.89 2.1393 - - 47.30 26,615.19 26,615.19 26,615.19 N/A 44 days GO SR2011 Animal Shelter 8,805.32 2.1393 - - 15.68 8,821.00 8,821.00 8,821.00 N/A 44 days GO SR2011 Soccer Fields 165,879.96 2.1393 - - 295.32 166,175.28 166,175.28 166,175.28 N/A 44 days GO SR2011 Swimming Pool 2.12 2.1393 - 2.12 - - - - N/A 44 days GO SR2012 Downtown Improvements 1,003,431.04 2.1393 - 1,003,431.04 1,605.72 1,605.72 1,605.72 1,605.72 N/A 44 days SE Elevated Water Tank 2,475,578.51 2.1393 - - 4,407.30 2,479,985.81 2,479,985.81 2,479,985.81 N/A 44 days Sewer /CCMA Project 2,911,432.53 2.1393 - 2,911,432.53 4,658.96 4,658.96 4,658.96 4,658.96 N/A 44 days W /S- Customer Deposits 303,242.10 2.1393 - - 539.87 303,781.97 303,781.97 303,781.97 N/A 44 days W /S- Equipment Repl /Cap.Imp 182,323.42 2.1393 - - 324.59 182,648.01 182,648.01 182,648.01 N/A 44 days Water &Sewer 5,229,468.33 2.1393 1,500,000.00 - 9,580.21 6,739,048.54 6,739,048.54 6,739,048.54 N/A 44 days W /S- Vehicle Replacement 263.382.73 2.1393 - - 468.90 263,851.63 263.851.63 263.851.63 N/A 44 days TOTALS LONESTAR 23,012,928 44 2,300,000.00 G: 3,9147865.69 40.,679.38 9. 21,438,742.13 Y- 21,438,742.13 21,438;742.13 - TEXAS CLASS Tax I &S 2,245,188.19 2.1600 - 150,000.00 3,948.90 2,099,137.09 2,099,137.09 2,099,137.09 N/A 34 Days Justice Forfeiture 200,730.99 2.1600 - - 356.29 201,087.28 201,087.28 201,087.28 N/A 34 Days Park Fund 333,926.07 2.1600 - - 592.71 334,518.78 334,518.78 334,518.78 N/A 34 Days Economic Development Corporation 13,274,637.40 2.1600 500,000.00 - 23,653.33 13,798,290.73 13,798,290.73 13,798,290.73 N/A 34 Days Library Board 46,102.52 2.1600 - - 81.83 46,184.35 46,184.35 46,184.35 N/A 34 Days Tree Mitigation 315,766.31 2.1600 - - 560.49 316,326.80 316,326.80 316,326.80 N/A 34 Days Tax Note 2013 Fire Truck 5,066.89 2.1600 - - 9.01 5,075.90 5,075.90 5,075.90 N/A 34 Days Hotel Tax 1,359,691.29 2.1600 200,000.00 - 2,449.81 1,562,141.10 1,562,141.10 1,562,141.10 N/A 34 Days Special Events Fund 17,250.46 2.1600 - - 30.61 17,281.07 17,281.07 17,281.07 N/A 34 Days Tax Notes 2015 Drainage Equipment 697,954.02 2.1600 - 699,023.75 1,069.73 - - - N/A 34 Days Tax Notes 2015 Water Equipment 289,133.49 2.1600 - 289,576.62 443.13 - - - N/A 34 Days Tax Notes 2015 General Fund Equipn 246,767.36 2.1600 - 247,145.54 378.18 - - - N/A 34 Days Tax Notes 2015A Fire Trucks & Equi 641.07 2.1600 - - 1.17 642.24 642.24 642.24 N/A 34 Days 2016 CO Roads 1,021,894.82 2.1600 - - 1,813.86 1,023,708.68 1,023,708.68 1,023,708.68 N/A 34 Days 2016 CO Building Repairs 176,518.05 2.1600 - - 313.30 176,831.35 176,831.35 176,831.35 N/A 34 Days 2016 CO Rao Center Windows 12.05 2.1600 - 12.05 - - - - N/A 34 Days 2016 GO Fire Station 3 3,082,599.50 2.1600 - - 5,471.62 3,088,071.12 3,088,071.12 3,088,071.12 N/A 34 Days '.:TOTAL TEXAS CLASS 23,313,880.48 700,000.00 7I 1,385,757:;96 41.,173.97 ' 22,669.,296.49 = 22,669.,296.49 - 22,669,296.49 C I T Y O F S C H E RT Z INVESTMENT REPORT FOR MONTH ENDING .JUNE 30th, 2018 City Finance Director This investment portfolio represents aliquid and diverse holding by the City of Schertz. The investment strategy is to hold the monthly operating funds in the bank while investing other funds. By .looking at the purpose of the funds being invested, it n be determined that it is in best . interest of the City to .invest in securities aver 1 year to maximize yield while still maintaining all collateral and other safety requirements. This portfolio is in compliance with the City's Investment Policy and with the Public. Funds. Investment Act. Beginning Interest. Ending Par Maturity INVESTMENT MANAGED ACCOUNT Book Value yield Purchases Withdrawals Earned Book Value Mkt Value value. Date Ava .Mat. Capital One General Fund 1,366,523.16 1.6243 9,178.45 11,040.29 .2,498..52 1,381,602..94 1.,367,159.86 1,375,328.24 N/A 685 Days Capital One Capital Recovery Sewer 1,752,642.28 1,7444 9,777.82 11,117.12 2,220..59 1,774,034.55 1,753,523..57 1,762;513.96 N/A 676 .Days 'TOTAL CAPITAL ONE 3.,119,165,46 18,956.27 22,157.41 4,719.11 - 3, 155, 637.49 3,120,683.43 3,137,842.20': C. D. CERTIFICATES OF DEPOSIT 'Teim SB &T- Water &Sewer 1,096,110.74 1..5000 - - - ! 1,096,110.74 1,104,038.77 :1,.096,110.74 1/6/2019 365 Days Schertz Economic Development Corp. 1,063,386.74 1.250D - - - 1,063,386.74 1,064,843.43 - 1,063.,386.74 11/18/2018 180 .Days. Schert2ECOnomic Development Corp. 1,018,080.00 1.5000 - - - 1,018,080.00 1,925,401.81. 1,018,080.00 1/7/2019 365Days. Compass - General Fund 1,000,.000.:00 1.45500 1; 000,900.00 11009,469..66 1,0001000.00 11/20/2018 365 Days ,i TOTAL C.D.:s 4,177,577,48 - -` - ", 4,177,577.48 ...;4,203,753.88 4,177,577.48! TOTAL .PORTFOLIO 2.06 $139,028.21 $ 85,659,381.82 $ 85,650;604.16 $ 85,641;586.53 62 Days City Finance Director This investment portfolio represents aliquid and diverse holding by the City of Schertz. The investment strategy is to hold the monthly operating funds in the bank while investing other funds. By .looking at the purpose of the funds being invested, it n be determined that it is in best . interest of the City to .invest in securities aver 1 year to maximize yield while still maintaining all collateral and other safety requirements. This portfolio is in compliance with the City's Investment Policy and with the Public. Funds. Investment Act. TOTAL TEXAS CLASS 260 City Portfolio By Investment Type TOTAL LONESTAR 25% TOTAL LOGIC 260 0 Special RevenUE Funds, $31,317,683.52 0 Debt $2 City Portfolio By Use M Designated Funds, $1,683,588.30 $15,537,759.07 E3 Operations, $35,012,436.18 2.50 2.00 1.50 1.00 0.50 0.00 MONTHLY YIELDS Oct -17 Nov -17 Dec -17 Jan -18 Feb -18 Mar -18 Apr -18 May -18 Jun -18 Jul -18 Aug -18 Sep -18 Oct -17 Nov -17 Dec -17 Jan -18 ( Feb -18 ( Mar -18 ( Apr_ -18 May -18 Jun -18 Jul -18 Aug -18 ( Sep -18 01 Month T -Bill 0.9900 1.1400 1.2700 1.4300 1.5000 1.6200 1.6200 1.7600 1.7600 03 Month T -Bill 1.1500 1.2700 1.3900 1.4700 1.6600 1.7300 1.8700 1.9300 1.9300 06 Month T -Bill 1.2600 1.4200 1.5300 1.6700 1.8600 1.8800 2.0400 2.0800 2.1100 OSchertz Portfolio 1.2867 1.3095 1.3985 1.4751 1.5773 1.6925 1.9041 1.9891 2.0688 BSchertz Bank &Trust 0.0500 0.0500 0.0500 0.0500 1.2900 1.2900 1.2900 1.2900 1.7300 OCD 365 Days 1.0000 BCD 180 Days 0.6000 BLOGIC 1.2845 1.0000 0.6000 1.2913 1.0000 0.6000 1.3784 1.5000 1.5000 1.5000 1.5000 0.6000 0.6000 0.6000 0.6000 1.5224 1.5898 1.7228 1.9293 1.5000 1.2500 2.0273 1.5000 1.2500 2.1078 DLoneStar 1.2678 1.3032 1.4664 1.5406 1 1.5855 1.8366 1 2.0022 2.0447 2.1393 OMBIA 1.2700 1.3000 1.4100 1.4100 1 1.6200 1.6200 1 1.9500 2.0600 2.1600 BCapital One 1.7643 1.7042 1.7070 1.7070 1.7592 1.8843 1 1.8748 1.8748 1.8748 Capital Recovery Assets C I T Y OF S C H E R T Z Projected Investment Report Annual Current Cash & Equivalents Due Maturity Capital One Assets Cost Mrk Value Date: 6/30/2018 Yield Fidelity Imm Government Fund #2642 17,513.96 17,513.96 17,513.96 General Fund 1.84 Total Cash & Equivalents 17,513.96 17,513.96 17,513.96 Assets 322.00 1.84° Federal Natl Mtg Assn 1/27/2020 576.00 50,000.00 49,963.60 49,358.50 850.00 1.72 Federal Home LN Fly Corp 3/27/2019 270.00 100,000.00 Projected 108,297.40 101,089.00 3,750.00 3.71 US Treasury Note 10/31/2019 488.00 Annual Current Cash & Equivalents Due Maturity Shares Cost Note Mrk Value 549.00 Income 100,000.00 Yield 100,417.97 Fidelity Imm Government Fund #2642 1,625.00 20,328.24 20,328.24 Note 20,328.24 595.00 373.00 100,000.00 1.83 Total Cash & Equivalents 101,780.00 3,625.00 20,328.24 20,328.24 Note 20,328.24 777.00 373.00 100,000.00 1.830 Fixed Income 100,143.00 2,625.00 2.62 US Treasury Note 12/15/2018 168.00 100,000.00 100,945.31 Federal Nail Mtg Assn 1/27/2020 576.00 25,000.00 24,981.80 Note 24,679.25 ]..]..42.00 425.00 100, 000.00 1.72 98,421...87 US Treasury Note 10/31/2019 488.00 100,000.00 101,875.00 Note 98,772.00 243.00 1,500.00 100,000.00 1.52 99,992.19 US Treasury Note 12/ 31/2019 549.00 50,000.00 50,208.98 Note 49,387.00 304.00 812.00 1..00,000.00 1.64 99 ,890.63 US Treasury Note 2/15/2020 595.00 75,000.00 76,939.45 Note 76,335.00 335.00 2,718.00 50,000.00 3.56 49,380.86 US Treasury Note 8/15/2020 `/'7'7.00 100,000.00 103,394.53 Note 100,143.00 488.00 2,625.00 1..00,000.00 2.62 99,601...57 US Treasury Note 12/15/2018 168.00 125,000.00 126,181.64 Note 124,516.25 518.00 1,562.00 200,000.00 1.25 199,226.56 US Treasury Note 8/15/2021 1142.00 75,000.00 73,816.41 Note '73,853.25 580.00 1,593.00 50,000.00 2.16 50,656.25 US Treasury Note 2/28/2019 243.00 50,000.00 49,996.09 Note 49,717.00 503.00 687.00 75,000.00 1.38 73,458.98 US Treasury Note 4/30/2019 304.00 50,000.00 49,945.31 Note 49,568.50 31...00 625.00 20,000.00 1.26 1..9,990.62 US Treasury Note 5/31/2019 335.00 75,000.00 74,071.29 Note 74,181.00 624.00 843.00 100,000.00 1.14 100,300.78 US Treasury Note 10/31/2019 488.00 100,000.00 99,601.56 Note 98,448.00 701.00 1,250.00 100,000.00 1.27 99 ,988.28 US Treasury Note 11/30/2019 518.00 100,000.00 99,554.69 Note 97,987.00 685.00 1,000.00 100_000.00 1.02 9y,,9ul.41 US Treasury Note 1/31/2020 580.00 100,000.00 Total 101,312.50 98,295.00 1,375.00 1.40 US Treasury Note 11/15/2019 503.00 1.74% 50,000.00 Assets 48,972.66 49,024.50 500.00 1.02 US Treasury Note 7/31/2018 31.00 1.74% 55,000.00 55,249.94 54,980.75 756.00 1.38 US Treasury Note 3 /15/2020 624.00 75,000.00 75,225.59 73,897.50 1,218.00 1.65 US Treasury Note 5/31/2020 701.00 75,000.00 74,991.21 73,564.50 1,125.00 1.53 US Treasury Note 5/15 /2020 685.00 15_000 .00 74 956.05 73,611.75 1 125.00 1_53 Total Fixed income 1,355,000.00 1,361,274.70 1,340,961.25 21,739.00 1.62; Total Assets 515.03 1,375 328.24 1 %,381,602.94 1,361,289.49 22,112.00 1.62 % %. Capital Recovery Assets Projected Annual Current Cash & Equivalents Due Maturity Shares Cost Mrk Value Income Yield Fidelity Imm Government Fund #2642 17,513.96 17,513.96 17,513.96 322.00 1.84 Total Cash & Equivalents 17,513.96 17,513.96 17,513.96 322.00 1.84° Federal Natl Mtg Assn 1/27/2020 576.00 50,000.00 49,963.60 49,358.50 850.00 1.72 Federal Home LN Fly Corp 3/27/2019 270.00 100,000.00 108,297.40 101,089.00 3,750.00 3.71 US Treasury Note 10/31/2019 488.00 100,000.00 100,065.85 98,772.00 1,500.00 1.52 US Treasury Note 12/31/2019 549.00 100,000.00 100,417.97 98,774.00 1,625.00 1.65 US Treasury Note 2/15/2020 595.00 100,000.00 102,585.93 101,780.00 3,625.00 3.56 US Treasury Note 8/15/2020 777.00 100,000.00 103,394. 5 100,143.00 2,625.00 2.62 US Treasury Note 12/15/2018 168.00 100,000.00 100,945.31 99,613.00 1,250.00 1.25 US Treasury Note 8/1.5/2021 ]..]..42.00 100, 000.00 98,421...87 98,471.00 2,125.00 2.16 US Treasury Note 2/28/2019 243.00 100,000.00 99,992.19 99,434.00 1,375.00 1.38 US Treasury Note 4/30/2019 304.00 1..00,000.00 99 ,890.63 99,137.00 1,250.00 1...26 US Treasury Note 5/31/2019 335.00 50,000.00 49,380.86 49,454.00 562.00 1.14 US Treasury Note 10/31./201.9 488.00 1..00,000.00 99,601...57 98,448.00 1,250.00 1.27 US Treasury Note 11/30/2019 518.00 200,000.00 199,226.56 195,974.00 2,000.00 1.02 US Treasury Note 1/31/2020 580.00 50,000.00 50,656.25 49,147.50 687.00 1...40 US Treasury Note 11/15/2019 503.00 75,000.00 73,458.98 73,536.75 750.00 1.02 US Treasury Note 7/31/201.8 31...00 20,000.00 1..9,990.62 19,993.00 275.00 1.38 US Treasury Note 3/15/2020 624.00 100,000.00 100,300.78 98,530.00 1,625.00 1.65 US Treasury Note 5/31/2020 701.00 100,000.00 99 ,988.28 98,086.00 1,500.00 1...53 US Treasury Note 5/15/2020 685.00 100_000.00 9y,,9ul.41 _ „_ 98 199.00 ,5 00,00 1, , 1_53 Total Fixed income 1,745,000.00 1,756,520.59 1,727,889.75 30,124.00 1.74% Total Assets 520.74' 1,762;.513.96 1;774,034 <.55 1;:745,403171 30,446.00 1.74% Glossary Investment Report Terms Book Value Also called "Cost ", is the amount the City paid to acquire this investment. Would the "market value" at the time of r)urchase. Yield Annual projected earnings divided by the current market value. This is City's the Purchases When we acquire additional investments or invest additional funds. Withdraws When we sell some or all of our investment and return cash to the bank. Interest Earned Dollars earned on our investments. Is calculated based on the par value and the sta ed interest rate of the investment, Market Value (Mkt) Represents what we could sell our investments for today. It could be diffprpnt than what we originally paid for the investment. Par Value This is the amount stated on the original issue of the investment that the interest paid out is based on and is the amount to be returned to the Shares The original investment is sold in pieces called "Shares ", each share has a tatpd "Par Value" and stated "Interest Rate". Maturity Date The date the investment is to be bought back at the par value and returned to the original issuer. This date is specified during the original Weighted Average Maturity An average maturity of a group of investments Investment Pool Groups combine their funds to purchase a variety of different investment types. The returns are averaged back out to investors every day based on Certificates of Deposit Is an investment type with a fixed maturity date, a specified interest rate, and can be issued for any amount. Once purchased, funds cannot be removed from this investment until the maturity date. They are generally issued by commercial banks and are insured by the Federal Deposit 0111 awoLe 0L,Us 1a U 1110 to] 71►`I 111101 City Council Meeting: July 24, 2018 . Department: Subject: ff6 !'1 1 Informational Item 16A City Manager's Office Revised 2018 Master Calendar Each year staff drafts a Master Calendar that serves as a planning tool for the upcoming year. Council approved the 2018 . Master Calendar at the November 14, 2017 Council meeting. Since the approval, the following changes have been made to the Master Calendar: • Move the Committee of Committees Advisory Board Meeting dates from meeting monthly on the third Wednesdays of the month to meeting quarterly on the third Wednesdays of each of these months for the remainder of 2018: September and December (September 19th and December 19th). Going forward, this committee will meet quarterly on the 3rd Wednesdays of the following months: March, June, September and December. ATTACHMENTS Revised 2018 Master Calendar /Council Boards and Commissions City of Schertz Master Calendar 2018 iimimimimimimiminr � � � I+rMw�wwr+rMw�wwrr�r S M T W T F S S M T w T F S 8 Trail Rider Lunch 1 New Years Day (office closed) I 1 2 3 Ets�, 5 s ; ,` fit, 2 3 14 Valentines Day 15 MLK Holiday (office closed) 7 '.; a �� 11 12 13 4 6 7 8 9 10 14 Ash Wednesday 14 16 ( 1$ 20 11 12 13 #� 15 16 17 16 Chinese New Year (Year of the Dog) 21 2 ,.,` 23 �� {1r� 26 27 18 9 fir: t'r�rFt14 „1 �` 23 24 19 Presidents Day Holiday (office closed) 28 29 30 31 25 24 Selma- Schertz 5K Run 2 Texas Independence Day 3 Wilenchik Walk for Life 11 Daylight Savings Begins 12 -16 SCUCISD Spring Break 17 St. Patrick's Day 17 Concert in the Park 20 Employee Remembrance Day 20 Spring Begins 25 Palm Sunday 30 Mar. - 7 Apr. Passover 30 Good Friday �nnnnnnnnnnnnnnnnnnnn � i i i i un i m0000000000000pppiip� S M T W T F S ..- ........-------- W T F! . ,._, s = 2 3 4 M 6 7 8 9 10 11 12 11 15 16 17 18 19 20 t f21 :t.tii<E,i 24 25 2B,< 27 '. ,� 29 2o31 15 May - 14 June Ramadan 1 Easter 8 Movin on Main 19 Community Volunteer Fair 21 Community Shred Day 21 Movie in the Park 19 -29 Fiesta Weeks 25 Administrative Professionals' Day 4 Independence Day (office closed) 21 Movie in the Park 3 Labor Day Holiday (office closed) 9 -11 Rosh Hashanah 11 Patriot Day 15 SchertzQ 18 -19 Yom Kippur 19 -23 Corral County Fair 22 Autumn Begins 2 Hal Baldwin Golf Tournament 2 Movie in the Park 4 Daylight Savings Time Ends 6 Election Day 11 Veterans Day (office closed Nov. 12) 22 Thanksgiving (offices closed Nov. 22 & 23) SCUCISD HoNdays are in red S M T W T F s 1 Me! LO ! 4 5 '`; 7 9 10 11 12 13 14 15 16 17 18 19 20 21 §f ,�� ... 24 25 26 27 `t 28 29 30 31 P &Z Comm 3 Schertz Sweetheart Coronation s MT ..- ........-------- W T F! . ,._, s S M _. m,. T w T F s '' 9 Movie in the Park 5 Concert in the Park xttix {t}$T Parks & Recreation Adv Board 1' 2 i 4 5 6 7 8 1 2 14 Flag Day 13 Mother's Day 6 ' , 8 10 11 12 3 „t , .,; 5 6 ,.�tt 8 9 .._ 17 Father's Day 15 May - 14 June Ramadan 13 14 15 I 17 18 19 10 11 12 1 14 15 16 21 Summer Begins 19 Armed Forces Day 20 2i(� 22 1, ) t'�,.�'. 1. 25 26 17 18 19 f j 21 22 23 28 Memorial Day Holiday (office closed) 27 ll 28 5 30 31 2a 4 Independence Day (office closed) 21 Movie in the Park 3 Labor Day Holiday (office closed) 9 -11 Rosh Hashanah 11 Patriot Day 15 SchertzQ 18 -19 Yom Kippur 19 -23 Corral County Fair 22 Autumn Begins 2 Hal Baldwin Golf Tournament 2 Movie in the Park 4 Daylight Savings Time Ends 6 Election Day 11 Veterans Day (office closed Nov. 12) 22 Thanksgiving (offices closed Nov. 22 & 23) SCUCISD HoNdays are in red S M T W T F s 1 Me! LO ! 4 5 '`; 7 9 10 11 12 13 14 15 16 17 18 19 20 21 §f ,�� ... 24 25 26 27 `t 28 29 30 31 Council Meeting Council on the Go Meeting or Retreat City Holidays (office closed) SSLGC Animal Services Advisory Committee ** *Dates are subject to change. Check www.schertz.com for updated information * ** Revised 7.24.18 4 Movie in the Park 2 Texas National Night Out 8 Columbus Day Holiday (office closed) 9 -12 Annual TML Conf. - Ft. Worth 11 -14 Guadalupe County Fair 16 Boss's Day 27 Trunk or Treat 31 Halloween 1 Festival of Angels 2 -10 Hanukkah 8 Movie in the Park 21 Winter Begins 25 Christmas Day (office closed Dec. 24 & 25) 26 Dec. -1 Jan. Kwanzaa 31 New Years Eve (office closed) 2 P &Z Comm $3(i } Trans Safety Adv Comm Library Adv Bd 2 3 Econ Dev Corp xttix {t}$T Parks & Recreation Adv Board }„1 4 >..+C :: 6 7 8 9 10_ 11 12 13 1et� 16 17 18 19 25 21 22 23 24 25 2, ; 0 7 28 29 30 < Council Meeting Council on the Go Meeting or Retreat City Holidays (office closed) SSLGC Animal Services Advisory Committee ** *Dates are subject to change. Check www.schertz.com for updated information * ** Revised 7.24.18 4 Movie in the Park 2 Texas National Night Out 8 Columbus Day Holiday (office closed) 9 -12 Annual TML Conf. - Ft. Worth 11 -14 Guadalupe County Fair 16 Boss's Day 27 Trunk or Treat 31 Halloween 1 Festival of Angels 2 -10 Hanukkah 8 Movie in the Park 21 Winter Begins 25 Christmas Day (office closed Dec. 24 & 25) 26 Dec. -1 Jan. Kwanzaa 31 New Years Eve (office closed) 2 P &Z Comm $3(i } Trans Safety Adv Comm Library Adv Bd Board of Adjustments ja1s11'>I1} Econ Dev Corp Parks & Recreation Adv Board }„1 CVLGC Historical Preservation Comm TIRZ Board " Committee of Committees Advisory Board 2018 CouncilBoards /Commissions Citv Council Meetinas Day: 1St 2nd and 4" Tuesdays of the month (see calendar for proposed cancelled meetings) Time: 6:00 pm Location: Council Chambers NOTE: On the Tuesday of the following months, Council will hold "Council on the Go" meetings (locations TBD): February 20th, April 17tH May 291h Board of Adjustments Day: 4th Monday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, BOA will meet on the following date: May 21 st (the 3rd Monday) December 17th (the 3rd Monday) Economic Development Corporation Day: 4th Thursday of the month Time: 6:00 pm Location: Council Chambers NOTE: During the following months, EDC will meet on the following date: November 15th (the 3rd Thursday) December 13th (the 2nd Thursday) Library Advisory Board Day: 1" Monday of the month Time: 6:30 pm Location: Library - Meeting Room 1 NOTE: There will be no meeting in July During the following months, the Library Board will meet on the following date: January 8th (the 2nd Monday) September 10th (the 2nd Monday) Parks & Recreation Advisory Board Day: 4th Monday of the month Time: 5:30 pm Location: Bob Andrews Conference Room NOTE: During the following months, the Parks Board will meet on the following date: May 21St (the 3rd Monday) December 17th (the 3rd Monday) Planning and Zoning Day: 2nd and 4th Wednesdays of the month Time: 6:00 pm Location: Council Chambers NOTE: During November and December, P &Z only meets once a month: November 14th (the 2nd Wednesday) December 12th (the 2nd Wednesday) Transportation Safety Advisory Commission Day: 1St Thursday of the month Time: 5:30 pm Location: Council Chambers Conference Room NOTE: There will be no meeting in July or December Committee of Committees Advisory Board Day: Quarterly on the 3rd Wednesday of the month: September 19th and December 19th Time: 3:00 pm Location: Council Chambers Conference Room Historical Preservation Committee Day: Quarterly on the 4th Thursday of the month: January 25th, April 26th, July 26th and October 25th Time: 6:30 pm Location: Bob Andrews Conference Room :.. Day: Meets on the 2nd Tuesdays for the following months: February 13th, April 10th, July 10th and October Stn Time: 4:00 pm Location: Bob Andrews Conference Room Animal Services Advisory Committee Day: Meets on the last Tuesday for the following months: May 29th, June 26th, September 25th, and November 27th Time: 1:00 pm Location: Council Chambers Conference Room Schertz- Sequin Local Government Corporation Day: 3rd Thursday of the month Time: 1:30 pm Location: SSLGC Admin. Office Building — 108 W. Mountain Street, Seguin TX 78155 Cibolo Vallev Local Government Corporation Day: 4th Thursday of the month Time: 9:00 am Location: Alternates between Schertz & Cibolo — contact Angie Kleinschmidt akleinschmidt@seguintexas.gov NOTE: There will be no meeting in November During the following months, CVLGC will meet on the following date: May 23rd or 24th —joint meeting with cities of Cibolo and Schertz (5:30 or 6:30 pm start time) December 6th (the 1st Thursday) Information Item 16B CITY COUNCIL MEMORANDUM City Council Meeting: July 24, 2018 Department: Finance Subject: Texas Municipal Retirement System (TMRS) Rate Letter The Texas Municipal Retirement System (TMRS) is the City's retirement plan for its employees. In June 2017, staff prepared a report and presentation on the retirement plan and its financial status for Council. In that review staff communicated they had visited with TMRS and that making additional contributions to more quickly lower the City's Net Pension Liability (also called Unfunded Actuarial Accrued Liability), the unfunded portion of the City's retirement plans, was not recommended. Each June, participating entities in the TMRS system are sent a letter detailing their required contribution rate for the upcoming year. The rate prescribed varies city to city based on their unique position. The Rate Letter provides background information on the new rate calculation, including funding status and an update on the actuarial information. The most recent letter stated the City's upcoming 2019 contribution rate would increase to 1.6.16% of payroll from 1.6.14 %. Different in this year's rate letter than in previous was a new section titled "Rate Stabilization Techniques" that stated that paying additional funds into the TMRS plan could help reduce changes in the required contribution rate each year. This section also seemed to encourage paying additional to reduce cities' Unfunded Actuarial Accrued Liability (UAAL) which was different stance than staff communicated to Council previously. To get clarification, staff contacted Leslee Hardy, Director of Actuarial Services and author of the rate letter. She clarified the new section "Rate Stabilization Technique" was a strategic goal of TMRS's Board to help cities that have been affected by large swings in their contribution rate. TMRS has done everything they can to reduce fluctuations, but it may not be enough for some cities. By following these recommendations, those cities that have seen high fluctuations would see rates stabilize. This section was not intended to encourage cities to make additional contributions for the purpose of reducing their underfunded retirement plans more quickly. Ms. Hardy did say that it is up to the cities and other participating entities whether to make additional contributions designed specifically to fully fund their retirement plans quicker. TMRS' stance is that the required rate included in each year's Rate Letter is more than adequate to fully fund the plan within the actuarial period. There may be benefits to paying more now to fund the retirement plan quicker, such as lower required contributions in the future, but that it is up to the participating entities on the best way to spend their funds. The required contribution rate is calculated to be the lowest possible contribution by the city that will still close the gap in the funding deficit. TMRS did say additional contributions are something a City can decide for itself. Staff will look to discuss with Council during the budget process the possibility of increasing the contribution rate to fund the retirement plan more quickly than paying the required rate each year. ATTACHMENTS 2019 TMRS Rate Letter 2017 TMRS Memo June 4, 2018 City # 01159 City Official City of Schertz 1400 Schertz Pkwy Schertz, TX 78154 Subject: 2019 Municipal Contribution Rate Dear City Official: Presented below are your city's contribution requirements to the Texas Municipal Retirement System (TMRS) for Plan Year 2019 (Calendar Year 2019, PY2019) as determined by the December 31, 2017 actuarial valuation. The actuarially determined contribution rates for retirement benefits and Supplemental Death Benefits (SDB), if any, are based on your city's plan provisions in effect as of April 1, 2018 and the actuarial assumptions and methods adopted by the TMRS Board. Effective January 1, 2019, your city's monthly contribution rates will be: Normal Cost 10.47% Prior Service 5.57% Total Retirement Rate 16.04% Supplemental Death Benefit 0.12% Total Combined Contribution 16.16% Full information on your contribution rate, including an explanation of changes and available rate stabilization techniques, is contained in the attached report. The Total Retirement Rate shown above represents the Actuarially Determined Employer Contribution (ADEC) for PY2019 based on current TMRS funding policy. IMPORTANT NOTE: The pension disclosure and financial statement information necessary to assist your city with the financial reporting requirements of the Governmental Accounting Standards Board (GASB) will be provided in a separate document available later this summer. If you have questions about your rate or if you wish to evaluate potential changes in your TMRS plan, contact TMRS at 800 -924 -8677. Sincerely, Eric W. Davis Deputy Executive Director TMRS P.O. Box 149153 AUSTIN, TEXAS 78714 -9153 www.TMRS.com 512.476.7577 TOLL -FREE 800.924.8677 Fax 512.476.5576 Table of Contents Rate Stabilization A summary of the techniques currently available to assist cities in stabilizing Techniques their contribution rate including managing a funding surplus. Executive A comparison of the highlights of the December 31, 2017 and December 31, Summary 2016 actuarial valuations for your city. Included are membership counts, asset information, actuarial information, and contribution rate requirements. Calculation of Details the calculation of the Full Retirement Rate (TMRS Plan Year - Contribution ADEC) and the Supplemental Death Rate, if applicable, for your city. A Requirements comparison to the 2016 actuarial valuation results is included. Summary of A summary of plan provisions for plan years 2017 and 2018. Benefit Provisions Amortization Bases Information on the amortization bases and payments for your city. and Payments Historical and This schedule provides your city with historical cash flows, interest credits Projected and the year -end balance of its Benefit Accumulation Fund (BAF), as well Accumulation of as projected values for calendar /plan years 2018 and 2019. the BAF Balance Reconciliation of A detailed reconciliation of changes in your city's Full Retirement Rate Full Retirement (ADEC) since the prior valuation. Rate from Prior Actuarial Valuation Report Rate Stabilization Techniques Contribution rate stabilization has been, and continues to be, a long term strategic goal of the TMRS Board of Trustees. Over the past several years, the Board has approved many actuarial changes in an effort to minimize the short term volatility in contribution rates while maximizing the long term sustainability of the System. Even so, some individual cities continue to experience significant changes in their contribution rate from year to year. Under the current funding policy in which rates are actuarially determined each year, contribution rate stabilization has been fully optimized at the System level; therefore, any further rate stabilization will have to be achieved at the city level. One of the strategic goals of the Board of Trustees is to "Educate employers about the rate stabilization tools that are available to them through the current Plan design." The TMRS Act and a Board Rule allow a TMRS employer to make additional contributions above the required contribution rate, on a voluntary basis, to its TMRS Benefit Accumulation Fund (BAF) account. Additional contributions can be in the form of a lump sum payment or additional monthly payments and are not subject to the statutory maximum contribution rate limits that are applicable to some TMRS employers. The most effective way for a city to stabilize its TMRS contribution rate is to determine, during the budget process, an affordable contribution rate that exceeds the required calculated contribution rate and continue to pay monthly at this level from year to year, even when the calculated contribution rate goes down. This is particularly true for cities with an Unfunded Actuarial Accrued Liability (UAAL). These additional monthly contributions at a predetermined fixed rate accomplish at least the following: provides the city with a stable contribution rate from year -to -year for budgeting purposes; directly reduces the UAAL; accelerates the years needed to attain full funding (i.e. pays off the UAAL quicker); produces cost savings over the long run; and provides a contribution rate cushion for future adverse plan experience. A city can also make one or more lump sum contributions during the year which has a similar impact on the plan's funding status, but is less effective from a rate stabilization perspective. For cities with an Overfunded Actuarial Accrued Liability (OAAL or surplus), their calculated contribution rate (not less than 0.00 %) is determined by decreasing the normal cost rate by a rate equal to a 25 year open amortization of the surplus assets. The result is a required contribution less than the normal cost (the cost of the current year accruals for active employees). This not only produces contribution rate volatility, but pushes the city's funded status back towards 100% by using the surplus assets to pay for the current year accruals. In order to dampen contribution rate volatility and to increase the likelihood of maintaining a funded ratio greater than 100 %, TMRS encourages cities in a surplus position to consider paying the full normal cost rate (or as much as possible toward the full normal cost rate) until the funded ratio is at least 110 %. As noted above, additional contributions in the form of monthly payments or lump sum contributions are entirely voluntary. A city can always revert back to paying only the required calculated rate each 3 month if financial circumstances change during the year. There is no formal action that needs to be taken by a city to contribute at a higher level than the required monthly minimum. Additional monthly contributions may be made during the normal payroll reporting process by simply filling out line 2. A. of Form TMRS 3 with the increased employer contribution rate. Lump sum contributions should be reported separately from the regular payroll reporting process and submitted with Form TMRS 3ADD. If your city would like to explore the impact of any of these rate stabilization techniques on your TMRS plan, please contact Leslee Hardy, Director of Actuarial Services, at lhardy(ca�tmrs.com. 4 Executive Summary Valuation as of TMRS Plan Year (PY) Ending 12/31/2017 12/31/2016 Membership as of the Valuation Date • Number of - Active members 322 317 - Retirees and beneficiaries 98 84 - Inactive members 166 155 - Total 586 556 • Prior year's payroll provided by TMRS $ 17,603,310 $ 16,478,620 • Valuation Payroll $ 17,970,056 $ 17,072,862 Benefit Accumulation Fund (BAF) Assets • Market BAF Balance $ 50,848,030 $ 43,073,441 • BAF crediting rate for PY 13.05% 6.73% • Interest credited on beginning BAF balance $ 5,619,530 $ 2,578,904 • Municipal contributions 2,793,644 2,627,335 • Member contributions during year 1,232,232 1,152,864 • Benefit and refund payments 1,870,815 1,584,771 Actuarial Value of Assets (AVA) • Market BAF Balance $ 50,848,030 $ 43,073,441 • Actuarial Value of Assets (AVA) 49,347,226 44,121,457 • AVA as a Percentage of BAF 97.0% 102.4% • Return on AVA 6.96% 6.58% Actuarial Information • Actuarial accrued liability (AAL) $ 66,054,349 $ 60,296,483 • Actuarial value of assets (AVA) 49,347,226 44,121,457 • Unfunded actuarial accrued liability (UAAL) 16,707,123 16,175,026 • UAAL as % of pay 94.9% 98.2% • Funded ratio (AVA /AAL) 74.7% 73.2% • Employer normal cost 10.47% 10.46% • Prior Service Rate 5.57% 5.55% Contribution Rates for TMRS Plan Year (PY) 2019 2018 • Member 7.00% 7.00% • Full retirement rate (ADEC) 1.6.04% 16.01% • Supplemental Death rate 0.12% 0.13% Total. Employer Contribution Estimates for PY 2019 2018 • Projected payroll $ 18,509,158 $ 17,585,048 • Combined contribution rate 16.16% 16.14% • Estimated employer contribution $ 2,991,080 $ 2,838,227 Note: TMRS Plan Year coincides with Calendar Year Results from prior year reflect the plan provisions used in the 12/31/2017 valuation report. Calculation of Contribution Requirements From Valuation Report as of December 31, 2017 December 31, 2016 1. Prior year's payroll reported to TMRS $ 17,603,310 $ 16,478,620 2. Valuation payroll 17,970,056 17,072,862 3. Employer normal cost rate 10.47% 10.46% 4. Actuarial liabilities a. Active members $ 39,223,373 $ 37,076,312 b. Inactive members 6,707,017 5,380,565 c. Annuitants 20,123,959 17,839,606 d. Total actuarial accrued liability $ 66,054,349 $ 60,296,483 5. Actuarial value of assets 49,347,226 44,121,457 6. Unfunded actuarial accrued liability (UAAL) (4d - 5) $ 16,707,123 $ 16,175,026 7. Funded ratio (5 l 4d) 74.7% 73.2% 8. Equivalent Single Amortization Period* 26.0 years 27.0 years 9. Assumed payroll growth rate 3.0% 3.0% Contribution Rate for TMRS Plan Year: 2019 2018 10. Full retirement rate a. Normal cost 1.0.47% 10.46% b. Prior service 5.57% 5.55% c. Full retirement rate 1.6.04% 16.01% 11. Supplemental Death rate 0.12% 0.13% 12. Combined contribution rates (1 Oc + 11) 1.6.1.6% 16.1.4% * New Losses are laddered on 25 -year period. 0 Summary of Benefit Provisions The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS. Plan provisions for the City were as follows: 7 Plan Year 2018 Plan Year 2017 Employee deposit rate 7% 7% Matching ratio (city to employee) 2 to 1 2 to 1 Years required for vesting 5 5 Retirement Eligibility (Age /Service) 60/5,0/20 60/5,0/20 Updated Service Credit 100% Repeating Transfers 100% Repeating Transfers Annuity Increase (to retirees) 70% of CPI Repeating 70% of CPI Repeating Supplemental Death Benefit to Active Employees Yes Yes Supplemental Death Benefit to Retirees Yes Yes 7 Amortization Bases and Payments Year Years Established Description Remaining Base Payment 2013 2013 Valuation (Fresh Start) 26 $15,633,799 $937,178 2014 2014 Experience 26 (220,667) (13,228) 2015 2015 Experience 28 318,368 18,263 2015 2015 Actuarial Changes 28 292,725 16,792 2016 2016 Experience 24 263,787 16,616 2017 2017 Experience 25 419,111 25,735 Total 16,707,123 1,001,356 0 Historical and Projected Accumulation of the BAF Balance Year Ending December 31, (1) Payroll for the Year (2) Effective Retirement Contribution Rate a (3) Employer Contributions for the Year (4) Member Contributions for the Year (5) Benefit Payments (6) External Cash Flow for the Year (7) Interest Credit (8) BAF Balance b (9) (4)/(2) (4) + (5) + (6) 2015 $ 15,648,114 16.25% $ 2,542,565 $ 1,095,260 $ (1,595,326) $ 2,042,499 $ 21,572 $ 38,299,109 2016 $ 16,478,620 15.94% $ 2,627,335 $ 1,152,864 $ (1,584,771) $ 2,195,428 $ 2,578,904 $ 43,073,441 2017 $ 17,603,310 15.87% $ 2,793,644 $ 1,232,232 $ (1,870,815) $ 2,155,061 $ 5,619,530 $ 50,848,030 2018 $ 17,970,056 16.01% $ 2,877,006 $ 1,257,904 $ (2,263,970) $ 1,870,940 $ 3,432,242 $ 56,151,212 2019 $ 18,509,158 1.6.04% $ 2,968,869 $ 1,295,641 $ (2,220,812) $ 2,043,698 $ 3,790,207 $ 61,985,117 a. Effective retirement contribution rate is the actual rate determined by dividing the employer contribution received by the payroll paid. b. BAF Balance may not sum due to rounding. Reconciliation of Full Retirement Rate from Prior Actuarial Valuation Report Actuarial valuations are based on long -term assumptions, and actual results in a specific year can, and almost certainly will, differ as actual experience deviates from the assumptions. The following table provides a detailed breakdown of changes in the retirement portion of your city's contribution rate. This analysis reconciles the change in the retirement portion (ADEC) of your city's contribution rate from 2018 to 2019, but will not reflect any change in the cost of the Supplemental Death Benefit (SDB), if your city currently has this provision. (Any changes in the cost of the SDB are primarily due to the changes in the average age of your city's employee group and /or the number of covered retirees.) Following the table below is a brief description of the common sources for deviation from the expected. Change in Full Retirement Rate Full Rate from 12/31/2016 Valuation (PY 2018 Rate) 16.01 % Benefit changes 0.00 % Return on Actuarial Value of Assets (0.04) Contribution lag /fully amortized prior bases (0.02) Payroll growth (0.12) Normal cost 0.01 Liability growth 0.20 Total change 0.03 % Full Rate from 12/31/2017 Valuation (PY 2019 Rate) 16.04 % Benefit Changes - Shows the increase or decrease in the contribution rate associated with any modifications made to the member city's TMRS plan provisions. This will also include any changes to the amortization period adopted by ordinance. Return on Actuarial Value of Assets (AVA) - Shows the change in the contribution rate associated with the return on the AVA being different than the assumed 6.75 %. For the year ending December 31, 2017, the return on an AVA basis was 6.96 %. The impact may show as 0.00% due to rounding. Contribution Lag /Fully Amortized Prior Bases - Shows the total increase or decrease in the contribution rate associated with the phase in of contributions and/or any additional contributions above the full rate. The effect of the "Contribution Lag" is also included here and refers to the time delay between the actuarial valuation date and the date the contribution rate becomes effective. For TMRS member cities, the "Contribution Lag" is one year (i.e., the Actuarial Valuation as of December 31, 2017 sets the rate effective for Calendar Year 2019). The impact of the OR "Contribution Lag" is expected to become immaterial once a city is contributing the Full Rate and the Full Rate stabilizes. In addition, it shows the impact of the bases, if any, which became fully amortized as of this valuation since payments for those bases are no longer part of the calculation of the prior service rate. Payroll Growth - Shows the increase or decrease in the contribution rate associated with higher or lower than expected growth in the member city's overall payroll. The amortization payments were calculated assuming payroll grows at 3.0% per year. Overall payroll growth in excess of 3.0% will typically cause a decrease in the prior service rate. Normal Cost - Shows the increase or decrease in the contribution rate associated with changes in the average normal cost rate for the individual city's population. The normal cost rate for an employee is the contribution rate which, if applied to a member's compensation throughout their period of anticipated covered service with the municipality, would be sufficient to meet all benefits payable on their behalf. The salary- weighted average of the individual rates is the total normal cost rate. Liability Growth - Shows the increase or decrease in the contribution rate associated with larger or lower than expected growth in the member city's overall plan liabilities. The most significant sources for variance will be individual salary increases compared to the assumption and turnover. Ila Date: 6/2/2017 M City of Schertz City Council Information Item: City of Schertz Pension Plan Overview and Analysis Description and overview of the City's pension plan provisions, financial health, and comparison of other Cities' pension plans. Prepared By: James Walters Finance Director City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 210.6191000 T N,,riz,com City Pension Plan Description: Schertz has been a member of the Texas Municipal Retirement System (TMRS) since 1993. TMRS was created by the State of Texas for municipal employees in 1947 with the TMRS Act, Subtitle G, Title 8 of the Texas Government Code and is overseen by a six - member board of trustees appointed by the Governor, with consent of the Senate. TMRS has 872 pension plans with 222,223 employees enrolled. Of the 1216 cities in Texas in 2015, only 377 are not members in TMRS. Of those 377, only 15 have populations over 5,000 and only 6 are larger than Schertz. Those 6 cities are Houston, Dallas, Austin, Fort Worth, El Paso, and Galveston. It is a common practice for government entities in Texas to have pension plans for their employees. 96% of cities with populations over 5,000 have chosen TMRS as their plan of choice. It is important that Schertz has a plan to remain competitive in the labor market to bring the best people to serve the community. Retirement plans can be a deciding factor for a desired workplace. There are 2 types of retirement plans: defined contribution and defined benefit. Examples of defined contribution plans are 401(k) and IRA's where money is deposited into an investment portfolio and at retirement people are limited to what they can withdraw based on the account's balance. Defined benefit pension plans offer a benefit based on other factors and guarantee a payment amount for life. Some defined benefit pension funds state they will pay an individual the average of their last 5 years' salary in retirement, or some other calculation factor. TMRS is a hybrid defined benefit pension plan. Each employee has their own TMRS account with their contributions and the City's contributions in their name like a defined contribution plan. However, TMRS guarantees an amount upon retirement, like a defined benefit plan, calculated by each employee's account balance. Since the payout is based on the account balance, the larger the balance in the employee's account the greater amount TMRS will pay out throughout retirement. This is the only type of retirement plan offered by TMRS and the terms of the plan are limited. Cities can elect to join TMRS but are not required to. Austin is not part of TMRS and has their own retirement system. Also certain sections of a city's employee base can be in TMRS while others are not. San Antonio is a member of TMRS but has a separate pension for its Fire and Police employees. As a member city, all employees that work over 1,000 hours are automatically enrolled in the program. Seasonal and temporary employees are excluded. Contributions are mandatory for enrolled employees and the employer. In Schertz the employee contribution rate is 7% of their paycheck and the City matches this at 200% (2:1). 1400 Schertz Parkway 8chert2, Texas 781:54 210.61 91000 1 of 8 In order to keep the city's contribution and pull retirement from TMRS, employees must be enrolled for at least 5 years. This is called becoming "vested ". If an employee leaves the City before becoming vested they are refunded their contributions but they lose all contributions made by the City. Once an employee is vested and are no longer working for Schertz in a TMRS eligible position, they can receive retirement benefits from their TMRS account once they reach 20 years of service or are at least age 60. Schertz has also enrolled in a supplemental death benefit offered by TMRS. Active employees receive a death benefit equal to their annual salary and retired employees receive a benefit equal to $7,500. TMRS Terms and Benefits: Description TMRS Options Schertz Matching Ratio City contributions 100 %, 150 %, 200 % ** matched to employee 200% contributions Retirement Age or length of service Age 60 Age 60 or Eligibility required before 20 or 25 years 20 years of receiving retirement of service service benefits. Must be vested Supplemental Additional Death Benefit Active Active and Death Benefits Active Employees Employees Retired receive a benefit equal and /or I��I Employees to their annual salary. Retired Retired employees Employees receive a benefit equal to $7,500 *Set the 7% rate in 2007 from 5% * *Increased the Matching Ratio to 200% from 150% in 2005 1400 Schertz Parkway Schertz, Texas 78154 210.6191000 � r 2 of 8 COMMUNITY SERVICE SCH11F IRTZ I OPPORTUNITY Benchmark and Local City Plans: Contr. Matching Retirement COLA Death Funded Rate Ratio Requirements Benefit Ratio New Braunfels 7% 200% 5yr/Age 60, 20yr 70% Both 76.3% Georgetown 7% 200% 5yr/Age 60, 20yr 30% Both 83.0% Pflugerville 7% 200% 5yr/Age 60, 20yr 70% Both 80.4% Temple 7% 200% 5yr/Age 60, 20yr 70% Both 83.2% San Marcos 7% 200% 5yr/Age 60, 20yr 70% Both 79.9% Round Rock 7% 200% 5yr/Age 60, 20yr 70% Both 83.0% San Antonio 6% 200% 5yr/Age 60, 20yr 70% None 86.4% Live Oak 7% 200% 5yr/Age 60, 20yr 70% Both 82.4% Cibolo 7% 200% 5yr/Age 60, 20yr 70% Both 84.3% Seguin 7% 200% 5yr/Age 60, 20yr 70% Both 79.7% Universal City 7% 200% 5yr/Age 60, 20yr 70% Both 70.6% Schertz 7% 200% 5yr/Age 60, 20yr 70% Both 73.2% Of TMRS' 872 plans, 22% have the exact same plan provisions as the City of Schertz and 39% have the same contribution rate and matching ratio, the largest factors of the retirement benefit. As seen above, this includes almost all of Schertz' benchmark and surrounding cities. TMRS Pension Funding Status: Based on the plan outline and employee data, TMRS calculates the amount the City should have in its account today to fund employees' retirement. This is called the "Total Pension Liability". What the City actually has in the account today is called the "Plan Fiduciary Net Position". If what Schertz should have in the account is greater than what it actually has, the difference between the two is called the "Net Pension Liability". This is the amount the City needs to add to the pension account at TMRS to fully fund all the future retirements. TMRS recalculates the balances in all of their Cities every December 31 st. The City of Schertz funding status for the past 3 years is shown below: 2016 2015 2014 Plan Fiduciary Net Position $44,121,457 $38,499,857 $36,412,844 Net Pension Liability $16,175,026 $16,619,375 $13,816,207 Funding Ratio 73.2% 69.9% 72.5% *numbers shown are from the City of Schertz' Comprehensive Financial Report FY 2015-16 and the TMRS 2016 Actuarial Report As seen in the table, the City of Schertz does have a Net Pension Liability. To close this gap, TMRS sends Schertz a rate to pay each year that is designed to fully close the gap in a maximum of 30 years. The current rate TMRS has Schertz pay is 16% of payroll. This rate includes the 200% employee contribution match, 1400 Schertz Parkway Schertz, Texas 78154 1k 210.6191000 3 of 8 the supplemental death benefit, and the amount required to reduce the Net Pension Liability. TMRS feels confident this rate will fully fund the pension liability and the City of Schertz always pays this full rate. The City has visited with TMRS and they do not recommend paying additional funds to pay down the Net Pension Liability faster. As long as Schertz pays the recommended rate, the Net Pension Liability will be paid down in manageable increments and allow the City to use its funds elsewhere. Why does the City of Schertz have a Net Pension Liability? If an employee starts working for the City today, there shouldn't be a net pension liability for them. As mentioned in the City Pension Plan Description section, the retirement benefit is calculated by the amount the employee and city contribute. Basically, the amount the city should have for the new employee (Total Pension Liability) will equal what the city has for the new employee (Plan Fiduciary Net Position). Much of City of Schertz' Net Pension Liability comes from the decision to make plan changes retroactive. When the City went from a matching contribution of 150% to 200% it was applied to all employees accounts as if they always were getting 200 %. This increased the retirement benefit but since funds were not put in at a 200% match, it created a Net Pension Liability. TMRS allows these retroactive plan changes and makes cities pay that balance off with a higher contribution rate set to pay off the Net Pension Liability within 30 years or less. City of Schertz Funding Ratio History: As of Funding Description /Explanation Dec 31, Ratio 2005 67.1 % Matching ratio increased to 200% 2006 61.8% 2008 50.8% 2010 58.8% 2012 67.8% 2014 72.5% 2016 73.2 %p Above is the funding ratio history since 2005. At a 100% Funding Ratio the plan would be fully funded and Schertz would not have a Net Pension Liability. The lowest point came in 2007, after the City increased its matching ratio from 150% 1400 Schertz Parkway Schertz, Texas 78154 210.6191000 01 s,An r3z. c,J "ro 4 of 8 to 200% of the employees' contribution and after increasing the required employee contribution rate from 5% to 7 %. These changes were retroactive throughout all employees' service history. This means the Total Pension Liability was now calculated as if employees and employer had always put in 7% of their paychecks and it was always matched at 200 %, respectfully. However, since neither the employees nor the employer had put in those funds, it created a gap that the City had to pay back. The City took on the whole debt and did not require employees to make back payments for the difference between their 5% and 7% contributions. That gap is the Net Pension Liability. Since that time the City has been increasing its funding ratio. The only 2 years that the funding ratio has dropped since 2004 were from changes TMRS made to their actuarial calculations to be more accurate and conservative. By making their calculations more conservative, TMRS can create or increase cities' Net Pension Liability. If TMRS changes its actuarial method, the estimated time employees will retire and how long they will draw on benefits, it could affect the Net Pension Liability. In 2013, TMRS changed its calculation method to compensate for people having longer life spans and needing to draw on their retirement for a longer period of time. For the 2015 Funding Ratio decrease, TMRS lowered the Discount Rate 0.25% to 6.75 %, which assumes less growth from investments. Below is sensitivity analysis provided by TMRS that shows what Schertz' Net Pension Liability would be assuming different discount rates. This shows what a small 1 % average change in the investment return can do to the Net Pension Liability. Discount Discount Discount Rate 5.75% Rate 6.75% Rate 7.75% *numbers shown are from the City of Schertz' Comprehensive Financial Report FY 2015 -16 How do Cities in TMRS reduce their Net Pension Liability? TMRS calculates a rate for each of its member cities to pay to reduce, and eventually remove, their Net Pension Liability. This rate is designed to close the gap within a maximum of 30 years. For Schertz in 2016 that rate was 16% of payroll. These rates are adjusted each year to compensate for market or employment changes. To be a member of TMRS, Cities must pay their assigned rate every year or risk being removed from the system. Cities can also pay in additional above their assigned rate. In a visit with TMRS by Schertz staff, TMRS indicated they do not recommend this method as the 1400 Schertz Parkway 8chert2, Texas 78154 2101.619.1 t1C1t1 r;, .., con-) 5 of 8 calculated rate will accomplish this goal and the funds can be better spent on other municipal purposes. The City plans to continue paying the full prescribed rate given to us by TMRS. By doing so the funding ratio will continue to improve until it reaches 100 %. At that point there will not be a Net Pension Liability for Schertz. Is having a Net Pension Liability Uncommon? The answer is no, it is not uncommon for a public pension fund in Texas to have a Net Pension Liability. As a whole, TMRS itself is 86.3% funded as of December 31, 2016. Only 3 public pension funds in Texas are fully funded: Arlington Employees Deferred Income Plan, Refugio County Memorial Hospital District Retirement Plan, and Plano Retirement Security Plan. These are standalone pension funds like TMRS. Other pension funds in Texas are in much worse shape. The Dallas Police & Fire Pension System was in the news recently, which has a low funding ratio of 45.7% with Net Pension Liability of $3.2 billion. The annual contribution rate for the Dallas Police & Fire Pension System for employees is 7% while the employer must contribute an amount equal to 30.53% of payroll or a 436% match. For the Dallas Police & Fire Pension System, the primary cause of their shortfall was questionable investments and generous benefits changes. Now the system has to replenish what was lost in its investments and come up with additional funds to pay the promised benefits. The Houston Municipal Employee Pension is another example of a low funding ratio pension fund that is in crisis. This fund is only 54.19% funded and has $2.1 billion Net Pension Liability. This was caused by their pension board agreeing to let Houston not pay the full necessary contribution rate for a number of years. Now Houston is planning to issue a $1 billion in debt to replenish its pension fund. By comparison, the Houston Firefighters Pension is 89.38% funded because they denied the request for lower contribution payments from the city. TMRS as stated is 86.3% funded and has a $4.1 billion Net Pension Liability. A much better ratio but higher Net Pension Liability than Dallas and Houston. TMRS' Net Pension Liability per employee enrolled in is $18,830 per member versus Dallas' $331,849 and Houston's $79,839 per member; a much smaller amount. That Liability is spread through a much larger base and more members and cities funding the pension. TMRS investment portfolio is diversified in low risk securities using various indexes and have no more than 20% of the assets in any one category of investment. A full breakdown of their investments can be found on the TMRS website. TMRS also has lower expected return on investments of 6.75% to Dallas' 7.25 %. If 1400 Schertz Parkway Schertz, Texas 78154 210:61 9.1001 sc.,horlz z.. ,,rn 6 of 8 investments underperform in a year or over time, it will affect TMRS less than it would Dallas. TMRS also assigns the amount each City must pay into the pension fund. This amount is mandatory and is required each year to be paid and is designed to make steady progress in reaching a 100% funding ratio. By not paying the calculated rate, Houston caused their liability to grow. TMRS does not give Cities that option. In Texas, there are many police and fire pension funds that are less than 60% funded. In Schertz, the police and fire members do not have their own separate pension plan and are included in TMRS, currently funded at 73.2 %. A full list of public pension funds in Texas and their funding ratios can be found online at the Texas Comptroller's website. A link can be found on www.schertz.com at the Finance page below the Pension Transparency section. For a direct link: tt s: / /comtro9ier. texas._ ov /appiication.ph /aension Within TMRS there are many small cities that have a funding ratio of 100% or higher. Most of the medium and large cities are not quite at 100 %. Some examples include: Fundina Ratio Active Pasadena 92.3% 970 Missouri Citv 97.1% 322 San Juan 101.0% 209 *Sample of Cities with funding ratios over 90% and at least 200 employees Above shows the largest of cities in TMRS with over 90% funding ratios. San Juan is the only City in TMRS with more than 200 employees to be fully funded. This city only has a 6% contribution rate, 150% matching ratio, requires a minimum of 25 years of service to retire if under age 60, and has supplemental death benefits for both active employees and retirees. Their benefit plan choices could be a factor that helped them to reach the 100% mark. Missouri City has an identical plan to the City of Schertz in terms of employee contribution, matching ratio, supplemental death benefits, and retirement eligibility and is almost at 100% funding. In 2010, Missouri City was 82.5% funded. This City had a well established second retirement fund that was transferred into TMRS in 2010 allowing them to have a higher funded ratio. The City of Schertz did not have the funds to combine or pay into TMRS when the city made retroactive changes to benefits, forcing Schertz to make up the difference over a longer period of time. Retroactive changes are allowed by the TMRS Act and the contribution rate is TMRS' recommended method to close the gap. 1400 Schertz Parkway 8cheruz Tees 78154 210.619.1000 ""fiTqtZ, .., , 7 of 8 Having a Net Pension Liability is a common thing for cities. It is important that cities have a plan to reduce their Net Pension Liability. For members of TMRS, that plan is to pay the recommended rate each year. TMRS requires each of its members to pay their assigned rate, which is calculated to reduce the Net Pension Liability, and does not allow its members to pay anything less. By paying their recommended rate, Schertz' funding ratio increased from 46.2% in 2007 to 73.2% in 2016; a 27% increase in 9 years. TMRS also uses conservative calculations that will reduce the Net Pension Liability fluctuation in negative market conditions. This allows the fund to be safer and more secure for its members. htt s:llwww.te astribune.or /2Ol7/O4/l7/s in- debates- escalatin -dallas-houston- ension- woes - fester/ itt s:// www .daliasnews.cominewsldaiias -cit _ hall 12017 /02 /051dallas- houston- pension- problems- houston- actuall - soivin 1400 Schertz Parkway 7k Scheftz� Texas 78154 8 of 8 210.6101006 Informational Item 1.6C 0111 M4Le 0L,Us I auy 10lU [o7 71►`1110uy City Council Meeting: July 24, 2018 Department: Economic Development Subject: Texas Plumbing Supply Company, Inc. — Payment of grant per the Economic Development Agreement As part of an effort to attract small businesses that create primary jobs, the City of Schertz Economic Development Corporation (the "SEDC ") held a public hearing and approved an Economic Development Agreement ( "Agreement ") on January 26, 2017 with Texas Plumbing Supply Company, Inc. ( "TPS "). The Agreement was later amended on October 26, 2017 by the SEDC Board of Directors. The amendment extended the performance benchmark dates and compliance period by one year. TPS is a family -owned independent wholesale plumbing supply company. The Schertz facility is the company's fifth location. The Schertz facility was chosen to help serve the growing Central and South Texas region. Under the Agreement, TPS agreed to: construct a 35,000 square foot facility at 17992 Red Iron; obtain a certificate of occupancy and begin operations by December 31, 2018; maintain a minimum taxable value of $4.5 million; create at least 1.0 jobs; and generate an annual payroll of at least $407,000. In consideration the SEDC offered a grant worth $112,500 to TPS. The grant is receivable upon TPS's receipt of the certificate of occupancy and the commencement of operations in Schertz. Starting in 2019, TPS must certify annually its compliance to the agreement. Lastly, the grant is subject to a claw back for a period of six years. If a default occurs, TPS must repay the grant plus interest. On July 1.7, 2018 TPS notified the SEDC that it has received the certificate of occupancy and commenced operations in Schertz. Staff will process the grant payment in accordance to the Agreement. FISCAL IMPACT The $112,500 grant will be paid from SEDC Funds through the Development Incentive line item. Informational Only —16D N I V awo a 0L,Us 1a U 19 LVA [o7 71►`I 111101 City Council Meeting: July 24, 2018 Department: Management Subject: Pending informational item status !' l 1 Below is a list of informational items that have been requested by Council and their proposed due dates: • Workshop /presentation by City Attorney initial 8 -7 -201.8 to Council framework regarding social media of councilmembers. (Requested by Mayor Carpenter /Mayor Pro -Tem Scagliola) • Update regarding recycling (larger recycle bins) 8 -14 -2018 to Council (Requested by Councilmember Edwards) • Workshop discussion and possible action regarding the 8 -28 -2018 to Council Makeup of the Interview Committee. • Workshop discussion and update from the Transportation 8 -28 -2018 to Council Safety Advisory Commission regarding people parking in front of mailboxes (Item requested by Councilmember Crawford) • Workshop discussion regarding potential UDC code amendments 9 -1.1 -2018 to Council regarding standards for sheds