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06-05-2018 MinutesMINU'S'ES REGULAR MEETING June 5, 2$18 A Regular Meeting was held by the Main Street Committee of the City of Schertz, Texas, on June 5, 2018, at 10:23 p.m. immediately following the Regular Council Meeting at the Hal Baldwin Municipal Complex Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Members Present: Mayor Pro -Tem Cedric Edwards Councilmember Scott Larson — Vice Chair Staff Present: Executive Director Dudley Wait Guest Present: Michele Tereletsky Call to Order Mayor Michael Carpenter Councilmember Mark Davis - Chair Acting City Manager Brian James City Secretary Brenda Dennis Chair Davis called the meeting to order at 10:23 p.m. Discussion and action items: 1. Approval of the minutes of the meeting of January 23, 2018. (Chair Davis) Chair Davis recognized Mayor Carpenter who moved, seconded by Councilmember Edwards to approve the minutes of January 23, 2018. The vote was unanimous with Mayor Carpenter, Councilmembers Edwards, Davis and Larson voting for, and no one voting no. Motion Passed 2. Review input from the recent Main Street Community Input Meeting and discuss direction moving forward. (B. James) Chair Davis recognized Acting City Manager Brian James who stated that in characterizing the Main Street meeting we had is we went through a list of items that the Main Street Committee seemed to feel like were priorities for Main Street, but we effectively wanted to make sure we didn't hear anything counter from the Stakeholders in the Main Street area. He stated the input meeting was for Main Street property and business owners to seek feedback on proposed improvements as part of the Main Street Improvement Project. These include parking lot improvements, eliminating gaps where sidewalks are missing, decorative lighting, street curb bump -outs, ornamental trashcans and benches, seal coating the street, decorative paving work at select intersections, artwork, branding, and entry monuments. The feedback was generally supportive of the City's proposal In reviewing the notes there wasn't anything from staff that was counter to what we talked about. Some focused their issues on parking, others on aesthetics and sidewalks, not over 6 -5 -2018 Minutes Page - i - artsy, more relatable and outside art use. We heard concerns with safety and security. Mr. James remined the committee that they had talked about lighting along Main Street. He stated again he did not hear anything contrary to that. He offered up that some thoughts that there were suggestions of focusing on particular areas with regard to landscape planter boxes and things along those lures. Mr. James referred to the email from Mr. Dean Weirtz with the Historical Preservation Committee that he sent to members; his suggestions regarding windmill designs, other comments regarding possible metal work, things that citizens look at and that are relatable. Mr. James proposal is to simply come back and brief Council on what the committee has talked about based on the input from the citizens. These are the areas that we want to focus on first and the ways of spending the money. Suggested items included: - Inspections — permitting process - Planning (zoning districts /uses) - Public Works — floodplain regulations (proposed changes) - Economic Development Corporation — City incentive programs /small business help - Entry Features — consultants - Street improvements — bump outs, pavers, seal coat - Sidewalk improvements - Lighting — Fixtures - Street furniture — trash cans, benches etc. - Parking (lot + taped on width for on street) - Other (catch all — includes funding) - Programming of Main Street (Events) Public Affairs will work with them Mr. James stated the area he wanted to focus on this evening and information received from the Economic Development Corporation was with regards to the incentive program, to him seems to be one that we have discussed and were still researching. Mr. James provided draft information regarding a Main Street Local Flavor Incentive Program and examples of what other cities are doing for their review. Mr. James stated that this may change based on comments this evening. Mr. James reminded the committee that we had discussed this at the retreat where we may need to have additional incentives targeted at Main Street. At the Community input meeting the EDC table focused on this with questionnaires i.e., highest priority etc. Signage seemed to be the biggest priority. He stated what we are essentially wanting to do is come back with an exterior facade grant program $20,000, a sign grant program $2,000, a landscaping/site grant program $10,000 and a Capital Investment Grant program $2,000. Mr. James stated that with this and between the Historic Grant Program which is broad fiscal improvements, but with this and the above we believe we have covered the areas which were discussed. What we can do is cap the amount the individuals are able to receive if that is the consensus. The information provided on the Main Street Local Flavor Incentive Program the wanted to received feedback from the Committee before going to Council. 6 -5 -2018 Minutes Page - 2 - Mr. James addressed questions from the Committee regarding the Main Street Local Flavor Incentive program proposal; this information is targeted now to Main Street and those streets that tie into FM 78. If these work for Main Street, then later we can look at these for other areas of Schertz. Mr. James stated that this would be in the general fund incentive program and an amount to begin with of a couple of a hundred thousand dollars for the first year. Members continued to discuss the Main Street proposal that will be going to Council regarding the funding available and the areas that are suggested for targeting. They discussed more Main Street festivals, they do have some ideas moving forward. Committee members concurred to move forward with Council. ADJOURNMENT: Chair Davis recognized Councilmember Larson who made a motion to adjourn, seconded by Councilmember Edwards the vote was unanimous with Mayor Carpenter, Councilmembers Edwards, Davis and Larson voting for, and no one voting no. Motion Passed. As there was no further business, Chair Davis adjourned the meeting at 10:44 p.m. Councilmember Mark Davis, Chair T: Brenda Dennis, Cit ecretary 6 -5 -2018 Minutes Page - 3 -