P Z 8-8-18 MinutesPLANNING AND ZONING MINUTES
August 8, 2018
The Schertz Planning and Zoning Commission convened on August 8, 2018 at 6:00 p.m. at the Municipal
Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas.
PLANNING & ZONING COMMISSION
Michael Dahle, Chairman
Ernic Evans, Vice Chairman
Richard Braud
Glen Outlaw
Ken Greenwald
Gordon Rae
LaD• nna Bacon
CITY STAFF
Brian James, Acting City Manger
Lesa Wood, Director of Planning &Community Dev.
Dudley Wait, Executive Director
Tiffany Danhof, Executive Assistant
Bryce Cox, Senior Planner
Emily Grobe, Planner
Thomas Pinder, Fire Marshal
Kade Long, Fire Chief
OTHERS PRESENT
Karen Mitchell, Mitchell Planning Group, LLC
Chris Benny, Real Estate Manager 7-Eleven Corporate
John Bennett Market Manager 7-Eleven Corporate
Shane Partridge, Development Consultant
David Tipton Development Leader, CEI Engineering
Associates
Mr. Dahle called the meeting to order at 6:00 P.M,
19 1F&
There were no residents who spoke,
A. Minutes for the July 25, 2018 regular meetings.
Mr. Outlaw motioned to approve the minutes from July 25, 2018 regular minutes. Mr.
Greenwald seconded the motion. The vote was 6-0, motion carried.
A. SUP2018-002
Hold a public hearing, consider and make a recommendation on a request for a Specific Use
Permit and associated conceptual site plan to allow a Convenience Store with Gas Pumps on an
approximate 0.93 acre site. The property is more specifically described as Lot 6, Block I of the
Tri-County Business & Industrial Park Unit IA Subdivision; City of Schertz, Guadalupe
County, Texas; located at 17501 IH 35.
Ms. Grobe gave a presentation on a request for a Specific Use Permit and associated
conceptual site plan to allow a Convenience Store with Gas Pumps located at 1750111135.
Minutes
Planning and Zoning Commission
August 8, 2.018
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She gave an explanation on the request to demolish the existing structure and construct anew
convenience store, gas pumps and car wash. She indicated that on the public notices were sent
out on July 27, 2018 and that staff had received no in-favor or opposed responses. Ms. Grobe
explained the adjacent land uses to include a convenience store with gas pumps and
restaurant. Ms. Grobe presented the proposed conceptual site plan to include the overall
layout, landscaping, parking, and elevations. Ms. Grobe indicated that staff recommended a
conditional approval of the Specific Use Permit to allow a convenience store with gas pumps.
Ms. Grobe indicated the following conditions associated with the staff recommendation:
T}{DOT and the City ufSuhcdz Engineering Department approve the TrnffiuImpact Analysis
and the Drainage Report, a building permit in approved within one year of the adoption ofthe
SUP ordinance; and the use begins operation within two years of the issuance of the
necessary building permit.
Mr. Dahle opened the public hearing a16:06P.M.
l{nrcu Mitchell, with Mitchell Planning Fknop, LLC, gave o preoco1uiun of the proposed
dcvciopnzuo1, background of 7-Eleven E-Commerce, and proposed improvements of the
landscaping. Mrs. Mitchell also discussed the adjacent land uses and how improving this site
could lead to other development improvements in the area. She mentioned the other
representatives that were there if needed to answer questions. The copreaootu1ivoo nnootioumd
were Chris Benny; Real Estate Manager ed7-2]ovon Corporate; John Bennett Market Manager
of7-E]eveo Corporate; Shane Partridge Development Consultant; David Tipton Development
Leader with CIIl Engineering Associates. She indicated that there are two other
upplivauta/bomloomoea interested in the oaozo 1oo8ti0u and VvoV|d he proposing food
establishments using the existing building ifthe SUP were not approved.
Mr. Dahle closed the public hearing at 6:18 P.M.
Commissioners and staff had a discussion on existing drainage poouoos, inxs under the
powerheo, and uorp/umb stacking capacity.
Mr. [)obln had question on if the proposed store would be through a franchises or through
corporate.
Mrs. Mitchell indicated that the franchise is the business owner but the property and the grounds
including the building are all owned by corporate.
Mc. Roo added u question on if the existing 7-Eleven hUaineuV ovvucr on FM 3009 would be
infringed 'oo his area ofresponsibility,
Mr. Bennett indicated that the franchisee has to sign u franchise agreement that specifically
outlines grounds and what they're responsible for. 7-Eleven has a standard that must be met.
Mr. Rae provided u]orifiuodou on his question if the franchisee has responsibility on the
customer flow ,and foot bu[fio.
Mr. Bennett mentioned that saturation issues have never come upwith prior facilities.
Minutes
Planning and Zoning Commission
August 8, 2018
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Mr. Benny indicated that 7'Bkxeo Corporate have u uetp/mzk o]mu to ukov/ impacts on
surrounding stores when a new location.
Mr. Outlaw wanted clarification on if the proposed Special Use Permit were approved, would
the 7-8Ioveobe developed, since there are other applicants looking at this particular property.
Mrs. Mitchell indicated that 7-Blevcnio under contract for this proposal.
Mr. Outlaw motioned to recommend approval bo City Council of SUP2018-002 with the StofZ
provided conditions. Mr. Rae seconded the motion. The vote was 6-D. motion carried.
B. ZC2010-004
Hold a public hearing, consider and make a recommendation on an amendment of Part 111, Scheitz
Codes of Ordinances, Unified Development Code (OI)C),toArticle 8 Special Uses and GmzenU
RuQo|a1kooa, 8oboociiou 21.8.2 /\oucsnocy Buildings, [Jaea and Structures associated Code of
Ordinance amendment
+^^7ab/edu/&0aJu/u25, 20I8 Planning & Zoning Con/ousv6/m ++*
Mr. Greenwald motioned toremove ZC2l8-O04 from the table for further discussion. Mr. Brand
second the motion, The vote was 6-0, motion carried.
Mr. Cox indicated after staff reviewed the item in preparation for the meeting, there were some
building and fire code conflicts that needed habeaddressed prior to asking for urecommendation
from the Commission. &/Ir. Cox noted that Staff ia asking the Commission to table the item again for
more discussion and be heard u1 the next following meeting,
Kade Long, the Fire Chief for the City of Schertz gave a presentation on what staff had conceptually
created at that time, with more staff discussion tnfollow after the meeting. Chief Long and Mr. Cox
also explained a graphic design presented to the Commissioners showing the City Staff proposed
DDCAnodmonts.
Mr. I}uhle opened the public hearing u16:36P]W.
There were uoresidents who spoke.
Mr. [)ohlu closed the public hearing at6:37P.M.
Coozoziuuioucco and staff had a discussion on the graphic design between the fire code and
building code conflicts.
b/b, Cox wanted to be clear that this graphic design is what Staff will be carrying forward and
Staff wants to have more discussion on the written portion prior to the ConToziouiou making a
recommendation io the City Council,
Mr. Evan recommended a revision to reinstate having all sheds be permitted. He indicated that
be is an advocate for all sheds to be ponmb1md for the reason that this will be the only vvoy to
prevent future trouble and safety issues.
Mr. Greenwald indicated that the biggest concern lothe safety ofthe tire dnpuduzoo1.
Mr. Rae questioned [f there iman[T solution process started.
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Planning and Zoning Commission
August 8, 2018
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Mr. Cox explained that just changing the requirement for permitting of all sheds would not
resolve issues with code enforcement on accessory buildings. He indicated the best way to close
misunderstanding with residents is to have more outreach and communication.
Mr. Outlaw motioned to table ZC2018-004 agenda item for staff to review and bring forward
altered proposed UDC language. Mr. Greenwald seconded the motion. The vote was 6-0,
motion carried.
A. Requests by Commissioners to place items on a future Planning and Zoning Agenda.
Mr. Braud requested a UDC updated on the placement of trees located under a utility easement.
B. Announcements by Commissioners.
• City and community events attended and to be attended
• Continuing education events attended and to be attended
No Commissioners spoke.
C. Announcements by City Staff.
• City and community events attended and to be attended.
• Monthly Financial Report (June) with administratively approved plats
• NEW SITE PLAN APPLICATIONS: There were no new site plan applications
submitted to the Planning and Community Development Department between July
20, 2018 and August 3, 2018.
Staff had no announcements.
Minutes
Planning and Zoning Commission
August 8, 2018
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