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06-07-2018 MinutesNortheast Partnership for Economic Development City Garden Ridge Council Chambers 9400 Municipal Parkway Garden Ridge, Texas 78266 MINUTES OF WORKSHOP JUNE 7, 2018 I. Call to Order and Establish a Quorum. Mayor Carpenter called the workshop to order at 6:44 PM. Members present were: Mayor Michael Carpenter, Schertz Mayor Bill Seiler, Marion Mayor Larry Thompson, Garden Ridge Mayor Stosh Boyle, Cibolo Mayor Pro -Tem John McCaw, Garden Ridge Mayor John Williams, Universal City Mayor Nick Milanovich, New Berlin Mayor Mary Dennis, Live Oak Others Present: Nigel Davies, First Command Brenda Dennis, City Secretary, Schertz II. Introduction Mayor Carpenter welcomed those present. III. OLD BUSINESS: 1. Update regarding Member Cities listing of all Emergency Operations Assets and primary points of contact. — Status Mayor Carpenter stated we are continuing to gather information that we will begin to share with everyone. Mayor Carpenter stated that our ( Schertz) Emergency Coordinator or a designee would be willing to meet quarterly with others from the group. If we need to continue this discussion next meeting, we can do that. Mayor Thompson stated that he has spent some time with their County Emergency Coordinator due to our size and having partnered with the county. In his words he stated that he works for him. He came and the walked around the city and gave suggestions that their conference room could be made into a command center an alternate facility for him as well. They recently went through getting their hazardous mitigation plan approved by council. The city is doing a new emergency management plan to start energizing their staff. Mayor Thompson stated that he did have conversations with the County person that we wanted to possibly partner with them. He stated that he would start unearthing some of the old interlocal agreements to see how they would fit with what we (NEP) would like to do. This process will take a while, but they have some help, and this is their primary job. Mayor Williams stated that he turned in the basic of what the City of Universal City has to Brenda. He also stated that they have a relationship with the county. Mayor Carpenter stated that we will continue this discussion and place it on each workshop agenda as we are working on this. 2. Discussion regarding the purpose and goals of the NEP organization. Mayor Carpenter stated he does not believe there are any changes or asked if there was anything the members wanted to discuss for clarification or ratification. Members present did not have anything currently. IV. NEW BUSINESS: 3. Discussion regarding an appointment to the Alamo Area Metropolitan Planning Technical Advisory Committee (TAC). Mayor Carpenter stated that we have a regular member, but we do not have an alternate member to sit in when and if our regular member can't be there. We do have a volunteer to do that. Mayor Carpenter recognized Mayor Boyle who stated that City Councilmember Joel Hicks is very interested in the alternate position. Mayor Boyle stated that Mr. Hicks has been attending the meetings since the beginning of the year and is very interested and qualified for the position. Mayor Williams stated that Blake has been on the MPO for several years and has also been a great asset to NEP. It was the concurrence of the members present to bring forward on the next agenda the appointment of Mr. Hicks. 4. Discussion and update regarding the Cities and NEP relationship with JBSA. (Nigel Davies) Mr. Nigel Davies spoke regarding his close relationships with JBSA and that he would be happy to assist in any way possible with keeping the relationship going with NEP. He wanted to know how he could work with JBSA and NEP to leverage those relationships. He is looking for guidance of the Mayors of NEP. Members present stated that we fine out earlier enough where NEP can work with them and act on it. Mayor Williams stated that several Mayors have relationships with members of Randolph and it would be great if Nigel could strengthen those relationships as he has those contacts. Mr. Davies stated that he has known Major Smith who is with the Outreach program for over two years and has a great relationship, and this will also help. Mayor Dennis stated she feels disconnected sometimes from the base, she attends all the events that she has been invited to but is curious to know what Mr. Davies is doing and what he is working on. Mr. Davies stated that he is working very closely with the 558. He stated that they want to do more for the community, but it is hard as they are a little scattered. There is .a problem with all the students trying to get them occupied. They are all trying to find out where they fit, especially the new leadership and he is working with that. Mayor Dennis asked how we can help them, specifically Randolph, such as maybe we can do their streets cheaper than they are doing. Mr. Davies stated that that is one thing that they would really be interested in. Mayor Dennis stated that these are the things that she is really looking for, so we can have a more solid thing to say. Mr. Davies stated that this would be something for General Lenderman to work with. Mayor Dennis and Mayor Williams reminded Nigel of the Airman recognition program that we did a while back and that they are interested in continuing. Members discussed a possible welcome reception with General Lenderman outside the base. Mr. Davies stated that he would contact the General and get the ball rolling. Members present also let Mr. Davies know that they are very interested in participating in the different awards ceremonies for the Airmen that come up and to please let them know. Mayors present stated that we all should invite members from Randolph to our city events. Somehow obtain a list that we can send out notices. Also discussed was getting the wives involved in different city events, especially those that need volunteers. Mayor Carpenter stated that we could use the base assistance with the upcoming VFW event. He stated as soon as he gets the information he would share out to Nigel and the others. Mayor Carpenter stated it would be great to fill the VFW hall. The Mayors continue discussions regarding keeping communications open with the base, and if there is anyway Nigel can assist us it would be great. Any information you may have to send it to Brenda shall disseminate out to the Mayors. 5. Discussion regarding the cancellation of the NEP July Meetings. Members present agreed that due to the Holiday and those possibly traveling the NEP July meetings should be cancelled. An agenda item will be placed on the next agenda for consideration to be approved. Mayor Williams indicated that since the upcoming legislation session is on us August would be a good time for the Representative Cuellar to come speak to us at our meeting. All we would need to do is contact his office. Mayor Carpenter indicated the only wrinkle to throw in is Bexar County is beginning to get into the machination of their budget discussions. Commissioner Calvert called and indicated that he would like to come speak to us about whether or not we would be interested in have a resolution of support for things that would be done in our area, his precinct of Bexar County. He wants to be cautious about resolutions suggesting to other elected bodies how to spend their money, if this was something worthwhile he would hear him out. Mayor Dennis indicated that she would not support a resolution and that the only city he is speaking to is Converse. That should be between them. She does not support us as an organization giving a resolution. V. Items of Interest by the Member Cities. Mayor Thompson City of Garden Ridge indicated that he and in researching other cities received a letter from a law firm in Dallas supposedly representing a company Moxy Pest Control. Moxy pest control is a legitimate company in the law firm is supporting Moxy's efforts to be able to solicit in their city between five and 9 o'clock and that our ordinance is preventing them. Mayor Thompson stated they sent the letter to the Denton Navarro which was very threatening. Mayor Carpenter stated we received a challenge letter as well interjecting that we are going to be suspending our ordinance temporarily to revise as not to open ourselves up to a lawsuit. Mayor Thompson stated the long and short of this is their coming off to enable Moxy to come in to do this. Our legal team which is the same legal team to several of us, before they knew there was over hundred 144 letters, their approach to them was if they didn't come to us, they didn't apply for a permit, they haven't tried to solicit, and we haven't stopped them, then they don't have a case. Mayor Thompson stated the letter is threatening, you have to respond within 10 days, we are going to file suit, and all the legal fees are going be paid by your city. They cited a bunch of case laws which none of it is in Texas. Denton Navarro first said were not an answer or respond and then when they started talking. to other cities they found out some other cities were involved in this. One of the partners called the firm in Dallas and got more information that there are many more cities and unearth some more information. Long and short of this now what Denton Navarro believes is that Moxy really has very little to do with this because they're small pest control company that would never have the money to pay for this kind of legal action, but they believe that there's somebody else behind this. A letter was written from Denton Navarro on behalf of Garden Ridge stating that their client has not been precluded from soliciting within the city. The City of Garden Ridge is also going to suspend their ordinance until they have reviewed their ordinance. It has nothing to do with Moxy or the organization. Mayor Dennis City of Live Oak inquired if any city had been approached by the anti -fire arms group. Mayor members present indicated that some have been approached by the group. Mayor Boyle City of Cibolo stated that the Youth Alliance Pilot Program at the ballfields across from City Hall begins this Friday from 7 to 10. Many activities are planned. Mayor Boyle also stated that on the 22nd of June Malcom Brown, their local NFL Star will be hosting a football camp at Steel High School. He would like to see maybe next year where this program could be rotated to other cities and spread it around. Mayor Dennis City of Live Oak stated that a couple of week ago a gentleman, and she doesn't know who he is, but he indicated that if there was not a sign posted "Employees Only" that he can just walk in to these places. They have now put up signs in their City Hall indicating employees only and secured some of their doors. She indicated that if he has not visited you yet, he will probably be coming around. If anyone needs more information just contact Scott Wayman at the city. Mayor Dennis also inquired if we were going to have someone represent us form a legal side like we did at the upcoming legislative session in January. We can't wait to look for that person, they need to be involved and already out there in the field knowing people. She stated she didn't support it last time and probably won't again, but if we are going to hire someone we need to do it now. Mayor Carpenter stated that last session it was an interesting exercise, we received some benefit out of it, but for the money we spent we could do other things that could have a bigger influence. Ideas were suggested that we could hire a marketing firm that would take our ideas and put them together that we could mail out to all the legislators. We need to have a way to take our message and get it out there. It was also mentioned to get on a bus and go and knock on doors and see our legislators, be available to testify in front of committees, etc. Getting up to Austin makes a huge impression. We need to make sure that we get a bus and get up to Austin like we did last year. Mayor Williams stated that at the last Military Transformation. Task Force meeting they did a presentation and the airfield off Martindale off IH 10 they are facing some serious encroachment problems, and no one knew about it. They were also talking about funding it, it was formed during the BRAC several years ago. It is a combination of the city — San Antonio and the County there are Tri Chairs members which include Commissioner Kevin Wolf — Bexar County, Councilmember Clayton Perry — San Antonio and Carroll Schubert San Antonio Chamber of Commerce Chair they are looking at funding sources to continue the group. It does in his opinion have its purpose. This would not be a huge expense by NEP, he just believes we need to explore this to infuse our partnership. Mayor Carpenter indicated that he would not have a problem doing this but what he would ask of the committee in exchange for our donations, for them to come out here to a reception so we can talk to them about who we are and what we do and why they should care. Mayor Dennis reminded everyone of our core values and our vision. Does it have to do with economic development for the Northeast Partnership. Mayor Carpenter stated that in that they are very active in the support of Joint Base San Antonio, the preservation of the missions on all of the bases and if there is a BRAC that closes a facility in transforming that facility into something useful for the communities around it. From that perspective that would be correct. Mayor Williams stated as a representative and speaking to them, they knew nothing that was going on with Randolph unless he told them. Their focus was Fort Sam and Lackland. Our involvement with them and that group is really important. Mayor Williams stated that they did not approach him, he just thought that he would bring it up. Mayor Carpenter indicated to call them up and have them tour Randolph, that will get them out of down town San Antonio and out here where we are. We must stay vigilant about Randolph and protect Randolph. Mayor Seiler stated that the 15th of the month he gets to teach at the upcoming newly elected officials seminar for small cities. He also stated that he sits on the Regional Review Committee that will be meeting on the 26th to set the rules for the FY18 /19 for AACOG submissions. Mayor Dennis stated that TML puts out great hand books for newly elected officials and everyone should be able to get one to their elected officials. Mayor Boyle thanked Ms. Dennis for volunteering her time to sit on their Charter Review Commission. Mayor Carpenter asked if other Mayors received an open records request for all their Mayoral emails from January through March from the graduate student at St Louis University? No other mayor received the request. Mayor Carpenter explained. Mayor Carpenter stated he had an opportunity to go on a tour of Brooks City Base, he encouraged those interested to let him know and he can get them in touch with the director. Mayor Carpenter explained the makeup of the Brooks City Base and explained how they have been successful. Mayor Carpenter stated that on Monday he has an opportunity to sit on a panel with three others discussing eminent domain with the San Antonio League of Women Voters. He indicated that this was very interesting and had interesting discussions. There was an attorney from a Texas firm who helps landowners fight condemnations, there was an individual from a private firm who does city planning who assists land owners to avoid condemnations and another individual from the Texas Farm Bureau and their principal job is to help landowners fight condemnations and of course himself an elected official. He stated that at the end of the program it was positive and why he is bringing this up two individuals in charge of the Women League of Voters indicated that if he had friends or colleagues who would be interested in sitting on a panel of other subjects to let them know or he know. Lastly Mayor Carpenter suggested a possible mixer to invite all elected officials from Bexar and Guadalupe county and some business owners to continue to drive and expand the dialogue. VI. Establish a Date, Time, &z Location of the Next Meeting. (Next up is the City of Kirby to host for August 2, 2018) The next meeting will be in Kirby. VII. Review and discussion regarding the Agenda for June 14, 2018, regular meeting. Add items to cancel the July meetings and the appointment of Joel Hicks to serve as alternate on the Alamo Area Metropolitan Planning Technical Advisory Committee. VIII. Adjournment Mayor Carpenter adjourned the workshop at 8:00 p.m. PASSED AND APPROVED THIS 9th DAY OF AUGUST 2018. Mayor Michael . Carpenter, NEP Chairman