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09-19-2018 Agenda with backupCOMMITTEE OF COMMITTEES ADVISORY BOARD HAL BALDWIN MUNICIPAL COMPLEX CITY COUNCIL CHAMBERS CONFERENCE ROOM 1400 SCHERTZ PARKWAY, BUILDING #4 SCHERTZ, TEXAS 78154 September 19, 2018 AT 3:00 P.M. Call to Order (Richard Dziewit) Discussion and /or Action Items 1. Minutes - Consideration and/or action regarding the approval of the minutes of the regular meeting of June 20, 2018. Reports /Updates /Discussion and or Action 2. Boards, Committee, Commission report/updates. 3. Acting City Manager report /updates. (B. James) 4. Future Agenda Items Requested — This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. 5. Discussion, review and field trip of the Animal Services Adoption Center -800 Community Circle Drive. (This Item Requested by Fae Simmons) ADJOURNMENT CERTIFICATION I, DONNA SCHMOEKEL, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 13th DAY OF SEPTEMBER 2018 AT 2:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Donna Schmoekel onna Schmoekel, Deputy City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2018. Title: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If ' you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. 09 -19 -2018 Agenda MINUTES REGULAR MEETING June 20, 2018 A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz, Texas, on June 20, 2018, at 3:00 p.m., at the Hal Baldwin Municipal Complex Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Chair Richard Dziewit Board Member Glen Outlaw Board Member Fae Simmons Board Member Earl Hartzog Board Member Tim Brown Board Member Sue.Boissoneault Absent: Board Member Shonale Burke Staff Present: Acting City Manager Brian James Deputy city Secretary Donna Schmoekel Guest: William (Bill) Bosch Call to Order Chair Richard Dziewit Boards, Commi Acting City Mgr. Sarah the approval of the minutes of the Brown who made a motion to approve the minutes, The vote was 6 -0 -0. Motion passed. report/updates. Brian James passed out a committee report handout to each member. Boardmember Hartzog said the BOA had a meeting in May and they had a request for a variance for a water tower that exceeds the height limit of 35 feet. The board granted the variance. The RAFB folks had given their prior approval for this request as well. Boardmember Boissoneault said the Historical Committee had not had a meeting and wouldn't get together until July. 6 -20 -2018 Minutes Page - 1 - Boardmember Outlaw said the P &Z meeting was pretty routine. They approved a replat and a request for onsite sewer on a few lots in southern Schertz. They have been working with city staff regarding some changes to the UDC to make it easier for planning and siting of municipal water and wastewater facilities like lift stations, water treatment and distribution. Boardmember Brown said they (EDC) continue to get requests for money. They have about $4 million for FY 2018 -19 and they are currently doing more budget reviews. Boardmember Simmons said the Parks Board renamed the Schertz Ballpark Complex the Johnie McDow Sports Complex. They also discussed what the parks board is doing, what it should be doing and how they fit into the city structure. On the 26th council meeting they are going to be there and try to get them to do a proclamation for Parks and Recreation Month. They did not approve renaming Oak Forest Park to Coy Simmons Park. Chair Dziewit said TSAC had a real short of painting centerlines on streets what areas 3. Acting City Manager report/updates. (B. James) Acting City Manager Brian Jam announcement and they plan to take 4. Discussion and feedback on role of city Acting City Mat and decide what Chair Dziewit said they, Fees). However, it is not meet as needed or lust ha said this as a aro by staff Council has posted the City Manager job is until June 30. and commissions. (B. James) s the boards opportunity to talk about this item oing forward. to take a look at items from the city (example: Impact that this duty occurs. His opinion is maybe they could nber Simmons stated she felt in the beginning it was more `city manager driven'. the idea of meeting quarterly and being called as needed. She also feels they are Lo activate their ideas. This board is also a group staff can bounce things off on. Members present discussed the sharing of information with their different boards and the handout sheet they get each time they meet. Boardmember Outlaw said he feels the real function of this committee is to share and disseminate information. Boardmember Hartzog was at first opposed to this but has learned a lot during his time serving on this board. He is conservative though and this is still costing money and staff time and is it doing any good? He likes the handout information they get each time the group meets and it should be sent out to each of the boards. Ultimately, he does think the board should stay together. 6 -20 -2018 Minutes Page - 2 - Acting City Manager Brian James suggested not meeting in July and August and let staff schedule a special meeting for this group to review the budget. He thinks the Mayor will show deference to this group with what you think. It is also hard for staff to come up with a topic every single month, but perhaps on a quarterly basis, we can do so easier. Boardmember Simmons suggested the group just meet once a quarter on the third month on the third Wednesday of that month (i.e., next meeting September 19) and/or as needed. All members concurred. Chair Dziewit also added, if they are needed by staff or Council prior to September 19, then staff can let them know so a special meeting can be called. Boardmember Hartzog stated the handout of the most recent meetings of the boards and a brief synopsis of what they did is always very helpful. Mr. James assured him that staff will keep producing that document for them. 5. Future Agenda Items Requested — This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Boardmember Hartzog suggested a briefing for the group on the water system and how it works (i.e., upper pressure zone, lower pressure zone, where they are located, etc.). While he knows a good bit about it already, he feels it would be good information for the other board members as well. City Manager Brian James offered to speak to the board members of P &Z, as this is more in line with their subject' matter, and if they are good with that, then a notice can be sent out to everyone stating at the P &Z (meeting) on this .,day, time and location, there will be a presentation on our water system and how it works. We can encourage all the other board members to attend that. The presentation can cover all the subject matter appropriate and helpful for general uublic knowledge. Boardmember Simmons also suggested the idea that if citizens have a community concern., they could feel free to come forward to this board and present the issue (i.e., urban blight, street issues,, etc.) to them for advice and or reference to staff for possible resolution(s). ADJOURNMENT: Boardmember Hartzog made a motion to adjourn the meeting, seconded by Boardmember Simmons. The vote was 6 -0 -0. Motion passed. The meeting was adjourned at 4:00 p.m. Richard Dziewit, Chair ATTEST: Donna Schmoekel, Deputy City Secretary 6 -20 -2018 Minutes Page - 3 - June 20, 2018 Reports from Boards and Commissions BOA — May 21, 2018 The Board of Adjustments approved a request by the City of Schertz for the proposed elevated storage tank off of Ray Corbett Drive to exceed 35. The elevated storage tank is to be approximately 225'tall. The property is zoned PUB — Public Use District, which is the most appropriate zoning district for this type of use, and has a maximum height limit of 35' but which is too low for elevated storage tanks. As such, staff is considering proposing changes to the maximum height allowed in this district to avoid having to get variances in the future. Planning and Zoning Commission — May 23, 2018 and June 13, 2018. At their May 23 meeting, the Commission approved a plat and associated waiver to allow septic service for a few lots in southern Schertz. At their June 13 meeting, they discussed proposed changes to the Unified Development Code regarding site development standards for public water and wastewater facilities to provide input on changes proposed by staff. TSAC — June 7, 2018 Staff provided an overview of City requirements and practice for painting centerlines on streets and provided an update on various projects /requests. Historical Preservation — No meeting since the last TSAC Meeting. The Historical Preservation Committee meetings quarterly — next meeting is scheduled for July. Parks and Recreation Advisory Board — May 21, 2018 The Parks Board received updates on the activities of YMCA. They also received updates on the status of Mary Whitfield Burks Park (where the exercise equipment was recently installed) and the walking trail project. The Board recommended not renaming Oak Forest Park to Coy Simmons Park, but did recommend renaming the Schertz Ballpark Complex after Johnie McDow, something Council approved. Library Board — June 4, 2018 At their June meeting, the Library Board received reports on the board's finances, library usage and the bookstore. They also discussed the Library Foundation Mini Golf that is occurring on Saturday, June 23. Schertz Economic Development Corporation — May 24, 2018 The SEDC Board met on May 24, 2018. During the meeting, the SEDC reviewed its monthly financials, Business Retention and Expansion (BRE) Plan, and the proposed FY 2018 -19 budget. As part of the monthly financials, the SEDC experienced a 55.8% year- over -year increase sales tax collections. The increase was the result of a one -time receipt and a state audit adjustment. During the BRE plan update, staff announced that construction has started for the Vestal Subdivision drainage project. Staff and the business owners have worked to get the project underway for nearly three years. Lastly, the proposed SEDC FY 2018 -19 budget included over $4 million for the payment of SEDC projects and incentives for Texas Plumbing Supply, Ace Mart Restaurant Supply, and infrastructure improvements for a new industrial area and the retail project near Wiederstein Road. Staff also recommended minor increases for staff development and the BRE program. The board will officially vote on the budget during its June meeting.