05-18 LAB MinutesSCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
May 7, 2018
Members Present: Ruth Tienor, Laura Wilson, Patti Dilworth, Margaret Riley, Joanne Ward, Neota Brady, Sandy Keiser, Cindy Vigil, Dawn Figueras, Shonale Burke and Melissa Ulhorn
HEARING OF RESIDENTS: None
CALL TO ORDER: Patti Dilworth called the meeting to order at 6:30 p.m.
REGULAR AGENDA:
1. Minutes: Consideration and/or action regarding the approval of the minutes of the April 2, 2018 meeting. Laura Wilson moved to accept the April 2, 2018 minutes. Margaret Riley seconded the motion. Motion carried. The April 2, 2018 minutes were accepted. 2. Treasurer’s Reports: Consideration and/or action regarding the approval of March 2018 Treasurer’s Report. March 2018 Treasurer’s Report: Bookstore sales were $1,224.09, Interest earned $34.28, Misc. funds $0.46, Credit Card sales $163.15, the total is $1,421.98. The Distribution was $7,111.49 which includes $3,464.94 for adult books and $2,726.88 for kids books. The Cash Account has $23,207.09 and the Investment Account has $45,948.45 in the accounts. Ruth Tienor moved to accept the March 2018 Treasurer’s Report as presented. Margaret Riley seconded the motion. The motion carried. The March 2018 Treasurer’s report was accepted as presented. 3. Librarian’s Report: Librarian will report on the following items:
General Operation: - Melissa Uhlhorn stated the library will be closed half a day May 21st for Harassment Prevention Training. This course was specifically designed by Human Resources for library customer service staff. They plan to hold special needs customer service in the future. - She explained there will be a feature article in Schertz Tales about how the Schertz library started, from idea to opening. There will also be a display in the library. - Mini golf Library Foundation fundraiser will be Saturday June 23rd. Volunteers are needed Friday evening at 6pm for setup and Saturday 5-6pm for breakdown.
March Stats: Public Computer Usage Total Circulation Head Count Volunteer Hours # of Volunteers 3,157 31,895 20,373 414.50 41 Total ILL borrow/ Lend Youth Program Attendance/program Adult Program Attendance/program Total Program Attendance
Total Collection (Titles) 83/128 1728/37 programs 91/17 programs 1819/54 105,047 Total Items (Items) Number of Patrons New Cards Renewed Cards Meeting Room Usage 106,685 31,207 309 233 84 3M Self Check Usage TSLAC Service Population Web page Session Web page users Web page pageviews 12,958 98,625 5,269 2,783 11,147 Wi-Fi Sessions: 30,148 Durations of Wi-Fi Sessions: 39 minutes 4. Bookstore Report: Committee reported on the following items: General Operation: -Donations are coming in. Received some German books. -Discussed possible dates of summer book s. It was suggested and agreed we go to two sales per year. -Discussed additional ways to make funds for the library. Issues discussed included: consignment of books within the book store, increased price for early-bird entry to sale, sale of gift certificates. 5. CCAB (Committee of Committees Advisory Board) Update: Shonale Burke/Brian James Shonale Burke presented the CCAB meeting report. She highlighted a few areas of interest: budget process that includes all items (funded and unfunded) and the advantages of this method; and infrastructure management process that city has begun.
DISCUSSION & POSSIBLE ACTION:
6. Pre-budget Discussion: General discussion and possible action on plans for 2018-19 budget. Melissa Ulhorn gave an overview about the major financial drivers of the library. 1) As the Schertz Library service area increases, it’s hard to maintain the items per capita required. Additional materials are needed. 2) Staff is needed. As a result of limited staff, number of programs desired by community can’t be provided. 3) Noise is problem in the library. The infrastructure management process has identified some solutions to the noise problem. Melissa would like to add more eBooks and more physical books; $10,000 more than annually spent on such items. The advisory board agreed this was a good use of resources. Shonale Burke moved we move $10,000 from reserve to purchase additional materials as stated. Margaret Riley seconded the motion. The motion carried. $10,000 will be spent on materials. ANNOUNCEMENTS: 7. Items by the Library Board Members: Briefing and discussion on the following items: -Correspondence received by the Secretary: Thank you from staff. -Other announcements by Library Board Members: None -Call for items to be included on the next agenda: Donation to mini-golf program.
ADJOURNMENT:
Ruth Tienor moved to adjourn the meeting. Margaret Riley seconded the motion. The motion carried. The meeting was adjourned at 8:03 p.m. The next meeting is June 4, 2018. _________________________________________ ____________________________________________ Patti Dilworth, Chairman Shonale Burke, Secretary
LAB BIRTHDAYS Melissa Uhlhorn April 1 Dawn Figueras November 23 Joanne Ward September 23 Laura Wilson March 3 Sandy Keiser March 20 Patti Paulson January 25 Carol Cyr November 7 Neota Brady June 28 Margaret Riley June 19 Cindy Vigil March 25 Ruth Tienor May 10 Bobbie Boyce March 30 Patti Dilworth January 27 Juan Thorn Shonale Burke February 28 Brian James