18-R-85 - Calling the General Election For November 6th, 2018 & signed agreements with Bexar and Guadalupe CountyTO THE RESIDENT, QUALIFIED VOTERS OF THE
CITY OF SCHERTZ, TEXAS
TAKE NOTICE that an election will be held in the City of Schertz, Texas on November
6, 2018, in obedience to a Resolution duly entered by the City Council of the City on July
24, 2018, which Resolution reads substantially as follows:
WHEREAS, pursuant to Section 9.01(a) of the Home Rule Charter (the
"Charter ") of the City of Schertz, Texas (the "LLty"), the regular City election shall be
held annually on the uniform election date in November, or at such other times as may be
authorized or specified by State La",,, at which time officers will be elected to fill those
offices which become vacant that year.; and
WHEREAS, the terms of the offices of Councilmembers for Places 6, and 7 ends in
November 2018 and those offices will become vacant at that time. Therefore, the City is
required to conduct an election in November 2018 to fill these vacancies; and
WHEREAS, the City will hold its election jointly in the counties of Bexar and
Guadalupe with the Schertz - Cibolo- Universal City Independent School District (the
"District "), the City of Cibolo, Cibolo Creek Municipal Authority and other entities
pursuant to a joint election agreement between said entities as authorized by Section
271.002 of the Texas Election Code, as amended (the "Code "). WHEREAS, the City
Council of the City (the "Council ") hereby finds and determines that holding a Joint
General Election on November 6, 2018, which is the uniform election date in November
prescribed under the Texas Election Code, for the purpose of electing Councilmembers
for Place 6, and Place 7 is in accordance with the provisions of the City's Charter and is
in the best interest of the citizens of the City; and
WHEREAS, the Council hereby finds and determines that a Joint General
Election should be held in the City on November 6, 2018, for the purpose of electing the
Councilmembers for Place 6, and Place 7 for a three -year term; and
WHEREAS, the City will contract with the Bexar County Elections
Administrator, and the Guadalupe County Elections Administrator (collectively, the
"Elections Administrators ") to conduct this election; and
WHEREAS, the City Secretary shall publish, and post notice of this election as
required by applicable law.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS THAT:
Section 1. An election shall be held on November 6, 2018 in and throughout
the City, for the purpose of electing the Councilmembers for Place 6, and Place 7, which
places are currently held by (i) Councilmember Angelina Kiser — Place 6, (ii)
Councilmember Bert Crawford — Place 7, for a three -year term to expire November 2021.
Section 2. The City will hold a Joint General election with the Schertz-
Cibolo- Universal City Independent School District (the "District "), the City of Cibolo,
and other entities, as provided pursuant to the provisions of a joint election agreement
between Bexar County and Guadalupe County and the City of Schertz, adopted in
accordance with the provisions of Section 271.002 of the Texas Election Code, as
amended (the "Code ").
Section 3. At said election, the candidate receiving the most votes for
Councilmember for Place 6, and Place 7 respectively, shall be declared elected for a term
to expire in November 2021. Any candidate desiring to have his or her name on the
Official Ballot for said General election shall, no sooner than July 23, 2018 and no later
than August 20, 2018, file with the City Secretary an application in writing in the form
prescribed by the Texas Election Code requesting that his or her name be placed on the
Official Ballot and declaring as a candidate for Councilmember for Place 6, and Place 7.
Any person failing to file said written application for candidacy by the time aforesaid
shall not be entitled to have his or her name printed on the Official Ballot. The name of
all eligible candidates whose applications have been duly and timely filed shall be placed
on the ballot pursuant to a drawing as provided by law.
Section 4. Pursuant to Section 61.012, Texas Election Code, as amended, the
City shall provide at least one accessible voting system in each polling place used in the
election. Such voting system shall comply with Texas and federal laws establishing the
requirement for voting systems that permit voters with physical disabilities to cast a
secret ballot. Touch screen machines may be used for early voting and Election Day
voting by personal appearance. Certain early voting may be conducted by mail. The
Elections Administrators shall also utilize a Central Counting Station (the "Station ") as
provided by Section 127.001, et seq., Texas Election Code, as amended. Bexar County
Election Administrator Jacque Callanen, and Guadalupe County Election Administrator
Lisa Adam will serve as the Managers and Presiding Judges of the Stations, will appoint
the Election Judges and Station Clerks for each Station location and will establish a
written plan for the orderly operation of the Station locations in accordance with the
provisions of the Texas Election Code. The Elections Administrators will appoint the
Tabulation Supervisors which will also serve as the Programmers for the Stations.
Lastly, the Elections Administrators will publish notice and conduct testing on the
automatic tabulation equipment relating to the Stations and conduct instruction for the
officials and clerks for the Stations in accordance with the provisions of the Texas
Election Code.
Section 5. The City election precincts established for this election shall be the
precincts named on Exhibit A attached hereto. A list of the City election precincts and
the polling places designated for each such election precinct are identified on Exhibit A
to this Resolution, and this exhibit is incorporated by reference for all purposes. At least
63 days prior to the scheduled election date, the Council, in coordination with the
Elections Administrators, will identify and formally approve the appointment of the
Presiding Judges, Alternate Presiding Judges, Election Clerks, and all other election
officials for this election.
Each Presiding Judge shall appoint not less than two (2) resident qualified voters
of the County to act as clerks to properly conduct the election. However, if the Presiding
Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the
clerks. The appointment of such clerks may include a person fluent in the Spanish
language to serve as a clerk to render oral aid in the Spanish language to any voter
desiring such aid at the polls on the day of the election. In the absence of the Presiding
Judge named above, the Alternate Presiding Judge shall perform the duties of the
Presiding Judge.
The election shall be held at the precincts and vote center locations listed on
Exhibit A on Tuesday, November 6, 2018, as prescribed by applicable law, and, on the
day of the election, the polls shall be open from 7:00 a.m. to 7:00 p.m.
The Bexar County Elections Office, 1103 S. Frio, Suite 100 San Antonio, Texas
78207, and the Guadalupe County Elections Office, 1101 Elbel Road, Schertz, Texas
78154, are hereby designated as the main early voting places at which early voting shall
be conducted for those living respectively in Bexar, Comal, and Guadalupe Counties.
Jacquelyn Callanen, the Elections Administrator of Bexar County (whose mailing address
is 1103 S. Frio, Suite 100 San Antonio, Texas 78207), and Lisa Adam, the Elections
Administrator of Guadalupe County (whose mailing address is 215 S. Milam Street
Seguin, Texas 78155 or PO Box 1346, Seguin Texas 78156 -1346) are hereby appointed
as the Early Voting Clerks to conduct such early voting in the election in accordance with
the provisions of the Texas Election Code. Each Early Voting Clerk shall appoint not
less than two (2) Deputy Early Voting Clerks in accordance with the provisions of the
Texas Election Code.
Early voting shall be conducted from Monday, October 22, 2018 through Friday,
November 2, 2018, with the exception of certain Saturdays, Sundays, and official State
holidays. The locations and hours for the early voting are attached to this Resolution on
Exhibit B.
Applications for ballots by mail must be received by the Early Voting Clerks of
the appropriate Counties not later than the close of business on Friday, October 26, 2018.
An Early Voting Ballot Board for each County is hereby established for the
purpose of processing early voting results. Jacquelyn Callanen, Elections Administrator
of Bexar County, and Lisa Adam, Elections Administrator of Guadalupe County will
appoint the Presiding Judges of the applicable Early Voting Ballot Board. Each Presiding
Judge shall appoint not less than two (2) nor more than ten (10) resident qualified voters
of the applicable County to serve as members of the applicable Early Voting Ballot
Board.
Section 6. The anticipated fiscal impact of conducting the election is
currently estimated to be $36,357.25.
Section 7. All resident qualified voters of the City shall be permitted to vote
at any of the early voting locations in Bexar or Guadalupe County regardless of their
county of residence. On Election Day, such voters shall vote at any polling place located
in their designated election precinct within Guadalupe, Bexar or Comal County. The
election shall be held and conducted in accordance with the provisions of the Texas
Election Code, as amended, and as may be required by any other law. All election
materials and proceedings shall be printed in both English and Spanish.
Section 8. A substantial copy of this Resolution shall serve as a proper notice
of the election. This notice, including a Spanish translation thereof, shall be posted at the
City Hall not less than twenty -one (21) days prior to the date the election is to be held,
and be published in a newspaper of general circulation in the City, (a) not more than
thirty (3 0) days, and not less than ten (10) days prior to the day of the election.
Section 9. The Council authorizes the City Manager, or his/her designee, to
negotiate and enter into one or more joint election agreements with other governmental
organizations in accordance with the provisions of the Texas Election Code in such form
as shall be approved by the City Manager, or his /her designee.
Section 10. The Council authorizes the City Manager, or his/her designee, to
negotiate and enter into contracts with the Elections Administrators to conduct the
election in accordance with the provisions of the Texas Election Code in such form as
shall be approved by the City Manager, or his/her designee.
Section 11. The recitals contained in the preamble hereof are hereby found to
be true, and such recitals are hereby made a part of this Resolution for all purposes and
are adopted as a part of the judgment and findings of the Council.
Section 12. All ordinances and resolutions, or parts thereof, which are in
conflict or inconsistent with any provision of this Resolution are hereby repealed to the
extent of such conflict, and the provisions of this Resolution shall be and remain
controlling as to the matters ordered herein.
Section 13. This Resolution shall be construed and enforced in accordance
with the laws of the State of Texas and the United States of America.
Section 14. If any provision of this Resolution or the application thereof to any
person or circumstance shall be held to be invalid, the remainder of this Resolution and
the application of such provision to other persons and circumstances shall nevertheless be
valid, and this Council hereby declares that this Resolution would have been enacted
without such invalid provision. The Council hereby authorizes the Mayor and the City
Secretary of the City to make such technical modifications to this Resolution that are
necessary for compliance with applicable Texas or federal law or to carry out the intent
of this Council, as evidenced herein.
Section 15. It is officially found, determined, and declared that the meeting at
which this Resolution is adopted was open to the public and public notice of the time,
place, and subject matter of the public business to be considered at such meeting,
including this Resolution, was given, all as required by Chapter 551, Texas Government
Code, as amended.
Section 16. This Resolution shall be in force and effect from and after its final
passage and any publication required by law.
PASSED, APPROVED, AND ADOPTED on this 24th day of gly 2018.
R. Carpenter Mayor
ATTEST:
renda Dennis TRMC, MMC, City Secretary
(SEAL OF CITY)
THE STA TE OF TEXAS }
}
COUNTY OF GUADALUPE)
CONTRACT FOR ELECTION SERVICES
THIS CONTRACT made by and between Guadalupe County, a body corporate and
politic under the laws of the State of Texas, hereinafter referred to as "County," and City of
Schertz, Texas, hereinafter referred to as "Political Subdivision," pursuant to Texas Election
Code Sections 31.092(a) for an election to be held on November 6, 2018, which lies partially in
Guadalupe, Comal and Bexar Counties. Said election for the Political Subdivision lying in
Guadalupe County and Comal County will be administered by Lisa Adam, Elections
Administrator, hereinafter referred to as "Elections Administrator ".
Said Political Subdivision is holding a General Election, at their expense on November 6,
2018.
The County owns an electronic voting system, the Diebold Touch Screens for Early
Voting and Election Day voting and Diebold Optical Scan for paper mail ballots, which has been
duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as
amended, and is compliant with the accessibility requirements set forth by Texas Election Code
Section 61.012. Political Subdivision desires to use the County's electronic voting system and to
compensate the County for such use.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and
benefits to the parties, IT IS AGREED as follows:
I. ADMINISTRATION
The Elections Administrator of Guadalupe County shall coordinate, supervise, and handle
all aspects of administering the Election as provided in this Contract. Political Subdivision agrees
to pay Guadalupe County for equipment, supplies, services, and administrative costs as provided
in this Contract. The Elections Administrator shall serve as the administrator for the Election;
however, the Political Subdivision shall remain responsible for the decisions and actions of its
officers necessary for the lawful conduct of its election. The Elections Administrator shall
provide advisory services in connection with decisions to be made and actions to be taken by the
officers of the Political Subdivision.
It is understood that other political subdivisions may wish to participate in the use of the
County's electronic voting system and polling places, and it is agreed that Guadalupe Countv
and the Elections Administrator may enter into other contracts for election services for those
purposes on terms and conditions generally similar to those set forth in this contract. Political
Subdivision agrees that other political subdivisions that may have territory located partially or
wholly within the boundaries of Political Subdivision, and in such case all parties sharing
common territory shall enter into a Joint Election Agreement and share a joint ballot on the
county's electronic voting system at the applicable polling places. In such cases, costs shall be
divided among the participants.
At each polling location, joint participants shall share voting equipment and supplies to
the extent possible. The participating parties shall share a mutual ballot in those precincts where
jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot
containing an office or proposition stating a measure on which the voter is ineligible to vote.
Multiple ballot styles shall be available in those shared polling places where jurisdictions do not
overlap.
II. LEGAL DOCUMENTS
Political Subdivision shall be responsible for the preparation, adoption, and publication of
all required election orders, resolutions, notices, and any other pertinent documents required by
the Texas Election Code and/or Political Subdivision's governing body, charter, or ordinances.
Preparation of the necessary materials for notices and the official ballot shall be the
responsibility of the Political Subdivision, including translation to languages other than English.
Political Subdivision shall provide a copy of their election order and notice to the Elections
Administrator.
III. VOTING LOCATIONS
The Elections Administrator shall arrange for the use of all Election Day voting locations.
Voting locations will be the County's usual voting locations. In the event a voting location is not
available, the Elections Administrator will arrange for use of an alternate location with the
approval of the Political Subdivision. The Elections Administrator shall arrange for the use of the
two Comal County voting locations for the Political Subdivision.
If polling places are different from the polling place(s) used by Political Subdivision in
it's most recent election, Political Subdivision agrees to post a notice no later than the day before
the election, at the entrance to any previous polling places in the jurisdiction stating that the
polling location has changed and stating the political subdivision's polling place names and
addresses in effect for election.
All obligations of the Elections Administrator contained in this contract with respect to
polling locations shall be limited to the provision of polling locations located within the
geographical boundaries of Guadalupe County, Texas. The Elections Administrator has agreed to
contact the authority in Comal County to arrange for the use of Precincts 202 and 301 Election
Day polling locations in Comal County.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Elections Administrator shall recommend election judges, alternate judges and clerks.
Upon request by the Elections Administrator, Political Subdivision agrees to assist in recruiting
polling place officials who are bilingual (fluent in both English and Spanish).
The Elections Administrator shall notify all election judges of the eligibility requirements
of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to
insure that all election judges appointed for the Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all
election judges and clerks. The Elections Administrator shall arrange for the date, time, and
place for presiding election judges to pick up their election supplies. Each presiding election
judge will be sent a letter from the Elections Administrator notifying him/her of their
appointment, the time and location of training and distribution of election supplies, and the
number of election clerks that the presiding judge may appoint.
Each election judge and clerk will receive compensation at an hourly rate established by
Guadalupe County pursuant to Texas Election Code Section 32.091. (Election Judge and
Alternate Judge - $10/hour; Clerks- $9/hour; Early Voting Clerks- $9.15/hour) The Election Judge
will receive an additional sum of $25.00 for picking up the election supplies prior to Election
Day and for returning the supplies and equipment to the central counting station after the polls
close. In addition, all workers receive a $15 flat rate compensation for mandatory training.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment
including, but not limited to official ballots, sample ballots, voter registration lists, and all forms,
signs and other materials used by the election judges at the voting locations. The Elections
Administrator shall provide the necessary voter registration information, instructions, and other
information needed for the election. If General maps are needed for a particular Political
Subdivision, the Election Administrator will order the maps and pass that charge on to that
particular Political Subdivision.
Political Subdivision shall furnish the Elections Administrator a list of candidates and/or
propositions showing the order and the exact manner in which the candidate names and/or
proposition(s) are to appear on the official ballot (including titles and text in each language in
which the authority's ballot is to be printed). This list shall be delivered to the Elections
Administrator as soon as possible after ballot positions have been determined by each of the
participating authorities. Said list shall be provided to the Elections Administrator by the date set
out in the published Election Calendar provided by the Secretary of State. Each participating
authority shall be responsible for proofreading and approving the ballot insofar as it pertains to
that authority's candidates and/or propositions.
It is agreed by all parties that at all times and for all purposes hereunder, all election
judges, clerks, and all other personnel involved in this election are independent contractors and
are not employees or agents of the County or Political Subdivision. No statement contained in
this Contract shall be construed so as to find any judge, clerk, or any other election personnel an
employee or agent of the County or Political Subdivision, and no election personnel shall be
entitled to the rights, privileges, or benefits of County or Political Subdivision employees except
as otherwise stated herein, nor shall any election personnel hold himself out as an employee or
agent of the County or Political Subdivision, unless considered a county employee as determined
by the Guadalupe County Human Resources Department.
VI. EARLY VOTING
Political Subdivision agrees to appoint the Elections Administrator as the Early Voting
Clerk. Political Subdivision also agrees to appoint the Elections Administrator's permanent
county employees as deputy early voting clerks. Political Subdivision further agrees that the
Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of
early voting as necessary, and that these additional deputy early voting clerks shall be
compensated at an hourly rate set by Guadalupe County pursuant to Section 83.052 of the Texas
Election Code ($9.15 /hour). Early Voting by personal appearance will be held at the locations,
dates, and times determined by Political Subdivision. Any qualified voter of the Election may
vote early by personal appearance at any one of the early voting locations.
As Early Voting Clerk, the Elections Administrator shall receive applications for early
voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election
Code. Any requests for early voting ballots to be voted by mail received by the Political
Subdivision shall be forwarded immediately by fax or courier to the Elections Administrator for
processing.
The Elections Administrator shall, upon request, provide the Political Subdivision a copy
of the early voting report on a daily basis and a cumulative final early voting report following the
election.
VII. EARLY VOTING BALLOT BOARD
Elections Administrator shall appoint an Early Voting Ballot Board (EVBB) to process
early voting results from the Election. The Presiding Judge, with the assistance of the Elections
Administrator, may appoint two or more additional members to constitute the EVBB. The
Elections Administrator shall determine the number of EVBB members required to efficiently
process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the
central counting station to receive and tabulate the voted ballots in accordance with the
provisions of the Texas Election Code and of this Contract.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and
127.005 of the Texas Election Code, appoint the following central counting station officials:
Counting Station Manager: __Lisa Adam
Tabulation Supervisor: — Missy Doss
Presiding Judge: Lisa Adam
The Elections Administrator will prepare the unofficial canvass reports after all precincts
have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision
as soon as possible after all returns have been tabulated. All participating authorities shall be
responsible for the official canvass of their respective elections.
X. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF
ELECTION
Political Subdivision may withdraw from this Contract should it cancel its election in
accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled
that the election is not needed. Political Subdivision is fully liable for any expenses incurred by
Guadalupe County on behalf of Political Subdivision. Any monies deposited with the county by
the withdrawing authority shall be refunded, minus the aforementioned expenses.
XI. RECORDS OF THE ELECTION
Voted ballots and all records of the Election will be given to the Political Subdivision to
be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas
Elections Code. However, if the Political Subdivision enters into a Joint Election Agreement
with another political subdivision, the Elections Administrator is hereby appointed general
custodian of the voted ballots and all records of the Election as authorized by Section 271.010 of
The Texas Election.
Access to the election records shall be available to each participating authority as well as
to the public in accordance with applicable provisions of the Texas Election Code and the Texas
Public Information Act. The election records shall be stored at the offices of the Elections
Administrator or at an alternate facility used for storage of county records. The Elections
Administrator shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the
provisions of Section 66.058 of the Texas Election Code. If records of the election are involved
in any pending election contest, investigation, litigation, or open records request, the Elections
Administrator shall maintain the records until final resolution or until final judgment, whichever
is applicable. It is the responsibility of each participating authority to bring to the attention of the
Elections Administrator any notice of pending election contest, investigation, litigation or open
records request which may be filed with the participating authority.
XH. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. Political
Subdivision agrees that any recount shall take place at the offices of the Elections Administrator,
and that the Elections Administrator shall serve as Recount Supervisor and the Political
Subdivision's official or employee who performs the duties of a secretary under the Texas
Election Code shall serve as Recount Coordinator.
The Elections Administrator agrees to provide advisory services to the District as
necessary to conduct a proper recount.
-* S ,,
The Elections Administrator shall file copies of this document with the Guadalupe
County Treasurer and the Guadalupe County Auditor in accordance with Section 31.099 of the
"Texas Election Code.
In the event that Iegal action is filed contesting Political Subdivision's election under
Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own
expense, legal counsel for the County, the Elections Administrator, and additional election
personnel as necessary.
Nothing in this contract prevents any party from taking appropriate legal action against
any other party and/or other election personnel for a breach of this contract or a violation of the
Texas Election Code.
The parties agree that under the Constitution and laws of the State of Texas, neither
Guadalupe County nor Political Subdivision can enter into an agreement whereby either party
agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any,
to indemnifying or holding or saving harmless for any reason are hereby deleted.
This Contract shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Guadalupe County,
"Texas and the two (2) precincts in Comal County, Texas.
In the event of one of more of the provisions contained in this Contract shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision hereof and this Contract shall be construed
as if such invalid, illegal, or unenforceable provision had never been contained herein.
All parties shall comply with all applicable laws, ordinances, and codes of the State of
Texas, all local governments, and any other entities with local jurisdiction.
The waiver by any party of a breach of any provision of this Contract shall not operate as
or be construed as a waiver of any subsequent breach.
Any amendments of this Contract shall be of no effect unless in writing and signed by all
parties hereto.
IN TESTIMONY HEREOF, this Contract, its multiple originals all of equal force, has
been executed on behalf of the parties hereto as follows, to -wit:
1. It has on this _ � day o4stratp'ursuant , 2018, been executed on behalf of
Guadalupe County by the E ections A to the Texas Election Code so
authorizing; and k
2. It has on this day of �— V , 2018, been executed on behalf of the
Political Subdivision 6y-- its Presiding Offi � er autho zed representative, pursuant to an action
of the Political Subdivision so authorizing.
GUADALUPE COUNTY, TEXAS ATTEST:
City of Sc
By: BY� -4h USA ADAM P Officer /Authorized Representative
Elections Administrator
•Qlvladoadde pue
,�Xussooau sT sauluuolop w mIISINIWCFV su s�jaajo put, no-go uolloolo lulof Ouisn `soould 2utjlod uo=oo
,�q panaas oq ueo lugl slouioaad uoTloolo agI UT saTlllug aaglo gllm Sjluiof suoTloaja ploq jjim pue SQomm
uojloala aoJ WO.L' 'dISIMW(IV gl?m loviluoo aleaedos umo iTagl olul aaluo of paambaa goto are solillug o-ql
'I
:suogjpuoo pue suuaal 2uimoljoj agl aapun (,,uojwjg iuuo f„ aql)
8 T OZ `9 mquzanoN `fiepson j uo uorloolQ lulof B pjog Ulm sOlIllug aqI legl paaa U ST IT `aHOAa2JaH,L MOK
`uoTloaja 8 j OZ `9 aaquuanoN 0111.10J
salltliglsuodsaa pue solinp omloodsaa MIR Ino �urllas luouuaaa u ue olul aQIuQ of aatsap sailtlug aql `SVaHaH m
PUP `suoTloipsianf anTloadsaa amgl uT saalon aql of um400jo 2uTABs
-Isoo pine `olduus `luauuanuoo v opTAoid of aapao ul plag oq uotloojo lujof -e IBgl wisop solluug agl `SVa2HH,4A
pue `soo'ejd
2?TUIIod uouzuuoo Sq panaas oq ueo leTll sloumid uoTloolo aqI uT SlluuoI sUOTloaja ploq of luauuaaaihe ue olul aalua
of suoTSTniPgT's jeoilljod auouu ao oml sozuoglne opoD uoiloajg sexaZ OT JO (e)Z00' ILZ uoTloaS `SVa2I�HAc�
PUB `•8I0Z `9 aaquuanoN `Xt'psans uo uoTloajQ jBaaua�3 U lonpuoo IITm C[aSA0 `SVa2HHM
`•81OZ `9 aaquuanoN `kepsons uo uolloolo jeaauoO n lonpuoo IIlm OI #C[IDAkDS `SVaHUEE M
Put, `•81OZ `9 aaquuanoN `X'epsanj uo uoTloaja jelaua�? -B Ionpuoo jllm AM `SVaHaHM
PUB `8IOZ `9 aaquuanoN `ApsanZ uo uogoojo Ivaaua2l v Ionpuoo II ?m SOD `SVa HM
PUB `BIOZ `9 aaquaanoN `XBpsonj uo uolloolo Ienuo2 7a lonpuoo IITm OSOD `SVaHall M
PUU `B IOZ `9 aaquuanoN `f�-epsan L uo uorloaja aalaRego V lonpuoo JIF- VSOD `svaua IAA
Pue `•8IOZ `9 aaquuanoN `,KBpsanj uo uoiloajo jeloods -e Ionpuoo IITm A-IOD `SVa2IH1IAA
PUB `•8TOZ `9 aaquuanoN `Xupsonj uo uolloolo jeloods pine IeaauQx9 P lonpuoo jllm DOD `SVHHj"
PU `•8I0Z `9 aaquuanoN `,�LIpsanZ uo uoTloala jeaau02 Ll Ionpuoo IIIA QSIVSS `SVaRaH .
PULI `• 8 j 0Z `9 aaquuanoN `-f,1epsan L uo u0110alo jeaaua2 -e lonpuoo IIlm QSIS `SVaHaHA1
PU'e `•8I0Z `9 aaquuanoN `fiepsanj uo uolloolo gZjl u lonpuoo jllm QSIDfIDS `SVaHaffAk
Pu-e `8I0Z `9 aaquuanoN ` .KUpsanj uo uoTloaja jtuoua2 n Ionpuoo IIIA C[SIg `SVaHaHAA,
PUV `•81OZ `9 aaquuanoN `X.'epsAn_L uo u01loolo jvaaua2 -e Ionpuoo II?m QSIDU `SVa2HHm
PUU `• 8 I OZ `9 aaquuaAoN `kepsan j, uo uolloolo jeaauoO t, lonpuoo jjtm yVg `SVaHaE[AA
•uouloajQ 81OZ `9 aaguuanoN agl aoJ `(P)Z00' I LZ uoTloaS apoD uoTloajg suxa L of
luensand `sanTleluasaadaa par�ijenb pie paluuodde �lnp aTagl q noagl pug Xq uulo�e «`salltlug„ agl sn `XjanTloajjoo
`.To ,Xjjlug„ ue se `XjjenpjAjpuT `ol paaaajaa oq osl-e XuLu Xagl `(,,CIfISArD „) lotalslQ XjjjjIfl ItloodS XQITA
uQQJD Pu'e (0I #CIIDA1D9) Oj #'CC'I'D'Ak XlunoD naxog `.(,,AkOD „) IsaaopuiAk Jo tilTD ATjI '(,,SOD) zluQTjoS
jo f4?D aql `•( «OSOD „) s-5reO XPupS io 4D Qgl `•(,,VSOD „) oluolUV UUS Jo ,1 ?D aqI !(,,A'1OD „) XOTTA uoaZ Jo
-�IID Qql `•(«DOD „) asaanuoD Jo fq?D aqI `(«QSIVSS „) loTalslQ loogoS Iuapuadapul otuoluV ueS glnoS `(«QSIS „)
loizlslQ looqoS Iuopuodopuj lasaauuoS `(«QSIDf1DS „) IoTalsia loogoS luopuodopul XITD ILSaaAITTn ojoq!D
TTAA QQ Ud UGLIG� !� UL1ldlLlJJG1
1,LL
YO AII.LN:I HO.LVZIZSllNIN(IV SNOL LDaria ALNAOO xvxas
'81OZ ` jo �np��sigj Qgg2IJV p QgNrJIS
•sa2nd aanlnu2Ts luuiopo o2umgoxo
f,11duuozd 11-egs SOTIT ug 0111 `02IngOxa aliUIisOnj n OuTMOIIO3 •saijijug oT41 uo 2utpuTq oq IluTjs uoissTTusuen
o1juTisouj Xq slmcLalunoo painooxo jo Idmoi aTll pure 'uoissiulsmij op uTsonj jo smom Xq soRed amjnaTs
all jo simdzalunoo o2uugoxo pure juouioo V sr a�naaxa XuTU saTliiug aTjZ quaumz1sTU luui.2izo palnOaxa
uu pauuaap oq IILgs slzndaajunoo oqj io1q}a2?oj, •si.Tudualunoo wouu To onl uT palnaaxo oq X-ew Immoo.T2V siTl,I,
.Iix
•saipoq
2TTTTUanoO anTjOadsaa zTaTjj Xq panoaddu puu passed su `luauuaaffV siTll jo suoi�ipuoo pun suu of ogljo omeldoom
juasazdaa saznjnu�hs : iogj pun `soilijug imill jo sopolvais pazuoq nu Xjnp oql on suosaad pau2Tsnpun o-q L
Im
•juauuaaa2V aTjj of k-znd
n su X11jug 2miLldiomeduou aqj a}alap of popuome �jjvoiTVuTojnu oq IILgs juauTaau2V siTjj pun `sapTjug .ToTl }o oqj
pu,e 2IOLV- dLSINIWQV 411ou XjjdLuozd IlnTls filiiug OuiWdMiwduou oigT `suoilisod pa ;sa}uoo ou suiq 11 osnuaaq
`8IOZ `9 zaquzanoN `XupsonL uo ppq oq of uopoolg juiof aqT TTT a}udioilmd of jou souiuuuajap �4ijug uu jj
'XI
•spaoOaz u0113010 OATloodsaz sil jo uuipoisno oip oq II-egs
X11jug Tjoug •sa}muls uoiluajai pzooaz lnuapaj pun aluls alquoilddu IIn pure Xuu T411nn XIduuoo of aaa& soillTug oLU
JIIA
•uoTIOalg JuuOr aTjl JOJ sTUnIaa JOUioazd anTloodsaz sil 2uissununO zoj ojgisuodsaz aq Iji& A41}ug goug
'IIA
'W I v- dISINIwQV
puu XjiTug gong uoompq janaquoo alnzndos Xq uodn poazfu su `uoiloolo oqj jo sumlai aTlj TjIm 2uoln
Auimw govo jo &ud jinnpgjv oqj jo saudoo jo has u apinoad pun sloljnq Olp 01ujnqui I11M 2I0,LW LSINMC V
JA
2IO,LV'd' ,LSINIW(IV
puu Xjijug TjOuo uoompq saouuos uoiloolo joj lOU.T uoo alumdos Xq uodn paau�in pun /41jug ogloods aT.jj
o} alquOilddu su `SISOO uoTTOala JQIITo IIn puu Xun ioj 2IOjV- djSINIWQV .�uiked uoj ojgjsuodso.T ST �JTJug TlOng
OR
•Tsoo i?u gsilgnd ogTjo ands aluuoilzodozd sTi WO.LV2LLSINIWCEV end IluTls A11}ug
g3BO puu `apOD U01TOalg gild JO £00'tb uoilooS jopun sopl ug oLp ITn jo paiinbaz su Kioliu.Tal aqj uT uoiTeInaTio
Iuaauai? jo zadudsmou u UT uOTTOoIg jo ooilojq u OuTgsilgnd Toj ojgisuodsaa aq IInus 2IO.LV- dLSINIWCFV
•u011031g Juror OIL Tj }inn uoijoouuoo uT sooilou OTlgnd jo �?uijsod unm sil ioj ojgisuodsaz ST f4pug goug
Bexar County Elections Department
September 7, 2018
City of Schertz
Attn: Brenda Dennis
1400 Schertz Parkway
Schertz, TX 78154
Enclosed you will find (3) original contracts for the November 6, 2018 Election. Please
return (2) fully executed originals with the countersignature for our files and keep (1) for
your records.
Should you have any questions, please feel free to contact me.
Sincerely,
%.,.UcqtMyn F. Callanen,
Bexar County Elections Administrator
THE STATE OF TEXAS §
§ CONTRACT FOR ELECTION SERVICES
COUNTY OF BEXAR §
This Contract is entered into by and between the BEXAR COUNTY ELECTIONS
ADMINISTRATOR ( "ADMINISTRATOR ") on behalf of Bexar County, a political
subdivision of the State of Texas, and the CITY OF SCHERTZ ( "CTTY ")(also, individually, a
"Party" or, collectively, the "Parties "), pursuant to Texas Election Code Section 31.092.
RECITALS
CITY, by appropriate action of its governing body acting in accordance with all
applicable laws, has called a general election to be conducted by Bexar County on Tuesday,
November 6, 2018 and desires that certain election services be provided by
ADMINISTRATOR through her Elections Department.
ADMINISTRATOR has provided cost estimates for election services to be rendered by
her office pursuant to the terms of this Contract that are set out on Exhibits "A" and "B,"
attached and incorporated into this Contract.
CITY and ADMINISTRATOR want to enter into this Contract setting out the
respective responsibilities of the Parties.
Accordingly, the Parties agree as follows:
ARTICLE I
PURPOSE
1.01. The Parties have entered into this Contract for election services described in Article II
to be provided to CITY for its election to be held on November 6, 2018.
ARTICLE II
SERVICES
2.01. ADMINISTRATOR agrees to provide to CITY the following general services:
(A) Procure and distribute election supplies, including, but not limited to, the
preparation, printing and distribution of ballots and sample ballots;
(B) Procure election judges and clerks for early voting and election day voting;
(C) Procure early voting polling places and election day polling places, as ordered;
(D) Procure, prepare, and distribute adequate election equipment and transport
equipment to and from the initial polling locations, including early voting
11111111 !IIilll!l 111 11 1 s pil I
NIP.
11!1111�1111'�I 111111 11pi III I'll 1111111 pil III 11111111 111111111111 !! �11111111 ! III
(J) Prepare writ of election to election officers and notice of appointment to
Presiding and Alternate judges, as required by law;
(K) Conduct early voting, in person and by mail, for CITY;
(L) Establish a Central Counting Station for the purpose of tabulating ballots;
(M) Provide such incidental related services as may be necessary to effect the
election;
(N) Meet AIWA requirements as the law relates to polling locations and voter
assistance, etc; and
(0) Provide for Central Count Tabulation (s):
a. Preparation and programming of the ballots on the AIS 650 Optical
Scanner
b. Preparation and tabulation of votes from the iVotronic Voting System.
3.01. Specific services to be provided related to the general services identified in Article 11
will be performed in accordance with the time requirements set out in the Texas Election Code.
2
ARTICLE IV
SERVICES NOT PROVIDED BY COUNTY
4.01. ADMINISTRATOR shall have no responsibility for insuring the passage of the
appropriate Election Order by the CITY, posting the election notice as required by the Texas
Election Code Section 4.003, or canvassing election results. ADMINISTRATOR shall have no
responsibility as custodian of CITY'S election records.
ARTICLE V
TERM
5.01. Except as hereinafter set out, the term of this Contract will be from the time of
execution until all items with respect to this Contract and the election held hereunder have
been completed.
ARTICLE VI
COST OF SERVICE AND BILLING
6.01. In consideration for the services provided hereunder by ADMINISTRATOR, CITY
shall pay ADMINISTRATOR the actual cost of performing the services, including any
overtime incurred by ADMINISTRATOR'S employees. CITY shall deposit with
ADMINISTRATOR +; A51. 4a no later than October 1, 2018 to cover the estimated
pro rata cost.
6.02. If the actual election costs exceed CITY'S deposit, the difference between the actual
costs and the deposit will be paid by DISTRICT within 30 days after receiving an itemized
invoice from ADMINISTRATOR. Payment must be made by check payable to the Bexar
County Clerk and mailed to:
Jacquelyn F. Callanen
Bexar County Elections Administrator
1103 S. Frio St., Ste. 100
San Antonio, Texas 78207
6.03. Any monies remaining after the payment of all costs of elections bills, will be the
property of the CITY and returned to it.
ARTICLE VII
GENERAL PROVISIONS
7.01. This Contract will be construed under and in accordance with the laws of the State of
Texas, and all obligations of the Parties created hereunder are performable in Bexar County,
Texas.
7.02. If any one or more of the provisions contained in this Contract is for any reason be held
41
to be invalid, illegal or unenforceable in any respect, that invalidity, illegality or
unenforceability will not affect any other provision, and this Contract will be construed as if
the invalid, illegal or unenforceable provision had never been contained in the Contract.
7.03. This Contract constitutes the sole and only agreement of the Parties and supersedes any
prior understanding or written or oral agreement between the Parties respecting the written
subject matter.
7.04. No amendment, modification, or alteration of this Contract will be binding unless it is
in writing, dated subsequent to the date hereof and executed by the Parties.
ARTICLE VIII
BACKGROUND CHECKS
8.01 ADMINISTRATOR has conducted all criminal background checks required by Texas
Election Code § 129.051(g).
SIGNED this I'L day of 18.
ELECTIONS ADMINISTRATOR CITY OF S RTZ
BY: '4 BY:
A (AELY4 F.CALLANEN P
LE:
APPROVED AS TO LEGAL FORM:
BY: z�'
PATRICIA G. PROWSE
ASSISTANT CRIMINAL DISTRICT
ATTORNEY- CIVIL DIVISION
0
Schertz
EXHIBIT
"A"
6-Nov-181
I
Early Voting
Units
Cost Per Unit
Estimated
TOTALS
A
REMUNERATION
REMUNERATION SUMMARY
NUMBER OF JUDGES
1
HOURS WORKED
80
$13.00
$1,040.00
HOURS WORKED OVERTIME
45
$19.50
$877.50
NUMBER OF CLERKS
5
HOURS WORKED
80
$11.50
$4,600.00
HOURS WORKED OVERTIME
45
$16.75
$3,768.75
JUDGES DAILY RETURN FEE
NUMBER OF TRIPS
3
COST PER TRIP
$7.50
$22.50
COST PER CREW
CC
$10,308.75
NUMBER OF SITES
42
WAGES
$432,967.50
TOTAL FICA
$33,122.01
TEMP AGENCY MARKUP
5.45%
$25,168.83
TOTAL REMUNERATION
$491,258.35
$491,258.35
B
PRINTING
PRINTING OF EARLY VOTING SUPPLIES
FORMATTING STYLE
216
$50.00
$10,800.00
COST OF BALLOTS
$0.40
NUMBER OF BALLOTS
50,000
$20,000.00
BALLOTAR
$750.00
$750.00
COST OF SAMPLE BALLOTS
$0.05
NUMBER OF SAMPLE BALLOTS
250,000
$12,500.00
Freight
$0.00
$0.00
TOTAL PRINTING
$44,050.00
$44,050.00
C
MAIL
NUMBER OF WHITE ENVELOPES
45,000
$0.09
$4,050.00
NUMBER APPLICATIONS
20,000
$0.05
$1,000.00
NUMBER OF CARRIER ENVELOPES
45,000
$0.09
$4,050.00
NUMBER OF TRANSPORT ENVELOPES
45,000
$0.09
$4,050.00
NUMBER OF POSTAGE STAMPS
45,000
$0.65
$29,250.00
TOTAL MAIL
$42,400.00
$42,400.00
D
TEMPORARY WORKERS
NUMBER OF TEMP EMPLOYEES/MAIL
10
HOURS WORKED
260
$14.75
$38,350.00
NUMBER OF MONTHS
3
WORKMANS COMP UNEMPLOYEMENT
$49.33
$1,479.90
iVotronic PREPARATION
NUMBER OF TEMPORARY EMPLOYEES
2
$14.75
HOURS WORKED
36
$1,062.00
WAREHOUSE
NUMBER OF TEMPORARY EMPLOYEES
5
HOURS WORKED
330
$14.75
$24,337.50
WORKMANS COMP UNEMPLOYEMENT
$49.33
NUMBER OF MONTHS
3
$739.95
FICA
$4,795.59
TOTAL TEMP EMPLOYEE COST
$70,764.94
$70,764.94
E
RENTAL
NUMBER OF SITES
42
NUMBER OF SITES COSTS
3
$500.00
$1,500.00
NUMBER OF iVOTRONICS
7
$118.90
$34,956.60
NUMBER OF iVOTRONICS - ADA
it
$143.05
$6,008.10
NUMBER OF PEBS
168
$7.50
$1,260.00
NUMBER OF DAYS PROVISIONAL BAGS USED
42
$6.00
$252.00
NUMBER OF BAG SEAL
42
$1.50
$63.00
NUMBER OF COMPUTERS
41
$200.00
$8,200.00
NUMBER OF TABLES
12
$10.00
$120.00
NUMBER OF CHAIRS
48
$2.50
$120.00
NUMBER LOCKS ,CHAINS
42
$5.00
$210.00
TOTAL RENTAL
$52,689.70
$52,689.70
F
STAFFTIME
DAILY RETURNS
NUMBER OF EMPLOYEES
14
$30.00
HOURS WORKED DAYS X NO. HOURS)
85
$35,700.00
FICA 7.65
$90.22
TOTAL WAGES
$35,790.22
PRO RATA COST
1
TOTAL STAFFTIME
$35,790.22
$35,790.22
G
E.B.B.AND S.V.C.
EARLY BALLOT BOARD
NUMBER OF BOARD MEMBERS
20
HOURS WORKED
30
$13.00
$7,800.00
TOTAL WAGES
$7,800.00
UNEMPLOYMENT
$622.44
FICA 7.65
$596.70
PRO RATA COST
1
OTAL E.B.B. AND S.V.C. COST
$9,019.14
$9,019.14
H
PUBLICATION POLLING PLACES
EXPRESS NEWS
2
$36,000.00
$72,000.00
LA PRENSA
1
$6,500.00
$6,500.00
PRO RATA COST
1
$0.00
TOTAL PUBLICATION
$78,500.00
$78,500.00
1
MISCELLANEOUS
NUMBER OF LABELS
100
$15.00
$1,500.00
NUMBER OF CELL PHONES
41
$35.00
$1,435.00
SHRINK WRAP COST
0
$50.00
$0.00
WRITS AND MAILOUTS TO JUDGES
ENVELOPES AND POSTAGE
300
$0.49
$147.00
NUMBER OF KITS
42
$50.00
$2,100.00
TOTAL MISCELLANEOUS
$5,182.00
$5,182.00
K
SUMMARY OF E.V. COST
REMUNERATION
$491,258.35
$491,258.35
PRINTING OF E.V. SUPPLIES
$44,050.00
$44,050.00
MAIL
$42,400.00
$42,400.00
TEMPORARY EMPLOYEE COST
$70,764.94
$70,764.94
RENTAL
$52,689.70
$52,689.70
STAFFTIME
$35,790.22
$35,790.22
E.B.B.AND S.V.C. COST
$9,019.14
$9,019.14
MISCELLANEOUS
$5,182.00
$5,182.00
PUBLICATION
$78,500.00
$78,500.00
EARLY VOTING COST SUBTOTAL
$829,654.35
$829,654.35
TOTAL EARLY VOTING COST
10% CONTRACT FEE EARLY VOTING
$82,965.44
$82,965.44
Grand Total Early Voting
$912,619.79
$912,619.79
Schertz
EXHIBIT
"B"
6- Nov -18
Election Day
Units
Cost Per Unit
Estimated
TOTALS
I
REMUNERATIONS
4
NUMBER OF JUDGES
1
HOURS WORKED
8
$13.00
$104.00
HOURS WORKED OVERTIME
7
$19.50
$136.50
NUMBER OF CLERKS
4
HOURS WORKED
8
$11.50
$368.00
HOURS WORKED OVERTIME
7
$16.50
$462.00
FICA 7.65 FOR JUDGES AND CLERKS
$35.34
TOTAL WAGES JUDGES and CLERKS
$1,105.84
NUMBER OF SITES
306
$1,105.84
$338,387.96
SECURITY
12
HOURS WORKED
18
$30.00
$6,480.00
FICA 7.65 FOR SECURITY
$495.72
$6,975.72
TOTAL WAGES SECURITY
TOTAL REMUNERATION
$345,363.68
REMUMERATIONS TOTAL
$345,363.68
$345,363.68
B
ELECTION NIGHT RETURNS
NUMBER OF SITES RETURNS
306
$25.00
$7,650.00
NUMBER OF KITS
306
$40.00
$12,240.00
TOTAL KITS AND RETURNS
$19,890.00
$19,890.00
C
RENTAL
NUMBER OF iVOTRONICS
1,957
$118.90
$232,687.30
NUMBER OF WOTRONICS - ADA
306
$143.05
$43,773.30
NUMBER OF COMMPACS
306
$80.00
$24,480.00
NUMBER OF PEBS
1,224
$7.50
$9,180.00
NUMBER OF FLASH CARDS
2,263
$33.00
$74,679.00
NUMBER OF PROVISIONAL BAGS USED
306
$6.00
$1,836.00
TABLES
20
$10.00
$200.00
CHAIRS
60
$2.50
$150.00
TRAFFIC CONES
0
$1.20
$0.00
SHRINK WRAP COST
5
$50.00
$0.00
NUMBER OF BALLOT BOXES
25
$1.45
$36.25
COST OF LOCKS AND SEALS
306
$1.50
$459.00
TOTAL RENTAL
$387,480.85
$387,480.85
D
TRANSPORTATION
MOVERS
348
$204.00
$70,992.00
TRUCK RENTAL
7
$600.00
$4,200.00
PRO RATA COST
1
TRANSPORTATION
$75,192.00
$75,192.00
TRANSPORTATION TOTAL
$0.00
E
PROGRAMMING, EQUIPMENT, TECHNICAL SERVICES
PERSONNEL COST ON SITE TECHS
90
$300.00
$27,000.00
TEMP AGENCY MARKUP
15.59%
$4,209.30
PROGRAMMING
10
$1,500.00
$15,000.00
VOICE FILES
1
$10,200.00
$10,200.00
CENTRAL COUNTING STATION JUDGE
8
$25.00
$200.00
REGIONAL SENDING SITES
1
$560.00
NUMBER OF SITES /PERSONNEL
8
$4,480.00
CENTRAL COUNTING STATION MGR HRS
25
$40.00
$1,000.00
TABULATION SUPERVISOR HOURS
12
$35.00
$420.00
ASST TO TAB. SUPERVISOR HOURS
12
$25.00
$300.00
COMPUTER COST
0
$40,500.00
$0.00
TABULATION SOFTWARE
0
$25,800.00
$0.00
AIS 650 OPTICAL SCANNERS
2
$7,600.00
$15,200.00
PUBLIC TEST
1
$50.00
$50.00
PREVENTIVE MAINT. INSP
1
$2,600.00
$2,600.00
PRO RATA COST
1
INFORMATION SERVICES
$80,659.30
TOTAL PETS
$80,659.30
$80,659.30
=
ELECTION DEPARTMENT STAFF
NUMBER OF EMPLOYEES
20
$30.00
HOURS WORKED
22
$13,200.00
ri�.,H /.ozi
$1,009.80
PRO RATA COST
1
TOTAL STAFFTIME WAGES
$14,209.80
$14,209.80
G
TEMPORARY EMPLOYEE
NUMBER OF EMPLOYEES ( POST ELEC.)
20
HOURS WORKED
22
$14.75
$6,490.00
PRO RATA COST
$0.00
WORKMANS COMP UNEMPLOYEMENT
1
$49.33
$986.60
PHONE BANK RATE PER HOUR
$10.00
$0.00
HOURS WORKED
NUMBER OF EMPLOYEES
3
$0.00
TEMPORARY EMPLOYEE COST
40
$7,476.60
FICA 7.65
1
$571.96
TOTAL TEMP EMPLOYEE COST
1
$8,048.56
$8,048.56
H
PUBLICATION
EXPRESS NEWS ACCURACY TEST
1
$375.00
$375.00
LA PRENSA
0
$0.00
$0.00
PRO RATA COST
1
TOTAL PUBLICATION
$375.00
$375.00
1
MISCELLANEOUS
NOTIFICATION TO JUDGES /payroll
2,400
$0.49
$1,176.00
POLLING SITE RENTAL
150
$210.00
$31,500.00
CELL PHONES AND AIRTIME
306
$30.00
$9,180.00
TOTAL MISCELLANEOUS
$41,856.00
$41,856.00
J
SUMMARY ELECTION DAY COST
REMUNERATIONS
$345,363.68
$345,363.68
ELECTION KITS AND RETURNS
$19,890.00
$19,890.00
RENTAL
$387,480.85
$387,480.85
STAFFTIME
$14,209.80
$14,209.80
PRINTING COST
$0.00
$0.00
INFORMATION SERVICES
$80,659.30
$80,659.30
TEMPORARY EMPLOYEE COST
$8,048.56
$8,048.56
PUBLICATION
$375.00
$375.00
TRANSPORTATION
$75,192.00
$75,192.00
MISCELLANEOUS
$41,856.00
$41,856.00
ELEC. DAY COST SUBTOTAL
$973,075.19
$973,075.19
TOTAL ELECTION DAY
$973,075.19
$973,075.19
10% CONTRACT FEE
$0.00
$0.00
Grand Total Election Day
$973,075.19
$973,075.19
Total
ESTIMATE
:arly
Voting Grand Total
$912,619.79
$912,619.79
:lection Day Grand Total
$973,075.19
$973,075.19
Fotal For Early Voting and Election Day
$1,885,694.98
$1,885,694.98
'ro Rata Share .13%
$2,451.40
$2,451.40
kmount of Deposit
$2,451.40
$2,451.40
Overpaid) /Underpaid