CIAC 11-14-2018 AGENDA with associated documents SCHERTZ CAPITAL IMPROVEMENT ADVISORY COMMITTEE
AND
PLANNING & ZONING COMMISSION
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
City of Schertz Core Values
Do the right thing
Do the best you can
Treat others the way you would want to be treated
Work together cooperatively as a team
Planning & Zoning November 14, 2018 Page 1 of 3
1. CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE
MEETING
2. PUBLIC HEARING:
The Capital Improvement Advisory Committee will hold a public hearing related to semi-annual reporting within this agenda. The public
hearing will be opened to receive a report from staff, and any other interested persons. Upon completion, the public hearing will be closed.
The Committee will discuss and consider the item, and may request additional information from staff, if required. After deliberation, the
Committee is asked to consider and act upon the following requests and make a recommendation to the City Council if necessary.
A. Hold a public hearing, consider and file the semi-annual report evaluating the progress of the city
on achieving the capital improvements program and identifying any problems in implementing the
plans or administering the capital recovery fees
3. ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING
1. CALL TO ORDER / ROLL CALL THE REGULAR PLANNING & ZONING COMMISSION
MEETING
2. HEARING OF RESIDENTS
This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person should fill out the Speaker’s
register prior to the meeting. Presentations should be limited to no more than three (3) minutes. Discussion by the Commission of any item not
on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion
of the agenda, will call on those persons who have signed up to speak in the order they have registered.
3. CONSENT AGENDA:
A. Minutes for the October 24, 2018 regular meeting
AGENDA
Wednesday, November 14, 2018 at 6:00 p.m.
Planning & Zoning November 14, 2018 Page 2 of 3
B. PC2018-038
Consider and act upon a request for approval of a final plat for the Fire Station #3 Subdivision, an
approximately 5.02 acre tract of land located approximately 900 feet west of the intersection of FM
1518 and Lower Seguin Road, City of Schertz, Bexar County.
C. PC2018-050
Consider and act upon a request for approval of a final plat for the Corbett Booster Station
Subdivision, an approximate 4.2 acre tract of land generally located approximately 1000 feet
northeast of the intersection of Alsatian Way and Ray Corbett Drive, Bexar County, Texas.
D. PC2018-037
Consider and act upon a request for approval of a final plat of The Crossvine Module 1, Unit 4 –
Phase B, an approximately 20 acre tract of land generally located south of the intersection of Aranda
Lane and Lower Seguin Road, City of Schertz, Bexar County, Texas.
4. PUBLIC HEARING:
The Planning and Zoning Commission will hold a public hearing related to zone change requests and replats within this agenda. The public
hearing will be opened to receive a report from staff, the applicant, the adjoining property owners affected by the applicant’s request, and any
other interested persons. Upon completion, the public hearing will be closed. The Commission will discuss and consider the application, and
may request additional information from staff or the applicant, if required. After deliberation, the Commission is asked to consider and act
upon the following requests and make a recommendation to the City Council if necessary.
A. ZC2018-007
Hold a public hearing, consider and make a recommendation to City Council on a proposal to rezone
approximately 17 acres of land from General Business District (GB) and Manufacturing Light
District (M-1) to Planned Development District (PDD), located at 18658 I-35N, Schertz, Guadalupe
County, Texas.
5. REQUESTS AND ANNOUNCEMENTS:
A. Requests by Commissioners to place items on a future Planning and Zoning Agenda
B. Announcements by Commissioners.
City and community events attended and to be attended
Continuing education events attended and to be attended
C. Announcements by City Staff.
City and community events attended and to be attended.
NEW SITE PLAN APPLICATIONS: There were no new site plan applications submitted
to the Planning and Community Development Department between October 16, 2018 and
November 9, 2018.
6.
ADJOURNMENT OF THE REGULAR MEETING
CERTIFICATION
I, Emily Grobe, Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official bulletin boards
on this the 9th day of November, 2018 at 5:00 p.m., which is a place readily accessible to the public at all times and that said notice was
posted in accordance with chapter 551, Texas Government Code.
Emily Grobe
Emily Grobe, Planner
Planning & Zoning November 14, 2018 Page 3 of 3
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was
removed from the official bulletin board on _____day of _______________, 2018. _______________title:_____________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special
assistance or have a request for sign interpretative services or other services please call 619-1030 at least 24 hours in advance of meeting.
The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the course of this
meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and presence of any subject in any
Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the
meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has
been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is
conducted by all participants in reliance on this opinion.
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE: November 14, 2018 Agenda Item X
TO: Capital Improvements Advisory Committee
THROUGH: Brian James, Executive Director
PREPARED BY: Rene Zarate, Senior Accountant, James Walters, Finance Director
SUBJECT: Hold a public hearing, consider and file the semi-annual report evaluating the progress of the city on achieving the capital improvements program and identifying any problems in implementing the plans or administering the capital recovery fees.
GENERAL INFORMATION: Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory Committee (CIAC) to file semi-annual reports with respect to the progress of the capital improvements plan and report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section 90-158 of the City’s Code of Ordinance includes this same requirement. The two expenses to the Capital Impact Fee Funds for this period were investment management fees for the Sewer Impact Fees and an allocation of Sewer Impact Fees to the Crossvines Batch Plant Expansion project. There were no expenses for the Water Impact Fees. Project Expenses for Water Impact Fee projects were $7,485.13 in engineering costs for the Corbett Elevated Tank. Project Expenses for the Sewer Impact Fee projects were $68,609.20 in engineering and construction costs for the Crossvines Batch Plant Expansion and $212,479.83 in engineering and legal costs for the Woman Hollering Trunk Line project. There were no Project Expenses for any Roadway Impact Fee projects. The attached report is the semi-annual report from April 1, 2018 through September 30, 2018. STAFF NOTE: Roadway Impact Fees will now be included in this report. A new page at the end of the report has been added to show revenues, expenditures, and balances for the period. Once projects are identified, a new report showing projects and funding allocation will be added. STAFF ANALYSIS AND RECOMMENDATION: Staff recommends the CIAC accept this report and file the semi-annual report with City Council. The semi-annual report will consist of the items presented to the CIAC and the draft minutes from this meeting.
2
Attachments: Impact Fee Report October 1, 2017 through March 31, 2018
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
APRIL 1, 2017 TO SEPTEMBER 30, 2018
Apr 1, 2017 to Sept 30, 2018
************** IMPACTS FEES **************
Water Sewer Total
Beginning Allocated Impact Fee Balance 1 2,843,373.52 0.00 2,843,373.52
Net Change in Allocted Impact Fees (6,248.00)419,238.80 412,990.80
Ending Allocated Impact Fee Balance 2,849,621.52 419,238.80 3,268,860.32
Beginning Unallocated Impact Fee Balance 2 5,834,982.31 6,097,488.60 11,932,470.91
Revenues:
Impact Fees 708,561.00 351,651.48 1,060,212.48
Transfer In 0.00 0.00 0.00
Interest Earned 3,201.84 1,997.33 5,199.17
Investments Income 61,368.63 57,303.91 118,672.54
Capital One - Investment Income 0.00 0.00 0.00
Misc Income 0.00 0.00 0.00
Reimbursement 0.00 0.00 0.00
Expenses:
Advertising 0.00 0.00 0.00
Engineering 0.00 0.00 0.00
Legal Svcs 0.00 0.00 0.00
Professional Services 0.00 0.00 0.00
CCMA-NorthCliffe Impact Fees 0.00 0.00 0.00
Auditor/Accounting Services 0.00 0.00 0.00
Investment Mgt Fee - Sewer 0.00 2,181.05 2,181.05
Transferred Out 0.00 487,848.00 487,848.00
Total Revenue Over/(Under) Expense 773,131.47 (79,076.33)694,055.14
Ending Unallocated Impact Fee Balance 6,608,113.78 6,018,412.27 12,626,526.05
Estimated Cost of Unfunded Projects
Corbett Elevated Tank - RL1 2,600,000.00
Corbett Ground Storage Tank 5,000,000.00
NE Quad Distribution Mains 1,300,000.00
Impact Fee Study Update 250,000.00
Woman Hollering Trunk Line 7,860,000.00
Cibolo West Trunk Line 6,000,000.00
Impact Fee Study Update 250,000.00
Total Unfunded Project Costs 9,150,000.00 14,110,000.00 23,260,000.00
Unfunded Projects to Ending Unallocated Impact Fee Balance 3 (2,541,886.22)(8,091,587.73)(10,633,473.95)
1
2 Beginning Unallocated Impact Fee Balance for Water includes $116,040 loan for the Street Impact Fee Study
3 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
Allocated Impact Fee Balances only include Capital Recovery funds and not funds from any other source. It also
assumes Capital Recovery Funds are used first when allocated.
Capital Improvements Program
SE Quad Pump
Station SE Quad GST
SE Quad Elevated
Tank
SE Quad Distribution
Mains
NE Quad
Distribution Mains
IH10 Corridor
Distribution Mains
Original Cost Estimate 1,688,289$ 1,100,000$ 1,250,000$ 1,700,000$ 1,600,000$ 1,000,000$
Current Project Designation
Corbett Ground
Storage Tank
Corbett Ground
Storage Tank
Corbett Elevated
Tank - RL1
Corbett Elevated &
Ground Tanks
Current Cost Estimate 5,000,000$ 5,650,000$ 1,300,000$
Capital Recovery Funding/Allocation
2011
2012
2013 12,251.14$
2014 500.00$
2015 87,166.10$
2016 3,050,000.00$
2017
2018
Other Funding Sources 897,245.46$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013 12,251.14$
First Half 2014 6.77$
Second Half 2014 1,581.13$
First Half 2015 980.00$
Second Half 2015 120,233.32$
First Half 2016 87,843.28$
Second Half 2016 23,263.75$
First Half 2017 -$
Second Half 2017 40,403.20$
First Half 2018 6,248.00$
Second Half 2018 7,485.13$
Total Expenses -$ -$ 300,295.72$ -$ -$ -$
Project Balance -$ -$ 3,746,866.98$ -$ -$ -$
Project Status Future Future Ongoing Future Future Future
Capital Recovery Water Projects
Capital Improvements Program
Original Cost Estimate
Current Project Designation
Current Cost Estimate
Capital Recovery Funding/Allocation
2011
2012
2013
2014
2015
2016
2017
2018
Other Funding Sources Bond 2007 931,739.74$ Bond 2013 3,000,000.00$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013
First Half 2014
Second Half 2014
First Half 2015
Second Half 2015
First Half 2016
Second Half 2016
First Half 2017
Second Half 2017
First Half 2018
Second Half 2018
Total Expenses
Project Balance
Project Status Future Complete Future On Going On Going Future
-$ -$ -$ 419,238.80$ 2,030,930.32$
-$ 931,739.74$ -$ 68,609.20$ 969,069.68$
68,609.20$ 212,479.83$
247,870.62$
4,048.18$
10,255.00$
83,983.26$
33,784.40$ 121,438.32$
815,683.00$ 38,315.41$
5,858.72$ 5,382.50$
46,690.62$ 34,775.84$
28,743.00$ 61,364.70$
980.00$ 17,032.55$
49,861.30$
82,262.17$
487,848.00$
931,740$ 487,848$ 10,860,000$ 6,000,000.0$
Capital Recovery Sewer Projects
Final South Sewershed
Master Plan Town Creek Phase III Town Creek Phase IV
Woman Hollering Creek
STP PH II
South Schertz Trunk Lines
and Lift Station
South Schertz Trunk Lines
and Lift Station
Town Creek Phase III -
QA3
Crossvines Batch Plant
Expansion - QA4
Woman Hollering Trunk
Line - QA2
Cibolo West Truck Line
15,000$ 659,126$ 1,000,000$ 600,000$ 9,600,000$
CITY OF SCHERTZ
ROADWAY IMPACT FEE REPORT
APRIL 1, 2017 TO SEPTEMBER 30, 2018
Apr 1, 2017 to Sept 30, 2018
Area 1 Area 2 Area 3 Area 4 Total
Beginning Allocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Net Change in Allocted Impact Fees 0.00 0.00 0.00 0.00 0.00
Ending Allocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Beginning Unallocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Revenues:
Impact Fees 60,793.07 0.00 0.00 0.00 60,793.07
Interest Earned 329.29 0.00 0.00 0.00 329.29
Investments Income 0.00 0.00 0.00 0.00 0.00
Expenses:
Advertising 0.00 0.00 0.00 0.00 0.00
Engineering 0.00 0.00 0.00 0.00 0.00
Legal Svcs 0.00 0.00 0.00 0.00 0.00
Professional Services 0.00 0.00 0.00 0.00 0.00
Auditor/Accounting Services 0.00 0.00 0.00 0.00 0.00
Transferred Out 0.00 0.00 0.00 0.00 0.00
Total Revenue Over/(Under) Expense 61,122.36 0.00 0.00 0.00 61,122.36
Ending Unallocated Impact Fee Balance 61,122.36 0.00 0.00 0.00 61,122.36
******************** ROADWAY IMPACTS FEES ********************