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03-05-2019 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL March 5, 2019 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 City of Schertz Core Values Do the right thing Do the best you can Treat others the way you would want to be treated Work together cooperatively as a tea.. Opening Prayer and Pledges of Allegiance to the Flag of the United States and State of Texas. (Mayor Pro -Tem Heyward) PrPQPntatinn • Presentation of the Texas Recreation and Parks Society (Traps) Award. (B. James /L. Shrum) • Presentation of the Selma/Schertz Salute to Service Members 5K Run /Walk/Roll sponsorship plaque. (Councilmember Gutierrez) New Employee Recognition • EMS: Thomas McSherry - Paramedic, Toby Green, Conner Wilkerson, Leslie Baldwin- EMS Billing Clerk • Fire: Crittenden Kennedy, Erik Surian - Firefighter • Police: Melissa Fleck — Police Records Specialist, Christopher Reynosa — Police Officer, Michael Barlow — Police Cadet, Gary Medina - Communications Officer • Animal Services: Noelle Monserrate, Ashley Draughon - Animal Services - P/T Kennel Technician • Parks & Recreation: Roy "Todd" King -Park worker I • Library: DeZion Hartman - PT Circulation Clerk City Events and Announcements • Announcements of upcoming City Events (B. James /S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (M. Carpenter) 3 -5 -2019 Council Agenda Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Dearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Workshop • Discussion regarding the Class & Compensation Study. (B. James /J. Kurz) • Discussion and possible action regarding the City Council Code of Ethics. (Requested by Mayor Carpenter.) Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the regular meeting of February 26, 2019. (B. Dennis) 2. Resolution No. 19 -R -27 — Consideration and /or action approving a Resolution authorizing purchases with CDW of up to $1.30,000.00, an increase from the previously approved amount of $95,000. (B. James /M. Clauser) 3. Resolution No. 19 -R -28 — Consideration and /or action approving a Resolution authorizing expenditure in excess of $50,000 with T.F. Harper & Associates, a BuyBoard Purchasing Cooperative Vendor and authorizing a purchase of $104,083 for the Ashlee Park Renovation Project. (B. James L. Shrum) Discussion and Action Items 4. Ordinance No. 19 -T -09 — Consideration and /or action approving an Ordinance of the City Council of City of Schertz Texas authorizing an adjustment to the Fiscal Year 201.8 -19 :Budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. First Reading (B. James /J. Walters /M. Clauser) Roll Call Vote Confirmation 3 -5 -2019 City Council Agenda Page - 2 - Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers 5. Information available in City Council Packets - NO DISCUSSION TO OCCUR • Update regarding large projects /CIP. (B. James /J. Harshman/K. Woodlee) Roll Call Vote Confirmation Adiournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE Ist DAY OF MARCH 2019 AT 3:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. gRENDA DENNIS Brenda Dennis, City Secretar I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2019. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by 3 -5 -2019 City Council Agenda Page - 3 - legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz- Seguin Local Government Corporation Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Interview Committee for Boards and Commissions Commissions Main Street Committee — Chair TIRZ II Board Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Heyward — Place 6 Councilmember :Brown — Place 7 Schertz Animal Services Advisory Commission Audit Committee Investment Advisory Committee Schertz - Seguin Local. Government Corporation - Alternate 3 -5 -2019 City Council Agenda Page - 4 - Work Session Item A CITY COUNCIL MEMORANDUM City Council Meeting: March 5, 2019 Department: Human Resources Subject: Workshop Presentation on the City Classification and Compensation Study BACKGROUND In 2015, at the direction of Council, the City hired a consultant to conduct the City's first comprehensive Classification and Compensation study. Staff turnover and difficulty hiring qualified people to fill vacancies was a problem. Additionally, compensation was the most significant issue identified by Staff in the Employee Engagement Survey. There were four (4) key goals of the study, which included: 1) Properly classifying positions in the City to reflect actual knowledge, skills, and abilities, as well as the essential duties of each position; 2) To have competitive compensation within Schertz's competing labor market and benchmark cities; 3) To promote internal and external compensation equity; and 4) To foster productive and tenured employees, in part, through a fair and balanced compensation system. An approach was adopted that would be targeted at bringing specific City salary ranges that lagged the market in line with the 45th percentile. The implementation schedule that was phased over four years cost just over $2 million, which includes the full weighted cost implications of salary adjustments. Council also emphasized the need to repeat the study every year to ty to improve the City's competitiveness with regard to pay. Year 4 adjustments were effective 1.0/1/201.8. Council approved money in the FY 18 -1.9 budget to conduct a second classification & compensation study. In additional to the goals listed above, staff proposes addressing some long outstanding compensation issues such as certification and incentive pay, as well as, considering solutions to the problems of lack of avenues for job progression, too many unique job descriptions and position titles not consistent with industry standards. City Human. Resources staff will be conducting a benefits study — insurance, vacation time, sick leave, tuition reimbursement so that Council has a full and complete compensation comparison. Once again, staff proposes to use a professional firm to conduct the second study, rather than conducting the study in -house as these firms utilize certified Human Resources professionals with extensive compensation experience and access readily available data in mass. Lastly, but maybe most importantly, is the benefit of impartiality, which is key for employee trust and validation of the study results. Council also directed staff to conduct staffing level study. In researching the issue, staff has found that these studies are generally not conducted as part of classification and compensation studies, but are rather distinct studies. Classification and compensation studies do not generally consider workload, rather they focus on review of internal equity (pay relationships between positions) and external competitiveness (pay relationships with labor market competitors), as workload can easily change — with the additional of a new position for example. Rather, the staffing level study will help determine where resources should be reassigned, added or reduced. A staffing study will consist of review of the City department's workload and performance measures, and those of comparable governments to assess appropriate staffing needs. It is important to note, however, that there are many variables that impact comparison between cities, including operating budgets, community priorities, level of outsourcing, geography, and departmental organization. Initial actions include of an overall review of positions and respective responsibilities, services and activities. A staffing review will generally follow the steps below: 1. developing background on the department by reviewing staffing levels, budget size, work flow and use of information technology 2. interviewing staff to obtain operational - specific data to facilitate access to data and potentially identify other key staff to be interviewed 3. comparing departments to other like- situated municipalities 4. reviewing data, presenting findings and providing recommendations Staff proposes moving forward with this study as soon as possible, with the goal of being able to use early indicators in finalizing the upcoming budget. OMMM. [a V M4 Lei 0 L, Us I a iVA 10IU to] 71 LN 1111101 City Council Meeting: March 5, 2019 Department: City Secretary Subject: Workshop discussion and possible action regarding the City Council Code of Ethics This item was requested to be placed on the agenda by Mayor Carpenter. INVTG • ' • 4" RM RECOMMENDATION Staff recommends Council discuss and review their current Code of Ethics. ATTACHMENTS Current Code of Ethics • 1 ' ' 1+ 1 . WHEREAS, the City Council of the City of Schertz has previously adopted a Code of Ethics; and WHEREAS, the City Council through its action taken on August 14, 2018 desires to update the existing City Council Code of Ethics amending Section 3 Procedure for Conducting Inquiries; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend, update, and clarify the Code of Ethics as they relate to dealing with the Procedure for Conducting Inquiries. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. That the City Council Code of Ethics Section 3 be amended as follows: The role of leading an inquiry of any Council member for any violation or alleged violation of this policy lies with the Mayor, Mayor Pro -Tern, and, if approved by Council, an independent attorney or investigator. If the Mayor is the subject of an inquiry, the Mayor Pro -Tem, or the next ranking official by seniority and, if approved by Council, an independent attorney or investigator will lead the inquiry. The City Attorney shall not conduct the investigation of any Council member. All Council members whE } are e have a right to participate in the inquiry process regarding violations or alleged violations and their subsequent enforcement. Any member of the Council who is the subject of an inquiry shall have the ability to provide a written statement responding to the findings of the inquiry Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subjeo matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 5 5 1, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. 113ASSED ON FIRST READING, the 28 TH day of August 2018- PASSED, APPROVED and ADOPTED ON SECOND READING, the 4th day of September 2018. Mayor, Michael R. Ca , Venter LL L City Secretary, Brenda Dennis 9 -4- 0RS'` Final Introduction The City Council Code of Ethics (the "Codes ") applies only to the members of the City Council: the Mayor, the Mayor Pro -Tern and the other City Council members. Furthermore, all provisions of the Codes apply equally to the Mayor, Mayor Pro -Tem and City Council members, who must follow the content of the Codes as well as the spirit. It is the policy of the City Council that all of its members shall abide by federal and state law. It is also the policy of the City Council that all of its members shall abide by the provisions set forth in the City Charter and all City ordinances and policies, including the Codes. Purpose By adopting these Codes, Council members commit to: ® transparent and accountable governance; ® honest, fair and respectful dealings with fellow Council members, City staff, and the wider community; and ® working together to deliver the best outcomes for the long -term interests of the City. These standards, together with the ongoing requirement for Council members to abide by Council, policies, as they change from time to time, will ensure that public trust and confidence in the City Council is enhanced. Limitations The Codes are intended to support, explain or otherwise clarify the articles set forth in the City Charter or to exercise the specific right given to the City Council in the City Charter in Article III, Section 3.01 and Article IV, Section 4.08, to exercise its governmental powers. Nothing in the Codes is intended to contradict or supersede the City Charter or state law. Procedure 1. Council Member and Board. Committee or Commission Member Interactions a. City boards, committees and commissions are formed in order to provide independent recommendations to Council and, in the case of some commissions, to conduct hearings in order to make determinations, which may or may not be subject to appeal to the Council. 2. Council Members Serving as Council Liaisons a. A Council liaison is a Council member who is specifically assigned to be the liaison between the City Council and a board, committee or commission. The primary role of the liaison is that of facilitator of communications between the Page 1 '•, its ` � ;' c� X 9 -4- 2018 Final board, committee or commission and the Council. A Council member who is appointed to sit as a member of a board, committee or commission is not a liaison for purposes of this policy. b. A Council liaison shall facilitate communications between the board, committee or commission and the Council. The liaison should not be an advocate for the board, committee or commission, give direction to a board, committee or commission or influence a decision of a board, committee or commission. The liaison may, however, assist and provide guidance to a board, committee or commission with their work plans or agendas. c. A Council Liaison Acts as the: i. Spokesperson on behalf of the Council when so directed by the Council. ii. Contact person, if the board, committee or commission (or an individual board, committee or commission member) wants such a channel of communication. iii. Council representative present to identify procedural and structural issues relating to the effective functioning of the board, committee or commission for Council. d. Council Liaison Participation Expectations: i. Attendance is discretionary with the Council member. Attendance as a liaison at a board, committee or commission meetings is not required. ii. Liaisons shall have no vote on the board, committee or commission. iii. Liaison attendance at board, committee or commission retreats is discouraged unless attendance is requested by the board, committee or commission. iv. Liaisons do not have a right to be in attendance at board, committee or commission closed sessions and shall abstain from attending such closed sessions unless invited to attend by the collective board, committee or commission. Ethical Conduct Rules 1. Ethical Conduct Rules for all City Council Members a. During City Council meetings, City Council members shall assist in preserving order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to obey the orders of the presiding officer or the rules of the City Council. Page 2 "'rrf nax.zi' 9-4-2018 Final b. During City Council meetings, a City Council member desiring to speak shall address the chair and, upon recognition by the presiding officer, shall confine discussion to the question under debate, avoid discussion of personalities and indecorous language, and refrain from personal attacks and verbal abuse. c. During City Council meetings, a City Council member desiring to question the administrative staff shall address questions to the City Manager, who shall be entitled either to answer the question(s) or designate a member of City staff. Such designation may occur at any time, including prior to a City Council meeting. City Council members shall not berate nor admonish staff members. d. During City Council meetings, a City Council member, once recognized, shall not be interrupted while speaking unless called to order by the presiding officer, to raise a point of order, procedure or privilege, or unless the speaker chooses to yield to questions from another member. If a City Council member is called to order while speaking, that member shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or make additional remarks so as to comply with rules of the City Council. e. During City Council meetings, City Council members shall confine their questions to the particular matters before the assembly, and in debate, shall confine their remarks to the issues before the City Council. f. During City Council meetings, when there is more than one speaker on the same subject, City Council members will delay their comments until after all speakers on the subject have been heard. g. Council members shall clearly state when he /she has been directed by Council to speak on behalf of the City Council at the meeting of any board, committee or commission. All other commentary offered before a board, committee or commission is deemed to be the personal opinion of the Council member. h. Council members shall not speak on behalf of the Council at any place or time unless they have been so directed by the body of the City Council. Any commentary offered at any time, in public or otherwise, is deemed to be the personal opinion of the City Council member speaking. Page 3 CIT o� h 9-4-2018 Final i. Council members shall not speak to any board, committee or commission member on any matter that may come before the Council in a manner designed to influence the member. j. No Council member shall privately lobby any member outside of the meetings in an attempt to influence his or her individual vote. k. Any Council member who has testified on his or her own behalf or as a witness before a board, committee or commission on any administrative action which then comes to Council is disqualified from participating as a Council member on the matter only if there is a legal conflict of interest. 2. Confidentiality of Information Shared in Closed Session a. Council members should keep all matters discussed in closed session confidential. b. Any Council member who is found to have violated State Law with regards to the conduct of closed sessions shall be deemed to have violated the Codes. 3. Individual Members of Council Providinz Direction or Instruction to the City Manager or Staff a. Only the City Council, acting as a body, is permitted to provide direction and instruction to the City Manager, City Secretary, City Attorney or the City Judge (or Judges) regarding any matter confronting the City, whether policy- related or otherwise. b. No member of Council (specifically including the Mayor, the Mayor Pro -Tem and the individual Council members) shall, at any time, give individual instruction to, attempt to define policy for, or make any demand of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff. c. No member of Council shall attempt to influence the City Manager, City Secretary, City Attorney, City Judge (or Judges) or any member of staff to circumvent City rules, policies or ordinances. Page 4 ;a �I 9 -4 -2018 Final d. Any member of Council may, of course, at any time, make requests of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff for information, assistance, or other help as may be necessary, so long as no orders, threats, promises, intimidations, or ultimatums, explicit or implicit, are issued. e. The single exception to this rule is that in times of emergency lawfully declared by the Mayor, the Mayor may act independently as to matters of urgent need until a meeting of the Council, in quorum, can be called. f. Any member of Council giving individual instruction or making a demand of the City Manager, City Secretary, City Attorney or the City Judge (or Judges) or any member of staff, with the exception of times of emergency lawfully declared by the Mayor, during which time the Mayor may act independently until a meeting of the Council, in quorum, can be called, shall be deemed to have violated the Codes. 4. City Council Media Communication Guidelines a. Effective media relations best serve the City by providing accountability to the public and transparency of government, ensuring accurate information is conveyed to the public, establishing and maintaining an accurate public perception of the City; informing residents of City programs and services, and promoting the City's achievements, activities and significant events. b. Council Members and the Mayor have been elected to represent our community and are free to speak to the media on any subject. This policy and its included guidelines are intended to ensure that accurate consistent information is provided to the media and that City Council's integrity and professional image is preserved. C. Guidelines: 1. Council Members and the Mayor have the right to express personal opinions on any issue, but must make it clear that they are speaking for themselves, are not speaking in an official capacity for the City, and are not speaking on behalf of City Council, unless the position has been adopted by the City Council; 2. All conversations with a member of the media should be treated as on the record. 3. Where time permits City Council members and the Mayor should communicate with the City's Public Information Officer prior to interviews with the media; otherwise all interviews with a member of the media should be reported to the Page 5 SS* ATY,_ 94 -2018 Final City's Public Information Officer as soon as reasonably possible after the interview. 4. There are certain highly sensitive issues that may require greater discretion when speaking to media. These issues include: i. Legal issues, including liability issues and pending litigation; ii. Personnel issues, including those surrounding existing and former employees; iii. Questions that involve police or fire investigations; or iv. A community -wide situation or emergency. It is highly encouraged that City Council members and the Mayor contact the City Manager for any relevant information prior to commenting on such matters. Violations 1. Violation of the Code of Ethics a. Council members are expected to abide by the Codes at all times. b. Any Council member not adhering to the Codes shall be in violation of said Codes. 2. Violations of Provisions of the City Charter a. Council members are expected to abide by the articles set forth in the City Charter. b. Any Council member who acts in violation of or in a manner inconsistent with the provisions of the City Charter shall be deemed to have violated the Codes. Page 6 Depending on the circumstances of alleged violations of law or policy, the Council may initiate an investigation of the allegations prior to the filing of a request for any of the actions described in this policy. Nothing in this policy shall preclude individual Council members from making public statements regarding such alleged conduct. In deciding whether or not to open an investigation (whether pursuant to these rules or pursuant to Article N, Section 4.10 of the City Charter), City Council should consider: a. whether a Council investigation may compromise other investigations regarding the same alleged actions, and, if the actions may result in criminal charges, whether the right of the accused Council member to a fair jury trial may be compromised by proceeding with an investigation; b. if persons involved in the allegations may choose to exercise their constitutional right against self - incrimination, which may limit the investigation's ability to present a full picture of alleged events; and c. how to ensure the protection of rights of those accused of violations of law or policy, those making such accusations, and those who have information regarding the accusations. At any point during any of the processes described in this policy, the Council may refer the matter, as appropriate, to the Bexar, Comal or Guadalupe County District Attorney, the Texas Elections Commission, or to another law enforcement agency, for investigation. Following such a referral, the Council may proceed with any actions it chooses to take under the provisions of the City Charter. Deporting Violations Any suspected violation or alleged violation by a Council member must be reported to the Mayor. Any suspected violation or alleged violation by the Mayor shall be reported to the Mayor Pro -Tern and the City Attorney. In the case of a City staff member making the report regarding a Council member, the report shall be made to the City Manager, who will then report it to the Mayor. Upon report, the City Manager and City Attorney will assist the Mayor (or the Mayor Pro -Tern regarding a report concerning the Mayor) in following the procedures addressing violations or alleged violations. Page 7 CIT dfi 9-4-2018 1"inal Procedure for Conducting Inquiries The role of leading an inquiry of any Council member for any violation or alleged violation of this policy lies with the Mayor, Mayor Pro -Tem, and, if approved by Council, an independent attorney or investigator. If the Mayor is the subject of an inquiry, the Mayor Pro -Tem, or the next ranking official by seniority and, if approved by Council, an independent attorney or investigator will lead the inquiry. The City Attorney shall not conduct the investigation of any Council member. All Council members have a right to participate in the inquiry process regarding violations or alleged violations and their subsequent enforcement. Any member of the Council who is the subject of an inquiry shall have the ability to provide a written statement responding to the findings of the inquiry. Enforcement of Violations The members of City Council have the obligation to govern themselves responsibly in the enforcement of any violation of this policy. The objective for establishing rules of enforcement pertaining to this policy is to provide fair, consistent, concise, and efficient guidelines for the use of enforcement against violations of this policy. As a general matter, enforcement of this policy may be progressive, but circumstances may indicate that strong actions be taken immediately. Furthermore, Council is not bound to the enforcement guidelines of this policy, and should make decisions on a case -by -case basis. City Council, as a collective body, may change the order of the disciplinary steps listed below, or may choose not to use any step, depending on the circumstances under review. City Council members may take any appropriate disciplinary action including, but not limited to: ® Cautioning • Cautioning is identified as a verbal reprimand due to a violation of the policy. The cautioning is only a verbal reprimand and shall not be recorded. • A cautioning shall only be administered in private by the Mayor with only one (1) member of Council present. If the Mayor is receiving the cautioning, it shall be administered in private by the Mayor Pro -Tem with only one (1) member of Council present. ® Correction Page 8 4e��tt1•e)3i.c3k0 � '. 9-4-2018 Final • Correction is identified as a verbal reprimand due to multiple policy violations. The correction of any Council member, including the Mayor, will not be administered in writing and shall be conducted in accordance with the Open Meetings Act. • A quorum of Council plus one (1), including the corrected Council member, shall be present during the correction of another Council member. • The City Attorney shall be notified of the correction before the correction is administered and the City Attorney shall be present during the administration of the correction. ® Censure • The act of placing a Council member under censure is an official and public reprimand of a City Council member by the body of the City Council for multiple and /or serious infractions against the City Council Code of Ethics. Therefore, City Council Members who are placed under censure are considered to be `not in good standing' with the body of the Council. • The censure of any Council member, including the Mayor, shall be administered in writing. • Censure may last up to sixty (60) days or as appropriately defined by City Council on a case by case basis. • At the end of the censure period, the censure has expired and shall not be extended. • A Council member placed under censure may return to a good standing status once their censure period has ended. • The body of the City Council may determine to end the censure period of a Council member prior to the conclusion of said period at their discretion. • All censure hearings shall be conducted in accordance with the Open Meetings Act. • Because censures are administered in writing, a censure must be publicly voted on in open session of City Council. The censure of any Council member must be passed by a 2/3 supermajority vote. Page 9 • IWASIM"Im i FII =11#111411"' Mark Davis, City Council Place 9-4-2078 Final City Council Place 5 61 Gutiej�d, City Council Place 2 FA 'I lf� �dwards, T§-r-.�.-Cityy&a�i Place 4 9 An�(4na Kiser, City tZuntil lace 6 MI MI Bert Crawford, City Council Place 7 Agenda No. 1 0111 &WOL11"LlusIaU 1 DIU [o7 710 Rod 1 City Council Meeting: March 5, 2019 Department: Subject: BACKGROUND City Secretary Minutes The City Council held a Regular City Council meeting on February 26, 2019. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the regular meeting of February 26, 2019. ATTACHMENTS Minutes of the regular meeting of February 26, 2019. MINUTES REGULAR MEETING February 26, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February 26, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Mayor Pro -Tem Allison Heyward Councilmember Mark Davis Councilmember Ralph Gutierrez Councilmember Scott Larsoi Councilmember David Scagliola Mayor Michael Carpenter and Councilmembers Cedric Staff Present: Assistant City Manager Brian. James City Secretary Brenda Dennis Mayor Pro -Tem Heyward called the re Texas. (Councilmember Sca,gliola) Councilmember the Flags of the Mayor Pro - evening. ards, and Tint Brown were absent. inager Dr. Mark Browne ;orney Daniel Santee City, Secretary Gayle Wilkinson to order at opening prayer followed by the Pledges of Allegiance to of Texas. from Troop 512 who are in the audience this • Announcements of upcoming City Events (B. James /S. Gonzalez) The following annouxicement were provided: There will be "a full main lane closure of IH 35 at FM 1103 beginning at 9:00 PM on Thursday, February 28 and go through 6:00 AM on Friday, March 1. The Existing FM 1103 bridge will also be closed during this time. Please be aware of traffic in this area. Saturday, March 2 8:00 AM Check -in / 9:00 AM 5K Starts 11th Annual Wilenchik's Walk for Life Samuel Clemens Parking Lot, 1.001 Elbel Road 02 -26 -201.9 Minutes Page -1- Saturday, March 2 - 17 Annual Spring Cleanup 8:00 AM — 5:00 PM, Free Service to Schertz Residents Temporary Drop -off Site -125 Pecan Drive. Hazardous Items Drop -off Dates March 9 -11 For detailed information, call Republic Services at 210 -304 -2787 or Schertz Public Works at 21.0- 619- 1.800. Tuesday, March 5th City Council Meeting 6:00 pm, Council Chambers. For more information about Schertz, Now and Then: An Oral History and the official unveiling event at the Schertz Public Library on Wednesday.. March 6th, please visit Schertz.com or follow the City of Schertz do Facebook. • Announcements and City Manager he is attendin Spring. ears of in the d Schertz itions by the City Manager M. Browne) vne stated that Councilmember Edwards was absent this evening as 's last basketball gait at West Point as he will be graduating this Hewlett Dr. Browne recognized Harry Hewlett, his wife and two children that were Dr. Browne provided a brief bio on Mr. Hewlett's career with the City of esented him with his 30 Year Service pin. Hearing of Residents Mayor Pro -Tem Heyward gave an opportunity for residents to be heard: • Ms. Maggie Titterington from The Chamber provided information on upcoming Chamber events. Events included: • March 7th — 5:30 EVO Grand Opening and ribbon cutting ceremony • March 21 — 5 to 8:00 p.m. the Taste Event, Retama Park, Selma. Taste ticket are on sale 02 -26 -201.9 Minutes Page - 2 - • March l 11h 9:00 a.m. — Plaque and Ribbon cutting at The Chamber /Kramer House for ASP American Swimming Pool Company • March 15`h 1:30 p.m. — Express Chiropractic — Ribbon Cutting /Grand Opening located off FM 3009 • March 22" d — 1.0:30 a.m. Grand Re- opening for Schlotzskys remodeled and new business "Sehlotzskys Austin Eatery" 17604 N. IH 35 - Schertz She also gave a shout out to Joe & Todd in Facilities for the new doors on The Chamber /Kramer House Workshop • Discussion and update on the next steps of the Employee Engagement, Survey. (B. James /S. Gonzalez /L. Cox) As a reminder, these workshops are groups comprised of a Facilitator, or those Department Heads that scored higher in a survey construct and Attendees, or those Department Heads wh scared lower in a survey construct. The 'pl was to take some ' of the constructs from the survey (Internal Communication, Employee Development, for example) and hold a series of 5 meetings, one a month, to, begin in January and go through May. goal of these workshops is for departments to learn from one another, to op SMART (specific, measurable, achievable, realistic and timely) goals with ed action 'plans tied to them, and to communicate and involve all staff gh9ut the process, which is something we also heard from Council for us ng, to do. We indicated that we would come back with regular updates on how was going We are currently two months into the workshops - Completed Round One Meetings Almost done with Round Two Meetings (have two out of eleven left) Ms. Cox highlights: 02 -26 -201.9 Minutes Page - 3 - To this point, and to speak to what Council had mentioned at the last workshop, Departments have been involving their staff throughout the process. We know they have had meetings with them to discuss: • The constructs and areas for opportunities (Homework from Meeting 1) • Begin brainstorming ideas for SMART goals (Homework from Meeting 2, what they currently are working on) Next step is that during the March meetings, Departments will finalize their SMART goals and submit to Management Mayor Pro -Tem Heyward recognized Assistant City Manager Bridn James who updated the Council on the Main Street revitaliation'-'efforts going forward addressing questions. Highlights included: •ranaai one • Sidewalk - 50,000 (EDC) $41105000 ,(bond funds) $150,01}1) (band funds) Lighting - $200,000 (bond funds) vin - coast estimate in process (bond funds) Benches and Trash cans and paving as needed - $50,000 (Bond - $220,000 (Bond funds) Improvements - $350,000 (EDC) project or with street work based on cost cleanup to occur end of month when City rents laydown Striped first week of March. Signs up at same time if not prior Parking lot — public parking Sidewalk — $400,000 (bond funds) Bump Outs - $150,000 (bond funds) Construct with Sidewalk projects from general fund (spring) Decorative Lighting - $200,00 (bond funds) 02 -26 -201.9 Minutes Page - 4 - • Stand along project after sidewalks using Crossvine Style ornamental poles (late spring) • Textured Paving — cost estimate in progress (bond funds) • Ornamental Benches and Trash cans and paving as needed - $50,000 (Bond Funds) Perhaps sooner if won't be damaged with other work. • Monuments - $220,000 (bond funds) — waiting on survey from sidewalk to gauge space available. Present to EDC at February 28th meeting. Summary of Main Street Redevelopment efforts: • Fee Waiver • Creation of Main Street Mixed Usk Di: • Historic Main Street Grant • Movin on Main and relocated Schertz • Floodplain Ordinance Change (improv and is based on current assessed value, • Schertz Main Street Local Flavor Ecor • Funding for Schert. Main Street Local Program proposed Consent Agenda Items Mayor Pro -Tem H 1. Minutes — Cot regular meeting following Approval of the minutes of February 19, 2019. agenda Main Street value no longer cumulative Development Program it Economic Development action regarding the approval of the minutes of the 2019 and Special meeting of February 19, 2019. (B. regular meeting of February 12th and special meeting of 2. Ordinance=NO. 19 -T40`6 — Consideration and /or action approving an Ordinance of the City Council of Cite of'Schertz Texas authorizing an adjustment to the Fiscal Year 2018 -19 Budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. Final Reading (B. James /J. Walters) The following was read into record: ORDINANCE NO. 1.9 -T -06 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2018 -19 02 -26 -2019 Minutes Page - 5 - BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE (FINAL READING) 3. Ordinance No. 19-D-08 — Consideration and/or action approving an Ordinance amending the City of Schertz Code of Ordinances by revising Section 86-115, maximum limits establishing a speed limit on IH 35 Main Lanes and TH 35 Frontage roads. Final Reading (13. James/K. Woodlee/C. Palomo) The following was read into record: ORDINANCE NO. 19- The following was reed into record: UTION'NO. 19-R-21 A RESOLUTION BY THE CITY, COUNCIL OF SCHERTZ AUTHORIZING THE CITY ,,'T,01,, ENTER INTO AN AGREEMENT WITH SPECTRUM FOR NEW CONNECTIONS: FOR DISASTER RECOVERY DISPATCH SERVICES AT THE BFXAR METRO 1911 LOCATION, AND OTHER MATTERS IN CONNECTION 5. Resolution No. 19-11-22 — Consideration and/or action approving a Resolution authorizing,, a revised City of Schertz Investment policy and strategy. (13. James/j. Walters) The following WA, 'read into record: RESOLUTION NO. 19-R-22 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A REVISED CITY OF SCHERTZ INVESTMENT POLICY AND STRATEGY. 02-26-2019 Minutes Page - 6 - 6. Resolution No. 19 -R -23 - Consideration and /or action approving a Resolution authorizing the acceptance of the 2018 Annual Racial Profile Report, and other matters in connection therewith. (B. James /M. Hansen /M. Bane) The following was read into record: RESOLUTION NO. 19 -R -23 A RESOLUTION BY THE CITY COUNCIL OF THE CIT' AUTHORIZING THE ACCEPTANCE OF THE :2018 REPORT, AND OTHER MATTERS IN CONNECTION TH; 7. Resolution No. 19 -R -24 — Consideration and/or action a authorizing On -Cal] contracts for :Pump & Motor Maintenance Well Technologies and Austin Armature and other matters in (B. James /J. Hooks) The following was read into record: RESOLUTION NO. 19- SCHERTZ, TEXAS 'IAL PROFILING a Resolution vanced Hater on therewith. llowing was RESOLUTION NO. 19 -R -25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AU'T`HORIZING THE ACQUISITION OF AN ADDITIONAL PERMANENT EASEMENT AND PROPERTY NECESSARY FOR THE COMPLETION OF RELOCATING PIPELINES AND APPURTENANCES RELATED TO THE FM 1103 ROAD WIDENING PROJECT AND OTHER MATTERS IN CONNECTION THEREWITH Mayor Pro -Tem Heyward recognized Councilmember Gutierrez who moved seconded by Councilmember Davis to approve the consent agenda items 1 through 8. The vote was unanimous with Mayor Pro -Tem Heyward, Councilmembers Davis, Gutierrez, 02 -26 -201.9 Minutes Page - 7 - Larson, and Scagliola voting yes and no one voting no. (Councilmembers Edwards Brown were absent) Motion passed. Discussion and Action Items 9. Resolution No. 19 -R -26 — Consideration and/or action approving a Resolution authorizing a contract with C-3 Environmental Specialties relating to the construction of the 2018 Drainage Maintenance :Projects. (B. James /D. Letbetter /S. McClelland) The following was read into record: RESOLUTION NO. 19 -1 Mayor Pro -Tem Heyward recognized Scott answering questions from Council.: juests and Announ • Announcenrnonts No further an no by the City Manager. • Requests by Pro -Tem Mayor and Councilmembers that items be placed on a future City Council agenda. No items requested. • Announcements by Mayor and Councilmembers 02 -26 -201.9 Minutes Page - 8 - • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Councilmember Scagliola announced he attended and will be the following events: • February 2l" - Chamber Mixer hosted by RE /MAX Corridor • Saturday March 2"d - l ld' Annual Wilenchik Walk for Life 10. Information available in • Update ATTEST: m9ce flowing events: Members ,n so well ted Dr. cutting n/Walk/Roll even stop to with his 3rd ON TO OCCUR ler Pressure Concerns. (B. James /J. Hooks) ompnation, adjustments. (Item requested by Councilmember .Walters) (M. Browne /S. Gonzalez) Mayor Pro -Tem Heyward adjourned the meeting at 6:55 p.m. Gayle Wilkinson, Deputy City Secretary 02 -26 -201.9 Minutes Page - 9 - Allison Heyward, Mayor Pro -Tem Agenda No. 2 City Council Meeting: March 5, 2019 Department: Information Technology /Police Subject: Resolution No. 19-R-27 - A Resolution . by the City Council of Schertz authorizing purchases with CDW of up to $130,000, an increase from the previously approved amount of $95,000. BACKGROUND The City has historically purchased hardware from vendors belonging to purchasing cooperatives (DIR and Buy Board) such as Southern Computer Warehouse (SCW), SHI, Intech SW, Computer Discount Warehouse (CDW), PCS Mobile and Dell. This has allowed the City to procure hardware for best value and capitalize on volume discounts. It is our policy to seek out the best pricing for the City whenever we anticipate a large purchase. Historically Intech SW, Southern Computer Warehouse (SCW) and Computer Discount Warehouse (CDW) have provided the best pricing for our purchasing needs. We will continue to seek out vendors that provide us with the best possible pricing each fiscal year as per our Purchasing policy. On October 23, 2018, Council gave approval to spend up to $95,000 with CDW, Intech Southwest, PCS Mobile, SHI, Dell and Southern Computer Warehouse on Resolution 18 -R- 139. The City purchased five new Getacs for the Marshal Dept. including mounting hardware totaling $22,322.95. Other departments including Police, Fire and EMS have also purchased computer and mounting hardware totaling $70,865.37, putting CDW's total for this fiscal year at $93,1.88.32. The quotes from other vendors compared to CDW ranges from 3 -29% higher. The I.T. Dept. has assisted the Police Dept. and Animal Services Dept. in procuring competitive quotes for outfitting their vehicles. The City received quotes from CDW, Rugged Tough, PSC Mobile and SHI. After careful review of all quotations, it was determined that CDW provided the City with the best DIR pricing for this project. The cost of the equipment to be purchased from CDW is $ 14,374.09. This would bring the total cost purchased from CDW to $107,562.41 which is above the amount authorized by Council. As such, staff is requesting approval to purchase up to $130,000 with CDW for FY 2018 -2019 which allow staff to make purchases for an additional $22,437.59 from CDW. COMMUNITY BENEFIT This approval allows the City to move quickly when making purchases while working to reduce costs as City resources are conserved and purchasing efficiencies are maximized through use of a streamlined procurement process to find the best pricing. As well as providing the City with additional patrol units being placed into service, outfitting the Animal Services vehicles with much needed computers and outfitting the new Fire Brush Truck. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council authorize increased expenditures up to $1.30,000 with CDW in FY 2018 -2019. FISCAL IMPACT (5) Gamber Johnson. Pedestal Package mounting kit $2,138.53 (5) Getac 5410 Docking station $3,417.70 (5) Sierra Wireless GX450 gateway $3,467.25 (5) Ledco Charge Guard $327.25 (5) Sierra Wireless Antenna $1,043.24 (5) Absolute Remote Software $481.00 (5) AVMS Licenses $97.40 (1) Getac 5410 with Bumper to Bumper Warranty $3,401.72 Total for eight full systems will be $14,374.09. These funds are already approved in the Police and Fire Department budgets for this fiscal year. ATTACHMENTS Resolution 1.9 -R -27 RESOLUTION NO. 19 -R -27 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING PURCHASES WITH CDW OF UP TO $130,000.00, AN INCREASE FROM THE PREVIOUSLY APPROVED AMOUNT OF $95,000.00 RELATED HARDWARE AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City ") has budgeted expenditures for hardware, software, licensing and misc. IT hardware replacements, Public Safety Mobile Hardware and mounting, Animal Services Mobile Hardware and mounting; and WHEREAS, City staff has determined that CDW, a Texas cooperative, DIR and Buy Board vendor, provides the best -value to the City for essential software and hardware, and any other related technology; and WHEREAS, purchases under these programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and WHEREAS, City staff are requesting the amendment of 18 -R -139 to raise the amount approved for CDW in the fiscal year 2018 -2019 from $95,000 to $130,000 and keep Southern Computer Warehouse, Intech Southwest, PCS Mobile, SHI and Dell at the originally approved amount of $95,000 for fiscal year 2018 -2019. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures up to $130,000 for FY 2018- 201.9 for CDW for related software and hardware purchases, not to exceed the approved budgeted amounts utilizing various cooperatives, DIR and Buy Board contracts. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this :Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of March 2019. ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS -2- Michael R. Carpenter, Mayor Agenda No. 3 C X111 &WOL11"LlusIaU1DIU to] 710 Rod 1 City Council Meeting: March 5, 2019 Department: Parks & Recreation Subject: Resolution No. 19 -R -28- A Resolution authorizing expenditures in excess of $50,000 with T.F. Harper & Associates, a BuyBoard Purchasing Cooperative vendor, and authorizing a purchase totaling $104,083 for the Ashley Park renovation project. (B. James, L. Shrum) BACKGROUND The City of Schertz Parks, Recreation, and Community Services Department budgeted funds in the 2018 -19 fiscal year to repair and renovate park features across the park system. One of the major focus areas is at Ashley Park given the rusting and eminent failure of many pieces on the playscape equipment and the poor condition of the failing asphalt basketball court. Staff worked with T.F. Harper & Associates, a BuyBoard vendor, to develop a plan for the park. Using a BuyBoard vendor allows staff to not formally bid a project, however staff did research costs with other firms to ensure the price for equipment from T.F. Harper & Associates was not significantly higher than other firms. The existing playscape feature and swing set will be removed and salvageable components of the playscape will be saved to utilize on the Pickrell Park playscapes which are a similar make and model. A new double net climbing feature will be put in its place and a new swing set with expression swing will replace the old set in the existing footprint that is there now. An accessible route will be added to the new playscape features. Additionally, the failing asphalt basketball court will be demolished, and a new concrete court will be built in its place. The restroom will be renovated by Parks staff and a new gaga ball pit will also be constructed by Parks staff. The project list is part of a larger list of maintenance projects that was reviewed and approved by the Parks & Recreation Advisory Board at their January 28, 2019 meeting. Discussion centered on trying to make repairs equitable across the park system while still focusing on safety as the priority. It was understood that this maintenance list was essentially a living document and as new maintenance issues pop up, the priorities may shift and the cut line for what is funded this year would accordingly shift. Major focus areas on the list were adding playground safety surfacing at all the parks (completed), repair of the irrigation well pump at the Schertz Soccer Complex (in progress), and at Pickrell Park: engrave the stone sign (completed), replace a bbq pit (in progress), replace 10 picnic tables (in progress), repair the basketball goals, repair the stucco and stone walls on the buildings, repaint all the buildings, replace plumbing throughout the park, and remodel the Oak Street restroom — which are all in the planning phase. Other items related to the pools included repair of filtration equipment at Wendy Swan Memorial Park Pool (in progress), and repair to the pool deck at Pickrell Park Pool which was not yet funded due to the anticipated cost of $100,000. Staff is doing more research on possible solutions to try to get a more detailed cost estimate than what we had previously. Because the city has a policy to gain Council approval to spend more than $50,000 with one vendor, we are seeking approval to spend more than $50,000 with T.F. Harper & Associates (a BuyBoard vendor). This purchase order totals $104,083.00. Currently in the FY18 -19 fiscal year we have spent $10,696.40 with this vendor and estimate spending an additional $35,000 for park equipment and associated installation costs in the future. Goal Renovate Ashley Park's playscape equipment and sports court, and add accessible routes to the renovated features for the citizens of Schertz and promote health and wellness in the community. Community Benefit The project will enhance the safety, aesthetics, and functionality of the parks and provide our residents with quality public recreation spaces. Summary of Recommended Action. Approval of Resolution 19 -R -28 FISCAL IMPACT The cost for new playscape rope tower, swing set, new basketball court, accessible route to the new features, and restroom stone facade, and all installation is $104,083.00 and will be paid for out of the $235,000 in maintenance funds in 101 - 460 - 581700. ATTACHMENTS Resolution 19 -R -28 BuyBoard Quote from T.F. Harper & Associates LP Equipment renderings Maintenance Priority List RESOLUTION NO. 19 -R -28 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF $50,000 WITH T.F. HARPER & ASSOCIATES A BUYBOARD PURCHASING COOPERATIVE VENDOR, AND AUTHORIZING A PURCHASE TOTALING $104,083 FOR THE ASHLEY PARK RENOVATION RROJECT WHEREAS, Schertz Parks and Recreation identified maintenance needs across the park system, with Ashley Park having a significant need for repairs; and WHEREAS, Schertz Parks and Recreation determined that a playscape feature replacement, swing set replacement, sport court replacement, and restroom remodel were the appropriate development choices for the park property; and WHEREAS, Schertz Parks and Recreation worked with T.F. Harper & Associates, a BuyBoard vendor to provide cost estimates and a formal quote for the equipment and installation . costs; and WHEREAS, the city has a policy to seek authorization for purchases in excess of $50,000 with a single vendor and the BuyBoard quote totals $104,083; and WHEREAS, the BuyBoard National. Purchasing Cooperative is a national online purchasing cooperative formed between the National School Boards Association and several state school boards associations, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local. Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and WHEREAS, the proposed park renovation will be funded out of the additional maintenance funds in the Parks Capital Outlay Improvements Over $5,000 fund. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the expenditures in excess of $50,000 with T.F. Harper & Associates and authorizes the purchase of $104,083 for the Ashley Park renovation project (in attached Exhibit A.) Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of March, 2019. . CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A 50234811.1 A -�. r 'r(" associape 103 Red Wrd Larw Atimtlkr'�, Texas 78745-3122 TO: City of Schertz BUYBOARD CONTRACT #512 -16 QUOTE #: 0221 19 -07TB Attn: Jared Montney DATE: February 21, 2019 PLEASE FAX YOUR PO &SIGNED QUOTE TO Address: 10 Commercial Place, Schertz, Texas 78154 BUYBOARD & T.F. HARPER & ASSOCIATES LP TO Install Site: Ashley Park, Schertz, Texas 78154 INSURE COMPLIANCE & RECEIPT OF YOUR Phone: 210- 488 -4252 ORDER. Email: (fT ontPEy BChertz.com Ashley Park Renovations QTY DESCRIPTION OF EQUIPMENT UNIT PRICE TOTAL COST QUOTE IS VALID FOR 30 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION NOT INCLUDED: Sales Tax (RESALE OR EXEMPTION CERTIFICATE REQUIRED), Permits /Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation/infill, concrete slab, french drains, excess rock removal, landscaping), Demo, Borders & Ground Cover. Payment Terms: City of Schertz Purchase Order or 50% due with signed quote. Estimated Delivery & Installation: 12 weeks after receipt of order and color selections. Accepted by: Date: P.O. # (if applicable): PLEASE ISSUE PURCHASE ORDER IN VENDOR NAME OF T.F. HARPER & ASSOCIATES LP Thank you for the opportunity to quote this equipment Shawn Cooper cop, i SFr y a. ,,cl R ea 3. f a ,' m q , n',, e . , . . � '40,07,", Ashley Park Renovations- City of Schertz wa, £. ¢,,,, .. t. �y }.} , a t'� E 3l 4 Playground: I Dynamo #DX -201, Twin Towers 201 $33,613.00 1 GameTime 2 Bay PrimeTime Swings w/ (2) Belt Seats, (1) Tot Seat & (1) Expression Swing $4,328.00 Less Buyboard Discount ($3,578.00) 1 Freight on Above Equipment $2,987.00 1 Installation of Above Equipment within Existing Borders and Ground Cover $13,970.00 122 L.F. Concrete Sidewalk 5'W X 4" Thick w/ Standard Steel Reinforcing (from Asphalt Trail to $5,795.00 Playground) TOTAL - Playground $57,115.00 Basketball Court: I 50'x 70' Concrete Basketball Court, 5" Thick w/ Standard Steel Reinforcing; Included: Base Material $ 42,625.00 for Sub Base Pad, 3000 psi Concrete, White Line Striping for Basketball Play. Furnish & Install (2) Sportsplay #541 -616 Basketball Goals, complete with heavy duty 4.5" bent post (galvanized), painted aluminum fan backboard and double strength super goal with steel chain net and 4' extension. TOTAL - Basketball Court $42,625.00 Restroom Stone Facade: I Furnish & Install 3' H X 60' Brick Ledge w/ Sloped Cap $3,685.00 2 Restroom Sign (one men & one women), furnished & installed $658.00 TOTAL - Stone Facade $4,343.00 QUOTE IS VALID FOR 30 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION NOT INCLUDED: Sales Tax (RESALE OR EXEMPTION CERTIFICATE REQUIRED), Permits /Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation/infill, concrete slab, french drains, excess rock removal, landscaping), Demo, Borders & Ground Cover. Payment Terms: City of Schertz Purchase Order or 50% due with signed quote. Estimated Delivery & Installation: 12 weeks after receipt of order and color selections. Accepted by: Date: P.O. # (if applicable): PLEASE ISSUE PURCHASE ORDER IN VENDOR NAME OF T.F. HARPER & ASSOCIATES LP Thank you for the opportunity to quote this equipment Shawn Cooper cop, i SFr y a. ,,cl R ea 3. f a ,' m q , n',, e . , . . � '40,07,", Ashley Park Renovations- City of Schertz wa, £. ¢,,,, .. t. �y }.} , a t'� E 3l 4 Ct E SCAiJ, P41,-, YNA PRODUCT SPECIFICATION PLAYGR MAII 11 Ages Capacity Use Zone -- Length Use Zone -- Width Fall Height �rEp�, >,� °i� � 10 CER IER CE THE F1 7 M ,4 n Product Features: Product Name Product Number Size -- Length Size -- Width Size -- Height Shipping Weight Shipping Volume Foundations Concrete Volume Two Towers Regular DX -201 13.30m/43'8" 8.00m/26'3" 3.90 m / 12' 10" 575 kg / 1267.7 lb 2.00 m3 / 70.6 ft3 8 3.86 m3/ 136.3ft3 CSA Z614 EN 1 176 5 years - 12 years 6 years - 12 years 60 60 16.96m/55'8" 16.30m/53'6" 11.66 m / 38' 3" 11.00 rn 36' 1" 1.37m/4'6" 0.51 m/ 1'8" *Note: Concrete must be minimum 3500 PSI / 25MPa SUPPORT POSTS: This will be 5 I /2" (139.8mm) OD galvanized steel tubing, finished with polyester powder coating. POST SHIELDS: Where required, these will completely surround the post to fill in openings in the net, preventing entrapments. Shields will be made of a textile- reinforced flexible rubber material and secured with bolts. CLIMBING NETS: This will be 20mm diameter and 22mm diameter, polyamide (nylon) rope cable with UV protection and fire retardant solution. Each rope consists of 6 strands each containing 24 steel reinforcing strands within a polyamide sleeve, wrapped around a solid polyamide core for a total of 144 steel reinforcing strands; each end of the cable having a junction loop attached onto the cable with a finished aluminum sleeve and lined with a galvanized steel wear bar. Edge ropes will contain a solid core of wound steel cables in place of the polyamide core for a total of 168 steel reinforcing strands. Rope shall achieve a Class 7 -8 Colourfastness rating. BALL KNOTS: This will be a one -piece compressed aluminum ball, compressed in place with 150,000 pounds force (667 kN) to prevent the connection from moving and causing premature cable wear. BASIC FASTENERS: All fasteners for component attachments are stainless steel. TURNBUCKLES: These will be steel alloy that will withstand a maximum load of over 87,675 pounds force (390 kN) along the main axis. Dynamo Playgrounds P: 1- 800 - 790 -0034 / 613- 446 -0030 5 -733 Industrielle St F: 613 - 446 -0034 Page I of 3 Rockland, ON K4K I T2 Canada W: www.dynamoplaygrounds.com Revised: Sep 05, 2013 YNA PRODUCT SPECIFICATION PLAYGR MAII MOUNTING PLATES: These will be made of galvanized steel. Corner anchors will contain multiple connection points to allow for adjustability of the turnbuckles as well as connection of a safety rope. Centre mast anchors will consist of a stub post that will stabilize the mast and an anchor ring that will secure the assembly to the concrete. This two -piece assembly allows for fine positioning of the post stub to be accomplished during installation, making the process simpler and easier. ANCHOR BOLTS: Mounting plates will be secured to concrete blocks with 7/8" (22mm) diameter x 20" (500mm) long "L" Anchor bolts, inserted into the wet concrete when poured. INSTALLATION: This should be installed only by a licensed playground installer, trained and certified on the relevant playground standards in place in the region of installation, e.g., NPSI, CPSI or similar certified. COMPLIANT WITH: CAN /CSA- 2614 -07 ASTM F-1487-11 EN -I 176 CPSC Handbook for Public Playground Safety TUV CERTIFIED: Certified to EN 1176:2008 TOV Rhineland Certificate N° AK50162502 IPEMA CERTIFIED: The DX -201 identified in this specification sheet is IPEMA certified. The use and layout of the DX -201 conforms to the requirements of ASTM F 1487 and CSA Z614. To verify product certification visit www.ipema.org. OPTIONS: Optional Equipment: Net Seat (Max. Qty: 8) #DX -NS Poured -In -Place Enclosure (Max. Qty: 6) #DX- PIP -01 Polished Stainless Steel Post (Max. Qty: 2) #SS -POST Dynamo Playgrounds P: 1- 800 - 790 -0034 / 613- 446 -0030 5 -733 Industrielle St F: 613 - 446 -0034 Page 2 : 3 Rockland, ON K4K I T2 Canada W: www.dynamoplaygrounds.com Revised: Sep 05, 2013 YNA PRODUCT SPECIFICATION PLAYGR MAII Dynamo Playgrounds P: 1- 800 - 790 -0034 / 613- 446 -0030 5 -733 Industrielle St F: 613 - 446 -0034 Page 3 : 3 Rockland, ON K4K I T2 Canada W: www.dynamoplaygrounds.com Revised: Sep 05, 2013 --------------- ------------- W --- ------ ill ADA PRIMETIME SWING 1258:5 ADA PRIMETIME SWING ADD —A —BAY 2584 BELT SEAT PACKAGE 3 1 /2° O.D. 1483 (2) ENCLOSED TOT SFAT PACKAGE 3 1/2" O.D. 1470 EXPRESSION SWING 3-1/2" TOPRAIL, 8' HIGH 5128 City of Schertz if Ashley Park Two Bay PrimeTime Swings with Seats rim 2 10 SCALE IN FEET Total Elevated Play Components Minimum Area Re wired: q ANT: SoR resilient surfacing prawn 8 Y tles play events and placatl in me use zones of allt, TCV l spy designed Total Elevated Play Compo nents Accessible By Ramp - Required - e 2010 Total Elevatetl Components Accessible By Transfer Lf.IdA - Required - ith Disabitles ct) as specified by me U.S. 02)18(2019 r Accessible Design, Total Accessible Ground Level Components Shown - Required Total Different Types Of Ground Level Components - Required Drawing Namendard This Minimum Area Re wired: q ANT: SoR resilient surfacing prawn 8 Y play placatl in me use zones of allt, TCV as specified for each type of FIMPORTA—NTSoftm—silont—so0a nt, antl at tlepths to meet the Dateeights as specified by me U.S. 02)18(2019 r Product Safely Commission, ntlartl F "" and Canatlian Drawing Namendard cANfeSA -z -et4 TV -02gON 9 -2A1 Pickrell Pool Electrical Grounding & Bonding Ashley Park Spiral Slide Pickrell Park Electrical Repair Project Bring the park up to Electrical code (except direct burial source *) Wendv Swan Pool Slide Replacement Replace old slide with new pool feature 1 Playground Safety Surfacing Replacement 2 Pickrell Park Basketball Goals 3 Soccer Complex Well Pump Repair 4 Playscape Wall Repair 5 Replace water fountains 6 Oak Street Restroom Remodel 7 Ashley Park Restroom Remodel 8 Ashley Park Playscape & Swing Replacement 9 Ashley Park Accessibility 10 Ashley Park Basketball Court Reconstruction 11 Ashley Park Gaga Ball Pit 12 Pickrell Park Picnic Tables 13 Wendy Swan Pool Filtration 14 Pickrell Buildings Stucco & Stone Repair 15 Pickrell Stone Monument Engraving 16 Pickrell Buildings Painting Project 17 Thulemeyer Park Renovation Project All City playgrounds need to have fresh wood chips installed Repair basketball goals Repair pump motor and replace Demolish exisitng vandalized wall and re -pour concrete wall cap New fountains for Community Playscape, Ashley Park, Pickrell Park, spare Repaint floors, walls, replace fixtures, add baby- changing units where possible Replace all fixtures, new exterior fascia, fix all floor drains, and update doors Remove old play structure & swings and install new structure and swings Add an accesible route to the new features Demolish the asphalt court and goals and install a concrete court with new goals Construct new gaga ball pit Replace some of the older units with new aluminum standard tables Repair filters by removing old sand and install new laterals and sand Repair and patch all damaged stucco and stone fascia on buildings Engrave park name to replace letters that were contiuously vandalized Repaint pool house, pavilions, and bathrooms Light pole assessment, paint buildings, parking stops, bollards, roof repairs Safety Safety Safety Safety Safety Repair Repair Renovate Renovate Renovate Renovate Renovate Renovate Reimagine Renovate Repair Repair Repair Renovate Renovate Cost Status Fund Total $1 $50,000 Completed Replace all plumbing in park $50,000 $5,000 $55,000 $5,000 Community Playscape Pavilion Add pavilion for reservations $60,000 $3,500 Completed Park Fund $63,500 $10,000 In Progress Remove old slide and replace with new feature $73,500 $3,500 $77,000 $7,500 Crescent Bend Nature Park Road Resurfacing Repave the worst section of entrance road $84,500 $51,320 Street Materials $135,820 $5,795 Senior Center Parking Lot Project Rebuild parking lot to add more spaces and better traffic flow $141,615 $42,625 Street Materials $184,240 $1,000 Heritage Oaks Trail Renovation Operating Supplies Renovate $10,000 In Progress CO Bond Trails $194,240 $1,975 In Progress Level pool deck and re -plumb drains $196,215 $5,000 $201,215 $2,100 Completed City wide table replacement with ADA accessible concrete pads $203,315 $3,900 $207,215 $15,000 Wendy Swan Swing Set Replacement Update swing set with Expression swing and new bay $222,215 18 Pickrell Plumbing Replacement Project Replace all plumbing in park Renovate $42,000 $264,215 19 Community Playscape Pavilion Add pavilion for reservations Reimagine $35,000 Park Fund 20 Pickrell Park Rocket Slide replacement Remove old slide and replace with new feature Renovate $11,100 21 Crescent Bend Nature Park Road Resurfacing Repave the worst section of entrance road Renovate $10,000 Street Materials 22 Senior Center Parking Lot Project Rebuild parking lot to add more spaces and better traffic flow Renovate $50,000 Street Materials 23 Heritage Oaks Trail Renovation Replace old wood chip path with accessible stabilized, decomposed granite Renovate $22,000 CO Bond Trails 24 Pickrell Pool Deck Repair Level pool deck and re -plumb drains Reimagine $100,000 25 Picnic Tables Replacement City wide table replacement with ADA accessible concrete pads Reimagine $86,000 26 Wendy Swan Swing Set Replacement Update swing set with Expression swing and new bay Reimagine $9,000 27 Woodland Oaks Accessibility Add accessible routes to playscape equipment Renovate $10,000 28 Gutierrez Park Light Replacements Replace light poles and wiring Reimagine $11,000 29 Gutierrez Park Sign Project Replace old sign with new monument stone sign Reimagine $5,500 30 Pickrell and Wendy Swan Baby Pool Chemical Fee Replace old manual chemical feeder with automated system Reimagine $8,100 31 Palm Park Fence Installation Install fence on northeast side of park, between park and homes Reimagine $8,000 32 Gutierrez Sidewalk Project Remove sidewalk and fix sub base, install ADA sidewalk and resurface parking lot Renovate $42,000 Public Works Project 33 Wendy Swan Basketball Court Refurbishment Color coat and restripe the basketball court, replace backboards, hoops, nets Reimagine $12,000 34 Park Trash Cans Replacement Replace rubber stand alone cans with post in ground metal covered trash cans Reimagine $32,000 35 Woodland Oaks Basketball Court Resurfacing Color coat and restripe the basketball court, replace backboards, hoops, nets Reimagine $12,000 36 Crescent Bend Nature Park Road Resurfacing Repave parking lot and entire access road, restripe Reimagine $135,000 37 Repair Irrigation on Schertz Parkway From Live Oak to I -35 on Schertz Parkway repair all irrigation systems Renovate $52,000 38 Pickrell Electrical Direct Burial Abandonment Abandon direct burial electrical sources and replace services Reimagine $50,000 TOTAL I 5965.915 Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: March 4, 2019 Department: City Management /Finance Subject: Ordinance No. 19 -T -09 - An ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2018 -19 Budget, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date; First reading C• � 1 With Ordinance 1.8 -T -32 the City Council of the City of Schertz approved the annual budget for FY 2018 -19. Staff is proposing to amend the budget to appropriate excess funds from the Reserve Fund for the Phone System Replacement project. The City has set aside $110,000 for this project to date. Staff had estimated the project to cost $300,000 and it has come in just under that at $285,000. With this Ordinance, staff is proposing to move excess funds, above the 26% to be maintained per policy, to move forward with this project - $175,000. The City's current 3Com / Hewlett Packard phone system was last upgraded in 2012. At that time, due to limited resources, only the basic back -end hardware and software was replaced. Existing handsets and other related hardware were left in place. This upgrade was financed through a 5 -year lease /purchase agreement that ensured continued support for a system that was slated by the vendor for product elimination later that year. The lease agreement ended in 2017, as did the vendor's obligation to provide service and support. Replacement parts such as handsets and gateways are no longer available, and the local support team for the system has gone out of business. The new system will replace all backend servers, end user handsets, new headsets and portable phones to better serve our large facilities like the Library, and the Animal Adoption Center. Summary of Recommended Action Approval of Ordinance 19 -T -09 approving the midyear budget adjustment. FISCAL IMPACT This ordinance will move $175,000 from the Reserve Fund to this project. Revenues above the projected amounts, primarily from sales tax and permit revenue and lower end of year expenses from vacancies resulted in the Reserve Fund being above the policy mandated requirement of 26 %. Approval of First reading Ordinance No. 19 -T -09 Ir W 1/�GIU 1 DILIYI Ordinance No. 19 -T -09 ORDINANCE NO. 19 -T -09 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2018 -19 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 18 -T -32, the City of Schertz (the "Lill ") adopted the budget for the City for the fiscal year 2018 -201.9 (the "Budge ), which provides funding for the City's operations throughout the 2018 -2019 fiscal year; and WHEREAS, the City needs to appropriate $175,000.00 to complete the phone system replacement project; and WHEREAS, the City's Reserve Fund is above the policy mandated 26 %, and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the appropriation for the phone system replacement project, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall appropriate $175,000.00 from the Reserve Fund for the phone system replacement project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 5th day of March 2019. PASSED, APPROVED and ADOPTED ON SECOND READING, the 12th day of March. 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50558021.1 - 2 - Informational only 5A 0111 &WOL11"LlusI WU 10I01 to] 1"T.110 1 City Council Meeting: March 5, 2019 Department: City Manager Subject: Update on major projects in progress /CIP, City View, Utility Meter Swap Out, and Agenda Quick Software Background This is the monthly update on large capital projects that are in progress or in the planning process. This update is being provided so Council will be up to date on the progress of these large projects. If Council desires this information to be presented in a different way or desires more information on any project or on projects not on this list, please reach out to staff and that information will be provided if possible. Parks and Recreation: 1. Community Playscape Restroom: The official opening ceremony occurred on February 26th. Staff will monitor the grass growing in. Drainage Projects: 1. East Dietz Creek Desilting: C -3 Environmental has established final grades through. approximately 75% of the channel. Revegetation efforts have begun on the portions of the channel that have been final graded. Export activities continue to remove the remaining cut material. The project is expected to be completed in the Spring of 2019 pending further weather delays. 2. Drainage Maintenance Projects: The Drainage Maintenance Projects construction contract award was approved by City Council on February 26th. City Staff is working to finalize the execution of the contract with C -3 Environmental. The notice to proceed for the project is expected to be issued mid -March with construction to begin shortly thereafter. Facilities Proiects: 1. Fire Station 3: Under slab mechanical, electric and plumbing is complete for the area of the building that is the equipment bay. Grade Beams are being excavated in this area. Structural steel and rebar are on site. The concrete pour for the equipment bay slab is the next significant item on the schedule. On site storm water issues are answered. Off site storm water management is being finalized. Sanitary sewer service is being designed. Current substantial completion date is September 2019, barring any delays. 2. Animal Adoption Center: The epoxy flooring project is 70% complete. The office area and one kennel side are in the punch out phase. Animals should be moved into the newly floored kennels by the end of the week, 3 -8 -19. Work in the remaining kennels will start once the animals are moved. The office area will be cleaned and vinyl cove base installed during this time. The facility will be closed during this time with adoptions occurring by appointment. Current completion time is mid - March. Water Projects: 1. E. Live Oak Ground Storage Tank Painting: Due to weather delays, the start of the project was pushed back. City Staff has drained the tank in preparation for the tank painting. The project is anticipated to be completed in the Summer of 2019. 2. Water Meter Change Out: As of March 1, 2019, . the City has changed out and is reading 3,753 of the projected 14,208 meters on the new system. Replacement of meters is starting in areas with the most manual reads by staff. Staff is currently estimating a June 2019 completion date for all meter change outs. 3. FM 1103 Utility Relocation Project: City Staff continues to work on acquiring the final two easements necessary to relocate water and wastewater lines that are in conflict with the planned roadway and drainage improvements associated with the TxDOT FM 1103 Improvement Project. City Staff advertised the project for bid on February 201h and bids are due on March 201h Engineering Projects: 1. 2018 Street Preservation and Maintenance /Rehabilitation Project: LAN is working through some staff changes at their company. The staff changes are not expected to cause a significant delay with delivery of the project. The Schertz Parkway reconstruction between Maske Rd and Woodland Oaks is still underway, but nearing completion. LAN is also working on a revised Engineer's Estimate for the project. The estimate will be finalized during the final QA /QC on the construction plans. LAN is very optimistic that they will be able to deliver the bid package to us in March. This should allow us to begin advertising for bids in March. Staff has finalized the draft of the Standard General Conditions of the construction contract (the new EJCDC documents) and will be sending the draft to the City Attorney for final review early next week. 2. Corbett Elevated Water Storage Tank: City Council approved the contract with Landmark Structures on January 22nd. The Notice to Proceed was issued on February l lth and work is expected to begin in mid - March. The project is expected to be completed July of 2020. City Staff has finalized easement agreements with the final two property owners along Schaefer Road in order to relocate the existing waterline in Schaefer Road. 3. Woman Hollering Creek Wastewater Interceptor Main and Lift Station: CobbFendley continues to work on making the final plan revisions and the bid documents. City Staff and CobbFendley continue to negotiate with property owners to acquire necessary easements for the project. Revised offer letters have been sent out to property owners and negotiations continue with property owners. CobbFendley is working to complete the City's platting and site plan process for the lift station site. It is anticipated that bidding for the project will take place in the Spring of 2019. 4. Pedestrian Routes and Bike Lanes Project: Ford Engineering is working on the 100% plans for the project, including the left turn lane addition on E. Live Oak. Staff continues to work with LCRA to finalize the purchase of property for the hike and bike trail. City Staff continues to work through approvals with TxDOT and to certify a letting date. 5. FM 1103 Bridge Project: Construction continues on the bridge structure. Northbound turnaround bridge deck pour planned for early March. Overnight IH 35 main lane closure will be necessary. As new bridge structural elements are added, lane closures and traffic rerouting will continue as necessary. TxDOT and its contractors keep City Staff informed of detours and closures so that the City can assist in disseminating the information to the public in a timely fashion. The currently anticipated completion date is June 2019. 6. FM 1103 Improvement Project: No change from February report: Utility relocations are underway (including electric, communications, gas, water, and wastewater). Schertz Public Works is working to relocate water and wastewater lines that conflict with the planned roadway and drainage improvements (see FM 1103 Utility Relocation Project update). The $2 million contribution to the project committed by the City of Schertz has been paid in full to TxDOT. The target let date for a construction contract is October 2019. 7. FM 1518 Improvement Project: Project has been environmentally cleared. TxDOT has formally begun the process of acquiring property needed for the expansion project. Initial offer letters are being sent to property owners. Approximately 1.40 parcels are affected by right of way needs, including 850 square feet of land owned by the City of Schertz (across the front of the existing Sedona Lift Station). TxDOT is also continuing to work on a value - engineering phase of the project. The project is currently scheduled for letting in September, 2022; construction may begin as early as January, 2023. Planning and Community Development Proiects: 1. CityView Permitting and Development Software: We are still in the data collection . phase which is the first step of the software implementation. A CityView Implementation specialist met with City Staff on site for a week in February to finalize the data collection process. City Planning Staff has continued to work with various City departments to collect additional data and discuss collection of impact fees through the software. Once the data collection is complete, the CityView Team will configure the software and return it to the City for User Acceptance Testing. The configured software is tested, we will move to staff user training and then go live with the software. 2. Agenda Quick software: City Staff and the AgendaQuick software team have been holding weekly admin user training sessions in order to create and finalize templates for both the Planning and Zoning Commission and City Council. City admin users are creating staff user credentials within the system. On -site training will be scheduled for all software users once the final configuration and admin user training is complete.