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19-R-28 T. F. Harper & Assoc.RESOLUTION NO. 19 -R -28 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF $50,000 WITH T.F. HARPER & ASSOCIATES A BUYBOARD PURCHASING COOPERATIVE VENDOR, AND AUTHORIZING A PURCHASE TOTALING $104,083 FOR THE ASHLEY PARK RENOVATION RROJECT WHEREAS, Schertz Parks and Recreation identified maintenance needs across the park system, with Ashley Park having a significant need for repairs; and WHEREAS, Schertz Parks and Recreation determined that a playscape feature replacement, swing set replacement, sport court replacement, and restroom remodel were the appropriate development choices for the park property; and WHEREAS, Schertz Parks and Recreation worked with T.F. Harper & Associates, a BuyBoard vendor to provide cost estimates and a formal quote for the equipment and installation costs; and WHEREAS, the city has a policy to seek authorization for purchases in excess of $50,000 with a single vendor and the BuyBoard quote totals $104,083; and WHEREAS, the BuyBoard National Purchasing Cooperative is a national online purchasing cooperative formed between the National School Boards Association and several state school boards associations, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and WHEREAS, the proposed park renovation will be funded out of the additional maintenance funds in the Parks Capital Outlay Improvements Over $5,000 fund. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the expenditures in excess of $50,000 with T.F. Harper & Associates and authorizes the purchase of $104,083 for the Ashley Park renovation project (in attached Exhibit A.) Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5t' day of March, 2019. CITY OF,$f►ERTZ, TEXAS R. Carpenter, Mayor EXHIBIT A BUYBOARD QUOTE FROM T.F. HARPER & ASSOCIATES 50234811.1 A -1 M °. ♦ � s TO: City of Schertz Attn: Jared Montney Address: 10 Commercial Place, Schertz, Texas 78154 Install Site: Ashley Park, Schertz, Texas 78154 Phone: 210- 488 -4252 Email: 0 montneyLWschertz. co m QTY QUOTE BUYBOARD CONTRACT #512 -16 1 PLEASE FAX YOUR PO & SIGNED QUOTE TO BUYBOARD & T.F. HARPER & ASSOCIATES LP TO INSURE COMPLIANCE & RECEIPT OF YOUR ORDER. Ashley Park Renovations DESCRIPTION OF EQUIPMENT 103 Red Bird Line Austin, Texas 78745 -3122 QUOTE #: 0221 19 -07TB DATE: February 21, 2019 UNIT PRICE TOTAL COST QUOTE IS VALID FOR 30 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION NOT INCLUDED: Sales Tax (RESALE OR EXEMPTION CERTIFICATE REQUIRED), Permits /Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation /infill, concrete slab, french drains, excess rock removal, landscaping), Demo, Borders & Ground Cover. Payment Terms: City of Schertz Purchase Order or 50% due with signed quote. Estimated Delivery & Installation: 12 weeks after receipt of order and color selections. Accepted by: Date: P.O. # (if applicable): PLEASE ISSUE PURCHASE ORDER IN VENDOR NAME OF T.F. HARPER & ASSOCIATES. LP Thank you for the opportunity to quote this equipment Shawn Cooper Commercial Play and Recreational Equipment Ashley Park Renovations- City of Schertz Wwmtfharper.corr. - - 800.976 -0107 - - local.- 512.440.0707 e - fax, 612.440.0736 Playground: I Dynamo #DX -201, Twin Towers 201 $33,613.00 1 GameTime 2 Bay PrimeTime Swings w/ (2) Belt Seats, (1) Tot Seat & (1) Expression Swing $4,328.00 Less Buyboard Discount ($3,578.00) 1 Freight on Above Equipment $2,987.00 1 Installation of Above Equipment within Existing Borders and Ground Cover $13,970.00 122 L.F. Concrete Sidewalk 5'W X 4" Thick w/ Standard Steel Reinforcing (from Asphalt Trail to $5,795.00 Playground) TOTAL - Playground $57,115.00 Basketball -Court: I 50'x 70' Concrete Basketball Court, 5" Thick w/ Standard Steel Reinforcing; Included: Base Material $ 42,625.00 for Sub Base Pad, 3000 psi Concrete, White Line Striping for Basketball Play. Furnish & Install (2) Sportsplay #541 -616 Basketball Goals, complete with heavy duty 4.5" bent post (galvanized), painted aluminum fan backboard and double strength super goal with steel chain net and 4' extension. TOTAL - Basketball Court $42,625.00 Restroom Stone Facade: I Furnish & Install 3' H X 60' Brick Ledge w/ Sloped Cap $3,685.00 2 Restroom Sign (one men & one women), furnished & installed $658.00 TOTAL - Stone Facade $4,343.00 QUOTE IS VALID FOR 30 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION NOT INCLUDED: Sales Tax (RESALE OR EXEMPTION CERTIFICATE REQUIRED), Permits /Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation /infill, concrete slab, french drains, excess rock removal, landscaping), Demo, Borders & Ground Cover. Payment Terms: City of Schertz Purchase Order or 50% due with signed quote. Estimated Delivery & Installation: 12 weeks after receipt of order and color selections. Accepted by: Date: P.O. # (if applicable): PLEASE ISSUE PURCHASE ORDER IN VENDOR NAME OF T.F. HARPER & ASSOCIATES. LP Thank you for the opportunity to quote this equipment Shawn Cooper Commercial Play and Recreational Equipment Ashley Park Renovations- City of Schertz Wwmtfharper.corr. - - 800.976 -0107 - - local.- 512.440.0707 e - fax, 612.440.0736 -7 / IT zl -7 / DYN�c� PRODUCT SPECIFICATION FLAYG [JA!E�$ E cl. CENT#11ED C ENT-if lED ASTM Gv4YL F +4S7 csa: -zsin Product Features: Product Name Product Number Size -- Length Size -- Width Size -- Height Shipping Weight Shipping Volume Foundations Concrete Volume Two Towers Regular DX -201 13.30m/43'8" 8.00m/26'3" 3.90 m / 12' 10" 575 kg / 1267.7 lb 2.00 m3 /70.6 ft3 8 3.86 m3 / 136.3 ft' CSA Z614 ASTM F -1487 Ages 5 years - 12 years Capacity 60 Use Zone -- Length 16.96 m / 55'8" Use Zone -- Width 11.66 m / 38' 3" Fall Height 1.83 m / 6' 0" CENT#11ED C ENT-if lED ASTM Gv4YL F +4S7 csa: -zsin Product Features: Product Name Product Number Size -- Length Size -- Width Size -- Height Shipping Weight Shipping Volume Foundations Concrete Volume Two Towers Regular DX -201 13.30m/43'8" 8.00m/26'3" 3.90 m / 12' 10" 575 kg / 1267.7 lb 2.00 m3 /70.6 ft3 8 3.86 m3 / 136.3 ft' CSA Z614 EN 1 176 5 years - 12 years 6 years - 12 years 60 60 16.96m/55'8" 16.30m153'6" 11.66m/38'3" II.00m /36' 1" 1.37m/4'6" 0.51 m/ 1'8" *Note: Concrete must be minimum 3500 PSI / 25MPa SUPPORT POSTS: This will be 5 1/2" (139.8mm) OD galvanized steel tubing, finished with polyester powder coating. POST SHIELDS: Where required, these will completely surround the post to fill in openings in the net, preventing entrapments. Shields will be made of a textile- reinforced flexible rubber material and secured with bolts. CLIMBING NETS: This will be 20mm diameter and 22mm diameter, polyamide (nylon) rope cable with UV protection and fire retardant solution. Each rope consists of 6 strands each containing 24 steel reinforcing strands within a polyamide sleeve, wrapped around a solid polyamide core for a total of 144 steel reinforcing strands; each end of the cable having a junction loop attached onto the cable with a finished aluminum sleeve and lined with a galvanized steel wear bar. Edge ropes will contain a solid core of wound steel cables in place of the polyamide core for a total of 168 steel reinforcing strands. Rope shall achieve a Class 7 -8 Colourfastness rating. BALL KNOTS: This will be a one -piece compressed aluminum ball, compressed in place with 150,000 pounds force (667 kN) to prevent the connection from moving and causing premature cable wear. BASIC FASTENERS: All fasteners for component attachments are stainless steel. TURNBUCKLES: These will be steel alloy that will withstand a maximum load of over 87,675 pounds force (390 kN) along the main axis. Dynamo Playgrounds P: 1- 800 - 790 -0034 / 613 -446 -0030 Page I of 3 5 -733 Industrielle St F: 613- 446 -0034 Rockland, ON K4K I T2 Canada W: www.dynamoplaygrounds.com in Revised: Sep 05, 2013 DYNAM01A PRODUCT SPECIFICATION PLAYCR -OUNDS MOUNTING PLATES: These will be made of galvanized steel. Corner anchors will contain multiple connection points to allow for adjustability of the turnbuckles as well as connection of a safety rope. Centre mast anchors will consist of a stub post that will stabilize the mast and an anchor ring that will secure the assembly to the concrete. This two -piece assembly allows for fine positioning of the post stub to be accomplished during installation, making the process simpler and easier. ANCHOR BOLTS: Mounting plates will be secured to concrete blocks with 7/8" (22mm) diameter x 20" (500mm) long "L" Anchor bolts, inserted into the wet concrete when poured. INSTALLATION: This should be installed only by a licensed playground installer, trained and certified on the relevant playground standards in place in the region of installation, e.g., NPSI, CPSI or similar certified. COMPLIANT WITH: CAN /CSA- Z614 -07 ASTM F-1487-11 EN -I 176 CPSC Handbook for Public Playground Safety TUV CERTIFIED: Certified to EN 1176:2008 TOV Rhineland Certificate N° AK50162502 IPEMA CERTIFIED: The DX -201 identified in this specification sheet is IPEMA certified. The use and layout of the DX -201 conforms to the requirements of ASTM F 1487 and CSA Z614. To verify product certification visit www.ipema.org. OPTIONS: Optional Equipment: Net Seat (Max. 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