11-18 LAB MinutesSCHERTZ PUBLIC LIBMN .111' ADVISORY BOARD IMEETIRIG
November ' •
Members Present: Laura Wilson, Cindy Vigil, Patti Paulson, Margaret Riley, Dawn
Figueras, Joanne Ward, Letticia Sever, Ruth Tienor, Robert Lopez, Ken Bauer,
Christine Bryan. Melissa Uhlhorn, Library Director.
HEARING OF RESIDENTS: None
CALL TO ORDER: Patti Paulson called the meeting to order at 6:30 p.m.
REGULAR AGENDA:
1. Minutes: Consideration and /or action regarding the approval of the minutes
of the October 1, 2018 meeting.
Ruth Tienor moved to accept the October 2018 Minutes with no corrections. Laura
Wilson seconded the motion. Motion carried. The October 1, 2018 Minutes were
approved.
2. Treasurer's Reports: Consideration and /or action regarding the approval of
the September 2018 Treasurer's Reports.
The September 2018 Treasurer's Report reflected income of $1,815.67 and
expenses of $3,458.57 leaving a balance of $23,990.00 in the cash account.
Joanne Ward moved to accept the September 2018 Treasurer's Reports as
presented. Robert Lopez seconded the motion. The motion carried. The September
2018 Treasurer's Reports were approved.
3. Librarian Report: Melissa Uhlhorn reported on the following items:
September 2018 Stats:
TSLAC Service
Total Circulation
Head Count
Volunteer
# of
Population
Hours
Volunteers
102,379
40,558
26,741
392
38
Total
Total
Total
Youth Program
Adult Program
Program
Collection
Collection
Attendance /program
Attendance /program
Attendance
(Titles)
(Items)
1,428/32
112/20
1540/52
107,475
90,717
Renewed
Meeting
Food
Number of Patrons
New Cards
Cards
Room
Truck
Usage
Vendors
30,806
442
112
87
31
Total Computer
Web page Session
Web page
Web page
Wi -Fi
Usage
views
users
Sessions
3,377
5,410
11,336
2,952
34,210
LibraryOperations:
- Automatic renewals are now offered and the library may see a decrease in fines
for late materials and an increase in circulation.
- Food trucks are not required to pay to park their vehicle in the parking lot;
however, staff members have seen the ice cream vendor make contributions to the
library donation bank.
- Melissa reviewed the demographic areas/ communities that the library services.
- Library staff, Schertz Police and school crossing guards continue to monitor
behavior issues at the Schertz playscape behind the library. Additional action may
be required. Incident reports are made by library staff.
- Employee Engagement Survey has been completed and the library is within the
Top 4 departments. Areas of improvement were discussed.
Library Operations continued:
- Staff members who were previously on maternity leave have returned to duty.
There is one 10 -hour position available.
- The "Materials Budget Spending Plan FY 2019" worksheet was shared and
reviewed in detail with the Board. A highlight was a one -time expanded program
contribution from the City of $20,000.
- The purchasing process and procedures, as well as weeding process was
explained.
- Melissa asked the Board if anyone had a specific request for how the annual Board
contribution should be spent. There were no specific requests.
- Consideration is being made regarding joining the Cloud Library Consortium
(including Dallas, Seguin and Boerne libraries) that would bring an additional 70K+
digital titles (all age groups). The annual $10K cost is a concern.
- New Board members Ken Bauer and Christine Bryan introduced themselves to the
group.
4. Bookstore Report: Joanne Ward reported on the following items:
General Operations:
- The October 2018 Bookstore Book Sale made over $1,300. Arms of Hope
charitable organization picked up remaining unsold books.
- Bookstore gift certificates are being offered, but none have been sold yet.
- Bookstore holiday closures: November 21- 24, December 22 - January 6.
- Christmas books and items will be on display beginning November 26.
- Spring Bookstore Book Sale is tentatively scheduled for March 1 -2, 2019.
5. Committees of Committees Advisory Board(CCAB) Update
- No updates available.
DISCUSSION & POSSIBLE ACTION:
6. Bookstore Merchandise:
- A Better World Books account will be established for selling books. No shipping
or supply charges apply; however, the return is only 10 %. Once the contract is
reviewed and approved by the legal department, the bookstore will sell books via
Better World Books and monitor activity for six months.
Joanne Ward moved to utilize Better World Books as a supplement to selling books
through the bookstore. Patti Paulson seconded the motion. The motion carried.
7. December Meeting:
- Board members discussed having a holiday celebration in place of the December
LAB meeting. In- library potluck and restaurant options were discussed. Melissa
stated that Patti Dilworth offered to research restaurant options, if desired.
Ruth Tienor moved to have a holiday celebration at a restaurant. Dawn Figueras
seconded the motion. The motion carried.
ANNOUNCEMENTS:
8. Items by the Library Board Members: Briefing on the following items:
- Correspondence received: None received.
- Other announcements /items: Letticia Sever shared that several children authors
of essays in a Historical Preservation Committee Essay Contest wrote about our
Schertz Public Library (including Board member, Ruth Tienor).
- Items to be included in next agenda: Finalize Bookstore Book Sale date and April
Toman will be sharing a presentation for upcoming youth programs.
ADJOURNMENT:
Ruth Tienor moved to adjourn the meeting. Laura Wilson seconded the motion.
The motion carried. The meeting was adjourned at 8:05 p.m. Next month's meeting
(holiday celebration) will be December 3, 2018.
Patti Paulson on behalf of Patti Dilworth, Chairman
Dawn Figueras on behalf of Shonale Burke, Secretary