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03-20-2019 MinutesMINUTES REGULAR MEETING March 20, 2019 A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz, Texas, on March 20, 2019, . at 3:00 p.m., at the Hal Baldwin Municipal Complex Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Chair Richard Dziewit Board Member Sue Boissonneault Board Member Glen Outlaw Absent: Board Member Shonale Burke Staff Present: City Manager Dr. M. Browne City Secretary Brenda Dennis Guests present: Bill Bosch and Amber Beard Call to Order Board Member Earl Hartzog Board Member Fae Simmons Board Member Paul Macaluso Assistant City Manager Brian James Deputy City Secretary Gayle Wilkinson Chair Richard Dziewit called the meeting to order at 3:00 p.m. Discussion and /or Action Items 1. Minutes. Consideration and /or action regarding the approval of the minutes of the regular meeting of December 19, 2018. Chair Dziewit recognized Board Member Hartzog who made a motion to approve the minutes, seconded by Board Member Boissonneault. The vote was 6 -0 -0. Motion passed. Reports /Updates /Discussion and /or Action 2. Introduction of new City Manager Dr. Mark Browne. Dr. M. Browne started the introductions by introducing himself and then introduced SSLGC General Manager Amber Beard. The remainder of the Board Members introduced themselves. 3. City Manager report/updates. (Dr. M. Browne) General Manager Amber Beard gave an update /overview of the water system and supplied a map for clarification. (Map attached) 03 -20 -2019 Minutes Page - I - W111 sn�i ♦a i : I- Assistant City Manager B. James gave an overview of the Reports from Boards and- Commissions — since December 19, 2018 to March 20, 2019 and answered questions from Moard Members. (Report Attached) 6. Future Agenda Items Requested- This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be tak Board Member Simmons would like clarification on where the Committee of Committei Advisory Board fits in within the Staff and Council. I o 11 1 11 li Board Member Boissonneault reported the Historic Society had a surplus of items available that could be used to decorate office settings. Bill Bosh (with Parks) gave an overview of an internal department project to inventory every item contained in our parks for maintenance purposes and future needs. 03-20-2019 Minutes Page March 20, 2019 Reports from Boards and Commissions — Since December 19, 2018 Board of Adjustment — February 4, 2019 BOA denied a variance request for an electrified fence. Planning and Zoning Commission — January 9, January 23, February 13, February 27 and March 13. P &Z recommended approval of a rezoning request for a property on Main Street to be zoned Main Street Mixed use which allows the property to be used as either a business or residence (City Council subsequently approved this request). P &Z also approved a plat with a septic waiver off of FM 2252. P &Z approved a plat associated with the Homestead Development in northern Schertz. P &Z approved a rezoning request and SUP for an auto repair facility on IH 35 (City Council subsequently approved this request). The Commission also approved plats for the tracts of land on Schertz Parkway on either side of Woodland Oaks Drive. The Commission denied a rezoning request for an additional phase of Parklands Residential development. P &Z approved a plat for a future phase of the Rhein Valley Development in southern Schertz. P &Z recommended approval of a Specific Use Permit request to allow gas pumps with a convenience store at FM 3009 and Ripps- Kreusler Blvd. TSAC — January 3 (cancelled), February 7 and March 7 TSAC recommended approval of construction speed limits on IH 35 main lanes and frontage roads (City Council subsequently approved this). TSAC also discussed in what circumstances parking should be allowed or prohibited in bike lanes. Historical Preservation — January 24 The Historical Preservation Committee discussed the Winter 2019 Newsletter and Remembrances Special Edition Articles which are available on the City's website. They discussed the disposition of some of the items they have been storing. Longtime Chairperson Dean Weirtz declined the nomination to serve a Chairperson but was elected Vice - Chair. In conjunction with the Crossvine the Committee hosted the screening of the Schertz Now & Then at the library on March 6. A link to the video is available on the City's website. Parks and Recreation Advisory Board — January 24 The Parks Board received a presentation on the status of recent repairs and improvements to the outdoor pools. They also discussed priorities for park repairs and upgrades in light of increased funding this fiscal year. Their recommendation was passed along to City Council and work has begun on a number of those projects. Library Board — January 7, February 4, and March 4 At all of the meetings, the Library Board received reports on the board's finances, library usage and the bookstore. The Board discussed the reading clubs and materials funding. They discussed the collection development policy as well as staff appreciation day. Schertz Economic Development Corporation — January 24 and February 28, 2019 Over the last two regular monthly meetings of the year, the SEDC held one roundtable for manufacturers and warehouse and distribution companies, visited four (primary job creators) businesses, and worked with the Post Office on the installment of a new mail box cluster for several primary job employers at Commercial Place. The Board approved a resolution for the provision of economic development services with Comal County which allows the SEDC to partner with Comal County on economic development negotiations between prospective businesses and the County. The Board also approved an SEDC resolution for amendments related to the changes in the legal entity of Amazon.com agreement. The Board was briefed on the compliance of all the annual certification reports received for the 2018 period from 13 active agreement (except Amazon.com which is due to certify this year in May 2019). As part of the SEDC Reserves planning and forecasting, the Board participated in a visioning exercise from a list of potential projects that could grow the Schertz economy. The Board accepted the Independent Auditor's Report for the year ended September 30, 2018. Lastly, the Board approved an SEDC resolution extending the construction deadline with Schertz 312 LLC. Committee of Committees Advisory Board Summary CCAB Notes 12/19/18: Brian James gave the City Manager report. As part of that he discussed Council's hiring of Mark Browne, currently the City Manager of Alamo Heights, as the new City Manager. Mark will be starting on January 2. Dudley Wait, Executive Director, is leaving to go work for STRAC (South Texas Regional Advisory Council) at the end of the year. STRAC develops, implements and maintains the regional trauma and emergency healthcare system for the 22 counties. Dudley is going to keep working as an irregular part time paramedic with Schertz EMS. Emily Delgado provided an overview of the new agenda software the City is purchasing. She reviewed the benefits of the program for residents, board members and staff. The plan is to roll it out with the Planning and Zoning Commission in February and then to Council and other boards and commissions. Linda Klepper provided and overview of the Schertz Magazine, noting that she will be making a presentation to City Council on the magazine in January or February. Linda went over the history of the magazine and its evolution to what it is today.