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19-R-81 Calling the November 5, 2019 ElectionNOTICE OF ELECTION THE STATE OF TEXAS § COUNTIES OF GUADALUPE, COMAL § AND BEXAR § CITY OF SCHERTZ --------- 0--- - - - - -- TO THE RESIDENT, QUALIFIED VOTERS OF THE CITY OF SCHERTZ, TEXAS TAKE NOTICE that an election will be held in the City of Schertz, Texas on November 5, 2019, in obedience to a Resolution duly entered by the City Council of the City on July 9, 2019, which Resolution reads substantially as follows: RESOLUTION NO. 19 -R -81 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, CALLING AN ELECTION TO BE HELD ON NOVEMBER 5, 2019 FOR THE PURPOSE OF ELECTING COUNCILMEMBERS FOR PLACE 1, PLACE 2 AND FOR MAYOR FOR A THREE YEAR TERM AND MAKING PROVISION FOR THE CONDUCT OF THE ELECTION; AUTHORIZING CONTRACTS WITH THE ELECTIONS ADMINISTRATORS OF BEXAR AND GUADALUPE COUNTIES TO CONDUCT THIS ELECTION; AUTHORIZING THE ELECTION TO BE HELD AS A JOINT ELECTION; RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, pursuant to Section 9.01(a) of the Home Rule Charter (the "Charter ") of the City of Schertz, Texas (the "Lity"), the regular City election shall be held annually on the uniforin election date in November, or at such other times as may be authorized or specified by State Law, at which time officers will be elected to fill those offices which become vacant that year.; and WHEREAS, the terms of the offices of Councilmembers for Places 1, Place 2 and the Mayor ends in November 2019 and those offices will become vacant at that time. Therefore, the City is required to conduct an election in November 2019 to fill these vacancies; and WHEREAS, the City will hold its election jointly in the counties of Bexar and Guadalupe with the Schertz- Cibolo- Universal City Independent School District (the "District "), the City of Cibolo, Cibolo Creek Municipal Authority and other entities pursuant to a joint election agreement between said entities as authorized by Section 271.002 of the Texas Election Code, as amended (the "Code "). WHEREAS, the City Council of the City (the "Council ") hereby finds and determines that holding a Joint General Election on November 5, 2019, which is the uniform election date in November prescribed under the Texas Election Code, for the purpose of electing Councilmembers for Place 1, Place 2 and the Mayor is in accordance with the provisions of the City's Charter and is in the best interest of the citizens of the City; and WHEREAS, the Council hereby finds and determines that a Joint General Election should be held in the City on November 5, 2019, for the purpose of electing the Councilmembers for Place 1, Place 2 and the Mayor for a three -year term; and WHEREAS, the City will contract with the Bexar County Elections Administrator, and the Guadalupe County Elections Administrator (collectively, the "Elections Administrators ") to conduct this election; and WHEREAS, the City Secretary shall publish, and post notice of this election as required by applicable law. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. An election shall be held on November 5, 2019 in and throughout the City, for the purpose of electing the Councilmembers for Place 1, Place 2, and the Mayor, which places are currently held by (i) Councilmember Mark Davis — Place 1, (ii) Councilmember Ralph Gutierrez — Place 2, and the (iii) Mayor, Michael Carpenter for a three -year term to expire November 2022. Section 2. The City will hold a Joint General election with the Schertz- Cibolo- Universal City Independent School District (the "District "), the City of Cibolo, and other entities, as provided pursuant to the provisions of a joint election agreement between Bexar County and Guadalupe County and the City of Schertz, adopted in accordance with the provisions of Section 271.002 of the Texas Election Code, as amended (the "Code "). Section 3. At said election, the candidate receiving the most votes for Councilmember for Place 1, Place 2 and the Mayor respectively, shall be declared elected for a term to expire in November 2022. Any candidate desiring to have his or her name on the Official Ballot for said General election shall, no sooner than July 22, 2019 and no later than August 19, 2019, file with the City Secretary an application in writing in the form prescribed by the Texas Election Code requesting that his or her name be placed on the Official Ballot and declaring as a candidate for Councilmember for Place 1, Place 2 and the Mayor. Any person failing to file said written application for candidacy by the time aforesaid shall not be entitled to have his or her name printed on the Official Ballot. The name of all eligible candidates whose applications have been duly and timely filed shall be placed on the ballot pursuant to a drawing as provided by law. Section 4. Pursuant to Section 61.012, Texas Election Code, as amended, the City shall provide at least one accessible voting system in each polling place used in the election. Such voting system shall comply with Texas and federal laws establishing the requirement for voting systems that permit voters with physical disabilities to cast a secret ballot. Touch screen machines may be used for early voting and Election Day voting by personal appearance. Certain early voting may be conducted by mail. The Elections Administrators shall also utilize a Central Counting Station (the "Station ") as provided by Section 127.001, et seq., Texas Election Code, as amended. Bexar County Election Administrator Jacque Callanen, and Guadalupe County Election Administrator Lisa Hayes will serve as the Managers and Presiding Judges of the Stations, will appoint the Election Judges and Station Clerks for each Station location and will establish a written plan for the orderly operation of the Station locations in accordance with the provisions of the Texas Election Code. The Elections Administrators will appoint the Tabulation Supervisors which will also serve as the Programmers for the Stations. Lastly, the Elections Administrators will publish notice and conduct testing on the automatic tabulation equipment relating to the Stations and conduct instruction for the officials and clerks for the Stations in accordance with the provisions of the Texas Election Code. Section 5. The City election precincts and vote center locations established for this election shall be the precincts named on Exhibit A attached hereto. A list of the City election precincts /vote centers and the polling places designated for each such election precinct are identified on Exhibit A to this Resolution, and this exhibit is incorporated by reference for all purposes. The City election Early voting locations established for this election shall be named on Exhibit B attached hereto. At least 63 days prior to the scheduled election date, the Council, in coordination with the Elections Administrators, will identify and formally approve the appointment of the Presiding Judges, Alternate Presiding Judges, Election Clerks, and all other election officials for this election. Each Presiding Judge shall appoint not less than two (2) resident qualified voters of the County to act as clerks to properly conduct the election. However, if the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. The appointment of such clerks may include a person fluent in the Spanish language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid at the polls on the day of the election. In the absence of the Presiding Judge named above, the Alternate Presiding Judge shall perform the duties of the Presiding Judge. The election shall be held at the precincts and vote center locations listed on Exhibit A on Tuesday, November 5, 2019, as prescribed by applicable law, and, on the day of the election, the polls shall be open from 7:00 a.m. to 7:00 p.m. The Bexar County Elections Office, 1103 S. Frio, Suite 100 San Antonio, Texas 78207, and the Guadalupe County Elections Office, 1101 Elbel Road, Schertz, Texas 78154, are hereby designated as the main early voting places at which early voting shall be conducted for those living respectively in Bexar, Comal, and Guadalupe Counties. Jacquelyn Callanen, the Elections Administrator of Bexar County (whose mailing address is 1103 S. Frio, Suite 100 San Antonio, Texas 78207), and Lisa Hayes, the Elections Administrator of Guadalupe County (whose mailing address is 215 S. Milam Street Seguin, Texas 78155 or PO Box 1346, Seguin Texas 78156 -1346) are hereby appointed as the Early Voting Clerks to conduct such early voting in the election in accordance with the provisions of the Texas Election Code. Each Early Voting Clerk shall appoint not less than two (2) Deputy Early Voting Clerks in accordance with the provisions of the Texas Election Code. Early voting shall be conducted from Monday, October 21, 2019 through Friday, November 1, 2019, with the exception of certain Saturdays, Sundays, and official State holidays. The locations and hours for the early voting are attached to this Resolution on Exhibit B. Applications for ballots by mail must be received by the Early Voting Clerks of the appropriate Counties not later than the close of business on Friday, October 25, 2019. An Early Voting Ballot Board for each County is hereby established for the purpose of processing early voting results. Jacquelyn Callanen, Elections Administrator of Bexar County, and Lisa Hayes, Elections Administrator of Guadalupe County will appoint the Presiding Judges of the applicable Early Voting Ballot Board. Each Presiding Judge shall appoint not less than two (2) nor more than ten (10) resident qualified voters of the applicable County to serve as members of the applicable Early Voting Ballot Board. Section 6. The anticipated fiscal impact of conducting the election is currently estimated to be $31,350.50. Section 7. All resident qualified voters of the City shall be permitted to vote at any of the early voting locations in Bexar or Guadalupe County regardless of their county of residence. On Election Day, such voters shall vote at any polling place located in their designated election precinct within Guadalupe, Bexar or Comal County. The election shall be held and conducted in accordance with the provisions of the Texas Election Code, as amended, and as may be required by any other law. All election materials and proceedings shall be printed in both English and Spanish. Section S. A substantial copy of this Resolution shall serve as a proper notice of the election. This notice, including a Spanish translation thereof, shall be posted at the City Hall not less than twenty -one (21) days prior to the date the election is to be held, and be published in a newspaper of general circulation in the City, (a) not more than thirty (30) days, and not less than ten (10) days prior to the day of the election. Section 9. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into one or more joint election agreements with other governmental organizations in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his/her designee. Section 10. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into contracts with the Elections Administrators to conduct the election in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his/her designee. Section 11. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Council. Section 12. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters ordered herein. Section 13. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 14. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and this Council hereby declares that this Resolution would have been enacted without such invalid provision. The Council hereby authorizes the Mayor and the City Secretary of the City to make such technical modifications to this Resolution that are necessary for compliance with applicable Texas or federal law or to carry out the intent of this Council, as evidenced herein. Section 15. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 16. This Resolution shall be in force and effect from and after its final passage and any publication required by law. PASSED, APPROVED, AND ADOPTED on this 9th day of Jaly' -2019. =f= r lclieel R. Carpenter Mayor ATTEST: Brenda Dennis TRMC, MMC, CPM, City Secretary JOINT ELECTION AGREEMENT AND ELECTION SERVICE CONTRACT BETWEEN GUADALUPE COUNTY, TEXAS AND CITY OF CIBOLO, CITY OF SCHERTZ, SCHERTZ- CIBOLO- UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT, GREEN VALLEY SPECIAL UTILITY DISTRICT, CIBOLO CREEK MUNICIPAL AUTHORITY, CRYSTAL CLEAR SPECIAL UTILITY DISTRICT, GUADALUPE COUNTY GROUNDWATER CONSERVATION DISTRICT, CITY OF NEW BERLIN, CITY OF KINGSBURY, and CITY OF STAPLES FOR THE CONDUCT OF A JOINT ELECTION TO BE HELD TUESDAY, NOVEMBER 5, 2019 This Joint Election Agreement and Election Service Contract is made this day of , 2019, by and between Guadalupe County Elections Administrator, hereinafter referred to as "EA ", and the City Of Cibolo, City Of Schertz, Schertz- Cibolo- Universal City Independent School District, Green Valley Special Utility District, Cibolo Creek Municipal Authority, Crystal Clear Special Utility District, Guadalupe County Groundwater Conservation District, City of New Berlin, City of Kingsbury, and the City of Staples, hereinafter referred to as `Participating Authorities ". WHEREAS, pursuant to Texas Election Code Section 271.002, governing bodies of political subdivisions may enter into an agreement to hold joint elections in election precincts that can be served by common polling places. WHEREAS, the State and County General and Special Elections will be held on November 5, 2019, in 34 Countywide Polling Places (Vote Centers). Parties to this agreement serve voters within some of the same boundaries and it would be beneficial for them and the citizens and voters of their governing bodies to hold elections jointly. NOW, THEREFORE, IT IS AGREED that a joint election will by EA and the Participating Authorities under the following terms and conditions: THIS AGREEMENT is subject to the written approval of all parties and shall not be binding on the parties until such written approval is obtained. THIS AGREEMENT will require the EA to be appointed the Joint Early Voting Clerk. THIS AGREEMENT will require the Participating Authorities to use joint ballots, when applicable. THIS AGREEMENT requires the Participating Authorities to share costs associated with this Joint Election proportionally where polling places are shared by more than one entity. THIS AGREEMENT requires the Participating Authorities to be responsible for ordering its own election and publishing notice of the elections separately. The cost to publish the notices will be the responsibility of each individual entity. THIS AGREEMENT will require joint Early Voting and Election Day locations, dates, and times to be used by the Participating Authorities. THIS AGREEMENT will require the EA to tabulate the precinct results and canvassing separately for each Participating Authority. The results will be delivered to each entity by email, facsimile or mail. THIS AGREEMENT will require the EA to be responsible for the safekeeping of election records for this joint election. THIS AGREEMENT will require the EA to be responsible for performing the following duties and to furnish the following services and equipment pursuant to the election services contract with Guadalupe County: 1. Recommend election judges, alternate judges and clerks. 2. Pay election judges and other election workers. 3. Procure and distribute all necessary election supplies. 4. Supply all necessary voting equipment; transport equipment to and from the polling locations, and prepare the voting equipment for use at the polling locations. 5. Issue Writs of Election to the election judges appointed. 6. Perform early voting clerk duties. 7. Publish the legal notice of the date, time and place of the electronic tabulating equipment test and conduct such test and provide copies to entities. 8. Arrange for the use of a central counting station and for the tabulating personnel needed a t the counting station and assist in the preparation of programs and the test materials for tabulation of the ballots to be used with electronic voting equipment. 9. Assist in providing the general overall supervision of the election and will provide to the Canvassing Authority the prescribed election records and reports as required when a central counting station is used: a. Canvassing Summary Report, b. Accumulated totals Report of early voting and Election Day, and c. Electronically submit results to the Secretary of State. 10. Voting System to be used: a. ExpressVote Ballot Marking Device and DS200 Digital Ballot Scanner for In- Person Voting, Early and Election Day b. ExpressTouch DRE for Curbside Voting, for In- person Voting, Early and Election Day c. DS450 Ballot Digital Ballot Scanner for mail ballot tabulation at the Central Counting Station GENERAL CONDITIONS 1. EARLY VOTING A. Lisa Hayes, Elections Administrator, will be appointed as early voting clerk in compliance with Sections 271.006 of the Texas Election Code. Other deputy early voting clerks will be appointed as needed to process early voting mail and to conduct early voting at the main location and branch locations. The names of Early Voting Clerks may be obtained from the EA. B. Early voting by personal appearance will be conducted on weekdays beginning Monday, October 21, 2019, through Friday, October 25, 2019, between 8:00 a.m. and 5:00 p.m.; Saturday, October 26, 2019, between 7:00 am and 7:00 pm; Sunday, October 27, 2019 between 1:00 pm and 6:00 pm and continuing Monday, October 28, 2019, through Friday, November 1, 2019, between 7:00 am and 7:00 pm. Any qualified voter for the Joint Election may vote early by personal appearance at either the main early voting polling place or the branch early voting polling places. C. MAIN EARLY VOTING POLLING PLACE GUADALUPE COUNTY ELECTIONS OFFICE 215 South Milam Street Seguin, TX 2 BRANCH EARLY VOTING POLLING PLACES CENTRAL TEXAS TECHNOLOGY CENTER Room 118 Conference Room, 2189 FM 758 New Braunfels, TX GRACE CHURCH OF NEW BRAUNFELS 3240 FM 725 New Braunfels, TX NEW BERLIN CITY HALL 9180 FM 775 New Berlin, TX HERTZ ELECTIONS OFFICE ANNEX 1101 Elbel Road Schertz, TX D. All requests for early voting ballots by mail that are received by participating authority will be transported by runner on the day of receipt to the EA, 215 S. Milam St., Seguin, TX 78155, for processing. Persons voting by mail will send their voted ballots to EA. E. All early voting ballots will be prepared for counting by an Early Voting Ballot Board appointed in accordance with Section 87.001 of the Texas Election Code. EA will appoint members of the board and provide a list of members to the participating authority upon request. Participating authority agrees to appoint Sylvia Marmolejo as presiding judges of the early voting ballot board. 2. VOTING LOCATIONS A. Guadalupe County has been approved to use Vote Centers for the November 5, 2019 Election, allowing Guadalupe County registered voters to vote at any Guadalupe County Voting Location, regardless of the precinct in which they reside. EA shall select and arrange for the use of and payment for all Election Day voting locations. Voting locations will be the usual voting precincts in conducting county elections. The proposed locations are listed in Attachment A of this Agreement. In the event a voting location is not available, the EA will arrange for use of an alternate location and notify Participating Authorities. 3. JOINT ELECTION COSTS: PAYMENT A. Costs. Each Participating Authority remains responsible for all costs associated with their respective elections. B. Cancellation. In the event any of the parties to this Agreement cancel their election because of unopposed candidates under Subchapter C of Title I of the Texas Election Code, the remaining parties shall be responsible for their respective elections, including all associated costs. The canceling party(s) shall be responsible for its respective share of election expenses incurred through the date that the election is canceled as allocated to that Participating Authority. In that event that a party cancels its election, the other parties shall continue to have access to the polling locations. If an election is to be canceled by one of the parties, notice will be given to all parties within two (2) days of cancellation. 3 4. GENERAL PROVISIONS A. Communication: Throughout the term of this Agreement, the Participating Authorities will engage in ongoing communications concerning the conduct of the Joint Election and discuss and resolves any problems which might arise regarding the Joint Election. B. Effective Date: This Agreement takes effect upon the complete execution of this Agreement by all Participating Authorities. C. To the extent the geographical boundaries of the political subdivision extend into a county other than Guadalupe County, Texas, the obligations of the EA contained in this contract are contingent upon the political subdivision and /or the other county complying with all state or federal requirements for the establishment of polling locations. With respect to election services for the political subdivision provided by the EA relative to polling locations outside of Guadalupe County, Texas, the EA's obligations herein are limited strictly to providing election services for the political subdivision who is a signatory to this agreement. 5. RECORDS OF THE ELECTION A. Lisa Hayes, Elections Administrator, is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 217.010 of the Texas Election Code. B. Access to the election records will be available to participating authority as well as to the public in accordance with the Texas Public Information act, Chapter 552, Government Code, at the Elections Department, 215 S. Milam St., Seguin, TX, at any time during normal business hours. C. Records of the election will be retained and disposed of in accordance with the records retention schedules which may have been adopted by each participating authority, and in accordance with the provisions of Title 6, Subtitle C, Chapter 201 through 205, Texas Local Government Code, including the minimum retention requirements established by the Texas State Library and Archives Commission. If records of the election are involved in any pending election contest, investigation, litigation, or Texas Public Information Act, EA shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of the participating authority to bring to the attention of the EA any notice of any pending election contest, investigation, litigation, or Texas Public Information Act request which may be filed with a participating authority. D. Upon request to maintain records beyond eligibility for preservation according with Section 66.058 of the Texas Election Code, EA shall supply a written cost estimate for storage to requesting participant. 6. MISCELLANEOUS PROVISIONS A. Venue and Choice of Law: Participating Authorities agree that venue for any dispute arising under this Agreement will lie in the appropriate courts of Guadalupe County, Texas. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas and the United States of America. B. Entire Agreement: This Agreement contains the entire agreement of the parties relating to the rights herein granted and the obligations herein assumed and supersede all prior agreements, including prior election services contracts relating to each Participating Authority's November 5, 2019 election. Any prior agreements, promises, negotiations, or representations not expressly contained in this Agreement are of no force and effect. Any oral representations or modifications Il concerning this Agreement shall be of no force or effect, excepting a subsequent modification in writing as provided herein. C. Severability: If any provision of this Agreement is found to be invalid, illegal or unenforceable by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect the remaining provisions of this Agreement; and, parties to this Agreement shall perform their obligations under this Agreement in accordance with the intent of the parties to this Agreement as expressed in the terms and provisions of this Agreement. D. Breach: In the event that any Participating Authority breaches any of its obligations under this Agreement, the non - breaching party(s) shall be entitled to pursue any and all rights and remedies allowed by law. Nothing in this Agreement shall be construed as a waiver of any immunity or defense to which any Participating Authority is entitled under statutory or common law. E. Other Instruments: The Participating Authorities agree that they will execute other and further instruments or any documents as may become necessary or convenient to effectuate and carry out the purposes of this Agreement. F. Mediation: When mediation is acceptable to all parties in resolving a dispute arising under this Agreement, the parties agree to use a mutually agreed upon mediator, or a person appointed by a court of competent jurisdiction, for mediation as described in Section 154.023 of the Texas Civil Practice and Remedies Code. Unless all parties are satisfied with the result of the mediation, the mediation will not constitute a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in Section 154.023 of the Texas Civil Practice and Remedies Code, unless all parties agree, in writing, to waive the confidentiality. Notwithstanding the foregoing the parties intend to fully comply with the Texas Open Meetings Act and the Texas Public Information Act, whenever applicable. The term "confidential' as used in this Agreement has the same meaning as defined and construed under the Texas Public Information Act and the Texas Open Meetings Act. G. Amendment/Modification: Except as otherwise provided, this Agreement may not be amended, modified, or changed in any respect whatsoever, except by a further Agreement in writing, duly executed by the parties hereto. No official, representative, agent, or employee of any Participating Authority has any authority to modify this Agreement except pursuant to such expressed authorization as may be granted by the governing body of the respective Participating Authority. H. Counterparts: This Agreement may be executed in multiple counterparts, all of which shall be deemed originals and with the same effect as if all parties hereto had signed the same document. All of such counterparts shall be construed together and shall constitute one and the same Agreement. 7. ELECTION JUDGES, CLERKS AND OTHER ELECTION WORKERS A. EA will be responsible for the appointment of the presiding judge and an alternate for each polling location. EA shall arrange for the training and compensation of all presiding judges and clerks. The names of Elections Judges may be obtained by contacting the EA. B. In compliance with the Federal Voting Rights Act of 1965, as amended, precincts containing more than 5% Hispanic population, according to the 2010 census statistics, are required to have interpreter assistance. If a presiding judge is not bilingual and is unable to locate a bilingual clerk, EA may contact the participating authority who shall assist in locating a bilingual clerk. C. EA is responsible for notifying all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election 5 judges appointed for the joint election are eligible to serve. The presiding judge, with the Elections Office assistance, will be responsible for insuring the eligibility of each appointed clerk hired to assist the judge in the conduct of the election. D. EA will hold training classes on the use of voting equipment and election laws during October 1st thru October 20th, 2019, at the Seguin Elections Office, 215 S. Milam Street, Seguin, TX. Additional training classes may be scheduled as needed. Election judges will be notified of additional training sessions. No election judges will be appointed unless he /she has attended an election judge training session taught by the Elections Office in the past eighteen (18) months. E. The election judges are responsible for picking up election supplies at the time and place determined by EA (which will be set forth in the election judge letter requesting service for this election). Each election judge will receive $12.00 per hour and each clerk will receive $10.00 per hour pending approval by the Guadalupe County Commissioners Court. If not approved by the Guadalupe County Commissioners Court, each election judge will receive $10.00 an hour a nd each clerk will receive $9.00 an hour. The election judge will receive an additional $25.00 for picking up the election supplies prior to Election Day and for delivering election returns and supplies to their designated regional drop off site. Election judges and clerks attending a training class on Election Law Procedures will receive a one -time stipend of $20.00 for the completion of the course, dependent upon approval by the Guadalupe County Commissioners Court. If not approved by the Guadalupe County Commissioners Court, election judges and clerks attending training class will receive a one -time stipend of $15.00 for attending class and working on Election Day. F. EA will employ other personnel, if necessary, for the proper administration of the election, including such part-time help to prepare for the election, to ensure the timely delivery of supplies and equipment during the period of early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working in support of the central counting station and regional sites on election night will receive pay for at least four hours, minimum call for service, regardless of the actual hours worked. 8. SUPPLIES AND PRINTING A. EA will arrange for all election supplies and election printing, including, but not limited to, all forms, signs and other materials used by the election judges at the voting locations. B. EA will provide maps, if necessary, instructions and other information needed to enable the election judges to conduct a proper election. C. Participating authorities shall furnish to EA a list of candidates and /or propositions showing the order and the exact manner in which their candidate names and /or propositions are to appear on the official ballot in both English and Spanish. The list will be delivered to EA as soon as possible after ballot positions have been determined by the participating authority. Participating authority will be responsible for proofreading and approving the ballot in so far as it pertains to the authority's candidates and /or propositions. no 9. RETURNS OF ELECTIONS A. EA will be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. B. Participating authority hereby, in accordance with Section 127.002, 127.003 and 127.005 of the Texas Election Code, appoint the following central counting station officials. C. Manager Lisa Hayes Guadalupe County Elections Administrator Tabulating Supervisor Missy Doss Guadalupe County Assistant Elections Administrator Presiding Judge Lisa Hayes Guadalupe County Elections Administrator D. The manager or representative will deliver timely cumulative reports of the election results as precincts are tabulated. The manager will be responsible for releasing cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies or electronic transmittals (where accessible). Participating authority, upon request, may require release of returns be given only at a specified location other than from the result center. Participating entity's that would like the Guadalupe County Elections Department's web -site linked to their website, must provide their web -site address to the Central County Station Manager. E. EA will prepare the unofficial canvass report after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns and provisional ballots have been tabulated, but in no event later than eight (8) days after the election. Participating authority will be responsible for their official canvass of their respective elections. F. EA will be responsible for conducting the post election manual recount, unless a waiver is given from the Secretary of State in accordance with Section 127.201 of the Texas Election Code. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. Each political subdivision must notify the Elections Office if waiver has been granted or denied twenty (20) days before the election. 10. ELECTION EXPENSES A. The participating authorities agree to share the costs of administering the November 5, 2019 Joint Election. A general supervisory fee not to exceed 10% of the total cost of the election shall be assessed as authorized by the Texas Election Code, Sec. 31.100. Allocation of costs for the entire election, unless specifically stated otherwise, will be shared between the participating authorities based on a ratio formula involving the total number of registered voters eligible to vote in the Joint Election and the number of registered voters belonging to the participating authorities for the Joint Election. The participating authorities will be responsible for their percentage of the cost or a minimum cost of $500.00, whichever is greater. A sample of the estimated ratio is included in Attachment B of this Agreement and this percentage is subject to change based on total eligible registered voters for the election and the entities participating in the Joint Election. The cost of any special request from a participant. which is not agreed upon by all authorities, shall be borne by that participant. 7 B. Any estimate of election costs is strictly an estimate. Final election expenses will be determined within 120 business days after the election. EA will provide each participating authority with a final invoice of expenses. 11. ELECTION REPORTS EA will be responsible for ensuring the delivery of the reports titled Early Voting Daily Vote Totals and Daily Early Voter Listing (Alphabetical by precinct) to each participating authority each day of Early Voting for the previous day's voting activity. On the day after the conclusion of Early Voting, a Daily Early Voter Listing by precinct report inclusive of all days of Early Voting is to be delivered to each participating authority. When possible, the Early Voters' reports will be delivered by electronic means via e-mail, facsimile, or website. 12. RUNOFF ELECTION In the event a runoff is necessary, the agreement will automatically be extended to cover the runoff. The EA will provide the designated entity in the runoff election with an estimate of cost to conduct participating authority's runoff. 13. NOTICE Whenever this agreement requires any consent, approval notice, request or demand, it must be in writing to be effective and shall be delivered to the party intended to receive it was shown below: If to the Elections Administrator: Lisa Hayes Guadalupe County Elections Administrator 215 S. Milam St. Seguin, TX 78155 830 - 303 -6363 If to the Participating Authority: Brenda Dennis, City Secretary City of Schertz, Texas 1400 Schertz Parkway Schertz, TX 78154 14. This contract may be executed in multiple originals. NOVEMBER 5, 2019 JOINT CONTRACT ACCEPTANCE AND APPROVAL Recommended for approval by: LISA HAYES Guadalupe County Elections Administrator ACC _AND AGREED TO BY CITY OF SCHERTZ: Attachment A GUADALUPE COUNTY NOVEMBER 5, 2019 GENERAL AND SPECIAL ELECTIONS Election Day Vote Center Locations Polls Open from 7:00 a.m. to 7:00 p.m. 1. McQueeney Lions Club, 3211 FM 78, McQueeney 2. Vogel Elementary School, 16121 FM 725, Seguin 3. Remarkable Healthcare, 1339 Eastwood Dr., Seguin 4. Forest Hills Baptist Church, 8251 FM 1117, Seguin 5. Justice of the Peace Court, Pct 1, 2405 E. US Hwy 90, Seguin 6. Kingsbury United Methodist Church, 7035 FM 2438, Kingsbury 7. Staples Baptist Church, 10020 FM 621, Staples 8. Maranatha Fellowship Hall, 2356 S. Hwy. 80, Luling 9. TLU Alumni Student Center, Conference Rooms A/B, 1109 University St., Seguin (Previously Jackson Park Student Activity Center) 10. Grace Church, 3240 FM 725, New Braunfels 11. McQueeney VFW Post 9213, 275 Gallagher, McQueeney 12. Columbus Club of Seguin, 1015 S. Austin Street, Seguin 13. Our Lady of Guadalupe Church Annex, 730 N. Guadalupe St. Seguin 14. Westside Baptist Church, 1208 N. Vaughan St., Seguin 15. American Legion Hall, 618 E. Kingsbury, Seguin 16. Geronimo Community Center, 280 Navarro Dr, Geronimo 17. St. Joseph s Mission, 5093 Redwood Rd., San Marcos 18. The Silver Center, 510 E. Court St., Seguin 19. Central Texas Technology Center, Room 118 Conf. Room, 2189 FM 758, New Braunfels 20. Cross Church, 814 N. Bauer St.., Seguin (Previously the Former Seguin - Guadalupe County Library) 21. Santa Clara City Hall, 1653 N. Santa Clara Rd., Santa Clara 22. Marion Dolford Learning Center, 200 W. Schlather Lane, Cibolo 23. Schertz Elections Office, 1101 Elbel Rd., Schertz 24. Schertz United Methodist Church, 3460 Roy Richard Dr., Schertz 25. Selma City Hall, 9375 Corporate Dr., Selma 26. Crosspoint Fellowship Church, 2600 Roy Richard Drive, Schertz 27. Immaculate Conception Catholic Church, 212 N. Barnett St., Marion 28. Schertz Community Center, 1400 Schertz Parkway, Schertz 29. Mikulski Hall, 509 Schertz Pkwy., Schertz 30. Schertz Community Center North, 3501 Morning Dr., Cibolo 31. St. John's Lutheran Church, 606 S. Center St., Marion 32. New Berlin City Hall, 9180 FM 775, New Berlin 33. Klein Road Elementary School, 2620 W. Klein Road, New Braunfels 34. Cibolo Fire Station #2, 3864 Cibolo Valley Dr., Cibolo (Previously Elaine Schlather Elementary School) 9 November 5, 2019 Joint Election Estimated Entity Percentage Possible Participating Entity (Subject to change) Registered Voters (using May 2019 voter registration Percentage of Registered totals) Voters in relation to total 100,426 37.58% Guadalupe County City of Schertz 22,449 8.40% City of Cibolo 18,863 7.06% City of Kingsbury 201 0.08% City of Staples 171 0.06% City of New Berlin 573 0.21% SCUC ISD 43,389 16.24% Green Valley SUD 19,765 7.40% Crystal Clear SUD 5,424 2.03% GCGCD 11,635 4.35% CCMA 44,319 16.59% Total 267,215 100.00 \6.19.19 Attachment S 10 NOVEMBEMBER 5, 2019 GENERAL AND SPECIAL ELECTIONS Election Day Polling Locations Polls Open from 7:00 a.m. to 7:00 p.m. Bexar County will be using Vote Centers for the November 5, 2019 General& Special Elections. Any Bexar County registered voter can vote at any Bexar County Election Day Location, regardless of the precinct in which they reside. VC #1 Bexar County Justice Center, 300 Dolorosa VC #2 Brookhollow Library, 530 Heimer Road VC #3 Castle Hills City Hall (Community Room) 209 Lemonwood Dr. VC #4 Claude Black Center, 2805 East Commerce VC #5 Cody Library, 11441 Vance Jackson VC #6 Converse City Hall, 405 S. Seguin koad VC #7 Copernicus Community Center, 5003 Lord Road VC #8 Encino Branch Library, 2515 East Evans Road VC #9 Fair Oaks Ranch City Hall (Council Chambers), 7286 Dietz Elkhorn VC #10 Great Northwest Library, 9050 Wellwood VC #11 Henry A Guerra, Jr. Library, 7978 W. Military Drive. VC #12 John Igo Library, 13330 Kyle Seale Parkway VC #13 Johnston Library, 6307 Sun Valley Drive a:. VC #14 Julia Yates Semmes Library @ Commani &6 LookoufPark,15060 Judson Road VC #15 Las Palmas Library, 515 Castr6yille Road VC #16 Leon Vallev-Conference Center, 6,421 Evers Road VC #17 VC #18 VC #19 Zion's Field, 2809 Broadway Maury Maverick, Jr. Library, 8700 Mystic Park McCreless Library, 1023..Ada Sreet VC 00- Memorial Library; 3222 Culebra V,C' 021 Mission Lilirary9 3134 Roosevelt Ave VC #22 Nqrthside Activity Center, 7001 Culebra VC #23 Olmos City Ha11,1�0 El i'rado W ,VC #24 Parman Library @ Stone Oak, 20735 Wilderness Oak VGA #25 Precinct 'l Satellite `Office, 3505 Pleasanton Road VC #26 Schaefer Library, 6322 US Hwy 87 E VC #27 Shavano Park City Hall (Council Chambers) 900 Saddletree CT VC #28 Somerset ISD Admin Bldg., 779161 Street, Somerset VC #29 \South Park Mall, 2310 SW Military VC #30 Tobin Library @Oakwell, 4134 Harry Wurzbach VC #31 Universal City Library, 100 Northview Drive VC #32 Windcrest Takas Park Civic Center, 9310 Jim Seal Dr. VC #33 Wonderland Mall of the Americas @ Crossroads, 4522 Fredericksburg VC #34 Ray D. Corbett Junior High School, 12000 Ray Corbet Drive Subject to change JOINT CONSTITUTIONAL AMENDMENT, GENERAL, SPECIAL AND CHARTER ELECTIONS NOVEMBER 5, 2019 THE HOURS OF EARLY VOTING WILL BE: Mon., Oct. 21 thru Fri., Oct. 25 ................................ ............................... 8:00 a.m. to 6:00 p.m. Sat., Oct. 26, 2019 ........................ ............................... ..........................10:00 a.m. to 6:00 p.m. Sun., Oct. 27, 2019 ....................... ............................... ..........................12:00 noon — 6:00 p.m. Mon., Oct. 28 thru Wed., Oct. 30 .. ............................... ...........................8:00 a.m. to 6:00 p.m. Thurs., Oct. 31 thru Fri., Nov. 1 .... ............................... ...........................8:00 a.m. to 8:00 p.m. October 21, 2019 — November 1, 2019 SUN MON TUES WED THURS FRI SAT 20 21 22 23 24 25 26 GREAT NORTHWEST LIBRARY ... ............................... ...........................9050 * * * * ** * * * * ** * * * * ** * * * * ** * * * * ** * * * * * ** * * ** 27 28 29 30 31 1 2 * * * * * ** * * * * ** * * * * * ** * * * * * ** * * * * * ** * * * * * ** 3 4 5 ELECTION DAY Legend: * * * * * * ** Indicates dates open for early voting Main Early Voting Location: BEXAR COUNTY ELECTIONS DEPARTMENT ............................. ...........................1103 S. Frio DEAFLINK available for the hearing impaired In addition to the main early polling place, early voting will be conducted at the following locations: ***** BEXAR COUNTY JUSTICE CENTER ... ............................... ............................300 Dolorosa BROOKHOLLOW LIBRARY ..... ............................... ............................530 Heimer Road CASTLE HILLS CITY HALL... (COMMUNITY ROOM) .... ............................209 Lemonwood Dr. CLAUDE BLACK CENTER ....................................... ............................... 2805 East Commerce CODY LIBRARY .......................... ............................... ..........................11441 Vance Jackson CONVERSE CITY HALL ...................................... ............................... 405 S. Seguin Rd COPERNICUS COMMUNITY CENTER ...................... ............................... 5003 Lord Rd. ENCINO BRANCH LIBRARY ............................ ............................... 2515 East Evans Rd FAIR OAKS RANCH CITY HALL... (COUNCIL CHAMBERS ) ...................7286 Dietz Elkhorn GREAT NORTHWEST LIBRARY ... ............................... ...........................9050 Wellwood HENRY A. GUERRA, JR. LIBRARY ............................ ...........................7978 W Military Drive JOHN IGO LIBRARY ................................... ............................... 13330 Kyle Seale Parkway JOHNSTON LIBRARY ............................................. ............................... 6307 Sun Valley Drive JULIA YATES SEMMES LIBRARY @ Comanche Lookout Park ..............15060 Judson Road LAS PALMAS LIBRARY ................ ............................... ............................515 Castroville Road LEON VALLEY CONFERENCE CENTER ........................ ...........................6421 Evers Rd LION'S FIELD .......................................... ............................... ...........................2809 Broadway MAURY MAVERICK, JR. LIBRARY ..... ............................... ...........................8700 Mystic Park MCCRELESS LIBRARY .................................... ............................... 1023 Ada Street MEMORIAL LIBRARY ............................................... ............................... 3222 Culebra MISSION LIBRARY ....................................... ............................... 3134 Roosevelt Ave. NORTHSIDE ACTIVITY CENTER ....... ............................... ...........................7001 Culebra OLMOSCITY HALL .................... ............................... ............................120 El Prado W PARMAN LIBRARY @Stone Oak ................... ............................... 20735 Wilderness Oak PRECINCT 1 SATELLITE OFFICE .................... ............................... 3505 Pleasanton Rd. SCHAEFER LIBRARY ............ ............................... ...........................6322 US Hwy 87 E SHAVANO PARK CITY HALL... (COUNCIL CHAMB ) .......................... 900 Saddletree Ct SOMERSET ISD ADMIN BLDG ............................................................. 7791 6th St., Somerset SOUTH PARK MALL ............... ............................... ...........................2310 S.W. Military TOBIN LIBRARY @ OAKWELL ...................... ............................... 4134 Harry Wurzbach UNIVERSAL CITY LIBRARY ......................... ............................... 100 Northview Dr WINDCREST TAKAS PARK CIVIC CENTER ........ ............................... 9310 Jim Seal Dr. WONDERLAND MALL OF THE AMERICAS @ CROSSROADS ............4522 Fredericksburg ***** Early Voting Will not be conducted on Saturday or Sunday or after 6:00 pm on weekdays. subject to change For more information contact the office of the Bexar County Elections Administrator, Jacquelyn F. Callanen, at (210) 335 -VOTE (8683)