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08-27-2019 Agenda with backup
MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL August 27, 2019 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treats Work cooperatively s a team Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward) City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. August 27, 2019 City Council Agenda Page 1 Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. j. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 13, 2019. (B. Dennis) 2 Resolution No.19 -R -102 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving the Schertz EMS Charity Care Policy. (C. Kelm /J. Mabbitt) 3, Resolution -R -108 - Consideration and /or action approving the Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for management services between the City of Schertz and the Schertz /Seguin Local. Government, and other matters in connection therewith. (C. Kelm /A. Beard) Resolution No. 19 -R -103 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of one (1) fire apparatus and associated equipment. (C. Kelm /K. Long) Resolution 19 -R -1.06 - Consideration and or action approving a Resolution to continue to collect bingo prize fees, and other matters in connection therewith (M.Browne /J. Walters) Discussion and Action Items (. Resolution No. 19 -R -109 - Consideration and /or action approving a Resolution approving the Employee Policies related to Sick Leave Pool and Holiday Pay. (M. Browne /C. Kelm /J. Kurz) Resolution No. 19 -R -107 — Consideration and/or action approving a Resolution reaffirming The Compensation Philosophy And Policy Statements and Other Matters In Connection Therewith. (M. Browne /C. Kelm /J. Kurz) g. Resolution 19 -R -99 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving an animal care matrix outlining the care and treatment of animals brought into the Animal Shelter or otherwise under the care of Animal. Control Officers. (C. Kelm /M. Hansen /M. Bane) Public Hearings 9. Public Hearing on Proposed Budget for FY 2019 -20 - Conduct a public hearing and presentation regarding the adoption of the FY 2019 -20 Budget. (First required public hearing) (M. Browne /B. James /J. Walters) August 27, 2019 City Council Agenda Page 2 10 Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2019 -20 Tax Rate. (First required public hearing) (M. Browne /B. James /J. Walters) 11 Ordinance No. 19 -A -21- Conduct a public hearing, consideration and/or action for an Ordinance on a request for voluntary annexation of approximately 58 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading 12. Ordinance No. 19 -S -20 - Conduct a public hearing, consideration and/or action for an Ordinance on a request to rezone approximately 64 acres of land to Planned Development District (PDD). The subject property is contiguous to the existing Parklands Planned Development, and approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading Roll Call Vote Confirmation Workshop 13. 2019 Citizen Satisfaction Survey Results - Workshop presentation and discussion regarding the 2019 Citizen. Satisfaction Survey Results. (S. Gonzalez /L. Klepper) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Information available in City Council Packets - NO DISCUSSION TO OCCUR 14. First installment for Infrastructure Grant per the Economic Development Performance Agreement with Schertz 312, LLC Adjournment August 27, 2019 City Council Agenda Page 3 CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 23RD DAY OF AUGUST 2019 . AT 5:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2019. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicappedparking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz- Seguin Local Government Corporation Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Interview Committee for Boards and Commissions Commissions Main Street Committee — Chair TIRZ II Board August 27, 2019 City Council Agenda Page 4 Councilmember Larson — Place 3 Main Street Committee — Vice Chair Councilmember Heyward — Place 6 Schertz Animal Services Advisory Commission. Investment Advisory Committee Councilmember Edwards — Place 4 Interview Committee for Boards and Commissions Cibolo Valley Local. Government Corporation Main Street Committee Councilmember �n.........-- .- .- -. -.- Brown — Place 7 Audit Committee Schertz- Seguin Local Government Corporation - Alternate August 27, 2019 City Council Agenda Page 5 ei 10UM City Council August 27, 2019 Meeting: Agenda No. 1. Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 13, 2019. (B. Dennis) The City Council held a Regular City Council meeting on August 1.3, 2019. RECOMMENDATION Recommend Approval. Attachments Draft Minutes 08 -13 -2019 DRAFT MINUTES REGULAR MEETING August 13, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 13, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Michael Carpenter; Councilmember Allison Heyward; Councilmember Mark Davis; Councilmember Ralph Gutierrez; Councilmember Cedric Edwards; Councilmember David Scagliola; Mayor Pro -Tem Tim Brown Absent: Councilmember Scott Larson City City Manager Dr. Mark Browne; Assistant City Manager Brian James; City Staff. Attorney Daniel Santee; City Secretary Brenda Dennis; Assistant to the City Manager Sarah Gonzalez Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 5:32 p.m. and went directly into closed session. Closed Session 1. City Council will meet in closed session under Section 551.072 (deliberations about real property) of the Texas Government Code, the City of Schertz will meet in closed session to discuss Northcliffe Golf Course. Mayor Carpenter made a request that anyone going into the closed session leave all electronic devices capable of making recordings in the gallery. Reconvene into Regular Session at 6:29 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Scagliola) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized the following to speak: • Brent Bolter - 2623 Cloverbrook Lane - Expressed his concern for the city being involved with the Northcliffe Golf Course when we have other priorities previously planned for in our budget. • Ferando Heyward - 2620 Hansel Heights - Thanked Council and Staff for all they do for our city and their pro - active and caring attitude. la. Take any action based on discussion held in closed session under Agenda Item 1. No action taken at this time. Presentations • Presentation and recognition regarding the Building Officials Association of Texas (BOAT) - 2019 Official of the Year Award. ( M. Browne /B. James /L. Wood) Mayor Carpenter recognized Director of Planning and Community Development Lesa Wood who introduced this item providing background information regarding the BOAT award and introducing Chief Building Official Gil Durant as the recipient of the award also providing Gil's many qualifications. Mayor Carpenter expressed his congratulations for a job well done and deserved. Workshop N 2. Discussion and update on the Northcliffe Golf Course. (M. Browne /B. James) Councilmember Scagliola provided his commentary regarding why he had requested this item be placed on the agenda. Councilmember Scagliola stated he wanted an update on information from the residents on their status of the Northcliffe Golf Course. Mayor opened the floor back up for the hearing of residents to speak and recognized the following: Andy Yeamans - 3509 Charleston - Asked for feedback from Council and stated the resident's of Northcliffe elected the Council to assist the resident's of Northcliffe with no results. Mayor Carpenter stated he was able to meet with a resident in reference to his findings on the deed of trust, the signature on the deed and the name, address and phone number of the attorney, in San Antonio, who is the trustee. Mayor offered to share the same information with others who might be interested. Janice Hall - 6112 Covers Cove - Expressed her concern with the dead ends their community representatives are coming up against. There seem to be no clear answers to help them with the Golf Course dilema. Richard Leon - 3761 Pebble Beach - Stated he had information for Council but would like to have a meeting behind closed doors to avoid rumors. Bill Edmonds - 4909 Crestview Drive - stated the residents don't have the resources to obtain the answers requested from Council on the Northcliffe Golf Course. He asked that the city put their resources to work and help the Northcliffe community obtain the answers needed. Rosemary Scott - 3576 Old Moss - Expressed her desire in having green spaces but not bleeding the city dry. Councilmember Dr. Scagliola stated he received some information he needed and would like to schedule a meeting with Richard Leon and possibly the City Manager and Assistant City Manager /Managers included. Mayor Carpenter paused to recognize Commissioners Cope and Wolverton who were in the audience. City Manager Dr. Browne requested guidance from Council on attending the meeting suggested by Councilmember Scagliola. Mayor Carpenter stated he would not have objection to the meeting with 3 Richard Leon and another Councilmember as is customary. 3. Update and discussion regarding the forecast /planning of SEDC reserves. (M. Browne /K.Kinateder) Mayor Carpenter recognized Executive Director Economic Development Kyle Kinatedar who provided a Power Point presentation regarding the City of Schertz Economic Development Corporation (SEDC) strategy /policy for the SEDC reserves (the "Reserve Strategy ") and answered questions from Council. 4. Presentation and discussion of the FY 2019 -20 Proposed Budget. (B. James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who provided a Power Point regarding the upcoming FY 201.9 -20 proposed budget, goals, overview of the budget process, and budget key message. Finance Director James Walters recognized Engineer John Nowak who updated Council on the Street Preservation and Maintenance (SPAM) Program. Assistant City Manager Brian James gave an update regarding the FY 18 -19 Parks projects as well as the FY 19 -20 upcoming Parks and Recreation projects. Fleet and Facilities Services Director Jon Harshman gave a recap of the projects for key maintenance areas in the city. Finance Director James Walters gave an overview on the results of the Citizen Survey, next year highlights, property values, exemptions, property taxes, tax rates, budgets, sales tax, permits and fees, fines, various funds, personnel, operating expense, capital outlay, 5 year forecast and summary, debt services, Economic Development, and fund balance /equity and provided Council with the Public Hearing dates as well as dates for Community Budget Presentations and the second vote and final adoption of the tax rate. Mr. Walters provided the information on the Tax Rate: Effective, Rollback, Current and Proposed Maximum. Staffs current proposal with the budget submitted is to set the preliminary rate at $0.51.46. 0 Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following Consent items were read into record: 5. Minutes — Consideration and /or action regarding the approval of the minutes of the special meeting of August 2, 2019 and minutes of the regular meeting of August 6, 2019. (B. Dennis) 6. Resolution 19 -R -95 - Consideration and /or action by the City Council of the City of Schertz, Texas approving a Resolution authorizing agreements with the Drug Enforcement Administration, and other matters in connection therewith. (C. Kelm/M. Hansen) 7. Resolution No. 19 -R -100 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an amendment to the Schertz Main Street Local Flavor Economic Development Program and other matters in connection therewith. (B. James) 8. Resolution 19 -R -101 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Schertz Main. Street Local Flavor Economic Development Grant for 602 Main Street and related matters in connection therewith. (B. James) Moved by Councilmember Ralph Gutierrez, seconded by Councilmember David Scagliola to approve consent agenda items 5 through 8. AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed Discussion and Action Items The following item was read into record: 9. Resolution No. 19 -R -98 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a preliminary maximum tax rate for fiscal year 2019 -20, scheduling public hearings, and other matter in connection therewith. (B. James /B. Martin) Mayor Carpenter recognized Finance Director James Walters who stated that he would start his presentation over again. Mayor Carpenter answered great, and he made a motion from the Chair that we approve a preliminary maximum tax rate of $0.5146 per $100 evaluation, second by Councilmember Edwards. Mayor asked for further comments from Council and recognized Councilmember Scagliola who addressed questions to staff. Councilmember Scagliola expressed commentary that would justify an effective rate. Moved by Mayor Michael Carpenter, seconded by Councilmember Cedric Edwards to approve Resolution No. 19-R-98 setting the preliminary maximum tax rate at $0.5146 per $100 valuation, and scheduling public hearings for August 27, 2019, and September 3, 2019. AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Cedric Edwards, Mayor Pro -Tem Tim Brown NAY: Councilmember David Scagliola Passed Public Hearings The following item was read into record: 10. Resolution No. 19 -R -94 - Conduct a public hearing, consideration and /or action approving a Resolution accepting a petition for voluntary annexation of approximately 58 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) Mayor Carpenter recognized Planner 1 Emily Delgado who provided a Power Point overview of the petition submitted by Scrappy Development, LLC and answered questions from Council. Mayor Carpenter opened the Public Hearing. As no one spoke; Mayor Carpenter closed the Public Hearing for Council discussion /action. Moved by Councilmember Cedric Edwards, seconded by Councilmember David Scagliola to approve Resolution No. 19 -R -94. 6 AYE: Councilmember Allison. Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed The following item was read into record: 11. Ordinance No. 19 -S -20 - Conduct a public hearing, consideration and /or action for an Ordinance on a request to rezone approximately 64 acres of land to Planned Development District (PDD). The subject property is contiguous to the existing Parklands Planned Development, and approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading Mayor Carpenter recognized Planner 1 Emily Delgado who provided a Power Point /overview of the proposed rezone. Typically, with an annexation and zone change it is required for staff to have the ordinances for the annexation and zone change be on the same readings. Emily asked for Council to postpone any action on this item and table it for the August 27th meeting, so we can do the annexation and zone change ordinance, first readings, together and then come back on September 3rd for the second readings. August 13, 2019: Resolution accepting the petition for voluntary annexation August 27, 2019: Parklands II Annexation 1 st reading & Parklands II Zone Change 1 st reading September 3, 2019: Parklands 11 Annexation 2nd reading & Parklands II Zone Change 2nd reading Mayor Carpenter opened the Public Hearing. As no one spoke; Mayor Carpenter closed the Public Hearing for Council discussion. No action was taken as this item was tabled to the August 27th meeting. Roll Call Vote Confirmation City Secretary Brenda Dennis provided the roll call vote confirmation on agenda items 5 through 11. Requests and Announcements . Announcements by the City Manager. Dr. Browne recognized Assistant City Manager Charles Kelm who provided the following announcements of upcoming events: Wednesday, August 14 Community Budget Presentation 6:30 pm Corbett Middle School 12000 Ray Corbett Drive Thursday, August 15 TxDOT Open House- 5:00 pm Public Hearing 6:00 pm Morgan's Wonderland 5223 David Edwards Drive, SA Public Hearing on I -35 Project from Loop 410 South to FM 3009 Saturday, August 17 Child and Babysitting Safety Class Schertz EMS Training Room, Building # 7 The Schertz EMS Community Health Department is now offering a Child and Babysitting Safety class that teaches adolescents how to prepare for the added responsibility of a child or infant. The course builds confidence in diapering, feeding, playtime activities, what to do in an emergency, and questions to ask before the job. The first class will be held on Saturday, August 17 from 9:00 a.m. to 4:00 p.m. in the Schertz EMS Training Room, 1400 Schertz Parkway Bldg. 7. For more information and to register contact Schertz EMS at (21.0) 619 -1410. Tuesday, August 20 Chamber Luncheon 11:30 am Civic Center Wednesday, August 21 Community Budget Presentation 6:30 pm Community Center North 3501 Morning Drive Thursday, August 22 Community Budget Presentation 6:30 pm Schertz United Methodist Church 3460 Roy Richards Drive Tuesday, August 27 City Council Meeting 6:00 pm Council Chambers Filing for Schertz City Council and Mayor Election for November 5, 2019 began July 22, 2019 The City of Schertz will be holding its General Election on November 5, 2019 . for the purpose of electing Council Members in Place 1, Place 2 and for Mayor for a three -year term, from November 2019 to November 2022. Any candidate desiring to have his or her name on the Official Ballot shall file an application with the City Secretary's office no later than Monday, August 19, 2019 by 5:00 pm. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Carpenter requested two workshop items for the September 12, 2019 meeting, the City Council Rules of Conduct and Procedures and the City Council Code of Ethics. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison. Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Councilmember Davis attended the following event: • The Schertz Housing Authority meeting Councilmember Gutierrez attended the following events: • The YMCA ribbon cutting in Cibolo • The Selma ribbon cutting ceremony for the bridge on Lookout Road Councilmember Heyward attended the following events: • The Selma ribbon cutting ceremony for the bridge on Lookout Road • The ribbon cutting in Cibolo for Smiles Dental Clinic • The YMCA ribbon cutting in Cibolo Information available in City Council Packets - NO DISCUSSION TO OCCUR 12. SEDC Quarterly Report Q3 FY 2018 -19 (M. Browne /K.Kinateder) Adjournment As there was no further business Mayor Carpenter adjourned at 8:28 p.m. 9 ATTEST: Gayle Wilkinson, Deputy City Secretary Michael R. Carpenter, Mayor 10 ei Olum City Council August 27, 2019 Meeting: Department: Emergency Medical Services Agenda No. 2. Subject: Resolution No.19 -R -102 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the Schertz EMS Charity Care Policy. (C. Kelm /J. Mabbitt) Texas implemented the Texas Ambulance Services Supplemental Payment Program (TASSPP) in February 2009. It is a state and federally approved program that offsets a portion of the loss incurred when providing services to Medicaid and uninsured patients. With City Council approval, Schertz EMS began participating in the program in fiscal year 2015. To continue to generate TASSPP revenue in the future, CMS (Centers for Medicare and Medicaid Services) is mandating that reimbursement will only be for charity care patients. Schertz EMS does not currently have a charity care policy. To continue participating in TASSPP we must have a policy in place by October 1. 2019. This policy must detail charity determination requirements for billing purposes. GOAL To implement a charity care policy to continue participating in TASSPP. The charity care determination policy is similar to what we currently do in determining private insurance, Medicare and Medicaid. COMMUNITY BENEFIT Approving a charity care policy will benefit our citizens who do not have insurance and do not have the ability to pay for ambulance services. SUMMARY OF RECOMMENDED ACTION N/A FISCAL IMPACT Since FY 2015, Schertz EMS has been reimbursed $897,974 from TASSPP. Staff is estimating payments between $240,000 - $320,000 for FY 2020 and FY 2021. Future cost reports only using charity care are estimated to be similar to these payments in the future. Staff recommends City Council approve Resolution 19 -R -102. Attachments Resolution Schertz EMS Billing Policy RESOLUTION NO. 19 -R -102 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SCHERTZ EMS CHARITY CARE POLICY WHEREAS, the City of Schertz EMS provides ambulance services to the City of Schertz and other surrounding communities and emergency services districts; and WHEREAS, The City of Schertz EMS has been participating in the Texas Ambulance Services Supplemental Payment Program (TASSPP) since 2015; and WHEREAS, The Centers for Medicare and Medicaid Services requires a charity care policy to continue participating in TASSPP; and WHEREAS, the City Council has determined that it is in the best interest of the City to have a charity care policy. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby approves the City of Schertz EMS Charity Care policy. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. 50234811.1 A -1. PASSED AND ADOPTED, this 27th day of August, 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50234811.1 A-2 Schertz EMS Billing Policy Schertz EMS is committed to providing the best care to patients in the cities that we serve. Our fees include a base charge for the transport and a mileage fee. These fees are approved annually by Schertz City Council. Schertz EMS accepts assignment from all third -party payers. We will make every attempt to bill and collect from the patient's insurance company. Medicare, Medicaid and most commercial insurance cover ambulance transportation that is medically necessary. Insurance companies pay claims based on the type of coverage each individual policy provides. Schertz EMS does not have contracts with insurance companies; therefore we do not waive the unpaid portion of the bill which includes the co -pay, co- insurance or the deductible. Fees Response Services Insured Aid Call $ 200.00 Air Medical Assist Call $ 700.00 BLS Non- Emergency $1,090.00 BLS Emergency $1,210.00 ALS Non - Emergency $1,230.00 ALS Emergency No Specialty Care $1,440.00 ALS Emergency W \ Specialty Care $1,600.00 Mileage, per mile $ 20.00 Passport to Care Subscription Program Oftentimes insurance companies deny payment for specific services or will only cover a portion of the fees actually billed. In order to offset the cost of ambulance service charges, Schertz EMS offers an opportunity of enrollment in our ambulance subscription program. For a nominal annual fee per year, per household, subscribers will be covered from out of pocket expenses such as deductibles and co- payments or from services not covered by insurance companies. Passport to Care Subscription Rates 1 Insured Not Insured Single $50.00 $65.00 Family $60.00 $75.00 1 CHARITY CARE POLICY: The City of Schertz EMS Department may provide healthcare services to patients without the expectation of reimbursement (charity care services) if the patient meets the charity care guidelines below, and is determined to be eligible to be a charity care patient. Charity care services do not include bad debt, payment shortfall(s), insurance allowances, courtesy allowances, or reductions given to patients who do not meet the provider's charity care policy or financial assistance policy. Charity care services become effective as of October 1, 2019, and will only be available as long as the State of Texas provides reimbursement for charity care services through the Texas Ambulance Services Supplemental Payment Program /Medicaid 1115 Waiver, or similar means of reimbursement. The City of Schertz EMS Department may change the charity care determination criteria under Section 2. 11. on a regular basis and will maintain the current criteria. CHARITY CARE POLICY GUIDELINES: 1. The City of Schertz EMS Department must determine each patient's ability to pay for the ambulance services provided before classifying the patient as a charity care patient. If the patient does not have the ability to pay for the ambulance services, the City of Schertz EMS Department may determine the patient as a charity care patient. To determine a patient's ability to pay, the City of Schertz EMS Department shall: 1. gather patient information during and /or after the services are provided, as applicable given the patient's condition. This may include the issuance of one or more requests for information with the patient to obtain information necessary for the City of Schertz EMS Department to determine the patient's ability to pay for the ambulance services provided. During communication with a patient, the City of Schertz EMS Department shall include information about its charity care services; II. undertake an insurance discovery process to identify if the patient has third party insurance including Medicaid, Medicare, or other forms of insurance; and, III. undertake reasonable collections efforts to verify and /or yield essential information about the ability of the patient to pay for the ambulance services provided. 2. The City of Schertz EMS Department may classify the patient as a charity care patient if the following occur: I. The current revenue cycle process results in one or more of the following: a. the patient does not provide evidence of insurability, or the City of Schertz EMS Department is unable to obtain information from the patient during the requests for information in 1. I. within a 30 -day period. The lack of a response by the patient may be considered an affirmation that the 2 patient does not have third party insurance and does not have the ability to pay for the ambulance services provided; b. the insurance discovery process in 1. 11. determines that the patient does not have a third party insurance product that will pay for the ambulance services provided. The lack of insurance or having an insurance product that does not pay for ambulance service may be considered by the City of Schertz EMS Department as a determinant that the patient does not have third party insurance and does not have the ability to pay for the ambulance services provided; or, c. the collections effort in 1. III. results in no payment, or minimal payment, from the patient over a 30 -day period. Receiving no payment or minimal payment from the patient may be considered by the City of Schertz EMS Department as a determinant that the patient does not have third party insurance and does not have the ability to pay for the ambulance services provided; 11. The payment predictor model indicates that a patient does not have a high likelihood of payment as identified by the following classifications: a. results indicate a low, medium, or non - classified designation 1) low designation results are identified as "L" (red) 2) medium designation results are identified as "M" (yellow) 3) non - classified designation results are identified as "NC" (red) and indicates that there is insufficient patient information to adequately determine likelihood of payment, thus indicating a low likelihood of payment 3. The City of Schertz EMS Department may also classify the patient as a charity patient if: I. The service to an insured patient is denied by the insurance provider as not covered; 11. The City of Schertz EMS Department is notified that the patient has been granted charity care by the sending or receiving hospital; or, III. The City of Schertz EMS Department is notified that the patient is deceased and there are no additional remedy options that may be pursued. 4. Once the City of Schertz EMS Department determines the patient is a charity care patient, the City of Schertz EMS Department will make no further attempts to collect from the patient. 5. The ambulance services provided to the charity care patient shall be valued at 100% of the net cost of providing those services by the City of Schertz EMS Department. 3 Payment Plans Schertz EMS will accept payment plans if the need arises. A minimum of $25 per month will be accepted on a case by case basis. Payment plans will be setup with the EMS Billing Department. Prompt Payment Reduction A prompt payment reduction of 25% will be offered to those who receive an invoice, after insurance applies payment, and make payment in full within 30 days of the invoice date. Collection Agency Patients will be sent to collections after 105 days of non - payment or non - response. The collection agency will attempt to collect the debt with an additional 30% fee included with the amount owed. Billing Adjustments Bills of homeless patients who we cannot locate and deceased patients who do not have insurance or estates from which to recover EMS charges will be adjusted based on the charity care policy. Insurance and attorney requests for adjustments will be on a case by case basis. 4 Agenda No. 3. ei Olum City Council August 27, 2019 Meeting: Department: City Secretary Subject: Resolution -R -108 - Consideration and /or action approving the Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for management services between the City of Schertz and the Schertz /Seguin Local Government, and other matters in connection therewith. (C. Kelm /A. Beard) BACKGROUND The Schertz /Seguin Local Government Corporation (SSLGC) Management Services Agreement with the City of Schertz will be expiring September 30, 2019. It is the desire of SSLGC to renew this agreement for FY2019 -20. SSLGC staff along with both city staffs have worked to update the MSA's. There weren't any significant changes made to the agreement with Schertz. GOAL To extend the Management Services Agreement with SSLGC. COMMUNITY BENEFIT To continue our partnership with SSLGC and provide the best quality water to our citizens and businesses. 3eld h/ El Axel a 7 XVIL/ 1►/ 114011110117_TIh I [IJ►1 Staff recommends Council approve the resolution authorizing the renewal of the Management Services Agreement with the City of Schertz and SSLGC. This agreement takes effect October 1, 2019 and continue through. September 30, 2020. FISCAL IMPACT No fiscal impact. 1- 9[V7uI►IlNOIMV49[17 1 Staff recommends Council approve Resolution 19 -R -108. Attachments Resolution 19 -R -108 Mgt Services Agreement Resolution #SSLGC R19 -13 RESOLUTION NO. 18 -R -108 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") and the Schertz /Seguin Local Government ( "SSLGC ") have determined that the SSLGC requires management services relating to managing the daily operations of the SSLGC; and WHEREAS, City staff has determined that the City is qualified to provide such services for the SSLGC; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with SSLGC pursuant to the Agreement for Management Services Between the City of Schertz and the Schertz /Seguin Local Government Corporation attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with SSLGC in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council . hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of August, 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50677064.1 Imoll AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION 50677064.1 A -1 g3 r . F ° P � a r P g::. k. m. a n m A"� f �' p e .. a Y`� ����, #,� �; Agenda No. 4. ei 1011W City Council August 27, 2019 Meeting: Department: Fire Department Subject: Resolution No. 19 -R -103 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of one (1) fire apparatus and associated equipment. (C. Kelm /K. Long) Schertz Fire Rescue purchased a new Platform back in 1999 -2000. This Platform is hitting 20 years of service in the Fire Department and has become undependable the past couple of years. It has only been in service about 60% of the time the past two years. During the La Quinta hotel fire we recently had the Platform was out of service and has only been in- service about 20% of the time this summer. The current Platform is housed out of Fire Station #2 and is needed for coverage in our industrial park. According to ISO we have about 20 commercial properties that require a 100 -foot aerial device with a 2,000 GPM pump or greater. The Platform also provides life - safety coverage to the area hotels that arc located off the 1 -35 corridor in Schertz. Staff believes that moving forward with this purchase is essential for our Platform replacement schedule. It is anticipated that the Platform will have a fifteen -year life span. In addition, this Platform will be ready to move into Fire Station #4 when the time arrives. This Platform will serve as a dedicated Truck Company once Station #4 is completed. The normal construction time on a Platform is approximately 13 months. The price of the apparatus will be greater than $50,000 and in lieu of bids, Staff recommends making this purchase through the Houston/Galveston. Area Council of Governments purchasing cooperative. This is an authorized purchase cooperative for the City of Schertz and is the method utilized for previous fire apparatus purchases. GOAL Authorize the City Manager to execute the contract for the purchase of one (1) fire apparatus and associated equipment. COMMUNITY BENEFIT Fire service in the community is expected to improve with the purchase of the new fire apparatus due to increased reliability, greater functional capability, and reduced repair costs of its apparatus fleet. NO 104 K11 1 Approval of Resolution 19 -R -103 Lj_' Funds for this item will be from the 2019 CO Bonds. The Platform purchase price is set at $1,200,000.00 for the apparatus and associated equipment. The quoted price for this Platform is $1,318,623.07 and by paying in advance, we will receive a prepay discount of $52,123.07. The cost of using H -GAC is $2,000. Unit 212 will be traded in with a value of $68,500.00 used for the purchase price. 1 1 Staff recommends approval of Resolution 1.9 -R -103 Attachments 19 R 103 Purchase Contract RESOLUTION NO. 19 -R -103 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF ONE (1) FIRE APPARATUS AND ASSOCIATED EQUIPMENT WHEREAS, the Schertz Fire Rescue has a need to replace unit 212 due to the age and replacement schedule; and WHEREAS, the City Council approved Ordinance 19 -8 -17 for the issuance Certificates of Obligation on July 23, 2019, which included funds to purchase a fire apparatus; and WHEREAS, the Schertz Fire Rescue has chosen Pierce Manufacturing, Siddons Martin Emergency Group as meeting its pricing and functional requirements for fire apparatus, this vendor is participating in the HGAC Cooperative Program and will purchase associated capital equipment as part of this project, and WHEREAS, purchases under the cooperative programs meet the requirements under Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services; then BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute a contract with Pierce Manufacturing and/or its dealer Siddons -Martin Emergency Group, to purchase one (1) fire apparatus as described in Exhibit A for a purchase price of $1,200,000. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. 015 Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of August, 2019. ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor FEW Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton, Texas 76207 GDN P 115891 TXDOT MVD No. AI 15890 EIN 27- 4333590 August 19, 2019 CHIEF KADE LONG SCHERTZ FIRE & RESCUE 1400 SCHERTZ PKWY BLDG 8 SCHERTZ, TX 78154 Proposal for 2019 Schertz Aerial Mid -Mount Tower Siddons- Martin Emergency Group, LLC is pleased to provide the following proposal to SCHERTZ FIRE & RESCUE. The unit will comply with all specifications attached. Total price includes delivery to SCHERTZ FIRE & RESCUE and training on operation and use of the apparatus. Description 1) Pierce - Custom Velocity Aerial, HD Ladder 100', Mid -Mount Unit price - $1,318,623.07 Price guaranteed for 60 days. Delivery within 11.5 -12.5 months of order date. A warranty term of 12 months is included. Amount Vehicle Price $1,318,623.07 Full Prepay Discount ($52,123.07) Trade -In ($68,500.00) Sub Total $1,198,000.00 Contract Amount $2,000.00 Final Sales Price $1,200,000.00 Additional. Price includes trade in of 2001 Ferrara Inferno 100' Platform. Ground ladders, master stream nozzles and any mounted equipment must stay. The truck must have a current pump test and aerial test within 6 months of taking delivery of the trade. Taxes. Taxes are not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and /or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee. A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day after the first 30 days until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above, increasing the overall cost of the apparatus. Cancellation. In the event this proposal is accepted, and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons - Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred and may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition by Manufacturer. Page 1 of 2 The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons- Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons - Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons- Martin Emergency Group to conduct such sale. Acceptance. In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons - Martin Emergency Group, LLC requires an authorized individual from the purchasing organization to sign and date this proposal and include it with any purchase order. Upon signing this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the State of Texas. No additional terms or conditions will be binding upon Siddons - Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons - Martin Emergency Group, LLC Sincerely, Greg Tattsch Siddons - Martin Emergency Group, LLC 1, , the authorized representative of SCHERTZ FIRE & RESCUE, agree to all of the terms of this proposal and the specifications attached hereto and this proposal will be binding upon SCHERTZ FIRE & RESCUE. Signature & Date Page 2 of 2 ei Olum City Council August 27, 2019 Meeting: Department: Finance Agenda No. 5. Subject: Resolution 19 -R -106 - Consideration and or action approving a Resolution to continue to collect bingo prize fees, and other matters in connection therewith (M.Browne /J. Walters) On January 16, 1982 citizens of Schertz voted to legalize Bingo in the City and collect fees on the activity. This was passed by Ordinance 1983 -T -11 and was effective September 6, 1983. The first charitable bingo license in the state was issued in 1982. Bingo is the oldest form of legalized gambling in Texas and was approved in all or part of 226 out of 254 counties. The original state "Bingo Enabling Act" was meant to provide organizations the opportunity to raise funds for charitable purposes by conducting bingo. Currently, the Texas Lottery Division, Charitable Bingo Division is responsible for sending the City its share of the prize fees on charitable bingo activity in Schertz. Pursuant to House Bill 914, enacted b the 86th legislature, in order to continue to receive a share of bingo prize fees after January 1, 2020, Council must affirmatively vote to do so and submit proof of that vote to the Texas Lottery Commission by November 1, 2019. If no vote to continue is received, the bingo organizations will keep that share for themselves to fund their charitable purposes. If a bingo game is conducted and more than $5 is awarded as a prize, 5% of that is kept by the organization that organized the game as a prize fee. 50% of that fee is submitted to the state and the remainder is shared between the county and City in which the game was held. If only one entity has voted to continue the fee, they will receive the remainder of the fee and if both entities voted to continue the fee it is split between them. If no entity voted to continue the fee, it is held by the organization that conducted the game to be used in its general charitable fund. Since the Bingo Hall opened up outside the City on Interstate 35, not much bingo has been held in the City of Schertz. While this fee does not generate much of a revenue stream for the City, if Council does not vote to keep this fee there will not be another chance to reenact it later without the state changing the statue. The original citizen vote detailed on Ordinance 82 -E -2 included language for the City to collect the fee when it legalized bingo within the city limits. GOAL To adhere to the requirements of House Bill 914 and hold a vote to continue or discontinue collecting bingo tax fees. COMMUNITY BENEFIT By receiving a portion of the prize funds, the City can track the number and location of bingo events in the City. Any revenue received can add additional services to the community. 0 0EM . 101/ 10113 1 OXMN 0 11301 Staff recommends approving resolution 19 -R -106 to continue to collect bingo fees. FISCAL IMPACT Since FY 2013 -14, Bingo Taxes have averaged $33.53 annually. Before 2011, the annual tax revenue was closer to $5,000 - $6,000 annually but the construction of the new bingo parlor on Interstate 35 moved the regular games to the new location outside the City. Staff recommends approving resolution 19 -R -106 to continue to collect bingo fees. Attachments Resolution 19 -R -106 Letter from the Texas Lottery Commission RESOLUTION NO. 19 -R -106 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY TO CONTINUE TO COLLECT BINGO PRIZE FEES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City confirm its intent to continue to collect bingo prize fees; and WHEREAS, the City Council has determined that it is in the best interest of the City to continue to collect bingo prize fees. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby confirms its intent to continue to collect bingo prize fees by taking a record vote as required by House Bill (HB) 91.4. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of August 2019. momeammum-'ams Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50234811.1 50234811.1 A -1 Mona= Michael P. Farrell Direclor The Texas Lottery Commission (TLC), Charitable Bingo Operations Division, is providing this notification because your county and/or municipality currently receives a share of the prize fees collected on charitable bingo activity that occurs in its jurisdiction. IMMMURM Currently, non-profit charitable organizations conducting bingo collect a 5% fee on prizes awarded. These funds are submitted each �iruarter to the TLC- which in turn remits a _%ro ratgwli,��_=k& to local governments at the end of each fiscal year. Your county and/or municipality receives a share of the bingo prize fees because it elected to do so prior to Sept. 1, 1993. Effective Jan. 1, 2020, H.B. 914 includes another change regarding the collection and remittance of prize fees. Local governments will no longer receive their bingo prize fee payments from the TLC at the end of the fiscal year; instead, the licensed organizations conducting bingo in the local jurisdiction will be responsible for sending eligible local governments 50% of the prize fees they collect on a quarterly basis. The most immediate matter for your attention is that your local government will only continue to receive a share of the bingo prize fees collected after Jan. 1, 2020 if it meets the requirements set forth in HB 914 that require your governing body to: rFMMFTrYJdTTdTrrUrDIngu pTize re-L-Winas dy a Iffalomy—Tote; and (2) notify the TLC of that decision no later than Nov. 1, 2019 and (3) notify each licensed authorized organization within the county's or municipality's jurisdiction, as applicable, of the continued imposition of the fee. P.O. Box 16630 • Ausfin,rexas 78761-6630 • Phone (512) 344-5000 ® FAX (512) 4,78-3682 • Bingo FAX (512) 344-5142 lxlotlery.org 0 txbingo.org UM This notification is being provided to inforin you of the new statutory requirements. We will provide a further communication in the coming months that will include more information and a prescribed, a vote took place. TfCM=-- Ts-MVITT as STIM as 711T,", "T VTT-7-119117791 I III T C I LITOMMOPITT'VET correspondence, and that will serve as your county and/or municipality's official address of record for notification purposes. Without a dedicated address for this purpose, it is possible that future losing its share of bingo prize fees. 9= Z�J� aza� Director Agenda No. 6. ei 10UM City Council August 27, 2019 Meeting: Department: Human Resources Subject: Resolution No. 19-R-109 - Consideration and /or action approving a Resolution approving the Employee Policies related to Sick Leave Pool and Holiday Pay. (M. Browne /C. Kelm /J. Kurz) The proposed policies for Council to consider and /or approve include a Permanent Sick Leave Pool policy and a revised Holiday Pay policy. Staff completed the preliminary policy work, and sought input/feedback from staff at the Policy Team Meetings on 5/15/19 and 7/17/19. SICK LEAVE POOL The City developed a temporary Sick Leave Pool policy in 2015 for employees who face long -term injury or illness. This applies to those who have approved FMLA claims, but who have exhausted their accrued sick leave. The attached draft seeks to formalize this policy, and would become effective January 1, 2020 (with Council approval). The main policy points are highlighted below for quick reference: Maximum # of hours: Current: No cap on the number of hours that an employee may receive, except that is specifically spells out that there is a cap of 4 weeks (160 hours) for maternity /paternity leave. Proposed: Regular employees - 320 hours in a rolling 12 -month period and 640 hours as a lifetime max; Fire /EMS employees - 480 hours in a rolling 12 -month period and 960 hours as a lifetime max. Exhaustion of Leave: Current: Employees are only required to exhaust all of their sick leave before they can begin receiving hours from the sick leave pool. Proposed: To be eligible to receive hours from the sick leave pool, employees must first exhaust all of their available leave time, to include compensatory time, awarded time off, sick leave and vacation leave (in that order). Other Changes Current: Employees may use hours from the sick leave pool for both continuous and intermittent FMLA claims. Proposed: Employees will only be able to use hours from the sick leave pool for continuous claims. Current: Hours from the sick leave pool are assigned retroactively (if applicable). Proposed: FMLA claims must be approved prior to receipt of hours from Sick Leave Pool. Hours from the Sick Leave Pool will not be assigned retroactively. HOLIDAY PAY The City's current holiday pay policy has been interpreted and applied inconsistently across City departments, in particular with Police, Fire and EMS. Local Government Code Chapter 142, Section 0013 states that a fire fighter and police officer shall be granted the same number of vacation days and holidays, or days in lieu of vacation days or holidays, granted to other municipal employees. The attached draft seeks to streamline practice and provide equitable benefit across departments in accordance with Chapter 1.42.0013 above. It would be effective immediately (with Council approval). The main policy points are highlighted below for quick reference: Fire Current: Employees who work the holiday (observed only) receive holiday pay for the number of hours actually worked. Employees not scheduled, and who do not work, receive 8 hours of comp time (up to a maximum of 36 hours). The purpose of this practice was to ensure that Fire employees are receiving the same level of benefit as other City employees. Proposed: Employees who work the actual or observed holiday receive holiday pay for the number of hours actually worked. Employees not scheduled on the observed holiday, and who do not work, receive 8 hours of holiday pay. EMS Current: Employees who work the actual or observed holiday receive holiday pay for the number of hours actually worked. Employees not scheduled, and who do not work, do not receive holiday pay. This is in accordance with our current policy. Proposed: Employees who work the actual or observed holiday receive holiday pay for the number of hours actually worked. Employees not scheduled on the observed holiday, and who do not work, receive 8 hours of holiday pay. Police Current: Employees who work the holiday (observed only) receive holiday pay for the number of hours actually worked. Employees not scheduled, and who do not work, receive 8 hours of comp time (or a combination of comp time and holiday pay — employee's choice). Proposed: Employees who work the actual or observed holiday receive holiday pay for the number of hours actually worked. Employees not scheduled on the observed holiday, and who do not work, receive 8 hours of holiday pay. 40 -Hour Employees Current: Employees, regardless of schedule or actual time worked, receive 8 hours of holiday pay. Proposed: Non - exempt employees who work the actual holiday receive holiday pay for the number of hours actually worked. Non - exempt employees who work the observed holiday receive holiday pay for the number of hours actually worked, but a minimum of 4 hours (part -time) or 8 hours (full- time). Regardless of schedule or time actually worked on an observed City holiday, exempt employees receive holiday pay equal to the number of hours they would normally work. GOAL Provide equitable benefit to all employees and to define consistent policy parameters. COMMUNITY BENEFIT A robust and comprehensive benefit package allows the City to competitively recruit and retain top workforce talent. Consistent and equitable administration of policy helps with employee morale and engagement. 63004 G/ El awe] a .7 DEVULI11011 milli 13 9117_Tilt I [1701 Staff recommends approving Resolution 19 -R -1.09 FISCAL IMPACT Sick Leave Pool Policy The Sick Leave Pool is funded by the voluntary donation of sick leave hours by employees who are separating from the City. Sick leave is not paid out upon separation. The potential costs of the Sick Leave Pool program includes a loss of productivity (if an employee must be out for approved medical reasons), or the cost of overtime or temporary staff to cover for the employee during their absence (if backfilling the position is necessary). These costs are difficult to quantify; however, this program does not require actual allocation of dollars in the City's budget. Holiday Pay Policy The two biggest policy changes that are driving the cost of this program are: 1. paying employees who work on the actual holiday (when the actual holiday falls on a weekend - i.e. Christmas Day falls on a Sunday), and 2. paying employees 8 hours holiday pay, who are not scheduled to and do not work on the holiday because they may have already worked 40 hours for the week prior to the holiday or will start their work week after the holiday and do not work on the holiday There are only four times per year that a holiday may fall on a Saturday or Sunday, and staff has estimated that the additional cost of when this happens will be approximately $16,000 annually. Rather than compensating Fire and Police employees with time off (comp time) when they do not work the holiday, Staff proposes paying 8 hours of holiday pay. Comp time can be banked and used at a later time to cover an employee absence. However, comp time is considered time worked, encumbers a fiscal cost to the City, and is paid out upon separation. This change will realize an up -front cost to the City versus delaying the cost as incurred with compensatory time. In 2018, the City budgeted (and spent) a total of $621,791 on holiday pay. With the proposed changes, Staff has estimated that the additional annual cost may be as little as $106,000 total ($60,000 general fund) or a large as $138,000 total ($80,000 general fund). RECOMMENDATION Approve Resolution 19 -R -109 Attachments Resolution 19 -R -109 Proposed Holiday Pay Policy Proposed Sick Leave Pool Policy RESOLUTION NO. 19 -R -109 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING EMPLOYEE POLICIES RELATED TO SICK LEAVE POOL AND HOLIDAY PAY AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that these policies required revision to define parameters and provide equitable benefit to all employees; and WHEREAS, these policies are Sick Leave Pool and Holiday Pay; and WHEREAS, the City Charter, Section 6.02 Operational and Personnel Policies states that personnel policies which affect the budget and employee discipline and /or adverse actions shall be approved by the City Council; WHEREAS, the City Council has determined that it is in the best interest of the City to approve these polices attached hereto as Exhibit A; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby approves the Sick Leave Pool Policy and Holiday Pay policy as set forth as Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 271' day of August, 2019. CITY OF SCHE.RTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Sick Leave Pool Holiday Pay Exhibit A w H �' TZ I SERVICE ,UNMY I F , V. I Wj IN', , I - - mm, Holidays PREPARED BY: Human Resources APPROVED BY: City Council DATE APPROVED: EFFECTIVE DATE: REPLACES VERSION: 4.3.1 Holidays Purpose: This policy provides guidance for compensating City employees for City observed and actual holidays. Policy: Official City Holidays. New Year's Day Presidents' Day Martin Luther King, Jr. Day Memorial Day Independence Day Labor Day* Columbus Day Veterans' Day Thanksgiving Day Christmas Day *Fire employees (operations) work on Labor Day and recognize 9/11 as the holiday. If one of the above holidays falls on a Saturday, City employees will observe that holiday on the preceding Friday. When such a holiday falls on a Sunday, City employees will observe that holiday on the succeeding Monday. If one of the above holidays is followed by a Friday or preceded by a Monday, that Friday or Monday shall also be considered a paid City holiday. Holiday pay does not include any special forms of compensation such as bonuses, shift differentials, or incentives. Some employees will be required to work on recognized holidays in order to provide necessary service to the public. Exempt Employees. Regardless of schedule or time actually worked on an observed City holiday, exempt employees receive holiday pay equal to the number of hours they would normally work. Non - Exempt Employees. A non- exempt employee not scheduled, and does not work on the observed City holiday, will receive 8 hours of holiday pay. If a non - exempt employee is required to work on a City holiday (actual or observed), the non - exempt employee will be paid holiday pay for hours actually worked on the holiday at a rate equal to the employee's straight hourly pay in addition to his or her normal hourly pay, unless the employee has already worked 40 hours during the same week as the holiday, in which case overtime rates will apply to time worked. If the employee is required to work, they will still receive at least 8 hours of holiday pay. If the employee is required to work in excess of 8 hours, they will receive holiday pay for the actual amount of time worked. Regular Part -Time Employees. A regular, part-time employee that is not scheduled, and does not work on the observed City holiday, will receive at a minimum of 4 hours of holiday pay or the amount of hours they would have normally been scheduled to work for that day. If a regular, part -time employee is scheduled and works on a holiday, they will be compensated in accordance with the section above titled `Non - Exempt Employees.' H �' TZ I SERVICE ,UNMY I , I 9J ■',,I- Irregular Part -Time Employees. An irregular, part -time employee that is not scheduled, and does not work on the observed City holiday, will not receive holiday pay. If an irregular, part -time employee is scheduled and works on a holiday, they will be compensated in accordance with the section above titled `Non- Exempt Employees. All Employees. An employee on vacation, sick, or FMLA leave during an official holiday will receive 8 hours of holiday pay. Employees may request an approved absence to celebrate a religious holiday that is not a scheduled city holiday. If approved, the employee must use vacation, compensatory time, or an excused absence without pay. CITY OF SCHERTZ EMPLOYEE HANDBOOK � Sick Leave Pool Policy PREPARED BY: Human Resources APPROVED BY: City Council DATE APPROVED: EFFECTIVE DATE: 1/112020 REPLACES VERSION: Temporary Sick Leave Pool Policy (appvd by Council 3/3/15) Purpose: The City of Schertz has established a sick leave pool to provide a source of additional paid sick leave for employees who have exhausted all available leave time, to include compensatory time, awarded time off, sick leave and vacation leave (in that order). Sick leave pool benefits are made available through voluntary donations of sick leave hours from current and retiring employees. Donation: All contributions to the Sick Leave Pool will be voluntary. Upon retirement G separation of the City, employee may designate the number • accrued sick leave hours to donated • the Sick Leave Pool (included on HR Outprocessing Checklist). Sick le contributions may not be designated for the use of a particular person. Current employees w wish to donate must maintain a minimum balance of 80 hours in their sick leave bank. I Request for Use of Sick Leave Pool: Employee must submit request to the Human Resourc�" Director • designee using appropriate application form. Employees should apply for a speci amount • sick leave pool hours. The number of sick leave pool hours approved may be less th the number of sick leave pool hours requested. Sick Leave Pool usage will have a start and end date for each period of use, which w�ll be will 3f k coincide with condition updates and expected return to work status. Assignment o Sic Lea Pool hours may be re-evaluated periodically to determine appropriateness of continued use. i CITY OF SCHERTZ EMPLOYEE HANDBOOK Maximum Hours Allowed in Rolling 12-Month Period: An eligible employee may not receive more than 320 hours from the sick leave pool in a rolling 12-month period. Fire/EMS employees working 24-hours shifts may not receive more than 480 hours from the sick leave pool in a rolling 12-month period. Maximum Lifetime Benefit: An eligible employee may not receive more than 640 hours from the sick leave pool as a maximum lifetime benefit. Fire/EMS employees working 24-hours shifts may not receive more than 960 hours from the sick leave pool as a maximum lifetime benefit. Maternity/Paternity: The Sick Leave Pool may be used for the condition of pregnancy, childbi or bonding, as long as all other all other requirements of this policy are met. I General: - An employee absent on Sick Leave Pool hours will be treated for all purposes as if the employee were absent on earned sick leave. All City policies and procedures related to permissible uses of sick leave apply to the use of the Sick Leave Pool hours. - In no case may Sick Leave Pool hours be used in conjunction with a Worker's Compensation Claim. - Sick Leave Pool hours may be used in conjunction with employee disability benefits from the group insurance program. - The estate of a deceased employee is not entitled to payment for unused sick leave acquired by that employee from the Sick Leave Pool or previously donated to the pool. - Sick Leave Pool is a temporary discretionary process that MAY be extended to an employee if all conditions above are met. It is not a benefit of employment. Decisions to allocate pool resources to eligible employees will be equitable, consistent, and without regard to employee classification or any other legally impermissible reason. - The City has the right to rescind the offer of Sick Leave Pool usage for any reason at any time, but particularly when abuse is suspected, or when there is no prognosis of return to work. COMMUNITY SERVICE CITY OF SCHERTZ EMPLOYEE HANDBOOK Sick Leave Pool Application Form Employee Name: Position: Department: ❑ SICK LEAVE POOL CONTRIBUTION: # of Hours Contributed to Pool: ❑ SICK LEAVE POOL WITHDRAWAL: Have you exhausted all of your sick, vacation, awarded leave and compensatory time? ❑ Yes ❑ No Estimated Date of Leave Exhaustion: Do you have an approved FMLA claim? ❑ Yes ❑ No Approved Leave Dates: - Begin Date Estimated Return to Work Date: Estimated # of Hours Requested from Pool: End Date By signing below, each employee affirms that he/she has read the Sick Leave Pool Policy, understands the requirements and stipulations, and will comply with the Policy. Employee Signature Department Head Signature For Use by Human Resources Only: --------------------------------------- - - - - -- Date Date Request Approved? I ❑ Yes ❑ No I # of Hours Approved: If denied, reason: Human Resources :Director /Designee Signature Date Approved: ei 10um City Council August 27, 2019 Meeting: Department: Human Resources Agenda No. 7. Subject: Resolution No. 19 -R -107 — Consideration and /or action approving a Resolution reaffirming The Compensation Philosophy And Policy Statements and Other Matters In Connection Therewith. (M. Browne /C. Kelm /J. Kurz) As directed by Council during the 2015 Mid - Budget Retreat, staff developed a philosophy and policy statements as it related to the classification and compensation study which was completed in 2015. This philosophy was approved by Council via resolution 15 -R -51 on June 23, 2015. The compensation philosophy serves to formally document the City's guiding principles on how it will pay employees and creates a framework for consistency when attracting, retaining and motivating employees. Additionally, the philosophy is designed to support the City's strategic plan and initiatives by clearing outlining total compensation strategies. More specifically, the philosophy defines how the City plans to pay and reward competitively, based on need, competition and ability to pay. The compensation philosophy should be reviewed periodically to ensure that the City's compensation strategies and priorities continue to align with the strategic vision and mission of the organization. Staff has reviewed the philosophy, with opportunity for input by all departments, and believes that the tenets and principles are still relevant and appropriate. The City's second comprehensive classification and compensation study will be completed in 2019, and staff is seeking reaffirmation from Council that the compensation philosophy, as adopted in 2015, should be used as the basis for the study, and any subsequent recommendations that may result from the study. GOAL Formally document the City's guiding principles on how it will pay employees and creates a framework for consistency when attracting, retaining and motivating employees. COMMUNITY BENEFIT Having a well - defined compensation philosophy promotes transparency about pay and will help the City to recruit and retain workforce talent necessary to successfully execute the City's strategic plan and initiatives. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 19 -R -107 FISCAL IMPACT None. RECOMMENDATION Approval of Resolution 19 -R -107 Attachments Resolution 15 -R -51 Resolution 19 -R -107 RESOLUTION NO. 15 -R -51 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ADOPTING PHILOSOPHY AND POLICY STATEMENTS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council of the City of Schertz (the "City ") wishes to adopt Philosophy and Policy Statements as it relates to the Classification and Compensation plan ; and WHEREAS, the City Council has determined that it is in the best interest of the City to be transparent and adopt the plan and statements. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the following be adopted regarding the City's Philosophy Statement: • The City of Schertz will provide balancing other factors such a; benefits, training, and advancement. competitive and sustainable wages while recruitment, retention, staffing levels, • We will continue our emphasis on pay for performance, while being mindful of our fiscal responsibility and need to demonstrate taxpayer value. • We will strive to provide internally equitable salaries and to be transparent with information related to the pay structure and related processes with all employees. • Employee growth and engagement are our primary drivers for retention Section 2. The City Council hereby authorizes the following be adopted regarding the City's Classification and Compensation Implementation Plan: • The City will conduct a full classification and compensation study on regular intervals, typically every five years. • The City will hold annual performance evaluations and award merit pay increases based on the results. • The City will strive to create a balanced approach combining annual Merit increases and COLA increases, when possible. • The City will communicate to all employees how the pay processes are implemented, what the City's compensation goals are, when the effective dates of future compensation are decided, and why compensatory related processes are put into place. Section 3. The City Council hereby authorizing the following be adopted regarding the City's Classification and Compensation First Steps: • The City's first implementation goal will be to adjust the compensation of employees with lagging wages. • The City's second implementation goal will be to provide a balance between compensation and strategic staffing levels. • The City's third implementation goal will be to provide an internally equitable and externally competitive wage to all employees. • The City's fourth implementation goal will be to provide meaningful and competitive benefits to all employees. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 5. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 6. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 9. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 23rd day of June, 2015. CITY OF Z, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) RESOLUTION NO. 19 -R -107 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS REAFFIRMING THE COMPENSATION PHILOSOPHY AND POLICY STATEMENTS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council of the City of Schertz (the "City ") adopted a Philosophy and Policy Statements as it relates to the City's Classification and Compensation plan via Resolution 1.5 -R -51 on June 23, 2015; and WHEREAS, the City Council has determined that it is in the best interest of the City to reaffirm the plan and statements. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS MIDI gM II,4 Section 1. The City Council hereby reaffirms the following regarding the City's Philosophy Statement: • The City of Schertz will provide balancing other factors such a benefits, training, and advancement. competitive and sustainable wages while recruitment, retention, staffing levels, • We will continue our emphasis on pay for performance, while being mindful of our fiscal responsibility and need to demonstrate taxpayer value. • We will strive to provide internally equitable salaries and to be transparent with information related to the pay structure and related processes with all employees. • Employee growth and engagement are our primary drivers for retention Section 2. The City Council hereby reaffirms the following regarding the City's Classification and Compensation Implementation Plan: • The City will conduct a full classification and compensation study on regular intervals, typically every five years. • The City will hold annual performance evaluations and award merit pay increases based on the results. • The City will strive to create a balanced approach combining annual Merit increases and COLA increases, when possible. • The City will communicate to all employees how the pay processes are implemented, what the City's compensation goals are, when the effective dates of future compensation are decided, and why compensatory related processes are put into place. Section 3. The City Council hereby reaffirms the following regarding the City's Classification and Compensation. First Steps: • The City's first implementation goal will be to adjust the compensation of employees with lagging wages. • The City's second implementation goal will be to provide a balance between compensation and strategic staffing levels. • The City's third implementation goal will be to provide an internally equitable and externally competitive wage to all employees. • The City's fourth implementation goal will be to provide meaningful and competitive benefits to all employees. Section 4. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 5. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 6. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 9. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of August, 2019. . CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) ei Olum City Council August 27, 2019 Meeting: Department: Police Department Agenda No. 8. Subject: Resolution 19 -R -99 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving an animal care matrix outlining the care and treatment of animals brought into the Animal Shelter or otherwise under the care of Animal Control Officers. (C. Kelm /M. Hansen /M. Bane) The City of Schertz has created an Animal Control Unit for the prevention and control of rabies and to assist in the control of the animal population. The Animal Shelter was established for the housing and humane treatment of animals found running at large or otherwise brought into the Shelter. To assure that this treatment is consistent, this matrix was created with the assistance of a licensed veterinarian and guided by State Law. The Matrix will be used to help categorize and treat those animals brought into the Shelter or otherwise under the care of Animal Control Officers. GOAL The approval of an Animal Care Matrix to be used in the catagorization and treatment of animals brought into the Animal Shelter or otherwise under the care of an Animal Control Officer. COMMUNITY BENEFIT To assure animals brought into the Animal Shelter or otherwise under the care of an Animal Control Officer are treated consistently, humanely, appropriately. SUMMARY OF RECOMMENDED ACTION Staff recommends the approval of the Resolution approving an animal care matrix outlining the care and treatment of animals brought into the Animal Shelter or otherwise under the care of Animal Control Officers. There is no fiscal impact associated with the animal care matrix. RECOMMENDATION Staff recommends the approval of Resolution 19 -R -99 approving an animal care matrix outlining the care and treatment of animals brought into the Animal Shelter or otherwise under the care of Animal Control Officers. Attachments Resolution No. 19 -R -99 Matrix RESOLUTION NO. 19 -R -99 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS ( "CITY ") APPROVING AN ANIMAL CARE MATRIX OUTLINING THE CARE AND TREATMENT OF ANIMALS BROUGHT INTO THE ANIMAL SHELTER OR OTHERWISE UNDER THE CARE OF ANIMAL CONTROL OFFICERS. WHEREAS, the City of Schertz has created an Animal Control Unit for the prevention and control of rabies and to assist in the control of the animal population; and WHEREAS, the Animal Shelter was established for the housing, treatment and care of animals found running at large or otherwise brought into the shelter or otherwise under the care of Animal Control Officers; and WHEREAS, the goal of this Service is to be humane, transparent and consistent in how such animals are treated; and WHEREAS, with the assistance of a licensed veterinarian as well as the guidance of State law has established an Animal Care Matrix that outlines how each category of animal will be treated; and WHEREAS, the City Council has determined that it is in the best interest of the City to accept the Animal Care Matrix and supports treatment that is conducted in accordance with it. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SCHERTZ, TEXAS: Section 1. The City Council hereby authorizes the Schertz Police Department, Animal Services to conduct business and treatment of animals that are delivered to the Shelter by the process outlined in the Animal Care Matrix, Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND APPROVED the 27th day of August 2019. Brenda Dennis, City Secretary Michael R. Carpenter, Mayor F ••� Schertz V."T"Oo. Animal :• Services Schertz Animal Services — Care Matrix This document serves as a road map that animals will follow when they enter the care of Schertz Animal Services. HEALTHY DOMESTIC ANIMALS Good Temperament 1. Stray hold. 2. Veterinarian wellness exam. 3. Animal placed on adoption side of shelter. 4. Available for Rescue pull after 15 days. Aggressive animal 1. Stray hold. 2. 10 -day rescue hold. 3. If not picked up by Rescue, the animal will be euthanized. WILD LIFE Healthy 1. Immediate "Live Release" or turned over to Wildlife Rescue. Sick or Injured 1. Severe Injury— Euthanized to end suffering. 2. Treatable Injury— Release to Wildlife Rehabilitation Organization. HUMAN BITE CASE Known Owner 1. 10 -day Rabies Quarantine. 2. No Signs of Rabies - Return to owner (pending further possible court action). 3. Possible signs of rabies - Euthanize for testing. Owner not Known 1. Stray hold in Rabies Quarantine. 2. Euthanize for Rabies testing. Schertz V."T"Oo. Animal Services Owner Surrender l. Rabies certificate available —I0-day rescue hold. Euthanize. 2. No rabies certificate evai|ab|e — Euthanizefor Rabies testing. ANIMAL BITE CASE Known Owner l. ProofofRabiesvaooinaUon — Re|easedtoovvner. 2. No proof of Rabies vaccination — 10-day Rabies quarantine. Owner not Known l. Stray hold in Rabies Quarantine. 2. Hurneneggnesske — Euthenize. 3. Animal Aggressive —10-day Rescue hold. Euthanize k*nccer"l 11104 Severe Injury Uneviteb|e|ossorsuffehnp\ 1. Untreatable injury— euth3niz8. Determining injury / treatment bwVeterinarian 1. Determined "untreatable" 6« Veterinarian — Euthanize. 2. Determined "treatable" by Veterinarian — evaluate cost of treatment. Identified Illness / Disease by Veterinarian l. Zoonotic Disease — Immediate foster, rescue oreuthanize. 2. Chronic Illness/ Long-term Treatnnent—IU-dayresoueho|d,euthonize. 3. PoorOua|ityofLife — Euthanize. 4. Communicable Disease / Illness — evaluate cost of treatment. Treatment Cost 2. Cost Effective (Less than $5OO.00)- Treat, wellness exam, adoption 2. Cost Prohibitive (More than $5OO.00) —lO-day Rescue hold, euthanize Agenda No. 9. ei 10um City Council August 27, 2019 Meeting: Department: Finance Subject: Public Hearing on Proposed Budget for FY 201.9 -20 - Conduct a public hearing and presentation regarding the adoption of the FY 2019 -20 Budget. (First required public hearing) (M. Browne/B. James /J. Walters) BACKGROUND In accordance with Section 102.006 of the Texas Local Government Code the City Council must hold a public hearing on the proposed budget for FY 2018- 19.The first public hearing will be at the August 27, 2019 regular session. A second public hearing will be conducted at the September 3, 2019 regular session.A copy of the proposed FY 2019 -20 Budget can be found online at www.schertz.com. Attachments FY 2019 -20 Proposed budget CITY OF SCHERTZ M-o. 9; 0 'VIM CITp -0 M jv&jl]j�:bz�� :j 1:10100-1014 1 City of Fiscal Year 2019-20 Budget Cover , • This budget will raise more total property taxes than last year's budget by $982,470 or 5% increase, and of that amount, $659,141 is tax revenue to be raised from new property added to (the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2019 -20 Property Tax Rate: $0.5146/100 Effective Rate: $0.5057/100 Effective Maintenance & Operations Tax Rate: $0.3437/100 Rollback Tax Rate: $0.5362/100 Debt Rate: $0.1650/100 2018 -19 $0.5146/100 $0.4892/100 $0.3238/100 $0.5146/100 $0.1649/100 Total debt obligation for the City of Schertz secured by property taxes: $ 81,867,516 CITY OF SCHERTZ 2019 -20 BUDGET Table of Contents Executive Summary General Fund Summary 9 Revenues 11 City Council 15 City Manager 18 Municipal Court 22 311 /Customer Relations 27 Planning & Zoning 31 Legal Services 38 City Secretary 41 Non - Departmental 46 Public Affairs 49 Engineering 57 Geographic Information Systems 63 Police 67 Fire Rescue 78 Inspections 84 Streets 91 Parks, Recreation, & Community Services 96 Pools 102 Event Facilities 106 Library 111 Animal Services 119 Information Technology 124 Human Resources 129 Finance 134 Purchasing & Asset Management 139 Fleet Services 144 Facility Services 150 Projects 155 City Assistance 156 Court Restricted Funds 159 Interest & Sinking Fund 162 Water & Sewer Summary 167 Business Office 171 Water & Sewer Administration 176 Capital Recovery - Water 186 Capital Recovery Sewer 191 Drainage Summary 196 Revenues 200 Expenditures 201 Emergency Medical Services (EMS) Summary 205 Revenues 210 Expenditures 211 Schertz Economic Development Corporation Summary 215 Revenues 219 Expenditures 220 Special Revenue Funds Special Events 224 Public, Educational, and Government (PEG) Access Fund 227 Hotel /Motel Tax 231 Park Fund 235 Tree Mitigation 239 Library Fund 243 Historical Committee 247 Glossary 251 Executive Summary General Fund Revenue: General Fund revenue will increase 2.5% over FY 2018 -19 year end estimates not including the transfer in from reserves. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2019 -20 are estimated to increase 4.5% and sales taxes are estimated to increase 4 %. The sales tax growth trend follows the area development growth and the potential for new businesses while is still conservative when looking at the long -term average. Franchise Fees are expected to decrease 6.5% with legislative changes limiting fees Cities can collect from cable /telecom providers for the use of the City s right -of -way. Permits are expected to increase 9.1% due to an uptick expected development in FY 2019 -20. Fees, Fines, and Other Tax are expected to remain at the same levels as FY 2018 -19 with no observable factors affecting the collection rates. Miscellaneous Income is expected to decrease 16.6% in FY 2019 -20 with fewer deployments and reimbursements for the City s Firefighters. Throughout the end of FY2016 -17 and all of FY 2017 -18, City of Schertz Firefighters were deployed to disasters statewide ranging from Hurricane Harvey aftermath to wildfires to render aid. These deployments are fully reimbursed by Federal and State programs. FY 2018 -19 saw the final reimbursements being made for those incidents. Expenses: The overall FY 2019 -20 General Fund Operating Budget increased 6.6% from FY 2018 -19 year end estimates. This increase includes $631,000 for new positions and personnel programs for Police, Fire, Animal Services, Engineering, Streets, Parks, and Fleet Services. The new personnel assignments will be based on an independent firm s staffing recommendations after review of the practices and service levels of the City and the feedback received in the 2019 Citizen Survey. Another notable item for the FY 2019 -20 Budget is the implementation of the Classification & Compensation Study s first year recommendation. This study by a 31 party reviews market wages and makes recommendations for compensation adjustments for City staff. Having comparable market wages is important so the City can retain good employees and fill vacancies with qualified individuals. The upcoming budget has $275,000 set aside to act on the study s recommendation. The remainder of the increase from the FY 2018 -19 year end estimates is to continue the annual merit program for staff, set a contingency amount at 0.8% of the budget, and to estimate all tax reimbursement agreements with applicable business in Schertz will be earned and paid. In FY 2017 -18 a new permit software began the implementation process. The total project cost is estimated to be $375,000 and will improve the plan review and permit issuing process by making it streamlined for a faster and more convenient way for developers 1 of 256 and residents to build in Schertz. The estimated remaining project cost remaining to be expensed is $190,000 for FY 2019 -20. City Council The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end estimates. This budget will now include the Volunteer Appreciation Luncheon which was moved from special events. New tablets, phones, and monitors will be purchased in FY 2019 -20 in anticipation of new councilmembers. City Manager The FY 2019 -20 Budget increases 8.1 % from the FY 2018 -19 year end estimate due to full year funding of the City Manager and second Assistant City Manager positions. Municipal Court The FY 2019 -20 Budget decreases 6.9% from the FY 2018 -19 year end estimate with the transfer of a court clerk to the Inspections Division as a Development Specialist. 311 Customer Service The FY 2019 -20 Budget decreases 14.9% from the FY 2018 -19 year end estimate due to personnel savings. Planning & Zoning The FY 2019 -20 Budget increases 8.0% from the FY 2018 -19 year end estimate to send more Planning & Zoning Commissioners to training. Legal Services The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. City Secretary The FY 2019 -20 Budget decreases 7.2% from the FY 2018 -19 year end estimate due to personnel turnover. Non - Departmental The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will now be located in the Parks Department and will no longer require a transfer. Public Affairs The FY 2019 -20 Budget decreases 7.3% from the FY 2018 -19 year end estimate due to approving lower cost design and postage contracts for the magazine. Engineering The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 2 of 256 GIS The FY 2019 -20 Budget increases 1.7% from the FY 2018 -19 year end estimate for higher personnel and training costs. Police The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate. Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City renews 4 leased vehicles for use by the Police Department and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20. Fire Rescue The FY 2019 -20 Budget will increase 1.8% from the FY 2018 -19 year end estimate from higher personnel costs related to the annual merit and the update to the holiday pay policy. Inspections The FY 2019 -20 Budget increases 2.1 % from the FY 2018 -19 year end estimate. Higher personnel and staff support costs from being fully staffed are offset by lower capital outlay. Streets The FY 2019 -20 Budget will increase 1.1 % from the FY 2018 -19 year end estimate. Personnel will increase 26.9% with the addition of a Street Worker II and 2 Street Worker I positions to help keep up regular maintenance street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category. Parks The FY 2019 -20 Budget will increase 2.0% from the FY 2018 -19 year end estimate. This increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also included in this increase is the transfer of event expenses from Special Events. Pools The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due to the decrease in utility services, professional services, operating equipment. This decrease was offset by an increase in Contract Maintenance to update the value to actual costs incurred by the YMCA. Event Facilities The FY 2019 -20 Budget will increase 11.3% from the FY 2018 -19 year end estimate due to the cleaning contract for the Civic Center not being fully executed until FY 2019 -20. Also included in the increase is the purchase of replacement office equipment. Library The FY 2019 -20 budget will decrease 0.2% from the FY 2018 -19 year end estimate. The increase in general operating costs will be offset by the 2018 -19 one time increase of $20,000 for library materials that is not included in the 2019 -20 budget. 3 of 256 Animal Services The FY 2019 -20 Budget will increase 39.2% from the FY 2018 -19 year end estimates due to the increase in personnel costs from the addition of 2 full time Animal Shelter Technicians and the purchase of a replacement Animal Service Officer vehicle. Information Technology The Information Technology FY 2019 -20 Budget decrease 6.6% from the FY 2018 -19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new permit software of $190,424 plus the cost of the phone system emergency location module. These costs were offset by the purchase of the new phone system that was implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget. Human Resources The FY 2019 -20 Budget will increase 0.4% from the FY 2018 -19 year end estimate due to the lower then expected unemployment claims in FY 2018 -19. This increase is offset by the removal of the Class & Comp Study that was funded in FY 2018 -19 but not in FY 2019 -20. Finance The FY 2019 -20 Budget will increase 0.6% from the FY 2018 -19 year end estimate due to a higher personnel estimates caused by lower expected turnover. Purchasing & Asset Management The FY 2019 -20 Budget will increase 1.1 % from the FY 2018 -19 year end estimate due to general operating cost increases. Fleet Services The FY 2019 -20 Budget will increase 29.4% from the FY 2018 -19 year end estimate due the additional personnel costs of the new Fleet Manager position as well as the transfer of a facilities services technician position that was converted into a Fleet Administrative Assistant. Facility Services The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due to the transfer of 1 facilities services technician position to the fleet department to be converted to Administrative assistant. In addition, the decrease is also due to lower costs for building maintenance. City Assistance The FY 2019 -20 Budget will decrease 0.8% from the FY 2018 -19 year end estimate due to a decrease in the donation expense for the senior center to match revenue projections. This decrease is offset by an increase in the transportation assistance program to match growth. Court Restricted Funds The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 4 of 256 Interest & Sinking Fund Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end estimate with the issuance of Certificates of Obligation, Series 2019. Water & Sewer Fund Revenue: Revenues for FY 2019 -20 are expected to increase 13.1% from the FY 2017- 18 year end estimate with a $2.4 million transfer from reserves to fund capital projects. Expenses: The FY 2019 -20 Budget increases 10.6% from the FY 2018 -19 year end estimates to fund a new water main, utility relocations, waterline replacements, and water tank painting. Utility Billing The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate with additional postage costs and the purchase of a replacement vehicle. Administration The FY 2019 -20 Budget will decrease 0.5% from the FY 2018 -19 year end estimate. Increases in personnel costs for the annual merit program, in Fund Charges /Transfers for additional contributions to Schertz Seguin Local Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water pipeline project and south wastewater treatment plant construction, in Maintenance $100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle purchases in Capital Outlay. Capital Recovery Fund Water Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. Capital Recovery Fund - Sewer Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. Drainage Fund Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with new commercial and residential development occurring in the City. Overall revenue will increase 0.2% from the prior year which saw the remainder or a one time contribution from Cibolo for the Cibolo Creek Bridge reconstruction. 5 of 256 Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end estimate for the operating accounts not including projects. The increase is due to higher personnel costs related to the annual merit program, setting a contingency at $30,000, additional Maintenance Services for a new outsourced mowing contract to improve services, and additional large equipment and vehicle purchases. EMS Fund Revenue: Revenues for FY 2019 -20 are expected to increase 0.2% from FY 2018 -19 year end estimates. The additional transports increasing revenue is offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide coverage for each community serviced by the C Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply coordinator, and Paramedic school program for EMTs. In addition to these programs, capital outlay has increased $364,500 for a replacement ambulance and 2 replacement vehicles. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2019 -20 is projected to increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance Agreements. Expenses: The expenses for FY 2019 -20 are projected to increase by 6,175,000 from the FY 2018 -19 year end estimate to include an additional $ 5,675,000 in Annual Infrastructure Grants associated with SEDC Performance Agreements and $500,000 as a contribution for improvements on Main Street. Special Events Fund Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19 year end estimates due to all events with the exception of Walk for Life and Hal Baldwin Scholarship being moved to the General Fund to be tracked in the parks department. Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1% from the FY 2019 -20 year end estimates. This decrease is caused by moving multiple events to the general fund to be assigned to the parks department. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018- 19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018- 19 year end estimates with the continued implementation of the communication master plan. 6 of 256 Hotel Motel Tax Fund Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19 year end estimates due to recent events that may effect capacity. Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic Center which increased the budget higher than it is normally. Park Fund Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the FY 2018 -19 year end estimates from new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used from reserves. Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end estimate. Park development for FY 2019 -20 for two new pavilions at the Community Playscape and Crescent Bend Park and replacing a woodchip path with decomposed granite at Heritage Oaks Park. Tree Mitigation Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018- 19 year end estimate with an expected additional new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year end estimate for additional tree trimming and planting shade trees throughout the city. Library Fund Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018- 19 year end estimate due to fewer estimated book sales. Expenses: 19 -20 Budget decreases 33.0% from the FY 2018- 19 year end estimates with fewer purchases of library materials. Historical Committee Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY 2018 -19. Expenses: 2018 -19 Budget. 7 of 256 19 -20 Budget will remain the as the FY Lm.m.mL=..=Lm=L 8 of 256 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 6,870,567 7,238,194 8,355,808 6,811,047 8,359,442 9,060,241 Taxes 18,449,210 20,507,460 21,519,002 20,347,243 22,410,167 23,448,050 Franchises 2,213,197 2,308,335 2,373,687 1,623,950 2,337,000 2,184,000 Permits 2,304,765 2,244,153 1,604,320 1,136,684 1,596,310 1,742,250 Licenses 63,164 73,381 56,760 56,700 69,160 56,860 Fees 2,661,261 2,587,847 1,843,973 1,991,773 2,368,010 2,390,134 Fines & Forfeitures 23,339 20,902 22,000 12,024 13,000 12,000 Inter - Jurisdictional 876,885 887,256 967,008 744,618 961,512 934,984 Fund Transfers 2,484,140 2,989,901 5,063,249 2,163,155 2,811,303 7,512,457 Miscellaneous 513,522 918,108 706,550 871,664 1,088,210 907,250 TOTAL REVENUES 29,589,483 32,537,343 34,156,549 28,947,813 33,654,672 39,187,985 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 93,412 79,763 103,959 80,134 92,393 108,837 CITY MANAGER 1,077,769 1,256,251 1,161,522 895,403 1,102,087 1,191,289 MUNICIPAL COURT 342,228 368,540 346,940 298,351 364,028 338,749 CUSTOMER RELATIONS -311 117,777 121,141 121,957 100,597 126,128 107,359 PLANNING & ZONING 214,454 220,761 240,266 181,504 233,629 252,393 LEGAL SERVICES 150,698 129,958 160,000 77,903 155,000 150,000 CITY SECRETARY 190,571 200,851 207,049 179,242 216,158 200,678 NONDEPARTMENTAL 2,352,849 2,424,967 2,777,167 2,003,417 2,226,762 3,221,768 PUBLIC AFFAIRS 319,030 301,935 652,091 527,829 650,058 602,287 RECORDS MANAGEMENT 47,680 62,624 0 0 0 0 SCHERTZ TALES MAGAZINE 349,950 370,241 0 ( 350) 0 0 ENGINEERING 540,453 639,481 739,220 575,974 764,278 795,060 GIS 163,735 172,851 175,311 151,912 179,050 182,053 TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,685,482 5,071,915 6,109,571 7,150,473 POLICE 6,870,567 7,238,194 8,355,808 6,811,047 8,359,442 9,060,241 FIRE RESCUE 4,076,531 4,806,193 5,275,184 4,287,706 5,344,301 5,440,917 INSPECTIONS 811,916 923,193 895,579 810,242 974,938 995,205 MARSHAL'S OFFICE 481,980 372,049 0 0 0 0 TOTAL PUBLIC SAFETY 12,240,994 13,339,628 14,526,571 11,908,995 14,678,681 15,496,363 PUBLIC ENVIRONMENT STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 9 of 256 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PARKS & RECREATION 0 0 0 0 0 4,000,000 PARKS 970,348 1,059,505 1,610,307 1,178,038 1,529,691 1,565,756 SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878 EVENT FACILITIES 117,289 125,438 425,605 262,883 353,718 393,772 TOTAL PARKS & RECREATION 1,716,693 1,763,517 2,675,790 1,794,872 2,459,939 2,529,406 CULTURAL 1,571,949 - -- -- - - - - -- ----------- 2,526,081 - --- - - - - - -- ----- - - - - -- 24,898 ---- -- -- - -- ----- - - - - -- 2,960,905 -- --- - - - - -- ----- - - - - -- 633,163 --- -- -- -- -- ----- - - - - -- 0 ------ - -- - -- - --- -- - - - - -- ------ - - - - -- ------ - - - - -- LIBRARY 904,485 945,948 967,904 826,360 993,841 991,998 TOTAL CULTURAL 904,485 945,948 967,904 826,360 993,841 991,998 HEALTH ANIMAL SERVICES 555,661 529,980 500,269 393,437 494,819 688,547 ENVIRONMENTAL HEALTH 204,879 199,779 0 0 0 0 TOTAL HEALTH 760,540 729,759 500,269 393,437 494,819 688,547 INTERNAL SERVICE INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,492 2,626,020 2,452,588 HUMAN RESOURCES 428,739 506,860 687,385 437,803 582,466 584,830 FINANCE 604,458 565,676 625,482 498,900 602,723 606,277 PURCHASING & ASSET MGT 191,858 230,539 229,399 192,569 230,002 232,488 FLEET SERVICE 695,951 750,015 880,543 660,755 822,070 1,063,732 BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,177,022 1,536,029 1,491,394 TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,693,540 6,399,310 6,431,309 PROJECTS 0 0 0 0 0 4,000,000 CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000 COURT - RESTRICTED FUNDS 357 6,500 45,000 0 22,433 22,992 TOTAL MISC & PROJECTS 298,521 318,591 377,666 238,403 355,099 4,352,992 TOTAL EXPENDITURES 28,017,534 30,011,261 34,131,651 25,986,908 33,021,509 39,187,985 REVENUE OVER /(UNDER) EXPENDITURES 1,571,949 - -- -- - - - - -- ----------- 2,526,081 - --- - - - - - -- ----- - - - - -- 24,898 ---- -- -- - -- ----- - - - - -- 2,960,905 -- --- - - - - -- ----- - - - - -- 633,163 --- -- -- -- -- ----- - - - - -- 0 ------ - -- - -- - --- -- - - - - -- ------ - - - - -- ------ - - - - -- 10 of 256 8-07-2019 02.12em 101-oEmERAL Fnmo REVENUES czr, 0 ocuE RzZ PROPOSED BUDGET WORKSHEET AS OF: JULY ozoT. cozo PAGE: 3 11ofu50 -------------- omo-oo10 --------------- >-------- 20uo-xuoo ------- > 2016-2017 2017'2018 onamEmT ,-T-o e0000CTEo CITY uomzm. ADmnzoo ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000-411100 ^u,=z"r=m Tax-Current 11.128.370 11'849'652 13.122.952 13'*23'0*4 13'450'000 1*.060'000 ono-^zzzm o^°"bz= v°te=°n° u°"i°t rymnt n u o 201.117 201'117 soo'oon 000-411e00 udv°l"r=" z°"-o°li"vu°"t ( 192) ra'aru 50,000 oa'*oo so'ono so'000 000-^zzaou Adv"z","m z°x-raz 54'759 os'ao^ 50,000 57'664 65'000 uo'000 000-411500 o"z= T=, u°.e""e-o°" Fund 7.223.574 8'455'341 8.252.000 o.ssu'*z« u'000'000 8.9*4'000 000-^zz000 o^"s" r^" 31 zz ,o o« 50 50 000-411700 Mixed o°ve=°m° T=, 42,668 43,384 44,000 --__60,494 44,000 L 44,000L zoz^z Taxes 18.449'210 20'507'460 21.519.002 20'347'243 22'410'167 23'448'050 Franchises 000 -421200 Center v°i"t/Entex E"=nr 68,524 uo'u«u 82,989 75'797 oy'000 90.000 000-421220 city Public Service 910'771 975'967 z.000'ozo 691'054 z'ouo'000 1.020'000 000-421240 o"°u=l"p° Valley Ez°c o°-"p 423.898 os«'ouo 423.554 290'851 «ua'000 oss'000 000-421250 New o=°"=f"z" Utilities 69,790 71'119 74'473 ^o'ooa 75'000 ,o'000 000-421300 Time n^="e=-at=te z"=n=hi"° 273.989 305'571 298.638 u*z'*os aoo'000 mo'000 000-421460 AT&T Franchise Fee e00'597 137,206 zun.^zy zm'sox 150'000 75'000 000-421480 Other r°l°""m r=°""ui"° - am. zas./uo 129'917 162,781 «u'xzo zao'000 130'000 000-421500 Solid Waste F="^c*i°° Fee 129,905 154,225 156,000 116,455 156,000 156,000 TOTAL Franchises 2'213.197 u'sou'aas u'sro.ou/ 1'6e3'950 c'ssr'000 2.184'000 Permits 000-431100 Home Occupation Permit 000 ^yn 500 oyo uoo 500 000-431205 azun Permit-Residential oso.x»o 688'249 618,520 390'822 529'560 550,000 000-^azom ozuo m"rmut-c"°"e,ci"z aao'eu ao,'sao o,o'000 yz'uy^ 270'000 auo'000 000-431e15 alu« Permit-General 534.711 329'072 220.000 o/*'o*u zss'000 oso'000 000-431300 mwba" Home Permit soo 350 aoo 650 650 ^oo 000-431*00 Signs Permit 5,482 5'*58 5,800 u'000 o'soo s'000 000-431500 F^°a E°t°ua"mmnt Permit 62'715 60,950 63,000 60'760 os'000 oa'000 000-431600 Garage a°l° Permit 9.490 2'135 o o o o 000-431700 rz"mui"« Permit zzy'^oo zoz.^,z 128,800 99.149 128'800 138'950 000-431750 Electrical Permit 71,500 82'140 65,500 sa'000 as'soo ro'000 000-^azoou m""ua=ic°z Permit ,z'uoo 76.940 65.900 50'940 65'900 oo'aoo 000-431900 a°li"i*,=/r°muz°r Permit 1.485 u'oco 1.500 a'oo 2'000 2'300 000-431950 Animal/Pet Permit aos 90 z'000 o soo soo 000-432000 c=t of oc""p"="v e,mt 5.650 o'*so 6,500 a'000 o'soo o'soo 000-432100 Security Alarm Permit *o'sso sz'aor 36,000 36'721 ou'yoo *3'000 000-*auaoo o=uu"n/ol==i"n Permit y.o*o 14'646 15,000 11'738 zo'000 12'500 000-432*00 Development Permit e'osr »y'usa oz'000 zo'*ys oo'uoo so'000 000-435000 Fire Permit 29,368 33'025 25,000 oz'000 us'000 ao'000 000-436010 Network Nodes 0 �1,750 0 0 0 � TOTAL Permits 2'304.765 2'2*4'153 1'604.320 1'136'684 z'syo'azo 1.7*2'250 Licenses 000-^^z000 ul""u"z pe""=ase License 7'075 ,'oos u'000 6'158 o'000 u'mo 000-441300 Mobile Home License 160 so 160 oo zoo zao ono-^^ouoo c""t=^cto=° L^c"=°" 52,600 oa'oou 45.600 48.250 58'000 45'600 000-444000 Pet L^"=s° �3,329 �2,556i �3,000i 2,212 �3,000i 3,000 zozuL Licenses 63'164 73'381 ua',00 56'700 69'160 uo'000 11ofu50 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JULY 31ST, 2019 REVENUES (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 451000 Municipal Court Fines 742,592 642,041 382,303 573,377 668,010 664,160 000 - 451100 Arrest Fee 28,080 24,743 21,012 21,663 25,290 25,680 000 - 451110 Expunction Fee 90 0 120 0 160 160 000 - 451200 Warrant Fees 102,156 75,203 98,000 62,041 69,468 73,560 000 - 451210 Court - Claims & Judgements ( 1,856) 0 0 ( 215) 0 0 000 - 451320 Civil Justice Fee -Court 0 0 29 0 0 0 000 - 451321 Civil Justice Fee -State 0 0 262 0 0 0 000 - 451340 Judicial Fee -City 3,854 3,315 2,776 2,886 3,377 3,432 000 - 451400 Traffic Fine Costs TTL 13,403 11,712 6,000 10,196 12,068 12,168 000 - 451510 Juvenile Case Mgmt Fee 32,149 27,696 23,236 24,079 28,149 28,668 000 - 451520 Truancy Fees 5,706 4,889 3,934 4,471 5,188 5,352 000 - 451600 Technology Fund Fee 24,918 22,098 18,793 19,238 22,433 22,992 000 - 451700 Security Fee 19,355 16,678 7,475 14,428 16,873 17,244 000 - 451800 Time Payment Fee -City 5,936 4,986 4,119 4,290 4,881 4,968 000 - 451850 State Fines 10% Service Fee 38,000 29,598 20,000 35,756 41,412 38,752 000 - 451900 DPS Payment -Local 7,581 5,916 6,210 4,726 5,193 5,592 000 - 452000 Child Safety Fee 3,210 6,798 4,874 7,641 10,708 10,356 000 - 452100 Platting Fees 66,500 53,000 57,000 50,500 59,500 59,000 000 - 452200 Site Plan Fee 28,000 36,000 38,000 29,000 34,000 36,000 000 - 452300 Plan Check Fee 894,728 817,115 514,260 394,133 500,000 625,000 000 - 452320 Tree Mitigation Admin Fee 11,800 17,369 12,000 1,298 12,000 15,000 000 - 452400 BOA /Variance Fees 3,111 5,778 6,500 2,750 4,750 5,000 000 - 452600 Specific Use /Zone Chng Fee 20,500 23,938 18,000 18,800 21,650 18,000 000 - 452710 Zoning Ltr & Dev Rights 2,400 1,950 1,950 3,900 3,000 1,950 000 - 453100 Reinspection Fees 108,427 169,225 100,100 192,915 220,000 170,000 000 - 453110 Swim Pool Inspection Fee 2,530 2,620 2,920 1,320 2,900 2,500 000 - 453200 Lot Abatement 2,243 1,615 5,000 750 2,500 5,000 000 - 453211 Admin Fee - Inspections 15,800 24,600 15,500 9,900 15,500 18,600 000 - 453310 Misc Inspection Fees 0 3,613 0 400 500 0 000 - 453710 Foster Care 1,200 1,100 1,200 353 500 500 000 - 454200 Pool Gate Admission Fee 25,465 23,053 24,000 18,723 24,000 24,000 000 - 454300 Seasonal Pool Pass Fee 5,894 4,410 5,000 4,260 5,000 5,000 000 - 456120 Senior Center Meal Fee 802 802 0 401 800 0 000 - 456500 HAZ MAT Fees 400 0 5,000 1,041 5,000 5,000 000 - 456600 Fire Re- inspection Fee 1,200 1,145 1,000 443 500 1,000 000 - 458000 Sale of General Fixed Assets 0 19,252 20,000 0 0 20,000 000 - 458100 Sale of Merchandise 0 0 0 2,086 3,000 0 000 - 458110 Sale of Mdse - GovDeals 52,261 86,052 25,000 100,207 120,000 80,000 000 - 458400 Civic Center Rental Fees 194,964 210,428 197,000 204,448 215,000 200,000 000 - 458401 Capital Recovery Fee -Civic C 14,660 8,220 7,500 14,205 15,000 7,500 000 - 458450 North Center Rental Fees 26,397 26,582 23,000 21,810 23,000 23,000 000 - 458460 Senior Center Rental 8,100 4,600 7,200 6,300 7,000 7,000 000 - 458500 Community Center Rental Fees 31,978 40,651 35,000 35,547 38,000 35,000 000 - 458510 Grand Ballroom Rental Fees 0 0 0 2,500 0 0 000 - 458540 Bluebonnet Hall Rental Fees 0 0 0 75 0 0 000 - 458550 Pavilion Rental Fees 19,498 20,380 20,000 16,992 20,000 20,000 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,800 7,800 7,800 7,500 000 - 458570 Non - Resident SYSA League 0 13,080 10,000 19,170 20,000 10,000 12 of 256 8 -07 -2019 02:12 PM 101- GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458650 NonResident User Fee -BVYA 8,451 000 - 458660 BVYA Utility Reimbursement 26,160 000 - 458670 SYSA Utility Reimbursement 0 000 - 458675 Lions Futbol Utility Reimbrsm 9,376 000 - 458700 Vehicle Impoundment 9,860 000 - 459200 NSF Check Fee 50 000 - 459300 Notary Fee 126 000 - 459400 Maps,Copies,UDC & Misc Fees 40 000 - 459600 Animal Adoption Fee 18,581 000 - 459700 Pet Impoundment Fee 6,267 000 - 459800 Police Reports Fee 6,019 000 - 459990 Fire - False Alarm Fee 4,500 TOTAL Fees 2,661,261 9,670 10,000 3,240 10,000 10,000 21,919 15,000 7,166 15,000 15,000 5,465 15,000 1,924 7,500 7,500 8,860 10,000 7,032 10,000 10,000 10,920 10,000 7,820 9,440 10,000 25 100 100 100 100 96 200 42 125 100 35 0 30 45 0 18,827 12,500 9,002 12,000 12,000 6,257 6,300 4,268 4,000 5,000 5,723 5,800 4,546 5,690 5,800 0 0 0 0 0 2,587,847 1,843,973 1,991,773 2,368,010 2,390,134 Fines & Forfeitures 000 - 463000 Library Fines 23,339 20,902 22,000 12,024 13,000 12,000 TOTAL Fines & Forfeitures 23,339 20,902 22,000 12,024 13,000 12,000 Inter - Jurisdictional 000 - 473100 Bexar Co - Fire 21,078 36,886 21,077 5,269 21,077 21,077 000 - 473200 City of Seguin -Fire Contract 29,231 30,108 29,231 25,090 30,108 30,107 000 - 473300 Guadalupe Co- Library 217,152 217,152 218,000 180,960 217,152 185,300 000 - 473400 Randolph AFB- Animal Control 1,200 200 1,200 0 200 500 000 - 474200 Library Services - Cibolo 35,000 35,002 35,000 0 35,000 35,000 000 - 474210 Library Services -Selma 31,540 21,750 22,000 23,475 23,475 24,000 000 - 474400 Dispatch Service - Cibolo 160,000 160,000 166,000 160,000 160,000 166,000 000 - 474600 School Crossing Guard - Bexar C 37,806 43,763 38,000 26,973 38,000 36,000 000 - 474610 School Cross Guard - Guadalupe 38,879 43,636 38,500 31,593 38,500 39,000 000 - 474700 School Officer Funding 255,000 255,000 348,000 265,128 348,000 348,000 000 - 474750 Crime Victim Liaison Agreemen 50,000 43,760 50,000 26,130 50,000 50,000 TOTAL Inter- Jurisdictional 876,885 887,256 967,008 744,618 961,512 934,984 Fund Transfers 000 - 480000 Indirect Costs -EMS 150,087 170,087 175,587 131,690 150,000 179,100 000 - 480100 Indirect Costs -Hotel /Motel 66,405 67,605 67,582 50,687 67,582 74,428 000 - 481000 Transfer In - Reserves 0 0 2,226,359 0 0 4,694,140 000 - 482100 Transfer In- Reserves -Ct Tech 0 0 26,207 0 26,207 0 000 - 485000 Interfund Charges- Drainage -5% 184,425 271,430 295,157 221,368 295,157 243,114 000 - 486000 Interfund Chrges -Admin W &S 1,186,812 1,344,140 1,365,998 1,024,498 1,365,998 1,404,372 000 - 486202 Transfer In- Water &Sewer Fund 0 0 4,000 0 4,000 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 4,000 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 1,000 1,000 000 - 487000 Interfund Charges -Fleet 397,581 344,026 370,729 278,282 370,729 361,258 000 - 488000 Interfund Charges -4B 430,445 441,395 456,630 456,630 456,630 461,045 000 - 489000 Transfer In 68,385 86,219 70,000 0 70,000 86,000 000 - 489620 Contribution -SEDC 0 265,000 0 0 0 0 TOTAL Fund Transfers 2,484,140 2,989,901 5,063,249 2,163,155 2,811,303 7,512,457 Miscellaneous 000 - 491000 Interest Earned 4,707 26,901 35,000 56,716 70,000 80,000 13 of 256 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 REVENUES (-------------- 2018-2019 --------------- -------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 491200 Investment Income 136,001 242,255 235,000 312,348 415,000 400,000 000 - 491800 Gain /Loss ( 1,421) ( 16,292) 0 ( 9,867) 0 0 000 - 491900 Unrealized Gain /Loss- CapOne ( 11,305) ( 777) 0 15,679 0 0 000 - 492500 Proceeds from Capital Lease 0 42,829 0 0 0 0 000 - 493000 Donations- Others 0 20 0 50 50 0 000 - 493120 Donations - Public Library 4,044 6,854 10,000 7,664 10,000 10,000 000 - 493400 Donations - Animal Control 18,191 12,979 15,000 3,147 5,000 5,000 000 - 493401 Donations -A /C Microchip 640 675 1,000 277 0 0 000 - 493402 Donations- Spay &Neuter 810 87 1,000 0 0 0 000 - 493403 Donation -A.S Adoption Trailer 552 0 0 0 0 0 000 - 493404 Donations -TNR Program 0 0 500 0 0 0 000 - 493460 Donations- Parks 13,741 11,356 10,000 3,161 10,000 10,000 000 - 493465 Donations- Senior Center 10,572 11,472 10,000 9,558 10,000 10,000 000 - 493502 Donations -PD 4,222 27,000 0 ( 24,345) 500 0 000 - 493503 Donation -Fire Rescue 9,541 15,350 0 1,740 0 0 000 - 493505 Donations - Police Events 0 0 0 0 0 3,000 000 - 493700 July 4th Activities 0 0 0 0 0 26,000 000 - 493701 Proceeds - Holidazzle 0 0 0 0 0 1,500 000 - 493704 Moving on Main 0 0 0 0 0 3,000 000 - 494481 LawEnforcemtOfficersStnd &Educ 3,679 3,823 3,650 4,341 5,000 0 000 - 494482 Grants - Police, Fire, Gen Fund 4,892 1,474 3,000 0 0 2,500 000 - 495100 Mobile Stage Rental Fees 1,550 3,650 2,100 2,050 2,050 2,100 000 - 497000 Misc Income -Gen Fund ( 25,323) 27,727 60,000 35,037 50,000 25,000 000 - 497005 Schertz Magazine Advertising 186,000 147,755 140,000 121,125 145,000 140,000 000 - 497100 Misc Income - Police 17,866 11,240 3,800 8,094 9,022 9,000 000 - 497106 Misc Income - Special Events 0 0 0 0 0 14,150 000 - 497150 Misc Income -Fire Department 1,750 970 0 0 0 0 000 - 497200 Misc Income - Library 4,965 5,331 4,500 4,014 4,500 4,500 000 - 497210 Misc Income- Library Copier 18,187 19,558 18,000 17,586 18,000 18,000 000 - 497300 Misc Income - Animal Control 390 299 0 320 400 0 000 - 497400 Misc Income- Streets Dept 51,735 28,275 60,000 21,004 20,000 30,000 000 - 497460 Misc Income -Parks 0 0 0 140 0 0 000 - 497500 Misc Income -TML Ins. Claims 9,252 36,098 20,000 17,218 30,000 20,000 000 - 497550 Misc Income -TML WC Reimbursmn 11,957 2,074 15,000 1,531 5,000 10,000 000 - 497600 Misc Income - Vending Mach 2,257 2,365 2,500 2,270 2,500 2,500 000 - 497610 Misc Income -Muni Court 0 2,036 0 154 170 0 000 - 498000 Reimbursmnt -Gen Fund 20,359 8,355 20,000 0 10,000 20,000 000 - 498100 Reimburmnt Fire - Training 7 0 500 0 0 0 000 - 498105 Reimbursmt Police OT -DEA 5,764 17,213 0 12,795 18,000 18,000 000 - 498110 Reimburmnt Fire -Emg Acti -OT 3,267 212,799 30,000 234,841 235,000 30,000 000 - 498150 Reimbursement - Library 4,673 6,355 6,000 13,018 13,018 13,000 TOTAL Miscellaneous 513,522 918,108 706,550 871,664 1,088,210 907,250 TOTAL REVENUES 29,589,483 ---- - - - - - -- ----------- 32,537,343 --- ----- --- ----- - - - - -- 34,156,549 ----- - - ---- ----- - - - - -- 28,947,813 ----- ------ ----- - - - - -- 33,654,672 - ----- -- - -- ----- - - - - -- 39,187,985 - ----- --- --- ------- ----- ------ - - - - -- ------ - - - - -- 14 of 256 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART 15 of 256 Number of ordinances passed 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Number of ordinances passed 48 50 50 Number of resolutions passed 172 170 170 Requests for Information 28 10 15 Number of Council Meetings 47 47 47 Requests for Agenda Items 26 16 16 Council on the Go Meetings 3 3 3 Council HOA Presidents Meeting 1 2 2 Meeting Attendance rate 96 96 96 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Meeting Attendance rate 96 96 96 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $35,410 $36,165 $36,787 Supplies 143 700 650 City Support Services 20,578 25,225 32,500 Operations Support 29 300 300 Staff Support 22,979 22,000 26,600 Professional Services 0 8,000 10,000 Operating Equipment 0 0 2,000 Total $79,763 $92,393 $108,837 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end estimates. This budget will now include the Volunteer Appreciation Luncheon which was moved from special events. New tablets, phones, and monitors will be purchased in FY 2019 -20 in anticipation of new councilmembers. 16 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 8 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY COUNCIL Personnel Services 150 - 511110 Regular 24,809 26,699 23,097 20,576 24,302 24,462 150 - 511240 Allowances 6,183 6,195 9,424 7,814 9,293 9,711 150 - 511310 FICA - Employer 2,370 2,516 2,488 2,171 2,570 2,614 TOTAL Personnel Services 33,361 35,410 35,009 30,561 36,165 36,787 Supplies 150 - 521000 Operating Supplies 591 63 500 158 200 400 150 - 521100 Office Supplies 39 80 500 482 500 250 TOTAL Supplies 630 143 1,000 640 700 650 City Support Services 150 - 532600 City Elections 26,390 19,137 18,000 17,110 17,228 18,000 150 - 532800 Special Events 7,979 1,441 9,500 7,460 8,000 14,500 TOTAL City Support Services 34,369 20,578 27,500 24,570 25,228 32,500 Utility Services 150 - 533330 Telephone /Internet 0 625 0 0 0 0 TOTAL Utility Services 0 625 0 0 0 0 Operations Support 150 - 534200 Printing & Binding 336 29 300 178 300 300 TOTAL Operations Support 336 29 300 178 300 300 Staff Support 150 - 535100 Uniforms 910 117 500 374 400 400 150 - 535300 Memberships 10,663 11,808 15,000 11,712 12,000 13,000 150 - 535400 Publications 147 0 150 0 100 200 150 - 535500 Training /Travel 12,274 11,055 16,500 6,248 9,500 13,000 TOTAL Staff Support 23,993 22,979 32,150 18,334 22,000 26,600 Professional Services 150 - 541300 Other Consl /Prof Services 0 0 8,000 5,850 8,000 10,000 TOTAL Professional Services 0 0 8,000 5,850 8,000 10,000 Rental /Leasing Operating Equipment 150 - 571000 Furniture & Fixtures 723 0 0 0 0 0 150 - 571300 Computer & Periphe. < $5,000 0 0 0 0 0 2,000 TOTAL Operating Equipment 723 0 0 0 0 2,000 TOTAL CITY COUNCIL 93,412 79,763 103,959 17 of 256 80,134 92,393 108,837 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 18 of 256 CITY MANAGER 2017 -18 2018 -19 2019 -20 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 51 5 5 ECONOMIC DEVELOPMENT 2017 -18 2018 -19 2019 -20 Executive Director 1 1 1 Business Retention Manager 0 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total $1,231,129 $1,073,315 $1,158,464 457 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total $1,231,129 $1,073,315 $1,158,464 457 2,000 2,000 8,154 3,000 6,000 1,635 414 0 0 100 50 13,429 21,888 24,775 1,447 1,370 0 $1,256,251 $1,102,087 $1,191,289 The FY 2019 -20 Budget increases 8.1 % from the FY 2018 -19 year end estimate due to full year funding of the City Manager and second Assistant City Manager positions. no 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 9 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY MANAGER 823,242 Personnel Services 856,019 151 - 511110 Regular 764,837 151 - 511120 Overtime 0 151 - 511180 LTD 2,245 151 - 511210 Longevity 6,140 151 - 511220 Clothing Allowance 312 151 - 511230 Certification Allowance 2,880 151 - 511240 Allowances 14,400 151 - 511310 FICA - Employer 53,708 151 - 511350 TMRS- Employer 126,667 151- 511355 ICMA Contributions - Employer 10,000 151 - 511410 Health - Employer 64,734 151- 511500 Workers' Compensation 1,233 TOTAL Personnel Services 1,047,156 Supplies 139,054 10,000 151 - 521100 Office Supplies 2,286 151 - 521300 Motor Veh. Supplies 0 TOTAL Supplies 2,286 City Support Services 909,699 823,242 653,522 793,100 856,019 0 485 0 0 485 2,349 2,552 1,611 2,459 2,654 7,456 7,649 8,115 8,115 6,896 312 312 96 96 0 2,880 2,880 886 886 0 9,692 13,968 6,092 7,200 6,984 61,081 63,820 46,801 61,919 66,034 151,653 137,028 108,070 129,625 139,054 10,000 0 0 0 0 75,106 70,859 52,847 68,867 79,249 900 1,052 1,048 1,048 1,089 1,231,129 1,123,847 879,088 1,073,315 1,158,464 448 1,850 1,654 2,000 2,000 9 0 0 0 0 457 1,850 1,654 2,000 2,000 151 - 532800 Special Events 5,093 8,154 6,000 0 3,000 6,000 TOTAL City Support Services 5,093 8,154 6,000 0 3,000 6,000 Utility Services 151 - 533500 Vehicle Fuel 233 1,635 2,000 414 414 0 TOTAL Utility Services 233 1,635 2,000 414 414 0 Operations Support 151 - 534200 Printing & Binding 24 0 50 0 100 50 TOTAL Operations Support 24 0 50 0 100 50 Staff Support 151 - 535100 Uniforms 352 278 775 564 775 775 151 - 535200 Employee Recognition 2,028 1,865 5,000 565 2,500 5,000 151 - 535300 Memberships 3,783 1,231 4,000 4,113 4,113 4,000 151 - 535400 Publications 493 781 500 383 500 500 151 - 535500 Training /Travel 11,213 6,518 11,650 5,958 11,500 11,500 151 - 535510 Meeting Expenses 4,912 2,757 4,750 1,246 2,500 3,000 151 - 535600 Professional Certification 196 0 0 0 0 0 TOTAL Staff Support 22,977 13,429 26,675 12,829 21,888 24,775 20 of 256 8-07-2019 08:23 AM 101-GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y 0 F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental/Leasing Operating Equipment 151-571000 Furniture & Fixtures 0 1,447 1,100 1,370 1,370 0 TOTAL Operating Equipment 0 1,447 1,100 1,370 1,370 0 Capital Outlay TOTAL CITY MANAGER 1,077,769 1,256,251 1,161,522 895,356 1,102,087 1,191,289 21 of 256 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are compl summons, complaints, warrants, past due letters, and show cause hearing letters. directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal municipal court trials, preparing and drafting complaints, arranging for the appropriate circumstances. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. 22 of 256 Implement the use of new technology and other innovative practices to maintain efficient and security. Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. Renovate front counter to include and efficient work station for clerks and defendants. ORGANIZATIONAL CHART MUNICIPAL COURT 2017-18 2018-19 2019-20 Court Administrator 1 1 1 Senior Deputy Court Clerk/Juvenile Case Manager 1 1 1 Deputy Court Clerk 4- 2 2 TOTAL POSITIONS 6 4 4 *One unfunded 23 of 256 i III, t 1 l \ v ' * i Traffic Citations Filed 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Traffic Citations Filed 5,316 5,186 5,056 State Law Citations Filed 1,303 1,348 1,303 Municipal Ordinances Filed 170 133 100 Cases Disposed Charges Processed per Clerk 7,409 6761 6559 1,852 2,253 2,186 2017 -18 2018 -19 2019 -20 Efficiency Actual I Estimate Budget Cases Disposed Charges Processed per Clerk 7,409 6761 6559 1,852 2,253 2,186 Cases Disposed per Clerk 24% 33% 33% 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 24% 33% 33% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $296,831 $285,136 $259,189 Supplies 1,668 1,400 1,500 City Support Services 158 975 750 Operations Support 730 2,531 2,500 Staff Support 5,465 6,186 7,110 Court Support 96 500 700 Professional Services 61,642 65,200 64,000 Maintenance Services 1,950 2,100 3,000 Total $368,540 $364,028 $338,749 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 6.9% from the FY 2018 -19 year end estimate with the transfer of a court clerk to the Inspections Division as a Development Specialist. 24 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 11 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET MUNICIPAL COURT --- -- -- -- - - - - -- --------------- Personnel Services 152 - 511110 Regular 186,323 199,766 170,908 163,893 190,606 170,114 152 - 511120 Overtime 70 0 0 0 0 0 152 - 511180 LTD 554 645 530 434 591 527 152 - 511210 Longevity 6,356 6,563 7,097 7,247 7,247 7,957 152 - 511230 Certification Allowance 1,200 1,200 2,037 935 1,073 1,746 152 - 511310 FICA - Employer 14,211 15,281 13,757 12,500 15,218 13,738 152 - 511350 TMRS- Employer 31,213 33,488 29,051 27,795 31,858 28,697 152 - 511410 Health - Employer 34,501 39,660 31,188 30,616 38,317 36,183 152 - 511500 Workers' Compensation 316 228 227 226 226 227 TOTAL Personnel Services 274,744 296,831 254,795 243,646 285,136 259,189 Supplies 152 - 521100 Office Supplies 1,623 1,668 2,000 1,553 1,400 1,500 TOTAL Supplies 1,623 1,668 2,000 1,553 1,400 1,500 City Support Services 152 - 532800 Special Events 431 158 975 326 975 750 TOTAL City Support Services 431 158 975 326 975 750 Utility Services Operations Support 152 - 534200 Printing & Binding 869 730 3,000 893 2,531 2,500 TOTAL Operations Support 869 730 3,000 893 2,531 2,500 Staff Support 152 - 535100 Uniforms 492 439 700 548 700 600 152 - 535300 Memberships 22 520 810 575 775 810 152 - 535400 Publications 223 473 500 0 300 500 152 - 535500 Training /Travel 2,178 1,935 3,500 2,108 2,250 3,000 152- 535500.Training /Travel - Juv Case Mg 213 770 1,000 459 700 700 152 - 535510 Meeting Expenses 1,835 1,329 2,000 1,026 1,461 1,500 TOTAL Staff Support 4,964 5,465 8,510 4,716 6,186 7,110 Court Support 152 - 536500 Court /Jury Cost 186 96 700 444 500 700 TOTAL Court Support 186 96 700 444 500 700 25 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 12 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152 - 541310 Judges Services 26,950 39,245 37,500 29,123 37,500 42,300 152 - 541320 Prosecutor Services 28,900 22,200 35,500 16,150 27,200 21,000 152 - 541330 Interpreter Services 380 197 960 0 500 700 TOTAL Professional Services 56,230 61,642 73,960 45,273 65,200 64,000 Maintenance Services 152 - 551400 Minor & Other Equip. Maint. 50 0 0 0 0 0 152 - 551800 Other Maintenance Agreements 3,092 1,950 3,000 1,500 2,100 3,000 TOTAL Maintenance Services 3,142 1,950 3,000 1,500 2,100 3,000 Rental /Leasing Operating Equipment 152 - 571000 Furniture & Fixtures 39 0 0 0 0 0 TOTAL Operating Equipment 39 0 0 0 0 0 Capital Outlay TOTAL MUNICIPAL COURT 342,228 368,540 346,940 26 of 256 298,351 364,028 338,749 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Public Affairs Office Manager. GOALS AND OBJECTIVES To provide excellent customer service to all callers To provide consistent and accurate information to all callers To reduce or eliminate abandoned calls To reduce or eliminate misrouted calls To improve call tracking capabilities to better analyze callers need for service 27 of 256 *jZfAjjKjjW FAT CUSTOMER RELATIONS /311 2017 -18 2018 -19 2019 -20 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 406 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Bud et Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 406 600 500 52,200 53,796 53,000 439 490 450 211 224 220 Personnel Supplies Staff Support Operating Equipment Total $120,394 89 103 555 $121,141 28 of 256 $124,928 $106,429 100 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Supplies Staff Support Operating Equipment Total $120,394 89 103 555 $121,141 28 of 256 $124,928 $106,429 100 100 830 830 270 0 $126,128 $107,359 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 14.9% from the FY 2018 -19 year end estimate due to personnel savings. 29 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 ---------------------- ---------------------- Personnel Services 153 -511110 Regular 153 - 511120 Overtime 153 - 511180 LTD 153 - 511210 Longevity 153 - 511310 FICA - Employer 153 - 511350 TMRS- Employer 153 - 511410 Health - Employer 153 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 153 - 521100 Office Supplies TOTAL Supplies Staff Support 153 - 535100 Uniforms 153 - 535300 Memberships 153 - 535500 Training /Travel TOTAL Staff Support Operating Equipment 153 - 571000 Furniture & Fixtures TOTAL Operating Equipment TOTAL CUSTOMER RELATIONS -311 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 13 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 85,167 86,753 85,362 71,493 87,678 76,906 65 22 243 237 300 243 206 222 219 156 272 191 3,497 3,785 4,073 5,061 5,061 1,774 6,739 6,882 6,851 5,836 7,100 6,033 14,273 14,615 14,468 12,404 14,864 12,603 7,489 8,020 9,648 4,775 9,540 8,579 131 97 113 113 113 100 117,567 120,394 120,977 100,074 124,928 106,429 40 89 150 88 100 100 40 89 150 88 100 100 99 103 180 165 180 180 71 0 0 0 0 0 0 0 350 0 650 650 170 103 530 165 830 830 0 555 300 270 270 0 0 555 300 270 270 0 117,777 121,141 121,957 100,597 126,128 107,359 30 of 256 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division cultivates orderly growth and development of the community, safeguards the public interest, and promotes social justice by working to expand choice and opportunity for all. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES Successfully and thoughtfully implement new permitting software to provide increased customer service, transparency, and efficiency on all project reviews. Continue to move towards electronic submittals for development projects in order to prepare for a smooth transition into our new software, City View. Review and update the Comprehensive Land Plan for the City, specifically in areas that are currently under delayed annexation development agreements and soon to be annexed, which will shape the future of Schertz to meet the desires and goals of the residents. Continue to reevaluate and modify regulations within the Schertz Unified Development Code in order to accommodate the evolving needs of our residents and make the development process more efficient and effective. 31 of 256 Continue to implement the Joint Land Use Study Strategies to ensure the compatibility of land uses and development surrounding Randolph AFB. Continue to update the website to provide improved customer service by updating forms, flowcharts, providing information on current residential and commercial developments, and providing information on public hearing on Promote staff development including continued education and cross training to provide outstanding customer service. Scan and convert project case files into a digital media to improve access and availability. Ensure that anew article for the Schertz Magazine From the Development Whiteboard column is published quarterly to provide helpful information, transparency, and improved customer service for all residents. Continue to provide weekly current residential and commercial projects within the City. Implement a yearly program to raise awareness for National Community Planning Month to include school presentations, community outreach via social media, and an article in the Schertz Magazine. ACCOMPLISHMENTS Received the 2018 Certificate of Achievement for Planning Excellence by the American Planning Association Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Staff for the fifth year in a row. Maintained and expanded upon the partnership with Joint Base San Antonio (JBSA). Attended various continuing education classes including National APA Conference, Texas APA State Conference, Certified Floodplain Manager training, Deer Oak Supervisor Excellence & Leadership Certificate Series, Deer Oaks training sessions to include Business Etiquette and Professionalism, Maintaining Respect and Civility in the Workplace, and Managing Stress in the Workplace. 32 of 256 Lead and participated in the Process Improvement Team to improve customer service and operations by creating and revising current development processes, practices and applications. Maintained partnerships with developers and land owners to create and update Planned Development Districts that contain a mix of residential and commercial land uses. Improved partnerships with local utility providers to include, Guadalupe Valley Electric Coop., Cibolo Creek Municipal Authority, Texas Department of Transportation, by increasing communication. Assisted in the Unified Development Code updated for Article 8, Section 21.8.2 in relation to Accessory Structures to provide increased flexibility for residents. Completed weekly updates to the commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. n which staff members write articles to provide information and updates to the residents. Including an article in relation to National Community Planning Month, an article in relation to an overview of the Planning & Community Development Department 2018 year, an article in relation to the UDC amendment for Accessory Structures / Shed regulations. Implemented a new agenda software to be utilized for the various boards and commissions to increase the ease of agenda and agenda packet creation. 33 of 256 ORGANIZATIONAL CHART PLANNING AND ZONING 2017 -18 2018 -19 2019 -20 Senior Planner 1 1 1 Planner 1 2 2 2 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Plats 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Plats 35 36 37 Site Plans and Master Plan 31 32 28 Variances/Waivers 17 13 10 Zone Changes and Specific Use Permits 13 12 12 UDC/ Comp. Plan Revisions 6 4 6 Annexation 1 0 1 All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 34 of 256 $53,000 $36,000 $5778 $23,938 $1950 $59,500 $36,000 $5000 $21,650 $2,400 • 111 . 111 111 ' • 1 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate I Budget Personnel $204,100 $202,885 $209,784 Supplies $1,274 $2,863 $2,070 Operations Support 162 174 186 Staff Support 15,060 26,755 39,953 Professional Services 10 100 100 Operating Equipment 155 852 300 Total $220,761 $233,629 $252,393 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.0% from the FY 2018 -19 year end estimate to send more Planning & Zoning Commissioners to training. 35 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING ----------------- ----------------- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 14 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 154- 511110 Regular 134,420 139,803 143,928 124,245 148,025 145,456 154 - 511120 Overtime 2,781 3,901 4,171 2,639 4,000 4,850 154 - 511180 LTD 388 436 446 235 459 451 154 - 511210 Longevity 510 1,140 1,292 992 992 1,364 154- 511230 Certification Allowance 900 900 873 762 900 873 154 - 511310 FICA - Employer 10,137 10,801 11,492 9,817 11,775 11,666 154 - 511350 TMRS- Employer 22,260 23,523 24,269 20,780 24,650 24,370 154 - 511410 Health - Employer 22,314 23,438 23,469 9,911 11,901 20,568 154- 511500 Workers' Compensation 204 158 184 183 183 186 TOTAL Personnel Services 193,915 204,100 210,124 169,565 202,885 209,784 Supplies 154 - 521000 Operating Supplies 418 916 611 108 1,619 901 154 - 521100 Office Supplies 979 358 900 381 900 900 154 - 521600 Equip Maint Supplies 53 0 344 0 344 269 TOTAL Supplies 1,451 1,274 1,855 489 2,863 2,070 City Support Services Utilitv Services Operations Support 154 - 534200 Printing & Binding 70 162 174 7 174 186 TOTAL Operations Support 70 162 174 7 174 186 Staff Support 154 - 535100 Uniforms 608 710 650 242 650 650 154 - 535300 Memberships 855 1,379 1,655 776 1,655 1,685 154- 535400 Publications 0 146 750 0 750 750 154 - 535500 Training /Travel Staff 12,230 7,248 16,700 9,535 16,700 22,868 154- 535500.Training /Travel Commission 4,758 5,578 6,000 22 6,000 13,000 154 - 535510 Meeting Expenses 462 0 1,000 0 1,000 1,000 TOTAL Staff Support 18,913 15,060 26,755 10,575 26,755 39,953 Professional Services 154 - 541500 State /County Admin Fees 105. 10 100 16 100 100 TOTAL Professional Services 105 10 100 16 100 100 36 of 256 8-07-2019 om.es um c z r , u r o c u E R z Z PAGE: zs PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JULY ozoT, cozo mommaAL omEammomr EXpomozrvnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental/Leasi n Operating Equipmen 154-571000 Furniture a Fixtures 0 155 �1,258 852 852 300 TOTAL Operating on"ip=."t u zss 1.258 852 osz soo Capital Outlay zozuz rLuNNzmo a xomzmo 214'454 220'7e1 240'266 181'504 zo'my 252'393 37 of 256 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. 38 of 256 ORGANIZATIONAL CHART Operations Support $9,057 $10,000 $10,000 Professional Services 120,901 145,000 140,000 Total $129,958 $155,000 $150,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. 39 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Operations Support $9,057 $10,000 $10,000 Professional Services 120,901 145,000 140,000 Total $129,958 $155,000 $150,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. 39 of 256 8-07-2019 08:23 AM C I T Y 0 F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES --- -- -- - - - - --- -------------- Operations Support 155-534100 Advertising/Legal Notices 12,036 9,057 10,000 2,302 10,000 10,000 TOTAL Operations Support 12,036 9,057 10,000 2,302 10,000 10,000 Professional Services 155-541200 Legal Svcs 138,662 120,901 150,000 75,601 145,000 140,000 TOTAL Professional Services 138,662 120,901 150,000 75,601 145,000 140,000 TOTAL LEGAL SERVICES 150,698 129,958 160,000 77,903 155,000 150,000 40 of 256 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND The position of City Secretary is a statutory position required by State law and the contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the preservation and Council Services. supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES Department are to provide the following services for the City of Schertz: Public Information requests. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Process Liens (filed and released) Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 41 of 256 Public Education (Student Mayor /Council Program, Volunteer Fair) Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2017 -18 2018 -19 2019 -20 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2017 -18 2018 -19 2019 -20 Workload Actual Estimated Budget Ordinances Passed and Processed 48 50 50 Resolutions Passed and Processed 172 170 170 Council Meetings Attended 50 50 50 Open Records 325 350 350 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 99% 99% 100% Documents completed, signed, scanned within 48 hours of council approval 96% 97% 100% Council meeting minutes transcribed within 48 hours following Council meeting 98% 100% 100% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 42 of 256 Alcohol permits processed within the month of expiration 70% 75% 75% Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 4 4 4 2017 -18 2018 -19 2019 -20 Education Initiatives Actual Estimated Budget Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 4 4 4 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimated Budget Personnel $186,550 $198,755 $184,478 Supplies 974 1,150 1,150 City Support Services 9,743 12,000 10,000 Operations Support 60 100 150 Staff Support 3,523 4,153 4,500 Total $200,851 $216,158 $200,678 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 7.2% from the FY 2018 -19 year end estimate due to personnel turnover. 43 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY --- -- -- - -- - - -- -------------- Personnel Services 164 - 511110 Regular 164 - 511180 LTD 164 - 511210 Longevity 164 - 511310 FICA - Employer 164 - 511350 TMRS- Employer 164 - 511410 Health- Employer 164 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 164 - 521100 Office Supplies TOTAL Supplies City Support Services 164 - 532700 Records Management TOTAL City Support Services Utility Services Operations Support 164 - 534200 Printing & Binding TOTAL Operations Support Staff Support 164 - 535100 Uniforms 164 - 535300 Memberships 164 - 535400 Publications 164 - 535500 Training /Travel TOTAL Staff Support Professional Services Operating Equipment 164 - 571000 Furniture & Fixtures TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 19 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 131,556 135,370 135,043 124,278 145,155 132,945 382 427 419 294 450 412 1,925 2,189 2,583 2,776 2,776 1,804 9,627 10,343 10,522 9,488 11,317 10,304 21,465 22,201 22,221 20,522 23,691 21,524 15,230 15,872 15,437 12,686 15,193 17,319 202 148 174 173 173 170 180,387 186,550 186,399 170,218 198,755 184,478 1,319 974 1,150 1,100 1,150 1,150 1,319 974 1,150 1,100 1,150 1,150 4,975 9,743 15,000 3,776 12,000 10,000 4,975 9,743 15,000 3,776 12,000 10,000 0 60 100 28 100 150 0 60 100 28 100 150 0 30 100 0 0 150 899 958 1,000 903 903 1,050 297 228 300 238 250 300 2,695 2,307 3,000 2,978 3,000 3,000 3,890 3,523 4,400 4,119 4,153 4,500 0 0 0 0 0 400 0 0 0 0 0 400 44 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 20 PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )(-------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay TOTAL CITY SECRETARY 190,571 200,851 207,049 179,242 216,158 200,678 45 of 256 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimated Budget City Support Services 390,963 $462,894 $1,033,000 Operations Support 148,764 178,781 156,000 Staff Support 160 150 200 City Assistance 1,705,944 1,478,272 1,974,583 Professional Services 63,454 48,285 47,235 Fund Charges /Transfers 115,683 58,380 10,750 Total $2,424,967 $2,226,762 $3,221,768 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will no be located in the Parks Department and will no longer require a transfer. 46 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 21 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL --- -- -- -- - --- -- --------------- 228,966 Supplies 228,966 230,000 City Support Services 18,000 167 - 532200 County Appraisal District 204,082 167 - 532210 Tax Assessor /Collector- Sevice 0 167 - 532500 City Insurance - Commercial 170,251 167 - 532900 Contingencies 3,999 167 - 532901 Contingencies - Personnel 0 TOTAL City Support Services 378,333 Utility Services 615,202 Operations Support 1,033,000 167 - 534000 Postage 10,517 167 - 534300 Equipment Maint - Copiers 136,049 167 - 534500 Memberships - Organizations 7,500 167 - 534810 Electronic Filing Services ( 465) 167 - 534999 Misc. Expense 0 TOTAL Operations Support 153,601 Staff Support 35,000 35,000 167 - 535500 Training /Travel 166 TOTAL Staff Support 166 City Assistance 1,443,272 167- 537100 Medical Services -EMS Contract 504,084 167 - 537200 Main Street Local Program 0 167 - 537450 Tax Reimbursements /Abatements 1,207,245 TOTAL City Assistance 1,711,329 Professional Services 35 167 - 541300 Other Consl /Prof Services 8,155 167 - 541400 Auditor /Accounting Service 18,000 167 - 541500 State /County Admin Fees 35 167 - 541600 Misc Bank Charges 656 167 - 541650 Investment Management Fee 3,395 167 - 541800 Credit Card Service Fee 41,733 167 - 541810 Credit Cards Fees - AMEX 0 TOTAL Professional Services 71,974 206,572 228,966 170,843 228,966 230,000 0 18,000 0 18,000 18,000 180,505 180,000 208,680 215,000 210,000 3,886 88,236 928 928 200,000 0 100,000 0 0 375,000 390,963 615,202 380,452 462,894 1,033,000 9,117 11,000 1,929 11,000 11,000 129,204 140,000 118,683 140,000 140,000 7,500 7,500 7,500 7,500 0 2,717 5,000 143 5,000 5,000 227 0 15,281 15,281 0 148,764 163,500 143,536 178,781 156,000 160 250 73 150 200 160 250 73 150 200 556,325 581,537 581,537 581,537 602,583 0 35,000 0 35,000 35,000 1,149,619 1,263,193 861,735 861,735 1,337,000 1,705,944 1,879,730 1,443,272 1,478,272 1,974,583 2,460 0 0 0 0 0 0 0 0 0 35 35 0 35 35 699 600 729 750 700 3,400 0 2,295 0 0 54,126 48,000 31,221 45,000 45,000 2,734 2,600 1,839 2,500 1,500 63,454 51,235 36,084 48,285 47,235 47 of 256 8-07-2019 om.es um 101-oEmERAL Fnmo GENERAL omEammomr EXpomozrvnoa czr, 0 ocuoRzZ PAGE: xu PROPOSED BUDGET WORKSHEET AS OF: JULY ozoT. cozo +------- 2018-2019 -------->+---- 2019-2020 ----> 2016-2017 2017-2018 onamEmT ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges/Transfers 167-548106 Transfer out- op°=i°z Events s,'o^, 65'683 56'500 o 53'130 o zm-s«o*oz r=°""fer Out - B""u r""u o so'000 o o o o za7-5^ooz, Transfer Out -oi°t. c"°°itt"�-------0 --------0 ----10,250 --------0 ----�5,250 ----�10^750 ---------_ TOTAL Fund Cu"rge*c=""f°,s ar.*«/ 115'683 67.250 o so'aoo zo'/so Maintenance Services Operating Equiprqe t Capital Outlay TOTAL NONDEPARTMENTAL 2,352,849 2,424,967 2,777,167 2,003,417 2,226,762 3,221,768 48 of 256 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND The Public Affairs Department serves an internal audience of 350 employees, elected and appointed officials, as well as an estimated city population of 40,092. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,000 copies; including 13,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES To be the primary source of City information for all current and potential residents and businesses. To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. To provide excellent customer service to all callers while providing accurate information. 49 of 256 ■ FAT PUBLIC AFFAIRS 2017 -18 2018 -19 2019 -20 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 Events Specialist 1 0 0 Events Manager 1 0 0 TOTAL POSITIONS 61 4 4 PERFORMANCE INDICATORS Press Releases Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 50 of 256 10 2017 -18 2018 -19 2019 -20 Workload /Output Measures Actual Estimate Budget Press Releases Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 50 of 256 10 32 35 389 420 400 N/A 39 45 80 80 75 180,000 187,500 186,000 Total Schertz Magazine Articles /Ads /Photos produced 500 550 550 Percentage of Magazine Contracted 50% 50% 50% Average cost per Advertising Run outside of the magazine 585 200 200 2017 -18 2018 -19 2019 -20 Efficient Actual Estimate Budget Total Schertz Magazine Articles /Ads /Photos produced 500 550 550 Percentage of Magazine Contracted 50% 50% 50% Average cost per Advertising Run outside of the magazine 585 200 200 Schertz Magazine Ad revenue City Sponsored /Non- revenue 153,080 140,850 145,000 45,000 26,325 25,000 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non- revenue 153,080 140,850 145,000 45,000 26,325 25,000 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $451,537 $298,028 $291,844 Supplies 2,216 695 700 City Support Services 0 2,610 1,000 Operations Support 17,911 41,205 47,343 Staff Support 6,496 10,520 10,900 Professional Services 256,613 297,000 250,500 Operating Equipment 28 0 0 Total $734,801 $650,058 $602,287 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 7.3% from the FY 2018 -19 year end estimate due to approving lower cost design and postage contracts for the magazine. 51 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS --- -- -- - - - - - -- -------------- Personnel Services 170-511110 Regular 170 - 511120 Overtime 170 - 511180 LTD 170 - 511210 Longevity 170 - 511230 Certification Allowance 170 - 511310 FICA - Employer 170 - 511350 TMRS- Employer 170 - 511410 Health - Employer 170 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 170 - 521000 Operating Supplies 170 - 521010 Operating Supplies- Events 170 - 521100 Office Supplies TOTAL Supplies City Support Services 170 - 532800 Other Events TOTAL City Support Services Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170 - 534200 Printing & Binding 170 - 534500 Memberships - Organizations 170 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 170 - 535100 Uniforms 170 - 535300 Memberships 170 - 535400 Publications 170 - 535500 Training /Travel TOTAL Staff Support Professional Services 170 - 541300 Other /Consl /Prof Services 170 - 541305 Prof Services - Writers /Photog 170 - 541350 Magazine- Printing Services 170 - 541355 Design Services 170 - 541360 Magazine- Postage 170 - 541365 Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 201,085 2 203,058 2 202,593 1 179,379 2 214,394 2 207,914 235 3 311 1 1,213 4 422 6 600 9 970 586 6 637 6 624 3 396 6 665 6 645 3,944 4 4,629 3 3,560 3 3,828 3 3,560 4 4,258 0 0 0 0 0 1 100 5 500 0 0 15,545 1 15,791 1 15,855 1 13,970 1 16,719 1 16,296 33,024 3 33,566 3 33,483 2 29,678 3 35,001 3 34,040 22,040 1 18,941 3 30,873 2 21,841 2 26,330 2 27,453 311 2 234 2 260 2 259 2 259 2 268 276,771 2 277,168 2 288,461 2 249,873 2 298,028 2 291,844 0 2 224 1 100 9 95 9 95 0 0 655 9 925 0 0 0 0 0 0 0 0 640 9 976 9 950 4 472 6 600 7 700 1,296 2 2,125 1 1,050 5 567 6 695 7 700 0 0 0 4 4,000 1 1,975 2 2,610 1 1,000 0 0 0 4 4,000 1 1,975 2 2,610 1 1,000 3,224 1 1,036 1 14,800 1 1,111 1 18,050 1 18,050 6,520 1 10,920 7 7,250 6 6,993 7 7,150 7 7,750 4,626 3 3,770 1 15,550 6 6,021 1 15,350 2 21,000 229 1 187 5 500 2 255 2 255 2 255 566 3 328 4 450 1 198 4 400 2 288 15,165 1 16,241 3 38,550 1 14,577 4 41,205 4 47,343 126 3 32 2 220 0 0 2 220 2 220 55 2 20 2 200 0 0 0 0 0 0 134 0 0 3 300 1 130 3 300 2 200 2,356 3 3,202 9 9,380 7 7,441 1 10,000 1 10,480 2,670 3 3,253 1 10,100 7 7,572 1 10,520 1 10,900 22,900 0 0 4 42,300 3 36,437 4 40,500 2 20,000 52 of 256 8-07-2019 om.es um c z r , u r o c u o R z Z PAGE: x* PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JULY ozoT, cozo mommaAL omEammomr EXpomozrvnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipmen 170-571000 Furniture oF^=ture° 229 28 3,150 0 0 0 ---------_ TOTAL up°=°ti=n o«"ip=^"t 229 uo 3,150 o o o zozuz PUBLIC AFFAIRS szs'ozo aoz'ysu oux'oyz 527'829 650'058 aoo'uu, 53 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET RECORDS MANAGEMENT ------------------ ------------------ Personnel Services 171 - 511110 Regular 22,911 30,363 0 0 0 0 171 - 511120 Overtime 0 33 0 0 0 0 171- 511180 LTD 74 100 0 0 0 0 171 - 511210 Longevity 1,752 1,896 0 0 0 0 171 - 511310 FICA - Employer 1,820 2,410 0 0 0 0 171 - 511350 TMRS - Employer 4,077 5,214 0 0 0 0 171- 511410 Health - Employer 7,217 7,753 0 0 0 0 171 - 511500 Workers' Compensation 57 42 0 0 0 0 TOTAL Personnel Services 37,908 47,812 0 0 0 0 Supplies 171 - 521000 Operating Supplies 31 0 0 0 0 0 TOTAL Supplies 31 0 0 0 0 0 Utility Services Operations Support Staff Support 171 - 535100 Uniforms 0 55 0 0 0 0 171 - 535500 Training /Travel 0 231 0 0 0 0 TOTAL Staff Support 0 286 0 0 0 0 Professional Services 171 - 541310 Contractual Services 9,741 14,527 0 0 0 0 TOTAL Professional Services 9,741 14,527 0 0 0 0 Operating Equipment TOTAL RECORDS MANAGEMENT 47,680 62,624 0 0 0 0 54 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE ---------------------- ---------------------- Personnel Services 172 - 511110 Regular 172- 511120 Overtime 172 - 511180 LTD 172 - 511210 Longevity 172 - 511240 Allowances 172- 511310 FICA - Employer 172 - 511350 TMRS- Employer 172 - 511410 Health - Employer 172 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 172 - 521100 Office Supplies TOTAL Supplies Operations Support 172 - 534000 Postage 172- 534200 Printing & Binding 172 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 172 - 535100 Uniforms 172 - 535300 Memberships 172 - 535500 Training /Travel 172- 535510 Meeting Expenses TOTAL Staff Support Professional Services 172 - 541305 Prof Services - Writers /Photog 172 - 541350 Printing Services 172 - 541355 Design Services 172 - 541360 Postage Services 172- 541365 Delivery Services TOTAL Professional Services Fund Charges /Transfers C I T Y O F S C H E R T Z PAGE: 2 6 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 90,723 8 89,232 0 0 0 0 0 0 0 365 0 0 0 0 0 0 0 0 0 194 1 156 0 0 0 0 0 0 0 1,076 2 290 0 0 0 0 0 0 0 1,154 0 0 0 0 0 0 0 0 0 7,106 6 6,850 0 0 0 0 0 0 0 15,051 1 14,449 0 0 0 0 0 0 0 13,183 1 15,482 0 0 0 0 0 0 0 145 9 98 0 0 0 0 0 0 0 128,997 1 126,557 0 0 0 0 0 0 0 181 9 91 0 0 0 0 0 0 0 181 9 91 0 0 0 0 0 0 0 618 2 231 0 0 0 0 0 0 0 367 1 1,223 0 0 0 0 0 0 0 0 2 216 0 0 0 0 0 0 0 985 1 1,670 0 0 0 0 0 0 0 57 9 97 0 0 0 0 0 0 0 235 1 170 0 0 0 0 0 0 0 1,000 2 2,690 0 0 0 0 0 0 0 209 0 0 0 0 0 0 0 0 0 1,501 2 2,957 0 0 0 0 0 0 0 55 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 27 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 172 - 571310 Computer Software 126 0 0 0 0 0 TOTAL Operating Equipment 126 0 0 0 0 0 TOTAL SCHERTZ TALES MAGAZINE 349,950 370,241 0 ( 350) 0 0 56 of 256 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering is responsible for the development and implementation of the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure both privately and publicly constructed follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 57 of 256 NI :ICY—Al 0 WA—Al 9 [*10 F—Al Wei WMYTZ-fi ENGINEERING 2017-18 2018-19 2019-20 City Engineer 1 1 1 Engineer 1 1 2 Senior Graduate Engineer (previously Stormwater Manager) 1 1 1 Graduate Engineer 1 1 1 Project Manager 1 1 1 Engineering Inspector 2 2 2 TOTAL POSITIONS 7 7 8 ACCOMPLISHMENTS AND GOALS FY 2018-2019 Accomplishments Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Corbett Elevated Storage Tank in construction • Woman Hollering Creek Wastewater Trunk Main - design complete, easement acquisition underway • Street Preservation and Maintenance Project (based on PCI) - in construction • Trail and Bike Lane Project (technical support for Parks) - in design Began Development of Water and Wastewater Master Plans and Capital Improvement Plan and Impact Fee Study Update Began Implementation of Roadway Impact Fee Program 58 of 256 Continued implementation of results of Pavement Condition Analysis Project using Pavement Condition Index values to create and implement Street Preservation and Maintenance (SPAM) program Supported Public Works Department with technical and project management support of projects • Various Drainage Projects • Water Storage Tank Painting • FM 1103 Utility Relocation Supported strong partnership with TxDOT and acted as liaison to TxDOT projects in Schertz • Expansion and improvements on FM 1103 • Planning for improvements on FM 1518 • Operational improvements on IH 35 north of FM 1103 Completed engineering review, development support, and construction inspection of numerous residential and commercial subdivisions and site development projects FY 2019 -2020 Goals Continue improvement and update of standard construction details, technical specifications, and design guidelines Continue development and implementation of comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, and roadway projects Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance Provide efficient, clear review of construction plans and other development submittals Continue promotion of efficacy of TSAC activities and actions 1!J a ri •- •- Capital Improvement Projects (number active) Grading and Clearing Permits 38 30 35 Issued 59 of 256 2017 -18 2018 -19 2019 -20 Workload/Output Measures Actual Estimate Budget Capital Improvement Projects (number active) Grading and Clearing Permits 38 30 35 Issued 59 of 256 Grading and Clearing Permits 2017 -18 2018 -19 2019 -20 Active (Average Monthly 47 51 48 Concurrent Maximum) 650 900 448 Grading and Clearing Permits 50 53 50 Active (Concurrent Maximum) 48 100 100 Grading and Clearing Permits 466 275 300 Issued acreage 11,111 71,000 40,000 Number of Non - Construction 0 3,351 4,559 Plan Reviews (includes master 91 75 85 plans, plats, site plans, etc.) $639,481 $764,278 $795,060 Residential Subdivision Construction number of 7 2 3 projects (completed projects) Residential Subdivision Construction dollar value of $7.9 mil $1.6 mil $3.5 mil public improvements (completed projects) Commercial Subdivision Construction number of 1 5 2 projects (completed projects) Commercial Subdivision Construction dollar value of $0.8 mil $2.3 mil $1.0 mil public improvements (completed projects) Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $614,555 $639,431 $724,000 Supplies 1,324 2,720 2,650 City Support Services 650 900 448 Utility Services 2,908 4,118 3,839 Operations Support 48 100 100 Staff Support 8,886 12,658 19,464 Professional Services 11,111 71,000 40,000 Operating Equipment 0 3,351 4,559 Capital Outlay 0 30,000 0 Total $639,481 $764,278 $795,060 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 28 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ENGINEERING Personnel Services 173 - 511110 Regular 337,341 441,845 440,465 385,538 456,738 514,677 173 - 511180 LTD 925 1,396 1,365 980 1,416 1,595 173 - 511210 Longevity 3,661 4,399 5,840 5,287 5,287 6,811 173 - 511230 Certification Allowance 2,770 3,000 2,619 2,539 3,000 2,619 173 - 511310 FICA - Employer 25,892 32,690 34,329 28,576 35,574 40,079 173 - 511350 TMRS- Employer 53,596 72,507 72,495 63,543 74,474 83,720 173 - 511410 Health - Employer 37,240 56,689 54,824 46,030 60,515 71,918 173 - 511500 Workers' Compensation 2,633 2,029 2,436 2,427 2,427 2,581 TOTAL Personnel Services 464,056 614,555 614,373 534,920 639,431 724,000 Supplies 173 - 521000 Operating Supplies 684 0 740 501 740 1,200 173 - 521100 Office Supplies 931 1,192 1,500 476 1,500 1,100 173 - 521300 Motor Vehicle Supplies 0 132 480 58 480 350 TOTAL Supplies 1,616 1,324 2,720 1,035 2,720 2,650 City Support Services 173 - 532400 Computer Fees & Licenses 295 650 900 0 900 448 TOTAL City Support Services 295 650 900 0 900 448 Utility Services 173 - 533330 Telephone /Internet 0 0 1,618 1,526 1,618 839 173 - 533500 Vehicle Fuel 1,190 2,908 2,500 2,479 2,500 3,000 TOTAL Utility Services 1,190 2,908 4,118 4,005 4,118 3,839 Operations Support 173 - 534000 Postage 0 48 0 0 0 0 173 - 534200 Printing & Binding 102 0 100 0 100 100 TOTAL Operations Support 102 48 100 0 100 100 Staff Support 173 - 535100 Uniforms 1,171 1,735 2,148 404 2,148 3,198 173 - 535300 Memberships 400 315 1,120 294 1,120 2,420 173 - 535400 Publications 88 0 500 180 500 500 173 - 535500 Training /Travel 4,160 6,181 8,000 3,373 8,000 12,156 173 - 535510 Meeting Expenses 0 76 320 241 320 620 173 - 535600 Professional Certification 612 578 570 380 570 570 TOTAL Staff Support 6,431 8,886 12,658 4,871 12,658 19,464 61 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 29 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 173 - 541100 Engineering Services 0 5,399 25,000 2,231 25,000 30,000 173 - 541300 Other Professional Services 0 0 10,000 195 10,000 10,000 173- 541310 Prof Svcs -Plan Review 63,579 5,712 36,000 0 36,000 0 TOTAL Professional Services 63,579 11,111 71,000 2,426 71,000 40,000 Maintenance Services Rental /Leasing 173 - 561100 Rental - Equipment 2,824 0 0 0 0 0 TOTAL Rental /Leasing 2,824 0 0 0 0 0 Operating Equipment 173 - 571000 Furniture & Fixtures 359 0 900 110 900 900 173 - 571300 Computer & Periphe. < $5000 0 0 2,451 0 2,451 3,659 TOTAL Operating Equipment 359 0 3,351 110 3,351 4,559 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 0 0 30,000 28,607 30,000 0 TOTAL Capital Outlay 0 0 30,000 28,607 30,000 0 TOTAL ENGINEERING 540,453 639,481 739,220 575,974 62 of 256 764,278 795,060 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND 1747_ 1311LTi1:4ki 1r_1AS7 **]NIa1[01i!I The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. GOALS AND OBJECTIVES Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. Provide an interactive web mapping application accessible both internally and externally. Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. Continue to improve web application and database management expertise Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. Provide new physical addresses in support of the Development Services Department. Establish and refine data standards to aid data management and deployment. 63 of 256 DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. ORGANIZATIONAL CHART GIS 2017 -18 2018 -19 2019 -20 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS GIS Specific Projects 2017 -18 2018 -19 2019 -20 Percentage of Time per Task I Actual 1 Estimate Bud et GIS Specific Projects 83.4 54.8 62.8 GIS Customer Assistance 8.1 9.0 8.0 General Training /Conferences 5.6 3.9 4.9 Non - Department Related Projects 1.0 17.3 13.5 Administrative Overhead 1.9 15.0 10.8 64 of 256 Personnel 2017 -18 2018 -19 2019 -20 Budget I Actual Estimate Budget Personnel $166,318 $171,165 $168,253 Supplies 487 1,200 1,200 Staff Support 3,963 4,600 9,600 Rental /Leasing 2,084 2,085 3,000 Total $172,851 $179,050 $182,053 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 1.7% from the FY 2018 -19 year end estimate for higher personnel and training costs. 65 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 30 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET GIS Personnel Services 174 - 511110 Regular 111,176 118,673 118,660 103,227 122,232 121,024 174 - 511180 LTD 324 377 368 267 379 375 174 - 511210 Longevity 2,321 2,708 3,108 3,108 3,108 3,396 174 - 511310 FICA - Employer 8,543 9,166 9,308 8,069 9,589 9,510 174 - 511350 TMRS- Employer 18,222 19,589 19,657 17,177 20,073 19,866 174 - 511410 Health- Employer 14,434 15,506 15,437 14,024 15,437 13,726 174 - 511500 Workers' Compensation 391 299 348 347 347 356 TOTAL Personnel Services 155,410 166,318 166,886 146,218 171,165 168,253 Supplies 174 - 521000 Operating Supplies 1,722 405 1,440 0 1,000 1,000 174 - 521100 Office Supplies 505 81 300 0 200 200 TOTAL Supplies 2,226 487 1,740 0 1,200 1,200 City Support Services Staff Support 174 - 535500 Training /Travel 4,015 3,963 4,600 3,957 4,600 9,600 TOTAL Staff Support 4,015 3,963 4,600 3,957 4,600 9,600 Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments 2,084 2,084 2,085 1,737 2,085 3,000 TOTAL Rental /Leasing 2,084 2,084 2,085 1,737 2,085 3,000 Operating Equipment TOTAL GIS 163,735 172,851 175,311 151,912 179,050 182,053 TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,685,482 5,071,868 6,109,571 7,150,473 66 of 256 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department patrols an approximate area of 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, Marshals and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire Departments and Animal Services, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Section receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the city; makes educational presentations to the students and staff, along with investigating crimes on campus. The Community Outreach Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. Our new Crime Victim Liaison protects the rights and assists in the needs of not only the crime victims in Schertz, but Live Oak and Cibolo as well. GOALS AND OBJECTIVES Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. 67 of 256 To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. 68 of 256 POLICE 2017 -18 2018 -19 2019 -20 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Lieutenants 4 4 4 Sergeants 6 6 6 Corporals 11 11 11 School Resource Sergeant 1 1 1 School Resource Corporal 1 1 1 School Resource Officer 1 2 2 Officers 31 31 32 DEA Task Force Operators 2 2 2 Traffic Corporal 1 1 1 Traffic Officer 1 1 1 Environmental Officer 1 1 1 Code Enforcement Officers 2 2 2 Sanitarian 1 1 1 Senior Administrative Assistant 1 1 1 Administrative Assistant 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 1 Crime Victim Liaison 1 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 105 106 107 LAW ENFORCEMENT COMMISSIONS 2017 -18 2018 -19 2019 -20 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 69 of 256 10:4 "i, i 1L2l DR ;g : I � 2017-18 2018-19 2019-20 Workload/Output i Actual � Estimate Budget Dispatch-911 Calls 26,713 26,987 27,200 Patrol-Citations/Warnings Issued 9,115 9,045 9,100 Inv-Criminal Cases Filed w/ Prosecutor 914 948 975 Inv-Cases Investigated per Investigator 279 295 310 Inv-Total Cases Cleared 254 282 310 Records-Total Active Alarm Permits 3,084 3,675 3,800 Records-Open Records Requests 2,543 2,900 3,100 Federal Seizures $195,344 $39,000 $75,000 Crime Victim Liaison-Assigned Cases 236 480 520 Officer - Average Time on Calls 38:10 39:20 39:00 2017-18 2018-19 � 2019-20 Workload/Output Marshals Division Actual Estimate Budget Environmental Health Citizen Complaints 732 827 875 Food Establishment Inspections 211 290 300 Code Enforcement Code Violations Resolved 2,142 3,474 3,500 Bandit Signs Removed 1,347 2,500 2,700 Marshals Warrants Issued 1,598 1.806 1,800 Warrants Cleared 2,022 2,100 2,150 70 of 256 Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $6,221,395 $7,249,466 $7,585,622 Supplies 49,104 58,435 66,685 City Support Services 24,230 26,264 26,000 Utility Services 89,017 109,257 132,729 Operations Support 2,991 11,900 18,086 Staff Support 116,509 148,731 165,637 City Assistance 19,715 18,013 21,100 Professional Services 53,396 64,635 73,993 Maintenance Services 53,578 60,735 66,085 Rental /Leasing 0 0 57,600 Operating Equipment 78,831 236,568 264,690 Capital Outlay 529,428 375,438 582,015 Total $7,238,194 $8,359,442 $9,060,241 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate. Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City renews 4 leased vehicles for use by the Police Department and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20. 71 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256 - 511110 Regular 256 - 511120 Overtime 256 - 511180 LTD 256 - 511210 Longevity 256 - 511220 Clothing Allowance 256 - 511230 Certification Allowance 256 - 511310 FICA - Employer 256 - 511350 TMRS- Employer 256 - 511410 Health- Employer 256- 511500 Workers' Compensation TOTAL Personnel Services Supplies 256 - 521000 Operating Supplies 256 - 521100 Office Supplies 256 - 521150 Child Safety Supplies 256 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 256-532500 City Insurance - Commercial TOTAL City Support Services Utility Services 256 - 533310 Telephone /Cell Phone 256 - 533330 Telephone /Internet 256 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 256 - 534100 Advertising 256 - 534200 Printing & Binding TOTAL Operations Support Staff Support 256 - 535100 Uniforms 256 - 535200 Awards 256 - 535210 Employee Recognition - Morale 256 - 535300 Memberships 256 - 535400 Publications 256 - 535500 Training /Travel 256- 535500.T -Class Training 256 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 31 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,015,928 4,191,212 4,972,573 3,973,256 4,898,455 5,113,076 125,591 197,721 98,056 203,718 250,000 179,450 11,852 13,224 15,139 10,020 15,185 15,615 103,404 95,568 102,406 98,572 103,256 108,221 58,256 59,606 70,949 55,923 69,467 72,462 40,764 39,577 47,171 33,326 41,421 43,766 324,417 340,504 404,773 323,993 410,249 430,031 690,008 725,510 842,113 686,602 858,842 885,752 503,878 522,959 649,838 460,756 559,765 692,812 47,490 35,514 42,989 42,826 42,826 44,437 5,921,589 6,221,395 7,246,007 5,888,992 7,249,466 7,585,622 28,120 21,116 34,716 25,592 35,271 39,325 3,293 4,270 6,400 4,682 5,955 6,400 38,796 10,152 0 0 0 3,450 11,805 13,566 17,510 17,024 17,209 17,510 82,015 49,104 58,626 47,298 58,435 66,685 21,294 24,230 26,000 26,264 26,264 26,000 21,294 24,230 26,000 26,264 26,264 26,000 0 0 165 38 150 0 0 0 5,530 0 0 0 78,641 89,017 118,279 68,983 109,107 132,729 78,641 89,017 123,974 69,021 109,257 132,729 0 0 0 0 0 7,400 2,075 2,991 12,121 4,321 11,900 10,686 2,075 2,991 12,121 4,321 11,900 18,086 50,614 40,788 41,364 33,599 41,190 43,027 1,380 1,800 2,500 2,628 3,000 3,000 2,971 2,122 4,300 3,788 4,121 4,300 1,544 2,078 3,330 1,526 3,299 3,690 488 306 490 0 490 490 59,708 68,656 93,285 61,309 93,131 107,880 1,773 0 0 0 0 0 1,508 760 3,100 3,220 3,500 3,250 119,987 116,509 148,369 106,069 148,731 165,637 72 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 32 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 0 256 - 537100 Medical Services 11,512 256 - 537800 Community Outreach 4,747 TOTAL City Assistance 16,259 Professional Services 9,281 256 - 541300 Prof Services /Consulting 92,105 TOTAL Professional Services 20,483 Fund Charges /Transfers 0 Maintenance Services 11,845 256 - 551100 Building Maintenance 1,584 256 - 551400 Minor & Other Equip Maint 818 256 - 551700 Abatement /Lot Cleaning 0 256 - 551800 Other Maintenance Agreements 1,697 256 - 551810 Maintenance Agr. - Radios 41,120 TOTAL Maintenance Services 45,220 15,108 10,500 8,783 10,319 12,000 4,607 7,700 3,816 7,694 9,100 19,715 18,200 12,599 18,013 21,100 48,012 53,396 64,748 58,594 64,635 73,993 48,012 53,396 64,748 58,594 64,635 73,993 Rental /Leasing 0 256 - 561200 Lease /Purchase Payments 44,159 TOTAL Rental /Leasing 44,159 Operating Equipment 1,505 256 - 571000 Furniture & Fixtures 9,281 256 - 571200 Vehicles & Access. LESS $5,00 92,105 256 - 571300 Computer & Periphe. < $5000 20,483 256 - 571600 Donation - Expense 0 256 - 571800 Equipment under $5,000 11,845 TOTAL Operating Equipment 133,714 Capital Outlay 59,400 256 - 581200 Vehicles & Access. Over $5,00 351,345 256 - 581800 Equipment Over $5,000 6,258 TOTAL Capital Outlay 357,603 1,000 0 0 0 0 1,753 2,500 1,505 2,485 2,500 0 9,000 6,650 7,000 5,000 745 745 795 850 745 50,080 59,400 40,100 50,400 57,840 53,578 71,645 49,050 60,735 66,085 0 0 0 0 57,600 0 0 0 0 57,600 4,094 5,230 5,248 5,250 6,155 28,885 151,319 152,108 152,108 153,985 0 0 0 0 64,575 545 0 2,380 24,000 0 45,308 55,580 55,210 55,210 39,975 78,831 212,129 214,946 236,568 264,690 504,003 373,990 333,826 346,963 373,635 25,425 0 0 28,475 208,380 529,428 373,990 333,826 375,438 582,015 TOTAL POLICE 6,870,567 7,238,194 8,355,808 6,810,981 8,359,442 9,060,241 73 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE ---------------- ---------------- Personnel Services 259 - 511110 Regular 259 - 511120 Overtime 259 - 511180 LTD 259 - 511210 Longevity 259 - 511220 Clothing Allowance 259 - 511230 Certification Allowance 259 - 511310 FICA - Employer 259 - 511350 TMRS- Employer 259 - 511410 Health- Employer 259- 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259 - 521100 Office Supplies 259 - 521300 Motor Vehicle Supplies 259 - 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259 - 534200 Printing & Binding TOTAL Operations Support Staff Support 259 - 535100 Uniforms 259 - 535300 Memberships 259 - 535500 Training /Travel 259 - 535510 Meeting Expenses TOTAL Staff Support City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 37 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 302,812 237,246 0 0 0 0 1,865 4,079 0 0 0 0 920 774 0 0 0 0 13,895 6,526 0 0 0 0 3,982 3,120 0 0 0 0 2,780 2,210 0 0 0 0 24,181 18,769 0 0 0 0 53,703 40,857 0 0 0 0 38,247 31,871 0 0 0 0 3,928 2,847 0 0 0 0 446,313 348,298 0 0 0 0 167 191 0 0 0 0 515 715 0 0 0 0 1,630 1,862 0 0 0 0 0 76 0 0 0 0 2,313 2,844 0 0 0 0 6,173 6,242 0 0 0 0 6,173 6,242 0 0 0 0 275 106 0 0 0 0 275 106 0 0 0 0 1,265 1,091 0 0 0 0 300 250 0 0 0 0 3,836 4,159 0 0 0 0 107 45 0 0 0 0 5,508 5,546 0 0 0 0 74 of 256 8-07-2019 om.es um c z r , u r o c u o R z Z PAGE: su PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JULY ozoT. cozo PUBLIC narnrx EXvomozrvnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259-551800 ouu°= Maintenance Agreements 1'500 1'656 o o o o e59-551810 m"int=""""e ugr. - o=ui°" 2,200L 2,600 0 0 0 0 TOTAL m°inu""^"=° oe=,^ce° a'mo 4'256 o o u n Operating i usv-srzuvv Equipment Less $s'ovv 17,699 ----_4,756 -------_0 -------_0 -------_0 --------_0 TOTAL Operating Equipment z,'ey 4'756 o o u n CapitalOutlay --------_ --------_ --------_ --------_ --------_ ---------_ ---------_ TOTAL MARSHAL'S ncrzcm 481.980 372'049 u o o o TOTAL PUBLIC o^FEr, 12.240.994 zs'say'oxu 14.526.571 zz'son.noo z^'am'ooz 15.496'363 75 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND HEALTH EXPENDITURES ENVIRONMENTAL HEALTH -------------------- -------------------- Personnel Services 772 - 511110 Regular 772 - 511120 Overtime 772 - 511180 LTD 772 - 511210 Longevity 772 - 511220 Clothing Allowance 772 - 511310 FICA - Employer 772 - 511350 TMRS- Employer 772 - 511410 Health - Employer TOTAL Personnel Services Supplies 772 - 521000 Operating Supplies 772 - 521100 Office Supplies TOTAL Supplies Utility Services Operations Support 772 - 534200 Printing & Binding TOTAL Operations Support Staff Support 772 - 535100 Uniforms 772 - 535500 Training /Travel 772 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 772 - 537800 Community Outreach TOTAL City Assistance Professional Services 772 - 541300 Other Consl /Prof Services TOTAL Professional Services Maintenance Services 772 - 551700 Abatement /Lot Cleaning TOTAL Maintenance Services C I T Y O F S C H E R T Z PAGE: 51 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 130,805 91,681 0 0 0 0 739 2,508 0 0 0 0 370 291 0 0 0 0 1,742 1,974 0 0 0 0 2,540 1,684 0 0 0 0 10,260 6,977 0 0 0 0 21,040 14,210 0 0 0 0 18,466 15,153 0 0 0 0 185,963 134,477 0 0 0 0 165 428 0 0 0 0 530 372 0 0 0 0 695 800 0 0 0 0 703 242 0 0 0 0 703 242 0 0 0 0 0 467 0 0 0 0 4,108 3,463 0 0 0 0 132 0 0 0 0 0 4,241 3,930 0 0 0 0 901 338 0 0 0 0 901 338 0 0 0 0 481 19,395 0 0 0 0 481 19,395 0 0 0 0 8,225 7,124 0 0 0 0 8,225 7,124 0 0 0 0 76 of 256 8-07-2019 om.es um 101-oEmERAL Fnmo HEALTH EXpomozrnnoa czr, 0 ocuoRzZ PAGE: 52 PROPOSED BUDGET WORKSHEET AS OF: JULY ozoT. cozo +------- 2018-2019 -------->+---- 2019-2020 ----> 2016-2017 2017-2018 onamEmT ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equip"n 772-571000 Fu="^t"=° o Fixtures o ^sz o o o o nu-souoo Equipment < $5,000 3,671 1,236 0 0 0 0 TOTAL uee,°ti=s Equipment 3'671 z'os, o o u n Capital Outlay r,c-sozeoo v°ui"zes u u""=". , ^s.000 0 31,807 0 0 0 0 TOTAL Capital o"tz"n o sz'oo, o o u n TOTAL omvzmomMEmzAL HEALTH 204.879 199'779 o o o o zozuz ooAzro 760'540 729'759 500'269 393'407 ^o^'nzy e88'547 77 of 256 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. Support and maintain a safe, healthy, well trained and high performing work force. • Improve training opportunities specialized operations. • Build upon area -wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi - Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. 78 of 256 Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. ORGANIZATIONAL CHART FIRE RESCUE 2017-18 2018-19 2019-20 Fire Chief 1 1 1 Assistant Chief 1 1 1 Fire Marshal 1 1 1 Deputy Fire Marshal 0 1 1 Battalion Chief 3 4 4 Training/Safety Officer 1 0 0 Lieutenant 9 9 9 Fire Inspector 1 0 0 Fire Apparatus Operator 9 9 9 Firefighter 18 18 18 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 451 451 79 of 256 Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 900 2017 -18 2018 -19 2019 -20 Input Actual Estimate Budget Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 900 955 965 39 45 45 33 39 39 2 2 2 4 4 4 2 3 3 2 3 3 Number of incidents 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Number of incidents 3,006 3,280 3,450 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 4,403 4,500 4,600 Buildings preplan contacts 29% 29% 29% Community Contact (citizen contact) 10,489 9,800 11,000 Fire Inspections Conducted 600 550 600 Plan Reviews Completed 248 200 250 Training Hours Provided 6,477 14,000 14,500 Average Drive Time (Minutes) 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 6.10 5.55 5.40 • Drive Time < 4 Minutes 31% 31% 31% • of Buildings Preplanned 100% 100% 100% • Prevention Contacts 29% 29% 29% Inspections per Inspector 398/210 325/250 360/230 Training Hours /Employee 205 318 329 80 of 256 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $4,191,703 $4,626,640 $4,691,062 Supplies 12,244 20,800 23,855 Utility Services 49,030 62,600 76,600 Operations Support 142 350 1,150 Staff Support 156,958 178,177 195,600 City Assistance 15,183 23,000 24,000 Professional Services 25,875 33,500 68,000 Maintenance Services 58,968 72,996 63,900 Other Costs 15,160 1,594 0 Rental /Leasing 15,916 28,000 10,600 Operating Equipment 143,199 117,644 138,150 Capital Outlay 121,817 179,000 148,000 Total $4,806,193 $5,344,301 $5,440,917 C• 01-Al ll •►_ _i I IF-11 z r-i The FY 2019 -20 Budget will increase 1.8% from the FY 2018 -19 year end estimate from higher personnel costs related to the annual merit and the update to the holiday pay policy. 81 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257 - 511110 Regular 257 - 511120 Overtime 257 - 511180 LTD 257 - 511210 Longevity 257 - 511220 Clothing Allowance 257 - 511230 Certification Allowance 257 - 511310 FICA - Employer 257 - 511350 TMRS- Employer 257 - 511410 Health- Employer 257- 511500 Workers' Compensation TOTAL Personnel Services Supplies 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chem Supplies 257 - 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies TOTAL Supplies Citv SuDDort Services Utility Services 257 - 533100 Gas Utility Service 257 - 533200 Electric Utility Service 257 - 533320 Telephone /Air Cards 257 - 533330 Telephone /Internet 257 - 533410 Water Utility Service 257 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 257 - 534100 Advertising 257 - 534200 Printing & Binding TOTAL Operations Support Staff Support 257 - 535100 Uniforms 257 - 535210 Employee Recognition- Morale 257 - 535300 Memberships 257 - 535400 Publications 257 - 535500 Training /Travel 257 - 535510 Meeting Expenses 257 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 33 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,299,294 2,567,507 2,848,190 2,482,915 2,917,414 2,891,488 300,878 430,940 400,000 319,640 400,000 440,000 6,910 8,160 8,381 6,341 9,044 8,432 63,820 62,328 62,399 60,687 65,244 68,486 11,568 12,720 13,316 11,460 13,548 13,316 40,575 41,755 47,588 36,425 42,120 47,336 202,138 231,811 256,686 215,017 263,032 263,396 429,195 502,724 542,060 478,897 550,648 550,205 269,508 313,707 349,183 283,259 341,098 383,476 23,710 20,051 24,585 24,492 24,492 24,927 3,647,597 4,191,703 4,552,388 3,919,133 4,626,640 4,691,062 2,658 4,059 7,500 4,268 5,700 7,500 1,172 1,976 2,500 1,374 2,500 3,200 706 5,266 10,954 5,806 10,000 10,955 15 37 800 136 800 1,000 411 905 1,800 1,433 1,800 1,200 4,961 12,244 23,554 13,017 20,800 23,855 2,677 3,150 6,000 4,512 6,000 7,000 18,624 9,393 23,000 6,741 15,000 25,000 0 0 0 0 3,000 3,000 0 1,023 0 142 0 0 2,395 1,821 2,600 1,107 2,600 3,600 25,383 33,643 30,000 27,617 36,000 38,000 49,079 49,030 61,600 40,120 62,600 76,600 0 0 150 0 0 150 0 142 400 323 350 1,000 0 142 550 323 350 1,150 65,002 82,009 96,577 63,678 96,577 97,600 3,971 4,325 4,500 3,530 4,500 4,700 2,238 2,643 3,100 3,058 3,100 3,500 2,792 1,966 3,500 1,783 3,000 3,500 52,094 56,503 58,000 50,828 58,000 72,000 3,496 3,499 4,375 2,123 3,000 4,300 6,823 6,012 11,000 6,069 10,000 10,000 136,416 156,958 181,052 131,069 178,177 195,600 82 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 34 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 2,500 257 - 537800 Community Outreach 22,490 TOTAL City Assistance 22,490 Professional Services 17,097 257 - 541300 Other Professional Services 32,696 TOTAL Professional Services 32,696 Fund Charges /Transfers 5,706 Maintenance Services 1,541 257 - 551400 Minor & Other Equip Maint 1,723 257 - 551800 Other maintenance agreement 16,544 257 - 551810 Maintenance Agr. - Radios 10,640 257 - 551900 Construction 11,496 TOTAL Maintenance Services 40,403 Other Costs 30,407 257 - 554200 Deployment - Reimb - TIFMAS 611 TOTAL Other Costs 611 Rental /Leasing 2,500 257 - 561200 Lease /Purchase Payments 15,916 TOTAL Rental /Leasing 15,916 Operating Equipment 17,097 257 - 571000 Furniture & Fixtures 6,741 257 - 571200 Vehicles & Access. LESS $5,00 15,424 257 - 571300 Computer & Periphe. < $5000 5,706 257 - 571310 Computer Software 1,541 257 - 571400 Communication Equip LESS $500 6,643 257 - 571600 Police /Eire /Medical Equipment 40,330 257 - 571800 Equipment under $5,000 12,769 TOTAL Operating Equipment 89,154 Capital Outlay 15,160 257 - 581200 Vehicles & Access. Over $5,00 30,407 257 - 581600 Donation- Expense 0 257 - 581800 Equipment Over $5,000 6,800 TOTAL Capital Outlay 37,207 15,183 23,000 8,293 23,000 24,000 15,183 23,000 8,293 23,000 24,000 25,875 33,500 33,465 33,500 68,000 25,875 33,500 33,465 33,500 68,000 54 2,500 284 1,000 2,500 20,001 30,000 17,097 30,000 31,400 14,040 15,000 9,760 15,000 15,000 24,873 26,996 18,540 26,996 15,000 58,968 74,496 45,681 72,996 63,900 15,160 0 1,594 1,594 0 15,160 0 1,594 1,594 0 15,916 33,900 23,333 28,000 10,600 15,916 33,900 23,333 28,000 10,600 14,582 15,000 12,101 15,000 15,000 5,544 8,125 5,079 8,125 8,000 14,545 14,500 13,793 14,500 19,750 1,278 7,000 3,871 12,500 8,000 4,054 19,899 7,444 19,899 35,000 97,767 42,620 25,884 42,620 43,200 5,429 5,000 3,387 5,000 9,200 143,199 112,144 71,559 117,644 138,150 89,953 179,000 0 179,000 132,000 24,864 0 0 0 0 7,000 0 0 0 16,000 121,817 179,000 0 179,000 148,000 TOTAL FIRE RESCUE 4,076,531 4,806,193 5,275,184 4,287,586 5,344,301 83 of 256 5.440.917 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES Continue to improve department processes to expedite the plan review and permitting process. Strive to provide superior customer service through courteous and professional relationships with the community. Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. Promote the use of automated technology in permit application and inspection software (SharePoint, WebQA, and permitting software City View) which will streamline the process and provide the applicant with on- line access to projects. Continue to provide and improve upon a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. 84 of 256 Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month festivities to include additional school presentations, information sessions at local stores, public outreach via social media, and a presentation to the City of Schertz Senior Center to raise awareness on the importance of building safety. Review, adopt and implement new Building Codes in order to ensure the health and safety of Schertz residents. Contribute to the publication of articles for the Schertz Magazine From the Development Whiteboard. The articles are published to provide helpful information, transparency, and improved customer service for all residents. ACCOMPLISHMENTS Eight (8) International Code Council (ICC) Certifications were earned by staff members. Two (2) Texas State Board of Plumbing Examiners Inspector Licenses obtained by staff members. Attended various continuing education classes including Building Professional Institute training in Houston, Austin, and Irving, the San Antonio Building Codes Academy, the 2018 IBC and IFC Assembly Spaces Training, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, Deer Oaks training sessions to include Business Etiquette and Professionalism and Maintaining Respect and Civility in the Workplace, various webinars for inspector training, and training to maintain active Plumbing Licenses and Master Electrical Licenses. Continually improved upon the customer service kiosk in the lobby to assist customers with the permitting process by updating applications and creating fillable forms to inprove service by having all permits easily accessible online. Expanded the yearly program to raise awareness for Building Safety Month which included a Daycare / Preschool presentation, safety tips on the City social media site, informational sessions at the local home improvement store, an article in the Schertz Magazine, and a presentation at the Schertz Senior Center. Transitioned to a digital plan and permit submittal and review process by utilizing SharePoint and WebQA to increase efficiency and customer service. 85 of 256 Continually reviewed and improved the online inspection request system based on customer input to improve communication with customers and to include the ability to upload attachments for all contractor submittals. Improved Permit Technician processes by implementing new workflows, to include immediately scanning permits, to provide increased customer service and ensure proper tracking of all submitted permits. Continued the monthly contractor meetings and quarterly meetings with the Greater San Antonio Builders Association (GSABA) to foster partnerships with the building community. Continued with weekly department meeting to include all Planning and Community Development staff to foster a team mentality, increase awareness of construction projects and improve communication within the department. Increased focus on continued training for staff. 86 of 256 ORGANIZATIONAL CHART INSPECTIONS 2017 -18 2018 -19 2019 -20 Dir. of Planning & Comm. Dev. 1 1 1 Executive Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 1 1 1 Building Inspector 3 5 5 Permit Technician 2 2 2 Development Specialists* 0 1 1 TOTAL POSITIONS 1 91 12 12 *Split with Utility Billing PERFORMANCE INDICATORS New Residential Construction 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget New Residential Construction 422 300 360 New Commercial Construction 26 19 26 Reroof Permits 1709 850 850 Accessory /Temporary Building 35 25 25 Permits Deck /Patio Permits 71 55 60 Sign Permits 137 85 100 Other Permits 2261 3200 3000 87 of 256 Mechanical Permits 978 1000 900 Electric Permits 732 1000 800 Plumbing Permits 1225 1200 1000 Total Permit/License /Fee Revenue $3,260,040 $2,273,768 $2,197,104 Median days to complete residential 20 20 20 plan review Median days to complete 60 60 60 commercial plan review 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Median days to complete residential 20 20 20 plan review Median days to complete 60 60 60 commercial plan review Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $629,218 $809,558 $836,846 Supplies 2,549 4,115 5,378 Utility Services 4,461 5,000 9,720 Operations Support 1,781 2,219 2,400 Staff Support 19,254 29,961 41,261 Professional Services 260,540 70,000 70,000 Operating Equipment 5,391 1,085 600 Capital Outlay 0 53,000 29,000 Total $923,193 $974,938 $995,205 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 2.1 % from the FY 2018 -19 year end estimate. Higher personnel and staff support costs from being fully staffed are offset by lower capital outlay. 88 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258 - 511110 Regular 258 - 511120 Overtime 258 - 511180 LTD 258 - 511210 Longevity 258 - 511230 Certification Allowance 258 - 511310 FICA - Employer 258 - 511350 TMRS- Employer 258 - 511410 Health - Employer 258 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258 - 521100 Office Supplies 258 - 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies Citv SUDDort Services Utility Services 258 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258 - 534200 Printing & Binding TOTAL Operations Support Staff Support 258 - 535100 Uniforms 258 - 535300 Memberships 258 - 535400 Publications 258 - 535500 Training /Travel Staff 258 - 535510 Meeting Expenses 258 - 535600 Professional Certification TOTAL Staff Support City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 35 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 401,722 420,670 496,158 471,871 564,488 567,480 10,023 27,467 19,400 11,997 18,000 17,460 1,141 1,300 1,538 1,136 1,750 1,759 8,647 7,295 8,911 8,668 8,661 13,952 0 0 291 136 182 291 31,066 33,516 39,382 36,126 45,237 45,805 67,477 73,523 83,165 79,578 94,702 95,683 57,542 64,366 79,562 62,228 75,196 92,887 1,248 1,081 1,347 1,342 1,342 1,529 578,866 629,218 729,754 673,081 809,558 836,846 1,118 1,056 1,375 1,047 1,375 1,614 1,675 1,399 1,627 931 2,000 2,400 44 72 240 63 240 864 0 22 500 73 500 500 2,836 2,549 3,742 2,114 4,115 5,378 3,747 4,461 5,000 4,518 5,000 9,720 3,747 4,461 5,000 4,518 5,000 9,720 1,845 1,781 2,219 1,190 2,219 2,400 1,845 1,781 2,219 1,190 2,219 2,400 4,821 4,857 6,250 3,279 6,250 8,690 219 259 745 155 745 745 536 1,589 2,298 768 2,298 2,298 9,665 9,942 15,300 11,789 15,300 23,341 1,829 666 3,336 377 3,336 2,100 993 1,941 2,032 1,833 2,032 4,087 18,063 19,254 29,961 18,201 29,961 41,261 89 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 36 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258 - 541300 Other Consl /Prof Services 206,558 260,540 70,000 57,045 70,000 70,000 TOTAL Professional Services 206,558 260,540 70,000 57,045 70,000 70,000 Rental /Leasing Operatina Equipment 258 - 571000 Furniture & Fixtures 0 5,391 903 530 530 600 258 - 571200 Vehicles &Access. LESS $5,000 0 0 0 555 555 0 TOTAL Operating Equipment 0 5,391 903 1,085 1,085 600 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 0 0 54,000 53,007 53,000 29,000 TOTAL Capital Outlay 0 0 54,000 53,007 53,000 29,000 TOTAL INSPECTIONS 811,916 923,193 895,579 810,242 974,938 995,205 90 of 256 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. GOALS AND OBJECTIVES Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. Emphasize safety to our employees to reduce preventable accidents. Provide traffic counts and speed information on specific streets as requested. Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 91 of 256 ■ FAT STREETS 2017 -18 2018 -19 2019 -20 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 5 5 6 Street Worker 1 6 6 8 TOTAL POSITIONS 14 14 17 PERFORMANCE INDICATORS Street Sweeping hours 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Street Sweeping hours 1,300 1,766 1,900 Number of signs produced 443 475 500 Quantity of asphalt purchased (tons) 335 232 250 Special projects (Hours) 993 380 400 Street centerline miles 163 163 164 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 256 115,000 106,560 48 55 3,370 4,192 M t 4,238 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 256 115,000 106,560 48 55 3,370 4,192 M t 4,238 Effectiveness 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Hours spent on roadway maintenance 2,900 3,000 3,200 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $773,404 $711,014 $902,526 Supplies 80,858 113,350 102,450 Utility Services 173,057 161,000 176,000 Staff Support 10,496 18,350 18,620 Professional Services 18,193 15,000 15,000 Maintenance Services 70,181 273,700 285,500 Rental /Leasing 3,201 4,300 6,000 Operating Equipment 6,662 4,850 9,800 Capital Outlay 94,153 228,685 31,00 Total $1,230,206 $1,530,249 $1,546,896 a zjejej :G l 011PI 11;1 l5ay-N j Lei ► CAN zI _z__ The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate. Personnel will increase 26.9% with the addition of a Street Worker 11 and growing street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category. 93 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359 - 511110 Regular 359 - 511120 Overtime 359 - 511180 LTD 359 - 511210 Longevity 359 - 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS- Employer 359 - 511410 Health - Employer 359 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521050 Operating Supplies- Street Si 359 - 521055 Operating Supplies- StreetMai 359 - 521100 Office Supplies 359 - 521200 Medical /Chem Supplies 359 - 521300 Motor Veh. Supplies TOTAL Supplies Citv SuDDort Services Utility Services 359 - 533200 Electric Utility Service 359 - 533210 Utilities - Poles 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 359 - 535100 Uniforms 359 - 535200 Awards 359 - 535300 Memberships 359 - 535500 Training /Travel 359 - 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 39 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 478,528 5 507,802 5 520,366 4 418,029 4 476,933 5 589,660 6,592 5 5,124 6 6,305 5 5,322 5 5,649 6 6,305 1,406 1 1,601 1 1,613 1 1,101 1 1,478 1 1,828 13,796 1 15,381 1 16,724 1 16,729 1 16,900 1 17,138 2,112 2 2,389 2 2,037 1 1,789 2 2,112 2 2,910 38,208 4 40,314 4 41,328 3 33,475 3 38,356 4 46,713 80,366 8 85,636 8 87,783 7 71,375 8 80,296 9 98,236 90,556 1 101,200 1 108,056 6 62,768 7 73,266 1 121,184 18,844 1 13,958 1 16,085 1 16,024 1 16,024 1 18,552 730,408 7 773,404 8 800,297 6 626,612 7 711,014 9 902,526 3,444 2 2,342 3 3,750 2 2,515 3 3,750 3 3,750 131,119 135,545 140,000 104,617 120,000 140,000 0 0 4,500 4,440 4,500 0 630 559 1,200 403 500 0 35,674 36,954 36,000 30,112 36,000 36,000 167,423 173,057 181,700 139,572 161,000 176,000 9,474 8,351 13,500 11,919 0 0 100 0 0 0 150 149 1,399 1,423 3,500 3,023 536 495 1,000 696 177 227 400 161 11,586 10,496 18,650 15,948 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 9,474 8,351 13,500 11,919 0 0 100 0 0 0 150 149 1,399 1,423 3,500 3,023 536 495 1,000 696 177 227 400 161 11,586 10,496 18,650 15,948 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 8 -07 -2019 08:23 AM 101- GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 40 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 359 - 541310 Contractual Services 71,705 TOTAL Professional Services 71,705 Maintenance Services 0 359 - 551400 Minor & Other Equip Maint ( 267) 359 - 551600 Outsourced Street Maintenance 40,361 TOTAL Maintenance Services 40,094 Rental /Leasing 4,850 359 - 561100 Rental - Equipment 2,763 359 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 2,763 Operating Equipment 0 359 - 571000 Furniture & Fixtures 254 359 - 571200 Vehicles & Access under $5,00 1,178 359 - 571750 Street Crossing Minor Imprvmn 9,184 359 - 571800 Equipment under $5,000 1,516 TOTAL Operating Equipment 12,133 Capital Outlay 50 359 - 581200 Vehicles & Access. Over $5,00 27,884 359 - 581750 Street Crossing Improvements 84,034 359 - 581800 Equipment Over $5,000 23,890 TOTAL Capital Outlay 135,808 18,193 15,000 6,345 15,000 15,000 18,193 15,000 6,345 15,000 15,000 0 500 0 500 500 70,181 273,200 646 273,200 285,000 70,181 273,700 646 273,700 285,500 3,201 4,850 4,590 4,000 6,000 0 0 0 300 0 3,201 4,850 4,590 4,300 6,000 300 300 0 300 300 1,166 50 0 50 5,000 0 0 0 0 0 5,196 4,500 4,268 4,500 4,500 6,662 4,850 4,268 4,850 9,800 7,475 156,698 156,398 156,698 31,000 25,818 0 0 0 0 60,860 72,587 37,050 71,987 0 94,153 229,285 193,448 228,685 31,000 TOTAL STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 95 of 256 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND 11147_13dLTi1:4Ll 11d ]**] N IaI Eel LN The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. 96 of 256 Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2017 -18 2018 -19 2019 -20 Director of Parks, Recreation & Community Services 1 1 1 Senior Administrative Assistant 1 1 1 Parks Manager 1 1 1 Park Maintenance Crew Leader 1 1 1 Park Worker 1 4 4 5 Park Worker I, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Events Manager 0 1 1 Events Specialist 0 1 1 TOTAL POSITIONS 101 12 13 97 of 256 PERFORMANCE INDICATORS Total Acres of Park Land Managed 2017 -18 2018 -19 2019 -20 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed 394.35 401.11 401.11 Total Acres of City Campuses Managed 48.68 48.68 Total Acres of Land Managed Per FTE 78.87 89.96 89.96 Total Miles of Trails Managed 25 25 Routine Park Maintenance Hours 12,694 234,500 Special Events, Programs & Parades 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 164.97 119.40 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 164.97 119.40 119.40 49 70.02 70.02 800 1,000 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance $550,000 Cost Benefit for Volunteer Hours $19,142 Special Events Attendance Youth Sports Registrations (BVYA & SYSA) :11 $550,000 $12,000 30,000 0 Me Budget 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance $550,000 Cost Benefit for Volunteer Hours $19,142 Special Events Attendance Youth Sports Registrations (BVYA & SYSA) :11 $550,000 $12,000 30,000 0 Me Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $458,475 $550,325 $667,986 Supplies 71,788 76,331 98,850 City Support Services 10,437 18,000 114,500 Utility Services 256,028 234,500 244,500 Operations Support 999 1,847 1,000 Staff Support 8,200 15,290 19,670 Professional Services 115,892 139,500 137,500 98 of 256 Maintenance Services 13,718 65,479 26,500 Rental/Leasing 29,494 5,947 5,000 Operating Equipment 24,067 72,571 65,250 Capital Outlay 70,408 349,901 185,000 Total $1,059,50 $1,529,691 $1,565,756 5 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019-20 Budget will increase 2.0% from the FY 2018-19 year end estimate. This increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also included in this increase is the transfer of event expenses from Special Events. 99 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460-511110 Regular 460 - 511120 Overtime 460 - 511180 LTD 460 - 511210 Longevity 460 - 511230 Certification Allowance 460 - 511310 FICA - Employer 460 - 511350 TMRS- Employer 460 - 511410 Health - Employer 460 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 460 - 521000 Operating Supplies 460 - 521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460 - 521300 Motor Vehicle Supplies 460 - 521310 Landscaping Supplies -Parks 460 - 521315 Landscaping Supplies - Campus 460 - 521400 Plumbing Supplies 460 - 521610 Building Maintenance Supplies TOTAL Supplies City Support Services 460 - 532601 Holidazzle 460 - 532604 4th of July Jubilee 460 - 532607 National Night Out 460 - 532619 Schertz Sweetheart 460 - 532620 Sweetheart Scholarships 460 - 532626 Other Events 460 - 532800 Special Events TOTAL City Support Services Utility Services 460 - 533100 Gas Utility Service 460 - 533200 Electric Utility Service 460 - 533310 Telephone /Cell Phones 460 - 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 41 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 328,886 301,260 444,258 320,980 367,860 444,664 15,523 16,047 14,793 15,330 16,000 14,793 955 885 1,341 797 1,140 1,360 12,901 6,669 8,514 8,917 8,917 4,022 3,208 2,908 14,550 3,139 3,693 6,984 25,886 24,030 36,862 25,468 30,238 35,981 56,401 52,016 75,873 55,811 63,301 74,232 47,722 51,281 73,714 45,997 55,131 81,894 4,965 3,379 4,060 4,045 4,045 4,056 496,446 458,475 673,965 480,483 550,325 667,986 32,785 41,419 30,716 24,115 34,250 34,250 362 430 1,000 1,250 1,500 1,000 1,717 2,502 2,600 951 2,500 2,600 0 256 6 6 6 500 0 21,397 13,500 13,446 13,500 25,500 0 943 19,500 15,069 20,000 30,500 4,070 4,221 4,000 2,120 4,000 4,000 0 619 575 575 575 500 38,934 71,788 71,897 57,531 76,331 98,850 0 0 0 0 0 16,500 0 0 0 0 0 26,000 0 0 0 0 0 500 0 0 0 0 0 20,000 0 0 0 0 0 4,000 0 0 0 0 0 37,500 12,005 10,437 10,000 16,237 18,000 10,000 12,005 10,437 10,000 16,237 18,000 114,500 692 0 0 0 0 0 80,465 73,034 76,000 47,538 76,000 76,000 75 28 0 0 0 0 155,319 171,163 136,000 108,208 150,000 160,000 10,482 11,804 8,500 7,515 8,500 8,500 247,033 256,028 220,500 163,261 234,500 244,500 100 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 42 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 460 - 534100 Advertising 1,673 TOTAL Operations Support 1,673 Staff Support 460 - 535100 Uniforms 5,760 460 - 535300 Memberships 441 460 - 535500 Training /Travel 4,151 460 - 535510 Meeting Expenses 0 TOTAL Staff Support 10,351 Citv Assistance Professional Services 1,847 460 - 541300 Other Consl /Prof Services 1,420 460 - 541310 Contract Services 88,810 TOTAL Professional Services 90,230 Maintenance Services 1,000 460 - 551100 Building Maintenance 250 460 - 551400 Minor & Other Equip Maint 2,080 460 - 551600 Street Maintenance Materials 0 460 - 551618 Veteran's Memorial Maint. 189 460 - 551710 Landscaping 14,833 TOTAL Maintenance Services 17,352 Rental /Leasing 5,890 460 - 561100 Rental - Equipment 1,069 460 - 561200 Lease Payments - Principal 36,230 TOTAL Rental /Leasing 37,299 Operating Equipment 14,895 460 - 571000 Furniture & Fixtures 0 460 - 571600 Donation - Expense 0 460 - 571700 Improvements under $5,000 0 460 - 571800 Equipment under $5,000 19,024 TOTAL Operating Equipment 19,024 Capital Outlay 131,500 460 - 581200 Vehicles & Access. Over $5,00 0 460 - 581700 Improvements Over $5,000 0 460 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 999 1,847 1,847 1,847 1,000 999 1,847 1,847 1,847 1,000 3,853 6,165 6,297 6,500 7,195 201 1,934 2,015 2,015 1,625 3,830 5,800 5,890 5,890 10,000 316 996 885 885 850 8,200 14,895 15,087 15,290 19,670 1,646 6,000 7,896 8,000 6,000 114,246 131,500 93,794 131,500 131,500 115,892 137,500 101,690 139,500 137,500 1,078 479 479 479 2,500 5,418 5,000 4,336 5,000 5,000 0 50,000 0 50,000 10,000 2,316 17,000 761 5,000 4,000 4,906 5,000 2,700 5,000 5,000 13,718 77,479 8,275 65,479 26,500 2,321 5,947 5,399 5,947 5,000 27,172 0 0 0 0 29,494 5,947 5,399 5,947 5,000 2,574 2,500 783 2,500 250 13,970 0 0 0 0 0 50,000 44,147 50,000 50,000 7,523 19,850 20,071 20,071 15,000 24,067 72,350 65,001 72,571 65,250 0 128,000 133,974 133,974 0 0 151,150 119,142 171,150 140,000 70,408 44,777 10,112 44,777 45,000 70,408 323,927 263,228 349,901 185,000 TOTAL PARKS 970,348 1,059,505 1,610,307 1,178,038 1,529,691 1,565,756 101 of 256 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. 102 of 256 ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools 2017 -18 2018 -19 2019 -20 Workload/Outputs Actual Estimate Budget Revenue per year Outdoor Pools 26,073 27,322 29,000 Days open per year Outdoor Pools 62 67 67 In -House Pool Renovation Hours 0 0 0 Daily Admissions Wendy Swan Pool 3,934 4,024 4,424 Daily Attendees Wendy Swan Pool 2,684 2,775 2,775 Daily Admissions Pickrell Pool 21,357 18,753 19,800 Daily Attendees Pickrell Pool 12,419 10,486 11,452 Season Pool Pass Sales 4,480 4,424 4,800 Daily Attendees Schertz Aquatics Center 58,128 78,000 80,000 Cost per resident for Pool Operations 19.45* 17.30* 14.25* *Cost per resident with the new Schertz Aquatics Center 103 of 256 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Cost per resident for Pool Operations 19.45* 17.30* 14.25* *Cost per resident with the new Schertz Aquatics Center 103 of 256 Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Supplies $20,490 25,500 25,500 Utility Services 27,835 28,000 16,500 Professional Services 0 2,993 0 Maintenance Services 529,217 517,912 527,878 Operating Equipment 1,032 2,125 0 Total $5781573 $576,530 $569,878 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due to the decrease in utility services, professional services, operating equipment. This decrease was offset by an increase in Contract Maintenance to update the value to actual costs incurred by the YMCA. 104 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 43 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Personnel Services Supplies 463 - 521000 Operating Supplies 6,827 3,850 4,500 2,163 4,500 4,500 463 - 521200 Chem /Med /Lab Supplies 18,553 16,070 18,000 8,608 18,000 18,000 463 - 521600 Equip Maint Supplies 434 570 3,000 40 3,000 3,000 TOTAL Supplies 25,814 20,490 25,500 10,811 25,500 25,500 City Support Services Utility Services 463 - 533200 Electric Utility Service 8,810 11,354 10,000 12,160 16,000 10,000 463 - 533410 Water Utility Service 16,090 16,481 6,500 9,773 12,000 6,500 TOTAL Utility Services 24,900 27,835 16,500 21,933 28,000 16,500 Operations Support Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 3,633 0 2,993 2,993 2,993 0 TOTAL Professional Services 3,633 0 2,993 2,993 2,993 0 Maintenance Services 463 - 551400 Minor & Other Equip Maint 9,393 14,143 7,008 10,411 10,411 10,000 463 - 551700 Contract Maintenance 539,877 515,073 587,878 305,679 507,501 517,878 463 - 551710 Landscaping 25,439 0 0 0 0 0 TOTAL Maintenance Services 574,709 529,217 594,886 316,090 517,912 527,878 Rental /Leasing Operating Equipment 463 - 571000 Furniture & Fixtures 0 1,032 0 2,125 2,125 0 TOTAL Operating Equipment 0 1,032 0 2,125 2,125 0 Capital Outlay TOTAL SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878 105 of 256 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where customers can gather for social or cultural activities, as well as a centrally located venue for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and rdinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. Promotes relationships with surrounding cities, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 106 of 256 EVENT FACILITIES 2017-18 2018-19 2019-20 Civic and Community Centers Coordinator 1 1 1 Event Attendant 3 3 2 P/T Event Attendant 1 1 2 1 LTOTAL POSITIONS ... L_ 5 I I I � _ 5] ........................ 5 � PERFORMANCE INDICATORS Number of events booked Number of events cancelled Number of facility tours 1,133 1,100 1,100 75 45 40 300 433 400 � 2017-18 2018-19 2019-20 Workload/Output � Actual Estimate � Budget Number of events booked Number of events cancelled Number of facility tours 1,133 1,100 1,100 75 45 40 300 433 400 � 2017-18 2018 -19 2019-20 Efficiency Actual � Estimate � Budget Revenue 107 of 256 285,881 292,541 288,000 24,776 29,630 27,000 13 25 19 Tradeshows /conventions Customer satisfaction Rating 95% 100% 100% 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget 13 25 19 Tradeshows /conventions Customer satisfaction Rating 95% 100% 100% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $48,371 $252,474 $277,789 Supplies 3,766 3,659 6,150 Utility Services 44,852 46,650 51,650 Operations Support 15,735 16,500 12,358 Staff Support 542 4,935 5,325 Maintenance Services 0 0 8,000 Operating Equipment 12,172 29,500 32,500 Total $125,438 $353,718 $393,772 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 11.3% from the FY 2018 -19 year end estimate due to the Cleaning contract for the Civic Center not being executed in the 2018 -19 fiscal year. Also included in the increase is the purchase of replacement office equipment. 108 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES ---------------- ---------------- Personnel Services 464 - 511110 Regular 464 - 511120 Overtime 464 - 511180 LTD 464 - 511210 Longevity 464 - 511310 FICA - Employer 464 - 511350 TMRS - Employer 464 - 511410 Health - Employer 464 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 464 - 521000 Operating Supplies 464 - 521050 Ancillary Products 464 - 521100 Office Supplies TOTAL Supplies Utility Services 464 - 533100 Gas Utility Service 464 - 533200 Electric Utility Service 464 - 533330 Telephone /Internet 464 - 533410 Water Utility Service TOTAL Utility Services Operations Support 464 - 534100 Advertising 464 - 534200 Printing & Binding 464 - 534550 Business Meetings /Networking 464 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 464 - 535100 Uniforms 464 - 535300 Memberships 464 - 535500 Training /Travel 464 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PAGE: 44 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 37,444 33,609 197,507 146,291 181,948 193,177 353 76 9,600 2,764 5,000 5,000 113 94 557 327 564 478 313 10 3,361 2,805 2,805 3,668 2,901 2,578 15,945 11,423 14,516 15,430 6,135 5,433 33,955 24,531 30,389 32,231 5,531 6,523 38,591 13,537 16,999 27,558 65 47 254 253 253 247 52,855 48,371 299,770 201,931 252,474 277,789 851 3,351 4,700 1,624 2,500 5,000 2,300 65 450 0 450 450 201 351 700 446 709 700 3,352 3,766 5,850 2,069 3,659 6,150 789 804 850 516 850 850 39,010 36,939 45,000 23,081 40,000 45,000 2,329 1,302 0 0 0 0 4,988 5,807 5,500 4,656 5,800 5,800 47,116 44,852 51,350 28,253 46,650 51,650 4,752 4,320 2,180 1,908 3,000 5,100 198 29 3,000 968 3,000 2,150 0 15 500 431 500 108 0 11,371 10,000 6,634 10,000 5,000 4,949 15,735 15,680 9,941 16,500 12,358 0 45 1,910 776 1,910 2,000 297 190 275 201 275 275 982 307 2,750 1,558 2,750 3,050 72 0 200 0 0 0 1,351 542 5,135 2,535 4,935 5,325 109 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 45 PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JULY 31ST, 2019 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )(-------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464 - 551800 Other Maintenance Agreements 0 0 10,000 0 0 8,000 TOTAL Maintenance Services 0 0 10,000 0 0 8,000 Rental /Leasing Operating Equipment 464 - 571000 Furniture and Fixtures < $500 5,544 941 6,820 4,221 5,000 2,500 464 - 571500 Operating Equipment <$5,000 2,121 10,199 21,000 13,932 17,000 20,000 464 - 571550 Capital Recovery Equipment 0 1,032 10,000 0 7,500 10,000 TOTAL Operating Equipment 7,665 12,172 37,820 18,153 29,500 32,500 Capital Outlay TOTAL EVENT FACILITIES 117,289 125,438 425,605 262,883 353,718 393,772 110 of 256 ������������@J��'����|������ ���_n ��x^^ :v'�_^� � ' ��`�.� u_/��u^^-^,^n FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library: Supports life-long learning, literacy and recreation bv developing and maintaining a wide variety of library materials in phn[, audiovisual and digital formats for users of all ages; Encourages the |OVe of reading and |e@OliDg by providing story time and special event programs for infonto, children and teana, as well aa winter and summer reading programs; Enriches the lives of adults by providing instructional and r8Cn9@U0n8| programming in high-interest areas such as Internet ueage, computer software, e- re8derS and other personal digital devices, health and fitneSS, financial planning, crafts, and book clubs; Provides public access to technology including computers, the Internet, wi-fi and printers, as well as to online employment, business and educational resources; Provides answers and information to telephone, email, online chat, and in-person queries; Provides meeting and study space tO individuals and community groups; Provides community outreach for undenaerved local residents through special programs, and Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library pn8CtiC8S. The library participates in Cl[LG' Inc. (Connecting Texas Libraries Statewide), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library 8ohertz. the City of Selma, the City ofCibo|u and Guadalupe County. 2019-20 GOALS Continue improving the collection and acceptable item S4D-CUStO08[ ratio hv adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, g.0.. Bgatae||gra. DV[]o, graphic novels, beginning readers, etc. Continue systematic review and update of policies and procedures relating to circulation and CO||8CtiOn development with an eye tOvv8nd improving our 11/ofn5O e provide excellent custom gr-focueedservice. Complete adult fiction collection weeding; continue other weeding projects according toschedule. Add scheduled quarterly staff program. Participate in more outreach gVeOtG in community including large City events such aaHo|idazz|g. C}8v8|Op an ESL program (need for this type of pnJgn8rn has been identified through the ESL series presented in FY 18) Identify and recruit more community members to present programs on specialty topics. 2018-19 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2018 Achievement in Excellence Award for derOODSLradDg CODSiSt8Ot 8XCeUHOD8 and OULSt8DdiOg COOthbUUOOS to public library SerViC8S within our COrOnOUnitv. 8Chertz Public Library was One Of only 51 public |ib[@heS in Texas to receive this award. Operations and Collections Added approximately 8.000 collections and withdrew more than 5.000 dated, worn, lost and damaged items Completed transition tO new web page platform and re-designed library web page. Implemented KGn0py streaming film service. Completed implementation of credit card payment option for customers at library printer and Dn web page. Completed scheduled 2019 equipment upgrades; installed large format video monitor to display iDfU[Dl8tiOD OD library events and pnDg[@0[DiOg. Programming Youth Services implemented new monthly Free Play and Art Exploration programs for younger children, 8 weekly Discovery program for students, and @ monthly Teen Advisory Board program Virtual Services implemented new odcaot Adult Services implemented new adult Bring Your Own Craft pnOgn3rn. Outreach and Partnerships Continue tO partner with the Texas State Library 1O provide service as Texas Talking Books Program Demo Library. 112orn50 Worked closely with the Schertz Library Foundation to plan and offer the 4th annual mini golf fundraising event. Partnered with SCUC school librarians to offer SCUC Day at the Library events and author visit by Tim Tingle during summer reading program. Youth Services Librarian presented session on youth graphic novels as a member of the Maverick Committee at Texas Library Association annual conference. Part ing Safari - traditional places. Partnered with SCORE to present business skills workshops. Youth Services monthly visits to 1 St Baptist Preschool; 10 -12 visits to various SCUCISD campuses for literacy events; partnered with YMCA to provide monthly Story & Swim program and fall Dunkin Pumpkin event at the Natatorium; hosted several field trips to library by SCUCISD classes and 1St Baptist Preschool; participated in Read Across America event at Primrose School of Schertz. Adult Services /Virtual Services -- monthly technology help sessions at Schertz Senior Center; presented a Work Skills Readiness workshop at ESC 20 Work Fair; partnered with Wellmed for a series of health and life planning programs for seniors; Summer Reading program for Senior Center; several outreach programs on electronic resources to counselors and teachers at SCUCISD schools; egacy at Forest Ridge Retirement Community for the use by the residents in the memory care unit effectively market library resources and programs to the community. 113 of 256 LIBRARY 2017 -18 2018 -19 2019 -20 Library Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 1 1 1 Library Assistant 2 2 2 Library Clerk II 3 3 3 Part -time Circulation Clerk (20 hours) 6 6 6 Part -time Circulation Clerk (10 hours) 2 2 2 Part -time Processing Clerk 20 hours 1 1 1 Part- 1 1 1 Part -time Library Page (10 hours) 2 2 2 Part -time Shelving Clerk (20 hours) 0 0 0 Temp Part -time Library Clerk (Unfunded) 1 1 1 TOTAL POSITIONS 22 22 22 PERFORMANCE INDICATORS Service population* Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget *determined by Texas State Library 114 of 256 102,379 2017 -18 2018 -19 2019 -20 Input Actual Estimate Budget Service population* Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget *determined by Texas State Library 114 of 256 102,379 105,629 109,000 14.0 14.0 14.0 8.5 8.5 8.5 945,948 993,274 973,000 110,266 114,000 117,000 30,806 32,000 32,000 104,667 125,000 109,000 Circulation per Capita 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Circulation per Capita 4.05 3.93 3.81 Library Visits per Capita 2.53 2.41 2.34 Program Attendance per Capita .17 .15 .15 Collection Turnover Rate 3.76 3.64 3.55 Total Circulation 414,790 415,000 415,000 Total Library Visits 258,695 255,000 255,000 Total Program Attendance 16,945 16,000 16,000 Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.24 9.40 8.93 2.28 2.39 2.34 48,799 48,824 48,824 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.24 9.40 8.93 2.28 2.39 2.34 48,799 48,824 48,824 Percentage of Service Population With Library Cards 2016 -17 2017 -18 2019 -20 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 30.09% 30.29% 29.36% Materials Expenditures per Capita $1.02 $1.18 $1.00 Materials Expenditures as a Percentage of 60,938 56,000 57,500 Operating Budget (striving for 15 %) 11.06% 12.58% 11.20% Items per Capita (striving to meet 1.53 items 4,742 5,697 12,520 per capita standard) 1.08 1.08 1.07 Personnel Services4,742 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services4,742 $748,527 $778,130 $779,217 Supplies 13,842 15,500 15,000 Utility Services 60,938 56,000 57,500 Operations Support 4,062 3,650 5,350 Staff Support 4,742 5,697 12,520 Professional Services 2,318 2,364 2,411 Maintenance Services 0 0 0 Operating Equipment 111,519 132,500 120,000 Total $945,948 $993,841 $991,998 115 of 256 =16 is l MR&I I I a Ley-AN •z t►I :l__ The FY 2019 -20 budget will decrease .2% from the FY 2018 -19 year end estimate. The increase in general operating costs will be offset by the 2018 -19 one time increase of $20,000 for library materials that is not included in the 2019 -20 budget. 116 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 47 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY Personnel Services 665 - 511110 Regular 524,468 536,336 536,238 474,023 551,876 548,668 665 - 511120 Overtime 832 886 1,067 617 1,067 1,067 665 - 511180 LTD 1,151 1,280 1,234 896 1,711 1,266 665 - 511210 Longevity 9,997 10,024 13,483 11,410 11,410 15,036 665 - 511230 Certification Allowance 1,200 1,200 582 1,016 1,200 582 665 - 511310 FICA - Employer 39,457 40,410 42,149 35,465 43,221 43,215 665 - 511350 TMRS- Employer 81,894 84,199 84,601 74,751 90,483 85,965 665 - 511410 Health - Employer 68,436 73,611 70,229 63,256 76,494 82,730 665 - 511500 Workers' Compensation 760 582 671 668 668 688 TOTAL Personnel Services 728,195 748,527 750,254 662,103 778,130 779,217 Supplies 665 - 521000 Operating Supplies 10,781 11,158 12,000 8,858 12,000 12,000 665 - 521100 Office Supplies 2,460 2,684 3,500 1,834 3,500 3,000 TOTAL Supplies 13,241 13,842 15,500 10,692 15,500 15,000 City Support Services Utility Services 665 - 533100 Gas Utility Service 1,167 2,148 2,500 2,241 3,000 2,500 665 - 533200 Electric Utility Service 37,819 46,147 45,000 28,901 45,000 45,000 665 - 533410 Water Utility Service 7,991 12,644 8,000 6,254 8,000 10,000 TOTAL Utility Services 46,977 60,938 55,500 37,396 56,000 57,500 Operations Support 665 - 534000 Postage 1,500 2,392 3,000 1,866 3,000 3,000 665 - 534200 Printing & Binding 0 1,670 650 0 650 2,350 TOTAL Operations Support 1,500 4,062 3,650 1,866 3,650 5,350 Staff Support 665 - 535100 Uniforms 286 28 400 353 400 400 665 - 535200 Awards 96 171 253 138 250 300 665 - 535300 Memberships 1,444 1,202 1,247 1,247 1,247 1,520 665 - 535500 Training /Travel 3,482 3,250 3,500 2,230 3,500 10,000 665 - 535510 Meeting Expenses 211 91 300 132 300 300 TOTAL Staff Support 5,520 4,742 5,700 4,100 5,697 12,520 Professional Services 665 - 541365 Courier /Delivery Services 2,252 2,318 2,300 2,364 2,364 2,411 TOTAL Professional Services 2,252 2,318 2,300 2,364 2,364 2,411 117 of 256 8-07-2019 om.es um c z r , u r o c u E R z Z PAGE: *u PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JULY ozoT. cozo CULTURAL EXPomozrnnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Oneratina Ecruinmen 6e`571000 Furniture a Fixtures < $5.000 o u o o o z'000 aes-srz*oo Library Materials 104.308 104'667 125,000 mz'000 zus'ono 109'000 665-571600 Donation-Expense ----2,493 -----6,853i ----10,000 -----6,778 ----�7,500 ----�10,000 TOTAL up°=°ti"n Equipment 106,800 111'519 135.000 107'839 132'500 120'000 Capital Outlay TOTAL zzoamRY mm'om» 945'948 967,904 826,360 ss'u^z aa'am TOTAL coLrna^L 904,485 945'948 967.904 uua'»oo yya'ooz 991'998 118orn50 DEPARTMENT: POLICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 32 square miles. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals, along with ensuring public health and safety through disease and population control. Schertz Animal Services also provides daily care for animals housed at the Schertz Animal Adoption Center, which includes the daily cleaning and disinfecting of all animal cages and kennels, feeding and providing medications and I or treatment. GOALS AND OBJECTIVES To educate the community in public safety and humane issues regarding animals. To enforce the City ordinances and State laws pertaining to animal care and treatment. To assist the public in resolving animal issues. To rp otect the safety, health and welfare of the citizens and animals of this community. To rp event the spread of animal illnesses and zoonotic diseases. To improve the co- existence of animals and humans. To strengthen the relationship with volunteers. To provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 119 of 256 •: '► *jZy,jjKjdw ■_. ANIMAL SERVICES 2017 -18 2018 -19 2019 -20 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Shelter Technician 1 1 3 Part -time Animal Kennel Technician 2 2 2 TOTAL POSITIONS 81 81 10 120 of 256 "i, 1 121, l Animal Services Intake 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Animal Services Intake 926 1,111 1,200 Animals Returned to Owner 220 221 225 Animal Adoptions 310 354 375 Animals Transferred Out 277 188 200 Wildlife Release 2 113 115 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $284,728 $331,701 $426,124 Supplies 36,941 35,988 40,020 City Support Services 792 2,250 3,500 Utility Services 53,198 64,221 56,217 Operations Support 442 730 1,000 Staff Support 6,344 11,932 15,561 City Assistance 19,118 14,994 36,000 Professional Services 20,871 27,269 5,090 Maintenance Services 16,696 2,006 7,900 Operating Equipment 24,327 3,728 3,156 Capital Outlay 64,912 0 93,980 Total $528,277 $494,819 $688,547 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 39.2% from the FY 2018 -19 year end estimates due to the increase in personnel costs from the addition of 2 full time Animal Shelter Technicians. 121 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES --- -- ---- - - - - -- --------------- Personnel Services 762 - 511110 Regular 762 - 511120 Overtime 762 - 511180 LTD 762 - 511210 Longevity 762 - 511220 Clothing Allowance 762 - 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762 - 511410 Health- Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762 - 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 762 - 532800 Promotional Events TOTAL City Support Services Utility Services 762 - 533200 Electric Utility Service 762 - 533410 Water Utility Service 762 - 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 49 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 199,973 187,676 215,458 163,488 200,783 256,581 9,664 7,560 9,700 26,422 36,000 38,800 523 493 599 389 622 730 4,136 2,514 1,010 1,435 1,500 1,264 3,392 1,703 0 0 0 0 1,850 1,500 3,153 1,325 1,375 3,089 16,244 14,733 17,541 14,343 18,299 22,867 34,582 32,164 37,042 31,356 38,309 47,768 31,217 35,695 40,821 30,533 32,308 51,972 3,224 2,392 2,515 2,505 2,505 3,053 304,804 286,430 327,839 271,796 331,701 426,124 18,187 15,440 17,794 15,966 16,954 17,910 1,565 426 206 79 1,014 2,000 15,256 21,076 18,000 13,795 17,735 18,725 9 0 380 93 285 1,385 35,016 36,941 36,380 29,933 35,988 40,020 2,112 792 3,500 864 2,250 3,500 2,112 792 3,500 864 2,250 3,500 19,624 21,091 22,000 13,799 21,826 21,996 33,940 21,690 14,000 25,887 34,481 25,008 6,653 10,417 8,000 5,545 7,914 9,213 60,217 53,198 44,000 45,231 64,221 56,217 Operations Support 762 - 534200 Printing & Binding 712 442 1,000 230 730 1,000 TOTAL Operations Support 712 442 1,000 230 730 1,000 Staff Support 762 - 535100 Uniforms 2,151 3,361 7,000 3,931 6,692 7,611 762 - 535200 Awards 0 0 0 0 0 250 762 - 535210 Employee Recognition- Morale 0 0 0 0 0 1,200 762 - 535300 Memberships 0 0 250 0 0 0 762 - 535500 Training /Travel 4,608 2,757 6,000 2,578 4,990 6,000 762 - 535510 Meeting Expenses 106 226 500 29 250 500 TOTAL Staff Support 6,864 6,344 13,750 6,537 11,932 15,561 122 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 50 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 15,000 762 - 537100 Medical Services 15,538 762 - 537105 TNR Program 100 TOTAL City Assistance 15,638 Professional Services 0 762 - 541300 Other Consl /Prof Services 0 762 - 541310 Contrct Svc- BlueBonnet- Cremat 515 762 - 541700 Microchip Service 2,060 762 - 541702 Spay & Neuter 19,031 TOTAL Professional Services 21,606 Fund Charges /Transfers 1,197 Maintenance Services 1,197 762 - 551100 Building Maintenance 10,404 762 - 551400 Minor & Other Equip Maint 0 762 - 551700 Abatement 0 762 - 551810 Maintenance Agr. - Radios 1,760 TOTAL Maintenance Services 12,164 Rental /Leasing 20,781 Operating Equipment 22,168 762 - 571000 Furniture & Fixtures 1,930 762 - 571200 Vehicles & Access. Less $5,00 0 762 - 571500 Equipment 3,892 762 - 571600 Donation- Expense 3,100 762 - 571700 Improvements under $5,000 0 762 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 8,922 Capital Outlay 494,819 762 - 581200 Vehicles & Access. Over $5,00 59,735 762 - 581800 Equipment Over $5,000 27,870 TOTAL Capital Outlay 87,605 TOTAL ANIMAL SERVICES 555,661 18,863 15,000 13,280 14,994 36,000 255 0 0 0 0 19,118 15,000 13,280 14,994 36,000 0 1,920 960 1,920 0 637 1,197 1,197 1,197 800 2,036 5,000 4,951 5,000 4,290 18,107 20,000 15,060 19,152 0 20,781 28,117 22,168 27,269 5,090 14,286 172 85 86 0 0 500 0 0 500 330 5,000 0 0 5,000 2,080 2,000 1,440 1,920 2,400 16,696 7,672 1,525 2,006 7,900 0 0 0 0 1,000 250 0 0 0 500 1,505 5,000 1,333 3,728 1,656 20,889 17,500 0 0 0 174 511 510 0 0 1,509 0 0 0 0 24,327 23,011 1,844 3,728 3,156 64,912 0 0 0 68,000 0 0 0 0 25,980 64,912 0 0 0 93,980 529,980 500,269 393,407 494,819 688,547 123 of 256 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and which many of the City operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. INFORMATION TECHNOLOGY 2017 -18 2018 -19 2019 -20 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician II 1 1 1 Customer Services Technician 1 1 1 1 Desk Technician 1 1 1 -Help Public Safety Administrator 0 1 1 TOTAL POSITIONS 7 8 8 124 of 256 Average Monthly Work Orders 2017 -18 2018 -19 2019 -20 Workload Actual Estimate Budget Average Monthly Work Orders 267 294 299 Completed Actual Estimate Budget Average Monthly Hours to Complete 455 437 465 Work Orders 9% 9% 4 Total Projects 45 42 38 Average Monthly Project Hours 100 351 320 Total Emails Received 1,189,652 1,346,375 1,500,000 Total Sent Good Email 438,907 466,180 500,000 Number of Devices Managed 2,528 2,604 2,700 Number of Communication Equipment 818 853 860 Managed $1,838,909 $2,626,020 $2,452,588 Number of Servers Managed 56 66 66 % Work Orders Completed 0 -1 Day % Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 69% 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget % Work Orders Completed 0 -1 Day % Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 69% 66% 67% 10% 11% 10% 7% 9% 8% 5% 5% 5% 10% 9% 9% 4 3 3 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $553,840 $667,266 $644,310 Supplies 7,173 6,340 6,300 City Support Services 683,465 859,014 936,861 Utility Services 199,530 228,066 267,846 Staff Support 32,834 43,400 53,070 Professional Services 7,065 246,102 190,424 Maintenance Services 12,028 14,500 15,500 Rental /Leasing 0 0 0 Operating Equipment 262,589 530,535 282,707 Capital Outlay 80,384 30,797 55,570 Total $1,838,909 $2,626,020 $2,452,588 PROGRAM JUSTIFICATION AND ANALYSIS 125 of 256 The Information Technology FY 2019 -20 Budget decrease 6.6% from the FY 2018- 19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new permit software of $190,424 plus the cost of the phone system emergency location module. These costs were offset by the purchase of the new phone system that was implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget. 126 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853 -511110 Regular 853 - 511120 Overtime 853 - 511180 LTD 853 - 511210 Longevity 853 - 511310 FICA - Employer 853 - 511350 TMRS- Employer 853 - 511410 Health - Employer 853 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 853 - 521100 Office Supplies 853 - 521300 Motor Vehicle Supplies 853 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 853 - 532300 Computer Consulting 853 - 532355 Software Maint -City Wide 853 - 532360 Software Maint -Dept Specific 853 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 853 - 533300 Telephone /Land Line 853 - 533310 Telephone /Cell Phones 853 - 533320 Telephone /Air Cards 853 - 533330 Telephone /Internet 853 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 853 - 535100 Uniforms 853 - 535300 Memberships 853 - 535500 Training /Travel TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 53 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 322,319 362,580 424,428 380,395 453,890 437,979 36,460 43,509 31,189 30,469 35,000 31,189 609 918 1,316 858 1,407 1,358 2,470 3,352 3,618 4,373 4,500 4,800 27,000 30,421 35,123 30,409 37,434 36,261 57,809 66,095 74,172 66,977 78,366 75,744 36,036 46,554 56,257 46,484 56,131 56,420 524 411 540 538 538 559 483,227 553,840 626,643 560,502 667,266 644,310 1,183 1,564 2,000 1,410 2,000 2,000 0 9 840 0 840 800 5,499 5,600 6,300 2,961 3,500 3,500 6,681 7,173 9,140 4,371 6,340 6,300 11,546 30,132 4,400 920 4,400 15,000 217,353 285,385 364,396 241,821 364,996 413,006 310,568 350,282 534,668 218,401 473,168 438,840 16,142 17,667 16,565 9,152 16,450 70,015 555,609 683,465 920,029 470,293 859,014 936,861 48,987 40,865 52,375 29,575 45,000 56,975 51,124 47,437 54,740 31,266 54,000 57,834 38,904 39,867 48,716 29,916 48,716 56,700 60,340 70,511 78,437 51,454 79,500 94,837 534 851 1,500 516 850 1,500 199,889 199,530 235,768 142,726 228,066 267,846 716 750 1,200 841 1,000 1,200 815 865 1,250 839 1,250 1,250 28,301 31,219 41,150 33,555 41,150 50,620 29,832 32,834 43,600 35,235 43,400 53,070 127 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 54 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 0 1,320 464,954 203,664 233,137 190,424 853 - 541800 IT Services -Web Design /Maint 0 5,745 12,965 3,500 12,965 0 TOTAL Professional Services 0 7,065 477,919 207,164 246,102 190,424 Fund Charges /Transfers Maintenance Services 853 - 551300 Computer Maintenance 14,412 12,028 14,500 8,361 14,500 15,500 853 - 551800 Other Maintenance Agreements 1,902 0 0 0 0 0 TOTAL Maintenance Services 16,314 12,028 14,500 8,361 14,500 15,500 Rental /Leasing 853 - 561200 Lease /Purchase Payments 33,457 0 0 0 0 0 TOTAL Rental /Leasing 33,457 0 0 0 0 0 Operating Equipment 853 - 571000 Furniture & Fixtures 570 2,499 400 0 400 500 853 - 571300 Computer & Periphe. < $5000 174,536 248,918 241,260 178,822 241,260 237,042 853 - 571401 Communication Equip LESS $500 43,267 11,172 188,000 88,188 288,875 45,165 853 - 571800 Equipment under $5,000 1,361 0 0 0 0 0 TOTAL Operating Equipment 219,734 262,589 429,660 267,010 530,535 282,707 Capital Outlay 853 - 581200 Vehicles & Access. > $5000 0 0 28,000 25,460 25,430 0 853 - 581300 Computer & Periphe. > $5000 0 80,384 5,500 5,367 5,367 28,070 853 - 581800 Equipment Over $5,000 0 0 0 0 0 27,500 TOTAL Capital Outlay 0 80,384 33,500 30,827 30,797 55,570 TOTAL INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,492 2,626,020 2,452,588 128 of 256 FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. [tJOYAJ _►$ •= Deliver HR services, programs, and communications that add value for our prospective employees and current employees. Compete for top talent with effective recruitment strategies and an efficient recruitment processes. Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. Support the talent development of our employees through professional and career development. Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. Ensure our compensation and performance management processes are with the goals of the organization. 129 of 256 ■ FAT HUMAN RESOURCES 2017 -18 2018 -19 2019 -20 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 51 51 5 130 of 256 "i, 1 121, l Total No. of Employees (Avg.) 2017 -18 2018 -19 2019 -20 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 385 400 400 # Full Time Employees (Avg.) 350 375 375 Job Announcements Posted 99 102 115 # Applications received 2,600 2,800 2900 # Full Time Positions Filled 104 110 110 # Part Time Positions Filled 32 35 35 # Total Turnover 118 105 105 # Full Time Turnover 93 80 80 # Part Time Turnover 25 25 25 # Retirements 14 12 12 # FMLA Claims 75 75 75 # General Training Courses 14 15 18 # of tuition reimbursements 13 15 15 Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $403,949 $408,837 $435,030 Supplies 823 700 700 Human Services 61,427 64,600 79,000 City Support Services 204 0 0 Utility Services 494 0 0 Operations Support 8,339 5,560 9,000 Staff Support 11,073 32,142 38,150 City Assistance 10,775 14,100 10,000 Professional Services 9,162 54,600 12,600 Operating Equipment 613 1,927 350 Total $506,860 $582,466 $584,830 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase .4% from the FY 2018 -19 year end estimate due to the lower then expected unemployment claims in FY 2018 -19. This increase is offset by the removal of the Class & Comp Study that was funded in FY 2018- 19 but not in FY 2019 -20. 131 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES --------- - - - - -- --------------- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 55 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 866 - 511110 Regular 225,228 282,257 288,386 253,505 298,511 297,821 866 - 511120 Overtime 39 1,584 340 1,752 0 340 866 - 511180 LTD 616 892 894 641 925 923 866 - 511210 Longevity 4,746 3,959 5,558 4,607 4,607 6,218 866 - 511310 FICA - Employer 16,116 21,295 22,500 19,446 23,189 23,271 866 - 511350 TMRS - Employer 34,881 46,331 47,515 42,078 48,544 48,610 866 - 511410 Health - Employer 27,890 34,301 38,906 22,473 29,255 37,464 866 - 511500 Workers' Compensation 524 378 536 534 534 383 866 - 511600 Unemployment Compensation 22,624 12,951 20,000 ( 1,696) 3,272 20,000 TOTAL Personnel Services 332,663 403,949 424,635 343,340 408,837 435,030 Supplies 866 - 521100 Office Supplies 926 823 700 606 700 700 TOTAL Supplies 926 823 700 606 700 700 Human Services 866 - 531100 Pre - employment Check 4,037 5,071 4,000 3,418 4,500 4,000 866 - 531150 Interview Expenses 2,432 2,569 3,000 0 500 3,000 866 - 531160 COBRA FSA /HSA Adm Services 0 0 0 2,098 3,100 4,500 866 - 531200 Medical Co -pay 2,625 1,950 3,000 761 2,000 3,000 866 - 531300 Employee Assistance 21,533 19,915 23,000 20,049 23,000 23,000 866 - 531400 Tuition Reimbursement 6,067 9,217 15,000 13,341 15,000 15,000 866 - 531500 Employee Wellness Program 4,713 5,450 7,000 5,993 7,000 7,000 866 - 531600 Training Classes 11,418 17,255 19,500 7,290 9,500 19,500 TOTAL Human Services 52,825 61,427 74,500 52,949 64,600 79,000 City Support Services 866 - 532400 Computer Fees & Licenses 311 204 0 0 0 0 TOTAL City Support Services 311 204 0 0 0 0 Utility Services 866 - 533320 Telepohne /Air Card 0 494 0 0 0 0 TOTAL Utility Services 0 494 0 0 0 0 Operations Support 866 - 534000 Postage 60 0 0 59 60 0 866 - 534100 Advertising 5,642 2,964 3,700 1,804 3,500 6,000 866 - 534200 Printing & Binding 1,239 1,261 3,000 1,393 2,000 3,000 866 - 534800 Temporary Empl. Services 0 4,114 0 0 0 0 TOTAL Operations Support 6,941 8,339 6,700 3,255 5,560 9,000 132 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 56 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 866 - 535100 Uniforms 249 312 500 326 500 500 866 - 535210 Employee Recognition - Morale 5,679 5,961 26,500 16,161 22,642 28,150 866 - 535300 Memberships 1,265 2,292 2,500 1,863 2,500 2,500 866 - 535400 Publications 1,412 450 2,000 0 1,500 2,000 866 - 535500 Training /Travel 6,068 2,057 5,000 3,536 5,000 5,000 TOTAL Staff Support 14,672 11,073 36,500 21,887 32,142 38,150 City Assistance 866 - 537100 Medical Services 9,730 10,775 10,000 9,975 14,100 10,000 TOTAL City Assistance 9,730 10,775 10,000 9,975 14,100 10,000 Professional Services 866 - 541300 Other Consl /Prof Services 9,437 9,162 132,350 5,492 54,600 12,600 TOTAL Professional Services 9,437 9,162 132,350 5,492 54,600 12,600 Operating Equipment 866 - 571000 Furniture & Fixtures 1,198 613 353 280 280 350 866 - 571300 Computer & Periphe. < $5000 37 0 1,647 0 1,647 0 TOTAL Operating Equipment 1,235 613 2,000 280 1,927 350 TOTAL HUMAN RESOURCES 428,739 506,860 687,385 437,785 582,466 584,830 133 of 256 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Receive the Government Finance Officers Association Distinguished Budget Award for the first time. Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 31 st consecutive year. Receive a Platinum s Office for leadership in financial transparency. Improve the 5 year budgeting and forecasting plan. Update long term debt service plan. 134 of 256 ■ FAT ACCOUNTING 2017 -18 2018 -19 2019 -20 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior Payroll Specialist 1 0 0 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 81 7 1 7 135 of 256 "i,i112l l Accounts payable checks Number of Purchase Orders Processed Payroll checks 5,877 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Bud et Accounts payable checks Number of Purchase Orders Processed Payroll checks 5,877 5,066 5,900 8,111 8,200 8,300 9,490 9,675 9,865 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 33 34 35 Quarterly Financials completed within 30 days 2 2 4 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 33 34 35 Quarterly Financials completed within 30 days 2 2 4 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $523,522 $553,788 $557,342 Supplies 3,622 3,700 3,700 City Support Services 138 0 0 Operations Support 1,200 0 0 Staff Support 7,939 9,455 9,455 Professional Services 29,255 34,500 34,500 Operating Equipment 0 1,280 1,280 Total $565,676 $602,723 $606,277 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 0.6% from the FY 2018 -19 year end estimate due to a higher personnel estimates caused by lower expected turnover. 136 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 57 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FINANCE Personnel Services 868 - 511110 Regular 400,942 369,450 392,793 332,408 393,877 391,824 868 - 511120 Overtime 1,852 909 2,134 2,519 2,597 1,067 868 - 511180 LTD 1,176 1,181 1,363 845 1,221 1,215 868 - 511210 Longevity 12,418 10,314 11,332 11,310 11,310 9,457 868 - 511230 Certification Allowance 1,827 2,200 873 489 535 291 868 - 511310 FICA - Employer 30,843 28,446 34,715 25,715 31,236 30,780 868 - 511350 TMRS- Employer 67,152 61,740 73,310 56,025 65,392 64,296 868 - 511410 Health - Employer 48,074 48,803 56,272 38,943 47,052 57,906 868 - 511500 Workers' Compensation 670 480 570 568 568 506 TOTAL Personnel Services 564,955 523,522 573,362 468,821 553,788 557,342 Supplies 868 - 521000 Operating Supplies 2,782 2,365 3,575 1,356 2,700 2,700 868 - 521100 Office Supplies 2,112 1,257 1,000 1,956 1,000 1,000 TOTAL Supplies 4,894 3,622 4,575 3,311 3,700 3,700 City Support Services 868 - 532350 Software Maintenance 0 138 0 0 0 0 TOTAL City Support Services 0 138 0 0 0 0 Utility Services Operations Support 868 - 534200 Printing & Binding 1,917 1,200 2,155 0 0 0 TOTAL Operations Support 1,917 1,200 2,155 0 0 0 Staff Support 868 - 535100 Uniforms 256 242 320 252 320 320 868 - 535300 Memberships 1,224 994 1,435 695 1,435 1,435 868 - 535500 Training /Travel 3,914 6,703 7,740 2,729 7,700 7,700 868 - 535600 Professional Certification 75 0 0 0 0 0 TOTAL Staff Support 5,469 7,939 9,495 3,676 9,455 9,455 Professional Services 868 - 541300 Other Consl /Prof Services 24,255 13,755 15,000 6,780 15,000 15,000 868 - 541400 Auditor /Accounting Service 0 15,500 16,000 15,752 16,000 16,000 868 - 541650 Investment Management Fee 0 0 3,500 0 3,500 3,500 TOTAL Professional Services 24,255 29,255 34,500 22,532 34,500 34,500 137 of 256 8-07-2019 08:23 AM 101-GENERAL FUND INTERNAL SERVICE EXPENDITURES Maintenance Services Rental/Leasing Operating Equipment 868-571000 Furniture & Fixtures 868-571200 Office Equipment TOTAL Operating Equipment C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 58 ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,857 0 395 395 395 395 112 --2,970 0 1,000 165 885 885 0 1,395 560 1,280 1,280 604,458 565,676 625,482 498,900 602,723 606,277 138 of 256 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Maintain the highest levels of ethical practices for all department functions. All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. Maintain a professional relationship with all City departments and vendors insuring open communication. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 139 of 256 Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. Manage disposal and auction activities for surplus, excess, and damaged City property. Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2017 -18 2018 -19 2019 -20 Purchasing Manager 1 1 1 Senior Purchasing Specialist 1 1 1 Risk & Safety Specialist 1 1 1 1 1 TOTAL POSITIONS 1 31 31 3 140 of 256 "i,:1L21 l Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Active Works Comp Claims Accident and Injuries Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications Certificates of Insurance Processed MSDS /SDS Added GovDeals Items Processed 19 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Active Works Comp Claims Accident and Injuries Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications Certificates of Insurance Processed MSDS /SDS Added GovDeals Items Processed 19 24 24 70 85 85 105 120 120 40 40 50 100 100 100 40 40 35 95 95 75 35 15 30 245 220 220 35 165 30 115 115 115 $230,539 Not Not 99 Tracked Tracked 30 250 50 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $196,032 $212,869 $213,738 Supplies 571 1,450 700 Utility Services 253 0 0 Operations Support 1,102 6,400 7,650 Staff Support 3,229 6,475 6,800 City Assistance 749 2,458 3,000 Operating Equipment 546 350 600 Capital Outlay 28,058 0 0 Total $230,539 $230,002 $232,488 :• :G11 01113 11;1 K-AX 11 Lei z :zI GiG_ The FY 2019 -20 Budget will increase 1.1 % from the FY 2018 -19 year end estimate due to general operating cost increases. 141 of 256 8-07-2019 om.es um 101-oEmERAL Fnmo INTERNAL SERVICE EXpomozrvnoa czr, 0 ocuoRzZ PROPOSED BUDGET WORKSHEET AS OF: JULY ozoT, cozo PAGE: 59 -------------- omo-oo10 --------------- > -------- 20uo-xuoo ------- > 2016-2017 2017'2018 onamEmT ,-T-o e0000CTEo CITY uomzm. ADmnzoo ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET roocoAoING a ASSET mar Personnel Services 872-511110 o°s"z"= zz^',ss 143'307 152,242 133.669 158'400 156'297 u/u-sozoo LTD orc *s* 472 sou *yz 485 872-511210 Longevity 2'354 a'no s'zyo 3'194 s'zo^ s'mo 872-511310 rzo^ - Employer y./y« zo'roo 11,884 10'422 zu'aou 12'224 872-511350 rmao-E=pz"re= 21,627 os'uo 25'095 22,108 25'879 25'535 872-511*10 Health-Employer 12,360 zo'yuz 17,366 10'*1* 12'348 zs'zs 872-511500 Workers' Compensation 219 173 196 195 195 202� zoruL Personnel Services 181,479 zyo'oou 210.4*9 zoo's*s uzx'oe uzz'rsu Supplies u,u-oozoou oe°,ati=s a"prae° 346 sn, 1'100 1'059 z'zoo soo 872-521100 Office a"ppzi°= 3.711 174 350 x*o aso 350 o,u-5z,zoo Motor veu. a"pez^°s 398 0 0 0 0 0 TOTAL Supplies 4.*55 svz 1.450 z'sov z'*so /oo Services City Support Utility Services u,u-,sa,00 Vehicle Fuel 223 253 0 0 0 0 TOTAL Utility Services 223 253 o o o o Operations Suppor 872-534000 Postage ( zo> c^ 50 n 50 50 872-534100 Advertising o 1'049 7,300 s'000 o'aoo o'000 872-534200 Printing a pi"ai"n zs os zuo o 50 sn u'u-ss^r^v Business Memberships ------__0 ------__0 ------__0 -----___0 -----___0 ------I,550 zozuL ue",°ti""s o"ee"=t 26 z'zox 7'450 5'066 a'^oo 7'650 Staff Sapor u/u-saszuo Uniforms oo zzu oso oo oso 250 872-535300 Memberships z'^sy z'z^^ 1'375 1'335 1'375 z'uoo mu-sassoo r=i=i"n/z==el 1.615 1'719 4.725 u'*uo *'soo 5'000 o,o-5s55zo Meeting Expenses 224 248 350 183 350 350 TOTAL Staff Support 3,513 3'229 6,700 «'000 a'*rs o'000 City Assistance 872-537100 Medical oe`vi=°" ----�1,711 ------�749 -----3,000 ----�1,844i ----2,458 -----3,000 TOTAL City Assistance 1.711 749 3,000 z'u** 2'*58 s'000 14aofr56 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JULY 31ST, 2019 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )(-------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Operating Equipment 872 - 571000 Furniture & Fixtures 451 546 350 0 350 600 TOTAL Operating Equipment 451 546 350 0 350 600 Capital Outlay 872 - 581200 Vehicles & Access. > $5,000 0 28,058 0 0 0 0 TOTAL Capital Outlay 0 28,058 0 0 0 0 TOTAL PURCHASING & ASSET MGT 191,858 230,539 229,399 192,569 230,002 232,488 143 of 256 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling approximately 350 units . The list of services include: all P.M. services, all fluid and filter changes, state inspections, and tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also provides motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their lifespan. Optimize fleet availability by improving turn - around times. Develop and implement fleet utilization guidelines and procedures. Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 144 of 256 FLEET MAINTENANCE 2016-17 2017-18 2018-19 Director of Fleet & Facility Services 1 1 1 Administrative Assistant 0 1 1 Fleet Manager 0 0 1 Fleet Foreman 1 1 1 Mechanic 1 4 4 4 TOTAL POSITIONS 6 7 8 PERFORMANCE INDICATORS Work Orders: -Police Department vehicles and equipment -EMS vehicles and equipment -Streets vehicles and equipment -Administration vehicles -Animal Control vehicles -Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -I.T -Inspection vehicles -Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment -Utility Billing vehicles -Drainage vehicles and equipment -Economic Development vehicles Engineering vehicles -Purchasing vehicles -Operations (non-asset specific) -Motor Pool vehicles Work Orders(in-house) Work Orders(outside vendors) Total Work Orders Issued 145 of 256 528 2017-18 2018-19 2019-20 Workload/Output Actual � Estimate � Budget Work Orders: -Police Department vehicles and equipment -EMS vehicles and equipment -Streets vehicles and equipment -Administration vehicles -Animal Control vehicles -Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -I.T -Inspection vehicles -Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment -Utility Billing vehicles -Drainage vehicles and equipment -Economic Development vehicles Engineering vehicles -Purchasing vehicles -Operations (non-asset specific) -Motor Pool vehicles Work Orders(in-house) Work Orders(outside vendors) Total Work Orders Issued 145 of 256 528 570 705 378 378 465 248 170 265 13 13 16 31 39 47 76 83 102 222 180 221 132 65 80 6 12 15 32 35 43 36 0 0 180 89 109 343 198 243 24 37 45 288 141 194 3 3 4 15 18 22 3 1 0 0 17 21 95 138 170 2511 2012 2616 142 175 151 2653 2187 2767 Hours Worked Public Safety 2016-17 2017-18 2018-19 Efficiency Actual � Estimate � Budget Hours Worked Public Safety 2894 2711 3649 Public Works 2375 1566 2002 Administration Vehicles 34 24 44 Facilities Services Vehicles 169 174 222 Fleet Service Vehicles 354 102 130 I.T 8 19 24 Inspections vehicles 68 35 87 Parks vehicles and equipernent 506 206 264 Economic Development vehicles 6 13 17 Engineering vehicles 20 50 64 Purchasing vehicles 11 2 2 Motor Pool vehicles 11 2 2 Fleet Operations 986 190 243 Total Hours Worked 7615 5215 6725 % of all vehicles and equipment issues resolved without recall 97 94 96 2016-17 2017-18 2018-19 Effectiveness Actual � Estimate � Budget % of all vehicles and equipment issues resolved without recall 97 94 96 Personnel 2017-18 2018-19 2019-20 Budget Actual � Estimate � Budget Personnel $279,42 $300,519 4 $478,550 Supplies 198,319 177,290 205,700 City Support Services 13,118 17,500 11,500 Utility Services 10,578 8,000 11,500 Operations Support 0 0 0 Staff Support 8,674 20,501 20,682 Maintenance Services 183,375 206,155 204,000 Operating Equipment 8,790 8,200 9,800 Capital Outlay 26,641 105,000 122,000 Total $822,07 $1,063,73 $750,015 0 2 146 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 29.4% from the FY 2018 -19 year end estimate due the additional personnel costs of the new Fleet Manager position as well as the transfer of a facilities services technician position that was converted into a Fleet Administrative Assistant. 147 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877 - 511180 LTD 877 - 511210 Longevity 877 - 511310 FICA - Employer 877 - 511350 TMRS - Employer 877 - 511410 Health - Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877 - 521200 Oil Lube Suppl, Chem Supplies 877 - 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877 - 534200 Printing & Binding TOTAL Operations Support Staff Support 877 - 535100 Uniforms 877 - 535200 Awards 877 - 535500 Training /Travel 877 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 61 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 237,656 206,834 218,412 153,632 191,101 333,380 3,911 5,214 4,850 9,780 12,000 6,790 684 647 755 386 592 1,033 1,424 2,693 2,796 1,598 1,598 2,834 18,550 16,368 19,200 12,557 15,315 26,233 39,100 34,638 40,545 26,656 32,062 54,798 35,409 31,767 40,521 20,925 23,965 49,655 3,396 2,359 2,802 2,791 2,791 3,827 340,129 300,519 329,881 228,326 279,424 478,550 3,993 3,690 5,250 3,239 5,250 12,000 2,102 2,219 2,800 2,151 2,600 2,900 300 631 800 799 800 800 15,098 17,938 17,440 14,190 17,440 18,500 143,187 172,565 164,740 136,664 150,000 170,000 1,029 1,276 1,500 190 1,200 1,500 165,709 198,319 192,530 157,234 177,290 205,700 3,649 13,118 16,500 15,887 17,500 11,500 3,649 13,118 16,500 15,887 17,500 11,500 8,393 10,578 8,000 7,057 8,000 11,500 8,393 10,578 8,000 7,057 8,000 11,500 60 0 0 0 0 0 60 0 0 0 0 0 4,681 5,406 7,500 6,087 7,500 7,500 0 0 100 51 51 100 4,469 2,772 12,332 8,676 12,200 12,332 196 497 750 170 750 750 9,347 8,674 20,682 14,983 20,501 20,682 148 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES City Assistance Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 62 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877 - 551000 Outside Fleet Repair 148,962 877 - 551050 Outside Collision Repair 0 877 - 551100 Building Maintenance 1,210 877 - 551400 Minor & Other Equip Maint 4,927 877 - 551800 Other Maintenance Agreements 5,808 TOTAL Maintenance Services 160,906 Rental /Leasing 750 Operating Equipment 3,146 877 - 571500 Operating Equipment 7,758 TOTAL Operating Equipment 7,758 Capital Outlay 24,000 877 - 581200 Vehicles & Access. Over $5,00 0 877 - 581500 Equipment Over $5,000 0 TOTAL Capital Outlay 0 TOTAL FLEET SERVICE 125,203 162,405 116,411 162,405 145,000 43,130 7,595 8,752 12,000 35,000 650 750 415 750 0 3,146 5,000 1,128 5,000 0 11,246 24,000 4,977 26,000 24,000 183,375 199,750 131,684 206,155 204,000 8,790 8,200 6,657 8,200 9,800 8,790 8,200 6,657 8,200 9,800 26,641 34,730 28,697 34,730 122,000 0 70,270 70,213 70,270 0 26,641 105,000 98,910 105,000 122,000 695,951 750,015 880,543 149 of 256 660,737 822,070 1,063,732 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 25 facilities totaling 279,578 square feet with a value of $33,377,765.00 consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting/training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provides custodial services, and basic maintenance and upkeep of all City buildings including; City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, Fire/EMS station on I.H.35, Marion EMS station, Records, Fire Station #3, and Facility Services building, Employee ID badges and building access. In mid-year for FY 2015-16 the General Services and Building Maintenance divisions were reunited and moved under the Fleet and Facility Services Department. GOALS AND OBJECTIVES Provide quality customer services in an effective and efficient manner. Promote and implement energy efficiency programs to reduce utility consumption. Provide high-quality preventative maintenance to extend the life of facilities. Provide safe and clean facilities. ORGANIZATION CHART 150 of 256 FACILITY SERVICES 2017 -18 2018 -19 2019 -20 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facility Services Administrative Assistant 1 1 1 Facilities Technician 6 3 3 HVAC Technician 0 1 1 Facilities Maint Foreman 1 1 1 Facilities Maint Worker 1 2 2 2 TOTAL POSITIONS 12 10 10 PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 151 of 256 250,202 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 151 of 256 250,202 267,578 279,586 1,506 N/A N/A 22 24 25 647 864 950 224 240 250 92 102 120 9,823 N/A N/A Electrical Repairs 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Electrical Repairs 71 76 83 Plumbing Repairs 45 43 47 HVAC Repairs 106 121 134 Carpentry 38 87 95 Misc. / other 387 537 591 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $763,096 676,467 650,412 Supplies 106,145 105,560 145,900 City Support Services 0 0 5,000 Utility Services 187,316 172,000 171,000 Operations Support 30,671 0 0 Staff Support 8,747 14,800 12,800 Professional Services 46,333 85,500 85,746 Maintenance Services 214,636 430,036 373,536 Rental Equipment 4,718 1,000 500 Operating Equipment 21,272 14,240 16,500 Capital Outlay 59,316 36,426 30,000 Total $9,442,251 $9,536,029 $1,491,394 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due to the transfer of 1 facilities services technician position to the fleet department to be converted to Administrative assistant. In addition, the decrease is also due to lower costs for building maintenance. 152 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE Personnel Services 878-511110 Regular 878 - 511120 Overtime 878 - 511180 LTD 878 - 511210 Lonegevity 878 - 511230 Certification Allowance 878 - 511310 FICA- Employer 878 - 511350 TMRS- Employer 878 - 511410 Health - Employer 878 - 511500 Workman's Compensation TOTAL Personnel Services Supplies 878 - 521000 Operating Supplies 878 - 521100 Office Supplies 878 - 521200 Medical /Chem Supplies 878 - 521300 Motor Vehicle Supplies 878 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 878 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 878 - 533100 Gas Utility Service 878 - 533200 Electric Utility Service 878 - 533410 Water Utility Service 878 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 878 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 878 - 535100 Uniforms 878 - 535200 Awards 878 - 535300 Memberships 878 - 535500 Training /Travel 878 - 535510 Meeting Expense TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 63 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 514,838 490,969 450,870 364,596 444,729 420,105 35,094 21,522 19,012 16,055 18,000 19,012 1,267 1,561 1,387 948 1,379 1,292 12,623 13,366 11,852 11,592 11,592 12,741 1,800 1,708 1,329 1,016 1,200 1,302 35,375 38,290 37,224 28,427 36,377 34,880 77,549 85,148 78,608 63,525 76,155 72,861 90,152 104,224 85,606 65,896 81,176 82,657 8,598 6,309 5,881 5,859 5,859 5,562 777,294 763,096 691,769 557,912 676,467 650,412 99,947 89,414 86,760 67,803 86,760 128,000 712 1,277 2,300 1,700 2,300 2,000 0 12,336 13,000 8,981 13,000 13,000 903 1,150 1,000 682 1,000 1,400 2,175 1,969 2,500 1,300 2,500 1,500 103,737 106,145 105,560 80,466 105,560 145,900 0 0 0 0 0 5,000 0 0 0 0 0 5,000 2,288 3,705 4,500 5,226 6,000 5,000 102,601 119,391 118,000 80,511 118,000 118,000 36,549 55,667 40,000 29,653 40,000 40,000 7,858 8,553 8,000 5,548 8,000 8,000 149,296 187,316 170,500 120,938 172,000 171,000 0 30,671 0 0 0 0 0 30,671 0 0 0 0 7,302 6,161 7,500 2,913 6,500 5,000 102 0 500 255 500 300 234 321 800 195 800 500 1,993 1,388 5,500 833 5,500 5,500 751 876 1,500 600 1,500 1,500 10,381 8,747 15,800 4,795 14,800 12,800 153 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 64 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 878 - 541310 Contractual Services 0 46,333 85,550 67,552 85,500 85,746 TOTAL Professional Services 0 46,333 85,550 67,552 85,500 85,746 Maintenance Services 878 - 551100 Building Maintenance 296,295 176,366 391,500 284,500 391,500 340,000 878 - 551400 Minor & Other Equip Maint 4,432 6,318 5,000 3,883 5,000 0 878 - 551800 Other Maintenance Agreements 33,223 31,951 25,036 14,113 33,536 33,536 TOTAL Maintenance Services 333,949 214,636 421,536 302,496 430,036 373,536 Rental /Leasing 878 - 561100 Rental - Equipment 2,211 4,718 1,000 400 1,000 500 TOTAL Rental /Leasing 2,211 4,718 1,000 400 1,000 500 Operating Equipment 878 - 571200 Vehicles & Access. Less $5,00 47 0 0 0 0 0 878 - 571600 Police /Fire /Medical Equipment 0 14,520 8,500 3,988 8,500 16,500 878 - 571700 Improvement Under $5,000 0 1,760 4,500 0 4,500 0 878 - 571800 Equipment Less $5,000 2,416 4,992 1,240 1,000 1,240 0 TOTAL Operating Equipment 2,463 21,272 14,240 4,988 14,240 16,500 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 25,826 59,316 26,000 26,012 26,000 30,000 878 - 581800 Equipment Over $5,000 0 0 10,464 10,426 10,426 0 TOTAL Capital Outlay 25,826 59,316 36,464 36,438 36,426 30,000 TOTAL BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,175,985 1,536,029 1,491,394 TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,692,467 6,399,310 6,431,309 154 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 65 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services Fund Charges /Transfers 900 - 548404 Transfer Out - Capital Projec 0 TOTAL Fund Charges /Transfers 0 Rental /Leasing 0 0 0 0 4,000,000 0 0 0 0 4,000,000 TOTAL PROJECTS 0 0 0 0 0 4,000,000 155 of 256 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND 111:41:7-11 A 11 Lyi 1:4 Ll 11 CIE 11 ;&*]N1 11 [C Ll The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the H This contract is for $5,000. Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sex -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016-17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2017-18 2018-19 2019-20 Budget Actual � Estimate � Budget City Assistance $303,623 $317,666 $320,000 Operating Equipment 8,467 15,000 10,000 Total $312,091 $332,666 $330,000 PROGRAM JUSTIFICATION & ANALYSIS The FY 2019-20 Budget will decrease .8% from the FY 2018-19 year end estimate due to a decrease in the donation expense for the senior center to match revenue 156 of 256 projections. This decrease is offset by an increase in the transportation assistance program to match growth. 157 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 66 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE ----------------- ----------------- Utility Services City Assistance 901 - 537300 Patient Assistence 0 5,000 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 28,872 28,872 42,666 42,666 42,666 45,000 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537600 Schertz Housing Authority 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537700 Senior Citizens Program 259,292 259,751 260,000 174,422 260,000 260,000 TOTAL City Assistance 298,164 303,623 317,666 227,088 317,666 320,000 Operating Equipment 901 - 571600 Donation - Expense Sr. Center 0 8,467 15,000 11,316 15,000 10,000 TOTAL Operating Equipment 0 8,467 15,000 11,316 15,000 10,000 TOTAL CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000 158 of 256 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $6,500 $22,433 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 159 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Operating Equipment Total $6,500 $22,433 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 159 of 256 8 -07 -2019 08:23 AM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 68 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT - RESTRICTED FUNDS ---------------------- ---------------------- Fund Charges /Transfers Operating Equipment 910 - 571600 Court Technology Expenditure 357 6,500 45,000 0 22,433 22,992 TOTAL Operating Equipment 357 6,500 45,000 0 22,433 22,992 TOTAL COURT - RESTRICTED FUNDS 357 6,500 45,000 0 22,433 22,992 160 of 256 8-07-2019 om.es um c z r , u r o c u E R z Z PAGE: ru PROPOSED BUDGET WORKSHEET 101-oEmERAL Fnmo AS OF: JULY ozoT, cozo mzoc & PROJECTS EXPEmozrvnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET zroavas CAMPAIGN rm,00cr Supplies Professional Services TOTAL mzoo u PROJECTS 298.521 318'591 377,666 zzu'*oa 355'09e *'352'992 TOTAL oxnomnrzomca 28.017.534 30'011'261 34.131.651 25'985.572 33'021'509 39.187'985 10/ofm56 1 DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the 2017 -18 2018 -19 1 2019 -20 Budget Actual Estimate 1 Budget Revenue Taxes $6,148,041 $6,384,000 Fund Transfers 0 0 Miscellaneous 6,557,697 152,500 Total $12,705,739 $6,536,500 Expenses Professional Service $80,206 $49,530 Debt Service 6,816,134 6,678,980 Payment to Refund Debt 6,159,623 0 Total $13,055,963 $6,728,510 PROGRAM JUSTIFICATION AND ANALYSIS $6,733,000 144,003 150,000 $7,027,033 $5,000 7,022,003 0 $7,027,003 Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end estimate with the issuance of Certificates of Obligation, Series 2019. 162 of 256 8-07-2019 08:28 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,149,844 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 0 0 113,723 0 0 144,003 508,777 6,557,697 156,000 155,417 152,500 150,000 6,658,621 12,705,739 6,653,723 6,535,950 6,536,500 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 138,505 350,224) 0) 191,708) 192,010) 0) 163 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JULY 31ST, 2019 REVENUES (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411900 Property Tax Revenue 6,149,844 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 TOTAL Taxes 6,149,844 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 113,723 0 0 144,003 TOTAL Fund Transfers 0 0 113,723 0 0 144,003 Miscellaneous 000 - 491000 Interest Earned 208 4,352 6,000 6,673 7,500 6,000 000 - 491200 Investment Income 47,550 57,576 50,000 29,303 45,000 44,000 000 - 495015 Contribution from BED 361,019 360,769 0 0 0 0 000 - 495020 Contribution From YMCA 100,000 100,000 100,000 100,000 100,000 100,000 000 - 497000 Misc Income 0 0 0 0 0 0 000 - 498000 Proceeds From Refunding Debt 0 6,035,000 0 19,442 0 0 TOTAL Miscellaneous 508,777 6,557,697 156,000 155,417 152,500 150,000 TOTAL REVENUES 6,658,621 ------ - ---- ----------- 12,705,739 --- --- -- --- ----- - - - - -- 6,653,723 ------ ----- ----- - - - - -- 6,535,950 ----- ---- -- ----- - - - - -- 6,536,500 ----- - --- -- ----- - - - - -- 7,027,003 ------ --- --- --- --- --- --- ------ - - - - -- ------ - - - - -- 164 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )(-------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Professional Services 101 - 541500 Paying Agent 2,950 4,150 5,000 4,150 5,000 5,000 101 - 541502 Cost of Bond Issuance 0 76,056 0 44,530 44,530 0 TOTAL Professional Services 2,950 80,206 5,000 48,680 49,530 5,000 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 285,000 285,000 300,000 300,000 300,000 0 101- 555612.Bond -GO Refundin 2010 - Interes 47,025 38,475 29,700 4,500 4,500 0 101 - 555629 Bond -GO 2007 Principal 280,000 290,000 300,000 300,000 300,000 315,000 101- 555629.Bond -GO 2007 Interest 147,691 136,312 124,339 124,305 124,305 111,823 101 - 555630 Bond -GO SR2008 Principal 460,000 475,000 0 0 0 0 101- 555630.Bond -GO SR2008 Interest 278,362 9,809 0 0 0 0 101 - 555631 Bond -GO SR2009 Principal 550,000 550,000 210,000 93,575 93,575 0 101- 555631.Bond -GO SR2009 Interest 266,325 249,138 236,525 120,100 120,100 0 101 - 555633 Bond -GO SR2011 Principal 235,000 240,000 250,000 250,000 250,000 260,000 101- 555633.Bond -GO SR2011 Interest 334,763 327,038 318,463 318,463 318,463 308,888 101 - 555634 Bond -GO 2011A Refund - Principa 620,000 635,000 485,000 485,000 485,000 475,000 101- 555634.Bond -GO 2011A Refund - Interest 101,962 87,701 74,735 74,515 74,515 63,551 101- 555635 Bond -GO 2012 - Principal 320,000 335,000 345,000 345,000 345,000 355,000 101- 555635.Bond -GO 2012 - Interest 181,755 168,095 157,945 157,945 157,945 149,170 101 - 555636 Tax Note - SR2013 - Principal 170,000 170,000 0 0 0 0 101- 555636.Tax Note - SR2013 - Interest 3,995 1,445 0 0 0 0 101- 555637 Tax Note - SR2013A - Principa 160,000 165,000 0 0 0 0 101- 555637.Tax Note - SR2013A - Interest 3,185 1,072 0 0 0 0 101 - 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 100,000 100,000 100,000 100,000 101- 555638.Bond -GO 2014 Refund - Interest 292,275 289,775 286,775 286,775 286,775 283,775 101- 555639 Tax Note - SR2015 - Principal 35,000 35,000 35,000 35,000 35,000 35,000 101- 555639.Tax Note - SR2015 - Interest 3,139 2,532 1,925 1,923 1,923 1,313 101 - 555640 Bond -Ref 2015 Bond - Principal 450,000 490,000 150,000 660,000 660,000 675,000 101- 555640.Bond -GO Ref 2015- Interest 102,125 92,725 9,317 81,225 81,225 66,188 101 - 555641 Tax Note - SR2015A- Principal 145,000 145,000 660,000 150,000 150,000 150,000 101- 555641.Tax Note - SR2015A - Interest 13,751 11,507 81,225 9,267 9,268 7,007 101 - 555642 Bond -GO SR2016- Principal 405,000 205,000 215,000 215,000 215,000 225,000 101- 555642.Bond -GO SR2016- Interest 175,756 167,606 159,206 159,206 159,207 150,406 101 - 555643 Bond - Taxable CO SR2016- Princi 55,000 55,000 175,000 55,000 55,000 60,000 101- 555643.Bond- Taxable CO SR2016- Intere 48,888 47,238 62,669 45,588 45,588 43,863 101 - 555644 Bond- NonTax CO SR2016- Princip 170,000 165,000 55,000 175,000 175,000 180,000 101- 555644.Bond- NonTax CO SR2016- Interes 76,169 69,469 45,588 62,669 62,669 55,569 101 - 555645 Bond -CO SR2017- Principal 0 245,000 280,000 280,000 280,000 357,413 101- 555645.Bond -CO SR2017 - Interest 0 178,688 139,025 139,025 139,025 63,063 101 - 555646 Bond -GO SR2017 - Principal 0 135,000 150,000 150,000 150,000 155,000 101- 555646.Bond -GO SR2017 - Interest 0 143,944 114,225 114,225 114,225 109,650 101 - 555647 Bond -GO 2018 Refund- Principa 0 0 550,000 550,000 550,000 560,000 101- 555647.Bond -GO 2018 Refund - Interes 0 73,567 122,112 122,112 122,112 110,346 101 - 555648 Bond -CO SR2018 - Principal 0 0 0 210,000 210,000 220,000 101- 555648.Bond -CO 2018 - Interest 0 0 0 214,951 214,951 187,263 101 - 555649 Bond -GO 2018 Ref - Principal 0 0 0 95,000 95,000 580,000 165 of 256 8-07-2019 08:28 AM C I T Y 0 F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES -------------- 2018-2019 --------------- -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101-555649.Bond-GO 2018 Ref - Interest 0 0 0 193,609 193,609 227,444 101-555650 Bond-CO, 2019-Principal 0 0 0 0 0 250,000 101-555650.Bond-CO 2019-Interest 0 0 0 0 0 130,275 101-555900 Debt Service 0 0 424,951 0 0 0 TOTAL Debt Service 6,517,166 6,816,134 6,648,723 6,678,977 6,678,980 7,022,003 Other Financing Sources 101-556300 Payment To Refund Debt 0 6,159,623 0 0 0 0 TOTAL Other Financing Sources 0 6,159,623 0 6 0 0 TOTAL NON DEPARTMENTAL 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 TOTAL GENERAL GOVERNMENT 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 TOTAL EXPENDITURES 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 166 of 256 DESCRIPTION and solid waste functions and is managed by the Public Works Department. Staff is responsible for the and wastewater service and infrastructure. This includes the water distribution ansport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2017-18 2018-19 2019-20 Budget Actual Estimate I Budget Revenues Franchises $263,469 $263,517 Fees 23,293,054 23,758,204 Fund Transfers 141,510 141,000 Miscellaneous 3,495,149 493,300 Total $27,193,182 $24,656,021 Expenses Business Office $822,393 $862,009 W&S Administration 21,796,470 23,836,457 Projects 5,877,000 501,285 Total $28,495,863 $25,199,751 PROGRAM JUSTIFICATION AND ANALYSIS $227,380 24,575,500 2,614,428 465,218 $27,882,526 $936,208 23,696,318 3,250,000 $27,882,526 Revenue: Revenues for FY 2019-20 are expected to increase 13.1 % from the FY 2017-18 year end estimate with a $2.4 million transfer from reserves to fund capital projects. Expenses: The FY 2019-20 Budget increases 10.6% from the FY 2018-19 year end estimates to fund a new water main, utility relocations, waterline replacements, and water tank painting. 167 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 0 0 0 277,716 376,285 0 TOTAL MISC & PROJECTS Franchises 232,754 263,469 263,517 221,553 263,517 227,380 Permits 49,564 0 0 0 0 0 Fees 21,617,933 23,293,054 24,439,057 18,450,393 23,758,204 24,575,500 Fund Transfers 136,920 141,510 685,836 105,750 141,000 2,614,428 Miscellaneous 6,606,455 3,495,149 347,111 396,056 493,300 465,218 TOTAL REVENUES 28,643,624 27,193,182 25,735,522 19,173,751 24,656,021 27,882,526 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000 BUSINESS OFFICE 690,817 822,393 936,110 634,847 862,009 936,208 TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 759,847 987,009 4,186,208 PUBLIC WORKS W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 PROJECTS 0 0 0 277,716 376,285 0 TOTAL MISC & PROJECTS 0 0 0 277,716 376,285 0 TOTAL EXPENDITURES 20,454,252 28,495,863 24,980,024 18,292,603 25,199,751 27,882,526 REVENUE OVER /(UNDER) EXPENDITURES 8,189,372 --- -- - -- - -- ----------- ( 1,302,682) - ---- - - -- -- ----------- 755,498 --- -- - -- - -- ----------- 881,149 -- -- - -- - - -- ----------- ( 543,730) 0 - -- -- -- -- -- -- ---- - -- --- - --- -- - - - - -- ----------- ------------ ------------ 168 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 REVENUES (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 0 000 - 421490 Cell Tower Leasing 000 - 455200 TOTAL Franchises 4,617,936 Permits Water & Sewer Transfer Fee 000 - 432400 Development Permit 49,564 TOTAL Permits 49,564 232,754 263,469 263,517 221,553 263,517 227,380 232,754 263,469 263,517 221,553 263,517 227,380 Fees 0 0 000 - 455200 Garbage Collection Fee 4,617,936 000 - 455500 Water & Sewer Transfer Fee 0 000 - 455600 Fire Line Fees 29,540 000 - 455700 Recycle Fee Revenue 295,773 000 - 455800 W &S Line Constructn Reimbur 35,302 000 - 457100 Sale of Water 9,741,286 000 - 457110 Edwards Water Lease 125,531 000 - 457120 Water Transfer Charge -Selma 24,641 000 - 457200 Sale of Meters 111,839 000 - 457400 Sewer Charges 6,385,094 000 - 457500 Water Penalties 248,540 000 - 459200 NSF Check Fee- Water &Sewer 2,450 TOTAL Fees 21,617,933 Fund Transfers 34,244 000 - 486000 Transfer In - Reserves 0 000 - 486204 Interfnd Chrg- Drainage Billin 136,920 TOTAL Fund Transfers 136,920 Miscellaneous 71,886 000 - 490000 Misc Charges 282,282 000 - 491000 Interest Earned 3,666 000 - 491200 Investment Income 58,376 000 - 495013 Capital Contribution -W &S 6,111,474 000 - 496000 Water Construction Reserve Ac 0 000 - 497000 Misc Income -W &S 28,284 000 - 498110 Salary Reimb -SSLGC 122,373 000 - 498200 Reimbursmnt -W &S Project 0 TOTAL Miscellaneous 6,606,455 TOTAL REVENUES 28,643,624 0 0 0 0 0 0 0 0 0 0 4,960,183 5,217,962 4,139,595 5,177,600 5,280,000 ( 10) 0 10 0 0 29,015 31,000 33,160 33,160 33,000 305,469 315,500 264,229 330,800 336,000 36,474 20,000 17,236 25,000 20,000 10,666,527 10,790,831 8,032,959 10,700,000 10,914,000 54,872 40,000 34,244 34,244 40,000 26,420 6,233 28,809 40,000 30,000 143,916 160,000 71,886 90,000 120,000 6,816,996 7,578,031 5,820,506 7,300,000 7,550,000 250,316 277,000 5,509 25,000 250,000 2,875 2,500 2,250 2,400 2,500 23,293,054 24,439,057 18,450,393 23,758,204 24,575,500 0 544,836 0 0 2,468,028 141,510 141,000 105,750 141,000 146,400 141,510 685,836 105,750 141,000 2,614,428 10,989 1,000 8,683 10,000 5,000 44,859 25,000 51,161 69,300 75,000 158,054 180,000 178,982 230,000 240,000 3,132,348 0 0 0 0 1 0 0 0 0 17,267 15,000 54,651 60,000 20,000 131,630 126,111 102,579 124,000 125,218 1 0 0 0 0 3,495,149 347,111 396,056 493,300 465,218 27,193,182 25,735,522 19,173,751 24,656,021 27,882,526 169 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )(-------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Professional Services Fund Charges /Transfers 101 - 548406 Transfer To Public Improvemen 0 5,825,000 125,000 125,000 125,000 3,250,000 TOTAL Fund Charges /Transfers 0 5,825,000 125,000 125,000 125,000 3,250,000 Maintenance Services Other Financing Sources 101 - 556000 Issuance Costs 0 52,000 0 0 0 0 TOTAL Other Financing Sources 0 52,000 0 0 0 0 Capital Outlay TOTAL NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000 170 of 256 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. X61-Al 16-T-Al ► I 1X*1:Fj*" RV4� Continue to provide friendly and efficient services to our customers. To encourage and educate our customers to use delivery of e-mail statements. To encourage and educate our customers to pay their utility bill by using automatic draft payments services, online web payments, and e- services through their financial institution. To read water meters in a safe, reliable, and efficient manner Provide accurate and expedited utility billing statements 171 of 256 ■ FAT UTILITY BILLING 2017 -18 2018 -19 2019 -20 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 2 2 -Utility Billing Clerk 1 2 2 2 -Utility Meter Tech 1 2 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 1 9 91 9 172 of 256 Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $453,201 $445,164 $469,663 Supplies 2,916 4,800 3,800 City Support Services 1 5,655 5,655 Utility Services 1,026 10,500 10,700 Operations Support 141,417 129,000 158,500 Staff Support 3,755 6,250 6,250 Professional Services 210,300 252,000 243,000 Maintenance Services 6,120 8,040 8,040 Operating Equipment 3,657 600 600 Capital Outlay 0 0 30,000 Total $822,393 $862,009 $936,208 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate with additional postage costs and the purchase of a replacement vehicle. 173 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET BUSINESS OFFICE --- -- ---- - - - - -- --------------- Personnel Services 176 - 511110 Regular 269,610 293,782 330,487 251,751 301,960 317,221 176- 511120 Overtime 9,665 6,797 3,200 4,344 5,000 3,200 176 - 511180 LTD 807 891 1,017 591 936 983 176 - 511210 Longevity 9,665 5,611 6,754 4,646 4,488 5,546 176- 511230 Certification Allowance 115 0 300 0 0 0 176- 511310 FICA - Employer 21,736 22,643 25,891 19,281 23,826 24,936 176 - 511350 TMRS- Employer 46,412 54,856 54,675 42,108 49,878 52,676 176 - 511410 Health - Employer 56,042 67,161 75,916 46,787 57,422 63,475 176 - 511500 Workers' Compensation 1,945 1,461 1,660 1,654 1,654 1,626 TOTAL Personnel Services 415,998 453,201 499,900 371,162 445,164 469,663 Supplies 176 - 521000 Operating Supplies 717 1,164 1,700 645 2,700 1,700 176- 521100 Office Supplies 963 1,752 2,100 1,112 2,100 2,100 TOTAL Supplies 1,680 2,916 3,800 1,757 4,800 3,800 Human Services 176 - 531100 Pre - employment Check 203 0 0 0 0 0 TOTAL Human Services 203 0 0 0 0 0 City Support Services 176 - 532355 Software Maintenance 28 0 0 0 0 0 176 - 532900 Contingencies 0 1 5,349 250 5,655 5,655 TOTAL City Support Services 28 1 5,349 250 5,655 5,655 Utility Services 176 - 533310 Telephone /Cell Phone 752 1,026 1,671 1,024 1,500 1,700 176 - 533500 Vehicle Fuel 0 0 9,000 2,464 9,000 9,000 TOTAL Utility Services 752 1,026 10,671 3,488 10,500 10,700 Operations Support 176 - 534000 Postage 73,088 72,670 93,000 62,565 75,000 93,000 176- 534200 Printing & Binding 43,686 43,682 56,000 30,976 45,000 56,000 176- 534300 Equipment Maintenance - Copie 9,028 9,028 9,500 4,614 9,000 9,500 176 - 534800 Temporary Empl. Services 0 16,037 0 0 0 0 TOTAL Operations Support 125,802 141,417 158,500 98,155 129,000 158,500 Staff Support 176 - 535100 Uniforms 2,058 2,715 2,200 1,396 2,200 2,200 176 - 535200 Awards 0 30 200 193 200 200 176- 535300 Memberships 0 30 100 30 100 100 176- 535500 Training /Travel 982 802 3,500 1,720 3,500 3,500 176 - 535510 Meeting Expenses 0 179 250 133 250 250 TOTAL Staff Support 3,040 3,755 6,250 3,471 6,250 6,250 174 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541800 Credit Card Fees 137,194 208,802 240,000 148,672 250,000 240,000 176 - 541810 Credit Cards Fees - AMEX 0 1,498 3,000 1,831 2,000 3,000 TOTAL Professional Services 137,194 210,300 243,000 150,503 252,000 243,000 Fund Charges /Transfers Maintenance Services 176 - 551800 Other Maintenance Agreements 6,120 6,120 8,040 5,700 8,040 8,040 TOTAL Maintenance Services 6,120 6,120 8,040 5,700 8,040 8,040 Rental /Leasing Operating Equipment 176 - 571000 Furniture & Fixtures 0 3,147 600 360 600 600 176 - 571400 Communication Equip LESS $500 0 510 0 0 0 0 TOTAL Operating Equipment 0 3,657 600 360 600 600 Capital Outlay 176 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 30,000 TOTAL Capital Outlay 0 0 0 0 0 30,000 TOTAL BUSINESS OFFICE 690,817 822,393 936,110 634,847 862,009 936,208 TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 759,847 987,009 4,186,208 175 of 256 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. Maintain a sound water and sewer system. Ensure an adequate future water supply. Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. Emphasize safety to our employees to reduce preventable accidents. Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. 176 of 256 1V.%r11a7_121 lILVATIa=013u1i01(.` 0lZA11IM2 WATER & SEWER ADMINISTRATION 2016 -17 2017 -18 2018 -19 Director 1 1 1 Assistant Director(Water/Wastewater Manager) 1 1 1 Senior Administrative Assistant 1 1 1 Clerk/Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor (Superintendent) 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman III 1 1 1 Serviceman II 4 5 5 Serviceman 1 8 101 10 TOTAL POSITIONS 20 231 23 177 of 256 1V.%r11a7_121 M1 ILVATIa=013 lay 1i01C 10IZANIM2 i l l .► • Water Accounts 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Water Accounts 16,022 16,650 17,000 Miles of Water Main 224 226 228 Miles of Sewer Main 113 114 115 Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 84.27 60 60 5,827 5,900 6,000 5,232 5,250 5,300 2017 -18 2018 -19 1 2019 -20 Efficiency Actual Estimate I Budget Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 84.27 60 60 5,827 5,900 6,000 5,232 5,250 5,300 New Meter Installed 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget New Meter Installed 406 350 350 New Service Taps 2 6 10 Water Service Calls 1,002 1,000 1,000 Water Main Break, Service Repair Calls 104 200 200 Sewer Backup and Repair Calls 665 650 650 178 of 256 LIN =117_ 121 M1 ILVATIa=013u110111010IZANIM2 Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $1,259,856 $1,343,734 $1,458,353 Supplies 178,336 225,493 187,500 Human Services 0 700 0 City Support Services 59,829 52,568 159,603 Utility Services 3,528,081 3,559,100 3,575,800 Operations Support 6,419 10,902 11,300 Staff Support 25,583 34,500 38,000 City Assistance 333 205 1,500 Professional Services 403,181 375,434 406,179 Fund Charges /Transfers 7,315,927 6,188,960 6,355,471 Maintenance Services 8,538,899 9,022,440 9,200,490 Other Costs 36,615 38,436 40,000 Debt Service 382,603 2,128,131 2,100,622 Rental /Leasing 56,783 124,500 4,500 Operating Equipment 4,025 5,500 8,000 Capital Outlay 0 725,854 149,000 Total $21,796,470 $23,836,457 $23,696,318 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 0.5% from the FY 2018 -19 year end estimate. Increases in personnel costs for the annual merit program, in Fund Charges /Transfers for additional contributions to Schertz Seguin Local Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water pipeline project and south wastewater treatment plant and setting a contingency account for $100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle purchases in Capital Outlay. 179 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION ----- -- -- ----- - -- --- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575 - 532500 575 - 511110 Regular 735,381 575 - 511120 Overtime 36,102 575 - 511180 LTD 2,004 575 - 511210 Longevity 19,192 575 - 511230 Certification Allowance 12,590 575 - 511310 FICA - Employer 54,091 575 - 511350 TMRS- Employer 120,806 575 - 511410 Health - Employer 117,531 575 - 511500 Workers' Compensation 9,734 TOTAL Personnel Services 1,107,431 Supplies 575 - 533500 Vehicle Fuel 575 - 521000 Operating Supplies 8,781 575 - 521100 Office Supplies 853 575 - 521200 Medical /Chem Supplies 1,461 575 - 521400 Plumbing Supplies 58,433 575 - 521405 Water Meters -New 127,155 575 - 521600 Equip Maint Supplies 0 TOTAL Supplies 196,683 Human Services 1,500 575 - 531100 Pre - employment Check 539 TOTAL Human Services 539 City Support Services 953,832 575 - 532500 City Insurance - Commercial 42,626 575 - 532800 Employee Appreciation Events 1,343 575 - 532900 Contingencies 20,735 TOTAL City Support Services 64,704 Utility Services 3,005 575 - 533100 Gas Utility Service 921 575 - 533200 Electric Utility Service 269,159 575 - 533310 Telephone /Cell Phones 2,137 575 - 533320 Telephone /Air Cards 286 575 - 533400 Water Purchase 2,918,214 575 - 533410 Water Utility Service 9,699 575 - 533500 Vehicle Fuel 37,526 TOTAL Utility Services 3,237,942 814,575 953,832 731,422 871,048 949,873 35,780 17,945 30,190 36,000 17,945 2,577 2,957 1,879 2,700 3,005 22,187 21,337 20,146 20,246 27,542 13,606 13,201 13,306 15,752 13,201 63,139 76,904 56,922 71,670 76,758 150,648 162,403 128,432 150,039 160,789 149,132 174,605 142,245 166,776 199,457 8,212 9,539 9,503 9,503 9,783 1,259,856 1,432,723 1,134,043 1,343,734 1,458,353 8,247 11,993 10,155 11,993 9,000 1,004 1,500 1,197 1,500 1,500 1,023 1,224 786 1,500 1,500 17,818 50,000 57,311 60,000 50,000 150,235 125,000 126,798 150,000 125,000 9 500 208 500 500 178,336 190,217 196,456 225,493 187,500 0 700 0 700 0 0 700 0 700 0 45,441 48,000 50,068 50,068 50,068 1,953 2,500 1,680 2,500 2,500 12,435 99,535 0 0 107,035 59,829 150,035 51,748 52,568 159,603 1,178 1,500 1,251 1,500 1,500 295,137 280,000 204,193 315,000 320,000 2,729 3,500 1,559 2,400 3,500 218 800 119 200 800 3,175,122 3,200,000 2,115,108 3,200,000 3,200,000 9,456 10,000 1,310 2,000 10,000 44,240 31,000 30,288 38,000 40,000 3,528,081 3,526,800 2,353,828 3,559,100 3,575,800 180 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 147 575 - 534000 Postage 145 575 - 534100 Advertising 2,881 575 - 534200 Printing & Binding 0 575 - 534300 Equipment Maintenance - Copie 5,202 TOTAL Operations Support 8,228 Staff Support 5,202 5,500 575 - 535100 Uniforms 8,228 575 - 535300 Memberships 5,375 575 - 535500 Training /Travel 6,696 575 - 535510 Meeting Expenses 1,817 575 - 535600 Professional Certification 249 TOTAL Staff Support 22,364 City Assistance 15,000 575 - 537100 Medical Services 1,638 TOTAL City Assistance 1,638 Professional Services 575 - 541200 Legal Svcs 575 - 541300 Other Consl /Prof Services 575 - 541305 Cell Tower Management Fees 575 - 541310 Contractual Services 575 - 541400 Auditor /Accounting Service 575 - 541500 Paying Agent 575 - 541650 Misc Expenses TOTAL Professional Services Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 575 - 548050 Contribution to SSLG 575 - 548060 Contribution to CCMA 575 - 548101 Transfer Out - General Fund 575 - 548106 Transfer Out- Special Events 575 - 548600 Inter -fund Charges -Admin 575 - 548610 Interfund Charge -Fleet 575 - 548700 Bad Debt Expense 575 - 548800 Depreciation Expense 575 - 548900 Amortization Expense TOTAL Fund Charges /Transfers 207 300 147 200 300 971 5,000 2,950 5,000 5,000 38 500 105 500 500 5,202 5,500 4,716 5,202 5,500 6,419 11,300 7,917 10,902 11,300 8,982 16,500 15,211 16,500 15,000 5,758 6,000 5,246 6,000 6,000 8,973 15,000 4,063 10,000 15,000 1,648 2,000 1,015 2,000 2,000 222 0 0 0 0 25,583 39,500 25,534 34,500 38,000 333 1,500 205 205 1,500 333 1,500 205 205 1,500 220,694 211,625 197,516 155,572 200,000 200,000 37,652 102,431 112,965 59,972 70,000 112,965 73,426 64,122 78,500 80,634 80,634 68,214 2,880 0 0 0 0 0 23,430 24,000 24,000 20,644 24,000 24,000 800 800 1,000 600 800 1,000 0 203 0 0 0 0 358,883 403,181 413,981 317,423 375,434 406,179 300,000 300,000 500,000 480,000 480,000 100,000 2,242,314 2,906,068 3,786,424 3,393,413 3,786,424 4,006,734 413,650 410,650 412,250 577,775 412,250 726,800 0 0 4,000 0 4,000 4,000 2,494 3,640 0 0 0 0 1,186,812 1,344,140 1,365,998 1,024,498 1,365,998 1,385,000 148,276 129,890 140,288 105,216 140,288 132,937 0 70,807 0 0 0 0 2,116,417 2,150,733 0 0 0 0 11,381 0 0 0 0 0 6,421,344 7,315,927 6,208,960 5,580,903 6,188,960 6,355,471 181 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 8 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 5,000 575 - 551100 Building Maintenance 137 575 - 551300 Computer Maintenance 17,754 575 - 551400 Minor & Other Equip Maint 1,286 575 - 551500 Water Maintenance 77,774 575 - 551510 Waste Contractor Expense 4,342,077 575 - 551520 Sewer Treatment -CCMA /MUD 3,349,837 575 - 551530 Sewer Maintenance 117,701 575 - 551540 I &I Maintenance 3,850 575 - 551600 Street Maintenance Materials 12,052 575 - 551720 Low Flow Rebate Program 0 575 - 551800 Other Maintenance Agreements 220 TOTAL Maintenance Services 7,922,689 Other Costs 2,793,966 575 - 554100 State Water Fees -TCEQ 36,605 TOTAL Other Costs 36,605 Debt Service 84,000 575 - 555900 Debt Service 0 575- 555900.Interest Expense 357,795 TOTAL Debt Service 357,795 Rental /Leasing 19,767 575 - 561000 Rental- Building & Land 2,702 575 - 561100 Rental - Equipment 0 575 - 561200 Lease /Purchase Payments 20,800 TOTAL Rental /Leasing 23,502 Operating Equipment 240 575 - 571000 Furniture & Fixtures 0 575 - 571200 Vehicles & Access. LESS $5,00 0 575 - 571300 Computer & Periphe. < $5000 515 575 - 571500 Minor Equipment 2,575 575 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 3,090 Capital Outlay 36,615 575 - 581200 Vehicles & Access. Over $5,00 0 575 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 1,572 5,000 6 5,000 5,000 6,218 17,500 0 5,600 17,500 25 2,500 96 2,500 2,500 138,060 155,000 40,180 155,000 155,000 4,687,548 4,565,218 3,486,008 4,540,000 4,540,000 3,655,649 4,150,000 2,793,966 4,150,000 4,316,000 28,650 84,000 26,816 84,000 84,000 0 129,500 0 60,000 60,000 20,867 19,767 12,226 20,000 20,000 50 250 50 100 250 260 240 180 240 240 8,538,899 9,128,974 6,359,528 9,022,440 9,200,490 36,615 40,000 38,436 38,436 40,000 36,615 40,000 38,436 38,436 40,000 0 1,605,000 0 1,605,000 1,500,000 382,603 299,245 523,131 523,131 600,622 382,603 1,904,245 523,131 2,128,131 2,100,622 2,783 3,500 2,866 3,500 3,500 0 1,000 0 1,000 1,000 54,000 120,000 ( 33,173) 120,000 0 56,783 124,500 ( 30,307) 124,500 4,500 1,072 6,000 3,054 2,500 5,000 0 2,500 0 0 0 0 0 0 0 0 2,954 3,000 0 3,000 3,000 0 18,000 0 0 0 4,025 29,500 3,054 5,500 8,000 0 517,978 511,943 511,943 60,000 0 198,000 181,199 213,911 89,000 0 715,978 693,142 725,854 149,000 182 of 256 8-07-2019 08:26 AM 202-WATER & SEWER PUBLIC WORKS EXPENDITURES Water Line Relocation Aviation Heights C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 9 ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 183 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Operations Support Professional Services 900 - 541100 ENGINEERING 0 0 0 16,805 35,992 0 TOTAL Professional Services 0 0 0 16,805 35,992 0 Fund Charges /Transfers Maintenance Services 900 - 551900 CONSTRUCTION 0 0 0 260,911 340,293 0 TOTAL Maintenance Services 0 0 0 260,911 340,293 0 Rental /Leasing TOTAL PROJECTS 0 0 0 277,716 376,285 0 184 of 256 8-07-2019 om.eo um c z r , u r o c u E R z Z PAGE: zs PROPOSED BUDGET WORKSHEET 202-WATER u SEWER AS OF: JULY ozoT, cozo mzoc & PRoaEcro EXPEmozrvnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM0000 aoaaornen oxPNmam Services Professional Maintenance Services TOTAL mzoo u PROJECTS u o u zrr'rzo 376'285 o rorA` oxpomnrzomca co.^u^.oso 28'495'863 24.980.024 zu'oyo.00a 25'199'751 27.882'526 185ofr56 (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Provide citizens with quality projects completed on -time and on- budget. Design a 3 million gallon ground storage and booster station State law mandates that the WaterNVastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 186 of 256 Revenue Fees $1,544,962 Miscellaneous 102,749 Total $1,647,719 Expenses Non Departmental $1,000 Total $1,000 PROGRAM JUSTIFICATION AND ANALYSIS $975,000 169,000 $1,144,000 $1,378,484 $1,378,484 WIRITIPW 180,000 $256,000 $256,000 Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 187 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $1,544,962 Miscellaneous 102,749 Total $1,647,719 Expenses Non Departmental $1,000 Total $1,000 PROGRAM JUSTIFICATION AND ANALYSIS $975,000 169,000 $1,144,000 $1,378,484 $1,378,484 WIRITIPW 180,000 $256,000 $256,000 Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 187 of 256 8-07-2019 08:28 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 0 0 1,375,000 0 0 0 38,537 102,749 82,000 126,286 169,000 180,000 1,471,847 1,647,711 2,557,000 916,564 1,144,000 1,280,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,470,847 1,646,711 926,000 459,420) 234,484) 1,024,000 188 of 256 8-07-2019 08:28 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019 REVENUES -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-455900 Cap Rcvry-Water 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 TOTAL Fees 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 1,375,000 0 0 0 TOTAL Fund Transfers 0 0 1,375,000 0 0 0 Miscellaneous 000-491000 Interest Earned 863 5,527 7,000 2,884 4,000 5,000 000-491200 Investment Income 37,675 97,222 75,000 123,403 165,000 175,000 TOTAL Miscellaneous 38,537 102,749 82,000 126,286 169,000 180,000 TOTAL REVENUES 1,471,847 1,647,711 2,557,000 916,564 1,144,000 1,280,000 189 of 256 8 -07 -2019 08:28 AM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 5,000 0 0 250,000 Supplies 1,000 984 3,484 256,000 City Support Services Utility Services Operations Support Professional Services 101- 541200 Legal Svcs -Water 0 0 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 TOTAL Professional Services 1,000 1,000 256,000 Fund Charges /Transfers 0 2,500 5,000 0 0 250,000 984 984 1,000 984 3,484 256,000 101 - 548406 Transfer Out - Water /Sewer Proj 0 0 1,375,000 1,375,000 1,375,000 0 TOTAL Fund Charges /Transfers 0 0 1,375,000 1,375,000 1,375,000 0 Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 190 of 256 SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. Initiate and institute a study to implement reuse water throughout the City. Provide citizens with quality projects completed on -time and on- budget. 191 of 256 i i11L► ► G 7 Budget 2017 -18 2018 -19 2019 -20 Actual Estimate Budget Revenue Fees $821,969 $489,200 $600,000 Miscellaneous 85,591 123,500 103,000 Total $907,560 $612,700 $703,000 Expenses Non Departmental 493,208 7,984 260,500 Total PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 192 of 256 8-07-2019 08:28 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 744,574 821,969 600,000 421,529 489,200 600,000 36,518 85,591 44,000 121,296 123,500 103,000 781,092 907,560 644,000 542,825 612,700 703,000 5,356 493,208 260,500 3,927 7,984 260,500 5,356 493,208 260,500 3,927 7,984 260,500 5,356 493,208 260,500 3,927 7,984 260,500 775,736 414,352 383,500 538,898 604,716 442,500 193 of 256 8-07-2019 08:28 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019 REVENUES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-455910 Cap Rcvry-Waste Water 717,574 794,969 600,000 432,329 500,000 600,000 000-455913 Cap Rcvry-North Sewer Treat 27,000 27,000 0 10,800) 10,800) 0 TOTAL Fees 744,574 821,969 600,000 421,529 489,200 600,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 730 3,799 4,000 2,805 3,500 3,000 000-491200 Investment Income 63,424 104,840 40,000 101,613 120,000 100,000 000-491800 Gain/Loss Capital One Sewer 13,176) 11,126) 0 8,567) 0 0 000-491900 Unrealize Gain/Loss-Captl On( 14,460) 11,922) 0 25,444 0 0 TOTAL Miscellaneous 36,518 85,591 44,000 121,296 123,500 103,000 TOTAL REVENUES 781,092 907,560 644,000 542,825 612,700 703,000 194 of 256 8 -07 -2019 08:28 AM 421 - CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Operations Support Professional Services 101- 541200 Legal Services -Sewer 0 0 5,000 0 2,500 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 984 984 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,356 4,360 4,500 2,943 4,500 4,500 TOTAL Professional Services 5,356 5,360 260,500 3,927 7,984 260,500 Fund Charges /Transfers 101 - 548406 Transfer Out - Water /Sewer Prjc 0 487,848 0 0 0 0 TOTAL Fund Charges /Transfers 0 487,848 0 0 0 0 Maintenance Services TOTAL NON DEPARTMENTAL 5,356 493,208 260,500 3,927 7,984 260,500 TOTAL GENERAL GOVERNMENT 5,356 493,208 260,500 195 of 256 3,927 7,984 260,500 DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES Protect lives and property. Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. Review storm water infrastructure plans Maintain storm water data collection. Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. Provide Storm water pollution and floodplain awareness to the community and city personnel. 196 of 256 [01 A $ IF -�Ifl ,fT j Z FAI jK$jW FAT ■ Z DRAINAGE 2 2017-18 2 2018-19 2 2019-20 Drainage Foreman 1 1 1 1 1 1 Drainage Worker 11 2 2 2 2 2 2 Drainage Worker 1 5 5 5 5 5 5 TOTAL POSITIONS 1 1 81 8 81 7: I zi ; to] N , F-Al Z [A : I I Z 111 p f, 'A 1[91: 2017-18 2018-19 2019-20 i Workload/Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 5.15 5.15 118.07 118.07 118.07 157.75 157.75 157.75 2017-18 2017-19 2019-20 Efficiency Actual Estimate Budget Monthly Operating Expenditures 93,564 98,879 105,475 2017-18 � 2018-19 2019-20 Effectiveness Actual Estimate � Budget ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 197 of 256 2,900 3,200 3,300 600 700 800 1,350 1,450 1,450 2017-18 2017-19 2019-20 Efficiency Actual Estimate Budget Monthly Operating Expenditures 93,564 98,879 105,475 2017-18 � 2018-19 2019-20 Effectiveness Actual Estimate � Budget ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 197 of 256 2,900 3,200 3,300 600 700 800 1,350 1,450 1,450 Monthly Operating Expenditures 93,564 98,879 105,475 2017-18 � 2018-19 2019-20 Effectiveness Actual Estimate � Budget ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 197 of 256 2,900 3,200 3,300 600 700 800 1,350 1,450 1,450 ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 197 of 256 2,900 3,200 3,300 600 700 800 1,350 1,450 1,450 Revenue Permits $3,960 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Permits $3,960 $4,000 $4,000 Fees 1,159,910 1,200,150 1,230,000 Miscellaneous 194,255 59,732 33,000 Total $1,358,125 $1,263,882 $1,267,000 Expenses Personnel $339,603 $325,045 $400,200 Supplies 4,773 5,700 6,000 City Support Services 6,874 3,266 34,000 Utility Services 14,017 13,000 13,200 Operations Support 0 0 1,050 Staff Support 5,758 11,779 13,700 City Assistance 98 100 500 Professional Services 8,918 37,000 41,500 Fund Charges /Transfers 617,182 532,162 479,659 Maintenance Services 1,090 30,000 42,000 Other Costs 100 100 200 Debt Services 8,206 121,213 124,200 Rental /Leasing 0 500 500 Operating Equipment 6,812 0 2,000 Capital Outlay 0 74,348 107,000 Projects 0 940,257 0 Total $1,013,430 $2,094,470 $1,265,709 Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with new commercial and residential development occurring in the City. Overall revenue will increase 0.2% from the prior year which saw the remainder or a one time contribution from Cibolo for the Cibolo Creek Bridge reconstruction. Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end estimate for the operating accounts not including projects. The increase is due to higher personnel costs related to the annual merit program, setting a contingency at $30,000, additional Maintenance Services for a new outsourced mowing contract to improve services, and additional large equipment and vehicle purchases. 198 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Permits 2,960 3,960 3,000 3,100 4,000 4,000 Fees 1,146,946 1,159,910 1,208,500 976,548 1,200,150 1,230,000 Fund Transfers 0 0 1,027,062 0 0 0 Miscellaneous 16,663 194,255 26,800 51,006 59,732 33,000 TOTAL REVENUES 1,166,568 1,358,125 2,265,362 1,030,653 1,263,882 1,267,000 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 TOTAL PUBLIC WORKS 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 MISC & PROJECTS PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL MISC & PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL EXPENDITURES 1,066,235 1,013,430 2,250,571 1,492,135 2,094,470 1,265,709 REVENUE OVER /(UNDER) EXPENDITURES 100,333 ----- - - - - -- ----------- 344,696 ----- - - - - -- ---- -- - - --- 14,792 ----- - - - - -- -- --- -- - - -- ( 461,482) ----- - - - - -- ---- - - - -- -- ( 830,588) ----- - - - - -- ------ --- -- - -- - -- - 1,291 - - - - -- ------ - - - - -- ----- - - ---- ------ - - - --- 199 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 REVENUES Permits 000 - 432400 Floodplain Permit TOTAL Permits Fees 000 - 457500 Drainage Penalties 000 - 457600 Drainage Fee TOTAL Fees Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income- Drainage TOTAL Miscellaneous M&WAM 1*j :4 U0 W (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,960 3,960 3,000 3,100 4,000 4,000 2,960 3,960 3,000 3,100 4,000 4,000 10,016 10,537 10,000 32 150 10,000 1,136,930 1,149,373 1,198,500 976,516 1,200,000 1,220,000 1,146,946 1,159,910 1,208,500 976,548 1,200,150 1,230,000 0 0 1,027,062 0 0 0 0 0 1,027,062 0 0 0 295 3,481 1,800 2,876 3,600 3,000 15,500 26,509 25,000 24,113 32,000 30,000 867 164,265 0 24,017 24,132 0 16,663 194,255 26,800 51,006 59,732 33,000 1,166,568 ----------- ----------- 1,358,125 ----------- ----- - - - - -- 2,265,362 ----------- ----- - - - - -- 1,030,653 ----------- ----- - - - - -- 1,263,882 ----------- ----- - - - - -- 1,267,000 ------------ ------------ ------ - - - - -- ------ - - - - -- 200 of 256 8 -07 -2019 08:27 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579 - 511110 Regular 579 - 511120 Overtime 579 - 511180 LTD 579 - 511210 Longevity 579 - 511230 Certification Allowance 579 - 511310 FICA - Employer 579 - 511350 TMRS- Employer 579 - 511410 Health - Employer 579 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579 - 521100 Office Supplies 579 - 521200 Medical /Chem Supplies 579 - 521300 Motor Vehicle Supplies TOTAL Supplies City Support Services 579 - 532400 Computer Fees & Licenses 579 - 532500 City Insurance - Commercial 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579 - 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 172,346 217,842 250,415 170,808 209,395 254,260 500 7,897 5,500 3,823 6,000 5,500 733 669 776 450 649 788 7,191 7,891 8,338 8,318 8,338 9,166 2,550 2,400 4,800 1,985 2,400 4,800 17,875 16,826 20,269 13,839 17,287 20,940 39,105 36,687 42,803 29,860 36,190 44,234 49,432 46,245 64,120 30,906 41,236 56,886 3,455 3,146 3,563 3,550 3,550 3,626 293,187 339,603 400,584 263,539 325,045 400,200 1,964 2,972 3,300 1,780 3,300 3,300 185 198 200 174 200 500 1,574 1,603 2,000 1,557 2,000 2,000 0 0 200 0 200 200 3,723 4,773 5,700 3,510 5,700 6,000 0 0 1,000 0 0 0 4,166 5,409 0 3,266 3,266 4,000 410 1,465 0 0 0 30,000 4,576 6,874 1,000 3,266 3,266 34,000 1,072 1,048 1,200 643 1,000 1,200 15,227 12,969 12,000 11,054 12,000 12,000 16,299 14,017 13,200 11,698 13,000 13,200 Operations Support 579 - 534000 Postage 0 0 0 0 0 50 579 - 534200 Printing & Binding 0 0 1,000 0 0 1,000 TOTAL Operations Support 0 0 1,000 0 0 1,050 Staff Support 579 - 535100 Uniforms 3,385 3,340 6,450 5,591 6,450 6,000 579 - 535300 Memberships 0 0 0 129 129 500 579 - 535500 Training /Travel 1,791 1,998 4,000 1,681 4,000 5,000 579 - 535510 Meeting Expenses 260 228 600 191 600 1,200 579 - 535600 Professional Certification 569 192 600 150 600 1,000 TOTAL Staff Support 6,004 5,758 11,650 7,742 11,779 13,700 201 of 256 8 -07 -2019 08:27 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 579 - 537100 Medical Services 287 98 500 63 TOTAL City Assistance 287 98 500 63 Professional Services 100 500 100 500 579 - 541200 Legal Svcs 273 78 5,000 0 500 5,000 579 - 541310 Contractual Services 44,960 7,340 22,850 0 35,000 35,000 579 - 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,475 1,500 1,500 TOTAL Professional Services 46,733 8,918 29,350 1,475 37,000 41,500 Fund Charges /Transfers 579 - 548101 Transfer Out - General Fund 0 0 1,000 0 1,000 1,000 579 - 548106 Transfer Out- Special Events 624 1,213 0 0 0 0 579 - 548500 Interfund Charges -Admin 184,425 271,430 295,157 221,368 295,157 243,114 579 - 548600 Interfund Charges -Water 136,920 141,510 141,000 105,750 141,000 146,400 579 - 548610 Interfund Charge -Fleet 105,789 83,355 95,005 71,254 95,005 89,145 579 - 548700 Bad Debt Expense 0 3,965 0 0 0 0 579 - 548800 Depreciation Expense 128,314 115,709 0 0 0 0 TOTAL Fund Charges /Transfers 556,071 617,182 532,162 398,372 532,162 479,659 Maintenance Services 579 - 551610 Drainage Channel Maintenance 13,721 1,090 40,500 5,134 30,000 42,000 TOTAL Maintenance Services 13,721 1,090 40,500 5,134 30,000 42,000 Other Costs 579 - 554100 State Storm Water Fee -TCEQ 100 100 200 100 100 200 TOTAL Other Costs 100 100 200 100 100 200 Debt Service 579 - 555900 Debt Service 110,000 0 115,000 0 115,000 120,000 579- 555900.Interest Expense 9,795 8,206 6,213 6,206 6,213 4,200 TOTAL Debt Service 119,795 8,206 121,213 6,206 121,213 124,200 Rental /Leasing 579 - 561100 Rental - Equipment 0 0 500 55 500 500 579 - 561200 Lease /Purchase Payments 0 0 5,000 0 0 0 TOTAL Rental /Leasing 0 0 5,500 55 500 500 Operating Equipment 579 - 571500 Equipment Under $5,000 5,739 6,812 0 0 0 2,000 TOTAL Operating Equipment 5,739 6,812 0 0 0 2,000 202 of 256 8-07-2019 om.e, um c z r , u r o c u E R z Z PAGE: s PROPOSED BUDGET WORKSHEET uo«-ouuz^AoE AS OF: JULY ozoT. cozo PUBLIC ^mano EXvomozrvnoa (---------- 2018-2019 ---------->(----- 2019-2020 ------> 2016-2017 2017-2018 onamEmr ,-T-o PRmamorEo ozzr uomzm. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 579-581200 v°ui"zes a Access. Over vu'oo o o r^'s^u 74'050 74'348 ao'000 579-581500 Machinery/Equipment � � � � � 75,000 TOTAL Capital o"u°n o u ,^.a^o 74'050 74'348 zo,'non TOTAL ooAzmuGz 1'066.235 1'013'*30 1,236,907 rrs'xoo 1'15*'213 z.uss'my zozuz PUBLIC moaKa 1.066'235 z'ozs'^sn 1.236'907 775'209 1'154'213 1'265'709 203 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services 900 - 532900 Contingency 0 0 8,839 30 30 0 TOTAL City Support Services 0 0 8,839 30 30 0 Operations Support 900 - 534100 Advertising 0 0 1,229 567 653 0 TOTAL Operations Support 0 0 1,229 567 653 0 Professional Services 900 - 541100 Engineering 0 0 53,789 20,752 29,749 0 TOTAL Professional Services 0 0 53,789 20,752 29,749 0 Maintenance Services 900 - 551900 Construction 0 0 909,825 695,577 909,825 0 900 - 551910 Construction - Contingencies 0 0 39,982 0 0 0 TOTAL Maintenance Services 0 0 949,807 695,577 909,825 0 Capital Outlay TOTAL PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL MISC & PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL EXPENDITURES 1,066,235 -- --- - -- - -- ----------- 1,013,430 - -- -- - - - - -- ----- - - - - -- 2,250,571 --- -- --- --- ---- ----- - - - - -- ----- 1,492,135 - -- -- -- - - - - -- 2,094,470 - ---- -- -- -- ----- - - - - -- 1,265,709 - --- -- - -- - -- ------ - - - --- ------ - - - - -- ------ - - - - -- 204 of 256 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES Provide efficient pre - hospital healthcare services to the communities that we serve. Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. Be the preferred employer for pre - hospital healthcare providers in the State of Texas 205 of 256 Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2017 -18 2018 -19 2019 -20 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 2 2 3 Billing Clerk 1 1 0 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 MIH Paramedic 1 1 1 Paramedic 24 25 25 EMT 3 3 3 Paramedic /EMT 0 0 0 P/T Paramedics 15 15 15 P/T EMT 5 5 5 P/T Paramedic /EMT 0 0 0 P/T Supply Coordinator 0 0 1 TOTAL POSITIONS 641 65 1 66 206 of 256 Requests for EMS Service 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Requests for EMS Service 10,059 10,506 11,233 Transports to Hospitals 6,165 6,494 6,869 Hospital to Hospital Transports 791 1,000 850 Collections per Transport 493.39 450.00 475.00 Students Enrolled in EMT 90 90 90 Certification Classes Trips billed for Alamo Heights 684 700 700 Members of EMS Passport 374 550 500 Response Time 90% Reliability 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Bud et Response Time 90% Reliability 13:50 14:00 13:00 Total Time on Task (Minutes) 56:25 58:00 57:00 Transport Percentage 61% 64% 62% Days Sales Outstanding 49 45 47 Mutual Aid Requested 38 40 35 Students Graduated from EMT Certification Classes 53 55 56 Critical Failures / 100,000 miles 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Critical Failures / 100,000 miles 5.1 4 4 Fleet Accidents/ 100,000 miles 4.2 4 4 Cardiac Arrest Save % 8% 10% 10% Correct recognition of STEMI 72% 75% 75% EMT Class Certification Pass Rate 91% 90% 92% 207 of 256 Revenue Fees 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $4,754,620 $6,308,735 $6,492,050 Inter - Jurisdictional 2,861,992 3,157,710 2,991,594 Fund Transfers 0 0 0 Miscellaneous 135,601 117,375 115,500 Total $7,752,214 $9,583,820 9,599,144 Expenses Personnel $4,043,032 $4,196,415 $4,404,732 Supplies 346,144 372,000 376,100 Human Services 0 0 0 City Support Services 49,081 79,000 138,000 Utility Services 120,333 135,200 136,000 Operations Support 57,172 76,182 63,450 Staff Support 44,955 64,489 83,650 City Assistance 561,123 559,867 562,367 Professional Services 141,903 154,000 158,000 Fund Charges /Transfers 2,250,108 2,683,492 2,854,205 Maintenance Services 12,480 13,000 30,000 Other Costs 0 0 0 Debt Service 28,409 288,895 281,008 Rental /Leasing 1,567 141,000 67,000 Operating Equipment 46,167 62,500 73,300 Capital Outlay 0 6,500 371,000 Total $7,702,476 $8,832,540 $9,598,811 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase .2% from FY 2018 -19 year end estimates. The additional transports increasing revenue is offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply coordinator, and Paramedic school program for EMTs. In addition to these programs, capital outlay has increased $364,500 for a replacement ambulance and 2 replacement vehicles. 208 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter-Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,955,626 4,754,620 6,194,080 4,563,049 6,308,735 6,492,050 2,412,953 2,861,992 3,025,485 3,161,147 3,157,710 2,991,594 550,000 0 0 0 0 0 223,834 135,601 125,750 90,614 117,375 115,500 9,142,413 7,752,214 9,345,315 7,814,810 9,583,820 9,599,144 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 1,073,935 49,738 109,679 964,614 751,280 333 209 of 256 8-07-2019 08:27 AM REVENUES czr, 0 ocuE RzZ PROPOSED BUDGET WORKSHEET AS OF: JULY ozoT. cozo PAGE: 2 a1Oofa5O -------------- omo-oo10 --------------- >-------- 20uo-xuoo ------- > 2016-2017 2017'2018 onamEmT ,-T-o e0000CTEo CITY uomzm. ADmnzoo ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-456100 u"muz°""e*ul°age z=""=prt re 5.666.326 4'517'954 5.894.480 4'320'611 o'ou*'oos 6.210'950 000-456110 ra"°p"=t m"°u"=°hir Fees 25.115 25'275 28,000 23,600 25'000 ou'oon 000-456120 EMT cz=" - Fees 94.873 vu'rro 96,000 81'25* oo'000 yo'000 000-456122 co cz"°s - Fees 16'975 os.^oo 21.500 22'22e us'uno 27'000 000-456130 Immunization s*°" 9.138 z'000 7,000 u'uu« x'soo 2'000 000-456140 oazins Fees-External zo'zsa os'oza 25'000 19.039 25'000 25'000 000-456150 ot°nuor m"°" 24.484 »u'sm 27,000 zy'szo ur'000 so'000 000-456155 Community Services a"er",t zoo'^ox 72.888 75.000 45'063 50'000 uo'000 000-«ssoo ^oo Services o o'yoo 20.000 x*'u*u so'000 oo'000 000-^mzm a°l° of Merchandise - o°vo"^z o ( oz'ao,> o 4'574 5'000 o vvv-^syxvo NSF Check Fee ------_25 ---___100 ---___100 ---___50 ---___50 100 zoz^z v*=° 5.955'626 ^',u^'000 o.194.080 4'563'049 o'308'735 6.492'050 Inter-jurisdictional 000 -473500 oeu"i"/a"=u"l"pe Co Support u*s.sro o«a'sru o*o.srr 843'578 8*3'577 o*z.srr 000-^,^zou cuu"z" a"ee°=t azy'oso 346'468 410.583 410'583 ^zo'uuz ^sy'oza 000-475100 c"=°z Co oon #o 106.012 zzo'uza 121.723 125'159 121'723 133'064 000-475200 Live Oak n.pe"=^ 206'957 213'152 usx'z^o zao'z^o cso'z^u 237'775 000-475300 n"i.°r"=z City Support 2e2.361 281'28* 300,092 aoo'oyu 300'092 oos'000 000-475400 Selma a"ero=t 106'656 111,886 z^o.so, 148'697 148'697 zaz'ooz 000-475500 ache,tz Support 504.084 sso'acs 581.537 soz'usr 581'537 602'583 000-475600 a°"t" cz",° a"ee"rt zo'as^ zo'^^, zo'ryo 10.790 zo',yu zz'zs, 000-475800 *"=i"" Support 14.956 zu'zur 16.347 16'347 zo'am 16'8*9 000-475910 TASrr Program 38,897 366,853 360,000 492,224 492,224 240,000 TOTAL Inter-Jurisdictional 2'412.953 2'861'992 3'0e5.485 a'zoz'z*v 3'157'710 2.991'594 Fund Transfers� 000-486100 r`a"°fe" In 550,000 0 0 0 0 0 zoruL Fund r,="sfe== 550,000 o o o o o Miscellaneous 000-^yz000 znu",°°t Ea="=u ooy ^'^os 3'000 o'000 o'ono ^'000 000-491e00 Investment Income u./so o'xsr rso o'ouz u'000 y'soo 000-493203 n""^tio=°-oMo 351 yzz 2,000 625 ( 625> o'oon 000-493205 o°"°ti°"s-o°zf Tournament 10,060 18'595 10,000 ( u'zoo> o o 000-495100 mIo Contracts 99'579 o o o o o 000-«y,000 xu=c Income 48.903 *y'yoo 50,000 48'156 so'000 50'000 000-^s,zoo Recovery of Bad o"ut 61,292 55'488 oo'000 2'552 5'000 50'000 000-497110 c°lze"t^°" Agency-Bad Debt ---____0 ----___0 ---____0 ---_30,291 ---_50,000 ----____0 TOTAL Miscellaneous ---223,834 ---135,601 ---125,750 ----90,614 ---117,375 ---�115,500 ---------_ TOTAL amvmaoEa o.z^o.ozs 7'752'214 9.345'315 ,'nz*.nzo 9.583'820 9.599.144 a1Oofa5O 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 280 - 511110 Regular 2,058,622 2,167,653 2,491,726 1,950,920 2,250,000 2,474,883 280 - 511120 Overtime 735,899 710,157 730,979 614,343 740,000 734,285 280 - 511180 LTD 5,484 6,389 6,670 4,572 6,600 6,494 280 - 511210 Longevity 41,594 45,125 47,147 43,025 45,000 44,585 280 - 511220 Clothing Allowance 10,452 10,980 11,857 9,756 12,500 12,168 280 - 511230 Certification Allowance 18,845 18,805 15,100 20,020 20,000 23,400 280 - 511310 FICA - Employer 209,138 217,875 252,748 194,456 250,000 246,355 280 - 511350 TMRS- Employer 427,421 478,819 495,946 394,236 480,000 484,783 280 - 511410 Health- Employer 285,275 350,227 351,825 260,690 350,000 311,434 280 - 511500 Workers' Compensation 44,476 37,002 42,476 42,315 42,315 66,345 TOTAL Personnel Services 3,837,205 4,043,032 4,446,474 3,534,333 4,196,415 4,404,732 Supplies 280 - 521000 Operating Supplies 1,539 657 2,000 316 1,000 2,000 280 - 521010 Operating Supplies -EMT Class 24,099 21,940 30,000 14,480 25,000 26,000 280 - 521020 Operating Supplies -CE Class 13,757 7,740 16,450 4,389 8,000 16,000 280 - 521025 Community Support Supplies 74,824 53,272 70,000 23,238 30,000 40,000 280 - 521030 Operating Supplies- MIH 385 77 1,000 0 0 1,000 280 - 521100 Office Supplies 1,604 3,200 3,000 2,791 3,000 3,500 280 - 521200 Medical /Chem Supplies 247,439 250,857 285,000 250,705 285,000 265,000 280 - 521250 Immunization Supplies 11,526 2,922 14,600 9,425 14,000 14,600 280 - 521300 Motor Veh. Supplies 277 1,335 4,000 1,408 3,500 4,000 280 - 521600 Equip Maint Supplies 3,234 4,145 5,000 905 2,500 4,000 TOTAL Supplies 378,684 346,144 431,050 307,657 372,000 376,100 Human Services 280 - 531100 Pre - employment Check 1,299 0 0 0 0 0 TOTAL Human Services 1,299 0 0 0 0 0 City Support Services 280 - 532350 Software Maintenance 34,948 26,390 46,000 37,843 46,000 62,000 280 - 532500 City Insurance - Commercial 22,108 22,691 25,000 26,363 26,500 26,000 280 - 532840 Golf Tournament- Dilworth 100 0 0 ( 100) 0 0 280 - 532900 Contingencies 0 0 23,000 0 6,500 50,000 TOTAL City Support Services 57,156 49,081 94,000 64,105 79,000 138,000 Utility Services 280 - 533100 Gas Utility Service 4,099 4,703 6,000 6,311 7,200 6,000 280 - 533200 Electric Utility Service 22,113 14,817 25,000 7,513 16,000 15,000 280 - 533300 Telephone /Land Line 2,843 2,865 3,500 2,127 3,000 3,000 280 - 533310 Telephone /Cell Phones 7,632 7,097 8,500 4,386 8,000 10,000 280 - 533320 Telephone /Air Cards 11,800 11,986 13,000 7,820 12,500 13,000 280 - 533330 Telephone /Internet 3,200 3,719 4,500 2,570 4,000 4,500 280 - 533350 Pager Service 833 0 0 0 0 0 280 - 533410 Water Utility Service 2,333 1,821 7,000 5,032 6,500 4,500 280 - 533500 Vehicle Fuel 59,625 73,325 65,000 61,213 78,000 80,000 TOTAL Utility Services 114,478 120,333 132,500 96,971 135,200 136,000 211 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280 - 534000 Postage 10,515 10,653 12,500 7,748 12,000 12,500 280 - 534100 Advertising 566 0 1,000 0 0 1,000 280 - 534200 Printing & Binding 7,473 7,760 8,000 4,361 8,000 8,000 280 - 534300 Equipment Maintenance - Copie 13,408 13,408 15,000 8,887 15,000 13,500 280 - 534400 EMT Class Instructors 18,960 16,080 20,000 12,320 17,000 16,800 280 - 534410 CE Class Instructors 2,560 2,720 8,000 960 3,000 3,000 280 - 534420 Community Support - Instructors 5,530 3,132 5,600 1,600 2,500 5,000 280 - 534500 Memberships - Organizations 2,520 3,420 3,600 3,502 3,600 3,650 280 - 534800 Temporary Empl. Services 0 0 15,082 15,082 15,082 0 TOTAL Operations Support 61,531 57,172 88,782 54,459 76,182 63,450 Staff Support 280 - 535100 Uniforms 16,458 16,073 25,000 21,237 25,000 25,000 280 - 535210 Employee Recognition - Morale 3,787 6,490 8,000 4,885 8,000 6,000 280 - 535300 Memberships 22 20 250 0 0 0 280 - 535400 Publications 0 281 1,000 489 489 650 280 - 535500 Training /Travel 26,730 17,914 38,000 20,281 26,000 45,500 280 - 535510 Meeting Expenses 2,789 2,893 3,500 2,141 3,000 3,000 280 - 535600 Professional Certification 3,072 1,285 3,500 1,431 2,000 3,500 TOTAL Staff Support 52,859 44,955 79,250 50,464 64,489 83,650 City Assistance 280 - 537100 Medical Services 4,694 2,381 9,000 2,980 6,000 9,000 280 - 537110 EMS Outsourcing 515,761 548,867 548,867 457,389 548,867 548,867 280 - 537800 Community Outreach 6,567 9,875 11,000 4,240 5,000 4,500 TOTAL City Assistance 527,022 561,123 568,867 464,609 559,867 562,367 Professional Services 280 - 541200 Legal Svcs 1,131 3,502 10,000 2,028 5,000 10,000 280 - 541300 Other Consl /Prof Services 109,313 125,690 134,140 67,045 134,000 130,000 280 - 541400 Auditor /Accounting Service 4,000 3,000 3,000 2,951 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying Ag 0 200 0 0 0 0 280 - 541800 Credit Card Fees 11,823 9,512 15,000 7,912 12,000 15,000 TOTAL Professional Services 126,267 141,903 162,140 79,936 154,000 158,000 Fund Charges /Transfers 280 - 548101 Tranfer Out - General Fund 0 0 4,000 0 4,000 4,000 280 - 548106 Transfer Out- Special Events 2,494 3,640 0 0 0 0 280 - 548600 Interfund Charges -G /F Admin 150,087 170,087 175,587 131,690 145,000 179,100 280 - 548610 Interfund Charges - Admin Fleet 142,902 130,000 134,492 100,869 134,492 138,585 280 - 548650 Interest Expense 0 2,134 0 0 0 0 280 - 548700 Bad Debt Expense 2,101,264 1,572,421 2,380,550 1,683,830 2,400,000 2,532,520 280 - 548800 Depreciation Expense 339,171 371,827 0 0 0 0 TOTAL Fund Charges /Transfers 2,735,918 2,250,108 2,694,628 1,916,389 2,683,492 2,854,205 212 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280 - 551800 Other Maintenance Agreements 10,850 0 0 0 0 17,000 280 - 551810 Maintenance Agr. - Radios 9,760 12,480 12,000 8,939 13,000 13,000 TOTAL Maintenance Services 20,610 12,480 12,000 8,939 13,000 30,000 Other Costs 280 - 554100 Deployment - Reimb -STRAC 1,130 0 0 0 0 0 TOTAL Other Costs 1,130 0 0 0 0 0 Debt Service 280 - 555639 Tax Notes SR2015 - Principal 0 0 165,000 0 165,000 160,000 280- 555639.Tax Notes SR2015 - Interest 10,870 10,289 5,775 5,769 5,775 2,888 280 - 555900 Debt Service 0 18,120 118,120 116,625 118,120 118,120 TOTAL Debt Service 10,870 28,409 288,895 122,394 288,895 281,008 Rental /Leasing 280 - 561200 Lease /Purchase Payments 70,120 1,567 141,000 100,780 141,000 67,000 TOTAL Rental /Leasing 70,120 1,567 141,000 100,780 141,000 67,000 Operating Equipment 280 - 571000 Furniture & Fixtures 1,961 3,902 5,000 2,246 4,500 5,000 280 - 571200 Vehicles &Access. < $5,000 8,365 4,642 5,000 200 1,000 4,000 280 - 571300 Computer &Periphe. < $5000 14,073 19,864 28,500 9,992 17,000 19,000 280 - 571400 Communication Equip < $5000 1,455 11,623 20,050 6,481 10,000 10,300 280 - 571800 Equipment Under $5,000 12,965 6,136 31,000 23,740 30,000 35,000 TOTAL Operating Equipment 38,819 46,167 89,550 42,659 62,500 73,300 Capital Outlay 280 - 581200 Vehicles & Access. Over $5,00 34,510 0 6,500 6,500 6,500 350,000 280 - 581800 Equipment Over $5,000 0 0 0 0 0 21,000 TOTAL Capital Outlay 34,510 0 6,500 6,500 6,500 371,000 TOTAL SCHERTZ EMS 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 TOTAL PUBLIC SAFETY 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 213 of 256 8-07-2019 08:27 AM 203-EMS MISC & PROJECTS EXPENDITURES C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET DONATIONS City Support Services TOTAL EXPENDITURES 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 214 of 256 Lei • 1 AA I B 0 91 MAKLYA to] U MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 215 of 256 ECONOMIC DEVELOPMENT 2017 -18 2018 -19 2019 -20 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 IJ=1c] &INLT, l_1I[a41i•17[of-At4] Z+� 2017 -18 I 2018 -19 2019 -20 Workload /Output Actual I Estimate Budget Number of inquiries 122 148 160 Number of Schertz BRE visits 36 48 48 Number of recruitment events 15 15 12 Number of new prospects 38 45 55 Number of active performance 13 14 11 agreements 11,510 21,200 22,450 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Taxes $4,227,973 $4,242,580 $4,412,283 Fund Transfers 0 0 3,110,648 Miscellaneous 264,687 654,003 430,000 Total $4,492,659 $4,896,583 $7,952,931 Expenses Supplies 513 510 500 Human Services 0 0 0 City Support Services 6,390 11,300 21,650 Utility Services 2,295 3,195 3,195 Operations Support 92,620 122,500 111,000 Staff Support 11,510 21,200 22,450 City Assistance 537,946 102,500 102,500 Professional Services 24,583 56,300 61,300 216 of 256 Fund Charges /Transfers Maintenance Services Operating Equipment Total Economic Development Annual and Infrastructure Grants Total Schertz Economic Development 1,067,945 457,574 461,636 455 500 500 936 1,576 4,000 $1,745,192 $777,155 $788,731 0 1,000,000 7,164, 200 $1,745,192 $1,777,155 $7,952,931 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2019 -20 is projected to increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance Agreements. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2019- 20 are projected to increase by 592.9% or $6,175,000 Project Expenses: Each year, the SEDC allocates funding equal to the estimated annual disbursement of each approved SEDC project. For Proposed Budget, the SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co., Schertz 312 LLC Phase 1 & 2, and WR1 LLC performance agreements. The SEDC has also allocated $500,000 for Main Street infrastructure improvements that was authorized by SEDC Resolution 2019 -7. Operational Expenses: It is proposed to keep the operational expenses in the Proposed Budget flat from the previous year -end estimate. Major decreases include the elimination of a promotional video that will be completed during the FY 2018 -19 budget and expenses related to software. Notable increases include a minor increase to the Business Retention and Expansion line item; increases to our organizational memberships and associated participation expenses; and a 1.1 % increase to the service agreement which pays for personnel, office space, 217 of 256 8-07-2019 08:29 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS ECONOMIC DEVELOPMENT TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 0 0 1,249,164 0 0 3,110,648 125,682 264,687 258,000 541,392 654,003 430,000 3,746,612 4,492,659 5,749,744 3,820,597 4,896,583 7,952,931 0 0 4,800,000 0 1,000,000 7,164,200 0 0 4,800,000 0 1,000,000 7,164,200 904,371 1,745,192 949,744 552,458 777,155 788,731 904,371 1,745,192 949,744 552,458 777,155 788,731 904,371 1,745,192 5,749,744 552,458 1,777,155 7,952,931 2,842,240 2,747,467 0 3,268,139 3,119,428 0 218 of 256 8-07-2019 08:29 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2019 REVENUES Taxes 000-411500 Sales Tax Revenue (4B) TOTAL Taxes Fund Transfers 000-486010 Transfer In-Reserves TOTAL Fund Transfers Miscellaneous 000-491000 Interest Earned-Bank 000-491200 Investment Income 000-497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 _4,412,283 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 0 0 1,249,164 0 0 3,110,648 0 0 1,249,164 0 0 3,110,648 960 6,310 8,000 6,637 8,000 10,000 124,722 258,680 250,000 338,752 450,000 420,000 0) 303) 0 196,003 196,003 0 125,682 264,687 258,000 541,392 654,003 430,000 3,746,612 4,492,659 5,749,744 3,820,597 4,896,583 7,952,931 219 of 256 8 -07 -2019 08:29 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Utility Services Operations Support City Assistance 101 - 537600 Development Incentive Fund 0 TOTAL City Assistance 0 Professional Services Fund Charges /Transfers 101- 548000 Contributions TOTAL Fund Charges /Transfers Maintenance Services Debt Service Rental /Leasing Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 0 4,800,000 0 1,000,000 6,664,200 0 4,800,000 0 1,000,000 6,664,200 0 0 0 0 0 500,000 0 0 0 0 0 500,000 0 0 4,800,000 220 of 256 0 1,000,000 7,164,200 8 -07 -2019 08:29 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT -------------------- -------------------- Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 966 - 521100 Office Supplies 415 504 750 320 500 500 966 - 521300 Motor Veh. Supplies 0 9 0 10 10 0 TOTAL Supplies 415 513 750 330 510 500 Human Services 966 - 531100 Pre - employment Check 390. 0 0 0 0 0 TOTAL Human Services 390 0 0 0 0 0 City Support Services 966 - 532500 City Insurance - Commercial 1,653 1,418 1,700 1,425 1,700 1,700 966 - 532800 Promotional Events 4,001 4,972 9,600 3,776 9,600 9,950 966 - 532900 Contingencies 0 0 10,000 0 0 10,000 TOTAL City Support Services 5,654 6,390 21,300 5,201 11,300 21,650 Utility Services 966 - 533300 Telephone /Land Line 425 427 720 315 720 720 966 - 533310 Telephone /Cell Phones 1,237 1,217 1,500 655 1,500 1,500 966 - 533410 Water Utility Service 124 0 0 0 0 0 966 - 533500 Vehicle Fuel 453 536 1,000 348 750 750 966 - 533550 Vehicle Maintenance 148 115 500 62 225 225 TOTAL Utility Services 2,387 2,295 3,720 1,380 3,195 3,195 Operations Support 966 - 534000 Postage 43 45 500 61 500 250 966 - 534100 Advertising 18,411 40,594 50,000 27,485 50,000 35,000 966 - 534105 Goodwill 690 1,323 1,500 579 1,500 1,750 966 - 534190 Recruitment Events 27,977 27,591 35,000 14,387 35,000 35,000 966 - 534200 Printing & Binding 72 500 1,500 322 1,500 1,500 966 - 534300 Equipment Maintenance - Copier 5,202 5,202 5,000 3,864 5,000 5,500 966 - 534400 Computer Licenses - Software 4,576 9,115 21,000 8,829 21,000 15,000 966 - 534500 Memberships- Organization 6,885 8,250 8,000 5,135 8,000 17,000 TOTAL Operations Support 63,855 92,620 122,500 60,662 122,500 111,000 Staff Support 966 - 535100 Uniforms 576 589 800 0 600 600 966 - 535210 Employee Recognition - Morale 99 72 300 231 300 300 966 - 535300 Memberships -Staff Support 650 1,126 1,500 920 1,500 2,250 966 - 535400 Publications 547 331 800 169 800 800 966 - 535500 Training /Travel 10,779 7,568 15,000 8,217 15,000 15,000 966 - 535510 Meeting Expenses -EDC Board 2,195 1,824 3,000 1,674 3,000 3,500 TOTAL Staff Support 14,846 11,510 21,400 11,210 21,200 22,450 221 of 256 8 -07 -2019 08:29 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 966 - 537600 Development Incentive Fund 0 537,500 0 0 0 0 966 - 537615 Small Business Grant Fund 0 0 250,000 0 100,000 100,000 966 - 537650 Prospect Services 1,051 446 2,500 231 2,500 2,500 TOTAL City Assistance 1,051 537,946 252,500 231 102,500 102,500 Professional Services 966 - 541200 Legal Svcs 6,642 9,395 25,000 3,061 15,000 15,000 966 - 541300 Professional Services 10,712 0 0 0 0 0 966 - 541400 Auditor /Accounting Service 3,000 6,300 6,300 6,000 6,300 6,300 966 - 541450 Consulting Services 0 8,889 35,000 6,355 35,000 40,000 TOTAL Professional Services 20,354 24,583 66,300 15,416 56,300 61,300 Fund Charges /Transfers 966 - 548101 Contributions to General Fund 0 265,000 0 0 0 0 966 - 548505 Contribution to I& S 361,019 360,769 0 0 0 0 966 - 548600 Interfund Charges -Admin 430,445 441,395 456,630 456,630 456,630 461,636 966 - 548610 Interfund Charge -Fleet 614 781 944 944 944 0 TOTAL Fund Charges /Transfers 792,078 1,067,945 457,574 457,574 457,574 461,636 Fund Replenish Maintenance Services 966 - 551700 Grounds Maintenance 0 455 1,000 80 500 500 TOTAL Maintenance Services 0 455 1,000 80 500 500 Debt Service Operating Equipment 966 - 571100 Furniture & Fixtures 391 678 1,200 966 - 571300 Computer & Periphe < $5000 2,950 258 1,500 TOTAL Operating Equipment 3,341 936 2,700 Capital Outlay TOTAL ECONOMIC DEVELOPMENT 904,371 1,745,192 949,744 222 of 256 376 376 1,000 0 1,200 3,000 376 1,576 4,000 552,458 777,155 788,731 8-07-2019 08:29 AM C I T Y 0 F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHWAB RD PROJECT ----------------- ----------------- Maintenance Services TOTAL MISC & PROJECTS 904,371 1,745,192 949,744 552,458 777,155 788,731 TOTAL EXPENDITURES 904,371 1,745,192 5,749,744 552,458 1,777,155 7,952,931 223 of 256 DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $74,176 $53,130 $0 Miscellaneous 110,497 83,459 24,510 Total $184,673 $136,589 $24,510 Expenses Non Departmental 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues Fund Transfers $74,176 $53,130 $0 Miscellaneous 110,497 83,459 24,510 Total $184,673 $136,589 $24,510 Expenses Non Departmental $0 $0 $0 Festival of Angels 10,566 17,332 0 Employee Appreciation 12,133 0 0 Jubilee 26,075 33,289 0 National Night Out 0 500 0 Walk for Life 10,594 9,366 9,000 SchertzQ /Fest 24,584 636 0 Sweetheart Court Program 17,663 24,000 0 Hal Baldwin Scholarship 13,545 16,966 15,510 Other Events 16,804 31,751 0 Total $136,770 $136,589 $24,510 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19 year end estimates due to all events with the exception of Walk for Life and Hal Baldwin Scholarship being moved to the General Fund to be tracked in the parks department. Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1 % from the FY 2019 -20 year end estimates. This decrease is caused by moving multiple events to the general fund to be assigned to the parks department. 224 of 256 8 -07 -2019 08:25 AM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106- SPECIAL EVENTS FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT CULTURAL FESTIVAL OF ANGELS EMPLOYEE APPRECIATION EV 4th OF JULY JUBILEE NATIONAL NIGHT OUT WALK FOR LIFE SCHERTZ FEST SWEETHEART EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES PAGE: 1 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 43,058 74,176 56,500 0 53,130 0 104,961 110,497 100,260 89,988 83,459 24,510 148,019 184,673 156,760 89,988 136,589 24,510 2,909 4,806 0 0 0 0 2,909 4,806 0 0 0 0 10,913 10,566 17,361 17,361 17,332 0 11,621 12,133 0 0 0 0 23,533 26,075 33,000 33,289 33,289 0 270 0 500 0 500 0 12,620 10,594 15,000 9,366 9,366 9,000 23,779 24,584 34,837 636 636 0 23,207 17,663 24,000 13,222 24,000 0 14,055 13,545 15,510 11,456 16,966 15,510 10,377 16,804 37,500 31,751 34,500 0 130,375 131,964 177,708 117,080 136,589 24,510 133,284 136,770 177,708 117,080 136,589 24,510 14,735 ----- - - - - -- ----------- 47,903 ( ----- - - - - -- ----- - - - --- 20,948) ( ----- - - - - -- ----- -- --- - - - --- ----- 27,093) - - - - -- ----- - - - - -- - 0 - - - - -- ------ -- -- - - - - -- - ----- 0 - - - - -- ------ - - - - -- - -- --- ------ - -- --- 225 of 256 8 -07 -2019 08:25 AM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106- SPECIAL EVENTS FUND AS OF: JULY 31ST, 2019 REVENUES Fees Fund Transfers PAGE: 2 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 486100 Transfer In 5,612 12,133 0 0 0 0 000 - 486101 Transfer In- General Fund 37,447 62,043 56,500 0 53,130 0 TOTAL Fund Transfers 43,058 74,176 56,500 0 53,130 0 Miscellaneous 000 - 491200 Investment Income 175 313 250 332 450 0 000 - 492200 Wilenchik Walk for Life 12,620 10,594 15,000 9,306 8,971 9,000 000 - 493000 July 4th Activities 27,386 25,628 26,000 34,023 26,000 0 000 - 493150 SchertzQ 26,994 6,150 30,000 ( 1,250) 0 0 000 - 493256 Donations - Police Events 0 0 3,000 0 0 0 000 - 493455 Proceeds - Festival of Angels 5,615 1,305 1,500 4,170 4,170 0 000 - 493460 Schertz Sweetheart 1,705 ( 21) 0 488 488 0 000 - 493470 Moving on Main 0 680 3,000 4,560 4,560 0 000 - 493621 Hal Baldwin Scholarship 28,465 20,105 15,510 28,820 28,820 15,510 000 - 497000 Misc Income - Special Events 2,000 45,743 6,000 9,539 10,000 0 TOTAL Miscellaneous 104,961 110,497 100,260 89,988 83,459 24,510 TOTAL REVENUES ----- ----------- 148,019 - - - - -- 184,673 ----- - - - - -- ----- ----- -- - - -- ---- 156,760 - - - - -- ----- - - - - - -- ----- 89,988 - - - - -- ----- - - -- -- - 136,589 - - - - -- ------ ---- - -- - -- - -- 24,510 - - - - -- ------ - - - - -- --- - - - --- --- --- - - - --- 226 of 256 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $84,847 $861168 $118,000 Expenses Projects 0 3,259 118,000 Total $0 $3,259 $118,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019-20 are expected to increase 36.9% from the FY 2018-19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019-20 Budget increased $114,741 from the FY 2018-19 year end estimates with the continued implementation of the communication master plan. 227 of 256 2017-18 2018-19 2019-20 Budget Actual � Estimate � Budget Revenues $84,847 $861168 $118,000 Expenses Projects 0 3,259 118,000 Total $0 $3,259 $118,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019-20 are expected to increase 36.9% from the FY 2018-19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019-20 Budget increased $114,741 from the FY 2018-19 year end estimates with the continued implementation of the communication master plan. 227 of 256 8-07-2019 08:26 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Fund Transfers TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 88,045 84,847 78,991 65,068 86,168 90,000 0 0 116,009 0 0 28,000 88,045 84,847 195,000 65,068 86,168 118,000 PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL EXPENDITURES 27,129 0 195,000 3,259 3,259 118,000 REVENUE OVER/(UNDER) EXPENDITURES 60,916 84,847 0 61,809 82,909 0 228 of 256 8-07-2019 08:26 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019 REVENUES -------------- 2018-2019 --------------- -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000-421350 Time Warner-PEG Fee 54,612 57,299 60,168 45,953 60,168 60,000 000-421465 AT&T PEG Fee 33,433 27,548 18,823 19,115 26,000 30,000 TOTAL Franchises 88,045 84,847 78,991 65,068 86,168 90,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 116,009 0 0 28,000 TOTAL Fund Transfers 0 0 116,009 0 0 28,000 Miscellaneous TOTAL REVENUES 88,045 84,847 195,000 65,068 86,168 118,000 229 of 256 8 -07 -2019 08:26 AM 110- PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 27,129 0 195,000 3,259 3,259 118,000 Supplies 27,129 0 195,000 3,259 3,259 118,000 Operations Support 27,129 ----- -- - - -- ----- ----------- ----------- 0 - - - --- ----- ----------- 195,000 -- -- -- ----- ----------- 3,259 - - - - -- ----- ----------- 3,259 - - - - -- ------ ------------ 118,000 -- - - -- --- --- - - -- -- ------------ Professional Services 900 - 541110 COMMUNICATION PLAN 0 0 195,000 0 0 75,000 TOTAL Professional Services 0 0 195,000 0 0 75,000 Operating Equipment 900 - 571400 Communications Equipmnt -Minor 8,529 0 0 0 0 0 TOTAL Operating Equipment 8,529 0 0 0 0 0 Capital Outlay 900 - 581400 Communication Equipment 18,600 0 0 3,259 3,259 43,000 TOTAL Capital Outlay 18,600 0 0 3,259 3,259 43,000 TOTAL PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL EXPENDITURES 27,129 ----- -- - - -- ----- ----------- ----------- 0 - - - --- ----- ----------- 195,000 -- -- -- ----- ----------- 3,259 - - - - -- ----- ----------- 3,259 - - - - -- ------ ------------ 118,000 -- - - -- --- --- - - -- -- ------------ 230 of 256 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. 11 Revenue Taxes Miscellaneous Total Expenses City Support Services Operations Support Professional Services Fund Charges /Transfers Building Maintenance Capital Outlay Total 2017 -18 2018 -19 2019 -20 Actual ! Estimate Budget $520,424 $520,000 $500,000 28,838 47,700 53,000 $549,261 $567,700 $553,000 $85,797 32,375 4,276 67,605 7,879 8,255 $206,188 $95,650 14,000 27,537 67,582 0 0 $204,769 46,000 3,000 20,000 250,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19 year end estimates due to recent events that may effect capacity. Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic Center which increased the budget higher than it is normally. 231 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 499,466 520,424 500,000 425,490 520,000 500,000 12,295 28,838 28,000 35,825 47,700 53,000 511,761 549,261 528,000 461,315 567,700 553,000 193,950 206,188 256,732 158,300 204,769 505,894 193,950 206,188 256,732 158,300 204,769 505,894 193,950 206,188 256,732 158,300 204,769 505,894 317,811 343,073 271,268 303,015 362,931 47,106 232 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2019 REVENUES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000-411800 Hotel Occupancy Tax 499,466 520,424 500,000 425,490 520,000 500,000 TOTAL Taxes 499,466 520,424 500,000 425,490 520,000 500,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 547 2,668 3,000 1,921 2,700 3,000 000-491200 Investment Income 11,748 26,170 25,000 33,904 45,000 50,000 TOTAL Miscellaneous 12,295 28,838 28,000 35,825 47,700 53,000 TOTAL REVENUES 511,761 549,261 528,000 461,315 567,700 553,000 233 of 256 8 -07 -2019 08:27 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 193,950 206,188 256,732 158,300 204,769 505,894 Personnel Services 193,950 206,188 256,732 158,300 204,769 505,894 Supplies 193,950 ----- - - - - -- ----------- 206,188 ----- - - - - -- ----- - - - - -- 256,732 ----- - - - - -- ----- -- -- - - - - - -- ----- 158,300 - - - - -- ----- - - - - -- --- 204,769 - - - - -- ------ -- - - - - -- --- 505,894 - - - - -- ------ - - - - -- --- - - - - -- ------ - -- --- City Support Services 101- 532800 Special Events 54,505 54,430 60,650 40,444 60,650 62,466 101 - 532820 Community Programs 30,100 31,368 50,000 27,764 35,000 50,000 TOTAL City Support Services 84,605 85,797 110,650 68,209 95,650 112,466 Operations Support 101 - 534100 Advertising 21,726 18,845 49,500 0 0 30,000 101 - 534120 Advertising - Billboards 14,702 13,530 16,000 11,868 14,000 16,000 TOTAL Operations Support 36,428 32,375 65,500 11,868 14,000 46,000 City Assistance Professional Services 101 - 541300 Other Professional Services 0 1,276 0 27,537 27,537 0 101 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 0 0 3,000 TOTAL Professional Services 3,000 4,276 3,000 27,537 27,537 3,000 Fund Charges /Transfers 101 - 548000 Transfer Out 0 0 67,582 0 0 0 101 - 548100 Interfund Transfer Out 66,405 67,605 0 50,687 67,582 74,428 TOTAL Fund Charges /Transfers 66,405 67,605 67,582 50,687 67,582 74,428 Maintenance Services 101 - 551100 Building Maintenance 3,512 7,879 10,000 0 0 20,000 TOTAL Maintenance Services 3,512 7,879 10,000 0 0 20,000 Operating Equipment Capital Outlay 101 - 581750 Civic Center Improvements 0 8,255 0 0 0 250,000 TOTAL Capital Outlay 0 8,255 0 0 0 250,000 TOTAL NON DEPARTMENTAL 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL GENERAL GOVERNMENT 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL EXPENDITURES 193,950 ----- - - - - -- ----------- 206,188 ----- - - - - -- ----- - - - - -- 256,732 ----- - - - - -- ----- -- -- - - - - - -- ----- 158,300 - - - - -- ----- - - - - -- --- 204,769 - - - - -- ------ -- - - - - -- --- 505,894 - - - - -- ------ - - - - -- --- - - - - -- ------ - -- --- 234 of 256 to] 01RX91NWTMI1 N:�aI101151 III-- . The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, - profit grants, and donations. 2017 -18 2018 -19 ( 2019 -20 Budget Actual Estimate 1 Budget Revenue Fees $139,000 $30,000 $70,000 Fund Transfers 0 0 99,000 Miscellaneous 6,848 8,000 8,000 Total $145,848 $38,000 $177,000 Expenses Professional Services $16,139 $10,000 $0 Operating Equipment 1,426 15,204 0 Capital Outlay 121,934 151,308 177,000 Total $139,499 $176,512 $177,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the FY 2018 -19 year end estimates from new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used from reserves. Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end estimate. Park development for FY 2019 -20 for two new pavilions at the Community Playscape and Crescent Bend Park and replacing a woodchip path with decomposed granite at Heritage Oaks Park. 235 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND, DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 98,000 139,000 70,000 11,000 30,000 70,000 0 0 76,512 0 0 99,000 3,716 6,848 30,000 14,899 8,000 8,000 101,716 145,848 176,512 25,899 38,000 177,000 78,626 139,499 176,512 101,192 176,512 177,000 78,626 139,499 176,512 101,192 176,512 177,000 78,626 139,499 176,512 101,192 176,512 177,000 23,090 6,349 0 75,293) 138,512) 0 236 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 REVENUES (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458800 Parkland Dedication 98,000 139,000 70,000 11,000 30,000 70,000 TOTAL Fees 98,000 139,000 70,000 11,000 30,000 70,000 Fund Transfers 000 - 481000 Transfer In- Reserves 0 0 76,512 0 0 99,000 TOTAL Fund Transfers 0 0 76,512 0 0 99,000 Miscellaneous 000 - 491000 Interest Earned 323 795 750 826 1,000 1,000 000 - 491200 Investment Income 3,393 6,054 7,000 5,103 7,000 7,000 000 - 493700 Donations 0 0 0 8,557 0 0 000 - 497000 Misc Income 0 0 0 414 0 0 000 - 499100 Transfer From Parks Reserves 0 0 22,250 0 0 0 TOTAL Miscellaneous 3,716 6,848 30,000 14,899 8,000 8,000 TOTAL REVENUES ----- ----------- 101,716 - - - - -- 145,848 ----- - - - - -- ----- ----- - - - - -- ---- 176,512 - - - - -- ----- - - - - - -- -- 25,899 - - - - -- ----- --- - - - - -- - 38,000 - - - - -- ------ -- -- - -- - -- - 177,000 - - - - -- ------ - - - - -- -- --- - - - --- --- --- - - - --- 237 of 256 8-07-2019 08:27 AM 317-PARK FUND PUBLIC ENVIRONMENT EXPENDITURES PARKLAND DEDICATION ------------------- Supplies Utilitv Services C I T Y 0 F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 301-541300 Other Consl/prof Services 0 16,139 10,000 4,840 10,000 0 TOTAL Professional Services 0 16,139 10,000 4,840 10,000 0 Fund Charges/Transfers Oneratina Ecruinment 301-571000 Sign/Fixtures 19,487 1,426 5,000 470 5,000 0 301-571700 Improvements Under $5,000 0 0 10,204 9,041 10,204 0 TOTAL Operating Equipment 19,487 1,426 15,204 9,511 15,204 0 Capital Outlay 301-581700 Improvements Over $5,000 59,139 121,934 151,308 86,841 151,308 177,000 TOTAL Capital Outlay 59,139 121,934 151,308 86,841 151,308 177,000 TOTAL PARKLAND DEDICATION 78,626 139,499 176,512 101,192 176,512 177,000 238 of 256 DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. 2017 -18 2018 -19 2019 -20 Budget ; Actual Estimate Budget Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $100,522 $10,000 $70,000 6,888 8,750 8,750 $107,410 $18,750 $78,750 $7,518 $25,000 $75,000 $7,518 $25,000 $75,000 Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018 -19 year end estimate with an expected additional new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year end estimate for additional tree trimming and planting shade trees throughout the city. 239 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 74,116 100,522 72,500 2,653) 10,000 70,000 3,311 6,888 7,750 7,865 8,750 8,750 77,427 107,410 80,250 5,213 18,750 78,750 85,901 7,518 75,000 11,500 25,000 75,000 85,901 7,518 75,000 11,500 25,000 75,000 85,901 7,518 75,000 11,500 25,000 75,000 8,474) 99,892 5,250 6,287) 6,250) 3,750 240 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2019 REVENUES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-458900 Tree Mitigation 74,116 100,522 72,500 2,653) 10,000 70,000 TOTAL Fees 74,116 100,522 72,500 2,653) 10,000 70,000 Fund Transfers Miscellaneous 000-491000 Interest Earned 58 1,153 750 640 750 750 000-491200 Investment Income 3,253 5,736 7,000 7,226 8,000 8,000 TOTAL Miscellaneous 3,311 6,888 7,750 7,865 8,750 8,750 TOTAL REVENUES 77,427 107,410 80,250 5,213 18,750 78,750 241 of 256 8-07-2019 08:27 AM C I T Y 0 F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2019 PUBLIC ENVIRONMENT EXPENDITURES -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION --- -- -- -- - - - - -- --------------- Supplies Professional Services Fund Charges/Transfers Maintenance Services 302-551110 Trees 302-551710 Landscaping TOTAL Maintenance Services Operating Equipment Capital Outlay 51,843 7,518 75,000 11,500 25,000 0 34,059 0 0 0 0 75,000 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL TREE MITIGATION 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL PUBLIC ENVIRONMENT 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL EXPENDITURES 85,901 7,518 75,000 11,500 25,000 75,000 242 of 256 INTO I0X.911'1I1 =] 7_1 IN ' /aIJ�1 � III-- . The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $18,863 $21,000 $20,000 Miscellaneous 1,208 1,558 1,750 Total $20,071 $22,558 $21,750 Expenses Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $18,863 $21,000 $20,000 Miscellaneous 1,208 1,558 1,750 Total $20,071 $22,558 $21,750 Expenses Supplies $234 $150 $200 City Support Services 5,830 12,000 12,000 Operating Equipment 9,994 19,500 9,000 Total $16,058 $31,650 $21,200 I:1 :101L]c7_1iT001 dUlD _NdC•7LI I_1,11 1D7_1ZII_1>A&—i Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018 -19 year end estimate due to fewer estimated book sales. Expenses: -20 Budget decreases 33.0% from the FY 2018 -19 year end estimates with fewer purchases of library materials. 243 of 256 8-07-2019 08:29 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,381 18,863 0 0 624 1,208 24,005 20,071 22,000 16,995 21,000 20,000 9,500 0 0 0 900 1,407 1,558 1,750 32,400 18,402 22,558 21,750 19,878 16,058 32,400 8,330 31,650 21,200 19,878 16,058 32,400 8,330 31,650 21,200 19,878 16,058 32,400 8,330 31,650 21,200 4,127 4,013 0 10,071 9,092) 550 244 of 256 8-07-2019 08:29 AM 609-LIBRARY BOARD REVENUES Fees 000-458100 Sale of Merchandise 000-458200 Sale of Recyclying Material TOTAL Fees Fund Transfers 000-481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000-491000 Interest Earned 000-491200 Investment Income 000-493000 Donations 000-497000 Misc. Income - Library TOTAL Miscellaneous TOTAL REVENUES C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,381 18,800 22,000 16,995 21,000 20,000 0 63 0 0 0 0 23,381 18,863 22,000 16,995 21,000 20,000 0 0 9,500 0 0 0 0 0 9,500 0 0 0 48 372 100 513 550 550 468 836 300 887 1,000 1,000 100 0 500 0 0 200 8 1 0 6 8 0 624 1,208 900 1,407 1,558 1,750 24,005 20,071 32,400 18,402 22,558 21,750 245 of 256 8 -07 -2019 08:29 AM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL ---------------- ---------------- Supplies 101 - 521000 Operating Supplies TOTAL Supplies City Support Services 101 - 532800 Special Events TOTAL City Support Services City Assistance Fund Charqes /Transfers C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - ---- -- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 157 234 400 0 150 200 8,728 5,830 12,000 8,330 12,000 12,000 8,728 5,830 12,000 8,330 12,000 12,000 Operating Equipment 101 - 571400 Library Materials 8,594 9,994 20,000 0 19,500 9,000 101 - 571500 Improvement Under $5,000 2,400 0 0 0 0 0 TOTAL Operating Equipment 10,994 9,994 20,000 0 19,500 9,000 Capital Outlay TOTAL NON DEPARTMENTAL 19,878 16,058 32,400 8,330 31,650 21,200 TOTAL GENERAL GOVERNMENT 19,878 16,058 32,400 8,330 31,650 21,200 TOTAL EXPENDITURES 19,878 ---- -- -- --- ----------- 16,058 -- ------ --- ----- ----- - - - - -- ----- 32,400 - - ---- ---- - - - - -- ----- 8,330 - ------ ----- - - - - -- ----- 31,650 --- - -- ------- - - - - -- ------ 21,200 -- --- - --- --- -- --- - - - - -- ------ - - - - -- 246 of 256 MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. III 4�1 � ' _ * I This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees Fund Transfers Total Expenses Supplies Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS 2017 -18 2018 -19 2019 -20 Actual ! Estimate Budaet $759 $1,000 $1,000 4,806 5,250 10,750 $5,565 $6,250 $11,750 704 900 1,500 0 0 500 0 2,250 5,150 1,456 1,600 1,600 -263 1,500 3,000 $1,897 $6,250 $11,750 Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY 2018 -19. Expenses: FY 2018 -19 Budget. 247 of 256 -20 Budget will remain the as the 8-07-2019 08:29 AM C I T Y 0 F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 499 756 1,000 776 1,000 1,000 Fund Transfers 2,909 4,806 10,750 0 5,250 10,750 Miscellaneous 0 3 0 0 0 0 TOTAL REVENUES 3,408 5,565 11,750 776 6,250 11,750 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL CULTURAL 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL EXPENDITURES 2,909 1,897 11,750 2,346 6,250 11,750 REVENUE OVER/(UNDER) EXPENDITURES 499 3,668 0 1,570) 0 0 248 of 256 8-07-2019 08:29 AM C I T Y 0 F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019 REVENUES ( -------------- 2018-2019 --------------- )( -------- 2019-2020 ------- 2016-2017 2017-2018 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000-458100 Sale of Merchandise 499 756 1,000 776 1,000 1,000 TOTAL Fees 499 756 1,000 776 1,000 1,000 Fund Transfers 000-486101 Transfer In-General Fund 0 0 10,750 0 5,250 10,750 000-486106 Transfer In-Special Events 2,909 4,806 0 0 0 0 TOTAL Fund Transfers 2,909 4,806 10,750 0 5,250 10,750 Miscellaneous 000-497000 Misc. Income 0 3 0 0 0 0 TOTAL Miscellaneous 0 3 0 0 0 0 TOTAL REVENUES 3,408 5,565 11,750 776 6,250 11,750 249 of 256 8 -07 -2019 08:29 AM 615 - HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE -------------------- -------------------- Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (-------------- 2018-2019 --------------- )(-------- 2019-2020 - ---- - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 771 704 1,500 746 900 1,500 TOTAL Supplies 771 704 1,500 746 900 1,500 Operations Support 609 - 534200 Printing & Binding 0 0 500 0 0 500 TOTAL Operations Support 0 0 500 0 0 500 Staff Support 609 - 535200 Awards 140 0 1,000 131 250 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 0 0 4,000 0 2,000 4,000 TOTAL Staff Support 140 0 5,150 131 2,250 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 1,500 1,456 1,600 1,469 1,600 1,600 TOTAL Professional Services 1,500 1,456 1,600 1,469 1,600 1,600 Operating Equipment 609 - 571810 Event Banners 498 ( 263) 3,000 0 1,500 3,000 TOTAL Operating Equipment 498 ( 263) 3,000 0 1,500 3,000 TOTAL HISTORICAL COMMITTEE 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL CULTURAL 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL EXPENDITURES --- ----------- 2,909 -- - -- - -- - ----------- 1,897 ---- - - -- -- --- ----------- 11,750 -- - -- - -- -- ----------- 2,346 -- - -- - --- ----- ----------- 6,250 -- -- -- -- ------------ 11,750 -- -- - - - - -- - --- -- - - - - -- ------------ 250 of 256 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 251 of 256 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isonnnoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 252 of 256 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 253 of 256 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 254 of 256 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 255 of 256 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 256 of 256 Agenda No. 10. ei 10um City Council August 27, 2019 Meeting: Department: Finance Subject: Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2019 -20 Tax Rate. (First required public hearing) (M. Browne /B. James /J. Walters) BACKGROUND At the August 13, 2019 regular session the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.5146, per $100 of value, with the M &O rate at $0.3496 and the I &S portion of $0.1650. The proposed rate is not subject to rollback. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold 2 public hearings on the tax rate if the proposed tax rate exceeds the lower of the Effective or Rollback Tax Rate. In this case the hearings are required as the proposed rate exceeds the lower effective rate of $0.5057. The increase is to provide additional funding for strategic staffing level decisions. The first public hearing is tonight, August 27, 2019. The second public hearing will be conducted at the September 3, 2019 regular session.During the final tax rate adoption process Council can approve a lower rate at that time, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 13, 2019 without calling special meetings. ei IRIUM City Council August 27, 2019 Meeting: Department: Planning & Community Development Agenda No. 11. Subject: Ordinance No. 19 -A -21- Conduct a public hearing, consideration and /or action for an Ordinance on a request for voluntary annexation of approximately 58 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading Annexation of land into the City's corporate limits may be voluntary or involuntary. Each type has Texas Local Government Code (LGC) requirements that identify the necessary process based on the annexation type. The City's Unified Development Code (UDC) Section 21.4.8 includes provisions that apply to requests for voluntary annexation meeting certain criteria. This section of the City's UDC includes provisions for processing of voluntary annexation requests. In accordance with LGC 43.035 and LGC 212.172 the subject property has an executed delayed annexation development agreement that went into effect in 2010. This delayed annexation agreement between the City of Schertz and Nancy Pinder was to be in effect for a period of 10 years. The original agreement was executed in 2010 and since then the property has been sold by Nancy Pinder to Scrappy Development, LLC. for development. Based on the requirements of the annexation agreement Scrappy Development, LLC has submitted a petition for voluntary annexation to the City of Schertz for an approximate 58 acre tract of land. The subject property is located in the City Schertz Extraterritorial Jurisdiction (ETJ) and Comal Independent School district boundaries. At the August 13, 2019 City Council meeting, the City Council held a public hearing associated with the voluntary annexation petition submitted by Scrappy Development, LLC, the current property owner. No one spoke during the public hearing. City Council then approved Resolution 19 -R -94. The adoption of this resolution accepting the petition for annexation allows the applicant and the City to move forward with the annexation proceedings by ordinance, the proposed Ord. 19 -A -21. In addition to this annexation ordinance being heard at the August 27, 2019 City Council meeting, a first reading of the proposed zone change to Planned Development District is being heard for the subject property. A public hearing notice was published in the San. Antonio Express News for the public hearing associated with the annexation ordinance and the zone change for this property on August 7, 2019. City staff sent written notice of the proposed annexation and zone change to the Board of Trustees for Comal ISD on August 7, 2019. At the time of this report no response has been recieved from Comal ISD. GOAL Scrappy Development, LLC is requesting voluntary annexation into the City of Schertz because of their desire to be located within the Schertz City limits and their desire to develop the property as a Planned Development District (proposed Ord. 19- S -20). COMMUNITY BENEFIT Promote the safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of annexation Ordinance 19 -A -21. FISCAL IMPACT In accordance with Texas Local Government Code (LGC) Chapter 43, the City must provide services to the land on the effective date of the annexation. While some services are provided to the subject property through an interlocal agreement, the City of Schertz must provide police protection, fire protection, emergency medical services, operation and maintenance of streets, solid waste collection, sewer service, and water. However, since the property is currently under a delayed annexation agreement with a 10 year term imit, set to expire in 2020, the property would be provided these services upon the expiration and annexation based on the original agreement within the next year. RECOMMENDATION Staff recommends approval of annexation Ordinance 19 -A -21. Attachments Ord. No. 19 -A -21 Ord. No. 19 -A -21: Exhibit A Annexation Service Plan: Exhibit B ORDINANCE NO. 19 -A -21 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING FOR THE EXTENSION OF THE BOUNDARY LINES OF THE CITY OF SCHERTZ, TEXAS BY THE ANNEXATION OF APPROXIMATELY 58 ACRES OF LAND LOCATED IN GUADALUPE COUNTY APPROXIMATELY 1,000 FEET WEST OF THE INTERSECTION OF ENGEL ROAD AND PRIVATE STREET, BIG JOHN LANE WHEREAS, the City Council of the City of Schertz (the "City ") has determined that it should annex the territory described on Exhibit A attached hereto and made a part hereof (the "Annexed Land "); and WHEREAS, the Annexed Land is located entirely within the extraterritorial jurisdiction of the City, is contiguous to the corporate boundaries of the City (or is deemed to be contiguous, pursuant to Section 43.035(c) of the Texas Local Government Code, as amended), and may be annexed pursuant to Chapter 43 of the Texas Local Government Code, as amended; and WHEREAS, Texas Local. Government Code Section 43.028 authorizes the City of Schertz to extend its City limit boundaries through the voluntary annexation of area adjacent to those boundaries upon petition of a landowner; and WHEREAS, a public hearing notice was published in the San Antonio Express News on July 24, 2019 for the hearing held on August 13, 2109 and notice was published in the San Antonio Express News on August 7, 2019 for the hearing on August 27, 2019; . and WHEREAS, on August 1.3, 2019 . the City Council conducted a public hearing and after considering the request for voluntary annexation, adopted Resolution 19 -R -64 accepting a petition for voluntary annexation; and WHEREAS; the City Council finds that the Annexed Land is suitable, and it is in the best interest of the City and the citizens and inhabitants thereof that the Annexed Land be annexed to and made a part of the City. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The City hereby annexes the Land described in Exhibit A. Section 2. The Annexed Land shall be included within the City's corporate limits effective on the effective date of this Ordinance, and all taxable property in the Annexed Land shall hereafter bear its pro rata part of the taxes levied by the City, subject to allowable exemptions. Section 3. The land and territory more particularly described as that portion of the tract of land described in Exhibit A, attached hereto and incorporated herein by reference shall be part of the City of Schertz, Texas and inhabitants thereof shall be entitled to all of the rights and privileges as citizens and shall be bound by the acts, ordinances, resolutions, and regulations of the City of Schertz, Texas. Section 4. A service plan outlining the provisions of necessary municipal service to the property described in Exhibit A is hereby approved and the implementation of said plan is hereby authorized. Such plan is attached hereto and incorporated herein as Exhibit B. Section 5. The City manager is hereby authorized and directed to take appropriate action . to have the official map of the City revised to reflect the additions to the City's Corporate Limits and the City Secretary is hereby authorized and directed to provide appropriate notice to the State of Texas and the County of Guadalupe of this annexation. Section 6. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 7. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 8. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 9. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 10. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 11. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 1.2. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 27`h of August, 2019. PASSED, APPROVED AND ADOPTED on final reading the 3rd day of September, 2019. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) N as a "a3 arrsz Exhibit A p at sriets "2sry r syw U" yrr srrw- srvrr CITY OF SCHERTZ, TEXAS ANNEXATION SERVICE PLAN AREA ANNEXED A 57.80 acre tract of land, being all of the following tracts of land, a 10.0 acre tract called Tract 1, the remaining portion of a 50.800 acre tract, called Tract 2 conveyed to Nancy Pinder of Record in Volume 1306 Page 477 of the Official Public Records of Guadalupe County, Texas, a 10.0 acre tract conveyed to Thomas Jordan of record in Volume 3068 Page 400 of the Official Public Records of Guadalupe County, Texas, a 2.00 acre tract conveyed to Nancy Pinder of record in Volume 3062 Page 852 of the Official Public Records of Guadalupe County, Texas and a 1.00 acre tract conveyed to Nancy Pinder of Record in Volume 2550 Page 244 of the Official Public Records of Guadalupe County, Texas located 1000 feet west of the intersection of Engel Road and the private street titled Big John. See Exhibit A, "Metes and Bounds Description ", attached hereto for a complete description of the property. INTRODUCTION This service plan has been prepared in accordance with Local Government Code Section 43.056. Municipal facilities and services to the annexed area described above will be provided or made available on behalf of the city at the following levels and in accordance with the following schedule: POLICE PROTECTION Patrolling, responses to calls, and other police services will be provided on the effective date of the annexation at the same level as provided throughout the city. FIRE PROTECTION AND FIRE PREVENTION Fire protection and fire prevention services will be provided on the effective date of the annexation at the same level as provided throughout the city. EMERGENCY MEDICAL SERVICES Emergency medical services will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. SOLID WASTE COLLECTION AND DISPOSAL Solid waste collection and disposal services will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. However, no obligation exists for the city to provide solid waste collection services to a person who continues to use the services of a privately owned solid waste management service provider. OPERATION AND MAINTENANCE OF WATER AND WASTEWATER FACILITIES THAT ARE NOT WITHIN THE SERVICE AREA OF ANOTHER WATER OR WASTEWATER UTILITY Operation and maintenance of water and wastewater facilities that are not within the service area of another water or wastewater utility will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. OPERATION AND MAINTENANCE OF ROADS AND STREETS Operation and maintenance of roads and streets will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. STREET LIGHTING Street lighting will be made available on the effective date of the annexation on the same basis and at the same level in comparable areas as provided throughout the city. OPERATION AND MAINTENANCE OF PUBLIC PARKS AND OTHER PUBLICLY OWNED FACILITIES If any public park, playground, swimming pool, or any other publicly owned facility, building or service is located within the annexed area, it will be maintained on the effective date of the annexation on the same basis and at the same level as similar facilities are maintained throughout the city. OTHER SERVICES Other services that may be provided by the city such as planning, code enforcement, animal control, library, park and recreation, court, and general administration will be made available on the effective date of the annexation on the same basis and at the same level as provided throughout the city. CAPITAL IMPROVEMENTS The city will make available to the annexed area any necessary water, sewer, street, and drainage facilities within two and one -half (2 -1/2) years of the effective date of the annexation unless the construction of the necessary facilities is interrupted by circumstances beyond the control of the city, or unless this period is extended by an arbitration decision. No impact fees will be charged to any developer or landowner within the annexed area except in conformity with Local Government Code Ch. 395. Construction of other capital improvements shall be considered by the city in the future as the needs dictate on the same basis as such capital improvements are considered throughout the city. III kiII ;[Q:7 = 1UTA[$I= "i FIVAki150d 3:a N = LO111I:i47 Nothing in this plan shall require the city to provide a uniform level of full municipal services to each area of the city, including the annexed area, if different characteristics of topography, land use, and population density are considered a sufficient basis for providing different levels of service. TERM This service plan shall be valid for a term of ten (10) years. AMENDMENTS The plan shall not be amended unless public hearings are held in accordance with Local Government Code Section 43.0561. Metes and Bounds Description 57.80 ACRES MI KIN at a fanndl/V iron rod, for asootherlyNouthaast corner of a194.% ogre tract: mnvey4�d taRofii rig fills Ranch Development VIV, of recordinVojujne 2260 Page of t1te Official Public RecordsofGvadohipe County, Texas and the southwest corrier of the rentairiing portion of the 50,300 acre tract and tract d"cribed herein, THENCE- Alon and with [lie common lines of the 194,L56, acre tract. [lie remaining portion of the 50,000 acre tract and tile 10J)l Acre, tram the following two (z ,) cokirses: i. N2512143"Wa list nceor 1352.08 feat to a founid W iron rod, fora ", interior currier of the 19k56 acre tract, the oortlieast corner ofthe10.01 acre tract and the tractclestribed herein rerred 2- N 6W50'31' distance of 209Z,08 feet to a found W Iron rod in a southwest line of BON Acre tract as conveyed, to Roland K, and Sozatine L Schou, or record in Vol urne 7944 Pa, ge, 644) of the Official PublIv Records of Guadalupe Caunq Texas, for An easterly southeast corner of the 194,,56 acre tract, the nortimast corner of the rentaining portion ofthe SOMO acre tract and the tract deser, ibpd herein,, THENCE- Along a ad with the common hue:5 of the 3-GO Am tract and the remairring partion of the 5 0,4300 Acre tract the following, three (3) coursesi L. M 29047'16" W, a distance of t361.13 feet to a point, for the northeast corner of the 100 acre tract, an interior comerof the reoi-ainingportion of the 50.800 tract and the tract described herein, 2. S 60'I2*44"W, a distance o(361,50 feet to a point, for the northwest corner of the 100 acre tract, all interior corner of the remaining Portion oftbeS 50.300 acre tract rand the tract described herein, and 3. S 20°47'16" E, a distance of 361.42 feet to a point in the northwest line of the 1,67.89 acre tract, for the southwest corner of the 3.00 acre tract, an exterior South corner of the remaining portion of the 50.800 acre tract and the tract described herein; THENCL S 60009'56" W, along and with the northwest line of the 167.89 acre tract and the southeast line of the remaining portion of the 50.800 acre tract, a distance of 97.85 feet to the POINT OF BEGINNING and containing 57.80 acres rnore or less, in Guadalupe County,,rexas. Said tract being described in accordance with a survey prepared by KFW Surveying, Bearings are based on NAD83 Texas State Plane South Central Zone. Agenda No. 12. ei Olum City Council August 27, 2019 Meeting: Department: Planning & Community Development Subject: Ordinance No. 19-S-20 - Conduct a public hearing, consideration and /or action for an Ordinance on a request to rezone approximately 64 acres of land to Planned Development District (PDD). The subject property is contiguous to the existing Parklands Planned Development, and approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading I ��S] X" ,11111017 Update from the August 13, 2019 City Council Meeting: At the August 13, 2019 City Council meeting a public hearing was held and a resolution was adopted accepting the voluntary annexation petition by Scrappy Development LLC., property owner, associated with the subject property. Additionally, at the August 13, 2019 City Council meeting this zoning item was presented by staff and a public hearing was held but due to a noticing error, staff recommended no action be taken by City Council which was accepted. A new public hearing will be held associated with this zoning request at the August 27, 2019, City Council meeting which will include a staff presentation and public comment. The applicant is proposing to rezone approximately 64 acres of land to Planned Development District (PDD) located approximately 1000 feet west of the intersection of Engel Road and the private street, Big John Lane. Currently, a portion (3.05 acres) of the property is within the City limits and zoned Pre - Development District (PRE), a portion (2.67 acres) is zoned Planned Development District as part of the existing Parklands PDD, and a portion is outside of the City limits under a delayed annexation agreement and will go through the annexation process with City Council along with this proposed zone change application. The applicant is requesting to rezone all 64 acres to a Planned Development District (PDD), which will consist of single - family residential uses and public parkland. Five (5) public hearing notices were mailed to surrounding property owners on June 28, 2019. A public hearing notice was published in the "San Antonio Express" on July 24, 2019. At the time of this report, staff has received zero (0) responses in favor, opposed or neutral to. The following resident spoke at the July 10, 2019 Planning & Zoning Commission Public Hearing: • Ronnie Schott- 1.300 Engel Road • Expressed concerns in relation to flooding, and questioned the proposed drainage for the site and the existing planned Parklands development. The proposed zoning and MDP consist of 214 lots of three (3) different minimum lot sizes; 7,200 square feet, 8,200 square feet, and 9,000 square feet, with a total density of 3.52 units per acre. The PDD design standards stipulate minimum standard lot widths of 60 feet, 65 feet and 70 feet. Additionally, the mean dimensions for all lot widths shall not be less than 67 feet and the median dimensions for lot width shall be no less than 65 feet. The design standards stipulate that the lot area mean shall not be less than 8,568 square feet, with a median of 8,088 square feet. Each approved final plat for Parklands II will be required to meet these mean and median dimensions. The Parklands II Planned Development District and the MDP have proposed an additional 2.67 acres of parkland, immediately adjacent to the 5 -acre parkland that was approved with the Parklands PDD. This additional 2.67 acres would increase the total public park area to approximately 7.67 acres of public park for Parklands and Parklands II. In addition to the 2.67 acres, Parklands II is proposing to contribute additional park improvements to the improvements required for the Parklands subdivision. These improvements are to include interactive musical instruments, picnic tables / benches, four pickleball courts, a second playscape / playground, a baseball diamond, and additional sidewalks. The proposed PDD also provides specific design standards for fencing, screening, and landscaping within the development. The following summary highlights some of the modifications to the requirements of the Unified Development Code (UDC). Please review the PDD to view all modifications. 1. Parklands 11 will be comprised of 214 single family detached residential dwellings with a total density of 3.52 units per acre per the master plan. 2. The design standards propose to implement specific fencing and screening requirements (6 foot high wood fence with masonry columns) along the rear of lots that are adjacent to the 20 foot open space adjacent to the proposed 35 foot right -of -way dedication. 3. The design standards propose to implement additional landscaping requirements than what is required by the current UDC. These include the planting of an additional tree (minimum of 4, two of which are to be located in the front yard) on each of the lots within lots 1 -18 block I, lots 1 -4 block 11 and lots 1 -8 block 2. Additionally, in the planned 20 foot open space lots along the southern boundary of the entrance road and adjacent to lots 8 and 9 of block 3 there are to be trees planted at a minimum of 50 foot intervals along the right -of -way. 4. In addition to the 20 foot open space with the trees at the specified 50 foot intervals, there is a proposed 8 foot public walkway that is to meander through the landscaping. 5. In addition to the public parkland dedication and improvements, the proposed PDD also includes a private pocket park that will include internal trails, gazebo, park benches, and several landscape features. This pocket park is proposed as a key feature in the entrance of Parklands II, and will be incorporated with Unit 1. GOAL The proposed rezone is for approximately 64 acres of land from Pre - Development District (PRE), Planned Development District (PDD), and outside City limits under a delayed annexation agreement to Planned Development District (PDD), to be known as Parklands II. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. YII04 h/ El I] a 7 5C 03041►) l 14011110111XIXIN I [IJ►1 The Schertz Sector Plan from 2013 did not evaluate this area of northern Schertz. The Future Land Use Map has the subject property designated as Single Family Residential and Agricultural Conservation based on the evaluation completed with the Comprehensive Land Use Plan. Since this area has not been evaluated since the Comprehensive Land Use Plan the current designation of Agricultural Conservation does not account for the various subdivisions in the area, which more aligns with the Single - Family Residential designation. The rezoning request appears to have a minimal impact on the public infrastructure, facilities or services and the plan has incorporated curvilinear streets, fencing and screening and increased park area and open space. The proposed master plan separates the subject property into four separate units, and each unit contains each of the three lot types SF 7,200, SF 8,200, and SF 9,000. Per the associated master plan there are a proposed 122 lots designated SF 7,200, 47 lots designated SF 8,200 and 45 lots designated SF 9,000 for a total of 214 lots. However, the PDD stipulates a mean of 8,568 and a median of 8,088 for each final plat that is to be reviewed. One of the features that is proposed with the master plan is a 35' right -of. -way dedication along the southern property line in accordance with the Master Thoroughfare Plan which designates a proposed 70' residential collector that runs parallel to the property line of the subject property. In addition to the right -of -way dedication, the proposed master plan includes a local street stub out to the proposed collector along with two 20' wide pedestrian access points from the subdivision to the collector. Another feature of the proposed master plan is the connectivity (three separate access points) with the existing Parklands Planned Development along with a connection to the adjacent agricultural property for future development. FISCAL IMPACT None. Based on the surrounding subdivisions (including the approximately 1.94 -acre Parklands immediately adjacent to the property), increased park area for Parklands and Parklands II, provided open space (approximately 4.32 acres), increased fencing requirements adjacent to the open space, the 8 -foot meandering sidewalk, and increased landscape requirements, staff will be making a recommendation of approval. An Annexation and Zoning Case are required for this project and staff was intending to have both applications be heard for first reading at the same meeting. Due to noticing error by staff the annexation proceedings had to be pushed back but the zoning application was already noticed for public hearing on the August 13th meeting. To resolve this issue and ensure both applications are heard concurrently, Staff recommended that City Council conduct the public hearing but take no action, which is what occurred at the August 13th meeting. Based on no action being taken this item will have an additional public hearing, and staff is recommending action be taken on this item at the August 27th City Council meeting. Additionally, the official annexation ordinance will also be heard for first reading at the August 27th meeting. The corrected City Council meeting schedule for this item will be as follows: • August 13, 2019: Resolution accepting the petition for voluntary annexation (Resolution Approved at meeting) • August 27, 2019: Parklands II Annexation 1 st reading & Parklands 11 Zone Change 1 st reading • September 3, 2019: Parklands II Annexation 2nd reading & Parklands II Zone Change 2nd reading This item was heard at the July 1.0, 2019 . Planning and Zoning Commission in which a unanimous recommendation of approval was provided. Staff is making a recommendation of approval of the zone change request as presented. Attachments 19-S-20 Ord. 19-5 -20 Exhibit A "The Property" Ord. 19-5 -20 Exhibit B "The Property" Aerial Exhibit 200' Buffer Notice Map Parklands 11 PDD Design Standards and Exhibits ORDINANCE NO. 19 -S -20 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 64 ACRES OF LAND FROM PRE- DEVELOPMT DISTRICT, (PRE), PLANNED DEVELOPMENT DISTRICT (PDD), AND DELAYED ANNEXATION (DVL) TO PLANNED DEVELOPMENT DISTRICT (PDD). WHEREAS, an application to rezone approximately 64 acres of land located approximately 1000 feet west of the intersection of Engel Road and the private street, Big John :Lane, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on July 1.0, 2019, . the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on August 1.3, 2019 . and August 27, 2019 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and Exhibit B, is hereby zoned Planned Development District (PDD). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 27t" day of August, 2019. PASSED, APPROVED AND ADOPTED on final reading the 3rd day of September, 2019. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) BIG JOHN W, VOL. ' o -o E N mO 0 O0) o i -o �cq N O a 5i o� NOTES: 1. ALL INTERNAL STREETS WITHIN THE M.D.P. LIMITS ARE LOCAL 'A" WITH A 50' R.O.W., 30' PAVEMENT AND 10' PARKWAYS UNLESS OTHERWISE NOTED 2. BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (N.A.D.) OF 1983. 3. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. 4. REFERENCED PROPERTY IS IN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN, AS SCALED FROM FEMA FLOOD MAP 90 & 95 OF 480, COMMUNITY PANEL NO. 48187CO09OF & 48187C0095F, DATED NOVEMNER 02, 2007. J F- J Z Q W Z W _ Z� �O� _I��c°OZpm � � Z W 'QMZJx Z J Z W Z J J O Q Z N O N= �co 0) aJ(D UJ aLu OZ� Z � J W O ZONING TABLE TOTAL ACREAGE EXISTING ZONING PROPSOED ZONING 60.8 ACRES PRE I OCL PDD 2.67 ACRES PDD PDD NOTE. THE PROPOSED ZONING BOUNDARYENCOMPASSES THE ENTIRE 60.8 ACRE PROPERTYAND A 2. 67 PORTION OF THE PARKLANDS SUBDIVISION OCL= OUTSIDE CITYLIMITS �QP RIVATE ROAD) low Lima IBM ownNO PG. 878 Jim THE PARKLANDS II SUBDIVISION PLANNED DEVELOPMENT DISTRICT SCHERTZ, TEXAS GUADALUPE COUNTY CURVE TABLE CURVE LENGTH RADIUS TANGENT DELTA CHORD CHORD BEARING C1 207.84' 2083.00' 104.00' 5 °43'01" 207.75' N38 035'14 "E C2 32.27' 50.00' 16.72' 36 °5842" 31.71' S43 °' 629" C3 10.43' 15.00' 5.44' 39 °51'08" 10.22' S44° 242" C4 104.09' 135.00' 54.78' 44 °10'33" 101.53' N3° 5'17" 0 LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLESOACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVE ) TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUMEu PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. N 67 ACRE TRACT )F LA D BEING OUT F A 1 4.56 ACRE TRA T NVEYED TO ROLL %G HILL OPMLTD. IN VOL. 2 60, PG. 355 O.P. PRO O ED ONING FOR IFF RTY WIT IN TH TS —OF —T MAS ER DE ELOPMENT I DEVEL MEN DISTRICT (PDD). O LOCATION MAP N. T. S. I*nvif ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX: (830) 627 - 9097 PREPARED: OCTOBER 05, 2018 EXHIBIT B THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. SCALE: I"=100' 0' 100' 300' 200' LEGEND = BOUNDARY = RIGHT - OF -WAY 715— = 5' CONTOURS = 200' NOTIFICATION BOUNDARY APPL /CANT /OWNER. �- SCRAPPYDEVELOPMENT, LLC. 0 1202 W. BITTERS RD BLDG. 1 STE, 1200 SANANTONIO, TX 78216 60 W PHONE. (210) 493 -2811 Lo wWW � �U� Mozox �> SURVEYOR. -- �vo KFWSURVEYING W W ' ' ° Co W cD �W 3421 PAESANOS PKWY, SUITE 101 zc�c�� LOU�CZF- �°aZu. SANANTONIO, TX78231 uj c`,° o c) o p oo Q PHONE.- (210) 979 -8444 ° 1Z) Z) FAX.' 210 979 -8441 ( ) N co CL co � Z Z O 975' TO ENGEL RD ..._ I*nvif ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX: (830) 627 - 9097 PREPARED: OCTOBER 05, 2018 EXHIBIT B THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. ENGEL RD (68382) ECKHARDT RD '* (165195) 1370 ENGEL RD g2 68368'g 520IOLAS WAY . f (155522) ENGEL RD �y ECKHARDT RD (68375) (68373) i O' 520 IOLAS WAY ENGEL RD (144922) : " <, (61504),, p, 1374 ENGEL RD (130919) � ENGEL RD (116006) 1376 ENGEL RD m (124861) GREEN VALLEY RD (61511) I H I I F I N �� W\�2 E C MUNITY*SERVICE *OPPORTUNITY lfs 0 3 M; so 0a Q_ 0 N % u') a o° i �o o / N 5 O p / 'a 5i o� NOTES: 1. ALL INTERNAL STREETS WITHIN THE M.D.P. LIMITS ARE LOCAL "A" WITH A 50' R.O.W., 30' PAVEMENT AND 10' PARKWAYS UNLESS OTHERWISE NOTED 2. THIS PROPERTY IS NOT WITHIN THE EDWARDS AQUIFER RECHARGE ZONE. 3. UTILITY SERVICE PROVIDED BY THE FOLLOWING ENTITIES: WATER SERVICE CITY OF SCHERTZ SEWER SERVICE CITY OF SCHERTZ/CIBOLO CREEK MUNICIPAL AUTHORITY TELEPHONE SERVICE AT &T CABLE TELEVISION TIME WARNER CABLE ELECTRIC GVEC GAS CENTERPOINT ENGERGY 4. THE FRONT, SIDE, AND REAR SETBACKS WILL CONFORM TO THE MINIMUM SETBACKS REQUIRED BY THE PROPOSED PLANNED DEVELOPMENT DISTRICT (PDD) 5. A VARIABLE SIGHT CLEARANCE EASEMENT WILL BE REQUIRED AT CORNER LOTS IF THE INTERSECTION DOES NOT MEET SIGHT DISTANCE REQUIREMENTS AS DEFINED IN LATEST EDITION OF AASHTO MANUAL. 6, BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (N.A.D.) OF 1983. 7. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. 8. REFERENCED PROPERTY IS IN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN, AS SCALED FROM FEMA FLOOD MAP 90 & 95 OF 480, COMMUNITY PANEL NO. 48187CO09OF & 48187C0095F, DATED NOVEMNER 02, 2007. 9. ALL PRIVATE OPEN SPACE, COMMON AREAS, GREENBELTS, DRAINAGE EASEMENT ETC. ARE THE RESPONSIBILITY OF THE DEVELOPER OR ITS SUCCESSORS AND / OR ASSIGNS. 30' ROAD EASEMEN (VOA. 1078 PG. 387 O.P,R 30' ROAD E�SEMENT (VOL. 1077 PG. 65 O.P.R.) `_4- i a V LOT 900 "BLOCK -1- OPEN SPACE "` r 1 2 LOT 900 - 3 BLOCK 1 5 BLOCK 2 4 OPEN SPACE a 8 7 6 I 3 RESIDENTIAL ACREAGE SF 7200 TYPICAL LOT SF 8200 I SF 9000 DIMENSIONS i I I DWELLING UNITS 1 APPROXIMATE EXISTING UNIT ZONING SCHEDULE 12 2.94 0.49 18.85 34 J 72 3.23 D „w W W 0.14 11 20 BLOCK 4 33 4 BLOCK 2 riJ 9 3 12.00 0.44 � 10 11 Ti I 3.83 4 4 16.78 9 0.57 15.59 40 .M 63 3.75 OCL 2022 TOTAL 60.80 I 4.32 1.68 L 5 47 45 I 5 3.52 8 ° 6 3 7 J � O W Z z W `t) 6 4 O 5 00 7 00 N co 8 M tl� c C10 0 Lo W 10 W zi Q. W o _p Zc aO �W� M 11 Qo U� 10 Lo � Lr) L T PEN SPAC cq W U Z W p p Z (50'ROW) U' O N 0 o J 7 PEN PA co J U U . o , (o a co � J 0 Z Z 2 a 8 7 6 R.O.W. DEDICATION RESIDENTIAL ACREAGE SF 7200 TYPICAL LOT SF 8200 I SF 9000 DIMENSIONS i I I DWELLING UNITS 1 APPROXIMATE EXISTING UNIT ZONING SCHEDULE 12 2.94 0.49 18.85 34 J 72 3.23 D „w 2 0.14 11 20 BLOCK 4 33 3.39 riJ 9 3 12.00 0.44 BLOCK 4 10 11 Ti 10 3.83 W14 � O UQ� 13 21 \ 22 a r r 6 7 r' LAND USE DENSITY TABLE TOTAL UNIT I ACREAGE I DRAINAGE/ OPEN SPACE R.O.W. DEDICATION RESIDENTIAL ACREAGE SF 7200 TYPICAL LOT SF 8200 I SF 9000 DIMENSIONS i I I DWELLING UNITS 1 APPROXIMATE EXISTING UNIT ZONING SCHEDULE 12 2.94 0.49 18.85 34 15 23 60'x 120' 72 3.23 OCL 2019 2 9.74 2 0.14 11 20 BLOCK 4 33 3.39 PRE /OCL 2020 3 12.00 0.44 BLOCK 4 11.08 3 14 4 60'x 120' 10 3.83 4 4 16.78 9 0.57 15.59 40 .M 63 3.75 OCL 2022 TOTAL 60.80 I 4.32 1.68 54.80 122 47 45 I 5 3.52 8 ° 6 3 7 J � O W Z z W ---ZONED PRE-/ 4 W14 � O UQ� 13 21 \ 22 a r r 6 7 r' LAND USE DENSITY TABLE TOTAL UNIT I ACREAGE I DRAINAGE/ OPEN SPACE R.O.W. DEDICATION RESIDENTIAL ACREAGE SF 7200 TYPICAL LOT SF 8200 I SF 9000 DIMENSIONS i I I DWELLING UNITS DENSITY (DWELLING UNITS /ACRES) APPROXIMATE EXISTING UNIT ZONING SCHEDULE 1 22.28 2.94 0.49 18.85 34 15 23 60'x 120' 72 3.23 OCL 2019 2 9.74 0.32 0.14 9.28 20 5 8 60'x 120' 33 3.39 PRE /OCL 2020 3 12.00 0.44 0.48 11.08 28 14 4 60'x 120' 46 3.83 OCL 2021 4 16.78 0.62 0.57 15.59 40 13 10 60'x 120' 63 3.75 OCL 2022 TOTAL 60.80 I 4.32 1.68 54.80 122 47 45 I 214 3.52 N66 ° 50'31 "E, 2092.08' f4j_ c) v 13 14 LOCAL STREET (50' ROW) 44 co O� OQ � O 15 BLOCK 1 16 SPACE 1 U 2 ~ O BLOCK 9 W m 4 � 17 1_ 18 co 6 19 8 9 10 ",, f' O 11 12 f4j_ c) v 13 14 LOCAL STREET (50' ROW) 44 co O� OQ � O 15 BLOCK 1 16 1 SCALE: 1 " =100' 0 100' 300' 200' UTILITYAND STORM WATER NOTES: 1. CITY OF SCHERTZ WATER MAINS WILL BE EXTENDED FROM THE PARKLANDS DEVELOPMENT TO SERVE THIS SUBDIVISION. 2. AS THIS SUBDIVISION IS UPSTREAM OF PARKLANDS, CITY OF SCHERTZ SANITARY SEWER MAINS WILL BE EXTENDED FROM THE PARKLANDS DEVELOPMENT TO SERVE THIS SUBDIVISION. 3. STORM WATER FROM THIS SUBDIVISION WILL FLOW THROUGH THE PARKLANDS DEVELOPMENT. wI avv vt'CIV SPACE 1 U 2 ~ O BLOCK 9 W m 4 � 17 1_ 18 co 6 19 9 O O J f` J 1 SCALE: 1 " =100' 0 100' 300' 200' UTILITYAND STORM WATER NOTES: 1. CITY OF SCHERTZ WATER MAINS WILL BE EXTENDED FROM THE PARKLANDS DEVELOPMENT TO SERVE THIS SUBDIVISION. 2. AS THIS SUBDIVISION IS UPSTREAM OF PARKLANDS, CITY OF SCHERTZ SANITARY SEWER MAINS WILL BE EXTENDED FROM THE PARKLANDS DEVELOPMENT TO SERVE THIS SUBDIVISION. 3. STORM WATER FROM THIS SUBDIVISION WILL FLOW THROUGH THE PARKLANDS DEVELOPMENT. wI avv vt'CIV SPACE 1 24 2 23 7 BLOCK 9 3 22 4 21 5 20 UNIT 4 6 19 0 N I- W co J U O J 5 t75 11 7 1 8 LOCAL STREET 24 v I I V 36 0 0 14 13 12 ,BLOCK 5 10 BLOCK O (50' ROW) i 15 0 33 34 35. w ¢ o W _. ___3 ..,_.,_ 31 32 a. U C 1 27 28 i 29 30 O O O _ � LOT 900, BLOCK 10 OPEN SPACE 26 20' BUFFER (O EN SPAC ° 9 25 8 LOT 900 BLOCK 5 mm 5 6 � ,. BLOCK 5 4 1w LOT 900 OPEN SPACE - 1 - 2�V' PEDESTR AN - - - -- - - -- - - - - - -- - - -- - - - -- - - - -- - - - -� LOT 900-0 SPACE - & UTILITY EAS� ENT - -- -- - __ _ - - -- - �- -- �'` °' J OT 900, BLOCK 5 2p' PEDESTRIAN __. - -- - - -- - - -- - - -- O W DEDICATION -- ' 00 ACRE TRACT & UTILITYEASEMENT -- _ S60° 09' 56 °W 2081'88 -- 3 'R. LAND AGRICULTURE _ _.. -20' UFFER (OPEN SP CE) 3 " °- 3,° - „ °- , °- „ ° -3 „° . „ ° -3 „° -." - - - -- - - -- - - - -- - - - - -- _ USE' AGR /CULT .. - 3 „ ° - -�,° - - -- - -- - - - - -- - - - -- - -- ° `, � ZONING :DVL f � r PROPERTY ID: 61504 589 PG 776 O 20' ACCESS EASEMENT _ 647 PG. 251 O.P.R.) ,, (VOL P R.) - -- (VOL. ( r BIG JOHN WAY (P ___ - -- -- .) B (PRIVATE STREET) TION (VOL. 647 PG. 253 O.P.R OWNER: WESTON RANCH FOUNDATION - 35' R.O. W DEDICA -- 167.89 ACRE TRACT � 112 E PECAN STREET BOX 27 LAND USE: AGRICULTURE SAN ANTONIO, TX 78205 l ZONING: DVL ✓ - PROPERTY ID: 61511 (VOL. 2338 PG. 451 O.P.R.) OWNER: WESTON RANCH FOUNDATION - ' 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 10' SIDE SETBA N'W NO :A T V Apkf LOCATION MAP N. T. S. LEGEND = BOUNDARY = RIGHT - OF -WAY = PHASING LIMITS -715- = 5' CONTOURS = OVERHEAD ELECTRIC TRANSMISSION LINES = OPEN PACE / DRAINAGE EASEMENT DEVEL OPER/APPLICANT/OWNER., 1202 W. BITTERS RD BLDG. 1 SUITE 1200 SAN ANTONIO, TX 78216 PHONE.- (210) 493 -2811 SURVEYOR.- KFW SURVEYING 3421 PAESANOS PKWY, SUITE 101 SAN ANTONIO, TX 78231 PHONE.- (210) 979 -8444 FAX (210) 979 -8441 -~ 60' --) * 5' SIDE SETBACK IS ACCEPTABLE WITH SPRINKLER SYSTEMS TYPICAL LOT NOT TO SCALE SCHERTZ, TEXAS GUADALUPE COUNTY 20' REAR SETBACK ETBACK* SETBACK ADJACENT 7 R. 0. W.) =RONT SETBACK 15'ELEC., GAS, TELE. 3 CA TV EASMENT LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLED TRACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 2550 PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. PROPOSED ZONING FOR ALL PROPERTY WITHIN THE LIMITS OF THIS MASTER DEVELOPMENT IS PLANNED DEVELOPMENT DISTRICT (PDD). a, ENGINEERS f SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX :(830)627 -9097 PREPARED: JUNE 07, 2019 THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. 7 „ 8 BLOCK 11 9 f` O LOCAL STREET U (50' RO W) U N -. M O co CL Z co cn Lo ZU�ItNzI - nZo F-C �pcoZ) Lu 2 its U Q z dL C,6 U- W Z Z W Y BLOCK 10 M � O oojOONpoZ ° Qrol `t I- m W 3 N c J � O W Z z W 4 O 5 7 1 8 LOCAL STREET 24 v I I V 36 0 0 14 13 12 ,BLOCK 5 10 BLOCK O (50' ROW) i 15 0 33 34 35. w ¢ o W _. ___3 ..,_.,_ 31 32 a. U C 1 27 28 i 29 30 O O O _ � LOT 900, BLOCK 10 OPEN SPACE 26 20' BUFFER (O EN SPAC ° 9 25 8 LOT 900 BLOCK 5 mm 5 6 � ,. BLOCK 5 4 1w LOT 900 OPEN SPACE - 1 - 2�V' PEDESTR AN - - - -- - - -- - - - - - -- - - -- - - - -- - - - -- - - - -� LOT 900-0 SPACE - & UTILITY EAS� ENT - -- -- - __ _ - - -- - �- -- �'` °' J OT 900, BLOCK 5 2p' PEDESTRIAN __. - -- - - -- - - -- - - -- O W DEDICATION -- ' 00 ACRE TRACT & UTILITYEASEMENT -- _ S60° 09' 56 °W 2081'88 -- 3 'R. LAND AGRICULTURE _ _.. -20' UFFER (OPEN SP CE) 3 " °- 3,° - „ °- , °- „ ° -3 „° . „ ° -3 „° -." - - - -- - - -- - - - -- - - - - -- _ USE' AGR /CULT .. - 3 „ ° - -�,° - - -- - -- - - - - -- - - - -- - -- ° `, � ZONING :DVL f � r PROPERTY ID: 61504 589 PG 776 O 20' ACCESS EASEMENT _ 647 PG. 251 O.P.R.) ,, (VOL P R.) - -- (VOL. ( r BIG JOHN WAY (P ___ - -- -- .) B (PRIVATE STREET) TION (VOL. 647 PG. 253 O.P.R OWNER: WESTON RANCH FOUNDATION - 35' R.O. W DEDICA -- 167.89 ACRE TRACT � 112 E PECAN STREET BOX 27 LAND USE: AGRICULTURE SAN ANTONIO, TX 78205 l ZONING: DVL ✓ - PROPERTY ID: 61511 (VOL. 2338 PG. 451 O.P.R.) OWNER: WESTON RANCH FOUNDATION - ' 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 10' SIDE SETBA N'W NO :A T V Apkf LOCATION MAP N. T. S. LEGEND = BOUNDARY = RIGHT - OF -WAY = PHASING LIMITS -715- = 5' CONTOURS = OVERHEAD ELECTRIC TRANSMISSION LINES = OPEN PACE / DRAINAGE EASEMENT DEVEL OPER/APPLICANT/OWNER., 1202 W. BITTERS RD BLDG. 1 SUITE 1200 SAN ANTONIO, TX 78216 PHONE.- (210) 493 -2811 SURVEYOR.- KFW SURVEYING 3421 PAESANOS PKWY, SUITE 101 SAN ANTONIO, TX 78231 PHONE.- (210) 979 -8444 FAX (210) 979 -8441 -~ 60' --) * 5' SIDE SETBACK IS ACCEPTABLE WITH SPRINKLER SYSTEMS TYPICAL LOT NOT TO SCALE SCHERTZ, TEXAS GUADALUPE COUNTY 20' REAR SETBACK ETBACK* SETBACK ADJACENT 7 R. 0. W.) =RONT SETBACK 15'ELEC., GAS, TELE. 3 CA TV EASMENT LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLED TRACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 2550 PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. PROPOSED ZONING FOR ALL PROPERTY WITHIN THE LIMITS OF THIS MASTER DEVELOPMENT IS PLANNED DEVELOPMENT DISTRICT (PDD). a, ENGINEERS f SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX :(830)627 -9097 PREPARED: JUNE 07, 2019 THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. BIG JOHN W, VOL. ' o -o E N mO 0 O0) o i -o �cq N O a 5i o� NOTES: 1. ALL INTERNAL STREETS WITHIN THE M.D.P. LIMITS ARE LOCAL 'A" WITH A 50' R.O.W., 30' PAVEMENT AND 10' PARKWAYS UNLESS OTHERWISE NOTED 2. BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (N.A.D.) OF 1983. 3. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. 4. REFERENCED PROPERTY IS IN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN, AS SCALED FROM FEMA FLOOD MAP 90 & 95 OF 480, COMMUNITY PANEL NO. 48187CO09OF & 48187C0095F, DATED NOVEMNER 02, 2007. J F- J Z Q W Z W _ Z� �O� _I��c°OZpm � � Z W 'QMZJx Z J Z W Z J J O Q Z N O N= �co 0) aJ(D UJ aLu OZ� Z � J W O ZONING TABLE TOTAL ACREAGE EXISTING ZONING PROPSOED ZONING 60.8 ACRES PRE I OCL PDD 2.67 ACRES PDD PDD NOTE. THE PROPOSED ZONING BOUNDARYENCOMPASSES THE ENTIRE 60.8 ACRE PROPERTYAND A 2. 67 PORTION OF THE PARKLANDS SUBDIVISION OCL= OUTSIDE CITYLIMITS �QP RIVATE ROAD) low Lima IBM ownNO PG. 878 Jim THE PARKLANDS II SUBDIVISION PLANNED DEVELOPMENT DISTRICT SCHERTZ, TEXAS GUADALUPE COUNTY CURVE TABLE CURVE LENGTH RADIUS TANGENT DELTA CHORD CHORD BEARING C1 207.84' 2083.00' 104.00' 5 °43'01" 207.75' N38 035'14 "E C2 32.27' 50.00' 16.72' 36 °5842" 31.71' S43 °' 629" C3 10.43' 15.00' 5.44' 39 °51'08" 10.22' S44° 242" C4 104.09' 135.00' 54.78' 44 °10'33" 101.53' N3° 5'17" 0 LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLESOACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVE ) TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUMEu PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. N 67 ACRE TRACT )F LA D BEING OUT F A 1 4.56 ACRE TRA T NVEYED TO ROLL %G HILL OPMLTD. IN VOL. 2 60, PG. 355 O.P. PRO O ED ONING FOR IFF RTY WIT IN TH TS —OF —T MAS ER DE ELOPMENT I DEVEL MEN DISTRICT (PDD). O LOCATION MAP N. T. S. I*nvif ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX: (830) 627 - 9097 PREPARED: OCTOBER 05, 2018 EXHIBIT B THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. SCALE: I"=100' 0' 100' 300' 200' LEGEND = BOUNDARY = RIGHT - OF -WAY 715— = 5' CONTOURS = 200' NOTIFICATION BOUNDARY APPL /CANT /OWNER. �- SCRAPPYDEVELOPMENT, LLC. 0 1202 W. BITTERS RD BLDG. 1 STE, 1200 SANANTONIO, TX 78216 60 W PHONE. (210) 493 -2811 Lo wWW � �U� Mozox �> SURVEYOR. -- �vo KFWSURVEYING W W ' ' ° Co W cD �W 3421 PAESANOS PKWY, SUITE 101 zc�c�� LOU�CZF- �°aZu. SANANTONIO, TX78231 uj c`,° o c) o p oo Q PHONE.- (210) 979 -8444 ° 1Z) Z) FAX.' 210 979 -8441 ( ) N co CL co � Z Z O 975' TO ENGEL RD ..._ I*nvif ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX: (830) 627 - 9097 PREPARED: OCTOBER 05, 2018 EXHIBIT B THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. ME L13 F 17111, 3 st ai }a ) r � 1 .t ; (t l31tf 121 s Jt� t #r � ;rF t't{ Ott tyt: tF {t #tl{ }£t t {t� f2tt,r;t tlttt t �` t7ta t tr {. 71st at$ t ! {; ta 2 yta 41 £t# ti 3. T 2ffi ra ;� 3t{ { y Ft ttt,; asommi " £7 2 .. t "} �.f�7,<<# 3 i tf t t { U t t i X f lh t ? i i�7 ) 4 J 2 {ti { s {r r { j t,,,. }I „�a }, =.js•'. a,a as as ,a.ak, 7,.t�f� y, ,St, t s,,,.,.f, „ {t,a,,. t,tt ��.} ) rt}t 7 ; st 2tt. F i t t }t st r f f t; t It t { { t) >r jt �t r t tta, tty tr to { t4 f} }�j,. ��,.�. r w t� astfi�� '`i V { l y s� Agenda No. 13. ei Olum City Council August 27, 2019 Meeting: Department: Public Affairs Subject: 2019 Citizen satisfaction survey Results - Workshop presentation and discussion regarding the 2019 Citizen Satisfaction Survey Results. (S. Gonzalez/L. Klepper) In June 2019 the City of Schertz conducted its second Citizen Satisfaction Survey with the ETC Institute. Results of the survey will be presented to council on August 27, 2019 and are available on Schertz.com Attachments 2019 Presentation on Survey Results 2019 Citizen Satisfaction Survey Report ETC Institute 725 W. Frontier Lane, Olathe, Kansas 66061 OPP ETC "•dos J�� 1 f ��,x 4 x ¢ .,$ % ti',:.. City of Schertz 2019 Community Survey Executive Summary Report Overview and Methodology ETC Institute administered a community survey for the City of Schertz during June and July of 2019. The survey was designed to gather resident input and produce feedback on City programs and services. The City wanted to provide residents the opportunity to give City leaders valuable feedback regarding city services and overall satisfaction with service delivery. The information collected will be used help shape future decisions and ensure they are aligned with the needs of residents. A seven -page survey was mailed to a random sample of households throughout the City of Schertz. The mailed survey included a postage paid return envelope and a cover letter. The cover letter explained the purpose of the survey, encouraged residents to return their surveys in the mail. Ten days after the surveys were mailed, ETC Institute sent emails and placed phone calls to the households that received the survey to encourage participation. The emails contained a link to the on -line version of the survey to make it easy for residents to complete the survey. To prevent people who were not residents of Schertz from participating, everyone who completed the survey on -line was required to enter their home address prior to submitting the survey. ETC Institute then matched the addresses that were entered on -line with the addresses that were originally selected for the random sample. If the address from a survey completed on -line did not match one of the addresses selected for the sample, the on -line survey was not counted. The goal was to receive at least 400 completed surveys. This goal was met, with a total of 409 households completing a survey. The results for the random sample of 409 households have a 95% level of confidence with a precision of at least +/- 4.8%. In order to understand how well services are being delivered in different areas of the City, ETC Institute geocoded the home address of respondents to the survey. The map to the right shows the location of each survey respondent. OPP ETC "•dos J�� 1 f ��,x 4 x ¢ .,$ % ti',:.. Interpretation of "Don't Know" Responses. The percentage of "don't know" responses has been excluded from many of the graphs in this report to assess satisfaction with residents who had used City services and to facilitate valid comparisons with other communities in the benchmarking analysis. Since the number of "don't know" responses often reflects the utilization and awareness of City services, the percentage of "don't know" responses has been included in the tabular data in Section 4 of this report. When the "don't know" responses have been excluded, the text of this report will indicate that the responses have been excluded with the phrase "who had an opinion." This report contains the following: a summary of the methodology for administering the survey and major findings charts showing the overall results of the survey, including comparison to 2016 results (Section 1) benchmarking data that shows how the results for The City of Schertz compare to residents in other communities (Section 2) importance - satisfaction analysis that identifies priorities for investment (Section 3) tabular data showing the overall results for all questions on the survey (Section 4) a copy of the cover letter and survey instrument (Section 5) Overall Perceptions of the City Most (86 %) of the residents surveyed who had an opinion indicated they were "very satisfied" or "satisfied" with the overall quality of services provided by the City. Eighty -six percent (86 %) of those surveyed who had an opinion indicated they were "very satisfied" or "satisfied" with the overall quality of life in the City of Schertz which is significantly higher than the national average of 75% and the Texas average of 66 %. Overall Satisfaction with City Services The major categories of City services that had the highest levels of satisfaction, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion, were: library services (89 %), fire services (88 %), emergency medical services (86 %), and city parks and recreation programs (83 %). Overall Feelings of Safety Most residents (93 %) who had an opinion felt either "very safe" or "somewhat safe" when rating their overall feeling of safety in their neighborhood during the day. Eighty -eight percent (88 %) of residents who had an opinion indicated they felt "very safe" or "somewhat safe" in the City of Schertz, and 84% of residents who had an opinion indicated they felt "very safe" or "somewhat safe" in their neighborhood at night. ETC "•dos J�� 1 f ��,x 4 x ¢ .,$ % ti',:.. Satisfaction with Specific City Services Parks and Recreation. The highest levels of satisfaction with parks and recreation services, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion, were: the maintenance and appearance of existing City parks (81 %), the mowing and trimming of City parks (77 %), and the number of City parks (67 %). The three parks and recreation services respondents indicated should receive the most emphasis over the next two years include: walking and biking trails in the City, the maintenance and appearance of City parks, and the availability of adult recreation programs. Code Enforcement. The highest levels of satisfaction with City code enforcement, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion, were: the enforcement of graffiti regulations (70 %) and the enforcement of sign regulations (55 %). The two code enforcement services respondents indicated should receive the most emphasis over the next two years were the enforcement of clean -up junk and debris and the mowing of weeds and grass on private property. Public Works Services. The highest levels of satisfaction with public works services, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion, were: cleanliness of City streets and other public areas (75 %), mowing and trimming along City streets (68 %), and the condition of sidewalks in the City (63 %). The maintenance of major City streets and major TOOT roadways were the two public works services that respondents indicated should receive the most emphasis over the next two years. City Communication. The highest levels of satisfaction with City communication services, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion, were: Schertz Magazine (84 %), City efforts to keep residents informed (61 %), and the usefulness of information available on the City's web site (58 %). o Eighty -five percent (85 %) of respondents indicated Schertz Magazine is their primary source of information about the City; 54% indicated they primarily use the City website. These two were also respondents' most preferred sources to get information about the City. OPP ETC "•dos J�� 1 i ��,x 4 x ¢ .,$ % ti',:.. Solid Waste and Utility Services. The highest levels of satisfaction with solid waste and utility services, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion, were: residential trash collection services (86 %), sewer services (81 %), and water services (80 %). Strategic Initiatives. The highest levels of agreement with statements regarding the City's strategic initiatives, based upon the combined percentage of "strongly agree" and "agree" responses among residents who had an opinion, were: the City is ensuring that there is adequate long -term affordable water (72 %), the City is doing a good job of beautification within the community (65 %), and confidence in the City's finances (66 %). Additional Findings Respondents were asked to indicate what electronic sources of information they are currently using. Seventy -nine percent (79 %) of respondents indicated they use e -mail, 76% use the Internet, 65% use Facebook, and 63% use text messages. Although Schertz Magazine is the primary source of City information for most respondents (85 %), more than half (54 %) use the City website. Because a majority of respondents use e -mail, the Internet, Facebook, and text messages as electronic sources of information, the City should continue to explore electronic communication methods. More than half (52 %) of respondents indicated they have contacted the City of Schertz during the past year. When asked to describe the service they received, 74% of respondents indicated the service received was either "excellent" (39 %) or "good" (35 %). Thirteen percent (13 %) of respondents who contacted the City during the past year indicated the service they received was "poor ". o The highest levels of satisfaction with City employees, based upon the combined percentage of "very satisfied" and "satisfied" responses among residents who had an opinion and who contacted the City within the past year, were: how easy they were to contact (81 %), the way they were treated (80 %), and the accuracy of information and assistance they were given (76 %). The City of Schertz asked respondents to indicate their expectations for various services provided by the City. Respondents were asked to indicate whether the level services should higher or lower on a 5 -point scale. The services respondents believe should see the most increase in the level of service provided, based upon the combined percentage of "should be much higher" and "should be a little higher" responses among residents who had an opinion, were: the maintenance of streets and sidewalks (79 %), recreation activities (59 %), parks and open space (58 %). iv OPP ETC "•dos J�� 1 i ��,x 4 x ¢ .,$ % ti',:.. Eighty percent (80 %) of respondents indicated that traffic will be the biggest issue that the City of Schertz will face within the next five years. Other issues that respondents indicated will be issues the City will face within the next five years include: road repair, maintenance, and expansion (52 %) and planning for rapid growth (51 %). When asked to indicate the primary reasons respondents choose to live in Schertz, a majority of respondents indicated it was the location (76 %), 56% indicated it was the quality of life, and 49% indicated that the City of Schertz is a safe community. v OPP ETC How the City of Schertz Compares to Other Communities Nationally Satisfaction ratings for the City of Schertz rated above the U.S. average in 42 of the 49 areas that were assessed. The City rated significantly higher than the U.S. average (difference of 5% or more) in 38 of these areas. Listed below are the comparisons between the City of Schertz and the U.S. average: overall quality of services provided by the City 86% 1 50% 36;D/. Perceptions Customer service provided by City employees 79% 45% 3356 , Overall Services 0t)(communication with the public 72% 49% 24% Overall Services City,swirriming pools 545% 35% 215A Parks and Recreation Cfty parks and recreation programs 935 635 20% Overall Services Management of storm water runoff &flood prevention 75% 5,61; 19% Overall Services Overall value you receive for City taxes and fees 56% 39136 19% Perceptions Accuracy of information & assistance given 76% 58% 18% Customer Service Cfty,ovater and sewer services 81�A 642DA 17% CiveraH Services How well the City is keeping up with growth 64% 47% 17% Perceptions How well your issue was handled &S% 5 VA 17% Customer Service Condition of sidewalks in the City 63 46% 17% Public Works/M, aintenance Movving/trimmml; along cny streets GS% 52% 16% Public works /Maintenance How e a sy they were to contact 81% 65,4, 1696 Customer Service Efforts to keep residents informed about issues 61% 45% 165` Communication Library services 8956 74% 15% Overall Services Animal Services 73% 5,S% 15% Overall Services Coverall appearance of the City 7956 63% 15% Perceptions Trash, recycling, &yard waste collecUon services 9 VA GrA 14% Overall Services Cleanliness of Citystreets, and other pubficareas 75% 61% 145A Public Works/Maintenance Police services 82% 70% 12% Overall Services, Level of public involvement in decision-making "% 321% 12% Communication How quickly staff responded to your request 72% 60% 12% Customer Service Maintenance and appearance of existing City parks 81% 70% 11% Parks and Recreation The vvay)(ou were treated &0% 63% 111/0 Customer Service Sewerservices 81% 70% 11% solid waste/utility services Water services 150% 69% 1156 Solid waste /Utility Services Avallability,of information about operations 56% 45 a 11% Communication Overall quality of life in the City 86% 75% 11% Perceptions Residential trashcollection services 86%, 75% 11% Solid Waste/Utility Services Maintenance of streets in your neighborhood 58% 48% 10% Public Works/Maontenance Enforcement of the clean -upofjunk & debris i 52% 43% 9% Code Enforcement Enforcement of mowing of weeds &grass 48% 33% 9% Code Enforcement City's social media pages 62% 551% 7% Communication Recycling services 765 70% 6% Solid waste /Utility Services Bulky item pick up/rernovalservices 519% 53 % 6% Solid Waste/UURV Service s Fire services 89% 93% 5,% Overall Services Emergency me-dical services 86%, 81% 5% Overall Services Enforcement of city codes and ordinances 58% 54% 4% Overall Services Enforcement of sign regulations 55% 53% 21A' Code Enforcement Number of City parks 67136 66% r10 Parks and Recreabon Maintenance of major City streets 49% 4S% 1% Public Works/Maintenance Availability of bike lanes 35% 37% -204 Public works /Maintenance Usefulness of information available on web site 519% 60% -,256 Communication Quality of outdaor atMetic facififles 62% GrA -5% Parks and Recreation Adequacy ofCitystreet lighting 51% 56% -5,% Public Works/Maintenance Avadabifity of adult recreation programs 4S% 54% - GOA Parks and Recreation Availability ofyouth recreation programs 54% 61% 1 -7% IParksand Recreation walking and Wkingtrafls in the City 52 5936 1 -7% 1 Parks and Recreation OPP ETC "•dos J�� 1 i ��,x 4 x ¢ .,$ % ti',:.. How the City of Schertz Compares to Other Communities in Texas Satisfaction ratings for the City of Schertz rated above the Texas average in 41 of the 49 areas that were assessed. The City rated significantly higher than the Texas average (difference of 5% or more) in 37 of these areas. Listed below are the comparisons between The City of Schertz and the Texas average: Overall qua fftyofservices provided by the City 86% 1 48% 38% Perceptions Customer service provided by City employees 78% 42% 36% Overall Services Management of stormwater runoff &flood prevention 75% 46% 29 Overall Services How easy they were to contact 91% 53 28% Customer Service City water and sewer services 81v. 545 27% Overafl Services lowing /trimmingaBongCltystreets 69% 43 25' Publicwarks/MaInteraance City parks and recreation programs 83% 59% 24$x, Overall Services City communication with the public 72`.% 49% 24% Overall Services. Condition of sidewalks in the City 63% 39'% 24% Public works /Maintenance overall value you receive for Catyr taxes and fees 56% 33% 23% Perceptions Library services 8S6/0 675k 22` Overall Services Trash, recycling, &yard waste coflection:services: 81% - 66% 21% Overall Services Overall appearance ofthe City 78% 58% 20% Perceptions Avaijability of information abort operations 56% 36% 2 Communication Police services 82% 62% 20% Overall Services overall quality of fife in the City 96% 66% 20% Perceptions Level of public involvement in decision - making 3% 26% 19 Communication Sevverservices 81% 65% 16% solid ,"ante /Utility Services 'water services 90% 64% 16% Sofid waste /Utility Services Effortsto keen residents informed about issues 61% 45% 16% Communication How quickly staff responded to your request 72% 56% 16% Customer Service Animal Services 73% 59% 15% Overall Services Flow well the City is keeping up with growth 64% 413% 15% Perceptions The way you were treated 80% 65% 1.5% Customer Service ; Emergency medical services WA 735 13% Overaff Services City's social media pages 62% 5696 12% Communication Resfdentaal trash collection Services 86% 745 12%, ISciid waste /Utility Services Bulky item pick up / removal services 59% 47% 12% Solid Waste /Utility Services Cfty swimming poois 56% 45% 11% Parks and Recreation Enforcement of city codes and ordinances 58% 47% 11% Overall Services Ueanimess of City streets and other public areas 75% 64% 11% Public works /maintenance Enforcement of the clean-up of junk & debris 52% 43% 9% Code Enforcement Fire services 883 30% 8% Overafl Servaces Enforcement of mowing of weeds &grass 48% 8% Cade Enforcement Accuracy of informaUcin & assistance given 76% 69% 7% Customer Service Maintenance and appearan =ce of existing City parks 81% 7596 6% barks and Recreation Maintenance of streets in your neighborhood 58% 53% 5% Public works /maintenance RecycNng services 76% 72% 4% Solid waste /Utifity Services Enforcement of sign regulations 55% 53% 1 2`% Code Enforcement Availability of bike lanes 35% 33% 2% Public Works/Maintenance Usefulness of information available on web site 58% 57% IL% Communication maintenance •ofranalor;Citystreets 49% 41396 Public works /Maintenance Flow avell your issue was handfed 69% 70% 2% Customer Service Availability ofyouth recreation, programs 54% 57% -3% Parksand Recreation Adequacy of City street lighting 5V16 579/b -6% Public works /maintenance Numberof City parks 63% 75 -8% Parks and Recreation Availability of adult recreation programs 48% 58% -1{m3 Parks and Recreation Cluaintyof outdoor athletic facilities 62% 75% -13% P+arksandRecreationn Walking and biking traHs in the City 1 52% 66% -14% Parks and Recreation ETC "•dos J�� 1 i,�,x 4 x ¢ .,$ % ti',:.. Trends Satisfaction ratings for the City of Schertz stayed the same or improved in 43 of the 65 areas that were assessed in 2016 and 2019. The City showed significant increases (difference of 5% or more) in 16 of these areas. Listed below are the comparisons between the 2016 and 2019 results: Civic and community centers 71% 81% 10% Overall Services City parks and recreation programs 73% 83% 101% Overall Services Efforts to keep residents informed about issues: 51% 611/6 10% Communication Availability'.of information ab- outc- oeratlorn5 47% S6% 3% + Communication City swimming poo8s 4S% 56% 856... Parks and Recreation Recreation Center 516% 6sY% 9%, Parksaand recreation Cake+ communication %with the public 65% 723% 7% Overall Services Bulky item, pick up,/removalservices 52% 59% 7%, '; Solid ' a+tidaste /Utility Services, Management of storrnwater runoff & flood prevention 69% 75% 6% Overall Services.. Number of City parkas Ell% 67% 6% Parksand recreation Usefulness of information .available on web site 52% .58% 6% Communication Library services 84% .8'936 5% `i Civera 11 Services f' Wntenance and appearance of exmstmg City parks: 765A 8.1% 556... Parks and recreation Clean liness;cf City streets and other public areas 76 75% 5`36 Public Workspr9m+,ia6ntenance Mowing /trimmmng along.. Corky streets.. 63% 68% 5% Public Works /Maintenance Avaitabilxtyof adult recreation programs 433E 48% 5% Parks. and recreation Customer service provided by City employees. 745A 78% 45A Overall Services.. Civerall quality of life in the City 823E 86% 4% Perceptions Adequacy of City street lighting 47% .51°A 4% Public Works /Mamntenance Level of public involvement in decision -making 40% 44% 4% '; Communication Emergency medical services 8 :6% 31A Overall Services.. How well tote =City is!keepNng up with growth '. 61 64% 3% ! Perceptions Mowing and trimming of City parkas 74% 77A 3:% Parks and recreation Cl. uant 'yrofoutdoora�th let! cfacilities - 59% 62% _..46°!4,- 336 Parks. and recreattan Level of fiscal transparency... 43% 3% Communication recycling services 733E -7�6% ....49°6 3% Solid Waste/Utlllty Services Maintenance of major City streets. 46% 3% Public Works,/Mamntenance Eire services 86% 99% 2% : 4; verallservices Overall quality of services provided by the City 84% 86% 2% Perceptions Availability of youth recreationprogrprns 523. 54% 23% ParksrarrdRecreation Walking and biking trails in the City 50% 52% 2% Parks and Recreation Condition of sidewalks in the City 61% 6336 2% '; Public ' mriYorks /Maintenance Appearance of residential property in the City 695f, 70% 25{ Perceptions.. Maintenance of creeks and o,.pen channels 516%'' 5SIA 23% _..: Public'%Ramorks,/Maintenance Trash, recycling, & yard waste collection services 94% 81% 1A Overall Services Maintenance of streets in your neigh &orhocFd _. 57 59`36 1% !: Public Works/Maintenance _.... Police services 815 82% 1% Overall Services City water and sewer services 8.1% 81% 6% :. Overall services Appearance of commercial property in the City 7&% 70% G% Perceptions How well City listens and responds to needs 443 44% 1 0% ': Comm unicatlon How quicMy staff responded to your request 7256 72% 656 Customer Service residential: trash collection services '. 86% 86% ...79% 6% Solid Wilraste,/Utglity Services Utility tkmlling 79% G% Solid Waste /Utility Services In your neighborhood duringthe day. 94% 9'3% 1% '; Feeling of Safety Sewer services.. 925f> 81% -1% Solid Waste/'Utihty Services Animal Services 74% 73% 1% Overall Service.% Mumcipai court services 65 % 645". 1`-16 Overali Services Overall feeling of safety inn Schertz 89% 89% 1% Feeling of Safety in your neighborhood at night 84% 83% -1% Fueling of Safety overall appearance of the City 7S% 78% 1% Perceptions Enforcement of graffiti regulations 71% 76% -1`-16 Code Enforcement Enforcement of mowing of weeds &,grass 49% 48% 1% '; Code Enforcement Schertzz Magazine 95.:1a. 84% -1 %. Communication A.Ccu racy of information & assistance given 77% 76% 1% Customer Service How easy they were to contact 5.3% 81% 2% Customer Service The way you were treated 92% 80% 2% ' Customer Service How well your issue was handNed 70% 68% -2% Customer' Service Water services 8,2`5& S:0% 2% : Sol Id'Wl3aste,/UtMty Services Enforcement of the clean-up of junk & debris 54% 5:2% 2% Code Enforcement Overall value you receive for Clay taxes, and fees 5596 56% 3% ': Perceptions Enforcement of sign regulations. 59% 5515 -4% Code Enforcement Overall quality of new development 60°.rct 55% 5% Perceptions A :vaalabality of bike lanes 40% 351/. 5% Public 'Works /Maintenance Maintenance of mr{a3cvr Txi3O,T roadway-, 57% 49% 8% ': PubUc Works,,JMa#ntenance Enforcement of city codes and ordmances.. 67% .S,S:iS 9'% Overall Services. OPP ETC "•dos J�� 1 i ��,x 4 x ¢ .,$ % ti',:.. Investment Priorities Recommended Priorities for the Next Two Years. In order to help the City identify investment priorities for the next two years, ETC Institute analyzed respondent's responses regarding their expectations for City services and the issues respondents believed would be the biggest concern in Schertz within the next five years. Based on our analysis, the City should begin planning for future investments in three (3) main areas. When respondents were asked to indicate their expectations for services within the City the (1) maintenance of streets and sidewalks received the most "much higher" and "a little higher" responses from all seven items. A large number of respondents then indicated that (2) traffic and (3) road repair, maintenance, and expansion would be the biggest issues the City will face within the next five years. Because of the rapid growth the City of Schertz is experiencing, City leaders should begin preparing for the future now. Strategic initiatives regarding the management of traffic flow will help the City be better prepared moving forward. The City should begin targeting streets with current surface issues and continue to monitor their quality. Developing a City -wide initiative of monitoring the surface quality of all streets throughout the City will better prepare Schertz for the increased use that is expected over the next five years. ix 2019 Schertz Community Survey: Findings Report Section 1: Ar . I A 4P ETC Institute (2019) Page 1 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 2 2019 Schertz Community Survey: Findings Report 10 EM I ETC Institute (2019) Page 3 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 4 2019 Schertz Community Survey: Findings Report ""MIA- . .......... ETC Institute (2019) Page 5 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 6 2019 Schertz Community Survey: Findings Report 7- ETC Institute (2019) Page 7 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 8 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 9 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 10 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 11 2019 Schertz Community Survey: Findings Report I EM 0 ETC Institute (2019) Page 12 I 0, ETC Institute (2019) Page 12 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 13 2019 Schertz Community Survey: Findings Report I EM ED ETC Institute (2019) Page 14 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 15 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 16 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 17 2019 Schertz Community Survey: Findings Report , IM TTIIIIIIITTTTIIIIITTTTI ETC Institute (2019) Page 18 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 19 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 20 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 21 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 22 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 23 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 24 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 25 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 26 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 27 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 28 2019 Schertz Community Survey: Findings Report ONE EM lAl y, r l 4, ,w , r F- Fr F� Fa s^ t tk � F-1 0 ETC Institute (2019) Page 29 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 30 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 31 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 32 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 33 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 34 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 35 7-7 F-1 F-1 ETC Institute (2019) Page 35 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 36 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 37 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 38 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 39 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 40 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 41 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 42 sr cwt ED ETC Institute (2019) Page 42 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 43 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 44 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 45 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 46 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 47 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 48 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 49 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 50 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 51 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 52 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 53 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 54 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 55 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 56 2019 Schertz Community Survey: Findings Report Section 2: I � = 11,11 - Mt N no T 10-TI Mm', PM ETC Institute (2019) Page 57 2019 Schertz Community Survey: Findings Report Benchmarking Summary Report City ofSchertz, Texas Overview ETC Institute's DirectionFinder program was originally developed in 1999 to help community leaders across the United States use statistically valid community survey data as a tool for making better decisions.Since November of 1999, the survey has been administered in more than 230 cities in 43 states. Most participating cities conduct the survey on an annual or biennial basis. Thisreportcontains benchmarkingdatafromtsources :(1)anational surveythat was administered by ETC Institute during the o a random sample of more than 4,000 residents across the United States (2)a regional survey administered toresidentsliving inthe duringthe The charts on the following pages show how the overall results for Schertz compare to the United States national and regional averages based on the results of the 201 survey that was administe red byETCinstitutetoa random sampleofover4 ,000residentsacrossthe United States, and the regional survey administered to residents living in the Schertz's results are shown in blue, theaveragesareshowninred,andthe averagesareshowninyellow. ETC Institute (2019) Page 58 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 59 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 60 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 61 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 62 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 63 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 64 2019 Schertz Community Survey: Findings Report M ETC Institute (2019) Page 65 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 66 2019 Schertz Community Survey: Findings Report ETC Institute (2019) Page 67 2019 Schertz Community Survey: Findings Report Section 3: Analysis ETC Institute (2019) Page 68 O �. E TC T U Overview 2019 Schertz Community Survey: Findings Report Importance- Satisfaction Analysis City of Schertz, Texas Today, City officials have limited resources which need to be targeted to activities that are of the most benefit to their citizens. Two of the most important criteria for decision making are (1) to target resources toward services of the highest importance to citizens; and (2) to target resources toward those services where citizens are the least satisfied. The Importance- Satisfaction (IS) rating is a unique tool that allows public officials to better understand both of these highly important decision making criteria for each of the services they are providing. The Importance- Satisfaction rating is based on the concept that public agencies will maximize overall customer satisfaction by emphasizing improvements in those areas where the level of satisfaction is relatively low and the perceived importance of the service is relatively high. The rating is calculated by summing the percentage of responses for items selected as the first, second, and third most important services for the City to provide. The sum is then multiplied by 1 minus the percentage of respondents who indicated they were positively satisfied with the City's performance in the related area (the sum of the ratings of 4 and 5 on a 5 -point scale excluding "Don't Know" responses). "Don't Know" responses are excluded from the calculation to ensure the satisfaction ratings among service categories are comparable. [IS= Importance x (1- Satisfaction)]. Example of the Calculation: Respondents were asked to identify the major categories of city services they thought should receive the most emphasis over the next two years. Approximately thirty -five percent (34.6 %) of respondents selected enforcement of city codes and ordinances as one of the most important services for the City to provide. With regard to satisfaction, 58% of respondents surveyed rated the City's overall performance in the enforcement of city codes and ordinances as a "4" or "5" on a 5 -point scale (where "5" means "Very Satisfied ") excluding "don't know" responses. The I -S rating for enforcement of city codes and ordinances was calculated by multiplying the sum of the most important percentages by 1 minus the sum of the satisfaction percentages. In this example 34.6% was multiplied by 42% (1- 0.58). This calculation yielded an I -S rating of 0.1453 which ranked first out of 14 major service categories. ETC Institute (2019) Page 69 O '. � T 2019 Schertz Community Survey: Findings Report The maximum rating is 1.00 and would be achieved when 100% of the respondents select an item as one of their top three choices to emphasize over the next two years and 0% indicate they are positively satisfied with the delivery of the service. The lowest rating is 0.00 and could be achieved under either of the following two situations: If 100% of the respondents were positively satisfied with the delivery of the service If none (0 %) of the respondents selected the service as one for the three most important areas for the City to emphasize over the next two years. Interpreting the Ratings Ratings that are greater than or equal to 0.20 identify areas that should receive significantly more emphasis over the next two years. Ratings from 0.10 to 0.20 identify service areas that should receive increased emphasis. Ratings less than 0.10 should continue to receive the current level of emphasis. Definitely Increase Emphasis (IS> =0.20) Increase Current Emphasis (0.10 <= IS <0.20) Maintain Current Emphasis (IS <0.10) The results for the City of Schertz are provided on the following pages. ETC Institute (2019) Page 70 2019 Schertz Community Survey: Findings Report The "Most Important" percentage represents the sum of the first, second, third, and fourth most important responses for each item. Respondents were asked to identify the items they thought should be the City's top priorities. The "Satisfaction" percentage represents the sum of the ratings "5" and "4" excluding 'don't knows.' Respondents ranked their level of satisfaction with each of the items on a scale of 1 to 5 with "5" being Very Satisfied and "t" being Very Dissatisfied. ETC Institute (2019) Page 71 2019 Schertz Community Survey: Findings Report The "Most Important" percentage represents the sum of the first, second, and third most important responses for each item. Respondents were asked to identify the items they thought should be the City's top priorities. The "Satisfaction" percentage represents the sum of the ratings "5" and "4" excluding 'don't knows.' Respondents ranked their level of satisfaction with each of the items on a scale of 1 to 5 with "5" being Very Satisfied and "1" being Very Dissatisfied. ETC Institute (2019) Page 72 2019 Schertz Community Survey: Findings Report The "Most Important" percentage represents the sum of the first and second most important responses for each item. Respondents were asked to identify the items they thought should be the City's top priorities. The "Satisfaction" percentage represents the sum of the ratings "5" and "4" excluding 'don't knows.' Respondents ranked their level of satisfaction with each of the items on a scale of t to 5 with "5" being Very Satisfied and "t" being Very Dissatisfied. ETC Institute (2019) Page 73 2019 Schertz Community Survey: Findings Report The "Most Important" percentage represents the sum of the first, second, third, and fourth most important responses for each item. Respondents were asked to identify the items they thought should be the City's top priorities. The "Satisfaction" percentage represents the sum of the ratings "5" and 'W' excluding 'don't knows.' Respondents ranked their level of satisfaction with each of the items on a scale of t to 5 with "5" being Very Satisfied and "t" being Very Dissatisfied. ETC Institute (2019) Page 74 2019 Schertz Community Survey: Findings Report Section 4: ETC Institute (2019) Page 75 2019 Schertz Community Survey: Findings Report Ql. Overall Quality of City Services: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate Your satisfaction with the overall quality of the following services provided by the City of Schertz. (N =409) ETC Institute (2019) Page 76 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Ql -1. City parks & recreation programs 27.1% 46.0% 13.0% 1.7% 0.7% 11.5% Q1 -2. City water & sewer services 32.3% 47.2% 11.5% 4.2% 2.4% 2.4% Q1 -3. Emergency medical services 39.1% 26.4% 93% 0.7% 0.5% 24.0% Q1 -4. Enforcement of City codes & ordinances 18.1% 32.0% 21.0% 9.0% 5.6% 14.2% Q1 -5. Fire services 41.3% 26.2% 9.5% 0.0% 0.0% 23.0% Q1 -6. Library services 46.7% 31.3% 9.0% 0.5% 0.2% 12.2% Q1 -7. Management of stormwater runoff & flood prevention 24.2% 41.1% 12.7% 6.8% 2.0% 13.2% Q1 -8. Municipal court services 14.9% 26.4% 20.5% 2.0% 0.5% 35.7% Q1 -9. Police services 40.6% 34.7% 12.0% 3.4% 1.7% 7.6% Q1 -10. Trash, recycling, & yard waste collection services 40.3% 39.9% 9.0% 6.4% 2.9% 1.5% QI -1.1. City communication with the public 28.6% 39.4% 1.8.6% 5.6% 2.2% 5.6% Q1 -12. Customer service provided by City employees 28.6% 41.1% 14.9% 3.4% 1.2% 10.8% Q1 -13. Animal services (animal control, adoption center) 23.2% 32.5% 15.6% 3.4% 1.5% 23.7% Q1 -14. Civic & community centers 25.9% 36.9% 12.0% 2.4% 0.5% 22.2% ETC Institute (2019) Page 76 2019 Schertz Community Survey: Findings Report Q1. Overall Quality of City Services: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with the overall quality of the foilowins! services provided by the City of Schertz. (without "don't know ") (N =409) ETC Institute (2019) Page 77 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q1 -L City parks & recreation programs 30.7% 51.9% 14.6% 1.9% 0.8% Q1 -2. City water & sewer services 33.1% 48.4% 11.8% 4.3% 2.5% Q1 -3. Emergency medical services 51.4% 34.7% 12.2% 1.0% 0.6% Q1 -4. Enforcement of City codes & ordinances 21.1% 37.3% 24.5% 10.5% 6.6% Q1 -5. Fire services 53.7% 34.0% 12.4% 0.0% 0.0% Q1 -6. Library services 53.2% 35.7% 10.3% 0.6% 0.3% Q1 -7. Management of stormwater runoff & flood prevention 27.9% 47.3% 14.6% 7.9% 2.3% Q1 -8. Municipal court services 23.2% 41.1% 31.9% 3.0% 0.8% Q1 -9. Police services 43.9% 37.6% 13.0% 3.7% 1.9% Q1 -10. Trash, recycling, & yard waste collection services 40.9% 40.4% 9.2% 6.5% 3.0% Q1 -11. City communication with the public 303% 41.7% 19.7% 6.0% 23% Q1 -12. Customer service provided by City employees 32.1% 46.0% 16.7% 3.8% 1.4% Q1 -13. Animal services (animal control, adoption center) 30.4% 42.6% 20.5% 4.5% 1.9% Q1 -14. Civic & community centers 33.3% 47.5% 15.4% 3.1% 0.6% ETC Institute (2019) Page 77 2019 Schertz Community Survey: Findings Report Q2. Which FOUR of the major categories of City services listed in Question 1 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q2. Top choice Number Percent City parks & recreation programs 48 11.7% City water & sewer services 47 11.5% Emergency medical services 20 4.9% Enforcement of City codes & ordinances 51 12.5% Fire services 8 2.0% Library services 5 1.2% Management of stormwater runoff & flood prevention 33 8.1 % Municipal court services 1 0.2% Police services 71 17.4% Trash, recycling, & yard waste collection services 30 7.3% City communication with the public 17 4.2% Customer service provided by City employees 8 2.0% Animal services (animal control, adoption center) 9 2.2% Civic & community centers 4 1.0% None chosen 57 13.9% Total 409 100.0% Q2. Which FOUR of the major categories of City services listed in Question 1 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q2. 2nd choice Number Percent City parks & recreation programs 36 8.8% City water & sewer services 26 6.4% Emergency medical services 28 6.8% Enforcement of City codes & ordinances 44 10.8% Fire services 43 10.5% Library services 10 2.4% Management of stormwater runoff & flood prevention 20 4.9% Municipal court services 2 0.5% Police services 41 10.0% Trash, recycling, & yard waste collection services 29 7.1% City communication with the public 23 5.6% Customer service provided by City employees 10 2.4% Animal services (animal control, adoption center) 16 3.9% Civic & community centers 9 2.2% None chosen 72 17.6% Total 409 100.0% ETC Institute (2019) Page 78 2019 Schertz Community Survey: Findings Report Q2. Which FOUR of the major categories of City services listed in Question 1 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q2. 3rd choice Number Percent City parks & recreation programs 21 5.1 % City water & sewer services 24 5.9% Emergency medical services 36 8.8% Enforcement of City codes & ordinances 26 6.4% Fire services 32 7.8% Library services 13 3.2% Management of stormwater runoff & flood prevention 28 6.8% Municipal court services 2 0.5% Police services 30 7.3% Trash, recycling, & yard waste collection services 30 7.3% City communication with the public 20 4.9% Customer service provided by City employees 16 3.9% Animal services (animal control, adoption center) 18 4.4% Civic & community centers 17 4.2% None chosen 96 23.5% Total 409 100.0% 02. Which FOUR of the maior categories of City services listed in Question 1 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q2. 4th choice Number Percent City parks & recreation programs 31 7.6% City water & sewer services 27 6.6% Emergency medical services 11 2.7% Enforcement of City codes & ordinances 20 4.9% Fire services 20 4.9% Library services 15 3.7% Management of stormwater runoff & flood prevention 21 5.1 % Municipal court services 6 1.5% Police services 20 4.9% Trash, recycling, & yard waste collection services 30 7.3% City communication with the public 32 7.8% Customer service provided by City employees 9 2.2% Animal services (animal control, adoption center) 25 6.1% Civic & community centers 21 5.1 % None chosen 121 29.6% Total 409 100.0% ETC Institute (2019) Page 79 2019 Schertz Community Survey: Findings Report 02. Which FOUR of the maior categories of City services listed in Question 1 do you think should receive the MOST EMPHASIS from City leaders over the next two years? (top 4) Q2. Sum of top 4 choices Number Percent City parks & recreation programs 136 33.3% City water & sewer services 124 30.3% Emergency medical services 95 23.2% Enforcement of City codes & ordinances 141 34.5% Fire services 103 25.2% Library services 43 10.5% Management of stormwater runoff & flood prevention 102 24.9% Municipal court services 11 2.7% Police services 162 39.6% Trash, recycling, & yard waste collection services 119 29.1 % City communication with the public 92 22.5% Customer service provided by City employees 43 10.5% Animal services (animal control, adoption center) 68 16.6% Civic & community centers 51 12.5% None chosen 57 13.9% Total 1347 ETC Institute (2019) Page 80 2019 Schertz Community Survey: Findings Report Q3. Public Safety: Using a scale of 1 to 5, where 5 means "very safe" and 1 means "very unsafe," please indicate how safe you feel in the following situations. (N =409) 03. Public Safety: Using a scale of 1 to 5, where 5 means "very safe" and 1 means "very unsafe," please indicate how safe you feel in the following situations. (without "don't know ") (N =409) Very safe Safe Neutral Unsafe Very unsafe Don't know Q3 -1. In your neighborhood 31.2% 5.9% 0.7% 0.2% Q3 -2. In your neighborhood at night 38.4% during the day 61.1% 30.8% 5.9% 0.7% 0.2% 1.2% Q3 -2. In your neighborhood at 1.8% 0.0% Q3 -4. In City parks 23.5% 48.2% 25.6% night 37.7% 44.5% 12.5% 3.2% 0.2% 2.0% Q3 -3. Overall feeling of safety in Schertz 35.5% 50.9% 9.8% 1.7% 0.0% 2.2% Q3 -4. In City parks 18.8% 38.6% 20.5% 1.7% 0.5% 19.8% Q3 -5. In commercial & retail areas 26.9% 53.8% 13.9% 1.2% 0.2% 3.9% 03. Public Safety: Using a scale of 1 to 5, where 5 means "very safe" and 1 means "very unsafe," please indicate how safe you feel in the following situations. (without "don't know ") (N =409) ETC Institute (2019) Page 81 Very safe Safe Neutral Unsafe Very unsafe Q3 -1. In your neighborhood during the day 61.9% 31.2% 5.9% 0.7% 0.2% Q3 -2. In your neighborhood at night 38.4% 45.4% 12.7% 3.2% 0.2% Q3 -3. Overall feeling of safety in Schertz 36.3% 52.0% 10.0% 1.8% 0.0% Q3 -4. In City parks 23.5% 48.2% 25.6% 2.1% 0.6% Q3 -5. In commercial & retail areas 28.0% 56.0% 14.5% 1.3% 0.3% ETC Institute (2019) Page 81 2019 Schertz Community Survey: Findings Report 04. Perceptions of the City: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the followinij. (N =409) ETC Institute (2019) Page 82 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Q4 -1. Overall quality of services provided by City 28.1% 55.7% 12.0% 1.7% 1.0% 1.5% Q4 -2. How well City is keeping up with growth 16.9% 44.5% 21.0% 10.8% 3.4% 3.4% Q4 -3. Overall quality of life in City 31.8% 52.6% 12.0% 1.5% 0.5% 1.7% Q4 -4. Overall value you receive for City taxes & fees 14.4% 38.9% 25.7% 13.4% 3.2% 4.4% Q4 -5. Overall quality of new development 14.4% 37.4% 30.1% 9.8% 2.2% 6.1% Q4 -6. Appearance of residential property in City 15.6% 52.8% 19.8% 7.3% 2.4% 2.0% Q4 -7. Appearance of commercial property in City 14.9% 53.8% 23.5% 4.6% 1.0% 2.2% Q4 -8. Overall appearance of City 21.8% 55.0% 17.1% 3.7% 0.5% 2.0% ETC Institute (2019) Page 82 2019 Schertz Community Survey: Findings Report Q4. Perceptions of the City: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following. (without "don't know ") (N =409) ETC Institute (2019) Page 83 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q4 -1. Overall quality of services provided by City 28.5% 56.6% 12.2% 1.7% 1.0% Q4 -2. How well City is keeping up with growth 17.5% 46.1% 21.8% 11.1% 3.5% Q4 -3. Overall quality of life in City 32.3% 53.5% 12.2% 1.5% 0.5% Q4 -4. Overall value you receive for City taxes & fees 15.1% 40.7% 26.9% 14.1% 3.3% Q4 -5. Overall quality of new development 15.4% 39.8% 32.0% 10.4% 2.3% Q4 -6. Appearance of residential property in City 16.0% 53.9% 20.2% 7.5% 2.5% Q4 -7. Appearance of commercial property in City 15.3% 55.0% 24.0% 4.8% 1.0% Q4 -8. Overall appearance of City 22.2% 56.1% 17.5% 3.7% 0.5% ETC Institute (2019) Page 83 2019 Schertz Community Survey: Findings Report Q5. Parks and Recreation: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following. (N =409) ETC Institute (2019) Page 84 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Q5 -1. Maintenance & appearance of existing City parks 19.6% 52.1% 11.0% 5.1% 0.2% 12.0% Q5 -2. Number of City parks 18.3% 40.8% 19.3% 10.0% 0.7% 10.8% Q5 -3. Walking & biking trails in City 12.7% 31.8% 21.8% 13.7% 5.4% 14.7% Q5 -4. Recreation center 14.7% 34.5% 21.5% 4.2% 1.5% 23.7% Q5 -5. City swimming pools 13.7% 28.9% 24.7% 7.3% 2.0% 23.5% Q5 -6. Availability of youth recreation programs 11.2% 25.7% 23.0% 6.8% 1.7% 31.5% Q5 -7. Availability of adult recreation programs 8.3% 26.2% 26.7% 9.3% 1.7% 27.9% Q5 -8. Quality of outdoor athletic facilities (e.g., baseball, soccer) 14.7% 31.3% 22.7% 4.2% 1.5% 25.7% Q5 -9. Mowing & trimming of City parks 20.0% 48.2% 16.6% 2.4% 1.2% 11.5% ETC Institute (2019) Page 84 2019 Schertz Community Survey: Findings Report 05. Parks and Recreation: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following. (without "don't know ") (N =409) Q5 -9. Mowing & trimming of City parks 22.7% 54.4% 18.8% 2.8% 1.4% ETC Institute (2019) Page 85 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q5 -1. Maintenance & appearance of existing City parks 22.2% 59.2% 12.5% 5.8% 0.3% Q5 -2. Number of City parks 20.5% 45.8% 21.6% 11.2% 0.8% Q5 -3. Walking & biking trails in City 14.9% 37.2% 25.5% 16.0% 6.3% Q5 -4. Recreation center 19.2% 45.2% 28.2% 5.4% 1.9% Q5 -5. City swimming pools 17.9% 37.7% 32.3% 9.6% 2.6% Q5 -6. Availability of youth recreation programs 16.4% 37.5% 33.6% 10.0% 2.5% Q5 -7. Availability of adult recreation programs 11.5% 36.3% 36.9% 12.9% 2.4% Q5 -8. Quality of outdoor athletic facilities (e.g. , baseball, soccer) 19.7% 42.1% 30.6% 5.6% 2.0% Q5 -9. Mowing & trimming of City parks 22.7% 54.4% 18.8% 2.8% 1.4% ETC Institute (2019) Page 85 2019 Schertz Community Survey: Findings Report Q6. Which THREE of the parks and recreation services listed in Question 5 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q6. Top choice Number Percent Maintenance & appearance of existing City parks 79 19.3% Number of City parks 35 8.6% Walking & biking trails in City 92 22.5% Recreation center 15 3.7% City swimming pools 28 6.8% Availability of youth recreation programs 39 9.5% Availability of adult recreation programs 16 3.9% Quality of outdoor athletic facilities (e.g., baseball, soccer) 12 2.9% Mowing & trimming of City parks 16 3.9% None chosen 77 18.8% Total 409 100.0% Q6. Which THREE of the parks and recreation services listed in Question 5 do you think should receive the MOST EMPHASIS from City leaders over the next two years? 06. 2nd choice Number Percent Maintenance & appearance of existing City parks 40 9.8% Number of City parks 35 8.6% Walking & biking trails in City 59 14.4% Recreation center 19 4.6% City swimming pools 33 8.1 % Availability of youth recreation programs 36 8.8% Availability of adult recreation programs 41 10.0% Quality of outdoor athletic facilities (e.g., baseball, soccer) 19 4.6% Mowing & trimming of City parks 31 7.6% None chosen 96 23.5% Total 409 100.0% ETC Institute (2019) Page 86 2019 Schertz Community Survey: Findings Report Q6. Which THREE of the parks and recreation services listed in Question 5 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q6. 3rd choice Number Percent Maintenance & appearance of existing City parks 37 9.0% Number of City parks 22 5.4% Walking & biking trails in City 46 11.2% Recreation center 21 5.1 % City swimming pools 24 5.9% Availability of youth recreation programs 28 6.8% Availability of adult recreation programs 47 11.5% Quality of outdoor athletic facilities (e.g., baseball, soccer) 34 8.3% Mowing & trimming of City parks 29 7.1% None chosen 121 29.6% Total 409 100.0% 06. Which THREE of the parks and recreation services listed in Question 5 do you think should receive the MOST EMPHASIS from City leaders over the next two years? (top 3) Q6. Sum of top 3 choices Number Percent Maintenance & appearance of existing City parks 156 38.1 % Number of City parks 92 22.5% Walking & biking trails in City 197 48.2% Recreation center 55 13.4% City swimming pools 85 20.8% Availability of youth recreation programs 103 25.2% Availability of adult recreation programs 104 25.4% Quality of outdoor athletic facilities (e.g., baseball, soccer) 65 15.9% Mowing & trimming of City parks 76 18.6% None chosen 77 18.8% Total 1010 ETC Institute (2019) Page 87 2019 Schertz Community Survey: Findings Report Q7. Code Enforcement: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following items. (N =409) 07. Code Enforcement: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following items. (without "don't know ") (N =409) Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied Don't know Q7 -1. Enforcement of clean -up of Satisfied Neutral Dissatisfied dissatisfied Q7 -1. Enforcement of clean -up of junk & debris junk & debris on private property 10.0% 37.7% 23.7% 15.2% 4.6% 8.8% Q7 -2. Enforcement of mowing of 16.6% 5.1% Q7 -2. Enforcement of mowing of weeds & grass weeds & grass on private property 9.5% 33.7% 24.0% 18.8% 5.1% 8.8% Q7 -3. Enforcement of sign Q7 -3. Enforcement of sign regulations 13.2% 42.4% 31.8% 9.5% 3.2% regulations 11.2% 36.2% 27.1% 8.1% 2.7% 14.7% Q74. Enforcement of graffiti regulations 18.1% 38.9% 21.0% 3.2% 0.5% 18.3% 07. Code Enforcement: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following items. (without "don't know ") (N =409) ETC Institute (2019) Page 88 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q7 -1. Enforcement of clean -up of junk & debris on private property 11.0% 41.3% 26.0% 16.6% 5.1% Q7 -2. Enforcement of mowing of weeds & grass on private property 10.5% 37.0% 26.3% 20.6% 5.6% Q7 -3. Enforcement of sign regulations 13.2% 42.4% 31.8% 9.5% 3.2% Q74. Enforcement of graffiti regulations 22.2% 47.6% 25.7% 3.9% 0.6% ETC Institute (2019) Page 88 2019 Schertz Community Survey: Findings Report Q8. Which TWO of the code enforcement services listed in Question 7 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q8. Top choice Number Percent Enforcement of clean -up of junk & debris on private property 183 44.7% Enforcement of mowing of weeds & grass on private property 85 20.8% Enforcement of sign regulations 38 9.3% Enforcement of graffiti regulations 38 9.3% None chosen 65 15.9% Total 409 100.0% 08. Which TWO of the code enforcement services listed in Question 7 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q8. 2nd choice Number Percent Enforcement of clean -up of junk & debris on private property 85 20.8% Enforcement of mowing of weeds & grass on private property 1.52 37.2% Enforcement of sign regulations 49 12.0% Enforcement of graffiti regulations 38 9.3% None chosen 85 20.8% Total 409 100.0% Q8. Which TWO of the code enforcement services listed in Question 7 do you think should receive the MOST EMPHASIS from City leaders over the next two years? (top 2) Q8. Sum of top 2 choices Number Percent Enforcement of clean -up of junk & debris on private property 268 65.5% Enforcement of mowing of weeds & grass on private property 237 57.9% Enforcement of sign regulations 87 21.3% Enforcement of graffiti regulations 76 18.6% None chosen 65 15.9% Total 733 ETC Institute (2019) Page 89 2019 Schertz Community Survey: Findings Report Q9. Public Works: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following. (N =409) ETC Institute (2019) Page 90 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Q9 -1. Maintenance of major TxDOT roadways (11-135, FM78, FM 1518, FM 3009, FM 1103) 10.3% 38.1% 17.6% 24.9% 7.3% 1.7% Q9 -2. Maintenance of major City streets (non -TxDOT roadways) 8.3% 39.1% 21.8% 22.2% 6.4% 2.2% Q9 -3. Maintenance of streets in your neighborhood 13.0% 43.3% 17.4% 15.6% 7.3% 3.4% Q9 -4. Mowing /trimming along City streets 15.4% 50.6% 21.0% 7.6% 2.0% 3.4% Q9 -5. Cleanliness of City streets & other public areas 19.6% 53.3% 17.1% 6.1% 1.2% 2.7% Q9 -6. Maintenance of creeks & open channels 11.0% 38.4% 23.7% 9.0% 2.7% 15.2% Q9 -7. Condition of sidewalks in City 12.2% 47.2% 21.8% 8.6% 4.2% 6.1% Q9 -8. Availability of bike lanes 4.4% 24.9% 29.3% 17.1% 7.3% 16.9% Q9 -9. Adequacy of City street lighting 8.8% 39.9% 23.5% 19.8% 3.9% 4.2% ETC Institute (2019) Page 90 2019 Schertz Community Survey: Findings Report 09. Public Works: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following. (without "don't know ") (N =409) ETC Institute (2019) Page 91 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q9 -1. Maintenance of major TxDOT roadways (11-135, FM78, FM 1518, FM 3009, FM 1103) 10.4% 38.8% 17.9% 25.4% 7.5% Q9 -2. Maintenance of major City streets (non- TxDOT roadways) 8.5% 40.0% 22.3% 22.8% 6.5% Q9 -3. Maintenance of streets in your neighborhood 13.4% 44.8% 18.0% 16.2% 7.6% Q9 -4. Mowing /trimming along City streets 15.9% 52.4% 21.8% 7.8% 2.0% Q9 -5. Cleanliness of City streets & other public areas 20.1% 54.8% 17.6% 6.3% 1.3% Q9 -6. Maintenance of creeks & open channels 13.0% 45.2% 28.0% 10.7% 3.2% Q9 -7. Condition of sidewalks in City 13.0% 50.3% 23.2% 9.1% 4.4% Q9 -8. Availability of bike lanes 5.3% 30.0% 35.3% 20.6% 8.8% Q9 -9. Adequacy of City street lighting 9.2% 41.6% 24.5% 20.7% 4.1% ETC Institute (2019) Page 91 2019 Schertz Community Survey: Findings Report Q10. Which THREE of the public works services listed in Question 9 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q1.0. Top choice Number Percent Maintenance of major TxDOT roadways (11-135, FM78, FM 1518, FM 3009, FM 1103) 113 27.6% Maintenance of major City streets (non -TxDOT roadways) 71 17.4% Maintenance of streets in your neighborhood 50 12.2% Mowing /trimming along City streets 16 3.9% Cleanliness of City streets & other public areas 11 2.7% Maintenance of creeks & open channels 20 4.9% Condition of sidewalks in City 10 2.4% Availability of bike lanes 28 6.8% Adequacy of City street lighting 39 9.5% None chosen 51 12.5% Total 409 100.0% Q10. Which THREE of the public works services listed in Question 9 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q10. 2nd choice Number Percent Maintenance of major TxDOT roadways (IH 35, FM78, FM 1518, FM 3009, FM 1103) 44 10.8% Maintenance of major City streets (non -TxDOT roadways) 87 21.3% Maintenance of streets in your neighborhood 49 12.0% Mowing /trimming along City streets 19 4.6% Cleanliness of City streets & other public areas 26 6.4% Maintenance of creeks & open channels 15 3.7% Condition of sidewalks in City 29 7.1 % Availability of bike lanes 31 7.6% Adequacy of City street lighting 42 10.3% None chosen 67 16.4% Total 409 100.0% ETC Institute (2019) Page 92 2019 Schertz Community Survey: Findings Report Q10. Which THREE of the public works services listed in Question 9 do you think should receive the MOST EMPHASIS from City leaders over the next two years? Q1.0. 3rd choice Number Percent Maintenance of major TxDOT roadways (11-135, FM78, FM 1518, FM 3009, FM 1103) 27 6.6% Maintenance of major City streets (non -TxDOT roadways) 41 10.0% Maintenance of streets in your neighborhood 48 11.7% Mowing /trimming along City streets 22 5.4% Cleanliness of City streets & other public areas 31 7.6% Maintenance of creeks & open channels 30 7.3% Condition of sidewalks in City 28 6.8% Availability of bike lanes 30 7.3% Adequacy of City street lighting 67 16.4% None chosen 85 20.8% Total 409 100.0% 010. Which THREE of the public works services listed in Question 9 do you think should receive the MOST EMPHASIS from City leaders over the next two years? (top 3) 010. Sum of top 3 choices Number Percent Maintenance of major TxDOT roadways (IH 35, FM78, FM 1518, FM 3009, FM 1103) 184 45.0% Maintenance of major City streets (non -TxDOT roadways) 199 48.7% Maintenance of streets in your neighborhood 147 35.9% Mowing /trimming along City streets 57 13.9% Cleanliness of City streets & other public areas 68 16.6% Maintenance of creeks & open channels 65 15.9% Condition of sidewalks in City 67 16.4% Availability of bike lanes 89 21.8% Adequacy of City street lighting 148 36.2% None chosen 51 12.5% Total 1075 ETC Institute (2019) Page 93 2019 Schertz Community Survey: Findings Report Qll. Communication: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the followinij. (N =409) ETC Institute (2019) Page 94 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Q11 -1. Availability of information about government operations 10.5% 39.9% 28.1% 9.3% 2.0% 10.3% Q11 -2. City efforts to keep residents informed about local issues 16.1% 41.1% 21.3% 12.2% 2.9% 6.4% Q 11 -3. Level of public involvement in City decision - making 8.3% 29.1% 30.1% 13.4% 3.7% 15.4% Q11 -4. Usefulness of information that is available on City's website 14.7% 35.9% 28.6% 5.9% 2.4% 12.5% Q11 -5. How well City listens & responds to needs of citizens 8.8% 26.9% 30.3% 12.0% 3.4% 18.6% Q 11 -6. Level of fiscal. transparency 8.1% 27.6% 30.3% 9.5% 2.0% 22.5% Q11 -7. Schertz Magazine 44.0% 35.9% 12.2% 1.7% 2.0% 4.2% Q11 -8. City's social media pages 12.7% 31.5% 25.2% 1.7% 0.7% 28.1% Q11 -9. City's biweekly electronic newsletter 8.3% 24.7% 27.6% 1.7% 1.5% 36.2% ETC Institute (2019) Page 94 2019 Schertz Community Survey: Findings Report Q11. Communication: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with each of the following. (without "don't know ") (N =409) ETC Institute (2019) Page 95 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q11 -1. Availability of information about government operations 11.7% 44.4% 31.3% 10.4% 2.2% Q11 -2. City efforts to keep residents informed about local issues 17.2% 43.9% 22.7% 13.1% 3.1% Q11 -3. Level of public involvement in City decision- making 9.8% 34.4% 35.5% 15.9% 4.3% Q11 -4. Usefulness of information that is available on City's website 16.8% 41.1% 32.7% 6.7% 2.8% Q11 -5. How well City listens & responds to needs of citizens 10.8% 33.0% 37.2% 14.7% 4.2% Q11 -6. Level of fiscal transparency 10.4% 35.6% 39.1% 12.3% 2.5% Q11 -7. Schertz Magazine 45.9% 37.5% 12.8% 1.8% 2.0% Q11 -8. City's social media pages 17.7% 43.9% 35.0% 2.4% 1.0% Q11 -9. City's biweekly electronic newsletter 13.0% 38.7% 43.3% 2.7% 2.3% ETC Institute (2019) Page 95 2019 Schertz Community Survey: Findings Report 012. Which of the following electronic sources of information are you currently using? Q1.2. What electronic sources of information are you currently usin4 Number Percent Facebook 258 63.1 % Twitter 39 9.5% YouTube 128 31.3% Instagram 66 16.1 % iPhone application 119 29.1 % Android applications 77 18.8% Nextdoor 139 34.0% Land line 80 19.6% Text messages 248 60.6% Internet (general use) 300 73.3% Email 314 76.8% Other 7 1.7% None of above 13 3.2% Total 1788 Q12. Which of the following electronic sources of information are you currently using? (without "none of above" Q 12. What electronic sources of information are you currently usin)z Number Percent Facebook 258 65.2% Twitter 39 9.8 % YouTube 128 32.3% Instagram 66 16.7% iPhone application 119 30.1 % Android applications 77 19.4% Nextdoor 139 35.1 % Land line 80 20.2% Text messages 248 62.6% Internet (general use) 300 75.8% Email 314 79.3% Other 7 1.8% Total 1.775 012-12. Other Q12-13. Other Number Percent Schertz Magazine 2 28.6% HOA NEWSLETTER/HERALD 1 14.3% LOCAL MEETINGS, MAILERS, SIGNS 1 14.3% SCHERTZ MAGAZINE AND REGIONAL NEWSPAPER 1 14.3% ONLINE BILL PAY 1 14.3% Friends veterans, meetings, rumors 1 14.3% Total 7 100.0% ETC Institute (2019) Page 96 2019 Schertz Community Survey: Findings Report 012a. If you use Facebook, Twitter, YouTube, or Instagram, do you follow any of the City's accounts on these social media outlets? Q12a. Do you follow any City's accounts on social media outlets Number Percent Yes 121 43.1 % No 149 53.0% Not provided 11 3.9% Total 281 100.0% Q12a. If you use Facebook, Twitter, YouTube, or Instagram, do you follow any of the City's accounts on these social media outlets? (without "not provided ") Q12a. Do you follow any City's accounts on social media outlets Number Percent Yes 121 44.8% No 149 55.2% Total 270 100.0% Q13. From which of the following sources do you currently get information about the City of Schertz? Q13. From what sources do you currently get City information Number Percent City website (www.schertz.com) 220 53.8% Enclosures in City utility bill 133 32.5% Local TV news 139 34.0% Neighborhood groups (HOA) 122 29.8% Northeast Herald 92 22.5% S.A. Express News 49 12.0% Local radio 39 9.5% City social media outlets 72 17.6% Public meetings 43 10.5% Schertz Magazine 348 85.1 % Post cards 13 3.2% Public service announcements (videos) 14 3.4% Electronic newsletter (email) 70 17.1 % City Council meetings 40 9.8% Total 1410 ETC Institute (2019) Page 97 2019 Schertz Community Survey: Findings Report Q13-15. Other Q13- 15.Other Number Percent MAIL 2 14.3% Police Facebook 1 7.1 % Citizens 1 7.1% GVEC AND LOCAL 1 7.1% Banner and electronic sign 1 7.1% CIBOLO /SCHERTZ FACEBOOK PAGE 1 7.1% COMMUNITY FACEBOOK PAGE 1 7.1% Schertz Chatterbox Facebook page 1 7.1 % Facebook/Twitter 1 7.1 % WORD OF MOUTH 1 7.1 % GVEC MAGAZINE 1 7.1 % City billboard 1 7.1% Friends involved in City issues 1 7.1% Total 14 100.0% ETC Institute (2019) Page 98 2019 Schertz Community Survey: Findings Report Q14. From which THREE of the sources listed in Question 13 would you most prefer to yet information about the City? Q1.4. Top choice Number Percent City website (www.schertz.com) 100 24.4% Enclosures in City utility bill 25 6.1% Local TV news 19 4.6% Neighborhood groups (HOA) 7 1.7% Northeast Herald 12 2.9% S.A. Express News 4 1.0% Local radio 1 0.2% City social media outlets 36 8.8% Public meetings 2 0.5% Schertz Magazine 87 21.3% Post cards 2 0.5% Public service announcements (videos) 3 0.7% Electronic newsletter (email) 50 12.2% Other 4 1.0% None chosen 57 13.9% Total 409 100.0% 014. From which THREE of the sources listed in Question 13 would you most prefer to get information about the City? Q1.4. 2nd choice Number Percent City website (www.schertz.com) 45 11.0% Enclosures in City utility bill 39 9.5% Local TV news 17 4.2% Neighborhood groups (HOA) 18 4.4% Northeast Herald 18 4.4% S.A. Express News 5 1.2% Local radio 5 1.2% City social media outlets 20 4.9% Public meetings 8 2.0% Schertz Magazine 102 24.9% Post cards 6 1.5% Public service announcements (videos) 5 1.2% Electronic newsletter (email) 26 6.4% City Council meetings 7 1.7% Other 5 1.2% None chosen 83 20.3% Total 409 100.0% ETC Institute (2019) Page 99 2019 Schertz Community Survey: Findings Report Q14. From which THREE of the sources listed in Question 13 would you most prefer to get information about the City? Q1.4. 3rd choice Number Percent City website (www.schertz.com) 36 8.8% Enclosures in City utility bill 34 8.3% Local TV news 25 6.1% Neighborhood groups (HOA) 16 3.9% Northeast Herald 14 3.4% S.A. Express News 2 0.5% Local radio 7 1.7% City social media outlets 29 7.1% Public meetings 10 2.4% Schertz Magazine 50 12.2% Post cards 14 3.4% Public service announcements (videos) 3 0.7% Electronic newsletter (email) 41 10.0% City Council meetings 10 2.4% Other 9 2.2% None chosen 109 26.7% Total 409 100.0% Q14. From which THREE of the sources listed in Question 13 would you most prefer to get information about the City? (top 3) Q14. Sum of top 3 choices Number Percent City website (www.schertz.com) 181 44.3% Enclosures in City utility bill 98 24.0% Local TV news 61 14.9% Neighborhood groups (HOA) 41 10.0% Northeast Herald 44 10.8% S.A. Express News 11 2.7% Local radio 13 3.2% City social media outlets 85 20.8% Public meetings 20 4.9% Schertz Magazine 239 58.4% Post cards 22 5.4% Public service announcements (videos) 11 2.7% Electronic newsletter (email) 117 28.6% City Council meetings 17 4.2% Other 18 4.4% None chosen 57 13.9% Total 1035 ETC Institute (2019) Page 100 2019 Schertz Community Survey: Findings Report Q15. Have you contacted the City of Schertz during the past year? Q15. Have you contacted City of Schertz during past year Number Percent Yes 205 50.1 % No 193 47.2% Not provided 11 2.7% Total 409 100.0% Q15. Have you contacted the City of Schertz during the past year? (without "not provided ") Q15. Have you contacted City of Schertz during past year Number Percent Yes 205 51.5% No 193 48.5% Total 398 100.0% 015a. (Only if "YES" to Question 15) How would you describe the service you received? Q1.5a. How would you describe the service you received Number Percent Excellent 78 38.0% Good 71 34.6% Fair 27 13.2% Poor 26 12.7% Don't know 3 1.5% Total 205 100.0% 015a. (Only if "YES" to Question 15) How would you describe the service you received? (without "don't know" Q15a. How would you describe the service you received Number Percent Excellent 78 38.6% Good 71 35.1 % Fair 27 13.4% Poor 26 12.9% Total 202 100.0% ETC Institute (2019) Page 101 2019 Schertz Community Survey: Findings Report 015b. (Only if "YES" to Question 15) Using a 5 -point scale, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with the City employees in the Department you contacted most recently with regard to the following. (N =205) Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Q15b -1. How easy they were to contact 44.4% 35.6% 9.8% 5.4% 4.4% 0.5% Q 15b -2. The way you were treated 48.8% 31.2% 8.3% 7.8% 3.4% 0.5% Q15b -3. Accuracy of information & assistance you were given 42,0% 33.7% 8.3% 9.8% 5.4% 1.0% Q 15b -4. How quickly City staff responded to your request 41.0% 29.3% 11.7% 11.2% 5.4% 1.5% Q15b -5. How well your issue was handled 38.0% 28.3% 12.2% 11.2% 8.8% 1.5% 015b. (Only if "YES" to Question 15) Using a 5 -point scale, where 5 means "very satisfied" and 1 means "very dissatisfied," please rate your satisfaction with the City employees in the Department you contacted most recently with regard to the following. (without "don't know") (N =205) ETC Institute (2019) Page 102 Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q15b -1. How easy they were to contact 44.6% 35.8% 9.8% 5.4% 4.4% Q 15b -2. The way you were treated 49.0% 31.4% 8.3% 7.8% 3.4% Q15b -3. Accuracy of information & assistance you were given 42.4% 34.0% 8.4% 9.9% 5.4% Q 15b -4. How quickly City staff responded to your request 41.6% 29.7% 11.9% 11.4% 5.4% Q15b -5. How well your issue was handled 38.6% 28.7% 12.4% 11.4% 8.9% ETC Institute (2019) Page 102 2019 Schertz Community Survey: Findings Report 016. Do you know the City has an Animal Adoption Center? Q1.6. Do you know City has an Animal Adoption Center Number Percent Yes 320 78.2% No 71 17.4% Not provided 18 4.4% Total 409 100.0% Q16. Do you know the City has an Animal Adoption Center? (without "not provided ") Q16. Do you know City has an Animal Adoption Center Number Percent Yes 320 81.8% No 71 18.2% Total 391 100.0% Q17. What services would you like to see the Animal Adoption Center provide /provide more or Q 17. What services would you like to see Animal Adoption Center provide /provide more of Number Percent Spay /neuter clinics 180 56.3% Microchipping clinic 151 47.2% Adoption events 152 47.5% Vaccination clinics 183 57.2% Information on pet care 60 18.8% Information on becoming a pet foster 63 19.7% Volunteer opportunities 96 30.0% Information on managing conflict between wildlife & people /pets 90 28.1 % Total 017-9. Other 985 Q1.7- 9.Other Number Percent AVAILABILITY OF SERVICES AT NIGHT 1 11.1 % RABIES PREVENTION EDUCATION, OPEN ADOPTION CENTER AGAIN 1 11.1 % PRIVATIZED IT 1 11.1 % UPDATED /BETTER PICTURES 1 11.1 % Customer service needs a little work 1 11.1 % MORE INFORMATION ON CURRENT SERVICES. HELP WITH ERADICATING COYOTES 1 11.1 % INFO ON QUALITY KENNELING OF PETS WHEN NEEDED 1 11.1 % WILDLIFE CONTROL IN GENERAL 1 11.1 % Total 100.0% ETC Institute (2019) Page 103 2019 Schertz Community Survey: Findings Report 018. Solid Waste /Utility Services: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 Means "very dissatisfied," please rate your satisfaction with each of the following. (N =409) 018. Solid Waste /Utility Services: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 Means "very dissatisfied," please rate your satisfaction with each of the following. (without "don't know ") (N =409) Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q18 -1. Residential trash (garbage) collection services 45.5% 40.0% 7.0% 5.3% 2.3% Q 18 -2. Bulky item pick up /removal services (old furniture, appliances) 24.9% 33.8% 26.0% 11.4% Very Q18 -3. Recycling services 37.0% Very satisfied Satisfied Neutral Dissatisfied dissatisfied Don't know Q18 -1. Residential trash 12.9% 4.1% 2.5% Q1.8 -5. Sewer services 37.4% 43.7% (garbage) collection services 44.5% 39.1% 6.8% 5.1% 2.2% 2.2% Q 18 -2. Bulky item pick up/ 2.5% removal services (old furniture, appliances) 20.3% 27.6% 21.3% 9.3% 3.2% 18.3% Q18 -3. Recycling services 34.5% 36.4% 14.4% 4.6% 3.2% 6.8% Q18 -4. Water services 34.0% 43.5% 12.5% 3.9% 2.4% 3.7% Q18 -5. Sewer services 34.7% 40.6% 14.2% 2.2% 1.2% 7.1% Q18 -6. Utility billing 31.3% 43.0% 13.7% 5.9% 2.4% 3.7% 018. Solid Waste /Utility Services: Using a scale of 1 to 5, where 5 means "very satisfied" and 1 Means "very dissatisfied," please rate your satisfaction with each of the following. (without "don't know ") (N =409) Very Very satisfied Satisfied Neutral Dissatisfied dissatisfied Q18 -1. Residential trash (garbage) collection services 45.5% 40.0% 7.0% 5.3% 2.3% Q 18 -2. Bulky item pick up /removal services (old furniture, appliances) 24.9% 33.8% 26.0% 11.4% 3.9% Q18 -3. Recycling services 37.0% 39.1% 15.5% 5.0% 3.4% Q18 -4. Water services 35.3% 45.2% 12.9% 4.1% 2.5% Q1.8 -5. Sewer services 37.4% 43.7% 15.3% 2.4% 1.3% Q 18 -6. Utility billing 315% 44.7% 14.2% 6.1% 2.5% ETC Institute (2019) Page 104 2019 Schertz Community Survey: Findings Report Q19. Expectations for Services: Using a scale from 1 to 5, where 5 means the level of service provided by the City "should be much higher" than it is now and 1 means it "should be much lower," please indicate how the level of service provided by the City should change in each of the areas listed below. (N =409) 019. Expectations for Services: Using a scale from 1 to 5, where 5 means the level of service provided by the City "should be much higher" than it is now and 1 means it "should be much lower," please indicate how the level of service provided by the City should change in each of the areas listed below. (without "don't know ") (N =409) Should be Should be a Should stay Should be a Should be higher much higher little higher the same little lower much lower Don't know Q19 -1. Library services 5.9% 18.3% 51.1% 0.2% 0.2% 24.2% Q19 -2. Law enforcement 11.5% 35.7% 40.3% 1.2% 0.5% 10.8% Q19 -3. Fire response 7.3% 22.0% 49.6% 0.0% 0.0% 21.0% Q19 -4. Emergency medical Q19 -3. Fire response 9.3% 27.9% 62.8% 0.0% 0.0% services 9.5% 24.2% 46.9% 0.5% 0.2% 18.6% Q19 -5. Parks & open space 12.7% 34.2% 33.5% 1.5% 0.2% 17.8% Q19 -6. Recreation activities 11.0% 36.2% 32.3% 0.7% 1.0% 18.8% Q19 -7. Maintenance of streets & 1.8% 0.3% Q19 -6. Recreation. sidewalks 30.8% 43.5% 19.3% 0.2% 0.2% 5.9% 019. Expectations for Services: Using a scale from 1 to 5, where 5 means the level of service provided by the City "should be much higher" than it is now and 1 means it "should be much lower," please indicate how the level of service provided by the City should change in each of the areas listed below. (without "don't know ") (N =409) ETC Institute (2019) Page 105 Should be much Should be a little Should stay the Should be a little Should be much higher higher same lower lower Q 1.9 -1. Library services 7.7% 24.2% 67.4% 0.3% 0.3% Q 19 -2. Law enforcement 12.9% 40.0% 45.2% 1.4% 0.5% Q19 -3. Fire response 9.3% 27.9% 62.8% 0.0% 0.0% Q19-4. Emergency medical services 11.7% 29.7% 57.7% 0.6% 0.3% Q19 -5. Parks & open space 15.5% 41.7% 40.8% 1.8% 0.3% Q19 -6. Recreation. activities 13.6% 44.6% 39.8% 0.9% 1.2% Q19-7. Maintenance of streets & sidewalks 32.7% 46.2% 20.5% 0.3% 0.3% ETC Institute (2019) Page 105 2019 Schertz Community Survey: Findings Report 020. What do you think are the THREE biggest issues Schertz will face within the next FIVE years? Q20. Biggest issues Schertz will face within next five years Number Percent Traffic 324 79.2% Planning for rapid growth 205 50.1 % Public schools 75 18.3% Road repair /maintenance /expansion 212 51.8% Taxes /property taxes /finances 145 35.5% Public transportation 39 9.5% Crime 90 22.0% Environmental issues 14 3.4% Utility rates 44 10.8% Neighborhood preservation 38 9.3 % Other 5 1.2% Total 1194 Q20. What do you think are the THREE biggest issues Schertz will face within the next FIVE years? (without "don't know ") Q20. Biggest issues Schertz will face within next five years Number Percent Traffic 324 79.8% Planning for rapid growth 205 50.5% Public schools 75 18.5% Road repair /maintenance /expansion 212 52.2% Taxes /property taxes /finances 145 35.7% Public transportation 39 9.6% Crime 90 22.2% Environmental issues 14 3.4% Utility rates 44 10.8% Neighborhood preservation 38 9.4% Other 5 1.2% Total 11.91 020-11. Other Q20- 11.Other Number Percent Cibolo Creek floods 1 20.0% Permitting department 1 20.0% RE- EVALUATE FEMA FLOOD ZONES 1 20.0% SCHOOL BUS TRANSPORTATION 1 20.0% 1518 EXPANSION 1 20.0% Total 5 100.0% ETC Institute (2019) Page 106 2019 Schertz Community Survey: Findings Report 021. Which of the following are the primary reasons you choose to live in Schertz? Q21. Primary reasons you choose to live in Schertz Number Percent Location 307 75.1 % Convenience 146 35.7% Affordability 171 41.8% Quality of life 227 55.5% I grew up here 33 8.1 % I went to college here 3 0.7% Schools 98 24.0% It's a safe community 199 48.7% Good City services, such as police & fire 133 32.5% Parks & recreation programs 43 10.5% Friends /family are here 105 25.7% Entertainment opportunities 15 3.7% Business opportunities 10 2.4% I work here 42 10.3% Total 1538 Q21. Which of the following are the primary reasons you choose to live in Schertz? (without "I don't know" Q21. Primary reasons you choose to live in Schertz Number Percent Location 306 75.9% Convenience 146 36.2% Affordability 170 42.2% Quality of life 226 56.1 % I grew up here 33 8.2% I went to college here 3 0.7% Schools 98 24.3% It's a safe community 198 49.1% Good City services, such as police & fire 133 33.0% Parks & recreation programs 43 10.7% Friends /family are here 105 26.1 % Entertainment opportunities 15 3.7% Business opportunities 10 2.5% I work here 42 10.4% Total 1528 ETC Institute (2019) Page 107 2019 Schertz Community Survey: Findings Report Q22. Are you familiar with the following programs offered by the City of Schertz? Q22. Are you familiar with following City programs Number Percent Citizens Police Academy 144 35.2% Schertz Senior Center 219 53.5% EMS Passport to Care 84 20.5% Regional Emergency Alert Network(REAN) 57 13.9% VIA Rideshare 43 10.5% Alamo Regional Transit (ART) 28 6.8% Library Brainfuse 22 5.4% None of these 126 30.8% Total 723 022. Are you familiar with the following programs offered by the City of Schertz? (without "none of these" Q22. Are you familiar with following City programs Number Percent Citizens Police Academy 144 50.9% Schertz Senior Center 219 77.4% EMS Passport to Care 84 29.7% Regional Emergency Alert Network(REAN) 57 20.1% VIA Rideshare 43 15.2% Alamo Regional Transit (ART) 28 9.9% Library Brainfuse 22 7.8% Total 597 ETC Institute (2019) Page 108 2019 Schertz Community Survey: Findings Report 023. Strategic Initiatives: Using a scale from 1 to 5, where 5 means "strongly agree" and 1 means "strongly disagree ", please rate your level of agreement with the following statements. (N =409) Strongly agree Agree Neutral Disagree Strongly disagree Don't know Q23 -1. I have confidence in Strongly agree Agree Neutral Disagree disagree City's finances 13.7% 40.1% 22.7% 4.6% 1.5% 17.4% Q23 -2. City is ensuring that there is adequate long term affordable 20.6% 51.2% 22.7% 3.7% 1.8% water 16.4% 40.8% 18.1% 2.9% 1.5% 20.3% Q23 -3. City is doing a good job of beautification within the community 13.0% 49.4% 22.2% 4.6% 2.7% 8.1% Q23 -4. City is doing a good job planning for current & future transportation & infrastructure needs 6.8% 23.5% 29.3% 14.2% 6.1% 20.0% Q23 -5. City is committed to health & wellness of its citizens 13.0% 38.6% 25.7% 3.7% 1.2% 17.8% Q23. Strategic Initiatives: Using a scale from 1 to 5, where 5 means "strongly agree" and 1 means "strongly disagree ", please rate your level of agreement with the following statements. (without "don't know" (N =409) Q23 -5. City is committed to health & wellness of its citizens 15.8% 47.0% 31.3% 4.5% 1.5% ETC Institute (2019) Page 109 Strongly Strongly agree Agree Neutral Disagree disagree Q23 -1. I have confidence in City's finances 16.6% 48.5% 27.5% 5.6% 1.8% Q23 -2. City is ensuring that there is adequate long term affordable water 20.6% 51.2% 22.7% 3.7% 1.8% Q23 -3. City is doing a good job of beautification within the community 14.1% 53.7% 24.2% 5.1% 2.9% Q23 -4. City is doing a good job planning for current & future transportation & infrastructure needs 8.6% 29.4% 36.7% 17.7% 7.6% Q23 -5. City is committed to health & wellness of its citizens 15.8% 47.0% 31.3% 4.5% 1.5% ETC Institute (2019) Page 109 2019 Schertz Community Survey: Findings Report 024. Have you used any of the following City e- services during the past year? Q24. City e- services you have used during past year Number Percent Electronic water payment 221 54.0% Electronic court payment 4 1.0% Web QA 13 3.2% Chipping services 39 9.5% None of these 169 41.3% Total 446 Q24. Have you used any of the following City e- services during the past year? (without "none of these ") Q24. City e- services you have used during past year Number Percent Electronic water payment 221 92.1 % Electronic court payment 4 1.7% Web QA 13 5.4% Chipping services 39 16.3% Total 277 Q25. If the City offered an App that you could download to your mobile device which would allow you to have access to basic online services (report a pothole, pay your water bill, etc.), would you use it? Q25. Would you use basic online services Number Percent Yes 305 74.6% No 84 20.5% Not provided 20 4.9% Total 409 100.0% Q25. If the City offered an App that you could download to your mobile device which would allow you to have access to basic online services (report a pothole, pay your water bill, etc.), would you use it? (without "not provided ") Q25. Would you use basic online services Number Percent Yes 305 78.4% No 84 21.6% Total 389 100.0% ETC Institute (2019) Page 110 2019 Schertz Community Survey: Findings Report Q26. Do you work in Schertz? Q26. Do you work in Schertz Number Percent Yes 56 13.7% No 332 81.2% Not provided 21 5.1 % Total 409 100.0% Q26. Do you work in Schertz? (without "not provided ") Q26. Do you work in Schertz Number Percent Yes 56 14.4% No 332 85.6% Total 388 100.0% Q27. Approximately how many years have you lived in Schertz? Q27. How many years have you lived in Schertz Number Percent Less than 2 years 16 3.9% 2 -5 years 41 10.0% 6 -9 years 66 16.1 % 10 -19 years 142 34.7% 20 -29 years 86 21.0% 30+ years 49 12.0% Don't know 9 2.2% Total 409 100.0% 027. Approximately how many years have you lived in Schertz? (without "don't know ") Q27. How many years have you lived in Schertz Number Percent Less than 2 years 16 4.0% 2 -5 years 41 10.3% 6 -9 years 66 16.5% 10 -19 years 142 35.5% 20 -29 years 86 21.5% 30+ years 49 12.3% Total 400 100.0% ETC Institute (2019) Page 111 2019 Schertz Community Survey: Findings Report Q28. What is your ate? Q28. Your age Number Percent 18 -34 79 19.3% 35 -44 80 19.6% 45 -54 79 19.3% 55 -64 75 18.3% 65+ 75 18.3% Not provided 21 5.1 % Total 409 100.0% 028. What is your aye? (without "not provided ") Q28. Your age Number Percent 18 -34 79 20.4% 35 -44 80 20.6% 45 -54 79 20.4% 55 -64 75 19.3% 65+ 75 19.3% Total 388 100.0% Q29. Do you have children living at home in the following aye ranges? Q29. What age group children do you have living at home Number Percent Under 6 years 40 9.8% 6 to 1.2 years 54 13.2% 1.3 to 1.8 years 75 18.3% No children 273 66.7% Total 442 030. What is your gender? Q30. Your gender Number Percent Male 199 48.7% Female 207 50.6% Not provided 3 0.7% Total 409 100.0% 030. What is your gender? (without "not provided ") Q30. Your gender Number Percent Male 199 49.0% Female 207 51.0% Total 406 100.0% ETC Institute (2019) Page 112 2019 Schertz Community Survey: Findings Report 031. Are you of Hispanic, Latino, or other Spanish origin? Q31. Are you of Hispanic, Latino, or other Spanish or4,)m Number Percent Yes 116 28.4% No 286 69.9% Not provided 7 1.7% Total 409 100.0% Q31. Are you of Hispanic, Latino, or other Spanish origin? (without "not provided ") Q31. Are you of Hispanic, Latino, or other Spanish oripjn Number Percent Yes 116 28.9% No 286 71.1 % Total 402 100.0% Q32. Which of the following best describes your race? Q32. What best describes your race Number Percent Asian/Pacific Islander 15 3.7% American Indian /Eskimo 7 1.7% Black /African American 53 13.0% White 282 68.9% Total Q32-5. Other 365 Q32-5. Other Number Percent Mixed race 3 37.5% Hispanic 3 37.5% ANGLO AMERICAN 1 12.5% Half Asian and half White 1 12.5% Total 8 100.0% ETC Institute (2019) Page 113 2019 Schertz Community Survey: Findings Report 033. What is your total annual household income? Q33. Your total annual household income Number Percent Under $25K 13 3.2% $25K to $49,999 39 9.5% $50K to $74,999 67 16.4% $75K to $99,999 62 15.2% $ l OOK to $124,999 72 17.6% $125K to $149,999 33 8.1 % $150K to $199,999 33 8.1 % $200K+ 16 3.9% Not provided 74 18.1 % Total 409 100.0% 033. What is your total annual household income? (without "not provided ") Q33. Your total annual household income Number Percent Under $25K 13 3.9% $25K to $49,999 39 11.6% $50K to $74,999 67 20.0% $75K to $99,999 62 18.5% $ l OOK to $124,999 72 21.5% $125K to $149,999 33 9.9% $150K to $199,999 33 9.9% $200K+ 16 4.8% Total 335 100.0% Q34. Do you own or rent your home? Q34. Do you own or rent your home Number Percent Own 336 82.2% Rent 67 16.4% Not provided 6 1.5% Total 409 100.0% 034. Do you own or rent your home? (without "not provided ") Q34. Do you own or rent your home Number Percent Own 336 83.4% Rent 67 16.6% Total 403 100.0% ETC Institute (2019) Page 114 2019 Schertz Community Survey: Findings Report 035. Do you live in a single family home or an apartment /condominium? Q35. What type of home do you live in Number Percent Single family home 392 95.8% Apartment /condominium 12 2.9% Other 1 0.2% Not provided 4 1.0% Total 409 100.0% 035. Do you live in a single family home or an apartment/condominium? (without "not provided ") Q35. What type of home do you live in Number Percent Single family home 392 96.8% Apartment /condominium 12 3.0% Other 1 0.2% Total 405 100.0% 035-3. Other Q35-3. Other Number Percent Duplex that I own both sides 1 100.0% Total 1 100.0% Q36. What is the highest level of formal education you completed? Q36. Highest level of formal education you completed Number Percent Less than high school 5 1.2% High school 30 7.3% Some college 112 27.4% Bachelor's degree (4 years of college) 109 26.7% Some graduate work 17 4.2% Graduate degree 82 20.0% Not provided 54 13.2% Total 409 100.0% 036. What is the highest level of formal education you completed? (without "not provided ") Q36. Highest level of formal education you completed Number Percent Less than high school 5 1.4% High school 30 8.5% Some college 112 31.5% Bachelor's degree (4 years of college) 109 30.7% Some graduate work 17 4.8% Graduate degree 82 23.1 % Total 355 100.0% ETC Institute (2019) Page 115 2019 Schertz Community Survey: Findings Report 037. How far do you commute for work? Q37. How far do you commute for work Number Percent 0 -5 miles 161 39.4% 6 -10 miles 34 8.3% 11 -15 miles 23 5.6% 16 -20 miles 36 8.8% 21 -30 miles 56 13.7% 31 -40 miles 11 2.7% 41+ miles 6 1.5% Not provided 82 20.0% Total 409 100.0% Q37. How far do you commute for work? (without "not provided ") (Q37. How far do you commute for work Number Percent 0 -5 miles 161 49.2% 6 -10 miles 34 10.4% 11 -15 miles 23 7.0% 16 -20 miles 36 11.0% 21 -30 miles 56 17.1 % 31 -40 miles 11 3.4% 41+ miles 6 1.8% Total 327 100.0% ETC Institute (2019) Page 116 2019 Schertz Community Survey: Findings Report Section 5: Survey Instrument ETC Institute (2019) Page 117 SCHIERTZ 2019 Schertz Community Survey Please take a few minutes to complete this survey. Your input is an important part of COMMUNITY *- SERVICE * OPPORTUNITY the City's on -going effort to improve the quality of city services. If you have questions, please contact Linda Klepper at (210) 619 -1630. 1. Overall Quality of City Services: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with the overall quality of the following services provided by the City of Schertz. 01. How satisfied are • City parks and recreation programs Satisfied 5 4 3 2 Dissatisfied 1 Don't 9 02. City water and sewer services " 5 4 4 3 2! 1 9 03. Emergency medical services 5 4 3 2 1 9 04. Enforcement of city codes and ordinances 5 4 3 2 1 9 05. Fire services 5 4 3 2 1 9 06. Library services 5 4 3 2; 1 9 07. Management of stormwater runoff and flood prevention 5 4 3 2 1 9 08. Municipal court services 5 4 3 2 1 9 09. Police services 5 4 3 2 1 9 10. Trash, recycling, and yard waste collection services 5 4 3 2 ; 1 9 11. City communication with the public 5 4 3 2 1 9 12. Customer service provided by City employees 5 4 3 2 1 9 13. Animal Services (Animal Control, Adoption Center) 5 4 3 2 1 9 14. Civic and community centers 5 4 3 2; 1 9 2. Which FOUR of the major categories of city services do you think should receive the MOST EMPHASIS from city leaders over the next two years? (Write in your answers below using the numbers from the list in Question 1.1 1 st: 2nd: 3rd: 4th: 3. Public Safety: Using a scale of 1 to 5, where 5 means "Very Safe" and 1 means "Very Unsafe," please indicate how safe you feel in the following situations. ©2019 ETC Institute Page 1 How safe do you feel... in your neighborhood during the day Very Safe Safe Neutral Unsafe Very Unsafe Don't Know in commercial and retail areas ©2019 ETC Institute Page 1 4. Perceptions of the City: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with each of the following. 1. How satisfied are you Overall quality of services provided by the City Satisfied 5 4 3 2 Dissatisfied 1 Don't 9 2. How well the City is keeping up with growth 5 4 3 2 1 9 3. Overall quality of life in the City 5 4 3 2 1 9 4. Overall value you receive for City taxes and fees 5 4 3 2 1 9 5. Overall quality of new development 5 4 3 2 1 9 6. Appearance of residential property in the City 5 4 3 2 1 9 7. Appearance of commercial property in the City 5 4 3 2 1 9 8. Overall appearance of the City 5 4 3 2' 1 9 5. Parks and Recreation: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with each of the following. 6. Which THREE of the parks and recreation services do you think should receive the MOST EMPHASIS from city leaders over the next two years? (Write in your answers below using the numbers from the list in Question 5.1 1 st: 2nd: 3rd: 7. Code Enforcement: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with each of the following items. How satisfied are you Satisfied 1. Enforcement of the clean -up of junk and debris on private property 5 4 d 3 2 Very Dissatisfied 1 Don't Know 9 2. Enforcement of mowing of weeds and grass on private property 5 4 3 2 1 9 3. Enforcement of sign regulations 5 4 3 2 1 9 4. Enforcement of graffiti regulations' 5 4 3 2 1 9 8. Which TWO of the code enforcement services do you think should receive the MOST EMPHASIS from city leaders over the next two years? [Write in your answers below using the numbers from the list in Question 7.] 1 st: 2nd: ©2019 ETC Institute Page 2 9. Public Works: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with each of the following. 1 How satisfied are you Maintenance of major TxDOT roadways (IH 35, FM78, FM 1518, FM 3009, FM 1103) Satisfied 5 4 3 2 Dissatisfied 1 Don't Know 9 2. Maintenance of major City streets (non -TxDOT roadways) 5 4 3 2 1 9 3. Maintenance of streets in your neighborhood 5 4 3 2 1 9 4. Mowing /trimming along City streets 5 4 3 2 1 9 5. Cleanliness of City streets and other public areas 5 4 3 2 1 9 6. Maintenance of creeks and open channels 5 4 3 2 1 9 7. Condition of sidewalks in the City 5 4 3 2 1 9 8. Availability of bike lanes 5 4 3 2 1 9 9. Adequacy of City street lighting 5 4 3 2 1 9 10. Which THREE of the public works services do you think should receive the MOST EMPHASIS from city leaders over the next two years? [Write in your answers below using the numbers from the list in Question 9.1 1 st: 2nd: 3rd: 11. Communication: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with each of the following. 1. How satisfied are you The availability of information about government operations Satisfied 5 4 3 2 Dissatisfied 1 Don't Know 9 2. City efforts to keep residents informed about local issues 5 4 3 2 1 9 3. The level of public involvement in City decision - making 5 4 3 2 1 9 4. Usefulness of the information that is available on the City's website 5 4 3 2 1 9 5. How well the City listens and responds to the needs of citizens 5 4 3 2 1 9 6. The level of fiscal transparency 5 4 3 2 1 9 7. Schertz Magazine 5 4 3 2 1 9 8. The City's social media pages 5 4 3 2 1 9 9. The City's biweekly electronic newsletter 5 4 3 2 1 9 12. Which of the following electronic sources of information are you currently using? [Check all that apply.] (01) Facebook [Answer Q12a.] (02) Twitter [Answer Q12a.] (03) YouTube [Answer Q12a.] (04) Instagram [Answer Q12a.] (05) Phone application (06) Android Applications (07) Nextdoor (08) Land Line (09) Text messages (10) The Internet (general use) _(1 1) E -mail _(1 2) Other: _(1 3) None of the above 12a. If you use Facebook, Twitter, YouTube, or Instagram, do you follow any of the City's accounts on these social media outlets? (1) Yes (2) No ©2019 ETC Institute Page 3 13 14. From which of the following sources do you currently get information about the City of Schertz? [Check all that apply.] (01) City website (www.schertz.com) (02) Enclosures in City utility bill (03) Local TV news (04) Neighborhood groups (HOA) (05) Northeast Herald (06) S.A. Express News (07) Local radio (08) City social media outlets (09) Public meetings (10) Schertz Magazine (11) Post cards (12) Public service announcements (videos) (13) Electronic newsletter (e -mail) (14) City Council meetings (15) Other: From which THREE of the sources listed above in Q13 would you most prefer to get information about the City? [Write in your answers below using the numbers from the list in Question 13.] 1 st: 2nd: 3rd: Have you contacted the City of Schertz during the past year? (1) Yes [Answer Question 15a-b.] (2) No [Skip to Question 16.] 15a. [Only if "YES" to Question 15.] How would you describe the service you received? (1) Excellent (2) Good (3) Fair (4) Poor (9) Don't Know 15b. [Only if "YES" to Question 15.] Using a 5 -point scale, where 5 means "Very Satisfied" and 1 means "Very Dissatisfied," please rate your satisfaction with the City employees in the Department you contacted most recently with regard to the following. 1. How satisfied are you Satisfied How easy they were to contact 5 4 3 2 1 Don't Know 9 2. The way you were treated' 5 4 3 2 1 9 3. The accuracy of the information and the assistance you were given 5 4 3 2 1 9 4. How quickly City staff responded to your request 5 4 3' 2 1 9 5. How well your issue was handled 5 4 3 2 1 1 9 16. Do you know the City has an Animal Adoption Center? (1) Yes (2) No 17. What services would you like to see the Animal Adoption Center provide /provide more of? [Check all that apply.] (1) Spay /neuter clinics (6) Information on becoming a pet foster (2) Microchipping clinic (7) Volunteer opportunities (3) Adoption events (8) Information on managing conflict between wildlife and people /pets (4) Vaccination clinics (9) Other: (5) Information on pet care ©2019 ETC Institute Page 4 18. Solid Waste /Utility Services: Using a scale of 1 to 5, where 5 means "Very Satisfied" and 1 Means "Very Dissatisfied," please rate your satisfaction with each of the following. 19. Expectations for Services: Using a scale from 1 to 5, where 5 means the level of service provided by the City "Should Be Much Higher" than it is now and 1 means it "Should Be Much Lower ", please indicate how the level of service provided by the City should change in each of the areas listed below. 20. What do you think are the THREE biggest issues Schertz will face within the next FIVE years? [Check up to three.] 21 22. (01) Traffic (02) Planning for rapid growth (03) Public Schools (04) Road repair /maintenance /expansion (05) Taxes /property taxes /finances (06) Public transportation (07) Crime (08) Environmental Issues (09) Utility Rates (10) Neighborhood Preservation (11) Other: (99) Don't know Which of the following are the primary reasons you choose to live in Scheri [Check all that apply] (01) Location (02) Convenience (03) Affordability (04) Quality of Life (05)1 grew up here (06)1 went to college here (07) Schools (08) It's a safe community (09) Good city services, such as police and fire (10) Parks and recreation programs (11) Friends /family are here (12) Entertainment opportunities (13) Business opportunities (14)1 work here (99)1 don't know Are you familiar with the following programs offered by the City of Scheri [Check all that apply.] (1) Citizens Police Academy (2) Schertz Senior Center (3) EMS Passport to Care (4) Regional Emergency Alert Network(REAN) (5) VIA Rideshare (6) Alamo Regional Transit (ART) (7) Library Brainfuse (8) None of these ©2019 ETC Institute Page 5 How satisfied are you with... S t shed Satisfied Neutral Dissatisfied Dissatisfied Don't Know CA IV it Recycling services Sewer services e C • i • 19. Expectations for Services: Using a scale from 1 to 5, where 5 means the level of service provided by the City "Should Be Much Higher" than it is now and 1 means it "Should Be Much Lower ", please indicate how the level of service provided by the City should change in each of the areas listed below. 20. What do you think are the THREE biggest issues Schertz will face within the next FIVE years? [Check up to three.] 21 22. (01) Traffic (02) Planning for rapid growth (03) Public Schools (04) Road repair /maintenance /expansion (05) Taxes /property taxes /finances (06) Public transportation (07) Crime (08) Environmental Issues (09) Utility Rates (10) Neighborhood Preservation (11) Other: (99) Don't know Which of the following are the primary reasons you choose to live in Scheri [Check all that apply] (01) Location (02) Convenience (03) Affordability (04) Quality of Life (05)1 grew up here (06)1 went to college here (07) Schools (08) It's a safe community (09) Good city services, such as police and fire (10) Parks and recreation programs (11) Friends /family are here (12) Entertainment opportunities (13) Business opportunities (14)1 work here (99)1 don't know Are you familiar with the following programs offered by the City of Scheri [Check all that apply.] (1) Citizens Police Academy (2) Schertz Senior Center (3) EMS Passport to Care (4) Regional Emergency Alert Network(REAN) (5) VIA Rideshare (6) Alamo Regional Transit (ART) (7) Library Brainfuse (8) None of these ©2019 ETC Institute Page 5 23. Strategic Initiatives: Using a scale from 1 to 5, where 5 means "Strongly Agree" and 1 means "Strongly Disagree ", please rate your level of agreement with the following statements. 24. Have you used any of the following City e- services during the past year? [Check all that apply.] (1) Electronic Water Payment (3) Web QA (5) None of these (2) Electronic Court Payment (4) Chipping Services 25. If the City offered an App that you could download to your mobile device which would allow you to have access to basic online services (report a pothole, pay your water bill, etc.), would you use it? (1) Yes (2) No 26. Do you work in Schertz? (1) Yes (2) No 27. Approximately how many years have you lived in Schertz? (1) Less than 2 years (4) 10 -19 years (9) Don't know (2) 2 -5 years (5) 20 -29 years (3) 6 -9 years (6) 30 years or more 28. What is your age? years 29. Do you have children living at home in the following age ranges? [Check all age ranges that apply.] (1) Under 6 years (2) 6 to 12 years —(3) 13 to 18 years (4) No children 30. What is your gender? (1) Male (2) Female 31. Are you of Hispanic, Latino, or other Spanish origin? (1) Yes (2) No 32. Which of the following best describes your race? [Check all that apply.] (1) Asian /Pacific Islander (3) Black /African American (5) Other: (2) American Indian /Eskimo (4) White 33. What is your total annual household income? (1) Under $25,000 (4) $75,000 to $99,999 (7) $150,000 to $199,999 (2) $25,000 to $49,999 (5) $100,000 to $124,999 (8) $200,000 or more (3) $50,000 to $74,999 (6) $125,000 to $149,999 34. Do you own or rent your home? (1) Own (2) Rent ©2019 ETC Institute Page 6 Rate your agreement with the following statements Strongly Agree Agree Neutral Disagree Strongly Disagree Don't 1. I have confidence in the City's finances 5 4 3 2 1 9 2. The City is ensuring that there is adequate long -term affordable water 5 4 3 2 1 9 3. The City is doing a good job of beautification within the community 5 4 3 2 1 9 4 The City is doing a good job planning for current and future 5 4 3 2 1 9 transportation and infrastructure needs 5. The City is committed to the health and wellness of its citizens 5 4 3 2 1 9 24. Have you used any of the following City e- services during the past year? [Check all that apply.] (1) Electronic Water Payment (3) Web QA (5) None of these (2) Electronic Court Payment (4) Chipping Services 25. If the City offered an App that you could download to your mobile device which would allow you to have access to basic online services (report a pothole, pay your water bill, etc.), would you use it? (1) Yes (2) No 26. Do you work in Schertz? (1) Yes (2) No 27. Approximately how many years have you lived in Schertz? (1) Less than 2 years (4) 10 -19 years (9) Don't know (2) 2 -5 years (5) 20 -29 years (3) 6 -9 years (6) 30 years or more 28. What is your age? years 29. Do you have children living at home in the following age ranges? [Check all age ranges that apply.] (1) Under 6 years (2) 6 to 12 years —(3) 13 to 18 years (4) No children 30. What is your gender? (1) Male (2) Female 31. Are you of Hispanic, Latino, or other Spanish origin? (1) Yes (2) No 32. Which of the following best describes your race? [Check all that apply.] (1) Asian /Pacific Islander (3) Black /African American (5) Other: (2) American Indian /Eskimo (4) White 33. What is your total annual household income? (1) Under $25,000 (4) $75,000 to $99,999 (7) $150,000 to $199,999 (2) $25,000 to $49,999 (5) $100,000 to $124,999 (8) $200,000 or more (3) $50,000 to $74,999 (6) $125,000 to $149,999 34. Do you own or rent your home? (1) Own (2) Rent ©2019 ETC Institute Page 6 35 36 37. Do you live in a single family home or an apartment/condominium? (1) Single family home (2) Apartment/condominium (3) Other: What is the highest level of formal education you completed? (1) Less than high school (2) High school (3) Some college How far do you commute for work? (4) Bachelor's degree (4 years of college) (5) Some graduate work (6) Graduate degree miles OPTIONAL: If you have any specific suggestions to improve the quality of city services, please write them in the space provided below. This concludes the survey. Thank you for your time! Please return your completed survey in the enclosed postage -paid envelope addressed to. ETC Institute, 725 W. Frontier Circle, Olathe, KS 66061 Your responses will remain completely confidential. The information printed to the right will ONLY be used to help identify which areas of the City are having difficulties with City services. If your address is not correct, please provide the correct information. Thank You. ©2019 ETC Institute Page 7 Agenda No. 14. ei Olum City Council August 27, 2019 Meeting: Department: Economic Development Corporation Subject: First installment for Infrastructure Grant per the Economic Development Performance Agreement with Schertz 312, LLC In May 2018, the City of Schertz Economic Development Corporation ( "SEDC ") Board of Directors approved an Economic Development Performance Agreement (the "Agreement ") with Schertz 312 LLC ( "Schertz 312 "). Under the Agreement, Schertz 312 agreed to construct infrastructure improvements necessary for a future million square foot user. In consideration, the SEDC agreed to provide up to $4 million for the actual costs associated with the infrastructure improvements. According to Article IV, Section 1 of the Agreement, Schertz 31.2 is permitted to receive a first installment payment for the design. The first installment upon issuance of the infrastructure permit. The SEDC reviewed all documents to confirm that Schertz 312 is in compliance to the agreement and qualifies for the first installment payment. The payment from the SEDC is due within thirty (30) days of the receipt of the infrastructure permit and when the funds are requested which was on August 12, 2019. COMMUNITY BENEFIT The Project will help ensure that Schertz has new industrial space available for new and expanded businesses. U_' All incentives under the Agreement will be paid from the SEDC Funds: 620 - 101 - 537600 (Development Incentive Fund) which were approved by City Council during the approval of the Budget FY 2018 -19. The SEDC issued a PO #19 -16226 for payment of the First Installment in the amount of $240,361.78. Per the Agreement, Schertz 312 may receive an additional $3,759,638.30 for the construction of the Project. SUMMARY OF RECOMMENDED ACTION No further action is required. ATTACHMENT(S) No attachments.