Loading...
09-03-2019 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 3, 2019 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Tim Brown) Presentations • Proclamation recognizing National Payroll Week. (M. Carpenter/K. Brown) Employee Recognition • EMS Department - Tanner Buckley, Jansin Williams - EMT Tyler Kunz, - Part-Time EMT • Marshal's Division - Rebecca Vera - Sanitarian; Chris Wilson part-time kennel technician • Library - Caira Spenrath - Part Time Library Clerk City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (M. Carpenter) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. September 3, 2019 City Council Agenda Page 1 Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following Consent items were read into record: j. Minutes — Consideration and/or action regarding the approval of the minutes of the meeting of August 27, 2019. (B. Dennis) 2 Resolution No. 19-R-112 Consideration and/or action approving a Resolution authorizing and approving a professional services agreement with Sledge Engineering LLC and AGICM for On -Call Owner's Representative and Project Management Services and all matters in connection therewith. (B. James /K. Woodlee /J. Gohlke) 3. Resolution No. 19 -R -114 - Consideration and/or action authorizing a Resolution by the City Council of the City of Schertz, Texas, authorizing veterinarian services with Cibolo Small Animal Hospitial, with services rendered not to exceed $75,000. (C. Kelm/M. Bane) 4 Resolution 19 -R -108 - Consideration and/or action approving the Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for management services between the City of Schertz and the Schertz /Seguin Local Government, and other matters in connection therewith. (C. Kelm/A. Beard) 5. Ordinance No. 19 -A -21- Consideration and/or action for an Ordinance on a request for voluntary annexation of approximately 58 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) Final Reading Ordinance No. 19 -S -20- Consideration and/or action for an Ordinance on a request to rezone approximately 64 acres of land to Planned Development District (PDD). The subject property is contiguous to the existing Parklands Planned Development, and approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) Final Reading September 3, 2019 City Council Agenda Page 2 Cancellation of the October 1, 2019, October 8, 2019 and November 5, 2019 Council Meetings - Consideration and/or action cancelling the October 1, 2019 City Council meeting due to National Night Out, cancelling the October 8, 2019 City Council meeting due to the Texas Municipal League Conference in San Antonio and cancelling the November 5, 2019 City Council meeting due to the election. (M. Browne/B. Dennis) Discussion and Action Items The following item was read into record: g. Resolution No. 19 -R -116 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, calling a special election to be held on November 5, 2019 for the purpose of electing a Councilmember for place 4 for the remaining year of the unexpired term and making provision for the conduct of the election; authorizing contracts with the elections administrators of Bexar and Guadalupe counties to conduct this election; authorizing the election to be held as a joint election; resolving other matters incident and related to such election; and declaring an effective date. (Mayor /Council /D. Santee) 9. Nominations for Candidates - Consideration and/or action to nominate candidate(s) for Guadalupe Appraisal District Board of Directors. (Mayor /Council /B. Dennis) 10 Nominations for Candidates - Consideration and/or action to nominate candidate(s) for Bexar Appraisal District Board of Directors. (Mayor /Council /B. Dennis) 11. Nominations for Candidates - Consideration and/or action to nominate candidate(s) for the Comal Appraisal District Board of Directors. (Mayor /Council/B. Dennis) 12. Resolution No. 19 -R -113 Consideration and/or action approving a Resolution authorizing and approving amendments to the Planning and Zoning Commission Bylaws (B. James /L. Wood/B. Cox/E. Delgado) Public Hearings 13. Ordinance No. 19 -S -22 Conduct a public hearing and consideration and/or action on an Ordinance for amendments to the Schertz Code of Ordinances, Chapter 18 Building and Building Regulations and Part III Unified Development Code (UDC), including Article 3 Boards, Commissions, and Committees, Article 4 Procedures and Applications, Article 8 Special Uses and General Regulations, Article 9 Site Design Standards, and Article 12 Subdivisions. (B. James, L. Wood, B. Cox, E.Delgado, N. Koplyay) First and Final Reading and Declaring an Emergency 14 Public Hearing on Proposed Budget for FY 2019 -20 - Conduct a public hearing and presentation regarding the adoption of the FY 2019 -20 Budget. (Second public hearing) (M. Browne /B. James /J. Walters) 15. Ordinance No. 19 -T -23 — Consideration and /or action approving an Ordinance adopting a budget for the fiscal year beginning October 1, 2019, and ending September 30, 2020. First Reading (B. James /J. Walters) September 3, 2019 City Council Agenda Page 3 16 Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2019 -20 Tax Rate. (Second required public hearing) (M. Browne/B. James /J. Walters) 17. Ordinance No. 19 -T -24 — Conduct a public hearing and consideration and/or action approving an ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. First Reading (B. James /J. Walters) Roll Call Vote Confirmation Workshop 18, City Council Rules of Conduct and Procedure - Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Mayor /Council) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Information available in City Council Packets - NO DISCUSSION TO OCCUR 19. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 31ST DAY OF AUGUST 2019 AT 12:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. BRENDA DENNIS September 3, 2019 City Council Agenda Page 4 I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF .2019. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicappedparking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Councilmember Scagliola — Place 5 Main Street Committee Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz- Seguin Local Government Corporation Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Interview Committee for Boards and Commissions Commissions Main Street Committee — Chair TIRZ II Board cilmember Larson — Place 3 Councilmember Edwards — Place 4 Stre et Committee — Vice Chair Interview Committee for Boards and Commissions rMauin Cibolo Valley Local Government Corporation Main Street Committee Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Schertz Animal Services Advisory Audit Committee Commission Schertz- Seguin Local Government Corporation - Investment Advisory Committee Alternate September 3, 2019 City Council Agenda Page 5 Agenda No. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 27, 2019. (B. Dennis) BACKGROUND The City Council held a Regular City Council meeting on 08/27/2019. RECOMMENDATION Recommend Approval. Attachments 08 -27 -2019 Minutes 7 0 0 1 _�hl xffm'll MINUTES REGULAR MEETING August 27, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 27, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Michael Carpenter; Councilmember Allison Heyward; Councilmember Mark Davis; Councilmember Ralph Gutierrez; Councilmember Scott Larson; Councilmember Cedric Edwards; Councilmember David Scagliola; Mayor Pro -Tem Tim Brown City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Staff: Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City Secretary Brenda Dennis; Deputy City Secretary Gayle Wilkinson Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:01 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward) City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) Assistant to the City Manager Sarah Gonzalez announced the following: Wednesday, August 28 Adult dodgeball begins. Drop -ins allowed to play for $5 per person Monday, September 2 City Offices closed in Observance of Labor Day Tuesday, September 3 City Council Meeting 6:00 pm Council Chambers • Announcements and recognitions by the City Manager (M. Browne) None given. . Announcements and recognitions by the Mayor (M. Carpenter) Mayor Carpenter announced he attended a luncheon put on by the Gold Star mothers and families for roughly 70 World War II Veterans and gave a moving overview of the event. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized the following residents: Carl Douglas - 2550 Woodland Village Place - Gave his thanks for a drainage problem corrected that has existed since 1997 - "Good things come to those that wait ". Ken Greenwald - 205 Westchester Dr. - Has a complaint with the budget not including an additional Planning and Zoning employee. Mayor Carpenter pointed out that Carl Douglas and Ken Greenwald had both served on the Council in the past and thanked them both for continuing to be involved. Mayor Carpenter then moved to Announcements by Mayor and Councilmembers section of the agenda and per a point of privilege request by Councilmember Edwards. Announcements by Mayor and Councilmembers: Mayor Carpenter recognized Councilmember Edwards. Councilmember Edwards stated: 2 "First I'd like to say everyone's called and asked about the ballot debacle and about the number that was missing and the section that was missing and I don't have a problem showing people my application. But I want to make it clear that when I put this on the overhead you will clearly see that Gayle was doing her job, Gayle was doing her job. I'll come down and just show you guys so no one else has to call the office and say what's going on. You will know from me firsthand right here. If we can just get the overhead and I'll take less than a couple of minutes here guys. So as you know I have filed for a write in on the ballet. That is my declaration for write in right there, so you guys are aware of it. Two things - this is my application that Gayle actually signed this is in 2019, and she signed, and she documented that as well. This is the application that we had started on and that was signed as well but never received, not dated received or a signature by the secretary but it was notarized as valid and the other document that I want to share with you guys is this document right here. So this document is also a ballot that I filed and this is for City Council Schertz Place 4 in 2017, so I don't even know if I'm a Council member right now. I got to admit I may not even be a Council member since I filed these documents in 2017 and clearly it was approved and of course we have a notary and this is came off the website, this is microfiched so being that be the case I just want to let you know there have been mistakes made. I did ask for a ruling from the Texas Secretary of State and I've asked for a ruling from our city attorney. I have not heard back on that, but we did get another ruling from the Secretary of State. We have two rulings and those rulings are actually conflicting right now, so we've actually asked for another ruling for them to come together and make a decision. So we await that information to determine whether or not I'm going to be on the ballot. So even as a write in I still believe that my chances are good. So I just want to let you guys know what happened and let the public know so everyone doesn't have to keep calling and asking me what happened. All right, thank you. Mayor Carpenter moved forward with Consent Agenda items. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following items were read into record: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 13, 2019. (B. Dennis) 3 2. Resolution No.19 -R -102 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the Schertz EMS Charity Care Policy. (C. Kelm/J. Mabbitt) 3. Resolution -R -108 - Consideration and/or action approving the Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for management services between the City of Schertz and the Schertz /Seguin Local Government, and other matters in connection therewith. (C. Kelm/A. Beard) 4. Resolution No. 19 -R -103 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of one (1) fire apparatus and associated equipment. (C. Kelm/K. Long) 5. Resolution 19 -R -106 - Consideration and or action approving a Resolution to continue to collect bingo prize fees, and other matters in connection therewith (M.Browne /J. Walters) Actual verbiage read into record: Resolution No. 19 -R -106 - A Resolution by the City Council of the city of Schertz, Texas authorizing the city to continue to collect bingo prize fees, and other matters in connection therewith. Moved by Councilmember Cedric Edwards, seconded by Councilmember Ralph Gutierrez to approve consent agenda items 1 -5. AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed Discussion and Action Items The following item was read into record: 6. Resolution No. 19 -R -109 - Consideration and/or action approving a Resolution approving the Employee Policies related to Sick Leave Pool and Holiday Pay. (M. Browne /C. Kelm/J. Kurz) Mayor Carpenter recognized Human Resources & Purchasing Director E Jessica Kurz who provided a PowerPoint and explanation of the Sick Leave Pool and Holiday Pay. Human Resources & Purchasing Director Jessica Kurz, Assistant Police Chief Marc Bane, and City Manager Dr. Browne addressed questions from Council. Moved by Mayor Michael Carpenter, seconded by Councilmember Mark Davis to approve Resolution No. 19 -R -109. AYE: Councilmember Allison Heyward, Councilmember Mark Davis. Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed The following item was read into record: 7. Resolution No. 19 -R -107 — Consideration and/or action approving a Resolution reaffirming The Compensation Philosophy And Policy Statements and Other Matters In Connection Therewith. (M. Browne /C. Kelm/J. Kurz) Mayor Carpenter recognized Human Resources & Purchasing Director Jessica Kurz who read the tenants of the Compensation Philosophy and Policy Statements to Council for reaffirmation. Dr. Mark Browne stated that staff had looked at the tenants and felt like it couldn't be said better. Human Resources & Purchasing Director Jessica Kurz and City Manager Dr. Browne answered questions from Council. Moved by Mayor Michael Carpenter, seconded by Councilmember Cedric Edwards to approve Resolution No. 19 -R -107. AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed The following item was read into record: 5 8. Resolution 19 -R -99 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving an animal care matrix outlining the care and treatment of animals brought into the Animal Shelter or otherwise under the care of Animal Control Officers. (C. Kelm/M. Hansen /M. Bane) Mayor Carpenter recognized Assistant Police Chief Marc Bane who gave an explanation of the Animal Care Matrix outlining care and treatment of animals brought to the Animal Shelter or the Animal Control Officers and answered questions from Council. Moved by Mayor Michael Carpenter, seconded by Councilmember David Scagliola to approve Resolution No. 19 -R -99. AYE: Councilmember Allison Heyward, Councilmember Mark Davis. Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed Mayor Carpenter moved to agenda items 11 and 12. Public Hearings The following item was read into record: 11. Ordinance No. 19 -A -21- Conduct a public hearing, consideration and /or action for an Ordinance on a request for voluntary annexation of approximately 58 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading Actual verbiage read into record: Ordinance No. 19 -A -21 - an Ordinance by the City Council of the City of Schertz, Texas, providing for the extension of the boundary lines of the City of Schertz, Texas by the annexation of approximately 58 acres of land located in Guadalupe county approximately 1,000 feet west of the intersection of Engel road and private street, big John Lane. Mayor Carpenter recognized Planner 1 Emily Delgado who provided a Power Point with explanation for the annexation of approximately 58 6 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County. Mayor Carpenter opened the Public Hearing, and as there was no one who wished to speak; Mayor Carpenter closed the Public Hearing for Council comments. No comments from Council. Councilmember David Scagliola left the dais and was not present for the vote but returned after the vote was taken. Moved by Councilmember Ralph Gutierrez, seconded by Councilmember Mark Davis AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Mayor Pro -Tem Tim Brown Passed The following item was read into record: 12. Ordinance No. 19 -S -20 - Conduct a public hearing, consideration and/or action for an Ordinance on a request to rezone approximately 64 acres of land to Planned Development District (PDD). The subject property is contiguous to the existing Parklands Planned Development, and approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) First Reading Actual verbiage read into record: Ordinance No. 19 -S -20 - An Ordinance by the City Council of the City of Schertz, Texas amending the official zoning map by rezoning approximately 64 acres of land from pre - development district, (PRE), Planned Development District (PDD) and delayed annexation (DVL) to planned development district (PDD). (First Reading) Mayor Carpenter recognized Planner 1 Emily Delgado who provided a Power Point and explanation of the request to rezone approximately 64 acres of land to Planned Development District (PDD). Mayor Carpenter opened the Public Hearing and the following spoke: • Michele Tereletsky - 705 Marilyn Drive - She asked when does a private park become a city maintained park? VA Mayor Carpenter closed the Public Hearing and gave Planner 1 Emily Delgado the opportunity to address Michele Tereletsky's question, which she did. Assistant City Manager Brian James also addressed Michele Tereletsky's question. Mayor Carpenter opened the floor for Council to ask questions which Planner 1 Emily Delgado and Assistant City Manager Brian James addressed. Moved by Councilmember Cedric Edwards, seconded by Councilmember David Scagliola AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Mayor Pro -Tem Tim Brown Passed Mayor Carpenter moved to item 13 on the Agenda. 13. 2019 Citizen Satisfaction Survey Results - Workshop presentation and discussion regarding the 2019 Citizen Satisfaction Survey Results. (S. Gonzalez /L. Klepper) Mayor Carpenter recognized Public Affairs Director Linda Klepper who introduced Jason Morado with ETC Institute who provided a Power Point with explanation regarding the 2019 Citizen Satisfaction Survey results and answered questions from Council. Mayor Carpenter gave glowing remarks about the results of our survey and thanked our staff for the execution they put forth every day and also our City Council and volunteers in the city for the time given to help break down the walls to help staff move forward positively. The following item was read into record: 9. Public Hearing on Proposed Budget for FY 2019 -20 - Conduct a public hearing and presentation regarding the adoption of the FY 2019 -20 Budget. (First required public hearing) (M. Browne/B. James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who provided a Power Point and brief explanation of the FY 2019 -20 budget. Mayor Carpenter opened the Public Hearing. The following spoke: • Michael Dahle - 9120 E. FM 1518 - Expressed his disappointment there would not be a new employee or contracted individual given to the Planning Department and asked Council to reconsider this decision. He also addressed the need to update our UDC. • John Sullivan - 513 Triple Crown - Mr. Sullivan agreed with Mr. Dahle on the need of an additional employee with the Planning Department and expressed his concern that we are not spending enough money on growth issues in our city. As no one else spoke, Mayor Carpenter closed the Public Hearing and opened it up for questions from Council. Finance Director James Walters and City Manager Dr. Browne addressed questions from Council. Mayor Carpenter asked that we not get ahead of ourselves on revisiting the budget until the Staffing Study is completed. Councilmember Edwards left the dias. 10. Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2019 -20 Tax Rate. (First required public hearing) (M. Browne /B. James /J. Walters) Mayor Carpenter recognized Finance Director James Walters who provided a Power Point and brief explanation of the FY 2019 -20 Tax Rate. Mayor Carpenter opened the Public Hearing and as there was no one to speak, Mayor Carpenter closed the Public Hearing for Council Comments. No discussion from Council. Requests and Announcements • Announcements by the City Manager. None at this time. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Councilmember Davis requested a presentation from staff regarding our UDC on non - comforming billboards regarding their maintenance, replacement, or movement. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro -Tem Tim Brown announced he attended the following events: • EDC Roundtable discussion by the Tri -City Business Park. Councilmember Edwards returned to the dias. Councilmember Ralph Gutierrez announced he attended the following events: • Chamber Luncheon and the Caterpillar Chamber bowling events. • Councilmember also thanked the citizens who helped search for their lost Yorkie and commented on how this was a strong reflection on the type of community we have. At this point Mayor Carpenter returned to the roll call vote confirmation. Roll Call Vote Confirmation Deputy City Secretary Gayle Wilkinson provided roll call confirmation for items 1 -8 and 11 -12. Mayor Carpenter returned to Announcements from Mayor and City Council Members. Councilmember Edwards asked to correct a statement he made earlier in the evening when he spoke. He stated Legal Counsel Dan Santee did send him an e -mail stating it wouldn't be appropriate for him to make an opinion about his ballot entry. He wanted to correct his error before someone said he didn't. Councilmember Heyward announced she attended the following events: • TxDOT Northeast I -35 Expansion meeting. • CPS Suburban Summit. • First Annual Budget Meeting in the Industrial Park • Chamber Luncheon and the Caterpillar Chamber bowling events. Councilmember Edwards requested Rob Vetters, with Ace Mart, phone number. Information available in City Council Packets - NO DISCUSSION TO OCCUR 10 14. First installment for Infrastructure Grant per the Economic Development Performance Agreement with Schertz 312, LLC. Adjournment As there was no further business Mayor Carpenter adjourned at 8:11 p.m. ATTEST: Gayle Wilkinson, Deputy City Secretary Michael R. Carpenter, Mayor 11 Agenda No. 2. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Purchasing & Asset Management Subject: Resolution No.19 -R -112 Consideration and /or action approving a Resolution authorizing and approving a professional services agreement with Sledge Engineering LLC and AGICM for On -Call Owner's Representative and Project Management Services and all matters in connection therewith. (B. James /K. Woodlee /J. Gohlke) BACKGROUND The City of Schertz Facilities Services Division is engaged in the programming, design and /or construction of a wide variety of both new and renovation projects. These projects include, but are not limited to, airport hangars and other airport buildings, fire stations, parks and recreation facilities, public safety and public works facilities, parking facilities, libraries, lease spaces, courts facilities, a city hall and general municipal facilities. Specific projects are not known at this time. Typical Project Details — New construction projects include projects both large and small for brand new facilities as well as building additions. Typical renovation projects for the CITY OF SCHERTZ include the renovation of building, roofing, exterior systems, mechanical, electrical, plumbing, telecommunications, security, audio / visual systems and the like. Typical restoration projects include working on historical buildings and the upgrade of those building components. Special Concerns: In seeking an Owner's Representative ("OW'), the City is looking for qualified design or construction professionals, with current and prior experience in the management of projects as an owner's representative / program manager on project types as described above and within Capital Improvements Programs and / or Bond Programs. 1. The OR will be able to work with City design and construction consultants and City staff during all project phases and will assist the Facilities Division in the development of the overall projects from the initial stages of needs assessment and project budgeting through all phases of design and through the completion of construction and building occupancy. 2. The OR will assist in the overall management of facilities projects including cost management, schedule adherence and quality assurance / quality control. 3. An "Owner's Representative Services (OR)" firm is defined as a sole proprietorship, partnership, corporation, or other legal entity that assumes the risk for project management and provides consultation to the City regarding all phases of the design and construction of the facility. A Request for Qualifications (RFQ) was advertised for On -Call Owner's Representative /Project Management Services in May 2019. A panel of four staff members evaluated the eight responses received based on Firm's Qualifications, Firm's Capacity to Perform Work, and References. Following the initial evaluation, four firms were invited for interviews with the evaluation panel. Upon completion of the interviews, the panel determined that Sledge Engineering and AGICM were best suited to provided the services desired by the City. GOAL To contract with two vendors qualified to provide Owner's Representative and Project Management Services to the City on an as neeeded basis. COMMUNITY BENEFIT The contracted firms will assist the city with developing plans and specifications for large projects, provide guidance and expertise in the selection of contractors, and ensure that the City is receiving quality good and services that align with the project requirements. SUMMARY OF RECOMMENDED ACTION Staff recommends council approve the awarding of the contracts to both Sledge Engineering and AGICM. FISCAL IMPACT The fiscal impact will be determined by the individual scope and size of each project assigned to the firm. There is no up -front cost associated with establishing contracts with either firm. RECOMMENDATION Staff recommends council approve the awarding of the contracts to both Sledge Engineering and AGICM. Attachments Resolution 19 -R -112 Professional Services Agreement - Sledge Professional Services Agreement - AGCM Preliminary Evaluation Summary Final Evaluation Summary RESOLUTION NO. 19 -R -112 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AND APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SLEDGE ENGINEERING LLC AND AGICM FOR ON -CALL OWNER'S REPRESENTATIVE AND PROJECT MANAGEMENT SERVICES AND ALL MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City requires a professional services agreement with Sledge Engineering LLC and AGICM. relating to on -call owner's representative and project management services for the City; and WHEREAS, City staff has determined that Sledge Engineering LLC and AGICM are qualified to provide such services for the City; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Sledge Engineering LLC and AGICM pursuant to the Professional Services Agreement for Owner's Representative and Project Management Services attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with Sledge Engineering LLC and AGICM in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this Yd day of September, 2019. CITY OF SCHERTZ, TEXAS Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50506887.1 EXHIBIT A PROFESSIONAL SERVICES AGREEMENT FOR ON -CALL OWNER'S REPRESENTATIVE AND PROJECT MANAGEMENT SERVICES 50506887.1 A -1 CITY OF SCHERTZ STANDARD PROFESSIONAL SERVICES AGREEMENT THE STATE OF TEXAS § GUADALUPE COUNTY § This Professional Services Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Sledge Engineering LLC ( "Professional "). Section 1. Duration. This Agreement shall become effective upon execution by the City and shall remain in effect until satisfactory completion of the Scope of Work unless terminated as provided for in this Agreement. Section 2. Scope of Work. (A) Professional shall perform the Services as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". Unless otherwise provided in the Scope of Work, the anticipated submittal of all Project deliverables is immediately upon completion of the Project. (B) The Quality of Services provided under this Agreement shall be performed with the professional skill and care ordinarily provided by competent Professionals practicing in the same or similar locality and under the same or similar circumstances and professional license, and as expeditiously as is prudent considering the ordinary professional skill and care of a competent Professional holding the same professional license. (C) The Professional shall perform its Services for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Professional may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent professional or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation. (A) The Professional shall be paid in the manner set forth in Exhibit `B" and as provided herein. (B) Billing Period: The Professional may submit monthly, or less frequently, an invoice for payment based on the estimated completion of the described tasks and approved work schedule. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Professional's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. @l3CL @AC143D50.docx Sledge Engineering LLC Page 1 (C) Reimbursable Expenses: Any and all reimbursable expenses related to the Project shall be included in the scope of services (Exhibit A) and accounted for in the total contract amount in Exhibit `B ". If these items are not specifically accounted for in Exhibit A they shall be considered subsidiary to the total contract amount. Section 4. Changes to the Proiect Work; Additional Work. (A) Changes to Work: Professional shall make such revisions to any work that has been completed as are necessary to correct any errors or omissions as may appear in such work. If the City finds it necessary to make changes to previously satisfactorily completed work or parts thereof, the Professional shall make such revisions if requested and as directed by the City and such services will be considered as additional work and paid for as specified under following paragraph. (B) Additional Work: The City retains the right to make changes to the Scope of Work at any time by a written order. Work that is clearly not within the general description of the Scope of Work and does not otherwise constitute special services under this Agreement must be approved in writing by the City by supplemental agreement before the additional work is undertaken by the Professional. If the Professional is of the opinion that any work is beyond that contemplated in this Agreement and the Scope of Work governing the project and therefore constitutes additional work, the Professional shall promptly notify the City of that opinion, in writing. If the City agrees that such work does constitute additional work, then the City and the Professional shall execute a supplemental agreement for the additional work and the City shall compensate the Professional for the additional work on the basis of the rates contained in the Scope of Work. If the changes deduct from the extent of the Scope of Work, the contract sum shall be adjusted accordingly. All such changes shall be executed under the conditions of the original Agreement. Any work undertaken by Professional not previously approved as additional work shall be at risk of the Professional. Section 5. Time of Completion. The prompt completion of the services under the Scope of Work is critical to the City. Unnecessary delays in providing services under a Scope of Work shall be grounds for dismissal of the Professional and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Professional prior to the time of termination. The Scope of Work shall provide, in either calendar days or by providing a final date, a time of completion prior to which the Professional shall have completed all tasks and services described in the Scope of Work. Section 6. Insurance. Before commencing work under this Agreement, Professional shall obtain and maintain the liability insurance provided for in attached Exhibit C throughout the term of this Agreement and thereafter as required herein. In addition to the insurance provided for in Exhibit C, Professional shall maintain the following limits and types of insurance: Professional Liability Insurance: professional errors and omissions liability insurance with limits of liability not less than $1,000,000 per occurrence covering all work performed by the Professional, its @l3CL @AC143D50.docx Sledge Engineering LLC Page 2 employees, sub - contractors, or independent contractors. If this coverage can only be obtained on a "claims made" basis, the certificate of insurance must clearly state coverage is on a "claims made" basis and coverage must remain in effect for at least two years after final payment with the Professional continuing to furnish the City certificates of insurance. Workers Compensation Insurance: The Professional shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Professional's employees carrying out the work involved in this contract. General Liability Insurance: The Professional shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Professional or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Professional shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Professional or its employees. Subcontractor: In the case of any work sublet, the Professional shall require subcontractor and independent contractors working under the direction of either the Professional or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Professional. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B +" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "D ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 7. Miscellaneous Provisions. (A) Subletting. The Professional shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Professional of any responsibility for work done by such subcontractor. @l3CL @AC143D50.docx Sledge Engineering LLC Page 3 (B) Ownership of Documents. Upon completion or termination of this Agreement, all documents prepared by the Professional or furnished to the Professional by the City shall be delivered to and become the property of the City. All drawings, charts, calculations, plans, specifications and other data, including electronic files and raw data, prepared under or pursuant to this Agreement shall be made available, upon request, to the City without restriction or limitation on the further use of such materials PROVIDED, HOWEVER, THAT SUCH MATERIALS ARE NOT INTENDED OR REPRESENTED TO BE SUITABLE FOR REUSE BY THE CITY OR OTHERS. ANY REUSE WITHOUT PRIOR VERIFICATION OR ADAPTATION BY THE PROFESSIONAL FOR THE SPECIFIC PURPOSE INTENDED WILL BE AT THE CITY'S SOLE RISK AND WITHOUT LIABILITY TO THE PROFESSIONAL. Where applicable, Professional shall retain all pre- existing proprietary rights in the materials provided to the City but shall grant to the City a non - exclusive, perpetual, royalty -free license to use such proprietary information solely for the purposes for which the information was provided. The Professional may, at Professional's expense, have copies made of the documents or any other data furnished to the City under or pursuant to this Agreement. (C) Professional's Seal. To the extent that the Professional has a professional seal it shall placed on all documents and data furnished by the Professional to the City. All work and services provided under this Agreement will be performed in a good and workmanlike fashion and shall conform to the accepted standards and practices of the Professional's industry. The plans, specifications and data provided by Professional shall be adequate and sufficient to enable those performing the actual work to perform the work as and within the time contemplated by the City and Professional. The City acknowledges that Professional has no control over the methods or means of work nor the costs of labor, materials or equipment. Unless otherwise agreed in writing, any estimates of costs by the Professional are for informational purposes only and are not guarantees. (D) Compliance with Laws. The Professional shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Professional shall furnish the City with satisfactory proof of compliance. (E) Independent Contractor. Professional acknowledges that Professional is an independent contractor of the City and is not an employee, agent, official or representative of the City. Professional shall not represent, either expressly or through implication, that Professional is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Professional. (F) Non - Collusion. Professional represents and warrants that Professional has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Professional further agrees that Professional shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the services performed by Professional under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Professional, Professional shall immediately report that fact to the City @l3CL @AC143D50.docx Sledge Engineering LLC Page 4 and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Professional under or pursuant to this Agreement. (G) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (H) In the case of any conflicts between the terms of this Agreement and wording contained within the Scope of Services, this Agreement shall govern. The Scope of Services is intended to detail the technical scope of services, fee schedule, and contract time only and shall not dictate Agreement terms. (I) The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for - profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Section 8. Termination. (A) This Agreement may be terminated: @BCL @AC143D50.docx Sledge Engineering LLC Page 5 (1) By the mutual agreement and consent of both Professional and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Professional, as consequence of the failure of Professional to perform the services contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than thirty (30) days written notice to the Professional. (B) If the City terminates this Agreement pursuant to Section 5 or subsection 8(A)(2) or (3), above, the Professional shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those services that have been timely and adequately performed by the Professional considering the actual costs incurred by the Professional in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Professional to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination that is not the fault of the Professional, the Professional shall be compensated for all basic, special, and additional services actually performed prior to termination, together with any reimbursable expenses then due. Section 9. Indemnification. Professional agrees to indemnify and hold the City of Schertz, Texas and all of its present, future and former agents, employees, officials and representatives harmless in their official, individual and representative capacities from any and all claims, demands, causes of action, judgments, liens and expenses (including attorney's fees, whether contractual or statutory), costs and damages (whether common law or statutory), costs and damages (whether common law or statutory, and whether actual, punitive, consequential or incidental), of any conceivable character, for injuries to persons (including death) or to property (both real and personal) created by, arising from or in any manner relating to the services or goods performed or provided by Professional expressly including those arising through strict liability or under the constitutions of the United States or Texas BUT ONLY TO THE EXTENT ALLOWABLE BY SEC. 271.904(a) OF THE TEXAS LOCAL GOVERNMENT CODE AS APPLICABLE. Section 10. Notices. Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such parry by courier receipted delivery. Either parry may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. @l3CL @AC143D50.docx Sledge Engineering LLC Page 6 Section 11. No Assignment. Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 12. Severability. If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 13. Waiver. Either City or the Professional shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 14. Governing Law; Venue. This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 15. Paragraph Headings; Construction. The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 16. Binding Effect. Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 17. Gender. Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 19. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 20. Entire Agreement. It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, @BCL @AC143D50.docx Sledge Engineering LLC Page 7 statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 21. Relationship of Parties. Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. 23. Dispute Resolution. In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied parry not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied parry, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. 24. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire. Professional represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, https:/ /www. ethics. state. tx. us /whatsnew /elf_ info_forml295.htm and https: / /www. ethics .state.tx.us /tec /1295 - Info.htm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. @l3CL @AC143D50.docx Sledge Engineering LLC Page 8 [The remainder of this page is intentionally left blank.] @BCL @AC143D50.docx Sledge Engineering LLC Page 9 EXECUTED on this the day of , 20_ CITY: PROFESSIONAL: By: By: Name: Dr. Mark Browne Name: Title: City Manager Title: ADDRESS FOR NOTICE: CITY: City of Schertz Attn: Dr. Mark Browne, City Manager 1400 Schertz Parkway Schertz, Texas 78154 PROFESSIONAL: Sledge Engineering LLC 481 Tucek Road Taylor, Texas 76574 512- 365 -1888 @BCL @AC143D50.docx Sledge Engineering LLC Page 10 Exhibit A SCOPE OF WORK Scope of Work The scope of services is to perform typical and complete owner's representative / project management services in conjunction with multiple CITY OF SCHERTZ Facilities Construction projects working with the City staff and any appropriate consultants. Specific projects are not known at this time, but the following are work tasks assumed necessary to complete a particular project. The ability to work by the hour or by the project and as directed and agreed upon. 1. Project Planning: 1.1 Meet with City staff to review the scope of the project, establish project procedures and become familiar with any concerns. 1.2 Participate in the development of RFQ, RFPs, etc. to facilitate the selection of additional project consultants, construction managers, construction materials testing firms, etc. and in the execution of contracts as needed. 1.3 Attend all project team meetings during redesign, bidding, negotiations, preconstruction and construction. 1.4 Prepare periodic presentations for and attend meetings with the City Staff, City Manager's office, and City Council during all phases of the project. 2. Documents Preparation: 2.1 Conduct periodic meetings of the entire project team to address project status, issues and concerns. 2.2 Review and analyze the drawings, budgets, schedules, draft and review meeting minutes and other descriptive material produced. 2.3 Assist the City in understanding the options and implications of various options presented by the project team for decisions to be made including those on materials and /or building systems. 2.4 Review information produced applicable to local, state and federal codes and regulations, including zoning, energy, accessibility, storm -water runoff, and others which typically cause impact for projects of the nature anticipated. 2.5 Provide design reviews and written comments to the project team concerning contract documents produced at applicable phases of the project. 2.6 Prepare a presentation to the City on the progress of the drawings, budgets, schedules and other descriptive materials during plans preparation and at the completion of construction documents. 2.7 During the course of the various phases and after the bids for the project are received, represent the City during the value engineering process to aid in achieving a balance between cost and the facility requirements. @BCL @ACl43D50.docx Sledge Engineering LLC Page 11 3. Bidding / Negotiation: 3.1 Work with the Construction Manager in their qualification process for contractors and subcontractors for the project, participate in the review of potential bidders and assist in appropriate contractor and subcontractor selection process. 3.2 Review all construction related costs (including soft costs) and provide an opinion as to its adequacy and appropriateness in relation to industry standard costs. 3.3 Review the construction progress schedule and form an opinion as to appropriateness of the projected sequencing, duration of work items, and realism of the estimated project completion based on the scope of the project and the availability of both materials and labor. 4. Construction / Construction Administration: 4.1 Conduct project observation and site visits necessary and appropriate to the state of redesign and / or construction 4.2 Review and provide feedback on all schedules, submittals, requests for proposals, requests for information, change orders, schedule of values, billings, etc. 4.3 Review the construction progress to determine that the work has been generally accomplished in a good and workmanlike manner and is in general accordance with the intent of the contract documents, to observe the quality of workmanship, substantiation of costs in place and the adequacy of balances complete, and the status of construction completion. 4.4 Review and provide information concerning the description of obvious conflicts, deficiencies and omissions observed between the construction in place and the contract documents. In addition, outstanding defects or deviations noted in previous construction reports will be described noting the correction or resolution, if any. 4.5 Review construction materials testing results (as prepared by others) for compliance with specification requirements and describe the effect, if any, upon the use of the structure in the event of a deficiency. 4.6 Provide quality, labeled, color or digital photographs, if desired, within the monthly construction report to more explicitly relate to the observations described. 4.7 Review project team reports and draw requests, as well as proposed changes in order to provide opinion to City as to the appropriateness of the progress and request for funds with respect to percent complete of work items. 5. Contract Closeout: 5.1 Review the Architect's punch list identifying the remaining items necessary for correction and completion of Contractor's work and evaluate whether said list is complete and correct based on previous monthly observation, @BCL @ACl43D50.docx Sledge Engineering LLC Page 12 add to it as needed, and see to the timely completion and resolution of such items on the punch list. 5.2 Review applicable municipal or governmental final sign -offs, which are provided to consultant including, but not limited to, final certificates of occupancy. 5.3 Review project record drawings, operations and maintenance manuals, final documentation, etc. for correctness and completeness. Oversee project audits if needed. 6. Schedule: Time is of the essence on Facilities Construction projects and schedules will be developed by the Owner's Representative as individual projects are assigned. @BCL @ACl43D50.docx Sledge Engineering LLC Page 13 Exhibit B COMPENSATION Price Total Fee: Click here to enter text. @BCL @AC143D50.docx Sledge Engineering LLC Page 14 Exhibit C REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Professional shall comply with each and every condition contained herein. The Professional shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Professional shall maintain insurance coverage equal to that required of the Professional. It is the responsibility of the Professional to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Professional shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Professional may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Professionals obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Professional shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Professional's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasing(&schertz.com Purchasing Department Faxed to: 210 - 619 -1169 1400 Schertz Parkway Schertz, TX 78154 @BCL @AC143D50.docx Sledge Engineering LLC Page 15 CERTIFICATE OF LIABILITY INSURANCE Yi Illt OLIMPIGATa 16 ISSU6D Alb A MI Mik OP INP[]f1149AtlON ONLY AW COI HAS NO F1GLiIITA UPON' 711E <MMT1ra110A1rH I10LOCR, 71110 CIIATIVIOATII DORIS NOT AFFJIRATJ1TWVPLY OR 11120►Li1AJlI LY MU ND. EXTLI14D �} fLC,TtE; TIIR GOVURA IL AFFORDED BY T1111 POLl�ll'J11 f]ELI?1V, TWO GE�tTIICA}1 6Yr IN$I11411C OUGI1 NIYI ICb97Y7UYL JI tPO�JFkAOT 11f!T>,arL'EN iIIT! IL411r10 I119U1tLll(A), AUTI1Rr117_CD 1111EM40ENTATiVE OR 1+RODUiJER. AND 711E CIERiMOATE l l^E WER. IMFORTANTe 11Ilm cer0r+ oelaWNrIs4mAPIATIONA 1.1149!UR40.11§4 pllcy(laa¢ nimat be caidomi4rl. 1111UBTIL0 AT10h I$ WAIV80,941 tialltoON tolnl• WHI celydg101►t 01 (111) "1110y, a"rlaln Wcloip miry ra4ulro nn 0AM6alLOl19, A 61dIN110311 an 1'llla n0II1IM1110 II031 nol oadrltor 1111AS to I116 04lIlHaotolLaldurIn Row ofaL+cll +inlpraar��alal rs , rt110 lnaLArnrwaJagaluy I - — 615 Jtil* B4rae1 TrDlrlprA,FL33333.0d11ti i _ Iklwlu�legue atwu�cnJ� _ WPM w eiaFSr I IuarrlcaiCilraiar OIM! 14Y CarlLparry apavaER0I IladW Vitocarddr 123 Appta Stmal tll.l Atdll)i IIpUr lov{arTlar TNrn1Fa, f'4. 22z2•raae�l alavnER111 InDUrA loa{ r.rlar U 3 Ir ne f °e 1fy1ufmQQqj1Tlpr 0 WINGATEU. HOMATHSTAN[DING ANY RE UIRERENIT, TFJ M OR CONMIGN CER71FIWF #A4AY OF MURO OR 1d'AY KFtTAll# 1118 INISPU YIIJOR AFFOW EX(xustUns mDOmwofts oF Euctp PoLmm EfaI0 sistp€wNMAYIIAW: It Were u1suplwaw X ctl5lpJERCL41 ialpll(4AL�I,�lAlr1Y CLAWS Ake' hJl A H ii134R MY Of14FWT OR CpT1iER DjW4MMHT WTII RG VEUT TU Y.Fp BY THE PMOIES IDE11OrT1Il 0 11EItEEII 1,1 ELFIAI OT To ALL THE H 190WOUD DY RAID CLAWS. N 11MMI1iMfirTAllliP,i4Ff MIG A] lRullclumusilt r - -- fr S ImurebloValuo, lolrlft"munk co3i ar,15 L I � 811 RofaErll nal arvlaar JSl Sti00t?QOarbwa! #311)5x f.{700, _ ,, Ofi#V WPF,'?]iEW 6PE MnLG1l401- 4le—rtTRUM rvEAIICI:ae 1.mw izgimcfw 101. Awft nil Rgmr"1.r id,'OAIw N lapis epxes le imir Lidl Ufcclkien Jornlplry i.Pf112 Fiviatbo ctr W11antWM Ghaplur SO11, Tog. 111& tptl0 (R0424 enacicdby'Toxasa Lvolslotiof-D VR BMW li ), 01tyol8cheilz 1400 SGal: � G) f'EriKv'ray ;scltiella, rx 71DI54 Atln, Furchla:sintq Depl. AGOW) 26 (2010f0b) �7iAN�L +D R $[IoljlU ANY Cf TOM A110'M Dummorm FAilM6 W CARMILL4D EM116l911 Tlle: ii:xpjrtA1WJ IWO 'IHsrteoP, Nov0E mi. OU II{A1D11'EMID JN AC- GOWANGN M711'llila PDWY I'IMIMNIl, Auu muueaR2rlfRtrlrrnrrm ."I llilel}FVERE 0 I1) SIIRa•A I a APGORL) GO RPUMT10N. All rlgh% raacmutil, The A4' 20M) nano aAnrl IGUa nr€I ra0l1t10f rrl rimlka of JACORD @BCL @AC143D50.docx Sledge Engineering LLC Page 16 UHL AWREWTE LlAIT 'UE11 F.FFL' PAC .PGFa•40'Al4QP'Ji�4 i g p Ix Alard4FCaiLE JX LAnil 11'' -4— s41PFXU5l T+} aEO IWiI RaJ,irtOS JLLa J ' Y V$456769 CHOW OIf011P1U00 i . l}ppILYUpJ1R.Y'r�#foYrQ i �YGILYIIn4Wr 14d�j 1 1 1 fu ULABIRE JL Llf�a "OR" M13 'X l 4All CuUW Y E�II 1 A_P ... " 1 UED wa�rxF�La cauAFRHe�TLsar rur�o Rvr1AYRR4'Rp1,a14grY Mr�f x. ARMEE,ri'�Ri1�479AlYYa R° !D hrAlT Utt 4 d1A11r16H�$ [11rIilI4PQ0 jC IL L L IT i A] lRullclumusilt r - -- fr S ImurebloValuo, lolrlft"munk co3i ar,15 L I � 811 RofaErll nal arvlaar JSl Sti00t?QOarbwa! #311)5x f.{700, _ ,, Ofi#V WPF,'?]iEW 6PE MnLG1l401- 4le—rtTRUM rvEAIICI:ae 1.mw izgimcfw 101. Awft nil Rgmr"1.r id,'OAIw N lapis epxes le imir Lidl Ufcclkien Jornlplry i.Pf112 Fiviatbo ctr W11antWM Ghaplur SO11, Tog. 111& tptl0 (R0424 enacicdby'Toxasa Lvolslotiof-D VR BMW li ), 01tyol8cheilz 1400 SGal: � G) f'EriKv'ray ;scltiella, rx 71DI54 Atln, Furchla:sintq Depl. AGOW) 26 (2010f0b) �7iAN�L +D R $[IoljlU ANY Cf TOM A110'M Dummorm FAilM6 W CARMILL4D EM116l911 Tlle: ii:xpjrtA1WJ IWO 'IHsrteoP, Nov0E mi. OU II{A1D11'EMID JN AC- GOWANGN M711'llila PDWY I'IMIMNIl, Auu muueaR2rlfRtrlrrnrrm ."I llilel}FVERE 0 I1) SIIRa•A I a APGORL) GO RPUMT10N. All rlgh% raacmutil, The A4' 20M) nano aAnrl IGUa nr€I ra0l1t10f rrl rimlka of JACORD @BCL @AC143D50.docx Sledge Engineering LLC Page 16 (Instructions for completing and submitting a certificate to the City of Schertz) Complete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Professional Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. I) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and /or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. @BCL @AC143D50.docx Sledge Engineering LLC Page 17 Exhibit D EVIDENCE OF INSURANCE @BCL @AC143D50.docx Sledge Engineering LLC Page 18 CITY OF SCHERTZ STANDARD PROFESSIONAL SERVICES AGREEMENT THE STATE OF TEXAS § GUADALUPE COUNTY § This Professional Services Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and AGICM Inc. ( "Professional "). Section L. Duration. This Agreement shall become effective upon execution by the City and shall remain in effect until satisfactory completion of the Scope of Work unless terminated as provided for in this Agreement. Section 2. Scope of Work. (A) Professional shall perform the Services as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". Unless otherwise provided in the Scope of Work, the anticipated submittal of all Project deliverables is immediately upon completion of the Project. (B) The Quality of Services provided under this Agreement shall be performed with the professional skill and care ordinarily provided by competent Professionals practicing in the same or similar locality and under the same or similar circumstances and professional license, and as expeditiously as is prudent considering the ordinary professional skill and care of a competent Professional holding the same professional license. (C) The Professional shall perform its Services for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Professional may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent professional or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation. (A) The Professional shall be paid in the manner set forth in Exhibit "B" and as provided herein. (B) Billing Period: The Professional may submit monthly, or less frequently, an invoice for payment based on the estimated completion of the described tasks and approved work schedule. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Professional's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. @BCL @18082FC5.docx AGICM Inc. Page 1 (C) Reimbursable Expenses: Any and all reimbursable expenses related to the Project shall be included in the scope of services (Exhibit A) and accounted for in the total contract amount in Exhibit `B ". If these items are not specifically accounted for in Exhibit A they shall be considered subsidiary to the total contract amount. Section 4. Changes to the Project Work; Additional Work. (A) Changes to Work: Professional shall make such revisions to any work that has been completed as are necessary to correct any errors or omissions as may appear in such work. If the City finds it necessary to make changes to previously satisfactorily completed work or parts thereof, the Professional shall make such revisions if requested and as directed by the City and such services will be considered as additional work and paid for as specified under following paragraph. (B) Additional Work: The City retains the right to make changes to the Scope of Work at any time by a written order. Work that is clearly not within the general description of the Scope of Work and does not otherwise constitute special services under this Agreement must be approved in writing by the City by supplemental agreement before the additional work is undertaken by the Professional. If the Professional is of the opinion that any work is beyond that contemplated in this Agreement and the Scope of Work governing the project and therefore constitutes additional work, the Professional shall promptly notify the City of that opinion, in writing. If the City agrees that such work does constitute additional work, then the City and the Professional shall execute a supplemental agreement for the additional work and the City shall compensate the Professional for the additional work on the basis of the rates contained in the Scope of Work. If the changes deduct from the extent of the Scope of Work, the contract sum shall be adjusted accordingly. All such changes shall be executed under the conditions of the original Agreement. Any work undertaken by Professional not previously approved as additional work shall be at risk of the Professional. Section 5. Time of Completion. The prompt completion of the services under the Scope of Work is critical to the City. Unnecessary delays in providing services under a Scope of Work shall be grounds for dismissal of the Professional and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Professional prior to the time of termination. The Scope of Work shall provide, in either calendar days or by providing a final date, a time of completion prior to which the Professional shall have completed all tasks and services described in the Scope of Work. Section 6. Insurance. Before commencing work under this Agreement, Professional shall obtain and maintain the liability insurance provided for in attached Exhibit C throughout the term of this Agreement and thereafter as required herein. In addition to the insurance provided for in Exhibit C, Professional shall maintain the following limits and types of insurance: Professional Liability Insurance: professional errors and omissions liability insurance with limits of liability not less than $1,000,000 per occurrence covering all work performed by the Professional, its employees, sub - contractors, or independent contractors. If this coverage can only be obtained on a @BCL @18082FC5.docx AGICM Inc. Page 2 "claims made" basis, the certificate of insurance must clearly state coverage is on a "claims made" basis and coverage must remain in effect for at least two years after final payment with the Professional continuing to furnish the City certificates of insurance. Workers Compensation Insurance: The Professional shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Professional's employees carrying out the work involved in this contract. General Liability Insurance: The Professional shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Professional or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Professional shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Professional or its employees. Subcontractor: In the case of any work sublet, the Professional shall require subcontractor and independent contractors working under the direction of either the Professional or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Professional. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B +" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "D ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 7. Miscellaneous Provisions. (A) Subletting. The Professional shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Professional of any responsibility for work done by such subcontractor. (B) Ownership of Documents. Upon completion or termination of this Agreement, all documents @BCL @18082FC5.docx AGICM Inc. Page 3 prepared by the Professional or furnished to the Professional by the City shall be delivered to and become the property of the City. All drawings, charts, calculations, plans, specifications and other data, including electronic files and raw data, prepared under or pursuant to this Agreement shall be made available, upon request, to the City without restriction or limitation on the further use of such materials PROVIDED, HOWEVER, THAT SUCH MATERIALS ARE NOT INTENDED OR REPRESENTED TO BE SUITABLE FOR REUSE BY THE CITY OR OTHERS. ANY REUSE WITHOUT PRIOR VERIFICATION OR ADAPTATION BY THE PROFESSIONAL FOR THE SPECIFIC PURPOSE INTENDED WILL BE AT THE CITY'S SOLE RISK AND WITHOUT LIABILITY TO THE PROFESSIONAL. Where applicable, Professional shall retain all pre- existing proprietary rights in the materials provided to the City but shall grant to the City a non - exclusive, perpetual, royalty -free license to use such proprietary information solely for the purposes for which the information was provided. The Professional may, at Professional's expense, have copies made of the documents or any other data furnished to the City under or pursuant to this Agreement. (C) Professional's Seal. To the extent that the Professional has a professional seal it shall placed on all documents and data furnished by the Professional to the City. All work and services provided under this Agreement will be performed in a good and workmanlike fashion and shall conform to the accepted standards and practices of the Professional's industry. The plans, specifications and data provided by Professional shall be adequate and sufficient to enable those performing the actual work to perform the work as and within the time contemplated by the City and Professional. The City acknowledges that Professional has no control over the methods or means of work nor the costs of labor, materials or equipment. Unless otherwise agreed in writing, any estimates of costs by the Professional are for informational purposes only and are not guarantees. (D) Compliance with Laws. The Professional shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Professional shall furnish the City with satisfactory proof of compliance. (E) Independent Contractor. Professional acknowledges that Professional is an independent contractor of the City and is not an employee, agent, official or representative of the City. Professional shall not represent, either expressly or through implication, that Professional is an employee, agent, official or representative of the City. Income taxes, self - employment taxes, social security taxes and the like are the sole responsibility of the Professional. (F) Non - Collusion. Professional represents and warrants that Professional has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Professional further agrees that Professional shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the services performed by Professional under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Professional, Professional shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to @BCL @18082FC5.docx AGICM Inc. Page 4 take the value of such consideration as a credit against the compensation otherwise owing to Professional under or pursuant to this Agreement. (G) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (H) In the case of any conflicts between the terms of this Agreement and wording contained within the Scope of Services, this Agreement shall govern. The Scope of Services is intended to detail the technical scope of services, fee schedule, and contract time only and shall not dictate Agreement terms. (I) The City of Schertz may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) by accepting this purchase order, the vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel, and agrees that during the term of this agreement (contract as applicable) will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended. Relevant definitions from the bill: "Company" means a for - profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. Section 8. Termination. (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Professional and City; @BCL @18082FC5.docx AGICM Inc. Page 5 (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Professional, as consequence of the failure of Professional to perform the services contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than thirty (30) days written notice to the Professional. (B) If the City terminates this Agreement pursuant to Section 5 or subsection 8(A)(2) or (3), above, the Professional shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those services that have been timely and adequately performed by the Professional considering the actual costs incurred by the Professional in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Professional to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination that is not the fault of the Professional, the Professional shall be compensated for all basic, special, and additional services actually performed prior to termination, together with any reimbursable expenses then due. Section 9. Indemnification. Professional agrees to indemnify and hold the City of Schertz, Texas and all of its present, future and former agents, employees, officials and representatives harmless in their official, individual and representative capacities from any and all claims, demands, causes of action, judgments, liens and expenses (including attorney's fees, whether contractual or statutory), costs and damages (whether common law or statutory), costs and damages (whether common law or statutory, and whether actual, punitive, consequential or incidental), of any conceivable character, for injuries to persons (including death) or to property (both real and personal) created by, arising from or in any manner relating to the services or goods performed or provided by Professional expressly including those arising through strict liability or under the constitutions of the United States or Texas BUT ONLY TO THE EXTENT ALLOWABLE BY SEC. 271.904(a) OF THE TEXAS LOCAL GOVERNMENT CODE AS APPLICABLE. Section 10. Notices. Any notice required or desired to be given from one parry to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 11. No Assignment. Neither party shall have the right to assign that party's interest in @BCL @18082FC5.docx AGICM Inc. Page 6 this Agreement without the prior written consent of the other party. Section 12. Severability. If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 13. Waiver. Either City or the Professional shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 14. Governing Law; Venue. This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 15. Paragraph Headings; Construction. The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 16. Binding Effect. Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 17. Gender. Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 19. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 20. Entire Agreement. It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This @BCL @18082FC5.docx AGICM Inc. Page 7 Agreement cannot be changed or terminated orally. Section 21. Relationship of Parties. Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. 23. Dispute Resolution. In accordance with the provisions of Subchapter I, Chapter 271, TEX. LocAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. 24. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire. Professional represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, https: / /www.ethics.state .tx.us /whatsnew /elf info forml295.htm and https:/ /www.ethics.state.tx.us /tec /1295 - Info.htm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. @BCL @18082FC5.docx AGICM Inc. Page 8 [The remainder of this page is intentionally left blank.] @BCL @18082FC5.docx AGICM Inc. Page 9 EXECUTED on this the day of , 20_ CITY: PROFESSIONAL: By: By: Name: Dr. Mark Browne Name: Title: City Manager Title: ADDRESS FOR NOTICE: CITY: City of Schertz Attn: Dr. Mark Browne, City Manager 1400 Schertz Parkway Schertz, Texas 78154 PROFESSIONAL: AGICM Inc. 11503 Jones Maltsberger, Ste 1153 San Antonio, Texas 78216 210 - 403 -2284 @BCL @18082FC5.docx AGICM Inc. Page 10 Exhibit A SCOPE OF WORK Scope of Work The scope of services is to perform typical and complete owner's representative / project management services in conjunction with multiple CITY OF SCHERTZ Facilities Construction projects working with the City staff and any appropriate consultants. Specific projects are not known at this time, but the following are work tasks assumed necessary to complete a particular project. The ability to work by the hour or by the project and as directed and agreed upon. 1. Project Planning: 1.1 Meet with City staff to review the scope of the project, establish project procedures and become familiar with any concerns. 1.2 Participate in the development of RFQ, RFPs, etc. to facilitate the selection of additional project consultants, construction managers, construction materials testing firms, etc. and in the execution of contracts as needed. 1.3 Attend all project team meetings during redesign, bidding, negotiations, preconstruction and construction. 1.4 Prepare periodic presentations for and attend meetings with the City Staff, City Manager's office, and City Council during all phases of the project. 2. Documents Preparation: 2.1 Conduct periodic meetings of the entire project team to address project status, issues and concerns. 2.2 Review and analyze the drawings, budgets, schedules, draft and review meeting minutes and other descriptive material produced. 2.3 Assist the City in understanding the options and implications of various options presented by the project team for decisions to be made including those on materials and /or building systems. 2.4 Review information produced applicable to local, state and federal codes and regulations, including zoning, energy, accessibility, storm -water runoff, and others which typically cause impact for projects of the nature anticipated. 2.5 Provide design reviews and written comments to the project team concerning contract documents produced at applicable phases of the project. 2.6 Prepare a presentation to the City on the progress of the drawings, budgets, schedules and other descriptive materials during plans preparation and at the completion of construction documents. 2.7 During the course of the various phases and after the bids for the project are received, represent the City during the value engineering process to aid in achieving a balance between cost and the facility requirements. @BCL @18082FC5.docx AGICM Inc. Page I1 3. Bidding / Negotiation: 3.1 Work with the Construction Manager in their qualification process for contractors and subcontractors for the project, participate in the review of potential bidders and assist in appropriate contractor and subcontractor selection process. 3.2 Review all construction related costs (including soft costs) and provide an opinion as to its adequacy and appropriateness in relation to industry standard costs. 3.3 Review the construction progress schedule and form an opinion as to appropriateness of the projected sequencing, duration of work items, and realism of the estimated project completion based on the scope of the project and the availability of both materials and labor. 4. Construction / Construction Administration: 4.1 Conduct project observation and site visits necessary and appropriate to the state of redesign and / or construction 4.2 Review and provide feedback on all schedules, submittals, requests for proposals, requests for information, change orders, schedule of values, billings, etc. 4.3 Review the construction progress to determine that the work has been generally accomplished in a good and workmanlike manner and is in general accordance with the intent of the contract documents, to observe the quality of workmanship, substantiation of costs in place and the adequacy of balances complete, and the status of construction completion. 4.4 Review and provide information concerning the description of obvious conflicts, deficiencies and omissions observed between the construction in place and the contract documents. In addition, outstanding defects or deviations noted in previous construction reports will be described noting the correction or resolution, if any. 4.5 Review construction materials testing results (as prepared by others) for compliance with specification requirements and describe the effect, if any, upon the use of the structure in the event of a deficiency. 4.6 Provide quality, labeled, color or digital photographs, if desired, within the monthly construction report to more explicitly relate to the observations described. 4.7 Review project team reports and draw requests, as well as proposed changes in order to provide opinion to City as to the appropriateness of the progress and request for funds with respect to percent complete of work items. 5. Contract Closeout: 5.1 Review the Architect's punch list identifying the remaining items necessary for correction and completion of Contractor's work and evaluate whether said list is complete and correct based on previous monthly observation, @BCL @18082FC5.docx AGICM Inc. Page 12 add to it as needed, and see to the timely completion and resolution of such items on the punch list. 5.2 Review applicable municipal or governmental final sign -offs, which are provided to consultant including, but not limited to, final certificates of occupancy. 5.3 Review project record drawings, operations and maintenance manuals, final documentation, etc. for correctness and completeness. Oversee project audits if needed. 6. Schedule: Time is of the essence on Facilities Construction projects and schedules will be developed by the Owner's Representative as individual projects are assigned. @BCL @18082FC5.docx AGICM Inc. Page 13 Exhibit B COMPENSATION Price Total Fee: Click here to enter text. @BCL @18082FC5.docx AGICM Inc. Page 14 Exhibit C REQUIREMENTS FOR ALL INSURANCE DOCUMENTS The Professional shall comply with each and every condition contained herein. The Professional shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Professional shall maintain insurance coverage equal to that required of the Professional. It is the responsibility of the Professional to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Professional shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Professional may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Professionals obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Professional shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Professional's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz emailed to: purchasing(&schertz.com Purchasing Department Faxed to: 210 - 619 -1169 1400 Schertz Parkway Schertz, TX 78154 @BCL @18082FC5.docx AGICM Inc. Page 15 CERTIFICATE OF LIABILITY INSURANCE Yl118 OLIMPIGATa 16 ISSU6D A9 A MI Mik 010 INPOWAVON ONLY AW CONFE116 NO F1GLiIITA UPON' 711E <MVIT1I1101ru I10LDER, 71110 CIIATIVIOATII pORS NOT AFFJIRM7111PLY OR 11120Ai1'L!I LY MU ND. EXTLI14D �} AC.TtEi TI IR GOVUT AUH AFFORDED BY T111C POLIM -8 f]ELI?1V, T1119 GE�tTIICOA}1 6Yd IN$UIIli4E1G OUGS NIYI ICb97Y7UYL J1 tP01JFkAGT 11f!T�+lL'EN illT! Ir411r10 I119UF#L'Ik(A), AUTI1Rr117_CD 1111EM40ENTATiVE OR 1+RODUiJER. AND 711E CIERTMOATE l l^E WER. IMFORTANTe 11Ilm cer0r+ oelaWNrIs4mAPIATIONA1.1149!UR40.11§4 pllcy(laal nimat be ujie111meO, 114U®MOATM l$ WAIV80,941 tialltoON Loins• WHI CM141MION1 01 fba pesky, a"rlaln Wdotr miry ra4ulro nn 0lrlFMralrau9, A oldIN110311 an 1111® C0111IRCm10 Ilan not cdrltor 61AS to 1116 04rIlHaotolLaldurIn Row ofaL+all +lnlpraar��alal rs , lt1101naurnrwalaaluy I - — 615 Jtil* B4rae1 TQIrlpra,FL33333.0drlti i _ Iklwlu�legue atwu�cne� _ warxf _ w e��sr� I I:uarrl�aiCilraiar Oa44Q e+ mEO IINUHr, ri Y,YY CarFtparry at-WRE t 0I IrALlrrlVito car+ldr 123 Appta Stmal W.l4krarl)i ImUr4m22(;Ar4Iyr _ T rn1Fa, r1. 2F22•r�UC{I uravnELLU� In }ur0406(Ipr.rlar QWA Ir ne f °e 1fy1uf Fl 0 1"DOATED, HOMATHSTANDINr3 ANY RE UIREk EW, TFJ M CI CER71FIIC F JA4AY OF MUEO OR UAY KFtTA)K 1118 IFJ6URA EX(xustUnsmDik}}Epi ofts oF Euctp PoLmm EJO4A sistG€19 MIt Were u1sup " OVIR6rtUAOUTY . - cLAINS k, 1" Y A xi "469 L° HL AWREWTE LlAIT UE0 F.FFL' Nito"111LE LLUILEl1'' ,vrrx�rl� P( �Eu 12$456TAtl 1WilOJirtQS ARar MAHAR a l 4All 1' fu FJARIa Wtl CLr1W _ �eUJFRHSr1Tt{t11 IUr�aRYr1AYRR4'Rt,41s4g1Y it j',�' I} r�a�fFiC4FfiH R4S4 feL1 E,ei'Ei1.�4�r 51 INZA 1 T ` 1+•x'4 r ,aJ'rY Of14FWT OR WER VjWt4MHT WTH r1MMUT TP Y.Fp BY THE PMOIES L76111Cr110 0 11EItEEII 111 SLCIAI OT To ALL THE H 19r,rWOUDDY RAID CLAWS. N IIIF&I rilr" Will riiAFfIMIG _mw_ Nut LOW �pprlYUll4Rryaxr i 111KIM 111011110 6rLYIInUYix lsd j 1 1 M olfolr10W1011010$K01IL Ir EWtACQM A] IRLulwamugli r - -- fr S ImurebloValuo, lolrlft"munk cmi ar,15 L• L I � 811 Rofassl nal arvlaar JS1 R10r]t?QOarb ! #PIaSXSf.Q00,E _ ,, UNSVUP MEW 6PEMnV140 Use -rtTM Ua rVEAIFGLee 1.mw i3im, 7m 101. Awft nil Rgmh,l.r id,'OAIw N Im" epxes le imir Lidl Effn kien January i,PO12 neaaLbo aw*llantWM Ghaplur M1, Tog. III¢."0 (R0424 ened.0by'Vems Lvolslotiof-D VR BMW In 11 ), Oltyol Scher 1400 G) I� 80ari:z f'EriKv'ray cltiella, rx 70154 Atln, Purchasing Depl. AGOHl3 26 (2010f0b) f7iAN�L +D R $[101JlU ANY GY TIM AMOPM minim }rm FAilM6 W oANDIeL141} 0MV61911 Tl1e: i:xpjrtA1E0N IWO 'IHsrmoP, MoT10E mi. OU i!{ALl11EMD JN AC- GOWNGN M711 W6 ODWY 0tM18MI1, Auu muueaR2rlfRtrlrrnrrm Ai1t114RIY.pI) J314NIwTU �1= UM501VERE 0 IVER D 108GLA I a APGORL? GO RPUMT10N. All rlgtle rimmutl, The A4' 20M) narno Hanel IGUa nr€I raillatMPrl rmoka of ACORD @BCL@ I 8082FC5.docx AGICM Inc. Page 16 (Instructions for completing and submitting a certificate to the City of Schertz) Complete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Professional Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. I) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and /or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. @BCL @18082FC5.docx AGICM Inc. Page 17 Exhibit D EVIDENCE OF INSURANCE @BCL @18082FC5.docx AGICM Inc. Page 18 BID /RFP# 2019 -005 Project Name: Owner's Representative / Project Management Firm Name Location Score Ranking Sledge Engineering Taylor, Tx 86.25 1.00 Project Control San Antonio, Tx 83.83 2.00 Broaddus & Associates Austin, Tx 82.97 3.00 AGCM Inc San Antonio, Tx 81.80 4.00 Vanir Construction Management Houston, Tx 75.16 5.00 SSR (Smith Seckman Reid) Houston, Tx 74.77 6.00 Stream Realty San Antonio, Tx 68.75 7.00 Dial Development Services Del Valle, Tx 57.19 8.00 BID /RFP# Project Name: Firm Name Sledge Engineering AGCM Inc Project Control 2019 -005 Owner's Representative / Project Management Location Taylor, Tx San Antonio, Tx San Antonio, Tx Ranking 1.00 2.00 3.00 Broaddus & Associates I Austin, Tx 1 4.00 Agenda No. 3. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Police Department Subject: Resolution No. 19 -R -114 - Consideration and /or action authorizing a Resolution by the City Council of the City of Schertz, Texas, authorizing veterinarian services with Cibolo Small Animal Hospitial, with services rendered not to exceed $75,000. (C. Kelm /M. Bane) BACKGROUND As part of the daily operations at Schertz Animal Services, animals housed and cared for at the Schertz Animal Adoption Center are provided wellness exams, spayed or neutered, vaccinated, provided medication and treated for illness or injury. Over the past few months, there has been a tremendous increase in the number of animals housed at the Schertz Animal Adoption Center, with there being periods of time when the population was double the previous year. With the increased animal population, the cost of caring for the animal has increased in conjunction with the animal population. GOAL To authorize continued services provided by Cibolo Small Animal Hospital, which will be in excess of $50,000, not to exceed $75,000. COMMUNITY BENEFIT The primary function of Schertz Animal Services is to provide protection for health, safety and welfare of the public within the city limits of Schertz, which is accomplished through disease control, the eradication of rabies and controlling animal population. A strong vetting program is at the center of this effort , where disease is identified, treated and eradicated. SUMMARY OF RECOMMENDED ACTION To continue services with Cibolo Small Animal Hospital, with services rendered being in excess of $50,000, but not to exceed $75,000. FISCAL IMPACT Services by Cibolo Small Animal Hospital will be funded through the Schertz Animal Services 2018 / 2019 annual budget. The fiscal impact of these services will not exceed $75,000. RECOMMENDATION Approval of the Resolution Attachments Resolution 19 -R -114 RESOLUTION NO. 19 -R -114 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING VETERNARIAN SERVICES WITH CIBOLO SMALL ANIMAL HOSPITAL, WITH SERVICES RENDERED NOT TO EXCEED $75,000. WHEREAS, Schertz Animal Services, a division of the Schertz Police Department, has a need to continue services with Cibolo Small Animal Hospital for the purpose of animal care and treatment. WHEREAS, Schertz Animal Services has experienced a tremendous increase in the number of animals housed and cared for at the Schertz Animal Adoption Center. With the increased animal population, the cost of animal veterinarian services has increased in conjunction with the animal population. WHEREAS, Schertz Animal Services will spend in excess of $50,000 this fiscal year, not to exceed $75,000 in services. WHEREAS, the City Council has determined that it is in the best interest of the City to continue services with Cibolo Small Animal Hospital. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the continued services provided by Cibolo Small Animal Hospital. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 3rd day of September, 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50234811.1 EXHIBIT A AGREEMENT 50234811.1 A -1 Agenda No. 4. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Resolution 19 -R -108 - Consideration and /or action approving the Resolution by the City Council of the City of Schertz, Texas authorizing an agreement for management services between the City of Schertz and the Schertz /Seguin Local Government, and other matters in connection therewith. (C. Kelm /A. Beard) BACKGROUND This item was presented and approved at the August 27, 2019 City Council meeting and the Resolution number referenced the wrong year. The Schertz /Seguin Local Government Corporation (SSLGC) Management Services Agreement with the City of Schertz will be expiring September 30, 2019. It is the desire of SSLGC to renew this agreement for FY2019 -20. SSLGC staff along with both city staffs have worked to update the MSA's. There weren't any significant changes made to the agreement with Schertz. GOAL To extend the Management Services Agreement with SSLGC. COMMUNITY BENEFIT To continue our partnership with SSLGC and provide the best quality water to our citizens and businesses. SUMMARY OF RECOMMENDED ACTION Staff recommends Council approve the resolution authorizing the renewal of the Management Services Agreement with the City of Schertz and SSLGC. This agreement takes effect October 1, 2019 and continue through September 30, 2020. FISCAL IMPACT No fiscal impact. RECOMMENDATION Staff recommends Council approve Resolution 19 -R -108. Attachments 19 -R -108 Mgt Services Agreement Resolution #SSLGC R19 -13 RESOLUTION NO. 19 -R -108 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") and the Schertz/Seguin Local Government ( "SSLGC ") have determined that the SSLGC requires management services relating to managing the daily operations of the SSLGC; and WHEREAS, City staff has determined that the City is qualified to provide such services for the SSLGC; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with SSLGC pursuant to the Agreement for Management Services Between the City of Schertz and the Schertz /Seguin Local Government Corporation attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with SSLGC in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 3rd day of September, 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50677064.1 EXHIBIT A AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION 50677064.1 A -1 If i y r 0 ys9 f' ±y ' r 1p � o in Iof1 Agenda No. 5. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Planning & Community Development Subject: Ordinance No. 19 -A -21- Consideration and /or action for an Ordinance on a request for voluntary annexation of approximately 58 acres of land located approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) Final Reading BACKGROUND Annexation of land into the City's corporate limits may be voluntary or involuntary. Each type has Texas Local Government Code (LGC) requirements that identify the necessary process based on the annexation type. The City's Unified Development Code (UDC) Section 21.4.8 includes provisions that apply to requests for voluntary annexation meeting certain criteria. This section of the City's UDC includes provisions for processing of voluntary annexation requests. In accordance with LGC 43.035 and LGC 212.172 the subject property has an executed delayed annexation development agreement that went into effect in 2010. This delayed annexation agreement between the City of Schertz and Nancy Pinder was to be in effect for a period of 10 years. The original agreement was executed in 2010 and since then the property has been sold by Nancy Pinder to Scrappy Development, LLC. for development. Based on the requirements of the annexation agreement Scrappy Development, LLC has submitted a petition for voluntary annexation to the City of Schertz for an approximate 58 acre tract of land. The subject property is located in the City Schertz Extraterritorial Jurisdiction (ETJ) and Comal Independent School district boundaries. At the August 13, 2019 City Council meeting, the City Council held a public hearing associated with the voluntary annexation petition submitted by Scrappy Development, LLC, the current property owner. No one spoke during the public hearing. City Council then approved Resolution 19 -R -94. The adoption of this resolution accepting the petition for annexation allows the applicant and the City to move forward with the annexation proceedings by ordinance, the proposed Ord. 19 -A -21. In addition to this annexation ordinance being heard at the August 27, 2019 City Council meeting, a first reading of the proposed zone change to Planned Development District is being heard for the subject property. A public hearing notice was published in the San Antonio Express News for the public hearing associated with the annexation ordinance and the zone change for this property on August 7, 2019. City staff sent written notice of the proposed annexation and zone change to the Board of Trustees for Comal ISD on August 7, 2019. At the time of this report no response has been recieved from Comal ISD. At the August 27, 2019 City Council Meeting, a public hearing was held, there were no residents who spoke. After the public hearing a unanimous approval was made by City Council. GOAL Scrappy Development, LLC is requesting voluntary annexation into the City of Schertz because of their desire to be located within the Schertz City limits and their desire to develop the property as a Planned Development District (proposed Ord. 19- S -20). COMMUNITY BENEFIT Promote the safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of annexation Ordinance 19 -A -21. FISCAL IMPACT In accordance with Texas Local Government Code (LGC) Chapter 43, the City must provide services to the land on the effective date of the annexation. While some services are provided to the subject property through an interlocal agreement, the City of Schertz must provide police protection, fire protection, emergency medical services, operation and maintenance of streets, solid waste collection, sewer service, and water. However, since the property is currently under a delayed annexation agreement with a 10 year term imit, set to expire in 2020, the property would be provided these services upon the expiration and annexation based on the original agreement within the next year. RECOMMENDATION Staff recommends approval of annexation Ordinance 19 -A -21. Attachments Ord. No. 19 -A -21 Ord. No. 19 -A -21: Exhibit A Annexation Service Plan: Exhibit B ORDINANCE NO. 19 -A -21 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING FOR THE EXTENSION OF THE BOUNDARY LINES OF THE CITY OF SCHERTZ, TEXAS BY THE ANNEXATION OF APPROXIMATELY 58 ACRES OF LAND LOCATED IN GUADALUPE COUNTY APPROXIMATELY 1,000 FEET WEST OF THE INTERSECTION OF ENGEL ROAD AND PRIVATE STREET, BIG JOHN LANE WHEREAS, the City Council of the City of Schertz (the "City ") has determined that it should annex the territory described on Exhibit A attached hereto and made a part hereof (the "Annexed Land "); and WHEREAS, the Annexed Land is located entirely within the extraterritorial jurisdiction of the City, is contiguous to the corporate boundaries of the City (or is deemed to be contiguous, pursuant to Section 43.035(c) of the Texas Local Government Code, as amended), and may be annexed pursuant to Chapter 43 of the Texas Local Government Code, as amended; and WHEREAS, Texas Local Government Code Section 43.028 authorizes the City of Schertz to extend its City limit boundaries through the voluntary annexation of area adjacent to those boundaries upon petition of a landowner; and WHEREAS, a public hearing notice was published in the San Antonio Express News on July 24, 2019 for the hearing held on August 13, 2109 and notice was published in the San Antonio Express News on August 7, 2019 for the hearing on August 27, 2019; and WHEREAS, on August 13, 2019 the City Council conducted a public hearing and after considering the request for voluntary annexation, adopted Resolution 19 -R -64 accepting a petition for voluntary annexation; and WHEREAS; the City Council finds that the Annexed Land is suitable, and it is in the best interest of the City and the citizens and inhabitants thereof that the Annexed Land be annexed to and made a part of the City. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The City hereby annexes the Land described in Exhibit A. Section 2. The Annexed Land shall be included within the City's corporate limits effective on the effective date of this Ordinance, and all taxable property in the Annexed Land shall hereafter bear its pro rata part of the taxes levied by the City, subject to allowable exemptions. Section 3. The land and territory more particularly described as that portion of the tract of land described in Exhibit A, attached hereto and incorporated herein by reference shall be part of the City of Schertz, Texas and inhabitants thereof shall be entitled to all of the rights and privileges as citizens and shall be bound by the acts, ordinances, resolutions, and regulations of the City of Schertz, Texas. Section 4. A service plan outlining the provisions of necessary municipal service to the property described in Exhibit A is hereby approved and the implementation of said plan is hereby authorized. Such plan is attached hereto and incorporated herein as Exhibit B. Section 5. The City manager is hereby authorized and directed to take appropriate action to have the official map of the City revised to reflect the additions to the City's Corporate Limits and the City Secretary is hereby authorized and directed to provide appropriate notice to the State of Texas and the County of Guadalupe of this annexation. Section 6. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 7. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 8. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 9. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 10. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 11. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 12. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 27`h of August, 2019. PASSED, APPROVED AND ADOPTED on final reading the Yd day of September, 2019. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) s i �.i SCheYt4, of City 57.79 AC -' - 0 ;♦ I t' i ' -' ev se, N a a w� E V ya . s a �Errsz a e p Al srlacs "aszv Exhibit A r syw U\Af yr r srr \V srvr r CITY OF SCHERTZ, TEXAS ANNEXATION SERVICE PLAN AREA ANNEXED A 57.80 acre tract of land, being all of the following tracts of land, a 10.0 acre tract called Tract 1, the remaining portion of a 50.800 acre tract, called Tract 2 conveyed to Nancy Pinder of Record in Volume 1306 Page 477 of the Official Public Records of Guadalupe County, Texas, a 10.0 acre tract conveyed to Thomas Jordan of record in Volume 3068 Page 400 of the Official Public Records of Guadalupe County, Texas, a 2.00 acre tract conveyed to Nancy Pinder of record in Volume 3062 Page 852 of the Official Public Records of Guadalupe County, Texas and a 1.00 acre tract conveyed to Nancy Pinder of Record in Volume 2550 Page 244 of the Official Public Records of Guadalupe County, Texas located 1000 feet west of the intersection of Engel Road and the private street titled Big John. See Exhibit A, "Metes and Bounds Description ", attached hereto for a complete description of the property. INTRODUCTION This service plan has been prepared in accordance with Local Government Code Section 43.056. Municipal facilities and services to the annexed area described above will be provided or made available on behalf of the city at the following levels and in accordance with the following schedule: POLICE PROTECTION Patrolling, responses to calls, and other police services will be provided on the effective date of the annexation at the same level as provided throughout the city. FIRE PROTECTION AND FIRE PREVENTION Fire protection and fire prevention services will be provided on the effective date of the annexation at the same level as provided throughout the city. EMERGENCY MEDICAL SERVICES Emergency medical services will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. SOLID WASTE COLLECTION AND DISPOSAL Solid waste collection and disposal services will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. However, no obligation exists for the city to provide solid waste collection services to a person who continues to use the services of a privately owned solid waste management service provider. OPERATION AND MAINTENANCE OF WATER AND WASTEWATER FACILITIES THAT ARE NOT WITHIN THE SERVICE AREA OF ANOTHER WATER OR WASTEWATER UTILITY Operation and maintenance of water and wastewater facilities that are not within the service area of another water or wastewater utility will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. OPERATION AND MAINTENANCE OF ROADS AND STREETS Operation and maintenance of roads and streets will be provided on the effective date of the annexation on the same basis and at the same level as provided throughout the city. STREET LIGHTING Street lighting will be made available on the effective date of the annexation on the same basis and at the same level in comparable areas as provided throughout the city. OPERATION AND MAINTENANCE OF PUBLIC PARKS AND OTHER PUBLICLY OWNED FACILITIES If any public park, playground, swimming pool, or any other publicly owned facility, building or service is located within the annexed area, it will be maintained on the effective date of the annexation on the same basis and at the same level as similar facilities are maintained throughout the city. OTHER SERVICES Other services that may be provided by the city such as planning, code enforcement, animal control, library, park and recreation, court, and general administration will be made available on the effective date of the annexation on the same basis and at the same level as provided throughout the city. CAPITAL IMPROVEMENTS The city will make available to the annexed area any necessary water, sewer, street, and drainage facilities within two and one -half (2 -1/2) years of the effective date of the annexation unless the construction of the necessary facilities is interrupted by circumstances beyond the control of the city, or unless this period is extended by an arbitration decision. No impact fees will be charged to any developer or landowner within the annexed area except in conformity with Local Government Code Ch. 395. Construction of other capital improvements shall be considered by the city in the future as the needs dictate on the same basis as such capital improvements are considered throughout the city. UNIFORM LEVEL OF SERVICES MAY NOT BE REQUIRED Nothing in this plan shall require the city to provide a uniform level of full municipal services to each area of the city, including the annexed area, if different characteristics of topography, land use, and population density are considered a sufficient basis for providing different levels of service. TERM This service plan shall be valid for a term of ten (10) years. AMENDMENTS The plan shall not be amended unless public hearings are held in accordance with Local Government Code Section 43.0561. Exhibit A Metes and Bounds Description 57.80 ACRES A 57,190 acre traCL of land,beingall of the Following tmuts+ofland, a 34.0 acre tract, called I'mct 1,the remaining pordon of a 50,600 acre tract, called Tract 2 curivged to Nancy Pind;;r of Record in Vol uine 1306 Page 477 or the Official F"ublic Records of Guadalupe County,Texas,a 10-111 acre tractconveyed to Thomas jordan of record In Volume 3068 Page 400 of the 4 F[i olel Public Records of Gsradal apenty, Texas, a 2.100 acre tract conveyed to N anry Pinder of record in 'Volume 3062 Purge 852 of the Official Pub] lc Records of Guadalupe County, Texas and a 1,00 acre tract conveyed to Nancy Pinder of Record in Volume 2550 Page 244 of the Official ?ublic Records of Guadalupe Coi.inty,.'l'exas,wnd being racire particularly desrrl bed by metes and bounds as follows: DKIKKING at a found " iron rod, for a southerly southeast corner of a 194.56 nacre tram conveyed to ltolli ng Hills Ranch Development LTD. of record in Volumee 22450 Page 335 of the Official Public Records of Guadalupe Crawntyr, Texas and the southwest corner bf the rinmainir portion of the 5[1,800 area tart acid tract descrlbed herein; THENCE; Along Arid with the common lines or the 194.56 acre tract, [lie remaining portion of the 50.000 acre tract and the 10.01 acre tract, the following two (2) courses: 1. N 25°23'43 "'W, a dismnce of 1892,88 FeeLto a found'A' iron rod, for an interior Enrner of the 194.56 acre itract, the northeast ccirnwr o f the 10.01 acre tract and the tract &-- 4tribed herein, and 2_ N 66115IY31" f1, a distance of 2 192.08 feet to a found Yz" Iron rod in a so-uthwM lime of a MAO acre tract as conveyed to Roia nd K, and Suzanne L, Schott of record in Volume 29$4 Page 6411 of the OFf elal Publle Records of Guadalupe County, Texas, for an easterly southeast comer of the 104.56 acre tract, the northeast corner of the remaining portion of the 54.600 acre tract acrd the tract destrlbed h'ereln; 'CHENCE: S 24°36'55" E, along and with a southwest Itne cif the 60.00 acre tract the northeast line of the remalning portion of the 50.888 acre tract and the 10.0 acre tract at a distance of 497115 feet passing a found 'h" bore rod for ib12 northeast corner of the 10,0 acre tract and at'i easterly exterior corner of the remaining portion ofthe 50.90 acre tract and ccntinuing for a total distance of 1154.18 feet W a Pound %" Iran rod i n th e northwest lime ufa40.00 acre tract conveyed to W es.tan Ranch Foundation of reaard in Volume 2338 Page 451 of the Official Public Records of Guadalupe County, Texas as descrihed in Volume 589 page 776 of the Official Nb[ic Records of Guadalupe County, Texas, for the southeast corner of the 84,00 acre tract, the southeast corner of the 14.0 acne tract and the tract descrlbed herein; THENCE; 5 (Po "09156" W, along and w1th the northwest line of the 40.130 acre tract and a 167.89 acre tract conveyed to 'Weston Ranch Foundation of record in Volume 2338 Page 451 of the Official Publics Records of Guadalupe Count}, Texas and glue southeast line ofthe 1.0.0 acre tract, the retnalning portion of the 50.13100 acre tract, the 1,00 acre tract and the 2.00 acre tract, at a distance of 952,65 feet to a found W iron rod ('bent) for the southeast corner of the 1.00 acre tact and continuing for a total distance of 1622,53 feet to a paint, for the southeast earner of a 3.00 acre tract conveyed to Fatrick Lynn Pfinder of record in Volume 2338 Page 7.32 of the Official Public Records -,F Guadalupe County, an exterior south turner of the reNtaIning portion of the 50.80 acre tract and the tract described hereln, THENCE- Along and with the cona-mon lines of the 3.00 acre tract and the rema ining portion of the 5 0,600 acre tract the following three (3) courses; 1. N 29 °47'16" W, a distance of 361.13 feet to a point, for the northeast corner of the 3.00 acre tract, an interior corner of the remaining portion of the S0.800 tract and the tract described herein, 2. S 60'12'44'W, a distance of 361.50 feet to a point, for the northwest corner of the 3.00 acre tract, an interior corner of the remaining portion of the 50.800 acre tract and the tract described herein, and 3. S 29 °47'16" I;, a distance of 361.42 feet to a point in the northwest line of the 167.89 acre tract, for the southwest corner of the 3.00 acre tract, an exterior south corner of the remaining portion of the 50.800 acre tract and the tract described herein; THENCE: S 60009'56" W, along and with the northwest line of the 167.89 acre tract and the southeast line of the remaining portion of the 50.800 acre tract, a distance of 97.85 feet to the POINT OF BEGINNING and containing 57.80 acres more or less, in Guadalupe Cnunty, Texas. Said tract being described in accordance with a survey prepared by KFW Surveying. Bearings are based on NAD83 Texas State Plane South Central Zone. Agenda No. 6. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Planning & Community Development Subject: Ordinance No. 19 -S -20- Consideration and /or action for an Ordinance on a request to rezone approximately 64 acres of land to Planned Development District (PDD). The subject property is contiguous to the existing Parklands Planned Development, and approximately 1000 feet west of the intersection of Engel Road and private street, Big John Lane, Guadalupe County, Texas. (B. James, L. Wood, E. Delgado) Final Reading BACKGROUND At the August 27, 2019 City Council meeting a public hearing was held on this item. One resident spoke on this item questioning the private park proposed within the first unit of the development. Aditional there was a discussion between City Council and staff in relation to the proposed mean and median lot width and lot area proposed within the Plannede Development District Design Standards. After this discussion occured a unanimous approval by City Council was provided on the first reading of this item. Update from the August 13, 2019 City Council Meeting: At the August 13, 2019 City Council meeting a public hearing was held and a resolution was adopted accepting the voluntary annexation petition by Scrappy Development LLC., property owner, associated with the subject property. Additionally, at the August 13, 2019 City Council meeting this zoning item was presented by staff and a public hearing was held but due to a noticing error, staff recommended no action be taken by City Council which was accepted. A new public hearing will be held associated with this zoning request at the August 27, 2019, City Council meeting which will include a staff presentation and public comment. The applicant is proposing to rezone approximately 64 acres of land to Planned Development District (PDD) located approximately 1000 feet west of the intersection of Engel Road and the private street, Big John Lane. Currently, a portion (3.05 acres) of the property is within the City limits and zoned Pre - Development District (PRE), a portion (2.67 acres) is zoned Planned Development District as part of the existing Parklands PDD, and a portion is outside of the City limits under a delayed annexation agreement and will go through the annexation process with City Council along with this proposed zone change application. The applicant is requesting to rezone all 64 acres to a Planned Development District (PDD), which will consist of single - family residential uses and public parkland. Five (5) public hearing notices were mailed to surrounding property owners on June 28, 2019. A public hearing notice was published in the "San Antonio Express" on July 24, 2019. At the time of this report, staff has received zero (0) responses in favor, opposed or neutral to. The following resident spoke at the July 10, 2019 Planning & Zoning Commission Public Hearing: Ronnie Schott- 1300 Engel Road • Expressed concerns in relation to flooding, and questioned the proposed drainage for the site and the existing planned Parklands development. The proposed zoning and MDP consist of 214 lots of three (3) different minimum lot sizes; 7,200 square feet, 8,200 square feet, and 9,000 square feet, with a total density of 3.52 units per acre. The PDD design standards stipulate minimum standard lot widths of 60 feet, 65 feet and 70 feet. Additionally, the mean dimensions for all lot widths shall not be less than 67 feet and the median dimensions for lot width shall be no less than 65 feet. The design standards stipulate that the lot area mean shall not be less than 8,568 square feet, with a median of 8,088 square feet. Each approved final plat for Parklands II will be required to meet these mean and median dimensions. The Parklands II Planned Development District and the MDP have proposed an additional 2.67 acres of parkland, immediately adjacent to the 5 -acre parkland that was approved with the Parklands PDD. This additional 2.67 acres would increase the total public park area to approximately 7.67 acres of public park for Parklands and Parklands II. In addition to the 2.67 acres, Parklands II is proposing to contribute additional park improvements to the improvements required for the Parklands subdivision. These improvements are to include interactive musical instruments, picnic tables / benches, four pickleball courts, a second playscape / playground, a baseball diamond, and additional sidewalks. The proposed PDD also provides specific design standards for fencing, screening, and landscaping within the development. The following summary highlights some of the modifications to the requirements of the Unified Development Code (UDC). Please review the PDD to view all modifications. 1. Parklands II will be comprised of 214 single family detached residential dwellings with a total density of 3.52 units per acre per the master plan. 2. The design standards propose to implement specific fencing and screening requirements (6 foot high wood fence with masonry columns) along the rear of lots that are adjacent to the 20 foot open space adjacent to the proposed 35 foot right -of -way dedication. I The design standards propose to implement additional landscaping requirements than what is required by the current UDC. These include the planting of an additional tree (minimum of 4, two of which are to be located in the front yard) on each of the lots within lots 1 -18 block 1, lots 1 -4 block 11 and lots 1 -8 block 2. Additionally, in the planned 20 foot open space lots along the southern boundary of the entrance road and adjacent to lots 8 and 9 of block 3 there are to be trees planted at a minimum of 50 foot intervals along the right -of -way. 4. In addition to the 20 foot open space with the trees at the specified 50 foot intervals, there is a proposed 8 foot public walkway that is to meander through the landscaping. 5. In addition to the public parkland dedication and improvements, the proposed PDD also includes a private pocket park that will include internal trails, gazebo, park benches, and several landscape features. This pocket park is proposed as a key feature in the entrance of Parklands II, and will be incorporated with Unit 1. GOAL The proposed rezone is for approximately 64 acres of land from Pre - Development District (PRE), Planned Development District (PDD), and outside City limits under a delayed annexation agreement to Planned Development District (PDD), to be known as Parklands II. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The Schertz Sector Plan from 2013 did not evaluate this area of northern Schertz. The Future Land Use Map has the subject property designated as Single Family Residential and Agricultural Conservation based on the evaluation completed with the Comprehensive Land Use Plan. Since this area has not been evaluated since the Comprehensive Land Use Plan the current designation of Agricultural Conservation does not account for the various subdivisions in the area, which more aligns with the Single - Family Residential designation. The rezoning request appears to have a minimal impact on the public infrastructure, facilities or services and the plan has incorporated curvilinear streets, fencing and screening and increased park area and open space. The proposed master plan separates the subject property into four separate units, and each unit contains each of the three lot types SF 7,200, SF 8,200, and SF 9,000. Per the associated master plan there are a proposed 122 lots designated SF 7,200, 47 lots designated SF 8,200 and 45 lots designated SF 9,000 for a total of 214 lots. However, the PDD stipulates a mean of 8,568 and a median of 8,088 for each final plat that is to be reviewed. One of the features that is proposed with the master plan is a 35' right -of -way dedication along the southern property line in accordance with the Master Thoroughfare Plan which designates a proposed 70' residential collector that runs parallel to the property line of the subject property. In addition to the right -of -way dedication, the proposed master plan includes a local street stub out to the proposed collector along with two 20' wide pedestrian access points from the subdivision to the collector. Another feature of the proposed master plan is the connectivity (three separate access points) with the existing Parklands Planned Development along with a connection to the adjacent agricultural property for future development. FISCAL IMPACT None. RECOMMENDATION Based on the surrounding subdivisions (including the approximately 194 -acre Parklands immediately adjacent to the property), increased park area for Parklands and Parklands II, provided open space (approximately 4.32 acres), increased fencing requirements adjacent to the open space, the 8 -foot meandering sidewalk, and increased landscape requirements, staff will be making a recommendation of approval. An Annexation and Zoning Case are required for this project and staff was intending to have both applications be heard for first reading at the same meeting. Due to noticing error by staff the annexation proceedings had to be pushed back but the zoning application was already noticed for public hearing on the August 13th meeting. To resolve this issue and ensure both applications are heard concurrently, Staff recommended that City Council conduct the public hearing but take no action, which is what occurred at the August 13th meeting. Based on no action being taken this item will have an additional public hearing, and staff is recommending action be taken on this item at the August 27th City Council meeting. Additionally, the official annexation ordinance will also be heard for first reading at the August 27th meeting. The corrected City Council meeting schedule for this item will be as follows: 0 August 13, 2019: Resolution accepting the petition for voluntary annexation (Resolution Approved at meeting) • August 27, 2019: Parklands II Annexation 1 st reading & Parklands II Zone Change 1 st reading • September 3, 2019: Parklands II Annexation 2nd reading & Parklands II Zone Change 2nd reading This item was heard at the July 10, 2019 Planning and Zoning Commission in which a unanimous recommendation of approval was provided. Staff is making a recommendation of approval of the zone change request as presented. Attachments 19 -5 -20 Ord. 19 -5 -20 Exhibit A "The Property" Ord. 19 -5 -20 Exhibit B "The Property" Aerial Exhibit 200' Buffer Notice Map Parklands II PDD Design Standards and Exhibits ORDINANCE NO. 19 -S -20 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 64 ACRES OF LAND FROM PRE - DEVELOPMT DISTRICT, (PRE), PLANNED DEVELOPMENT DISTRICT (PDD), AND DELAYED ANNEXATION (DVL) TO PLANNED DEVELOPMENT DISTRICT (PDD). WHEREAS, an application to rezone approximately 64 acres of land located approximately 1000 feet west of the intersection of Engel Road and the private street, Big John Lane, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the "Property") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on July 10, 2019, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on August 13, 2019 and August 27, 2019 the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and Exhibit B, is hereby zoned Planned Development District (PDD). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 27th day of August, 2019. PASSED, APPROVED AND ADOPTED on final reading the 3rd day of September, 2019. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) � . � ... � e o= E7 N N mm o �I -o y N BIG JOHN WAS ( VOL. fS4 E;,- N 21 NOTES: 1. ALL INTERNAL STREETS WITHIN THE M.D.P. LIMITS ARE LOCAL 'A" WITH A 50' R.O.W., 30' PAVEMENT AND 10' PARKWAYS UNLESS OTHERWISE NOTED 2. BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (N.A.D.) OF 1983. 3. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. 4. REFERENCED PROPERTY IS IN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN, AS SCALED FROM FEMA FLOOD MAP 90 & 95 OF 480, COMMUNITY PANEL NO. 48187CO09OF & 48187C0095F, DATED NOVEMNER 02, 2007. N640 38' 17 "E 37.4' N250 21'44"W 50' J - ----- RIVATE ROAD) PG. 878 ZONING TABLE TOTAL ACREAGE EXISTING ZONING PROPSOED ZONING 60.8 ACRES PRE / OCL PDD 2.67 ACRES PDD PDD NOTE. THE PROPOSED ZONING BOUNDAR YENCOMPA SSES THE ENTIRE 60.8 ACRE PROPERTYAND A 267 PORTION OF THE PARKLANDS SUBDIVISION OCL= OUTSIDE CITYLIM /TS PGA 01? 0 J � Z Q W W _ p� �O4t U r o W W `0 11-1 ::) X W M Z c/)��C�> -C�QW~ co Uzi —W��p zJ�zW Q z C) N J c/) 0) U U Q W Z WjJ W I _ - - - - -- PRIVATE STREET) _ - - -- - -- BIG JOHN WAY (_ 35' R.O. W DEDICATION �QP Ali 167.89 ACRE TRACT LAND USE: AGRICULTURE ZONING: DVL PROPERTY ID: 61511 (VOL. 2338 PG. 451 O.P.R.) OWNER: WESTON RANCH FOUNDATION 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 THE PARKLANDS ll SUBDIVISION PLANNED DEVELOPMENT DISTRICT ZONING EXHIBIT SCHERTZ, TEXAS GUADALUPE COUNTY CURVE TABLE CURVE LENGTH RADIUS TANGENT DELTA CHORD CHORD BEARING C1 207.84' 2083.00' 104.00' 5 °43'01" 207.75' N38 035'14 "E C2 32.27' 50.00' 16.72' 36 °5842" 31.71' S43 016'29 "W C3 10.43' 15.00' 5.44' 39 °51'08" 10.22' S44 °4242" C4 104.09' 135.00' 54.78' 44 °10'33" 101.53' N3° 5'17 'W (VOL. 647 l u. too ...., ' OTIFICA TION BOUNDARY J PARKLANDS SUBDIVISION LAND USE: SINGLE - FAMILY RESIDENTIAL 194.56 ACRE TRACT PROPERTY ID: 68373 ZONING: PDD (VOL. 2260 PG. 355 O.P.R.) OWNER: ROLLING HILLS RANCH DEVELOPMENT, LTD 1616 CALLE DEL NORTE LAREDO, TX 78041 N66 ° 50'31 "E 2092.08' ow sm 200' NOTIFICATION BOUNDARY 0 d' LEGAL DESCRIPTION: 00 A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLESDACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVE') TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUMj PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. N RO11NA-2-67 ACRrELOPMENT T OF LAND BEING OUT F A 194.56 ACRE TRA�T LONVEYED TO G HIL TD. IN VOL. 2 60, PG. 355 O.P. PROPOSED FOR ALLI PROPERTY WIT IN TH -BF -HIS N MASTER DE IS PANNED DEVEL PMENT DISTRICT (PDD). O rr^^ 40.00 ACRE TRACT LAND USE: AGRICULTURE ZONING: DVL PROPERTY ID: 61504 (VOL. 589 PG, 776 O.P.R.) OWNER: WESTON RANCH FOUNDATION 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 0 U co ui N Lo 00 CL co �o"oC)zC) �Q��cflpQ�l— Lo LU �QU.izw�Yo� MQ,Z)N �lOJoZ a.o0 Q m Nco W Op cn W 0 975' TO ENGEL RD ;r ALIN LS SITE 15 X35 z_ p0 LE82 � E �PGOG F� mC) c3` P E TY ID# 683 1300 E ->EL RD �a EW BRAUN S, TX 7 354 LUME 2944, AGE ? N v2 LOCATION MAP N. T. S. SCALE: I"=100' 0' 100' 300' m !!I 200' 1 -- LEGEND = BOUNDARY = 5' CONTOURS = 200' NOTIFICATION BOUNDARY APPL ICANT /OWNER.- SCRAPPYDEVELOPMENT, LLC. 1202 W. BITTERS RD BLDG. 1 STE. 1200 SANANTONIO, TX 78216 PHONE.- (210) 493 -2811 SURVEYOR. KFW SURVEYING 3421 PA ESA NOS PKWY, SUITE 101 SANANTONIO, TX 78231 PHONE. (210) 979 -8444 FAX (210) 979 -8441 l7w ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX: (830) 627 - 9097 V N o� PREPARED: OCTOBER 05, 2018 EXHIBIT B o� THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED ANDVOR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. f ENGEL RD (68382) r 7 ° ECKHARDT RD I'I• (165195) I.I' I° ICI 1370 ENGEL RD �•I• �'� /� ���SQPR a��G��N 520 IOLAS WAY o 1� (68368) .� ENGEL RD (155522) c ECKHARDT RD (68375) _ � �(( (68373) i Q r� Q, °'• ENGEL RD 520 IOLAS WAY ® (14 22) �O� ! (61504) alp \ �L 1374 ENGEL RD `.`�� f•` �< (130919) 9'.-**r • ENGEL RD (116006) O�� �� I.I1376 ENGEL RD 0�G1 (124861) ,. GREEN VALLEY RD (61511) � •� c+ti a N ScH ljua I 1LL �.� W '�� >E COMMUNITY * SERVICE * OPPORTUNITY ..�% s 0 3 M; so 0a Q_ N % 0 a o° i �o o N/ N O p N 'a ui NOTES: 1. ALL INTERNAL STREETS WITHIN THE M.D.P. LIMITS ARE LOCAL 'A" WITH A 50'R. 0. W, 30' PAVEMENT AND 10' PARKWAYS UNLESS OTHERWISE NOTED 2. THIS PROPERTY IS NOT WITHIN THE EDWARDS AQUIFER RECHARGE ZONE. 3. UTILITY SERVICE PROVIDED BY THE FOLLOWING ENTITIES: WATER SERVICE CITY OF SCHERTZ SEWER SERVICE CITY OF SCHERTZ/CIBOLO CREEK MUNICIPAL AUTHORITY TELEPHONE SERVICE AT &T CABLE TELEVISION TIME WARNER CABLE ELECTRIC GVEC GAS CENTERPOINT ENGERGY 4. THE FRONT, SIDE, AND REAR SETBACKS WILL CONFORM TO THE MINIMUM SETBACKS REQUIRED BY THE PROPOSED PLANNED DEVELOPMENT DISTRICT (PDD) 5. A VARIABLE SIGHT CLEARANCE EASEMENT WILL BE REQUIRED AT CORNER LOTS IF THE INTERSECTION DOES NOT MEET SIGHT DISTANCE REQUIREMENTS AS DEFINED IN LATEST EDITION OFAASHTO MANUAL. 6. BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (N.A. D.) OF 1983. 7. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. 8. REFERENCED PROPERTY IS IN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN, AS SCALED FROM FEMA FLOOD MAP 90 & 95 OF 480, COMMUNITY PANEL NO. 48187CO09OF & 48187C0095F, DATED NOVEMNER 02, 2007. 9. ALL PRIVATE OPEN SPACE, COMMON AREAS, GREENBELTS, DRAINAGE \ EASEMENT ETC. ARE THE RESPONSIBILITY OF THE DEVELOPER OR ITS SUCCESSORS AND / OR ASSIGNS. II I \ Gov 01 LOT 900 �Bt C LAND USE DENSITY TABLE UNIT TOTAL ACREAGE DRAINAGE/ OPEN SPACE R.O.W. DEDICATION RESIDENTIAL ACREAGE SF 7200 SF 8200 SF 9000 TYPICAL LOT DIMENSIONS DWELLING UNITS DENSITY (DWELLING UNITS /ACRES) EXISTING ZONING APPROXIMATE UNIT SCHEDULE 1 22.28 2.94 0.49 18.85 34 15 23 60'x 120' 72 3.23 OCL 2019 2 9.74 0.32 0.14 9.28 20 5 8 60'x 120' 33 3.39 PRE /OCL 2020 3 12.00 0.44 0.48 11.08 28 14 4 60'x 120' 46 3.83 OCL 2021 4 16.78 0.62 0.57 15.59 40 13 10 60'x 120' 63 3.75 OCL 2022 TOTAL 60.80 4.32 1.68 54.80 122 47 45 214 3.52 PARK REQUIREMENTS = 1 ACRE /100 RESIDENTIAL LOTS PARK REQUIREMENTS = 225 LOTS X 1 ACRE1100 LOTS = 2.25 ACRES OCL = OUTSIDE CITY LIMITS PARKLANDS SUBDIVISION LAND USE: SINGLE - FAMILY RESIDENTIAL 194.56 ACRE TRACT PROPERTY ID: 68373 ZONING: PDD (VOL. 2260 PG. 355 O.P.R.) OWNER: ROLLING HILLS RANCH DEVELOPMENT, LTD 1616 CALLE DEL NORTE LAREDO, TX 78041 PROPOSED PARKLANDS SUBDIVISION N66° 50'31 "E 2092.08' x SCALE: I"=100' 0 100' 300' 200' UTILITYAND STORM WATER NOTES: 1. CITY OF SCHERTZ WATER MAINS WILL BE EXTENDED FROM THE PARKLANDS DEVELOPMENT TO SERVE THIS SUBDIVISION. 2. AS THIS SUBDIVISION IS UPSTREAM OF PARKLANDS, CITY OF SCHERTZ SANITARY SEWER MAINS WILL BE EXTENDED FROM THE PARKLANDS DEVELOPMENT TO SERVE THIS SUBDIVISION. 3. STORM WATER FROM THIS SUBDIVISION WILL FLOW THROUGH THE PARKLANDS DEVELOPMENT. \` OPEN SPACE'S ass 1 2 3 / �- BLOCK 1 �30' ROAD EASEMEN LOT 900 5 BLOCK 2 Y (VO .1078 PG. 387 O.P.R OPEN SPACE 4 6 / 7 8 9 10 BLOCK 1 O U-1 / 11 12 13 / J 14 15 16 17 m ti O 1 / I I 0 18 co K 2 3 4 5 10 ti Q ° �A, 1 0 0 30' ROAD E�SEMENT �Q� J J BLOCK 11 775 (VOL. 1077 PG. 5 O.P.R.) g p� `` / / LOCAL STREET \ 1 - 20.0' LOT 901 OPEN SPA E (50' ROW) / LOT 902 OT 902 OPEN SPA OPEN SPACE LOT 900 OPEN SPA 6 '(��� \ \ / OT 901 OPEN SPAC 0 19 � 1 14 0 / LOT 900 OPEN SPACE 2 �pT G� 3 " 1 /30 o e�N SPPG 18 Z N 1 26 1 24 0 / tOP 2 c 2 13 / / N 7 3 \ 2 llh 29 2 25 / - -- J BLOCK 6 2 23 17 / BLOCK 7 ` 8 3 12 P Q / 3 28 24 �\ BLOCK 9 BLOCK 11 / 4 1 °G \�0 � 3 BLOCK 8 3 22 BLOCK 2 -' I� 1 4 16 11 4 9 q° 8 7 7 6 6 O a 5 m ° °- J 6 ` 7 00 00 N 0) M 8 q° 8 7 7 6 6 O W �s m ° °- 4 T 2 / 17 4 23 ~ UNI 1 x 4 21 w LOCAL STREET U \14 10 / 5 (50' ROW) � N 5 BLOCK 22 p I- W J / 5 O /� 26 5 ¢0 5 20 O �Z) 04�Z 00 M / 9 O �� 6 � _j0 UNIT 4 °� BLOCK v � 21 U �U ��Z)WCl) 13 GD 6 6 19 W re >- CO Z � 6 / 2 / v� LO U�z~a Wz 12 HOC 8 7 Oho -- _ BLOCK 10 Co OV)OW�YO� arnOoQ / ��q�s „ 20 } C'7 OZ) NONJCn a 7 18 °� CO J 7 8 / \ co O 24 3 W 7 � 17 , / ' UNIT 3 w z e BLOCK 5 8 9 g� 23 _ 0 co LO z Z 10 Z 4 L ui W _ap 0c) m aj0 p� aW o Lu �aU MaW IZ (n 11 UO� Q C) CO O0 O a Q) z 0, m��aoMUzx Z L T 10PENSPAC uj cl) 'LLZQ> -UQW~ Q LS co W Q Z� oa U) FLU 0 J % (50'ROW) Z V' LoOaNJJW PEN PA E QZ NC) N -Qa Lu _-j Q 1 z ° W O 785 Lu CL J � C) � 2I 1 1 12 \ 2 11 \ BLOCK 4 BLOCK 4 3 10 \ 9 4 5 8 \ \ 6 7 ZONED PRE 4 O 16 � / 9 18 18 I 15 10 / 22 9 16 BLOCK 5 19 10 17 21 15 W 14 / 20 r 10 O \ 12 11 / 11 16 BLOCK 9 I 6 7 8 b j 20 BLOCK 8 J Q o / ! / 13 21 BLOCK 7 141 1 � 13 12 13 14 15 11 / 12 22 16 17 / 18 19 13 14 / 15 CAL STREET 23 i / / LO 50' ROW L AL �� \ (50' ROW) U / / BLOCK 10 `'' %a I / BLOCK 5 / w W 0 °- l 10 9 LOCAL STREET 24 11 BLOCK 5 \ 10 fa 13 12 w BLOCK � 15 32 (50' ROW) z 33 34 35/ w ¢ o w / a 27 28 / 29 30 31 O O / O � I 26 LOT 900, BLOCK 10 OPEN SPACE \ / \ 20' BUFFER (0 EN SPACE) LOT 900 BLOCK 5 - - I 5 g � 8 I \ 9 BLOCK 5 25 � - 4 / LOT 900 OPEN SPACE 2 ' PEDESTR AN - - - - - - 1 - - - -tpT g0II"OPEN SPACE & U ILITY EAS ENT OT 90o, BLOCK 5 20' PEDESTRIAN - - & UTILITY EASEMENT - - - - 3 ' R.O. W DEDICATION J 40.00 ACRE TRACT S60° 09' 56 "W 2081.88' / LAND USE: AGRICULTURE UFFER (OPEN SP CE) - ., „ °- 3 „ °- 3 „ ° -3HO= „ ° -3 -- 20' ZONING :DVL PROPERTY ID: 61504 20' ACCESS EA �' 1 (VOL. 589 PG. 776 O.P.R.) (VOL. 647 PG. 25 O.P.R.) / / BIG JOHN WAY (PRIVATE STREET) - 35' R.O. W DEDICATION (VOL. 647 PG. 253 O.P.R.) / OWNER: WESTON RANCH FOUNDATION 167.89 ACRE TRACT 112 E PECAN STREET BOX 27 LAND USE: AGRICULTURE / SAN ANTONIO, TX 78205 \ ZONING: DVL PROPERTY ID: 61511 _ (VOL. 2338 PG. 451 O.P.R.) ` \ \ OWNER: WESTON RANCH FOUNDATION \ / 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 10' SIDE SETBA AUN LS SITE R� �pG��s LPG °G �c GR� _z_ cs y 'Aa O 'ow ?IQ 354 Z_ cP �Z v F� 1103 LOCATION MAP N. T. S. LEGEND = BOUNDARY = RIGHT - OF -WAY = PHASING LIMITS ----715- - - = 5' CONTOURS = OVERHEAD ELECTRIC TRANSMISSION LINES = OPEN PACE / DRAINAGE EASEMENT DEVEL OPER/APPL /CANT /OWNER.• 1202 W. B /TIERS RD BLDG. � SUITE X200 SANANTON /O, TX 78216 PHONE.- (210) 493-2811 SURVEYOR: KFW SURVEYING 3421 PAESANOS PKWY, SUITE 101 SAN ANTON /O, TX 78231 PHONE.- (210) 979 -8444 FAX (210) 979 -8441 I~ 60' �I * 5' SIDE SETBACK IS ACCEPTABLE WITH SPRINKLER SYSTEMS NOT TO SCALE 20' REAR SETBACK ETBACK' SETBACK ADJACENT T R.O.W.) =RONT SETBACK 15'ELEC., GAS, TELE. 3 CATV EASMENT THE PARKLANDS 11 SUBDIVISION MASTER DEVELOPMENT PLAN SCHERTZ, TEXAS GUADALUPE COUNTY LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLED TRACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 2550 PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. PROPOSED ZONING FOR ALL PROPERTY WITHIN THE LIMITS OF THIS MASTER DEVELOPMENT IS PLANNED DEVELOPMENT DISTRICT (PDD). ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX (830) 627 - 9097 PREPARED: JUNE 07, 2019 THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLYAND MAY HAVE BEEN INADVERTENTLYALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. 1 1 12 \ 2 11 \ BLOCK 4 BLOCK 4 3 10 \ 9 4 5 8 \ \ 6 7 ZONED PRE 4 O 16 � / 9 18 18 I 15 10 / 22 9 16 BLOCK 5 19 10 17 21 15 W 14 / 20 r 10 O \ 12 11 / 11 16 BLOCK 9 I 6 7 8 b j 20 BLOCK 8 J Q o / ! / 13 21 BLOCK 7 141 1 � 13 12 13 14 15 11 / 12 22 16 17 / 18 19 13 14 / 15 CAL STREET 23 i / / LO 50' ROW L AL �� \ (50' ROW) U / / BLOCK 10 `'' %a I / BLOCK 5 / w W 0 °- l 10 9 LOCAL STREET 24 11 BLOCK 5 \ 10 fa 13 12 w BLOCK � 15 32 (50' ROW) z 33 34 35/ w ¢ o w / a 27 28 / 29 30 31 O O / O � I 26 LOT 900, BLOCK 10 OPEN SPACE \ / \ 20' BUFFER (0 EN SPACE) LOT 900 BLOCK 5 - - I 5 g � 8 I \ 9 BLOCK 5 25 � - 4 / LOT 900 OPEN SPACE 2 ' PEDESTR AN - - - - - - 1 - - - -tpT g0II"OPEN SPACE & U ILITY EAS ENT OT 90o, BLOCK 5 20' PEDESTRIAN - - & UTILITY EASEMENT - - - - 3 ' R.O. W DEDICATION J 40.00 ACRE TRACT S60° 09' 56 "W 2081.88' / LAND USE: AGRICULTURE UFFER (OPEN SP CE) - ., „ °- 3 „ °- 3 „ ° -3HO= „ ° -3 -- 20' ZONING :DVL PROPERTY ID: 61504 20' ACCESS EA �' 1 (VOL. 589 PG. 776 O.P.R.) (VOL. 647 PG. 25 O.P.R.) / / BIG JOHN WAY (PRIVATE STREET) - 35' R.O. W DEDICATION (VOL. 647 PG. 253 O.P.R.) / OWNER: WESTON RANCH FOUNDATION 167.89 ACRE TRACT 112 E PECAN STREET BOX 27 LAND USE: AGRICULTURE / SAN ANTONIO, TX 78205 \ ZONING: DVL PROPERTY ID: 61511 _ (VOL. 2338 PG. 451 O.P.R.) ` \ \ OWNER: WESTON RANCH FOUNDATION \ / 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 10' SIDE SETBA AUN LS SITE R� �pG��s LPG °G �c GR� _z_ cs y 'Aa O 'ow ?IQ 354 Z_ cP �Z v F� 1103 LOCATION MAP N. T. S. LEGEND = BOUNDARY = RIGHT - OF -WAY = PHASING LIMITS ----715- - - = 5' CONTOURS = OVERHEAD ELECTRIC TRANSMISSION LINES = OPEN PACE / DRAINAGE EASEMENT DEVEL OPER/APPL /CANT /OWNER.• 1202 W. B /TIERS RD BLDG. � SUITE X200 SANANTON /O, TX 78216 PHONE.- (210) 493-2811 SURVEYOR: KFW SURVEYING 3421 PAESANOS PKWY, SUITE 101 SAN ANTON /O, TX 78231 PHONE.- (210) 979 -8444 FAX (210) 979 -8441 I~ 60' �I * 5' SIDE SETBACK IS ACCEPTABLE WITH SPRINKLER SYSTEMS NOT TO SCALE 20' REAR SETBACK ETBACK' SETBACK ADJACENT T R.O.W.) =RONT SETBACK 15'ELEC., GAS, TELE. 3 CATV EASMENT THE PARKLANDS 11 SUBDIVISION MASTER DEVELOPMENT PLAN SCHERTZ, TEXAS GUADALUPE COUNTY LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLED TRACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 2550 PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. PROPOSED ZONING FOR ALL PROPERTY WITHIN THE LIMITS OF THIS MASTER DEVELOPMENT IS PLANNED DEVELOPMENT DISTRICT (PDD). ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX (830) 627 - 9097 PREPARED: JUNE 07, 2019 THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLYAND MAY HAVE BEEN INADVERTENTLYALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. 4 O 16 � / 9 18 18 I 15 10 / 22 9 16 BLOCK 5 19 10 17 21 15 W 14 / 20 r 10 O \ 12 11 / 11 16 BLOCK 9 I 6 7 8 b j 20 BLOCK 8 J Q o / ! / 13 21 BLOCK 7 141 1 � 13 12 13 14 15 11 / 12 22 16 17 / 18 19 13 14 / 15 CAL STREET 23 i / / LO 50' ROW L AL �� \ (50' ROW) U / / BLOCK 10 `'' %a I / BLOCK 5 / w W 0 °- l 10 9 LOCAL STREET 24 11 BLOCK 5 \ 10 fa 13 12 w BLOCK � 15 32 (50' ROW) z 33 34 35/ w ¢ o w / a 27 28 / 29 30 31 O O / O � I 26 LOT 900, BLOCK 10 OPEN SPACE \ / \ 20' BUFFER (0 EN SPACE) LOT 900 BLOCK 5 - - I 5 g � 8 I \ 9 BLOCK 5 25 � - 4 / LOT 900 OPEN SPACE 2 ' PEDESTR AN - - - - - - 1 - - - -tpT g0II"OPEN SPACE & U ILITY EAS ENT OT 90o, BLOCK 5 20' PEDESTRIAN - - & UTILITY EASEMENT - - - - 3 ' R.O. W DEDICATION J 40.00 ACRE TRACT S60° 09' 56 "W 2081.88' / LAND USE: AGRICULTURE UFFER (OPEN SP CE) - ., „ °- 3 „ °- 3 „ ° -3HO= „ ° -3 -- 20' ZONING :DVL PROPERTY ID: 61504 20' ACCESS EA �' 1 (VOL. 589 PG. 776 O.P.R.) (VOL. 647 PG. 25 O.P.R.) / / BIG JOHN WAY (PRIVATE STREET) - 35' R.O. W DEDICATION (VOL. 647 PG. 253 O.P.R.) / OWNER: WESTON RANCH FOUNDATION 167.89 ACRE TRACT 112 E PECAN STREET BOX 27 LAND USE: AGRICULTURE / SAN ANTONIO, TX 78205 \ ZONING: DVL PROPERTY ID: 61511 _ (VOL. 2338 PG. 451 O.P.R.) ` \ \ OWNER: WESTON RANCH FOUNDATION \ / 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 10' SIDE SETBA AUN LS SITE R� �pG��s LPG °G �c GR� _z_ cs y 'Aa O 'ow ?IQ 354 Z_ cP �Z v F� 1103 LOCATION MAP N. T. S. LEGEND = BOUNDARY = RIGHT - OF -WAY = PHASING LIMITS ----715- - - = 5' CONTOURS = OVERHEAD ELECTRIC TRANSMISSION LINES = OPEN PACE / DRAINAGE EASEMENT DEVEL OPER/APPL /CANT /OWNER.• 1202 W. B /TIERS RD BLDG. � SUITE X200 SANANTON /O, TX 78216 PHONE.- (210) 493-2811 SURVEYOR: KFW SURVEYING 3421 PAESANOS PKWY, SUITE 101 SAN ANTON /O, TX 78231 PHONE.- (210) 979 -8444 FAX (210) 979 -8441 I~ 60' �I * 5' SIDE SETBACK IS ACCEPTABLE WITH SPRINKLER SYSTEMS NOT TO SCALE 20' REAR SETBACK ETBACK' SETBACK ADJACENT T R.O.W.) =RONT SETBACK 15'ELEC., GAS, TELE. 3 CATV EASMENT THE PARKLANDS 11 SUBDIVISION MASTER DEVELOPMENT PLAN SCHERTZ, TEXAS GUADALUPE COUNTY LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLED TRACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 2550 PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. PROPOSED ZONING FOR ALL PROPERTY WITHIN THE LIMITS OF THIS MASTER DEVELOPMENT IS PLANNED DEVELOPMENT DISTRICT (PDD). ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX (830) 627 - 9097 PREPARED: JUNE 07, 2019 THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLYAND MAY HAVE BEEN INADVERTENTLYALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. LOCAL STREET 24 11 BLOCK 5 \ 10 fa 13 12 w BLOCK � 15 32 (50' ROW) z 33 34 35/ w ¢ o w / a 27 28 / 29 30 31 O O / O � I 26 LOT 900, BLOCK 10 OPEN SPACE \ / \ 20' BUFFER (0 EN SPACE) LOT 900 BLOCK 5 - - I 5 g � 8 I \ 9 BLOCK 5 25 � - 4 / LOT 900 OPEN SPACE 2 ' PEDESTR AN - - - - - - 1 - - - -tpT g0II"OPEN SPACE & U ILITY EAS ENT OT 90o, BLOCK 5 20' PEDESTRIAN - - & UTILITY EASEMENT - - - - 3 ' R.O. W DEDICATION J 40.00 ACRE TRACT S60° 09' 56 "W 2081.88' / LAND USE: AGRICULTURE UFFER (OPEN SP CE) - ., „ °- 3 „ °- 3 „ ° -3HO= „ ° -3 -- 20' ZONING :DVL PROPERTY ID: 61504 20' ACCESS EA �' 1 (VOL. 589 PG. 776 O.P.R.) (VOL. 647 PG. 25 O.P.R.) / / BIG JOHN WAY (PRIVATE STREET) - 35' R.O. W DEDICATION (VOL. 647 PG. 253 O.P.R.) / OWNER: WESTON RANCH FOUNDATION 167.89 ACRE TRACT 112 E PECAN STREET BOX 27 LAND USE: AGRICULTURE / SAN ANTONIO, TX 78205 \ ZONING: DVL PROPERTY ID: 61511 _ (VOL. 2338 PG. 451 O.P.R.) ` \ \ OWNER: WESTON RANCH FOUNDATION \ / 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 10' SIDE SETBA AUN LS SITE R� �pG��s LPG °G �c GR� _z_ cs y 'Aa O 'ow ?IQ 354 Z_ cP �Z v F� 1103 LOCATION MAP N. T. S. LEGEND = BOUNDARY = RIGHT - OF -WAY = PHASING LIMITS ----715- - - = 5' CONTOURS = OVERHEAD ELECTRIC TRANSMISSION LINES = OPEN PACE / DRAINAGE EASEMENT DEVEL OPER/APPL /CANT /OWNER.• 1202 W. B /TIERS RD BLDG. � SUITE X200 SANANTON /O, TX 78216 PHONE.- (210) 493-2811 SURVEYOR: KFW SURVEYING 3421 PAESANOS PKWY, SUITE 101 SAN ANTON /O, TX 78231 PHONE.- (210) 979 -8444 FAX (210) 979 -8441 I~ 60' �I * 5' SIDE SETBACK IS ACCEPTABLE WITH SPRINKLER SYSTEMS NOT TO SCALE 20' REAR SETBACK ETBACK' SETBACK ADJACENT T R.O.W.) =RONT SETBACK 15'ELEC., GAS, TELE. 3 CATV EASMENT THE PARKLANDS 11 SUBDIVISION MASTER DEVELOPMENT PLAN SCHERTZ, TEXAS GUADALUPE COUNTY LEGAL DESCRIPTION: A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLED TRACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 2550 PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. PROPOSED ZONING FOR ALL PROPERTY WITHIN THE LIMITS OF THIS MASTER DEVELOPMENT IS PLANNED DEVELOPMENT DISTRICT (PDD). ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX (830) 627 - 9097 PREPARED: JUNE 07, 2019 THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED AND /OR TRANSMITTED ELECTRONICALLYAND MAY HAVE BEEN INADVERTENTLYALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. o= E7 N N mm o �I -o y N BIG JOHN WAS ( VOL. fS4 E;,- N 21 NOTES: 1. ALL INTERNAL STREETS WITHIN THE M.D.P. LIMITS ARE LOCAL 'A" WITH A 50' R.O.W., 30' PAVEMENT AND 10' PARKWAYS UNLESS OTHERWISE NOTED 2. BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (N.A.D.) OF 1983. 3. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. 4. REFERENCED PROPERTY IS IN ZONE X, AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN, AS SCALED FROM FEMA FLOOD MAP 90 & 95 OF 480, COMMUNITY PANEL NO. 48187CO09OF & 48187C0095F, DATED NOVEMNER 02, 2007. N640 38' 17 "E 37.4' N250 21'44"W 50' J - ----- RIVATE ROAD) PG. 878 ZONING TABLE TOTAL ACREAGE EXISTING ZONING PROPSOED ZONING 60.8 ACRES PRE / OCL PDD 2.67 ACRES PDD PDD NOTE. THE PROPOSED ZONING BOUNDAR YENCOMPA SSES THE ENTIRE 60.8 ACRE PROPERTYAND A 267 PORTION OF THE PARKLANDS SUBDIVISION OCL= OUTSIDE CITYLIM /TS PGA 01? 0 J � Z Q W W _ p� �O4t U r o W W `0 11-1 ::) X W M Z c/)��C�> -C�QW~ co Uzi —W��p zJ�zW Q z C) N J c/) 0) U U Q W Z WjJ W I _ - - - - -- PRIVATE STREET) _ - - -- - -- BIG JOHN WAY (_ 35' R.O. W DEDICATION �QP Ali 167.89 ACRE TRACT LAND USE: AGRICULTURE ZONING: DVL PROPERTY ID: 61511 (VOL. 2338 PG. 451 O.P.R.) OWNER: WESTON RANCH FOUNDATION 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 THE PARKLANDS ll SUBDIVISION PLANNED DEVELOPMENT DISTRICT ZONING EXHIBIT SCHERTZ, TEXAS GUADALUPE COUNTY CURVE TABLE CURVE LENGTH RADIUS TANGENT DELTA CHORD CHORD BEARING C1 207.84' 2083.00' 104.00' 5 °43'01" 207.75' N38 035'14 "E C2 32.27' 50.00' 16.72' 36 °5842" 31.71' S43 016'29 "W C3 10.43' 15.00' 5.44' 39 °51'08" 10.22' S44 °4242" C4 104.09' 135.00' 54.78' 44 °10'33" 101.53' N3° 5'17 'W (VOL. 647 l u. too ...., ' OTIFICA TION BOUNDARY J PARKLANDS SUBDIVISION LAND USE: SINGLE - FAMILY RESIDENTIAL 194.56 ACRE TRACT PROPERTY ID: 68373 ZONING: PDD (VOL. 2260 PG. 355 O.P.R.) OWNER: ROLLING HILLS RANCH DEVELOPMENT, LTD 1616 CALLE DEL NORTE LAREDO, TX 78041 N66 ° 50'31 "E 2092.08' ow sm 200' NOTIFICATION BOUNDARY 0 d' LEGAL DESCRIPTION: 00 A 60.80 ACRE TRACT OF LAND, BEING ALL OF A 10.0 ACRE TRACT, CALLESDACT 1, THE REMAINING PORTION OF A 50.800 ACRE TRACT, CALLED TRACT 2 CONVE') TO NANCY PINDER OF RECORD IN VOLUME 1306 PAGE 477 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 10.01 ACRE TRACT CONVEYED TO THOMAS JORDAN OF RECORD IN VOLUME 3068 PAGE 400 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 3.00 ACRE TRACT CONVEYED TO PATRICK LYNN PINDER OF RECORD IN VOLUME 2338 PAGE 732 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS, A 2.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUME 3062 PAGE 852 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY TEXAS AND A 1.00 ACRE TRACT CONVEYED TO NANCY PINDER OF RECORD IN VOLUMj PAGE 244 OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS. N RO11NA-2-67 ACRrELOPMENT T OF LAND BEING OUT F A 194.56 ACRE TRA�T LONVEYED TO G HIL TD. IN VOL. 2 60, PG. 355 O.P. PROPOSED FOR ALLI PROPERTY WIT IN TH -BF -HIS N MASTER DE IS PANNED DEVEL PMENT DISTRICT (PDD). O rr^^ 40.00 ACRE TRACT LAND USE: AGRICULTURE ZONING: DVL PROPERTY ID: 61504 (VOL. 589 PG, 776 O.P.R.) OWNER: WESTON RANCH FOUNDATION 112 E PECAN STREET BOX 27 SAN ANTONIO, TX 78205 0 U co ui N Lo 00 CL co �o"oC)zC) �Q��cflpQ�l— Lo LU �QU.izw�Yo� MQ,Z)N �lOJoZ a.o0 Q m Nco W Op cn W 0 975' TO ENGEL RD ;r ALIN LS SITE 15 X35 z_ p0 LE82 � E �PGOG F� mC) c3` P E TY ID# 683 1300 E ->EL RD �a EW BRAUN S, TX 7 354 LUME 2944, AGE ? N v2 LOCATION MAP N. T. S. SCALE: I"=100' 0' 100' 300' m !!I 200' 1 -- LEGEND = BOUNDARY = 5' CONTOURS = 200' NOTIFICATION BOUNDARY APPL ICANT /OWNER.- SCRAPPYDEVELOPMENT, LLC. 1202 W. BITTERS RD BLDG. 1 STE. 1200 SANANTONIO, TX 78216 PHONE.- (210) 493 -2811 SURVEYOR. KFW SURVEYING 3421 PA ESA NOS PKWY, SUITE 101 SANANTONIO, TX 78231 PHONE. (210) 979 -8444 FAX (210) 979 -8441 l7w ENGINEERS + SURVEYING FIRM# 9513 FIRM# 10122300 162 WEST MILL ST. NEW BRAUNFELS, TX 78130 PHONE: (830) 220 - 6042 FAX: (830) 627 - 9097 V N o� PREPARED: OCTOBER 05, 2018 EXHIBIT B o� THIS DOCUMENT HAS BEEN PRODUCED FROM MATERIAL THAT WAS STORED ANDVOR TRANSMITTED ELECTRONICALLY AND MAY HAVE BEEN INADVERTENTLY ALTERED. RELY ONLY ON FINAL HARDCOPY MATERIALS BEARING THE CONSULTANT'S ORIGINAL SIGNATURE AND SEAL. t 11i ON w 22 m I ams k - ....:..... .I Am IN I tI 17 16 15 74 LC CAL STfRF'-T (50'fROW) • 26 1ttQxbhi6� MOMEME -- --------- z z 18 �19 20 21 17 16 14 15 --- --- --- 12 13 MOOR c7i - GOI too FPO F or c Ai (2.83 A C.- STUDIO EXHIBIT D 110, CORRIDOR ' 30' W 20' ' lu BUILDING ROW GREENBELT BUILDING SETBACK I i SETBACK 125 LOT DEPTH I I I I U2 Zi ' LU 0.1 a, ai - I al a al I Id rte: n` Agenda No. 7. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Cancellation of the October 1, 2019, October 8, 2019 and November 5, 2019 Council Meetings - Consideration and /or action cancelling the October 1, 2019 City Council meeting due to National Night Out, cancelling the October 8, 2019 City Council meeting due to the Texas Municipal League Conference in San Antonio and cancelling the November 5, 2019 City Council meeting due to the election. (M. Browne /B. Dennis) BACKGROUND As has been past practice, City Council has cancelled the first meeting of October in observance of National Night Out. It has also been the practice to cancel the City Council meeting during the week of the Texas Municipal League Conference and cancel the City Council meeting on Election Night. Staff recommends Council approve the cancellation of the October 1, 2019, October 8, 2019, and the November 5, 2019 City Council meetings. Agenda No. 8. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Resolution No. 19 -R -116 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, calling a special election to be held on November 5, 2019 for the purpose of electing a Councilmember for place 4 for the remaining year of the unexpired term and making provision for the conduct of the election; authorizing contracts with the elections administrators of Bexar and Guadalupe counties to conduct this election; authorizing the election to be held as a joint election; resolving other matters incident and related to such election; and declaring an effective date. (Mayor /Council/D. Santee) BACKGROUND Pursuant to the City Charter and the Texas Constitution, Councilmember Cedric Edwards has automatically resigned his Place 4 seat on the City Council in order to run for Mayor and the City must call a Special Election before September 20th, to be held November 5th, to fill the vacancy. Councilmember Edwards will continue to serve until such time as his successor is elected and qualified. RECOMMENDATION: Recommend approval of Resolution No. 19 -R -116. Attachments Resolution NOTICE OF SPECIAL ELECTION THE STATE OF TEXAS § COUNTIES OF GUADALUPE, COMAL § AND BEXAR § CITY OF SCHERTZ � 1� TO THE RESIDENT, QUALIFIED VOTERS OF THE CITY OF SCHERTZ, TEXAS TAKE NOTICE that a special election will be held in the City of Schertz, Texas on November 5, 2019, in obedience to a Resolution duly entered by the City Council of the City on September 3, 2019, which Resolution reads substantially as follows: RESOLUTION NO. 19 -R -116 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, CALLING A SPECIAL ELECTION TO BE HELD ON NOVEMBER 5, 2019 FOR THE PURPOSE OF ELECTING A COUNCILMEMBER FOR PLACE 4 FOR THE REMAINING YEAR OF THE UNEXPIRED TERM AND MAKING PROVISION FOR THE CONDUCT OF THE ELECTION; AUTHORIZING CONTRACTS WITH THE ELECTIONS ADMINISTRATORS OF BEXAR AND GUADALUPE COUNTIES TO CONDUCT THIS ELECTION; AUTHORIZING THE ELECTION TO BE HELD AS A JOINT ELECTION; RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, pursuant to Section 9.01(a) of the Home Rule Charter (the "Charter ") of the City of Schertz, Texas (the "C "), the regular City election shall be held annually on the uniform election date in November, or at such other times as may be authorized or specified by State Law, at which time officers will be elected to fill those offices which become vacant that year.; and WHEREAS, the term of the office of Councilmember for Place 4 ends in November 2020; and, WHEREAS, Councilmember Cedric Edwards is currently serving as Councilmember for Place 4 with his current term expiring in November of 2020, and Councilmember Edwards has filed an application for a place on the ballot for the Office of Mayor and publicly announced his intention to seek the Office of Mayor at the City Council meeting on August 27, 2019; and, WHEREAS, the Constitution of the State of Texas provides that if a council member of a home rule municipality having terms longer than two years shall announce their candidacy, or shall in fact become a candidate, in any General, Special or Primary Election, for any office of profit or trust under the laws of this State or the United States other than the office then held, at any time when the unexpired term of the office then held shall exceed one year and 30 days, such announcement or such candidacy shall constitute an automatic resignation of the office then held, and the vacancy thereby created shall be filled pursuant to law in the same manner as other vacancies for such office are filled; and WHEREAS, more than one year and thirty days remained on the unexpired term for Councilmember Edward's Place 4 seat at the time he declared his candidacy for the office of Mayor requiring the City to conduct a special election in November 2019 to fill the vacancy ;and WHEREAS, the City will hold its general and special election jointly in the counties of Bexar and Guadalupe with the Schertz- Cibolo- Universal City Independent School District (the "District "), the City of Cibolo, Cibolo Creek Municipal Authority and other entities pursuant to a joint election agreement between said entities as authorized by Section 271.002 of the Texas Election Code, as amended (the "Code "). WHEREAS, the City Council of the City (the "Council") hereby finds and determines that holding a Joint General Election on November 5, 2019, which is the uniform election date in November prescribed under the Texas Election Code, for the purpose of electing Councilmembers for Place 1, Place 2 and the Mayor and for the unexpired term for Place 4 is in accordance with the provisions of the City's Charter and is in the best interest of the citizens of the City; and WHEREAS, the Council hereby finds and determines that a Joint General and Special Election should be held in the City on November 5, 2019, for the purpose of electing the Councilmembers for Place 1, Place 2 and the Mayor for a three -year term and for the unexpired term for Councilmember Place 4; and WHEREAS, the City will contract with the Bexar County Elections Administrator, and the Guadalupe County Elections Administrator (collectively, the "Elections Administrators ") to conduct this special election; and WHEREAS, the City Secretary shall publish, and post notice of this special election as required by applicable law. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. A special election shall be held in conjunction with the general election on November 5, 2019 in and throughout the City, for the purpose of electing a Councilmember for Place 4, which place was resigned by Councilmember Cedric Edwards, and is unexpired one -year term to expire November 2020. Section 2. The City will hold a Joint General and Special election with the Schertz- Cibolo- Universal City Independent School District (the "District "), the City of Cibolo, and other entities, as provided pursuant to the provisions of a joint election agreement between Bexar County and Guadalupe County and the City of Schertz, adopted in accordance with the provisions of Section 271.002 of the Texas Election Code, as amended (the "Code "). Section 3. At said s p e c i a 1 election, the candidate receiving the most votes for Councilmember for Place 4, shall be declared elected for a term to expire in November 2020. Any candidate desiring to have his or her name on the Official Ballot for said General election shall, no sooner than September 4, 2019, and no later than September 26, 2019, by 5:00 p.m., file with the City Secretary an application in writing in the form prescribed by the Texas Election Code requesting that his or her name be placed on the Official Ballot and declaring as a candidate for Councilmember for Place 4. Any person failing to file said written application for candidacy by the time aforesaid shall not be entitled to have his or her name printed on the Official Ballot. The name of all eligible candidates whose applications have been duly and timely filed shall be placed on the ballot pursuant to a drawing as provided by law. Section 4. Pursuant to Section 61.012, Texas Election Code, as amended, the City shall provide at least one accessible voting system in each polling place used in the election. Such voting system shall comply with Texas and federal laws establishing the requirement for voting systems that permit voters with physical disabilities to cast a secret ballot. Touch screen machines may be used for early voting and Election Day voting by personal appearance. Certain early voting may be conducted by mail. The Elections Administrators shall also utilize a Central Counting Station (the "Station ") as provided by Section 127.001, et seq., Texas Election Code, as amended. Bexar County Election Administrator Jacque Callanen, and Guadalupe County Election Administrator Lisa Hayes will serve as the Managers and Presiding Judges of the Stations, will appoint the Election Judges and Station Clerks for each Station location and will establish a written plan for the orderly operation of the Station locations in accordance with the provisions of the Texas Election Code. The Elections Administrators will appoint the Tabulation Supervisors which will also serve as the Programmers for the Stations. Lastly, the Elections Administrators will publish notice and conduct testing on the automatic tabulation equipment relating to the Stations and conduct instruction for the officials and clerks for the Stations in accordance with the provisions of the Texas Election Code. Section 5. The City election precincts and vote center locations established for this election shall be the precincts named on Exhibit A attached hereto. A list of the City election precincts /vote centers and the polling places designated for each such election precinct are identified on Exhibit A to this Resolution, and this exhibit is incorporated by reference for all purposes. The City election Early voting locations established for this election shall be named on Exhibit B attached hereto. At least 63 days prior to the scheduled election date, the Council, in coordination with the Elections Administrators, will identify and formally approve the appointment of the Presiding Judges, Alternate Presiding Judges, Election Clerks, and all other election officials for this election. Each Presiding Judge shall appoint not less than two (2) resident qualified voters of the County to act as clerks to properly conduct the election. However, if the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. The appointment of such clerks may include a person fluent in the Spanish language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid at the polls on the day of the election. In the absence of the Presiding Judge named above, the Alternate Presiding Judge shall perform the duties of the Presiding Judge. The election shall be held at the precincts and vote center locations listed on Exhibit A on Tuesday, November 5, 2019, as prescribed by applicable law, and, on the day of the election, the polls shall be open from 7:00 a.m. to 7:00 p.m. The Bexar County Elections Office, 1103 S. Frio, Suite 100 San Antonio, Texas 78207, and the Guadalupe County Elections Office, 1101 Elbel Road, Schertz, Texas 78154, are hereby designated as the main early voting places at which early voting shall be conducted for those living respectively in Bexar, Comal, and Guadalupe Counties. Jacquelyn Callanen, the Elections Administrator of Bexar County (whose mailing address is 1103 S. Frio, Suite 100 San Antonio, Texas 78207), and Lisa Hayes, the Elections Administrator of Guadalupe County (whose mailing address is 215 S. Milam Street Seguin, Texas 78155 or PO Box 1346, Seguin Texas 78156 -1346) are hereby appointed as the Early Voting Clerks to conduct such early voting in the election in accordance with the provisions of the Texas Election Code. Each Early Voting Clerk shall appoint not less than two (2) Deputy Early Voting Clerks in accordance with the provisions of the Texas Election Code. Early voting shall be conducted from Monday, October 21, 2019 through Friday, November 1, 2019, with the exception of certain Saturdays, Sundays, and official State holidays. The locations and hours for the early voting are attached to this Resolution on Exhibit B. Applications for ballots by mail must be received by the Early Voting Clerks of the appropriate Counties not later than the close of business on Friday, October 25, 2019. An Early Voting Ballot Board for each County is hereby established for the purpose of processing early voting results. Jacquelyn Callanen, Elections Administrator of Bexar County, and Lisa Hayes, Elections Administrator of Guadalupe County will appoint the Presiding Judges of the applicable Early Voting Ballot Board. Each Presiding Judge shall appoint not less than two (2) nor more than ten (10) resident qualified voters of the applicable County to serve as members of the applicable Early Voting Ballot Board. Section 6. The anticipated fiscal impact of conducting the special election is currently estimated to be $31,350,50. Section 7. All resident qualified voters of the City shall be permitted to vote at any of the early voting locations in Bexar or Guadalupe County regardless of their county of residence. On Election Day, such voters shall vote at any polling place located in their designated election precinct within Guadalupe, Bexar or Comal County. The election shall be held and conducted in accordance with the provisions of the Texas Election Code, as amended, and as may be required by any other law. All election materials and proceedings shall be printed in both English and Spanish. Section 8. A substantial copy of this Resolution shall serve as a proper notice of the election. This notice, including a Spanish translation thereof, shall be posted at the City Hall not less than twenty -one (21) days prior to the date the election is to be held, and be published in a newspaper of general circulation in the City, (a) not more than thirty (3 0) days, and not less than ten (10) days prior to the day of the election. Section 9. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into one or more joint election agreements with other governmental organizations in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his /her designee. Section 10. The Council authorizes the City Manager, or his /her designee, to negotiate and enter into contracts with the Elections Administrators to conduct the election in accordance with the provisions of the Texas Election Code in such form as shall be approved by the City Manager, or his /her designee. Section 11. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Council. Section 12. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters ordered herein. Section 13. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 14. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and this Council hereby declares that this Resolution would have been enacted without such invalid provision. The Council hereby authorizes the Mayor and the City Secretary of the City to make such technical modifications to this Resolution that are necessary for compliance with applicable Texas or federal law or to carry out the intent of this Council, as evidenced herein. Section 15. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 16. This Resolution shall be in force and effect from and after its final passage and any publication required by law. PASSED, APPROVED, AND ADOPTED on this 3rd day of September 2019. Michael R. Carpenter Mayor ATTEST: Brenda Dennis TRMC, MMC, CPM, City Secretary (SEAL OF CITY) Agenda No. 9. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Nominations for Candidates - Consideration and /or action to nominate candidate(s) for Guadalupe Appraisal District Board of Directors. (Mayor /Council/B. Dennis) BACKGROUND Per § 6.03 (b.) of the Texas Tax Code, the terms of all members of the Guadalupe Appraisal District Board of Directors will expire on December 31, 2019. In light of that, this letter is forwarded to the required representative of the taxing units entitled to participate in the nominations and voting process for the directors to serve the next two -year term. Following is a brief timeline of this process: • The chief appraiser delivers notice of election and voting entitlement to the taxing units. • Each taxing unit may nominate by resolution one candidate for each directorship to be filled (5 directorships are to be filled). Nominations by way of resolution must be submitted to the chief appraiser BEFORE October 15, 2019. • The chief appraiser will then prepare and deliver a ballot of all nominees to each taxing unit BEFORE October 30, 2019. • The governing body of each taxing unit must determine their vote by resolution and submit to the chief appraiser BEFORE December 15, 2019. • The chief appraiser will tabulate the votes, declare the winners and submit the results to the governing body of each taxing unit BEFORE December 31, 2019. GOAL Nominee Qualifications § 6.03 (a.) of the Texas Tax Code states that to be eligible to serve on the board of directors, an individual must be a resident of the district and must have resided in the district for at least two years immediately preceding the date the individual takes office. § 6.03 (a.) of the Texas Tax Code disqualifies an individual from serving as a director if that individual owns property on which delinquent property taxes have been owed for more than 60 days. This restriction is not applicable under installment agreements or deferrals. There are also additional restrictions outlined in 6.03 Texas Tax Code. Enclosed is a Statement of Qualifications to be completed by each nominee and turned in to the Guadalupe Appraisal District with formal nominations. Voting Allocation Enclosed, you will find a summary of the voting entitlement of the taxing units participating in the nomination and election for the Guadalupe Appraisal District Board of Directors for the 2020/2021 term. City of Schertz will have 260 votes to cast in this election process. Votes may be allocated to one nominee or votes may be distributed to more than one nominee. The nominees who receive the largest cumulative vote total are declared the directors for the next two years. COMMUNITY BENEFIT N/A SUMMARY OF RECOMMENDED ACTION Council to discuss possible nominee(s). FISCAL IMPACT No Fiscal Impact. RECOMMENDATION Council to discuss possible nominee(s). Should Council have nominee(s), the City Secretary will come back with a resolution that will be submitted to the Chief Appraiser before October 15, 2019. Attachments letter from Guadalupe County Board of Directors Statement of Qualifications August 15, 2019 GUADALUPE APPRAISAL DISTRICT Main Office 3000 N. Austin St Seguin, Texas 78155 (830) 303 -3313 (830) 372 -2874 (Fax) gadprotest@guadalupead.org City of Schertz Attn: Mayor Carpenter and City Council 1400 Schertz Pkwy. Schertz, Texas 78154 Dear Mayor Carpenter and City Council, Schertz Substation 1101 Elbel Rd. Schertz, Texas 78154 (210) 945 -9708 Option 8 (877) 254 -0888 (Fax) 9171 9690 0936 0231238163 Per § 6.03 (b.) of the Texas Tax Code, the terms of all members of the Guadalupe Appraisal District Board of Directors will expire on December 31, 2019. In light of that, this letter is forwarded to the required representatives of the taxing units entitled to participate in the nomination and voting process for the directors to serve the next two year term. Following is a brief timeline of this process: • The chief appraiser delivers notice of election and voting entitlement to the taxing units. • Each taxing unit may nominate by resolution one candidate for each directorship to be filled (5 directorships are to be filled). Nominations by way of resolution must be submitted to the chief appraiser BEFORE October 15 2019. • The chief appraiser will then prepare and deliver a ballot of all nominees to each taxing unit BEFORE October 30, 2019. • The governing body of each taxing unit must determine their vote by resolution and submit to the chief appraiser BEFORE December 15 2019. • The chief appraiser will tabulate the votes, declare the winners and submit the results to the governing body of each taxing unit BEFORE December 31, 2019. Nominee Qualifications § 6.03 (a.) of the Texas Tax Code states that to be eligible to serve on the board of directors, an individual must be a resident of the district and must have resided in the district for at least two years immediately preceding the date the individual takes office. § 6.035 (a.) of the Texas Tax Code disqualifies an individual from serving as a director if that individual owns property on which delinquent property taxes have been owed for more than 60 days. This restriction is not applicable under installment agreements or deferrals. There are also additional restrictions outlined in §6.035 Texas Tax Code. Enclosed is a Statement of Qualifications to be completed by each nominee and turned in to the Guadalupe Appraisal District with formal nominations. Votin,g Allocation Enclosed, you will find a summary of the voting entitlement of the taxing units participating in the nomination and election for the Guadalupe Appraisal District Board of Directors for the 2020/2021 term. City of Schertz will have 260 votes to cast in this election process. Votes may be allocated to one nominee or votes may be distributed to more than one nominee. The nominees who receive the largest cumulative vote total are declared the directors for the next two years. Should you have any questions in regard to this process, do not hesitate to contact Rose Radtke, Erich Strey, or myself. Thank you for your time and effort in this regard. 4 5 n c *I a `rne, R.P.A., C.C.A. Chief Appraiser 2018 -2019 BOARD OF DIRECTORS ELECTION ENTITY VOTING ENTITLEMENTS August - 2017 Taxing Entity 2016 Entity Levy 2016 Total Levy Portion of Levy Total* Votes Entity Votes Seguin ISD 38,703,577.76 220,997,005.99 = 0.175132 X 5,000 = 876 Schertz- Cibolo UC ISD Navarro ISD, - , 65,248,723.42 11,387,765.85 _ = 220,997,005.99 220,997,005.99 = = 0.295247 0.051529 X X 5,000 5,000 = = 1,476 258 Marion ISD ' 8,291,350.17 220,997,005.99 = 0.037518 X 5,000 = 188 Luling ISD 689,045.50, 220,997,005.99 = 0.003118 X 5,000 = 15 Prairie Lea ISD 309,363.25 _ 220,997,005.99 = 0.001400 X 5,000 = 7 New Braunfels 1SDf�� 12,210,067.43 220,997,005.99 = 0.055250 X 5,000 = 276 Comai ISD 5,298,134.67 _ 220,997,005.99 = 0.023974 1 X 5,000 = 120 LaVernia ISD 897,888.14 _ 220,997,005.99 = 0.004063 X 5,000 = 20 San MarcoiISD 2,284,086.42 220,997,005.99 = 0.010335 X 5,000 = 52 Nixofi-Smiley ISD City of Luling 64,532.15 22,291.35 T 220,997,005.99 220,997,005.99 = = 0.000292 0.000101 X X 5,000 5,000 = = 1 0 City of San Marcos- 275.06 220,997,005.99 = 0.000001 X 5,000 = 0 City of Santa Clara 46,201.81 220,997,005.99 = 0.000209 X 5,000 = 1 Guadalupe Coun 41,064,003.33 220,997,005.99 = 0.185812 X 5,000 = 929 City of Seguin :.. 8,604,125.98 _ 220,997,005.99 = 0.038933 X 5,000 = 195 City of Scherfz 12,226,221.00 220,997,005.99 = 0.055323 X 5,000 = 277 City of Cibolo 8,213,509.75 220,997,005.99 = 0.037166 X 5,000 = 186 City of ,Selma ` 734,632.78 220,997,005.99 = 0.003324 X 5,000 = 17 City of Marion 191,829.74 _ 220,997,005.99 = 0.000868 X 5,000 = 4 City of New Braunfels 4,509,380.43 220,997,005.99 = 0.020405 X 5,000 = 102 220,997,005.99 220,997,005.99 100.00% 1 1 5,000 2020 -2021 BOARD OF DIRECTORS ELECTION ENTITY VOTING ENTITLEMENTS August - 2019 Taxing Entity 2018 Entity Levy 2018'Total'Levy Portion of Levy Total Votes Entity.Votes Seguin ISD`' 46,083,613.87 -= 256,897,835.97 = 0.179385 X 5,000 = 897 Schertz- Ciboto UC ISD 71,797,404.97 = 256,897,835.97 = 0.279478 X 5,000 = 1,397 Navarro ISD 13,182,651.90 256,897,835.97 = 0.051315 X 5,000 = 257 Marion ISD 8,912,128.64 256,897,835.97 = 0.034691 X 5,000 = 173 Luling ISD 864,188.82 256,897,835.97 = 0.003364 X 5,000 = 17 Prairie Lea ISD, 5'11,152.95 256,897,835.97 = 0.001990 X 5,000 = 10 New Braunfels ISD 16,074,110.65 - 256,897,835.97 = 0.062570 X 5,000 = 313 ComalISD 6,735,274.91 256,897,835.97 = 0.026218 X 5,000 = 131 LaVernia ISD 1,2135,389.39 _ 256,897,835.97 = 0.005004 X 5,000 = 25 San Marcos-'ISD 2,711,506.31 _ 256,897,835.97 = 0.010555 X 5,000 = 53 Nixon- Smiley ISD 67,053.80 _ 256,897,835.97 = 0.000261 X 5,000 = 1 City of Luling` 26,405.03 _ 256,897,835.97 = 0.000103 X 5,000 = 0 City of San Marcos 351.76 _ 256,897,835.97 = 0.000001 X 5,000 = 0 City of Santa Clam r 80,350.34 _ 256,897,835.97 = 0.000313 X 5,000 = 2 'Guadalupe County 47,736,284.66 = 256,897,835.97 = 0.185818 X 5,000 = 929 Ci of Seguin. 10,634,373.12 _ 256,897,835.97 = 0.041395 X 5,000 = 207 City of Schertz 13,353,923.57 256,897,835.97 = 0.051981 X 5,000 = 260 City of Cibolo 9,841,929.51 256,897,835.97 = 0.038311 X 5,000 = 192 City of Selma 824,811.25 256,897,835.97 = 0.003211 X 5,000 = 16 City of Marion 240,547.48 - 256,897,835.97 = 0.000936 X 5,000 = 5 City of New. Braunfels 5,934,383.04 = 256,897,835.97 = 0.023100 X 5,000 = 115 TOTAL 256,897,835.97 1 1 100.00% 1 5,000 GUADALUPE APPRAISAL DISTRICT BOARD OF DIRECTORS Statement of Qualifications Per Texas Tax Code To serve on the Board of Directors for an appraisal district, the Texas Tax Code states the following: Sec. 6.03. BOARD OF DIRECTORS. (a) The appraisal district is governed by a board of directors. Five directors are appointed by the taxing units that participate in the district as provided by this section. If the county assessor - collector is not appointed to the board, the county assessor - collector serves as a nonvoting director. The county assessor - collector is ineligible to serve if the board enters into a contract under Section 6.05(b) or if the commissioners court of the county enters into a contract under Section 6.24(b). To be eligible to serve on the board of directors, an individual other than a county assessor - collector serving as a nonvoting director must be a resident of the district and must have resided in the district for at least two years immediately preceding the date the individual takes office. An individual who is otherwise eligible to serve on the board is not ineligible because of membership on the governing body of a taxing unit. An employee of a taxing unit that participates in the district is not eligible to serve on the board unless the individual is also a member of the governing body or an elected official of a taxing unit that participates in the district. (b) Members of the board of directors other than a county assessor - collector serving as a nonvoting director serve two -year terms beginning on January 1 of even - numbered years. (c) Members of the board of directors other than a county assessor - collector serving as a nonvoting director are appointed by vote of the governing bodies of the incorporated cities and towns, the school districts, the junior college districts, and, if entitled to vote, the conservation and reclamation districts that participate in the district and of the county. A governing body may cast all its votes for one candidate or distribute them among candidates for any number of directorships. Conservation and reclamation districts are not entitled to vote unless at least one conservation and reclamation district in the district delivers to the chief appraiser a written request to nominate and vote on the board of directors by June 1 of each odd - numbered year. On receipt of a request, the chief appraiser shall certify a list by June 15 of all eligible conservation and reclamation districts that are imposing taxes and that participate in the district. (d) The voting entitlement of a taxing unit that is entitled to vote for directors is determined by dividing the total dollar amount of property taxes imposed in the district by the taxing unit for the preceding tax year by the sum of the total dollar amount of property taxes imposed in the district for that year by each taxing unit that is entitled to vote, by multiplying the quotient by 1,000, and by rounding the product to the nearest whole number. That number is multiplied by the number of directorships to be filled. A taxing unit participating in two or more districts is entitled to vote in each district in which it participates, but only the taxes imposed in a district are used to calculate voting entitlement in that district. (e) The chief appraiser shall calculate the number of votes to which each taxing unit other than a conservation and reclamation district is entitled and shall deliver written notice to each of those units of its voting entitlement before October 1 of each odd - numbered year. The chief appraiser shall deliver the notice: (1) to the county judge and each commissioner of the county served by the appraisal district; (2) to the presiding officer of the governing body of each city or town participating in the appraisal district, to the city manager of each city or town having a city manager, and to the city secretary or clerk, if there is one, of each city or town that does not have a city manager; (3) to the presiding officer of the governing body of each school district participating in the district and to the superintendent of those school districts; and 8/12/2019 9:53 AM (4) to the presiding officer of the governing body of each junior college district participating in the district and to the president, chancellor, or other chief executive officer of those junior college districts. (f) The chief appraiser shall calculate the number of votes to which each conservation and reclamation district entitled to vote for district directors is entitled and shall deliver written notice to the presiding officer of each conservation and reclamation district of its voting entitlement and right to nominate a person to serve as a director of the district before July 1 of each odd - numbered year. (g) Each taxing unit other than a conservation and reclamation district that is entitled to vote may nominate by resolution adopted by its governing body one candidate for each position to be filled on the board of directors. The presiding officer of the governing body of the unit shall submit the names of the unit's nominees to the chief appraiser before October 15. (h) Each conservation and reclamation district entitled to vote may nominate by resolution adopted by its governing body one candidate for the district's board of directors. The presiding officer of the conservation and reclamation district's governing body shall submit the name of the district's nominee to the chief appraiser before July 15 of each odd - numbered year. Before August 1, the chief appraiser shall prepare a nominating ballot, listing all the nominees of conservation and reclamation districts alphabetically by surname, and shall deliver a copy of the nominating ballot to the presiding officer of the board of directors of each district. The board of directors of each district shall determine its vote by resolution and submit it to the chief appraiser before August 15. The nominee on the ballot with the most votes is the nominee of the conservation and reclamation districts in the appraisal district if the nominee received more than 10 percent of the votes entitled to be cast by all of the conservation and reclamation districts in the appraisal district, and shall be named on the ballot with the candidates nominated by the other taxing units. The chief appraiser shall resolve a tie vote by any method of chance. (i) If no nominee of the conservation and reclamation districts receives more than 10 percent of the votes entitled to be cast under Subsection (h), the chief appraiser, before September 1, shall notify the presiding officer of the board of directors of each conservation and reclamation district of the failure to select a nominee. Each conservation and reclamation district may submit a nominee by September 15 to the chief appraiser as provided by Subsection (h). The chief appraiser shall submit a second nominating ballot by October 1 to the conservation and reclamation districts as provided by Subsection (h). The conservation and reclamation districts shall submit their votes for nomination before October 15 as provided by Subsection (h). The nominee on the second nominating ballot with the most votes is the nominee of the conservation and reclamation districts in the appraisal district and shall be named on the ballot with the candidates nominated by the other taxing units. The chief appraiser shall resolve a tie vote by any method of chance. 0) Before October 30, the chief appraiser shall prepare a ballot, listing the candidates whose names were timely submitted under Subsections (g) and, if applicable, (h) or (i) alphabetically according to the first letter in each candidate's surname, and shall deliver a copy of the ballot to the presiding officer of the governing body of each taxing unit that is entitled to vote. (k) The governing body of each taxing unit entitled to vote shall determine its vote by resolution and submit it to the chief appraiser before December 15. The chief appraiser shall count the votes, declare the five candidates who receive the largest cumulative vote totals elected, and submit the results before December 31 to the governing body of each taxing unit in the district and to the candidates. For purposes of determining the number of votes received by the candidates, the candidate receiving the most votes of the conservation and reclamation districts is considered to have received all of the votes cast by conservation and reclamation districts and the other candidates are considered not to have received any votes of the conservation and reclamation districts. The chief appraiser shall resolve a tie vote by any method of chance. 8/12/2019 9:53 AM (1) If a vacancy occurs on the board of directors other than a vacancy in the position held by a county assessor - collector serving as a nonvoting director, each taxing unit that is entitled to vote by this section may nominate by resolution adopted by its governing body a candidate to fill the vacancy. The unit shall submit the name of its nominee to the chief appraiser within 45 days after notification from the board of directors of the existence of the vacancy, and the chief appraiser shall prepare and deliver to the board of directors within the next five days a list of the nominees. The board of directors shall elect by majority vote of its members one of the nominees to fill the vacancy. (m) Repealed by Acts 2007, 80th Leg., R.S., Ch. 648, Sec. 5(4), eff. January 1, 2008. Acts 1979, 66th Leg., p. 2224, ch. 841, Sec. 1, eff. Jan. 1, 1980. Amended by Acts 1981, 67th Leg., 1st C.S., p. 120, ch. 13, Sec. 15, 167(a), eff. Aug. 14, 1981; Acts 1987, 70th Leg., ch. 59, Sec. 1, eff. Sept. 1, 1987; Acts 1987, 70th Leg., ch. 270, Sec. 1, eff. Aug. 31, 1987; Acts 1989, 71st Leg., ch. 1123, Sec. 2, eff. Jan. 1, 1990; Acts 1991, 72nd Leg., ch. 20, Sec. 15, eff. Aug. 26, 1991; Acts 1991, 72nd Leg., ch. 371, Sec. 1, eff. Sept. 1, 1991; Acts 1993, 73rd Leg., ch. 347, Sec. 4.06, eff. May 31, 1993; Acts 1997, 75th Leg., ch. 165, Sec. 6.73, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1039, Sec. 2, eff. Jan. 1, 1998; Acts 1999, 76th Leg., ch. 705, Sec. 1, eff. Jan. 1, 2000; Acts 2003, 78th Leg., ch. 629, Sec. 1, eff. June 20, 2003. Amended by: Acts 2007, 80th Leg., R.S., Ch. 648 (H.B. 1010), Sec. 5(4), eff. January 1, 2008. Acts 2013, 83rd Leg., R.S., Ch. 1161 (S.B. 359), Sec. 1, eff. June 14, 2013. Sec. 6.035. RESTRICTIONS ON ELIGIBILITY AND CONDUCT OF BOARD MEMBERS AND CHIEF APPRAISERS AND THEIR RELATIVES. (a) An individual is ineligible to serve on an appraisal district board of directors and is disqualified from employment as chief appraiser if the individual: (1) is related within the second degree by consanguinity or affinity, as determined under Chapter 573, Government Code, to an individual who is engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district; or (2) owns property on which delinquent taxes have been owed to a taxing unit for more than 60 days after the date the individual knew or should have known of the delinquency unless: (A) the delinquent taxes and any penalties and interest are being paid under an installment payment agreement under Section 33.02; or (B) a suit to collect the delinquent taxes is deferred or abated under Section 33.06 or 33.065. (a -1) An individual is ineligible to serve on an appraisal district board of directors if the individual has engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district at any time during the preceding three years. (b) A member of an appraisal district board of directors or a chief appraiser commits an offense if the board member continues to hold office or the chief appraiser remains employed knowing that an individual related within the second degree by consanguinity or affinity, as determined under Chapter 573, Government Code, to the board member or chief appraiser is engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district in which the member serves or the chief appraiser is employed. An offense under this subsection is a Class B misdemeanor. 8/12/2019 9:53 AM (c) A chief appraiser commits an offense if the chief appraiser refers a person, whether gratuitously or for compensation, to another person for the purpose of obtaining an appraisal of property, whether or not the appraisal is for ad valorem tax purposes. An offense under this subsection is a Class B misdemeanor. (d) An appraisal performed by a chief appraiser in a private capacity or by an individual related within the second degree by consanguinity or affinity, as determined under Chapter 573, Government Code, to the chief appraiser may not be used as evidence in a protest or challenge under Chapter 41 or an appeal under Chapter 42 concerning property that is taxable in the appraisal district in which the chief appraiser is employed. Added by Acts 1989, 71st Leg., ch. 796, Sec. 4, eff. Sept. 1, 1989. Amended by Acts 1991, 72nd Leg., ch. 561, Sec. 43, eff. Aug. 26, 1991; Acts 1995, 74th Leg., ch. 76, Sec. 5.95(27), eff. Sept. 1, 1995; Acts 2001, 77th Leg., ch. 1430, Sec. 1, eff. Sept. 1, 2001. Amended by: Acts 2013, 83rd Leg., R.S., Ch. 1259 (H.B. 585), Sec. 4, eff. June 14, 2013. Sec. 6.036. INTEREST IN CERTAIN CONTRACTS PROHIBITED. (a) An individual is not eligible to be appointed to or to serve on the board of directors of an appraisal district if the individual or a business entity in which the individual has a substantial interest is a party to a contract with: (1) the appraisal district; or (2) a taxing unit that participates in the appraisal district, if the contract relates to the performance of an activity governed by this title. (b) An appraisal district may not enter into a contract with a member of the board of directors of the appraisal district or with a business entity in which a member of the board has a substantial interest. (c) A taxing unit may not enter into a contract relating to the performance of an activity governed by this title with a member of the board of directors of an appraisal district in which the taxing unit participates or with a business entity in which a member of the board has a substantial interest. (d) For purposes of this section, an individual has a substantial interest in a business entity if (1) the combined ownership of the individual and the individual's spouse is at least 10 percent of the voting stock or shares of the business entity; or (2) the individual or the individual's spouse is a partner, limited partner, or officer of the business entity. (e) In this section, "business entity" means a sole proprietorship, partnership, firm, corporation, holding company, joint -stock company, receivership, trust, or other entity recognized by law. (f) This section does not limit the application of any other law. including the common law relating to conflicts of interest, to an appraisal district director. Added by Acts 1989, 71st Leg., ch. 796, Sec. 5, eff. Sept. 1, 1989. Statement I have reviewed the requirements and restrictions, and hereby swear and affirm that I conform to the qualifications to be nominated and serve as a member of Board of Directors for the Guadalupe Appraisal District. Signature of Nominee Printed name of Nominee 8/12/2019 9:53 AM Date Contact Phone Number Street Address of Nominee's Residency City State Zip Number of years at this residence? Please identify below the property addresses and ownership of property you own in Guadalupe County, as related to verification of delinquent tax verification processes: (attached additional pages as needed) 8/12/2019 9:53 AM Agenda No. 10. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Nominations for Candidates - Consideration and /or action to nominate candidate(s) for Bexar Appraisal District Board of Directors. (Mayor /Council/B. Dennis) BACKGROUND As required by Section 6.03(e), Texas Tax Code, the number of votes to which each taxing unit is entitled in this year's selection process has been calculated (see attached sheet). Each taxing unit authorized to vote may nominate by resolution of its governing body one candidate for each position on the Bexar Appraisal District Board of Directors. This means that your governing body may nominate one to five candidates. Per Section 6.03(g), Texas Tax Code, "The presiding officer of the governing body of the unit shall submit the names of the unit's nominees to the Chief Appraiser before October 15." Before October 30, they will prepare a ballot and mail it to the presiding officer of each taxing unit. After receiving the ballot, each taxing unit will cast its allotted votes by resolution of its governing body and submit the votes to the Bexar Appraisal District Chief Appraiser before December 15. The votes will be counted and the five candidates with the greatest number of votes will be declared elected. The results will be submitted to the taxing units before December 31. GOAL N/A COMMUNITY BENEFIT N/A SUMMARY OF RECOMMENDED ACTION Council to discuss possible nominees. FISCAL IMPACT None RECOMMENDATION Council to discuss possible nominees. Should Council have nominee(s), the City Secretary will come back with a resolution that will be submitted to the Chief Appraiser before October 15, 2019. Attachments Bexar Appraisal letter Taxing units Bexar p-i r BEXAR APPRAISAL DISTRICT Michael A. Amezquita Chief Appraiser August 5, 2019 VIA CERTIFIED MAILER 7017 0660 0000 5223 4649 411 N. Frio, P.O. Box 830248 San Antonio, TX 78283 -0248 Phone (210) 224 -8511 Fax (210) 242 -2451 The Honorable Michael Carpenter, Mayor City of Schertz 1400 Schertz Parkway, Building #2 Schertz, TX 78154 BOARD OF DIRECTORS ROBERTO TREVINO- Councilman District 1 Chair CHERI BYROM Vice -Chair GEORGETORRES Secretary SERGIO RODRIGUEZ - Commissioner, PCT 1 J. KEITH HUGHEY RE: Nomination Phase of Selection Process for Election of Bexar Appraisal District Board of Directors for 2020 -2021 The Honorable Mayor Carpenter: As required by Section 6.03(e), Texas Tax Code, the number of votes to which each taxing unit is entitled in this year's selection process has been calculated (see enclosed sheet). Each taxing unit authorized to vote may nominate by resolution of its governing body one candidate for each position on the Bexar Appraisal District Board of Directors. This means that your governing body may nominate one to five candidates. Per Section 6.03(g), Texas Tax Code, "The presiding officer of the governing body of the unit shall submit the names of the unit's nominees to the Chief Appraiser before October 95," Before October 30, 1 will prepare a ballot and mail it to the presiding officer of each taxing unit. After receiving the ballot, each taxing unit will cast its allotted votes by resolution of its governing body and submit the votes to me before December 15. The votes will be counted and the five candidates with the greatest number of votes will be declared elected. The results will be submitted to the taxing units before December 31. If you have any questions about the process, please contact me or my Executive Assistant, Jennifer Rodriguez, at (210)242 -2406. Sincerely, Michael A. A Chief Appraiser Enclosures CC Via Regular Mail: Mr.Mark Browne, City Manager Taxing Unit 2018 Tax Levy Sum of Levies Votes Alamo Community College $234,241,003.00 $3,444,011,034.00 340 City of Alamo Heights $6,608,578.00 $3,444,011,034.00 10 Alamo Hei hts I.S.D. $86,874,524.00 $3,444,011,034.00 126 City of Balcones Heights $1,677,490.00 $3,444,011,034.00 2 Bexar County_ $430,879,541.00 $3,444,011,034.00 626 Boerne I.S.D. $28,525,661.00 $3,444,011,034.00 41 City of Castle Hills $3,502,835.00 $3,444,011,034.00 5 Town of China Grove_ $181,258.00 $3,444,011,034.00 0 ComalI.S.D. $36,271,087.00 $3,444,011,034.00 53 City of Converse $7,202,965.00 $3,444,011,034.00 10 East Central I.S.D. $50,900,501.00 $3,444,011,034.00 74 Edgewood I.S.D. $19,462,826.00 $3,444,011,034.00 28 City of Elmendorf $580,957.00 $3,444,011,034.00 1 Fair Oaks Ranch $3,539,982.00 $3,444,011,034.00 5 Floresville I.S.D. $22,444.00 $3,444,011,034.00 0 City of Grey Forest $47,484.00 $3,444,011,034.00 0 Harlandale I.S.D. $27,089,514.00 $3,444,011,034.00 39 City of Helotes $3,750,116.00 $3,444,011,034.00 5 City of Hill County Village $492,593.00 $3,444,011,034.00 1 Town of Holl Park $2,919,777.00 $3,444,011,034.00 4 mood Judson I.S.D. $138,199,785.00 $3,444,011,034.00 201 City of Kirby $2,362,028.00 $3,444,011,034.00 3 City of Leon Valley $5,174,771.00 $3,444,011,034.00 8 City of Live Oak $5,724,126.00 $3,444,011,034.00 8 City of Lytle $4,694.00 $3,444,011,034.00 0 Medina Valley I.S.D. $10,686,488.00 $3,444,011,034.00 16 North East I.S.D. $541,627,378.00 $3,444,011,034.00 786 Northside I.S.D. $745,227,522.00 $3,444,011,034.00 1082 City of Olmos Park $3,034,976.00 $3,444,011,034.00 4 Cit of San Antonio $616,612,215.00 $3,444,011,034.00 895 San Antonio I.S.D. $287,345,389.00 $3,444,011,034.00 417 City of Sandy Oaks $294,920.00 $3,444,011,034.00 0 City of Schertz $1,902,720.00 $3,444,011,034.00 3 Schertz - Cibolo I.S.D. $9,553,404.00 $3,444,011,034.00 14 City of Selma $1,454,839.00 $3,444,011,034.00 2 City of Shavano Park $3,462,128.00 $3,444,011,034.00 5 City of Somerset $598,342.00 $3,444,011,034.00 1 Somerset I.S.D. $5,136,404.00 $3,444,011,034.00 7 South San Antonio I.S.D. $25,470,756.00 $3,444,011,034.00 37 Southside I.S.D. $23,149,188.00 $3,444,011,034.00 34 Southwest I.S.D. $56,306,651.00 $3,444,011,034.00 82 City of St. Hedwig $579,134.00 $3,444,011,034.00 1 City of Terrell Hills $5,287,422.00 $3,444,011,034.00 8 City of Universal City $7,825,368.00 $3,444,011,034.00 11 City of Windcrest $2,219,250.00 $3,444,011,034.00 3 TOTAL $3,444,011,034.00 5000 Texas Property Tax Code Sec. 6.03 "The voting entitlement of a taxing unit that is entitled to vote for directors is determined by dividing the total dollar amount of property taxes imposed in the district by the taxing unit for the preceding tax year by the sum of the total dollar amount of property taxes imposed in the district for that year by each taxing unit that is entitled to vote, by multiplying the quotient by 1,000, and rounding the product to the nearest whole number. That number is multiplied by the number of directorships to be filled. A taxing unit participating in two or more districts is entitled to vote in each district in ;which it participates, but only the taxes imposed in a district are used to calculate voting entitlement in that district." Agenda No. 11. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: Nominations for Candidates - Consideration and /or action to nominate candidate(s) for the Comal Appraisal District Board of Directors. (Mayor/Council/B. Dennis) BACKGROUND It is time to begin the Board of Directors election process for the 2020 -2021 term. Each voting entity may nominate candidates for each position by resolution as stated in the tax code quoted below: Section 6.03(g) of the Texas Property Tax Code states "Each taxing unit other than a conversation and reclamation district that is entitled to vote may nominate by resolution adopted by its governing body one candidate for each position to be filled on the board of directors. The presiding officer of the governing body of the unit shall submit the names of the unit's nominees to the chief appraiser before October 15. " Each candidate must be eligible to serve as stated in the tax code quoted below: Regarding eligibility, Section 6.03(a) states " To be eligible to serve on the board of directors, an individual other than a county assessor - collector serving as a nonvoting director must be a resident of the district and must have resided in the district for at least two years immediately preceding the date the individual takes office. An individual who is otherwise eligible to serve on the board is not ineligible because of membership on the governing body of a taxing unit. An employee of a taxing unit that participates in the district is not eligible to serve on the board unless the individual is also a member of the governing body or an elected official of a taxing unit that participates in the district. " For your convenience we have attached a list of the current Board of Directors and whether the member is willing to serve again. Please submit the names of your nominees to this office no later than October 15, 2019, so they may be placed on the official ballot. GOAL N/A COMMUNITY BENEFIT N/A SUMMARY OF RECOMMENDED ACTION Council to discuss possible nominees. FISCAL IMPACT N/A RECOMMENDATION Council to discuss possible nominees. Should Council have nominee(s), the City Secretary will come back with a resolution that will be submitted to the Chief Appraiser before October 15, 2019. Attachments Comal Appraisal letter Comal District Board C OMAL APPRAISAL DISTRICT 900 S. SEGUIN AVENUE NEW BRAUNFELs, TEXAS 78130 RUFINO H. LOZANO, RPA- RTA -CCA CHIEF APPRAISER July 2, 2019 Mr. Michael Carpenter City of Schertz 1400 Schertz Parkway Schertz, TX 78154 REF: Board of Directors Election It is time to begin the Board of Directors election process for the 2020 -2021 term. Each voting entity may nominate candidates for each position by resolution as stated in the tax code quoted below: Section 6.03(g) of the Texas Property Tax Code states "Each taxing unit other than a conservation and reclamation district that is entitled to vote may nominate by resolution adopted by its governing body one candidate for each position to be filled on the board of directors. The presiding officer of the governing body of the unit shall submit the names of the unit's nominees to the chief appraiser before October 15. " Each candidate must be eligible to serve as stated in the tax code quoted below: Regarding eligibility, Section 6.03(a) states "To be eligible to serve on the board of directors, an individual other than a county assessor - collector serving as a nonvoting director must be a resident of the district and must have resided in the district for at least two years immediately preceding the date the individual takes office. An individual who is otherwise eligible to serve on the board is not ineligible because of membership on the governing body of a taxing unit. An employee of a taxing unit that participates in the district is not eligible to serve on the board unless the individual is also a member of the governing body or an elected official of a taxing unit that participates in the district. " For your convenience we have attached a list of the current Board of Directors and whether or not the member is willing to serve again. Please submit the names of your nominees to this office no later than October 15, 2019 so they may be placed on the official ballot. Sincerely, Rufmo H. L ano, RP - RTA -CCA Chief Annrai Phone (830) 625 -8597 Metro (830) 606 -1407 www.comalad.org Fax (830) 625 -8598 OMAL APPRAISAL DISTRICT 900 S. SEGUIN AVENUE NEW BRAUNFELS, TEXAS 78130 RUFINO H. LOZANO, RPA- RTA -CCA CHIEF APPRAISER COMAL APPRAISAL DISTRICT BOARD OF DIRECTORS 2020 -2021 TERM Phone (830) 625 -8597 Metro (830) 606 -1407 www.comalad.org Fax (830) 625 -8598 WILL ACCEPT NOMINATING 2020 -2021 POSITION MEMBER ENTITY SERVE Chairman Dan Krueger Coma] ISD Yes Vice Chairman Wade Cleary Comal ISD Yes Secretary Nancy Pappas Comal ISD, Yes New Braunfels ISD Member John Kunz Comal ISD Yes Member John Tyler Comal County Yes Phone (830) 625 -8597 Metro (830) 606 -1407 www.comalad.org Fax (830) 625 -8598 Agenda No. 12. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Planning & Community Development Subject: Resolution No. 19 -R -113 Consideration and /or action approving a Resolution authorizing and approving amendments to the Planning and Zoning Commission Bylaws (B. James /L. Wood/B. Cox/E. Delgado) BACKGROUND Staff is proposing changes to the Planning and Zoning Commission by -laws due to the approval of House Bill 3167 in this year's Texas Legislative Session. Specifically staff is proposing to insert language requiring a Commission member who makes a motion to conditionally approve, deny, recommend conditional approval or recommend denial of an agenda item to provide the reasons for the conditional approval or denial with the motion. Additionally, a citation to the law, ordinance or regulation must also be provided when the motion pertains to a master development plan, plat, or site plan application. Staff is also proposing a change to prohibit abstention votes unless there is a legal obligation such as a conflict of interest. The rationale for this is two -fold. First, all members of the Commission are duty bound to consider and act on all items presented before them unless there is a legal obligation not to (such as a conflict of interest). Second, because the changes from HB 3167 require that a written statement be provided of the conditions for the conditional approval or reasons for the denial that clearly articulates each specific condition or reason and includes a citation to the law, ordinance or regulation that is the basis for the conditional approval or denial for master development plans, plats and site plans. The by -laws currently count a "no legal obligation" abstention vote as a "no" vote. Without adopting the proposed changes it is possible to deny a master development plan, plat, or site plan without a justification, which would be a violation of state law. Additionally, it is possible to have a motion for approval fail due to "no legal obligation" abstention votes. GOAL To approve the proposed amendments to the Planning and Zoning Commission bylaws. COMMUNITY BENEFIT The proposed amendments are in line with proposed Ordinance 19 -S -22 which will ensure the City is in compliance with recent house bill adoptions. The proposed amendments to the Planning and Zoning Commission bylaws will ensure that appropriate action is taken by the Planning and Zoning Commission which will ensure that cases are heard appropriately in conjunction with the house bill requirements. SUMMARY OF RECOMMENDED ACTION To approve the proposed amendments to the Planning and Zoning Commission bylaws. FISCAL IMPACT None. RECOMMENDATION At the August 28, 2019 Planning and Zoning Commission there was a lengthy discussion between the Commissioners and staff in relation to the motion procedures within the proposed bylaws which are not proposed to be amended with Resolution 19 -R -113. Due to the time sensitivity of the staff proposed amendments and there direct corelation to Ordinance 19 -S -22, the proposed UDC amendments due to House Bill 3167 approval, the Planning and Zoning Commission offered a unanimous recommendation of approval to the City Council. Staff will work with the Planning and Zoning Commissioners in upcoming meetings to discuss any other potential modifications they would like to the by -laws. However, at this time the proposed bylaw amendments are needed in order to ensure compliance with the house bill. Staff recommends approval of Resolution 19 -R -113 as presented. Attachments 19 -R -113 Resolution 19 -R -113 Exhibit A: ByLaws RESOLUTION NO. 19 -R -113 A RESOLUTION OF THE CITY COUNCIL OF SCHERTZ, TEXAS AUTHORIZING THE REVISED BY -LAWS OF THE PLANNING AND ZONING COMMISSION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Planning and Zoning Commission of the City of Schertz (the "City ") has recommended that the City approve the revised By -Laws, herein as "Exhibit A ", of the Planning and Zoning Commission; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the revised By -Laws of the Planning and Zoning Commission BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the revised By -Laws of the Planning and Zoning Commission. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 3rd day of September 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: City Secretary, Brenda Dennis (CITY SEAL) EXHIBIT A (VOLUNTARY ANNEXATION PETITION PACKET) Planning and Zoning Commission Bylaws Section 1— Purpose The Planning and Zoning Commission shall: A. Review and approve or make recommendations on applications as set forth in the City of Schertz Unified Development Code. B. Make recommendations regarding the implementation of the City's Comprehensive Plan. Section 2 — Membership and Officers A. The Planning and Zoning Commission shall be composed of seven (7) members and one (1) additional member who shall serve as an alternate. The alternate will not be seated unless one of the regular members is not in attendance at the start of the meeting. If seated, an alternate shall serve in place of the regular member even if the regular member arrives late. Four (4) members shall make a quorum. B. Commissioners shall reside within the corporate limits of the City. C. Commissioners shall serve two (2) year staggered terms with the terms of 3 Commissioners and the alternate expiring in odd numbered years and 4 Commissioners expiring in even numbered years. D. Terms shall expire on May 31. E. The Commission shall hold elections for a chair who shall serve as the presiding officer and vice chair at the first meeting in August of each year. Special elections shall be held as needed if the chair or vice chair's membership ends during their term. Section 3 — Meetings A. Meetings shall generally be held on the second and fourth Wednesday of the month. Meetings will be cancelled if there are no items to be considered. The meeting schedule may be adjusted to account for holidays. B. Special meetings may be called as needed. C. The Commission may establish committees as needed. D. Meetings shall comply with the Texas Government Code Chapter 551 (Texas Open Meetings Act). E. Each meeting shall provide for citizens to be heard generally as per City Council meetings. CITIZENS' RIGHTS Addressing the Commission. Any person desiring to address the Commission by oral communication shall first secure the permission of the presiding officer. Manner of Addressing the Commission — Time Limit. Each person addressing the Commission shall speak at the podium into the microphone (or at another designated location), shall give his /her name and address in an audible tone of voice for the record, and, unless further time is granted by the Commission, shall, subject to Section E4 below, limit his /her remarks to three (3) minutes or less. All remarks shall be addressed to the Commission as a body, and not to any individual member thereof. No person, other than members of the Commission or City staff (when requested by the presiding officer) and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the Commission, unless requested or approved by the presiding officer. No questions shall be asked of the Commission members, except through the presiding officer. Responses to questions may be limited as required by State law. Personal and Slanderous Remarks. Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous, either while addressing the Commission or otherwise while in attendance at a Commission meeting, may be requested to leave the meeting, if after receiving a warning from the presiding officer a person persists in disturbing the meeting, and may be removed from the meeting if necessary for the conduct of the remainder of the meeting. 4 Public Hearings. After being recognized by the presiding officer, interested persons, or their authorized representatives, may address the Commission with respect to the subject matter of a public hearing being conducted. The presiding officer may establish procedures at a public hearing to limit the amount of time (which, unless modified by the presiding officer, shall be as set forth in Section E2 above) interested persons may speak, subject to the Commission members' right to appeal the presiding officer's ruling pursuant to Section F6. Subject to modification by the presiding officer, and subject to the Commission members' right of appeal pursuant to Section F6, the normal order of a public hearing is as follows: (i) the opening of the hearing and the establishment, if any, of a modified public hearing procedure by the presiding officer; (ii) address to the Commission by any interested person(s); (iii) discussion by the presiding officer and Commission members, including requests for information from City staff or any person(s) who addressed the Commission; and (iv) action by the Commission, if any is posted on the agenda relating to the hearing. Written Communications. Interested persons, or their authorized representatives, may address the Commission by written communication in regard to any matter concerning the City's business or over which the Commission has control at any time by direct mail or by addressing the City Secretary, who shall, on the request of the writer, distribute copies to the Commission members. Hearing of Residents. There shall be included on the agenda of each Planning and Zoning Commission meeting an item labeled "Hearing of Residents ". After being recognized by the presiding officer, members of the public (giving precedence to residents of the City) may address the Commission on items on or not on the agenda at that time, providing they have completed the "Hearing of Residents" form, unless authorized by the presiding officer. The form shall be made available to persons wishing to address the Commission prior to the calling of the meeting to order and such completed form shall be made available to the presiding officer prior to the calling of the meeting to order. The persons signed up for "Hearing of Residents" must speak during the "Hearing of Residents" portion of the meeting. Commission members and members of City staff may not discuss unposted items nor take any action thereon other than to (1) make a statement of factual information, (2) make a statement of existing City policy, or (3) discuss placing the item on a future agenda. Persons speaking shall be subject to the time limits set forth in Section E2, unless otherwise authorized by the presiding officer. F. Motions and Meeting Procedures are as follows: Motions. A Commission member, after he /she obtains the floor, or the presiding officer may make a motion on the particular subject of discussion or a procedural point as permitted. A "Second" to the motion, if required, must be made by a Commission member who did not make the motion within a reasonable but brief time period. The presiding officer may not "Second" a motion. A motion or a "Second" merely implies that the maker of the motion and the person who "Seconds" agree that the motion should come before the meeting and not that he /she necessarily favors the motion. Without a "Second ", if required, the motion dies. If a motion is made to conditionally approve, deny, recommend conditional approval or recommend denial of an agenda item, the Commission member must also state the reasons for conditional approval, denial, recommend conditional approval or recommend denial, and provide a citation to the regulation, ordinance, and /or law as required by the Unified Development Code. 2 Debate. Debate, if permitted, must be limited to the merits of the issue under discussion as stated by the presiding officer. Motion Procedures. There are twelve (12) types of motions in three (3) categories: Meeting Conduct Motions (4 types), Disposition Motions (7 types), and Main Motions (1 type) *. When any motion is pending, any motion listed above it on the chart below is in order, those below it are out of order. Motion May Interrupt Speaker Second Required Debatable Amendable Resolved by Chair No Vote Affirmative Vote by 4 members 2/3 Vote Meeting Conduct Motions point of privilege yes no no no yes no no point of procedure or order yes no no no yes no no to appeal a ruling no yes yes no no yes no to recess no yes yes yes no yes no Disposition Motions to withdraw yes no no no yes no no to postpone no yes yes yes no yes no to refer no yes yes yes no yes no to amend no yes yes yes no yes no to limit or close debate or "call the question" no yes yes yes no no yes to extend debate no yes yes yes no yes no to count the vote no yes no no no— no no Main Motions to reconsider yes yes if original motion was debatable no no yes no to rescind no yes yes yes no no yes to take action no yes yes yes no Yes * ** no Mandatory if seconded; no vote required M' Unless not allowed 4 Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is a communication from a Commission member to the presiding officer, drawing urgent attention to a need for personal accommodation. For example, the point may relate to an inability to see or hear, a matter of comfort, a matter of requested convenience, or an overlooked right of privilege that should have been accorded to the Commission member(s). In essence, it is a call to the presiding officer for the purpose of assuring a Commission member's convenient and appropriate participation in the meeting. Because of its urgent nature, a point of privilege can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, it cannot be debated or amended, and no vote is required. Point of Procedure or Order. A point of procedure, sometimes called a point of order, is a question addressed to the presiding officer, no seconding is required, and either inquiring into the manner of conducting business or raising a question about the propriety of a particular procedure. It is simply an inquiry and is resolved by correction or clarification by the presiding officer. A point of procedure can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, a second is not required, and it cannot be debated or amended, and no vote is taken. 6 To Appeal a Ruling. Decisions or rulings of the presiding officer are final on questions of procedure, except that any ruling by the presiding officer's ruling can be appealed to a vote of the Commission. Whenever a Commission member questions the appropriateness or essential fairness of the presiding officer, that member can appeal the ruling to a vote of the meeting. If, however, a motion is out of order as a matter of law (not a proper subject of the meeting, improper notice given, etc.), the presiding officer's ruling cannot be appealed. A motion to appeal cannot interrupt a speaker. To prevent frivolous appeals, a second is required. The motion is subject to debate (which should be brief) and, by its nature, is not amendable. To overrule a procedural decision of the presiding officer, an affirmative vote of four (4) Commission members is required. 7 To Recess. A motion to recess requests a brief interruption of the meeting's business, usually so that an ancillary matter can be addressed, or simply to provide a needed break. Unless stated in the motion, the period of recess is decided by the presiding officer. If necessary, a recess can extend the meeting from one day to another, subject to State law. The motion cannot interrupt a speaker, and a second is required. It is debatable, it can be amended, and an affirmative vote of four (4) Commission members is required. 8 To Withdraw. Only the maker of the motion can make a motion to withdraw it. It is essentially a communication to the presiding officer that the maker is withdrawing his /her proposal. This is the maker's privilege; thus, it does not require a second. Because the withdrawal motion obviates discussion, it can interrupt a speaker. In addition, because another Commission member later can make a similar motion, a withdrawal motion is not subject to debate, amendment, or vote. The presiding officer should simply state that the motion is withdrawn, and the meeting should proceed with a new treatment of the issue at hand —or a new issue. 9 To Postpone or Extend. These motions may arise from a need for further information, a matter of convenience, or for any other reason that will enable the Commission to deal with the issue more effectively during the same meeting or at a later time. Unless otherwise specifically provided in the motion itself, a postponed or extension motion can be renewed at a later appropriate time during the meeting or, if properly posted, at a later meeting. This motion cannot interrupt a speaker. It requires a second, it is debatable, and it is amendable (particularly as to postponement, timing), and an affirmative vote of four (4) Commission members is required. 10 To Refer. A motion to refer is typically used to submit an issue to a committee, usually for study leading to a subsequent recommendation. Because it ordinarily disposes the motion for purposes of the current meeting, a motion to refer is subject to the same rules that apply to a main motion. (See Section F14). This motion cannot interrupt a speaker, and a second is required. It is debatable and amendable, and an affirmative vote of -four (4) Commission members is required. 1 I To Amend. A motion to amend proposes a change in the wording of a motion then under consideration. When a motion to amend is pending and an amendment to the amendment is proposed, the presiding officer should focus discussion on the latest amendment, resolve that question, then proceed to the first amendment before continuing discussion on the main motion. Votes on amendments are thus in reverse order of the sequence in which they are proposed. A motion to amend cannot interrupt a speaker. It requires a second, and it is debatable and amendable. An affirmative vote of four (4) Commission members is required for approval of the amendment. Note that State law may restrict amendments to proposals that are required to be set forth in the notice of the meeting. 12 To Limit or Close Debate or "Call the Question ". Because the extent to which an issue is discussed rests primarily with discretion of the presiding officer, it is the presiding officer who carries the burden of ensuring that adequate time and discussion are given to differing points of view. A motion to limit or close debate is therefore an overruling of the presiding officer's determination. A motion to close debate is the same as a motion to "call the question ". Because this motion affects the most fundamental right of any Commission member, the right to speak one's views, it is the only procedural motion that requires an affirmative vote of two - thirds of participants voting. 13 To Count the Vote. A motion to count the vote should be limited to those circumstances where the convenient hearing of "yeas" and "nays" cannot clearly resolve the issue. It represents the right of a Commission member to have a vote demonstrated by count. That count can be directed by the presiding officer either as a showing of hands or a standing of voting members while the vote is recorded. Upon completion of the count, the presiding officer announces the result —and final disposition of the issue voted upon. This motion cannot interrupt a speaker. It requires a second; it is neither debatable nor amendable; and, because of the importance of the matter, it should be considered mandatory; thus, no vote is required. 14 Motion to Reconsider. Allows a main motion to be brought back before the Commission for consideration. May be made only at the meeting at which the vote to be reconsidered was taken. It may be made by any member of the Commission. Any Commission member may second it. It can be made while any other question is pending, even if another member has the floor. It requires a majority vote to pass. A motion may only be reconsidered twice. If the reconsideration is moved while another subject is before the Commission, it cannot interrupt the pending business, but, as soon as the pending business has been disposed of the motion has the preference over all other main motions and general business of the agenda. In such a case the presiding officer does not state the question on the reconsideration until the immediately pending business is completed. 15 Motion to Rescind. The motion to rescind is a main motion without any privilege, may only be made when there is nothing else before the Commission and must be made at the same meeting at which the subject matter of the motion was considered, and it requires a two- thirds vote of the commission members. It cannot be made if a motion to reconsider has been previously made. The motion to rescind can be applied to votes on all main motions with the following exceptions: votes cannot be rescinded after something has been done as a result of that vote that the Commission cannot undo; or, where a resignation has been acted upon, or one has been appointed to, or expelled from, a committee or office, and was present or was officially notified. In the case of expulsion, the only way to reverse the action afterwards is to restore the person to the committee or office, which requires the same preliminary steps and vote as is required for the original appointment. 16 To Take Action; Main Motions. Main motions state proposed policy or action on a substantive issue being considered by the Commission. As such, the motion is an initial call to take particular action. Although lowest in precedence among all motions, main motions are clearly the most important: through their content, the business decisions of the Commission are determined. A main motion can be made only when a prior main motion has been disposed of. It cannot interrupt a speaker; a second is required; it is debatable and amendable; and an affirmative vote of four (4) Commission members is required unless a greater vote is prescribed by the Charter or State law. 17 Effect of Abstentions; action on required Abstentions; Effect of non - required Abstentions. The following rules shall apply when a Commission Member abstains from voting on an item: a. When the Commission Member is Legally Obligated to Abstain from Voting. When a Commission Member is legally obligated to abstain from voting pursuant to Texas Local Government Code Chapter 171, a local ordinance or the City Charter then the Commission Member shall leave the dais and exit City Council Chambers until such time as the debate and vote on the item has been concluded. Staff shall record that the Commission Member left the room and abstained from the vote in the official minutes and there shall be no other effect. b. When the Commission Member Has No Legal Obligation to Abstain from Voting. When a Commission Member has no legal obligation to abstain from voting, the Commission Member is prohibited from casting a vote of abstention and must cast an "ave or ves" vote or "nav or no" vote. then an eeem,..s !�srrzss�: Agenda No. 13. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Planning & Community Development Subject: Ordinance No. 19 -S -22 Conduct a public hearing and consideration and /or action on an Ordinance for amendments to the Schertz Code of Ordinances, Chapter 18 Building and Building Regulations and Part III Unified Development Code (UDC), including Article 3 Boards, Commissions, and Committees, Article 4 Procedures and Applications, Article 8 Special Uses and General Regulations, Article 9 Site Design Standards, and Article 12 Subdivisions. (B. James, L. Wood, B. Cox, E.Delgado, N. Koplyay) First and Final Reading and Declaring an Emergency BACKGROUND As stated in the Unified Development Code (UDC), City Council from time to time, on its own motion, or at the recommendation of City Staff make amendments, change or modify text to any portion of the UDC to establish and maintain sound stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals and State and Federal regulations. Based on the update to the Comprehensive Land Use Plan and changes in development it has becomes necessary to update the UDC. Several of the proposed amendments are a result of this year's Texas Legislative, session that approved several House Bills, that go into effect September 1, 2019. The proposed amendments would bring the City of Schertz into compliance with these new regulations. Additionally, two of the amendments are items that have been requested to have modifications be completed for some time. Each proposed UDC amendment is described in the following section of this staff report. PROPOSED AMENDMENTS UDC Amendment: Article 9, Section 21.9.5: Exterior Construction and design standards: Due to House Bill (HB) 2439, effective September 1, 2019 a governmental entity, including a city, may not adopt or enforce a rule, charter provision, ordinance, order, building code, or other regulation that (1)prohibits or limits, directly or indirectly, the use or installation of a building product or material in the construction, renovation, maintenance, or other alteration of a residential or commercial building if the building product or material is approved for use by a national model code published within the last three code cycles that applies to the construction, renovation, maintenance, or other alteration of the building;or (2) establishes a standard for a building product, material, or aesthetic method in construction, renovation, maintenance, or other alteration of a residential or commercial building if the standard is more stringent than a standard for the product, material, or aesthetic method under a national model code published within the last three code cycles that applies to the construction, renovation, maintenance, or other alteration of the building. HB 2439 directly impacts the current requirements outlined in Unified Development Code Section 21.9.5Exterior Construction and Design Standards. The City currently requires a certain percentage of masonry and glazing be incorporated in the design of any building for aesthetic purposes; however, due to the approval of HB 2439 the City can no longer require a standard for building materials that is more stringent than the standards allowed under a national model code (such as the International Building Code). Additionally, HB 2439 eliminates the ability for the City to enforce exterior construction material regulations previously established through zoning applications, such as a Planned Development Districts. This means that although a property is zoned PDD and has specific building material regulations adopted by City Council, the City can no longer enforce those regulations. The proposed UDC amendment to Article 9, Section 21.9.5 would bring the City of Schertz into compliance with the regulations established via HB 2439, by removing the current requirements for masonry percentages and glazing percentages. The proposal is to eliminate the current requirements that reference masonry and glazing percentages and replace them with the requirement that the building /glazing must comply with the regulations established via the national model code. This change would be applied to all buildings moving forward including industrial, commercial, public /office, multifamily, and single - family residential. HB 2439 does not eliminate the City's ability to regulate articulations; therefore, the current UDC amendment proposal does not alter the current requirements for building articulations. Code of Ordinances Amendment: Section 18 -61. Amendments and Section 18 -141. Amendments: HB 2439 also affects the current regulation within the building code amendments that prohibits the use of Cellular Core Pipe in all underground uses, which can no longer be enforced. The current proposal is to no longer prohibit the use of cellular core pipe, but rather require a minimum of four (4) inches of granular material to encapsulate the pipe if used underground. This brings the section into compliance with the HB but still provides for added stability due to the soil conditions within the City. UDC Amendment: Article 9 Section 21.9.8.A.2 Screening and Fencing in Residential Areas, and Section 21.9.8.B.2 Screening and Fencing in Nonresidential and Multifamily Areas: Due to HB 3371, effective September 1, 2019, a City may not (1) adopt or enforce an ordinance, order, or regulation that requires a permit for the installation or use of certain battery- charged fences; (2) impose installation or operational requirements for battery- charged fences that are inconsistent with the standards in the bill or those set by the International Electro technical Commission; or (3) prohibit the installation or use of battery charged fences. The current UDC regulations prohibit the use of above - ground electrical fencing within residential, nonresidential, and multifamily areas, which is in direct conflict with HB 3371. Staff is proposing to amend the regulation to allow the installation of an above ground electrical fence in accordance with the regulations established via the building code. In addition to the proposed amendment to allow for electrical fencing, Staff is proposing an amendment to remove "wire mesh" as a prohibited material when the current regulations also allow for a fence made of "similar woven wire mesh" by right. This does not alter the fencing ability but provides more clarity on the types of fencing that are prohibited. UDC Amendment: Article 8 Section 21.8.2 Accessory Buildings, Uses and Structures: One UDC modification that has been suggested in previous discussions with City Council members is the current regulation for Automatic Teller Machines, or ATMs. The current regulation only allows an ATM if the associated bank occupies a space on the same property; however, in current banking practices ATMs are not frequently located on the same property, with more companies moving away from traditional banking methods. In order to provide more convenience for residents and to allow for increased flexibility, the current proposal is to amend the regulations to allow ATMs with or without the associated bank occupying the same property. UDC Amendment: Article 8 Section 21.8.3 Carports, Porte - Chocheres, subsection C. Single Family and Duplex Districts: The proposed UDC amendment for carports within residential districts is to allow for increased flexibility for homeowners desiring to install a carport at their home. The current regulations restrict the location of the carport based on building setback lines established via zoning and require it to be constructed of the same material as the primary structure. Based on HB 2439 the City can no longer require the carport to be of the same material as the home. In order to follow HB 2439, Staff is proposing to eliminate that requirement. In addition, Staff is proposing to amend the setback requirement. Rather than complying with the setbacks outlined via zoning, Staff is proposing to require all carports be a minimum of five (5) feet from any property line. This is more closely aligned with the recent accessory structure setback regulations (i.e. sheds) within residential districts. The current requirement of complying with the zoning setbacks makes it very difficult for most property owners to install a carport; most homes are built right at the building setback line, which does not leave adequate room to install a carport over their driveway and still be in compliance with the setback regulation. The proposed regulation to allow carports that are setback five (5) feet from the property line will allow more homeowners the option of installing a carport on their property. The proposed amendments bring the regulations into compliance with HB 2439 and allow homeowners more flexibility when installing a carport. UDC Amendments: Section 21.3.3, Section 21.3.5, Section 21.4.2, Section 21.12.5, Section 21.12.6,Section 21.12.8, Section 21.12.10, Section 21.12.11, Section 21.12.12, Section 21.12.13, Section21.12.14, Section 21.9.12 (Master Development Plan, Platting and Site Plan Processing Change): HB 3167 was approved in this year's Texas Legislative session, which will invalidate how we process certain applications when it goes into effect on September 1, 2019. Specifically, we must revise the way that we process master development plans, plats and site plans. A few of the major items are listed below: Plat Timelines and Waiver of Rights- Prior to the approval of HB 3167 the City had 30 -days after a complete application was filed to take action on a plat. Most development applications are not submitted complete and are missing several different items, so it was our practice, in order to improve customer service, to accept mostly complete applications with a voluntary waiver of rights to 30 -day action. This way we were able to work with the applicant and accept the application and begin review, but would not take the plat forward for approval until all items were complete and the exhibits met all applicable codes and laws. However, with the changes in HB 3167 we are not able to keep this practice as the bill adds a time limit to the voluntary waiver with a maximum length of 30 additional days (for 60 total days) and only allows for a one -time waiver. Plat Processing- Prior to the approval of HB 3167 the platting process generally entailed the applicant submitting an application, which staff would then review and issue technical review comments on. The applicant would make corrections and changes then resubmit for review. This review cycle would continue until there were no additional comments, at which point the plat would be placed on a Planning and Zoning Commission meeting agenda for action. With the changes from HB 3167, there is not adequate time for staff to review the application, issue comments and review a revised submittal within the 30 -day window, especially as the bill prevents the City from setting a time requirement for revisions to be resubmitted by the applicant. The law states that if the plat is not approved, approved with conditions or denied within the time limits, then the plat will be deemed approved. Plat Approval with Conditions and Denial- Prior to the approval of HB 3167, staff would work with applicants to ensure all regulations, ordinances and laws were met for all plats, so denials and conditional approvals of plats by the Planning and Zoning Commission were very rare. If a plat was denied by the Commission, then a new application would need to be submitted. With the changes from HB 3167 plat denial or conditional approval, staff must issue a letter stating the reasons for conditional approval or denial (with code /law citations), and provide an unlimited amount of opportunities for the applicant to revise and resubmit their plat for reconsideration. It also places a 15 -day required action timeline on the revised submittal. This could ultimately lead to automatically approved plats due to inadequate time for staff to thoroughly review the revisions or schedule a Planning and Zoning Commission meeting, as well as decreased customer service due to the potential for an applicant to be stuck in a seemingly unending denial to revision cycle. Master Development Plans and Site Plans — Prior to the approval of HB 3167, master development plans and site plans did not have a state mandated approval timeframe, so staff would diligently work with the applicant through submittal and review cycles to ensure the proposed plans complied with all applicable requirements. With the changes from HB 3167, language was added which institutes the same plat processing requirements and timeframes to site plans and master development plans. The general outline of this new application process was created by our City Attorney in an effort to help standardize the application process under the new regulations outlined in HB 3167 for their clients, and staff has amended this process to best fit Schertz. Due to the City's inability to control how long an applicant can take to resubmit an application, as well as inadequate staffing resources to guarantee that reviews can be completed within the new timeframes, staff is proposing the following changes to the master development plan, plat and site plan processes: Addition of Letters of Department Certification – As a prerequisite to submitting a master development plan, plat or site plan application, an applicant will need to acquire letters of certification from the appropriate departments, such as Planning & Community Development, Engineering, Fire, Parks and Recreation, and Public Works. It is during the letter of certification step that staff will be preforming the bulk of the technical review, which can include reviews of plans, plats, traffic impact analyses, storm water management plans, and other technical documents. We have also included a guaranteed review timeline for the applicant. While the initial timeframe for review of 90 -days seems long, we are typically able to get 1 st round comments to the applicant in a much shorter timeframe. The 90 -days has been selected to ensure staff has adequate time and is able to complete complicated reviews before the deadline expires and the certification is automatically issued, particularly if it is a large complicated project or submitted during apeak workload time for staff. A 30 -day timeline has been selected for review of resubmittals, as this review typically takes less time than the initial review. Addition of Action Deadlines to Master Development Plans and Site Plans- A major change due to HB3167 is the addition of action deadlines to master development plans and site plans. Due to these new deadlines, staff is proposing to process master development plans and site plans in the same manner as plats, requiring letters of certification from development departments prior to application submittal. Overall Master Development Plan, Plat, and Site Plan Process – With the proposed process changes, the first step in a master development plan, plat or site plan project will be submitting for letters of certification from the appropriate departments. A list of all necessary certifying departments and specific certification submittal requirements are identified in the City's Development Manual. The Development Manual is a collection of all development applications and checklists and is amended or modified at staff's discretion. Once a request for certification is submitted, staff will review the application for completeness and if deemed complete will begin review, and if deemed incomplete, correspondence will be sent to the applicant informing them of the application's deficiencies. The 90 -day initial review period starts once the application is complete. The department will review the certification request for compliance with all applicable regulations, ordinances and laws. The department will then notify the applicant of any non - conforming aspects to revise. The applicant will then make changes and resubmit for review. The department will review the resubmittal within 30 -days and either issue a certification or additional comments for non - conforming items. Once all necessary certifications required for the master development plan, plat or site plan applications Once all necessary certifications required for the master development plan, plat or site plan applications have been acquired, the applicant may then submit a complete application for review and approval. At this point there should be very little review for staff as the lion's share of the technical review was completed with the letter of certification process prior to application submittal. Staff will first preform a completeness review of the application and if deemed complete will begin review, and if deemed incomplete, correspondence will be sent to the applicant informing them of the application's deficiencies. Once an application is deemed complete it is considered filed and the City now has 30 days to approve, conditionally approve or deny the application. At this point staff will review the application and letters of certification to make sure there are no discrepancies in the submitted exhibits, and collect recommendations for approval from all certifying departments. Next the application will be placed on a Planning and Zoning Commission meeting agenda for approval, unless it only requires an administrative approval, which applies to applications such as site plans, minor plats and amending plats. The application is then approved and the applicant can move to the next step in the development process. Approved with Conditions and Denial Cycle- New to the process is a response cycle that is identified in HB3167. As mentioned earlier in this report, when an application is conditionally approved or denied, a letter stating the specific conditions or reasons for denial along with citations to the law must be provided. The applicant can then resubmit at their convenience, addressing the conditions or reasons stated in the letter. The City will have 15 -days to review and take action on any resubmittal. A provision that staff may only approve applications and must refer applications for denial or conditional approval to the Planning and Zoning Commission has been included. Appeals to Planning and Zoning Commission Decisions Staff has amended the appeal process to make the Planning and Zoning Commission the final authority on master development plan, plat and site plan approval decisions. These changes were made to simplify the process, and because City Council has expressed that the Planning & Zoning Commission is the subject matter experts for City development. Aggrieved parties wanting to appeal a decision by the Planning and Zoning Commission would do so by filing in district court. However, keep in mind that if an application is denied by the Commission the applicant may always resubmit revisions and have the item reconsidered. Other Process Changes — In addition to the application process changes, staff is looking to roll out some customer service improvements for development applications. The first is the addition of online certification and application submittals through our existing WebQA portal, similar to how this was done for building permits earlier this year. We are hoping to have this functionality up and running by mid - October. Additionally, staff has started using BlueBeam Revu for digital plan review, which is a huge help for the applicant as they will be receiving marked up plans with comments as opposed to only written text comments. Lastly, staff has started using Microsoft Sharepoint and Microsoft Planner to organize project files and track reviews. These additions are stopgap measures which will allow staff to accept and manage digital submittals and will be replaced when the implementation of the CityView software is complete. GOAL To amend the UDC and Chapter 18 Building and Building Regulations, to review and update the development regulations due to changing conditions, community goals and State and Federal regulations (House Bill 2439, 3371, and 3167) as well as establish and maintain sound stable and desirable development. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Additional the proposed UDC and Chapter 18 amendments will ensure that the City of Schertz is in compliance with legislative updates effective September 1, 2019. SUMMARY OF RECOMMENDED ACTION Approve Ordinance 19 -S -22 amending the Schertz Code of Ordinances, Chapter 18 Building and Building Regulations and Part III Unified Development Code (UDC), including Article 3 Boards, Commissions, and Committees, Article 4 Procedures and applications, Article 8 Special Uses and General Regulations, Article 9 Site Design Standards, and Article 12 Subdivisions. FISCAL IMPACT None. RECOMMENDATION The Planning and Zoning Commission conducted a public hearing on August 28, 2019, no residents spoke. At this meeting the Commissioners and staff had a lengthy discussion regarding the following: • The state law change in relation to exterior building materials effects existing developments, including PDDs. Additionally, how the state law effects HOAs and their authority. • The state law change in relation to building materials effects special districts. • How cellular core pipe was utilized, what concerns staff has with the material, and how the proposed bedding would alleviate those concerns. • Attached and detached residential carports. • The impact of the new process on developers, staff, and Commission in terms of timelines. • The Commission's authority related to state law. The Commission indicated that the amendments mandated by the recently passed house bills are not consistent with the City goals for development and will affect the overall attractiveness of buildings in the community. However, the Commission understands that the amendments are necessary to be in compliance with state law and are consistent with the proposed amendments being made by several surrounding cities in the greater San Antonio area. The Planning and Zoning Commission offered a recommendation of approval with a vote of 5 -1 with Commission Bacon voting nay. Staff recommends approval of Ordinance 19 -S -22 amending the Schertz Code of Ordinances, Chapter 18 Building and Building Regulations and Part III Unified Development Code (UDC), including Article 3 Boards, Commissions, and Committees, Article 4 Procedures and applications, Article 8 Special Uses and General Regulations, Article 9 Site Design Standards, and Article 12 Subdivisions as presented. Attachments udc Exhibit A- 1: Article 9 Section 21.9.5 and Code of Ord. Section 18 -61 and 18 -141- Proposed Amendments Exhibit A -2: Article 9 Section 21.9.8.A.2 and 21.9.8.13.2 Fencing- Proposed Amendments Exhibit A -3: Article 8 Section 21.8.2 ATM- Proposed Amendments Exhibit A -4: Article 8 Section 21.8.3 Carports- Proposed Amendments Exhibit A -5: Plat, MDP, Site Plan Application Processing- Proposed Amendments ORDINANCE NO. 19 -S -22 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC) INCLUDING ARTICLE 3 BOARDS, COMMISSIONS, AND COMMITTEES, ARTICLE 4 PROCEDURES AND APPLICATIONS, ARTICLE 8 SPECIAL USES AND GENERAL REGULATIONS, ARTICLE 9 SITE DESIGN STANDARDS, AND ARTICLE 12 SUBDIVISIONS AND SCHERTZ CODE OF ORDINANCES CHAPTER 18 BUILDING AND BUILDING REGULATIONS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE; AND DECLARING AN EMERGENCY WHEREAS, pursuant to Ordinance No. 10 -S -06, the City of Schertz, Texas (the "City ") adopted as Amended and Restated Unified Development Code on April 13, 2010, as further amended (the "Current UDC "); and WHEREAS, City Staff and has reviewed the Current UDC and have recommended certain revision and updates to, and reorganization of, the Current UDC; WHEREAS, City Staff and has reviewed Chapter 18 Building and Building Regulations and have recommended certain revision and updates to, and reorganization of, Chapter 18; WHEREAS, on August 28, 2019 the Planning and Zoning Commission conducted a public hearing and thereafter recommended approval; and WHEREAS, on September 3, 2019, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the proposed amendments are appropriate and in the interest of the public safety, health and welfare; WHEREAS, pursuant to Section 4.09(e) of the City Charter, if the City Council, by a vote of not less than two - thirds of the members present at the meeting at which an ordinance is first introduced, determines that an emergency exists requiring immediate action, such ordinance may then be voted upon and rejected or passed at that meeting; and WHEREAS, several development related legislative amendments effective September 1, 2019 have necessitated the recommended amendments contemplated by this Ordinance and it is hereby found to be in the public interest that said local amendments be effective as soon as possible. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The current UDC and Code of Ordinances Chapter 18 is hereby amended as set forth on Exhibit A hereto. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. Pursuant to Section 4.09(e) of the City Charter, by vote of not less than two - thirds of the members of the City Council present at the meeting at which this Ordinance was first considered, the City Council has determined that an emergency exists which requires immediate action, and City Council has determined that an emergency exists due to Legislative House Bills effective September 1, 2019, which requires immediate action and that this Ordinance be adopted on a single reading. Section 9. This Ordinance shall be effective upon the date hereof and any publication required by law. PASSED, APPROVED AND ADOPTED ON FIRST AND FINAL READING, the 3rd day of September, 2019. Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Red Lines showing Existing Regulations and Proposed Changes: Article 9 Section 21.9.5- Exterior Construction and Design Standards Sec. 21.9.5. - Exterior construction and design standards. A. Intent. It is the intent of these design criteria to provide guidelines for new construction in order to provide an aesthetically pleasing appearance as well as ensure sound construction quality. B. Applicability . The provisions of this section are deemed to be minimum standards and shall be applicable to the following: 1. All new buildings within the corporate limits of the City except public schools; and 2. Building expansions which cumulatively increase the gross floor area more than 25% of the original building area except public schools. C. Industrial Buildings. 1. Applicability. This section shall apply to buildings with an industrial use. 2. Exterior Building Materials . Buildings must comply with ^ne of the f„k)WiRg: the regulations established via the national model code. a. At least 0 of eaGh wall (eXG'6id'Rg WARdews and deers) shall be fiRished In ene er were ef the fellewing materials: BFOGiE b. 0 front 0 of the entire building (excluding windows and doors) shall be finished in one or more of the following materials: . Brick 3. Glazing . All buildings must comply with one of the following: the regulations established via the national model code. 0 At least a. publiG streets at least street, but Opste-ad- dFive that provides 0 OF fFGRt a drive, the that farUeS AX UA—Ah-; on the private private for prin;aFY aGGess shall be Gensidered as the front faGade; er 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 100 linear feet, which is adjacent to or facing a public street. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. D. Commercial Buildings. Applicability. This section shall apply to buildings with a commercial use. Exterior Building Materials . Buildings must comply with the fellew+Rg the regulations established via the national model code. a. At least 0 of each wall (excluding windows and doors) shall be finished in one or more of the followinn nrimoni materials: . Br'ck • 'Std • Faux brink or stone • T'le Concrete tiltwall 6 E AW _ _ ._tee 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 100 linear feet, which is adjacent to or facing a public street. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. D. Commercial Buildings. Applicability. This section shall apply to buildings with a commercial use. Exterior Building Materials . Buildings must comply with the fellew+Rg the regulations established via the national model code. a. At least 0 of each wall (excluding windows and doors) shall be finished in one or more of the followinn nrimoni materials: . Br'ck • 'Std • Faux brink or stone • T'le Concrete tiltwall 6 E GaRRet be i car! form o than 50 of oanh faoade approved primary materi-als. C enr--rete tilhvall and- split faGe C'MI-I npnnnt hP. - -;Pd fAr rnAr'Q 2024 Of eaGh fagade-. Glazing . All buildings must comply with ene of the following: the glazing regulations established via the national model code. a. At le-Ast 0 GeMprised Of WiRdews er glass deers. FeF buildings that are adjaGent to eF faGe tWe er mere publiG streets at least o but instead faGe OF fFE)Rt a private dFive, the faGade that faGes er fronts GR the private GeMprised A-f v.find-e-�.A.fs er glass deers. FeF buildings that are not adjaGent te er faGe a publiG street, ides for n II ho sidered sth� t fa��r- drove that assess she..,-- ,��eea � n �a 0 imount of required vJnd-ei.vs or glass doers dated a 50 0 of the fQaF`sadjAent to or fanino nubk otFeetc 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 30 linear feet, which is adjacent to or facing a public street, or adjacent to or facing a side lot line of the property. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. E. Office /Public Buildings . Applicability. This section shall apply to buildings with a professional office or public use. Exterior Building Materials. Buildings must comply with the following: regulations established via the national model code. a. At least 0 the falle-iNing materials: CIE • Tile StUsss ilGRGFete tilfinrall b . Split fare GM l b : �iT. T•► Tt S7��[ SttG11�7: T.'ll :�triL7s�il��i1��^.ZIt�:T -7tl�C 7T77Zi7:T -r41. - Glazing . All buildings must comply with ene ef the felleWiRg: the glazing regulations established via the national model code. At least 0 a. publiG streets at least dFI that provides �= e- n- rurPr"�v"'vrac doors. o AFAWAAWWO for n �EFeSS shall be nr�n� ed as the fFent fo��r ,r- vc -w,-r c°-rr �r�-c �rrn�c�u 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 50 linear feet. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. Multi - Family Buildings. Applicability. This section shall apply to buildings with a Multifamily Use. Exterior Building Materials . Buildings must comply with one of the following: the regulations established via the national model code. a. At least 0 of each wall (excluding windows and doors) shall be finished in one or more of the following materials: . R�nU AFAWAAWWO - -W' 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 50 linear feet. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. Multi - Family Buildings. Applicability. This section shall apply to buildings with a Multifamily Use. Exterior Building Materials . Buildings must comply with one of the following: the regulations established via the national model code. a. At least 0 of each wall (excluding windows and doors) shall be finished in one or more of the following materials: . R�nU 10004- 0 of the entirpe building (eXG'Ud'ng windows and doors) shall -he finkshed in one or rnnrp r)f thp fellewing materials: . R�sU 3. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 10 linear feet. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. 4. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. G. Single- Family Residential. Exterior Building Materials. Buildings must comply with the following: regulations established via the national model code. a. At least a of the entire building fapade (excluding windows and doors) shall be finished-firl one or more of the following materials. . Brick UDC Amendment- Schertz Code of Ordinances Section 18 -61. Amendments: Current: P2609 Installation of Materials. Cellular core pipe shall be prohibited for all underground uses in all materials. Proposed: P2609 IRStallatiE)R ef Materials. Cellular cere pipe shall be pFehibited fer all WRdergreURGI uses iR all s. P2609 Installation of Materials. Cellular core pipe for all underground use will required four (4) inches of granular material to encapsulate the pipe due to soil conditions in the City of Schertz. UDC Amendment- Schertz Code of Ordinances Section 18 -141. Amendments: Current: Table 702.3 Building Sewer Pipe. Cellular core pipe shall be prohibited for all underground uses in all materials. Proposed: Table 702.3 BYildiRg Sewep Pipe. GellUlar eE)Fe pipe shall be prehibited fer all YRdeFgFeHRd uses OR all mater6als. Table 702.3 Building Sewer Pipe. Cellular core pipe for all underground use will required four (4) inches of granular material to encapsulate the pipe due to the soil conditions in the City of Schertz. Clean Copy of Code Language as Proposed: Article 9 Section 21.9.5- Exterior Construction and Design Standards Sec. 21.9.5. - Exterior construction and design standards. A. Intent. It is the intent of these design criteria to provide guidelines for new construction in order to provide an aesthetically pleasing appearance as well as ensure sound construction quality. B. Applicability . The provisions of this section are deemed to be minimum standards and shall be applicable to the following: 1. All new buildings within the corporate limits of the City except public schools; and 2. Building expansions which cumulatively increase the gross floor area more than 25% of the original building area except public schools. C. Industrial Buildings. 1. Applicability. This section shall apply to buildings with an industrial use. 2. Exterior Building Materials . Buildings must comply with the regulations established via the national model code. 3. Glazing. All buildings must comply with the glazing regulations established via the national model code. 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 100 linear feet, which is adjacent to or facing a public street. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. 5. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. D. Commercial Buildings. 1. Applicability. This section shall apply to buildings with a commercial use. 2. Exterior Building Materials . Buildings must comply with the regulations established via the national model code. 3. Glazing. All buildings must comply with the glazing regulations established via the national model code. 4. Articulation and architectural features . E a. Horizontal articulations or offsets are required on any wall greater in length than 30 linear feet, which is adjacent to or facing a public street, or adjacent to or facing a side lot line of the property. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. Office /Public Buildings. 1. Applicability. This section shall apply to buildings with a professional office or public use. 2. Exterior Building Materials . Buildings must comply with the regulations established via the national model code. 3. Glazing. All buildings must comply with the glazing regulations established via the national model code. 4. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 50 linear feet. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. Multi - Family Buildings. Applicability. This section shall apply to buildings with a Multifamily Use. Exterior Building Materials . Buildings must comply with the regulations established via the national model code. 3. Articulation and architectural features . a. Horizontal articulations or offsets are required on any wall greater in length than 10 linear feet. (1) The depth of the articulation or offset shall be a minimum of two feet (2'). Articulations or offsets can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or offset shall be a minimum of 20% of the total length of the entire wall. b. Vertical articulations or elevation changes are required on all walls and should be designed to screen rooftop equipment. (1) The height of the articulation or elevation change shall be a minimum of two feet (2'). Articulations or elevation changes can be of varying depth as long as the minimum two feet (2') is met. (2) The length of the new plane created by the articulation or elevation change shall be a minimum of 20% of the total length of the entire wall. 4. Roof Treatments . Fagade articulations shall provide for vertical and horizontal screening of air conditioning units and all mechanical equipment located on rooftops. The minimum height of the screening shall be equal to the height of the tallest rooftop equipment. G. Single- Family Residential. Exterior Building Materials . Buildings must comply with the regulations established via the national model code. UDC Amendment- Schertz Code of Ordinances Section 18 -61. Amendments: P2609 Installation of Materials. Cellular core pipe for all underground use will required four (4) inches of granular material to encapsulate the pipe due to soil conditions in the City of Schertz. UDC Amendment- Schertz Code of Ordinances Section 18 -141. Amendments: Table 702.3 Building Sewer Pipe. Cellular core pipe for all underground use will required four (4) inches of granular material to encapsulate the pipe due to the soil conditions in the City of Schertz. Sec. 21.9.8.A.2. Screening and Fencing in Residential Areas Current Regulation: 2. Fence Materials. a. Materials Permitted. i. Fences may be constructed of pressure treated wood, decorative metal, chain link or similar woven wire mesh, stone, brick, or other materials traditionally used in private fence construction. ii. Decorative fences shall be constructed of pressure treated wood picket, decorative metal, stone or brick, or a combination thereof. Solid surface area of any decorative fence shall not exceed fifty percent (50 %) of the total surface area. b. Prohibited Materials. Above - ground electrical fencing, wire mesh (such as hog wire or chicken wire), and barbed wire are prohibited except on parcels or lots one acre or greater in size in conjunction with the containment of livestock or farm animals. Proposed UDC Regulations: 2. Fence Materials. a. Materials Permitted. i. Fences may be constructed of pressure treated wood, decorative metal, chain link or similar woven wire mesh, stone, brick, or other materials traditionally used in private fence construction. ii. Decorative fences shall be constructed of pressure treated wood picket, decorative metal, stone or brick, or a combination thereof. Solid surface area of any decorative fence shall not exceed fifty percent (50 %) of the total surface area. Above ground electrical fencing shall be permitted in accordance with the building code. b. Prohibited Materials. Above gFE)URd_ ^'^G-triGal f ORg wiFe esh (sUeh as " ^^ Chicken wire), and barbed wire are prohibited except on parcels or lots one acre or greater in size in conjunction with the containment of livestock or farm animals. Sec. 21.9.8. B.2. Screening and Fencing in Nonresidential & Multifamily Areas Current Regulation: 2. Fence Materials. a. Materials Permitted. Fences may be constructed of pressure treated wood, decorative metal, chain link or similar woven wire mesh, stone, brick, or other materials traditionally used in private fence construction. b. Prohibited Materials. Above - ground electrical fencing, wire mesh (such as hog wire or chicken wire), screening slats within chain link fences and barbed wire are prohibited except on parcels or lots one (1) acre or greater in size in conjunction with the containment of livestock or farm animals. Three strand barbed wire on top of chain link fencing is permitted when associated with public water and wastewater facilities and when not visible from public rights -of -way or adjacent properties. Proposed UDC Regulations (Electric Allowable & Barb Wire Allowable for PUB Use Only): 2. Fence Materials. a. Materials Permitted. Fences may be constructed of pressure treated wood, decorative metal, chain link or similar woven wire mesh, stone, brick, above ground electrical fencing or other materials traditionally used in private fence construction. b. Prohibited Materials. Abeve ^ °d f° ^^ ^^ Rsh (s el; as "Hog wire or chicken wire}, screening slats within chain link, and barbed wire are prohibited except on parcels or lots one acre or greater in size in conjunction with the containment of livestock or farm animals. Three strand barbed wire on top of chain link fencing is permitted when associated with public water and wastewater facilities and when not visible from public rights -of -way or adjacent properties. UDC Amendment — Section 21.8.2. Accessory Buildinas. Uses and Structures Current N. Automatic teller machine (ATM) drive -thru structures are not authorized unless the associated bank occupies a space on the same property and has a valid Certificate of Occupancy. Proposed N. Automatic teller machine (ATM) drive -thru structures are authorized with or without the associated bank occupying a space on the same property. CaroorUDC Amendment — Section 21.8.3. Caraorts. Porte - Cocheres Current: C. Single Family and Duplex Districts. 1. Shall be attached to a residence and shall be an integral part of the primary structure; 2. Shall not encroach into a required setback as set by the underlying zoning district; 3. Shall be erected over a driveway constructed of asphalt or concrete; 4. Shall not exceed one (1) story in height; 5. Shall be open on two (2) or more sides; and 6. Shall be constructed of the same material as the primary structure. Proposed: C. Single Family and Duplex Districts. 1. Shall be attached to a residence and shall be an integral part of the primary structure; ; 2. Shall be set back from the property line a minimum of five feet (5'); 3. Shall be erected over a driveway constructed of asphalt or concrete; 4. Shall not exceed one (1) story in height; 5. Shall be open on two (2) or more sides; and R Qa h be Gn�netFUGted of the coma material as the primary ctrl Gt ire Agenda No. 14. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Finance Subject: Public Hearing on Proposed Budget for FY 2019 -20 - Conduct a public hearing and presentation regarding the adoption of the FY 2019 -20 Budget. (second public hearing) (M. Browne /B. James /J. Walters) BACKGROUND In accordance with Section 102.006 of the Texas Local Government Code the City Council must hold a public hearing on the proposed budget for FY 2018- 19.The first public hearing was held at the August 27, 2019 regular session. A second public hearing will be conducted at the September 3, 2019 regular session. A copy of the proposed FY 2019 -20 Budget can be found online at www.schertz.com. General Fund $39,187,985 Tax I &S Fund 7,027,003 Water & Sewer Fund 27,882,526 Capital Recovery - Water 256,000 Capital Recovery - Sewer 260,500 Drainage Fund 1,265,709 1EMS Fund 9,598,811 SEDC 7,952,931 Special Events Fund 24,510 PEG Fund 118,000 Hotel Occupancy Tax Fund 505,894 Park Fund 177,000 Tree Mitigation 75,000 Library Fund 21,200 Historical Committee 11,750 Total: $94,364,819 Attachments FY 2019 -20 Proposed budget CITY OF SCHERTZ C. FY 2019 -20 PROPOSED BUDGET City of Schertz Fiscal Year 2019 -20 Budget Cover Page This budget will raise more total property taxes than last year's budget by $982,470 or 5% increase, and of that amount, $659,141 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A I_TCL1I1611 0VIT PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2019 -20 Property Tax Rate: $0.5146/100 Effective Rate: $0.5057/100 Effective Maintenance & Operations Tax Rate: $0.3437/100 Rollback Tax Rate: $0.5362/100 Debt Rate: $0.1650/100 2018 -19 $0.5146/100 $0.4892/100 $0.3238/100 $0.5146/100 $0.1649/100 Total debt obligation for the City of Schertz secured by property taxes: $ 81,867,516 CITY OF SCHERTZ 2019 -20 BUDGET Table of Contents Executive Summary General Fund 231 Summary 9 Revenues 11 City Council 15 City Manager 18 Municipal Court 22 311 /Customer Relations 27 Planning & Zoning 31 Legal Services 38 City Secretary 41 Non - Departmental 46 Public Affairs 49 Engineering 57 Geographic Information Systems 63 Police 67 Fire Rescue 78 Inspections 84 Streets 91 Parks, Recreation, & Community Services 96 Pools 102 Event Facilities 106 Library 111 Animal Services 119 Information Technology 124 Human Resources 129 Finance 134 Purchasing & Asset Management 139 Fleet Services 144 Facility Services 150 Projects 155 City Assistance 156 Court Restricted Funds 159 Interest & Sinking Fund 162 Water & Sewer Summary 167 Business Office 171 Water & Sewer Administration 176 Capital Recovery - Water 186 Capital Recovery Sewer 191 Drainage Summary 196 Revenues 200 Expenditures 201 Emergency Medical Services (EMS) Summary 205 Revenues 210 Expenditures 211 Schertz Economic Development 231 Corporation 235 Summary 215 Revenues 219 Expenditures 220 Special Revenue Funds Special Events 224 Public, Educational, and Government (PEG) Access Fund 227 Hotel /Motel Tax 231 Park Fund 235 Tree Mitigation 239 Library Fund 243 Historical Committee 247 Glossary 251 Executive Summary General Fund Revenue: General Fund revenue will increase 2.5% over FY 2018 -19 year end estimates not including the transfer in from reserves. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2019 -20 are estimated to increase 4.5% and sales taxes are estimated to increase 4 %. The sales tax growth trend follows the area development growth and the potential for new businesses while is still conservative when looking at the long -term average. Franchise Fees are expected to decrease 6.5% with legislative changes limiting fees Cities can collect from cable /telecom providers for the use of the City s right -of -way. Permits are expected to increase 9.1% due to an uptick expected development in FY 2019 -20. Fees, Fines, and Other Tax are expected to remain at the same levels as FY 2018 -19 with no observable factors affecting the collection rates. Miscellaneous Income is expected to decrease 16.6% in FY 2019 -20 with fewer deployments and reimbursements for the City s Firefighters. Throughout the end of FY2016 -17 and all of FY 2017 -18, City of Schertz Firefighters were deployed to disasters statewide ranging from Hurricane Harvey aftermath to wildfires to render aid. These deployments are fully reimbursed by Federal and State programs. FY 2018 -19 saw the final reimbursements being made for those incidents. Expenses: The overall FY 2019 -20 General Fund Operating Budget increased 6.6% from FY 2018 -19 year end estimates. This increase includes $631,000 for new positions and personnel programs for Police, Fire, Animal Services, Engineering, Streets, Parks, and Fleet Services. The new personnel assignments will be based on an independent firm s staffing recommendations after review of the practices and service levels of the City and the feedback received in the 2019 Citizen Survey. Another notable item for the FY 2019 -20 Budget is the implementation of the Classification & Compensation Study s first year recommendation. This study by a 3rd party reviews market wages and makes recommendations for compensation adjustments for City staff. Having comparable market wages is important so the City can retain good employees and fill vacancies with qualified individuals. The upcoming budget has $275,000 set aside to act on the study s recommendation. The remainder of the increase from the FY 2018 -19 year end estimates is to continue the annual merit program for staff, set a contingency amount at 0.8% of the budget, and to estimate all tax reimbursement agreements with applicable business in Schertz will be earned and paid. In FY 2017 -18 a new permit software began the implementation process. The total project cost is estimated to be $375,000 and will improve the plan review and permit issuing process by making it streamlined for a faster and more convenient way for developers 1 of 256 and residents to build in Schertz. The estimated remaining project cost remaining to be expensed is $190,000 for FY 2019 -20. City Council The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end estimates. This budget will now include the Volunteer Appreciation Luncheon which was moved from special events. New tablets, phones, and monitors will be purchased in FY 2019 -20 in anticipation of new councilmembers. City Manager The FY 2019 -20 Budget increases 8.1% from the FY 2018 -19 year end estimate due to full year funding of the City Manager and second Assistant City Manager positions. Municipal Court The FY 2019 -20 Budget decreases 6.9% from the FY 2018 -19 year end estimate with the transfer of a court clerk to the Inspections Division as a Development Specialist. 311 Customer Service The FY 2019 -20 Budget decreases 14.9% from the FY 2018 -19 year end estimate due to personnel savings. Planning & Zoning The FY 2019 -20 Budget increases 8.0% from the FY 2018 -19 year end estimate to send more Planning & Zoning Commissioners to training. Legal Services The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. City Secretary The FY 2019 -20 Budget decreases 7.2% from the FY 2018 -19 year end estimate due to personnel turnover. Non - Departmental The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will now be located in the Parks Department and will no longer require a transfer. Public Affairs The FY 2019 -20 Budget decreases 7.3% from the FY 2018 -19 year end estimate due to approving lower cost design and postage contracts for the magazine. Engineering The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 2 of 256 GIS The FY 2019 -20 Budget increases 1.7% from the FY 2018 -19 year end estimate for higher personnel and training costs. Police The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate. Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City renews 4 leased vehicles for use by the Police Department and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20. Fire Rescue The FY 2019 -20 Budget will increase 1.8% from the FY 2018 -19 year end estimate from higher personnel costs related to the annual merit and the update to the holiday pay policy. Inspections The FY 2019 -20 Budget increases 2.1 % from the FY 2018 -19 year end estimate. Higher personnel and staff support costs from being fully staffed are offset by lower capital outlay. Streets The FY 2019 -20 Budget will increase 1.1 % from the FY 2018 -19 year end estimate. Personnel will increase 26.9% with the addition of a Street Worker II and 2 Street Worker I positions to help keep up regular maintenance street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category. Parks The FY 2019 -20 Budget will increase 2.0% from the FY 2018 -19 year end estimate. This increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also included in this increase is the transfer of event expenses from Special Events. Pools The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due to the decrease in utility services, professional services, operating equipment. This decrease was offset by an increase in Contract Maintenance to update the value to actual costs incurred by the YMCA. Event Facilities The FY 2019 -20 Budget will increase 11.3% from the FY 2018 -19 year end estimate due to the cleaning contract for the Civic Center not being fully executed until FY 2019 -20. Also included in the increase is the purchase of replacement office equipment. Library The FY 2019 -20 budget will decrease 0.2% from the FY 2018 -19 year end estimate. The increase in general operating costs will be offset by the 2018 -19 one time increase of $20,000 for library materials that is not included in the 2019 -20 budget. 3 of 256 Animal Services The FY 2019 -20 Budget will increase 39.2% from the FY 2018 -19 year end estimates due to the increase in personnel costs from the addition of 2 full time Animal Shelter Technicians and the purchase of a replacement Animal Service Officer vehicle. Information Technology The Information Technology FY 2019 -20 Budget decrease 6.6% from the FY 2018 -19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new permit software of $190,424 plus the cost of the phone system emergency location module. These costs were offset by the purchase of the new phone system that was implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget. Human Resources The FY 2019 -20 Budget will increase 0.4% from the FY 2018 -19 year end estimate due to the lower then expected unemployment claims in FY 2018 -19. This increase is offset by the removal of the Class & Comp Study that was funded in FY 2018 -19 but not in FY 2019 -20. Finance The FY 2019 -20 Budget will increase 0.6% from the FY 2018 -19 year end estimate due to a higher personnel estimates caused by lower expected turnover. Purchasing & Asset Management The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate due to general operating cost increases. Fleet Services The FY 2019 -20 Budget will increase 29.4% from the FY 2018 -19 year end estimate due the additional personnel costs of the new Fleet Manager position as well as the transfer of a facilities services technician position that was converted into a Fleet Administrative Assistant. Facility Services The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due to the transfer of 1 facilities services technician position to the fleet department to be converted to Administrative assistant. In addition, the decrease is also due to lower costs for building maintenance. City Assistance The FY 2019 -20 Budget will decrease 0.8% from the FY 2018 -19 year end estimate due to a decrease in the donation expense for the senior center to match revenue projections. This decrease is offset by an increase in the transportation assistance program to match growth. Court Restricted Funds The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 4 of 256 Interest & Sinking Fund Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end estimate with the issuance of Certificates of Obligation, Series 2019. Water & Sewer Fund Revenue: Revenues for FY 2019 -20 are expected to increase 13.1% from the FY 2017- 18 year end estimate with a $2.4 million transfer from reserves to fund capital projects. Expenses: The FY 2019 -20 Budget increases 10.6% from the FY 2018 -19 year end estimates to fund a new water main, utility relocations, waterline replacements, and water tank painting. Utility Billing The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate with additional postage costs and the purchase of a replacement vehicle. Administration The FY 2019 -20 Budget will decrease 0.5% from the FY 2018 -19 year end estimate. Increases in personnel costs for the annual merit program, in Fund Charges /Transfers for additional contributions to Schertz Seguin Local Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water pipeline project and south wastewater treatment plant construction, in Maintenance $100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle purchases in Capital Outlay. Capital Recovery Fund Water Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. Capital Recovery Fund - Sewer Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. Drainage Fund Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with new commercial and residential development occurring in the City. Overall revenue will increase 0.2% from the prior year which saw the remainder or a one time contribution from Cibolo for the Cibolo Creek Bridge reconstruction. 5 of 256 Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end estimate for the operating accounts not including projects. The increase is due to higher personnel costs related to the annual merit program, setting a contingency at $30,000, additional Maintenance Services for a new outsourced mowing contract to improve services, and additional large equipment and vehicle purchases. EMS Fund Revenue: Revenues for FY 2019 -20 are expected to increase 0.2% from FY 2018 -19 year end estimates. The additional transports increasing revenue is offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide coverage for each community serviced by the C Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply coordinator, and Paramedic school program for EMTs. In addition to these programs, capital outlay has increased $364,500 for a replacement ambulance and 2 replacement vehicles. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2019 -20 is projected to increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance Agreements. Expenses: The expenses for FY 2019 -20 are projected to increase by 6,175,000 from the FY 2018 -19 year end estimate to include an additional $ 5,675,000 in Annual Infrastructure Grants associated with SEDC Performance Agreements and $500,000 as a contribution for improvements on Main Street. Special Events Fund Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19 year end estimates due to all events with the exception of Walk for Life and Hal Baldwin Scholarship being moved to the General Fund to be tracked in the parks department. Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1 % from the FY 2019 -20 year end estimates. This decrease is caused by moving multiple events to the general fund to be assigned to the parks department. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018- 19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018- 19 year end estimates with the continued implementation of the communication master plan. 6 of 256 Hotel Motel Tax Fund Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19 year end estimates due to recent events that may effect capacity. Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic Center which increased the budget higher than it is normally. Park Fund Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the FY 2018 -19 year end estimates from new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used from reserves. Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end estimate. Park development for FY 2019 -20 for two new pavilions at the Community Playscape and Crescent Bend Park and replacing a woodchip path with decomposed granite at Heritage Oaks Park. Tree Mitigation Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018- 19 year end estimate with an expected additional new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year end estimate for additional tree trimming and planting shade trees throughout the city. Library Fund Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018- 19 year end estimate due to fewer estimated book sales. Expenses: 19 -20 Budget decreases 33.0% from the FY 2018- 19 year end estimates with fewer purchases of library materials. Historical Committee Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY 2018 -19. Expenses: 2018 -19 Budget. 7 of 256 19 -20 Budget will remain the as the FY Prosecuting ■ * Attorney* City Secretary Citizens Mayor & City Council City Manager* 0 Municipal Court City Attorney* Judge Assistant to the Assistant City Assistant City Executive Director City Manager Manager Manager Economic Operations Development Development Deveopment Schertz Economic Public Affairs Police Services Development Corporation Fire Rescue 1= Engineering Parks, Recreation, EMS a"Community Public Works Information Technology Fleet & Facility Is Library Services Geographic Human Resources Information Systems Finance 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 6,870,567 7,238,194 8,355,808 6,811,047 8,359,442 9,060,241 Taxes 18,449,210 20,507,460 21,519,002 20,347,243 22,410,167 23,448,050 Franchises 2,213,197 2,308,335 2,373,687 1,623,950 2,337,000 2,184,000 Permits 2,304,765 2,244,153 1,604,320 1,136,684 1,596,310 1,742,250 Licenses 63,164 73,381 56,760 56,700 69,160 56,860 Fees 2,661,261 2,587,847 1,843,973 1,991,773 2,368,010 2,390,134 Fines & Forfeitures 23,339 20,902 22,000 12,024 13,000 12,000 Inter - Jurisdictional 876,885 887,256 967,008 744,618 961,512 934,984 Fund Transfers 2,484,140 2,989,901 5,063,249 2,163,155 2,811,303 7,512,457 Miscellaneous 513,522 918,108 706,550 871,664 1,088,210 907,250 TOTAL REVENUES 29,589,483 32,537,343 34,156,549 28,947,813 33,654,672 39,187,985 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 93,412 79,763 103,959 80,134 92,393 108,837 CITY MANAGER 1,077,769 1,256,251 1,161,522 895,403 1,102,087 1,191,289 MUNICIPAL COURT 342,228 368,540 346,940 298,351 364,028 338,749 CUSTOMER RELATIONS -311 117,777 121,141 121,957 100,597 126,128 107,359 PLANNING & ZONING 214,454 220,761 240,266 181,504 233,629 252,393 LEGAL SERVICES 150,698 129,958 160,000 77,903 155,000 150,000 CITY SECRETARY 190,571 200,851 207,049 179,242 216,158 200,678 NONDEPARTMENTAL 2,352,849 2,424,967 2,777,167 2,003,417 2,226,762 3,221,768 PUBLIC AFFAIRS 319,030 301,935 652,091 527,829 650,058 602,287 RECORDS MANAGEMENT 47,680 62,624 0 0 0 0 SCHERTZ TALES MAGAZINE 349,950 370,241 0 ( 350) 0 0 ENGINEERING 540,453 639,481 739,220 575,974 764,278 795,060 GIS 163,735 172,851 175,311 151,912 179,050 182,053 TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,685,482 5,071,915 6,109,571 7,150,473 POLICE 6,870,567 7,238,194 8,355,808 6,811,047 8,359,442 9,060,241 FIRE RESCUE 4,076,531 4,806,193 5,275,184 4,287,706 5,344,301 5,440,917 INSPECTIONS 811,916 923,193 895,579 810,242 974,938 995,205 MARSHAL'S OFFICE 481,980 372,049 0 0 0 0 TOTAL PUBLIC SAFETY 12,240,994 13,339,628 14,526,571 11,908,995 14,678,681 15,496,363 PUBLIC ENVIRONMENT STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 9 of 256 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PARKS & RECREATION 0 0 0 0 0 4,000,000 PARKS 970,348 1,059,505 1,610,307 1,178,038 1,529,691 1,565,756 SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878 EVENT FACILITIES 117,289 125,438 425,605 262,883 353,718 393,772 TOTAL PARKS & RECREATION 1,716,693 1,763,517 2,675,790 1,794,872 2,459,939 2,529,406 CULTURAL 1,571,949 ----- - - - - -- ----------- 2,526,081 ----- - - - - -- ----- - - - - -- 24,898 ----- - - - - -- ----- - - - - -- 2,960,905 ----- - - - - -- ----- - - - - -- 633,163 ----- - - - - -- ----- - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- LIBRARY 904,485 945,948 967,904 826,360 993,841 991,998 TOTAL CULTURAL 904,485 945,948 967,904 826,360 993,841 991,998 HEALTH ANIMAL SERVICES 555,661 529,980 500,269 393,437 494,819 688,547 ENVIRONMENTAL HEALTH 204,879 199,779 0 0 0 0 TOTAL HEALTH 760,540 729,759 500,269 393,437 494,819 688,547 INTERNAL SERVICE INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,492 2,626,020 2,452,588 HUMAN RESOURCES 428,739 506,860 687,385 437,803 582,466 584,830 FINANCE 604,458 565,676 625,482 498,900 602,723 606,277 PURCHASING & ASSET MGT 191,858 230,539 229,399 192,569 230,002 232,488 FLEET SERVICE 695,951 750,015 880,543 660,755 822,070 1,063,732 BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,177,022 1,536,029 1,491,394 TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,693,540 6,399,310 6,431,309 PROJECTS 0 0 0 0 0 4,000,000 CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000 COURT - RESTRICTED FUNDS 357 6,500 45,000 0 22,433 22,992 TOTAL MISC & PROJECTS 298,521 318,591 377,666 238,403 355,099 4,352,992 TOTAL EXPENDITURES 28,017,534 30,011,261 34,131,651 25,986,908 33,021,509 39,187,985 REVENUE OVER /(UNDER) EXPENDITURES 1,571,949 ----- - - - - -- ----------- 2,526,081 ----- - - - - -- ----- - - - - -- 24,898 ----- - - - - -- ----- - - - - -- 2,960,905 ----- - - - - -- ----- - - - - -- 633,163 ----- - - - - -- ----- - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 10 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 11 of 256 (----- -- - - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 11,128,370 11,849,652 13,122,952 13,423,044 13,450,000 14,060,000 000 - 411110 Disable Veterans Assist Pymnt 0 0 0 201,117 201,117 300,000 000 - 411200 Advalorem Tax - Delinquent ( 192) 73,378 50,000 46,486 50,000 50,000 000 - 411300 Advalorem Tax -P &I 54,759 85,694 50,000 57,664 65,000 50,000 000 - 411500 Sales Tax Revenue -Gen Fund 7,223,574 8,455,341 8,252,000 6,558,414 8,600,000 8,944,000 000 - 411600 Bingo Tax 31 11 50 24 50 50 000 - 411700 Mixed Beverage Tax 42,668 43,384 44,000 60,494 44,000 44,000 TOTAL Taxes 18,449,210 20,507,460 21,519,002 20,347,243 22,410,167 23,448,050 Franchises 000 - 421200 Center Point /Entex Energy 68,524 80,245 82,989 75,797 83,000 90,000 000 - 421220 City Public Service 910,771 975,967 1,022,834 691,054 1,020,000 1,020,000 000 - 421240 Guadalupe Valley Elec Co -op 423,898 454,085 423,554 290,851 423,000 455,000 000 - 421250 New Braunfels Utilities 69,790 71,119 74,473 49,206 75,000 78,000 000 - 421300 Time Warner -State Franchise 273,989 305,571 298,638 241,405 300,000 180,000 000 - 421460 AT &T Franchise Fee 200,597 137,206 152,419 110,962 150,000 75,000 000 - 421480 Other Telecom Franchise - ROW 135,724 129,917 162,781 48,219 130,000 130,000 000 - 421500 Solid Waste Franchise Fee 129,905 154,225 156,000 116,455 156,000 156,000 TOTAL Franchises 2,213,197 2,308,335 2,373,687 1,623,950 2,337,000 2,184,000 Permits 000 - 431100 Home Occupation Permit 490 490 500 490 500 500 000 - 431205 Bldg Permit- Residential 630,839 688,249 618,520 390,822 529,560 550,000 000 - 431210 Bldg Permit - Commercial 630,642 687,368 270,000 93,094 270,000 350,000 000 - 431215 Bldg Permit- General 534,711 329,072 220,000 274,842 335,000 350,000 000 - 431300 Mobile Home Permit 300 350 300 650 650 400 000 - 431400 Signs Permit 5,482 5,458 5,800 8,066 8,500 5,600 000 - 431500 Food Establishmnt Permit 62,715 60,950 63,000 60,760 63,000 63,000 000 - 431600 Garage Sale Permit 9,490 2,135 0 0 0 0 000 - 431700 Plumbing Permit 139,490 161,472 128,800 99,149 128,800 138,950 000 - 431750 Electrical Permit 71,500 82,140 65,500 56,900 65,500 70,900 000 - 431800 Mechanical Permit 71,800 76,940 65,900 50,940 65,900 68,300 000 - 431900 Solicitor /Peddler Permit 1,485 2,620 1,500 6,130 2,000 2,300 000 - 431950 Animal /Pet Permit 365 90 1,000 0 500 500 000 - 432000 Cert of Occupancy Prmt 5,650 6,450 6,500 6,900 6,500 6,300 000 - 432100 Security Alarm Permit 40,356 51,697 36,000 36,721 42,900 43,000 000 - 432300 Grading /Clearing Permit 9,046 14,646 15,000 11,738 12,000 12,500 000 - 432400 Development Permit 61,037 39,252 81,000 16,495 40,000 50,000 000 - 435000 Fire Permit 29,368 33,025 25,000 22,988 25,000 30,000 000 - 436010 Network Nodes 0 1,750 0 0 0 0 TOTAL Permits 2,304,765 2,244,153 1,604,320 1,136,684 1,596,310 1,742,250 Licenses 000 - 441000 Alcohol Beverage License 7,075 7,085 8,000 6,158 8,000 8,100 000 - 441300 Mobile Home License 160 80 160 80 160 160 000 - 442000 Contractors License 52,600 63,660 45,600 48,250 58,000 45,600 000 - 444000 Pet License 3,329 2,556 3,000 2,212 3,000 3,000 TOTAL Licenses 63,164 73,381 56,760 56,700 69,160 56,860 11 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES 2016 -2017 ACTUAL C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 451000 Municipal Court Fines 742,592 642,041 382,303 573,377 668,010 664,160 000 - 451100 Arrest Fee 28,080 24,743 21,012 21,663 25,290 25,680 000 - 451110 Expunction Fee 90 0 120 0 160 160 000 - 451200 Warrant Fees 102,156 75,203 98,000 62,041 69,468 73,560 000 - 451210 Court - Claims & Judgements ( 1,856) 0 0 ( 215) 0 0 000 - 451320 Civil Justice Fee -Court 0 0 29 0 0 0 000 - 451321 Civil Justice Fee -State 0 0 262 0 0 0 000 - 451340 Judicial Fee -City 3,854 3,315 2,776 2,886 3,377 3,432 000 - 451400 Traffic Fine Costs TTL 13,403 11,712 6,000 10,196 12,068 12,168 000 - 451510 Juvenile Case Mgmt Fee 32,149 27,696 23,236 24,079 28,149 28,668 000 - 451520 Truancy Fees 5,706 4,889 3,934 4,471 5,188 5,352 000 - 451600 Technology Fund Fee 24,918 22,098 18,793 19,238 22,433 22,992 000 - 451700 Security Fee 19,355 16,678 7,475 14,428 16,873 17,244 000 - 451800 Time Payment Fee -City 5,936 4,986 4,119 4,290 4,881 4,968 000 - 451850 State Fines 10% Service Fee 38,000 29,598 20,000 35,756 41,412 38,752 000 - 451900 DPS Payment -Local 7,581 5,916 6,210 4,726 5,193 5,592 000 - 452000 Child Safety Fee 3,210 6,798 4,874 7,641 10,708 10,356 000 - 452100 Platting Fees 66,500 53,000 57,000 50,500 59,500 59,000 000 - 452200 Site Plan Fee 28,000 36,000 38,000 29,000 34,000 36,000 000 - 452300 Plan Check Fee 894,728 817,115 514,260 394,133 500,000 625,000 000 - 452320 Tree Mitigation Admin Fee 11,800 17,369 12,000 1,298 12,000 15,000 000 - 452400 BOA /Variance Fees 3,111 5,778 6,500 2,750 4,750 5,000 000 - 452600 Specific Use /Zone Chng Fee 20,500 23,938 18,000 18,800 21,650 18,000 000 - 452710 Zoning Ltr & Dev Rights 2,400 1,950 1,950 3,900 3,000 1,950 000 - 453100 Reinspection Fees 108,427 169,225 100,100 192,915 220,000 170,000 000 - 453110 Swim Pool Inspection Fee 2,530 2,620 2,920 1,320 2,900 2,500 000 - 453200 Lot Abatement 2,243 1,615 5,000 750 2,500 5,000 000 - 453211 Admin Fee - Inspections 15,800 24,600 15,500 9,900 15,500 18,600 000 - 453310 Misc Inspection Fees 0 3,613 0 400 500 0 000 - 453710 Foster Care 1,200 1,100 1,200 353 500 500 000 - 454200 Pool Gate Admission Fee 25,465 23,053 24,000 18,723 24,000 24,000 000 - 454300 Seasonal Pool Pass Fee 5,894 4,410 5,000 4,260 5,000 5,000 000 - 456120 Senior Center Meal Fee 802 802 0 401 800 0 000 - 456500 HAZ MAT Fees 400 0 5,000 1,041 5,000 5,000 000 - 456600 Fire Re- inspection Fee 1,200 1,145 1,000 443 500 1,000 000 - 458000 Sale of General Fixed Assets 0 19,252 20,000 0 0 20,000 000 - 458100 Sale of Merchandise 0 0 0 2,086 3,000 0 000 - 458110 Sale of Mdse - GovDeals 52,261 86,052 25,000 100,207 120,000 80,000 000 - 458400 Civic Center Rental Fees 194,964 210,428 197,000 204,448 215,000 200,000 000 - 458401 Capital Recovery Fee -Civic C 14,660 8,220 7,500 14,205 15,000 7,500 000 - 458450 North Center Rental Fees 26,397 26,582 23,000 21,810 23,000 23,000 000 - 458460 Senior Center Rental 8,100 4,600 7,200 6,300 7,000 7,000 000 - 458500 Community Center Rental Fees 31,978 40,651 35,000 35,547 38,000 35,000 000 - 458510 Grand Ballroom Rental Fees 0 0 0 2,500 0 0 000 - 458540 Bluebonnet Hall Rental Fees 0 0 0 75 0 0 000 - 458550 Pavilion Rental Fees 19,498 20,380 20,000 16,992 20,000 20,000 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,800 7,800 7,800 7,500 000 - 458570 Non - Resident SYSA League 0 13,080 10,000 19,170 20,000 10,000 12 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458650 NonResident User Fee -BVYA 8,451 9,670 10,000 3,240 10,000 10,000 000 - 458660 BVYA Utility Reimbursement 26,160 21,919 15,000 7,166 15,000 15,000 000 - 458670 SYSA Utility Reimbursement 0 5,465 15,000 1,924 7,500 7,500 000 - 458675 Lions Futbol Utility Reimbrsm 9,376 8,860 10,000 7,032 10,000 10,000 000 - 458700 Vehicle Impoundment 9,860 10,920 10,000 7,820 9,440 10,000 000 - 459200 NSF Check Fee 50 25 100 100 100 100 000 - 459300 Notary Fee 126 96 200 42 125 100 000 - 459400 Maps,Copies,UDC & Misc Fees 40 35 0 30 45 0 000 - 459600 Animal Adoption Fee 18,581 18,827 12,500 9,002 12,000 12,000 000 - 459700 Pet Impoundment Fee 6,267 6,257 6,300 4,268 4,000 5,000 000 - 459800 Police Reports Fee 6,019 5,723 5,800 4,546 5,690 5,800 000 - 459990 Fire - False Alarm Fee 4,500 0 0 0 0 0 TOTAL Fees 2,661,261 2,587,847 1,843,973 1,991,773 2,368,010 2,390,134 Fines & Forfeitures Contribution -SEDC 0 265,000 0 0 0 000 - 463000 Library Fines 23,339 20,902 22,000 12,024 13,000 12,000 TOTAL Fines & Forfeitures 23,339 20,902 22,000 12,024 13,000 12,000 Inter - Jurisdictional Interest Earned 4,707 26,901 35,000 56,716 70,000 000 - 473100 Bexar Co - Fire 21,078 36,886 21,077 5,269 21,077 21,077 000 - 473200 City of Seguin -Fire Contract 29,231 30,108 29,231 25,090 30,108 30,107 000 - 473300 Guadalupe Co- Library 217,152 217,152 218,000 180,960 217,152 185,300 000 - 473400 Randolph AFB- Animal Control 1,200 200 1,200 0 200 500 000 - 474200 Library Services - Cibolo 35,000 35,002 35,000 0 35,000 35,000 000 - 474210 Library Services -Selma 31,540 21,750 22,000 23,475 23,475 24,000 000 - 474400 Dispatch Service - Cibolo 160,000 160,000 166,000 160,000 160,000 166,000 000 - 474600 School Crossing Guard - Bexar C 37,806 43,763 38,000 26,973 38,000 36,000 000 - 474610 School Cross Guard - Guadalupe 38,879 43,636 38,500 31,593 38,500 39,000 000 - 474700 School Officer Funding 255,000 255,000 348,000 265,128 348,000 348,000 000 - 474750 Crime Victim Liaison Agreemen 50,000 43,760 50,000 26,130 50,000 50,000 TOTAL Inter - Jurisdictional 876,885 887,256 967,008 744,618 961,512 934,984 Fund Transfers 000 - 480000 Indirect Costs -EMS 150,087 170,087 175,587 131,690 150,000 179,100 000 - 480100 Indirect Costs -Hotel /Motel 66,405 67,605 67,582 50,687 67,582 74,428 000 - 481000 Transfer In - Reserves 0 0 2,226,359 0 0 4,694,140 000 - 482100 Transfer In- Reserves -Ct Tech 0 0 26,207 0 26,207 0 000 - 485000 Interfund Charges- Drainage -5% 184,425 271,430 295,157 221,368 295,157 243,114 000 - 486000 Interfund Chrges -Admin W &S 1,186,812 1,344,140 1,365,998 1,024,498 1,365,998 1,404,372 000 - 486202 Transfer In- Water &Sewer Fund 0 0 4,000 0 4,000 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 4,000 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 1,000 1,000 000 - 487000 Interfund Charges -Fleet 397,581 344,026 370,729 278,282 370,729 361,258 000 - 488000 Interfund Charges -4B 430,445 441,395 456,630 456,630 456,630 461,045 000 - 489000 Transfer In 68,385 86,219 70,000 0 70,000 86,000 000 - 489620 Contribution -SEDC 0 265,000 0 0 0 0 TOTAL Fund Transfers 2,484,140 2,989,901 5,063,249 2,163,155 2,811,303 7,512,457 Miscellaneous 000 - 491000 Interest Earned 4,707 26,901 35,000 56,716 70,000 80,000 13 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 491200 Investment Income 136,001 242,255 235,000 312,348 415,000 400,000 000 - 491800 Gain /Loss ( 1,421) ( 16,292) 0 ( 9,867) 0 0 000 - 491900 Unrealized Gain /Loss - Capone ( 11,305) ( 777) 0 15,679 0 0 000 - 492500 Proceeds from Capital Lease 0 42,829 0 0 0 0 000 - 493000 Donations - Others 0 20 0 50 50 0 000 - 493120 Donations - Public Library 4,044 6,854 10,000 7,664 10,000 10,000 000 - 493400 Donations - Animal Control 18,191 12,979 15,000 3,147 5,000 5,000 000 - 493401 Donations -A /C Microchip 640 675 1,000 277 0 0 000 - 493402 Donations - Spay &Neuter 810 87 1,000 0 0 0 000 - 493403 Donation -A.S Adoption Trailer 552 0 0 0 0 0 000 - 493404 Donations -TNR Program 0 0 500 0 0 0 000 - 493460 Donations- Parks 13,741 11,356 10,000 3,161 10,000 10,000 000 - 493465 Donations - Senior Center 10,572 11,472 10,000 9,558 10,000 10,000 000 - 493502 Donations -PD 4,222 27,000 0 ( 24,345) 500 0 000 - 493503 Donation -Fire Rescue 9,541 15,350 0 1,740 0 0 000 - 493505 Donations - Police Events 0 0 0 0 0 3,000 000 - 493700 July 4th Activities 0 0 0 0 0 26,000 000 - 493701 Proceeds - Holidazzle 0 0 0 0 0 1,500 000 - 493704 Moving on Main 0 0 0 0 0 3,000 000 - 494481 LawEnforcemtOfficersStnd &Educ 3,679 3,823 3,650 4,341 5,000 0 000 - 494482 Grants - Police, Fire, Gen Fund 4,892 1,474 3,000 0 0 2,500 000 - 495100 Mobile Stage Rental Fees 1,550 3,650 2,100 2,050 2,050 2,100 000 - 497000 Misc Income -Gen Fund ( 25,323) 27,727 60,000 35,037 50,000 25,000 000 - 497005 Schertz Magazine Advertising 186,000 147,755 140,000 121,125 145,000 140,000 000 - 497100 Misc Income - Police 17,866 11,240 3,800 8,094 9,022 9,000 000 - 497106 Misc Income - Special Events 0 0 0 0 0 14,150 000 - 497150 Misc Income -Fire Department 1,750 970 0 0 0 0 000 - 497200 Misc Income - Library 4,965 5,331 4,500 4,014 4,500 4,500 000 - 497210 Misc Income- Library Copier 18,187 19,558 18,000 17,586 18,000 18,000 000 - 497300 Misc Income - Animal Control 390 299 0 320 400 0 000 - 497400 Misc Income- Streets Dept 51,735 28,275 60,000 21,004 20,000 30,000 000 - 497460 Misc Income -Parks 0 0 0 140 0 0 000 - 497500 Misc Income -TML Ins. Claims 9,252 36,098 20,000 17,218 30,000 20,000 000 - 497550 Misc Income -TML WC Reimbursmn 11,957 2,074 15,000 1,531 5,000 10,000 000 - 497600 Misc Income - Vending Mach 2,257 2,365 2,500 2,270 2,500 2,500 000 - 497610 Misc Income -Muni Court 0 2,036 0 154 170 0 000 - 498000 Reimbursmnt -Gen Fund 20,359 8,355 20,000 0 10,000 20,000 000 - 498100 Reimburmnt Fire - Training 7 0 500 0 0 0 000 - 498105 Reimbursmt Police OT -DEA 5,764 17,213 0 12,795 18,000 18,000 000 - 498110 Reimburmnt Fire -Emg Acti -OT 3,267 212,799 30,000 234,841 235,000 30,000 000 - 498150 Reimbursement - Library 4,673 6,355 6,000 13,018 13,018 13,000 TOTAL Miscellaneous 513,522 918,108 706,550 871,664 1,088,210 907,250 TOTAL REVENUES 29,589,483 32,537,343 34,156,549 28,947,813 33,654,672 39,187,985 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 14 of 256 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART 15 of 256 PERFORMANCE INDICATORS Number of ordinances passed 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Number of ordinances passed 48 50 50 Number of resolutions passed 172 170 170 Requests for Information 28 10 15 Number of Council Meetings 47 47 47 Requests for Agenda Items 26 16 16 Council on the Go Meetings 3 3 3 Council HOA Presidents Meeting 1 2 2 Meeting Attendance rate 96 96 96 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Meeting Attendance rate 96 96 96 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $35,410 $36,165 $36,787 Supplies 143 700 650 City Support Services 20,578 25,225 32,500 Operations Support 29 300 300 Staff Support 22,979 22,000 26,600 Professional Services 0 8,000 10,000 Operating Equipment 0 0 2,000 Total $79,763 $92,393 $108,837 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end estimates. This budget will now include the Volunteer Appreciation Luncheon which was moved from special events. New tablets, phones, and monitors will be purchased in FY 2019 -20 in anticipation of new councilmembers. 16 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 8 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY COUNCIL Personnel Services 150- 511110 Regular 24,809 26,699 23,097 20,576 24,302 24,462 150 - 511240 Allowances 6,183 6,195 9,424 7,814 9,293 9,711 150 - 511310 FICA - Employer 2,370 2,516 2,488 2,171 2,570 2,614 TOTAL Personnel Services 33,361 35,410 35,009 30,561 36,165 36,787 Supplies 150- 521000 Operating Supplies 591 63 500 158 200 400 150 - 521100 Office Supplies 39 80 500 482 500 250 TOTAL Supplies 630 143 1,000 640 700 650 City Support Services 150 - 532600 City Elections 26,390 19,137 18,000 17,110 17,228 18,000 150 - 532800 Special Events 7,979 1,441 9,500 7,460 8,000 14,500 TOTAL City Support Services 34,369 20,578 27,500 24,570 25,228 32,500 Utility Services 150- 533330 Telephone /Internet 0 625 0 0 0 0 TOTAL Utility Services 0 625 0 0 0 0 Operations Support 150- 534200 Printing & Binding 336 29 300 178 300 300 TOTAL Operations Support 336 29 300 178 300 300 Staff Support 150 - 535100 Uniforms 910 117 500 374 400 400 150 - 535300 Memberships 10,663 11,808 15,000 11,712 12,000 13,000 150 - 535400 Publications 147 0 150 0 100 200 150 - 535500 Training /Travel 12,274 11,055 16,500 6,248 9,500 13,000 TOTAL Staff Support 23,993 22,979 32,150 18,334 22,000 26,600 Professional Services 150 - 541300 Other Consl /Prof Services 0 0 8,000 5,850 8,000 10,000 TOTAL Professional Services 0 0 8,000 5,850 8,000 10,000 Rental /Leasing Operating Equipment 150 - 571000 Furniture & Fixtures 723 0 0 0 0 0 150- 571300 Computer & Periphe. < $5,000 0 0 0 0 0 2,000 TOTAL Operating Equipment 723 0 0 0 0 2,000 TOTAL CITY COUNCIL 93,412 79,763 103,959 17 of 256 80,134 92,393 108,837 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 18 of 256 CITY MANAGER 2017 -18 2018 -19 2019 -20 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 5 5 5 ECONOMIC DEVELOPMENT 2017 -18 2018 -19 2019 -20 Executive Director 1 1 1 Business Retention Manager 0 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total $1,231,129 $1,073,315 $1,158,464 457 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total $1,231,129 $1,073,315 $1,158,464 457 2,000 2,000 8,154 3,000 6,000 1,635 414 0 0 100 50 13,429 21,888 24,775 1,447 1,370 0 $1,256,251 $1,102,087 $1,191,289 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.1 % from the FY 2018 -19 year end estimate due to full year funding of the City Manager and second Assistant City Manager positions. 19 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 9 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY MANAGER 823,242 Personnel Services 856,019 151- 511110 Regular 764,837 151 - 511120 Overtime 0 151- 511180 LTD 2,245 151 - 511210 Longevity 6,140 151- 511220 Clothing Allowance 312 151 - 511230 Certification Allowance 2,880 151 - 511240 Allowances 14,400 151 - 511310 FICA - Employer 53,708 151- 511350 TMRS- Employer 126,667 151 - 511355 ICMA Contributions - Employer 10,000 151- 511410 Health - Employer 64,734 151 - 511500 Workers' Compensation 1,233 TOTAL Personnel Services 1,047,156 Supplies 139,054 10,000 151 - 521100 Office Supplies 2,286 151- 521300 Motor Veh. Supplies 0 TOTAL Supplies 2,286 City Support Services 909,699 823,242 653,522 793,100 856,019 0 485 0 0 485 2,349 2,552 1,611 2,459 2,654 7,456 7,649 8,115 8,115 6,896 312 312 96 96 0 2,880 2,880 886 886 0 9,692 13,968 6,092 7,200 6,984 61,081 63,820 46,801 61,919 66,034 151,653 137,028 108,070 129,625 139,054 10,000 0 0 0 0 75,106 70,859 52,847 68,867 79,249 900 1,052 1,048 1,048 1,089 1,231,129 1,123,847 879,088 1,073,315 1,158,464 448 1,850 1,654 2,000 2,000 9 0 0 0 0 457 1,850 1,654 2,000 2,000 151- 532800 Special Events 5,093 8,154 6,000 0 3,000 6,000 TOTAL City Support Services 5,093 8,154 6,000 0 3,000 6,000 Utility Services 151- 533500 Vehicle Fuel 233 1,635 2,000 414 414 0 TOTAL Utility Services 233 1,635 2,000 414 414 0 Operations Support 151 - 534200 Printing 6 Binding 24 0 50 0 100 50 TOTAL Operations Support 24 0 50 0 100 50 Staff Support 151- 535100 Uniforms 352 278 775 564 775 775 151 - 535200 Employee Recognition 2,028 1,865 5,000 565 2,500 5,000 151- 535300 Memberships 3,783 1,231 4,000 4,113 4,113 4,000 151 - 535400 Publications 493 781 500 383 500 500 151- 535500 Training /Travel 11,213 6,518 11,650 5,958 11,500 11,500 151 - 535510 Meeting Expenses 4,912 2,757 4,750 1,246 2,500 3,000 151 - 535600 Professional Certification 196 0 0 0 0 0 TOTAL Staff Support 22,977 13,429 26,675 12,829 21,888 24,775 20 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Operating Equipment 151 - 571000 Furniture & Fixtures 0 1,447 1,100 1,370 1,370 0 TOTAL Operating Equipment 0 1,447 1,100 1,370 1,370 0 Capital Outlay TOTAL CITY MANAGER 1,077,769 1,256,251 1,161,522 895,356 1,102,087 1,191,289 21 of 256 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are compl summons, complaints, warrants, past due letters, and show cause hearing letters. directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal municipal court trials, preparing and drafting complaints, arranging for the appropriate circumstances. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. 22 of 256 Implement the use of new technology and other innovative practices to maintain efficient and security. Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. Renovate front counter to include and efficient work station for clerks and defendants. ORGANIZATIONAL CHART MUNICIPAL COURT 2017 -18 2018 -19 2019 -20 Court Administrator 1 1 1 Senior Deputy Court Clerk /Juvenile Case Manager 1 1 1 Deputy Court Clerk 4* 2 2 TOTAL POSITIONS 6 4 4 *One unfunded 23 of 256 PERFORMANCE INDICATORS Traffic Citations Filed 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Traffic Citations Filed 5,316 5,186 5,056 State Law Citations Filed 1,303 1,348 1,303 Municipal Ordinances Filed 170 133 100 Cases Disposed Charges Processed per Clerk 7,409 6761 6559 1,852 2,253 2,186 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Cases Disposed Charges Processed per Clerk 7,409 6761 6559 1,852 2,253 2,186 Cases Disposed per Clerk 24% 33% 33% 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 24% 33% 33% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $296,831 $285,136 $259,189 Supplies 1,668 1,400 1,500 City Support Services 158 975 750 Operations Support 730 2,531 2,500 Staff Support 5,465 6,186 7,110 Court Support 96 500 700 Professional Services 61,642 65,200 64,000 Maintenance Services 1,950 2,100 3,000 Total $368,540 $364,028 $338,749 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 6.9% from the FY 2018 -19 year end estimate with the transfer of a court clerk to the Inspections Division as a Development Specialist. 24 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 11 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET MUNICIPAL COURT - -- --- --- -- -- -- --------------- Personnel Services 152- 511110 Regular 186,323 199,766 170,908 163,893 190,606 170,114 152 - 511120 Overtime 70 0 0 0 0 0 152- 511180 LTD 554 645 530 434 591 527 152 - 511210 Longevity 6,356 6,563 7,097 7,247 7,247 7,957 152- 511230 Certification Allowance 1,200 1,200 2,037 935 1,073 1,746 152 - 511310 FICA - Employer 14,211 15,281 13,757 12,500 15,218 13,738 152- 511350 TMRS- Employer 31,213 33,488 29,051 27,795 31,858 28,697 152 - 511410 Health - Employer 34,501 39,660 31,188 30,616 38,317 36,183 152- 511500 Workers' Compensation 316 228 227 226 226 227 TOTAL Personnel Services 274,744 296,831 254,795 243,646 285,136 259,189 Supplies 152- 521100 Office Supplies 1,623 1,668 2,000 1,553 1,400 1,500 TOTAL Supplies 1,623 1,668 2,000 1,553 1,400 1,500 City Support Services 152- 532800 Special Events 431 158 975 326 975 750 TOTAL City Support Services 431 158 975 326 975 750 Utility Services Operations Support 152 - 534200 Printing 6 Binding 869 730 3,000 893 2,531 2,500 TOTAL Operations Support 869 730 3,000 893 2,531 2,500 Staff Support 152- 535100 Uniforms 492 439 700 548 700 600 152 - 535300 Memberships 22 520 810 575 775 810 152- 535400 Publications 223 473 500 0 300 500 152 - 535500 Training /Travel 2,178 1,935 3,500 2,108 2,250 3,000 152- 535500.Training /Travel - Juv Case Mg 213 770 1,000 459 700 700 152 - 535510 Meeting Expenses 1,835 1,329 2,000 1,026 1,461 1,500 TOTAL Staff Support 4,964 5,465 8,510 4,716 6,186 7,110 Court Support 152 - 536500 Court /Jury Cost 186 96 700 444 500 700 TOTAL Court Support 186 96 700 444 500 700 25 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 12 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152- 541310 Judges Services 26,950 39,245 37,500 29,123 37,500 42,300 152 - 541320 Prosecutor Services 28,900 22,200 35,500 16,150 27,200 21,000 152- 541330 Interpreter Services 380 197 960 0 500 700 TOTAL Professional Services 56,230 61,642 73,960 45,273 65,200 64,000 Maintenance Services 152- 551400 Minor & Other Equip. Maint. 50 0 0 0 0 0 152 - 551800 Other Maintenance Agreements 3,092 1,950 3,000 1,500 2,100 3,000 TOTAL Maintenance Services 3,142 1,950 3,000 1,500 2,100 3,000 Rental /Leasing Operating Equipment 152 - 571000 Furniture & Fixtures 39 0 0 0 0 0 TOTAL Operating Equipment 39 0 0 0 0 0 Capital Outlay TOTAL MUNICIPAL COURT 342,228 368,540 346,940 298,351 364,028 338,749 26 of 256 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Public Affairs Office Manager. GOALS AND OBJECTIVES To provide excellent customer service to all callers To provide consistent and accurate information to all callers To reduce or eliminate abandoned calls To reduce or eliminate misrouted calls To improve call tracking capabilities to better analyze callers need for service 27 of 256 ORGANIZATIONAL CHART CUSTOMER RELATIONS /311 2017 -18 2018 -19 2019 -20 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 406 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 406 600 500 52,200 53,796 53,000 439 490 450 211 224 220 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $120,394 $124,928 $106,429 Supplies 89 100 100 Staff Support 103 830 830 Operating Equipment 555 270 0 Total $121,141 $126,128 $107,359 28 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 14.9% from the FY 2018 -19 year end estimate due to personnel savings. 29 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 13 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CUSTOMER RELATIONS -311 ---------------------- ---------------------- Personnel Services 153- 511110 Regular 85,167 86,753 85,362 71,493 87,678 76,906 153 - 511120 Overtime 65 22 243 237 300 243 153- 511180 LTD 206 222 219 156 272 191 153 - 511210 Longevity 3,497 3,785 4,073 5,061 5,061 1,774 153- 511310 FICA - Employer 6,739 6,882 6,851 5,836 7,100 6,033 153 - 511350 TMRS- Employer 14,273 14,615 14,468 12,404 14,864 12,603 153 - 511410 Health - Employer 7,489 8,020 9,648 4,775 9,540 8,579 153 - 511500 Workers' Compensation 131 97 113 113 113 100 TOTAL Personnel Services 117,567 120,394 120,977 100,074 124,928 106,429 Supplies 153 - 521100 Office Supplies 40 89 150 88 100 100 TOTAL Supplies 40 89 150 88 100 100 Staff Support 153 - 535100 Uniforms 99 103 180 165 180 180 153- 535300 Memberships 71 0 0 0 0 0 153 - 535500 Training /Travel 0 0 350 0 650 650 TOTAL Staff Support 170 103 530 165 830 830 Operating Equipment 153 - 571000 Furniture 6 Fixtures 0 555 300 270 270 0 TOTAL Operating Equipment 0 555 300 270 270 0 TOTAL CUSTOMER RELATIONS -311 117,777 121,141 121,957 30 of 256 100,597 126,128 107,359 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND 111 9►yi1:4Ll k9 31*181 N IaI Eel ►1 The Planning & Zoning Division cultivates orderly growth and development of the community, safeguards the public interest, and promotes social justice by working to expand choice and opportunity for all. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES Successfully and thoughtfully implement new permitting software to provide increased customer service, transparency, and efficiency on all project reviews. Continue to move towards electronic submittals for development projects in order to prepare for a smooth transition into our new software, City View. Review and update the Comprehensive Land Plan for the City, specifically in areas that are currently under delayed annexation development agreements and soon to be annexed, which will shape the future of Schertz to meet the desires and goals of the residents. Continue to reevaluate and modify regulations within the Schertz Unified Development Code in order to accommodate the evolving needs of our residents and make the development process more efficient and effective. 31 of 256 Continue to implement the Joint Land Use Study Strategies to ensure the compatibility of land uses and development surrounding Randolph AFB. Continue to update the website to provide improved customer service by updating forms, flowcharts, providing information on current residential and commercial developments, and providing information on public hearing on Promote staff development including continued education and cross training to provide outstanding customer service. Scan and convert project case files into a digital media to improve access and availability. Ensure that anew article for the Schertz Magazine From the Development Whiteboard column is published quarterly to provide helpful information, transparency, and improved customer service for all residents. Continue to provide weekly current residential and commercial projects within the City. Implement a yearly program to raise awareness for National Community Planning Month to include school presentations, community outreach via social media, and an article in the Schertz Magazine. /_T4901LY,Ial69a►Yil4Z III V Received the 2018 Certificate of Achievement for Planning Excellence by the American Planning Association Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Staff for the fifth year in a row. Maintained and expanded upon the partnership with Joint Base San Antonio (JBSA). Attended various continuing education classes including National APA Conference, Texas APA State Conference, Certified Floodplain Manager training, Deer Oak Supervisor Excellence & Leadership Certificate Series, Deer Oaks training sessions to include Business Etiquette and Professionalism, Maintaining Respect and Civility in the Workplace, and Managing Stress in the Workplace. 32 of 256 Lead and participated in the Process Improvement Team to improve customer service and operations by creating and revising current development processes, practices and applications. Maintained partnerships with developers and land owners to create and update Planned Development Districts that contain a mix of residential and commercial land uses. Improved partnerships with local utility providers to include, Guadalupe Valley Electric Coop., Cibolo Creek Municipal Authority, Texas Department of Transportation, by increasing communication. Assisted in the Unified Development Code updated for Article 8, Section 21.8.2 in relation to Accessory Structures to provide increased flexibility for residents. Completed weekly updates to the commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. n which staff members write articles to provide information and updates to the residents. Including an article in relation to National Community Planning Month, an article in relation to an overview of the Planning & Community Development Department 2018 year, an article in relation to the UDC amendment for Accessory Structures / Shed regulations. Implemented a new agenda software to be utilized for the various boards and commissions to increase the ease of agenda and agenda packet creation. 33 of 256 ORGANIZATIONAL CHART Planning a Zoning Inspec PLANNING AND ZONING 2017 -18 2018 -19 2019 -20 Senior Planner 1 1 1 Planner 1 2 2 2 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Plats 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Plats 35 36 37 Site Plans and Master Plan 31 32 28 Variances/Waivers 17 13 10 Zone Changes and Specific Use Permits 13 12 12 UDC/ Comp. Plan Revisions 6 4 6 Annexation 1 0 1 All Plats $53,000 $59,500 $59,000 Site Plan, Master Plan $36,000 $36,000 $36,000 Variance $5778 $5000 $5,000 Zone Change, Specific Use Permit $23,938 $21,650 $18,000 Other (Zoning Letters and Additional Admin fees) $1950 $2,400 $1950 Total Revenue 34 of 256 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $204,100 $202,885 $209,784 Supplies $1,274 $2,863 $2,070 Operations Support 162 174 186 Staff Support 15,060 26,755 39,953 Professional Services 10 100 100 Operating Equipment 155 852 300 Total $220,761 $233,629 $252,393 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.0% from the FY 2018 -19 year end estimate to send more Planning & Zoning Commissioners to training. 35 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING ----------------- ----------------- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 14 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 154 - 534200 Printing & Binding 154- 511110 Regular 134,420 139,803 143,928 124,245 148,025 145,456 154 - 511120 Overtime 2,781 3,901 4,171 2,639 4,000 4,850 154- 511180 LTD 388 436 446 235 459 451 154 - 511210 Longevity 510 1,140 1,292 992 992 1,364 154- 511230 Certification Allowance 900 900 873 762 900 873 154 - 511310 FICA - Employer 10,137 10,801 11,492 9,817 11,775 11,666 154- 511350 TMRS- Employer 22,260 23,523 24,269 20,780 24,650 24,370 154 - 511410 Health - Employer 22,314 23,438 23,469 9,911 11,901 20,568 154- 511500 Workers' Compensation 204 158 184 183 183 186 TOTAL Personnel Services 193,915 204,100 210,124 169,565 202,885 209,784 Supplies 16 100 100 TOTAL Professional Services 105 10 100 154- 521000 Operating Supplies 418 916 611 108 1,619 901 154 - 521100 Office Supplies 979 358 900 381 900 900 154- 521600 Equip Maint Supplies 53 0 344 0 344 269 TOTAL Supplies 1,451 1,274 1,855 489 2,863 2,070 City Support Services Utilitv Services Operations Support 154 - 534200 Printing & Binding 70 162 174 7 174 186 TOTAL Operations Support 70 162 174 7 174 186 Staff Support 154- 535100 Uniforms 608 710 650 242 650 650 154 - 535300 Memberships 855 1,379 1,655 776 1,655 1,685 154- 535400 Publications 0 146 750 0 750 750 154 - 535500 Training /Travel Staff 12,230 7,248 16,700 9,535 16,700 22,868 154- 535500.Training /Travel Commission 4,758 5,578 6,000 22 6,000 13,000 154 - 535510 Meeting Expenses 462 0 1,000 0 1,000 1,000 TOTAL Staff Support 18,913 15,060 26,755 10,575 26,755 39,953 Professional Services 154 - 541500 State /County Admin Fees 105 10 100 16 100 100 TOTAL Professional Services 105 10 100 16 100 100 36 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 15 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 154 - 571000 Furniture & Fixtures 0 155 1,258 852 852 300 TOTAL Operating Equipment 0 155 1,258 852 852 300 Capital Outlay TOTAL PLANNING & ZONING 214,454 220,761 240,266 181,504 233,629 252,393 37 of 256 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. 38 of 256 ORGANIZATIONAL CHART Operations Support 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Operations Support $9,057 $10,000 $10,000 Professional Services 120,901 145,000 140,000 Total $129,958 $155,000 $150,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. 39 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES - ----- -- - -- --- -------------- Operations Support 155- 534100 Advertising /Legal Notices 12,036 9,057 10,000 2,302 10,000 10,000 TOTAL Operations Support 12,036 9,057 10,000 2,302 10,000 10,000 Professional Services 155- 541200 Legal Svcs 138,662 120,901 150,000 75,601 145,000 140,000 TOTAL Professional Services 138,662 120,901 150,000 75,601 145,000 140,000 TOTAL LEGAL SERVICES 150,698 129,958 160,000 77,903 155,000 150,000 40 of 256 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the preservation and Council Services. supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES Department are to provide the following services for the City of Schertz: Public Information requests. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Process Liens (filed and released) Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 41 of 256 Public Education (Student Mayor /Council Program, Volunteer Fair) Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2017 -18 2018 -19 2019 -20 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2017 -18 2018 -19 2019 -20 Workload Actual Estimated Budget Ordinances Passed and Processed 48 50 50 Resolutions Passed and Processed 172 170 170 Council Meetings Attended 50 50 50 Open Records 325 350 350 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 99% 99% 100% Documents completed, signed, scanned within 48 hours of council approval 96% 97% 100% Council meeting minutes transcribed within 48 hours following Council meeting 98% 100% 100% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 42 of 256 Alcohol permits processed within the month of expiration 70% 75% 75% Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 4 4 4 2017 -18 2018 -19 2019 -20 Education Initiatives Actual Estimated Budget Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 4 4 4 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimated Budget Personnel $186,550 $198,755 $184,478 Supplies 974 1,150 1,150 City Support Services 9,743 12,000 10,000 Operations Support 60 100 150 Staff Support 3,523 4,153 4,500 Total $200,851 $216,158 $200,678 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 7.2% from the FY 2018 -19 year end estimate due to personnel turnover. 43 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY - -- --- -- - -- --- -------------- Personnel Services 164- 511110 Regular 164 - 511180 LTD 164- 511210 Longevity 164 - 511310 FICA - Employer 164- 511350 TMRS- Employer 164 - 511410 Health - Employer 164- 511500 Workers' Compensation TOTAL Personnel Services Supplies 164- 521100 Office Supplies TOTAL Supplies City Support Services 164- 532700 Records Management TOTAL City Support Services Utility Services Operations Support 164- 534200 Printing & Binding TOTAL Operations Support Staff Support 164- 535100 Uniforms 164 - 535300 Memberships 164- 535400 Publications 164 - 535500 Training /Travel TOTAL Staff Support Professional Services Operating Equipment 164 - 571000 Furniture & Fixtures TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 19 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 131,556 135,370 135,043 124,278 145,155 132,945 382 427 419 294 450 412 1,925 2,189 2,583 2,776 2,776 1,804 9,627 10,343 10,522 9,488 11,317 10,304 21,465 22,201 22,221 20,522 23,691 21,524 15,230 15,872 15,437 12,686 15,193 17,319 202 148 174 173 173 170 180,387 186,550 186,399 170,218 198,755 184,478 1,319 974 1,150 1,100 1,150 1,150 1,319 974 1,150 1,100 1,150 1,150 4,975 9,743 15,000 3,776 12,000 10,000 4,975 9,743 15,000 3,776 12,000 10,000 0 60 100 28 100 150 0 60 100 28 100 150 0 30 100 0 0 150 899 958 1,000 903 903 1,050 297 228 300 238 250 300 2,695 2,307 3,000 2,978 3,000 3,000 3,890 3,523 4,400 4,119 4,153 4,500 0 0 0 0 0 400 0 0 0 0 0 400 44 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES Capital Outlay C I T Y O F S C H E R T Z PAGE: 20 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL CITY SECRETARY 190,571 200,851 207,049 179,242 216,158 200,678 45 of 256 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Total 390,963 148,764 160 1,705,944 63,454 115,683 $2,424,967 PROGRAM JUSTIFICATION AND ANALYSIS $462,894 178,781 150 1,478,272 48,285 58,380 $2,226,762 $1,033,000 156,000 200 1,974,583 47,235 10,750 $3,221,768 The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will no be located in the Parks Department and will no longer require a transfer. 46 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimated Budget City Support Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Total 390,963 148,764 160 1,705,944 63,454 115,683 $2,424,967 PROGRAM JUSTIFICATION AND ANALYSIS $462,894 178,781 150 1,478,272 48,285 58,380 $2,226,762 $1,033,000 156,000 200 1,974,583 47,235 10,750 $3,221,768 The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will no be located in the Parks Department and will no longer require a transfer. 46 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 21 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL - ----- --- -- -- -- --------------- 228,966 Supplies 228,966 City Support Services 0 167- 532200 County Appraisal District 204,082 167 - 532210 Tax Assessor /Collector - Sevice 0 167- 532500 City Insurance - Commercial 170,251 167 - 532900 Contingencies 3,999 167- 532901 Contingencies - Personnel 0 TOTAL City Support Services 378,333 Utility Services 200,000 Operations Support 100,000 167- 534000 Postage 10,517 167 - 534300 Equipment Maint - Copiers 136,049 167- 534500 Memberships - Organizations 7,500 167 - 534810 Electronic Filing Services ( 465) 167- 534999 Misc. Expense 0 TOTAL Operations Support 153,601 Staff Support 160 167- 535500 Training /Travel 166 TOTAL Staff Support 166 City Assistance 581,537 167- 537100 Medical Services -EMS Contract 504,084 167 - 537200 Main Street Local Program 0 167 - 537450 Tax Reimbursements /Abatements 1,207,245 TOTAL City Assistance 1,711,329 Professional Services 1,263,193 167- 541300 Other Consl /Prof Services 8,155 167 - 541400 Auditor /Accounting Service 18,000 167- 541500 State /County Admin Fees 35 167 - 541600 Misc Bank Charges 656 167- 541650 Investment Management Fee 3,395 167 - 541800 Credit Card Service Fee 41,733 167- 541810 Credit Cards Fees - AMEX 0 TOTAL Professional Services 71,974 206,572 228,966 170,843 228,966 230,000 0 18,000 0 18,000 18,000 180,505 180,000 208,680 215,000 210,000 3,886 88,236 928 928 200,000 0 100,000 0 0 375,000 390,963 615,202 380,452 462,894 1,033,000 9,117 11,000 1,929 11,000 11,000 129,204 140,000 118,683 140,000 140,000 7,500 7,500 7,500 7,500 0 2,717 5,000 143 5,000 5,000 227 0 15,281 15,281 0 148,764 163,500 143,536 178,781 156,000 160 250 73 150 200 160 250 73 150 200 556,325 581,537 581,537 581,537 602,583 0 35,000 0 35,000 35,000 1,149,619 1,263,193 861,735 861,735 1,337,000 1,705,944 1,879,730 1,443,272 1,478,272 1,974,583 2,460 0 0 0 0 0 0 0 0 0 35 35 0 35 35 699 600 729 750 700 3,400 0 2,295 0 0 54,126 48,000 31,221 45,000 45,000 2,734 2,600 1,839 2,500 1,500 63,454 51,235 36,084 48,285 47,235 47 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges /Transfers 167- 548106 Transfer Out- Special Events 37,447 65,683 56,500 0 53,130 0 167 - 548401 Transfer Out - Bond Fund 0 50,000 0 0 0 0 167- 548615 Transfer Out - Hist. Committe 0 0 10,750 0 5,250 10,750 TOTAL Fund Charges /Transfers 37,447 115,683 67,250 0 58,380 10,750 Maintenance Services Operating Equipment Capital Outlay TOTAL NONDEPARTMENTAL 2,352,849 2,424,967 2,777,167 2,003,417 2,226,762 3,221,768 48 of 256 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 350 employees, elected and appointed officials, as well as an estimated city population of 40,092. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,000 copies; including 13,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES To be the primary source of City information for all current and potential residents and businesses. To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. To provide excellent customer service to all callers while providing accurate information. 49 of 256 ORGANIZATIONAL CHART PUBLIC AFFAIRS 2017 -18 2018 -19 2019 -20 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 Events Specialist 1 0 0 Events Manager 1 0 0 TOTAL POSITIONS 6 4 4 PERFORMANCE INDICATORS Press Releases Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 50 of 256 10 2017 -18 2018 -19 2019 -20 Workload /Output Measures Actual Estimate Budget Press Releases Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 50 of 256 10 32 35 389 420 400 N/A 39 45 80 80 75 180,000 187,500 186,000 Total Schertz Magazine Articles /Ads /Photos produced 500 550 550 Percentage of Magazine Contracted 50% 50% 50% Average cost per Advertising Run outside of the magazine 585 200 200 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Total Schertz Magazine Articles /Ads /Photos produced 500 550 550 Percentage of Magazine Contracted 50% 50% 50% Average cost per Advertising Run outside of the magazine 585 200 200 Schertz Magazine Ad revenue City Sponsored /Non - revenue 153,080 140,850 145,000 45,000 26,325 25,000 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non - revenue 153,080 140,850 145,000 45,000 26,325 25,000 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $451,537 $298,028 $291,844 Supplies 2,216 695 700 City Support Services 0 2,610 1,000 Operations Support 17,911 41,205 47,343 Staff Support 6,496 10,520 10,900 Professional Services 256,613 297,000 250,500 Operating Equipment 28 0 0 Total $734,801 $650,058 $602,287 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 7.3% from the FY 2018 -19 year end estimate due to approving lower cost design and postage contracts for the magazine. 51 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS - ----- -- - -- --- -------------- Personnel Services 170- 511110 Regular 170 - 511120 Overtime 170 - 511180 LTD 170 - 511210 Longevity 170 - 511230 Certification Allowance 170 - 511310 FICA - Employer 170 - 511350 TMRS- Employer 170 - 511410 Health - Employer 170 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 170 - 521000 Operating Supplies 170 - 521010 Operating Supplies- Events 170 - 521100 Office Supplies TOTAL Supplies City Support Services 170 - 532800 Other Events TOTAL City Support Services Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170 - 534200 Printing S Binding 170 - 534500 Memberships - Organizations 170 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 170 - 535100 Uniforms 170 - 535300 Memberships 170 - 535400 Publications 170 - 535500 Training /Travel TOTAL Staff Support Professional Services 170 - 541300 Other /Consl /Prof Services 170 - 541305 Prof Services - Writers /Photog 170 - 541350 Magazine- Printing Services 170- 541355 Design Services 170 - 541360 Magazine- Postage 170 - 541365 Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 201,085 2 203,058 2 202,593 1 179,379 2 214,394 2 207,914 235 3 311 1 1,213 4 422 6 600 9 970 586 6 637 6 624 3 396 6 665 6 645 3,944 4 4,629 3 3,560 3 3,828 3 3,560 4 4,258 0 0 0 0 0 1 100 5 500 0 0 15,545 1 15,791 1 15,855 1 13,970 1 16,719 1 16,296 33,024 3 33,566 3 33,483 2 29,678 3 35,001 3 34,040 22,040 1 18,941 3 30,873 2 21,841 2 26,330 2 27,453 311 2 234 2 260 2 259 2 259 2 268 276,771 2 277,168 2 288,461 2 249,873 2 298,028 2 291,844 0 2 224 1 100 9 95 9 95 0 0 655 9 925 0 0 0 0 0 0 0 0 640 9 976 9 950 4 472 6 600 7 700 1,296 2 2,125 1 1,050 5 567 6 695 7 700 0 0 0 4 4,000 1 1,975 2 2,610 1 1,000 0 0 0 4 4,000 1 1,975 2 2,610 1 1,000 3,224 1 1,036 1 14,800 1 1,111 1 18,050 1 18,050 6,520 1 10,920 7 7,250 6 6,993 7 7,150 7 7,750 4,626 3 3,770 1 15,550 6 6,021 1 15,350 2 21,000 229 1 187 5 500 2 255 2 255 2 255 566 3 328 4 450 1 198 4 400 2 288 15,165 1 16,241 3 38,550 1 14,577 4 41,205 4 47,343 126 3 32 2 220 0 0 2 220 2 220 55 2 20 2 200 0 0 0 0 0 0 134 0 0 3 300 1 130 3 300 2 200 2,356 3 3,202 9 9,380 7 7,441 1 10,000 1 10,480 2,670 3 3,253 1 10,100 7 7,572 1 10,520 1 10,900 22,900 0 0 4 42,300 3 36,437 4 40,500 2 20,000 52 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 24 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 170 - 571000 Furniture & Fixtures 229 28 3,150 0 0 0 TOTAL Operating Equipment 229 28 3,150 0 0 0 TOTAL PUBLIC AFFAIRS 319,030 301,935 652,091 527,829 650,058 602,287 53 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET RECORDS MANAGEMENT ------------------ ------------------ Personnel Services 171- 511110 Regular 22,911 30,363 0 0 0 0 171 - 511120 Overtime 0 33 0 0 0 0 171 - 511180 LTD 74 100 0 0 0 0 171 - 511210 Longevity 1,752 1,896 0 0 0 0 171 - 511310 FICA - Employer 1,820 2,410 0 0 0 0 171 - 511350 TMRS- Employer 4,077 5,214 0 0 0 0 171 - 511410 Health - Employer 7,217 7,753 0 0 0 0 171 - 511500 Workers' Compensation 57 42 0 0 0 0 TOTAL Personnel Services 37,908 47,812 0 0 0 0 Supplies 171 - 521000 Operating Supplies 31 0 0 0 0 0 TOTAL Supplies 31 0 0 0 0 0 Utility Services Operations Support Staff Support 171 - 535100 Uniforms 0 55 0 0 0 0 171 - 535500 Training /Travel 0 231 0 0 0 0 TOTAL Staff Support 0 286 0 0 0 0 Professional Services 171 - 541310 Contractual Services 9,741 14,527 0 0 0 0 TOTAL Professional Services 9,741 14,527 0 0 0 0 Operating Equipment TOTAL RECORDS MANAGEMENT 47,680 62,624 0 0 0 0 54 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE ---------------------- ---------------------- Personnel Services 172- 511110 Regular 172 - 511120 Overtime 172 - 511180 LTD 172 - 511210 Longevity 172 - 511240 Allowances 172 - 511310 FICA - Employer 172 - 511350 TMRS- Employer 172 - 511410 Health - Employer 172 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 172 - 521100 Office Supplies TOTAL Supplies Operations Support 172- 534000 Postage 172 - 534200 Printing & Binding 172 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 172 - 535100 Uniforms 172 - 535300 Memberships 172 - 535500 Training /Travel 172 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 172 - 541305 Prof Services - Writers /Photog 172 - 541350 Printing Services 172 - 541355 Design Services 172- 541360 Postage Services 172 - 541365 Delivery Services TOTAL Professional Services Fund Charges /Transfers C I T Y O F S C H E R T Z PAGE: 2 6 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 90,723 8 89,232 0 0 0 0 0 0 0 365 0 0 0 0 0 0 0 0 0 194 1 156 0 0 0 0 0 0 0 1,076 2 290 0 0 0 0 0 0 0 1,154 0 0 0 0 0 0 0 0 0 7,106 6 6,850 0 0 0 0 0 0 0 15,051 1 14,449 0 0 0 0 0 0 0 13,183 1 15,482 0 0 0 0 0 0 0 145 9 98 0 0 0 0 0 0 0 128,997 1 126,557 0 0 0 0 0 0 0 181 9 91 0 0 0 0 0 0 0 181 9 91 0 0 0 0 0 0 0 618 2 231 0 0 0 0 0 0 0 367 1 1,223 0 0 0 0 0 0 0 0 2 216 0 0 0 0 0 0 0 985 1 1,670 0 0 0 0 0 0 0 57 9 97 0 0 0 0 0 0 0 235 1 170 0 0 0 0 0 0 0 1,000 2 2,690 0 0 0 0 0 0 0 209 0 0 0 0 0 0 0 0 0 1,501 2 2,957 0 0 0 0 0 0 0 55 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 27 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 172- 571310 Computer Software 126 0 0 0 0 0 TOTAL Operating Equipment 126 0 0 0 0 0 TOTAL SCHERTZ TALES MAGAZINE 349,950 370,241 0 ( 350) 0 0 56 of 256 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering is responsible for the development and implementation of the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure both privately and publicly constructed follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 57 of 256 ORGANIZATIONAL CHART ENGINEERING 2017 -18 2018 -19 2019 -20 City Engineer 1 1 1 Engineer 1 1 2 Senior Graduate Engineer (previously Stormwater Manager) 1 1 1 Graduate Engineer 1 1 1 Project Manager 1 1 1 Engineering Inspector 2 2 2 TOTAL POSITIONS 71 7 1 8 ACCOMPLISHMENTS AND GOALS FY 2018 -2019 Accomplishments Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Corbett Elevated Storage Tank in construction • Woman Hollering Creek Wastewater Trunk Main - design complete, easement acquisition underway • Street Preservation and Maintenance Project (based on PCI) - in construction • Trail and Bike Lane Project (technical support for Parks) - in design Began Development of Water and Wastewater Master Plans and Capital Improvement Plan and Impact Fee Study Update Began Implementation of Roadway Impact Fee Program 58 of 256 Continued implementation of results of Pavement Condition Analysis Project using Pavement Condition Index values to create and implement Street Preservation and Maintenance (SPAM) program Supported Public Works Department with technical and project management support of projects • Various Drainage Projects • Water Storage Tank Painting • FM 1103 Utility Relocation Supported strong partnership with TxDOT and acted as liaison to TxDOT projects in Schertz • Expansion and improvements on FM 1103 • Planning for improvements on FM 1518 • Operational improvements on IH 35 north of FM 1103 Completed engineering review, development support, and construction inspection of numerous residential and commercial subdivisions and site development projects FY 2019 -2020 Goals Continue improvement and update of standard construction details, technical specifications, and design guidelines Continue development and implementation of comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, and roadway projects Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance Provide efficient, clear review of construction plans and other development submittals Continue promotion of efficacy of TSAC activities and actions PERFORMANCE INDICATORS Capital Improvement Projects (number active) Grading and Clearing Permits 38 30 35 Issued 59 of 256 2017 -18 2018 -19 2019 -20 Workload/Output Measures Actual Estimate Budget Capital Improvement Projects (number active) Grading and Clearing Permits 38 30 35 Issued 59 of 256 Grading and Clearing Permits Active (Average Monthly 4 47 5 51 4 48 Concurrent Maximum) Grading and Clearing Permits 5 50 5 53 5 50 Active (Concurrent Maximum) Grading and Clearing Permits 4 466 2 275 3 300 Issued acreage Number of Non - Construction Plan Reviews (includes master 9 91 7 75 8 85 plans, plats, site plans, etc.) Residential Subdivision Construction number of 7 7 2 2 3 3 projects (completed projects) Residential Subdivision Construction dollar value of $ $7.9 mil $ $1.6 mil $ $3.5 mil public improvements (completed projects) Commercial Subdivision Construction number of 1 1 5 5 2 2 projects (completed projects) Commercial Subdivision Construction dollar value of $0.8 mil $ $2.3 mil $ $1.0 mil public improvements 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $614,555 $639,431 $724,000 Supplies 1,324 2,720 2,650 City Support Services 650 900 448 Utility Services 2,908 4,118 3,839 Operations Support 48 100 100 Staff Support 8,886 12,658 19,464 Professional Services 11,111 71,000 40,000 Operating Equipment 0 3,351 4,559 Capital Outlay 0 30,000 0 Total $639,481 $764,278 $795,060 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 Personnel $614,555 $639,431 $724,000 Supplies 1,324 2,720 2,650 City Support Services 650 900 448 Utility Services 2,908 4,118 3,839 Operations Support 48 100 100 Staff Support 8,886 12,658 19,464 Professional Services 11,111 71,000 40,000 Operating Equipment 0 3,351 4,559 Capital Outlay 0 30,000 0 Total $639,481 $764,278 $795,060 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 28 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ENGINEERING 440,465 Personnel Services 514,677 173- 511110 Regular 337,341 173 - 511180 LTD 925 173- 511210 Longevity 3,661 173 - 511230 Certification Allowance 2,770 173 - 511310 FICA - Employer 25,892 173 - 511350 TMRS- Employer 53,596 173 - 511410 Health - Employer 37,240 173 - 511500 Workers' Compensation 2,633 TOTAL Personnel Services 464,056 Supplies 46,030 60,515 173 - 521000 Operating Supplies 684 173- 521100 Office Supplies 931 173 - 521300 Motor Vehicle Supplies 0 TOTAL Supplies 724,000 1,616 City Support Services 501 173 - 532400 Computer Fees 6 Licenses 295 TOTAL City Support Services 295 Utility Services 132 173 - 533330 Telephone /Internet 0 173- 533500 Vehicle Fuel 1,190 TOTAL Utility Services 1,190 Operations Support 900 173- 534000 Postage 0 173 - 534200 Printing 6 Binding 102 TOTAL Operations Support 102 Staff Support 1,618 1,526 173 - 535100 Uniforms 1,171 173- 535300 Memberships 400 173 - 535400 Publications 88 173 - 535500 Training /Travel 4,160 173 - 535510 Meeting Expenses 0 173 - 535600 Professional Certification 612 TOTAL Staff Support 6,431 441,845 440,465 385,538 456,738 514,677 1,396 1,365 980 1,416 1,595 4,399 5,840 5,287 5,287 6,811 3,000 2,619 2,539 3,000 2,619 32,690 34,329 28,576 35,574 40,079 72,507 72,495 63,543 74,474 83,720 56,689 54,824 46,030 60,515 71,918 2,029 2,436 2,427 2,427 2,581 614,555 614,373 534,920 639,431 724,000 0 740 501 740 1,200 1,192 1,500 476 1,500 1,100 132 480 58 480 350 1,324 2,720 1,035 2,720 2,650 650 900 0 900 448 650 900 0 900 448 0 1,618 1,526 1,618 839 2,908 2,500 2,479 2,500 3,000 2,908 4,118 4,005 4,118 3,839 48 0 0 0 0 0 100 0 100 100 48 100 0 100 100 1,735 2,148 404 2,148 3,198 315 1,120 294 1,120 2,420 0 500 180 500 500 6,181 8,000 3,373 8,000 12,156 76 320 241 320 620 578 570 380 570 570 8,886 12,658 4,871 12,658 19,464 61 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 29 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 2,824 0 0 0 0 0 173 - 541100 Engineering Services 0 5,399 25,000 2,231 25,000 30,000 173 - 541300 Other Professional Services 0 0 10,000 195 10,000 10,000 173- 541310 Prof Svcs -Plan Review 63,579 5,712 36,000 0 36,000 0 TOTAL Professional Services 63,579 11,111 71,000 2,426 71,000 40,000 Maintenance Services Rental /Leasin 173- 561100 Rental - Equipment 2,824 0 0 0 0 0 TOTAL Rental /Leasing 2,824 0 0 0 0 0 Operating Equipment 173 - 571000 Furniture & Fixtures 359 0 900 110 900 900 173 - 571300 Computer & Periphe. < $5000 0 0 2,451 0 2,451 3,659 TOTAL Operating Equipment 359 0 3,351 110 3,351 4,559 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 0 0 30,000 28,607 30,000 0 TOTAL Capital Outlay 0 0 30,000 28,607 30,000 0 TOTAL ENGINEERING 540,453 639,481 739,220 575,974 764,278 795,060 62 of 256 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. CrZeL1 �Y_1►11X67: 01 x" 91V/:61 Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. Provide an interactive web mapping application accessible both internally and externally. Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. Continue to improve web application and database management expertise Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. Provide new physical addresses in support of the Development Services Department. Establish and refine data standards to aid data management and deployment. 63 of 256 DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. ORGANIZATIONAL CHART GIS 2017 -18 2018 -19 2019 -20 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS GIS Specific Projects 2017 -18 2018 -19 2019 -20 Percentage of Time per Task Actual Estimate Bud et GIS Specific Projects 83.4 54.8 62.8 GIS Customer Assistance 8.1 9.0 8.0 General Training /Conferences 5.6 3.9 4.9 Non - Department Related Projects 1.0 17.3 13.5 Administrative Overhead 1.9 15.0 10.8 64 of 256 Personnel 2017 -18 2018 -19 2019 -20 I Budget Actual Estimate Budget Personnel $166,318 $171,165 $168,253 Supplies 487 1,200 1,200 Staff Support 3,963 4,600 9,600 Rental /Leasing 2,084 2,085 3,000 Total $172,851 $179,050 $182,053 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 1.7% from the FY 2018 -19 year end estimate for higher personnel and training costs. 65 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 30 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET GIS Personnel Services 174- 511110 Regular 111,176 118,673 118,660 103,227 122,232 121,024 174 - 511180 LTD 324 377 368 267 379 375 174- 511210 Longevity 2,321 2,708 3,108 3,108 3,108 3,396 174 - 511310 FICA - Employer 8,543 9,166 9,308 8,069 9,589 9,510 174- 511350 TMRS- Employer 18,222 19,589 19,657 17,177 20,073 19,866 174 - 511410 Health - Employer 14,434 15,506 15,437 14,024 15,437 13,726 174- 511500 Workers' Compensation 391 299 348 347 347 356 TOTAL Personnel Services 155,410 166,318 166,886 146,218 171,165 168,253 Supplies 174- 521000 Operating Supplies 1,722 405 1,440 0 1,000 1,000 174 - 521100 Office Supplies 505 81 300 0 200 200 TOTAL Supplies 2,226 487 1,740 0 1,200 1,200 City Support Services Staff Support 174 - 535500 Training /Travel 4,015 3,963 4,600 3,957 4,600 9,600 TOTAL Staff Support 4,015 3,963 4,600 3,957 4,600 9,600 Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments 2,084 2,084 2,085 1,737 2,085 3,000 TOTAL Rental /Leasing 2,084 2,084 2,085 1,737 2,085 3,000 Operating Equipment TOTAL GIS 163,735 172,851 175,311 151,912 179,050 182,053 TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,685,482 5,071,868 6,109,571 7,150,473 66 of 256 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department patrols an approximate area of 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, Marshals and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire Departments and Animal Services, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Section receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the city; makes educational presentations to the students and staff, along with investigating crimes on campus. The Community Outreach Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. Our new Crime Victim Liaison protects the rights and assists in the needs of not only the crime victims in Schertz, but Live Oak and Cibolo as well. GOALS AND OBJECTIVES Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. 67 of 256 To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 68 of 256 POLICE 2017 -18 2018 -19 2019 -20 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Lieutenants 4 4 4 Sergeants 6 6 6 Corporals 11 11 11 School Resource Sergeant 1 1 1 School Resource Corporal 1 1 1 School Resource Officer 1 2 2 Officers 31 31 32 DEA Task Force Operators 2 2 2 Traffic Corporal 1 1 1 Traffic Officer 1 1 1 Environmental Officer 1 1 1 Code Enforcement Officers 2 2 2 Sanitarian 1 1 1 Senior Administrative Assistant 1 1 1 Administrative Assistant 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 1 Crime Victim Liaison 1 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 1 105 1 106 107 LAW ENFORCEMENT COMMISSIONS 2017 -18 2018 -19 2019 -20 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 69 of 256 PERFORMANCE INDICATORS 2017 -18 2018 -19 2019 -20 Workload / Output i Actual Estimate I Budaet Dispatch -911 Calls 26,713 26,987 27,200 Patrol- Citations/Warnings Issued 9,115 9,045 9,100 Inv - Criminal Cases Filed w/ Prosecutor 914 948 975 Inv -Cases Investigated per Investigator 279 295 310 Inv -Total Cases Cleared 254 282 310 Records -Total Active Alarm Permits 3,084 3,675 3,800 Records -Open Records Requests 2,543 2,900 3,100 Federal Seizures $195,344 $39,000 $75,000 Crime Victim Liaison - Assigned Cases 236 480 520 Officer - Average Time on Calls 38:10 39:20 39:00 Environmental Health 2017 -18 2018 -19 2019 -20 Workload /Output Marshals Division Actual Estimate Budget Environmental Health Citizen Complaints 732 827 875 Food Establishment Inspections 211 290 300 Code Enforcement Code Violations Resolved 2,142 3,474 3,500 Bandit Signs Removed 1,347 2,500 2,700 Marshals Warrants Issued 1,598 1.806 1,800 Warrants Cleared 2,022 2,100 2,150 70 of 256 Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $6,221,395 $7,249,466 $7,585,622 Supplies 49,104 58,435 66,685 City Support Services 24,230 26,264 26,000 Utility Services 89,017 109,257 132,729 Operations Support 2,991 11,900 18,086 Staff Support 116,509 148,731 165,637 City Assistance 19,715 18,013 21,100 Professional Services 53,396 64,635 73,993 Maintenance Services 53,578 60,735 66,085 Rental /Leasing 0 0 57,600 Operating Equipment 78,831 236,568 264,690 Capital Outlay 529,428 375,438 582,015 Total $7,238,194 $8, 359, 442 $9,060,241 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate. Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City renews 4 leased vehicles for use by the Police Department and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20. 71 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 31 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 21,116 34,716 25,592 35,271 39,325 256 - 521100 Office Supplies 256- 511110 Regular 4,015,928 4,191,212 4,972,573 3,973,256 4,898,455 5,113,076 256 - 511120 Overtime 125,591 197,721 98,056 203,718 250,000 179,450 256- 511180 LTD 11,852 13,224 15,139 10,020 15,185 15,615 256 - 511210 Longevity 103,404 95,568 102,406 98,572 103,256 108,221 256- 511220 Clothing Allowance 58,256 59,606 70,949 55,923 69,467 72,462 256 - 511230 Certification Allowance 40,764 39,577 47,171 33,326 41,421 43,766 256- 511310 FICA - Employer 324,417 340,504 404,773 323,993 410,249 430,031 256 - 511350 TMRS- Employer 690,008 725,510 842,113 686,602 858,842 885,752 256- 511410 Health - Employer 503,878 522,959 649,838 460,756 559,765 692,812 256 - 511500 Workers' Compensation 47,490 35,514 42,989 42,826 42,826 44,437 TOTAL Personnel Services 5,921,589 6,221,395 7,246,007 5,888,992 7,249,466 7,585,622 Supplies 256 - 521000 Operating Supplies 28,120 21,116 34,716 25,592 35,271 39,325 256 - 521100 Office Supplies 3,293 4,270 6,400 4,682 5,955 6,400 256 - 521150 Child Safety Supplies 38,796 10,152 0 0 0 3,450 256- 521300 Motor Veh. Supplies 11,805 13,566 17,510 17,024 17,209 17,510 TOTAL Supplies 82,015 49,104 58,626 47,298 58,435 66,685 City Support Services 256- 532500 City Insurance - Commercial 21,294 24,230 26,000 26,264 26,264 26,000 TOTAL City Support Services 21,294 24,230 26,000 26,264 26,264 26,000 Utility Services 256- 533310 Telephone /Cell Phone 0 0 165 38 150 0 256 - 533330 Telephone /Internet 0 0 5,530 0 0 0 256 - 533500 Vehicle Fuel 78,641 89,017 118,279 68,983 109,107 132,729 TOTAL Utility Services 78,641 89,017 123,974 69,021 109,257 132,729 Operations Support 256- 534100 Advertising 0 0 0 0 0 7,400 256 - 534200 Printing 6 Binding 2,075 2,991 12,121 4,321 11,900 10,686 TOTAL Operations Support 2,075 2,991 12,121 4,321 11,900 18,086 Staff Support 256 - 535100 Uniforms 50,614 40,788 41,364 33,599 41,190 43,027 256- 535200 Awards 1,380 1,800 2,500 2,628 3,000 3,000 256 - 535210 Employee Recognition- Morale 2,971 2,122 4,300 3,788 4,121 4,300 256- 535300 Memberships 1,544 2,078 3,330 1,526 3,299 3,690 256 - 535400 Publications 488 306 490 0 490 490 256- 535500 Training /Travel 59,708 68,656 93,285 61,309 93,131 107,880 256- 535500.T -Class Training 1,773 0 0 0 0 0 256 - 535510 Meeting Expenses 1,508 760 3,100 3,220 3,500 3,250 TOTAL Staff Support 119,987 116,509 148,369 106,069 148,731 165,637 72 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 32 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 0 256- 537100 Medical Services 11,512 256 - 537800 Community Outreach 9,747 TOTAL City Assistance 16,259 Professional Services 9,281 256 - 541300 Prof Services /Consulting 92,105 TOTAL Professional Services 20,483 Fund Charges /Transfers 0 Maintenance Services 11,845 256 - 551100 Building Maintenance 1,584 256 - 551400 Minor & Other Equip Maint 818 256 - 551700 Abatement /Lot Cleaning 0 256- 551800 Other Maintenance Agreements 1,697 256 - 551810 Maintenance Agr. - Radios 41,120 TOTAL Maintenance Services 45,220 15,108 10,500 8,783 10,319 12,000 4,607 7,700 3,816 7,694 9,100 19,715 18,200 12,599 18,013 21,100 48,012 53,396 64,748 58,594 64,635 73,993 48,012 53,396 64,748 58,594 64,635 73,993 Rental /Leasing 0 256 - 561200 Lease /Purchase Payments 44,159 TOTAL Rental /Leasing 44,159 Operating Equipment 1,505 256 - 571000 Furniture & Fixtures 9,281 256- 571200 Vehicles & Access. LESS $5,00 92,105 256 - 571300 Computer & Periphe. < $5000 20,483 256- 571600 Donation - Expense 0 256 - 571800 Equipment under $5,000 11,845 TOTAL Operating Equipment 133,714 Capital Outlay 59,400 256 - 581200 Vehicles & Access. Over $5,00 351,345 256 - 581800 Equipment Over $5,000 6,258 TOTAL Capital Outlay 357,603 1,000 0 0 0 0 1,753 2,500 1,505 2,485 2,500 0 9,000 6,650 7,000 5,000 745 745 795 850 745 50,080 59,400 40,100 50,400 57,840 53,578 71,645 49,050 60,735 66,085 0 0 0 0 57,600 0 0 0 0 57,600 4,094 5,230 5,248 5,250 6,155 28,885 151,319 152,108 152,108 153,985 0 0 0 0 64,575 545 0 2,380 24,000 0 45,308 55,580 55,210 55,210 39,975 78,831 212,129 214,946 236,568 264,690 504,003 373,990 333,826 346,963 373,635 25,425 0 0 28,475 208,380 529,428 373,990 333,826 375,438 582,015 TOTAL POLICE 6,870,567 7,238,194 8,355,808 6,810,981 8,359,442 9,060,241 73 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE ---------------- ---------------- Personnel Services 259- 511110 Regular 259 - 511120 Overtime 259- 511180 LTD 259 - 511210 Longevity 259- 511220 Clothing Allowance 259 - 511230 Certification Allowance 259- 511310 FICA - Employer 259 - 511350 TMRS- Employer 259- 511410 Health - Employer 259 - 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259- 521100 Office Supplies 259 - 521300 Motor Vehicle Supplies 259- 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259- 534200 Printing S Binding TOTAL Operations Support Staff Support 259- 535100 Uniforms 259 - 535300 Memberships 259- 535500 Training /Travel 259 - 535510 Meeting Expenses TOTAL Staff Support City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 37 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 302,812 237,246 0 0 0 0 1,865 4,079 0 0 0 0 920 774 0 0 0 0 13,895 6,526 0 0 0 0 3,982 3,120 0 0 0 0 2,780 2,210 0 0 0 0 24,181 18,769 0 0 0 0 53,703 40,857 0 0 0 0 38,247 31,871 0 0 0 0 3,928 2,847 0 0 0 0 446,313 348,298 0 0 0 0 167 191 0 0 0 0 515 715 0 0 0 0 1,630 1,862 0 0 0 0 0 76 0 0 0 0 2,313 2,844 0 0 0 0 6,173 6,242 0 0 0 0 6,173 6,242 0 0 0 0 275 106 0 0 0 0 275 106 0 0 0 0 1,265 1,091 0 0 0 0 300 250 0 0 0 0 3,836 4,159 0 0 0 0 107 45 0 0 0 0 5,508 5,546 0 0 0 0 74 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 38 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259- 551800 Other Maintenance Agreements 1,500 1,656 0 0 0 0 259 - 551810 Maintenance Agr. - Radios 2,200 2,600 0 0 0 0 TOTAL Maintenance Services 3,700 4,256 0 0 0 0 Operating Equipment 259 - 571800 Equipment Less $5,000 17,699 4,756 0 0 0 0 TOTAL Operating Equipment 17,699 4,756 0 0 0 0 Capital Outlay TOTAL MARSHAL'S OFFICE 481,980 372,049 0 0 0 0 TOTAL PUBLIC SAFETY 12,240,994 13,339,628 14,526,571 11,908,809 14,678,681 15,496,363 75 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND HEALTH EXPENDITURES ENVIRONMENTAL HEALTH -------------------- -------------------- Personnel Services 772- 511110 Regular 772 - 511120 Overtime 772- 511180 LTD 772 - 511210 Longevity 772- 511220 Clothing Allowance 772 - 511310 FICA - Employer 772- 511350 TMRS- Employer 772 - 511410 Health - Employer TOTAL Personnel Services Supplies 772 - 521000 Operating Supplies 772- 521100 Office Supplies TOTAL Supplies Utility Services Operations Support 772- 534200 Printing S Binding TOTAL Operations Support Staff Support 772 - 535100 Uniforms 772 - 535500 Training /Travel 772- 535510 Meeting Expenses TOTAL Staff Support City Assistance 772- 537800 Community Outreach TOTAL City Assistance Professional Services 772- 541300 Other Consl /Prof Services TOTAL Professional Services Maintenance Services 772 - 551700 Abatement /Lot Cleaning TOTAL Maintenance Services C I T Y O F S C H E R T Z PAGE: 51 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 130,805 91,681 0 0 0 0 739 2,508 0 0 0 0 370 291 0 0 0 0 1,742 1,974 0 0 0 0 2,540 1,684 0 0 0 0 10,260 6,977 0 0 0 0 21,040 14,210 0 0 0 0 18,466 15,153 0 0 0 0 185,963 134,477 0 0 0 0 165 428 0 0 0 0 530 372 0 0 0 0 695 800 0 0 0 0 703 242 0 0 0 0 703 242 0 0 0 0 0 467 0 0 0 0 4,108 3,463 0 0 0 0 132 0 0 0 0 0 4,241 3,930 0 0 0 0 901 338 0 0 0 0 901 338 0 0 0 0 481 19,395 0 0 0 0 481 19,395 0 0 0 0 8,225 7,124 0 0 0 0 8,225 7,124 0 0 0 0 76 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 52 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 HEALTH EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 772 - 571000 Furniture & Fixtures 0 431 0 0 0 0 772 - 571800 Equipment < $5,000 3,671 1,236 0 0 0 0 TOTAL Operating Equipment 3,671 1,667 0 0 0 0 Capital Outlay 772 - 581200 Vehicles & Access. > $5,000 0 31,807 0 0 0 0 TOTAL Capital Outlay 0 31,807 0 0 0 0 TOTAL ENVIRONMENTAL HEALTH 204,879 199,779 0 0 0 0 TOTAL HEALTH 760,540 729,759 500,269 393,407 494,819 688,547 77 of 256 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. Support and maintain a safe, healthy, well trained and high performing work force. • Improve training opportunities specialized operations. • Build upon area -wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi - Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. 78 of 256 Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. ORGANIZATIONAL CHART FIRE RESCUE 2017 -18 2018 -19 2019 -20 Fire Chief 1 1 1 Assistant Chief 1 1 1 Fire Marshal 1 1 1 Deputy Fire Marshal 0 1 1 Battalion Chief 3 4 4 Training/Safety Training/Safety Officer 1 0 0 Lieutenant 9 9 9 Fire Inspector 1 0 0 Fire Apparatus Operator 9 9 9 Firefighter 18 18 18 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 45 45 45 79 of 256 PERFORMANCE INDICATORS Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 900 2017 -18 2018 -19 2019 -20 Input Actual Estimate Budget Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 900 955 965 39 45 45 33 39 39 2 2 2 4 4 4 2 3 3 2 3 3 Number of incidents 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Number of incidents 3,006 3,280 3,450 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 4,403 4,500 4,600 Buildings preplan contacts 398/210 325/250 Training Hours /Employee Community Contact (citizen contact) 10,489 9,800 11,000 Fire Inspections Conducted 600 550 600 Plan Reviews Completed 248 200 250 Training Hours Provided 6,477 14,000 14,500 Average Drive Time (Minutes) 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 6.10 5.55 • Drive Time < 4 Minutes 31% 31% • of Buildings Preplanned 100% 100% • Prevention Contacts 29% 29% Inspections per Inspector 398/210 325/250 Training Hours /Employee 205 318 80 of 256 5.40 31% 100% 29% 360/230 329 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $4,191,703 $4,626,640 $4,691,062 Supplies 12,244 20,800 23,855 Utility Services 49,030 62,600 76,600 Operations Support 142 350 1,150 Staff Support 156,958 178,177 195,600 City Assistance 15,183 23,000 24,000 Professional Services 25,875 33,500 68,000 Maintenance Services 58,968 72,996 63,900 Other Costs 15,160 1,594 0 Rental /Leasing 15,916 28,000 10,600 Operating Equipment 143,199 117,644 138,150 Capital Outlay 121,817 179,000 148,000 Total $4,806,193 $5,344,301 $5,440,917 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 1.8% from the FY 2018 -19 year end estimate from higher personnel costs related to the annual merit and the update to the holiday pay policy. 81 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 33 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 257 - 533100 Gas Utility Service 257- 511110 Regular 2,299,294 2,567,507 2,848,190 2,482,915 2,917,414 2,891,488 257 - 511120 Overtime 300,878 430,940 400,000 319,640 400,000 440,000 257- 511180 LTD 6,910 8,160 8,381 6,341 9,044 8,432 257 - 511210 Longevity 63,820 62,328 62,399 60,687 65,244 68,486 257- 511220 Clothing Allowance 11,568 12,720 13,316 11,460 13,548 13,316 257 - 511230 Certification Allowance 40,575 41,755 47,588 36,425 42,120 47,336 257- 511310 FICA - Employer 202,138 231,811 256,686 215,017 263,032 263,396 257 - 511350 TMRS- Employer 429,195 502,724 542,060 478,897 550,648 550,205 257- 511410 Health - Employer 269,508 313,707 349,183 283,259 341,098 383,476 257 - 511500 Workers' Compensation 23,710 20,051 24,585 24,492 24,492 24,927 TOTAL Personnel Services 3,647,597 4,191,703 4,552,388 3,919,133 4,626,640 4,691,062 Supplies 96,577 97,600 257- 535210 Employee Recognition - Morale 3,971 4,325 4,500 3,530 257 - 521000 Operating Supplies 2,658 4,059 7,500 4,268 5,700 7,500 257 - 521100 Office Supplies 1,172 1,976 2,500 1,374 2,500 3,200 257 - 521200 Medical /Chem Supplies 706 5,266 10,954 5,806 10,000 10,955 257- 521300 Motor Veh. Supplies 15 37 800 136 B00 1,000 257 - 521600 Equip Maint Supplies 411 905 1,800 1,433 1,800 1,200 TOTAL Supplies 4,961 12,244 23,554 13,017 20,800 23,855 Citv SunDort Services Utility Services 257 - 533100 Gas Utility Service 2,677 3,150 6,000 4,512 6,000 7,000 257- 533200 Electric Utility Service 18,624 9,393 23,000 6,741 15,000 25,000 257 - 533320 Telephone /Air Cards 0 0 0 0 3,000 3,000 257 - 533330 Telephone /Internet 0 1,023 0 142 0 0 257 - 533410 Water Utility Service 2,395 1,821 2,600 1,107 2,600 3,600 257- 533500 Vehicle Fuel 25,383 33,643 30,000 27,617 36,000 38,000 TOTAL Utility Services 49,079 49,030 61,600 40,120 62,600 76,600 Operations Support 257- 534100 Advertising 0 0 150 0 0 150 257 - 534200 Printing & Binding 0 142 400 323 350 1,000 TOTAL Operations Support 0 142 550 323 350 1,150 Staff Support 257 - 535100 Uniforms 65,002 82,009 96,577 63,678 96,577 97,600 257- 535210 Employee Recognition - Morale 3,971 4,325 4,500 3,530 4,500 4,700 257 - 535300 Memberships 2,238 2,643 3,100 3,058 3,100 3,500 257- 535400 Publications 2,792 1,966 3,500 1,783 3,000 3,500 257 - 535500 Training /Travel 52,094 56,503 58,000 50,828 58,000 72,000 257 - 535510 Meeting Expenses 3,496 3,499 4,375 2,123 3,000 4,300 257 - 535600 Professional Certification 6,823 6,012 11,000 6,069 10,000 10,000 TOTAL Staff Support 136,416 156,958 181,052 131,069 178,177 195,600 82 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 34 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 2,500 257- 537800 Community Outreach 22,490 TOTAL City Assistance 22,490 Professional Services 17,097 257- 541300 Other Professional Services 32,696 TOTAL Professional Services 32,696 Fund Charges /Transfers 5,706 Maintenance Services 1,541 257- 551400 Minor & Other Equip Maint 1,723 257 - 551800 Other maintenance agreement 16,544 257 - 551810 Maintenance Agr. - Radios 10,640 257 - 551900 Construction 11,496 TOTAL Maintenance Services 40,403 Other Costs 30,407 257 - 554200 Deployment - Reimb - TIFMAS 611 TOTAL Other Costs 611 Rental /Leasing 2,500 257 - 561200 Lease /Purchase Payments 15,916 TOTAL Rental /Leasing 15,916 Operating Equipment 17,097 257 - 571000 Furniture & Fixtures 6,741 257- 571200 Vehicles & Access. LESS $5,00 15,424 257 - 571300 Computer & Periphe. < $5000 5,706 257- 571310 Computer Software 1,541 257 - 571400 Communication Equip LESS $500 6,643 257- 571600 Police /Fire /Medical Equipment 40,330 257 - 571800 Equipment under $5,000 12,769 TOTAL Operating Equipment 89,154 Capital Outlay 15,160 257 - 581200 Vehicles & Access. Over $5,00 30,407 257- 581600 Donation - Expense 0 257 - 581800 Equipment Over $5,000 6,800 TOTAL Capital Outlay 37,207 TOTAL FIRE RESCUE 15,183 23,000 8,293 23,000 24,000 15,183 23,000 8,293 23,000 24,000 25,875 33,500 33,465 33,500 68,000 25,875 33,500 33,465 33,500 68,000 54 2,500 284 1,000 2,500 20,001 30,000 17,097 30,000 31,400 14,040 15,000 9,760 15,000 15,000 24,873 26,996 18,540 26,996 15,000 58,968 74,496 45,681 72,996 63,900 15,160 0 1,594 1,594 0 15,160 0 1,594 1,594 0 15,916 33,900 23,333 28,000 10,600 15,916 33,900 23,333 28,000 10,600 14,582 15,000 12,101 15,000 15,000 5,544 8,125 5,079 8,125 8,000 14,545 14,500 13,793 14,500 19,750 1,278 7,000 3,871 12,500 8,000 4,054 19,899 7,444 19,899 35,000 97,767 42,620 25,884 42,620 43,200 5,429 5,000 3,387 5,000 9,200 143,199 112,144 71,559 117,644 138,150 89,953 179,000 0 179,000 132,000 24,864 0 0 0 0 7,000 0 0 0 16,000 121,817 179,000 0 179,000 148,000 4,076,531 4,806,193 5,275,184 83 of 256 4,287,586 5,344,301 5,440,917 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES Continue to improve department processes to expedite the plan review and permitting process. Strive to provide superior customer service through courteous and professional relationships with the community. Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. Promote the use of automated technology in permit application and inspection software (SharePoint, WebQA, and permitting software City View) which will streamline the process and provide the applicant with on- line access to projects. Continue to provide and improve upon a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. 84 of 256 Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month festivities to include additional school presentations, information sessions at local stores, public outreach via social media, and a presentation to the City of Schertz Senior Center to raise awareness on the importance of building safety. Review, adopt and implement new Building Codes in order to ensure the health and safety of Schertz residents. Contribute to the publication of articles for the Schertz Magazine From the Development Whiteboard. The articles are published to provide helpful information, transparency, and improved customer service for all residents. ACCOMPLISHMENTS Eight (8) International Code Council (ICC) Certifications were earned by staff members. Two (2) Texas State Board of Plumbing Examiners Inspector Licenses obtained by staff members. Attended various continuing education classes including Building Professional Institute training in Houston, Austin, and Irving, the San Antonio Building Codes Academy, the 2018 IBC and IFC Assembly Spaces Training, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, Deer Oaks training sessions to include Business Etiquette and Professionalism and Maintaining Respect and Civility in the Workplace, various webinars for inspector training, and training to maintain active Plumbing Licenses and Master Electrical Licenses. Continually improved upon the customer service kiosk in the lobby to assist customers with the permitting process by updating applications and creating fillable forms to inprove service by having all permits easily accessible online. Expanded the yearly program to raise awareness for Building Safety Month which included a Daycare / Preschool presentation, safety tips on the City social media site, informational sessions at the local home improvement store, an article in the Schertz Magazine, and a presentation at the Schertz Senior Center. Transitioned to a digital plan and permit submittal and review process by utilizing SharePoint and WebQA to increase efficiency and customer service. 85 of 256 Continually reviewed and improved the online inspection request system based on customer input to improve communication with customers and to include the ability to upload attachments for all contractor submittals. Improved Permit Technician processes by implementing new workflows, to include immediately scanning permits, to provide increased customer service and ensure proper tracking of all submitted permits. Continued the monthly contractor meetings and quarterly meetings with the Greater San Antonio Builders Association (GSABA) to foster partnerships with the building community. Continued with weekly department meeting to include all Planning and Community Development staff to foster a team mentality, increase awareness of construction projects and improve communication within the department. Increased focus on continued training for staff. 86 of 256 ORGANIZATIONAL CHART INSPECTIONS 2017 -18 2018 -19 2019 -20 Dir. of Planning & Comm. Dev. 1 1 1 Executive Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 1 1 1 Building Inspector 3 5 5 Permit Technician 2 2 2 Development Specialists* 0 1 1 TOTAL POSITIONS 9 12 12 *Split with Utility Billing PERFORMANCE INDICATORS New Residential Construction 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget New Residential Construction 422 300 360 New Commercial Construction 26 19 26 Reroof Permits 1709 850 850 Accessory /Temporary Building 35 25 25 Permits Deck /Patio Permits 71 55 60 Sign Permits 137 85 100 Other Permits 2261 3200 3000 87 of 256 Mechanical Permits 978 1000 900 Electric Permits 732 1000 800 Plumbing Permits 1225 1200 1000 Total Permit/License /Fee Revenue $3,260,040 $2,273,768 $2,197,104 Median days to complete residential 20 20 20 plan review Median days to complete 60 60 60 commercial plan review 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Median days to complete residential 20 20 20 plan review Median days to complete 60 60 60 commercial plan review Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $629,218 $809,558 $836,846 Supplies 2,549 4,115 5,378 Utility Services 4,461 5,000 9,720 Operations Support 1,781 2,219 2,400 Staff Support 19,254 29,961 41,261 Professional Services 260,540 70,000 70,000 Operating Equipment 5,391 1,085 600 Capital Outlay 0 53,000 29,000 Total $923,193 $974,938 $995,205 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 2.1 % from the FY 2018 -19 year end estimate. Higher personnel and staff support costs from being fully staffed are offset by lower capital outlay. 88 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258- 511110 Regular 258 - 511120 Overtime 258- 511180 LTD 258 - 511210 Longevity 258- 511230 Certification Allowance 258 - 511310 FICA - Employer 258- 511350 TMRS- Employer 258 - 511410 Health - Employer 258- 511500 Workers' Compensation TOTAL Personnel Services Supplies 258- 521000 Operating Supplies 258 - 521100 Office Supplies 258- 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies Citv Su000rt Services Utility Services 258 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258 - 534200 Printing & Binding TOTAL Operations Support Staff Support 258 - 535100 Uniforms 258- 535300 Memberships 258 - 535400 Publications 258- 535500 Training /Travel Staff 258 - 535510 Meeting Expenses 258- 535600 Professional Certification TOTAL Staff Support City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 35 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 401,722 420,670 496,158 471,871 564,488 567,480 10,023 27,467 19,400 11,997 18,000 17,460 1,141 1,300 1,538 1,136 1,750 1,759 8,647 7,295 8,911 8,668 8,661 13,952 0 0 291 136 182 291 31,066 33,516 39,382 36,126 45,237 45,805 67,477 73,523 83,165 79,578 94,702 95,683 57,542 64,366 79,562 62,228 75,196 92,887 1,248 1,081 1,347 1,342 1,342 1,529 578,866 629,218 729,754 673,081 809,558 836,846 1,118 1,056 1,375 1,047 1,375 1,614 1,675 1,399 1,627 931 2,000 2,400 44 72 240 63 240 864 0 22 500 73 500 500 2,836 2,549 3,742 2,114 4,115 5,378 3,747 4,461 5,000 4,518 5,000 9,720 3,747 4,461 5,000 4,518 5,000 9,720 1,845 1,781 2,219 1,190 2,219 2,400 1,845 1,781 2,219 1,190 2,219 2,400 4,821 4,857 6,250 3,279 6,250 8,690 219 259 745 155 745 745 536 1,589 2,298 768 2,298 2,298 9,665 9,942 15,300 11,789 15,300 23,341 1,829 666 3,336 377 3,336 2,100 993 1,941 2,032 1,833 2,032 4,087 18,063 19,254 29,961 18,201 29,961 41,261 89 of 256 8 -07 -2019 08:23 AM 0 C I T Y O F S C H E R T Z 530 530 PAGE: 36 258 - 571200 Vehicles &Access. LESS $5,000 0 PROPOSED BUDGET WORKSHEET 555 555 0 101 - GENERAL FUND 0 AS OF: JULY 31ST, 2019 1,085 1,085 600 PUBLIC SAFETY EXPENDITURES 0 0 (-------- - - - - -- 2018 -2019 --------------- 53,007 -------- 2019 -2020 -- - - - - -) 29,000 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 29,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258- 541300 Other Consl /Prof Services 206,558 260,540 70,000 57,045 70,000 70,000 TOTAL Professional Services 206,558 260,540 70,000 57,045 70,000 70,000 Maintenance Services Rental /Leasing Operatina Equipment 258- 571000 Furniture & Fixtures 0 5,391 903 530 530 600 258 - 571200 Vehicles &Access. LESS $5,000 0 0 0 555 555 0 TOTAL Operating Equipment 0 5,391 903 1,085 1,085 600 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 0 0 54,000 53,007 53,000 29,000 TOTAL Capital Outlay 0 0 54,000 53,007 53,000 29,000 TOTAL INSPECTIONS 811,916 923,193 895,579 810,242 974,938 995,205 90 of 256 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. GOALS AND OBJECTIVES Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. Emphasize safety to our employees to reduce preventable accidents. Provide traffic counts and speed information on specific streets as requested. Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 91 of 256 ORGANIZATIONAL CHART Bets Water &Sewer Drainage STREETS 2017 -18 2018 -19 2019 -20 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 5 5 6 Street Worker 1 6 6 8 TOTAL POSITIONS 141 141 17 PERFORMANCE INDICATORS Street Sweeping hours 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Street Sweeping hours 1,300 1,766 1,900 Number of signs produced 443 475 500 Quantity of asphalt purchased (tons) 335 232 250 Special projects (Hours) 993 380 400 Street centerline miles 163 163 164 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 256 115,000 106,560 48 55 3,370 4,192 .1 4,238 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 256 115,000 106,560 48 55 3,370 4,192 .1 4,238 Effectiveness 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Hours spent on roadway maintenance 2,900 3,000 3,200 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $773,404 $711,014 $902,526 Supplies 80,858 113,350 102,450 Utility Services 173,057 161,000 176,000 Staff Support 10,496 18,350 18,620 Professional Services 18,193 15,000 15,000 Maintenance Services 70,181 273,700 285,500 Rental /Leasing 3,201 4,300 6,000 Operating Equipment 6,662 4,850 9,800 Capital Outlay 94,153 228,685 31,00 Total $1,230,206 $1,530,249 $1,546,896 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate. Personnel will increase 26.9% with the addition of a Street Worker II and growing street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category. 93 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359- 511110 Regular 359 - 511120 Overtime 359 - 511180 LTD 359 - 511210 Longevity 359- 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS- Employer 359 - 511410 Health - Employer 359- 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521050 Operating Supplies- Street Si 359 - 521055 Operating Supplies- StreetMai 359 - 521100 Office Supplies 359- 521200 Medical /Chem Supplies 359 - 521300 Motor Veh. Supplies TOTAL Supplies Citv SunDort Services Utility Services 359 - 533200 Electric Utility Service 359- 533210 Utilities - Poles 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 359- 535100 Uniforms 359 - 535200 Awards 359- 535300 Memberships 359 - 535500 Training /Travel 359- 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 39 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 478,528 5 507,802 5 520,366 4 418,029 4 476,933 5 589,660 6,592 5 5,124 6 6,305 5 5,322 5 5,649 6 6,305 1,406 1 1,601 1 1,613 1 1,101 1 1,478 1 1,828 13,796 1 15,381 1 16,724 1 16,729 1 16,900 1 17,138 2,112 2 2,389 2 2,037 1 1,789 2 2,112 2 2,910 38,208 4 40,314 4 41,328 3 33,475 3 38,356 4 46,713 80,366 8 85,636 8 87,783 7 71,375 8 80,296 9 98,236 90,556 1 101,200 1 108,056 6 62,768 7 73,266 1 121,184 18,844 1 13,958 1 16,085 1 16,024 1 16,024 1 18,552 730,408 7 773,404 8 800,297 6 626,612 7 711,014 9 902,526 3,444 2 2,342 3 3,750 2 2,515 3 3,750 3 3,750 131,119 135,545 140,000 104,617 120,000 140,000 0 0 4,500 4,440 4,500 0 630 559 1,200 403 500 0 35,674 36,954 36,000 30,112 36,000 36,000 167,423 173,057 181,700 139,572 161,000 176,000 9,474 8,351 13,500 11,919 0 0 100 0 0 0 150 149 1,399 1,423 3,500 3,023 536 495 1,000 696 177 227 400 161 11,586 10,496 18,650 15,948 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 9,474 8,351 13,500 11,919 0 0 100 0 0 0 150 149 1,399 1,423 3,500 3,023 536 495 1,000 696 177 227 400 161 11,586 10,496 18,650 15,948 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 40 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 359 - 541310 Contractual Services 71,705 TOTAL Professional Services 71,705 Maintenance Services 0 359- 551400 Minor & Other Equip Maint ( 267) 359 - 551600 Outsourced Street Maintenance 40,361 TOTAL Maintenance Services 40,094 Rental /Leasing 4,850 359 - 561100 Rental - Equipment 2,763 359 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 2,763 Operating Equipment 0 359 - 571000 Furniture & Fixtures 254 359 - 571200 Vehicles & Access under $5,00 1,178 359- 571750 Street Crossing Minor Imprvmn 9,184 359 - 571800 Equipment under $5,000 1,516 TOTAL Operating Equipment 12,133 Capital Outlay 50 359 - 581200 Vehicles & Access. Over $5,00 27,884 359- 581750 Street Crossing Improvements 84,034 359 - 581800 Equipment Over $5,000 23,890 TOTAL Capital Outlay 135,808 18,193 15,000 6,345 15,000 15,000 18,193 15,000 6,345 15,000 15,000 0 500 0 500 500 70,181 273,200 646 273,200 285,000 70,181 273,700 646 273,700 285,500 3,201 4,850 4,590 4,000 6,000 0 0 0 300 0 3,201 4,850 4,590 4,300 6,000 300 300 0 300 300 1,166 50 0 50 5,000 0 0 0 0 0 5,196 4,500 4,268 4,500 4,500 6,662 4,850 4,268 4,850 9,800 7,475 156,698 156,398 156,698 31,000 25,818 0 0 0 0 60,860 72,587 37,050 71,987 0 94,153 229,285 193,448 228,685 31,000 TOTAL STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 95 of 256 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the on -going Parks recommendations and priorities to expanding community. and Open Space Master Plan keep pace with the needs of an Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. 96 of 256 Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART Pools PARKS, RECREATION & COMMUNITY SERVICES 2017 -18 2018 -19 2019 -20 Director of Parks, Recreation & Community Services 1 1 1 Senior Administrative Assistant 1 1 1 Parks Manager 1 1 1 Park Maintenance Crew Leader 1 1 1 Park Worker 1 4 4 5 Park Worker 1, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Events Manager 0 1 1 Events Specialist 0 1 1 TOTAL POSITIONS 10 12 13 97 of 256 PERFORMANCE INDICATORS Total Acres of Park Land Managed 2017 -18 2018 -19 2019 -20 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed 394.35 401.11 401.11 Total Acres of City Campuses Managed 48.68 48.68 Total Acres of Land Managed Per FTE 78.87 89.96 89.96 Total Miles of Trails Managed 25 25 Routine Park Maintenance Hours 12,694 234,500 Special Events, Programs & Parades 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 164.97 119.40 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 164.97 119.40 119.40 49 70.02 70.02 800 1,000 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance $550,000 Cost Benefit for Volunteer Hours $19,142 Special Events Attendance Youth Sports Registrations (BVYA & SYSA) $550,000 $24,180 30,000 M $550,000 $12,000 30,000 :MO Budget 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Bud et Cost Benefit for Athletic Association Field Maintenance $550,000 Cost Benefit for Volunteer Hours $19,142 Special Events Attendance Youth Sports Registrations (BVYA & SYSA) $550,000 $24,180 30,000 M $550,000 $12,000 30,000 :MO Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $458,475 $550,325 $667,986 Supplies 71,788 76,331 98,850 City Support Services 10,437 18,000 114,500 Utility Services 256,028 234,500 244,500 Operations Support 999 1,847 1,000 Staff Support 8,200 15,290 19,670 Professional Services 115,892 139,500 137,500 98 of 256 Maintenance Services 13,718 65,479 26,500 Rental /Leasing 29,494 5,947 5,000 Operating Equipment 24,067 72,571 65,250 Capital Outlay 70,408 349,901 185,000 Total $1,059,50 $1,529,691 $1,565,756 5 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 2.0% from the FY 2018 -19 year end estimate. This increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also included in this increase is the transfer of event expenses from Special Events. 99 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460- 511110 Regular 460 - 511120 Overtime 460- 511180 LTD 460 - 511210 Longevity 460- 511230 Certification Allowance 460 - 511310 FICA - Employer 460- 511350 TMRS- Employer 460 - 511410 Health - Employer 460 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 460- 521000 Operating Supplies 460 - 521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460 - 521300 Motor Vehicle Supplies 460- 521310 Landscaping Supplies -Parks 460 - 521315 Landscaping Supplies- Campus 460- 521400 Plumbing Supplies 460 - 521610 Building Maintenance Supplies TOTAL Supplies City Support Services 460 - 532601 Holidazzle 460 - 532604 4th of July Jubilee 460 - 532607 National Night Out 460- 532619 Schertz Sweetheart 460 - 532620 Sweetheart Scholarships 460- 532626 Other Events 460 - 532800 Special Events TOTAL City Support Services Utility Services 460 - 533100 Gas Utility Service 460- 533200 Electric Utility Service 460 - 533310 Telephone /Cell Phones 460- 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 41 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 328,886 301,260 444,258 320,980 367,860 444,664 15,523 16,047 14,793 15,330 16,000 14,793 955 885 1,341 797 1,140 1,360 12,901 6,669 8,514 8,917 8,917 4,022 3,208 2,908 14,550 3,139 3,693 6,984 25,886 24,030 36,862 25,468 30,238 35,981 56,401 52,016 75,873 55,811 63,301 74,232 47,722 51,281 73,714 45,997 55,131 81,894 4,965 3,379 4,060 4,045 4,045 4,056 496,446 458,475 673,965 480,483 550,325 667,986 32,785 41,419 30,716 24,115 34,250 34,250 362 430 1,000 1,250 1,500 1,000 1,717 2,502 2,600 951 2,500 2,600 0 256 6 6 6 500 0 21,397 13,500 13,446 13,500 25,500 0 943 19,500 15,069 20,000 30,500 4,070 4,221 4,000 2,120 4,000 4,000 0 619 575 575 575 500 38,934 71,788 71,897 57,531 76,331 98,850 0 0 0 0 0 16,500 0 0 0 0 0 26,000 0 0 0 0 0 500 0 0 0 0 0 20,000 0 0 0 0 0 4,000 0 0 0 0 0 37,500 12,005 10,437 10,000 16,237 18,000 10,000 12,005 10,437 10,000 16,237 18,000 114,500 692 0 0 0 0 0 80,465 73,034 76,000 47,538 76,000 76,000 75 28 0 0 0 0 155,319 171,163 136,000 108,208 150,000 160,000 10,482 11,804 8,500 7,515 8,500 8,500 247,033 256,028 220,500 163,261 234,500 244,500 100 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 42 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 460 - 534100 Advertising 1,673 TOTAL Operations Support 1,673 Staff Support 460- 535100 Uniforms 5,760 460 - 535300 Memberships 441 460- 535500 Training /Travel 4,151 460 - 535510 Meeting Expenses 0 TOTAL Staff Support 10,351 Citv Assistance Professional Services 1,847 460 - 541300 Other Consl /Prof Services 1,420 460- 541310 Contract Services 88,810 TOTAL Professional Services 90,230 Maintenance Services 1,000 460- 551100 Building Maintenance 250 460 - 551400 Minor & Other Equip Maint 2,080 460- 551600 Street Maintenance Materials 0 460 - 551618 Veteran's Memorial Maint. 189 460- 551710 Landscaping 14,833 TOTAL Maintenance Services 17,352 Rental /Leasing 5,890 460- 561100 Rental - Equipment 1,069 460 - 561200 Lease Payments - Principal 36,230 TOTAL Rental /Leasing 37,299 Operating Equipment 14,895 460 - 571000 Furniture & Fixtures 0 460 - 571600 Donation - Expense 0 460 - 571700 Improvements under $5,000 0 460- 571800 Equipment under $5,000 19,024 TOTAL Operating Equipment 19,024 Capital Outlay 131,500 460- 581200 Vehicles & Access. Over $5,00 0 460 - 581700 Improvements Over $5,000 0 460- 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 999 1,847 1,847 1,847 1,000 999 1,847 1,847 1,847 1,000 3,853 6,165 6,297 6,500 7,195 201 1,934 2,015 2,015 1,625 3,830 5,800 5,890 5,890 10,000 316 996 885 885 850 8,200 14,895 15,087 15,290 19,670 1,646 6,000 7,896 8,000 6,000 114,246 131,500 93,794 131,500 131,500 115,892 137,500 101,690 139,500 137,500 1,078 479 479 479 2,500 5,418 5,000 4,336 5,000 5,000 0 50,000 0 50,000 10,000 2,316 17,000 761 5,000 4,000 4,906 5,000 2,700 5,000 5,000 13,718 77,479 8,275 65,479 26,500 2,321 5,947 5,399 5,947 5,000 27,172 0 0 0 0 29,494 5,947 5,399 5,947 5,000 2,574 2,500 783 2,500 250 13,970 0 0 0 0 0 50,000 44,147 50,000 50,000 7,523 19,850 20,071 20,071 15,000 24,067 72,350 65,001 72,571 65,250 0 128,000 133,974 133,974 0 0 151,150 119,142 171,150 140,000 70,408 44,777 10,112 44,777 45,000 70,408 323,927 263,228 349,901 185,000 TOTAL PARKS 970,348 1,059,505 1,610,307 1,178,038 1,529,691 1,565,756 101 of 256 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health /well -being programming and provide year -round access to same. 102 of 256 ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools 2017 -18 2018 -19 2019 -20 Workload /Outputs Actual Estimate Budget Revenue per year Outdoor Pools 26,073 27,322 29,000 Days open per year Outdoor Pools 62 67 67 In -House Pool Renovation Hours 0 0 0 Daily Admissions Wendy Swan Pool 3,934 4,024 4,424 Daily Attendees Wendy Swan Pool 2,684 2,775 2,775 Daily Admissions Pickrell Pool 21,357 18,753 19,800 Daily Attendees Pickrell Pool 12,419 10,486 11,452 Season Pool Pass Sales 4,480 4,424 4,800 Daily Attendees Schertz Aquatics Center 58,128 78,000 80,000 Cost per resident for Pool Operations 19.45* 17.30* 14.25* *Cost per resident with the new Schertz Aquatics Center 103 of 256 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Cost per resident for Pool Operations 19.45* 17.30* 14.25* *Cost per resident with the new Schertz Aquatics Center 103 of 256 Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Supplies $20,490 25,500 25,500 Utility Services 27,835 28,000 16,500 Professional Services 0 2,993 0 Maintenance Services 529,217 517,912 527,878 Operating Equipment 1,032 2,125 0 Total $5785573 $576,530 $569,878 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due to the decrease in utility services, professional services, operating equipment. This decrease was offset by an increase in Contract Maintenance to update the value to actual costs incurred by the YMCA. 104 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 43 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Personnel Services Supplies 463- 521000 Operating Supplies 6,827 3,850 4,500 2,163 4,500 4,500 463 - 521200 Chem /Med /Lab Supplies 18,553 16,070 18,000 8,608 18,000 18,000 463- 521600 Equip Maint Supplies 434 570 3,000 40 3,000 3,000 TOTAL Supplies 25,814 20,490 25,500 10,811 25,500 25,500 City Support Services Utility Services 463- 533200 Electric Utility Service 8,810 11,354 10,000 12,160 16,000 10,000 463 - 533410 Water Utility Service 16,090 16,481 6,500 9,773 12,000 6,500 TOTAL Utility Services 24,900 27,835 16,500 21,933 28,000 16,500 Operations Support Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 3,633 TOTAL Professional Services 3,633 Maintenance Services 463 - 551400 Minor & Other Equip Maint 9,393 463 - 551700 Contract Maintenance 539,877 463 - 551710 Landscaping 25,439 TOTAL Maintenance Services 574,709 Rental /Leasing Operating Equipment 0 2,993 2,993 2,993 0 2,993 2,993 2,993 14,143 7,008 10,411 10,411 515,073 587,878 305,679 507,501 0 0 0 0 529,217 594,886 316,090 517,912 0 0 10,000 517,878 0 527,878 463 - 571000 Furniture & Fixtures 0 1,032 0 2,125 2,125 0 TOTAL Operating Equipment 0 1,032 0 2,125 2,125 0 Capital Outlay TOTAL SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878 105 of 256 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where customers can gather for social or cultural activities, as well as a centrally located venue for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and rdinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. Promotes relationships with surrounding cities, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. ORGANIZATIONAL CHART 106 of 256 EVENT FACILITIES 2017 -18 2018 -19 2019 -20 Civic and Community Centers Coordinator 1 1 1 Event Attendant 3 3 2 P/T Event Attendant 1 1 2 TOTAL POSITIONS 5 5 5 PERFORMANCE INDICATORS Number of events booked Number of events cancelled Number of facility tours 1,133 1,100 1,100 75 45 40 300 433 400 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Number of events booked Number of events cancelled Number of facility tours 1,133 1,100 1,100 75 45 40 300 433 400 Revenue 107 of 256 285,881 292,541 288,000 24,776 29,630 27,000 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Revenue 107 of 256 285,881 292,541 288,000 24,776 29,630 27,000 13 25 19 Tradeshows /conventions Customer satisfaction Rating 95% 100% 100% 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget 13 25 19 Tradeshows /conventions Customer satisfaction Rating 95% 100% 100% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $48,371 $252,474 $277,789 Supplies 3,766 3,659 6,150 Utility Services 44,852 46,650 51,650 Operations Support 15,735 16,500 12,358 Staff Support 542 4,935 5,325 Maintenance Services 0 0 8,000 Operating Equipment 12,172 29,500 32,500 Total $125,438 $353,718 $393,772 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 11.3% from the FY 2018 -19 year end estimate due to the Cleaning contract for the Civic Center not being executed in the 2018 -19 fiscal year. Also included in the increase is the purchase of replacement office equipment. 108 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES ---------------- ---------------- Personnel Services 464- 511110 Regular 464 - 511120 Overtime 464- 511180 LTD 464 - 511210 Longevity 464- 511310 FICA - Employer 464 - 511350 TMRS- Employer 464- 511410 Health - Employer 464 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 464 - 521000 Operating Supplies 464 - 521050 Ancillary Products 464 - 521100 Office Supplies TOTAL Supplies Utility Services 464 - 533100 Gas Utility Service 464- 533200 Electric Utility Service 464 - 533330 Telephone /Internet 464- 533410 Water Utility Service TOTAL Utility Services Operations Support 464- 534100 Advertising 464 - 534200 Printing & Binding 464- 534550 Business Meetings /Networking 464 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 464 - 535100 Uniforms 464- 535300 Memberships 464 - 535500 Training /Travel 464- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PAGE: 44 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 37,444 33,609 197,507 146,291 181,948 193,177 353 76 9,600 2,764 5,000 5,000 113 94 557 327 564 478 313 10 3,361 2,805 2,805 3,668 2,901 2,578 15,945 11,423 14,516 15,430 6,135 5,433 33,955 24,531 30,389 32,231 5,531 6,523 38,591 13,537 16,999 27,558 65 47 254 253 253 247 52,855 48,371 299,770 201,931 252,474 277,789 851 3,351 4,700 1,624 2,500 5,000 2,300 65 450 0 450 450 201 351 700 446 709 700 3,352 3,766 5,850 2,069 3,659 6,150 789 804 850 516 850 850 39,010 36,939 45,000 23,081 40,000 45,000 2,329 1,302 0 0 0 0 4,988 5,807 5,500 4,656 5,800 5,800 47,116 44,852 51,350 28,253 46,650 51,650 4,752 4,320 2,180 1,908 3,000 5,100 198 29 3,000 968 3,000 2,150 0 15 500 431 500 108 0 11,371 10,000 6,634 10,000 5,000 4,949 15,735 15,680 9,941 16,500 12,358 0 45 1,910 776 1,910 2,000 297 190 275 201 275 275 982 307 2,750 1,558 2,750 3,050 72 0 200 0 0 0 1,351 542 5,135 2,535 4,935 5,325 109 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 45 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464- 551800 Other Maintenance Agreements 0 0 10,000 0 0 8,000 TOTAL Maintenance Services 0 0 10,000 0 0 8,000 Rental /Leasing Operating Equipment 464 - 571000 Furniture and Fixtures < $500 5,544 941 6,820 4,221 5,000 2,500 464 - 571500 Operating Equipment <$5,000 2,121 10,199 21,000 13,932 17,000 20,000 464- 571550 Capital Recovery Equipment 0 1,032 10,000 0 7,500 10,000 TOTAL Operating Equipment 7,665 12,172 37,820 18,153 29,500 32,500 Capital Outlay TOTAL EVENT FACILITIES 117,289 125,438 425,605 262,883 353,718 393,772 110 of 256 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library: Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; Encourages the love of reading and learning by providing story time and special event programs for infants, children and teens, as well as winter and summer reading programs; Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; Provides public access to technology including computers, the Internet, wi -fi and printers, as well as to online employment, business and educational resources; Provides answers and information to telephone, email, online chat, and in- person queries; Provides meeting and study space to individuals and community groups; Provides community outreach for underserved local residents through special programs, and Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2019 -20 GOALS Continue improving the collection and acceptable items -to- customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., Bestsellers, DVDs, graphic novels, beginning readers, etc. Continue systematic review and update of policies and procedures relating to circulation and collection development with an eye toward improving our 111 of 256 e provide excellent customer - focused service. Complete adult fiction collection weeding; continue other weeding projects according to schedule. Add scheduled quarterly staff program. Participate in more outreach events in community including large City events such as Holidazzle. Develop an ESL program (need for this type of program has been identified through the ESL series presented in FY 19) Identify and recruit more community members to present programs on specialty topics. 2018 -19 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2018 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Schertz Public Library was one of only 51 public libraries in Texas to receive this award. Operations and Collections Added approximately 8,000 collections and withdrew more than 5,000 dated, worn, lost and damaged items Completed transition to new web page platform and re- designed library web page. Implemented Kanopy streaming film service. Completed implementation of credit card payment option for customers at library printer and on web page. Completed scheduled 2019 equipment upgrades; installed large format video monitor to display information on library events and programming. Programming Youth Services implemented new monthly Free Play and Art Exploration programs for younger children, a weekly Discovery program for students, and a monthly Teen Advisory Board program Virtual Services implemented new odcast Adult Services implemented new adult Bring Your Own Craft program. Outreach and Partnerships Continue to partner with the Texas State Library to provide service as a Texas Talking Books Program Demo Library. 112 of 256 Worked closely with the Schertz Library Foundation to plan and offer the 4th annual mini golf fundraising event. Partnered with SCUC school librarians to offer SCUC Day at the Library events and author visit by Tim Tingle during summer reading program. Youth Services Librarian presented session on youth graphic novels as a member of the Maverick Committee at Texas Library Association annual conference. Part ing Safari - traditional places. Partnered with SCORE to present business skills workshops. Youth Services monthly visits to 1St Baptist Preschool; 10 -12 visits to various SCUCISD campuses for literacy events; partnered with YMCA to provide monthly Story & Swim program and fall Dunkin Pumpkin event at the Natatorium; hosted several field trips to library by SCUCISD classes and 1St Baptist Preschool; participated in Read Across America event at Primrose School of Schertz. Adult Services /Virtual Services -- monthly technology help sessions at Schertz Senior Center; presented a Work Skills Readiness workshop at ESC 20 Work Fair; partnered with Wellmed for a series of health and life planning programs for seniors; Summer Reading program for Senior Center; several outreach programs on electronic resources to counselors and teachers at SCUCISD schools; egacy at Forest Ridge Retirement Community for the use by the residents in the memory care unit effectively market library resources and programs to the community. 113 of 256 ORGANIZATION CHART :;iager LIBRARY 2017 -18 2018 -19 2019 -20 Library Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 1 1 1 Library Assistant 2 2 2 Library Clerk II 3 3 3 Part -time Circulation Clerk (20 hours) 6 6 6 Part -time Circulation Clerk (10 hours) 2 2 2 Part -time Processing Clerk 20 hours 1 1 1 Part- 1 1 1 Part -time Library Page (10 hours) 2 2 2 Part -time Shelving Clerk (20 hours) 0 0 0 Temp Part -time Library Clerk (Unfunded) 1 1 1 TOTAL POSITIONS 22 22 22 PERFORMANCE INDICATORS Service population* Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget *determined by Texas State Library 114 of 256 102,379 2017 -18 2018-1 9 2019 -20 Input Actual Estimate Budget Service population* Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget *determined by Texas State Library 114 of 256 102,379 105,629 109,000 14.0 14.0 14.0 8.5 8.5 8.5 945,948 993,274 973,000 110,266 114,000 117,000 30,806 32,000 32,000 104,667 125,000 109,000 Circulation per Capita 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Circulation per Capita 4.05 3.93 3.81 Library Visits per Capita 2.53 2.41 2.34 Program Attendance per Capita .17 .15 .15 Collection Turnover Rate 3.76 3.64 3.55 Total Circulation 414,790 415,000 415,000 Total Library Visits 258,695 255,000 255,000 Total Program Attendance 16,945 16,000 16,000 Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.24 9.40 8.93 2.28 2.39 2.34 48,799 48,824 48,824 2017 -18 2018 -19 2019 -20 Eff iciency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.24 9.40 8.93 2.28 2.39 2.34 48,799 48,824 48,824 Percentage of Service Population With Library Cards 2016 -17 2017 -18 2019 -20 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 30.09% 30.29% 29.36% Materials Expenditures per Capita $1.02 $1.18 $1.00 Materials Expenditures as a Percentage of 60,938 56,000 57,500 Operating Budget (striving for 15 %) 11.06% 12.58% 11.20% Items per Capita (striving to meet 1.53 items 4,742 5,697 12,520 per capita standard) 1.08 1.08 1.07 Personnel Services4,742 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services4,742 $748,527 $778,130 $779,217 Supplies 13,842 15,500 15,000 Utility Services 60,938 56,000 57,500 Operations Support 4,062 3,650 5,350 Staff Support 4,742 5,697 12,520 Professional Services 2,318 2,364 2,411 Maintenance Services 0 0 0 Operating Equipment 111,519 132,500 120,000 Total $945,948 $993,841 $991,998 115 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 budget will decrease .2% from the FY 2018 -19 year end estimate. The increase in general operating costs will be offset by the 2018 -19 one time increase of $20,000 for library materials that is not included in the 2019 -20 budget. 116 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 47 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY Personnel Services 665 - 511110 Regular 524,468 536,336 536,238 474,023 551,876 548,668 665 - 511120 Overtime 832 886 1,067 617 1,067 1,067 665 - 511180 LTD 1,151 1,280 1,234 896 1,711 1,266 665 - 511210 Longevity 9,997 10,024 13,483 11,410 11,410 15,036 665 - 511230 Certification Allowance 1,200 1,200 582 1,016 1,200 582 665 - 511310 FICA - Employer 39,457 40,410 42,149 35,465 43,221 43,215 665 - 511350 TMRS- Employer 81,894 84,199 84,601 74,751 90,483 85,965 665 - 511410 Health - Employer 68,436 73,611 70,229 63,256 76,494 82,730 665 - 511500 Workers' Compensation 760 582 671 668 668 688 TOTAL Personnel Services 728,195 748,527 750,254 662,103 778,130 779,217 Supplies 665 - 521000 Operating Supplies 10,781 11,158 12,000 8,858 12,000 12,000 665 - 521100 Office Supplies 2,460 2,684 3,500 1,834 3,500 3,000 TOTAL Supplies 13,241 13,842 15,500 10,692 15,500 15,000 City Support Services Utility Services 665 - 533100 Gas Utility Service 1,167 2,148 2,500 2,241 3,000 2,500 665 - 533200 Electric Utility Service 37,819 46,147 45,000 28,901 45,000 45,000 665 - 533410 Water Utility Service 7,991 12,644 8,000 6,254 8,000 10,000 TOTAL Utility Services 46,977 60,938 55,500 37,396 56,000 57,500 Operations Support 665 - 534000 Postage 1,500 2,392 3,000 1,866 3,000 3,000 665 - 534200 Printing S Binding 0 1,670 650 0 650 2,350 TOTAL Operations Support 1,500 4,062 3,650 1,866 3,650 5,350 Staff Support 665 - 535100 Uniforms 286 28 400 353 400 400 665 - 535200 Awards 96 171 253 138 250 300 665 - 535300 Memberships 1,444 1,202 1,247 1,247 1,247 1,520 665 - 535500 Training /Travel 3,482 3,250 3,500 2,230 3,500 10,000 665 - 535510 Meeting Expenses 211 91 300 132 300 300 TOTAL Staff Support 5,520 4,742 5,700 4,100 5,697 12,520 Professional Services 665 - 541365 Courier /Delivery Services 2,252 2,318 2,300 2,364 2,364 2,411 TOTAL Professional Services 2,252 2,318 2,300 2,364 2,364 2,411 117 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 48 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 CULTURAL EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operatina Equipment 665 - 571000 Furniture & Fixtures < $5,000 0 0 0 0 0 1,000 665 - 571400 Library Materials 104,308 104,667 125,000 101,060 125,000 109,000 665 - 571600 Donation - Expense 2,493 6,853 10,000 6,778 7,500 10,000 TOTAL Operating Equipment 106,800 111,519 135,000 107,839 132,500 120,000 Capital Outlay TOTAL LIBRARY 904,485 945,948 967,904 826,360 993,841 991,998 TOTAL CULTURAL 904,485 945,948 967,904 826,360 993,841 991,998 118 of 256 DEPARTMENT: POLICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 32 square miles. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals, along with ensuring public health and safety through disease and population control. Schertz Animal Services also provides daily care for animals housed at the Schertz Animal Adoption Center, which includes the daily cleaning and disinfecting of all animal cages and kennels, feeding and providing medications and / or treatment. GOALS AND OBJECTIVES To educate the community in public safety and humane issues regarding animals. To enforce the City ordinances and State laws pertaining to animal care and treatment. To assist the public in resolving animal issues. To rp otect the safety, health and welfare of the citizens and animals of this community. To prevent the spread of animal illnesses and zoonotic diseases. To improve the co- existence of animals and humans. To strengthen the relationship with volunteers. To provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 119 of 256 ORGANIZATIONAL CHART ANIMAL SERVICES 2017 -18 2018 -19 2019 -20 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Shelter Technician 1 1 3 Part -time Animal Kennel Technician 2 2 2 TOTAL POSITIONS 8 8 10 120 of 256 PERFORMANCE INDICATORS Animal Services Intake 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Animal Services Intake 926 1,111 1,200 Animals Returned to Owner 220 221 225 Animal Adoptions 310 354 375 Animals Transferred Out 277 188 200 Wildlife Release 2 113 115 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $284,728 $331,701 $426,124 Supplies 36,941 35,988 40,020 City Support Services 792 2,250 3,500 Utility Services 53,198 64,221 56,217 Operations Support 442 730 1,000 Staff Support 6,344 11,932 15,561 City Assistance 19,118 14,994 36,000 Professional Services 20,871 27,269 5,090 Maintenance Services 16,696 2,006 7,900 Operating Equipment 24,327 3,728 3,156 Capital Outlay 64,912 0 93,980 Total $528,277 $494,819 $688,547 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 39.2% from the FY 2018 -19 year end estimates due to the increase in personnel costs from the addition of 2 full time Animal Shelter Technicians. 121 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES - -- --- --- -- -- -- --------------- Personnel Services 762- 511110 Regular 762 - 511120 Overtime 762- 511180 LTD 762 - 511210 Longevity 762- 511220 Clothing Allowance 762 - 511230 Certification Allowance 762- 511310 FICA - Employer 762 - 511350 TMRS- Employer 762- 511410 Health - Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762- 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 762- 532800 Promotional Events TOTAL City Support Services Utility Services 762- 533200 Electric Utility Service 762 - 533410 Water Utility Service 762 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762- 534200 Printing S Binding TOTAL Operations Support Staff Support 762- 535100 Uniforms 762 - 535200 Awards 762- 535210 Employee Recognition - Morale 762 - 535300 Memberships 762- 535500 Training /Travel 762 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 49 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 199,973 187,676 215,458 163,488 200,783 256,581 9,664 7,560 9,700 26,422 36,000 38,800 523 493 599 389 622 730 4,136 2,514 1,010 1,435 1,500 1,264 3,392 1,703 0 0 0 0 1,850 1,500 3,153 1,325 1,375 3,089 16,244 14,733 17,541 14,343 18,299 22,867 34,582 32,164 37,042 31,356 38,309 47,768 31,217 35,695 40,821 30,533 32,308 51,972 3,224 2,392 2,515 2,505 2,505 3,053 304,804 286,430 327,839 271,796 331,701 426,124 18,187 15,440 17,794 15,966 16,954 17,910 1,565 426 206 79 1,014 2,000 15,256 21,076 18,000 13,795 17,735 18,725 9 0 380 93 285 1,385 35,016 36,941 36,380 29,933 35,988 40,020 2,112 792 3,500 864 2,250 3,500 2,112 792 3,500 864 2,250 3,500 19,624 21,091 22,000 13,799 21,826 21,996 33,940 21,690 14,000 25,887 34,481 25,008 6,653 10,417 8,000 5,545 7,914 9,213 60,217 53,198 44,000 45,231 64,221 56,217 712 442 1,000 230 730 1,000 712 442 1,000 230 730 1,000 2,151 3,361 7,000 3,931 6,692 7,611 0 0 0 0 0 250 0 0 0 0 0 1,200 0 0 250 0 0 0 4,608 2,757 6,000 2,578 4,990 6,000 106 226 500 29 250 500 6,864 6,344 13,750 6,537 11,932 15,561 122 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 50 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 15,000 762- 537100 Medical Services 15,538 762 - 537105 TNR Program 100 TOTAL City Assistance 15,638 Professional Services 0 762 - 541300 Other Consl /Prof Services 0 762- 541310 Contrct Svc- BlueBonnet- Cremat 515 762 - 541700 Microchip Service 2,060 762- 541702 Spay & Neuter 19,031 TOTAL Professional Services 21,606 Fund Charges /Transfers 1,197 Maintenance Services 1,197 762 - 551100 Building Maintenance 10,404 762 - 551400 Minor & Other Equip Maint 0 762 - 551700 Abatement 0 762 - 551810 Maintenance Agr. - Radios 1,760 TOTAL Maintenance Services 12,164 Rental /Leasing 20,781 Operating Equipment 22,168 762 - 571000 Furniture & Fixtures 1,930 762- 571200 Vehicles & Access. Less $5,00 0 762 - 571500 Equipment 3,892 762- 571600 Donation - Expense 3,100 762 - 571700 Improvements under $5,000 0 762 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 8,922 Capital Outlay 494,819 762- 581200 Vehicles & Access. Over $5,00 59,735 762 - 581800 Equipment Over $5,000 27,870 TOTAL Capital Outlay 87,605 TOTAL ANIMAL SERVICES 555,661 18,863 15,000 13,280 14,994 36,000 255 0 0 0 0 19,118 15,000 13,280 14,994 36,000 0 1,920 960 1,920 0 637 1,197 1,197 1,197 800 2,036 5,000 4,951 5,000 4,290 18,107 20,000 15,060 19,152 0 20,781 28,117 22,168 27,269 5,090 14,286 172 85 86 0 0 500 0 0 500 330 5,000 0 0 5,000 2,080 2,000 1,440 1,920 2,400 16,696 7,672 1,525 2,006 7,900 0 0 0 0 1,000 250 0 0 0 500 1,505 5,000 1,333 3,728 1,656 20,889 17,500 0 0 0 174 511 510 0 0 1,509 0 0 0 0 24,327 23,011 1,844 3,728 3,156 64,912 0 0 0 68,000 0 0 0 0 25,980 64,912 0 0 0 93,980 529,980 500,269 393,407 494,819 688,547 123 of 256 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and which many of the City operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. ORGANIZATIONAL CHART City Manager INFORMATION TECHNOLOGY 2017 -18 2018 -19 2019 -20 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician I L 1 1 1 Customer Services Technician 1 1 1 1 Desk Technician 1 1 1 -Help Public Safety Administrator 0 1 1 TOTAL POSITIONS 7 8 8 124 of 256 Average Monthly Work Orders 2017 -18 2018 -19 2019 -20 Workload Actual Estimate Budget Average Monthly Work Orders 267 294 299 Completed Actual Estimate Budget Average Monthly Hours to Complete 455 437 465 Work Orders 9% 9% 4 Total Projects 45 42 38 Average Monthly Project Hours 100 351 320 Total Emails Received 1,189,652 1,346,375 1,500,000 Total Sent Good Email 438,907 466,180 500,000 Number of Devices Managed 2,528 2,604 2,700 Number of Communication Equipment 818 853 860 Managed $1,838,909 $2,626,020 $2,452,588 Number of Servers Managed 56 66 66 • Work Orders Completed 0 -1 Day • Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 69% 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget • Work Orders Completed 0 -1 Day • Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 69% 66% 67% 10% 11% 10% 7% 9% 8% 5% 5% 5% 10% 9% 9% 4 3 3 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $553,840 $667,266 $644,310 Supplies 7,173 6,340 6,300 City Support Services 683,465 859,014 936,861 Utility Services 199,530 228,066 267,846 Staff Support 32,834 43,400 53,070 Professional Services 7,065 246,102 190,424 Maintenance Services 12,028 14,500 15,500 Rental /Leasing 0 0 0 Operating Equipment 262,589 530,535 282,707 Capital Outlay 80,384 30,797 55,570 Total $1,838,909 $2,626,020 $2,452,588 PROGRAM JUSTIFICATION AND ANALYSIS 125 of 256 The Information Technology FY 2019 -20 Budget decrease 6.6% from the FY 2018- 19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new permit software of $190,424 plus the cost of the phone system emergency location module. These costs were offset by the purchase of the new phone system that was implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget. 126 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853- 511110 Regular 853 - 511120 Overtime 853- 511180 LTD 853 - 511210 Longevity 853- 511310 FICA - Employer 853 - 511350 TMRS- Employer 853 - 511410 Health - Employer 853 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 853 - 521100 Office Supplies 853- 521300 Motor Vehicle Supplies 853 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 853 - 532300 Computer Consulting 853- 532355 Software Maint -City Wide 853 - 532360 Software Maint -Dept Specific 853- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 853- 533300 Telephone /Land Line 853 - 533310 Telephone /Cell Phones 853 - 533320 Telephone /Air Cards 853 - 533330 Telephone /Internet 853- 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 853- 535100 Uniforms 853 - 535300 Memberships 853- 535500 Training /Travel TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 53 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 322,319 362,580 424,428 380,395 453,890 437,979 36,460 43,509 31,189 30,469 35,000 31,189 609 918 1,316 858 1,407 1,358 2,470 3,352 3,618 4,373 4,500 4,800 27,000 30,421 35,123 30,409 37,434 36,261 57,809 66,095 74,172 66,977 78,366 75,744 36,036 46,554 56,257 46,484 56,131 56,420 524 411 540 538 538 559 483,227 553,840 626,643 560,502 667,266 644,310 1,183 1,564 2,000 1,410 2,000 2,000 0 9 840 0 840 800 5,499 5,600 6,300 2,961 3,500 3,500 6,681 7,173 9,140 4,371 6,340 6,300 11,546 30,132 4,400 920 4,400 15,000 217,353 285,385 364,396 241,821 364,996 413,006 310,568 350,282 534,668 218,401 473,168 438,840 16,142 17,667 16,565 9,152 16,450 70,015 555,609 683,465 920,029 470,293 859,014 936,861 48,987 40,865 52,375 29,575 45,000 56,975 51,124 47,437 54,740 31,266 54,000 57,834 38,904 39,867 48,716 29,916 48,716 56,700 60,340 70,511 78,437 51,454 79,500 94,837 534 851 1,500 516 850 1,500 199,889 199,530 235,768 142,726 228,066 267,846 716 750 1,200 841 1,000 1,200 815 865 1,250 839 1,250 1,250 28,301 31,219 41,150 33,555 41,150 50,620 29,832 32,834 43,600 35,235 43,400 53,070 127 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 54 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 0 1,320 464,954 203,664 233,137 190,424 853 - 541800 IT Services -Web Design /Maint 0 5,745 12,965 3,500 12,965 0 TOTAL Professional Services 0 7,065 477,919 207,164 246,102 190,424 Fund Charges /Transfers Maintenance Services 853 - 551300 Computer Maintenance 14,412 12,028 14,500 8,361 14,500 15,500 853- 551800 Other Maintenance Agreements 1,902 0 0 0 0 0 TOTAL Maintenance Services 16,314 12,028 14,500 8,361 14,500 15,500 Rental /Leasing 853 - 561200 Lease /Purchase Payments 33,457 0 0 0 0 0 TOTAL Rental /Leasing 33,457 0 0 0 0 0 Operating Equipment 853 - 571000 Furniture & Fixtures 570 2,499 400 0 400 500 853 - 571300 Computer & Periphe. < $5000 174,536 248,918 241,260 178,822 241,260 237,042 853- 571401 Communication Equip LESS $500 43,267 11,172 188,000 88,188 288,875 45,165 853 - 571800 Equipment under $5,000 1,361 0 0 0 0 0 TOTAL Operating Equipment 219,734 262,589 429,660 267,010 530,535 282,707 Capital Outlay 853 - 581200 Vehicles & Access. > $5000 0 0 28,000 25,460 25,430 0 853- 581300 Computer & Periphe. > $5000 0 80,384 5,500 5,367 5,367 28,070 853 - 581800 Equipment Over $5,000 0 0 0 0 0 27,500 TOTAL Capital Outlay 0 80,384 33,500 30,827 30,797 55,570 TOTAL INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,492 2,626,020 2,452,588 128 of 256 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES Deliver HR services, programs, and communications that add value for our prospective employees and current employees. Compete for top talent with effective recruitment strategies and an efficient recruitment processes. Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. Support the talent development of our employees through professional and career development. Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. Ensure our compensation and performance management processes are with the goals of the organization. 129 of 256 ORGANIZATIONAL CHART HUMAN RESOURCES 2017 -18 2018 -19 2019 -20 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 130 of 256 PERFORMANCE INDICATORS Total No. of Employees (Avg.) 2017 -18 2018 -19 2019 -20 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 385 400 400 # Full Time Employees (Avg.) 350 375 375 Job Announcements Posted 99 102 115 # Applications received 2,600 2,800 2900 # Full Time Positions Filled 104 110 110 # Part Time Positions Filled 32 35 35 # Total Turnover 118 105 105 # Full Time Turnover 93 80 80 # Part Time Turnover 25 25 25 # Retirements 14 12 12 # FMLA Claims 75 75 75 # General Training Courses 14 15 18 # of tuition reimbursements 13 15 15 Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $403,949 $408,837 $435,030 Supplies 823 700 700 Human Services 61,427 64,600 79,000 City Support Services 204 0 0 Utility Services 494 0 0 Operations Support 8,339 5,560 9,000 Staff Support 11,073 32,142 38,150 City Assistance 10,775 14,100 10,000 Professional Services 9,162 54,600 12,600 Operating Equipment 613 1,927 350 Total $506,860 $582,466 $584,830 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase .4% from the FY 2018 -19 year end estimate due to the lower then expected unemployment claims in FY 2018 -19. This increase is offset by the removal of the Class & Comp Study that was funded in FY 2018- 19 but not in FY 2019 -20. 131 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES --------- - - - - -- --------------- Personnel Services 866 - 511110 Regular 866 - 511120 Overtime 866- 511180 LTD 866 - 511210 Longevity 866 - 511310 FICA - Employer 866 - 511350 TMRS- Employer 866 - 511410 Health - Employer 866 - 511500 Workers' Compensation 866 - 511600 Unemployment Compensation TOTAL Personnel Services Supplies 866 - 521100 Office Supplies TOTAL Supplies Human Services 866 - 531100 Pre - employment Check 866 - 531150 Interview Expenses 866- 531160 COBRA FSA /HSA Adm Services 866 - 531200 Medical Co -pay 866 - 531300 Employee Assistance 866 - 531400 Tuition Reimbursement 866- 531500 Employee Wellness Program 866 - 531600 Training Classes TOTAL Human Services City Support Services 866 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 866 - 533320 Telepohne /Air Card TOTAL Utility Services Operations Support 866 - 534000 Postage 866 - 534100 Advertising 866 - 534200 Printing & Binding 866- 534800 Temporary Empl. Services TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 55 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 225,228 282,257 288,386 253,505 298,511 297,821 39 1,584 340 1,752 0 340 616 892 894 641 925 923 4,746 3,959 5,558 4,607 4,607 6,218 16,116 21,295 22,500 19,446 23,189 23,271 34,881 46,331 47,515 42,078 48,544 48,610 27,890 34,301 38,906 22,473 29,255 37,464 524 378 536 534 534 383 22,624 12,951 20,000 ( 1,696) 3,272 20,000 332,663 403,949 424,635 343,340 408,837 435,030 926 823 700 606 700 700 926 823 700 606 700 700 4,037 5,071 4,000 3,418 4,500 4,000 2,432 2,569 3,000 0 500 3,000 0 0 0 2,098 3,100 4,500 2,625 1,950 3,000 761 2,000 3,000 21,533 19,915 23,000 20,049 23,000 23,000 6,067 9,217 15,000 13,341 15,000 15,000 4,713 5,450 7,000 5,993 7,000 7,000 11,418 17,255 19,500 7,290 9,500 19,500 52,825 61,427 74,500 52,949 64,600 79,000 311 204 0 0 0 0 311 204 0 0 0 0 0 494 0 0 0 0 0 494 0 0 0 0 60 0 0 59 60 0 5,642 2,964 3,700 1,804 3,500 6,000 1,239 1,261 3,000 1,393 2,000 3,000 0 4,114 0 0 0 0 6,941 8,339 6,700 3,255 5,560 9,000 132 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 56 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 866 - 535100 Uniforms 249 312 500 326 500 500 866 - 535210 Employee Recognition- Morale 5,679 5,961 26,500 16,161 22,642 28,150 866 - 535300 Memberships 1,265 2,292 2,500 1,863 2,500 2,500 866 - 535400 Publications 1,412 450 2,000 0 1,500 2,000 866- 535500 Training /Travel 6,068 2,057 5,000 3,536 5,000 5,000 TOTAL Staff Support 14,672 11,073 36,500 21,887 32,142 38,150 City Assistance 866 - 537100 Medical Services 9,730 10,775 10,000 9,975 14,100 10,000 TOTAL City Assistance 9,730 10,775 10,000 9,975 14,100 10,000 Professional Services 866 - 541300 Other Consl /Prof Services 9,437 9,162 132,350 5,492 54,600 12,600 TOTAL Professional Services 9,437 9,162 132,350 5,492 54,600 12,600 Operating Equipment 866 - 571000 Furniture & Fixtures 1,198 613 353 866 - 571300 Computer & Periphe. < $5000 37 0 1,647 TOTAL Operating Equipment 1,235 613 2,000 280 280 350 0 1,647 0 280 1,927 350 TOTAL HUMAN RESOURCES 428,739 506,860 687,385 437,785 582,466 584,830 133 of 256 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Receive the Government Finance Officers Association Distinguished Budget Award for the first time. Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 31 St consecutive year. Receive a Platinum s Office for leadership in financial transparency. Improve the 5 year budgeting and forecasting plan. Update long term debt service plan. 134 of 256 ORGANIZATIONAL CHART ACCOUNTING 2017 -18 2018 -19 2019 -20 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior Payroll Specialist 1 0 0 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 8 7 7 135 of 256 PERFORMANCE INDICATORS Accounts payable checks Number of Purchase Orders Processed Payroll checks 5,877 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Accounts payable checks Number of Purchase Orders Processed Payroll checks 5,877 5,066 5,900 8,111 8,200 8,300 9,490 9,675 9,865 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 33 34 35 Quarterly Financials completed within 30 days 2 2 4 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 33 34 35 Quarterly Financials completed within 30 days 2 2 4 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $523,522 $553,788 $557,342 Supplies 3,622 3,700 3,700 City Support Services 138 0 0 Operations Support 1,200 0 0 Staff Support 7,939 9,455 9,455 Professional Services 29,255 34,500 34,500 Operating Equipment 0 1,280 1,280 Total $565,676 $602,723 $606,277 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 0.6% from the FY 2018 -19 year end estimate due to a higher personnel estimates caused by lower expected turnover. 136 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 57 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FINANCE Personnel Services 868 - 511110 Regular 400,942 369,450 392,793 332,408 393,877 391,824 868 - 511120 Overtime 1,852 909 2,134 2,519 2,597 1,067 868- 511180 LTD 1,176 1,181 1,363 845 1,221 1,215 868 - 511210 Longevity 12,418 10,314 11,332 11,310 11,310 9,457 868 - 511230 Certification Allowance 1,827 2,200 873 489 535 291 868 - 511310 FICA - Employer 30,843 28,446 34,715 25,715 31,236 30,780 868- 511350 TMRS- Employer 67,152 61,740 73,310 56,025 65,392 64,296 868 - 511410 Health - Employer 48,074 48,803 56,272 38,943 47,052 57,906 868 - 511500 Workers' Compensation 670 480 570 568 568 506 TOTAL Personnel Services 564,955 523,522 573,362 468,821 553,788 557,342 Supplies 868- 521000 Operating Supplies 2,782 2,365 3,575 1,356 2,700 2,700 868 - 521100 Office Supplies 2,112 1,257 1,000 1,956 1,000 1,000 TOTAL Supplies 4,894 3,622 4,575 3,311 3,700 3,700 City Support Services 868 - 532350 Software Maintenance 0 138 0 0 0 0 TOTAL City Support Services 0 138 0 0 0 0 Utility Services Operations Support 868 - 534200 Printing & Binding 1,917 1,200 2,155 0 0 0 TOTAL Operations Support 1,917 1,200 2,155 0 0 0 Staff Support 868 - 535100 Uniforms 256 242 320 252 320 320 868- 535300 Memberships 1,224 994 1,435 695 1,435 1,435 868 - 535500 Training /Travel 3,914 6,703 7,740 2,729 7,700 7,700 868 - 535600 Professional Certification 75 0 0 0 0 0 TOTAL Staff Support 5,469 7,939 9,495 3,676 9,455 9,455 Professional Services 868 - 541300 Other Consl /Prof Services 24,255 13,755 15,000 6,780 15,000 15,000 868 - 541400 Auditor /Accounting Service 0 15,500 16,000 15,752 16,000 16,000 868 - 541650 Investment Management Fee 0 0 3,500 0 3,500 3,500 TOTAL Professional Services 24,255 29,255 34,500 22,532 34,500 34,500 137 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 58 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Rental /Leasing Operating Equipment 868- 571000 Furniture & Fixtures 2,857 0 395 395 395 395 868 - 571200 Office Equipment 112 0 1,000 165 885 885 TOTAL Operating Equipment 2,970 0 1,395 560 1,280 1,280 TOTAL FINANCE 604,458 565,676 625,482 498,900 602,723 606,277 138 of 256 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES Maintain the highest levels of ethical practices for all department functions. All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. Maintain a professional relationship with all City departments and vendors insuring open communication. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 139 of 256 Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. Manage disposal and auction activities for surplus, excess, and damaged City property. Manage insurance and Workers Compensation claims and accident /incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2017 -18 2018 -19 2019 -20 Purchasing Manager 1 1 1 Senior Purchasing Specialist 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 3 3 3 140 of 256 PERFORMANCE INDICATORS Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Active Works Comp Claims Accident and Injuries Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications Certificates of Insurance Processed MSDS /SDS Added GovDeals Items Processed 19 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Active Works Comp Claims Accident and Injuries Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications Certificates of Insurance Processed MSDS /SDS Added GovDeals Items Processed 19 24 24 70 85 85 105 120 120 40 40 50 100 100 100 40 40 35 95 95 75 35 15 30 245 220 220 35 165 30 115 115 115 $230,539 Not Not 99 Tracked Tracked 30 250 50 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $196,032 $212,869 $213,738 Supplies 571 1,450 700 Utility Services 253 0 0 Operations Support 1,102 6,400 7,650 Staff Support 3,229 6,475 6,800 City Assistance 749 2,458 3,000 Operating Equipment 546 350 600 Capital Outlay 28,058 0 0 Total $230,539 $230,002 $232,488 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate due to general operating cost increases. 141 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING S ASSET MGT ---------------------- ---------------------- Personnel Services 872- 511110 Regular 872 - 511180 LTD 872- 511210 Longevity 872 - 511310 FICA - Employer 872- 511350 TMRS- Employer 872 - 511410 Health - Employer 872- 511500 Workers' Compensation TOTAL Personnel Services Supplies 872- 521000 Operating Supplies 872 - 521100 Office Supplies 872- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services Utility Services 872- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 872 - 534000 Postage 872 - 534100 Advertising 872- 534200 Printing S Binding 872 - 534740 Business Memberships TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872- 535300 Memberships 872 - 535500 Training /Travel 872- 535510 Meeting Expenses TOTAL Staff Support City Assistance 872 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PAGE: 59 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 134,753 143,307 152,242 133,669 158,400 156,297 372 454 472 342 491 485 2,354 2,778 3,194 3,194 3,194 3,602 9,794 10,766 11,884 10,422 12,362 12,224 21,627 23,573 25,095 22,108 25,879 25,535 12,360 14,981 17,366 10,414 12,348 15,393 219 173 196 195 195 202 181,479 196,032 210,449 180,345 212,869 213,738 346 397 1,100 1,059 1,100 350 3,711 174 350 248 350 350 398 0 0 0 0 0 4,455 571 1,450 1,307 1,450 700 223 253 0 0 0 0 223 253 0 0 0 0 ( 10) 24 50 0 50 50 0 1,049 7,300 5,066 6,300 6,000 36 29 100 0 50 50 0 0 0 0 0 1,550 26 1,102 7,450 5,066 6,400 7,650 176 118 250 62 250 250 1,499 1,144 1,375 1,335 1,375 1,200 1,615 1,719 4,725 2,429 4,500 5,000 224 248 350 183 350 350 3,513 3,229 6,700 4,008 6,475 6,800 1,711 749 3,000 1,844 2,458 3,000 1,711 749 3,000 1,844 2,458 3,000 142 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Operating Equipment 872- 571000 Furniture & Fixtures 451 546 350 0 350 600 TOTAL Operating Equipment 451 546 350 0 350 600 Capital Outlay 872 - 581200 Vehicles & Access. > $5,000 0 28,058 0 0 0 0 TOTAL Capital Outlay 0 28,058 0 0 0 0 TOTAL PURCHASING & ASSET MGT 191,858 230,539 229,399 192,569 230,002 232,488 143 of 256 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling approximately 350 units . The list of services include: all P.M. services, all fluid and filter changes, state inspections, and tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also provides motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their lifespan. Optimize fleet availability by improving turn - around times. Develop and implement fleet utilization guidelines and procedures. Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 144 of 256 FLEET MAINTENANCE 2016 -17 2017 -18 2018 -19 Director of Fleet & Facility Services 1 1 1 Administrative Assistant 0 1 1 Fleet Manager 0 0 1 Fleet Foreman 1 1 1 Mechanic 1 4 4 4 TOTAL POSITIONS 6 7 8 PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -I.T - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 145 of 256 528 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -I.T - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 145 of 256 528 570 705 378 378 465 248 170 265 13 13 16 31 39 47 76 83 102 222 180 221 132 65 80 6 12 15 32 35 43 36 0 0 180 89 109 343 198 243 24 37 45 288 141 194 3 3 4 15 18 22 3 1 0 0 17 21 95 138 170 2511 2012 2616 142 175 151 2653 2187 2767 Hours Worked Public Safety 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Budget Hours Worked Public Safety 2894 2711 3649 Public Works 2375 1566 2002 Administration Vehicles 34 24 44 Facilities Services Vehicles 169 174 222 Fleet Service Vehicles 354 102 130 I.T 8 19 24 Inspections vehicles 68 35 87 Parks vehicles and equipement 506 206 264 Economic Development vehicles 6 13 17 Engineering vehicles 20 50 64 Purchasing vehicles 11 2 2 Motor Pool vehicles 11 2 2 Fleet Operations 986 190 243 Total Hours Worked 7615 5215 6725 % of all vehicles and equipment issues resolved without recall 97 94 96 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97 94 96 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $279,42 $300,519 4 $478,550 Supplies 198,319 177,290 205,700 City Support Services 13,118 17,500 11,500 Utility Services 10,578 8,000 11,500 Operations Support 0 0 0 Staff Support 8,674 20,501 20,682 Maintenance Services 183,375 206,155 204,000 Operating Equipment 8,790 8,200 9,800 Capital Outlay 26,641 105,000 122,000 Total $822,07 $1,063,73 $750,015 0 2 146 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 29.4% from the FY 2018 -19 year end estimate due the additional personnel costs of the new Fleet Manager position as well as the transfer of a facilities services technician position that was converted into a Fleet Administrative Assistant. 147 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877- 511110 Regular 877 - 511120 Overtime 877- 511180 LTD 877 - 511210 Longevity 877- 511310 FICA - Employer 877 - 511350 TMRS- Employer 877- 511410 Health - Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877- 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877- 521200 Oil Lube Suppl, Chem Supplies 877 - 521300 Motor Veh. Supplies 877- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877- 534200 Printing & Binding TOTAL Operations Support Staff Support 877- 535100 Uniforms 877 - 535200 Awards 877- 535500 Training /Travel 877 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 61 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 237,656 206,834 218,412 153,632 191,101 333,380 3,911 5,214 4,850 9,780 12,000 6,790 684 647 755 386 592 1,033 1,424 2,693 2,796 1,598 1,598 2,834 18,550 16,368 19,200 12,557 15,315 26,233 39,100 34,638 40,545 26,656 32,062 54,798 35,409 31,767 40,521 20,925 23,965 49,655 3,396 2,359 2,802 2,791 2,791 3,827 340,129 300,519 329,881 228,326 279,424 478,550 3,993 3,690 5,250 3,239 5,250 12,000 2,102 2,219 2,800 2,151 2,600 2,900 300 631 800 799 800 800 15,098 17,938 17,440 14,190 17,440 18,500 143,187 172,565 164,740 136,664 150,000 170,000 1,029 1,276 1,500 190 1,200 1,500 165,709 198,319 192,530 157,234 177,290 205,700 3,649 13,118 16,500 15,887 17,500 11,500 3,649 13,118 16,500 15,887 17,500 11,500 8,393 10,578 8,000 7,057 8,000 11,500 8,393 10,578 8,000 7,057 8,000 11,500 60 0 0 0 0 0 60 0 0 0 0 0 4,681 5,406 7,500 6,087 7,500 7,500 0 0 100 51 51 100 4,469 2,772 12,332 8,676 12,200 12,332 196 497 750 170 750 750 9,347 8,674 20,682 14,983 20,501 20,682 148 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES City Assistance Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 62 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877- 551000 Outside Fleet Repair 148,962 877 - 551050 Outside Collision Repair 0 877- 551100 Building Maintenance 1,210 877 - 551400 Minor & Other Equip Maint 4,927 877- 551800 Other Maintenance Agreements 5,808 TOTAL Maintenance Services 160,906 Rental /Leasing 750 Operating Equipment 3,146 877- 571500 Operating Equipment 7,758 TOTAL Operating Equipment 7,758 Capital Outlay 24,000 877- 581200 Vehicles & Access. Over $5,00 0 877 - 581500 Equipment Over $5,000 0 TOTAL Capital Outlay 0 TOTAL FLEET SERVICE 125,203 162,405 116,411 162,405 145,000 43,130 7,595 8,752 12,000 35,000 650 750 415 750 0 3,146 5,000 1,128 5,000 0 11,246 24,000 4,977 26,000 24,000 183,375 199,750 131,684 206,155 204,000 8,790 8,200 6,657 8,200 9,800 8,790 8,200 6,657 8,200 9,800 26,641 34,730 28,697 34,730 122,000 0 70,270 70,213 70,270 0 26,641 105,000 98,910 105,000 122,000 695,951 750,015 880,543 149 of 256 660,737 822,070 1,063,732 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 25 facilities totaling 279,578 square feet with a value of $33,377,765.00 consisting of carpet, the floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provides custodial services, and basic maintenance and upkeep of all City buildings including; City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, Fire /EMS station on I.H.35, Marion EMS station, Records, Fire Station #3, and Facility Services building, Employee ID badges and building access. In mid -year for FY 2015 -16 the General Services and Building Maintenance divisions were reunited and moved under the Fleet and Facility Services Department. GOALS AND OBJECTIVES Provide quality customer services in an effective and efficient manner. Promote and implement energy efficiency programs to reduce utility consumption. Provide high - quality preventative maintenance to extend the life of facilities. Provide safe and clean facilities. ORGANIZATION CHART 150 of 256 FACILITY SERVICES 2017 -18 2018 -19 2019 -20 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facility Services Administrative Assistant 1 1 1 Facilities Technician 6 3 3 HVAC Technician 0 1 1 Facilities Maint Foreman 1 1 1 Facilities Maint Worker 1 2 2 2 TOTAL POSITIONS 12 10 10 PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 151 of 256 250,202 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 151 of 256 250,202 267,578 279,586 1,506 N/A N/A 22 24 25 647 864 950 224 240 250 92 102 120 9,823 N/A N/A Electrical Repairs 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Electrical Repairs 71 76 83 Plumbing Repairs 45 43 47 HVAC Repairs 106 121 134 Carpentry 38 87 95 Misc. / other 387 537 591 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $763,096 676,467 650,412 Supplies 106,145 105,560 145,900 City Support Services 0 0 5,000 Utility Services 187,316 172,000 171,000 Operations Support 30,671 0 0 Staff Support 8,747 14,800 12,800 Professional Services 46,333 85,500 85,746 Maintenance Services 214,636 430,036 373,536 Rental Equipment 4,718 1,000 500 Operating Equipment 21,272 14,240 16,500 Capital Outlay 59,316 36,426 30,000 Total $1,442,251 $1,536,029 $1,491,394 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due to the transfer of 1 facilities services technician position to the fleet department to be converted to Administrative assistant. In addition, the decrease is also due to lower costs for building maintenance. 152 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE Personnel Services 878- 511110 Regular 878 - 511120 Overtime 878- 511180 LTD 878 - 511210 Lonegevity 878- 511230 Certification Allowance 878 - 511310 FICA- Employer 878- 511350 TMRS- Employer 878 - 511410 Health - Employer 878- 511500 Workman's Compensation TOTAL Personnel Services Supplies 878- 521000 Operating Supplies 878 - 521100 Office Supplies 878- 521200 Medical /Chem Supplies 878 - 521300 Motor Vehicle Supplies 878- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 878- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 878- 533100 Gas Utility Service 878 - 533200 Electric Utility Service 878- 533410 Water Utility Service 878 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 878 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 878 - 535100 Uniforms 878- 535200 Awards 878 - 535300 Memberships 878- 535500 Training /Travel 878 - 535510 Meeting Expense TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 63 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 514,838 490,969 450,870 364,596 444,729 420,105 35,094 21,522 19,012 16,055 18,000 19,012 1,267 1,561 1,387 948 1,379 1,292 12,623 13,366 11,852 11,592 11,592 12,741 1,800 1,708 1,329 1,016 1,200 1,302 35,375 38,290 37,224 28,427 36,377 34,880 77,549 85,148 78,608 63,525 76,155 72,861 90,152 104,224 85,606 65,896 81,176 82,657 8,598 6,309 5,881 5,859 5,859 5,562 777,294 763,096 691,769 557,912 676,467 650,412 99,947 89,414 86,760 67,803 86,760 128,000 712 1,277 2,300 1,700 2,300 2,000 0 12,336 13,000 8,981 13,000 13,000 903 1,150 1,000 682 1,000 1,400 2,175 1,969 2,500 1,300 2,500 1,500 103,737 106,145 105,560 80,466 105,560 145,900 0 0 0 0 0 5,000 0 0 0 0 0 5,000 2,288 3,705 4,500 5,226 6,000 5,000 102,601 119,391 118,000 80,511 118,000 118,000 36,549 55,667 40,000 29,653 40,000 40,000 7,858 8,553 8,000 5,548 8,000 8,000 149,296 187,316 170,500 120,938 172,000 171,000 0 30,671 0 0 0 0 0 30,671 0 0 0 0 7,302 6,161 7,500 2,913 6,500 5,000 102 0 500 255 500 300 234 321 800 195 800 500 1,993 1,388 5,500 833 5,500 5,500 751 876 1,500 600 1,500 1,500 10,381 8,747 15,800 4,795 14,800 12,800 153 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 64 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 878- 541310 Contractual Services 0 46,333 85,550 67,552 85,500 85,746 TOTAL Professional Services 0 46,333 85,550 67,552 85,500 85,746 Maintenance Services 878- 551100 Building Maintenance 296,295 176,366 391,500 284,500 391,500 340,000 878 - 551400 Minor & Other Equip Maint 4,432 6,318 5,000 3,883 5,000 0 878 - 551800 Other Maintenance Agreements 33,223 31,951 25,036 14,113 33,536 33,536 TOTAL Maintenance Services 333,949 214,636 421,536 302,496 430,036 373,536 Rental /Leasing 878- 561100 Rental - Equipment 2,211 4,718 1,000 400 1,000 500 TOTAL Rental /Leasing 2,211 4,718 1,000 400 1,000 500 Operating Equipment 878- 571200 Vehicles & Access. Less $5,00 47 0 0 0 0 0 878 - 571600 Police /Fire /Medical Equipment 0 14,520 8,500 3,988 8,500 16,500 878- 571700 Improvement Under $5,000 0 1,760 4,500 0 4,500 0 878 - 571800 Equipment Less $5,000 2,416 4,992 1,240 1,000 1,240 0 TOTAL Operating Equipment 2,463 21,272 14,240 4,988 14,240 16,500 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 25,826 59,316 26,000 26,012 26,000 30,000 878- 581800 Equipment Over $5,000 0 0 10,464 10,426 10,426 0 TOTAL Capital Outlay 25,826 59,316 36,464 36,438 36,426 30,000 TOTAL BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,175,985 1,536,029 1,491,394 TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,692,467 6,399,310 6,431,309 154 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 65 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services Fund Charges /Transfers 900 - 548404 Transfer Out - Capital Projec 0 TOTAL Fund Charces /Transfers 0 Rental /Leasing 0 0 0 0 4,000,000 0 0 0 0 4,000,000 TOTAL PROJECTS 0 0 0 0 0 4,000,000 155 of 256 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the H This contract is for $5,000. Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sex -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget City Assistance $303,623 $317,666 $320,000 Operating Equipment 8,467 15,000 10,000 Total $312,091 $332,666 $330,000 PROGRAM JUSTIFICATION & ANALYSIS The FY 2019 -20 Budget will decrease .8% from the FY 2018 -19 year end estimate due to a decrease in the donation expense for the senior center to match revenue 156 of 256 projections. This decrease is offset by an increase in the transportation assistance program to match growth. 157 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 66 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE ----------------- ----------------- Utility Services City Assistance 901- 537300 Patient Assistence 0 5,000 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 28,872 28,872 42,666 42,666 42,666 45,000 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537600 Schertz Housing Authority 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537700 Senior Citizens Program 259,292 259,751 260,000 174,422 260,000 260,000 TOTAL City Assistance 298,164 303,623 317,666 227,088 317,666 320,000 Operating Equipment 901 - 571600 Donation - Expense Sr. Center 0 8,467 15,000 11,316 15,000 10,000 TOTAL Operating Equipment 0 8,467 15,000 11,316 15,000 10,000 TOTAL CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000 158 of 256 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $6,500 $22,433 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 159 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Operating Equipment Total $6,500 $22,433 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 159 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 68 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT - RESTRICTED FUNDS ---------------------- ---------------------- Fund Charges /Transfers Operating Equipment 910- 571600 Court Technology Expenditure 357 6,500 45,000 0 22,433 22,992 TOTAL Operating Equipment 357 6,500 45,000 0 22,433 22,992 TOTAL COURT - RESTRICTED FUNDS 357 6,500 45,000 0 22,433 22,992 160 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 78 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY CAMPAIGN PROJECT ------------------------ ------------------------ Supplies Professional Services TOTAL MISC & PROJECTS 298,521 318,591 377,666 238,403 355,099 4,352,992 TOTAL EXPENDITURES 28,017,534 ----- - - - - -- ----------- 30,011,261 ----- - - - - -- ----- - - - - -- 34,131,651 ----- - - - - -- ----- - - - - -- 25,985,572 ----- - - - - -- ----- - - - - -- 33,021,509 ----- - - - - -- ----- - - - - -- 39,187,985 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 161 of 256 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the 2017 -18 2018 -19 Budaet Actual Estimate Revenue Taxes $6,148,041 $6,384,000 Fund Transfers 0 0 Miscellaneous 6,557,697 152,500 Total $12,705,739 $6,536,500 Expenses Professional Service $80,206 $49,530 Debt Service 6,816,134 6,678,980 Payment to Refund Debt 6,159,623 0 Total $13,055,963 $6,728,510 PROGRAM JUSTIFICATION AND ANALYSIS 2019 -20 Budaet $6,733,000 144,003 150,000 $7,027,033 $5,000 7,022,003 0 $7,027,003 Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end estimate with the issuance of Certificates of Obligation, Series 2019. 162 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,149,844 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 0 0 113,723 0 0 144,003 508,777 6,557,697 156,000 155,417 152,500 150,000 6,658,621 12,705,739 6,653,723 6,535,950 6,536,500 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 138,505 ----- - - - - -- ----------- ( 350,224) ----- - - - - -- ----- - - - - -- ( 0) ----- - - - - -- ----- - - - - -- ( 191,708) ----- - - - - -- ----- - - - - -- ( 192,010) ( ----- - - - - -- ------ ----- - - - - -- ------ 0) - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 163 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 6,384,000 000 - 411900 Property Tax Revenue 6,149,844 TOTAL Taxes 6,149,844 Fund Transfers 6,380,532 000 - 481000 Transfer In - Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000 - 491000 Interest Earned 208 000 - 491200 Investment Income 47,550 000 - 495015 Contribution from SED 361,019 000 - 495020 Contribution From YMCA 100,000 000 - 497000 Misc Income 0 000 - 498000 Proceeds From Refunding Debt 0 TOTAL Miscellaneous 508,777 TOTAL REVENUES 6,658,621 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 0 113,723 0 0 144,003 0 113,723 0 0 144,003 4,352 6,000 6,673 7,500 6,000 57,576 50,000 29,303 45,000 44,000 360,769 0 0 0 0 100,000 100,000 100,000 100,000 100,000 0 0 0 0 0 6,035,000 0 19,442 0 0 6,557,697 156,000 155,417 152,500 150,000 12,705,739 6,653,723 6,535,950 6,536,500 7,027,003 164 of 256 8 -07 -2019 08:28 AM 505 -TAX I SS GENERAL GOVERNMENT EXPENDITURES 2016 -2017 ACTUAL NON DEPARTMENTAL ---------------- ---------------- C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101 - 541500 Paying Agent 2,950 4,150 5,000 4,150 5,000 5,000 101 - 541502 Cost of Bond Issuance 0 76,056 0 44,530 44,530 0 TOTAL Professional Services 2,950 80,206 5,000 48,680 49,530 5,000 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 285,000 285,000 300,000 300,000 300,000 0 101- 555612.Bond -GO Refundin 2010 - Interes 47,025 38,475 29,700 4,500 4,500 0 101 - 555629 Bond -GO 2007 Principal 280,000 290,000 300,000 300,000 300,000 315,000 101- 555629.Bond -GO 2007 Interest 147,691 136,312 124,339 124,305 124,305 111,823 101 - 555630 Bond -GO SR2008 Principal 460,000 475,000 0 0 0 0 101- 555630.Bond -GO SR2008 Interest 278,362 9,809 0 0 0 0 101 - 555631 Bond -GO SR2009 Principal 550,000 550,000 210,000 93,575 93,575 0 101- 555631.Bond -GO SR2009 Interest 266,325 249,138 236,525 120,100 120,100 0 101 - 555633 Bond -GO SR2011 Principal 235,000 240,000 250,000 250,000 250,000 260,000 101- 555633.Bond -GO SR2011 Interest 334,763 327,038 318,463 318,463 318,463 308,888 101 - 555634 Bond -GO 2011A Refund - Principa 620,000 635,000 485,000 485,000 485,000 475,000 101- 555634.Bond -GO 2011A Refund - Interest 101,962 87,701 74,735 74,515 74,515 63,551 101 - 555635 Bond -GO 2012 - Principal 320,000 335,000 345,000 345,000 345,000 355,000 101- 555635.Bond -GO 2012 - Interest 181,755 168,095 157,945 157,945 157,945 149,170 101 - 555636 Tax Note - SR2013 - Principal 170,000 170,000 0 0 0 0 101- 555636.Tax Note - SR2013 - Interest 3,995 1,445 0 0 0 0 101 - 555637 Tax Note - SR2013A - Principa 160,000 165,000 0 0 0 0 101- 555637.Tax Note - SR2013A - Interest 3,185 1,072 0 0 0 0 101 - 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 100,000 100,000 100,000 100,000 101- 555638.Bond -GO 2014 Refund - Interest 292,275 289,775 286,775 286,775 286,775 283,775 101 - 555639 Tax Note - SR2015 - Principal 35,000 35,000 35,000 35,000 35,000 35,000 101- 555639.Tax Note - SR2015 - Interest 3,139 2,532 1,925 1,923 1,923 1,313 101 - 555640 Bond -Ref 2015 Bond - Principal 450,000 490,000 150,000 660,000 660,000 675,000 101- 555640.Bond -GO Ref 2015 - Interest 102,125 92,725 9,317 81,225 81,225 66,188 101 - 555641 Tax Note - SR2015A- Principal 145,000 145,000 660,000 150,000 150,000 150,000 101- 555641.Tax Note - SR2015A - Interest 13,751 11,507 81,225 9,267 9,268 7,007 101 - 555642 Bond -GO SR2016- Principal 405,000 205,000 215,000 215,000 215,000 225,000 101- 555642.Bond -GO SR2016- Interest 175,756 167,606 159,206 159,206 159,207 150,406 101 - 555643 Bond - Taxable CO SR2016- Princi 55,000 55,000 175,000 55,000 55,000 60,000 101- 555643.Bond- Taxable CO SR2016- Intere 48,888 47,238 62,669 45,588 45,588 43,863 101 - 555644 Bond- NonTax CO SR2016- Princip 170,000 165,000 55,000 175,000 175,000 180,000 101- 555644.Bond- NonTax CO SR2016- Interes 76,169 69,469 45,588 62,669 62,669 55,569 101 - 555645 Bond -CO SR2017- Principal 0 245,000 280,000 280,000 280,000 357,413 101- 555645.Bond -CO SR2017 - Interest 0 178,688 139,025 139,025 139,025 63,063 101 - 555646 Bond -GO SR2017 - Principal 0 135,000 150,000 150,000 150,000 155,000 101- 555646.Bond -GO SR2017 - Interest 0 143,944 114,225 114,225 114,225 109,650 101 - 555647 Bond -GO 2018 Refund- Principa 0 0 550,000 550,000 550,000 560,000 101- 555647.Bond -GO 2018 Refund - Interes 0 73,567 122,112 122,112 122,112 110,346 101 - 555648 Bond -CO SR2018 - Principal 0 0 0 210,000 210,000 220,000 101- 555648.Bond -CO 2018 - Interest 0 0 0 214,951 214,951 187,263 101 - 555649 Bond -GO 2018 Ref - Principal 0 0 0 95,000 95,000 580,000 165 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 555649.Bond -GO 2018 Ref - Interest 0 0 0 193,609 193,609 227,444 101 - 555650 Bond -CO 2019 - Principal 0 0 0 0 0 250,000 101- 555650.Bond -CO 2019- Interest 0 0 0 0 0 130,275 101 - 555900 Debt Service 0 0 424,951 0 0 0 TOTAL Debt Service 6,517,166 6,816,134 6,648,723 6,678,977 6,678,980 7,022,003 Other Financing Sources 101 - 556300 Payment To Refund Debt 0 6,159,623 0 0 0 0 TOTAL Other Financing Sources 0 6,159,623 0 0 0 0 TOTAL NON DEPARTMENTAL 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 TOTAL GENERAL GOVERNMENT 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 TOTAL EXPENDITURES 6,520,116 ----- - - - - -- ----------- 13,055,963 ----- - - - - -- ----- - - - - -- 6,653,723 ----- - - - - -- ----- ----- - - - - -- ----- 6,727,658 - - - - -- - - - - -- 6,728,510 ----- - - - - -- ----- - - - - -- 7,027,003 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 166 of 256 FUND: 202 WATER & SEWER DESCRIPTION and solid waste functions and is managed by the Public Works Department. Staff is responsible for the and wastewater service and infrastructure. This includes the water distribution ansport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues Franchises $263,469 $263,517 Fees 23,293,054 23,758,204 Fund Transfers 141,510 141,000 Miscellaneous 3,495,149 493,300 Total $27,193,182 $24,656,021 Expenses Business Office $822,393 $862,009 W &S Administration 21,796,470 23,836,457 Projects 5,877,000 501,285 Total $28,495,863 $25,199,751 PROGRAM JUSTIFICATION AND ANALYSIS $227,380 24,575,500 2,614,428 465,218 $27,882,526 $936,208 23,696,318 3,250,000 $27,882,526 Revenue: Revenues for FY 2019 -20 are expected to increase 13.1 % from the FY 2017 -18 year end estimate with a $2.4 million transfer from reserves to fund capital projects. Expenses: The FY 2019 -20 Budget increases 10.6% from the FY 2018 -19 year end estimates to fund a new water main, utility relocations, waterline replacements, and water tank painting. 167 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 0 0 0 277,716 376,285 0 TOTAL MISC & PROJECTS Franchises 232,754 263,469 263,517 221,553 263,517 227,380 Permits 49,564 0 0 0 0 0 Fees 21,617,933 23,293,054 24,439,057 18,450,393 23,758,204 24,575,500 Fund Transfers 136,920 141,510 685,836 105,750 141,000 2,614,428 Miscellaneous 6,606,455 3,495,149 347,111 396,056 493,300 465,218 TOTAL REVENUES 28,643,624 27,193,182 25,735,522 19,173,751 24,656,021 27,882,526 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000 BUSINESS OFFICE 690,817 822,393 936,110 634,847 862,009 936,208 TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 759,847 987,009 4,186,208 PUBLIC WORKS W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 PROJECTS 0 0 0 277,716 376,285 0 TOTAL MISC & PROJECTS 0 0 0 277,716 376,285 0 TOTAL EXPENDITURES 20,454,252 28,495,863 24,980,024 18,292,603 25,199,751 27,882,526 REVENUE OVER /(UNDER) EXPENDITURES 8,189,372 ----- - - - - -- ----------- ( 1,302,682) ---- - - - -- -- ----- - -- --- 755,498 ----- - -- - -- -- -- - - - - - -- 881,149 -- --- - -- - -- - ---- - - - - -- ( 543,730) 0 -- --- - - - - -- ------ -- -- -- -- -- -- -- - - -- ----- - -- - -- - -- -- - - -- - -- --- --- - - - - -- 168 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 0 000 - 421490 Cell Tower Leasing 000 - 455200 TOTAL Franchises 4,617,936 Permits Water & Sewer Transfer Fee 000 - 432400 Development Permit 49,564 TOTAL Permits 49,564 232,754 263,469 263,517 221,553 263,517 227,380 232,754 263,469 263,517 221,553 263,517 227,380 Fees 0 0 000 - 455200 Garbage Collection Fee 4,617,936 000 - 455500 Water & Sewer Transfer Fee 0 000 - 455600 Fire Line Fees 29,540 000 - 455700 Recycle Fee Revenue 295,773 000 - 455800 W &S Line Constructn Reimbur 35,302 000 - 457100 Sale of Water 9,741,286 000 - 457110 Edwards Water Lease 125,531 000 - 457120 Water Transfer Charge -Selma 24,641 000 - 457200 Sale of Meters 111,839 000 - 457400 Sewer Charges 6,385,094 000 - 457500 Water Penalties 248,540 000 - 459200 NSF Check Fee - Water &Sewer 2,450 TOTAL Fees 21,617,933 Fund Transfers 34,244 000 - 486000 Transfer In - Reserves 0 000 - 486204 Interfnd Chrg- Drainage Billin 136,920 TOTAL Fund Transfers 136,920 Miscellaneous 71,886 000 - 490000 Misc Charges 282,282 000 - 491000 Interest Earned 3,666 000 - 491200 Investment Income 58,376 000 - 495013 Capital Contribution -W &S 6,111,474 000 - 496000 Water Construction Reserve Ac 0 000 - 497000 Misc Income -W &S 28,284 000 - 498110 Salary Reimb -SSLGC 122,373 000 - 498200 Reimbursmnt -W &S Project 0 TOTAL Miscellaneous 6,606,455 TOTAL REVENUES 28,643,624 0 0 0 0 0 0 0 0 0 0 4,960,183 5,217,962 4,139,595 5,177,600 5,280,000 ( 10) 0 10 0 0 29,015 31,000 33,160 33,160 33,000 305,469 315,500 264,229 330,800 336,000 36,474 20,000 17,236 25,000 20,000 10,666,527 10,790,831 8,032,959 10,700,000 10,914,000 54,872 40,000 34,244 34,244 40,000 26,420 6,233 28,809 40,000 30,000 143,916 160,000 71,886 90,000 120,000 6,816,996 7,578,031 5,820,506 7,300,000 7,550,000 250,316 277,000 5,509 25,000 250,000 2,875 2,500 2,250 2,400 2,500 23,293,054 24,439,057 18,450,393 23,758,204 24,575,500 0 544,836 0 0 2,468,028 141,510 141,000 105,750 141,000 146,400 141,510 685,836 105,750 141,000 2,614,428 10,989 1,000 8,683 10,000 5,000 44,859 25,000 51,161 69,300 75,000 158,054 180,000 178,982 230,000 240,000 3,132,348 0 0 0 0 1 0 0 0 0 17,267 15,000 54,651 60,000 20,000 131,630 126,111 102,579 124,000 125,218 1 0 0 0 0 3,495,149 347,111 396,056 493,300 465,218 27,193,182 25,735,522 19,173,751 24,656,021 27,882,526 169 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 202 -WATER S SEWER AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Professional Services Fund Charges /Transfers 101 - 548406 Transfer To Public Improvemen 0 5,825,000 125,000 125,000 125,000 3,250,000 TOTAL Fund Charges /Transfers 0 5,825,000 125,000 125,000 125,000 3,250,000 Maintenance Services Other Financing Sources 101- 556000 Issuance Costs 0 52,000 0 0 0 0 TOTAL Other Financing Sources 0 52,000 0 0 0 0 Capital Outlay TOTAL NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000 170 of 256 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES Continue to provide friendly and efficient services to our customers. To encourage and educate our customers to use delivery of e -mail statements. To encourage and educate our customers to pay their utility bill by using automatic draft payments services, online web payments, and e- services through their financial institution. To read water meters in a safe, reliable, and efficient manner Provide accurate and expedited utility billing statements 171 of 256 ORGANIZATIONAL CHART UTILITY BILLING 2017 -18 2018 -19 2019 -20 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 2 2 -Utility Billing Clerk 1 2 2 2 -Utility Meter Tech 1 2 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 1 9 91 9 172 of 256 Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $453,201 $445,164 $469,663 Supplies 2,916 4,800 3,800 City Support Services 1 5,655 5,655 Utility Services 1,026 10,500 10,700 Operations Support 141,417 129,000 158,500 Staff Support 3,755 6,250 6,250 Professional Services 210,300 252,000 243,000 Maintenance Services 6,120 8,040 8,040 Operating Equipment 3,657 600 600 Capital Outlay 0 0 30,000 Total $822,393 $862,009 $936,208 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate with additional postage costs and the purchase of a replacement vehicle. 173 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET BUSINESS OFFICE - ----- --- -- -- -- --------------- Personnel Services 176- 511110 Regular 269,610 293,782 330,487 251,751 301,960 317,221 176 - 511120 Overtime 9,665 6,797 3,200 4,344 5,000 3,200 176- 511180 LTD 807 891 1,017 591 936 983 176 - 511210 Longevity 9,665 5,611 6,754 4,646 4,488 5,546 176- 511230 Certification Allowance 115 0 300 0 0 0 176 - 511310 FICA - Employer 21,736 22,643 25,891 19,281 23,826 24,936 176 - 511350 TMRS- Employer 46,412 54,856 54,675 42,108 49,878 52,676 176 - 511410 Health - Employer 56,042 67,161 75,916 46,787 57,422 63,475 176 - 511500 Workers' Compensation 1,945 1,461 1,660 1,654 1,654 1,626 TOTAL Personnel Services 415,998 453,201 499,900 371,162 445,164 469,663 Supplies 176- 521000 Operating Supplies 717 1,164 1,700 645 2,700 1,700 176 - 521100 Office Supplies 963 1,752 2,100 1,112 2,100 2,100 TOTAL Supplies 1,680 2,916 3,800 1,757 4,800 3,800 Human Services 176 - 531100 Pre - employment Check 203 0 0 0 0 0 TOTAL Human Services 203 0 0 0 0 0 City Support Services 176 - 532355 Software Maintenance 28 0 0 0 0 0 176- 532900 Contingencies 0 1 5,349 250 5,655 5,655 TOTAL City Support Services 28 1 5,349 250 5,655 5,655 Utility Services 176- 533310 Telephone /Cell Phone 752 1,026 1,671 1,024 1,500 1,700 176 - 533500 Vehicle Fuel 0 0 9,000 2,464 9,000 9,000 TOTAL Utility Services 752 1,026 10,671 3,488 10,500 10,700 Operations Support 176 - 534000 Postage 73,088 72,670 93,000 62,565 75,000 93,000 176 - 534200 Printing & Binding 43,686 43,682 56,000 30,976 45,000 56,000 176 - 534300 Equipment Maintenance - Copie 9,028 9,028 9,500 4,614 9,000 9,500 176 - 534800 Temporary Empl. Services 0 16,037 0 0 0 0 TOTAL Operations Support 125,802 141,417 158,500 98,155 129,000 158,500 Staff Support 176 - 535100 Uniforms 2,058 2,715 2,200 1,396 2,200 2,200 176 - 535200 Awards 0 30 200 193 200 200 176- 535300 Memberships 0 30 100 30 100 100 176 - 535500 Training /Travel 982 802 3,500 1,720 3,500 3,500 176 - 535510 Meeting Expenses 0 179 250 133 250 250 TOTAL Staff Support 3,040 3,755 6,250 3,471 6,250 6,250 174 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541800 Credit Card Fees 137,194 208,802 240,000 148,672 250,000 240,000 176 - 541810 Credit Cards Fees - AMEX 0 1,498 3,000 1,831 2,000 3,000 TOTAL Professional Services 137,194 210,300 243,000 150,503 252,000 243,000 Fund Charges /Transfers Maintenance Services 176 - 551800 Other Maintenance Agreements 6,120 6,120 8,040 5,700 8,040 8,040 TOTAL Maintenance Services 6,120 6,120 8,040 5,700 8,040 8,040 Rental /Leasing Operating Equipment 176 - 571000 Furniture & Fixtures 0 3,147 600 360 600 600 176 - 571400 Communication Equip LESS $500 0 510 0 0 0 0 TOTAL Operating Equipment 0 3,657 600 360 600 600 Capital Outlay 176 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 30,000 TOTAL Capital Outlay 0 0 0 0 0 30,000 TOTAL BUSINESS OFFICE 690,817 822,393 936,110 634,847 862,009 936,208 TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 759,847 987,009 4,186,208 175 of 256 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. Maintain a sound water and sewer system. Ensure an adequate future water supply. Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. Emphasize safety to our employees to reduce preventable accidents. Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. 176 of 256 WATER AND SEWER ADMINISTRATION ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2016 -17 2017 -18 2018 -19 Director 1 1 1 Assistant Director(Water/Wastewater Manager) 1 1 1 Senior Administrative Assistant 1 1 1 Clerk/Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor Superintendent 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman III 1 1 1 Serviceman II 4 5 5 Serviceman 1 8 10 10 TOTAL POSITIONS 20 23 23 177 of 256 WATER AND SEWER ADMINISTRATION PERFORMANCE INDICATORS Water Accounts 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Water Accounts 16,022 16,650 17,000 Miles of Water Main 224 226 228 Miles of Sewer Main 113 114 115 Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 84.27 60 60 5,827 5,900 6,000 5,232 5,250 5,300 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 84.27 60 60 5,827 5,900 6,000 5,232 5,250 5,300 New Meter Installed 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget New Meter Installed 406 350 350 New Service Taps 2 6 10 Water Service Calls 1,002 1,000 1,000 Water Main Break, Service Repair Calls 104 200 200 Sewer Backup and Repair Calls 665 650 650 178 of 256 WATER AND SEWER ADMINISTRATION Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $1,259,856 $1,343,734 $1,458,353 Supplies 178,336 225,493 187,500 Human Services 0 700 0 City Support Services 59,829 52,568 159,603 Utility Services 3,528,081 3,559,100 3,575,800 Operations Support 6,419 10,902 11,300 Staff Support 25,583 34,500 38,000 City Assistance 333 205 1,500 Professional Services 403,181 375,434 406,179 Fund Charges /Transfers 7,315,927 6,188,960 6,355,471 Maintenance Services 8,538,899 9,022,440 9,200,490 Other Costs 36,615 38,436 40,000 Debt Service 382,603 2,128,131 2,100,622 Rental /Leasing 56,783 124,500 4,500 Operating Equipment 4,025 5,500 8,000 Capital Outlay 0 725,854 149,000 Total $21,796,470 $23,836,457 $23,696,318 I a:161MZ7_1 LyiM11,R] II aRV%# Eel ►I_1i•U7_L /_1W&3RI The FY 2019 -20 Budget will decrease 0.5% from the FY 2018 -19 year end estimate. Increases in personnel costs for the annual merit program, in Fund Charges /Transfers for additional contributions to Schertz Seguin Local Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water pipeline project and south wastewater treatment plant and setting a contingency account for $100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle purchases in Capital Outlay. 179 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION - -- --- ---- -- -- - - - - -- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575 - 532500 575- 511110 Regular 735,381 575 - 511120 Overtime 36,102 575- 511180 LTD 2,004 575 - 511210 Longevity 19,192 575- 511230 Certification Allowance 12,590 575 - 511310 FICA - Employer 54,091 575- 511350 TMRS- Employer 120,806 575 - 511410 Health - Employer 117,531 575- 511500 Workers' Compensation 9,734 TOTAL Personnel Services 1,107,431 Supplies 575 - 533500 Vehicle Fuel 575- 521000 Operating Supplies 8,781 575 - 521100 Office Supplies 853 575- 521200 Medical /Chem Supplies 1,461 575 - 521400 Plumbing Supplies 58,433 575- 521405 Water Meters -New 127,155 575 - 521600 Equip Maint Supplies 0 TOTAL Supplies 196,683 Human Services 1,500 575 - 531100 Pre - employment Check 539 TOTAL Human Services 539 City Support Services 953,832 575 - 532500 City Insurance - Commercial 42,626 575 - 532800 Employee Appreciation Events 1,343 575 - 532900 Contingencies 20,735 TOTAL City Support Services 64,704 Utility Services 3,005 575 - 533100 Gas Utility Service 921 575- 533200 Electric Utility Service 269,159 575 - 533310 Telephone /Cell Phones 2,137 575- 533320 Telephone /Air Cards 286 575 - 533400 Water Purchase 2,918,214 575- 533410 Water Utility Service 9,699 575 - 533500 Vehicle Fuel 37,526 TOTAL Utility Services 3,237,942 814,575 953,832 731,422 871,048 949,873 35,780 17,945 30,190 36,000 17,945 2,577 2,957 1,879 2,700 3,005 22,187 21,337 20,146 20,246 27,542 13,606 13,201 13,306 15,752 13,201 63,139 76,904 56,922 71,670 76,758 150,648 162,403 128,432 150,039 160,789 149,132 174,605 142,245 166,776 199,457 8,212 9,539 9,503 9,503 9,783 1,259,856 1,432,723 1,134,043 1,343,734 1,458,353 8,247 11,993 10,155 11,993 9,000 1,004 1,500 1,197 1,500 1,500 1,023 1,224 786 1,500 1,500 17,818 50,000 57,311 60,000 50,000 150,235 125,000 126,798 150,000 125,000 9 500 208 500 500 178,336 190,217 196,456 225,493 187,500 0 700 0 700 0 0 700 0 700 0 45,441 48,000 50,068 50,068 50,068 1,953 2,500 1,680 2,500 2,500 12,435 99,535 0 0 107,035 59,829 150,035 51,748 52,568 159,603 1,178 1,500 1,251 1,500 1,500 295,137 280,000 204,193 315,000 320,000 2,729 3,500 1,559 2,400 3,500 218 800 119 200 800 3,175,122 3,200,000 2,115,108 3,200,000 3,200,000 9,456 10,000 1,310 2,000 10,000 44,240 31,000 30,288 38,000 40,000 3,528,081 3,526,800 2,353,828 3,559,100 3,575,800 180 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 147 575- 534000 Postage 145 575 - 534100 Advertising 2,881 575- 534200 Printing & Binding 0 575 - 534300 Equipment Maintenance - Copie 5,202 TOTAL Operations Support 8,228 Staff Support 5,202 5,500 575 - 535100 Uniforms 8,228 575- 535300 Memberships 5,375 575 - 535500 Training /Travel 6,696 575- 535510 Meeting Expenses 1,817 575 - 535600 Professional Certification 249 TOTAL Staff Support 22,364 City Assistance 15,000 575 - 537100 Medical Services 1,638 TOTAL City Assistance 1,638 Professional Services 575 - 541200 Legal Svcs 575- 541300 Other Consl /Prof Services 575 - 541305 Cell Tower Management Fees 575- 541310 Contractual Services 575 - 541400 Auditor /Accounting Service 575- 541500 Paying Agent 575 - 541650 Misc Expenses TOTAL Professional Services Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 575- 548050 Contribution to SSLG 575 - 548060 Contribution to CCMA 575- 548101 Transfer Out - General Fund 575 - 548106 Transfer Out- Special Events 575- 548600 Inter -fund Charges -Admin 575 - 548610 Interfund Charge -Fleet 575- 548700 Bad Debt Expense 575 - 548800 Depreciation Expense 575 - 548900 Amortization Expense TOTAL Fund Charges /Transfers 207 300 147 200 300 971 5,000 2,950 5,000 5,000 38 500 105 500 500 5,202 5,500 4,716 5,202 5,500 6,419 11,300 7,917 10,902 11,300 8,982 16,500 15,211 16,500 15,000 5,758 6,000 5,246 6,000 6,000 8,973 15,000 4,063 10,000 15,000 1,648 2,000 1,015 2,000 2,000 222 0 0 0 0 25,583 39,500 25,534 34,500 38,000 333 1,500 205 205 1,500 333 1,500 205 205 1,500 220,694 211,625 197,516 155,572 200,000 200,000 37,652 102,431 112,965 59,972 70,000 112,965 73,426 64,122 78,500 80,634 80,634 68,214 2,880 0 0 0 0 0 23,430 24,000 24,000 20,644 24,000 24,000 800 800 1,000 600 800 1,000 0 203 0 0 0 0 358,883 403,181 413,981 317,423 375,434 406,179 300,000 300,000 500,000 480,000 480,000 100,000 2,242,314 2,906,068 3,786,424 3,393,413 3,786,424 4,006,734 413,650 410,650 412,250 577,775 412,250 726,800 0 0 4,000 0 4,000 4,000 2,494 3,640 0 0 0 0 1,186,812 1,344,140 1,365,998 1,024,498 1,365,998 1,385,000 148,276 129,890 140,288 105,216 140,288 132,937 0 70,807 0 0 0 0 2,116,417 2,150,733 0 0 0 0 11,381 0 0 0 0 0 6,421,344 7,315,927 6,208,960 5,580,903 6,188,960 6,355,471 181 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 8 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 5,000 575- 551100 Building Maintenance 137 575 - 551300 Computer Maintenance 17,754 575- 551400 Minor & Other Equip Maint 1,286 575 - 551500 Water Maintenance 77,774 575- 551510 Waste Contractor Expense 4,342,077 575 - 551520 Sewer Treatment -CCMA /MUD 3,349,837 575- 551530 Sewer Maintenance 117,701 575 - 551540 I &I Maintenance 3,850 575- 551600 Street Maintenance Materials 12,052 575 - 551720 Low Flow Rebate Program 0 575- 551800 Other Maintenance Agreements 220 TOTAL Maintenance Services 7,922,689 Other Costs 2,793,966 575 - 554100 State Water Fees -TCEQ 36,605 TOTAL Other Costs 36,605 Debt Service 84,000 575- 555900 Debt Service 0 575- 555900.Interest Expense 357,795 TOTAL Debt Service 357,795 Rental /Leasing 19,767 575 - 561000 Rental - Building & Land 2,702 575- 561100 Rental - Equipment 0 575 - 561200 Lease /Purchase Payments 20,800 TOTAL Rental /Leasing 23,502 Operating Equipment 240 575 - 571000 Furniture & Fixtures 0 575- 571200 Vehicles & Access. LESS $5,00 0 575 - 571300 Computer & Periphe. < $5000 515 575- 571500 Minor Equipment 2,575 575 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 3,090 Capital Outlay 36,615 575 - 581200 Vehicles & Access. Over $5,00 0 575- 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 1,572 5,000 6 5,000 5,000 6,218 17,500 0 5,600 17,500 25 2,500 96 2,500 2,500 138,060 155,000 40,180 155,000 155,000 4,687,548 4,565,218 3,486,008 4,540,000 4,540,000 3,655,649 4,150,000 2,793,966 4,150,000 4,316,000 28,650 84,000 26,816 84,000 84,000 0 129,500 0 60,000 60,000 20,867 19,767 12,226 20,000 20,000 50 250 50 100 250 260 240 180 240 240 8,538,899 9,128,974 6,359,528 9,022,440 9,200,490 36,615 40,000 38,436 38,436 40,000 36,615 40,000 38,436 38,436 40,000 0 1,605,000 0 1,605,000 1,500,000 382,603 299,245 523,131 523,131 600,622 382,603 1,904,245 523,131 2,128,131 2,100,622 2,783 3,500 2,866 3,500 3,500 0 1,000 0 1,000 1,000 54,000 120,000 ( 33,173) 120,000 0 56,783 124,500 ( 30,307) 124,500 4,500 1,072 6,000 3,054 2,500 5,000 0 2,500 0 0 0 0 0 0 0 0 2,954 3,000 0 3,000 3,000 0 18,000 0 0 0 4,025 29,500 3,054 5,500 8,000 0 517,978 511,943 511,943 60,000 0 198,000 181,199 213,911 89,000 0 715,978 693,142 725,854 149,000 182 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 9 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Water Line Relocation Aviation Heights TOTAL W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 183 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Operations Support Professional Services 900 - 541100 ENGINEERING 0 0 0 16,805 35,992 0 TOTAL Professional Services 0 0 0 16,805 35,992 0 Fund Charges /Transfers Maintenance Services 900 - 551900 CONSTRUCTION 0 0 0 260,911 340,293 0 TOTAL Maintenance Services 0 0 0 260,911 340,293 0 Rental /Leasing TOTAL PROJECTS 0 0 0 277,716 376,285 0 184 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM3009 RD &BRIDGE EXPNDSN ------------------------ ------------------------ Professional Services Maintenance Services TOTAL MISC & PROJECTS 0 0 0 277,716 376,285 0 TOTAL EXPENDITURES 20,454,252 ----- - - - - -- ----------- 28,495,863 ----- - - - - -- ----- - - - - -- 24,980,024 ----- - - - - -- ----- - - - - -- 18,292,603 ----- - - - - -- ----- - - - - -- 25,199,751 ----- - - - - -- ----- - - - - -- 27,882,526 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 185 of 256 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Provide citizens with quality projects completed on -time and on- budget. Design a 3 million gallon ground storage and booster station State law mandates that the WaterMastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 186 of 256 PERFORMANCE INDICATORS Revenue Fees $1,544,962 $975,000 Miscellaneous 102,749 169,000 Total $1,647,711 $1,144,000 Expenses Non Departmental $1,000 $1,378,484 Total $1,000 $1,378,484 PROGRAM JUSTIFICATION AND ANALYSIS $1,100,000 180,000 $1,280,000 $256,000 $256,000 Projects for FY 2019 -20 include conducting the WaterMastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 187 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $1,544,962 $975,000 Miscellaneous 102,749 169,000 Total $1,647,711 $1,144,000 Expenses Non Departmental $1,000 $1,378,484 Total $1,000 $1,378,484 PROGRAM JUSTIFICATION AND ANALYSIS $1,100,000 180,000 $1,280,000 $256,000 $256,000 Projects for FY 2019 -20 include conducting the WaterMastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 187 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 0 0 1,375,000 0 0 0 38,537 102,749 82,000 126,286 169,000 180,000 1,471,847 1,647,711 2,557,000 916,564 1,144,000 1,280,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,470,847 1,646,711 926,000 ( 459,420) ( 234,484) 1,024,000 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 188 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455900 Cap Rcvey -Water 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 TOTAL Fees 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 1,375,000 0 0 0 TOTAL Fund Transfers 0 0 1,375,000 0 0 0 Miscellaneous 000 - 491000 Interest Earned 863 5,527 7,000 2,884 4,000 5,000 000 - 491200 Investment Income 37,675 97,222 75,000 123,403 165,000 175,000 TOTAL Miscellaneous 38,537 102,749 82,000 126,286 169,000 180,000 TOTAL REVENUES 1,471,847 1,647,711 2,557,000 916,564 1,144,000 1,280,000 189 of 256 8 -07 -2019 08:28 AM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 5,000 0 0 250,000 Supplies 1,000 984 3,484 256,000 City Support Services Utility Services Operations Support Professional Services 101 - 541200 Legal Svcs -Water 0 0 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 TOTAL Professional Services 1,000 1,000 256,000 Fund Charges /Transfers 0 2,500 5,000 0 0 250,000 984 984 1,000 984 3,484 256,000 101 - 548406 Transfer Out - Water /Sewer Proj 0 0 1,375,000 1,375,000 1,375,000 0 TOTAL Fund Charges /Transfers 0 0 1,375,000 1,375,000 1,375,000 0 Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 190 of 256 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. Initiate and institute a study to implement reuse water throughout the City. Provide citizens with quality projects completed on -time and on- budget. 191 of 256 PERFORMANCE INDICATORS Budget 2017 -18 2018 -19 2019 -20 Actual Estimate Budget Revenue Fees $821,969 $489,200 $600,000 Miscellaneous 85,591 123,500 103,000 Total $907,560 $612,700 $703,000 Expenses Non Departmental 493,208 7,984 260,500 Total PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 192 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 744,574 821,969 600,000 421,529 489,200 600,000 Miscellaneous 36,518 85,591 44,000 121,296 123,500 103,000 TOTAL REVENUES 781,092 907,560 644,000 542,825 612,700 703,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 5,356 493,208 260,500 3,927 7,984 260,500 TOTAL GENERAL GOVERNMENT 5,356 493,208 260,500 3,927 7,984 260,500 MISC & PROJECTS TOTAL EXPENDITURES 5,356 493,208 260,500 3,927 7,984 260,500 REVENUE OVER /(UNDER) EXPENDITURES 775,736 ----- - - - - -- ----------- 414,352 ----- - - - - -- ----- - - - - -- 383,500 ----- - - - - -- ----- ----- - - - - -- ----- 538,898 - - - - -- ----- - - - - -- 604,716 - - - - -- ------ ----- - - - - -- ------ 442,500 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 193 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 717,574 794,969 600,000 432,329 500,000 600,000 000 - 455913 Cap Rcvey -North Sewer Treat 27,000 27,000 0 ( 10,800) ( 10,800) 0 TOTAL Fees 744,574 821,969 600,000 421,529 489,200 600,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 730 3,799 4,000 2,805 3,500 3,000 000 - 491200 Investment Income 63,424 104,840 40,000 101,613 120,000 100,000 000 - 491800 Gain /Loss Capital One Sewer ( 13,176) ( 11,126) 0 ( 8,567) 0 0 000 - 491900 Unrealize Gain /Loss -Captl On( 14,460) ( 11,922) 0 25,444 0 0 TOTAL Miscellaneous 36,518 85,591 44,000 121,296 123,500 103,000 TOTAL REVENUES ----- ----------- 781,092 - - - - -- 907,560 ----- - - - - -- ----- ----- - - - - -- ----- 644,000 - - - - -- - - - - -- 542,825 ----- - - - - -- ----- ----- - - - - -- ----- 612,700 - - - - -- ------ - - - - -- ------ 703,000 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 194 of 256 8 -07 -2019 08:28 AM 421 - CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Operations Support Professional Services 101 - 541200 Legal Services -Sewer 0 0 5,000 0 2,500 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 984 984 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,356 4,360 4,500 2,943 4,500 4,500 TOTAL Professional Services 5,356 5,360 260,500 3,927 7,984 260,500 Fund Charges /Transfers 101 - 548406 Transfer Out - Water /Sewer Prjc 0 487,848 0 0 0 0 TOTAL Fund Charges /Transfers 0 487,848 0 0 0 0 Maintenance Services TOTAL NON DEPARTMENTAL 5,356 493,208 260,500 3,927 7,984 260,500 TOTAL GENERAL GOVERNMENT 5,356 493,208 260,500 195 of 256 3,927 7,984 260,500 FUND: 204 DRAINAGE FUND DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES Protect lives and property. Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. Review storm water infrastructure plans Maintain storm water data collection. Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. Provide Storm water pollution and floodplain awareness to the community and city personnel. 196 of 256 ORGANIZATIONAL CHART =_ets Water & Sewer Drains e DRAINAGE 2017 -18 2018 -19 2019 -20 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 5 5 5 TOTAL POSITIONS 8 8 8 PERFORMANCE INDICATORS Monthly Operating Expenditures 93,564 98,879 105,475 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Acres of Alleys Mowed 5.15 5.15 5.15 Acres of Rights -of -Way (ROW) Mowed 118.07 118.07 118.07 Acres of Drainage Ditches Mowed 157.75 157.75 157.75 Monthly Operating Expenditures 93,564 98,879 105,475 2017 -18 2017 -19 2019 -20 Efficiency Actual Estimate Budget Monthly Operating Expenditures 93,564 98,879 105,475 ROW Maintenance & Mowing, Hours 2,900 3,200 3,300 Drainage Mowing, Hours 600 700 800 Drainage Structure Maintenance, Hours 1,350 1,450 1,450 197 of 256 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours 2,900 3,200 3,300 Drainage Mowing, Hours 600 700 800 Drainage Structure Maintenance, Hours 1,350 1,450 1,450 197 of 256 Revenue Permits $3,960 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Permits $3,960 $4,000 $4,000 Fees 1,159,910 1,200,150 1,230,000 Miscellaneous 194,255 59,732 33,000 Total $1,358,125 $1,263,882 $1,267,000 Expenses Personnel $339,603 $325,045 $400,200 Supplies 4,773 5,700 6,000 City Support Services 6,874 3,266 34,000 Utility Services 14,017 13,000 13,200 Operations Support 0 0 1,050 Staff Support 5,758 11,779 13,700 City Assistance 98 100 500 Professional Services 8,918 37,000 41,500 Fund Charges /Transfers 617,182 532,162 479,659 Maintenance Services 1,090 30,000 42,000 Other Costs 100 100 200 Debt Services 8,206 121,213 124,200 Rental /Leasing 0 500 500 Operating Equipment 6,812 0 2,000 Capital Outlay 0 74,348 107,000 Projects 0 940,257 0 Total $1,013,430 $2,094,470 $1,265,709 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with new commercial and residential development occurring in the City. Overall revenue will increase 0.2% from the prior year which saw the remainder or a one time contribution from Cibolo for the Cibolo Creek Bridge reconstruction. Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end estimate for the operating accounts not including projects. The increase is due to higher personnel costs related to the annual merit program, setting a contingency at $30,000, additional Maintenance Services for a new outsourced mowing contract to improve services, and additional large equipment and vehicle purchases. 198 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Permits 2,960 3,960 3,000 3,100 4,000 4,000 Fees 1,146,946 1,159,910 1,208,500 976,548 1,200,150 1,230,000 Fund Transfers 0 0 1,027,062 0 0 0 Miscellaneous 16,663 194,255 26,800 51,006 59,732 33,000 TOTAL REVENUES 1,166,568 1,358,125 2,265,362 1,030,653 1,263,882 1,267,000 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 TOTAL PUBLIC WORKS 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 MISC & PROJECTS PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL MISC & PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL EXPENDITURES 1,066,235 1,013,430 2,250,571 1,492,135 2,094,470 1,265,709 REVENUE OVER /(UNDER) EXPENDITURES 100,333 - ---- - - - - -- ----------- 344,696 ---- - - - - - -- ----- - -- - -- 14,792 --- -- - - - - -- -- -- - - - - --- ( 461,482) ----- - -- - -- - ---- - - - - -- ( 830,588) -- --- -- - - -- ------ ----- - -- - -- - 1,291 -- - - -- ------ -- - - -- -- --- - -- - -- -- ---- - - - --- 199 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 REVENUES Permits 000 - 432400 Floodplain Permit TOTAL Permits Fees 000 - 457500 Drainage Penalties 000 - 457600 Drainage Fee TOTAL Fees Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income- Drainage TOTAL Miscellaneous TOTAL REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,960 3,960 3,000 3,100 4,000 4,000 2,960 3,960 3,000 3,100 4,000 4,000 10,016 10,537 10,000 32 150 10,000 1,136,930 1,149,373 1,198,500 976,516 1,200,000 1,220,000 1,146,946 1,159,910 1,208,500 976,548 1,200,150 1,230,000 0 0 1,027,062 0 0 0 0 0 1,027,062 0 0 0 295 3,481 1,800 2,876 3,600 3,000 15,500 26,509 25,000 24,113 32,000 30,000 867 164,265 0 24,017 24,132 0 16,663 194,255 26,800 51,006 59,732 33,000 1,166,568 ----- - - - - -- ----------- 1,358,125 ----- - - - - -- ----- - - - - -- 2,265,362 ----- - - - - -- ----- - - - - -- 1,030,653 ----- - - - - -- ----- - - - - -- 1,263,882 ----- - - - - -- ----- - - - - -- 1,267,000 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 200 of 256 8 -07 -2019 08:27 AM 204- DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579- 511110 Regular 579 - 511120 Overtime 579- 511180 LTD 579 - 511210 Longevity 579- 511230 Certification Allowance 579 - 511310 FICA - Employer 579- 511350 TMRS- Employer 579 - 511410 Health - Employer 579- 511500 Workers' Compensation TOTAL Personnel Services Supplies 579- 521000 Operating Supplies 579 - 521100 Office Supplies 579- 521200 Medical /Chem Supplies 579 - 521300 Motor Vehicle Supplies TOTAL Supplies City Support Services 579 - 532400 Computer Fees & Licenses 579- 532500 City Insurance - Commercial 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579- 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 172,346 217,842 250,415 170,808 209,395 254,260 500 7,897 5,500 3,823 6,000 5,500 733 669 776 450 649 788 7,191 7,891 8,338 8,318 8,338 9,166 2,550 2,400 4,800 1,985 2,400 4,800 17,875 16,826 20,269 13,839 17,287 20,940 39,105 36,687 42,803 29,860 36,190 44,234 49,432 46,245 64,120 30,906 41,236 56,886 3,455 3,146 3,563 3,550 3,550 3,626 293,187 339,603 400,584 263,539 325,045 400,200 1,964 2,972 3,300 1,780 3,300 3,300 185 198 200 174 200 500 1,574 1,603 2,000 1,557 2,000 2,000 0 0 200 0 200 200 3,723 4,773 5,700 3,510 5,700 6,000 0 0 1,000 0 0 0 4,166 5,409 0 3,266 3,266 4,000 410 1,465 0 0 0 30,000 4,576 6,874 1,000 3,266 3,266 34,000 1,072 1,048 1,200 643 1,000 1,200 15,227 12,969 12,000 11,054 12,000 12,000 16,299 14,017 13,200 11,698 13,000 13,200 Operations Support 579- 534000 Postage 0 0 0 0 0 50 579 - 534200 Printing & Binding 0 0 1,000 0 0 1,000 TOTAL Operations Support 0 0 1,000 0 0 1,050 Staff Support 579 - 535100 Uniforms 3,385 3,340 6,450 5,591 6,450 6,000 579- 535300 Memberships 0 0 0 129 129 500 579 - 535500 Training /Travel 1,791 1,998 4,000 1,681 4,000 5,000 579- 535510 Meeting Expenses 260 228 600 191 600 1,200 579 - 535600 Professional Certification 569 192 600 150 600 1,000 TOTAL Staff Support 6,004 5,758 11,650 7,742 11,779 13,700 201 of 256 8 -07 -2019 08:27 AM 204- DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 579- 537100 Medical Services 287 98 500 63 TOTAL City Assistance 287 98 500 63 Professional Services 100 500 100 500 579- 541200 Legal Svcs 273 78 5,000 0 500 5,000 579 - 541310 Contractual Services 44,960 7,340 22,850 0 35,000 35,000 579- 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,475 1,500 1,500 TOTAL Professional Services 46,733 8,918 29,350 1,475 37,000 41,500 Fund Charges /Transfers 579- 548101 Transfer Out - General Fund 0 0 1,000 0 1,000 1,000 579 - 548106 Transfer Out- Special Events 624 1,213 0 0 0 0 579- 548500 Interfund Charges -Admin 184,425 271,430 295,157 221,368 295,157 243,114 579 - 548600 Interfund Charges -Water 136,920 141,510 141,000 105,750 141,000 146,400 579- 548610 Interfund Charge -Fleet 105,789 83,355 95,005 71,254 95,005 89,145 579 - 548700 Bad Debt Expense 0 3,965 0 0 0 0 579- 548800 Depreciation Expense 128,314 115,709 0 0 0 0 TOTAL Fund Charges /Transfers 556,071 617,182 532,162 398,372 532,162 479,659 Maintenance Services 579- 551610 Drainage Channel Maintenance 13,721 1,090 40,500 5,134 30,000 42,000 TOTAL Maintenance Services 13,721 1,090 40,500 5,134 30,000 42,000 Other Costs 579 - 554100 State Storm Water Fee -TCEQ 100 100 200 100 100 200 TOTAL Other Costs 100 100 200 100 100 200 Debt Service 579- 555900 Debt Service 110,000 0 115,000 0 115,000 120,000 579- 555900.lnterest Expense 9,795 8,206 6,213 6,206 6,213 4,200 TOTAL Debt Service 119,795 8,206 121,213 6,206 121,213 124,200 Rental /Leasing 579 - 561100 Rental - Equipment 0 0 500 55 500 500 579- 561200 Lease /Purchase Payments 0 0 5,000 0 0 0 TOTAL Rental /Leasing 0 0 5,500 55 500 500 Operating Equipment 579- 571500 Equipment Under $5,000 5,739 6,812 0 0 0 2,000 TOTAL Operating Equipment 5,739 6,812 0 0 0 2,000 202 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 579- 581200 Vehicles S Access. Over $5,00 0 0 74,348 74,050 74,348 32,000 579 - 581500 Machinery /Equipment 0 0 0 0 0 75,000 TOTAL Capital Outlay 0 0 74,348 74,050 74,348 107,000 TOTAL DRAINAGE 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 TOTAL PUBLIC WORKS 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 203 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services 900 - 532900 Contingency 0 0 8,839 30 30 0 TOTAL City Support Services 0 0 8,839 30 30 0 Operations Support 900 - 534100 Advertising 0 0 1,229 567 653 0 TOTAL Operations Support 0 0 1,229 567 653 0 Professional Services 900 - 541100 Engineering 0 0 53,789 20,752 29,749 0 TOTAL Professional Services 0 0 53,789 20,752 29,749 0 Maintenance Services 900 - 551900 Construction 0 0 909,825 695,577 909,825 0 900 - 551910 Construction - Contingencies 0 0 39,982 0 0 0 TOTAL Maintenance Services 0 0 949,807 695,577 909,825 0 Capital Outlay TOTAL PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL MISC & PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL EXPENDITURES 1,066,235 ----- - - - - -- ----------- 1,013,430 ----- - - - - -- ----- - - - - -- 2,250,571 ----- - - - - -- ----- ----- - - - - -- ----- 1,492,135 - - - - -- - - - - -- 2,094,470 ----- - - - - -- ----- - - - - -- 1,265,709 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 204 of 256 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES Provide efficient pre - hospital healthcare services to the communities that we serve. Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. Be the preferred employer for pre - hospital healthcare providers in the State of Texas 205 of 256 Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2017 -18 2018 -19 2019 -20 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 2 2 3 Billing Clerk 1 1 0 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 MIH Paramedic 1 1 1 Paramedic 24 25 25 EMT 3 3 3 Paramedic /EMT 0 0 0 P/T Paramedics 15 15 15 P/T EMT 5 5 5 P/T Paramedic /EMT 0 0 0 P/T Supply Coordinator 0 0 1 TOTAL POSITIONS 1 641 65 1 66 206 of 256 PERFORMANCE INDICATORS Requests for EMS Service 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Requests for EMS Service 10,059 10,506 11,233 Transports to Hospitals 6,165 6,494 6,869 Hospital to Hospital Transports 791 1,000 850 Collections per Transport 493.39 450.00 475.00 Students Enrolled in EMT 90 90 90 Certification Classes Trips billed for Alamo Heights 684 700 700 Members of EMS Passport 374 550 500 Response Time 90% Reliability 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Response Time 90% Reliability 13:50 14:00 13:00 Total Time on Task (Minutes) 56:25 58:00 57:00 Transport Percentage 61% 64% 62% Days Sales Outstanding 49 45 47 Mutual Aid Requested 38 40 35 Students Graduated from EMT Certification Classes 53 55 56 Critical Failures / 100,000 miles 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Critical Failures / 100,000 miles 5.1 4 4 Fleet Accidents / 100,000 miles 4.2 4 4 Cardiac Arrest Save % 8% 10% 10% Correct recognition of STEMI 72% 75% 75% EMT Class Certification Pass Rate 91% 90% 92% 207 of 256 Revenue Fees 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $4,754,620 $6,308,735 $6,492,050 Inter - Jurisdictional 2,861,992 3,157,710 2,991,594 Fund Transfers 0 0 0 Miscellaneous 135,601 117,375 115,500 Total $7,752,214 $9,583,820 9,599,144 Expenses Personnel $4,043,032 $4,196,415 $4,404,732 Supplies 346,144 372,000 376,100 Human Services 0 0 0 City Support Services 49,081 79,000 138,000 Utility Services 120,333 135,200 136,000 Operations Support 57,172 76,182 63,450 Staff Support 44,955 64,489 83,650 City Assistance 561,123 559,867 562,367 Professional Services 141,903 154,000 158,000 Fund Charges /Transfers 2,250,108 2,683,492 2,854,205 Maintenance Services 12,480 13,000 30,000 Other Costs 0 0 0 Debt Service 28,409 288,895 281,008 Rental /Leasing 1,567 141,000 67,000 Operating Equipment 46,167 62,500 73,300 Capital Outlay 0 6,500 371,000 Total $7,702,476 $8,832,540 $9,598,811 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase .2% from FY 2018 -19 year end estimates. The additional transports increasing revenue is offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply coordinator, and Paramedic school program for EMTs. In addition to these programs, capital outlay has increased $364,500 for a replacement ambulance and 2 replacement vehicles. 208 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,955,626 4,754,620 6,194,080 4,563,049 6,308,735 6,492,050 2,412,953 2,861,992 3,025,485 3,161,147 3,157,710 2,991,594 550,000 0 0 0 0 0 223,834 135,601 125,750 90,614 117,375 115,500 9,142,413 7,752,214 9,345,315 7,814,810 9,583,820 9,599,144 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 1,073,935 49,738 109,679 964,614 751,280 333 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 209 of 256 8 -07 -2019 08:27 AM 203 -EMS REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 2 210 of 256 (----- -- - - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 456100 Ambulance /Mileage Transprt Fe 5,666,326 4,517,954 5,894,480 4,320,611 6,024,685 6,210,950 000 - 456110 Passport Membership Fees 25,115 25,275 28,000 23,600 25,000 28,000 000 - 456120 EMT Class - Fees 94,873 98,770 96,000 81,254 96,000 99,000 000 - 456122 CE Class - Fees 16,975 23,458 21,500 22,222 23,500 27,000 000 - 456130 Immunization Fees 9,138 3,008 7,000 2,284 2,500 2,000 000 - 456140 Billing Fees - External 18,153 23,016 25,000 19,039 25,000 25,000 000 - 456150 Standby Fees 24,484 38,518 27,000 19,510 27,000 30,000 000 - 456155 Community Services Support 100,488 72,888 75,000 45,063 50,000 50,000 000 - 456160 MIH Services 0 13,960 20,000 24,842 30,000 20,000 000 - 458110 Sale of Merchandise - GovDeal 0 ( 62,327) 0 4,574 5,000 0 000 - 459200 NSF Check Fee 75 100 100 50 50 100 TOTAL Fees 5,955,626 4,754,620 6,194,080 4,563,049 6,308,735 6,492,050 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Co Support 843,578 843,578 843,577 843,578 843,577 843,577 000 - 474300 Cibolo Support 319,098 346,468 410,583 410,583 410,583 439,612 000 - 475100 Comal Co ESD #6 106,012 116,813 121,723 125,159 121,723 133,064 000 - 475200 Live Oak Support 206,957 213,152 232,140 232,140 232,140 237,775 000 - 475300 Universal City Support 262,361 281,284 300,092 300,092 300,092 305,996 000 - 475400 Selma Support 106,656 111,886 148,697 148,697 148,697 161,001 000 - 475500 Schertz Support 504,084 556,325 581,537 581,537 581,537 602,583 000 - 475600 Santa Clara Support 10,354 10,447 10,790 10,790 10,790 11,137 000 - 475800 Marion Support 14,956 15,187 16,347 16,347 16,347 16,849 000 - 475910 TASPP Program 38,897 366,853 360,000 492,224 492,224 240,000 TOTAL Inter - Jurisdictional 2,412,953 2,861,992 3,025,485 3,161,147 3,157,710 2,991,594 Fund Transfers 000 - 486100 Transfer In 550,000 0 0 0 0 0 TOTAL Fund Transfers 550,000 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 899 4,403 3,000 4,469 5,000 4,000 000 - 491200 Investment Income 2,750 6,237 750 6,681 8,000 9,500 000 - 493203 Donations -EMS 351 913 2,000 625 ( 625) 2,000 000 - 493205 Donations -Golf Tournament 10,060 18,595 10,000 ( 2,160) 0 0 000 - 495100 MIH Contracts 99,579 0 0 0 0 0 000 - 497000 Misc Income 48,903 49,966 50,000 48,156 50,000 50,000 000 - 497100 Recovery of Bad Debt 61,292 55,488 60,000 2,552 5,000 50,000 000 - 497110 Collection Agency -Bad Debt 0 0 0 30,291 50,000 0 TOTAL Miscellaneous 223,834 135,601 125,750 90,614 117,375 115,500 TOTAL REVENUES 9,142,413 ----- - - - - -- ----------- 7,752,214 ----- - - - - -- ----- - - - - -- 9,345,315 ----- - - - - -- ----- - - - - -- 7,814,810 ----- - - - - -- ----- - - - - -- 9,583,820 ----- - - - - -- ----- - - - - -- 9,599,144 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 210 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 657 2,000 316 1,000 2,000 280- 521010 Operating Supplies -EMT Class 280- 511110 Regular 2,058,622 2,167,653 2,491,726 1,950,920 2,250,000 2,474,883 280 - 511120 Overtime 735,899 710,157 730,979 614,343 740,000 734,285 280- 511180 LTD 5,484 6,389 6,670 4,572 6,600 6,494 280 - 511210 Longevity 41,594 45,125 47,147 43,025 45,000 44,585 280- 511220 Clothing Allowance 10,452 10,980 11,857 9,756 12,500 12,168 280 - 511230 Certification Allowance 18,845 18,805 15,100 20,020 20,000 23,400 280- 511310 FICA - Employer 209,138 217,875 252,748 194,456 250,000 246,355 280 - 511350 TMRS- Employer 427,421 478,819 495,946 394,236 480,000 484,783 280- 511410 Health - Employer 285,275 350,227 351,825 260,690 350,000 311,434 280 - 511500 Workers' Compensation 44,476 37,002 42,476 42,315 42,315 66,345 TOTAL Personnel Services 3,837,205 4,043,032 4,446,474 3,534,333 4,196,415 4,404,732 Supplies 280 - 521000 Operating Supplies 1,539 657 2,000 316 1,000 2,000 280- 521010 Operating Supplies -EMT Class 24,099 21,940 30,000 14,480 25,000 26,000 280 - 521020 Operating Supplies -CE Class 13,757 7,740 16,450 4,389 8,000 16,000 280- 521025 Community Support Supplies 74,824 53,272 70,000 23,238 30,000 40,000 280 - 521030 Operating Supplies- MIH 385 77 1,000 0 0 1,000 280- 521100 Office Supplies 1,604 3,200 3,000 2,791 3,000 3,500 280 - 521200 Medical /Chem Supplies 247,439 250,857 285,000 250,705 285,000 265,000 280- 521250 Immunization Supplies 11,526 2,922 14,600 9,425 14,000 14,600 280 - 521300 Motor Veh. Supplies 277 1,335 4,000 1,408 3,500 4,000 280- 521600 Equip Maint Supplies 3,234 4,145 5,000 905 2,500 4,000 TOTAL Supplies 378,684 346,144 431,050 307,657 372,000 376,100 Human Services 280- 531100 Pre - employment Check 1,299 0 0 0 0 0 TOTAL Human Services 1,299 0 0 0 0 0 City Support Services 280- 532350 Software Maintenance 34,948 26,390 46,000 37,843 46,000 62,000 280 - 532500 City Insurance - Commercial 22,108 22,691 25,000 26,363 26,500 26,000 280- 532840 Golf Tournament- Dilworth 100 0 0 ( 100) 0 0 280 - 532900 Contingencies 0 0 23,000 0 6,500 50,000 TOTAL City Support Services 57,156 49,081 94,000 64,105 79,000 138,000 Utility Services 280 - 533100 Gas Utility Service 4,099 4,703 6,000 6,311 7,200 6,000 280- 533200 Electric Utility Service 22,113 14,817 25,000 7,513 16,000 15,000 280 - 533300 Telephone /Land Line 2,843 2,865 3,500 2,127 3,000 3,000 280- 533310 Telephone /Cell Phones 7,632 7,097 8,500 4,386 8,000 10,000 280 - 533320 Telephone /Air Cards 11,800 11,986 13,000 7,820 12,500 13,000 280 - 533330 Telephone /Internet 3,200 3,719 4,500 2,570 4,000 4,500 280 - 533350 Pager Service 833 0 0 0 0 0 280- 533410 Water Utility Service 2,333 1,821 7,000 5,032 6,500 4,500 280 - 533500 Vehicle Fuel 59,625 73,325 65,000 61,213 78,000 80,000 TOTAL Utility Services 114,478 120,333 132,500 96,971 135,200 136,000 211 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280- 534000 Postage 10,515 10,653 12,500 7,748 12,000 12,500 280 - 534100 Advertising 566 0 1,000 0 0 1,000 280- 534200 Printing & Binding 7,473 7,760 8,000 4,361 8,000 8,000 280 - 534300 Equipment Maintenance - Copie 13,408 13,408 15,000 8,887 15,000 13,500 280- 534400 EMT Class Instructors 18,960 16,080 20,000 12,320 17,000 16,800 280 - 534410 CE Class Instructors 2,560 2,720 8,000 960 3,000 3,000 280- 534420 Community Support - Instructors 5,530 3,132 5,600 1,600 2,500 5,000 280 - 534500 Memberships - Organizations 2,520 3,420 3,600 3,502 3,600 3,650 280- 534800 Temporary Empl. Services 0 0 15,082 15,082 15,082 0 TOTAL Operations Support 61,531 57,172 88,782 54,459 76,182 63,450 Staff Support 280- 535100 Uniforms 16,458 16,073 25,000 21,237 25,000 25,000 280 - 535210 Employee Recognition- Morale 3,787 6,490 8,000 4,885 8,000 6,000 280- 535300 Memberships 22 20 250 0 0 0 280 - 535400 Publications 0 281 1,000 489 489 650 280- 535500 Training /Travel 26,730 17,914 38,000 20,281 26,000 45,500 280 - 535510 Meeting Expenses 2,789 2,893 3,500 2,141 3,000 3,000 280- 535600 Professional Certification 3,072 1,285 3,500 1,431 2,000 3,500 TOTAL Staff Support 52,859 44,955 79,250 50,464 64,489 83,650 City Assistance 280- 537100 Medical Services 4,694 2,381 9,000 2,980 6,000 9,000 280 - 537110 EMS Outsourcing 515,761 548,867 548,867 457,389 548,867 548,867 280- 537800 Community Outreach 6,567 9,875 11,000 4,240 5,000 4,500 TOTAL City Assistance 527,022 561,123 568,867 464,609 559,867 562,367 Professional Services 280- 541200 Legal Svcs 1,131 3,502 10,000 2,028 5,000 10,000 280 - 541300 Other Consl /Prof Services 109,313 125,690 134,140 67,045 134,000 130,000 280- 541400 Auditor /Accounting Service 4,000 3,000 3,000 2,951 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying Ag 0 200 0 0 0 0 280- 541800 Credit Card Fees 11,823 9,512 15,000 7,912 12,000 15,000 TOTAL Professional Services 126,267 141,903 162,140 79,936 154,000 158,000 Fund Charges /Transfers 280- 548101 Tranfer Out - General Fund 0 0 4,000 0 4,000 4,000 280 - 548106 Transfer Out- Special Events 2,494 3,640 0 0 0 0 280- 548600 Interfund Charges -G /F Admin 150,087 170,087 175,587 131,690 145,000 179,100 280 - 548610 Interfund Charges - Admin Fleet 142,902 130,000 134,492 100,869 134,492 138,585 280- 548650 Interest Expense 0 2,134 0 0 0 0 280 - 548700 Bad Debt Expense 2,101,264 1,572,421 2,380,550 1,683,830 2,400,000 2,532,520 280- 548800 Depreciation Expense 339,171 371,827 0 0 0 0 TOTAL Fund Charges /Transfers 2,735,918 2,250,108 2,694,628 1,916,389 2,683,492 2,854,205 212 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280- 551800 Other Maintenance Agreements 10,850 0 0 0 0 17,000 280 - 551810 Maintenance Agr. - Radios 9,760 12,480 12,000 8,939 13,000 13,000 TOTAL Maintenance Services 20,610 12,480 12,000 8,939 13,000 30,000 Other Costs 280 - 554100 Deployment - Reimb -STRAC 1,130 0 0 0 0 0 TOTAL Other Costs 1,130 0 0 0 0 0 Debt Service 280 - 555639 Tax Notes SR2015 - Principal 0 0 165,000 0 165,000 160,000 280- 555639.Tax Notes SR2015 - Interest 10,870 10,289 5,775 5,769 5,775 2,888 280 - 555900 Debt Service 0 18,120 118,120 116,625 118,120 118,120 TOTAL Debt Service 10,870 28,409 288,895 122,394 288,895 281,008 Rental /Leasing 280 - 561200 Lease /Purchase Payments 70,120 1,567 141,000 100,780 141,000 67,000 TOTAL Rental /Leasing 70,120 1,567 141,000 100,780 141,000 67,000 Operating Equipment 280 - 571000 Furniture & Fixtures 1,961 3,902 5,000 2,246 4,500 5,000 280- 571200 Vehicles &Access. < $5,000 8,365 4,642 5,000 200 1,000 4,000 280 - 571300 Computer &Periphe. < $5000 14,073 19,864 28,500 9,992 17,000 19,000 280- 571400 Communication Equip < $5000 1,455 11,623 20,050 6,481 10,000 10,300 280 - 571800 Equipment Under $5,000 12,965 6,136 31,000 23,740 30,000 35,000 TOTAL Operating Equipment 38,819 46,167 89,550 42,659 62,500 73,300 Capital Outlay 280 - 581200 Vehicles & Access. Over $5,00 34,510 0 6,500 6,500 6,500 350,000 280 - 581800 Equipment Over $5,000 0 0 0 0 0 21,000 TOTAL Capital Outlay 34,510 0 6,500 6,500 6,500 371,000 TOTAL SCHERTZ EMS 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 TOTAL PUBLIC SAFETY 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 213 of 256 8 -07 -2019 08:27 AM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET DONATIONS City Support Services TOTAL EXPENDITURES 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 214 of 256 FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION Ikyi1&1*3 Is] F3f- 194OTA141!k0 The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 215 of 256 ECONOMIC DEVELOPMENT 2017 -18 2018 -19 2019 -20 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Number of inquiries Number of Schertz BRE visits Number of recruitment events Number of new prospects Number of active performance agreements 122 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Number of inquiries Number of Schertz BRE visits Number of recruitment events Number of new prospects Number of active performance agreements 122 148 160 36 48 48 15 15 12 38 45 55 13 14 11 Expenses Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue 6,390 11,300 21,650 Taxes $4,227,973 $4,242,580 $4,412,283 Fund Transfers 0 0 3,110,648 Miscellaneous 264,687 654,003 430,000 Total $4,492,659 $4,896,583 $7,952,931 Expenses Supplies 513 510 500 Human Services 0 0 0 City Support Services 6,390 11,300 21,650 Utility Services 2,295 3,195 3,195 Operations Support 92,620 122,500 111,000 Staff Support 11,510 21,200 22,450 City Assistance 537,946 102,500 102,500 Professional Services 24,583 56,300 61,300 216 of 256 Fund Charges /Transfers 1,067,945 Maintenance Services 455 Operating Equipment 936 Total Economic Development $1,745,192 Annual and Infrastructure Grants 0 Total Schertz Economic Development $1,745,192 PROGRAM JUSTIFICATION AND ANALYSIS 457,574 500 1,576 $777,155 1,000,000 461,636 500 4,000 $788,731 7,164, 200 $1,777,155 $7,952,931 Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2019 -20 is projected to increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance Agreements. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2019- 20 are projected to increase by 592.9% or $6,175,000 Project Expenses: Each year, the SEDC allocates funding equal to the estimated annual disbursement of each approved SEDC project. For Proposed Budget, the SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co., Schertz 312 LLC Phase 1 & 2, and WR1 LLC performance agreements. The SEDC has also allocated $500,000 for Main Street infrastructure improvements that was authorized by SEDC Resolution 2019 -7. Operational Expenses: It is proposed to keep the operational expenses in the Proposed Budget flat from the previous year -end estimate. Major decreases include the elimination of a promotional video that will be completed during the FY 2018 -19 budget and expenses related to software. Notable increases include a minor increase to the Business Retention and Expansion line item; increases to our organizational memberships and associated participation expenses; and a 1.1% increase to the service agreement which pays for personnel, office space, 217 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS ECONOMIC DEVELOPMENT TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 0 0 1,249,164 0 0 3,110,648 125,682 264,687 258,000 541,392 654,003 430,000 3,746,612 4,492,659 5,749,744 3,820,597 4,896,583 7,952,931 0 0 4,800,000 0 1,000,000 7,164,200 0 0 4,800,000 0 1,000,000 7,164,200 904,371 1,745,192 949,744 552,458 777,155 788,731 904,371 1,745,192 949,744 552,458 777,155 788,731 904,371 1,745,192 5,749,744 552,458 1,777,155 7,952,931 2,842,240 ----- - - - - -- ----------- 2,747,467 ----- - - - - -- ----- - - - - -- 0 ----- - - - - -- ----- - - - - -- 3,268,139 ----- - - - - -- ----- - - - - -- 3,119,428 ----- - - - - -- ----- - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 218 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2019 REVENUES Taxes 000 - 411500 Sales Tax Revenue (4B) TOTAL Taxes Fund Transfers 000 - 486010 Transfer In- Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned -Bank 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 0 0 1,249,164 0 0 3,110,648 0 0 1,249,164 0 0 3,110,648 960 6,310 8,000 6,637 8,000 10,000 124,722 258,680 250,000 338,752 450,000 420,000 ( 0) ( 303) 0 196,003 196,003 0 125,682 264,687 258,000 541,392 654,003 430,000 3,746,612 - -- -- -- - - -- ----------- 4,492,659 ---- - -- - - -- ----- - -- --- 5,749,744 --- -- - --- -- ---- - - - - --- 3,820,597 -- --- - -- - -- - ---- - - - - -- 4,896,583 -- --- -- - - -- ----- - -- - -- 7,952,931 ------ -- - - -- ------ - - - - -- - -- --- - - - - -- ------ - - - --- 219 of 256 8 -07 -2019 08:29 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Utility Services Operations Support City Assistance 101 - 537600 Development Incentive Fund 0 TOTAL City Assistance 0 Professional Services Fund Charges /Transfers 101 - 548000 Contributions TOTAL Fund Charges /Transfers Maintenance Services Debt Service Rental /Leasing Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 0 4,800,000 0 1,000,000 6,664,200 0 4,800,000 0 1,000,000 6,664,200 0 0 0 0 0 500,000 0 0 0 0 0 500,000 0 0 4,800,000 220 of 256 0 1,000,000 7,164,200 8 -07 -2019 08:29 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT -------------------- -------------------- Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 966 - 521100 Office Supplies 415 966 - 521300 Motor Veh. Supplies 0 TOTAL Supplies 415 Human Services 966 - 531100 Pre - employment Check 390 TOTAL Human Services 390 City Support Services 750 966 - 532500 City Insurance - Commercial 1,653 966 - 532800 Promotional Events 4,001 966 - 532900 Contingencies 0 TOTAL City Support Services 5,654 Utility Services 0 966 - 533300 Telephone /Land Line 425 966 - 533310 Telephone /Cell Phones 1,237 966 - 533410 Water Utility Service 124 966 - 533500 Vehicle Fuel 453 966 - 533550 Vehicle Maintenance 148 TOTAL Utility Services 2,387 Operations Support 10,000 966 - 534000 Postage 43 966 - 534100 Advertising 18,411 966 - 534105 Goodwill 690 966 - 534190 Recruitment Events 27,977 966 - 534200 Printing & Binding 72 966 - 534300 Equipment Maintenance - Copier 5,202 966 - 534400 Computer Licenses - Software 4,576 966 - 534500 Memberships- Organization 6,885 TOTAL Operations Support 63,855 Staff Support 750 115 966 - 535100 Uniforms 576 966 - 535210 Employee Recognition- Morale 99 966 - 535300 Memberships -Staff Support 650 966 - 535400 Publications 547 966 - 535500 Training /Travel 10,779 966 - 535510 Meeting Expenses -EDC Board 2,195 TOTAL Staff Support 14,846 504 750 320 500 500 9 0 10 10 0 513 750 330 510 500 0 0 0 0 0 0 0 0 0 0 1,418 1,700 1,425 1,700 1,700 4,972 9,600 3,776 9,600 9,950 0 10,000 0 0 10,000 6,390 21,300 5,201 11,300 21,650 427 720 315 720 720 1,217 1,500 655 1,500 1,500 0 0 0 0 0 536 1,000 348 750 750 115 500 62 225 225 2,295 3,720 1,380 3,195 3,195 45 500 61 500 250 40,594 50,000 27,485 50,000 35,000 1,323 1,500 579 1,500 1,750 27,591 35,000 14,387 35,000 35,000 500 1,500 322 1,500 1,500 5,202 5,000 3,864 5,000 5,500 9,115 21,000 8,829 21,000 15,000 8,250 8,000 5,135 8,000 17,000 92,620 122,500 60,662 122,500 111,000 589 800 0 600 600 72 300 231 300 300 1,126 1,500 920 1,500 2,250 331 800 169 800 800 7,568 15,000 8,217 15,000 15,000 1,824 3,000 1,674 3,000 3,500 11,510 21,400 11,210 21,200 22,450 221 of 256 8 -07 -2019 08:29 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 966 - 537600 Development Incentive Fund 0 537,500 0 0 0 0 966 - 537615 Small Business Grant Fund 0 0 250,000 0 100,000 100,000 966 - 537650 Prospect Services 1,051 446 2,500 231 2,500 2,500 TOTAL City Assistance 1,051 537,946 252,500 231 102,500 102,500 Professional Services 966 - 541200 Legal Svcs 6,642 9,395 25,000 3,061 15,000 15,000 966 - 541300 Professional Services 10,712 0 0 0 0 0 966 - 541400 Auditor /Accounting Service 3,000 6,300 6,300 6,000 6,300 6,300 966 - 541450 Consulting Services 0 8,889 35,000 6,355 35,000 40,000 TOTAL Professional Services 20,354 24,583 66,300 15,416 56,300 61,300 Fund Charges /Transfers 966 - 548101 Contributions to General Fund 0 265,000 0 0 0 0 966 - 548505 Contribution to I& S 361,019 360,769 0 0 0 0 966 - 548600 Interfund Charges -Admin 430,445 441,395 456,630 456,630 456,630 461,636 966 - 548610 Interfund Charge -Fleet 614 781 944 944 944 0 TOTAL Fund Charges /Transfers 792,078 1,067,945 457,574 457,574 457,574 461,636 Fund Replenish Maintenance Services 966 - 551700 Grounds Maintenance 0 455 1,000 80 500 500 TOTAL Maintenance Services 0 455 1,000 80 500 500 Debt Service Operating Equipment 966 - 571100 Furniture & Fixtures 391 678 1,200 376 376 1,000 966 - 571300 Computer & Periphe < $5000 2,950 258 1,500 0 1,200 3,000 TOTAL Operating Equipment 3,341 936 2,700 376 1,576 4,000 Capital Outlay TOTAL ECONOMIC DEVELOPMENT 904,371 1,745,192 949,744 552,458 777,155 788,731 222 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHWAB RD PROJECT ----------------- ----------------- Maintenance Services TOTAL MISC & PROJECTS 904,371 1,745,192 949,744 552,458 777,155 788,731 TOTAL EXPENDITURES 904,371 ----- - - - - -- ----------- 1,745,192 ----- - - - - -- ----- - - - - -- 5,749,744 ----- - - - - -- ----- ----- - - - - -- ----- 552,458 - - - - -- - - - - -- 1,777,155 ----- - - - - -- ----- - - - - -- 7,952,931 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 223 of 256 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $74,176 $53,130 $0 Miscellaneous 110,497 83,459 24,510 Total $184,673 $136,589 $24,510 Expenses Non Departmental 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues Fund Transfers $74,176 $53,130 $0 Miscellaneous 110,497 83,459 24,510 Total $184,673 $136,589 $24,510 Expenses Non Departmental $0 $0 $0 Festival of Angels 10,566 17,332 0 Employee Appreciation 12,133 0 0 Jubilee 26,075 33,289 0 National Night Out 0 500 0 Walk for Life 10,594 9,366 9,000 SchertzQ /Fest 24,584 636 0 Sweetheart Court Program 17,663 24,000 0 Hal Baldwin Scholarship 13,545 16,966 15,510 Other Events 16,804 31,751 0 Total $136,770 $136,589 $24,510 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19 year end estimates due to all events with the exception of Walk for Life and Hal Baldwin Scholarship being moved to the General Fund to be tracked in the parks department. Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1 % from the FY 2019 -20 year end estimates. This decrease is caused by moving multiple events to the general fund to be assigned to the parks department. 224 of 256 8 -07 -2019 08:25 AM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY PAGE: 1 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fund Transfers 43,058 74,176 56,500 0 53,130 0 Miscellaneous 104,961 110,497 100,260 89,988 83,459 24,510 TOTAL REVENUES 148,019 184,673 156,760 89,988 136,589 24,510 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 2,909 4,806 0 0 0 0 TOTAL GENERAL GOVERNMENT 2,909 4,806 0 0 0 0 PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS 10,913 10,566 17,361 17,361 17,332 0 EMPLOYEE APPRECIATION EV 11,621 12,133 0 0 0 0 4th OF JULY JUBILEE 23,533 26,075 33,000 33,289 33,289 0 NATIONAL NIGHT OUT 270 0 500 0 500 0 WALK FOR LIFE 12,620 10,594 15,000 9,366 9,366 9,000 SCHERTZ FEST 23,779 24,584 34,837 636 636 0 SWEETHEART EVENT 23,207 17,663 24,000 13,222 24,000 0 HAL BALDWIN SCHOLARSHIP 14,055 13,545 15,510 11,456 16,966 15,510 OTHER EVENTS 10,377 16,804 37,500 31,751 34,500 0 TOTAL CULTURAL 130,375 131,964 177,708 117,080 136,589 24,510 TOTAL EXPENDITURES 133,284 136,770 177,708 117,080 136,589 24,510 REVENUE OVER /(UNDER) EXPENDITURES 14,735 ----- - - - - -- ----------- 47,903 ( ---- - -- -- -- --- -- - -- --- 20,948) ( - -- -- - - - - -- -- -- -- - - - - --- - 27,093) --- - -- --- -- ---- - - -- -- --- 0 -- - - - -- -- ------ -- - -- - -- - -- 0 -- - - -- - ----- -- -- -- -- - - - - --- -- ---- -- - --- 225 of 256 8 -07 -2019 08:25 AM 106 - SPECIAL EVENTS FUND REVENUES Fees Fund Transfers C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 486100 Transfer In 5,612 000 - 486101 Transfer In- General Fund 37,447 TOTAL Fund Transfers 43,058 Miscellaneous 0 000 - 491200 Investment Income 175 000 - 492200 Wilenchik Walk for Life 12,620 000 - 493000 July 4th Activities 27,386 000 - 493150 SchertzQ 26,994 000 - 493256 Donations - Police Events 0 000 - 493455 Proceeds - Festival of Angels 5,615 000 - 493460 Schertz Sweetheart 1,705 000 - 493470 Moving on Main 0 000 - 493621 Hal Baldwin Scholarship 28,465 000 - 497000 Misc Income - Special Events 2,000 TOTAL Miscellaneous 104,961 TOTAL REVENUES 148,019 12,133 0 0 0 0 62,043 56,500 0 53,130 0 74,176 56,500 0 53,130 0 313 250 332 450 0 10,594 15,000 9,306 8,971 9,000 25,628 26,000 34,023 26,000 0 6,150 30,000 ( 1,250) 0 0 0 3,000 0 0 0 1,305 1,500 4,170 4,170 0 21) 0 488 488 0 680 3,000 4,560 4,560 0 20,105 15,510 28,820 28,820 15,510 45,743 6,000 9,539 10,000 0 110,497 100,260 89,988 83,459 24,510 184,673 156,760 89,988 136,589 24,510 226 of 256 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $84,847 $86,168 $118,000 Expenses Projects 0 3,259 118,000 Total $0 $3,259 $118,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018 -19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018 -19 year end estimates with the continued implementation of the communication master plan. 227 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues $84,847 $86,168 $118,000 Expenses Projects 0 3,259 118,000 Total $0 $3,259 $118,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018 -19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018 -19 year end estimates with the continued implementation of the communication master plan. 227 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Franchises 88,045 84,847 78,991 65,068 86,168 90,000 Fund Transfers 0 0 116,009 0 0 28,000 TOTAL REVENUES 88,045 84,847 195,000 65,068 86,168 118,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL EXPENDITURES 27,129 0 195,000 3,259 3,259 118,000 REVENUE OVER /(UNDER) EXPENDITURES 60,916 ----- - - - - -- ----------- 84,847 ---- - - - -- -- ----- - - - --- 0 - -- -- - - - - -- ----- -- --- - - - --- - 61,809 - -- - -- -- ---- - - -- -- ----- 82,909 -- - -- - - -- ------ - -- - -- - 0 - - - - -- - ----- -- - - -- -- -- - - -- - -- ------ - - - --- 228 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421350 Time Warner -PEG Fee 54,612 57,299 60,168 45,953 60,168 60,000 000 - 421465 AT &T PEG Fee 33,433 27,548 18,823 19,115 26,000 30,000 TOTAL Franchises 88,045 84,847 78,991 65,068 86,168 90,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 116,009 0 0 28,000 TOTAL Fund Transfers 0 0 116,009 0 0 28,000 Miscellaneous TOTAL REVENUES 88,045 ----- - - - - -- ----------- 84,847 ----- - - - - -- ----- - - - - -- 195,000 ----- - - - - -- ----- ----- - - - - -- ----- 65,068 - - - - -- - - - - -- 86,168 ----- - - - - -- ----- - - - - -- 118,000 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 229 of 256 8 -07 -2019 08:26 AM 110 - PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 27,129 0 195,000 3,259 3,259 118,000 Supplies 27,129 0 195,000 3,259 3,259 118,000 Operations Support 27,129 ----- - - - - -- ---- ----------- ----- 0 - - - - - -- --- - -- 195,000 ----- - - -- -- ----- - ---- - - - - -- - ---- 3,259 - -- - -- -- -- - --- ---- 3,259 --- - - - - -- ------ - - - - - -- -- 118,000 - - -- -- ------ -- - - -- ---- - - - --- ------ - - -- -- Professional Services 900 - 541110 COMMUNICATION PLAN 0 0 195,000 0 0 75,000 TOTAL Professional Services 0 0 195,000 0 0 75,000 Operating Equipment 900 - 571400 Communications Equipmnt -Minor 8,529 0 0 0 0 0 TOTAL Operating Equipment 8,529 0 0 0 0 0 Capital Outlay 900 - 581400 Communication Equipment 18,600 0 0 3,259 3,259 43,000 TOTAL Capital Outlay 18,600 0 0 3,259 3,259 43,000 TOTAL PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL EXPENDITURES 27,129 ----- - - - - -- ---- ----------- ----- 0 - - - - - -- --- - -- 195,000 ----- - - -- -- ----- - ---- - - - - -- - ---- 3,259 - -- - -- -- -- - --- ---- 3,259 --- - - - - -- ------ - - - - - -- -- 118,000 - - -- -- ------ -- - - -- ---- - - - --- ------ - - -- -- 230 of 256 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Revenue Taxes $520,424 $520,000 $500,000 Miscellaneous 28,838 47,700 53,000 Total $549,261 $567,700 $553,000 Expenses City Support Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Taxes $520,424 $520,000 $500,000 Miscellaneous 28,838 47,700 53,000 Total $549,261 $567,700 $553,000 Expenses City Support Services $85,797 $95,650 $112,446 Operations Support 32,375 14,000 46,000 Professional Services 4,276 27,537 3,000 Fund Charges /Transfers 67,605 67,582 74,428 Building Maintenance 7,879 0 20,000 Capital Outlay 8,255 0 250,000 Total $206,188 $204,769 $505,894 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19 year end estimates due to recent events that may effect capacity. Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic Center which increased the budget higher than it is normally. 231 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Taxes 499,466 520,424 500,000 425,490 520,000 500,000 Miscellaneous 12,295 28,838 28,000 35,825 47,700 53,000 TOTAL REVENUES 511,761 549,261 528,000 461,315 567,700 553,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL GENERAL GOVERNMENT 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL EXPENDITURES 193,950 206,188 256,732 158,300 204,769 505,894 REVENUE OVER /(UNDER) EXPENDITURES 317,811 - -- -- -- - - -- ----------- 343,073 ----- -- - - -- ----- - -- --- 271,268 - -- -- - - - - -- ---- - - - - --- 303,015 ----- - -- --- - ---- - - - - -- 362,931 -- --- -- - - -- -- ----- - -- - -- - 47,106 ---- - - - - -- ------ - - -- -- -- --- - - - - -- ------ - - - --- 232 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411800 Hotel Occupancy Tax 499,466 520,424 500,000 425,490 520,000 500,000 TOTAL Taxes 499,466 520,424 500,000 425,490 520,000 500,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 547 2,668 3,000 1,921 2,700 3,000 000 - 491200 Investment Income 11,748 26,170 25,000 33,904 45,000 50,000 TOTAL Miscellaneous 12,295 28,838 28,000 35,825 47,700 53,000 TOTAL REVENUES 511,761 ----- - - - - -- ----------- 549,261 ----- - - - - -- ----- - - - - -- 528,000 ----- - - - - -- ----- - - - - -- 461,315 ----- - - - - -- ----- - - - - -- 567,700 ----- - - - - -- ------ ----- - - - - -- ------ 553,000 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 233 of 256 8 -07 -2019 08:27 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 193,950 206,188 256,732 158,300 204,769 505,894 Personnel Services 193,950 206,188 256,732 158,300 204,769 505,894 Supplies 193,950 - ---- - - - - -- ----------- 206,188 ---- - -- -- -- ----- - -- --- 256,732 - ---- - - - - -- -- -- --- - - - --- - 158,300 --- - -- --- -- ---- -- -- -- --- 204,769 -- - - - -- -- ------ -- - -- - -- - 505,894 -- - - -- - ----- - - -- -- -- -- - - - - --- -- --- -- - - --- City Support Services 101- 532800 Special Events 54,505 54,430 60,650 40,444 60,650 62,466 101 - 532820 Community Programs 30,100 31,368 50,000 27,764 35,000 50,000 TOTAL City Support Services 84,605 85,797 110,650 68,209 95,650 112,466 Operations Support 101 - 534100 Advertising 21,726 18,845 49,500 0 0 30,000 101 - 534120 Advertising - Billboards 14,702 13,530 16,000 11,868 14,000 16,000 TOTAL Operations Support 36,428 32,375 65,500 11,868 14,000 46,000 City Assistance Professional Services 101 - 541300 Other Professional Services 0 1,276 0 27,537 27,537 0 101 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 0 0 3,000 TOTAL Professional Services 3,000 4,276 3,000 27,537 27,537 3,000 Fund Charges /Transfers 101 - 548000 Transfer Out 0 0 67,582 0 0 0 101 - 548100 Interfund Transfer Out 66,405 67,605 0 50,687 67,582 74,428 TOTAL Fund Charges /Transfers 66,405 67,605 67,582 50,687 67,582 74,428 Maintenance Services 101- 551100 Building Maintenance 3,512 7,879 10,000 0 0 20,000 TOTAL Maintenance Services 3,512 7,879 10,000 0 0 20,000 Operating Equipment Capital Outlay 101 - 581750 Civic Center Improvements 0 8,255 0 0 0 250,000 TOTAL Capital Outlay 0 8,255 0 0 0 250,000 TOTAL NON DEPARTMENTAL 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL GENERAL GOVERNMENT 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL EXPENDITURES 193,950 - ---- - - - - -- ----------- 206,188 ---- - -- -- -- ----- - -- --- 256,732 - ---- - - - - -- -- -- --- - - - --- - 158,300 --- - -- --- -- ---- -- -- -- --- 204,769 -- - - - -- -- ------ -- - -- - -- - 505,894 -- - - -- - ----- - - -- -- -- -- - - - - --- -- --- -- - - --- 234 of 256 FUND: 317 PARK FUND DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, - profit grants, and donations. Revenue Fees $139,000 $30,000 $70,000 Fund Transfers 0 0 99,000 Miscellaneous 6,848 8,000 8,000 Total $145,848 $38,000 $177,000 Expenses Professional Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $139,000 $30,000 $70,000 Fund Transfers 0 0 99,000 Miscellaneous 6,848 8,000 8,000 Total $145,848 $38,000 $177,000 Expenses Professional Services $16,139 $10,000 $0 Operating Equipment 1,426 15,204 0 Capital Outlay 121,934 151,308 177,000 Total $139,499 $176,512 $177,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the FY 2018 -19 year end estimates from new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used from reserves. Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end estimate. Park development for FY 2019 -20 for two new pavilions at the Community Playscape and Crescent Bend Park and replacing a woodchip path with decomposed granite at Heritage Oaks Park. 235 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 98,000 139,000 70,000 11,000 30,000 70,000 0 0 76,512 0 0 99,000 3,716 6,848 30,000 14,899 8,000 8,000 101,716 145,848 176,512 25,899 38,000 177,000 78,626 139,499 176,512 101,192 176,512 177,000 78,626 139,499 176,512 101,192 176,512 177,000 78,626 139,499 176,512 101,192 176,512 177,000 23,090 ----- - - - - -- ----------- 6,349 ----- - - - - -- ----- - - - - -- 0 ( ----- - - - - -- ----- - - - - -- 75,293) ( ----- - - - - -- ----- ----- - - - - -- ----- 138,512) - - - - -- ------ - - - - -- ------ 0 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 236 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 70,000 000 - 458800 Parkland Dedication 98,000 TOTAL Fees 98,000 Fund Transfers 11,000 000 - 481000 Transfer In- Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000 - 491000 Interest Earned 323 000 - 491200 Investment Income 3,393 000 - 493700 Donations 0 000 - 497000 Misc Income 0 000 - 499100 Transfer From Parks Reserves 0 TOTAL Miscellaneous 3,716 TOTAL REVENUES 101,716 139,000 70,000 11,000 30,000 70,000 139,000 70,000 11,000 30,000 70,000 0 76,512 0 0 99,000 0 76,512 0 0 99,000 795 750 826 1,000 1,000 6,054 7,000 5,103 7,000 7,000 0 0 8,557 0 0 0 0 414 0 0 0 22,250 0 0 0 6,848 30,000 14,899 8,000 8,000 145,848 176,512 25,899 38,000 177,000 237 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PARKLAND DEDICATION ------------------- ------------------- Supplies Utility Services Professional Services 301- 541300 Other Consl /prof Services 0 16,139 10,000 4,840 10,000 0 TOTAL Professional Services 0 16,139 10,000 4,840 10,000 0 Fund Charges /Transfers Operatina Equipment 301 - 571000 Sign /Fixtures 19,487 1,426 5,000 470 5,000 0 301 - 571700 Improvements Under $5,000 0 0 10,204 9,041 10,204 0 TOTAL Operating Equipment 19,487 1,426 15,204 9,511 15,204 0 Capital Outlay 301 - 581700 Improvements Over $5,000 59,139 121,934 151,308 86,841 151,308 177,000 TOTAL Capital Outlay 59,139 121,934 151,308 86,841 151,308 177,000 TOTAL PARKLAND DEDICATION 78,626 139,499 176,512 101,192 176,512 177,000 238 of 256 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $100,522 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $100,522 $10,000 $70,000 6,888 8,750 8,750 $107,410 $18,750 $78,750 $7,518 $25,000 $75,000 $7,518 $25,000 $75,000 Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018 -19 year end estimate with an expected additional new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year end estimate for additional tree trimming and planting shade trees throughout the city. 239 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 74,116 100,522 72,500 ( 2,653) 10,000 70,000 Miscellaneous 3,311 6,888 7,750 7,865 8,750 8,750 TOTAL REVENUES 77,427 107,410 80,250 5,213 18,750 78,750 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL PUBLIC ENVIRONMENT 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL EXPENDITURES 85,901 7,518 75,000 11,500 25,000 75,000 REVENUE OVER /(UNDER) EXPENDITURES ( 8,474) - -- -- - - - - -- ---- ----------- ----- 99,892 - -- - - -- - - -- --- ----- 5,250 ( -- -- - - - - -- ----- - - - --- - 6,287) ( - -- --- -- --- - - - - - -- ----- 6,250) --- -- - - -- -- - -- - -- - -- 3,750 ---- -- - - -- ------ ---- -- --- - - - - -- ----- - - - - --- 240 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458900 Tree Mitigation 74,116 100,522 72,500 ( 2,653) 10,000 70,000 TOTAL Fees 74,116 100,522 72,500 ( 2,653) 10,000 70,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 58 1,153 750 640 750 750 000 - 491200 Investment Income 3,253 5,736 7,000 7,226 8,000 8,000 TOTAL Miscellaneous 3,311 6,888 7,750 7,865 8,750 8,750 TOTAL REVENUES 77,427 ----- - - - - -- ----------- 107,410 ----- - - - - -- ----- ----- - - - - -- ----- 80,250 - - - - -- ----- - - - - -- ----- 5,213 - - - - -- ----- - - - - -- ----- 18,750 - - - - -- ------ - - - - -- ------ 78,750 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 241 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2019 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION - ----- --- -- -- -- --------------- Supplies Professional Services Fund Charges /Transfers Maintenance Services 302 - 551110 Trees 302 - 551710 Landscaping TOTAL Maintenance Services Operating Equipment Capital Outlay 51,843 7,518 75,000 11,500 25,000 0 34,059 0 0 0 0 75,000 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL TREE MITIGATION 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL PUBLIC ENVIRONMENT 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL EXPENDITURES 85,901 ----- - - - - -- ----- ----------- ----- 7,518 - - - - -- ----- - - - - -- ----- 75,000 - - - - -- ----- - - - - -- ----- 11,500 - - - - -- ----- - - - - -- ----- 25,000 - - - - -- ------ - - - - -- ------ 75,000 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 242 of 256 FUND: 609 LIBRARY FUND DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $18,863 $21,000 $20,000 Miscellaneous 11208 1,558 1,750 Total $20,071 $22,558 $21,750 Expenses Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $18,863 $21,000 $20,000 Miscellaneous 11208 1,558 1,750 Total $20,071 $22,558 $21,750 Expenses Supplies $234 $150 $200 City Support Services 5,830 12,000 12,000 Operating Equipment 9,994 19,500 9,000 Total $16,058 $31,650 $21,200 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018 -19 year end estimate due to fewer estimated book sales. Expenses: -20 Budget decreases 33.0% from the FY 2018 -19 year end estimates with fewer purchases of library materials. 243 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,381 18,863 0 0 624 1,208 24,005 20,071 22,000 16,995 21,000 20,000 9,500 0 0 0 900 1,407 1,558 1,750 32,400 18,402 22,558 21,750 19,878 16,058 32,400 8,330 31,650 21,200 19,878 16,058 32,400 8,330 31,650 21,200 19,878 16,058 32,400 8,330 31,650 21,200 4,127 ----- - - - - -- ----------- 4,013 ----- - - - - -- ----- ----- - - - - -- ----- 0 - - - - -- ----- - - - - -- ----- 10,071 ( - - - - -- ----- - - - - -- ----- 9,092) - - - - -- ------ - - - - -- ------ 550 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 244 of 256 8 -07 -2019 08:29 AM 609 - LIBRARY BOARD REVENUES Fees 000 - 458100 Sale of Merchandise 000 - 458200 Sale of Recyclying Material TOTAL Fees Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 493000 Donations 000 - 497000 Misc. Income - Library TOTAL Miscellaneous TOTAL REVENUES C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,381 18,800 22,000 16,995 21,000 20,000 0 63 0 0 0 0 23,381 18,863 22,000 16,995 21,000 20,000 0 0 9,500 0 0 0 0 0 9,500 0 0 0 48 372 100 513 550 550 468 836 300 887 1,000 1,000 100 0 500 0 0 200 8 1 0 6 8 0 624 1,208 900 1,407 1,558 1,750 24,005 - ---- - - - - -- ----------- 20,071 ---- - - - -- -- --- ----- - - - - -- -- 32,400 -- - - - - -- -- --- - - - --- - 18,402 --- - -- - -- -- --- - - - -- -- ----- 22,558 -- - -- - - -- ------ - -- - -- - -- 21,750 - - -- -- ------ -- -- -- -- - - -- - -- -- ---- - - - --- 245 of 256 8 -07 -2019 08:29 AM 19,878 C I T Y O F S C H E R T Z 8,330 31,650 PAGE: 3 TOTAL EXPENDITURES 19,878 PROPOSED BUDGET WORKSHEET 8,330 31,650 21,200 609 - LIBRARY BOARD AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies 101- 521000 Operating Supplies 157 234 400 0 150 200 TOTAL Supplies 157 234 400 0 150 200 City Support Services 101 - 532800 Special Events 8,728 5,830 12,000 8,330 12,000 12,000 TOTAL City Support Services 8,728 5,830 12,000 8,330 12,000 12,000 City Assistance Professional Services Fund Charges /Transfers Operating Equipment 101- 571400 Library Materials 8,594 9,994 20,000 0 19,500 9,000 101 - 571500 Improvement Under $5,000 2,400 0 0 0 0 0 TOTAL Operating Equipment 10,994 9,994 20,000 0 19,500 9,000 Capital Outlay TOTAL NON DEPARTMENTAL 19,878 16,058 32,400 8,330 31,650 21,200 TOTAL GENERAL GOVERNMENT 19,878 16,058 32,400 8,330 31,650 21,200 TOTAL EXPENDITURES 19,878 16,058 32,400 8,330 31,650 21,200 246 of 256 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. 2017 -18 1 2018 -19 2019 -20 Budaet Actual i Estimate Budaet Revenue Fees $759 $1,000 $1,000 Fund Transfers 4,806 5,250 10,750 Total $5,565 $6,250 $11,750 Expenses Supplies 704 900 1,500 Operations Support 0 0 500 Staff Support 0 2,250 5,150 Professional Services 1,456 1,600 1,600 Operating Equipment -263 1,500 3,000 Total $1,897 $6,250 $11,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY 2018 -19. Expenses: FY 2018 -19 Budget. 247 of 256 -20 Budget will remain the as the 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 499 756 1,000 776 1,000 1,000 Fund Transfers 2,909 4,806 10,750 0 5,250 10,750 Miscellaneous 0 3 0 0 0 0 TOTAL REVENUES 3,408 5,565 11,750 776 6,250 11,750 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL CULTURAL 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL EXPENDITURES 2,909 1,897 11,750 2,346 6,250 11,750 REVENUE OVER /(UNDER) EXPENDITURES 499 ----- - - - - -- ----- ----------- ----- 3,668 - - - - -- ----- - - - - -- ----- 0 ( - - - - -- ----- - - - - -- ----- 1,570) - - - - -- ----- - - - - -- ----- 0 - - - - -- ------ - - - - -- ------ 0 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 248 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 499 756 1,000 776 1,000 1,000 TOTAL Fees 499 756 1,000 776 1,000 1,000 Fund Transfers 000 - 486101 Transfer In- General Fund 0 0 10,750 0 5,250 10,750 000 - 486106 Transfer In- Special Events 2,909 4,806 0 0 0 0 TOTAL Fund Transfers 2,909 4,806 10,750 0 5,250 10,750 Miscellaneous 000 - 497000 Misc. Income 0 3 0 0 0 0 TOTAL Miscellaneous 0 3 0 0 0 0 TOTAL REVENUES 3,408 5,565 11,750 776 6,250 11,750 249 of 256 8 -07 -2019 08:29 AM 615- HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE -------------------- -------------------- Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 771 704 1,500 746 900 1,500 TOTAL Supplies 771 704 1,500 746 900 1,500 Operations Support 609 - 534200 Printing & Binding 0 0 500 0 0 500 TOTAL Operations Support 0 0 500 0 0 500 Staff Support 609 - 535200 Awards 140 0 1,000 131 250 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 0 0 4,000 0 2,000 4,000 TOTAL Staff Support 140 0 5,150 131 2,250 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 1,500 1,456 1,600 1,469 1,600 1,600 TOTAL Professional Services 1,500 1,456 1,600 1,469 1,600 1,600 Operating Equipment 609 - 571810 Event Banners 498 ( 263) 3,000 0 1,500 3,000 TOTAL Operating Equipment 498 ( 263) 3,000 0 1,500 3,000 TOTAL HISTORICAL COMMITTEE 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL CULTURAL 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL EXPENDITURES - ----------- 2,909 ---- - - - - -- ---- ----- 1,897 - - - - - -- - - -- --- ---- 11,750 -- -- - - - - -- ----- - - - - --- - 2,346 - -- --- -- ---- - - - - -- ----- 6,250 --- -- - - -- -- - -- - -- - ----- 11,750 ---- - - - - -- ------ - - -- -- - - - - -- ----- - - - - --- 250 of 256 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 251 of 256 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy- making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. Department A functional group of the City with related activities aimed at accomplishing a major City service or program. Depreciation In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 252 of 256 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1 st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 253 of 256 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 254 of 256 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 255 of 256 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 256 of 256 BACKGROUND In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration on August 9, 2019. The City Council held public hearings for the Proposed Budget on August 27, 2019 and, tonight, September 3, 2019. In the General Fund, Staff has proposed adding up to 9 new positions based on the results of the staffing study and to act on the results from the classification and compensation study. Each of the studies were performed by an independent firm. The General Fund will also allocate $4 million from its excess reserves to fund additional streets ($2.7 million), sidewalks ($300,000), and drainage projects ($1 million). The Water & Sewer Fund has an increase of $160,000 in the sewer treatment expense for higher treatment costs and to service a growing population. The contribution to Schertz Seguin Local Government Corporation will increase $220,000 in preparation of the new pipeline and water supply development. The contribution to Cibolo Creek Municipal Authority will increase $310,00 for additional costs to construct the south treatment plant. Aviation Heights water line replacement will begin phase 1 next year which is estimated at $400,000 and another water tank will be cleaned and painted which is estimated at $350,000. The Water & Sewer Fund will also allocate $2,500,000 for a new transmission main at Live Oak and Weiderstien. A copy of the proposed budget is available for view on the City's webpage www.schertz.com. Also included on the same page of the website are copies of the PowerPoint presentation to City Council, and the property tax notice required by the state statutes. GOAL Per state statues and the City Charter, the city must adopt a budget prior to the beginning of the fiscal year beginning on October 1 st. COMMUNITY BENEFIT This budget will provide for additional resources to areas identify by citizens, city council, staff, and an independent firm for strategic staffing levels. It will also provide for additional capital improvements for streets, sidewalks, drainage, water utilities, and sewer utilities. SUMMARY OF RECOMMENDED ACTION Staff recommends that the City Council approve the first reading of Ordinance No. 19 -T -23, adopting the budget for the fiscal year beginning October 1, 2019, and ending September 30, 2020. FISCAL IMPACT General Fund i $39,187,985 Tax I &S Fund 1F 7,027,003 Water & Sewer Fund 27,882,5261 Capital Recovery - Water 256,000 Capital Recovery - Sewer 260,500 Drainage Fund 1,265,709 EMS Fund 9,598,811 SEDC 7,952,931 Special Events Fund 24,510 PEG Fund 118,000 Hotel Occupancy Fund 505,894 Park Fund 177,000 Tree Mitigation 75,000 Library Fund 21,200 Historical Committee 11,750 Total: $94,364,819 RECOMMENDATION Staff recommends that the City Council approve the first reading of Ordinance No. 19 -T -23, adopting the budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020. Attachments Ordinance 19 -T -23 FY 2019 -20 Proposed Budget ORDINANCE NO. 19 -T -23 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 27th day of August 2019, and the 3rd day of September 2019; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2019, and ending September 30, 2020, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2019, and ending the thirtieth day of September 2020. SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2019 -2020 Budget General Fund $39,187,985 Tax I &S Fund 7,027,003 Water & Sewer Fund 27,882,526 Capital Recovery - Water 256,000 Capital Recovery - Sewer 260,500 Drainage Fund 1,265,709 EMS Fund 9,598,811 SEDC 7,952,931 Special Events Fund 24,510 PEG Fund 118,000 Hotel Occupancy Fund 505,894 Park Fund 177,000 Tree Mitigation 75,000 Library Fund 21,200 Historical Committee 11,750 Total: $94,364,819 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS 3rd DAY OF SEPTEMBER 2019. PASSED AND APPROVED ON SECOND READING THIS 10th DAY OF SEPTEMBER 2019. Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary CITY OF SCHERTZ C. FY 2019 -20 PROPOSED BUDGET City of Schertz Fiscal Year 2019 -20 Budget Cover Page This budget will raise more total property taxes than last year's budget by $982,470 or 5% increase, and of that amount, $659,141 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A I_TCL1I1611 0VIT PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2019 -20 Property Tax Rate: $0.5146/100 Effective Rate: $0.5057/100 Effective Maintenance & Operations Tax Rate: $0.3437/100 Rollback Tax Rate: $0.5362/100 Debt Rate: $0.1650/100 2018 -19 $0.5146/100 $0.4892/100 $0.3238/100 $0.5146/100 $0.1649/100 Total debt obligation for the City of Schertz secured by property taxes: $ 81,867,516 CITY OF SCHERTZ 2019 -20 BUDGET Table of Contents Executive Summary General Fund 231 Summary 9 Revenues 11 City Council 15 City Manager 18 Municipal Court 22 311 /Customer Relations 27 Planning & Zoning 31 Legal Services 38 City Secretary 41 Non - Departmental 46 Public Affairs 49 Engineering 57 Geographic Information Systems 63 Police 67 Fire Rescue 78 Inspections 84 Streets 91 Parks, Recreation, & Community Services 96 Pools 102 Event Facilities 106 Library 111 Animal Services 119 Information Technology 124 Human Resources 129 Finance 134 Purchasing & Asset Management 139 Fleet Services 144 Facility Services 150 Projects 155 City Assistance 156 Court Restricted Funds 159 Interest & Sinking Fund 162 Water & Sewer Summary 167 Business Office 171 Water & Sewer Administration 176 Capital Recovery - Water 186 Capital Recovery Sewer 191 Drainage Summary 196 Revenues 200 Expenditures 201 Emergency Medical Services (EMS) Summary 205 Revenues 210 Expenditures 211 Schertz Economic Development 231 Corporation 235 Summary 215 Revenues 219 Expenditures 220 Special Revenue Funds Special Events 224 Public, Educational, and Government (PEG) Access Fund 227 Hotel /Motel Tax 231 Park Fund 235 Tree Mitigation 239 Library Fund 243 Historical Committee 247 Glossary 251 Executive Summary General Fund Revenue: General Fund revenue will increase 2.5% over FY 2018 -19 year end estimates not including the transfer in from reserves. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2019 -20 are estimated to increase 4.5% and sales taxes are estimated to increase 4 %. The sales tax growth trend follows the area development growth and the potential for new businesses while is still conservative when looking at the long -term average. Franchise Fees are expected to decrease 6.5% with legislative changes limiting fees Cities can collect from cable /telecom providers for the use of the City s right -of -way. Permits are expected to increase 9.1% due to an uptick expected development in FY 2019 -20. Fees, Fines, and Other Tax are expected to remain at the same levels as FY 2018 -19 with no observable factors affecting the collection rates. Miscellaneous Income is expected to decrease 16.6% in FY 2019 -20 with fewer deployments and reimbursements for the City s Firefighters. Throughout the end of FY2016 -17 and all of FY 2017 -18, City of Schertz Firefighters were deployed to disasters statewide ranging from Hurricane Harvey aftermath to wildfires to render aid. These deployments are fully reimbursed by Federal and State programs. FY 2018 -19 saw the final reimbursements being made for those incidents. Expenses: The overall FY 2019 -20 General Fund Operating Budget increased 6.6% from FY 2018 -19 year end estimates. This increase includes $631,000 for new positions and personnel programs for Police, Fire, Animal Services, Engineering, Streets, Parks, and Fleet Services. The new personnel assignments will be based on an independent firm s staffing recommendations after review of the practices and service levels of the City and the feedback received in the 2019 Citizen Survey. Another notable item for the FY 2019 -20 Budget is the implementation of the Classification & Compensation Study s first year recommendation. This study by a 3rd party reviews market wages and makes recommendations for compensation adjustments for City staff. Having comparable market wages is important so the City can retain good employees and fill vacancies with qualified individuals. The upcoming budget has $275,000 set aside to act on the study s recommendation. The remainder of the increase from the FY 2018 -19 year end estimates is to continue the annual merit program for staff, set a contingency amount at 0.8% of the budget, and to estimate all tax reimbursement agreements with applicable business in Schertz will be earned and paid. In FY 2017 -18 a new permit software began the implementation process. The total project cost is estimated to be $375,000 and will improve the plan review and permit issuing process by making it streamlined for a faster and more convenient way for developers 1 of 256 and residents to build in Schertz. The estimated remaining project cost remaining to be expensed is $190,000 for FY 2019 -20. City Council The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end estimates. This budget will now include the Volunteer Appreciation Luncheon which was moved from special events. New tablets, phones, and monitors will be purchased in FY 2019 -20 in anticipation of new councilmembers. City Manager The FY 2019 -20 Budget increases 8.1% from the FY 2018 -19 year end estimate due to full year funding of the City Manager and second Assistant City Manager positions. Municipal Court The FY 2019 -20 Budget decreases 6.9% from the FY 2018 -19 year end estimate with the transfer of a court clerk to the Inspections Division as a Development Specialist. 311 Customer Service The FY 2019 -20 Budget decreases 14.9% from the FY 2018 -19 year end estimate due to personnel savings. Planning & Zoning The FY 2019 -20 Budget increases 8.0% from the FY 2018 -19 year end estimate to send more Planning & Zoning Commissioners to training. Legal Services The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. City Secretary The FY 2019 -20 Budget decreases 7.2% from the FY 2018 -19 year end estimate due to personnel turnover. Non - Departmental The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will now be located in the Parks Department and will no longer require a transfer. Public Affairs The FY 2019 -20 Budget decreases 7.3% from the FY 2018 -19 year end estimate due to approving lower cost design and postage contracts for the magazine. Engineering The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 2 of 256 GIS The FY 2019 -20 Budget increases 1.7% from the FY 2018 -19 year end estimate for higher personnel and training costs. Police The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate. Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City renews 4 leased vehicles for use by the Police Department and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20. Fire Rescue The FY 2019 -20 Budget will increase 1.8% from the FY 2018 -19 year end estimate from higher personnel costs related to the annual merit and the update to the holiday pay policy. Inspections The FY 2019 -20 Budget increases 2.1 % from the FY 2018 -19 year end estimate. Higher personnel and staff support costs from being fully staffed are offset by lower capital outlay. Streets The FY 2019 -20 Budget will increase 1.1 % from the FY 2018 -19 year end estimate. Personnel will increase 26.9% with the addition of a Street Worker II and 2 Street Worker I positions to help keep up regular maintenance street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category. Parks The FY 2019 -20 Budget will increase 2.0% from the FY 2018 -19 year end estimate. This increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also included in this increase is the transfer of event expenses from Special Events. Pools The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due to the decrease in utility services, professional services, operating equipment. This decrease was offset by an increase in Contract Maintenance to update the value to actual costs incurred by the YMCA. Event Facilities The FY 2019 -20 Budget will increase 11.3% from the FY 2018 -19 year end estimate due to the cleaning contract for the Civic Center not being fully executed until FY 2019 -20. Also included in the increase is the purchase of replacement office equipment. Library The FY 2019 -20 budget will decrease 0.2% from the FY 2018 -19 year end estimate. The increase in general operating costs will be offset by the 2018 -19 one time increase of $20,000 for library materials that is not included in the 2019 -20 budget. 3 of 256 Animal Services The FY 2019 -20 Budget will increase 39.2% from the FY 2018 -19 year end estimates due to the increase in personnel costs from the addition of 2 full time Animal Shelter Technicians and the purchase of a replacement Animal Service Officer vehicle. Information Technology The Information Technology FY 2019 -20 Budget decrease 6.6% from the FY 2018 -19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new permit software of $190,424 plus the cost of the phone system emergency location module. These costs were offset by the purchase of the new phone system that was implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget. Human Resources The FY 2019 -20 Budget will increase 0.4% from the FY 2018 -19 year end estimate due to the lower then expected unemployment claims in FY 2018 -19. This increase is offset by the removal of the Class & Comp Study that was funded in FY 2018 -19 but not in FY 2019 -20. Finance The FY 2019 -20 Budget will increase 0.6% from the FY 2018 -19 year end estimate due to a higher personnel estimates caused by lower expected turnover. Purchasing & Asset Management The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate due to general operating cost increases. Fleet Services The FY 2019 -20 Budget will increase 29.4% from the FY 2018 -19 year end estimate due the additional personnel costs of the new Fleet Manager position as well as the transfer of a facilities services technician position that was converted into a Fleet Administrative Assistant. Facility Services The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due to the transfer of 1 facilities services technician position to the fleet department to be converted to Administrative assistant. In addition, the decrease is also due to lower costs for building maintenance. City Assistance The FY 2019 -20 Budget will decrease 0.8% from the FY 2018 -19 year end estimate due to a decrease in the donation expense for the senior center to match revenue projections. This decrease is offset by an increase in the transportation assistance program to match growth. Court Restricted Funds The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 4 of 256 Interest & Sinking Fund Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end estimate with the issuance of Certificates of Obligation, Series 2019. Water & Sewer Fund Revenue: Revenues for FY 2019 -20 are expected to increase 13.1% from the FY 2017- 18 year end estimate with a $2.4 million transfer from reserves to fund capital projects. Expenses: The FY 2019 -20 Budget increases 10.6% from the FY 2018 -19 year end estimates to fund a new water main, utility relocations, waterline replacements, and water tank painting. Utility Billing The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate with additional postage costs and the purchase of a replacement vehicle. Administration The FY 2019 -20 Budget will decrease 0.5% from the FY 2018 -19 year end estimate. Increases in personnel costs for the annual merit program, in Fund Charges /Transfers for additional contributions to Schertz Seguin Local Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water pipeline project and south wastewater treatment plant construction, in Maintenance $100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle purchases in Capital Outlay. Capital Recovery Fund Water Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. Capital Recovery Fund - Sewer Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. Drainage Fund Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with new commercial and residential development occurring in the City. Overall revenue will increase 0.2% from the prior year which saw the remainder or a one time contribution from Cibolo for the Cibolo Creek Bridge reconstruction. 5 of 256 Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end estimate for the operating accounts not including projects. The increase is due to higher personnel costs related to the annual merit program, setting a contingency at $30,000, additional Maintenance Services for a new outsourced mowing contract to improve services, and additional large equipment and vehicle purchases. EMS Fund Revenue: Revenues for FY 2019 -20 are expected to increase 0.2% from FY 2018 -19 year end estimates. The additional transports increasing revenue is offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide coverage for each community serviced by the C Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply coordinator, and Paramedic school program for EMTs. In addition to these programs, capital outlay has increased $364,500 for a replacement ambulance and 2 replacement vehicles. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2019 -20 is projected to increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance Agreements. Expenses: The expenses for FY 2019 -20 are projected to increase by 6,175,000 from the FY 2018 -19 year end estimate to include an additional $ 5,675,000 in Annual Infrastructure Grants associated with SEDC Performance Agreements and $500,000 as a contribution for improvements on Main Street. Special Events Fund Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19 year end estimates due to all events with the exception of Walk for Life and Hal Baldwin Scholarship being moved to the General Fund to be tracked in the parks department. Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1 % from the FY 2019 -20 year end estimates. This decrease is caused by moving multiple events to the general fund to be assigned to the parks department. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018- 19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018- 19 year end estimates with the continued implementation of the communication master plan. 6 of 256 Hotel Motel Tax Fund Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19 year end estimates due to recent events that may effect capacity. Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic Center which increased the budget higher than it is normally. Park Fund Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the FY 2018 -19 year end estimates from new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used from reserves. Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end estimate. Park development for FY 2019 -20 for two new pavilions at the Community Playscape and Crescent Bend Park and replacing a woodchip path with decomposed granite at Heritage Oaks Park. Tree Mitigation Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018- 19 year end estimate with an expected additional new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year end estimate for additional tree trimming and planting shade trees throughout the city. Library Fund Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018- 19 year end estimate due to fewer estimated book sales. Expenses: 19 -20 Budget decreases 33.0% from the FY 2018- 19 year end estimates with fewer purchases of library materials. Historical Committee Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY 2018 -19. Expenses: 2018 -19 Budget. 7 of 256 19 -20 Budget will remain the as the FY Prosecuting ■ * Attorney* City Secretary Citizens Mayor & City Council City Manager* 0 Municipal Court City Attorney* Judge Assistant to the Assistant City Assistant City Executive Director City Manager Manager Manager Economic Operations Development Development Deveopment Schertz Economic Public Affairs Police Services Development Corporation Fire Rescue 1= Engineering Parks, Recreation, EMS a"Community Public Works Information Technology Fleet & Facility Is Library Services Geographic Human Resources Information Systems Finance 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 6,870,567 7,238,194 8,355,808 6,811,047 8,359,442 9,060,241 Taxes 18,449,210 20,507,460 21,519,002 20,347,243 22,410,167 23,448,050 Franchises 2,213,197 2,308,335 2,373,687 1,623,950 2,337,000 2,184,000 Permits 2,304,765 2,244,153 1,604,320 1,136,684 1,596,310 1,742,250 Licenses 63,164 73,381 56,760 56,700 69,160 56,860 Fees 2,661,261 2,587,847 1,843,973 1,991,773 2,368,010 2,390,134 Fines & Forfeitures 23,339 20,902 22,000 12,024 13,000 12,000 Inter - Jurisdictional 876,885 887,256 967,008 744,618 961,512 934,984 Fund Transfers 2,484,140 2,989,901 5,063,249 2,163,155 2,811,303 7,512,457 Miscellaneous 513,522 918,108 706,550 871,664 1,088,210 907,250 TOTAL REVENUES 29,589,483 32,537,343 34,156,549 28,947,813 33,654,672 39,187,985 EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL 93,412 79,763 103,959 80,134 92,393 108,837 CITY MANAGER 1,077,769 1,256,251 1,161,522 895,403 1,102,087 1,191,289 MUNICIPAL COURT 342,228 368,540 346,940 298,351 364,028 338,749 CUSTOMER RELATIONS -311 117,777 121,141 121,957 100,597 126,128 107,359 PLANNING & ZONING 214,454 220,761 240,266 181,504 233,629 252,393 LEGAL SERVICES 150,698 129,958 160,000 77,903 155,000 150,000 CITY SECRETARY 190,571 200,851 207,049 179,242 216,158 200,678 NONDEPARTMENTAL 2,352,849 2,424,967 2,777,167 2,003,417 2,226,762 3,221,768 PUBLIC AFFAIRS 319,030 301,935 652,091 527,829 650,058 602,287 RECORDS MANAGEMENT 47,680 62,624 0 0 0 0 SCHERTZ TALES MAGAZINE 349,950 370,241 0 ( 350) 0 0 ENGINEERING 540,453 639,481 739,220 575,974 764,278 795,060 GIS 163,735 172,851 175,311 151,912 179,050 182,053 TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,685,482 5,071,915 6,109,571 7,150,473 POLICE 6,870,567 7,238,194 8,355,808 6,811,047 8,359,442 9,060,241 FIRE RESCUE 4,076,531 4,806,193 5,275,184 4,287,706 5,344,301 5,440,917 INSPECTIONS 811,916 923,193 895,579 810,242 974,938 995,205 MARSHAL'S OFFICE 481,980 372,049 0 0 0 0 TOTAL PUBLIC SAFETY 12,240,994 13,339,628 14,526,571 11,908,995 14,678,681 15,496,363 PUBLIC ENVIRONMENT STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 9 of 256 8 -07 -2019 02:12 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PARKS & RECREATION 0 0 0 0 0 4,000,000 PARKS 970,348 1,059,505 1,610,307 1,178,038 1,529,691 1,565,756 SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878 EVENT FACILITIES 117,289 125,438 425,605 262,883 353,718 393,772 TOTAL PARKS & RECREATION 1,716,693 1,763,517 2,675,790 1,794,872 2,459,939 2,529,406 CULTURAL 1,571,949 ----- - - - - -- ----------- 2,526,081 ----- - - - - -- ----- - - - - -- 24,898 ----- - - - - -- ----- - - - - -- 2,960,905 ----- - - - - -- ----- - - - - -- 633,163 ----- - - - - -- ----- - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- LIBRARY 904,485 945,948 967,904 826,360 993,841 991,998 TOTAL CULTURAL 904,485 945,948 967,904 826,360 993,841 991,998 HEALTH ANIMAL SERVICES 555,661 529,980 500,269 393,437 494,819 688,547 ENVIRONMENTAL HEALTH 204,879 199,779 0 0 0 0 TOTAL HEALTH 760,540 729,759 500,269 393,437 494,819 688,547 INTERNAL SERVICE INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,492 2,626,020 2,452,588 HUMAN RESOURCES 428,739 506,860 687,385 437,803 582,466 584,830 FINANCE 604,458 565,676 625,482 498,900 602,723 606,277 PURCHASING & ASSET MGT 191,858 230,539 229,399 192,569 230,002 232,488 FLEET SERVICE 695,951 750,015 880,543 660,755 822,070 1,063,732 BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,177,022 1,536,029 1,491,394 TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,693,540 6,399,310 6,431,309 PROJECTS 0 0 0 0 0 4,000,000 CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000 COURT - RESTRICTED FUNDS 357 6,500 45,000 0 22,433 22,992 TOTAL MISC & PROJECTS 298,521 318,591 377,666 238,403 355,099 4,352,992 TOTAL EXPENDITURES 28,017,534 30,011,261 34,131,651 25,986,908 33,021,509 39,187,985 REVENUE OVER /(UNDER) EXPENDITURES 1,571,949 ----- - - - - -- ----------- 2,526,081 ----- - - - - -- ----- - - - - -- 24,898 ----- - - - - -- ----- - - - - -- 2,960,905 ----- - - - - -- ----- - - - - -- 633,163 ----- - - - - -- ----- - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 10 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 11 of 256 (----- -- - - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 11,128,370 11,849,652 13,122,952 13,423,044 13,450,000 14,060,000 000 - 411110 Disable Veterans Assist Pymnt 0 0 0 201,117 201,117 300,000 000 - 411200 Advalorem Tax - Delinquent ( 192) 73,378 50,000 46,486 50,000 50,000 000 - 411300 Advalorem Tax -P &I 54,759 85,694 50,000 57,664 65,000 50,000 000 - 411500 Sales Tax Revenue -Gen Fund 7,223,574 8,455,341 8,252,000 6,558,414 8,600,000 8,944,000 000 - 411600 Bingo Tax 31 11 50 24 50 50 000 - 411700 Mixed Beverage Tax 42,668 43,384 44,000 60,494 44,000 44,000 TOTAL Taxes 18,449,210 20,507,460 21,519,002 20,347,243 22,410,167 23,448,050 Franchises 000 - 421200 Center Point /Entex Energy 68,524 80,245 82,989 75,797 83,000 90,000 000 - 421220 City Public Service 910,771 975,967 1,022,834 691,054 1,020,000 1,020,000 000 - 421240 Guadalupe Valley Elec Co -op 423,898 454,085 423,554 290,851 423,000 455,000 000 - 421250 New Braunfels Utilities 69,790 71,119 74,473 49,206 75,000 78,000 000 - 421300 Time Warner -State Franchise 273,989 305,571 298,638 241,405 300,000 180,000 000 - 421460 AT &T Franchise Fee 200,597 137,206 152,419 110,962 150,000 75,000 000 - 421480 Other Telecom Franchise - ROW 135,724 129,917 162,781 48,219 130,000 130,000 000 - 421500 Solid Waste Franchise Fee 129,905 154,225 156,000 116,455 156,000 156,000 TOTAL Franchises 2,213,197 2,308,335 2,373,687 1,623,950 2,337,000 2,184,000 Permits 000 - 431100 Home Occupation Permit 490 490 500 490 500 500 000 - 431205 Bldg Permit- Residential 630,839 688,249 618,520 390,822 529,560 550,000 000 - 431210 Bldg Permit - Commercial 630,642 687,368 270,000 93,094 270,000 350,000 000 - 431215 Bldg Permit- General 534,711 329,072 220,000 274,842 335,000 350,000 000 - 431300 Mobile Home Permit 300 350 300 650 650 400 000 - 431400 Signs Permit 5,482 5,458 5,800 8,066 8,500 5,600 000 - 431500 Food Establishmnt Permit 62,715 60,950 63,000 60,760 63,000 63,000 000 - 431600 Garage Sale Permit 9,490 2,135 0 0 0 0 000 - 431700 Plumbing Permit 139,490 161,472 128,800 99,149 128,800 138,950 000 - 431750 Electrical Permit 71,500 82,140 65,500 56,900 65,500 70,900 000 - 431800 Mechanical Permit 71,800 76,940 65,900 50,940 65,900 68,300 000 - 431900 Solicitor /Peddler Permit 1,485 2,620 1,500 6,130 2,000 2,300 000 - 431950 Animal /Pet Permit 365 90 1,000 0 500 500 000 - 432000 Cert of Occupancy Prmt 5,650 6,450 6,500 6,900 6,500 6,300 000 - 432100 Security Alarm Permit 40,356 51,697 36,000 36,721 42,900 43,000 000 - 432300 Grading /Clearing Permit 9,046 14,646 15,000 11,738 12,000 12,500 000 - 432400 Development Permit 61,037 39,252 81,000 16,495 40,000 50,000 000 - 435000 Fire Permit 29,368 33,025 25,000 22,988 25,000 30,000 000 - 436010 Network Nodes 0 1,750 0 0 0 0 TOTAL Permits 2,304,765 2,244,153 1,604,320 1,136,684 1,596,310 1,742,250 Licenses 000 - 441000 Alcohol Beverage License 7,075 7,085 8,000 6,158 8,000 8,100 000 - 441300 Mobile Home License 160 80 160 80 160 160 000 - 442000 Contractors License 52,600 63,660 45,600 48,250 58,000 45,600 000 - 444000 Pet License 3,329 2,556 3,000 2,212 3,000 3,000 TOTAL Licenses 63,164 73,381 56,760 56,700 69,160 56,860 11 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES 2016 -2017 ACTUAL C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 451000 Municipal Court Fines 742,592 642,041 382,303 573,377 668,010 664,160 000 - 451100 Arrest Fee 28,080 24,743 21,012 21,663 25,290 25,680 000 - 451110 Expunction Fee 90 0 120 0 160 160 000 - 451200 Warrant Fees 102,156 75,203 98,000 62,041 69,468 73,560 000 - 451210 Court - Claims & Judgements ( 1,856) 0 0 ( 215) 0 0 000 - 451320 Civil Justice Fee -Court 0 0 29 0 0 0 000 - 451321 Civil Justice Fee -State 0 0 262 0 0 0 000 - 451340 Judicial Fee -City 3,854 3,315 2,776 2,886 3,377 3,432 000 - 451400 Traffic Fine Costs TTL 13,403 11,712 6,000 10,196 12,068 12,168 000 - 451510 Juvenile Case Mgmt Fee 32,149 27,696 23,236 24,079 28,149 28,668 000 - 451520 Truancy Fees 5,706 4,889 3,934 4,471 5,188 5,352 000 - 451600 Technology Fund Fee 24,918 22,098 18,793 19,238 22,433 22,992 000 - 451700 Security Fee 19,355 16,678 7,475 14,428 16,873 17,244 000 - 451800 Time Payment Fee -City 5,936 4,986 4,119 4,290 4,881 4,968 000 - 451850 State Fines 10% Service Fee 38,000 29,598 20,000 35,756 41,412 38,752 000 - 451900 DPS Payment -Local 7,581 5,916 6,210 4,726 5,193 5,592 000 - 452000 Child Safety Fee 3,210 6,798 4,874 7,641 10,708 10,356 000 - 452100 Platting Fees 66,500 53,000 57,000 50,500 59,500 59,000 000 - 452200 Site Plan Fee 28,000 36,000 38,000 29,000 34,000 36,000 000 - 452300 Plan Check Fee 894,728 817,115 514,260 394,133 500,000 625,000 000 - 452320 Tree Mitigation Admin Fee 11,800 17,369 12,000 1,298 12,000 15,000 000 - 452400 BOA /Variance Fees 3,111 5,778 6,500 2,750 4,750 5,000 000 - 452600 Specific Use /Zone Chng Fee 20,500 23,938 18,000 18,800 21,650 18,000 000 - 452710 Zoning Ltr & Dev Rights 2,400 1,950 1,950 3,900 3,000 1,950 000 - 453100 Reinspection Fees 108,427 169,225 100,100 192,915 220,000 170,000 000 - 453110 Swim Pool Inspection Fee 2,530 2,620 2,920 1,320 2,900 2,500 000 - 453200 Lot Abatement 2,243 1,615 5,000 750 2,500 5,000 000 - 453211 Admin Fee - Inspections 15,800 24,600 15,500 9,900 15,500 18,600 000 - 453310 Misc Inspection Fees 0 3,613 0 400 500 0 000 - 453710 Foster Care 1,200 1,100 1,200 353 500 500 000 - 454200 Pool Gate Admission Fee 25,465 23,053 24,000 18,723 24,000 24,000 000 - 454300 Seasonal Pool Pass Fee 5,894 4,410 5,000 4,260 5,000 5,000 000 - 456120 Senior Center Meal Fee 802 802 0 401 800 0 000 - 456500 HAZ MAT Fees 400 0 5,000 1,041 5,000 5,000 000 - 456600 Fire Re- inspection Fee 1,200 1,145 1,000 443 500 1,000 000 - 458000 Sale of General Fixed Assets 0 19,252 20,000 0 0 20,000 000 - 458100 Sale of Merchandise 0 0 0 2,086 3,000 0 000 - 458110 Sale of Mdse - GovDeals 52,261 86,052 25,000 100,207 120,000 80,000 000 - 458400 Civic Center Rental Fees 194,964 210,428 197,000 204,448 215,000 200,000 000 - 458401 Capital Recovery Fee -Civic C 14,660 8,220 7,500 14,205 15,000 7,500 000 - 458450 North Center Rental Fees 26,397 26,582 23,000 21,810 23,000 23,000 000 - 458460 Senior Center Rental 8,100 4,600 7,200 6,300 7,000 7,000 000 - 458500 Community Center Rental Fees 31,978 40,651 35,000 35,547 38,000 35,000 000 - 458510 Grand Ballroom Rental Fees 0 0 0 2,500 0 0 000 - 458540 Bluebonnet Hall Rental Fees 0 0 0 75 0 0 000 - 458550 Pavilion Rental Fees 19,498 20,380 20,000 16,992 20,000 20,000 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,800 7,800 7,800 7,500 000 - 458570 Non - Resident SYSA League 0 13,080 10,000 19,170 20,000 10,000 12 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458650 NonResident User Fee -BVYA 8,451 9,670 10,000 3,240 10,000 10,000 000 - 458660 BVYA Utility Reimbursement 26,160 21,919 15,000 7,166 15,000 15,000 000 - 458670 SYSA Utility Reimbursement 0 5,465 15,000 1,924 7,500 7,500 000 - 458675 Lions Futbol Utility Reimbrsm 9,376 8,860 10,000 7,032 10,000 10,000 000 - 458700 Vehicle Impoundment 9,860 10,920 10,000 7,820 9,440 10,000 000 - 459200 NSF Check Fee 50 25 100 100 100 100 000 - 459300 Notary Fee 126 96 200 42 125 100 000 - 459400 Maps,Copies,UDC & Misc Fees 40 35 0 30 45 0 000 - 459600 Animal Adoption Fee 18,581 18,827 12,500 9,002 12,000 12,000 000 - 459700 Pet Impoundment Fee 6,267 6,257 6,300 4,268 4,000 5,000 000 - 459800 Police Reports Fee 6,019 5,723 5,800 4,546 5,690 5,800 000 - 459990 Fire - False Alarm Fee 4,500 0 0 0 0 0 TOTAL Fees 2,661,261 2,587,847 1,843,973 1,991,773 2,368,010 2,390,134 Fines & Forfeitures Contribution -SEDC 0 265,000 0 0 0 000 - 463000 Library Fines 23,339 20,902 22,000 12,024 13,000 12,000 TOTAL Fines & Forfeitures 23,339 20,902 22,000 12,024 13,000 12,000 Inter - Jurisdictional Interest Earned 4,707 26,901 35,000 56,716 70,000 000 - 473100 Bexar Co - Fire 21,078 36,886 21,077 5,269 21,077 21,077 000 - 473200 City of Seguin -Fire Contract 29,231 30,108 29,231 25,090 30,108 30,107 000 - 473300 Guadalupe Co- Library 217,152 217,152 218,000 180,960 217,152 185,300 000 - 473400 Randolph AFB- Animal Control 1,200 200 1,200 0 200 500 000 - 474200 Library Services - Cibolo 35,000 35,002 35,000 0 35,000 35,000 000 - 474210 Library Services -Selma 31,540 21,750 22,000 23,475 23,475 24,000 000 - 474400 Dispatch Service - Cibolo 160,000 160,000 166,000 160,000 160,000 166,000 000 - 474600 School Crossing Guard - Bexar C 37,806 43,763 38,000 26,973 38,000 36,000 000 - 474610 School Cross Guard - Guadalupe 38,879 43,636 38,500 31,593 38,500 39,000 000 - 474700 School Officer Funding 255,000 255,000 348,000 265,128 348,000 348,000 000 - 474750 Crime Victim Liaison Agreemen 50,000 43,760 50,000 26,130 50,000 50,000 TOTAL Inter - Jurisdictional 876,885 887,256 967,008 744,618 961,512 934,984 Fund Transfers 000 - 480000 Indirect Costs -EMS 150,087 170,087 175,587 131,690 150,000 179,100 000 - 480100 Indirect Costs -Hotel /Motel 66,405 67,605 67,582 50,687 67,582 74,428 000 - 481000 Transfer In - Reserves 0 0 2,226,359 0 0 4,694,140 000 - 482100 Transfer In- Reserves -Ct Tech 0 0 26,207 0 26,207 0 000 - 485000 Interfund Charges- Drainage -5% 184,425 271,430 295,157 221,368 295,157 243,114 000 - 486000 Interfund Chrges -Admin W &S 1,186,812 1,344,140 1,365,998 1,024,498 1,365,998 1,404,372 000 - 486202 Transfer In- Water &Sewer Fund 0 0 4,000 0 4,000 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 4,000 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 1,000 1,000 000 - 487000 Interfund Charges -Fleet 397,581 344,026 370,729 278,282 370,729 361,258 000 - 488000 Interfund Charges -4B 430,445 441,395 456,630 456,630 456,630 461,045 000 - 489000 Transfer In 68,385 86,219 70,000 0 70,000 86,000 000 - 489620 Contribution -SEDC 0 265,000 0 0 0 0 TOTAL Fund Transfers 2,484,140 2,989,901 5,063,249 2,163,155 2,811,303 7,512,457 Miscellaneous 000 - 491000 Interest Earned 4,707 26,901 35,000 56,716 70,000 80,000 13 of 256 8 -07 -2019 02:12 PM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 491200 Investment Income 136,001 242,255 235,000 312,348 415,000 400,000 000 - 491800 Gain /Loss ( 1,421) ( 16,292) 0 ( 9,867) 0 0 000 - 491900 Unrealized Gain /Loss - Capone ( 11,305) ( 777) 0 15,679 0 0 000 - 492500 Proceeds from Capital Lease 0 42,829 0 0 0 0 000 - 493000 Donations - Others 0 20 0 50 50 0 000 - 493120 Donations - Public Library 4,044 6,854 10,000 7,664 10,000 10,000 000 - 493400 Donations - Animal Control 18,191 12,979 15,000 3,147 5,000 5,000 000 - 493401 Donations -A /C Microchip 640 675 1,000 277 0 0 000 - 493402 Donations - Spay &Neuter 810 87 1,000 0 0 0 000 - 493403 Donation -A.S Adoption Trailer 552 0 0 0 0 0 000 - 493404 Donations -TNR Program 0 0 500 0 0 0 000 - 493460 Donations- Parks 13,741 11,356 10,000 3,161 10,000 10,000 000 - 493465 Donations - Senior Center 10,572 11,472 10,000 9,558 10,000 10,000 000 - 493502 Donations -PD 4,222 27,000 0 ( 24,345) 500 0 000 - 493503 Donation -Fire Rescue 9,541 15,350 0 1,740 0 0 000 - 493505 Donations - Police Events 0 0 0 0 0 3,000 000 - 493700 July 4th Activities 0 0 0 0 0 26,000 000 - 493701 Proceeds - Holidazzle 0 0 0 0 0 1,500 000 - 493704 Moving on Main 0 0 0 0 0 3,000 000 - 494481 LawEnforcemtOfficersStnd &Educ 3,679 3,823 3,650 4,341 5,000 0 000 - 494482 Grants - Police, Fire, Gen Fund 4,892 1,474 3,000 0 0 2,500 000 - 495100 Mobile Stage Rental Fees 1,550 3,650 2,100 2,050 2,050 2,100 000 - 497000 Misc Income -Gen Fund ( 25,323) 27,727 60,000 35,037 50,000 25,000 000 - 497005 Schertz Magazine Advertising 186,000 147,755 140,000 121,125 145,000 140,000 000 - 497100 Misc Income - Police 17,866 11,240 3,800 8,094 9,022 9,000 000 - 497106 Misc Income - Special Events 0 0 0 0 0 14,150 000 - 497150 Misc Income -Fire Department 1,750 970 0 0 0 0 000 - 497200 Misc Income - Library 4,965 5,331 4,500 4,014 4,500 4,500 000 - 497210 Misc Income- Library Copier 18,187 19,558 18,000 17,586 18,000 18,000 000 - 497300 Misc Income - Animal Control 390 299 0 320 400 0 000 - 497400 Misc Income- Streets Dept 51,735 28,275 60,000 21,004 20,000 30,000 000 - 497460 Misc Income -Parks 0 0 0 140 0 0 000 - 497500 Misc Income -TML Ins. Claims 9,252 36,098 20,000 17,218 30,000 20,000 000 - 497550 Misc Income -TML WC Reimbursmn 11,957 2,074 15,000 1,531 5,000 10,000 000 - 497600 Misc Income - Vending Mach 2,257 2,365 2,500 2,270 2,500 2,500 000 - 497610 Misc Income -Muni Court 0 2,036 0 154 170 0 000 - 498000 Reimbursmnt -Gen Fund 20,359 8,355 20,000 0 10,000 20,000 000 - 498100 Reimburmnt Fire - Training 7 0 500 0 0 0 000 - 498105 Reimbursmt Police OT -DEA 5,764 17,213 0 12,795 18,000 18,000 000 - 498110 Reimburmnt Fire -Emg Acti -OT 3,267 212,799 30,000 234,841 235,000 30,000 000 - 498150 Reimbursement - Library 4,673 6,355 6,000 13,018 13,018 13,000 TOTAL Miscellaneous 513,522 918,108 706,550 871,664 1,088,210 907,250 TOTAL REVENUES 29,589,483 32,537,343 34,156,549 28,947,813 33,654,672 39,187,985 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 14 of 256 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART 15 of 256 PERFORMANCE INDICATORS Number of ordinances passed 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Number of ordinances passed 48 50 50 Number of resolutions passed 172 170 170 Requests for Information 28 10 15 Number of Council Meetings 47 47 47 Requests for Agenda Items 26 16 16 Council on the Go Meetings 3 3 3 Council HOA Presidents Meeting 1 2 2 Meeting Attendance rate 96 96 96 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Meeting Attendance rate 96 96 96 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $35,410 $36,165 $36,787 Supplies 143 700 650 City Support Services 20,578 25,225 32,500 Operations Support 29 300 300 Staff Support 22,979 22,000 26,600 Professional Services 0 8,000 10,000 Operating Equipment 0 0 2,000 Total $79,763 $92,393 $108,837 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end estimates. This budget will now include the Volunteer Appreciation Luncheon which was moved from special events. New tablets, phones, and monitors will be purchased in FY 2019 -20 in anticipation of new councilmembers. 16 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 8 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY COUNCIL Personnel Services 150- 511110 Regular 24,809 26,699 23,097 20,576 24,302 24,462 150 - 511240 Allowances 6,183 6,195 9,424 7,814 9,293 9,711 150 - 511310 FICA - Employer 2,370 2,516 2,488 2,171 2,570 2,614 TOTAL Personnel Services 33,361 35,410 35,009 30,561 36,165 36,787 Supplies 150- 521000 Operating Supplies 591 63 500 158 200 400 150 - 521100 Office Supplies 39 80 500 482 500 250 TOTAL Supplies 630 143 1,000 640 700 650 City Support Services 150 - 532600 City Elections 26,390 19,137 18,000 17,110 17,228 18,000 150 - 532800 Special Events 7,979 1,441 9,500 7,460 8,000 14,500 TOTAL City Support Services 34,369 20,578 27,500 24,570 25,228 32,500 Utility Services 150- 533330 Telephone /Internet 0 625 0 0 0 0 TOTAL Utility Services 0 625 0 0 0 0 Operations Support 150- 534200 Printing & Binding 336 29 300 178 300 300 TOTAL Operations Support 336 29 300 178 300 300 Staff Support 150 - 535100 Uniforms 910 117 500 374 400 400 150 - 535300 Memberships 10,663 11,808 15,000 11,712 12,000 13,000 150 - 535400 Publications 147 0 150 0 100 200 150 - 535500 Training /Travel 12,274 11,055 16,500 6,248 9,500 13,000 TOTAL Staff Support 23,993 22,979 32,150 18,334 22,000 26,600 Professional Services 150 - 541300 Other Consl /Prof Services 0 0 8,000 5,850 8,000 10,000 TOTAL Professional Services 0 0 8,000 5,850 8,000 10,000 Rental /Leasing Operating Equipment 150 - 571000 Furniture & Fixtures 723 0 0 0 0 0 150- 571300 Computer & Periphe. < $5,000 0 0 0 0 0 2,000 TOTAL Operating Equipment 723 0 0 0 0 2,000 TOTAL CITY COUNCIL 93,412 79,763 103,959 17 of 256 80,134 92,393 108,837 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 18 of 256 CITY MANAGER 2017 -18 2018 -19 2019 -20 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 5 5 5 ECONOMIC DEVELOPMENT 2017 -18 2018 -19 2019 -20 Executive Director 1 1 1 Business Retention Manager 0 1 1 Economic Development Analyst 1 1 1 Economic Development Specialist 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total $1,231,129 $1,073,315 $1,158,464 457 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total $1,231,129 $1,073,315 $1,158,464 457 2,000 2,000 8,154 3,000 6,000 1,635 414 0 0 100 50 13,429 21,888 24,775 1,447 1,370 0 $1,256,251 $1,102,087 $1,191,289 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.1 % from the FY 2018 -19 year end estimate due to full year funding of the City Manager and second Assistant City Manager positions. 19 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 9 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY MANAGER 823,242 Personnel Services 856,019 151- 511110 Regular 764,837 151 - 511120 Overtime 0 151- 511180 LTD 2,245 151 - 511210 Longevity 6,140 151- 511220 Clothing Allowance 312 151 - 511230 Certification Allowance 2,880 151 - 511240 Allowances 14,400 151 - 511310 FICA - Employer 53,708 151- 511350 TMRS- Employer 126,667 151 - 511355 ICMA Contributions - Employer 10,000 151- 511410 Health - Employer 64,734 151 - 511500 Workers' Compensation 1,233 TOTAL Personnel Services 1,047,156 Supplies 139,054 10,000 151 - 521100 Office Supplies 2,286 151- 521300 Motor Veh. Supplies 0 TOTAL Supplies 2,286 City Support Services 909,699 823,242 653,522 793,100 856,019 0 485 0 0 485 2,349 2,552 1,611 2,459 2,654 7,456 7,649 8,115 8,115 6,896 312 312 96 96 0 2,880 2,880 886 886 0 9,692 13,968 6,092 7,200 6,984 61,081 63,820 46,801 61,919 66,034 151,653 137,028 108,070 129,625 139,054 10,000 0 0 0 0 75,106 70,859 52,847 68,867 79,249 900 1,052 1,048 1,048 1,089 1,231,129 1,123,847 879,088 1,073,315 1,158,464 448 1,850 1,654 2,000 2,000 9 0 0 0 0 457 1,850 1,654 2,000 2,000 151- 532800 Special Events 5,093 8,154 6,000 0 3,000 6,000 TOTAL City Support Services 5,093 8,154 6,000 0 3,000 6,000 Utility Services 151- 533500 Vehicle Fuel 233 1,635 2,000 414 414 0 TOTAL Utility Services 233 1,635 2,000 414 414 0 Operations Support 151 - 534200 Printing 6 Binding 24 0 50 0 100 50 TOTAL Operations Support 24 0 50 0 100 50 Staff Support 151- 535100 Uniforms 352 278 775 564 775 775 151 - 535200 Employee Recognition 2,028 1,865 5,000 565 2,500 5,000 151- 535300 Memberships 3,783 1,231 4,000 4,113 4,113 4,000 151 - 535400 Publications 493 781 500 383 500 500 151- 535500 Training /Travel 11,213 6,518 11,650 5,958 11,500 11,500 151 - 535510 Meeting Expenses 4,912 2,757 4,750 1,246 2,500 3,000 151 - 535600 Professional Certification 196 0 0 0 0 0 TOTAL Staff Support 22,977 13,429 26,675 12,829 21,888 24,775 20 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Operating Equipment 151 - 571000 Furniture & Fixtures 0 1,447 1,100 1,370 1,370 0 TOTAL Operating Equipment 0 1,447 1,100 1,370 1,370 0 Capital Outlay TOTAL CITY MANAGER 1,077,769 1,256,251 1,161,522 895,356 1,102,087 1,191,289 21 of 256 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are compl summons, complaints, warrants, past due letters, and show cause hearing letters. directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal municipal court trials, preparing and drafting complaints, arranging for the appropriate circumstances. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. 22 of 256 Implement the use of new technology and other innovative practices to maintain efficient and security. Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. Renovate front counter to include and efficient work station for clerks and defendants. ORGANIZATIONAL CHART MUNICIPAL COURT 2017 -18 2018 -19 2019 -20 Court Administrator 1 1 1 Senior Deputy Court Clerk /Juvenile Case Manager 1 1 1 Deputy Court Clerk 4* 2 2 TOTAL POSITIONS 6 4 4 *One unfunded 23 of 256 PERFORMANCE INDICATORS Traffic Citations Filed 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Traffic Citations Filed 5,316 5,186 5,056 State Law Citations Filed 1,303 1,348 1,303 Municipal Ordinances Filed 170 133 100 Cases Disposed Charges Processed per Clerk 7,409 6761 6559 1,852 2,253 2,186 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Cases Disposed Charges Processed per Clerk 7,409 6761 6559 1,852 2,253 2,186 Cases Disposed per Clerk 24% 33% 33% 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 24% 33% 33% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $296,831 $285,136 $259,189 Supplies 1,668 1,400 1,500 City Support Services 158 975 750 Operations Support 730 2,531 2,500 Staff Support 5,465 6,186 7,110 Court Support 96 500 700 Professional Services 61,642 65,200 64,000 Maintenance Services 1,950 2,100 3,000 Total $368,540 $364,028 $338,749 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 6.9% from the FY 2018 -19 year end estimate with the transfer of a court clerk to the Inspections Division as a Development Specialist. 24 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 11 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET MUNICIPAL COURT - -- --- --- -- -- -- --------------- Personnel Services 152- 511110 Regular 186,323 199,766 170,908 163,893 190,606 170,114 152 - 511120 Overtime 70 0 0 0 0 0 152- 511180 LTD 554 645 530 434 591 527 152 - 511210 Longevity 6,356 6,563 7,097 7,247 7,247 7,957 152- 511230 Certification Allowance 1,200 1,200 2,037 935 1,073 1,746 152 - 511310 FICA - Employer 14,211 15,281 13,757 12,500 15,218 13,738 152- 511350 TMRS- Employer 31,213 33,488 29,051 27,795 31,858 28,697 152 - 511410 Health - Employer 34,501 39,660 31,188 30,616 38,317 36,183 152- 511500 Workers' Compensation 316 228 227 226 226 227 TOTAL Personnel Services 274,744 296,831 254,795 243,646 285,136 259,189 Supplies 152- 521100 Office Supplies 1,623 1,668 2,000 1,553 1,400 1,500 TOTAL Supplies 1,623 1,668 2,000 1,553 1,400 1,500 City Support Services 152- 532800 Special Events 431 158 975 326 975 750 TOTAL City Support Services 431 158 975 326 975 750 Utility Services Operations Support 152 - 534200 Printing 6 Binding 869 730 3,000 893 2,531 2,500 TOTAL Operations Support 869 730 3,000 893 2,531 2,500 Staff Support 152- 535100 Uniforms 492 439 700 548 700 600 152 - 535300 Memberships 22 520 810 575 775 810 152- 535400 Publications 223 473 500 0 300 500 152 - 535500 Training /Travel 2,178 1,935 3,500 2,108 2,250 3,000 152- 535500.Training /Travel - Juv Case Mg 213 770 1,000 459 700 700 152 - 535510 Meeting Expenses 1,835 1,329 2,000 1,026 1,461 1,500 TOTAL Staff Support 4,964 5,465 8,510 4,716 6,186 7,110 Court Support 152 - 536500 Court /Jury Cost 186 96 700 444 500 700 TOTAL Court Support 186 96 700 444 500 700 25 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 12 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152- 541310 Judges Services 26,950 39,245 37,500 29,123 37,500 42,300 152 - 541320 Prosecutor Services 28,900 22,200 35,500 16,150 27,200 21,000 152- 541330 Interpreter Services 380 197 960 0 500 700 TOTAL Professional Services 56,230 61,642 73,960 45,273 65,200 64,000 Maintenance Services 152- 551400 Minor & Other Equip. Maint. 50 0 0 0 0 0 152 - 551800 Other Maintenance Agreements 3,092 1,950 3,000 1,500 2,100 3,000 TOTAL Maintenance Services 3,142 1,950 3,000 1,500 2,100 3,000 Rental /Leasing Operating Equipment 152 - 571000 Furniture & Fixtures 39 0 0 0 0 0 TOTAL Operating Equipment 39 0 0 0 0 0 Capital Outlay TOTAL MUNICIPAL COURT 342,228 368,540 346,940 298,351 364,028 338,749 26 of 256 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Public Affairs Office Manager. GOALS AND OBJECTIVES To provide excellent customer service to all callers To provide consistent and accurate information to all callers To reduce or eliminate abandoned calls To reduce or eliminate misrouted calls To improve call tracking capabilities to better analyze callers need for service 27 of 256 ORGANIZATIONAL CHART CUSTOMER RELATIONS /311 2017 -18 2018 -19 2019 -20 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Rep (PT) 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 406 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 406 600 500 52,200 53,796 53,000 439 490 450 211 224 220 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $120,394 $124,928 $106,429 Supplies 89 100 100 Staff Support 103 830 830 Operating Equipment 555 270 0 Total $121,141 $126,128 $107,359 28 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 14.9% from the FY 2018 -19 year end estimate due to personnel savings. 29 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 13 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CUSTOMER RELATIONS -311 ---------------------- ---------------------- Personnel Services 153- 511110 Regular 85,167 86,753 85,362 71,493 87,678 76,906 153 - 511120 Overtime 65 22 243 237 300 243 153- 511180 LTD 206 222 219 156 272 191 153 - 511210 Longevity 3,497 3,785 4,073 5,061 5,061 1,774 153- 511310 FICA - Employer 6,739 6,882 6,851 5,836 7,100 6,033 153 - 511350 TMRS- Employer 14,273 14,615 14,468 12,404 14,864 12,603 153 - 511410 Health - Employer 7,489 8,020 9,648 4,775 9,540 8,579 153 - 511500 Workers' Compensation 131 97 113 113 113 100 TOTAL Personnel Services 117,567 120,394 120,977 100,074 124,928 106,429 Supplies 153 - 521100 Office Supplies 40 89 150 88 100 100 TOTAL Supplies 40 89 150 88 100 100 Staff Support 153 - 535100 Uniforms 99 103 180 165 180 180 153- 535300 Memberships 71 0 0 0 0 0 153 - 535500 Training /Travel 0 0 350 0 650 650 TOTAL Staff Support 170 103 530 165 830 830 Operating Equipment 153 - 571000 Furniture 6 Fixtures 0 555 300 270 270 0 TOTAL Operating Equipment 0 555 300 270 270 0 TOTAL CUSTOMER RELATIONS -311 117,777 121,141 121,957 30 of 256 100,597 126,128 107,359 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND 111 9►yi1:4Ll k9 31*181 N IaI Eel ►1 The Planning & Zoning Division cultivates orderly growth and development of the community, safeguards the public interest, and promotes social justice by working to expand choice and opportunity for all. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES Successfully and thoughtfully implement new permitting software to provide increased customer service, transparency, and efficiency on all project reviews. Continue to move towards electronic submittals for development projects in order to prepare for a smooth transition into our new software, City View. Review and update the Comprehensive Land Plan for the City, specifically in areas that are currently under delayed annexation development agreements and soon to be annexed, which will shape the future of Schertz to meet the desires and goals of the residents. Continue to reevaluate and modify regulations within the Schertz Unified Development Code in order to accommodate the evolving needs of our residents and make the development process more efficient and effective. 31 of 256 Continue to implement the Joint Land Use Study Strategies to ensure the compatibility of land uses and development surrounding Randolph AFB. Continue to update the website to provide improved customer service by updating forms, flowcharts, providing information on current residential and commercial developments, and providing information on public hearing on Promote staff development including continued education and cross training to provide outstanding customer service. Scan and convert project case files into a digital media to improve access and availability. Ensure that anew article for the Schertz Magazine From the Development Whiteboard column is published quarterly to provide helpful information, transparency, and improved customer service for all residents. Continue to provide weekly current residential and commercial projects within the City. Implement a yearly program to raise awareness for National Community Planning Month to include school presentations, community outreach via social media, and an article in the Schertz Magazine. /_T4901LY,Ial69a►Yil4Z III V Received the 2018 Certificate of Achievement for Planning Excellence by the American Planning Association Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Staff for the fifth year in a row. Maintained and expanded upon the partnership with Joint Base San Antonio (JBSA). Attended various continuing education classes including National APA Conference, Texas APA State Conference, Certified Floodplain Manager training, Deer Oak Supervisor Excellence & Leadership Certificate Series, Deer Oaks training sessions to include Business Etiquette and Professionalism, Maintaining Respect and Civility in the Workplace, and Managing Stress in the Workplace. 32 of 256 Lead and participated in the Process Improvement Team to improve customer service and operations by creating and revising current development processes, practices and applications. Maintained partnerships with developers and land owners to create and update Planned Development Districts that contain a mix of residential and commercial land uses. Improved partnerships with local utility providers to include, Guadalupe Valley Electric Coop., Cibolo Creek Municipal Authority, Texas Department of Transportation, by increasing communication. Assisted in the Unified Development Code updated for Article 8, Section 21.8.2 in relation to Accessory Structures to provide increased flexibility for residents. Completed weekly updates to the commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. n which staff members write articles to provide information and updates to the residents. Including an article in relation to National Community Planning Month, an article in relation to an overview of the Planning & Community Development Department 2018 year, an article in relation to the UDC amendment for Accessory Structures / Shed regulations. Implemented a new agenda software to be utilized for the various boards and commissions to increase the ease of agenda and agenda packet creation. 33 of 256 ORGANIZATIONAL CHART Planning a Zoning Inspec PLANNING AND ZONING 2017 -18 2018 -19 2019 -20 Senior Planner 1 1 1 Planner 1 2 2 2 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Plats 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Plats 35 36 37 Site Plans and Master Plan 31 32 28 Variances/Waivers 17 13 10 Zone Changes and Specific Use Permits 13 12 12 UDC/ Comp. Plan Revisions 6 4 6 Annexation 1 0 1 All Plats $53,000 $59,500 $59,000 Site Plan, Master Plan $36,000 $36,000 $36,000 Variance $5778 $5000 $5,000 Zone Change, Specific Use Permit $23,938 $21,650 $18,000 Other (Zoning Letters and Additional Admin fees) $1950 $2,400 $1950 Total Revenue 34 of 256 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $204,100 $202,885 $209,784 Supplies $1,274 $2,863 $2,070 Operations Support 162 174 186 Staff Support 15,060 26,755 39,953 Professional Services 10 100 100 Operating Equipment 155 852 300 Total $220,761 $233,629 $252,393 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.0% from the FY 2018 -19 year end estimate to send more Planning & Zoning Commissioners to training. 35 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING ----------------- ----------------- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 14 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 154 - 534200 Printing & Binding 154- 511110 Regular 134,420 139,803 143,928 124,245 148,025 145,456 154 - 511120 Overtime 2,781 3,901 4,171 2,639 4,000 4,850 154- 511180 LTD 388 436 446 235 459 451 154 - 511210 Longevity 510 1,140 1,292 992 992 1,364 154- 511230 Certification Allowance 900 900 873 762 900 873 154 - 511310 FICA - Employer 10,137 10,801 11,492 9,817 11,775 11,666 154- 511350 TMRS- Employer 22,260 23,523 24,269 20,780 24,650 24,370 154 - 511410 Health - Employer 22,314 23,438 23,469 9,911 11,901 20,568 154- 511500 Workers' Compensation 204 158 184 183 183 186 TOTAL Personnel Services 193,915 204,100 210,124 169,565 202,885 209,784 Supplies 16 100 100 TOTAL Professional Services 105 10 100 154- 521000 Operating Supplies 418 916 611 108 1,619 901 154 - 521100 Office Supplies 979 358 900 381 900 900 154- 521600 Equip Maint Supplies 53 0 344 0 344 269 TOTAL Supplies 1,451 1,274 1,855 489 2,863 2,070 City Support Services Utilitv Services Operations Support 154 - 534200 Printing & Binding 70 162 174 7 174 186 TOTAL Operations Support 70 162 174 7 174 186 Staff Support 154- 535100 Uniforms 608 710 650 242 650 650 154 - 535300 Memberships 855 1,379 1,655 776 1,655 1,685 154- 535400 Publications 0 146 750 0 750 750 154 - 535500 Training /Travel Staff 12,230 7,248 16,700 9,535 16,700 22,868 154- 535500.Training /Travel Commission 4,758 5,578 6,000 22 6,000 13,000 154 - 535510 Meeting Expenses 462 0 1,000 0 1,000 1,000 TOTAL Staff Support 18,913 15,060 26,755 10,575 26,755 39,953 Professional Services 154 - 541500 State /County Admin Fees 105 10 100 16 100 100 TOTAL Professional Services 105 10 100 16 100 100 36 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 15 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 154 - 571000 Furniture & Fixtures 0 155 1,258 852 852 300 TOTAL Operating Equipment 0 155 1,258 852 852 300 Capital Outlay TOTAL PLANNING & ZONING 214,454 220,761 240,266 181,504 233,629 252,393 37 of 256 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. 38 of 256 ORGANIZATIONAL CHART Operations Support 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Operations Support $9,057 $10,000 $10,000 Professional Services 120,901 145,000 140,000 Total $129,958 $155,000 $150,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with less planned billable hours for legal services. 39 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES - ----- -- - -- --- -------------- Operations Support 155- 534100 Advertising /Legal Notices 12,036 9,057 10,000 2,302 10,000 10,000 TOTAL Operations Support 12,036 9,057 10,000 2,302 10,000 10,000 Professional Services 155- 541200 Legal Svcs 138,662 120,901 150,000 75,601 145,000 140,000 TOTAL Professional Services 138,662 120,901 150,000 75,601 145,000 140,000 TOTAL LEGAL SERVICES 150,698 129,958 160,000 77,903 155,000 150,000 40 of 256 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the preservation and Council Services. supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES Department are to provide the following services for the City of Schertz: Public Information requests. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Process Liens (filed and released) Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 41 of 256 Public Education (Student Mayor /Council Program, Volunteer Fair) Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2017 -18 2018 -19 2019 -20 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2017 -18 2018 -19 2019 -20 Workload Actual Estimated Budget Ordinances Passed and Processed 48 50 50 Resolutions Passed and Processed 172 170 170 Council Meetings Attended 50 50 50 Open Records 325 350 350 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 99% 99% 100% Documents completed, signed, scanned within 48 hours of council approval 96% 97% 100% Council meeting minutes transcribed within 48 hours following Council meeting 98% 100% 100% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 42 of 256 Alcohol permits processed within the month of expiration 70% 75% 75% Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 4 4 4 2017 -18 2018 -19 2019 -20 Education Initiatives Actual Estimated Budget Volunteer Fair 1 1 1 Student Mayor /Councilmember for the Day Program 4 4 4 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimated Budget Personnel $186,550 $198,755 $184,478 Supplies 974 1,150 1,150 City Support Services 9,743 12,000 10,000 Operations Support 60 100 150 Staff Support 3,523 4,153 4,500 Total $200,851 $216,158 $200,678 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 7.2% from the FY 2018 -19 year end estimate due to personnel turnover. 43 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY - -- --- -- - -- --- -------------- Personnel Services 164- 511110 Regular 164 - 511180 LTD 164- 511210 Longevity 164 - 511310 FICA - Employer 164- 511350 TMRS- Employer 164 - 511410 Health - Employer 164- 511500 Workers' Compensation TOTAL Personnel Services Supplies 164- 521100 Office Supplies TOTAL Supplies City Support Services 164- 532700 Records Management TOTAL City Support Services Utility Services Operations Support 164- 534200 Printing & Binding TOTAL Operations Support Staff Support 164- 535100 Uniforms 164 - 535300 Memberships 164- 535400 Publications 164 - 535500 Training /Travel TOTAL Staff Support Professional Services Operating Equipment 164 - 571000 Furniture & Fixtures TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 19 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 131,556 135,370 135,043 124,278 145,155 132,945 382 427 419 294 450 412 1,925 2,189 2,583 2,776 2,776 1,804 9,627 10,343 10,522 9,488 11,317 10,304 21,465 22,201 22,221 20,522 23,691 21,524 15,230 15,872 15,437 12,686 15,193 17,319 202 148 174 173 173 170 180,387 186,550 186,399 170,218 198,755 184,478 1,319 974 1,150 1,100 1,150 1,150 1,319 974 1,150 1,100 1,150 1,150 4,975 9,743 15,000 3,776 12,000 10,000 4,975 9,743 15,000 3,776 12,000 10,000 0 60 100 28 100 150 0 60 100 28 100 150 0 30 100 0 0 150 899 958 1,000 903 903 1,050 297 228 300 238 250 300 2,695 2,307 3,000 2,978 3,000 3,000 3,890 3,523 4,400 4,119 4,153 4,500 0 0 0 0 0 400 0 0 0 0 0 400 44 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES Capital Outlay C I T Y O F S C H E R T Z PAGE: 20 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL CITY SECRETARY 190,571 200,851 207,049 179,242 216,158 200,678 45 of 256 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Total 390,963 148,764 160 1,705,944 63,454 115,683 $2,424,967 PROGRAM JUSTIFICATION AND ANALYSIS $462,894 178,781 150 1,478,272 48,285 58,380 $2,226,762 $1,033,000 156,000 200 1,974,583 47,235 10,750 $3,221,768 The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will no be located in the Parks Department and will no longer require a transfer. 46 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimated Budget City Support Services Operations Support Staff Support City Assistance Professional Services Fund Charges /Transfers Total 390,963 148,764 160 1,705,944 63,454 115,683 $2,424,967 PROGRAM JUSTIFICATION AND ANALYSIS $462,894 178,781 150 1,478,272 48,285 58,380 $2,226,762 $1,033,000 156,000 200 1,974,583 47,235 10,750 $3,221,768 The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The City Support services increase is to set a total $300,000 in a contingency funds and $275,000 to act on the Classification and Compensation study recommendation. City Assistance will increase $496,000 in anticipation of paying out all eligible tax reimbursements to applicable businesses. The fund transfer to the Special Events fund has been removed as these events will no be located in the Parks Department and will no longer require a transfer. 46 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 21 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL - ----- --- -- -- -- --------------- 228,966 Supplies 228,966 City Support Services 0 167- 532200 County Appraisal District 204,082 167 - 532210 Tax Assessor /Collector - Sevice 0 167- 532500 City Insurance - Commercial 170,251 167 - 532900 Contingencies 3,999 167- 532901 Contingencies - Personnel 0 TOTAL City Support Services 378,333 Utility Services 200,000 Operations Support 100,000 167- 534000 Postage 10,517 167 - 534300 Equipment Maint - Copiers 136,049 167- 534500 Memberships - Organizations 7,500 167 - 534810 Electronic Filing Services ( 465) 167- 534999 Misc. Expense 0 TOTAL Operations Support 153,601 Staff Support 160 167- 535500 Training /Travel 166 TOTAL Staff Support 166 City Assistance 581,537 167- 537100 Medical Services -EMS Contract 504,084 167 - 537200 Main Street Local Program 0 167 - 537450 Tax Reimbursements /Abatements 1,207,245 TOTAL City Assistance 1,711,329 Professional Services 1,263,193 167- 541300 Other Consl /Prof Services 8,155 167 - 541400 Auditor /Accounting Service 18,000 167- 541500 State /County Admin Fees 35 167 - 541600 Misc Bank Charges 656 167- 541650 Investment Management Fee 3,395 167 - 541800 Credit Card Service Fee 41,733 167- 541810 Credit Cards Fees - AMEX 0 TOTAL Professional Services 71,974 206,572 228,966 170,843 228,966 230,000 0 18,000 0 18,000 18,000 180,505 180,000 208,680 215,000 210,000 3,886 88,236 928 928 200,000 0 100,000 0 0 375,000 390,963 615,202 380,452 462,894 1,033,000 9,117 11,000 1,929 11,000 11,000 129,204 140,000 118,683 140,000 140,000 7,500 7,500 7,500 7,500 0 2,717 5,000 143 5,000 5,000 227 0 15,281 15,281 0 148,764 163,500 143,536 178,781 156,000 160 250 73 150 200 160 250 73 150 200 556,325 581,537 581,537 581,537 602,583 0 35,000 0 35,000 35,000 1,149,619 1,263,193 861,735 861,735 1,337,000 1,705,944 1,879,730 1,443,272 1,478,272 1,974,583 2,460 0 0 0 0 0 0 0 0 0 35 35 0 35 35 699 600 729 750 700 3,400 0 2,295 0 0 54,126 48,000 31,221 45,000 45,000 2,734 2,600 1,839 2,500 1,500 63,454 51,235 36,084 48,285 47,235 47 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges /Transfers 167- 548106 Transfer Out- Special Events 37,447 65,683 56,500 0 53,130 0 167 - 548401 Transfer Out - Bond Fund 0 50,000 0 0 0 0 167- 548615 Transfer Out - Hist. Committe 0 0 10,750 0 5,250 10,750 TOTAL Fund Charges /Transfers 37,447 115,683 67,250 0 58,380 10,750 Maintenance Services Operating Equipment Capital Outlay TOTAL NONDEPARTMENTAL 2,352,849 2,424,967 2,777,167 2,003,417 2,226,762 3,221,768 48 of 256 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 350 employees, elected and appointed officials, as well as an estimated city population of 40,092. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,000 copies; including 13,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES To be the primary source of City information for all current and potential residents and businesses. To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. To provide excellent customer service to all callers while providing accurate information. 49 of 256 ORGANIZATIONAL CHART PUBLIC AFFAIRS 2017 -18 2018 -19 2019 -20 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 Events Specialist 1 0 0 Events Manager 1 0 0 TOTAL POSITIONS 6 4 4 PERFORMANCE INDICATORS Press Releases Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 50 of 256 10 2017 -18 2018 -19 2019 -20 Workload /Output Measures Actual Estimate Budget Press Releases Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 50 of 256 10 32 35 389 420 400 N/A 39 45 80 80 75 180,000 187,500 186,000 Total Schertz Magazine Articles /Ads /Photos produced 500 550 550 Percentage of Magazine Contracted 50% 50% 50% Average cost per Advertising Run outside of the magazine 585 200 200 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Total Schertz Magazine Articles /Ads /Photos produced 500 550 550 Percentage of Magazine Contracted 50% 50% 50% Average cost per Advertising Run outside of the magazine 585 200 200 Schertz Magazine Ad revenue City Sponsored /Non - revenue 153,080 140,850 145,000 45,000 26,325 25,000 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non - revenue 153,080 140,850 145,000 45,000 26,325 25,000 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $451,537 $298,028 $291,844 Supplies 2,216 695 700 City Support Services 0 2,610 1,000 Operations Support 17,911 41,205 47,343 Staff Support 6,496 10,520 10,900 Professional Services 256,613 297,000 250,500 Operating Equipment 28 0 0 Total $734,801 $650,058 $602,287 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget decreases 7.3% from the FY 2018 -19 year end estimate due to approving lower cost design and postage contracts for the magazine. 51 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS - ----- -- - -- --- -------------- Personnel Services 170- 511110 Regular 170 - 511120 Overtime 170 - 511180 LTD 170 - 511210 Longevity 170 - 511230 Certification Allowance 170 - 511310 FICA - Employer 170 - 511350 TMRS- Employer 170 - 511410 Health - Employer 170 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 170 - 521000 Operating Supplies 170 - 521010 Operating Supplies- Events 170 - 521100 Office Supplies TOTAL Supplies City Support Services 170 - 532800 Other Events TOTAL City Support Services Operations Support 170 - 534000 Postage 170 - 534100 Advertising 170 - 534200 Printing S Binding 170 - 534500 Memberships - Organizations 170 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 170 - 535100 Uniforms 170 - 535300 Memberships 170 - 535400 Publications 170 - 535500 Training /Travel TOTAL Staff Support Professional Services 170 - 541300 Other /Consl /Prof Services 170 - 541305 Prof Services - Writers /Photog 170 - 541350 Magazine- Printing Services 170- 541355 Design Services 170 - 541360 Magazine- Postage 170 - 541365 Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 201,085 2 203,058 2 202,593 1 179,379 2 214,394 2 207,914 235 3 311 1 1,213 4 422 6 600 9 970 586 6 637 6 624 3 396 6 665 6 645 3,944 4 4,629 3 3,560 3 3,828 3 3,560 4 4,258 0 0 0 0 0 1 100 5 500 0 0 15,545 1 15,791 1 15,855 1 13,970 1 16,719 1 16,296 33,024 3 33,566 3 33,483 2 29,678 3 35,001 3 34,040 22,040 1 18,941 3 30,873 2 21,841 2 26,330 2 27,453 311 2 234 2 260 2 259 2 259 2 268 276,771 2 277,168 2 288,461 2 249,873 2 298,028 2 291,844 0 2 224 1 100 9 95 9 95 0 0 655 9 925 0 0 0 0 0 0 0 0 640 9 976 9 950 4 472 6 600 7 700 1,296 2 2,125 1 1,050 5 567 6 695 7 700 0 0 0 4 4,000 1 1,975 2 2,610 1 1,000 0 0 0 4 4,000 1 1,975 2 2,610 1 1,000 3,224 1 1,036 1 14,800 1 1,111 1 18,050 1 18,050 6,520 1 10,920 7 7,250 6 6,993 7 7,150 7 7,750 4,626 3 3,770 1 15,550 6 6,021 1 15,350 2 21,000 229 1 187 5 500 2 255 2 255 2 255 566 3 328 4 450 1 198 4 400 2 288 15,165 1 16,241 3 38,550 1 14,577 4 41,205 4 47,343 126 3 32 2 220 0 0 2 220 2 220 55 2 20 2 200 0 0 0 0 0 0 134 0 0 3 300 1 130 3 300 2 200 2,356 3 3,202 9 9,380 7 7,441 1 10,000 1 10,480 2,670 3 3,253 1 10,100 7 7,572 1 10,520 1 10,900 22,900 0 0 4 42,300 3 36,437 4 40,500 2 20,000 52 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 24 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 170 - 571000 Furniture & Fixtures 229 28 3,150 0 0 0 TOTAL Operating Equipment 229 28 3,150 0 0 0 TOTAL PUBLIC AFFAIRS 319,030 301,935 652,091 527,829 650,058 602,287 53 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET RECORDS MANAGEMENT ------------------ ------------------ Personnel Services 171- 511110 Regular 22,911 30,363 0 0 0 0 171 - 511120 Overtime 0 33 0 0 0 0 171 - 511180 LTD 74 100 0 0 0 0 171 - 511210 Longevity 1,752 1,896 0 0 0 0 171 - 511310 FICA - Employer 1,820 2,410 0 0 0 0 171 - 511350 TMRS- Employer 4,077 5,214 0 0 0 0 171 - 511410 Health - Employer 7,217 7,753 0 0 0 0 171 - 511500 Workers' Compensation 57 42 0 0 0 0 TOTAL Personnel Services 37,908 47,812 0 0 0 0 Supplies 171 - 521000 Operating Supplies 31 0 0 0 0 0 TOTAL Supplies 31 0 0 0 0 0 Utility Services Operations Support Staff Support 171 - 535100 Uniforms 0 55 0 0 0 0 171 - 535500 Training /Travel 0 231 0 0 0 0 TOTAL Staff Support 0 286 0 0 0 0 Professional Services 171 - 541310 Contractual Services 9,741 14,527 0 0 0 0 TOTAL Professional Services 9,741 14,527 0 0 0 0 Operating Equipment TOTAL RECORDS MANAGEMENT 47,680 62,624 0 0 0 0 54 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE ---------------------- ---------------------- Personnel Services 172- 511110 Regular 172 - 511120 Overtime 172 - 511180 LTD 172 - 511210 Longevity 172 - 511240 Allowances 172 - 511310 FICA - Employer 172 - 511350 TMRS- Employer 172 - 511410 Health - Employer 172 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 172 - 521100 Office Supplies TOTAL Supplies Operations Support 172- 534000 Postage 172 - 534200 Printing & Binding 172 - 534550 Business Meetings /Networking TOTAL Operations Support Staff Support 172 - 535100 Uniforms 172 - 535300 Memberships 172 - 535500 Training /Travel 172 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 172 - 541305 Prof Services - Writers /Photog 172 - 541350 Printing Services 172 - 541355 Design Services 172- 541360 Postage Services 172 - 541365 Delivery Services TOTAL Professional Services Fund Charges /Transfers C I T Y O F S C H E R T Z PAGE: 2 6 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 90,723 8 89,232 0 0 0 0 0 0 0 365 0 0 0 0 0 0 0 0 0 194 1 156 0 0 0 0 0 0 0 1,076 2 290 0 0 0 0 0 0 0 1,154 0 0 0 0 0 0 0 0 0 7,106 6 6,850 0 0 0 0 0 0 0 15,051 1 14,449 0 0 0 0 0 0 0 13,183 1 15,482 0 0 0 0 0 0 0 145 9 98 0 0 0 0 0 0 0 128,997 1 126,557 0 0 0 0 0 0 0 181 9 91 0 0 0 0 0 0 0 181 9 91 0 0 0 0 0 0 0 618 2 231 0 0 0 0 0 0 0 367 1 1,223 0 0 0 0 0 0 0 0 2 216 0 0 0 0 0 0 0 985 1 1,670 0 0 0 0 0 0 0 57 9 97 0 0 0 0 0 0 0 235 1 170 0 0 0 0 0 0 0 1,000 2 2,690 0 0 0 0 0 0 0 209 0 0 0 0 0 0 0 0 0 1,501 2 2,957 0 0 0 0 0 0 0 55 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 27 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 172- 571310 Computer Software 126 0 0 0 0 0 TOTAL Operating Equipment 126 0 0 0 0 0 TOTAL SCHERTZ TALES MAGAZINE 349,950 370,241 0 ( 350) 0 0 56 of 256 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering is responsible for the development and implementation of the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure both privately and publicly constructed follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 57 of 256 ORGANIZATIONAL CHART ENGINEERING 2017 -18 2018 -19 2019 -20 City Engineer 1 1 1 Engineer 1 1 2 Senior Graduate Engineer (previously Stormwater Manager) 1 1 1 Graduate Engineer 1 1 1 Project Manager 1 1 1 Engineering Inspector 2 2 2 TOTAL POSITIONS 71 7 1 8 ACCOMPLISHMENTS AND GOALS FY 2018 -2019 Accomplishments Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Corbett Elevated Storage Tank in construction • Woman Hollering Creek Wastewater Trunk Main - design complete, easement acquisition underway • Street Preservation and Maintenance Project (based on PCI) - in construction • Trail and Bike Lane Project (technical support for Parks) - in design Began Development of Water and Wastewater Master Plans and Capital Improvement Plan and Impact Fee Study Update Began Implementation of Roadway Impact Fee Program 58 of 256 Continued implementation of results of Pavement Condition Analysis Project using Pavement Condition Index values to create and implement Street Preservation and Maintenance (SPAM) program Supported Public Works Department with technical and project management support of projects • Various Drainage Projects • Water Storage Tank Painting • FM 1103 Utility Relocation Supported strong partnership with TxDOT and acted as liaison to TxDOT projects in Schertz • Expansion and improvements on FM 1103 • Planning for improvements on FM 1518 • Operational improvements on IH 35 north of FM 1103 Completed engineering review, development support, and construction inspection of numerous residential and commercial subdivisions and site development projects FY 2019 -2020 Goals Continue improvement and update of standard construction details, technical specifications, and design guidelines Continue development and implementation of comprehensive 10 -year Capital Improvement Program including water, wastewater, drainage, and roadway projects Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance Provide efficient, clear review of construction plans and other development submittals Continue promotion of efficacy of TSAC activities and actions PERFORMANCE INDICATORS Capital Improvement Projects (number active) Grading and Clearing Permits 38 30 35 Issued 59 of 256 2017 -18 2018 -19 2019 -20 Workload/Output Measures Actual Estimate Budget Capital Improvement Projects (number active) Grading and Clearing Permits 38 30 35 Issued 59 of 256 Grading and Clearing Permits Active (Average Monthly 4 47 5 51 4 48 Concurrent Maximum) Grading and Clearing Permits 5 50 5 53 5 50 Active (Concurrent Maximum) Grading and Clearing Permits 4 466 2 275 3 300 Issued acreage Number of Non - Construction Plan Reviews (includes master 9 91 7 75 8 85 plans, plats, site plans, etc.) Residential Subdivision Construction number of 7 7 2 2 3 3 projects (completed projects) Residential Subdivision Construction dollar value of $ $7.9 mil $ $1.6 mil $ $3.5 mil public improvements (completed projects) Commercial Subdivision Construction number of 1 1 5 5 2 2 projects (completed projects) Commercial Subdivision Construction dollar value of $0.8 mil $ $2.3 mil $ $1.0 mil public improvements 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $614,555 $639,431 $724,000 Supplies 1,324 2,720 2,650 City Support Services 650 900 448 Utility Services 2,908 4,118 3,839 Operations Support 48 100 100 Staff Support 8,886 12,658 19,464 Professional Services 11,111 71,000 40,000 Operating Equipment 0 3,351 4,559 Capital Outlay 0 30,000 0 Total $639,481 $764,278 $795,060 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 Personnel $614,555 $639,431 $724,000 Supplies 1,324 2,720 2,650 City Support Services 650 900 448 Utility Services 2,908 4,118 3,839 Operations Support 48 100 100 Staff Support 8,886 12,658 19,464 Professional Services 11,111 71,000 40,000 Operating Equipment 0 3,351 4,559 Capital Outlay 0 30,000 0 Total $639,481 $764,278 $795,060 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 4.0% from the year end estimate with the addition of a second Engineer position. This increase is partially offset by less expected plan review professional services and less capital outlay. 60 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 28 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ENGINEERING 440,465 Personnel Services 514,677 173- 511110 Regular 337,341 173 - 511180 LTD 925 173- 511210 Longevity 3,661 173 - 511230 Certification Allowance 2,770 173 - 511310 FICA - Employer 25,892 173 - 511350 TMRS- Employer 53,596 173 - 511410 Health - Employer 37,240 173 - 511500 Workers' Compensation 2,633 TOTAL Personnel Services 464,056 Supplies 46,030 60,515 173 - 521000 Operating Supplies 684 173- 521100 Office Supplies 931 173 - 521300 Motor Vehicle Supplies 0 TOTAL Supplies 724,000 1,616 City Support Services 501 173 - 532400 Computer Fees 6 Licenses 295 TOTAL City Support Services 295 Utility Services 132 173 - 533330 Telephone /Internet 0 173- 533500 Vehicle Fuel 1,190 TOTAL Utility Services 1,190 Operations Support 900 173- 534000 Postage 0 173 - 534200 Printing 6 Binding 102 TOTAL Operations Support 102 Staff Support 1,618 1,526 173 - 535100 Uniforms 1,171 173- 535300 Memberships 400 173 - 535400 Publications 88 173 - 535500 Training /Travel 4,160 173 - 535510 Meeting Expenses 0 173 - 535600 Professional Certification 612 TOTAL Staff Support 6,431 441,845 440,465 385,538 456,738 514,677 1,396 1,365 980 1,416 1,595 4,399 5,840 5,287 5,287 6,811 3,000 2,619 2,539 3,000 2,619 32,690 34,329 28,576 35,574 40,079 72,507 72,495 63,543 74,474 83,720 56,689 54,824 46,030 60,515 71,918 2,029 2,436 2,427 2,427 2,581 614,555 614,373 534,920 639,431 724,000 0 740 501 740 1,200 1,192 1,500 476 1,500 1,100 132 480 58 480 350 1,324 2,720 1,035 2,720 2,650 650 900 0 900 448 650 900 0 900 448 0 1,618 1,526 1,618 839 2,908 2,500 2,479 2,500 3,000 2,908 4,118 4,005 4,118 3,839 48 0 0 0 0 0 100 0 100 100 48 100 0 100 100 1,735 2,148 404 2,148 3,198 315 1,120 294 1,120 2,420 0 500 180 500 500 6,181 8,000 3,373 8,000 12,156 76 320 241 320 620 578 570 380 570 570 8,886 12,658 4,871 12,658 19,464 61 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 29 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 2,824 0 0 0 0 0 173 - 541100 Engineering Services 0 5,399 25,000 2,231 25,000 30,000 173 - 541300 Other Professional Services 0 0 10,000 195 10,000 10,000 173- 541310 Prof Svcs -Plan Review 63,579 5,712 36,000 0 36,000 0 TOTAL Professional Services 63,579 11,111 71,000 2,426 71,000 40,000 Maintenance Services Rental /Leasin 173- 561100 Rental - Equipment 2,824 0 0 0 0 0 TOTAL Rental /Leasing 2,824 0 0 0 0 0 Operating Equipment 173 - 571000 Furniture & Fixtures 359 0 900 110 900 900 173 - 571300 Computer & Periphe. < $5000 0 0 2,451 0 2,451 3,659 TOTAL Operating Equipment 359 0 3,351 110 3,351 4,559 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 0 0 30,000 28,607 30,000 0 TOTAL Capital Outlay 0 0 30,000 28,607 30,000 0 TOTAL ENGINEERING 540,453 639,481 739,220 575,974 764,278 795,060 62 of 256 DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. CrZeL1 �Y_1►11X67: 01 x" 91V/:61 Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. Provide an interactive web mapping application accessible both internally and externally. Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. Continue to improve web application and database management expertise Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. Provide new physical addresses in support of the Development Services Department. Establish and refine data standards to aid data management and deployment. 63 of 256 DEPARTMENTAL DESCRIPTION The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. ORGANIZATIONAL CHART GIS 2017 -18 2018 -19 2019 -20 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS GIS Specific Projects 2017 -18 2018 -19 2019 -20 Percentage of Time per Task Actual Estimate Bud et GIS Specific Projects 83.4 54.8 62.8 GIS Customer Assistance 8.1 9.0 8.0 General Training /Conferences 5.6 3.9 4.9 Non - Department Related Projects 1.0 17.3 13.5 Administrative Overhead 1.9 15.0 10.8 64 of 256 Personnel 2017 -18 2018 -19 2019 -20 I Budget Actual Estimate Budget Personnel $166,318 $171,165 $168,253 Supplies 487 1,200 1,200 Staff Support 3,963 4,600 9,600 Rental /Leasing 2,084 2,085 3,000 Total $172,851 $179,050 $182,053 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 1.7% from the FY 2018 -19 year end estimate for higher personnel and training costs. 65 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 30 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET GIS Personnel Services 174- 511110 Regular 111,176 118,673 118,660 103,227 122,232 121,024 174 - 511180 LTD 324 377 368 267 379 375 174- 511210 Longevity 2,321 2,708 3,108 3,108 3,108 3,396 174 - 511310 FICA - Employer 8,543 9,166 9,308 8,069 9,589 9,510 174- 511350 TMRS- Employer 18,222 19,589 19,657 17,177 20,073 19,866 174 - 511410 Health - Employer 14,434 15,506 15,437 14,024 15,437 13,726 174- 511500 Workers' Compensation 391 299 348 347 347 356 TOTAL Personnel Services 155,410 166,318 166,886 146,218 171,165 168,253 Supplies 174- 521000 Operating Supplies 1,722 405 1,440 0 1,000 1,000 174 - 521100 Office Supplies 505 81 300 0 200 200 TOTAL Supplies 2,226 487 1,740 0 1,200 1,200 City Support Services Staff Support 174 - 535500 Training /Travel 4,015 3,963 4,600 3,957 4,600 9,600 TOTAL Staff Support 4,015 3,963 4,600 3,957 4,600 9,600 Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments 2,084 2,084 2,085 1,737 2,085 3,000 TOTAL Rental /Leasing 2,084 2,084 2,085 1,737 2,085 3,000 Operating Equipment TOTAL GIS 163,735 172,851 175,311 151,912 179,050 182,053 TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,685,482 5,071,868 6,109,571 7,150,473 66 of 256 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department patrols an approximate area of 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, Marshals and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire Departments and Animal Services, along with Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction and the promotion of public safety. The Investigations Division investigates offenses that occurred within the city, processes crime scenes and follows up through prosecution with the County and District Attorneys of all three counties. The Records Section receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the city; makes educational presentations to the students and staff, along with investigating crimes on campus. The Community Outreach Officer interacts with Home Owner Associations, provides education and crime prevention programs to the community and oversees the Citizens Police Academy and the Citizens on Patrol. Our new Crime Victim Liaison protects the rights and assists in the needs of not only the crime victims in Schertz, but Live Oak and Cibolo as well. GOALS AND OBJECTIVES Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. 67 of 256 To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 68 of 256 POLICE 2017 -18 2018 -19 2019 -20 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Lieutenants 4 4 4 Sergeants 6 6 6 Corporals 11 11 11 School Resource Sergeant 1 1 1 School Resource Corporal 1 1 1 School Resource Officer 1 2 2 Officers 31 31 32 DEA Task Force Operators 2 2 2 Traffic Corporal 1 1 1 Traffic Officer 1 1 1 Environmental Officer 1 1 1 Code Enforcement Officers 2 2 2 Sanitarian 1 1 1 Senior Administrative Assistant 1 1 1 Administrative Assistant 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 1 Crime Victim Liaison 1 1 1 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 1 105 1 106 107 LAW ENFORCEMENT COMMISSIONS 2017 -18 2018 -19 2019 -20 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 69 of 256 PERFORMANCE INDICATORS 2017 -18 2018 -19 2019 -20 Workload / Output i Actual Estimate I Budaet Dispatch -911 Calls 26,713 26,987 27,200 Patrol- Citations/Warnings Issued 9,115 9,045 9,100 Inv - Criminal Cases Filed w/ Prosecutor 914 948 975 Inv -Cases Investigated per Investigator 279 295 310 Inv -Total Cases Cleared 254 282 310 Records -Total Active Alarm Permits 3,084 3,675 3,800 Records -Open Records Requests 2,543 2,900 3,100 Federal Seizures $195,344 $39,000 $75,000 Crime Victim Liaison - Assigned Cases 236 480 520 Officer - Average Time on Calls 38:10 39:20 39:00 Environmental Health 2017 -18 2018 -19 2019 -20 Workload /Output Marshals Division Actual Estimate Budget Environmental Health Citizen Complaints 732 827 875 Food Establishment Inspections 211 290 300 Code Enforcement Code Violations Resolved 2,142 3,474 3,500 Bandit Signs Removed 1,347 2,500 2,700 Marshals Warrants Issued 1,598 1.806 1,800 Warrants Cleared 2,022 2,100 2,150 70 of 256 Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $6,221,395 $7,249,466 $7,585,622 Supplies 49,104 58,435 66,685 City Support Services 24,230 26,264 26,000 Utility Services 89,017 109,257 132,729 Operations Support 2,991 11,900 18,086 Staff Support 116,509 148,731 165,637 City Assistance 19,715 18,013 21,100 Professional Services 53,396 64,635 73,993 Maintenance Services 53,578 60,735 66,085 Rental /Leasing 0 0 57,600 Operating Equipment 78,831 236,568 264,690 Capital Outlay 529,428 375,438 582,015 Total $7,238,194 $8, 359, 442 $9,060,241 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate. Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City renews 4 leased vehicles for use by the Police Department and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20. 71 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 31 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 21,116 34,716 25,592 35,271 39,325 256 - 521100 Office Supplies 256- 511110 Regular 4,015,928 4,191,212 4,972,573 3,973,256 4,898,455 5,113,076 256 - 511120 Overtime 125,591 197,721 98,056 203,718 250,000 179,450 256- 511180 LTD 11,852 13,224 15,139 10,020 15,185 15,615 256 - 511210 Longevity 103,404 95,568 102,406 98,572 103,256 108,221 256- 511220 Clothing Allowance 58,256 59,606 70,949 55,923 69,467 72,462 256 - 511230 Certification Allowance 40,764 39,577 47,171 33,326 41,421 43,766 256- 511310 FICA - Employer 324,417 340,504 404,773 323,993 410,249 430,031 256 - 511350 TMRS- Employer 690,008 725,510 842,113 686,602 858,842 885,752 256- 511410 Health - Employer 503,878 522,959 649,838 460,756 559,765 692,812 256 - 511500 Workers' Compensation 47,490 35,514 42,989 42,826 42,826 44,437 TOTAL Personnel Services 5,921,589 6,221,395 7,246,007 5,888,992 7,249,466 7,585,622 Supplies 256 - 521000 Operating Supplies 28,120 21,116 34,716 25,592 35,271 39,325 256 - 521100 Office Supplies 3,293 4,270 6,400 4,682 5,955 6,400 256 - 521150 Child Safety Supplies 38,796 10,152 0 0 0 3,450 256- 521300 Motor Veh. Supplies 11,805 13,566 17,510 17,024 17,209 17,510 TOTAL Supplies 82,015 49,104 58,626 47,298 58,435 66,685 City Support Services 256- 532500 City Insurance - Commercial 21,294 24,230 26,000 26,264 26,264 26,000 TOTAL City Support Services 21,294 24,230 26,000 26,264 26,264 26,000 Utility Services 256- 533310 Telephone /Cell Phone 0 0 165 38 150 0 256 - 533330 Telephone /Internet 0 0 5,530 0 0 0 256 - 533500 Vehicle Fuel 78,641 89,017 118,279 68,983 109,107 132,729 TOTAL Utility Services 78,641 89,017 123,974 69,021 109,257 132,729 Operations Support 256- 534100 Advertising 0 0 0 0 0 7,400 256 - 534200 Printing 6 Binding 2,075 2,991 12,121 4,321 11,900 10,686 TOTAL Operations Support 2,075 2,991 12,121 4,321 11,900 18,086 Staff Support 256 - 535100 Uniforms 50,614 40,788 41,364 33,599 41,190 43,027 256- 535200 Awards 1,380 1,800 2,500 2,628 3,000 3,000 256 - 535210 Employee Recognition- Morale 2,971 2,122 4,300 3,788 4,121 4,300 256- 535300 Memberships 1,544 2,078 3,330 1,526 3,299 3,690 256 - 535400 Publications 488 306 490 0 490 490 256- 535500 Training /Travel 59,708 68,656 93,285 61,309 93,131 107,880 256- 535500.T -Class Training 1,773 0 0 0 0 0 256 - 535510 Meeting Expenses 1,508 760 3,100 3,220 3,500 3,250 TOTAL Staff Support 119,987 116,509 148,369 106,069 148,731 165,637 72 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 32 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 0 256- 537100 Medical Services 11,512 256 - 537800 Community Outreach 9,747 TOTAL City Assistance 16,259 Professional Services 9,281 256 - 541300 Prof Services /Consulting 92,105 TOTAL Professional Services 20,483 Fund Charges /Transfers 0 Maintenance Services 11,845 256 - 551100 Building Maintenance 1,584 256 - 551400 Minor & Other Equip Maint 818 256 - 551700 Abatement /Lot Cleaning 0 256- 551800 Other Maintenance Agreements 1,697 256 - 551810 Maintenance Agr. - Radios 41,120 TOTAL Maintenance Services 45,220 15,108 10,500 8,783 10,319 12,000 4,607 7,700 3,816 7,694 9,100 19,715 18,200 12,599 18,013 21,100 48,012 53,396 64,748 58,594 64,635 73,993 48,012 53,396 64,748 58,594 64,635 73,993 Rental /Leasing 0 256 - 561200 Lease /Purchase Payments 44,159 TOTAL Rental /Leasing 44,159 Operating Equipment 1,505 256 - 571000 Furniture & Fixtures 9,281 256- 571200 Vehicles & Access. LESS $5,00 92,105 256 - 571300 Computer & Periphe. < $5000 20,483 256- 571600 Donation - Expense 0 256 - 571800 Equipment under $5,000 11,845 TOTAL Operating Equipment 133,714 Capital Outlay 59,400 256 - 581200 Vehicles & Access. Over $5,00 351,345 256 - 581800 Equipment Over $5,000 6,258 TOTAL Capital Outlay 357,603 1,000 0 0 0 0 1,753 2,500 1,505 2,485 2,500 0 9,000 6,650 7,000 5,000 745 745 795 850 745 50,080 59,400 40,100 50,400 57,840 53,578 71,645 49,050 60,735 66,085 0 0 0 0 57,600 0 0 0 0 57,600 4,094 5,230 5,248 5,250 6,155 28,885 151,319 152,108 152,108 153,985 0 0 0 0 64,575 545 0 2,380 24,000 0 45,308 55,580 55,210 55,210 39,975 78,831 212,129 214,946 236,568 264,690 504,003 373,990 333,826 346,963 373,635 25,425 0 0 28,475 208,380 529,428 373,990 333,826 375,438 582,015 TOTAL POLICE 6,870,567 7,238,194 8,355,808 6,810,981 8,359,442 9,060,241 73 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE ---------------- ---------------- Personnel Services 259- 511110 Regular 259 - 511120 Overtime 259- 511180 LTD 259 - 511210 Longevity 259- 511220 Clothing Allowance 259 - 511230 Certification Allowance 259- 511310 FICA - Employer 259 - 511350 TMRS- Employer 259- 511410 Health - Employer 259 - 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259- 521100 Office Supplies 259 - 521300 Motor Vehicle Supplies 259- 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259- 534200 Printing S Binding TOTAL Operations Support Staff Support 259- 535100 Uniforms 259 - 535300 Memberships 259- 535500 Training /Travel 259 - 535510 Meeting Expenses TOTAL Staff Support City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 37 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 302,812 237,246 0 0 0 0 1,865 4,079 0 0 0 0 920 774 0 0 0 0 13,895 6,526 0 0 0 0 3,982 3,120 0 0 0 0 2,780 2,210 0 0 0 0 24,181 18,769 0 0 0 0 53,703 40,857 0 0 0 0 38,247 31,871 0 0 0 0 3,928 2,847 0 0 0 0 446,313 348,298 0 0 0 0 167 191 0 0 0 0 515 715 0 0 0 0 1,630 1,862 0 0 0 0 0 76 0 0 0 0 2,313 2,844 0 0 0 0 6,173 6,242 0 0 0 0 6,173 6,242 0 0 0 0 275 106 0 0 0 0 275 106 0 0 0 0 1,265 1,091 0 0 0 0 300 250 0 0 0 0 3,836 4,159 0 0 0 0 107 45 0 0 0 0 5,508 5,546 0 0 0 0 74 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 38 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259- 551800 Other Maintenance Agreements 1,500 1,656 0 0 0 0 259 - 551810 Maintenance Agr. - Radios 2,200 2,600 0 0 0 0 TOTAL Maintenance Services 3,700 4,256 0 0 0 0 Operating Equipment 259 - 571800 Equipment Less $5,000 17,699 4,756 0 0 0 0 TOTAL Operating Equipment 17,699 4,756 0 0 0 0 Capital Outlay TOTAL MARSHAL'S OFFICE 481,980 372,049 0 0 0 0 TOTAL PUBLIC SAFETY 12,240,994 13,339,628 14,526,571 11,908,809 14,678,681 15,496,363 75 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND HEALTH EXPENDITURES ENVIRONMENTAL HEALTH -------------------- -------------------- Personnel Services 772- 511110 Regular 772 - 511120 Overtime 772- 511180 LTD 772 - 511210 Longevity 772- 511220 Clothing Allowance 772 - 511310 FICA - Employer 772- 511350 TMRS- Employer 772 - 511410 Health - Employer TOTAL Personnel Services Supplies 772 - 521000 Operating Supplies 772- 521100 Office Supplies TOTAL Supplies Utility Services Operations Support 772- 534200 Printing S Binding TOTAL Operations Support Staff Support 772 - 535100 Uniforms 772 - 535500 Training /Travel 772- 535510 Meeting Expenses TOTAL Staff Support City Assistance 772- 537800 Community Outreach TOTAL City Assistance Professional Services 772- 541300 Other Consl /Prof Services TOTAL Professional Services Maintenance Services 772 - 551700 Abatement /Lot Cleaning TOTAL Maintenance Services C I T Y O F S C H E R T Z PAGE: 51 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 130,805 91,681 0 0 0 0 739 2,508 0 0 0 0 370 291 0 0 0 0 1,742 1,974 0 0 0 0 2,540 1,684 0 0 0 0 10,260 6,977 0 0 0 0 21,040 14,210 0 0 0 0 18,466 15,153 0 0 0 0 185,963 134,477 0 0 0 0 165 428 0 0 0 0 530 372 0 0 0 0 695 800 0 0 0 0 703 242 0 0 0 0 703 242 0 0 0 0 0 467 0 0 0 0 4,108 3,463 0 0 0 0 132 0 0 0 0 0 4,241 3,930 0 0 0 0 901 338 0 0 0 0 901 338 0 0 0 0 481 19,395 0 0 0 0 481 19,395 0 0 0 0 8,225 7,124 0 0 0 0 8,225 7,124 0 0 0 0 76 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 52 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 HEALTH EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 772 - 571000 Furniture & Fixtures 0 431 0 0 0 0 772 - 571800 Equipment < $5,000 3,671 1,236 0 0 0 0 TOTAL Operating Equipment 3,671 1,667 0 0 0 0 Capital Outlay 772 - 581200 Vehicles & Access. > $5,000 0 31,807 0 0 0 0 TOTAL Capital Outlay 0 31,807 0 0 0 0 TOTAL ENVIRONMENTAL HEALTH 204,879 199,779 0 0 0 0 TOTAL HEALTH 760,540 729,759 500,269 393,407 494,819 688,547 77 of 256 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. Support and maintain a safe, healthy, well trained and high performing work force. • Improve training opportunities specialized operations. • Build upon area -wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi - Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. 78 of 256 Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. ORGANIZATIONAL CHART FIRE RESCUE 2017 -18 2018 -19 2019 -20 Fire Chief 1 1 1 Assistant Chief 1 1 1 Fire Marshal 1 1 1 Deputy Fire Marshal 0 1 1 Battalion Chief 3 4 4 Training/Safety Training/Safety Officer 1 0 0 Lieutenant 9 9 9 Fire Inspector 1 0 0 Fire Apparatus Operator 9 9 9 Firefighter 18 18 18 Senior Administrative Assistant 1 1 1 TOTAL POSITIONS 45 45 45 79 of 256 PERFORMANCE INDICATORS Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 900 2017 -18 2018 -19 2019 -20 Input Actual Estimate Budget Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 900 955 965 39 45 45 33 39 39 2 2 2 4 4 4 2 3 3 2 3 3 Number of incidents 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Number of incidents 3,006 3,280 3,450 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 4,403 4,500 4,600 Buildings preplan contacts 398/210 325/250 Training Hours /Employee Community Contact (citizen contact) 10,489 9,800 11,000 Fire Inspections Conducted 600 550 600 Plan Reviews Completed 248 200 250 Training Hours Provided 6,477 14,000 14,500 Average Drive Time (Minutes) 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 6.10 5.55 • Drive Time < 4 Minutes 31% 31% • of Buildings Preplanned 100% 100% • Prevention Contacts 29% 29% Inspections per Inspector 398/210 325/250 Training Hours /Employee 205 318 80 of 256 5.40 31% 100% 29% 360/230 329 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $4,191,703 $4,626,640 $4,691,062 Supplies 12,244 20,800 23,855 Utility Services 49,030 62,600 76,600 Operations Support 142 350 1,150 Staff Support 156,958 178,177 195,600 City Assistance 15,183 23,000 24,000 Professional Services 25,875 33,500 68,000 Maintenance Services 58,968 72,996 63,900 Other Costs 15,160 1,594 0 Rental /Leasing 15,916 28,000 10,600 Operating Equipment 143,199 117,644 138,150 Capital Outlay 121,817 179,000 148,000 Total $4,806,193 $5,344,301 $5,440,917 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 1.8% from the FY 2018 -19 year end estimate from higher personnel costs related to the annual merit and the update to the holiday pay policy. 81 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 33 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 257 - 533100 Gas Utility Service 257- 511110 Regular 2,299,294 2,567,507 2,848,190 2,482,915 2,917,414 2,891,488 257 - 511120 Overtime 300,878 430,940 400,000 319,640 400,000 440,000 257- 511180 LTD 6,910 8,160 8,381 6,341 9,044 8,432 257 - 511210 Longevity 63,820 62,328 62,399 60,687 65,244 68,486 257- 511220 Clothing Allowance 11,568 12,720 13,316 11,460 13,548 13,316 257 - 511230 Certification Allowance 40,575 41,755 47,588 36,425 42,120 47,336 257- 511310 FICA - Employer 202,138 231,811 256,686 215,017 263,032 263,396 257 - 511350 TMRS- Employer 429,195 502,724 542,060 478,897 550,648 550,205 257- 511410 Health - Employer 269,508 313,707 349,183 283,259 341,098 383,476 257 - 511500 Workers' Compensation 23,710 20,051 24,585 24,492 24,492 24,927 TOTAL Personnel Services 3,647,597 4,191,703 4,552,388 3,919,133 4,626,640 4,691,062 Supplies 96,577 97,600 257- 535210 Employee Recognition - Morale 3,971 4,325 4,500 3,530 257 - 521000 Operating Supplies 2,658 4,059 7,500 4,268 5,700 7,500 257 - 521100 Office Supplies 1,172 1,976 2,500 1,374 2,500 3,200 257 - 521200 Medical /Chem Supplies 706 5,266 10,954 5,806 10,000 10,955 257- 521300 Motor Veh. Supplies 15 37 800 136 B00 1,000 257 - 521600 Equip Maint Supplies 411 905 1,800 1,433 1,800 1,200 TOTAL Supplies 4,961 12,244 23,554 13,017 20,800 23,855 Citv SunDort Services Utility Services 257 - 533100 Gas Utility Service 2,677 3,150 6,000 4,512 6,000 7,000 257- 533200 Electric Utility Service 18,624 9,393 23,000 6,741 15,000 25,000 257 - 533320 Telephone /Air Cards 0 0 0 0 3,000 3,000 257 - 533330 Telephone /Internet 0 1,023 0 142 0 0 257 - 533410 Water Utility Service 2,395 1,821 2,600 1,107 2,600 3,600 257- 533500 Vehicle Fuel 25,383 33,643 30,000 27,617 36,000 38,000 TOTAL Utility Services 49,079 49,030 61,600 40,120 62,600 76,600 Operations Support 257- 534100 Advertising 0 0 150 0 0 150 257 - 534200 Printing & Binding 0 142 400 323 350 1,000 TOTAL Operations Support 0 142 550 323 350 1,150 Staff Support 257 - 535100 Uniforms 65,002 82,009 96,577 63,678 96,577 97,600 257- 535210 Employee Recognition - Morale 3,971 4,325 4,500 3,530 4,500 4,700 257 - 535300 Memberships 2,238 2,643 3,100 3,058 3,100 3,500 257- 535400 Publications 2,792 1,966 3,500 1,783 3,000 3,500 257 - 535500 Training /Travel 52,094 56,503 58,000 50,828 58,000 72,000 257 - 535510 Meeting Expenses 3,496 3,499 4,375 2,123 3,000 4,300 257 - 535600 Professional Certification 6,823 6,012 11,000 6,069 10,000 10,000 TOTAL Staff Support 136,416 156,958 181,052 131,069 178,177 195,600 82 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 34 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 2,500 257- 537800 Community Outreach 22,490 TOTAL City Assistance 22,490 Professional Services 17,097 257- 541300 Other Professional Services 32,696 TOTAL Professional Services 32,696 Fund Charges /Transfers 5,706 Maintenance Services 1,541 257- 551400 Minor & Other Equip Maint 1,723 257 - 551800 Other maintenance agreement 16,544 257 - 551810 Maintenance Agr. - Radios 10,640 257 - 551900 Construction 11,496 TOTAL Maintenance Services 40,403 Other Costs 30,407 257 - 554200 Deployment - Reimb - TIFMAS 611 TOTAL Other Costs 611 Rental /Leasing 2,500 257 - 561200 Lease /Purchase Payments 15,916 TOTAL Rental /Leasing 15,916 Operating Equipment 17,097 257 - 571000 Furniture & Fixtures 6,741 257- 571200 Vehicles & Access. LESS $5,00 15,424 257 - 571300 Computer & Periphe. < $5000 5,706 257- 571310 Computer Software 1,541 257 - 571400 Communication Equip LESS $500 6,643 257- 571600 Police /Fire /Medical Equipment 40,330 257 - 571800 Equipment under $5,000 12,769 TOTAL Operating Equipment 89,154 Capital Outlay 15,160 257 - 581200 Vehicles & Access. Over $5,00 30,407 257- 581600 Donation - Expense 0 257 - 581800 Equipment Over $5,000 6,800 TOTAL Capital Outlay 37,207 TOTAL FIRE RESCUE 15,183 23,000 8,293 23,000 24,000 15,183 23,000 8,293 23,000 24,000 25,875 33,500 33,465 33,500 68,000 25,875 33,500 33,465 33,500 68,000 54 2,500 284 1,000 2,500 20,001 30,000 17,097 30,000 31,400 14,040 15,000 9,760 15,000 15,000 24,873 26,996 18,540 26,996 15,000 58,968 74,496 45,681 72,996 63,900 15,160 0 1,594 1,594 0 15,160 0 1,594 1,594 0 15,916 33,900 23,333 28,000 10,600 15,916 33,900 23,333 28,000 10,600 14,582 15,000 12,101 15,000 15,000 5,544 8,125 5,079 8,125 8,000 14,545 14,500 13,793 14,500 19,750 1,278 7,000 3,871 12,500 8,000 4,054 19,899 7,444 19,899 35,000 97,767 42,620 25,884 42,620 43,200 5,429 5,000 3,387 5,000 9,200 143,199 112,144 71,559 117,644 138,150 89,953 179,000 0 179,000 132,000 24,864 0 0 0 0 7,000 0 0 0 16,000 121,817 179,000 0 179,000 148,000 4,076,531 4,806,193 5,275,184 83 of 256 4,287,586 5,344,301 5,440,917 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES Continue to improve department processes to expedite the plan review and permitting process. Strive to provide superior customer service through courteous and professional relationships with the community. Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. Promote the use of automated technology in permit application and inspection software (SharePoint, WebQA, and permitting software City View) which will streamline the process and provide the applicant with on- line access to projects. Continue to provide and improve upon a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. 84 of 256 Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month festivities to include additional school presentations, information sessions at local stores, public outreach via social media, and a presentation to the City of Schertz Senior Center to raise awareness on the importance of building safety. Review, adopt and implement new Building Codes in order to ensure the health and safety of Schertz residents. Contribute to the publication of articles for the Schertz Magazine From the Development Whiteboard. The articles are published to provide helpful information, transparency, and improved customer service for all residents. ACCOMPLISHMENTS Eight (8) International Code Council (ICC) Certifications were earned by staff members. Two (2) Texas State Board of Plumbing Examiners Inspector Licenses obtained by staff members. Attended various continuing education classes including Building Professional Institute training in Houston, Austin, and Irving, the San Antonio Building Codes Academy, the 2018 IBC and IFC Assembly Spaces Training, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, Deer Oaks training sessions to include Business Etiquette and Professionalism and Maintaining Respect and Civility in the Workplace, various webinars for inspector training, and training to maintain active Plumbing Licenses and Master Electrical Licenses. Continually improved upon the customer service kiosk in the lobby to assist customers with the permitting process by updating applications and creating fillable forms to inprove service by having all permits easily accessible online. Expanded the yearly program to raise awareness for Building Safety Month which included a Daycare / Preschool presentation, safety tips on the City social media site, informational sessions at the local home improvement store, an article in the Schertz Magazine, and a presentation at the Schertz Senior Center. Transitioned to a digital plan and permit submittal and review process by utilizing SharePoint and WebQA to increase efficiency and customer service. 85 of 256 Continually reviewed and improved the online inspection request system based on customer input to improve communication with customers and to include the ability to upload attachments for all contractor submittals. Improved Permit Technician processes by implementing new workflows, to include immediately scanning permits, to provide increased customer service and ensure proper tracking of all submitted permits. Continued the monthly contractor meetings and quarterly meetings with the Greater San Antonio Builders Association (GSABA) to foster partnerships with the building community. Continued with weekly department meeting to include all Planning and Community Development staff to foster a team mentality, increase awareness of construction projects and improve communication within the department. Increased focus on continued training for staff. 86 of 256 ORGANIZATIONAL CHART INSPECTIONS 2017 -18 2018 -19 2019 -20 Dir. of Planning & Comm. Dev. 1 1 1 Executive Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 1 1 1 Building Inspector 3 5 5 Permit Technician 2 2 2 Development Specialists* 0 1 1 TOTAL POSITIONS 9 12 12 *Split with Utility Billing PERFORMANCE INDICATORS New Residential Construction 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget New Residential Construction 422 300 360 New Commercial Construction 26 19 26 Reroof Permits 1709 850 850 Accessory /Temporary Building 35 25 25 Permits Deck /Patio Permits 71 55 60 Sign Permits 137 85 100 Other Permits 2261 3200 3000 87 of 256 Mechanical Permits 978 1000 900 Electric Permits 732 1000 800 Plumbing Permits 1225 1200 1000 Total Permit/License /Fee Revenue $3,260,040 $2,273,768 $2,197,104 Median days to complete residential 20 20 20 plan review Median days to complete 60 60 60 commercial plan review 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Median days to complete residential 20 20 20 plan review Median days to complete 60 60 60 commercial plan review Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 13,269 17,000 15,000 Re- Inspections 1,638 3,000 3,000 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $629,218 $809,558 $836,846 Supplies 2,549 4,115 5,378 Utility Services 4,461 5,000 9,720 Operations Support 1,781 2,219 2,400 Staff Support 19,254 29,961 41,261 Professional Services 260,540 70,000 70,000 Operating Equipment 5,391 1,085 600 Capital Outlay 0 53,000 29,000 Total $923,193 $974,938 $995,205 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 2.1 % from the FY 2018 -19 year end estimate. Higher personnel and staff support costs from being fully staffed are offset by lower capital outlay. 88 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258- 511110 Regular 258 - 511120 Overtime 258- 511180 LTD 258 - 511210 Longevity 258- 511230 Certification Allowance 258 - 511310 FICA - Employer 258- 511350 TMRS- Employer 258 - 511410 Health - Employer 258- 511500 Workers' Compensation TOTAL Personnel Services Supplies 258- 521000 Operating Supplies 258 - 521100 Office Supplies 258- 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies Citv Su000rt Services Utility Services 258 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258 - 534200 Printing & Binding TOTAL Operations Support Staff Support 258 - 535100 Uniforms 258- 535300 Memberships 258 - 535400 Publications 258- 535500 Training /Travel Staff 258 - 535510 Meeting Expenses 258- 535600 Professional Certification TOTAL Staff Support City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 35 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 401,722 420,670 496,158 471,871 564,488 567,480 10,023 27,467 19,400 11,997 18,000 17,460 1,141 1,300 1,538 1,136 1,750 1,759 8,647 7,295 8,911 8,668 8,661 13,952 0 0 291 136 182 291 31,066 33,516 39,382 36,126 45,237 45,805 67,477 73,523 83,165 79,578 94,702 95,683 57,542 64,366 79,562 62,228 75,196 92,887 1,248 1,081 1,347 1,342 1,342 1,529 578,866 629,218 729,754 673,081 809,558 836,846 1,118 1,056 1,375 1,047 1,375 1,614 1,675 1,399 1,627 931 2,000 2,400 44 72 240 63 240 864 0 22 500 73 500 500 2,836 2,549 3,742 2,114 4,115 5,378 3,747 4,461 5,000 4,518 5,000 9,720 3,747 4,461 5,000 4,518 5,000 9,720 1,845 1,781 2,219 1,190 2,219 2,400 1,845 1,781 2,219 1,190 2,219 2,400 4,821 4,857 6,250 3,279 6,250 8,690 219 259 745 155 745 745 536 1,589 2,298 768 2,298 2,298 9,665 9,942 15,300 11,789 15,300 23,341 1,829 666 3,336 377 3,336 2,100 993 1,941 2,032 1,833 2,032 4,087 18,063 19,254 29,961 18,201 29,961 41,261 89 of 256 8 -07 -2019 08:23 AM 0 C I T Y O F S C H E R T Z 530 530 PAGE: 36 258 - 571200 Vehicles &Access. LESS $5,000 0 PROPOSED BUDGET WORKSHEET 555 555 0 101 - GENERAL FUND 0 AS OF: JULY 31ST, 2019 1,085 1,085 600 PUBLIC SAFETY EXPENDITURES 0 0 (-------- - - - - -- 2018 -2019 --------------- 53,007 -------- 2019 -2020 -- - - - - -) 29,000 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 29,000 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258- 541300 Other Consl /Prof Services 206,558 260,540 70,000 57,045 70,000 70,000 TOTAL Professional Services 206,558 260,540 70,000 57,045 70,000 70,000 Maintenance Services Rental /Leasing Operatina Equipment 258- 571000 Furniture & Fixtures 0 5,391 903 530 530 600 258 - 571200 Vehicles &Access. LESS $5,000 0 0 0 555 555 0 TOTAL Operating Equipment 0 5,391 903 1,085 1,085 600 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 0 0 54,000 53,007 53,000 29,000 TOTAL Capital Outlay 0 0 54,000 53,007 53,000 29,000 TOTAL INSPECTIONS 811,916 923,193 895,579 810,242 974,938 995,205 90 of 256 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. GOALS AND OBJECTIVES Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. Emphasize safety to our employees to reduce preventable accidents. Provide traffic counts and speed information on specific streets as requested. Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 91 of 256 ORGANIZATIONAL CHART Bets Water &Sewer Drainage STREETS 2017 -18 2018 -19 2019 -20 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 5 5 6 Street Worker 1 6 6 8 TOTAL POSITIONS 141 141 17 PERFORMANCE INDICATORS Street Sweeping hours 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Street Sweeping hours 1,300 1,766 1,900 Number of signs produced 443 475 500 Quantity of asphalt purchased (tons) 335 232 250 Special projects (Hours) 993 380 400 Street centerline miles 163 163 164 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 256 115,000 106,560 48 55 3,370 4,192 .1 4,238 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 256 115,000 106,560 48 55 3,370 4,192 .1 4,238 Effectiveness 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Hours spent on roadway maintenance 2,900 3,000 3,200 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $773,404 $711,014 $902,526 Supplies 80,858 113,350 102,450 Utility Services 173,057 161,000 176,000 Staff Support 10,496 18,350 18,620 Professional Services 18,193 15,000 15,000 Maintenance Services 70,181 273,700 285,500 Rental /Leasing 3,201 4,300 6,000 Operating Equipment 6,662 4,850 9,800 Capital Outlay 94,153 228,685 31,00 Total $1,230,206 $1,530,249 $1,546,896 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate. Personnel will increase 26.9% with the addition of a Street Worker II and growing street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category. 93 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359- 511110 Regular 359 - 511120 Overtime 359 - 511180 LTD 359 - 511210 Longevity 359- 511230 Certification Allowance 359 - 511310 FICA - Employer 359 - 511350 TMRS- Employer 359 - 511410 Health - Employer 359- 511500 Workers' Compensation TOTAL Personnel Services Supplies 359 - 521000 Operating Supplies 359 - 521050 Operating Supplies- Street Si 359 - 521055 Operating Supplies- StreetMai 359 - 521100 Office Supplies 359- 521200 Medical /Chem Supplies 359 - 521300 Motor Veh. Supplies TOTAL Supplies Citv SunDort Services Utility Services 359 - 533200 Electric Utility Service 359- 533210 Utilities - Poles 359 - 533410 Water Utility Service 359 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 359- 535100 Uniforms 359 - 535200 Awards 359- 535300 Memberships 359 - 535500 Training /Travel 359- 535510 Meeting Expenses 359 - 535600 Professional Certification TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 39 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 478,528 5 507,802 5 520,366 4 418,029 4 476,933 5 589,660 6,592 5 5,124 6 6,305 5 5,322 5 5,649 6 6,305 1,406 1 1,601 1 1,613 1 1,101 1 1,478 1 1,828 13,796 1 15,381 1 16,724 1 16,729 1 16,900 1 17,138 2,112 2 2,389 2 2,037 1 1,789 2 2,112 2 2,910 38,208 4 40,314 4 41,328 3 33,475 3 38,356 4 46,713 80,366 8 85,636 8 87,783 7 71,375 8 80,296 9 98,236 90,556 1 101,200 1 108,056 6 62,768 7 73,266 1 121,184 18,844 1 13,958 1 16,085 1 16,024 1 16,024 1 18,552 730,408 7 773,404 8 800,297 6 626,612 7 711,014 9 902,526 3,444 2 2,342 3 3,750 2 2,515 3 3,750 3 3,750 131,119 135,545 140,000 104,617 120,000 140,000 0 0 4,500 4,440 4,500 0 630 559 1,200 403 500 0 35,674 36,954 36,000 30,112 36,000 36,000 167,423 173,057 181,700 139,572 161,000 176,000 9,474 8,351 13,500 11,919 0 0 100 0 0 0 150 149 1,399 1,423 3,500 3,023 536 495 1,000 696 177 227 400 161 11,586 10,496 18,650 15,948 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 9,474 8,351 13,500 11,919 0 0 100 0 0 0 150 149 1,399 1,423 3,500 3,023 536 495 1,000 696 177 227 400 161 11,586 10,496 18,650 15,948 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 94 of 256 13,500 12,000 100 0 150 0 3,200 4,000 1,000 1,200 400 1,420 18,350 18,620 8 -07 -2019 08:23 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 40 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 359 - 541310 Contractual Services 71,705 TOTAL Professional Services 71,705 Maintenance Services 0 359- 551400 Minor & Other Equip Maint ( 267) 359 - 551600 Outsourced Street Maintenance 40,361 TOTAL Maintenance Services 40,094 Rental /Leasing 4,850 359 - 561100 Rental - Equipment 2,763 359 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 2,763 Operating Equipment 0 359 - 571000 Furniture & Fixtures 254 359 - 571200 Vehicles & Access under $5,00 1,178 359- 571750 Street Crossing Minor Imprvmn 9,184 359 - 571800 Equipment under $5,000 1,516 TOTAL Operating Equipment 12,133 Capital Outlay 50 359 - 581200 Vehicles & Access. Over $5,00 27,884 359- 581750 Street Crossing Improvements 84,034 359 - 581800 Equipment Over $5,000 23,890 TOTAL Capital Outlay 135,808 18,193 15,000 6,345 15,000 15,000 18,193 15,000 6,345 15,000 15,000 0 500 0 500 500 70,181 273,200 646 273,200 285,000 70,181 273,700 646 273,700 285,500 3,201 4,850 4,590 4,000 6,000 0 0 0 300 0 3,201 4,850 4,590 4,300 6,000 300 300 0 300 300 1,166 50 0 50 5,000 0 0 0 0 0 5,196 4,500 4,268 4,500 4,500 6,662 4,850 4,268 4,850 9,800 7,475 156,698 156,398 156,698 31,000 25,818 0 0 0 0 60,860 72,587 37,050 71,987 0 94,153 229,285 193,448 228,685 31,000 TOTAL STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,530,249 1,546,896 95 of 256 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the on -going Parks recommendations and priorities to expanding community. and Open Space Master Plan keep pace with the needs of an Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. 96 of 256 Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART Pools PARKS, RECREATION & COMMUNITY SERVICES 2017 -18 2018 -19 2019 -20 Director of Parks, Recreation & Community Services 1 1 1 Senior Administrative Assistant 1 1 1 Parks Manager 1 1 1 Park Maintenance Crew Leader 1 1 1 Park Worker 1 4 4 5 Park Worker 1, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Events Manager 0 1 1 Events Specialist 0 1 1 TOTAL POSITIONS 10 12 13 97 of 256 PERFORMANCE INDICATORS Total Acres of Park Land Managed 2017 -18 2018 -19 2019 -20 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed 394.35 401.11 401.11 Total Acres of City Campuses Managed 48.68 48.68 Total Acres of Land Managed Per FTE 78.87 89.96 89.96 Total Miles of Trails Managed 25 25 Routine Park Maintenance Hours 12,694 234,500 Special Events, Programs & Parades 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 164.97 119.40 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 164.97 119.40 119.40 49 70.02 70.02 800 1,000 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance $550,000 Cost Benefit for Volunteer Hours $19,142 Special Events Attendance Youth Sports Registrations (BVYA & SYSA) $550,000 $24,180 30,000 M $550,000 $12,000 30,000 :MO Budget 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Bud et Cost Benefit for Athletic Association Field Maintenance $550,000 Cost Benefit for Volunteer Hours $19,142 Special Events Attendance Youth Sports Registrations (BVYA & SYSA) $550,000 $24,180 30,000 M $550,000 $12,000 30,000 :MO Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $458,475 $550,325 $667,986 Supplies 71,788 76,331 98,850 City Support Services 10,437 18,000 114,500 Utility Services 256,028 234,500 244,500 Operations Support 999 1,847 1,000 Staff Support 8,200 15,290 19,670 Professional Services 115,892 139,500 137,500 98 of 256 Maintenance Services 13,718 65,479 26,500 Rental /Leasing 29,494 5,947 5,000 Operating Equipment 24,067 72,571 65,250 Capital Outlay 70,408 349,901 185,000 Total $1,059,50 $1,529,691 $1,565,756 5 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 2.0% from the FY 2018 -19 year end estimate. This increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also included in this increase is the transfer of event expenses from Special Events. 99 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS Personnel Services 460- 511110 Regular 460 - 511120 Overtime 460- 511180 LTD 460 - 511210 Longevity 460- 511230 Certification Allowance 460 - 511310 FICA - Employer 460- 511350 TMRS- Employer 460 - 511410 Health - Employer 460 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 460- 521000 Operating Supplies 460 - 521100 Office Supplies 460 - 521200 Medical /Chem Supplies 460 - 521300 Motor Vehicle Supplies 460- 521310 Landscaping Supplies -Parks 460 - 521315 Landscaping Supplies- Campus 460- 521400 Plumbing Supplies 460 - 521610 Building Maintenance Supplies TOTAL Supplies City Support Services 460 - 532601 Holidazzle 460 - 532604 4th of July Jubilee 460 - 532607 National Night Out 460- 532619 Schertz Sweetheart 460 - 532620 Sweetheart Scholarships 460- 532626 Other Events 460 - 532800 Special Events TOTAL City Support Services Utility Services 460 - 533100 Gas Utility Service 460- 533200 Electric Utility Service 460 - 533310 Telephone /Cell Phones 460- 533410 Water Utility Service 460 - 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 41 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 328,886 301,260 444,258 320,980 367,860 444,664 15,523 16,047 14,793 15,330 16,000 14,793 955 885 1,341 797 1,140 1,360 12,901 6,669 8,514 8,917 8,917 4,022 3,208 2,908 14,550 3,139 3,693 6,984 25,886 24,030 36,862 25,468 30,238 35,981 56,401 52,016 75,873 55,811 63,301 74,232 47,722 51,281 73,714 45,997 55,131 81,894 4,965 3,379 4,060 4,045 4,045 4,056 496,446 458,475 673,965 480,483 550,325 667,986 32,785 41,419 30,716 24,115 34,250 34,250 362 430 1,000 1,250 1,500 1,000 1,717 2,502 2,600 951 2,500 2,600 0 256 6 6 6 500 0 21,397 13,500 13,446 13,500 25,500 0 943 19,500 15,069 20,000 30,500 4,070 4,221 4,000 2,120 4,000 4,000 0 619 575 575 575 500 38,934 71,788 71,897 57,531 76,331 98,850 0 0 0 0 0 16,500 0 0 0 0 0 26,000 0 0 0 0 0 500 0 0 0 0 0 20,000 0 0 0 0 0 4,000 0 0 0 0 0 37,500 12,005 10,437 10,000 16,237 18,000 10,000 12,005 10,437 10,000 16,237 18,000 114,500 692 0 0 0 0 0 80,465 73,034 76,000 47,538 76,000 76,000 75 28 0 0 0 0 155,319 171,163 136,000 108,208 150,000 160,000 10,482 11,804 8,500 7,515 8,500 8,500 247,033 256,028 220,500 163,261 234,500 244,500 100 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 42 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 460 - 534100 Advertising 1,673 TOTAL Operations Support 1,673 Staff Support 460- 535100 Uniforms 5,760 460 - 535300 Memberships 441 460- 535500 Training /Travel 4,151 460 - 535510 Meeting Expenses 0 TOTAL Staff Support 10,351 Citv Assistance Professional Services 1,847 460 - 541300 Other Consl /Prof Services 1,420 460- 541310 Contract Services 88,810 TOTAL Professional Services 90,230 Maintenance Services 1,000 460- 551100 Building Maintenance 250 460 - 551400 Minor & Other Equip Maint 2,080 460- 551600 Street Maintenance Materials 0 460 - 551618 Veteran's Memorial Maint. 189 460- 551710 Landscaping 14,833 TOTAL Maintenance Services 17,352 Rental /Leasing 5,890 460- 561100 Rental - Equipment 1,069 460 - 561200 Lease Payments - Principal 36,230 TOTAL Rental /Leasing 37,299 Operating Equipment 14,895 460 - 571000 Furniture & Fixtures 0 460 - 571600 Donation - Expense 0 460 - 571700 Improvements under $5,000 0 460- 571800 Equipment under $5,000 19,024 TOTAL Operating Equipment 19,024 Capital Outlay 131,500 460- 581200 Vehicles & Access. Over $5,00 0 460 - 581700 Improvements Over $5,000 0 460- 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 999 1,847 1,847 1,847 1,000 999 1,847 1,847 1,847 1,000 3,853 6,165 6,297 6,500 7,195 201 1,934 2,015 2,015 1,625 3,830 5,800 5,890 5,890 10,000 316 996 885 885 850 8,200 14,895 15,087 15,290 19,670 1,646 6,000 7,896 8,000 6,000 114,246 131,500 93,794 131,500 131,500 115,892 137,500 101,690 139,500 137,500 1,078 479 479 479 2,500 5,418 5,000 4,336 5,000 5,000 0 50,000 0 50,000 10,000 2,316 17,000 761 5,000 4,000 4,906 5,000 2,700 5,000 5,000 13,718 77,479 8,275 65,479 26,500 2,321 5,947 5,399 5,947 5,000 27,172 0 0 0 0 29,494 5,947 5,399 5,947 5,000 2,574 2,500 783 2,500 250 13,970 0 0 0 0 0 50,000 44,147 50,000 50,000 7,523 19,850 20,071 20,071 15,000 24,067 72,350 65,001 72,571 65,250 0 128,000 133,974 133,974 0 0 151,150 119,142 171,150 140,000 70,408 44,777 10,112 44,777 45,000 70,408 323,927 263,228 349,901 185,000 TOTAL PARKS 970,348 1,059,505 1,610,307 1,178,038 1,529,691 1,565,756 101 of 256 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health /well -being programming and provide year -round access to same. 102 of 256 ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools 2017 -18 2018 -19 2019 -20 Workload /Outputs Actual Estimate Budget Revenue per year Outdoor Pools 26,073 27,322 29,000 Days open per year Outdoor Pools 62 67 67 In -House Pool Renovation Hours 0 0 0 Daily Admissions Wendy Swan Pool 3,934 4,024 4,424 Daily Attendees Wendy Swan Pool 2,684 2,775 2,775 Daily Admissions Pickrell Pool 21,357 18,753 19,800 Daily Attendees Pickrell Pool 12,419 10,486 11,452 Season Pool Pass Sales 4,480 4,424 4,800 Daily Attendees Schertz Aquatics Center 58,128 78,000 80,000 Cost per resident for Pool Operations 19.45* 17.30* 14.25* *Cost per resident with the new Schertz Aquatics Center 103 of 256 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Cost per resident for Pool Operations 19.45* 17.30* 14.25* *Cost per resident with the new Schertz Aquatics Center 103 of 256 Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Supplies $20,490 25,500 25,500 Utility Services 27,835 28,000 16,500 Professional Services 0 2,993 0 Maintenance Services 529,217 517,912 527,878 Operating Equipment 1,032 2,125 0 Total $5785573 $576,530 $569,878 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due to the decrease in utility services, professional services, operating equipment. This decrease was offset by an increase in Contract Maintenance to update the value to actual costs incurred by the YMCA. 104 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 43 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Personnel Services Supplies 463- 521000 Operating Supplies 6,827 3,850 4,500 2,163 4,500 4,500 463 - 521200 Chem /Med /Lab Supplies 18,553 16,070 18,000 8,608 18,000 18,000 463- 521600 Equip Maint Supplies 434 570 3,000 40 3,000 3,000 TOTAL Supplies 25,814 20,490 25,500 10,811 25,500 25,500 City Support Services Utility Services 463- 533200 Electric Utility Service 8,810 11,354 10,000 12,160 16,000 10,000 463 - 533410 Water Utility Service 16,090 16,481 6,500 9,773 12,000 6,500 TOTAL Utility Services 24,900 27,835 16,500 21,933 28,000 16,500 Operations Support Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 3,633 TOTAL Professional Services 3,633 Maintenance Services 463 - 551400 Minor & Other Equip Maint 9,393 463 - 551700 Contract Maintenance 539,877 463 - 551710 Landscaping 25,439 TOTAL Maintenance Services 574,709 Rental /Leasing Operating Equipment 0 2,993 2,993 2,993 0 2,993 2,993 2,993 14,143 7,008 10,411 10,411 515,073 587,878 305,679 507,501 0 0 0 0 529,217 594,886 316,090 517,912 0 0 10,000 517,878 0 527,878 463 - 571000 Furniture & Fixtures 0 1,032 0 2,125 2,125 0 TOTAL Operating Equipment 0 1,032 0 2,125 2,125 0 Capital Outlay TOTAL SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878 105 of 256 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where customers can gather for social or cultural activities, as well as a centrally located venue for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and rdinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. Promotes relationships with surrounding cities, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. ORGANIZATIONAL CHART 106 of 256 EVENT FACILITIES 2017 -18 2018 -19 2019 -20 Civic and Community Centers Coordinator 1 1 1 Event Attendant 3 3 2 P/T Event Attendant 1 1 2 TOTAL POSITIONS 5 5 5 PERFORMANCE INDICATORS Number of events booked Number of events cancelled Number of facility tours 1,133 1,100 1,100 75 45 40 300 433 400 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Number of events booked Number of events cancelled Number of facility tours 1,133 1,100 1,100 75 45 40 300 433 400 Revenue 107 of 256 285,881 292,541 288,000 24,776 29,630 27,000 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Revenue 107 of 256 285,881 292,541 288,000 24,776 29,630 27,000 13 25 19 Tradeshows /conventions Customer satisfaction Rating 95% 100% 100% 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget 13 25 19 Tradeshows /conventions Customer satisfaction Rating 95% 100% 100% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $48,371 $252,474 $277,789 Supplies 3,766 3,659 6,150 Utility Services 44,852 46,650 51,650 Operations Support 15,735 16,500 12,358 Staff Support 542 4,935 5,325 Maintenance Services 0 0 8,000 Operating Equipment 12,172 29,500 32,500 Total $125,438 $353,718 $393,772 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 11.3% from the FY 2018 -19 year end estimate due to the Cleaning contract for the Civic Center not being executed in the 2018 -19 fiscal year. Also included in the increase is the purchase of replacement office equipment. 108 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES ---------------- ---------------- Personnel Services 464- 511110 Regular 464 - 511120 Overtime 464- 511180 LTD 464 - 511210 Longevity 464- 511310 FICA - Employer 464 - 511350 TMRS- Employer 464- 511410 Health - Employer 464 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 464 - 521000 Operating Supplies 464 - 521050 Ancillary Products 464 - 521100 Office Supplies TOTAL Supplies Utility Services 464 - 533100 Gas Utility Service 464- 533200 Electric Utility Service 464 - 533330 Telephone /Internet 464- 533410 Water Utility Service TOTAL Utility Services Operations Support 464- 534100 Advertising 464 - 534200 Printing & Binding 464- 534550 Business Meetings /Networking 464 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 464 - 535100 Uniforms 464- 535300 Memberships 464 - 535500 Training /Travel 464- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PAGE: 44 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 37,444 33,609 197,507 146,291 181,948 193,177 353 76 9,600 2,764 5,000 5,000 113 94 557 327 564 478 313 10 3,361 2,805 2,805 3,668 2,901 2,578 15,945 11,423 14,516 15,430 6,135 5,433 33,955 24,531 30,389 32,231 5,531 6,523 38,591 13,537 16,999 27,558 65 47 254 253 253 247 52,855 48,371 299,770 201,931 252,474 277,789 851 3,351 4,700 1,624 2,500 5,000 2,300 65 450 0 450 450 201 351 700 446 709 700 3,352 3,766 5,850 2,069 3,659 6,150 789 804 850 516 850 850 39,010 36,939 45,000 23,081 40,000 45,000 2,329 1,302 0 0 0 0 4,988 5,807 5,500 4,656 5,800 5,800 47,116 44,852 51,350 28,253 46,650 51,650 4,752 4,320 2,180 1,908 3,000 5,100 198 29 3,000 968 3,000 2,150 0 15 500 431 500 108 0 11,371 10,000 6,634 10,000 5,000 4,949 15,735 15,680 9,941 16,500 12,358 0 45 1,910 776 1,910 2,000 297 190 275 201 275 275 982 307 2,750 1,558 2,750 3,050 72 0 200 0 0 0 1,351 542 5,135 2,535 4,935 5,325 109 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 45 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 PARKS & RECREATION EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464- 551800 Other Maintenance Agreements 0 0 10,000 0 0 8,000 TOTAL Maintenance Services 0 0 10,000 0 0 8,000 Rental /Leasing Operating Equipment 464 - 571000 Furniture and Fixtures < $500 5,544 941 6,820 4,221 5,000 2,500 464 - 571500 Operating Equipment <$5,000 2,121 10,199 21,000 13,932 17,000 20,000 464- 571550 Capital Recovery Equipment 0 1,032 10,000 0 7,500 10,000 TOTAL Operating Equipment 7,665 12,172 37,820 18,153 29,500 32,500 Capital Outlay TOTAL EVENT FACILITIES 117,289 125,438 425,605 262,883 353,718 393,772 110 of 256 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library: Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; Encourages the love of reading and learning by providing story time and special event programs for infants, children and teens, as well as winter and summer reading programs; Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; Provides public access to technology including computers, the Internet, wi -fi and printers, as well as to online employment, business and educational resources; Provides answers and information to telephone, email, online chat, and in- person queries; Provides meeting and study space to individuals and community groups; Provides community outreach for underserved local residents through special programs, and Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2019 -20 GOALS Continue improving the collection and acceptable items -to- customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., Bestsellers, DVDs, graphic novels, beginning readers, etc. Continue systematic review and update of policies and procedures relating to circulation and collection development with an eye toward improving our 111 of 256 e provide excellent customer - focused service. Complete adult fiction collection weeding; continue other weeding projects according to schedule. Add scheduled quarterly staff program. Participate in more outreach events in community including large City events such as Holidazzle. Develop an ESL program (need for this type of program has been identified through the ESL series presented in FY 19) Identify and recruit more community members to present programs on specialty topics. 2018 -19 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2018 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Schertz Public Library was one of only 51 public libraries in Texas to receive this award. Operations and Collections Added approximately 8,000 collections and withdrew more than 5,000 dated, worn, lost and damaged items Completed transition to new web page platform and re- designed library web page. Implemented Kanopy streaming film service. Completed implementation of credit card payment option for customers at library printer and on web page. Completed scheduled 2019 equipment upgrades; installed large format video monitor to display information on library events and programming. Programming Youth Services implemented new monthly Free Play and Art Exploration programs for younger children, a weekly Discovery program for students, and a monthly Teen Advisory Board program Virtual Services implemented new odcast Adult Services implemented new adult Bring Your Own Craft program. Outreach and Partnerships Continue to partner with the Texas State Library to provide service as a Texas Talking Books Program Demo Library. 112 of 256 Worked closely with the Schertz Library Foundation to plan and offer the 4th annual mini golf fundraising event. Partnered with SCUC school librarians to offer SCUC Day at the Library events and author visit by Tim Tingle during summer reading program. Youth Services Librarian presented session on youth graphic novels as a member of the Maverick Committee at Texas Library Association annual conference. Part ing Safari - traditional places. Partnered with SCORE to present business skills workshops. Youth Services monthly visits to 1St Baptist Preschool; 10 -12 visits to various SCUCISD campuses for literacy events; partnered with YMCA to provide monthly Story & Swim program and fall Dunkin Pumpkin event at the Natatorium; hosted several field trips to library by SCUCISD classes and 1St Baptist Preschool; participated in Read Across America event at Primrose School of Schertz. Adult Services /Virtual Services -- monthly technology help sessions at Schertz Senior Center; presented a Work Skills Readiness workshop at ESC 20 Work Fair; partnered with Wellmed for a series of health and life planning programs for seniors; Summer Reading program for Senior Center; several outreach programs on electronic resources to counselors and teachers at SCUCISD schools; egacy at Forest Ridge Retirement Community for the use by the residents in the memory care unit effectively market library resources and programs to the community. 113 of 256 ORGANIZATION CHART :;iager LIBRARY 2017 -18 2018 -19 2019 -20 Library Director 1 1 1 Adult Services Librarian 1 1 1 Youth Services Librarian 1 1 1 Virtual Services Librarian 1 1 1 Library Assistant 2 2 2 Library Clerk II 3 3 3 Part -time Circulation Clerk (20 hours) 6 6 6 Part -time Circulation Clerk (10 hours) 2 2 2 Part -time Processing Clerk 20 hours 1 1 1 Part- 1 1 1 Part -time Library Page (10 hours) 2 2 2 Part -time Shelving Clerk (20 hours) 0 0 0 Temp Part -time Library Clerk (Unfunded) 1 1 1 TOTAL POSITIONS 22 22 22 PERFORMANCE INDICATORS Service population* Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget *determined by Texas State Library 114 of 256 102,379 2017 -18 2018-1 9 2019 -20 Input Actual Estimate Budget Service population* Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget *determined by Texas State Library 114 of 256 102,379 105,629 109,000 14.0 14.0 14.0 8.5 8.5 8.5 945,948 993,274 973,000 110,266 114,000 117,000 30,806 32,000 32,000 104,667 125,000 109,000 Circulation per Capita 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Circulation per Capita 4.05 3.93 3.81 Library Visits per Capita 2.53 2.41 2.34 Program Attendance per Capita .17 .15 .15 Collection Turnover Rate 3.76 3.64 3.55 Total Circulation 414,790 415,000 415,000 Total Library Visits 258,695 255,000 255,000 Total Program Attendance 16,945 16,000 16,000 Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.24 9.40 8.93 2.28 2.39 2.34 48,799 48,824 48,824 2017 -18 2018 -19 2019 -20 Eff iciency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.24 9.40 8.93 2.28 2.39 2.34 48,799 48,824 48,824 Percentage of Service Population With Library Cards 2016 -17 2017 -18 2019 -20 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 30.09% 30.29% 29.36% Materials Expenditures per Capita $1.02 $1.18 $1.00 Materials Expenditures as a Percentage of 60,938 56,000 57,500 Operating Budget (striving for 15 %) 11.06% 12.58% 11.20% Items per Capita (striving to meet 1.53 items 4,742 5,697 12,520 per capita standard) 1.08 1.08 1.07 Personnel Services4,742 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services4,742 $748,527 $778,130 $779,217 Supplies 13,842 15,500 15,000 Utility Services 60,938 56,000 57,500 Operations Support 4,062 3,650 5,350 Staff Support 4,742 5,697 12,520 Professional Services 2,318 2,364 2,411 Maintenance Services 0 0 0 Operating Equipment 111,519 132,500 120,000 Total $945,948 $993,841 $991,998 115 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 budget will decrease .2% from the FY 2018 -19 year end estimate. The increase in general operating costs will be offset by the 2018 -19 one time increase of $20,000 for library materials that is not included in the 2019 -20 budget. 116 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 47 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY Personnel Services 665 - 511110 Regular 524,468 536,336 536,238 474,023 551,876 548,668 665 - 511120 Overtime 832 886 1,067 617 1,067 1,067 665 - 511180 LTD 1,151 1,280 1,234 896 1,711 1,266 665 - 511210 Longevity 9,997 10,024 13,483 11,410 11,410 15,036 665 - 511230 Certification Allowance 1,200 1,200 582 1,016 1,200 582 665 - 511310 FICA - Employer 39,457 40,410 42,149 35,465 43,221 43,215 665 - 511350 TMRS- Employer 81,894 84,199 84,601 74,751 90,483 85,965 665 - 511410 Health - Employer 68,436 73,611 70,229 63,256 76,494 82,730 665 - 511500 Workers' Compensation 760 582 671 668 668 688 TOTAL Personnel Services 728,195 748,527 750,254 662,103 778,130 779,217 Supplies 665 - 521000 Operating Supplies 10,781 11,158 12,000 8,858 12,000 12,000 665 - 521100 Office Supplies 2,460 2,684 3,500 1,834 3,500 3,000 TOTAL Supplies 13,241 13,842 15,500 10,692 15,500 15,000 City Support Services Utility Services 665 - 533100 Gas Utility Service 1,167 2,148 2,500 2,241 3,000 2,500 665 - 533200 Electric Utility Service 37,819 46,147 45,000 28,901 45,000 45,000 665 - 533410 Water Utility Service 7,991 12,644 8,000 6,254 8,000 10,000 TOTAL Utility Services 46,977 60,938 55,500 37,396 56,000 57,500 Operations Support 665 - 534000 Postage 1,500 2,392 3,000 1,866 3,000 3,000 665 - 534200 Printing S Binding 0 1,670 650 0 650 2,350 TOTAL Operations Support 1,500 4,062 3,650 1,866 3,650 5,350 Staff Support 665 - 535100 Uniforms 286 28 400 353 400 400 665 - 535200 Awards 96 171 253 138 250 300 665 - 535300 Memberships 1,444 1,202 1,247 1,247 1,247 1,520 665 - 535500 Training /Travel 3,482 3,250 3,500 2,230 3,500 10,000 665 - 535510 Meeting Expenses 211 91 300 132 300 300 TOTAL Staff Support 5,520 4,742 5,700 4,100 5,697 12,520 Professional Services 665 - 541365 Courier /Delivery Services 2,252 2,318 2,300 2,364 2,364 2,411 TOTAL Professional Services 2,252 2,318 2,300 2,364 2,364 2,411 117 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 48 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 CULTURAL EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operatina Equipment 665 - 571000 Furniture & Fixtures < $5,000 0 0 0 0 0 1,000 665 - 571400 Library Materials 104,308 104,667 125,000 101,060 125,000 109,000 665 - 571600 Donation - Expense 2,493 6,853 10,000 6,778 7,500 10,000 TOTAL Operating Equipment 106,800 111,519 135,000 107,839 132,500 120,000 Capital Outlay TOTAL LIBRARY 904,485 945,948 967,904 826,360 993,841 991,998 TOTAL CULTURAL 904,485 945,948 967,904 826,360 993,841 991,998 118 of 256 DEPARTMENT: POLICE DIVISION: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 32 square miles. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals, along with ensuring public health and safety through disease and population control. Schertz Animal Services also provides daily care for animals housed at the Schertz Animal Adoption Center, which includes the daily cleaning and disinfecting of all animal cages and kennels, feeding and providing medications and / or treatment. GOALS AND OBJECTIVES To educate the community in public safety and humane issues regarding animals. To enforce the City ordinances and State laws pertaining to animal care and treatment. To assist the public in resolving animal issues. To rp otect the safety, health and welfare of the citizens and animals of this community. To prevent the spread of animal illnesses and zoonotic diseases. To improve the co- existence of animals and humans. To strengthen the relationship with volunteers. To provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies. 119 of 256 ORGANIZATIONAL CHART ANIMAL SERVICES 2017 -18 2018 -19 2019 -20 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Shelter Technician 1 1 3 Part -time Animal Kennel Technician 2 2 2 TOTAL POSITIONS 8 8 10 120 of 256 PERFORMANCE INDICATORS Animal Services Intake 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Animal Services Intake 926 1,111 1,200 Animals Returned to Owner 220 221 225 Animal Adoptions 310 354 375 Animals Transferred Out 277 188 200 Wildlife Release 2 113 115 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $284,728 $331,701 $426,124 Supplies 36,941 35,988 40,020 City Support Services 792 2,250 3,500 Utility Services 53,198 64,221 56,217 Operations Support 442 730 1,000 Staff Support 6,344 11,932 15,561 City Assistance 19,118 14,994 36,000 Professional Services 20,871 27,269 5,090 Maintenance Services 16,696 2,006 7,900 Operating Equipment 24,327 3,728 3,156 Capital Outlay 64,912 0 93,980 Total $528,277 $494,819 $688,547 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 39.2% from the FY 2018 -19 year end estimates due to the increase in personnel costs from the addition of 2 full time Animal Shelter Technicians. 121 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES - -- --- --- -- -- -- --------------- Personnel Services 762- 511110 Regular 762 - 511120 Overtime 762- 511180 LTD 762 - 511210 Longevity 762- 511220 Clothing Allowance 762 - 511230 Certification Allowance 762- 511310 FICA - Employer 762 - 511350 TMRS- Employer 762- 511410 Health - Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762- 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 762- 532800 Promotional Events TOTAL City Support Services Utility Services 762- 533200 Electric Utility Service 762 - 533410 Water Utility Service 762 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762- 534200 Printing S Binding TOTAL Operations Support Staff Support 762- 535100 Uniforms 762 - 535200 Awards 762- 535210 Employee Recognition - Morale 762 - 535300 Memberships 762- 535500 Training /Travel 762 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 49 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 199,973 187,676 215,458 163,488 200,783 256,581 9,664 7,560 9,700 26,422 36,000 38,800 523 493 599 389 622 730 4,136 2,514 1,010 1,435 1,500 1,264 3,392 1,703 0 0 0 0 1,850 1,500 3,153 1,325 1,375 3,089 16,244 14,733 17,541 14,343 18,299 22,867 34,582 32,164 37,042 31,356 38,309 47,768 31,217 35,695 40,821 30,533 32,308 51,972 3,224 2,392 2,515 2,505 2,505 3,053 304,804 286,430 327,839 271,796 331,701 426,124 18,187 15,440 17,794 15,966 16,954 17,910 1,565 426 206 79 1,014 2,000 15,256 21,076 18,000 13,795 17,735 18,725 9 0 380 93 285 1,385 35,016 36,941 36,380 29,933 35,988 40,020 2,112 792 3,500 864 2,250 3,500 2,112 792 3,500 864 2,250 3,500 19,624 21,091 22,000 13,799 21,826 21,996 33,940 21,690 14,000 25,887 34,481 25,008 6,653 10,417 8,000 5,545 7,914 9,213 60,217 53,198 44,000 45,231 64,221 56,217 712 442 1,000 230 730 1,000 712 442 1,000 230 730 1,000 2,151 3,361 7,000 3,931 6,692 7,611 0 0 0 0 0 250 0 0 0 0 0 1,200 0 0 250 0 0 0 4,608 2,757 6,000 2,578 4,990 6,000 106 226 500 29 250 500 6,864 6,344 13,750 6,537 11,932 15,561 122 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 50 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 15,000 762- 537100 Medical Services 15,538 762 - 537105 TNR Program 100 TOTAL City Assistance 15,638 Professional Services 0 762 - 541300 Other Consl /Prof Services 0 762- 541310 Contrct Svc- BlueBonnet- Cremat 515 762 - 541700 Microchip Service 2,060 762- 541702 Spay & Neuter 19,031 TOTAL Professional Services 21,606 Fund Charges /Transfers 1,197 Maintenance Services 1,197 762 - 551100 Building Maintenance 10,404 762 - 551400 Minor & Other Equip Maint 0 762 - 551700 Abatement 0 762 - 551810 Maintenance Agr. - Radios 1,760 TOTAL Maintenance Services 12,164 Rental /Leasing 20,781 Operating Equipment 22,168 762 - 571000 Furniture & Fixtures 1,930 762- 571200 Vehicles & Access. Less $5,00 0 762 - 571500 Equipment 3,892 762- 571600 Donation - Expense 3,100 762 - 571700 Improvements under $5,000 0 762 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 8,922 Capital Outlay 494,819 762- 581200 Vehicles & Access. Over $5,00 59,735 762 - 581800 Equipment Over $5,000 27,870 TOTAL Capital Outlay 87,605 TOTAL ANIMAL SERVICES 555,661 18,863 15,000 13,280 14,994 36,000 255 0 0 0 0 19,118 15,000 13,280 14,994 36,000 0 1,920 960 1,920 0 637 1,197 1,197 1,197 800 2,036 5,000 4,951 5,000 4,290 18,107 20,000 15,060 19,152 0 20,781 28,117 22,168 27,269 5,090 14,286 172 85 86 0 0 500 0 0 500 330 5,000 0 0 5,000 2,080 2,000 1,440 1,920 2,400 16,696 7,672 1,525 2,006 7,900 0 0 0 0 1,000 250 0 0 0 500 1,505 5,000 1,333 3,728 1,656 20,889 17,500 0 0 0 174 511 510 0 0 1,509 0 0 0 0 24,327 23,011 1,844 3,728 3,156 64,912 0 0 0 68,000 0 0 0 0 25,980 64,912 0 0 0 93,980 529,980 500,269 393,407 494,819 688,547 123 of 256 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and which many of the City operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. ORGANIZATIONAL CHART City Manager INFORMATION TECHNOLOGY 2017 -18 2018 -19 2019 -20 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician I L 1 1 1 Customer Services Technician 1 1 1 1 Desk Technician 1 1 1 -Help Public Safety Administrator 0 1 1 TOTAL POSITIONS 7 8 8 124 of 256 Average Monthly Work Orders 2017 -18 2018 -19 2019 -20 Workload Actual Estimate Budget Average Monthly Work Orders 267 294 299 Completed Actual Estimate Budget Average Monthly Hours to Complete 455 437 465 Work Orders 9% 9% 4 Total Projects 45 42 38 Average Monthly Project Hours 100 351 320 Total Emails Received 1,189,652 1,346,375 1,500,000 Total Sent Good Email 438,907 466,180 500,000 Number of Devices Managed 2,528 2,604 2,700 Number of Communication Equipment 818 853 860 Managed $1,838,909 $2,626,020 $2,452,588 Number of Servers Managed 56 66 66 • Work Orders Completed 0 -1 Day • Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 69% 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget • Work Orders Completed 0 -1 Day • Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 69% 66% 67% 10% 11% 10% 7% 9% 8% 5% 5% 5% 10% 9% 9% 4 3 3 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $553,840 $667,266 $644,310 Supplies 7,173 6,340 6,300 City Support Services 683,465 859,014 936,861 Utility Services 199,530 228,066 267,846 Staff Support 32,834 43,400 53,070 Professional Services 7,065 246,102 190,424 Maintenance Services 12,028 14,500 15,500 Rental /Leasing 0 0 0 Operating Equipment 262,589 530,535 282,707 Capital Outlay 80,384 30,797 55,570 Total $1,838,909 $2,626,020 $2,452,588 PROGRAM JUSTIFICATION AND ANALYSIS 125 of 256 The Information Technology FY 2019 -20 Budget decrease 6.6% from the FY 2018- 19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new permit software of $190,424 plus the cost of the phone system emergency location module. These costs were offset by the purchase of the new phone system that was implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget. 126 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853- 511110 Regular 853 - 511120 Overtime 853- 511180 LTD 853 - 511210 Longevity 853- 511310 FICA - Employer 853 - 511350 TMRS- Employer 853 - 511410 Health - Employer 853 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 853 - 521100 Office Supplies 853- 521300 Motor Vehicle Supplies 853 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 853 - 532300 Computer Consulting 853- 532355 Software Maint -City Wide 853 - 532360 Software Maint -Dept Specific 853- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 853- 533300 Telephone /Land Line 853 - 533310 Telephone /Cell Phones 853 - 533320 Telephone /Air Cards 853 - 533330 Telephone /Internet 853- 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 853- 535100 Uniforms 853 - 535300 Memberships 853- 535500 Training /Travel TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 53 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 322,319 362,580 424,428 380,395 453,890 437,979 36,460 43,509 31,189 30,469 35,000 31,189 609 918 1,316 858 1,407 1,358 2,470 3,352 3,618 4,373 4,500 4,800 27,000 30,421 35,123 30,409 37,434 36,261 57,809 66,095 74,172 66,977 78,366 75,744 36,036 46,554 56,257 46,484 56,131 56,420 524 411 540 538 538 559 483,227 553,840 626,643 560,502 667,266 644,310 1,183 1,564 2,000 1,410 2,000 2,000 0 9 840 0 840 800 5,499 5,600 6,300 2,961 3,500 3,500 6,681 7,173 9,140 4,371 6,340 6,300 11,546 30,132 4,400 920 4,400 15,000 217,353 285,385 364,396 241,821 364,996 413,006 310,568 350,282 534,668 218,401 473,168 438,840 16,142 17,667 16,565 9,152 16,450 70,015 555,609 683,465 920,029 470,293 859,014 936,861 48,987 40,865 52,375 29,575 45,000 56,975 51,124 47,437 54,740 31,266 54,000 57,834 38,904 39,867 48,716 29,916 48,716 56,700 60,340 70,511 78,437 51,454 79,500 94,837 534 851 1,500 516 850 1,500 199,889 199,530 235,768 142,726 228,066 267,846 716 750 1,200 841 1,000 1,200 815 865 1,250 839 1,250 1,250 28,301 31,219 41,150 33,555 41,150 50,620 29,832 32,834 43,600 35,235 43,400 53,070 127 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 54 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 0 1,320 464,954 203,664 233,137 190,424 853 - 541800 IT Services -Web Design /Maint 0 5,745 12,965 3,500 12,965 0 TOTAL Professional Services 0 7,065 477,919 207,164 246,102 190,424 Fund Charges /Transfers Maintenance Services 853 - 551300 Computer Maintenance 14,412 12,028 14,500 8,361 14,500 15,500 853- 551800 Other Maintenance Agreements 1,902 0 0 0 0 0 TOTAL Maintenance Services 16,314 12,028 14,500 8,361 14,500 15,500 Rental /Leasing 853 - 561200 Lease /Purchase Payments 33,457 0 0 0 0 0 TOTAL Rental /Leasing 33,457 0 0 0 0 0 Operating Equipment 853 - 571000 Furniture & Fixtures 570 2,499 400 0 400 500 853 - 571300 Computer & Periphe. < $5000 174,536 248,918 241,260 178,822 241,260 237,042 853- 571401 Communication Equip LESS $500 43,267 11,172 188,000 88,188 288,875 45,165 853 - 571800 Equipment under $5,000 1,361 0 0 0 0 0 TOTAL Operating Equipment 219,734 262,589 429,660 267,010 530,535 282,707 Capital Outlay 853 - 581200 Vehicles & Access. > $5000 0 0 28,000 25,460 25,430 0 853- 581300 Computer & Periphe. > $5000 0 80,384 5,500 5,367 5,367 28,070 853 - 581800 Equipment Over $5,000 0 0 0 0 0 27,500 TOTAL Capital Outlay 0 80,384 33,500 30,827 30,797 55,570 TOTAL INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,492 2,626,020 2,452,588 128 of 256 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES Deliver HR services, programs, and communications that add value for our prospective employees and current employees. Compete for top talent with effective recruitment strategies and an efficient recruitment processes. Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. Support the talent development of our employees through professional and career development. Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. Ensure our compensation and performance management processes are with the goals of the organization. 129 of 256 ORGANIZATIONAL CHART HUMAN RESOURCES 2017 -18 2018 -19 2019 -20 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 130 of 256 PERFORMANCE INDICATORS Total No. of Employees (Avg.) 2017 -18 2018 -19 2019 -20 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 385 400 400 # Full Time Employees (Avg.) 350 375 375 Job Announcements Posted 99 102 115 # Applications received 2,600 2,800 2900 # Full Time Positions Filled 104 110 110 # Part Time Positions Filled 32 35 35 # Total Turnover 118 105 105 # Full Time Turnover 93 80 80 # Part Time Turnover 25 25 25 # Retirements 14 12 12 # FMLA Claims 75 75 75 # General Training Courses 14 15 18 # of tuition reimbursements 13 15 15 Budget 2017 -18 2018 -19 2019 -20 Supplies Actual Estimate Budget Personnel $403,949 $408,837 $435,030 Supplies 823 700 700 Human Services 61,427 64,600 79,000 City Support Services 204 0 0 Utility Services 494 0 0 Operations Support 8,339 5,560 9,000 Staff Support 11,073 32,142 38,150 City Assistance 10,775 14,100 10,000 Professional Services 9,162 54,600 12,600 Operating Equipment 613 1,927 350 Total $506,860 $582,466 $584,830 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase .4% from the FY 2018 -19 year end estimate due to the lower then expected unemployment claims in FY 2018 -19. This increase is offset by the removal of the Class & Comp Study that was funded in FY 2018- 19 but not in FY 2019 -20. 131 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES --------- - - - - -- --------------- Personnel Services 866 - 511110 Regular 866 - 511120 Overtime 866- 511180 LTD 866 - 511210 Longevity 866 - 511310 FICA - Employer 866 - 511350 TMRS- Employer 866 - 511410 Health - Employer 866 - 511500 Workers' Compensation 866 - 511600 Unemployment Compensation TOTAL Personnel Services Supplies 866 - 521100 Office Supplies TOTAL Supplies Human Services 866 - 531100 Pre - employment Check 866 - 531150 Interview Expenses 866- 531160 COBRA FSA /HSA Adm Services 866 - 531200 Medical Co -pay 866 - 531300 Employee Assistance 866 - 531400 Tuition Reimbursement 866- 531500 Employee Wellness Program 866 - 531600 Training Classes TOTAL Human Services City Support Services 866 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 866 - 533320 Telepohne /Air Card TOTAL Utility Services Operations Support 866 - 534000 Postage 866 - 534100 Advertising 866 - 534200 Printing & Binding 866- 534800 Temporary Empl. Services TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 55 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 225,228 282,257 288,386 253,505 298,511 297,821 39 1,584 340 1,752 0 340 616 892 894 641 925 923 4,746 3,959 5,558 4,607 4,607 6,218 16,116 21,295 22,500 19,446 23,189 23,271 34,881 46,331 47,515 42,078 48,544 48,610 27,890 34,301 38,906 22,473 29,255 37,464 524 378 536 534 534 383 22,624 12,951 20,000 ( 1,696) 3,272 20,000 332,663 403,949 424,635 343,340 408,837 435,030 926 823 700 606 700 700 926 823 700 606 700 700 4,037 5,071 4,000 3,418 4,500 4,000 2,432 2,569 3,000 0 500 3,000 0 0 0 2,098 3,100 4,500 2,625 1,950 3,000 761 2,000 3,000 21,533 19,915 23,000 20,049 23,000 23,000 6,067 9,217 15,000 13,341 15,000 15,000 4,713 5,450 7,000 5,993 7,000 7,000 11,418 17,255 19,500 7,290 9,500 19,500 52,825 61,427 74,500 52,949 64,600 79,000 311 204 0 0 0 0 311 204 0 0 0 0 0 494 0 0 0 0 0 494 0 0 0 0 60 0 0 59 60 0 5,642 2,964 3,700 1,804 3,500 6,000 1,239 1,261 3,000 1,393 2,000 3,000 0 4,114 0 0 0 0 6,941 8,339 6,700 3,255 5,560 9,000 132 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 56 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 866 - 535100 Uniforms 249 312 500 326 500 500 866 - 535210 Employee Recognition- Morale 5,679 5,961 26,500 16,161 22,642 28,150 866 - 535300 Memberships 1,265 2,292 2,500 1,863 2,500 2,500 866 - 535400 Publications 1,412 450 2,000 0 1,500 2,000 866- 535500 Training /Travel 6,068 2,057 5,000 3,536 5,000 5,000 TOTAL Staff Support 14,672 11,073 36,500 21,887 32,142 38,150 City Assistance 866 - 537100 Medical Services 9,730 10,775 10,000 9,975 14,100 10,000 TOTAL City Assistance 9,730 10,775 10,000 9,975 14,100 10,000 Professional Services 866 - 541300 Other Consl /Prof Services 9,437 9,162 132,350 5,492 54,600 12,600 TOTAL Professional Services 9,437 9,162 132,350 5,492 54,600 12,600 Operating Equipment 866 - 571000 Furniture & Fixtures 1,198 613 353 866 - 571300 Computer & Periphe. < $5000 37 0 1,647 TOTAL Operating Equipment 1,235 613 2,000 280 280 350 0 1,647 0 280 1,927 350 TOTAL HUMAN RESOURCES 428,739 506,860 687,385 437,785 582,466 584,830 133 of 256 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, post vendor payable check registers online, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Receive the Government Finance Officers Association Distinguished Budget Award for the first time. Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 31 St consecutive year. Receive a Platinum s Office for leadership in financial transparency. Improve the 5 year budgeting and forecasting plan. Update long term debt service plan. 134 of 256 ORGANIZATIONAL CHART ACCOUNTING 2017 -18 2018 -19 2019 -20 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior Payroll Specialist 1 0 0 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 8 7 7 135 of 256 PERFORMANCE INDICATORS Accounts payable checks Number of Purchase Orders Processed Payroll checks 5,877 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Accounts payable checks Number of Purchase Orders Processed Payroll checks 5,877 5,066 5,900 8,111 8,200 8,300 9,490 9,675 9,865 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 33 34 35 Quarterly Financials completed within 30 days 2 2 4 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 33 34 35 Quarterly Financials completed within 30 days 2 2 4 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $523,522 $553,788 $557,342 Supplies 3,622 3,700 3,700 City Support Services 138 0 0 Operations Support 1,200 0 0 Staff Support 7,939 9,455 9,455 Professional Services 29,255 34,500 34,500 Operating Equipment 0 1,280 1,280 Total $565,676 $602,723 $606,277 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 0.6% from the FY 2018 -19 year end estimate due to a higher personnel estimates caused by lower expected turnover. 136 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 57 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FINANCE Personnel Services 868 - 511110 Regular 400,942 369,450 392,793 332,408 393,877 391,824 868 - 511120 Overtime 1,852 909 2,134 2,519 2,597 1,067 868- 511180 LTD 1,176 1,181 1,363 845 1,221 1,215 868 - 511210 Longevity 12,418 10,314 11,332 11,310 11,310 9,457 868 - 511230 Certification Allowance 1,827 2,200 873 489 535 291 868 - 511310 FICA - Employer 30,843 28,446 34,715 25,715 31,236 30,780 868- 511350 TMRS- Employer 67,152 61,740 73,310 56,025 65,392 64,296 868 - 511410 Health - Employer 48,074 48,803 56,272 38,943 47,052 57,906 868 - 511500 Workers' Compensation 670 480 570 568 568 506 TOTAL Personnel Services 564,955 523,522 573,362 468,821 553,788 557,342 Supplies 868- 521000 Operating Supplies 2,782 2,365 3,575 1,356 2,700 2,700 868 - 521100 Office Supplies 2,112 1,257 1,000 1,956 1,000 1,000 TOTAL Supplies 4,894 3,622 4,575 3,311 3,700 3,700 City Support Services 868 - 532350 Software Maintenance 0 138 0 0 0 0 TOTAL City Support Services 0 138 0 0 0 0 Utility Services Operations Support 868 - 534200 Printing & Binding 1,917 1,200 2,155 0 0 0 TOTAL Operations Support 1,917 1,200 2,155 0 0 0 Staff Support 868 - 535100 Uniforms 256 242 320 252 320 320 868- 535300 Memberships 1,224 994 1,435 695 1,435 1,435 868 - 535500 Training /Travel 3,914 6,703 7,740 2,729 7,700 7,700 868 - 535600 Professional Certification 75 0 0 0 0 0 TOTAL Staff Support 5,469 7,939 9,495 3,676 9,455 9,455 Professional Services 868 - 541300 Other Consl /Prof Services 24,255 13,755 15,000 6,780 15,000 15,000 868 - 541400 Auditor /Accounting Service 0 15,500 16,000 15,752 16,000 16,000 868 - 541650 Investment Management Fee 0 0 3,500 0 3,500 3,500 TOTAL Professional Services 24,255 29,255 34,500 22,532 34,500 34,500 137 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 58 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Rental /Leasing Operating Equipment 868- 571000 Furniture & Fixtures 2,857 0 395 395 395 395 868 - 571200 Office Equipment 112 0 1,000 165 885 885 TOTAL Operating Equipment 2,970 0 1,395 560 1,280 1,280 TOTAL FINANCE 604,458 565,676 625,482 498,900 602,723 606,277 138 of 256 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES Maintain the highest levels of ethical practices for all department functions. All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. Maintain a professional relationship with all City departments and vendors insuring open communication. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 139 of 256 Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City property. Manage disposal and auction activities for surplus, excess, and damaged City property. Manage insurance and Workers Compensation claims and accident /incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2017 -18 2018 -19 2019 -20 Purchasing Manager 1 1 1 Senior Purchasing Specialist 1 1 1 Risk & Safety Specialist 1 1 1 TOTAL POSITIONS 3 3 3 140 of 256 PERFORMANCE INDICATORS Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Active Works Comp Claims Accident and Injuries Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications Certificates of Insurance Processed MSDS /SDS Added GovDeals Items Processed 19 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Active Works Comp Claims Accident and Injuries Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications Certificates of Insurance Processed MSDS /SDS Added GovDeals Items Processed 19 24 24 70 85 85 105 120 120 40 40 50 100 100 100 40 40 35 95 95 75 35 15 30 245 220 220 35 165 30 115 115 115 $230,539 Not Not 99 Tracked Tracked 30 250 50 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $196,032 $212,869 $213,738 Supplies 571 1,450 700 Utility Services 253 0 0 Operations Support 1,102 6,400 7,650 Staff Support 3,229 6,475 6,800 City Assistance 749 2,458 3,000 Operating Equipment 546 350 600 Capital Outlay 28,058 0 0 Total $230,539 $230,002 $232,488 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 1.1% from the FY 2018 -19 year end estimate due to general operating cost increases. 141 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING S ASSET MGT ---------------------- ---------------------- Personnel Services 872- 511110 Regular 872 - 511180 LTD 872- 511210 Longevity 872 - 511310 FICA - Employer 872- 511350 TMRS- Employer 872 - 511410 Health - Employer 872- 511500 Workers' Compensation TOTAL Personnel Services Supplies 872- 521000 Operating Supplies 872 - 521100 Office Supplies 872- 521300 Motor Veh. Supplies TOTAL Supplies City Support Services Utility Services 872- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 872 - 534000 Postage 872 - 534100 Advertising 872- 534200 Printing S Binding 872 - 534740 Business Memberships TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872- 535300 Memberships 872 - 535500 Training /Travel 872- 535510 Meeting Expenses TOTAL Staff Support City Assistance 872 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PAGE: 59 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 134,753 143,307 152,242 133,669 158,400 156,297 372 454 472 342 491 485 2,354 2,778 3,194 3,194 3,194 3,602 9,794 10,766 11,884 10,422 12,362 12,224 21,627 23,573 25,095 22,108 25,879 25,535 12,360 14,981 17,366 10,414 12,348 15,393 219 173 196 195 195 202 181,479 196,032 210,449 180,345 212,869 213,738 346 397 1,100 1,059 1,100 350 3,711 174 350 248 350 350 398 0 0 0 0 0 4,455 571 1,450 1,307 1,450 700 223 253 0 0 0 0 223 253 0 0 0 0 ( 10) 24 50 0 50 50 0 1,049 7,300 5,066 6,300 6,000 36 29 100 0 50 50 0 0 0 0 0 1,550 26 1,102 7,450 5,066 6,400 7,650 176 118 250 62 250 250 1,499 1,144 1,375 1,335 1,375 1,200 1,615 1,719 4,725 2,429 4,500 5,000 224 248 350 183 350 350 3,513 3,229 6,700 4,008 6,475 6,800 1,711 749 3,000 1,844 2,458 3,000 1,711 749 3,000 1,844 2,458 3,000 142 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Operating Equipment 872- 571000 Furniture & Fixtures 451 546 350 0 350 600 TOTAL Operating Equipment 451 546 350 0 350 600 Capital Outlay 872 - 581200 Vehicles & Access. > $5,000 0 28,058 0 0 0 0 TOTAL Capital Outlay 0 28,058 0 0 0 0 TOTAL PURCHASING & ASSET MGT 191,858 230,539 229,399 192,569 230,002 232,488 143 of 256 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling approximately 350 units . The list of services include: all P.M. services, all fluid and filter changes, state inspections, and tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also provides motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their lifespan. Optimize fleet availability by improving turn - around times. Develop and implement fleet utilization guidelines and procedures. Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 144 of 256 FLEET MAINTENANCE 2016 -17 2017 -18 2018 -19 Director of Fleet & Facility Services 1 1 1 Administrative Assistant 0 1 1 Fleet Manager 0 0 1 Fleet Foreman 1 1 1 Mechanic 1 4 4 4 TOTAL POSITIONS 6 7 8 PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -I.T - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 145 of 256 528 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -I.T - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 145 of 256 528 570 705 378 378 465 248 170 265 13 13 16 31 39 47 76 83 102 222 180 221 132 65 80 6 12 15 32 35 43 36 0 0 180 89 109 343 198 243 24 37 45 288 141 194 3 3 4 15 18 22 3 1 0 0 17 21 95 138 170 2511 2012 2616 142 175 151 2653 2187 2767 Hours Worked Public Safety 2016 -17 2017 -18 2018 -19 Efficiency Actual Estimate Budget Hours Worked Public Safety 2894 2711 3649 Public Works 2375 1566 2002 Administration Vehicles 34 24 44 Facilities Services Vehicles 169 174 222 Fleet Service Vehicles 354 102 130 I.T 8 19 24 Inspections vehicles 68 35 87 Parks vehicles and equipement 506 206 264 Economic Development vehicles 6 13 17 Engineering vehicles 20 50 64 Purchasing vehicles 11 2 2 Motor Pool vehicles 11 2 2 Fleet Operations 986 190 243 Total Hours Worked 7615 5215 6725 % of all vehicles and equipment issues resolved without recall 97 94 96 2016 -17 2017 -18 2018 -19 Effectiveness Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97 94 96 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $279,42 $300,519 4 $478,550 Supplies 198,319 177,290 205,700 City Support Services 13,118 17,500 11,500 Utility Services 10,578 8,000 11,500 Operations Support 0 0 0 Staff Support 8,674 20,501 20,682 Maintenance Services 183,375 206,155 204,000 Operating Equipment 8,790 8,200 9,800 Capital Outlay 26,641 105,000 122,000 Total $822,07 $1,063,73 $750,015 0 2 146 of 256 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will increase 29.4% from the FY 2018 -19 year end estimate due the additional personnel costs of the new Fleet Manager position as well as the transfer of a facilities services technician position that was converted into a Fleet Administrative Assistant. 147 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877- 511110 Regular 877 - 511120 Overtime 877- 511180 LTD 877 - 511210 Longevity 877- 511310 FICA - Employer 877 - 511350 TMRS- Employer 877- 511410 Health - Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877- 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877- 521200 Oil Lube Suppl, Chem Supplies 877 - 521300 Motor Veh. Supplies 877- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877- 534200 Printing & Binding TOTAL Operations Support Staff Support 877- 535100 Uniforms 877 - 535200 Awards 877- 535500 Training /Travel 877 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 61 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 237,656 206,834 218,412 153,632 191,101 333,380 3,911 5,214 4,850 9,780 12,000 6,790 684 647 755 386 592 1,033 1,424 2,693 2,796 1,598 1,598 2,834 18,550 16,368 19,200 12,557 15,315 26,233 39,100 34,638 40,545 26,656 32,062 54,798 35,409 31,767 40,521 20,925 23,965 49,655 3,396 2,359 2,802 2,791 2,791 3,827 340,129 300,519 329,881 228,326 279,424 478,550 3,993 3,690 5,250 3,239 5,250 12,000 2,102 2,219 2,800 2,151 2,600 2,900 300 631 800 799 800 800 15,098 17,938 17,440 14,190 17,440 18,500 143,187 172,565 164,740 136,664 150,000 170,000 1,029 1,276 1,500 190 1,200 1,500 165,709 198,319 192,530 157,234 177,290 205,700 3,649 13,118 16,500 15,887 17,500 11,500 3,649 13,118 16,500 15,887 17,500 11,500 8,393 10,578 8,000 7,057 8,000 11,500 8,393 10,578 8,000 7,057 8,000 11,500 60 0 0 0 0 0 60 0 0 0 0 0 4,681 5,406 7,500 6,087 7,500 7,500 0 0 100 51 51 100 4,469 2,772 12,332 8,676 12,200 12,332 196 497 750 170 750 750 9,347 8,674 20,682 14,983 20,501 20,682 148 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES City Assistance Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 62 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877- 551000 Outside Fleet Repair 148,962 877 - 551050 Outside Collision Repair 0 877- 551100 Building Maintenance 1,210 877 - 551400 Minor & Other Equip Maint 4,927 877- 551800 Other Maintenance Agreements 5,808 TOTAL Maintenance Services 160,906 Rental /Leasing 750 Operating Equipment 3,146 877- 571500 Operating Equipment 7,758 TOTAL Operating Equipment 7,758 Capital Outlay 24,000 877- 581200 Vehicles & Access. Over $5,00 0 877 - 581500 Equipment Over $5,000 0 TOTAL Capital Outlay 0 TOTAL FLEET SERVICE 125,203 162,405 116,411 162,405 145,000 43,130 7,595 8,752 12,000 35,000 650 750 415 750 0 3,146 5,000 1,128 5,000 0 11,246 24,000 4,977 26,000 24,000 183,375 199,750 131,684 206,155 204,000 8,790 8,200 6,657 8,200 9,800 8,790 8,200 6,657 8,200 9,800 26,641 34,730 28,697 34,730 122,000 0 70,270 70,213 70,270 0 26,641 105,000 98,910 105,000 122,000 695,951 750,015 880,543 149 of 256 660,737 822,070 1,063,732 DEPARTMENT: FLEET & FACILITY SERVICES DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 25 facilities totaling 279,578 square feet with a value of $33,377,765.00 consisting of carpet, the floors, other flooring, offices, storage areas, rest rooms, cells, meeting /training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, exercise classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground breaking ceremonies and other special events. Provides custodial services, and basic maintenance and upkeep of all City buildings including; City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, Fire /EMS station on I.H.35, Marion EMS station, Records, Fire Station #3, and Facility Services building, Employee ID badges and building access. In mid -year for FY 2015 -16 the General Services and Building Maintenance divisions were reunited and moved under the Fleet and Facility Services Department. GOALS AND OBJECTIVES Provide quality customer services in an effective and efficient manner. Promote and implement energy efficiency programs to reduce utility consumption. Provide high - quality preventative maintenance to extend the life of facilities. Provide safe and clean facilities. ORGANIZATION CHART 150 of 256 FACILITY SERVICES 2017 -18 2018 -19 2019 -20 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facility Services Administrative Assistant 1 1 1 Facilities Technician 6 3 3 HVAC Technician 0 1 1 Facilities Maint Foreman 1 1 1 Facilities Maint Worker 1 2 2 2 TOTAL POSITIONS 12 10 10 PERFORMANCE INDICATORS Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 151 of 256 250,202 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Square footage maintained Events set up City Buildings Maintained Completed work orders I.D. Badges made (City /Strac /YMCA ect) Internal Pest Control Services Annual Hours worked @ Event Centers 151 of 256 250,202 267,578 279,586 1,506 N/A N/A 22 24 25 647 864 950 224 240 250 92 102 120 9,823 N/A N/A Electrical Repairs 2016 -17 2017 -18 2018 -19 Workload /Output Actual Estimate Budget Electrical Repairs 71 76 83 Plumbing Repairs 45 43 47 HVAC Repairs 106 121 134 Carpentry 38 87 95 Misc. / other 387 537 591 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $763,096 676,467 650,412 Supplies 106,145 105,560 145,900 City Support Services 0 0 5,000 Utility Services 187,316 172,000 171,000 Operations Support 30,671 0 0 Staff Support 8,747 14,800 12,800 Professional Services 46,333 85,500 85,746 Maintenance Services 214,636 430,036 373,536 Rental Equipment 4,718 1,000 500 Operating Equipment 21,272 14,240 16,500 Capital Outlay 59,316 36,426 30,000 Total $1,442,251 $1,536,029 $1,491,394 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due to the transfer of 1 facilities services technician position to the fleet department to be converted to Administrative assistant. In addition, the decrease is also due to lower costs for building maintenance. 152 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE Personnel Services 878- 511110 Regular 878 - 511120 Overtime 878- 511180 LTD 878 - 511210 Lonegevity 878- 511230 Certification Allowance 878 - 511310 FICA- Employer 878- 511350 TMRS- Employer 878 - 511410 Health - Employer 878- 511500 Workman's Compensation TOTAL Personnel Services Supplies 878- 521000 Operating Supplies 878 - 521100 Office Supplies 878- 521200 Medical /Chem Supplies 878 - 521300 Motor Vehicle Supplies 878- 521600 Equip Maint Supplies TOTAL Supplies City Support Services 878- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 878- 533100 Gas Utility Service 878 - 533200 Electric Utility Service 878- 533410 Water Utility Service 878 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 878 - 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 878 - 535100 Uniforms 878- 535200 Awards 878 - 535300 Memberships 878- 535500 Training /Travel 878 - 535510 Meeting Expense TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 63 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 514,838 490,969 450,870 364,596 444,729 420,105 35,094 21,522 19,012 16,055 18,000 19,012 1,267 1,561 1,387 948 1,379 1,292 12,623 13,366 11,852 11,592 11,592 12,741 1,800 1,708 1,329 1,016 1,200 1,302 35,375 38,290 37,224 28,427 36,377 34,880 77,549 85,148 78,608 63,525 76,155 72,861 90,152 104,224 85,606 65,896 81,176 82,657 8,598 6,309 5,881 5,859 5,859 5,562 777,294 763,096 691,769 557,912 676,467 650,412 99,947 89,414 86,760 67,803 86,760 128,000 712 1,277 2,300 1,700 2,300 2,000 0 12,336 13,000 8,981 13,000 13,000 903 1,150 1,000 682 1,000 1,400 2,175 1,969 2,500 1,300 2,500 1,500 103,737 106,145 105,560 80,466 105,560 145,900 0 0 0 0 0 5,000 0 0 0 0 0 5,000 2,288 3,705 4,500 5,226 6,000 5,000 102,601 119,391 118,000 80,511 118,000 118,000 36,549 55,667 40,000 29,653 40,000 40,000 7,858 8,553 8,000 5,548 8,000 8,000 149,296 187,316 170,500 120,938 172,000 171,000 0 30,671 0 0 0 0 0 30,671 0 0 0 0 7,302 6,161 7,500 2,913 6,500 5,000 102 0 500 255 500 300 234 321 800 195 800 500 1,993 1,388 5,500 833 5,500 5,500 751 876 1,500 600 1,500 1,500 10,381 8,747 15,800 4,795 14,800 12,800 153 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 64 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 878- 541310 Contractual Services 0 46,333 85,550 67,552 85,500 85,746 TOTAL Professional Services 0 46,333 85,550 67,552 85,500 85,746 Maintenance Services 878- 551100 Building Maintenance 296,295 176,366 391,500 284,500 391,500 340,000 878 - 551400 Minor & Other Equip Maint 4,432 6,318 5,000 3,883 5,000 0 878 - 551800 Other Maintenance Agreements 33,223 31,951 25,036 14,113 33,536 33,536 TOTAL Maintenance Services 333,949 214,636 421,536 302,496 430,036 373,536 Rental /Leasing 878- 561100 Rental - Equipment 2,211 4,718 1,000 400 1,000 500 TOTAL Rental /Leasing 2,211 4,718 1,000 400 1,000 500 Operating Equipment 878- 571200 Vehicles & Access. Less $5,00 47 0 0 0 0 0 878 - 571600 Police /Fire /Medical Equipment 0 14,520 8,500 3,988 8,500 16,500 878- 571700 Improvement Under $5,000 0 1,760 4,500 0 4,500 0 878 - 571800 Equipment Less $5,000 2,416 4,992 1,240 1,000 1,240 0 TOTAL Operating Equipment 2,463 21,272 14,240 4,988 14,240 16,500 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 25,826 59,316 26,000 26,012 26,000 30,000 878- 581800 Equipment Over $5,000 0 0 10,464 10,426 10,426 0 TOTAL Capital Outlay 25,826 59,316 36,464 36,438 36,426 30,000 TOTAL BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,175,985 1,536,029 1,491,394 TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,692,467 6,399,310 6,431,309 154 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 65 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services Fund Charges /Transfers 900 - 548404 Transfer Out - Capital Projec 0 TOTAL Fund Charces /Transfers 0 Rental /Leasing 0 0 0 0 4,000,000 0 0 0 0 4,000,000 TOTAL PROJECTS 0 0 0 0 0 4,000,000 155 of 256 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the H This contract is for $5,000. Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sex -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget City Assistance $303,623 $317,666 $320,000 Operating Equipment 8,467 15,000 10,000 Total $312,091 $332,666 $330,000 PROGRAM JUSTIFICATION & ANALYSIS The FY 2019 -20 Budget will decrease .8% from the FY 2018 -19 year end estimate due to a decrease in the donation expense for the senior center to match revenue 156 of 256 projections. This decrease is offset by an increase in the transportation assistance program to match growth. 157 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 66 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE ----------------- ----------------- Utility Services City Assistance 901- 537300 Patient Assistence 0 5,000 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 28,872 28,872 42,666 42,666 42,666 45,000 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537600 Schertz Housing Authority 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537700 Senior Citizens Program 259,292 259,751 260,000 174,422 260,000 260,000 TOTAL City Assistance 298,164 303,623 317,666 227,088 317,666 320,000 Operating Equipment 901 - 571600 Donation - Expense Sr. Center 0 8,467 15,000 11,316 15,000 10,000 TOTAL Operating Equipment 0 8,467 15,000 11,316 15,000 10,000 TOTAL CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000 158 of 256 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $6,500 $22,433 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 159 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Operating Equipment Total $6,500 $22,433 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the increase in court technology fee projections. 159 of 256 8 -07 -2019 08:23 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 68 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT - RESTRICTED FUNDS ---------------------- ---------------------- Fund Charges /Transfers Operating Equipment 910- 571600 Court Technology Expenditure 357 6,500 45,000 0 22,433 22,992 TOTAL Operating Equipment 357 6,500 45,000 0 22,433 22,992 TOTAL COURT - RESTRICTED FUNDS 357 6,500 45,000 0 22,433 22,992 160 of 256 8 -07 -2019 08:23 AM C I T Y O F S C H E R T Z PAGE: 78 PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY CAMPAIGN PROJECT ------------------------ ------------------------ Supplies Professional Services TOTAL MISC & PROJECTS 298,521 318,591 377,666 238,403 355,099 4,352,992 TOTAL EXPENDITURES 28,017,534 ----- - - - - -- ----------- 30,011,261 ----- - - - - -- ----- - - - - -- 34,131,651 ----- - - - - -- ----- - - - - -- 25,985,572 ----- - - - - -- ----- - - - - -- 33,021,509 ----- - - - - -- ----- - - - - -- 39,187,985 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 161 of 256 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the 2017 -18 2018 -19 Budaet Actual Estimate Revenue Taxes $6,148,041 $6,384,000 Fund Transfers 0 0 Miscellaneous 6,557,697 152,500 Total $12,705,739 $6,536,500 Expenses Professional Service $80,206 $49,530 Debt Service 6,816,134 6,678,980 Payment to Refund Debt 6,159,623 0 Total $13,055,963 $6,728,510 PROGRAM JUSTIFICATION AND ANALYSIS 2019 -20 Budaet $6,733,000 144,003 150,000 $7,027,033 $5,000 7,022,003 0 $7,027,003 Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of excess reserves to reduce the tax rate. Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end estimate with the issuance of Certificates of Obligation, Series 2019. 162 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,149,844 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 0 0 113,723 0 0 144,003 508,777 6,557,697 156,000 155,417 152,500 150,000 6,658,621 12,705,739 6,653,723 6,535,950 6,536,500 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 138,505 ----- - - - - -- ----------- ( 350,224) ----- - - - - -- ----- - - - - -- ( 0) ----- - - - - -- ----- - - - - -- ( 191,708) ----- - - - - -- ----- - - - - -- ( 192,010) ( ----- - - - - -- ------ ----- - - - - -- ------ 0) - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 163 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 6,384,000 000 - 411900 Property Tax Revenue 6,149,844 TOTAL Taxes 6,149,844 Fund Transfers 6,380,532 000 - 481000 Transfer In - Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000 - 491000 Interest Earned 208 000 - 491200 Investment Income 47,550 000 - 495015 Contribution from SED 361,019 000 - 495020 Contribution From YMCA 100,000 000 - 497000 Misc Income 0 000 - 498000 Proceeds From Refunding Debt 0 TOTAL Miscellaneous 508,777 TOTAL REVENUES 6,658,621 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 6,148,041 6,384,000 6,380,532 6,384,000 6,733,000 0 113,723 0 0 144,003 0 113,723 0 0 144,003 4,352 6,000 6,673 7,500 6,000 57,576 50,000 29,303 45,000 44,000 360,769 0 0 0 0 100,000 100,000 100,000 100,000 100,000 0 0 0 0 0 6,035,000 0 19,442 0 0 6,557,697 156,000 155,417 152,500 150,000 12,705,739 6,653,723 6,535,950 6,536,500 7,027,003 164 of 256 8 -07 -2019 08:28 AM 505 -TAX I SS GENERAL GOVERNMENT EXPENDITURES 2016 -2017 ACTUAL NON DEPARTMENTAL ---------------- ---------------- C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101 - 541500 Paying Agent 2,950 4,150 5,000 4,150 5,000 5,000 101 - 541502 Cost of Bond Issuance 0 76,056 0 44,530 44,530 0 TOTAL Professional Services 2,950 80,206 5,000 48,680 49,530 5,000 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 285,000 285,000 300,000 300,000 300,000 0 101- 555612.Bond -GO Refundin 2010 - Interes 47,025 38,475 29,700 4,500 4,500 0 101 - 555629 Bond -GO 2007 Principal 280,000 290,000 300,000 300,000 300,000 315,000 101- 555629.Bond -GO 2007 Interest 147,691 136,312 124,339 124,305 124,305 111,823 101 - 555630 Bond -GO SR2008 Principal 460,000 475,000 0 0 0 0 101- 555630.Bond -GO SR2008 Interest 278,362 9,809 0 0 0 0 101 - 555631 Bond -GO SR2009 Principal 550,000 550,000 210,000 93,575 93,575 0 101- 555631.Bond -GO SR2009 Interest 266,325 249,138 236,525 120,100 120,100 0 101 - 555633 Bond -GO SR2011 Principal 235,000 240,000 250,000 250,000 250,000 260,000 101- 555633.Bond -GO SR2011 Interest 334,763 327,038 318,463 318,463 318,463 308,888 101 - 555634 Bond -GO 2011A Refund - Principa 620,000 635,000 485,000 485,000 485,000 475,000 101- 555634.Bond -GO 2011A Refund - Interest 101,962 87,701 74,735 74,515 74,515 63,551 101 - 555635 Bond -GO 2012 - Principal 320,000 335,000 345,000 345,000 345,000 355,000 101- 555635.Bond -GO 2012 - Interest 181,755 168,095 157,945 157,945 157,945 149,170 101 - 555636 Tax Note - SR2013 - Principal 170,000 170,000 0 0 0 0 101- 555636.Tax Note - SR2013 - Interest 3,995 1,445 0 0 0 0 101 - 555637 Tax Note - SR2013A - Principa 160,000 165,000 0 0 0 0 101- 555637.Tax Note - SR2013A - Interest 3,185 1,072 0 0 0 0 101 - 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 100,000 100,000 100,000 100,000 101- 555638.Bond -GO 2014 Refund - Interest 292,275 289,775 286,775 286,775 286,775 283,775 101 - 555639 Tax Note - SR2015 - Principal 35,000 35,000 35,000 35,000 35,000 35,000 101- 555639.Tax Note - SR2015 - Interest 3,139 2,532 1,925 1,923 1,923 1,313 101 - 555640 Bond -Ref 2015 Bond - Principal 450,000 490,000 150,000 660,000 660,000 675,000 101- 555640.Bond -GO Ref 2015 - Interest 102,125 92,725 9,317 81,225 81,225 66,188 101 - 555641 Tax Note - SR2015A- Principal 145,000 145,000 660,000 150,000 150,000 150,000 101- 555641.Tax Note - SR2015A - Interest 13,751 11,507 81,225 9,267 9,268 7,007 101 - 555642 Bond -GO SR2016- Principal 405,000 205,000 215,000 215,000 215,000 225,000 101- 555642.Bond -GO SR2016- Interest 175,756 167,606 159,206 159,206 159,207 150,406 101 - 555643 Bond - Taxable CO SR2016- Princi 55,000 55,000 175,000 55,000 55,000 60,000 101- 555643.Bond- Taxable CO SR2016- Intere 48,888 47,238 62,669 45,588 45,588 43,863 101 - 555644 Bond- NonTax CO SR2016- Princip 170,000 165,000 55,000 175,000 175,000 180,000 101- 555644.Bond- NonTax CO SR2016- Interes 76,169 69,469 45,588 62,669 62,669 55,569 101 - 555645 Bond -CO SR2017- Principal 0 245,000 280,000 280,000 280,000 357,413 101- 555645.Bond -CO SR2017 - Interest 0 178,688 139,025 139,025 139,025 63,063 101 - 555646 Bond -GO SR2017 - Principal 0 135,000 150,000 150,000 150,000 155,000 101- 555646.Bond -GO SR2017 - Interest 0 143,944 114,225 114,225 114,225 109,650 101 - 555647 Bond -GO 2018 Refund- Principa 0 0 550,000 550,000 550,000 560,000 101- 555647.Bond -GO 2018 Refund - Interes 0 73,567 122,112 122,112 122,112 110,346 101 - 555648 Bond -CO SR2018 - Principal 0 0 0 210,000 210,000 220,000 101- 555648.Bond -CO 2018 - Interest 0 0 0 214,951 214,951 187,263 101 - 555649 Bond -GO 2018 Ref - Principal 0 0 0 95,000 95,000 580,000 165 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505 -TAX I SS AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 555649.Bond -GO 2018 Ref - Interest 0 0 0 193,609 193,609 227,444 101 - 555650 Bond -CO 2019 - Principal 0 0 0 0 0 250,000 101- 555650.Bond -CO 2019- Interest 0 0 0 0 0 130,275 101 - 555900 Debt Service 0 0 424,951 0 0 0 TOTAL Debt Service 6,517,166 6,816,134 6,648,723 6,678,977 6,678,980 7,022,003 Other Financing Sources 101 - 556300 Payment To Refund Debt 0 6,159,623 0 0 0 0 TOTAL Other Financing Sources 0 6,159,623 0 0 0 0 TOTAL NON DEPARTMENTAL 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 TOTAL GENERAL GOVERNMENT 6,520,116 13,055,963 6,653,723 6,727,658 6,728,510 7,027,003 TOTAL EXPENDITURES 6,520,116 ----- - - - - -- ----------- 13,055,963 ----- - - - - -- ----- - - - - -- 6,653,723 ----- - - - - -- ----- ----- - - - - -- ----- 6,727,658 - - - - -- - - - - -- 6,728,510 ----- - - - - -- ----- - - - - -- 7,027,003 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 166 of 256 FUND: 202 WATER & SEWER DESCRIPTION and solid waste functions and is managed by the Public Works Department. Staff is responsible for the and wastewater service and infrastructure. This includes the water distribution ansport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues Franchises $263,469 $263,517 Fees 23,293,054 23,758,204 Fund Transfers 141,510 141,000 Miscellaneous 3,495,149 493,300 Total $27,193,182 $24,656,021 Expenses Business Office $822,393 $862,009 W &S Administration 21,796,470 23,836,457 Projects 5,877,000 501,285 Total $28,495,863 $25,199,751 PROGRAM JUSTIFICATION AND ANALYSIS $227,380 24,575,500 2,614,428 465,218 $27,882,526 $936,208 23,696,318 3,250,000 $27,882,526 Revenue: Revenues for FY 2019 -20 are expected to increase 13.1 % from the FY 2017 -18 year end estimate with a $2.4 million transfer from reserves to fund capital projects. Expenses: The FY 2019 -20 Budget increases 10.6% from the FY 2018 -19 year end estimates to fund a new water main, utility relocations, waterline replacements, and water tank painting. 167 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY 0 0 0 277,716 376,285 0 TOTAL MISC & PROJECTS Franchises 232,754 263,469 263,517 221,553 263,517 227,380 Permits 49,564 0 0 0 0 0 Fees 21,617,933 23,293,054 24,439,057 18,450,393 23,758,204 24,575,500 Fund Transfers 136,920 141,510 685,836 105,750 141,000 2,614,428 Miscellaneous 6,606,455 3,495,149 347,111 396,056 493,300 465,218 TOTAL REVENUES 28,643,624 27,193,182 25,735,522 19,173,751 24,656,021 27,882,526 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000 BUSINESS OFFICE 690,817 822,393 936,110 634,847 862,009 936,208 TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 759,847 987,009 4,186,208 PUBLIC WORKS W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 PROJECTS 0 0 0 277,716 376,285 0 TOTAL MISC & PROJECTS 0 0 0 277,716 376,285 0 TOTAL EXPENDITURES 20,454,252 28,495,863 24,980,024 18,292,603 25,199,751 27,882,526 REVENUE OVER /(UNDER) EXPENDITURES 8,189,372 ----- - - - - -- ----------- ( 1,302,682) ---- - - - -- -- ----- - -- --- 755,498 ----- - -- - -- -- -- - - - - - -- 881,149 -- --- - -- - -- - ---- - - - - -- ( 543,730) 0 -- --- - - - - -- ------ -- -- -- -- -- -- -- - - -- ----- - -- - -- - -- -- - - -- - -- --- --- - - - - -- 168 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 0 000 - 421490 Cell Tower Leasing 000 - 455200 TOTAL Franchises 4,617,936 Permits Water & Sewer Transfer Fee 000 - 432400 Development Permit 49,564 TOTAL Permits 49,564 232,754 263,469 263,517 221,553 263,517 227,380 232,754 263,469 263,517 221,553 263,517 227,380 Fees 0 0 000 - 455200 Garbage Collection Fee 4,617,936 000 - 455500 Water & Sewer Transfer Fee 0 000 - 455600 Fire Line Fees 29,540 000 - 455700 Recycle Fee Revenue 295,773 000 - 455800 W &S Line Constructn Reimbur 35,302 000 - 457100 Sale of Water 9,741,286 000 - 457110 Edwards Water Lease 125,531 000 - 457120 Water Transfer Charge -Selma 24,641 000 - 457200 Sale of Meters 111,839 000 - 457400 Sewer Charges 6,385,094 000 - 457500 Water Penalties 248,540 000 - 459200 NSF Check Fee - Water &Sewer 2,450 TOTAL Fees 21,617,933 Fund Transfers 34,244 000 - 486000 Transfer In - Reserves 0 000 - 486204 Interfnd Chrg- Drainage Billin 136,920 TOTAL Fund Transfers 136,920 Miscellaneous 71,886 000 - 490000 Misc Charges 282,282 000 - 491000 Interest Earned 3,666 000 - 491200 Investment Income 58,376 000 - 495013 Capital Contribution -W &S 6,111,474 000 - 496000 Water Construction Reserve Ac 0 000 - 497000 Misc Income -W &S 28,284 000 - 498110 Salary Reimb -SSLGC 122,373 000 - 498200 Reimbursmnt -W &S Project 0 TOTAL Miscellaneous 6,606,455 TOTAL REVENUES 28,643,624 0 0 0 0 0 0 0 0 0 0 4,960,183 5,217,962 4,139,595 5,177,600 5,280,000 ( 10) 0 10 0 0 29,015 31,000 33,160 33,160 33,000 305,469 315,500 264,229 330,800 336,000 36,474 20,000 17,236 25,000 20,000 10,666,527 10,790,831 8,032,959 10,700,000 10,914,000 54,872 40,000 34,244 34,244 40,000 26,420 6,233 28,809 40,000 30,000 143,916 160,000 71,886 90,000 120,000 6,816,996 7,578,031 5,820,506 7,300,000 7,550,000 250,316 277,000 5,509 25,000 250,000 2,875 2,500 2,250 2,400 2,500 23,293,054 24,439,057 18,450,393 23,758,204 24,575,500 0 544,836 0 0 2,468,028 141,510 141,000 105,750 141,000 146,400 141,510 685,836 105,750 141,000 2,614,428 10,989 1,000 8,683 10,000 5,000 44,859 25,000 51,161 69,300 75,000 158,054 180,000 178,982 230,000 240,000 3,132,348 0 0 0 0 1 0 0 0 0 17,267 15,000 54,651 60,000 20,000 131,630 126,111 102,579 124,000 125,218 1 0 0 0 0 3,495,149 347,111 396,056 493,300 465,218 27,193,182 25,735,522 19,173,751 24,656,021 27,882,526 169 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 202 -WATER S SEWER AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Professional Services Fund Charges /Transfers 101 - 548406 Transfer To Public Improvemen 0 5,825,000 125,000 125,000 125,000 3,250,000 TOTAL Fund Charges /Transfers 0 5,825,000 125,000 125,000 125,000 3,250,000 Maintenance Services Other Financing Sources 101- 556000 Issuance Costs 0 52,000 0 0 0 0 TOTAL Other Financing Sources 0 52,000 0 0 0 0 Capital Outlay TOTAL NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000 170 of 256 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES Continue to provide friendly and efficient services to our customers. To encourage and educate our customers to use delivery of e -mail statements. To encourage and educate our customers to pay their utility bill by using automatic draft payments services, online web payments, and e- services through their financial institution. To read water meters in a safe, reliable, and efficient manner Provide accurate and expedited utility billing statements 171 of 256 ORGANIZATIONAL CHART UTILITY BILLING 2017 -18 2018 -19 2019 -20 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 2 2 -Utility Billing Clerk 1 2 2 2 -Utility Meter Tech 1 2 2 2 Meter Tech II 1 1 1 TOTAL POSITIONS 1 9 91 9 172 of 256 Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $453,201 $445,164 $469,663 Supplies 2,916 4,800 3,800 City Support Services 1 5,655 5,655 Utility Services 1,026 10,500 10,700 Operations Support 141,417 129,000 158,500 Staff Support 3,755 6,250 6,250 Professional Services 210,300 252,000 243,000 Maintenance Services 6,120 8,040 8,040 Operating Equipment 3,657 600 600 Capital Outlay 0 0 30,000 Total $822,393 $862,009 $936,208 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate with additional postage costs and the purchase of a replacement vehicle. 173 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET BUSINESS OFFICE - ----- --- -- -- -- --------------- Personnel Services 176- 511110 Regular 269,610 293,782 330,487 251,751 301,960 317,221 176 - 511120 Overtime 9,665 6,797 3,200 4,344 5,000 3,200 176- 511180 LTD 807 891 1,017 591 936 983 176 - 511210 Longevity 9,665 5,611 6,754 4,646 4,488 5,546 176- 511230 Certification Allowance 115 0 300 0 0 0 176 - 511310 FICA - Employer 21,736 22,643 25,891 19,281 23,826 24,936 176 - 511350 TMRS- Employer 46,412 54,856 54,675 42,108 49,878 52,676 176 - 511410 Health - Employer 56,042 67,161 75,916 46,787 57,422 63,475 176 - 511500 Workers' Compensation 1,945 1,461 1,660 1,654 1,654 1,626 TOTAL Personnel Services 415,998 453,201 499,900 371,162 445,164 469,663 Supplies 176- 521000 Operating Supplies 717 1,164 1,700 645 2,700 1,700 176 - 521100 Office Supplies 963 1,752 2,100 1,112 2,100 2,100 TOTAL Supplies 1,680 2,916 3,800 1,757 4,800 3,800 Human Services 176 - 531100 Pre - employment Check 203 0 0 0 0 0 TOTAL Human Services 203 0 0 0 0 0 City Support Services 176 - 532355 Software Maintenance 28 0 0 0 0 0 176- 532900 Contingencies 0 1 5,349 250 5,655 5,655 TOTAL City Support Services 28 1 5,349 250 5,655 5,655 Utility Services 176- 533310 Telephone /Cell Phone 752 1,026 1,671 1,024 1,500 1,700 176 - 533500 Vehicle Fuel 0 0 9,000 2,464 9,000 9,000 TOTAL Utility Services 752 1,026 10,671 3,488 10,500 10,700 Operations Support 176 - 534000 Postage 73,088 72,670 93,000 62,565 75,000 93,000 176 - 534200 Printing & Binding 43,686 43,682 56,000 30,976 45,000 56,000 176 - 534300 Equipment Maintenance - Copie 9,028 9,028 9,500 4,614 9,000 9,500 176 - 534800 Temporary Empl. Services 0 16,037 0 0 0 0 TOTAL Operations Support 125,802 141,417 158,500 98,155 129,000 158,500 Staff Support 176 - 535100 Uniforms 2,058 2,715 2,200 1,396 2,200 2,200 176 - 535200 Awards 0 30 200 193 200 200 176- 535300 Memberships 0 30 100 30 100 100 176 - 535500 Training /Travel 982 802 3,500 1,720 3,500 3,500 176 - 535510 Meeting Expenses 0 179 250 133 250 250 TOTAL Staff Support 3,040 3,755 6,250 3,471 6,250 6,250 174 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541800 Credit Card Fees 137,194 208,802 240,000 148,672 250,000 240,000 176 - 541810 Credit Cards Fees - AMEX 0 1,498 3,000 1,831 2,000 3,000 TOTAL Professional Services 137,194 210,300 243,000 150,503 252,000 243,000 Fund Charges /Transfers Maintenance Services 176 - 551800 Other Maintenance Agreements 6,120 6,120 8,040 5,700 8,040 8,040 TOTAL Maintenance Services 6,120 6,120 8,040 5,700 8,040 8,040 Rental /Leasing Operating Equipment 176 - 571000 Furniture & Fixtures 0 3,147 600 360 600 600 176 - 571400 Communication Equip LESS $500 0 510 0 0 0 0 TOTAL Operating Equipment 0 3,657 600 360 600 600 Capital Outlay 176 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 30,000 TOTAL Capital Outlay 0 0 0 0 0 30,000 TOTAL BUSINESS OFFICE 690,817 822,393 936,110 634,847 862,009 936,208 TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 759,847 987,009 4,186,208 175 of 256 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair, and expansion of water and wastewater services. Provide excellent customer service. Assist other departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Review plat and subdivision plans. Review water and wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability and Certificate of Convenience and Necessity. Meet with developers and utility providers. Conduct department training, education, and planning. GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. Maintain a sound water and sewer system. Ensure an adequate future water supply. Encourage staff to be active in making decision to strengthen our ability to respond promptly to daily events. Emphasize safety to our employees to reduce preventable accidents. Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. 176 of 256 WATER AND SEWER ADMINISTRATION ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2016 -17 2017 -18 2018 -19 Director 1 1 1 Assistant Director(Water/Wastewater Manager) 1 1 1 Senior Administrative Assistant 1 1 1 Clerk/Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor Superintendent 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman III 1 1 1 Serviceman II 4 5 5 Serviceman 1 8 10 10 TOTAL POSITIONS 20 23 23 177 of 256 WATER AND SEWER ADMINISTRATION PERFORMANCE INDICATORS Water Accounts 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Water Accounts 16,022 16,650 17,000 Miles of Water Main 224 226 228 Miles of Sewer Main 113 114 115 Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 84.27 60 60 5,827 5,900 6,000 5,232 5,250 5,300 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 84.27 60 60 5,827 5,900 6,000 5,232 5,250 5,300 New Meter Installed 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget New Meter Installed 406 350 350 New Service Taps 2 6 10 Water Service Calls 1,002 1,000 1,000 Water Main Break, Service Repair Calls 104 200 200 Sewer Backup and Repair Calls 665 650 650 178 of 256 WATER AND SEWER ADMINISTRATION Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $1,259,856 $1,343,734 $1,458,353 Supplies 178,336 225,493 187,500 Human Services 0 700 0 City Support Services 59,829 52,568 159,603 Utility Services 3,528,081 3,559,100 3,575,800 Operations Support 6,419 10,902 11,300 Staff Support 25,583 34,500 38,000 City Assistance 333 205 1,500 Professional Services 403,181 375,434 406,179 Fund Charges /Transfers 7,315,927 6,188,960 6,355,471 Maintenance Services 8,538,899 9,022,440 9,200,490 Other Costs 36,615 38,436 40,000 Debt Service 382,603 2,128,131 2,100,622 Rental /Leasing 56,783 124,500 4,500 Operating Equipment 4,025 5,500 8,000 Capital Outlay 0 725,854 149,000 Total $21,796,470 $23,836,457 $23,696,318 I a:161MZ7_1 LyiM11,R] II aRV%# Eel ►I_1i•U7_L /_1W&3RI The FY 2019 -20 Budget will decrease 0.5% from the FY 2018 -19 year end estimate. Increases in personnel costs for the annual merit program, in Fund Charges /Transfers for additional contributions to Schertz Seguin Local Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water pipeline project and south wastewater treatment plant and setting a contingency account for $100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle purchases in Capital Outlay. 179 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION - -- --- ---- -- -- - - - - -- C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575 - 532500 575- 511110 Regular 735,381 575 - 511120 Overtime 36,102 575- 511180 LTD 2,004 575 - 511210 Longevity 19,192 575- 511230 Certification Allowance 12,590 575 - 511310 FICA - Employer 54,091 575- 511350 TMRS- Employer 120,806 575 - 511410 Health - Employer 117,531 575- 511500 Workers' Compensation 9,734 TOTAL Personnel Services 1,107,431 Supplies 575 - 533500 Vehicle Fuel 575- 521000 Operating Supplies 8,781 575 - 521100 Office Supplies 853 575- 521200 Medical /Chem Supplies 1,461 575 - 521400 Plumbing Supplies 58,433 575- 521405 Water Meters -New 127,155 575 - 521600 Equip Maint Supplies 0 TOTAL Supplies 196,683 Human Services 1,500 575 - 531100 Pre - employment Check 539 TOTAL Human Services 539 City Support Services 953,832 575 - 532500 City Insurance - Commercial 42,626 575 - 532800 Employee Appreciation Events 1,343 575 - 532900 Contingencies 20,735 TOTAL City Support Services 64,704 Utility Services 3,005 575 - 533100 Gas Utility Service 921 575- 533200 Electric Utility Service 269,159 575 - 533310 Telephone /Cell Phones 2,137 575- 533320 Telephone /Air Cards 286 575 - 533400 Water Purchase 2,918,214 575- 533410 Water Utility Service 9,699 575 - 533500 Vehicle Fuel 37,526 TOTAL Utility Services 3,237,942 814,575 953,832 731,422 871,048 949,873 35,780 17,945 30,190 36,000 17,945 2,577 2,957 1,879 2,700 3,005 22,187 21,337 20,146 20,246 27,542 13,606 13,201 13,306 15,752 13,201 63,139 76,904 56,922 71,670 76,758 150,648 162,403 128,432 150,039 160,789 149,132 174,605 142,245 166,776 199,457 8,212 9,539 9,503 9,503 9,783 1,259,856 1,432,723 1,134,043 1,343,734 1,458,353 8,247 11,993 10,155 11,993 9,000 1,004 1,500 1,197 1,500 1,500 1,023 1,224 786 1,500 1,500 17,818 50,000 57,311 60,000 50,000 150,235 125,000 126,798 150,000 125,000 9 500 208 500 500 178,336 190,217 196,456 225,493 187,500 0 700 0 700 0 0 700 0 700 0 45,441 48,000 50,068 50,068 50,068 1,953 2,500 1,680 2,500 2,500 12,435 99,535 0 0 107,035 59,829 150,035 51,748 52,568 159,603 1,178 1,500 1,251 1,500 1,500 295,137 280,000 204,193 315,000 320,000 2,729 3,500 1,559 2,400 3,500 218 800 119 200 800 3,175,122 3,200,000 2,115,108 3,200,000 3,200,000 9,456 10,000 1,310 2,000 10,000 44,240 31,000 30,288 38,000 40,000 3,528,081 3,526,800 2,353,828 3,559,100 3,575,800 180 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 147 575- 534000 Postage 145 575 - 534100 Advertising 2,881 575- 534200 Printing & Binding 0 575 - 534300 Equipment Maintenance - Copie 5,202 TOTAL Operations Support 8,228 Staff Support 5,202 5,500 575 - 535100 Uniforms 8,228 575- 535300 Memberships 5,375 575 - 535500 Training /Travel 6,696 575- 535510 Meeting Expenses 1,817 575 - 535600 Professional Certification 249 TOTAL Staff Support 22,364 City Assistance 15,000 575 - 537100 Medical Services 1,638 TOTAL City Assistance 1,638 Professional Services 575 - 541200 Legal Svcs 575- 541300 Other Consl /Prof Services 575 - 541305 Cell Tower Management Fees 575- 541310 Contractual Services 575 - 541400 Auditor /Accounting Service 575- 541500 Paying Agent 575 - 541650 Misc Expenses TOTAL Professional Services Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 575- 548050 Contribution to SSLG 575 - 548060 Contribution to CCMA 575- 548101 Transfer Out - General Fund 575 - 548106 Transfer Out- Special Events 575- 548600 Inter -fund Charges -Admin 575 - 548610 Interfund Charge -Fleet 575- 548700 Bad Debt Expense 575 - 548800 Depreciation Expense 575 - 548900 Amortization Expense TOTAL Fund Charges /Transfers 207 300 147 200 300 971 5,000 2,950 5,000 5,000 38 500 105 500 500 5,202 5,500 4,716 5,202 5,500 6,419 11,300 7,917 10,902 11,300 8,982 16,500 15,211 16,500 15,000 5,758 6,000 5,246 6,000 6,000 8,973 15,000 4,063 10,000 15,000 1,648 2,000 1,015 2,000 2,000 222 0 0 0 0 25,583 39,500 25,534 34,500 38,000 333 1,500 205 205 1,500 333 1,500 205 205 1,500 220,694 211,625 197,516 155,572 200,000 200,000 37,652 102,431 112,965 59,972 70,000 112,965 73,426 64,122 78,500 80,634 80,634 68,214 2,880 0 0 0 0 0 23,430 24,000 24,000 20,644 24,000 24,000 800 800 1,000 600 800 1,000 0 203 0 0 0 0 358,883 403,181 413,981 317,423 375,434 406,179 300,000 300,000 500,000 480,000 480,000 100,000 2,242,314 2,906,068 3,786,424 3,393,413 3,786,424 4,006,734 413,650 410,650 412,250 577,775 412,250 726,800 0 0 4,000 0 4,000 4,000 2,494 3,640 0 0 0 0 1,186,812 1,344,140 1,365,998 1,024,498 1,365,998 1,385,000 148,276 129,890 140,288 105,216 140,288 132,937 0 70,807 0 0 0 0 2,116,417 2,150,733 0 0 0 0 11,381 0 0 0 0 0 6,421,344 7,315,927 6,208,960 5,580,903 6,188,960 6,355,471 181 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 8 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 5,000 575- 551100 Building Maintenance 137 575 - 551300 Computer Maintenance 17,754 575- 551400 Minor & Other Equip Maint 1,286 575 - 551500 Water Maintenance 77,774 575- 551510 Waste Contractor Expense 4,342,077 575 - 551520 Sewer Treatment -CCMA /MUD 3,349,837 575- 551530 Sewer Maintenance 117,701 575 - 551540 I &I Maintenance 3,850 575- 551600 Street Maintenance Materials 12,052 575 - 551720 Low Flow Rebate Program 0 575- 551800 Other Maintenance Agreements 220 TOTAL Maintenance Services 7,922,689 Other Costs 2,793,966 575 - 554100 State Water Fees -TCEQ 36,605 TOTAL Other Costs 36,605 Debt Service 84,000 575- 555900 Debt Service 0 575- 555900.Interest Expense 357,795 TOTAL Debt Service 357,795 Rental /Leasing 19,767 575 - 561000 Rental - Building & Land 2,702 575- 561100 Rental - Equipment 0 575 - 561200 Lease /Purchase Payments 20,800 TOTAL Rental /Leasing 23,502 Operating Equipment 240 575 - 571000 Furniture & Fixtures 0 575- 571200 Vehicles & Access. LESS $5,00 0 575 - 571300 Computer & Periphe. < $5000 515 575- 571500 Minor Equipment 2,575 575 - 571800 Equipment Under $5,000 0 TOTAL Operating Equipment 3,090 Capital Outlay 36,615 575 - 581200 Vehicles & Access. Over $5,00 0 575- 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 1,572 5,000 6 5,000 5,000 6,218 17,500 0 5,600 17,500 25 2,500 96 2,500 2,500 138,060 155,000 40,180 155,000 155,000 4,687,548 4,565,218 3,486,008 4,540,000 4,540,000 3,655,649 4,150,000 2,793,966 4,150,000 4,316,000 28,650 84,000 26,816 84,000 84,000 0 129,500 0 60,000 60,000 20,867 19,767 12,226 20,000 20,000 50 250 50 100 250 260 240 180 240 240 8,538,899 9,128,974 6,359,528 9,022,440 9,200,490 36,615 40,000 38,436 38,436 40,000 36,615 40,000 38,436 38,436 40,000 0 1,605,000 0 1,605,000 1,500,000 382,603 299,245 523,131 523,131 600,622 382,603 1,904,245 523,131 2,128,131 2,100,622 2,783 3,500 2,866 3,500 3,500 0 1,000 0 1,000 1,000 54,000 120,000 ( 33,173) 120,000 0 56,783 124,500 ( 30,307) 124,500 4,500 1,072 6,000 3,054 2,500 5,000 0 2,500 0 0 0 0 0 0 0 0 2,954 3,000 0 3,000 3,000 0 18,000 0 0 0 4,025 29,500 3,054 5,500 8,000 0 517,978 511,943 511,943 60,000 0 198,000 181,199 213,911 89,000 0 715,978 693,142 725,854 149,000 182 of 256 8 -07 -2019 08:26 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 9 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Water Line Relocation Aviation Heights TOTAL W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,255,040 23,836,457 23,696,318 183 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Operations Support Professional Services 900 - 541100 ENGINEERING 0 0 0 16,805 35,992 0 TOTAL Professional Services 0 0 0 16,805 35,992 0 Fund Charges /Transfers Maintenance Services 900 - 551900 CONSTRUCTION 0 0 0 260,911 340,293 0 TOTAL Maintenance Services 0 0 0 260,911 340,293 0 Rental /Leasing TOTAL PROJECTS 0 0 0 277,716 376,285 0 184 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM3009 RD &BRIDGE EXPNDSN ------------------------ ------------------------ Professional Services Maintenance Services TOTAL MISC & PROJECTS 0 0 0 277,716 376,285 0 TOTAL EXPENDITURES 20,454,252 ----- - - - - -- ----------- 28,495,863 ----- - - - - -- ----- - - - - -- 24,980,024 ----- - - - - -- ----- - - - - -- 18,292,603 ----- - - - - -- ----- - - - - -- 25,199,751 ----- - - - - -- ----- - - - - -- 27,882,526 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 185 of 256 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Provide citizens with quality projects completed on -time and on- budget. Design a 3 million gallon ground storage and booster station State law mandates that the WaterMastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 186 of 256 PERFORMANCE INDICATORS Revenue Fees $1,544,962 $975,000 Miscellaneous 102,749 169,000 Total $1,647,711 $1,144,000 Expenses Non Departmental $1,000 $1,378,484 Total $1,000 $1,378,484 PROGRAM JUSTIFICATION AND ANALYSIS $1,100,000 180,000 $1,280,000 $256,000 $256,000 Projects for FY 2019 -20 include conducting the WaterMastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 187 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $1,544,962 $975,000 Miscellaneous 102,749 169,000 Total $1,647,711 $1,144,000 Expenses Non Departmental $1,000 $1,378,484 Total $1,000 $1,378,484 PROGRAM JUSTIFICATION AND ANALYSIS $1,100,000 180,000 $1,280,000 $256,000 $256,000 Projects for FY 2019 -20 include conducting the WaterMastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 187 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 0 0 1,375,000 0 0 0 38,537 102,749 82,000 126,286 169,000 180,000 1,471,847 1,647,711 2,557,000 916,564 1,144,000 1,280,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 1,470,847 1,646,711 926,000 ( 459,420) ( 234,484) 1,024,000 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 188 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455900 Cap Rcvey -Water 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 TOTAL Fees 1,433,309 1,544,962 1,100,000 790,277 975,000 1,100,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 1,375,000 0 0 0 TOTAL Fund Transfers 0 0 1,375,000 0 0 0 Miscellaneous 000 - 491000 Interest Earned 863 5,527 7,000 2,884 4,000 5,000 000 - 491200 Investment Income 37,675 97,222 75,000 123,403 165,000 175,000 TOTAL Miscellaneous 38,537 102,749 82,000 126,286 169,000 180,000 TOTAL REVENUES 1,471,847 1,647,711 2,557,000 916,564 1,144,000 1,280,000 189 of 256 8 -07 -2019 08:28 AM 411 - CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 5,000 0 0 250,000 Supplies 1,000 984 3,484 256,000 City Support Services Utility Services Operations Support Professional Services 101 - 541200 Legal Svcs -Water 0 0 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 TOTAL Professional Services 1,000 1,000 256,000 Fund Charges /Transfers 0 2,500 5,000 0 0 250,000 984 984 1,000 984 3,484 256,000 101 - 548406 Transfer Out - Water /Sewer Proj 0 0 1,375,000 1,375,000 1,375,000 0 TOTAL Fund Charges /Transfers 0 0 1,375,000 1,375,000 1,375,000 0 Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 1,000 1,000 1,631,000 1,375,984 1,378,484 256,000 190 of 256 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. Initiate and institute a study to implement reuse water throughout the City. Provide citizens with quality projects completed on -time and on- budget. 191 of 256 PERFORMANCE INDICATORS Budget 2017 -18 2018 -19 2019 -20 Actual Estimate Budget Revenue Fees $821,969 $489,200 $600,000 Miscellaneous 85,591 123,500 103,000 Total $907,560 $612,700 $703,000 Expenses Non Departmental 493,208 7,984 260,500 Total PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 192 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 744,574 821,969 600,000 421,529 489,200 600,000 Miscellaneous 36,518 85,591 44,000 121,296 123,500 103,000 TOTAL REVENUES 781,092 907,560 644,000 542,825 612,700 703,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 5,356 493,208 260,500 3,927 7,984 260,500 TOTAL GENERAL GOVERNMENT 5,356 493,208 260,500 3,927 7,984 260,500 MISC & PROJECTS TOTAL EXPENDITURES 5,356 493,208 260,500 3,927 7,984 260,500 REVENUE OVER /(UNDER) EXPENDITURES 775,736 ----- - - - - -- ----------- 414,352 ----- - - - - -- ----- - - - - -- 383,500 ----- - - - - -- ----- ----- - - - - -- ----- 538,898 - - - - -- ----- - - - - -- 604,716 - - - - -- ------ ----- - - - - -- ------ 442,500 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 193 of 256 8 -07 -2019 08:28 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 717,574 794,969 600,000 432,329 500,000 600,000 000 - 455913 Cap Rcvey -North Sewer Treat 27,000 27,000 0 ( 10,800) ( 10,800) 0 TOTAL Fees 744,574 821,969 600,000 421,529 489,200 600,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 730 3,799 4,000 2,805 3,500 3,000 000 - 491200 Investment Income 63,424 104,840 40,000 101,613 120,000 100,000 000 - 491800 Gain /Loss Capital One Sewer ( 13,176) ( 11,126) 0 ( 8,567) 0 0 000 - 491900 Unrealize Gain /Loss -Captl On( 14,460) ( 11,922) 0 25,444 0 0 TOTAL Miscellaneous 36,518 85,591 44,000 121,296 123,500 103,000 TOTAL REVENUES ----- ----------- 781,092 - - - - -- 907,560 ----- - - - - -- ----- ----- - - - - -- ----- 644,000 - - - - -- - - - - -- 542,825 ----- - - - - -- ----- ----- - - - - -- ----- 612,700 - - - - -- ------ - - - - -- ------ 703,000 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 194 of 256 8 -07 -2019 08:28 AM 421 - CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Operations Support Professional Services 101 - 541200 Legal Services -Sewer 0 0 5,000 0 2,500 5,000 101 - 541300 Professional Services -Cap Pla 0 0 250,000 0 0 250,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 984 984 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,356 4,360 4,500 2,943 4,500 4,500 TOTAL Professional Services 5,356 5,360 260,500 3,927 7,984 260,500 Fund Charges /Transfers 101 - 548406 Transfer Out - Water /Sewer Prjc 0 487,848 0 0 0 0 TOTAL Fund Charges /Transfers 0 487,848 0 0 0 0 Maintenance Services TOTAL NON DEPARTMENTAL 5,356 493,208 260,500 3,927 7,984 260,500 TOTAL GENERAL GOVERNMENT 5,356 493,208 260,500 195 of 256 3,927 7,984 260,500 FUND: 204 DRAINAGE FUND DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES Protect lives and property. Improve quality of the storm water system by adding a Storm Water Manager to implement & manage Phase II Storm Water Program to keep in compliance with local, state and federal regulations. Ensure compliance with program requirements associated with the National Pollutant Discharge Elimination System permit. Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. Review storm water infrastructure plans Maintain storm water data collection. Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. Provide Storm water pollution and floodplain awareness to the community and city personnel. 196 of 256 ORGANIZATIONAL CHART =_ets Water & Sewer Drains e DRAINAGE 2017 -18 2018 -19 2019 -20 Drainage Foreman 1 1 1 Drainage Worker II 2 2 2 Drainage Worker 1 5 5 5 TOTAL POSITIONS 8 8 8 PERFORMANCE INDICATORS Monthly Operating Expenditures 93,564 98,879 105,475 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Acres of Alleys Mowed 5.15 5.15 5.15 Acres of Rights -of -Way (ROW) Mowed 118.07 118.07 118.07 Acres of Drainage Ditches Mowed 157.75 157.75 157.75 Monthly Operating Expenditures 93,564 98,879 105,475 2017 -18 2017 -19 2019 -20 Efficiency Actual Estimate Budget Monthly Operating Expenditures 93,564 98,879 105,475 ROW Maintenance & Mowing, Hours 2,900 3,200 3,300 Drainage Mowing, Hours 600 700 800 Drainage Structure Maintenance, Hours 1,350 1,450 1,450 197 of 256 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget ROW Maintenance & Mowing, Hours 2,900 3,200 3,300 Drainage Mowing, Hours 600 700 800 Drainage Structure Maintenance, Hours 1,350 1,450 1,450 197 of 256 Revenue Permits $3,960 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Permits $3,960 $4,000 $4,000 Fees 1,159,910 1,200,150 1,230,000 Miscellaneous 194,255 59,732 33,000 Total $1,358,125 $1,263,882 $1,267,000 Expenses Personnel $339,603 $325,045 $400,200 Supplies 4,773 5,700 6,000 City Support Services 6,874 3,266 34,000 Utility Services 14,017 13,000 13,200 Operations Support 0 0 1,050 Staff Support 5,758 11,779 13,700 City Assistance 98 100 500 Professional Services 8,918 37,000 41,500 Fund Charges /Transfers 617,182 532,162 479,659 Maintenance Services 1,090 30,000 42,000 Other Costs 100 100 200 Debt Services 8,206 121,213 124,200 Rental /Leasing 0 500 500 Operating Equipment 6,812 0 2,000 Capital Outlay 0 74,348 107,000 Projects 0 940,257 0 Total $1,013,430 $2,094,470 $1,265,709 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with new commercial and residential development occurring in the City. Overall revenue will increase 0.2% from the prior year which saw the remainder or a one time contribution from Cibolo for the Cibolo Creek Bridge reconstruction. Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end estimate for the operating accounts not including projects. The increase is due to higher personnel costs related to the annual merit program, setting a contingency at $30,000, additional Maintenance Services for a new outsourced mowing contract to improve services, and additional large equipment and vehicle purchases. 198 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Permits 2,960 3,960 3,000 3,100 4,000 4,000 Fees 1,146,946 1,159,910 1,208,500 976,548 1,200,150 1,230,000 Fund Transfers 0 0 1,027,062 0 0 0 Miscellaneous 16,663 194,255 26,800 51,006 59,732 33,000 TOTAL REVENUES 1,166,568 1,358,125 2,265,362 1,030,653 1,263,882 1,267,000 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 TOTAL PUBLIC WORKS 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 MISC & PROJECTS PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL MISC & PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL EXPENDITURES 1,066,235 1,013,430 2,250,571 1,492,135 2,094,470 1,265,709 REVENUE OVER /(UNDER) EXPENDITURES 100,333 - ---- - - - - -- ----------- 344,696 ---- - - - - - -- ----- - -- - -- 14,792 --- -- - - - - -- -- -- - - - - --- ( 461,482) ----- - -- - -- - ---- - - - - -- ( 830,588) -- --- -- - - -- ------ ----- - -- - -- - 1,291 -- - - -- ------ -- - - -- -- --- - -- - -- -- ---- - - - --- 199 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 REVENUES Permits 000 - 432400 Floodplain Permit TOTAL Permits Fees 000 - 457500 Drainage Penalties 000 - 457600 Drainage Fee TOTAL Fees Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income- Drainage TOTAL Miscellaneous TOTAL REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,960 3,960 3,000 3,100 4,000 4,000 2,960 3,960 3,000 3,100 4,000 4,000 10,016 10,537 10,000 32 150 10,000 1,136,930 1,149,373 1,198,500 976,516 1,200,000 1,220,000 1,146,946 1,159,910 1,208,500 976,548 1,200,150 1,230,000 0 0 1,027,062 0 0 0 0 0 1,027,062 0 0 0 295 3,481 1,800 2,876 3,600 3,000 15,500 26,509 25,000 24,113 32,000 30,000 867 164,265 0 24,017 24,132 0 16,663 194,255 26,800 51,006 59,732 33,000 1,166,568 ----- - - - - -- ----------- 1,358,125 ----- - - - - -- ----- - - - - -- 2,265,362 ----- - - - - -- ----- - - - - -- 1,030,653 ----- - - - - -- ----- - - - - -- 1,263,882 ----- - - - - -- ----- - - - - -- 1,267,000 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 200 of 256 8 -07 -2019 08:27 AM 204- DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579- 511110 Regular 579 - 511120 Overtime 579- 511180 LTD 579 - 511210 Longevity 579- 511230 Certification Allowance 579 - 511310 FICA - Employer 579- 511350 TMRS- Employer 579 - 511410 Health - Employer 579- 511500 Workers' Compensation TOTAL Personnel Services Supplies 579- 521000 Operating Supplies 579 - 521100 Office Supplies 579- 521200 Medical /Chem Supplies 579 - 521300 Motor Vehicle Supplies TOTAL Supplies City Support Services 579 - 532400 Computer Fees & Licenses 579- 532500 City Insurance - Commercial 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579- 533500 Vehicle Fuel TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 172,346 217,842 250,415 170,808 209,395 254,260 500 7,897 5,500 3,823 6,000 5,500 733 669 776 450 649 788 7,191 7,891 8,338 8,318 8,338 9,166 2,550 2,400 4,800 1,985 2,400 4,800 17,875 16,826 20,269 13,839 17,287 20,940 39,105 36,687 42,803 29,860 36,190 44,234 49,432 46,245 64,120 30,906 41,236 56,886 3,455 3,146 3,563 3,550 3,550 3,626 293,187 339,603 400,584 263,539 325,045 400,200 1,964 2,972 3,300 1,780 3,300 3,300 185 198 200 174 200 500 1,574 1,603 2,000 1,557 2,000 2,000 0 0 200 0 200 200 3,723 4,773 5,700 3,510 5,700 6,000 0 0 1,000 0 0 0 4,166 5,409 0 3,266 3,266 4,000 410 1,465 0 0 0 30,000 4,576 6,874 1,000 3,266 3,266 34,000 1,072 1,048 1,200 643 1,000 1,200 15,227 12,969 12,000 11,054 12,000 12,000 16,299 14,017 13,200 11,698 13,000 13,200 Operations Support 579- 534000 Postage 0 0 0 0 0 50 579 - 534200 Printing & Binding 0 0 1,000 0 0 1,000 TOTAL Operations Support 0 0 1,000 0 0 1,050 Staff Support 579 - 535100 Uniforms 3,385 3,340 6,450 5,591 6,450 6,000 579- 535300 Memberships 0 0 0 129 129 500 579 - 535500 Training /Travel 1,791 1,998 4,000 1,681 4,000 5,000 579- 535510 Meeting Expenses 260 228 600 191 600 1,200 579 - 535600 Professional Certification 569 192 600 150 600 1,000 TOTAL Staff Support 6,004 5,758 11,650 7,742 11,779 13,700 201 of 256 8 -07 -2019 08:27 AM 204- DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 579- 537100 Medical Services 287 98 500 63 TOTAL City Assistance 287 98 500 63 Professional Services 100 500 100 500 579- 541200 Legal Svcs 273 78 5,000 0 500 5,000 579 - 541310 Contractual Services 44,960 7,340 22,850 0 35,000 35,000 579- 541400 Auditor /Accounting Service 1,500 1,500 1,500 1,475 1,500 1,500 TOTAL Professional Services 46,733 8,918 29,350 1,475 37,000 41,500 Fund Charges /Transfers 579- 548101 Transfer Out - General Fund 0 0 1,000 0 1,000 1,000 579 - 548106 Transfer Out- Special Events 624 1,213 0 0 0 0 579- 548500 Interfund Charges -Admin 184,425 271,430 295,157 221,368 295,157 243,114 579 - 548600 Interfund Charges -Water 136,920 141,510 141,000 105,750 141,000 146,400 579- 548610 Interfund Charge -Fleet 105,789 83,355 95,005 71,254 95,005 89,145 579 - 548700 Bad Debt Expense 0 3,965 0 0 0 0 579- 548800 Depreciation Expense 128,314 115,709 0 0 0 0 TOTAL Fund Charges /Transfers 556,071 617,182 532,162 398,372 532,162 479,659 Maintenance Services 579- 551610 Drainage Channel Maintenance 13,721 1,090 40,500 5,134 30,000 42,000 TOTAL Maintenance Services 13,721 1,090 40,500 5,134 30,000 42,000 Other Costs 579 - 554100 State Storm Water Fee -TCEQ 100 100 200 100 100 200 TOTAL Other Costs 100 100 200 100 100 200 Debt Service 579- 555900 Debt Service 110,000 0 115,000 0 115,000 120,000 579- 555900.lnterest Expense 9,795 8,206 6,213 6,206 6,213 4,200 TOTAL Debt Service 119,795 8,206 121,213 6,206 121,213 124,200 Rental /Leasing 579 - 561100 Rental - Equipment 0 0 500 55 500 500 579- 561200 Lease /Purchase Payments 0 0 5,000 0 0 0 TOTAL Rental /Leasing 0 0 5,500 55 500 500 Operating Equipment 579- 571500 Equipment Under $5,000 5,739 6,812 0 0 0 2,000 TOTAL Operating Equipment 5,739 6,812 0 0 0 2,000 202 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 PUBLIC WORKS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 579- 581200 Vehicles S Access. Over $5,00 0 0 74,348 74,050 74,348 32,000 579 - 581500 Machinery /Equipment 0 0 0 0 0 75,000 TOTAL Capital Outlay 0 0 74,348 74,050 74,348 107,000 TOTAL DRAINAGE 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 TOTAL PUBLIC WORKS 1,066,235 1,013,430 1,236,907 775,209 1,154,213 1,265,709 203 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services 900 - 532900 Contingency 0 0 8,839 30 30 0 TOTAL City Support Services 0 0 8,839 30 30 0 Operations Support 900 - 534100 Advertising 0 0 1,229 567 653 0 TOTAL Operations Support 0 0 1,229 567 653 0 Professional Services 900 - 541100 Engineering 0 0 53,789 20,752 29,749 0 TOTAL Professional Services 0 0 53,789 20,752 29,749 0 Maintenance Services 900 - 551900 Construction 0 0 909,825 695,577 909,825 0 900 - 551910 Construction - Contingencies 0 0 39,982 0 0 0 TOTAL Maintenance Services 0 0 949,807 695,577 909,825 0 Capital Outlay TOTAL PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL MISC & PROJECTS 0 0 1,013,664 716,926 940,257 0 TOTAL EXPENDITURES 1,066,235 ----- - - - - -- ----------- 1,013,430 ----- - - - - -- ----- - - - - -- 2,250,571 ----- - - - - -- ----- ----- - - - - -- ----- 1,492,135 - - - - -- - - - - -- 2,094,470 ----- - - - - -- ----- - - - - -- 1,265,709 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 204 of 256 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES Provide efficient pre - hospital healthcare services to the communities that we serve. Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. Be the preferred employer for pre - hospital healthcare providers in the State of Texas 205 of 256 Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2017 -18 2018 -19 2019 -20 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Senior Administrative Asst. 1 1 1 Billing Specialist 2 2 3 Billing Clerk 1 1 0 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 MIH Paramedic 1 1 1 Paramedic 24 25 25 EMT 3 3 3 Paramedic /EMT 0 0 0 P/T Paramedics 15 15 15 P/T EMT 5 5 5 P/T Paramedic /EMT 0 0 0 P/T Supply Coordinator 0 0 1 TOTAL POSITIONS 1 641 65 1 66 206 of 256 PERFORMANCE INDICATORS Requests for EMS Service 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Requests for EMS Service 10,059 10,506 11,233 Transports to Hospitals 6,165 6,494 6,869 Hospital to Hospital Transports 791 1,000 850 Collections per Transport 493.39 450.00 475.00 Students Enrolled in EMT 90 90 90 Certification Classes Trips billed for Alamo Heights 684 700 700 Members of EMS Passport 374 550 500 Response Time 90% Reliability 2017 -18 2018 -19 2019 -20 Efficiency Actual Estimate Budget Response Time 90% Reliability 13:50 14:00 13:00 Total Time on Task (Minutes) 56:25 58:00 57:00 Transport Percentage 61% 64% 62% Days Sales Outstanding 49 45 47 Mutual Aid Requested 38 40 35 Students Graduated from EMT Certification Classes 53 55 56 Critical Failures / 100,000 miles 2017 -18 2018 -19 2019 -20 Effectiveness Actual Estimate Budget Critical Failures / 100,000 miles 5.1 4 4 Fleet Accidents / 100,000 miles 4.2 4 4 Cardiac Arrest Save % 8% 10% 10% Correct recognition of STEMI 72% 75% 75% EMT Class Certification Pass Rate 91% 90% 92% 207 of 256 Revenue Fees 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $4,754,620 $6,308,735 $6,492,050 Inter - Jurisdictional 2,861,992 3,157,710 2,991,594 Fund Transfers 0 0 0 Miscellaneous 135,601 117,375 115,500 Total $7,752,214 $9,583,820 9,599,144 Expenses Personnel $4,043,032 $4,196,415 $4,404,732 Supplies 346,144 372,000 376,100 Human Services 0 0 0 City Support Services 49,081 79,000 138,000 Utility Services 120,333 135,200 136,000 Operations Support 57,172 76,182 63,450 Staff Support 44,955 64,489 83,650 City Assistance 561,123 559,867 562,367 Professional Services 141,903 154,000 158,000 Fund Charges /Transfers 2,250,108 2,683,492 2,854,205 Maintenance Services 12,480 13,000 30,000 Other Costs 0 0 0 Debt Service 28,409 288,895 281,008 Rental /Leasing 1,567 141,000 67,000 Operating Equipment 46,167 62,500 73,300 Capital Outlay 0 6,500 371,000 Total $7,702,476 $8,832,540 $9,598,811 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase .2% from FY 2018 -19 year end estimates. The additional transports increasing revenue is offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply coordinator, and Paramedic school program for EMTs. In addition to these programs, capital outlay has increased $364,500 for a replacement ambulance and 2 replacement vehicles. 208 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,955,626 4,754,620 6,194,080 4,563,049 6,308,735 6,492,050 2,412,953 2,861,992 3,025,485 3,161,147 3,157,710 2,991,594 550,000 0 0 0 0 0 223,834 135,601 125,750 90,614 117,375 115,500 9,142,413 7,752,214 9,345,315 7,814,810 9,583,820 9,599,144 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 1,073,935 49,738 109,679 964,614 751,280 333 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 209 of 256 8 -07 -2019 08:27 AM 203 -EMS REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 2 210 of 256 (----- -- - - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 456100 Ambulance /Mileage Transprt Fe 5,666,326 4,517,954 5,894,480 4,320,611 6,024,685 6,210,950 000 - 456110 Passport Membership Fees 25,115 25,275 28,000 23,600 25,000 28,000 000 - 456120 EMT Class - Fees 94,873 98,770 96,000 81,254 96,000 99,000 000 - 456122 CE Class - Fees 16,975 23,458 21,500 22,222 23,500 27,000 000 - 456130 Immunization Fees 9,138 3,008 7,000 2,284 2,500 2,000 000 - 456140 Billing Fees - External 18,153 23,016 25,000 19,039 25,000 25,000 000 - 456150 Standby Fees 24,484 38,518 27,000 19,510 27,000 30,000 000 - 456155 Community Services Support 100,488 72,888 75,000 45,063 50,000 50,000 000 - 456160 MIH Services 0 13,960 20,000 24,842 30,000 20,000 000 - 458110 Sale of Merchandise - GovDeal 0 ( 62,327) 0 4,574 5,000 0 000 - 459200 NSF Check Fee 75 100 100 50 50 100 TOTAL Fees 5,955,626 4,754,620 6,194,080 4,563,049 6,308,735 6,492,050 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Co Support 843,578 843,578 843,577 843,578 843,577 843,577 000 - 474300 Cibolo Support 319,098 346,468 410,583 410,583 410,583 439,612 000 - 475100 Comal Co ESD #6 106,012 116,813 121,723 125,159 121,723 133,064 000 - 475200 Live Oak Support 206,957 213,152 232,140 232,140 232,140 237,775 000 - 475300 Universal City Support 262,361 281,284 300,092 300,092 300,092 305,996 000 - 475400 Selma Support 106,656 111,886 148,697 148,697 148,697 161,001 000 - 475500 Schertz Support 504,084 556,325 581,537 581,537 581,537 602,583 000 - 475600 Santa Clara Support 10,354 10,447 10,790 10,790 10,790 11,137 000 - 475800 Marion Support 14,956 15,187 16,347 16,347 16,347 16,849 000 - 475910 TASPP Program 38,897 366,853 360,000 492,224 492,224 240,000 TOTAL Inter - Jurisdictional 2,412,953 2,861,992 3,025,485 3,161,147 3,157,710 2,991,594 Fund Transfers 000 - 486100 Transfer In 550,000 0 0 0 0 0 TOTAL Fund Transfers 550,000 0 0 0 0 0 Miscellaneous 000 - 491000 Interest Earned 899 4,403 3,000 4,469 5,000 4,000 000 - 491200 Investment Income 2,750 6,237 750 6,681 8,000 9,500 000 - 493203 Donations -EMS 351 913 2,000 625 ( 625) 2,000 000 - 493205 Donations -Golf Tournament 10,060 18,595 10,000 ( 2,160) 0 0 000 - 495100 MIH Contracts 99,579 0 0 0 0 0 000 - 497000 Misc Income 48,903 49,966 50,000 48,156 50,000 50,000 000 - 497100 Recovery of Bad Debt 61,292 55,488 60,000 2,552 5,000 50,000 000 - 497110 Collection Agency -Bad Debt 0 0 0 30,291 50,000 0 TOTAL Miscellaneous 223,834 135,601 125,750 90,614 117,375 115,500 TOTAL REVENUES 9,142,413 ----- - - - - -- ----------- 7,752,214 ----- - - - - -- ----- - - - - -- 9,345,315 ----- - - - - -- ----- - - - - -- 7,814,810 ----- - - - - -- ----- - - - - -- 9,583,820 ----- - - - - -- ----- - - - - -- 9,599,144 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 210 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 657 2,000 316 1,000 2,000 280- 521010 Operating Supplies -EMT Class 280- 511110 Regular 2,058,622 2,167,653 2,491,726 1,950,920 2,250,000 2,474,883 280 - 511120 Overtime 735,899 710,157 730,979 614,343 740,000 734,285 280- 511180 LTD 5,484 6,389 6,670 4,572 6,600 6,494 280 - 511210 Longevity 41,594 45,125 47,147 43,025 45,000 44,585 280- 511220 Clothing Allowance 10,452 10,980 11,857 9,756 12,500 12,168 280 - 511230 Certification Allowance 18,845 18,805 15,100 20,020 20,000 23,400 280- 511310 FICA - Employer 209,138 217,875 252,748 194,456 250,000 246,355 280 - 511350 TMRS- Employer 427,421 478,819 495,946 394,236 480,000 484,783 280- 511410 Health - Employer 285,275 350,227 351,825 260,690 350,000 311,434 280 - 511500 Workers' Compensation 44,476 37,002 42,476 42,315 42,315 66,345 TOTAL Personnel Services 3,837,205 4,043,032 4,446,474 3,534,333 4,196,415 4,404,732 Supplies 280 - 521000 Operating Supplies 1,539 657 2,000 316 1,000 2,000 280- 521010 Operating Supplies -EMT Class 24,099 21,940 30,000 14,480 25,000 26,000 280 - 521020 Operating Supplies -CE Class 13,757 7,740 16,450 4,389 8,000 16,000 280- 521025 Community Support Supplies 74,824 53,272 70,000 23,238 30,000 40,000 280 - 521030 Operating Supplies- MIH 385 77 1,000 0 0 1,000 280- 521100 Office Supplies 1,604 3,200 3,000 2,791 3,000 3,500 280 - 521200 Medical /Chem Supplies 247,439 250,857 285,000 250,705 285,000 265,000 280- 521250 Immunization Supplies 11,526 2,922 14,600 9,425 14,000 14,600 280 - 521300 Motor Veh. Supplies 277 1,335 4,000 1,408 3,500 4,000 280- 521600 Equip Maint Supplies 3,234 4,145 5,000 905 2,500 4,000 TOTAL Supplies 378,684 346,144 431,050 307,657 372,000 376,100 Human Services 280- 531100 Pre - employment Check 1,299 0 0 0 0 0 TOTAL Human Services 1,299 0 0 0 0 0 City Support Services 280- 532350 Software Maintenance 34,948 26,390 46,000 37,843 46,000 62,000 280 - 532500 City Insurance - Commercial 22,108 22,691 25,000 26,363 26,500 26,000 280- 532840 Golf Tournament- Dilworth 100 0 0 ( 100) 0 0 280 - 532900 Contingencies 0 0 23,000 0 6,500 50,000 TOTAL City Support Services 57,156 49,081 94,000 64,105 79,000 138,000 Utility Services 280 - 533100 Gas Utility Service 4,099 4,703 6,000 6,311 7,200 6,000 280- 533200 Electric Utility Service 22,113 14,817 25,000 7,513 16,000 15,000 280 - 533300 Telephone /Land Line 2,843 2,865 3,500 2,127 3,000 3,000 280- 533310 Telephone /Cell Phones 7,632 7,097 8,500 4,386 8,000 10,000 280 - 533320 Telephone /Air Cards 11,800 11,986 13,000 7,820 12,500 13,000 280 - 533330 Telephone /Internet 3,200 3,719 4,500 2,570 4,000 4,500 280 - 533350 Pager Service 833 0 0 0 0 0 280- 533410 Water Utility Service 2,333 1,821 7,000 5,032 6,500 4,500 280 - 533500 Vehicle Fuel 59,625 73,325 65,000 61,213 78,000 80,000 TOTAL Utility Services 114,478 120,333 132,500 96,971 135,200 136,000 211 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 4 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280- 534000 Postage 10,515 10,653 12,500 7,748 12,000 12,500 280 - 534100 Advertising 566 0 1,000 0 0 1,000 280- 534200 Printing & Binding 7,473 7,760 8,000 4,361 8,000 8,000 280 - 534300 Equipment Maintenance - Copie 13,408 13,408 15,000 8,887 15,000 13,500 280- 534400 EMT Class Instructors 18,960 16,080 20,000 12,320 17,000 16,800 280 - 534410 CE Class Instructors 2,560 2,720 8,000 960 3,000 3,000 280- 534420 Community Support - Instructors 5,530 3,132 5,600 1,600 2,500 5,000 280 - 534500 Memberships - Organizations 2,520 3,420 3,600 3,502 3,600 3,650 280- 534800 Temporary Empl. Services 0 0 15,082 15,082 15,082 0 TOTAL Operations Support 61,531 57,172 88,782 54,459 76,182 63,450 Staff Support 280- 535100 Uniforms 16,458 16,073 25,000 21,237 25,000 25,000 280 - 535210 Employee Recognition- Morale 3,787 6,490 8,000 4,885 8,000 6,000 280- 535300 Memberships 22 20 250 0 0 0 280 - 535400 Publications 0 281 1,000 489 489 650 280- 535500 Training /Travel 26,730 17,914 38,000 20,281 26,000 45,500 280 - 535510 Meeting Expenses 2,789 2,893 3,500 2,141 3,000 3,000 280- 535600 Professional Certification 3,072 1,285 3,500 1,431 2,000 3,500 TOTAL Staff Support 52,859 44,955 79,250 50,464 64,489 83,650 City Assistance 280- 537100 Medical Services 4,694 2,381 9,000 2,980 6,000 9,000 280 - 537110 EMS Outsourcing 515,761 548,867 548,867 457,389 548,867 548,867 280- 537800 Community Outreach 6,567 9,875 11,000 4,240 5,000 4,500 TOTAL City Assistance 527,022 561,123 568,867 464,609 559,867 562,367 Professional Services 280- 541200 Legal Svcs 1,131 3,502 10,000 2,028 5,000 10,000 280 - 541300 Other Consl /Prof Services 109,313 125,690 134,140 67,045 134,000 130,000 280- 541400 Auditor /Accounting Service 4,000 3,000 3,000 2,951 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying Ag 0 200 0 0 0 0 280- 541800 Credit Card Fees 11,823 9,512 15,000 7,912 12,000 15,000 TOTAL Professional Services 126,267 141,903 162,140 79,936 154,000 158,000 Fund Charges /Transfers 280- 548101 Tranfer Out - General Fund 0 0 4,000 0 4,000 4,000 280 - 548106 Transfer Out- Special Events 2,494 3,640 0 0 0 0 280- 548600 Interfund Charges -G /F Admin 150,087 170,087 175,587 131,690 145,000 179,100 280 - 548610 Interfund Charges - Admin Fleet 142,902 130,000 134,492 100,869 134,492 138,585 280- 548650 Interest Expense 0 2,134 0 0 0 0 280 - 548700 Bad Debt Expense 2,101,264 1,572,421 2,380,550 1,683,830 2,400,000 2,532,520 280- 548800 Depreciation Expense 339,171 371,827 0 0 0 0 TOTAL Fund Charges /Transfers 2,735,918 2,250,108 2,694,628 1,916,389 2,683,492 2,854,205 212 of 256 8 -07 -2019 08:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 5 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280- 551800 Other Maintenance Agreements 10,850 0 0 0 0 17,000 280 - 551810 Maintenance Agr. - Radios 9,760 12,480 12,000 8,939 13,000 13,000 TOTAL Maintenance Services 20,610 12,480 12,000 8,939 13,000 30,000 Other Costs 280 - 554100 Deployment - Reimb -STRAC 1,130 0 0 0 0 0 TOTAL Other Costs 1,130 0 0 0 0 0 Debt Service 280 - 555639 Tax Notes SR2015 - Principal 0 0 165,000 0 165,000 160,000 280- 555639.Tax Notes SR2015 - Interest 10,870 10,289 5,775 5,769 5,775 2,888 280 - 555900 Debt Service 0 18,120 118,120 116,625 118,120 118,120 TOTAL Debt Service 10,870 28,409 288,895 122,394 288,895 281,008 Rental /Leasing 280 - 561200 Lease /Purchase Payments 70,120 1,567 141,000 100,780 141,000 67,000 TOTAL Rental /Leasing 70,120 1,567 141,000 100,780 141,000 67,000 Operating Equipment 280 - 571000 Furniture & Fixtures 1,961 3,902 5,000 2,246 4,500 5,000 280- 571200 Vehicles &Access. < $5,000 8,365 4,642 5,000 200 1,000 4,000 280 - 571300 Computer &Periphe. < $5000 14,073 19,864 28,500 9,992 17,000 19,000 280- 571400 Communication Equip < $5000 1,455 11,623 20,050 6,481 10,000 10,300 280 - 571800 Equipment Under $5,000 12,965 6,136 31,000 23,740 30,000 35,000 TOTAL Operating Equipment 38,819 46,167 89,550 42,659 62,500 73,300 Capital Outlay 280 - 581200 Vehicles & Access. Over $5,00 34,510 0 6,500 6,500 6,500 350,000 280 - 581800 Equipment Over $5,000 0 0 0 0 0 21,000 TOTAL Capital Outlay 34,510 0 6,500 6,500 6,500 371,000 TOTAL SCHERTZ EMS 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 TOTAL PUBLIC SAFETY 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 213 of 256 8 -07 -2019 08:27 AM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET DONATIONS City Support Services TOTAL EXPENDITURES 8,068,478 7,702,476 9,235,636 6,850,196 8,832,540 9,598,811 ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- ----------- ----- - - - - -- ----- - - - - -- ----- - - - - -- ----- - - - - -- ------ - - - - -- ------ - - - - -- 214 of 256 FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION Ikyi1&1*3 Is] F3f- 194OTA141!k0 The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 215 of 256 ECONOMIC DEVELOPMENT 2017 -18 2018 -19 2019 -20 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Number of inquiries Number of Schertz BRE visits Number of recruitment events Number of new prospects Number of active performance agreements 122 2017 -18 2018 -19 2019 -20 Workload /Output Actual Estimate Budget Number of inquiries Number of Schertz BRE visits Number of recruitment events Number of new prospects Number of active performance agreements 122 148 160 36 48 48 15 15 12 38 45 55 13 14 11 Expenses Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue 6,390 11,300 21,650 Taxes $4,227,973 $4,242,580 $4,412,283 Fund Transfers 0 0 3,110,648 Miscellaneous 264,687 654,003 430,000 Total $4,492,659 $4,896,583 $7,952,931 Expenses Supplies 513 510 500 Human Services 0 0 0 City Support Services 6,390 11,300 21,650 Utility Services 2,295 3,195 3,195 Operations Support 92,620 122,500 111,000 Staff Support 11,510 21,200 22,450 City Assistance 537,946 102,500 102,500 Professional Services 24,583 56,300 61,300 216 of 256 Fund Charges /Transfers 1,067,945 Maintenance Services 455 Operating Equipment 936 Total Economic Development $1,745,192 Annual and Infrastructure Grants 0 Total Schertz Economic Development $1,745,192 PROGRAM JUSTIFICATION AND ANALYSIS 457,574 500 1,576 $777,155 1,000,000 461,636 500 4,000 $788,731 7,164, 200 $1,777,155 $7,952,931 Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2019 -20 is projected to increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance Agreements. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2019- 20 are projected to increase by 592.9% or $6,175,000 Project Expenses: Each year, the SEDC allocates funding equal to the estimated annual disbursement of each approved SEDC project. For Proposed Budget, the SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co., Schertz 312 LLC Phase 1 & 2, and WR1 LLC performance agreements. The SEDC has also allocated $500,000 for Main Street infrastructure improvements that was authorized by SEDC Resolution 2019 -7. Operational Expenses: It is proposed to keep the operational expenses in the Proposed Budget flat from the previous year -end estimate. Major decreases include the elimination of a promotional video that will be completed during the FY 2018 -19 budget and expenses related to software. Notable increases include a minor increase to the Business Retention and Expansion line item; increases to our organizational memberships and associated participation expenses; and a 1.1% increase to the service agreement which pays for personnel, office space, 217 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS ECONOMIC DEVELOPMENT TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 0 0 1,249,164 0 0 3,110,648 125,682 264,687 258,000 541,392 654,003 430,000 3,746,612 4,492,659 5,749,744 3,820,597 4,896,583 7,952,931 0 0 4,800,000 0 1,000,000 7,164,200 0 0 4,800,000 0 1,000,000 7,164,200 904,371 1,745,192 949,744 552,458 777,155 788,731 904,371 1,745,192 949,744 552,458 777,155 788,731 904,371 1,745,192 5,749,744 552,458 1,777,155 7,952,931 2,842,240 ----- - - - - -- ----------- 2,747,467 ----- - - - - -- ----- - - - - -- 0 ----- - - - - -- ----- - - - - -- 3,268,139 ----- - - - - -- ----- - - - - -- 3,119,428 ----- - - - - -- ----- - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 218 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2019 REVENUES Taxes 000 - 411500 Sales Tax Revenue (4B) TOTAL Taxes Fund Transfers 000 - 486010 Transfer In- Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned -Bank 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 3,620,930 4,227,973 4,242,580 3,279,205 4,242,580 4,412,283 0 0 1,249,164 0 0 3,110,648 0 0 1,249,164 0 0 3,110,648 960 6,310 8,000 6,637 8,000 10,000 124,722 258,680 250,000 338,752 450,000 420,000 ( 0) ( 303) 0 196,003 196,003 0 125,682 264,687 258,000 541,392 654,003 430,000 3,746,612 - -- -- -- - - -- ----------- 4,492,659 ---- - -- - - -- ----- - -- --- 5,749,744 --- -- - --- -- ---- - - - - --- 3,820,597 -- --- - -- - -- - ---- - - - - -- 4,896,583 -- --- -- - - -- ----- - -- - -- 7,952,931 ------ -- - - -- ------ - - - - -- - -- --- - - - - -- ------ - - - --- 219 of 256 8 -07 -2019 08:29 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies Utility Services Operations Support City Assistance 101 - 537600 Development Incentive Fund 0 TOTAL City Assistance 0 Professional Services Fund Charges /Transfers 101 - 548000 Contributions TOTAL Fund Charges /Transfers Maintenance Services Debt Service Rental /Leasing Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 0 4,800,000 0 1,000,000 6,664,200 0 4,800,000 0 1,000,000 6,664,200 0 0 0 0 0 500,000 0 0 0 0 0 500,000 0 0 4,800,000 220 of 256 0 1,000,000 7,164,200 8 -07 -2019 08:29 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT -------------------- -------------------- Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 6 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 966 - 521100 Office Supplies 415 966 - 521300 Motor Veh. Supplies 0 TOTAL Supplies 415 Human Services 966 - 531100 Pre - employment Check 390 TOTAL Human Services 390 City Support Services 750 966 - 532500 City Insurance - Commercial 1,653 966 - 532800 Promotional Events 4,001 966 - 532900 Contingencies 0 TOTAL City Support Services 5,654 Utility Services 0 966 - 533300 Telephone /Land Line 425 966 - 533310 Telephone /Cell Phones 1,237 966 - 533410 Water Utility Service 124 966 - 533500 Vehicle Fuel 453 966 - 533550 Vehicle Maintenance 148 TOTAL Utility Services 2,387 Operations Support 10,000 966 - 534000 Postage 43 966 - 534100 Advertising 18,411 966 - 534105 Goodwill 690 966 - 534190 Recruitment Events 27,977 966 - 534200 Printing & Binding 72 966 - 534300 Equipment Maintenance - Copier 5,202 966 - 534400 Computer Licenses - Software 4,576 966 - 534500 Memberships- Organization 6,885 TOTAL Operations Support 63,855 Staff Support 750 115 966 - 535100 Uniforms 576 966 - 535210 Employee Recognition- Morale 99 966 - 535300 Memberships -Staff Support 650 966 - 535400 Publications 547 966 - 535500 Training /Travel 10,779 966 - 535510 Meeting Expenses -EDC Board 2,195 TOTAL Staff Support 14,846 504 750 320 500 500 9 0 10 10 0 513 750 330 510 500 0 0 0 0 0 0 0 0 0 0 1,418 1,700 1,425 1,700 1,700 4,972 9,600 3,776 9,600 9,950 0 10,000 0 0 10,000 6,390 21,300 5,201 11,300 21,650 427 720 315 720 720 1,217 1,500 655 1,500 1,500 0 0 0 0 0 536 1,000 348 750 750 115 500 62 225 225 2,295 3,720 1,380 3,195 3,195 45 500 61 500 250 40,594 50,000 27,485 50,000 35,000 1,323 1,500 579 1,500 1,750 27,591 35,000 14,387 35,000 35,000 500 1,500 322 1,500 1,500 5,202 5,000 3,864 5,000 5,500 9,115 21,000 8,829 21,000 15,000 8,250 8,000 5,135 8,000 17,000 92,620 122,500 60,662 122,500 111,000 589 800 0 600 600 72 300 231 300 300 1,126 1,500 920 1,500 2,250 331 800 169 800 800 7,568 15,000 8,217 15,000 15,000 1,824 3,000 1,674 3,000 3,500 11,510 21,400 11,210 21,200 22,450 221 of 256 8 -07 -2019 08:29 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 7 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 966 - 537600 Development Incentive Fund 0 537,500 0 0 0 0 966 - 537615 Small Business Grant Fund 0 0 250,000 0 100,000 100,000 966 - 537650 Prospect Services 1,051 446 2,500 231 2,500 2,500 TOTAL City Assistance 1,051 537,946 252,500 231 102,500 102,500 Professional Services 966 - 541200 Legal Svcs 6,642 9,395 25,000 3,061 15,000 15,000 966 - 541300 Professional Services 10,712 0 0 0 0 0 966 - 541400 Auditor /Accounting Service 3,000 6,300 6,300 6,000 6,300 6,300 966 - 541450 Consulting Services 0 8,889 35,000 6,355 35,000 40,000 TOTAL Professional Services 20,354 24,583 66,300 15,416 56,300 61,300 Fund Charges /Transfers 966 - 548101 Contributions to General Fund 0 265,000 0 0 0 0 966 - 548505 Contribution to I& S 361,019 360,769 0 0 0 0 966 - 548600 Interfund Charges -Admin 430,445 441,395 456,630 456,630 456,630 461,636 966 - 548610 Interfund Charge -Fleet 614 781 944 944 944 0 TOTAL Fund Charges /Transfers 792,078 1,067,945 457,574 457,574 457,574 461,636 Fund Replenish Maintenance Services 966 - 551700 Grounds Maintenance 0 455 1,000 80 500 500 TOTAL Maintenance Services 0 455 1,000 80 500 500 Debt Service Operating Equipment 966 - 571100 Furniture & Fixtures 391 678 1,200 376 376 1,000 966 - 571300 Computer & Periphe < $5000 2,950 258 1,500 0 1,200 3,000 TOTAL Operating Equipment 3,341 936 2,700 376 1,576 4,000 Capital Outlay TOTAL ECONOMIC DEVELOPMENT 904,371 1,745,192 949,744 552,458 777,155 788,731 222 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2019 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHWAB RD PROJECT ----------------- ----------------- Maintenance Services TOTAL MISC & PROJECTS 904,371 1,745,192 949,744 552,458 777,155 788,731 TOTAL EXPENDITURES 904,371 ----- - - - - -- ----------- 1,745,192 ----- - - - - -- ----- - - - - -- 5,749,744 ----- - - - - -- ----- ----- - - - - -- ----- 552,458 - - - - -- - - - - -- 1,777,155 ----- - - - - -- ----- - - - - -- 7,952,931 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 223 of 256 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $74,176 $53,130 $0 Miscellaneous 110,497 83,459 24,510 Total $184,673 $136,589 $24,510 Expenses Non Departmental 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues Fund Transfers $74,176 $53,130 $0 Miscellaneous 110,497 83,459 24,510 Total $184,673 $136,589 $24,510 Expenses Non Departmental $0 $0 $0 Festival of Angels 10,566 17,332 0 Employee Appreciation 12,133 0 0 Jubilee 26,075 33,289 0 National Night Out 0 500 0 Walk for Life 10,594 9,366 9,000 SchertzQ /Fest 24,584 636 0 Sweetheart Court Program 17,663 24,000 0 Hal Baldwin Scholarship 13,545 16,966 15,510 Other Events 16,804 31,751 0 Total $136,770 $136,589 $24,510 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19 year end estimates due to all events with the exception of Walk for Life and Hal Baldwin Scholarship being moved to the General Fund to be tracked in the parks department. Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1 % from the FY 2019 -20 year end estimates. This decrease is caused by moving multiple events to the general fund to be assigned to the parks department. 224 of 256 8 -07 -2019 08:25 AM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY PAGE: 1 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fund Transfers 43,058 74,176 56,500 0 53,130 0 Miscellaneous 104,961 110,497 100,260 89,988 83,459 24,510 TOTAL REVENUES 148,019 184,673 156,760 89,988 136,589 24,510 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 2,909 4,806 0 0 0 0 TOTAL GENERAL GOVERNMENT 2,909 4,806 0 0 0 0 PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS 10,913 10,566 17,361 17,361 17,332 0 EMPLOYEE APPRECIATION EV 11,621 12,133 0 0 0 0 4th OF JULY JUBILEE 23,533 26,075 33,000 33,289 33,289 0 NATIONAL NIGHT OUT 270 0 500 0 500 0 WALK FOR LIFE 12,620 10,594 15,000 9,366 9,366 9,000 SCHERTZ FEST 23,779 24,584 34,837 636 636 0 SWEETHEART EVENT 23,207 17,663 24,000 13,222 24,000 0 HAL BALDWIN SCHOLARSHIP 14,055 13,545 15,510 11,456 16,966 15,510 OTHER EVENTS 10,377 16,804 37,500 31,751 34,500 0 TOTAL CULTURAL 130,375 131,964 177,708 117,080 136,589 24,510 TOTAL EXPENDITURES 133,284 136,770 177,708 117,080 136,589 24,510 REVENUE OVER /(UNDER) EXPENDITURES 14,735 ----- - - - - -- ----------- 47,903 ( ---- - -- -- -- --- -- - -- --- 20,948) ( - -- -- - - - - -- -- -- -- - - - - --- - 27,093) --- - -- --- -- ---- - - -- -- --- 0 -- - - - -- -- ------ -- - -- - -- - -- 0 -- - - -- - ----- -- -- -- -- - - - - --- -- ---- -- - --- 225 of 256 8 -07 -2019 08:25 AM 106 - SPECIAL EVENTS FUND REVENUES Fees Fund Transfers C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 486100 Transfer In 5,612 000 - 486101 Transfer In- General Fund 37,447 TOTAL Fund Transfers 43,058 Miscellaneous 0 000 - 491200 Investment Income 175 000 - 492200 Wilenchik Walk for Life 12,620 000 - 493000 July 4th Activities 27,386 000 - 493150 SchertzQ 26,994 000 - 493256 Donations - Police Events 0 000 - 493455 Proceeds - Festival of Angels 5,615 000 - 493460 Schertz Sweetheart 1,705 000 - 493470 Moving on Main 0 000 - 493621 Hal Baldwin Scholarship 28,465 000 - 497000 Misc Income - Special Events 2,000 TOTAL Miscellaneous 104,961 TOTAL REVENUES 148,019 12,133 0 0 0 0 62,043 56,500 0 53,130 0 74,176 56,500 0 53,130 0 313 250 332 450 0 10,594 15,000 9,306 8,971 9,000 25,628 26,000 34,023 26,000 0 6,150 30,000 ( 1,250) 0 0 0 3,000 0 0 0 1,305 1,500 4,170 4,170 0 21) 0 488 488 0 680 3,000 4,560 4,560 0 20,105 15,510 28,820 28,820 15,510 45,743 6,000 9,539 10,000 0 110,497 100,260 89,988 83,459 24,510 184,673 156,760 89,988 136,589 24,510 226 of 256 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $84,847 $86,168 $118,000 Expenses Projects 0 3,259 118,000 Total $0 $3,259 $118,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018 -19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018 -19 year end estimates with the continued implementation of the communication master plan. 227 of 256 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenues $84,847 $86,168 $118,000 Expenses Projects 0 3,259 118,000 Total $0 $3,259 $118,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018 -19 year end estimates with a $28,000 transfer from reserves to continue the communication master plan. Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018 -19 year end estimates with the continued implementation of the communication master plan. 227 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Franchises 88,045 84,847 78,991 65,068 86,168 90,000 Fund Transfers 0 0 116,009 0 0 28,000 TOTAL REVENUES 88,045 84,847 195,000 65,068 86,168 118,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL EXPENDITURES 27,129 0 195,000 3,259 3,259 118,000 REVENUE OVER /(UNDER) EXPENDITURES 60,916 ----- - - - - -- ----------- 84,847 ---- - - - -- -- ----- - - - --- 0 - -- -- - - - - -- ----- -- --- - - - --- - 61,809 - -- - -- -- ---- - - -- -- ----- 82,909 -- - -- - - -- ------ - -- - -- - 0 - - - - -- - ----- -- - - -- -- -- - - -- - -- ------ - - - --- 228 of 256 8 -07 -2019 08:26 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421350 Time Warner -PEG Fee 54,612 57,299 60,168 45,953 60,168 60,000 000 - 421465 AT &T PEG Fee 33,433 27,548 18,823 19,115 26,000 30,000 TOTAL Franchises 88,045 84,847 78,991 65,068 86,168 90,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 116,009 0 0 28,000 TOTAL Fund Transfers 0 0 116,009 0 0 28,000 Miscellaneous TOTAL REVENUES 88,045 ----- - - - - -- ----------- 84,847 ----- - - - - -- ----- - - - - -- 195,000 ----- - - - - -- ----- ----- - - - - -- ----- 65,068 - - - - -- - - - - -- 86,168 ----- - - - - -- ----- - - - - -- 118,000 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 229 of 256 8 -07 -2019 08:26 AM 110 - PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 27,129 0 195,000 3,259 3,259 118,000 Supplies 27,129 0 195,000 3,259 3,259 118,000 Operations Support 27,129 ----- - - - - -- ---- ----------- ----- 0 - - - - - -- --- - -- 195,000 ----- - - -- -- ----- - ---- - - - - -- - ---- 3,259 - -- - -- -- -- - --- ---- 3,259 --- - - - - -- ------ - - - - - -- -- 118,000 - - -- -- ------ -- - - -- ---- - - - --- ------ - - -- -- Professional Services 900 - 541110 COMMUNICATION PLAN 0 0 195,000 0 0 75,000 TOTAL Professional Services 0 0 195,000 0 0 75,000 Operating Equipment 900 - 571400 Communications Equipmnt -Minor 8,529 0 0 0 0 0 TOTAL Operating Equipment 8,529 0 0 0 0 0 Capital Outlay 900 - 581400 Communication Equipment 18,600 0 0 3,259 3,259 43,000 TOTAL Capital Outlay 18,600 0 0 3,259 3,259 43,000 TOTAL PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000 TOTAL EXPENDITURES 27,129 ----- - - - - -- ---- ----------- ----- 0 - - - - - -- --- - -- 195,000 ----- - - -- -- ----- - ---- - - - - -- - ---- 3,259 - -- - -- -- -- - --- ---- 3,259 --- - - - - -- ------ - - - - - -- -- 118,000 - - -- -- ------ -- - - -- ---- - - - --- ------ - - -- -- 230 of 256 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Revenue Taxes $520,424 $520,000 $500,000 Miscellaneous 28,838 47,700 53,000 Total $549,261 $567,700 $553,000 Expenses City Support Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Taxes $520,424 $520,000 $500,000 Miscellaneous 28,838 47,700 53,000 Total $549,261 $567,700 $553,000 Expenses City Support Services $85,797 $95,650 $112,446 Operations Support 32,375 14,000 46,000 Professional Services 4,276 27,537 3,000 Fund Charges /Transfers 67,605 67,582 74,428 Building Maintenance 7,879 0 20,000 Capital Outlay 8,255 0 250,000 Total $206,188 $204,769 $505,894 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19 year end estimates due to recent events that may effect capacity. Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic Center which increased the budget higher than it is normally. 231 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Taxes 499,466 520,424 500,000 425,490 520,000 500,000 Miscellaneous 12,295 28,838 28,000 35,825 47,700 53,000 TOTAL REVENUES 511,761 549,261 528,000 461,315 567,700 553,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL GENERAL GOVERNMENT 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL EXPENDITURES 193,950 206,188 256,732 158,300 204,769 505,894 REVENUE OVER /(UNDER) EXPENDITURES 317,811 - -- -- -- - - -- ----------- 343,073 ----- -- - - -- ----- - -- --- 271,268 - -- -- - - - - -- ---- - - - - --- 303,015 ----- - -- --- - ---- - - - - -- 362,931 -- --- -- - - -- -- ----- - -- - -- - 47,106 ---- - - - - -- ------ - - -- -- -- --- - - - - -- ------ - - - --- 232 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411800 Hotel Occupancy Tax 499,466 520,424 500,000 425,490 520,000 500,000 TOTAL Taxes 499,466 520,424 500,000 425,490 520,000 500,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 547 2,668 3,000 1,921 2,700 3,000 000 - 491200 Investment Income 11,748 26,170 25,000 33,904 45,000 50,000 TOTAL Miscellaneous 12,295 28,838 28,000 35,825 47,700 53,000 TOTAL REVENUES 511,761 ----- - - - - -- ----------- 549,261 ----- - - - - -- ----- - - - - -- 528,000 ----- - - - - -- ----- - - - - -- 461,315 ----- - - - - -- ----- - - - - -- 567,700 ----- - - - - -- ------ ----- - - - - -- ------ 553,000 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 233 of 256 8 -07 -2019 08:27 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- 193,950 206,188 256,732 158,300 204,769 505,894 Personnel Services 193,950 206,188 256,732 158,300 204,769 505,894 Supplies 193,950 - ---- - - - - -- ----------- 206,188 ---- - -- -- -- ----- - -- --- 256,732 - ---- - - - - -- -- -- --- - - - --- - 158,300 --- - -- --- -- ---- -- -- -- --- 204,769 -- - - - -- -- ------ -- - -- - -- - 505,894 -- - - -- - ----- - - -- -- -- -- - - - - --- -- --- -- - - --- City Support Services 101- 532800 Special Events 54,505 54,430 60,650 40,444 60,650 62,466 101 - 532820 Community Programs 30,100 31,368 50,000 27,764 35,000 50,000 TOTAL City Support Services 84,605 85,797 110,650 68,209 95,650 112,466 Operations Support 101 - 534100 Advertising 21,726 18,845 49,500 0 0 30,000 101 - 534120 Advertising - Billboards 14,702 13,530 16,000 11,868 14,000 16,000 TOTAL Operations Support 36,428 32,375 65,500 11,868 14,000 46,000 City Assistance Professional Services 101 - 541300 Other Professional Services 0 1,276 0 27,537 27,537 0 101 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 0 0 3,000 TOTAL Professional Services 3,000 4,276 3,000 27,537 27,537 3,000 Fund Charges /Transfers 101 - 548000 Transfer Out 0 0 67,582 0 0 0 101 - 548100 Interfund Transfer Out 66,405 67,605 0 50,687 67,582 74,428 TOTAL Fund Charges /Transfers 66,405 67,605 67,582 50,687 67,582 74,428 Maintenance Services 101- 551100 Building Maintenance 3,512 7,879 10,000 0 0 20,000 TOTAL Maintenance Services 3,512 7,879 10,000 0 0 20,000 Operating Equipment Capital Outlay 101 - 581750 Civic Center Improvements 0 8,255 0 0 0 250,000 TOTAL Capital Outlay 0 8,255 0 0 0 250,000 TOTAL NON DEPARTMENTAL 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL GENERAL GOVERNMENT 193,950 206,188 256,732 158,300 204,769 505,894 TOTAL EXPENDITURES 193,950 - ---- - - - - -- ----------- 206,188 ---- - -- -- -- ----- - -- --- 256,732 - ---- - - - - -- -- -- --- - - - --- - 158,300 --- - -- --- -- ---- -- -- -- --- 204,769 -- - - - -- -- ------ -- - -- - -- - 505,894 -- - - -- - ----- - - -- -- -- -- - - - - --- -- --- -- - - --- 234 of 256 FUND: 317 PARK FUND DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, - profit grants, and donations. Revenue Fees $139,000 $30,000 $70,000 Fund Transfers 0 0 99,000 Miscellaneous 6,848 8,000 8,000 Total $145,848 $38,000 $177,000 Expenses Professional Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $139,000 $30,000 $70,000 Fund Transfers 0 0 99,000 Miscellaneous 6,848 8,000 8,000 Total $145,848 $38,000 $177,000 Expenses Professional Services $16,139 $10,000 $0 Operating Equipment 1,426 15,204 0 Capital Outlay 121,934 151,308 177,000 Total $139,499 $176,512 $177,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the FY 2018 -19 year end estimates from new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used from reserves. Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end estimate. Park development for FY 2019 -20 for two new pavilions at the Community Playscape and Crescent Bend Park and replacing a woodchip path with decomposed granite at Heritage Oaks Park. 235 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 98,000 139,000 70,000 11,000 30,000 70,000 0 0 76,512 0 0 99,000 3,716 6,848 30,000 14,899 8,000 8,000 101,716 145,848 176,512 25,899 38,000 177,000 78,626 139,499 176,512 101,192 176,512 177,000 78,626 139,499 176,512 101,192 176,512 177,000 78,626 139,499 176,512 101,192 176,512 177,000 23,090 ----- - - - - -- ----------- 6,349 ----- - - - - -- ----- - - - - -- 0 ( ----- - - - - -- ----- - - - - -- 75,293) ( ----- - - - - -- ----- ----- - - - - -- ----- 138,512) - - - - -- ------ - - - - -- ------ 0 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 236 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 70,000 000 - 458800 Parkland Dedication 98,000 TOTAL Fees 98,000 Fund Transfers 11,000 000 - 481000 Transfer In- Reserves 0 TOTAL Fund Transfers 0 Miscellaneous 0 000 - 491000 Interest Earned 323 000 - 491200 Investment Income 3,393 000 - 493700 Donations 0 000 - 497000 Misc Income 0 000 - 499100 Transfer From Parks Reserves 0 TOTAL Miscellaneous 3,716 TOTAL REVENUES 101,716 139,000 70,000 11,000 30,000 70,000 139,000 70,000 11,000 30,000 70,000 0 76,512 0 0 99,000 0 76,512 0 0 99,000 795 750 826 1,000 1,000 6,054 7,000 5,103 7,000 7,000 0 0 8,557 0 0 0 0 414 0 0 0 22,250 0 0 0 6,848 30,000 14,899 8,000 8,000 145,848 176,512 25,899 38,000 177,000 237 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2019 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PARKLAND DEDICATION ------------------- ------------------- Supplies Utility Services Professional Services 301- 541300 Other Consl /prof Services 0 16,139 10,000 4,840 10,000 0 TOTAL Professional Services 0 16,139 10,000 4,840 10,000 0 Fund Charges /Transfers Operatina Equipment 301 - 571000 Sign /Fixtures 19,487 1,426 5,000 470 5,000 0 301 - 571700 Improvements Under $5,000 0 0 10,204 9,041 10,204 0 TOTAL Operating Equipment 19,487 1,426 15,204 9,511 15,204 0 Capital Outlay 301 - 581700 Improvements Over $5,000 59,139 121,934 151,308 86,841 151,308 177,000 TOTAL Capital Outlay 59,139 121,934 151,308 86,841 151,308 177,000 TOTAL PARKLAND DEDICATION 78,626 139,499 176,512 101,192 176,512 177,000 238 of 256 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $100,522 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $100,522 $10,000 $70,000 6,888 8,750 8,750 $107,410 $18,750 $78,750 $7,518 $25,000 $75,000 $7,518 $25,000 $75,000 Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018 -19 year end estimate with an expected additional new development. As a project based fund, revenues are built up and collected in reserves then spent once they have reached a level to fund new projects. Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year end estimate for additional tree trimming and planting shade trees throughout the city. 239 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 74,116 100,522 72,500 ( 2,653) 10,000 70,000 Miscellaneous 3,311 6,888 7,750 7,865 8,750 8,750 TOTAL REVENUES 77,427 107,410 80,250 5,213 18,750 78,750 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL PUBLIC ENVIRONMENT 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL EXPENDITURES 85,901 7,518 75,000 11,500 25,000 75,000 REVENUE OVER /(UNDER) EXPENDITURES ( 8,474) - -- -- - - - - -- ---- ----------- ----- 99,892 - -- - - -- - - -- --- ----- 5,250 ( -- -- - - - - -- ----- - - - --- - 6,287) ( - -- --- -- --- - - - - - -- ----- 6,250) --- -- - - -- -- - -- - -- - -- 3,750 ---- -- - - -- ------ ---- -- --- - - - - -- ----- - - - - --- 240 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458900 Tree Mitigation 74,116 100,522 72,500 ( 2,653) 10,000 70,000 TOTAL Fees 74,116 100,522 72,500 ( 2,653) 10,000 70,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 58 1,153 750 640 750 750 000 - 491200 Investment Income 3,253 5,736 7,000 7,226 8,000 8,000 TOTAL Miscellaneous 3,311 6,888 7,750 7,865 8,750 8,750 TOTAL REVENUES 77,427 ----- - - - - -- ----------- 107,410 ----- - - - - -- ----- ----- - - - - -- ----- 80,250 - - - - -- ----- - - - - -- ----- 5,213 - - - - -- ----- - - - - -- ----- 18,750 - - - - -- ------ - - - - -- ------ 78,750 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 241 of 256 8 -07 -2019 08:27 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2019 PUBLIC ENVIRONMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION - ----- --- -- -- -- --------------- Supplies Professional Services Fund Charges /Transfers Maintenance Services 302 - 551110 Trees 302 - 551710 Landscaping TOTAL Maintenance Services Operating Equipment Capital Outlay 51,843 7,518 75,000 11,500 25,000 0 34,059 0 0 0 0 75,000 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL TREE MITIGATION 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL PUBLIC ENVIRONMENT 85,901 7,518 75,000 11,500 25,000 75,000 TOTAL EXPENDITURES 85,901 ----- - - - - -- ----- ----------- ----- 7,518 - - - - -- ----- - - - - -- ----- 75,000 - - - - -- ----- - - - - -- ----- 11,500 - - - - -- ----- - - - - -- ----- 25,000 - - - - -- ------ - - - - -- ------ 75,000 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 242 of 256 FUND: 609 LIBRARY FUND DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $18,863 $21,000 $20,000 Miscellaneous 11208 1,558 1,750 Total $20,071 $22,558 $21,750 Expenses Supplies 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Revenue Fees $18,863 $21,000 $20,000 Miscellaneous 11208 1,558 1,750 Total $20,071 $22,558 $21,750 Expenses Supplies $234 $150 $200 City Support Services 5,830 12,000 12,000 Operating Equipment 9,994 19,500 9,000 Total $16,058 $31,650 $21,200 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018 -19 year end estimate due to fewer estimated book sales. Expenses: -20 Budget decreases 33.0% from the FY 2018 -19 year end estimates with fewer purchases of library materials. 243 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,381 18,863 0 0 624 1,208 24,005 20,071 22,000 16,995 21,000 20,000 9,500 0 0 0 900 1,407 1,558 1,750 32,400 18,402 22,558 21,750 19,878 16,058 32,400 8,330 31,650 21,200 19,878 16,058 32,400 8,330 31,650 21,200 19,878 16,058 32,400 8,330 31,650 21,200 4,127 ----- - - - - -- ----------- 4,013 ----- - - - - -- ----- ----- - - - - -- ----- 0 - - - - -- ----- - - - - -- ----- 10,071 ( - - - - -- ----- - - - - -- ----- 9,092) - - - - -- ------ - - - - -- ------ 550 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 244 of 256 8 -07 -2019 08:29 AM 609 - LIBRARY BOARD REVENUES Fees 000 - 458100 Sale of Merchandise 000 - 458200 Sale of Recyclying Material TOTAL Fees Fund Transfers 000 - 481000 Transfer In - Reserves TOTAL Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 493000 Donations 000 - 497000 Misc. Income - Library TOTAL Miscellaneous TOTAL REVENUES C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 23,381 18,800 22,000 16,995 21,000 20,000 0 63 0 0 0 0 23,381 18,863 22,000 16,995 21,000 20,000 0 0 9,500 0 0 0 0 0 9,500 0 0 0 48 372 100 513 550 550 468 836 300 887 1,000 1,000 100 0 500 0 0 200 8 1 0 6 8 0 624 1,208 900 1,407 1,558 1,750 24,005 - ---- - - - - -- ----------- 20,071 ---- - - - -- -- --- ----- - - - - -- -- 32,400 -- - - - - -- -- --- - - - --- - 18,402 --- - -- - -- -- --- - - - -- -- ----- 22,558 -- - -- - - -- ------ - -- - -- - -- 21,750 - - -- -- ------ -- -- -- -- - - -- - -- -- ---- - - - --- 245 of 256 8 -07 -2019 08:29 AM 19,878 C I T Y O F S C H E R T Z 8,330 31,650 PAGE: 3 TOTAL EXPENDITURES 19,878 PROPOSED BUDGET WORKSHEET 8,330 31,650 21,200 609 - LIBRARY BOARD AS OF: JULY 31ST, 2019 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- -------- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL ---------------- ---------------- Supplies 101- 521000 Operating Supplies 157 234 400 0 150 200 TOTAL Supplies 157 234 400 0 150 200 City Support Services 101 - 532800 Special Events 8,728 5,830 12,000 8,330 12,000 12,000 TOTAL City Support Services 8,728 5,830 12,000 8,330 12,000 12,000 City Assistance Professional Services Fund Charges /Transfers Operating Equipment 101- 571400 Library Materials 8,594 9,994 20,000 0 19,500 9,000 101 - 571500 Improvement Under $5,000 2,400 0 0 0 0 0 TOTAL Operating Equipment 10,994 9,994 20,000 0 19,500 9,000 Capital Outlay TOTAL NON DEPARTMENTAL 19,878 16,058 32,400 8,330 31,650 21,200 TOTAL GENERAL GOVERNMENT 19,878 16,058 32,400 8,330 31,650 21,200 TOTAL EXPENDITURES 19,878 16,058 32,400 8,330 31,650 21,200 246 of 256 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. 2017 -18 1 2018 -19 2019 -20 Budaet Actual i Estimate Budaet Revenue Fees $759 $1,000 $1,000 Fund Transfers 4,806 5,250 10,750 Total $5,565 $6,250 $11,750 Expenses Supplies 704 900 1,500 Operations Support 0 0 500 Staff Support 0 2,250 5,150 Professional Services 1,456 1,600 1,600 Operating Equipment -263 1,500 3,000 Total $1,897 $6,250 $11,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY 2018 -19. Expenses: FY 2018 -19 Budget. 247 of 256 -20 Budget will remain the as the 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019 FINANCIAL SUMMARY (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 499 756 1,000 776 1,000 1,000 Fund Transfers 2,909 4,806 10,750 0 5,250 10,750 Miscellaneous 0 3 0 0 0 0 TOTAL REVENUES 3,408 5,565 11,750 776 6,250 11,750 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL CULTURAL 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL EXPENDITURES 2,909 1,897 11,750 2,346 6,250 11,750 REVENUE OVER /(UNDER) EXPENDITURES 499 ----- - - - - -- ----- ----------- ----- 3,668 - - - - -- ----- - - - - -- ----- 0 ( - - - - -- ----- - - - - -- ----- 1,570) - - - - -- ----- - - - - -- ----- 0 - - - - -- ------ - - - - -- ------ 0 - - - - -- ------ - - - - -- - - - - -- ------ - - - - -- 248 of 256 8 -07 -2019 08:29 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019 REVENUES (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 499 756 1,000 776 1,000 1,000 TOTAL Fees 499 756 1,000 776 1,000 1,000 Fund Transfers 000 - 486101 Transfer In- General Fund 0 0 10,750 0 5,250 10,750 000 - 486106 Transfer In- Special Events 2,909 4,806 0 0 0 0 TOTAL Fund Transfers 2,909 4,806 10,750 0 5,250 10,750 Miscellaneous 000 - 497000 Misc. Income 0 3 0 0 0 0 TOTAL Miscellaneous 0 3 0 0 0 0 TOTAL REVENUES 3,408 5,565 11,750 776 6,250 11,750 249 of 256 8 -07 -2019 08:29 AM 615- HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE -------------------- -------------------- Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2019 PAGE: 3 (----- -- - - - - - -- 2018 -2019 ---------- --- -- )( -- -- - - -- 2019 -2020 -- - - - - -) 2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 771 704 1,500 746 900 1,500 TOTAL Supplies 771 704 1,500 746 900 1,500 Operations Support 609 - 534200 Printing & Binding 0 0 500 0 0 500 TOTAL Operations Support 0 0 500 0 0 500 Staff Support 609 - 535200 Awards 140 0 1,000 131 250 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 0 0 4,000 0 2,000 4,000 TOTAL Staff Support 140 0 5,150 131 2,250 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 1,500 1,456 1,600 1,469 1,600 1,600 TOTAL Professional Services 1,500 1,456 1,600 1,469 1,600 1,600 Operating Equipment 609 - 571810 Event Banners 498 ( 263) 3,000 0 1,500 3,000 TOTAL Operating Equipment 498 ( 263) 3,000 0 1,500 3,000 TOTAL HISTORICAL COMMITTEE 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL CULTURAL 2,909 1,897 11,750 2,346 6,250 11,750 TOTAL EXPENDITURES - ----------- 2,909 ---- - - - - -- ---- ----- 1,897 - - - - - -- - - -- --- ---- 11,750 -- -- - - - - -- ----- - - - - --- - 2,346 - -- --- -- ---- - - - - -- ----- 6,250 --- -- - - -- -- - -- - -- - ----- 11,750 ---- - - - - -- ------ - - -- -- - - - - -- ----- - - - - --- 250 of 256 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 251 of 256 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy- making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. Department A functional group of the City with related activities aimed at accomplishing a major City service or program. Depreciation In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 252 of 256 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1 st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 253 of 256 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 254 of 256 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 255 of 256 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 256 of 256 Agenda No. 16. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Finance Subject: Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2019 -20 Tax Rate. (Second required public hearing) (M. Browne/B. James /J. Walters) BACKGROUND At the August 13, 2019 regular session the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.5146, per $100 of value, with the M &O rate at $0.3496 and the I &S portion of $0.1650. The proposed rate is not subject to rollback. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold 2 public hearings on the tax rate if the proposed tax rate exceeds the lower of the Effective or Rollback Tax Rate. In this case the hearings are required as the proposed rate exceeds the lower effective rate of $0.5057. The increase is to provide additional funding for strategic staffing level decisions. The first public hearing was held on August 27, 2019. The second public hearing will be conducted at the September 3, 2019 regular session. During the final tax rate adoption process Council can approve a lower rate at that time, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 13, 2019 without calling special meetings. Property Tax Rate $0.5146/100 $0.5146/100 Maintenance & Operations Rate $0.3496/100 $0.3497/100 Effective Rate $0.5057/100 $0.4892/100 Effective Maintenance & Operations Rate $0.3436/100 $0.3238/100 Rollback Rate $0.5360/100 $0.5146/100 Debt Rate $0.1650/100 $0.1649/100 Agenda No. 17. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Finance Subject: Ordinance No. 19 -T -24 — Conduct a public hearing and consideration and /or action approving an ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. First Reading (B. James /J. Walters) BACKGROUND At the August 13, 2019 regular session, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.5146, per $100 of value, with the M &O rate at $0.3496 and the I &S portion of $0.1650. The proposed rate is not subject to rollback. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold 2 public hearings on the tax rate if the proposed tax rate exceeds the lower of the Effective or Rollback Tax Rate. In this case the hearings were required as the proposed rate does exceed the effective rate. The first required public hearing was held on August 27, 2019 regular session of City Council. The second required public hearing will be conducted tonight, September 3, 2019. During the tax rate adoption process Council can approve a lower rate, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 13, 2019 without calling special meetings. Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in favor of the proposed tax rate. Since Schertz has 7 voting councilmembers, 5 members must vote in favor of the tax rate for it to pass. GOAL To adopt a tax rate in compliance with state statues and the City Charter. COMMUNITY BENEFIT The programs funded by this tax rate will provide additional benefits and service levels to the community. SUMMARY OF RECOMMENDED ACTION Staff recommends adoption of the tax rate of $0.5146 FISCAL IMPACT The proposed maximum rate maintains quality service to residents and businesses and provides growth in service offerings based on input staff received from Citizens and Council from Retreats, Community Meetings, Citizen Survey, and elections. The current property tax rate is $0.5146 per $100 valuation. The proposed maximum tax rate will be $0.5146 per $100 valuation. The M &O portion of the property tax rate will decrease to $0.3496 from $0.3497 per $100 valuation. The I &S portion will increase to $0.1650 from $0.1649 per $100 valuation. RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 19 -T -24 approving the Fiscal Year 2019 -20 Proposed Tax Rate on first reading. THE MOTION MUST BE: "I move that the property tax rate be increased by the adoption of a tax rate of ($0.5146), which is effectively a (1.76 %) increase in the tax rate." If a different tax rate is made in the motion, the percentage must be calculated over the effective rate of $0.5057. Attachments Ordinance 19 -T -24 ORDINANCE NO. 19 -T -24 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 27th day of August 2019 and a second Public Hearing was held on the 3rd day of September 2019; and WHEREAS, after a full and final consideration, the City Council is of the opinion the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2019 -20 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2019, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. The tax rate will effectively be raised by 1.76% and will raise taxes for maintenance and operations on a $100,000 home by approximately $6.00. SECTION 4. There is hereby levied and assessed and there shall be collected for the tax year 2019 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty-Nine Ten Cents ($0.5146) on each One Hundred Dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2019 as follows: 1. 0.3496 for the purpose of maintenance and operation 1. 0.1650 for the payment of principal and interest on debt 2. 0.5146 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. SECTION 8. Ad valorem taxes for the year are due and payable on October 1, 2019 and shall become delinquent after January 31, 2020. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2020, incur an additional penalty of 15% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 3rd DAY OF SEPTEMBER 2019. PASSED AND APPROVED ON SECOND READING THIS 10th DAY OF SEPTEMBER 2019. Michael Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary Agenda No. 18. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: City Secretary Subject: City Council Rules of Conduct and Procedure - Discussion and possible action regarding the City Council Rules of Conduct and Procedure. (Mayor /Council) BACKGROUND At the City Council meeting of August 13, 2019, Mayor Carpenter requested that this item be placed on the agenda for discussion and possible action. Mayor and Council to discuss and make any possible changes. Attachments Code of Conduct W,:1 °\ \ WI 1102 L' 3 1/ `I (a) The Council will discuss, and with a majority vote, appoint the Councilmember to serve as the Mayor Pro Tem for the City. (b) The appointed Mayor Pro Tem must be a Councilmember and must meet the qualifications of Section 4.02 of the City Charter. In addition, to be appointed to the position of Mayor Pro Tem, a Councilmember must be an elected member of Council and a member in good standing. (c) Term dates for the Mayor Pro Tem position will begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. (d) If the Councilmember place that is up for appointment as Mayor Pro Tem is vacant or is held by a Councilmember who is not qualified to serve as Mayor Pro Tem, the Mayor Pro Tem appointment will go to the next qualified Councilmember. (e) The position will have a term of office of six (6) months. CITE' OF SCHERTZ CITY COUNCIL RULES OF CONDUCT AND PROCEDURE These Rules of Conduct and Procedure (these "Rules ") are intended to provide an understandable and workable structure for City Council meetings. These Rules shall serve to aid the conduct of public business at Council meetings, to facilitate communication at Council meetings among Councilmembers and between Councilmembers and City staff and members of the public, and to promote confidence in the citizens that their government is performing its duties with the highest of ethical standards and with a genuine interest in the well -being of the community. There Rules are in all events subject to the City Charter and applicable provisions of State law, including the Texas Open Meetings Act. As a part of these Rules, the Council has established the following Code of Conduct for the Mayor and all Councilmembers: ® Address the merits of the issues no personal attacks ® Focus on representing the interests of all citizens. ® Attempt to resolve personal conflicts among Councilmembers internally before speaking publicly. • Assume positive intentions don't look for hidden agendas. • Observe the City's written Rules of Conduct and Procedure. ® When others are speaking, listen with an open mind. ® Recognize that inappropriate public disclosure of confidential information can be detrimental to the City and its citizens. ® Understand that "majority rules ". Once a vote is taken, if you were in the minority agree to disagree and move on. Recognize that a majority view, when expressed in a vote, becomes an expression of City policy. ® Coordinate all requests of the City staff through the City Manager. 9 -4 -2018 Revised WIN I r1► 3.1 Regular Meetings ................................................................................ ............................... 2 3.2 Special Meetings ............................................................................ ............................... 2 &3 3.3 Recessed Meetings .............................................................................. ............................... 3 3.4 Adjourned Meetings ............................................................................ ............................... 3 3.5 Closed Sessions ................................................................................... ............................... 3 3.6 Emergency Meetings .......................................................................... ............................... 3 ARTICLE 4. PRESIDING OFFICER AND DUTIES 4.1 Mayor ................................................................................................... ..............................3 4.2 Call to Order ....................................................................................... ............................... 3 4.3 Preservation of Order .......................................................................... ............................... 3 4.4 Rulings by Presiding Officer .............................................................. ............................... 3 4.5 Questions to be Stated ......................................................................... ............................... 3 4.6 Substitution of Mayor ......................................................................... ............................... 3 ARTICLE 5. APPOINTMENT PROCEDURES 5.1 Appointment Procedure for the Mayor Pro Tern ................................ ............................... 4 5.2 Appointment Procedure for a Councilmember .............................. ............................... 4 &5 9 -4 -2018 Revised i Page ARTICLE 1. AUTHORITY 1.1 City Charter ..............................:.......................................................... ............................... 1 1.2 Effective Date; Amendment ............................................................... ............................... 1 ARTICLE 2. GENERAL RULES 2.1 Meetings to be Public .......................................................................... ............................... 1 2.2 Attendance .......................................................................................... ............................... 1 2.3 Minutes of Meetings ........................................................................... ............................... 1 2.4 Questions to Contain One Subject ...................................................... ............................... 2 2.5 Right to the Floor ................................................................................ ............................... 2 2.6 City Manager ...................................................................................... ............................... 2 2.7 City Attorney ...................................................................................... ............................... 2 2.8 City Secretary ...................................................................................... ............................... 2 2.9 Officers and Employees ...................................................................... ............................... 2 2.10 Rules of Order ..................................................................................... ............................... 2 2.11 Suspension of Rules ............................................................................ ............................... 2 2.12 Amendment to Rules ........................................................................... ............................... 2 2.13 Matters Not Addressed by Rules ........................................................ ............................... 2 ARTICLE 3. TYPES OF MEETINGS 3.1 Regular Meetings ................................................................................ ............................... 2 3.2 Special Meetings ............................................................................ ............................... 2 &3 3.3 Recessed Meetings .............................................................................. ............................... 3 3.4 Adjourned Meetings ............................................................................ ............................... 3 3.5 Closed Sessions ................................................................................... ............................... 3 3.6 Emergency Meetings .......................................................................... ............................... 3 ARTICLE 4. PRESIDING OFFICER AND DUTIES 4.1 Mayor ................................................................................................... ..............................3 4.2 Call to Order ....................................................................................... ............................... 3 4.3 Preservation of Order .......................................................................... ............................... 3 4.4 Rulings by Presiding Officer .............................................................. ............................... 3 4.5 Questions to be Stated ......................................................................... ............................... 3 4.6 Substitution of Mayor ......................................................................... ............................... 3 ARTICLE 5. APPOINTMENT PROCEDURES 5.1 Appointment Procedure for the Mayor Pro Tern ................................ ............................... 4 5.2 Appointment Procedure for a Councilmember .............................. ............................... 4 &5 9 -4 -2018 Revised i TABLE OF CONTENTS (continued) 9.1 Page 9.2 ARTICLE 6. 9.3 Motion Procedures ......................................................................... ............................... 8 &9 ORDER OF BUSINESS Point of Privilege ................................................................................ ............................... 9 6.1 Agenda ........................................................................................... ............................... 5 &6 6.2 Communication to Mayor and Council ............................................... ............................... 6 6.3 Approval of Minutes ........................................................................... ............................... 6 6.4 Presentations by Members of Council ................................................ ............................... 6 6.5 Consent Agenda .................................................................................. ............................... 6 10&11 ARTICLE 7. To Limit or Close Debate or "Call the Question" ............................. ............................... 11 9.13 CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS 9.14 7.1 Printed, Typewritten, or Electronic Form ........................................... ............................... 6 7.2 City Manager Review ......................................................................... ............................... 6 7.3 City Attorney to Approve ................................................................... ............................... 7 7.4 Funding ............................................................................................... ............................... 7 7.5 Reading of Caption Only .................................................................... ............................... 7 7.6 Ordinances -Two Readings; Emergencies ........................................ ............................... 7 7.7 Recording of Votes ............................................................................. ............................... 7 7.8 Vote Required ..................................................................................... ............................... 7 7.9 Tie Vote .............................................................................................. ............................... 7 7.10 Numbering Ordinances and Resolutions ............................................ ............................... 7 7.11 Ordinance Passage Procedure ............................................................. ............................... 7 ARTICLE 8 RULES OF DECORUM 8.1 Recognition by presiding officer ........................................................ ............................... 7 8.2 Order ................................................................................................... ............................... 7 8.3 Presiding Officer ............................................................................ ............................... 7 &8 8.4 Improper References to be Avoided ................................................... ............................... 8 8.5 Interruptions ........................................................................................ ............................... 8 ARTICLE 9. MOTIONS AND MEETING PROCEDURES 9.1 Motions ............................................................................................... ............................... 8 9.2 Debate ................................................................................................. ............................... 8 9.3 Motion Procedures ......................................................................... ............................... 8 &9 9.4 Point of Privilege ................................................................................ ............................... 9 9.5 Point of Procedure or Order ................................................................ ............................... 9 9.6 To Appeal a Ruling ...................................................................... ............................... 9&10 9.7 To Recess .......................................................................................... ............................... 10 9.8 To Withdraw ..................................................................................... ............................... 10 9.9 ........ ............................... To Postpone or Extend .......................... ............................... ..... 10 9.10 To Refer ............................................................................................ ............................... 10 9.11 To Amend .................................................................................. ............................... 10&11 9.12 To Limit or Close Debate or "Call the Question" ............................. ............................... 11 9.13 To Count the Vote ............................................................................. ............................... 11 9.14 To Take Action or Reconsider an Action; Main Motions ................ ............................... 11 9 -4 -2018 Revised 11 TABLE OF CONTENTS (continued) M 9.15 To take action or Rescind motion ..................................................... ............................... 11 9.16 To Take Action; Main Motions ................................................. ............................... 11&12 9.17 Effect of Abstentions .................................................. .............................12 ARTICLE 10. ENFORCEMENT OF DECORUM 10.1 Warning ............................................................................................... .............................12 10.2 Removal .............................................................................................. .............................12 10.3 Resisting Removal ............................................................................ ............................... 12 10.4 Motions to Enforce ........................................................................... ............................... 12 10.5 Adjournment .............................................................................. ............................... 12&13 ARTICLE 11. CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS 11.1 Standing Committees ........................................................................ ............................... 13 11.2 Special Committees .......................................................................... ............................... 13 ARTICLE 12. CITIZENS' RIGHTS 12.1 12.2 12.3 12.4 12.5 12.6 13.1 13.2 13.3 13.4 13.5 13.6 Addressing the Council ............................................. ............................... Manner of Addressing the Council — Time Limit ..... ............................... Personal and Slanderous Remarks ............................ ............................... PublicHearings ......................................................... ............................... Written Communications .......................................... ............................... Hearing of Residents ................................................. ............................... ARTICLE 13. COUNCIL AND STAFF RELATIONS City Manager to Provide Information ............. ............................... City Manager's Responses to Requests .......... ............................... Directions to City Manager ............................. ............................... City Manager's Duty to Inform ...................... ............................... Customer Concerns ......................................... ............................... City Manager /Council Relations ..................... ............................... 9 -4 -2018 Revised 111 .................... 13 .................... 13 .................... 13 ............. 13 &14 .................... 14 .................... 14 ............................. 14 ...................... 14 &15 ............................. 15 ............................. 15 ............................. 15 ............................. 15 `1 1.1 City Charter. Section 4.09 (d) of the City Charter provides that the Council shall, by ordinance, determine its own rules and order of business. 1.2 Effective Date; Amendment. These Rules shall be in effect upon their adoption by the Council and until such time as they are amended, or new rules are adopted. In the event of a conflict between these Rules and the Charter, the Charter shall govern over these Rules. In the event of a conflict between these Rules and State law, State law shall take precedence. ARTICLE 2. ., 2.1 Meetings to be Public. All meetings of the Council and all meetings of committees composed of a quorum of the Council shall be open to the public as provided by State law, except when State law allows closed or Closed sessions for certain limited topics. 2.2 Attendance. Councilmembers shall attend all meetings of the Council. Absence of a Councilmember from a meeting shall be managed in accordance with 2.2 B. A. Quorum. Four members of the Council, not including the Mayor, shall constitute a quorum. In the absence of the Mayor, the Mayor Pro Tem or other presiding officer shall be counted for purpose of determining the existence of a quorum. If a quorum is not present, those in attendance will be named, and they may recess to a later time as permitted by State law or may hear business before them, taking no official action. B. Absences. In the event a Councilmember is unable to attend a meeting of the Council, the Councilmember shall notify either the Mayor or the City Secretary as soon as they become aware that they will be unable to attend. Notification may be accomplished via e -mail or telephone and must include the reason for the absence. Absences from meetings of the City Council that are due to occupational or business demands, personal or family illness or absence from the city shall be approved by the Council as excused. The City Secretary shall annotate the Councilmember's absence and the reason therefore in the minutes of the meeting from which the Councilmember is absent. Council approval of the subject minutes shall ratify the absence and the reason given therefore and thus excuse the absence. If a Councilmember raises an objection to the absence or the reason given therefore at the time the minutes are to be approved, the matter may be place on a future agenda for debate, discussion and further consideration. 2.3 Minutes of Meetings. An account of all proceedings of the Council shall be kept by the City Secretary and shall constitute the official record of the Council. Such minutes, after being approved by the Council (except any closed or closed session portion), shall be open to public inspection. The City Secretary shall provide an index showing the action 9 -4 -2018 Revised 1 of the Council in regard to all matters before to it at both regular and special meetings. A recording or "certified agenda" of each closed or closed session shall be made and maintained as required by State law. 2.4 Questions to Contain One Subject. All questions submitted for a vote shall contain only one subject. If two or more subjects are involved, any Councilmember may require a division, if the subjects can be reasonably divided. 2.5 Right to the Floor. Subject to Section 8.5, any Councilmember or member of City staff desiring to speak shall be recognized by the Mayor (or the presiding officer in the Mayor's absence) at an appropriate time and shall confine his/her remarks to the subject under consideration or to be considered. 2.6 City Manager. The City Manager or the Acting City Manager shall attend all meetings of the Council unless excused. The City Manager may make recommendations to the Council and shall have the right to take part in all discussions of the Council but shall have no vote. The City Manager shall be notified of all special meetings of the Council. 2.7 City Attorney. The City Attorney shall attend all meetings of the Council as required by the Council or as requested by the City Manager, and shall, upon request of the Council or the City Manager, give an opinion, either written or oral, on questions of law. 2.8 City Secretary. The City Secretary or the Deputy City Secretary shall attend all meetings of the Council, unless excused, and shall keep the official minutes. 2.9 Officers and Employees. Any officer or employee of the City, when requested by the City Manager, shall attend meetings of the Council. If requested to do so by the City Manager, they shall present information relating to matters before the Council. 2.10 Rules of Order. Part 8 of these Rules shall govern the proceedings of the Council. 2.11 Suspension of Rules. Any provision of these Rules not required by the Charter or State law may be temporarily suspended by a majority vote of the Councilmembers who are present. The vote of each person on any such suspension shall be entered in the minutes. 2.12 Amendment to Rules. These Rules may be amended, or new rules adopted, by a duly adopted ordinance. 2.13 Matters Not Addressed by Rules. Issues of the conduct or procedure of public meetings not addressed by these Rules, the Charter, or State law shall be determined by the Mayor (or the presiding officer in the Mayor's absence). ARTICLE 3. TYPES OF MEETINGS 3.1 Regular Meetings. The Council shall hold regularly scheduled meetings as provided by the Code of Ordinances, Part II, Section 2 -2. The Council may also hold regularly scheduled meetings which may be designated by the Council as "workshop" sessions. 94-2018 Revised 2 3.2 Special Meetings. Special meetings may be called by the Mayor, the City Manager, or any three (3) members of the Council. The call for a special meeting shall be filed with the City Secretary in written form, except that announcement of a special meeting during any regular meeting at which all members are present shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day, hour, and place of the special meeting and shall identify the subject or subjects to be considered. 3.3 Recessed Meetings. Subject to State law, any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 3.4 Adjourned Meetings. Any meeting of the Council that has been adjourned may not be reconvened except by a motion to reconsider prior to any Councilmember's departure from the Council chamber. See Sections 9.3 and 9.4. 3.5. Closed Sessions. Closed sessions may only be held in accordance with state law. 3.6 Emergency Meetings. In case of emergency or urgent public necessity, an emergency meeting may be called as a special meeting as set forth in Section 3.2, however, an emergency meeting may not be held unless authorized by, and notice is given in accordance, with State law. 4.1 Mayor. The Mayor, if present, shall preside as Mayor at all meetings of the Council. In the absence of the Mayor, the Mayor Pro -Tern shall preside. In the absence of both the Mayor and the Mayor Pro -Tem, the most senior Councilmember (by time of service on the Council) present shall be the chairperson. 4.2 Call to Order. Each meeting of the Council shall be called to order by the Mayor, or in the Mayor's absence, by the Mayor Pro -Tem. In the absence of both the Mayor and the Mayor Pro -Tem, the meeting shall be called to order by the most senior Councilmember (by time of service on the Council) present. 4.3 Preservation of Order. The presiding officer shall preserve order and decorum, prevent personalities from becoming involved during debate or the impugning of members' motives, and confine Councilmembers in debate to the question under discussion. 4.4 Rulings by Presiding Officer. The presiding officer shall rule on points of privilege, points of procedure or order, and withdrawals of motions, subject to the right of any member to appeal to the Council as set forth in Article 9 of these Rules. See Sections 9.3, 9.4, 9.5, 9.6, and 9.8. 4.5 Questions to be Stated. The presiding officer shall state all questions submitted for a vote and announce the result. A roll call vote shall be taken on all votes. 4.6 Substitution of Mayor. In the event the Mayor must relinquish the chair, the Mayor shall call upon the Mayor Pro -Tem to preside if the Mayor Pro -Tem is present. If the Mayor 9 -4 -2018 Revised 3 Pro -Tem is not present, the Mayor may call upon the most senior Councilmember (by time of service on the Council) present to preside, but such substitution shall not continue beyond adjournment of that meeting. ARTICLE 5. Article 5 Section 5.1 Appointment Procedure for the Mayor Pro Tem. (a) The Council will discuss, and with a majority vote, appoint the Councilmember to serve as the Mayor Pro Tem for the City. (b) The appointed Mayor Pro Tem must be a Councilmember and must meet the qualifications of Section 4.02 of the City Charter. In addition, to be appointed to the position of Mayor Pro Tem, a Councilmember must be an elected member of Council and a member in good standing. (c) Term dates for the Mayor Pro Tem position will begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. (d) If the Councilmember place that is up for appointment as Mayor Pro Tem is vacant or is held by a Councilmember who is not qualified to serve as Mayor Pro Tem, the Mayor Pro Tem appointment will go to the next qualified Councilmember. (e) The position will have a term of office of six (6) months. (f) The appointed Mayor Pro Tem may be removed by Council by a two - thirds (2/3) majority vote of the members of Council at any time during his or her term. (g) Council reserves the right to alter this procedure at any time by resolution or rule. 5.1 Appointment Procedure for a Councilmember. (a) The Council may appoint a Councilmember to a vacant seat as authorized by Section 4.06 of the City Charter. (b) The Council will announce and advertise on the City's website and in the City's newspaper of record that applications are being accepted for a vacant position on Council. (c) A due date for applications to be submitted will be set. (d) Applicants must meet the qualifications for a Councilmember set forth in Section 4.02 of the City Charter. (e) Applications will be received by the City Secretary's office and distributed to all Councilmembers, 94-2018 Revised 4 (f) An interview date will be set and posted for a public meeting. (g) Interviews of prospective candidates will be held in a public forum by a quorum of Councilmembers. (h) Councilmembers will discuss, and appoint by majority vote, the new member of Council at either the same meeting as the interviews or at a subsequent Council meeting. (i) The Council is the final judge of whether a candidate is qualified to serve as a Councilmember as set forth in Section 4.03 of the City Charter. 0) Council reserves the right to alter this procedure at any time by resolution or rule. ARTICLE . 6.1 Agenda. The City Manager and the City Secretary shall prepare an agenda for each meeting of the Council. Items may be placed on the agenda by the City Manager (or in his absence any Assistant City Manager), the Mayor, or any Councilmember, except that a Councilmember directing that an item or items be placed on an agenda must do so in open session, during a properly posted meeting of the Council. Items placed on the agenda by the City Manager (or in his absence any Assistant City Manager) may be removed only by the City Manager (or any Assistant City Manager) and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. Items placed on an agenda by the Mayor may be removed only by the Mayor, and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. Items placed on the agenda by a Councilmember may be removed only by that specific Councilmember, and he /she may do so at any time that permits the agenda for the Council meeting to be properly posted by the City Secretary's Office under the Texas Open Meetings Act. (a) Information Required. Any item to be on the agenda must be provided to the City Manager pursuant to a procedure established and modified by the City Manager from time to time. Each item on the agenda must contain sufficient information so that full disclosure of the item to be addressed is present so as to alert the Council and the public of the topic to be considered. (b) Order of Listing Items; Sponsor and Responsible Staff. The agenda shall list all items for consideration in a format recommended by the City Manager. The name of the person or persons placing an item on the agenda and the name of any expected staff presenter shall be stated on the agenda. (c) Copy Provided to Mayor and Council Members. The City Secretary shall furnish the Mayor and each Councilmember a copy of the agenda, including the proposed ordinances, resolutions, petitions, notices, or other materials as required. Copies of attachments and background material will generally be provided for the initial 94-2018 Revised 5 presentation only and should be retained by the Mayor and the Councilmembers until such time as the item is finalized. (d) Copy Available to Public. A copy of the agenda, with or without attachments as determined by the City Manager, shall be made available to the public at City Hall prior to the meeting. Copies of the agenda shall be available to the public at the meeting. (e) Order; Exception. The ordinances, resolutions, and other proposed actions shall be taken up and disposed of by the Council in the order listed in the agenda, subject to the right of the presiding officer to take up matters in a different order. (f) Chair Shall Not Entertain Objections. An agenda item properly placed on a future agenda by a member of Council during open session shall not be subject to objection by another member. 6.2 Communication to Mayor and Council. The City Manager shall provide the Council with a copy of each ordinance or resolution and appropriate analysis of items proposed to be acted upon by the Council at a meeting. These communications shall be delivered to the Mayor and Councilmembers along with the agenda. This information should also be retained by the Mayor and Councilmembers until such time as the item is finalized. Staff members, in making presentations to Council at a meeting of the Council, should endeavor to restrict their presentations to five (5) minutes, excluding responses to questions by the Mayor and /or Councilmembers. 6.3 Approval of Minutes. Minutes may be approved without public reading if the City Secretary has previously furnished the Mayor and each Councilmember with a copy thereof. 6.4 Presentations by Members of Council. The agenda shall provide a time when the Mayor and each Councilmember may bring before the Council any business that person believes should be brought up during the "Requests by Mayor and Councilmembers" and "Announcements by Mayor and Councilmembers" portions of the agenda. These matters need not be specifically listed on the agenda unless the person desiring to make a comment knows prior to posting of the agenda that he /she will make such comment. In response to an unposted comment, there (1) may only be a statement of factual information in response, (2) a recitation of existing City policy, or (3) discussion regarding a proposal to place the subject on the agenda for a subsequent meeting. 6.5 Consent Agenda. At the direction of the City Manager (or in his absence an Assistant City Manager) with respect to items believed to be non - controversial, the City Secretary shall place multiple items on a "Consent Agenda" portion of the agenda, subject to the right of the Mayor or any Councilmember to request at the meeting that any one or more of such items be removed from the Consent Agenda for individual consideration. First readings of ordinances shall in all events be posted for individual consideration and shall not be included on the Consent Agenda. 9-4 -2018 Revised 6 ARTICLE CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS 7.1 Printed, Typewritten, or Electronic Form. All ordinances and resolutions shall be presented to the Council only in printed, typewritten, or electronic form. 7.2 City Manager Review. All ordinances and resolutions shall be reviewed by the City Manager or his designee. 7.3 City Attorney to Approve. All ordinances and resolutions shall be approved as to form and legal content by the City Attorney, when requested by the Mayor or the City Manager. 7.4 Fundin . All actions authorizing an expenditure of money shall include the exact source of the funds to be expended. 7.5 Reading of Cgption Only. Upon being introduced, each proposed ordinance or resolution shall be read by caption only. 7.6 Ordinances —Two Readings; Emergencies. Ordinances introduced at a Council meeting shall not be finally acted upon until at least the next regular meeting, except that immediate action may be taken upon an emergency as determined by the Council in accordance the Charter or State law. 7.7 Recording of Votes. The ayes and nays shall be taken upon the consideration of all ordinances and resolutions and shall be entered in the minutes of the Council. 7.8 Vote Required. Approval of every ordinance, resolution, or motion, unless otherwise required by these Rules, the Charter, or State law, shall require the affirmative vote of four (4) Councilmembers who are present and eligible to vote. 7.9 Tie Vote. In the event of a tie in votes on any motion, the Mayor shall cast the decisive vote in accordance with Section 4.05 of the Charter. Other Councilmembers acting as presiding officer shall not be restricted to voting only in the event of a tie. 7.10 Numbering Ordinances and Resolutions. After approval of a resolution or an ordinance on second reading or on a single reading as an emergency, the City Secretary shall assign a number to each ordinance or resolution within the records of the City. 7.11 Ordinance Passage Procedure. After passage, an ordinance shall be signed by the presiding officer and shall be attested by the City Secretary or Deputy City Secretary, and it shall be filed and thereafter preserved in the office of the City Secretary. ARTICLE 8. RULES OF DECORUM 8.1 Recognition by presiding officer. Subject to Section 8.5, No person shall address the Council without first being recognized by the presiding officer. 9 -4 -2018 Revised 7 8.2 Order. While the Council is in session, the Councilmembers must preserve the order and decorum of the meeting, and a Councilmember shall neither, by statement or otherwise, delay or interrupt the proceedings or the peace of the Council or disturb any other Councilmember while speaking or refuse to obey the orders of the presiding officer. Councilmembers are expected to remain on the dais during a Council meeting unless they have good cause to vacate. 8.3 Presiding Officer. The Mayor or the Mayor Pro -Tem or such other member of the Council who is serving as the presiding officer may participate in debate, subject only to such limitations of debate as are the rights and privileges of a Councilmember by reason of such Councilmember acting as the presiding officer. If the presiding officer is engaged in debate and is, at the insistence of four (4) Council members, abusing the position of the presiding officer, the presiding officer must relinquish the chair to the Mayor Pro -Tem, or in his/her absence, to the next most senior Councilmember (by time of service on the Council) present. The Mayor Pro -Tem or such other member, other than the Mayor, who is serving as presiding officer may move, second, and debate from the chair, subject only to such limitations of debate as are the rights and privileges of a Councilmember by reason of the member acting as the presiding officer. 8.4 Improper References to be Avoided. When a Councilmember has the floor pursuant to Section 2.5 or 8.5, he /she shall avoid all references to personalities and indecorous language. 8.5 Interruptions. A Councilmember, once recognized, shall not be interrupted by the Mayor or another Councilmember when speaking unless it is to raise a point of privilege (Section 9.4) or a point of procedure or order (Section 9.5), or to enter a motion to withdraw a previously- stated motion (Section 9.8), or as otherwise provided in these Rules. If a Councilmember, while speaking, is interrupted as set forth herein, the Councilmember so interrupted should cease speaking until the question is determined. ARTICLE 9. MOTIONS AND MEETING PROCEDURES 9.1 Motions. A Councilmember, after he /she obtains the floor, or the Mayor may make a motion on the particular subject of discussion or a procedural point as permitted. A "Second" to the motion, if required, must be made by a Councilmember who did not make the motion within a reasonable but brief time period. The Mayor may not "Second" a motion. A motion or a "Second" merely implies that the maker of the motion and the person who "Seconds" agree that the motion should come before the meeting and not that he /she necessarily favors the motion. Without a "Second ", if required, the motion dies. 9.2 Debate. Debate, if permitted, must be limited to the merits of the issue under discussion as stated by the presiding officer. 9.3 Motion Procedures. There are twelve (12) types of motions in three (3) categories: Meeting Conduct Motions (4 types), Disposition Motions (7 types), and Main Motions 9-4 -2018 Revised 8 (1 type) *. When any motion is pending, any motion listed above it on the chart below is in order; those below it are out of order. #* Mandatory if seconded; no vote required Unless a greater vote is required by the Charter or State Law 9.4 Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is a communication from a Councilmember to the presiding officer, drawing urgent attention to a need for personal accommodation. For example, the point may relate to an inability to see or hear, a matter of comfort, a matter of requested convenience, or an Sections 9.3 through 9.14 are included by permission of Donald A. Tortorice, The Modern Rules of Order, ABA Publishing, 21 Edition. Mandatory if seconded; no vote required 94-2018 Revised 9 Affirmative May Resolved Vote by 4 Interrupt Second by Chair Council- 2/3 Motion Speaker Required Debatable Amendable No Vote members Vote A. Meeting Conduct Motions 1. point of privilege yes no no no yes no no 2. point of procedure or order yes no no no yes no no 3. to appeal a ruling no yes yes no no yes no 4. to recess no yes yes yes no yes no B. Disposition Motions 5. to withdraw yes no no no yes no no 6. to postpone no yes yes yes no yes no 7. to refer no yes yes yes no yes no 8. to amend no yes yes yes no yes no 9. to limit or close debate or no yes yes yes no no yes "call the question" 10. to extend debate no yes yes yes no yes no I.I. to count the vote no yes no no no" no no C- Main. Motions 12. to reconsider yes yes if original no no yes no motion was debatable 13. to rescind no yes yes yes no no yes 14. to take action no yes yes yes no Yes * ** no #* Mandatory if seconded; no vote required Unless a greater vote is required by the Charter or State Law 9.4 Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is a communication from a Councilmember to the presiding officer, drawing urgent attention to a need for personal accommodation. For example, the point may relate to an inability to see or hear, a matter of comfort, a matter of requested convenience, or an Sections 9.3 through 9.14 are included by permission of Donald A. Tortorice, The Modern Rules of Order, ABA Publishing, 21 Edition. Mandatory if seconded; no vote required 94-2018 Revised 9 overlooked right of privilege that should have been accorded to the Councilmember(s). In essence, it is a call to the presiding officer for the purpose of assuring a Councilmember's convenient and appropriate participation in the meeting. Because of its urgent nature, a point of privilege can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, it cannot be debated or amended, and no vote is required. 9.5 Point of Procedure or Order. A point of procedure, sometimes called a point of order, is a question addressed to the presiding officer, no seconding is required, and either inquiring into the manner of conducting business or raising a question about the propriety of a particular procedure. It is simply an inquiry and is resolved by correction or clarification by the presiding officer. A point of procedure can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, a second is not required, and it cannot be debated or amended, and no vote is taken. 9.6 To Appeal a Ruling. Decisions or rulings of the presiding officer are final on questions of procedure, except that any ruling by the presiding officer's ruling can be appealed to a vote of the Council. Whenever a Councilmember questions the appropriateness or essential fairness of the presiding officer, that member can appeal the ruling to a vote of the meeting. If, however, a motion is out of order as a matter of law (not a proper subject of the meeting, improper notice given, etc.), the presiding officer's ruling cannot be appealed. A motion to appeal cannot interrupt a speaker. To prevent frivolous appeals, a second is required. The motion is subject to debate (which should be brief) and, by its nature, is not amendable. To overrule a procedural decision of the presiding officer, an affirmative vote of four (4) Councilmembers is required. 9.7 To Recess. A motion to recess requests a brief interruption of the meeting's business, usually so that an ancillary matter can be addressed, or simply to provide a needed break. Unless stated in the motion, the period of recess is decided by the presiding officer. If necessary, a recess can extend the meeting from one day to another, subject to State law. The motion cannot interrupt a speaker, and a second is required. It is debatable, it can be amended, and an affirmative vote of four (4) Councilmembers is required. 9.8 To Withdraw. Only the maker of the motion can make a motion to withdraw it. It is essentially a communication to the presiding officer that the maker is withdrawing his /her proposal. This is the maker's privilege; thus, it does not require a second. Because the withdrawal motion obviates discussion, it can interrupt a speaker. In addition, because another Councilmember later can make a similar motion, a withdrawal motion is not subject to debate, amendment, or vote. The presiding officer should simply state that the motion is withdrawn, and the meeting should proceed with a new treatment of the issue at hand —or a new issue. 9.9 To Postpone or Extend. These motions may arise from a need for further information, a matter of convenience, or for any other reason that will enable the Council to deal with the issue more effectively during the same meeting or at a later time. Unless otherwise specifically provided in the motion itself, a postponed or extension motion can be renewed at a later appropriate time during the meeting or, if properly posted, at a later meeting. This motion cannot interrupt a speaker. It requires a second, it is debatable, and 9 -4 -2018 Revised 10 it is amendable (particularly as to postponement, timing), and an affirmative vote of four (4) Councilmembers is required. 9.10 To Refer. A motion to refer is typically used to submit an issue to a committee, usually for study leading to a subsequent recommendation. Because it ordinarily disposes the motion for purposes of the current meeting, a motion to refer is subject to the same rules that apply to a main motion. (See Section 9.14). This motion cannot interrupt a speaker, and a second is required. It is debatable and amendable, and an affirmative vote of -four (4) Councilmembers is required. 9.11 To Amend. A motion to amend proposes a change in the wording of a motion then under consideration. When a motion to amend is pending and an amendment to the amendment is proposed, the presiding officer should focus discussion on the latest amendment, resolve that question, then proceed to the first amendment before continuing discussion on the main motion. Votes on amendments are thus in reverse order of the sequence in which they are proposed. A motion to amend cannot interrupt a speaker. It requires a second, and it is debatable and amendable. An affirmative vote of four (4) Councilmembers is required for approval of the amendment. Note that State law may restrict amendments to proposals that are required to be set forth in the notice of the meeting. 9.12 To Limit or Close Debate or "Call the Question ". Because the extent to which an issue is discussed rests primarily with discretion of the presiding officer, it is the presiding officer who carries the burden of ensuring that adequate time and discussion are given to differing points of view. A motion to limit or close debate is therefore an overruling of the presiding officer's determination. A motion to close debate is the same as a motion to "call the question ". Because this motion affects the most fundamental right of any Councilmember, the right to speak one's views, it is the only procedural motion that requires an affirmative vote of two- thirds of participants voting. 9.13 To Count the Vote. A motion to count the vote should be limited to those circumstances where the convenient hearing of "yeas" and "nays" cannot clearly resolve the issue. It represents the right of a Councilmember to have a vote demonstrated by count. That count can be directed by the presiding officer either as a showing of hands or a standing of voting members while the vote is recorded. Upon completion of the count, the presiding officer announces the result —and final disposition of the issue voted upon. This motion cannot interrupt a speaker. It requires a second; it is neither debatable nor amendable; and, because of the importance of the matter, it should be considered mandatory; thus, no vote is required. 9.14 Motion to Reconsider. Allows a main motion to be brought back before the City Council for consideration. May be made only at the meeting at which the vote to be reconsidered was taken. It may be made by any member of City Council. Any City Council member may second it. It can be made while any other question is pending, even if another member has the floor. It requires a majority vote to pass. A motion may only be reconsidered twice. If the reconsideration is moved while another subject is before the City Council, it cannot interrupt the pending business, but, as soon as the pending business has been disposed of the motion has the preference over all other main motions 94-2018 Revised I I and general business of the agenda. In such a case the Mayor does not state the question on the reconsideration until the immediately pending business is completed. 9.15 Motion to Rescind. The motion to rescind is a main motion without any privilege, may only be made when there is nothing else before the City Council and must be made at the same meeting at which the subject matter of the motion was considered, and it requires a two - thirds vote of the City Council members. It cannot be made if a motion to reconsider has been previously made. The motion to rescind can be applied to votes on all main motions with the following exceptions: votes cannot be rescinded after something has been done as a result of that vote that the City Council cannot undo; or, where a resignation has been acted upon, or one has been appointed to, or expelled from, a committee or office, and was present or was officially notified. In the case of expulsion, the only way to reverse the action afterwards is to restore the person to the committee or office, which requires the same preliminary steps and vote as is required for the original appointment. 9.16 To Take Action; Main Motions. Main motions state proposed policy or action on a substantive issue being considered by the Council. As such, the motion is an initial call to take particular action. Although lowest in precedence among all motions, main motions are clearly the most important: through their content, the business decisions of the Council are determined. A main motion can be made only when a prior main motion has been disposed of. It cannot interrupt a speaker; a second is required; it is debatable and amendable; and an affirmative vote of four (4) Councilmembers is required unless a greater vote is prescribed by the Charter or State law. 9.17 Effect of Abstentions; action on required Abstentions; Effect of non - required Abstentions. The following rules shall apply when a Council Member abstains from voting on an item: When the Council Member is Legally Obligated to Abstain. When a Council Member is legally obligated to abstain from voting pursuant to Texas Local Government Code Chapter 171, a local ordinance or the City Charter then the Council Member shall leave the dais and exit City Council Chambers until such time as the debate and vote on the item has been concluded. The City Secretary shall record that the Council Member left the room and abstained from the vote in the official minutes and there shall be no other effect. When the Council Member as no Legal Obligation to Abstain from Voting. When a Council Member has no legal obligation to abstain from voting then an abstention shall be recorded in the minutes as an abstention and shall procedurally be treated as a "no" vote. ARTICLE 10. ENFORCEMENT OF DECORUM 10.1 Warning. All persons other than a recognized speaker shall, at the request of the presiding officer, be silent. If, after receiving a warning from the presiding officer, a 9 -4 -2018 Revised 12 person persists in disturbing the meeting, the presiding officer may order the person to leave the meeting. The Chief of Police, or such member or members of the Police Department or other persons as the presiding officer may designate, shall be sergeant -at- arms of the Council meetings. If the person so requested does not leave the meeting, the presiding officer may order the sergeant -at -arms to remove such person. 10.2 Removal. Any designated sergeant -at -arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the presiding officer, it shall be the duty of the sergeant -at -arms to remove from the meeting any person who intentionally disturbs the proceedings of the Council (or successor provision of law). 10.3 Resisting Removal. Any person who resists removal by the sergeant -at -arms shall be charged with violating Section 42.05 (a) of the Texas Penal Code. 10.4 Motions to Enforce. Any Council member may move to require the presiding officer to enforce these Rules and the affirmative vote of a majority of the Councilmembers present and eligible to vote shall require the presiding officer to do so. 10.5 Adjournment. In the event that any meeting is willfully disturbed by a person or groups of persons so as to render the orderly conduct of such meeting unfeasible and when order cannot be restored by the removal of the individuals who are creating the disturbance, the meeting may be adjourned and the remaining business considered at the next regular or a special meeting or, subject to State law, may be recessed to a set time and date. ARTICLE 11. CREATION OF COMMITTEES, BOARDS, AND COMMISSIONS 11.1 Standing Committees. The Council may create committees, boards and commissions to assist in the conduct of the operation of the City government with such duties as the Council may specify not inconsistent with the Charter, the Code of Ordinances, or State law. Membership and selection of members shall be as determined by the Council if not specified by the Charter, the Code of Ordinances, or State law. No person may concurrently serve on more than one Board unless, by virtue of his/her position on the Council, he /she also holds a position on another Board. Persons related within the second degree by affinity or consanguinity to the Mayor or any member of the Council shall not be eligible to serve on a standing committee. No standing committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter, the Code of Ordinances, or State law. 11.2 Special Committees. The Council may, as the need arises, authorize the appointment of "ad hoc" Council committees. Except where otherwise specifically provided by the Charter, the Mayor and the City Council shall appoint the members of the special committees. Any committee so created shall be given a "mission statement" directing its activities. Any special committee shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Councilmembers present and entitled to vote. 9-4 -2018 Revised 13 ARTICLE 12. 12.1 Addressing the Council. Any person desiring to address the Council by oral communication shall first secure the permission of the presiding officer. 12.2 Manner of Addressing the Council — Time Limit. Each person addressing the Council shall speak at the podium into the microphone (or at another designated location), shall give his /her name and address in an audible tone of voice for the record, and, unless further time is granted by the Council, shall, subject to Section 12.4 below, limit his/her remarks to three (3) minutes or less. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. No person, other than members of the Council or City staff (when requested by the presiding officer) and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the Council, unless requested or approved by the presiding officer. No questions shall be asked the Councilmembers, except through the presiding officer. Responses to questions may be limited as required by State law. 12.3 Personal and Slanderous Remarks. Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous, either while addressing the Council or otherwise while in attendance at a Council meeting, may be requested to leave the meeting, pursuant to Article 10 of these Rules, and may be removed from the meeting if necessary for the conduct of the remainder of the meeting. 12.4 Public Hearings. After being recognized by the presiding officer, interested persons, or their authorized representatives, may address the Council with respect to the subject matter of a public hearing being conducted. The presiding officer may establish procedures at a public hearing to limit the amount of time (which, unless modified by the presiding officer, shall be as set forth in Section 12.2 above) interested persons may speak, subject to the Councilmembers' right to appeal the presiding officer's ruling pursuant to Section 9.6. Subject to modification by the presiding officer, and subject to the Councilmembers' right of appeal pursuant to Section 9.6, the normal order of a public hearing is as follows: (i) the opening of the hearing and the establishment, if any, of a modified public hearing procedure by the presiding officer; (ii) address to the Council by any interested person(s); (iii) discussion by the Mayor and Councilmembers, including requests for information from City staff or any person(s) who addressed the Council; and (iv) action by the Council, if any is posted on the agenda relating to the hearing. 12.5 Written Communications. Interested persons, or their authorized representatives, may address the Council by written communication in regard to any matter concerning the City's business or over which the Council has control at any time by direct mail or by addressing the City Secretary, who shall, on the request of the writer, distribute copies to the Councilmembers. 12.6 Hearing of Residents. There shall be included on the agenda of each City Council meeting an item labeled "Hearing of Residents ". After being recognized by the presiding officer, members of the public (giving precedence to residents of the City) may address the Council on items on or not on the agenda at that tinge, providing they have completed the "Hearing of Residents" form, unless authorized by the presiding officer. The form 9 -4 -2018 Revised 14 shall be made available to persons wishing to address the Council prior to the calling of the meeting to order and such completed form shall be made available to the presiding officer prior to the calling of the meeting to order. The persons signed up for "Hearing of Residents" must speak during the "Hearing of Residents portion of the meeting. Councilmembers and members of City staff may not discuss unposted items nor take any action thereon other than to (1) make a statement of factual information, (2) make a statement of existing City policy, or (3) discuss placing the item on a future agenda. Persons speaking shall be subject to the time limits set forth in Section 12.2, unless otherwise authorized by the presiding officer. ARTICLE 13. EJ 1 13.1 City Manager to Provide Information. The City Manager is directly responsible for providing information to all the Councilmembers concerning any inquiries by a specific Councilmember. If the City Manager or his staff s time is being dominated or misdirected by a Councilmember, it is his responsibility to inform the Mayor or the Council as a whole. 13.2 City Manager's Responses to Requests. The City Manager is expected to respond in a timely manner to the Council and Councilmember's requests. When information is requested, the City Manager will estimate a reasonable time frame for collecting the requested information. (a) If the City Manager disagrees with the request, he should say so and explain his position. (b) If the City Manager disagrees with individual directives, he should initiate clarification of the Council's will with regard to the individual Councilmember's request. (c) The City Manager may delegate responsibility for the response as necessary and appropriate, but the City Manager will be responsible for its receipt by the Council in a timely manner. (d) The City Manager should maintain a checklist and timetable for requests and other directives of the Council. (e) All Councilmembers will be provided the same written information when any matter under consideration may be of general concern to the Council. There will be no preferential dissemination of information by the City Manager or his staff. 13.3 Directions to Ci _ Manager. During meetings of the Council, unless a vote is taken, a consensus of the Councilmembers present will be required to direct the City Manager to take any action. 13.4 City Manager's Duty to Inform. The City Manager is responsible for keeping the Council informed. The Council should be provided weekly reports outlining progress on outstanding issues as well as information on new issues and opportunities. Additionally, 9 -4 -2018 Revised 15 the Council should be informed of City news prior to release of such information to the community, newspaper(s), or other governmental entities, etc. 13.5 Customer Concerns.. It is the responsibility of the City Manager to establish procedures for handling customer concerns in all departments with prompt feedback to citizens and Councilmembers. 13.6 City Manager /Council Relations. The City Manager should strive to maintain positive relations with the Council by following these guidelines: (a) Work to establish mutual trust with the Council. (b) Maintain open lines of communication with the Council and keep Council informed. (c) Inform all Councilmembers of educational opportunities, recognizing that an educated Council is in the City's best interest. (d) Include the Council in City- sponsored employee social events. (e) Conduct orientation sessions for new Councilmembers, including a tour of City buildings and introductions to staff. Amended: August 28, 2018 94-2018 Revised 16 (f) The appointed Mayor Pro Tem may be removed by Council by a two- thirds (2/3) majority vote of the members of Council at any time during his or her term. (g) Council reserves the right to alter this procedure at any time by resolution or rule. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 28TH day of August 2018. PASSED, APPROVED and ADOPTED ON SECOND READING, the 4th day of September 2018. Mayor, Michael R. Carpenter ATTEST: 1 City ecretary, Brenda Dennis (Seal of City) Agenda No. 19. CITY COUNCIL MEMORANDUM City Council September 3, 2019 Meeting: Department: Engineering Subject: Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Attachments September 2019 Major Project Update Informational Only CITY COUNCIL MEMORANDUM City Council Meeting: September 3, 2019 Department: City Manager Subject: Update on major projects in progress /CIP, City View, Utility Meter Swap Out, AgendaQuick Software, Civic Rec Software, and Phone System Replacement Background This is the monthly update on large capital projects that are in progress or in the planning process. This update is being provided so Council will be up to date on the progress of these large projects. If Council desires more information on any project or on projects not on this list, please reach out to staff and that information will be provided. Drainage Proiects: East Dietz Creek Desilting: C -3 Environmental continues to work on establishing vegetation in the channel as well as restore Gutierrez Park. Final completion is contingent on the completion of these items. 2. Drainage Maintenance Projects: a. Hidden Grove: C -3 Environmental has substantially completed the project. Work continues on punch list items and establishing vegetation. Punch list items are expected to be completed before the end of August. b. Greenridge: The Greenridge drainage project has been substantially completed. The contractor does have a couple punch list items to take care off, but nothing that impacts the function of the new trench drain. Some anticipated construction items were not needed for this project. As a result, the cost for the work is approximately $15,000 less than the bid costs. Staff will continue to monitor the project to ensure the punch list items are completed. Facilities Proiects: Fire Station 3: Site: Site grading is at 99 %. Site Concrete is at 80 %, Water meters are installed. Irrigation install is at 50 %. Sewer Line is complete but for crossing under Lower Seguin Road. Exterior: Standing seam metal roofing is at 50 %. Windows are at 99 %. Stone is at 99 %. Exterior tile is at 40 %. Overhead door install is pending. Interior: Drywall is 90% hung with finishing ongoing and ceiling grid install started. Interior wall tile is starting as well. Substantial completion is currently November 2019. Water Proiects• I. E. Live Oak Ground Storage Tank Painting: M &M Tank Coatings was given final completion on August 8th and final payment was issued in late August. With the project being completed, the project will be removed from future Council updates. 2. Water Meter Change Out: As of August 30, 2019, approximately 14,586 meters have been changed out (of approximately 14,200 meters). Replacement of meters started in areas with the most manual reads by staff. Staff is currently estimating a September 2019 completion date for all meter change outs. 3. FM 1103 Utility Relocation Project: City Staff has completed the acquisition of the final easement necessary to relocate water and wastewater lines that are in conflict with the planned roadway and drainage improvements associated with the TxDOT FM 1103 Improvement Project. Work began on the project in August with the waterline bore near the IH -35 Frontage Road. In early September, work is expected to begin on the waterline relocation near Wiederstein Road and FM 1103. The project is expected to be completed in January of 2020. Engineering Proiects: 1. 2018 Street Preservation and Maintenance /Rehabilitation Project: The SPAM bid package has been modified based on feedback we received from the contracting community. The package has been modified to allow for extra time to bid the project and to allow for more flexibility in starting the work. The project will be re- advertised for bids on August 28th. The bid opening date for the project will be October 3rd. When the first advertisement is published, Staff will notify area contractors that the project is being re- bid. 2. Corbett Elevated Water Storage Tank: The tank foundation was completed in August and work began on the tank pedestal walls. The pedestal wall construction is expected to be completed in October. Work on Waterline B, the fill line for the tank, was completed from the tank site to Schaefer Road. The project is expected to be completed July of 2020. 3. Woman Hollering Creek Wastewater Interceptor Main and Lift Station: CobbFendley continues to work on final plan revisions, the lift station plat document, the lift station site plan, and the bid documents. City Staff and CobbFendley continue to negotiate with property owners to acquire necessary easements for the project. Negotiations continue with property owners via email correspondence and face to face meetings. Counteroffer Response Letters have been sent out to several property owners as well as some Final Offer Letters. Two new easements and the lift station property were acquired this month so the total number of easements acquired is now 9 out of a total of 21. With the acquisition of the lift station property and all of the forcemain easements, City Staff is recommending bidding the project in two phases in order to get the project started while the remaining easements are being acquired. 4. Pedestrian Routes and Bike Lanes Project: City Staff has completed the review of the 95% construction plans. Ford Engineering is working on the final plan revisions as well as the project manual to be submitted to TxDOT for approval. City Staff continues to work to acquire the remaining ROW necessary for the project. The letting date for the project has been pushed back by TxDOT and will likely be in November 2019. TxDOT Roadway Proiects: 1. FM 1103 Bridge Project: Project is substantially complete. Revegetation is still underway. 2. FM 1103 Improvement Project: No change from August update. Utility relocations are underway (including electric, communications, gas, water, and wastewater). Schertz Public Works is working to relocate water and wastewater lines that conflict with the planned roadway and drainage improvements (see FM 1103 Utility Relocation Project update). The target let date for a construction contract is May 2020. 3. FM 1518 Improvement Project: No change from August update. Project has been environmentally cleared. TxDOT is formally acquiring property needed for the expansion project. Initial offer letters have been sent to property owners. Approximately 140 parcels are affected by right of way needs, including a parcel of land owned by the City of Schertz (across the front of the existing Sedona Lift Station). TxDOT is also continuing to work on a value - engineering phase of the project. The project is currently scheduled for letting in September, 2022; construction may begin as early as January, 2023. 4. I -35 Operational Improvements Project (FM 2252 to Schwab Road): Traffic control is in place. Work scheduled for the month of September includes shoulder repairs and rough grading of the proposed VIA park and ride lots. Lane closures and traffic rerouting will occur as necessary. TxDOT and its contractors will keep City Staff informed of detours and closures so that the City can assist in disseminating the information to the public in a timely fashion. The current schedule includes a project completion in December, 2020. 5. I -35 NEX (I -410 South to FM 1103): A full description of the project to expand I -35 from 1410 South to FM 1103 can be found by searching keywords "I -35 from I -410" at TxDOT.gov. A public hearing was held August 15. The presentation from the hearing as well as schematic exhibits of the proposed improvements are available on that website. Construction is expected to begin in spring of 2021 and take 4 to 5 years to complete. Planning and Community Development Proiects: 1. CityView Permitting and Development Software: We have been meeting with representatives from various city departments to work through the different permitting processes to wrap up the data collection phase which is the first step of the software implementation. We have also been working with the CityView project team to iron out how our various impact fees are calculated and assessed. Once the data collection is complete, the CityView Team will configure the software and return it to the City for User Acceptance Testing. The configured software is tested, we will move to staff user training and then go live with the software. 2. Agenda Quick software: The City admins are working towards adding additional Boards and Commissions to the AgendaQuick software. This process will increase in the upcoming month in order to transition the other Boards and Commissions to the software. Currently, the software is being utilized to create the City Council, Planning and Zoning, Board of Adjustment, Building and Standards Commission, Committee of Committee Advisory Board, and The Main Street Committee. Currently, the City admins are creating the templates for the Library Advisory Board, Animal Care Advisory Committee, the Schertz Historical Preservation Committee, the Schertz Parks and Recreation Advisory Board, and the Schertz Tax Increment Reinvestment Zone Number two. Once the templates for the agenda, agenda items, and minutes have been created the City admins will work with the various staff members that facilitate these boards to accommodate any changes or modifications. Sine the previous update the City Council agendas and minutes are now accessible via the AgendaQuick interface on the City agendas webpage. Once the rest of the board and commissions are utilizing AgendaQuick this web application will be used for all agendas and minutes. Information Technology Proiects: 1. Civic Rec Scheduling System: First meeting with vendor held in June. Vendor to submit tentative training and deployment schedule for review by City staff. 2. Phone System Replacement: Deployment of phone system complete.