FY 2019-20 Proposed Budget-UpdatedCITY OF SCHERTZ
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City of
Fiscal Year 2019-20
Budget Cover , •
This budget will raise more total property taxes
than last year's budget by $982,470 or 5%
increase, and of that amount, $659,141 is tax
revenue to be raised from new property added to
(the tax roll this year.
The members of the governing body voted on the proposal to consider the budget as follows:
FOR: N/A
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT: N/A
Property Tax Rate Comparison
2019 -20
Property Tax Rate: $0.5146/100
Effective Rate: $0.5057/100
Effective Maintenance & Operations Tax Rate: $0.3437/100
Rollback Tax Rate: $0.5362/100
Debt Rate: $0.1650/100
2018 -19
$0.5146/100
$0.4892/100
$0.3238/100
$0.5146/100
$0.1649/100
Total debt obligation for the City of Schertz secured by property taxes: $ 81,867,516
CITY OF SCHERTZ 2019 -20 BUDGET
Table of Contents
Executive Summary
General Fund
Summary
9
Revenues
11
City Council
15
City Manager
18
Municipal Court
22
311 /Customer Relations
27
Planning & Zoning
31
Legal Services
38
City Secretary
41
Non - Departmental
46
Public Affairs
49
Engineering
57
Geographic Information Systems
63
Police
67
Fire Rescue
74
Inspections
80
Streets
87
Parks, Recreation, &
Community Services
92
Pools
98
Event Facilities
102
Library
107
Animal Services
115
Information Technology
120
Human Resources
125
Finance
130
Purchasing & Asset
Management
135
Fleet Services
140
Facility Services
146
Projects
151
City Assistance
152
Court Restricted Funds
155
Interest & Sinking Fund 158
Water & Sewer
Summary 163
Business Office 167
Water & Sewer Administration 172
Capital Recovery - Water 182
Capital Recovery — Sewer 187
Drainage
Summary 192
Revenues 196
Expenditures 197
Emergency Medical Services
(EMS)
Summary 201
Revenues 206
Expenditures 207
Schertz Economic Development
Corporation
Summary 211
Revenues 215
Expenditures 217
Special Revenue Funds
Special Events
220
Public, Educational, and
Government (PEG) Access
Fund
223
Hotel /Motel Tax
227
Park Fund
231
Tree Mitigation
235
Library Fund
239
Historical Committee
243
Glossary 247
Executive Summary
General Fund
Revenue: General Fund revenue will increase 2.2% over FY 2018 -19 year end estimates
not including the transfer in from reserves. The largest contributor to this increase will be
from property and sales taxes. The property taxes for FY 2019 -20 are estimated to
increase 4.5% and sales taxes are estimated to increase 4 %.
The sales tax growth trend follows the area development growth and the potential for
new businesses while is still conservative when looking at the long -term average.
Franchise Fees are expected to decrease 6.5% with legislative changes limiting fees
Cities can collect from cable /telecom providers for the use of the City's right -of -way.
Permits are expected to increase 8.2% due to an uptick expected development in FY
2019 -20. Fees, Fines, and Other Tax are expected to remain at the same levels as FY
2018 -19 with no observable factors affecting the collection rates.
Miscellaneous Income is expected to decrease 25.2% in FY 2019 -20 with fewer
deployments and reimbursements for the City's Firefighters. Throughout the end of
FY2016 -17 and all of FY 2017 -18, City of Schertz Firefighters were deployed to
disasters statewide ranging from Hurricane Harvey aftermath to wildfires to render aid.
These deployments are fully reimbursed by Federal and State programs. FY 2018 -19
saw the final reimbursements being made for those incidents.
Expenses: The overall FY 2019 -20 General Fund Operating Budget increased 16.6%
from FY 2018 -19 year end estimates. This increase includes $631,000 for new positions
and personnel programs for Police, Fire, Animal Services, Engineering, Streets, Parks,
and Fleet Services. The new personnel assignments will be based on an independent
firm's staffing recommendations after review of the practices and service levels of the
City and the feedback received in the 2019 Citizen Survey.
Another notable item for the FY 2019 -20 Budget is the implementation of the
Classification & Compensation Study's first year recommendation. This study by a 3rd
party reviews market wages and makes recommendations for compensation
adjustments for City staff. Having comparable market wages is important so the City can
retain good employees and fill vacancies with qualified individuals. The upcoming budget
has $275,000 set aside to act on the study's recommendation.
The remainder of the increase from the FY 2018 -19 year end estimates is to continue
the annual merit program for staff, set a contingency amount at 0.8% of the budget, and
to estimate all tax reimbursement agreements with applicable business in Schertz will be
earned and paid.
In FY 2017 -18 a new permit software began the implementation process. The total project
cost is estimated to be $375,000 and will improve the plan review and permit issuing
process by making it streamlined for a faster and more convenient way for developers
EXECUTIVE SUMMARY
and residents to build in Schertz. The estimated remaining project cost remaining to
be expensed is $190,000 for FY 2019 -20.
City Council
The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end
estimates. This budget will now include the Volunteer Appreciation Luncheon which was
moved from special events. New tablets, phones, and monitors will be purchased in FY
2019 -20 in anticipation of new councilmembers.
City Manager
The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate due to
full year funding of the City Manager and second Assistant City Manager positions.
Municipal Court
The FY 2019 -20 Budget decreases 6.5% from the FY 2018 -19 year end estimate with
the transfer of a court clerk to the Inspections Division as a Development Specialist.
311 Customer Service
The FY 2019 -20 Budget decreases 14.6% from the FY 2018 -19 year end estimate due to
personnel savings.
Planning & Zoning
The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate to send
more Planning & Zoning Commissioners to training.
Legal Services
The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate with
less planned billable hours for legal services.
City Secretary
The FY 2019 -20 Budget decreases 6.8% from the FY 2018 -19 year end estimate due to
personnel turnover.
Non - Departmental
The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end estimate. The
City Support services increase is to set a total $300,000 in a contingency funds and
$275,000 to act on the Classification and Compensation study recommendation. City
Assistance will increase $496,000 in anticipation of paying out all eligible tax
reimbursements to applicable businesses. The fund transfer to the Special Events fund
has been removed as these events will now be located in the Parks Department and will
no longer require a transfer.
Public Affairs
The FY 2019 -20 Budget decreases 8.2% from the FY 2018 -19 year end estimate due to
approving lower cost design and postage contracts for the magazine.
Engineering
The FY 2019 -20 Budget increases 2.5% from the year end estimate with the addition of a
second Engineer position. This increase is partially offset by less expected plan review
professional services and less capital outlay.
EXECUTIVE SUMMARY
GIS
The FY 2019 -20 Budget increases 2.0% from the FY 2018 -19 year end estimate for
higher personnel and training costs.
Police
The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate.
Personnel increases 4.6% with the addition of a new Patrol Officer position, an update to
the holiday pay policy, and the citywide annual merit. With a higher staffing rate and fuel
costs anticipated, Utility Services shows an increase 21.5 %. Every 3 years the City
renews 4 leased vehicles for use by the Police Department and it is set to renew in FY
2019 -20 for $57,600. In Capital Outlay, the number of patrol vehicles needing to be
purchased and replaced increased from 7 in FY 2018 -19 to 9 in FY 2019 -20.
Fire Rescue
The FY 2019 -20 Budget will increase 2.1 % from the FY 2018 -19 year end estimate from
higher personnel costs related to the annual merit and the update to the holiday pay
policy.
Inspections
The FY 2019 -20 Budget increases 2.5% from the FY 2018 -19 year end estimate. Higher
personnel and staff support costs from being fully staffed are offset by lower capital
outlay.
Streets
The FY 2019 -20 Budget will increase 4.9% from the FY 2018 -19 year end
estimate. Personnel will increase 15.9% with the addition of a Street Worker II and 2
Street Worker I positions to help keep up regular maintenance on the City's ever growing
street miles. This increase is offset from the FY 2018 -19 year end estimate due to fewer
vehicles and equipment being purchased in the FY 2019 -20 Capital Outlay category.
Parks
The FY 2019 -20 Budget will increase 1.6% from the FY 2018 -19 year end estimate. This
increase is from the addition of $22,500 in Supplies for Landscaping supplies. Also
included in this increase is the transfer of event expenses from Special Events.
Pools
The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end estimate due
to the decrease in utility services, professional services, operating equipment. This
decrease was offset by an increase in Contract Maintenance to update the value to
actual costs incurred by the YMCA.
Event Facilities
The FY 2019 -20 Budget will increase 11.7% from the FY 2018 -19 year end estimate due
to the cleaning contract for the Civic Center not being fully executed until FY 2019 -20.
Also included in the increase is the purchase of replacement office equipment.
Library
The FY 2019 -20 budget will decrease 1.5% from the FY 2018 -19 year end estimate.
Additional library materials will be purchased to keep up with materials per service
population figure so the library can stay accredited. Staff expects to work more efficiently
next year and reduce the overall number of hours worked to be closer in line with stated
EXECUTIVE SUMMARY
schedules which will reduce overtime.
Animal Services
The FY 2019 -20 Budget will increase 35.4% from the FY 2018 -19 year end estimates
due to the increase in personnel costs from the addition of 2 full time Animal Shelter
Technicians and the purchase of a replacement Animal Service Officer vehicle.
Information Technology
The Information Technology FY 2019 -20 Budget decrease 6.5% from the FY 2018 -19
year end estimates. Included in FY 2019 -20 is the remaining costs of setting up the new
permit software of $190,424 plus the cost of the phone system emergency location
module. These costs were offset by the purchase of the new phone system that was
implemented in FY 2018 -19 that is has dropped off in the FY 2019 -20 budget.
Human Resources
The FY 2019 -20 Budget will increase 3.5% from the FY 2018 -19 year end estimate due
to the lower than expected unemployment claims in FY 2018 -19 and the addition of
broker services which was previously included in premiums paid by each department.
Now broker services will be billed separately and will be located in the human resources
budget. This increase is offset by the removal of the Class & Comp Study that was
funded in FY 2018 -19 but not in FY 2019 -20.
Finance
The FY 2019 -20 Budget will increase 1.0% from the FY 2018 -19 year end estimate due
to a higher personnel estimates caused by lower expected turnover.
Purchasing & Asset Management
The FY 2019 -20 Budget will increase 1.4% from the FY 2018 -19 year end estimate due
to general operating cost increases.
Fleet Services
The FY 2019 -20 Budget will increase 27.3% from the FY 2018 -19 year end estimate due
the additional personnel costs of the new Fleet Manager position as well as the transfer
of a facilities services technician position that was converted into a Fleet Administrative
Assistant.
Facility Services
The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end estimates due
to the transfer of 1 facilities services technician position to the fleet department to be
converted to Administrative assistant. In addition, the decrease is also due to lower costs
for building maintenance.
City Assistance
The FY 2019 -20 Budget will decrease 0.8% from the FY 2018 -19 year end estimate due
to a decrease in the donation expense for the senior center to match revenue
projections. This decrease is offset by an increase in the transportation assistance
program to match growth.
Court Restricted Funds
The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the
increase in court technology fee projections.
EXECUTIVE SUMMARY
Interest & Sinking Fund
Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19 estimate with
a $144,003 transferred from reserves for the year. This withdraw is a planned transfer of
excess reserves to reduce the tax rate.
Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year end
estimate with the issuance of Certificates of Obligation, Series 2019.
Water & Sewer Fund
Revenue: Revenues for FY 2019 -20 are expected to increase 13.2% from the FY 2019-
19 year end estimate with a $2.4 million transfer from reserves to fund capital projects.
Expenses: The FY 2019 -20 Budget increases 10.7% from the FY 2018 -19 year end
estimates to fund a new water main, utility relocations, waterline replacements, and
water tank painting.
Utility Billing
The FY 2019 -20 Budget increases 9.7% from the FY 2018 -19 year end estimate
with additional postage costs and the purchase of a replacement vehicle.
Administration
The FY 2019 -20 Budget will decrease 0.6% from the FY 2018 -19 year end
estimate. Increases in personnel costs for the annual merit program, in Fund
Charges /Transfers for additional contributions to Schertz Seguin Local Government
Corporation (SSLGC) and the Cibolo Creek Municipal Authority (CCMA) for the water
pipeline project and south wastewater treatment plant construction, in Maintenance
Services for the increase in CCMA's treatment fee, and setting a contingency account for
$100,000 in City Support Services for general use, are all offset in FY 2019 -20 by fewer
large equipment and vehicle purchases in Capital Outlay.
Capital Recovery Fund — Water
Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the 1 million gallon
elevated tank at Corbett which was funded in FY 2018 -19.
Capital Recovery Fund - Sewer
Projects for FY 2019 -20 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the construction of the
main trunk line in southern Schertz that will connect to the new sewer treatment facility
being added to the area.
Drainage Fund
Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5%
with new commercial and residential development occurring in the City. Overall revenue
will increase 0.2% from the prior year which saw the remainder or a one time contribution
from Cibolo for the Cibolo Creek Bridge reconstruction.
EXECUTIVE SUMMARY
Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end
estimate for the operating accounts not including projects. The increase is due to higher
personnel costs related to the annual merit program, setting a contingency at $30,000,
additional Maintenance Services for a new outsourced mowing contract to improve
services, and additional large equipment and vehicle purchases.
EMS Fund
Revenue: Revenues for FY 2019 -20 are expected to increase 0.2% from FY 2018 -19
year end estimates. The additional transports increasing revenue is offset by a 5.6%
decrease in the Inter - Jurisdictional revenues to provide coverage for each community
serviced by the City's EMS.
Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year end
estimate. Included in the FY 2019 -20 budget is the converting a billing clerk to a billing
specialist, an upgrade to Rescue Net billing software, hiring a new part -time supply
coordinator, and Paramedic school program for EMTs. In addition to these programs,
capital outlay has increased $364,500 for a replacement ambulance and 2 replacement
vehicles.
Schertz Economic Development Corporation (SEDC)
Revenues: The SEDC receives one -half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2019 -20 is projected to
increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects a 4%
increase in sales tax revenue, and transfer from reserves of $3,110,648 for Performance
Agreements.
Expenses: The expenses for FY 2019 -20 are projected to increase by 6,175,000
from the FY 2018 -19 year end estimate to include an additional $ 5,675,000 in Annual
Infrastructure Grants associated with SEDC Performance Agreements and $500,000 as a
contribution for improvements on Main Street.
Special Events Fund
Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY 2018 -19
year end estimates due to all events with the exception of Walk for Life and Hal Baldwin
Scholarship being moved to the General Fund to be tracked in the parks department.
Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1% from the FY
2019 -20 year end estimates. This decrease is caused by moving multiple events to the
general fund to be assigned to the parks department.
Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues for FY 2019 -20 are expected to increase 36.9% from the FY 2018-
19 year end estimates with a $28,000 transfer from reserves to continue the
communication master plan.
Expenses: The PEG Fund FY 2019 -20 Budget increased $114,741 from the FY 2018-
19 year end estimates with the continued implementation of the communication master
plan.
EXECUTIVE SUMMARY
Hotel Motel Tax Fund
Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY 2018 -19
year end estimates due to recent events that may effect capacity.
Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from FY
2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades to the Civic
Center which increased the budget higher than it is normally.
Park Fund
Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the
FY 2018 -19 year end estimates from new development. As a project based fund,
revenues are built up and collected in reserves then spent once they have reached a
level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to be used
from reserves.
Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year end
estimate. Park development for FY 2019 -20 for two new pavilions at the Community
Playscape and Crescent Bend Park and replacing a woodchip path with decomposed
granite at Heritage Oaks Park.
Tree Mitigation
Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from 2018-
19 year end estimate with an expected additional new development. As a project based
fund, revenues are built up and collected in reserves then spent once they have reached
a level to fund new projects.
Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19 year
end estimate for additional tree trimming and planting shade trees throughout the city.
Library Fund
Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY 2018-
19 year end estimate due to fewer estimated book sales.
Expenses: The Library Fund's FY 2019 -20 Budget decreases 33.0% from the FY 2018-
19 year end estimates with fewer purchases of library materials.
Historical Committee
Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation as FY
2018 -19.
Expenses: The Historical Committee's FY 2019 -20 Budget will remain the as the FY
2018 -19 Budget.
CITY OF SCHERTZ
ORGANIZATIONAL
FY 2019-20
*Appointed by City Council
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101 - GENERAL FUND
FINANCIAL SUMMARY
2016 -2017
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2017 -2018
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JULY 31ST, 2019
- - - - -- 2018 -2019 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
PROJECTED
YEAR END
PAGE: XXX
-------- 2019 -2020 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
REVENUE SUMMARY
Taxes
18,449,210
20,507,460
21,519,002
20,822,271
22,410,167
23,448,050
Franchises
2,213,197
2,308,335
2,373,687
1,860,220
2,337,000
2,184,000
Permits
2,304,765
2,244,153
1,604,320
1,199,169
1,609,760
1,742,250
Licenses
63,164
73,381
56,760
56,732
69,160
56,860
Fees
2,661,261
2,587,847
1,843,973
1,990,989
2,427,610
2,390,134
Fines & Forfeitures
23,339
20,902
22,000
12,024
13,000
12,000
Inter - Jurisdictional
876,885
887,256
967,008
743,488
961,512
977,436
Fund Transfers
2,484,140
2,989,901
5,063,249
2,352,665
2,811,303
7,507,622
Miscellaneous
513,522
918,108
706,550
885,674
1,213,183
907,250
TOTAL REVENUES
29,589,483
32,537,343
34,156,549
29,923,233
33,852,695
39,225,602
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
CITY COUNCIL
93,412
79,763
103,959
80,134
91,937
108,837
CITY MANAGER
1,077,769
1,256,251
1,161,522
895,403
1,137,734
1,194,870
MUNICIPAL COURT
342,228
368,540
346,940
298,402
364,746
340,383
CUSTOMER RELATIONS -311
117,777
121,141
121,957
100,597
121,293
107,747
PLANNING & ZONING
214,454
220,761
240,266
181,504
240,065
253,322
LEGAL SERVICES
150,698
129,958
160,000
77,903
145,000
150,000
CITY SECRETARY
190,571
200,851
207,049
179,264
218,161
201,461
NONDEPARTMENTAL
2,352,849
2,424,967
2,769,167
2,006,583
2,226,900
3,221,768
PUBLIC AFFAIRS
319,030
301,935
652,091
527,829
641,755
596,624
RECORDS MANAGEMENT
47,680
62,624
0
0
0
0
SCHERTZ TALES MAGAZINE
349,950
370,241
0 (
350)
0
0
ENGINEERING
540,453
639,481
739,220
575,974
747,883
767,011
CIS
163,735
172,851
175,311
151,912
186,237
182,674
TOTAL GENERAL GOVERNMENT
5,960,607
6,349,363
6,677,482
5,075,155
6,121,711
7,124,697
PUBLIC SAFETY
POLICE
6,870,567
7,238,194
8,355,808
6,809,734
8,387,028
9,079,000
FIRE RESCUE
4,076,531
4,806,193
5,283,184
4,287,772
5,528,594
5,458,243
INSPECTIONS
811,916
923,193
895,579
810,258
1,011,652
999,402
MARSHAL'S OFFICE
481,980
372,049
0
0
0
0
TOTAL PUBLIC SAFETY
12,240,994
13,339,628
14,534,571
11,907,764
14,927,274
15,536,645
PUBLIC ENVIRONMENT
STREETS
1,264,787
1,230,206
1,641,982
1,059 386
1,601,249
1,522,166
TOTAL PUBLIC ENVIRONMENT
1,264,787
1,230,206
1,641,982
1,059,386
1,601,249
1,522,166
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101 - GENERAL FUND
FINANCIAL SUMMARY
2016 -2017
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2017 -2018
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JULY 31ST, 2019
- - - - -- 2018 -2019 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
)(
PROJECTED
YEAR END
PAGE: XXX
-- - - - - -- 2019 -2020 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
PARKS & RECREATION
PARKS
970,348
1,059,505
1,610,307
1,176,957
1,590,637
1,553,939
SWIM POOL
629,056
578,573
639,878
353,952
576,530
569,878
EVENT FACILITIES
117,289
125,438
425,605
262,926
353,358
395,017
TOTAL PARKS & RECREATION
1,716,693
1,763,517
2,675,790
1,793,834
2,520,525
2,518,834
CULTURAL
LIBRARY
904,485
945,948
967,904
826,360
1,040,832
1,025,736
TOTAL CULTURAL
904,485
945,948
967,904
826,360
1,040,832
1,025,736
HEALTH
ANIMAL SERVICES
555,661
529,980
500,269
393,437
511,143
669,981
ENVIRONMENTAL HEALTH
204,879
199,779
0
0
0
0
TOTAL HEALTH
760,540
729,759
500,269
393,437
511,143
669,981
INTERNAL SERVICE
INFORMATION TECHNOLOGY
1,544,743
1,838,909
2,790,759
1,726,613
2,647,393
2,455,137
HUMAN RESOURCES
428,739
506,860
687,385
437,803
617,279
639,174
FINANCE
604,458
565,676
625,482
498,900
628,079
608,893
PURCHASING & ASSET MGT
191,858
230,539
229,399
192,572
239,448
233,183
FLEET SERVICE
695,951
750,015
880,543
660,755
871,898
1,046,481
BUILDING MAINTENANCE
1,405,157
1,442,251
1,542,419
1,177,022
1,552,425
1,491,682
TOTAL INTERNAL SERVICE
4,870,908
5,334,250
6,755,987
4,693,664
6,556,522
6,474,550
MISC & PROJECTS
PROJECTS
0
0
0
0
0
4,000,000
CITY'S ASSISTANCE
298,164
312,091
332,666
238,403
332,666
330,000
COURT- RESTRICTED FUNDS
357
6,500
45,000
0
22,433
22,992
TOTAL MISC & PROJECTS
298,521
318,591
377,666
238,403
355,099
4,352,992
TOTAL EXPENDITURES
28,017,534
30,011,261
34,131,651
25,988,004
33,634,355
39,225,602
REVENUE OVER /(UNDER) EXPENDITURES
1,571,949
2,526,081
24,898
3,935,229
218,340
0
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C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X$X
REVENUES
(--------
- - - - --
2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Taxes
000 - 411100
Advalorem Tax - Current
11,128,370
11,849,652
13,122,952
13,423,044
13,450,000
14,060,000
000 - 411110
Disable Veterans Assist Pymnt
0
0
0
201,117
201,117
300,000
000 - 411200
Advalorem Tax - Delinquent (
192)
73,378
50,000
46,486
50,000
50,000
000 - 411300
Advalorem Tax -P &I
54,759
85,694
50,000
57,664
65,000
50,000
000 - 411500
Sales Tax Revenue -Gen Fund
7,223,574
8,455,341
8,252,000
7,033,442
8,600,000
8,944,000
000 - 411600
Bingo Tax
31
11
50
24
50
50
000 - 411700
Mixed Beverage Tax
42,668
43,384
44.000
60,494
44,000
44,000
TOTAL Taxes
18,449,210
20,507,460
21,519,002
20,822,271
22,410,167
23,448,050
Franchises
000 - 421200
Center Point /Entex Energy
68,524
80,245
82,989
80,528
83,000
90,000
000 - 421220
City Public Service
910,771
975,967
1,022,834
789,937
1,020,000
1,020,000
000 - 421240
Guadalupe Valley Elec Co -op
423,898
454,085
423,554
330,539
423,000
455,000
000 - 421250
New Braunfels Utilities
69,790
71,119
74,473
56,371
75,000
78,000
000 - 421300
Time Warner -State Franchise
273,989
305,571
298,638
265,658
300,000
180,000
000 - 421460
AT &T Franchise Fee
200,597
137,206
152,419
127,940
150,000
75,000
000 - 421480
Other Telecom Franchise - ROW
135,724
129,917
162,781
92,793
130,000
130,000
000 - 421500
Solid Waste Franchise Fee
129,905
154,225
156,000
116,455
156,000
156,000
TOTAL Franchises
2,213,197
2,308,335
2,373,687
1,860,220
2,337,000
2,184,000
Permits
000 - 431100
Home Occupation Permit
490
490
500
490
600
500
000 - 431205
Bldg Permit - Residential
630,839
688,249
618,520
390,822
529,560
550,000
000 - 431210
Bldg Permit - Commercial
630,642
687,368
270,000
93,094
270,000
350,000
000 - 431215
Bldg Permit- General
534,711
329,072
220,000
274,842
335,000
350,000
000 - 431300
Mobile Home Permit
300
350
300
650
750
400
000 - 431400
Signs Permit
5,482
5,458
5,800
8,066
9,000
5,600
000 - 431500
Food Establishmnt Permit
62,715
60,950
63,000
60,760
63,000
63,000
000 - 431600
Garage Sale Permit
9,490
2,135
0
0
0
0
000 - 431700
Plumbing Permit
139,490
161,472
128,800
99,149
128,800
138,950
000 - 431750
Electrical Permit
71,500
82,140
65,500
56,900
70,000
70,900
000 - 431800
Mechanical Permit
71,800
76,940
65,900
50,940
65,900
68,300
000 - 431900
Solicitor /Peddler Permit
1,485
2,620
1,500
6,130
6,500
2,300
000 - 431950
Animal /Pet Permit
365
90
1,000
0
250
500
000 - 432000
Cart of Occupancy Prmt
5,650
6,450
6,500
6,900
6,500
6,300
000 - 432100
Security Alarm Permit
40,356
51,697
36,000
99,206
42,900
43,000
000 - 432300
Grading /Clearing Permit
9,046
14,646
15,000
11,738
14,000
12,500
000 - 432400
Development Permit
61,037
39,252
81,000
16,495
40,000
50,000
000 - 435000
Fire Permit
29,368
33,025
25,000
22,988
27,000
30,000
000 - 436010
Network Nodes
0
1,750
0
0
0
0
TOTAL Permits
2,304,765
2,244,153
1,604,320
1,199,169
1,609,760
1,742,250
Licenses
000 - 441000
Alcohol Beverage License
7,075
7,085
8,000
6,158
8,000
8,100
000 - 441300
Mobile Home License
160
80
160
80
160
160
000 - 442000
Contractors License
52,600
63,660
45,600
48,250
58,000
45,600
000 - 444000
Pet License
3,329
2,556
3.000
2.244
3,000
3,000
TOTAL Licenses
63,164
73,381
56,760
56,732
69,160
56,860
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REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
12 of 253
(--------
- - - - --
2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Fees
000 - 451000
Municipal Court Fines
742,592
642,041
382,303
573,577
668,010
664,160
000 - 451100
Arrest Fee
28,080
24,743
21,012
21,668
25,290
25,680
000 - 451110
Expunction Fee
90
0
120
0
160
160
000 - 451200
Warrant Fees
102,156
75,203
98,000
62,091
69,468
73,560
000 - 451210
Court - Claims & Judgements (
1,856)
0
0
( 215)
0
0
000 - 451320
Civil Justice Fee -Court
0
0
29
0
0
0
000 - 451321
Civil Justice Fee -State
0
0
262
0
0
0
000 - 451340
Judicial Fee -City
3,854
3,315
2,776
2,886
3,377
3,432
000 - 451400
Traffic Fine Costs TTL
13,403
11,712
6,000
10,199
12,068
12,168
000 - 451510
Juvenile Case Mgmt Fee
32,149
27,696
23,236
24,084
28,149
28,668
000 - 451520
Truancy Fees
5,706
4,889
3,934
4,472
5,188
5,352
000 - 451600
Technology Fund Fee
24,918
22,098
18,793
19,242
22,433
22,992
000 - 451700
Security Fee
19,355
16,678
7,475
14,431
16,873
17,244
000 - 451800
Time Payment Fee -City
5,936
4,986
4,119
4,303
4,881
4,968
000 - 451850
State Fines loo Service Fee
38,000
29,598
20,000
35,756
41,412
38,752
000 - 451900
DPS Payment -Local
7,581
5,916
6,210
4,726
5,193
5,592
000 - 452000
Child Safety Fee
3,210
6,798
4,874
7,641
10,708
10,356
000 - 452100
Platting Fees
66,500
53,000
57,000
50,500
59,500
59,000
000 - 452200
Site Plan Fee
28,000
36,000
38,000
29,000
34,000
36,000
000 - 452300
Plan Check Fee
894,728
817,115
514,260
394,133
500,000
625,000
000 - 452320
Tree Mitigation Admin Fee
11,800
17,369
12,000
1,298
6,000
15,000
000 - 452400
BOA /Variance Fees
3,111
5,778
6,500
2,750
4,750
5,000
000 - 452600
Specific Use /Zone Chng Fee
20,500
23,938
18,000
18,800
21,650
18,000
000 - 452710
Zoning Ltr & Dev Rights
2,400
1,950
1,950
3,900
5,000
1,950
000 - 453100
Reinspection Fees
108,427
169,225
100,100
192,915
220,000
170,000
000 - 453110
Swim Pool Inspection Fee
2,530
2,620
2,920
1,320
2,900
2,500
000 - 453200
Lot Abatement
2,243
1,615
5,000
750
2,500
5,000
000 - 453211
Admin Fee - Inspections
15,800
24,600
15,500
9,900
15,500
18,600
000 - 453310
Misc Inspection Fees
0
3,613
0
400
500
0
000 - 453710
Foster Care
1,200
1,100
1,200
353
500
500
000 - 454200
Pool Gate Admission Fee
25,465
23,053
24,000
18,723
24,000
24,000
000 - 454300
Seasonal Pool Pass Fee
5,894
4,410
5,000
4,260
5,000
5,000
000 - 456120
Senior Center Meal Fee
802
802
0
401
800
0
000 - 456500
HAZ MAT Fees
400
0
5,000
1,041
5,000
5,000
000 - 456600
Fire Re- inspection Fee
1,200
1,145
1,000
443
500
1,000
000 - 458000
Sale of General Fixed Assets
0
19,252
20,000
0
0
20,000
000 - 458100
Sale of Merchandise
0
0
0
2,086
3,000
0
000 - 458110
Sale of Mdse - GovDeals
52,261
86,052
25,000
100,207
120,000
80,000
000 - 458400
Civic Center Rental Fees
194,964
210,428
197,000
203,040
215,000
200,000
000 - 458401
Capital Recovery Fee -Civic C
14,660
8,220
7,500
13,840
16,000
7,500
000 - 458450
North Center Rental Fees
26,397
26,582
23,000
21,810
28,500
23,000
000 - 458460
Senior Center Rental
8,100
4,600
7,200
6,300
7,000
7,000
000 - 458500
Community Center Rental Fees
31,978
40,651
35,000
35,547
45,500
35,000
000 - 458510
Grand Ballroom Rental Fees
0
0
0
2,500
22,000
0
000 - 458520
Cut -Off Hall Rental Fees
0
0
0
0
2,000
0
000 - 458530
Conference Hall Rental Fees
0
0
0
0
500
0
000 - 458540
Bluebonnet Hall Rental Fees
0
0
0
75
12,000
0
000 - 458550
Pavilion Rental Fees
19,498
20,380
20,000
16,992
20,000
20,000
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REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 458560
Chamber of Comm Rent
7,800
7,800
7,800
7,800
7,800
7,500
000 - 458570
Non - Resident SYSA League
0
13,080
10,000
19,170
20,000
10,000
000 - 458580
HOA Meeting Rental Fees
0
0
0
0
300
0
000 - 458581
Funeral Reception Rental Fees
0
0
0
0
100
0
000 - 458582
Quality of Life Rental Fees
0
0
0
0
400
0
000 - 458590
Cancellation Fees -Event Renta
0
0
0
0
300
0
000 - 458650
NonResident User Fee -BVYA
8,451
9,670
10,000
3,240
10,000
10,000
000 - 458660
BVYA Utility Reimbursement
26,160
21,919
15,000
7,166
15,000
15,000
000 - 458670
SYSA Utility Reimbursement
0
5,465
15,000
1,924
7,500
7,500
000 - 458675
Lions Futbol Utility Reimbrsm
9,376
8,860
10,000
7,032
20,000
10,000
000 - 458700
Vehicle Impoundment
9,860
10,920
10,000
7,820
9,440
10,000
000 - 459200
NSF Check Fee
50
25
100
100
100
100
000 - 459300
Notary Fee
126
96
200
42
125
100
000 - 459400
Maps,Copies,UDC & Misc Fees
40
35
0
30
45
0
000 - 459600
Animal Adoption Fee
18,581
18,827
12,500
9,449
12,000
12,000
000 - 459700
Pet Impoundment Fee
6,267
6,257
6,300
4,525
6,000
5,000
000 - 459800
Police Reports Fee
6,019
5,723
5,800
4,546
5,690
5,800
000 - 459990
Fire - False Alarm Fee
4,500
0
0
0
0
0
TOTAL Fees
2,661,261
2,587,847
1,843,973
1,990,989
2,427,610
2,390,134
Fines & Forfeitures
1,186,812
1,344,140
1,365,998
1,138,332
1,365,998
1,404,372
000 - 463000
Library Fines
23,339
20,902
22,000
12,024
13,000
12,000
TOTAL Fines & Forfeitures
23,339
20,902
22,000
12,024
13,000
12,000
Inter- Jurisdictional
000 - 473100
Bexar Co - Fire
21,078
36,886
21,077
5,269
21,077
21,077
000 - 473200
City of Seguin -Fire Contract
29,231
30,108
29,231
25,090
30,108
30,107
000 - 473300
Guadalupe Co- Library
217,152
217,152
218,000
180,960
217,152
217,152
000 - 473400
Randolph AFB - Animal Control
1,200
200
1,200
0
200
500
000 - 474200
Library Services - Cibolo
35,000
35,002
35,000
0
35,000
40,000
000 - 474210
Library Services -Selma
31,540
21,750
22,000
23,475
23,475
24,000
000 - 474400
Dispatch Service - Cibolo
160,000
160,000
166,000
160,000
160,000
166,000
000 - 474600
School Crossing Guard -Bexar C
37,806
43,763
38,000
31,101
38,000
36,000
000 - 474610
School Cross Guard - Guadalupe
38,879
43,636
38,500
31,593
38,500
39,000
000 - 474700
School Officer Funding
255,000
255,000
348,000
261,000
348,000
353,600
000 - 474750
Crime Victim Liaison Agreemen
50,000
43,760
50,000
25.000
50,000
50,000
TOTAL Inter
- Jurisdictional
876,885
887,256
967,008
743,488
961,512
977,436
Fund Transfers
000 - 480000
Indirect Costs -EMS
150,087
170,087
175,587
146,323
150,000
179,100
000 - 480100
Indirect Costs - Hotel /Motel
66,405
67,605
67,582
56,318
67,582
74,428
000 - 481000
Transfer In - Reserves
0
0
2,226,359
0
0
4,689,305
000 - 482100
Transfer In- Reserves -Ct Tech
0
0
26,207
0
26,207
0
000 - 485000
Interfund Charges- Drainage -5o
184,425
271,430
295,157
245,964
295,157
243,114
000 - 486000
Interfund Chrges -Admin W &S
1,186,812
1,344,140
1,365,998
1,138,332
1,365,998
1,404,372
000 - 486202
Transfer In -Water &Sewer Fund
0
0
4,000
0
4,000
4,000
000 - 486203
Transfer In -EMS
0
0
4,000
0
4,000
4,000
000 - 486204
Transfer In- Drainage
0
0
1,000
0
1,000
1,000
000 - 487000
Interfund Charges -Fleet
397,581
344,026
370,729
309,098
370,729
361,258
000 - 488000
Interfund Charges -4B
430,445
441,395
456,630
456,630
456,630
461,045
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101 - GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
REVENUES
(--------
- - - - --
2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
000 - 489000
Transfer In
68,385
86,219
70,000
0
70,000
86,000
000 - 489620
Contribution -SEDC
0
265,000
0
0
0
0
TOTAL Fund
Transfers
2,484,140
2,989,901
5,063,249
2,352,665
2,811,303
7,507,622
Miscellaneous
000 - 491000
Interest Earned
4,707
26,901
35,000
60,353
70,000
80,000
000 - 491200
Investment Income
136,001
242,255
235,000
311,896
415,000
400,000
000 - 491800
Gain /Loss (
1,421)
( 16,292)
0
( 9,867)
0
0
000 - 491900
Unrealized Gain /Loss- CapOne (
11,305)
( 777)
0
19,985
0
0
000 - 492500
Proceeds from Capital Lease
0
42,829
0
0
0
0
000 - 493000
Donations - Others
0
20
0
50
50
0
000 - 493120
Donations- Public Library
4,044
6,854
10,000
7,664
10,000
10,000
000 - 493400
Donations - Animal Control
18,191
12,979
15,000
3,293
5,000
5,000
000 - 493401
Donations -A /C Microchip
640
675
1,000
292
0
0
000 - 493402
Donations - Spay &Neuter
810
87
1,000
0
350
0
000 - 493403
Donation -A.S Adoption Trailer
552
0
0
0
0
0
000 - 493404
Donations -TNR Program
0
0
500
0
0
0
000 - 493460
Donations- Parks
13,741
11,356
10,000
3,161
10,000
10,000
000 - 493465
Donations- Senior Center
10,572
11,472
10,000
9,558
10,000
10,000
000 - 493502
Donations -PD
4,222
27,000
0
( 24,345)
500
0
000 - 493503
Donation -Fire Rescue
9,541
15,350
0
1,740
1,740
0
000 - 493505
Donations - Police Events
0
0
0
0
0
3,000
000 - 493700
July 4th Activities
0
0
0
0
0
26,000
000 - 493701
Proceeds- Holidazzle
0
0
0
0
0
1,500
000 - 493704
Moving on Main
0
0
0
0
0
3,000
000 - 494481
LawEnforcemtOfficersStnd &Educ
3,679
3,823
3,650
4,341
5,000
0
000 - 494482
Grants - Police, Fire, Gen Fund
4,892
1,474
3,000
0
8,000
2,500
000 - 495100
Mobile Stage Rental Fees
1,550
3,650
2,100
2,050
2,050
2,100
000 - 497000
Misc Income -Gen Fund (
25,323)
27,727
60,000
37,595
50,000
25,000
000 - 497005
Schertz Magazine Advertising
186,000
147,755
140,000
121,125
145,000
140,000
000 - 497100
Misc Income - Police
17,866
11,240
3,800
8,094
9,500
9,000
000 - 497106
Misc Income- Special Events
0
0
0
0
0
14,150
000 - 497150
Misc Income -Fire Department
1,750
970
0
0
0
0
000 - 497200
Misc Income- Library
4,965
5,331
4,500
4,014
5,000
4,500
000 - 497210
Misc Income - Library Copier
18,187
19,558
18,000
17,586
20,000
18,000
000 - 497300
Misc Income - Animal Control
390
299
0
325
400
0
000 - 497400
Misc Income- Streets Dept
51,735
28,275
60,000
21,964
30,000
30,000
000 - 497460
Misc Income -Parks
0
0
0
140
250
0
000 - 497500
Misc Income -TML Ins. Claims
9,252
36,098
20,000
17,218
30,000
20,000
000 - 497550
Misc Income -TML WC Reimbursmn
11,957
2,074
15,000
1,531
5,000
10,000
000 - 497600
Misc Income- Vending Mach
2,257
2,365
2,500
2,270
2,500
2,500
000 - 497610
Misc Income -Muni Court
0
2,036
0
154
170
0
000 - 498000
Reimbursmnt -Gen Fund
20,359
8,355
20,000
0
10,000
20,000
000 - 498100
Reimburmnt Fire- Training
7
0
500
0
0
0
000 - 498105
Reimbursmt Police OT -DEA
5,764
17,213
0
15,629
18,000
18,000
000 - 498110
Reimburmnt Fire -Emg Acti -OT
3,267
212,799
30,000
234,841
336,655
30,000
000 - 498150
Reimbursement - Library
4,673
61355
6,000
13,018
13,018
13,000
TOTAL Miscellaneous
513.522
918,108
706.550
885,674
1.213,183
907,250
TOTAL REVENUES
29,589,483
32,537,343
34,156,549
29,923,233
33,852,695
39,225,602
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DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz City Council is made up of eight elected officials. City residents
currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore
shall be appointed by a majority vote of the City Council following a properly made
motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro
Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The
Mayor and seven City Council members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves
budgets, determines tax rates and passes ordinances and resolutions to govern
the City. Council also appoints citizen volunteers to approximately 10 City advisory
boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, City Attorney, and Municipal
Court Judges.
ORGANIZATIONAL CHART
15 of 253
CITY COUNCIL
ILT
Number of ordinances passed
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Number of ordinances passed
48
50
50
Number of resolutions passed
172
170
170
Requests for Information
28
10
15
Number of Council Meetings
47
47
47
Requests for Agenda Items
26
16
16
Council on the Go Meetings
3
3
3
Council HOA Presidents Meeting
1
2
2
Meeting Attendance rate 96 96 96
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Meeting Attendance rate 96 96 96
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$35,410
$36,165
$36,787
Supplies
143
700
650
City Support Services
20,578
25,225
32,500
Operations Support
29
300
300
Staff Support
22,979
22,000
26,600
Professional Services
0
8,000
10,000
Operating Equipment
0
0
2,000
Total
$79,763
$92,393
$108,837
PROGRAM JUSTIFICATION AND ANALYSIS
The Proposed FY 2019 -20 Budget increases 17.8% from the FY 2018 -19 year end
estimates. This budget will now include the Volunteer Appreciation Luncheon
which was moved from special events. New tablets, phones, and monitors will be
purchased in FY 2019 -20 in anticipation of new councilmembers.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY COUNCIL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
23,097
150- 511110 Regular
24,809
150 - 511240 Allowances
6,183
150 - 511310 FICA - Employer
2.370
TOTAL Personnel Services
33,361
Supplies
2.488
150 - 521000 Operating Supplies
591
150 - 521100 Office Supplies
39
TOTAL Supplies
630
City Support Services
36,787
150- 532600 City Elections
26,390
150 - 532800 Special Events
7,979
TOTAL City Support Services
34,369
Utility Services
482
150 - 533330 Telephone /Internet
0
TOTAL Utility Services
0
Operations Support
700
150 - 534200 Printing & Binding
336
TOTAL Operations Support
336
Staff Support
18,000
150 - 535100 Uniforms
910
150 - 535300 Memberships
10,663
150 - 535400 Publications
147
150 - 535500 Training /Travel
12,274
TOTAL Staff Support
23,993
Professional Services
0
150 - 541300 Other Consl /Prof Services
0
TOTAL Professional Services
0
Rental /Leasing
0
Operating Equipment
0
150 - 571000 Furniture & Fixtures
723
150 - 571300 Computer & Periphe. < $5,000
0
TOTAL Operating Equipment
723
TOTAL CITY COUNCIL 93,412
26,699
23,097
20,576
25,429
24,462
6,195
9,424
7,814
9,740
9,711
2,516
2.488
2.171
2,690
2,614
35,410
35,009
30,561
37,859
36,787
63
500
158
200
400
80
500
482
500
250
143
1,000
640
700
650
19,137
18,000
17,110
17,228
18,000
1,441
9,500
7,460
81000
14,500
20,578
27,500
24,570
25,228
32,500
625
0
0
0
0
625
0
0
0
0
29
300
178
300
300
29
300
178
300
300
117
500
374
400
400
11,808
15,000
11,712
12,000
13,000
0
150
0
100
200
11,055
16,500
6,248
9,500
13,000
22,979
32,150
18,334
22,000
26,600
0
8 000
5.850
5,850
10.000
0
8,000
5,850
5,850
10,000
0 0 0 0 0
0 0 0 0 2,000
0 0 0 0 2,000
79,763
17 of 253
103,959 80,134 91,937 108,837
DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and operational
planning issues. This department assures that policies adopted by the Council are
carried out efficiently, fairly, and effectively. It oversees and manages the daily
affairs of the City, assesses the long -term capital and service delivery needs of the
City, and prepares and administers the annual operating and capital budget. The
City Manager serves as a focal point for the management of City staff.
GOALS AND OBJECTIVES
• Develop strategic plans and systems to meet the many diverse needs of the
community.
• Respond effectively and timely to City Council requests.
• Develop effective programs to enhance business development and growth.
• Develop management systems for efficient and effective use of resources
• Recruit, retain and develop talented staff.
• Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
ORGANIZATIONAL CHART
18 of 253
CITY MANAGER
2017 -18
2018 -19
2019 -20
City Manager
1
1
1
Assistant City Manager
2
2
2
Assistant to the City Manager
1
1
1
Executive Assistant
1
1
1
TOTAL POSITIONS
51
5
5
ECONOMIC DEVELOPMENT
2017 -18
2018 -19
2019 -20
Executive Director
1
1
1
Business Retention Manager
0
1
1
Economic Development Analyst
1
1
1
Economic Development Specialist
1
0
0
Executive Assistant
1
1
1
TOTAL POSITIONS
4
4
4
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Operating Equipment
Total
$1,231,129 $1,073,315 $1,162,045
457
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Operating Equipment
Total
$1,231,129 $1,073,315 $1,162,045
457
2,000
2,000
8,154
3,000
6,000
1,635
414
0
0
100
50
13,429
21,888
24,775
1,447
1,370
0
$1,256,251
$9,102,087
$1,194,870
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate
due to full year funding of the City Manager and second Assistant City Manager
positions.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY MANAGER
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
653,522
151- 511110
Regular
764,837
151 - 511120
Overtime
0
151- 511180
LTD
2,245
151 - 511210
Longevity
6,140
151 - 511220
Clothing Allowance
312
151- 511230
Certification Allowance
2,880
151 - 511240
Allowances
14,400
151- 511310
FICA - Employer
53,708
151 - 511350
TMRS- Employer
126,667
151 - 511355
ICMA Contributions - Employer
10,000
151 - 511410
Health - Employer
64,734
151- 511500
Workers' Compensation
1,233
TOTAL Personnel
Services
1,047,156
Supplies
135,308
139,054
151 - 521100
Office Supplies
2,286
151 - 521300
Motor Veh. Supplies
0
TOTAL Supplies
52,847
2,286
City Support
Services
1.052
151 - 532800
Special Events
5,093
TOTAL City
Support Services
5,093
Utility Services
1,162,045
448
151-533500
Vehicle Fuel
233
TOTAL Utility
Services
233
Operations
Support
0
151 - 534200
Printing & Binding
24
TOTAL Operations
Support
24
Staff Support
0
0
151- 535100
Uniforms
352
151 - 535200
Employee Recognition
2,028
151- 535300
Memberships
3,783
151 - 535400
Publications
493
151 - 535500
Training /Travel
11,213
151- 535510
Meeting Expenses
4,912
151 - 535600
Professional Certification
196
TOTAL Staff
Support
22,977
909,699
823,242
653,522
828,252
856,019
0
485
0
0
485
2,349
2,552
1,611
2,568
2,654
7,456
7,649
8,115
8,115
6,896
312
312
96
96
0
2,880
2,880
886
886
0
9,692
13,968
6,092
7,535
6,984
61,081
63,820
46,801
64,634
66,034
151,653
137,028
108,070
135,308
139,054
10,000
0
0
0
0
75,106
70,859
52,847
64,220
82,830
900
1.052
1.048
1,048
1 089
1,231,129
1,123,847
879,088
1,112,662
1,162,045
448
1,850
1,654
2,000
2,000
9
0
0
0
0
457
1,850
1,654
2,000
2,000
8,154
6.000
0
0
6,000
8,154
6,000
0
0
6,000
1,635
2,000
414
414
0
1,635
2,000
414
414
0
0
50
0
100
50
0
50
0
100
50
278
775
564
775
775
1,865
5,000
565
1,800
5,000
1,231
4,000
4,131
4,113
4,000
781
500
383
500
500
6,518
11,650
5,958
11,500
11,500
2,757
4,750
1,276
2,500
3,000
0
0
0
0
0
13,429
26,675
12,876
21,188
24,775
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: 1W
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
Rental /Leasing
Operating Equipment
151- 571000 Furniture & Fixtures 0 1,447 11100 1,370 1,370 0
TOTAL Operating Equipment 0 1,447 1,100 1,370 1,370 0
Capital Outlay
TOTAL CITY MANAGER 1,077,769 1,256,251 1,161,522 895,403 1,137,734 1,194,870
21 of 253
DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
Municipal Court represents the judicial branch of the City's government; the Mayor
and City Council serve as the executive and legislative branches. Municipal Court
has jurisdiction over all Class C misdemeanors and City ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge
presides over all trials (jury and non -jury) and other court proceedings such as
arraignments and show cause hearings. The judge also has magistrate duties
(signing arrest warrants and juvenile warnings as well as visiting arrested
individuals at the jail). The judge issues processes such as subpoenas, summons,
and warrants and completes other administrative duties for the court functions and
staff.
The court clerks are the administrative arm of the Municipal Court. The clerks are
responsible for seeing that all of the court's papers are accurate, orderly, and
complete. The clerk's primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing letters.
The clerks maintain the court's docket and coordinate case scheduling. The clerks
directly interact with the public, providing all services needed including explaining
to defendants the court procedures and their options. Clerks also receive
payments, summon potential jurors, and ensure juror payment. Assist the judge
with open records requirements, report convictions, Drivers Safety Course and
alcohol violations to the Texas Department of Public Safety, assist the Marshal
Officer's with warrants, and complete all required accounting reports.
The prosecutor's duties include preparing and presenting the State's case at all
municipal court trials, preparing and drafting complaints, arranging for the
appearance of State's witnesses and requesting dismissal of cases under the
appropriate circumstances.
GOALS AND OBJECTIVES
• Promote respect for the administration of justice through improvements in
the Court's customer service and the physical attributes of the Municipal
Court building.
22 of 253
101 to) ►1 [ i l 17. \ 11134 [oil] I M r
• Implement the use of new technology and other innovative practices to
maintain efficient and security.
• Promote traffic safety by focusing attention on fair and impartial punishment
for those individuals charged in this court.
• Seek input from personnel to maintain a positive work environment.
• Renovate front counter to include and efficient work station for clerks and
defendants.
ORGANIZATIONAL CHART
MUNICIPAL COURT
2017 -18
2018 -19
2019 -20
Court Administrator
1
1
1
Senior Deputy Court
Clerk /Juvenile Case Manager
1
1
1
Deputy Court Clerk
4*
2
2
TOTAL POSITIONS
6
41
4
*One unfunded
23 of 253
101 to) ►1 [ i l 17. \ 11134 [oil] I 1 r
Traffic Citations Filed
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Bud et
Traffic Citations Filed
5,316
5,186
5,056
State Law Citations Filed
1,303
1,348
1,303
Municipal Ordinances Filed
170
133
100
Cases Disposed
Charges Processed per Clerk
7,409 6761 6559
1,852 2,253 2,186
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Cases Disposed
Charges Processed per Clerk
7,409 6761 6559
1,852 2,253 2,186
Cases Disposed per Clerk
24% 33% 33%
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
Cases Disposed per Clerk
24% 33% 33%
Personnel Services
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel Services
$296,831
$285,136
$260,823
Supplies
1,668
1,400
1,500
City Support Services
158
975
750
Operations Support
730
2,531
2,500
Staff Support
5,465
6,186
7,110
Court Support
96
500
700
Professional Services
61,642
65,200
64,000
Maintenance Services
1,950
2,100
3,000
Total
$368,540
$364,028
$340,383
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget decreases 6.5% from the FY 2018 -19 year end estimate
with the transfer of a court clerk to the Inspections Division as a Development
Specialist.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
MUNICIPAL COURT
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
152- 534200 Printing & Binding
152- 511110
Regular
186,323
152 - 511120
Overtime
70
152- 511180
LTD
554
152 - 511210
Longevity
6,356
152 - 511230
Certification Allowance
1,200
152- 511310
FICA - Employer
14,211
152 - 511350
TMRS- Employer
31,213
152- 511410
Health - Employer
34,501
152 - 511500
Workers' Compensation
316
TOTAL Personnel
Services
274,744
Supplies
28,697
39,660
152 - 521100
Office Supplies
1,623
TOTAL Supplies
228
1,623
City Support
Services
227
152 - 532800
Special Events
431
TOTAL City
Support Services
431
Utilitv Services
1,604
1,800
Operations Support
170,908
152- 534200 Printing & Binding
869
TOTAL Operations Support
869
Staff Support
0
152- 535100 Uniforms
492
152- 535300 Memberships
22
152 - 535400 Publications
223
152- 535500 Training /Travel
2,178
152- 535500.Training /Travel - Juv Case Mg
213
152 - 535510 Meeting Expenses
1,835
TOTAL Staff Support
4,964
Court Support
1,115
152- 536500 Court /Jury Cost
186
TOTAL Court Support
186
199,766
170,908
163,893
198,687
170,114
0
0
0
0
0
645
530
434
616
527
6,563
7,097
7,247
7,247
7,957
1,200
2,037
935
1,115
1,746
15,281
13,757
12,500
15,839
13,738
33,488
29,051
27,795
33,159
28,697
39,660
31,188
30,616
36,240
37,817
228
227
226
226
227
296,831
254,795
243,646
293,129
260,823
1,668
2,000
1,604
1,800
1,500
1,668
2,000
1,604
1,800
1,500
158
975
326
500
750
158
975
326
500
750
730
3,000
893
2,531
2.500
730
3,000
893
2,531
2,500
439
700
548
700
600
520
810
575
775
810
473
500
0
300
500
1,935
3,500
2,108
2,250
3,000
770
1,000
459
700
700
1,329
2,000
1.026
1,461
1.500
5,465
8,510
4,716
6,186
7,110
96
700
444
500
700
96
700
444
500
700
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
152 - 541310 Judges Services
26,950
152 - 541320 Prosecutor Services
28,900
152 - 541330 Interpreter Services
380
TOTAL Professional Services
56,230
Maintenance Services
152- 551400 Minor & Other Equip. Maint.
50
152- 551800 Other Maintenance Agreements
3,092
TOTAL Maintenance Services
3,142
Rental / Leasing
Operating Equipment
152- 571000 Furniture & Fixtures
39
TOTAL Operating Equipment
39
Capital Outlay
TOTAL MUNICIPAL COURT 342,228
39,245 37,500 29,123 37,500 42,300
22,200 35,500 16,150 20,000 21,000
197 960 0 500 700
61,642 73,960 45,273 58,000 64,000
0 0 0 0 0
1,950 3,000 1,500 2,100 3,000
1,950 3,000 1,500 2,100 3,000
0 0 0 0 0
------ - - - - --
0 0 0 0 0
368,540
26 of 253
346,940 298,402 364,746 340,383
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 153 CUSTOMER RELATIONS /311
Fund: 101 General Fund
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, 311 Customer Care connects callers with
specially trained customer service representatives ready to assist with City service
requests -- potholes, stray animals, street lights out, trash collection, special events
and all other City requests. This division is under the supervision of the Public
Affairs Office Manager.
Key-Al _►B
• To provide excellent customer service to all callers
• To provide consistent and accurate information to all callers
• To reduce or eliminate abandoned calls
• To reduce or eliminate misrouted calls
• To improve call tracking capabilities to better analyze callers need for
service
27 of 253
CUSTOMER RELATIONS /311
CUSTOMER RELATIONS /311
2017 -18
2018 -19
2019 -20
Customer Relations /311 Rep
2
2
2
Customer Relations /311 Rep (PT)
1
1
1
TOTAL POSITIONS
3
3
3
PERFORMANCE INDICATORS
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
406
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Bud et
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
406
600
500
52,200
53,796
53,000
439
490
450
211
224
220
Personnel
Supplies
Staff Support
Operating Equipment
Total
$120,394
89
103
555
$121,141
28 of 253
$124,928 $106,817
100
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
Supplies
Staff Support
Operating Equipment
Total
$120,394
89
103
555
$121,141
28 of 253
$124,928 $106,817
100
100
830
830
270
0
$126,128
$107,747
CUSTOMER RELATIONS /311
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget decreases 14.6% from the FY 2018 -19 year end estimate
due to personnel savings.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CUSTOMER RELATIONS -311
Personnel Services
153- 511110 Regular
153 - 511120 Overtime
153- 511180 LTD
153 - 511210 Longevity
153 - 511310 FICA - Employer
153- 511350 TMRS- Employer
153 - 511410 Health - Employer
153- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
153- 521100 Office Supplies
TOTAL Supplies
Staff Support
153 - 535100 Uniforms
153- 535300 Memberships
153 - 535500 Training /Travel
TOTAL Staff Support
Operating Equipment
153 - 571000 Furniture & Fixtures
TOTAL Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
85,167
86,753
85,362
71,493
87,223
76,906
65
22
243
237
300
243
206
222
219
156
270
191
3,497
3,785
4,073
5,061
5,061
1,774
6,739
6,882
6,851
5,836
7,083
6,033
14,273
14,615
14,468
12,404
14,827
12,603
7,489
8,020
9,648
4,775
5,851
8,967
131
97
113
113
113
100
117,567
120,394
120,977
100,074
120,728
106,817
40
89
150
88
100
100
------ - - - - --
40
89
150
88
100
100
99
103
180
165
195
180
71
0
0
0
0
0
0
0
350
0
0
650
170
103
530
165
195
830
0 555 300 270 270 0
0 555 300 270 270 0
TOTAL CUSTOMER RELATIONS -311 117,777 121,141
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121,957 100,597 121,293 107,747
DEPARTMENT: PLANNING & COMMUNITY
DEVELOPMENT
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Planning & Zoning Division cultivates orderly growth and development of the
community, safeguards the public interest, and promotes social justice by working
to expand choice and opportunity for all. The Division provides direction to help
citizens, businesses, and developers implement successful projects that will
benefit the community. Division responsibilities include the review and processing
of development projects, such as commercial site plans, plats, zone changes,
specific use permits, and annexations; the research and development of long
range plans and goals to guide the future of our City; and the creation of
development codes to tailor our regulations around citizen needs and city goals.
The Division frequently collaborates with other departments within the City,
including Engineering, Fire, and Inspections, as well as other governmental
agencies, in order to shape a suburban environment that prioritizes safety. The
Division also provides guidance and staff recommendations to the City Council,
Planning and Zoning Commission, Board of Adjustment, and the Capital
Improvements Advisory Committee to help them best serve the residents of
Schertz.
GOALS AND OBJECTIVES
• Successfully and thoughtfully implement new permitting software to provide
increased customer service, transparency, and efficiency on all project
reviews.
• Continue to move towards electronic submittals for development projects in
order to prepare for a smooth transition into our new software, City View.
• Review and update the Comprehensive Land Plan for the City, specifically
in areas that are currently under delayed annexation development
agreements and soon to be annexed, which will shape the future of Schertz
to meet the desires and goals of the residents.
• Continue to reevaluate and modify regulations within the Schertz Unified
Development Code in order to accommodate the evolving needs of our
residents and make the development process more efficient and effective.
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Ia'1_\►1911ffiff- 6391l lout
• Continue to implement the Joint Land Use Study Strategies to ensure the
compatibility of land uses and development surrounding Randolph AFB.
• Continue to update the website to provide improved customer service by
updating forms, flowcharts, providing information on current residential and
commercial developments, and providing information on public hearing on
the city's webpage.
• Promote staff development including continued education and cross
training to provide outstanding customer service.
• Scan and convert project case files into a digital media to improve access
and availability.
• Ensure that anew article for the Schertz Magazine —From the Development
Whiteboard column is published quarterly to provide helpful information,
transparency, and improved customer service for all residents.
• Continue to provide weekly updates to the website feature, "What's
Developing in Schertz" to ensure residents are provided information on
current residential and commercial projects within the City.
• Implement a yearly program to raise awareness for National Community
Planning Month to include school presentations, community outreach via
social media, and an article in the Schertz Magazine.
ACCOMPLISHMENTS
• Received the 2018 Certificate of Achievement for Planning Excellence by
the American Planning Association — Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and
Appointed Officials and exemplary professional standards demonstrated
by the Planning Staff for the fifth year in a row.
• Maintained and expanded upon the partnership with Joint Base San Antonio
(JBSA).
• Attended various continuing education classes including National APA
Conference, Texas APA State Conference, Certified Floodplain Manager
training, Deer Oak Supervisor Excellence & Leadership Certificate Series,
Deer Oaks training sessions to include Business Etiquette and
Professionalism, Maintaining Respect and Civility in the Workplace, and
Managing Stress in the Workplace.
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• Lead and participated in the Process Improvement Team to improve
customer service and operations by creating and revising current
development processes, practices and applications.
• Maintained partnerships with developers and land owners to create and
update Planned Development Districts that contain a mix of residential
and commercial land uses.
• Improved partnerships with local utility providers to include, Guadalupe
Valley Electric Coop., Cibolo Creek Municipal Authority, Texas
Department of Transportation, by increasing communication.
• Assisted in the Unified Development Code updated for Article 8, Section
21.8.2 in relation to Accessory Structures to provide increased flexibility for
residents.
• Completed weekly updates to the website feature, "What's Developing in
Schertz ", to provide information on new residential subdivisions and new
commercial sites currently under construction to improve public relations
and transparency, while providing useful, accessible information to the
public.
• Contributed to the Schertz Magazine reoccurring column entitled "From the
Development Whiteboard ", in which staff members write articles to provide
information and updates to the residents. Including an article in relation to
National Community Planning Month, an article in relation to an overview of
the Planning & Community Development Department 2018 year, an article
in relation to the UDC amendment for Accessory Structures / Shed
regulations.
• Implemented a new agenda software to be utilized for the various boards
and commissions to increase the ease of agenda and agenda packet
creation.
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ORGANIZATIONAL CHART
PLANNING AND ZONING 2017 -18
2018 -19
2019 -20
Senior Planner 1
1
1
Planner 1 2
2
2
TOTAL POSITIONS 3
3
3
PERFORMANCE INDICATORS
Plats
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Plats
35
36
37
Site Plans and Master Plan
31
32
28
Variances /Waivers
17
13
10
Zone Changes and Specific Use Permits
13
12
12
UDC/ Comp. Plan Revisions
6
4
6
Annexation
1
0
1
All Plats
$53,000
$59,500
$59,000
Site Plan, Master Plan
$36,000
$36,000
$36,000
Variance
$5778
$5000
$5,000
Zone Change, Specific Use Permit
$23,938
$21,650
$18,000
Other (Zoning Letters and Additional Admin fees)
$1950
$2,400
$1950
Total Revenue
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IaW.1101911ffiff- 6391 lout
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$204,100
$202,885
$210,713
Supplies
$1,274
$2,863
$2,070
Operations Support
162
174
186
Staff Support
15,060
26,755
39,953
Professional Services
10
100
100
Operating Equipment
155
852
300
Total
$220,761
$233,629
$253,322
:1610MAI l ITI 9 Lei l KAI \ I 97-Al l_G
The FY 2019 -20 Budget increases 8.4% from the FY 2018 -19 year end estimate
to send more Planning & Zoning Commissioners to training.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PLANNING & ZONING
Personnel Services
154- 511110 Regular
154 - 511120 Overtime
154- 511180 LTD
154 - 511210 Longevity
154 - 511230 Certification Allowance
154- 511310 FICA - Employer
154 - 511350 TMRS- Employer
154- 511410 Health - Employer
154 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
154 - 521000 Operating Supplies
154 - 521100 Office Supplies
154 - 521600 Equip Maint Supplies
TOTAL Supplies
l,iLy "pporL Jeryices
Utilitv Services
Operations Support
154 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
154- 535100 Uniforms
154- 535300 Memberships
154- 535400 Publications
154 - 535500 Training /Travel Staff
154- 535500.Training /Travel Commission
154 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
154- 541500 State /County Admin Fees
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
134,420
139,803
143,928
124,245
154,098
145,456
2,781
3,901
4,171
2,639
4,000
4,850
388
436
446
235
478
451
510
1,140
1,292
992
992
1,364
900
900
873
762
942
873
10,137
10,801
11,492
9,817
12,242
11,666
22,260
23,523
24,269
20,780
25,629
24,370
22,314
23,438
23,469
9,911
12,003
21,497
204
158
184
183
183
186
193,915
204,100
210,124
169,565
210,567
210,713
418
916
611
108
500
901
979
358
900
381
900
900
53
0
344
0
344
269
1,451
1,274
1,855
489
1,744
2,070
70
162
174
7
174
186
70
162
174
7
174
186
608
710
650
242
650
650
855
1,379
1,655
776
1,655
1,685
0
146
750
0
750
750
12,230
7,248
16,700
9,535
16,700
22,868
4,758
5,578
6,000
22
6,000
13,000
462
0
1 000
0
500
11000
18,913
15,060
26,755
10,575
26,255
39,953
105
10
100
16
100
100
105
10
100
16
100
100
36 of 253
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XKX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Rental /Leasing
Operating Equipment
154- 571000 Furniture & Fixtures 0 155 1,258 852 1,225 300
TOTAL Operating Equipment 0 155 1,258 852 1,225 300
Capital Outlay
TOTAL PLANNING & ZONING 214,454 220,761 240,266 181,504 240,065 253,322
37 of 253
DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Attorney is the legal advisor to City Council and City Council's appointees,
boards, commissions, committees, and staff. In addition, the City Attorney
represents the City in all court cases where the City has an interest.
Responsibilities of the City Attorney include providing legal advice to City Council,
appointees, managers, boards, commissions, and committees in all legal matters;
providing litigation and legal transaction services for the City and its enterprises;
representing the City and its enterprises in employment matters; and reviewing,
updating and maintaining the City Code.
GOALS AND OBJECTIVES
• To provide expert legal counsel on proposed ordinances.
• To attend all city council meetings, planning and zoning, and other meetings
as needed and provide timely legal advice on proposed ordinances and
related items.
• To represent the City in litigation.
• Prepare legal documents for City contracts and agreements.
• To provide counsel on strategic issues that will be of the most benefit the
City.
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LEGAL SERVICES
ORGANIZATIONAL CHART
Operations Support $9,057 $10,000 $10,000
Professional Services 120,901 145,000 140,000
Total $129,958 $155,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate
with less planned billable hours for legal services.
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2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Operations Support $9,057 $10,000 $10,000
Professional Services 120,901 145,000 140,000
Total $129,958 $155,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget decreases 3.2% from the FY 2018 -19 year end estimate
with less planned billable hours for legal services.
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XKX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
LEGAL SERVICES
Operations Support
155- 534100 Advertising /Legal Notices
12,036
9,057
10.000
2,302
10,000
10,000
TOTAL Operations Support
12,036
9,057
10,000
2,302
10,000
10,000
Professional Services
155- 541200 Legal Svcs
138.662
120,901
150.000
75.601
135,000
140,000
TOTAL Professional Services
138,662
120,901
150,000
75,601
135,000
140,000
TOTAL LEGAL SERVICES 150,698 129,958 160,000 77,903 145,000 150,000
40 of 253
DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
The position of City Secretary is a statutory position required by State law and the
City Charter. The City Secretary's Office functions as a primary contact for citizens
seeking information regarding the community, supports the City Council in the
fulfillment of their duties and responsibilities as elected officials and provides daily
assistance to all city administrative departments. The City Secretary serves as a
member of the City Management Team and oversees the many functions of the
City Secretary's Office, including election administration, record management and
preservation and Council Services.
The City Secretary's Department supports, facilitates and strengthens the City of
Schertz governmental process by recording all laws, resolutions, and ordinances
approved by the City Council, preparing City Council agendas and giving notice of
such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state
guidelines, delivering continuity to the City of Schertz government by recording its
legislative actions, both contemporary and archival, and serving as historian for
the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
GOALS AND OBJECTIVES
The goals and objectives of the City Secretary's Department are to provide the
following services for the City of Schertz:
• Public Information requests.
• Agendas and minutes for public meetings.
• Ordinances and resolutions.
• Election administration.
• Publication of legal notices.
• Alcohol permits for businesses.
• Process Liens (filed and released)
• Provides for the identification, maintenance, retention, security, electronic
storage, disposition, and preservation of City records.
• Administer oaths.
• Attest contracts, assessment of certificates, and other legal instruments
when executed by officers of the City of Schertz.
41 of 253
C�■�i��M� ►�M��� ►�il
• Public Education (Student Mayor /Council Program, Volunteer Fair)
• Proclamations from the Mayor's Office.
• Perform such other duties as may be required of the City Secretary by the
City Charter, the City Council, City Management, and state law.
ORGANIZATIONAL CHART
CITY SECRETARY
2017 -18
2018 -19
2019 -20
City Secretary
1
1
1
Deputy City Secretary
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Ordinances Passed and Processed
2017 -18
2018 -19
2019 -20
Workload
Actual
Estimated
Budget
Ordinances Passed and Processed
48
50
50
Resolutions Passed and Processed
172
170
170
Council Meetings Attended
50
50
50
Open Records
325
350
350
Ordinances & Resolutions Executed within
72 hours of Council Meeting
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimated
Budget
Ordinances & Resolutions Executed within
72 hours of Council Meeting
99%
99%
100%
Documents completed, signed, scanned
within 48 hours of council approval
96%
97%
100%
Council meeting minutes transcribed within
48 hours following Council meeting
98%
100%
100%
Agendas available to citizens within legally
required timeframe - Posted on website
100%
100%
100%
42 of 253
C�■�i��M� ►�M��� ►�il
Alcohol permits processed within the month
of expiration 70% 75% 75%
Volunteer Fair 1 1 1
Student Mayor /Councilmember for the Day
Program 4 4 4
2017 -18
2018 -19
2019 -20
Education Initiatives
Actual
Estimated
Budget
Volunteer Fair 1 1 1
Student Mayor /Councilmember for the Day
Program 4 4 4
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimated
Budget
Personnel
$186,550
$198,755
$185,261
Supplies
974
1,150
1,150
City Support Services
9,743
12,000
10,000
Operations Support
60
100
150
Staff Support
3,523
4,153
4,500
Operating Equipment
0
0
400
Total
$200,851
$216,158
$201,461
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget decreases 6.8% from the FY 2018 -19 year end estimate
due to personnel turnover.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY SECRETARY
Personnel Services
164- 511110 Regular
164- 511180 LTD
164- 511210 Longevity
164 - 511310 FICA - Employer
164- 511350 TMRS- Employer
164- 511410 Health - Employer
164 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
164 - 521100 Office Supplies
TOTAL Supplies
City Support Services
164- 532700 Records Management
TOTAL City Support Services
Utility Services
Operations Support
164- 534200 Printing & Binding
TOTAL Operations Support
Staff Support
164- 535100 Uniforms
164- 535300 Memberships
164 - 535400 Publications
164 - 535500 Training /Travel
TOTAL Staff Support
Professional Services
Maintenance Services
Operating Equipment
164 - 571000 Furniture & Fixtures
TOTAL Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
131,556
135,370
135,043
124,278
151,471
132,945
382
427
419
294
470
412
1,925
2,189
2,583
2,776
2,776
1,804
9,627
10,343
10,522
9,488
11,800
10,304
21,465
22,201
22,221
20,522
24,703
21,524
15,230
15,872
15,437
12,686
15,365
18,102
202
148
174
173
173
170
180,387
186,550
186,399
170,218
206,758
185,261
1,319
974
1,150
1,122
1,150
1,150
1,319
974
1,150
1,122
1,150
1,150
4,975
9,743
15.000
3,776
6 000
10,000
4,975
9,743
15,000
3,776
6,000
10,000
0
60
100
28
100
150
0
60
100
28
100
150
0
30
100
0
0
150
899
958
1,000
903
903
1,050
297
228
300
238
250
300
2,695
2,307
3,000
2,978
3,000
3,000
3,890
3,523
4,400
4,119
4,153
4,500
0 0 0 0 0 400
0 0 0 0 0 400
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
Capital Outlay
C I T Y O F S C H E R T Z PAGE: 2W
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TOTAL CITY SECRETARY 190,571 200,851 207,049 179,264 218,161 201,461
45 of 253
DEPARTMENT: 167 NON - DEPARTMENTAL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an
individual function /department. Items in this department include city insurance,
appraisal district contracts, contingency, and the emergency medical services
contract.
City Support Services
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimated
Budget
City Support Services
390,963
$462,894
$1,033,000
Operations Support
148,764
178,781
156,000
Staff Support
160
150
200
City Assistance
1,705,944
1,478,272
1,974,583
Professional Services
63,454
48,285
47,235
Fund Charges /Transfers
115,683
58,380
10,750
Total
$2,424,967
$2,226,762
$3,221,768
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget increases 44.7% from the FY 2018 -19 year end
estimate. The City Support services increase is to set a total $300,000 in a
contingency funds and $275,000 to act on the Classification and Compensation
study recommendation. City Assistance will increase $496,000 in anticipation of
paying out all eligible tax reimbursements to applicable businesses. The fund
transfer to the Special Events fund has been removed as these events will no be
located in the Parks Department and will no longer require a transfer.
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
NONDEPARTMENTAL
Supplies
City Support Services
167- 532200 County Appraisal District
167 - 532210 Tax Assessor /Collector - Sevice
167 - 532500 City Insurance- Commercial
167- 532900 Contingencies
167 - 532901 Contingencies - Personnel
TOTAL City Support Services
Utility Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
204,082
0
170,251
3,99°,
C
378,333
206,572
228,966
170,843
228,966
230,000
0
18,000
0
18,000
18,000
180,505
180,000
208,680
215,000
210,000
3,886
80,236
928
1,066
200,000
0
100.000
0
0
375.000
390,963
607,202
380,452
463,032
1,033,000
Operations Support
167 - 534000 Postage
10,517
9,117
11,000
834
11,000
11,000
167 - 534300 Equipment Maint - Copiers
136,049
129,204
140,000
118,683
140,000
140,000
167- 534500 Memberships - Organizations
7,500
7,500
7,500
7,500
7,500
0
167 - 534810 Electronic Filing Services (
465)
2,717
5,000
143
5,000
5,000
167- 534999 Misc. Expense
0
227
0
15,281
15,281
0
TOTAL Operations Support
153,601
148,764
163,500
142,441
178,781
156,000
Staff Support
167- 535500 Training /Travel
166
160
250
73
150
200
TOTAL Staff Support
166
160
250
73
150
200
City Assistance
167 - 537100 Medical Services -EMS Contract
504,084
556,325
581,537
581,537
581,537
602,583
167- 537200 Main Street Local Program
0
0
35,000
0
35,000
35,000
167 - 537450 Tax Reimbursements /Abatements
1,207,245
1,149,619
1,263,193
861,735
861,735
1,337,000
TOTAL City Assistance
1,711,329
1,705,944
1,879,730
1,443,272
1,478,272
1,974,583
Professional Services
167 - 541300 Other Consl /Prof Services
8,155
2,460
0
0
0
0
167 - 541400 Auditor /Accounting Service
18,000
0
0
0
0
0
167 - 541500 State /County Admin Fees
35
35
35
0
35
35
167- 541600 Misc Bank Charges
656
699
600
729
750
700
167- 541650 Investment Management Fee
3,395
3,400
0
2,586
0
0
167 - 541800 Credit Card Service Fee
41,733
54,126
48,000
34,873
45,000
45,000
167 - 541810 Credit Cards Fees - AMEX
0
2,734
2,600
2.158
2,500
1,500
TOTAL Professional Services
71,974
63,454
51,235
40,346
48,285
47,235
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fund Chases /Transfers
167 - 548106 Transfer Out- Special Events
37,447
65,683
56,500
0 53,130
0
167 - 548401 Transfer Out - Bond Fund
0
50,000
0
0 0
0
167 - 548615 Transfer Out - Hist. Committe
0
0
10.750
0 5,250
10,750
TOTAL Fund Charges /Transfers
37,447
115,683
67,250
0 58,380
10,750
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL NONDEPARTMENTAL 2,352,849 2,424,967 2,769,167 2,006,583 2,226,900 3,221,768
48 of 253
DEPARTMENT: 170 PUBLIC AFFAIRS
FUND: 101 GENERAL FUND
The Public Affairs Department serves an internal audience of 350 employees,
elected and appointed officials, as well as an estimated city population of 40,092.
Public Affairs is responsible for establishing and maintaining internal and external
communications that enhance the understanding, perception, and image of the
City of Schertz. Public Affairs promotes, organizes and supports informational,
educational, and special event activities that benefit the community and /or City
employees through advertising, production of city videos, radio spots, print ads,
press releases, email blasts, website and electronic sign ad creation and posting,
and award submissions.
Public Affairs creates photographic /video /audio recording of City events and
activities, designs City marketing materials, documents, hiring packets, graphics,
logos, plaques, trophies, proclamations, etc.
Public Affairs publishes Schertz Magazine, one of the leading publications in the
Tri County area with a circulation of 15,000 copies; including 13,000+ direct mailed
and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with
hundreds of copies made available at local and regional banks, hospitals and
clinics, schools, pharmacies, and restaurants.
Operations of the Event Facilities and 311 Customer Care are maintained under
the umbrella of Public Affairs.
GOALS AND OBJECTIVES
• To be the primary source of City information for all current and potential
residents and businesses.
• To disseminate accurate and timely information to residents and the media
during emergency and non - emergency situations.
• To provide excellent customer service to all callers while providing accurate
information.
49 of 253
Iall ]0 us, aW_117:!
•: 1► I PAIN 1101 ►_ ■G:l
PUBLIC AFFAIRS
2017 -18
2018 -19
2019 -20
Public Affairs Director
1
1
1
Communications Manager
1
1
1
Marketing and Communications Specialist
1
1
1
Administrative Assistant
1
1
1
Events Specialist
1
0
0
Events Manager
1
0
0
TOTAL POSITIONS
61
4
4
PERFORMANCE INDICATORS
Press Releases
Marketing Materials Produced
Completed website work orders
Number of customers served (advertisers)
Number of Magazines Printed
50 of 253
10
2017 -18
2018 -19
2019 -20
Workload /Output Measures
Actual
Estimate
Budget
Press Releases
Marketing Materials Produced
Completed website work orders
Number of customers served (advertisers)
Number of Magazines Printed
50 of 253
10
32
35
389
420
400
N/A
39
45
80
80
75
180,000
187,500
186,000
Iall ]0 us, aW_I17:!
Total Schertz Magazine Articles /Ads /Photos
2017 -18
2018 -19
2019 -20
Efficient
Actual
Estimate
Budget
Total Schertz Magazine Articles /Ads /Photos
2017 -18
2018 -19
2019 -20
produced
500
550
550
Percentage of Magazine Contracted
50%
50%
50%
Average cost per Advertising Run outside of
17,911
41,205
47,343
the magazine
585
200
200
Schertz Magazine Ad revenue
City Sponsored /Non- revenue
153,080 140,850 145,000
45,000 26,325 25,000
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
Schertz Magazine Ad revenue
City Sponsored /Non- revenue
153,080 140,850 145,000
45,000 26,325 25,000
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$451,537
$298,028
$286,181
Supplies
2,216
695
700
City Support Services
0
2,610
1,000
Operations Support
17,911
41,205
47,343
Staff Support
6,496
10,520
10,900
Professional Services
256,613
297,000
250,500
Operating Equipment
28
0
0
Total
$734,801
$650,058
$596,624
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget decreases 8.2% from the FY 2018 -19 year end estimate
due to approving lower cost design and postage contracts for the magazine.
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GENERAL GOVERNMENT
EXPENDITURES
PUBLIC AFFAIRS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
170- 511110 Regular
201,085
203,058
202,593
179,379
212,656
202,351
170 - 511120 Overtime
235
311
1,213
422
850
970
170- 511180 LTD
586
637
624
396
659
627
170 - 511210 Longevity
3,944
4,629
3,560
3,828
3,828
4,258
170- 511230 Certification Allowance
0
0
0
100
361
0
170 - 511310 FICA - Employer
15,545
15,791
15,855
13,970
16,654
15,870
170 - 511350 TMRS- Employer
33,024
33,566
33,483
29,678
34,864
33,151
170 - 511410 Health - Employer
22,040
18,941
30,873
21,841
24,944
28,693
170 - 511500 Workers' Compensation
311
234
260
259
259
261
TOTAL Personnel Services
276,771
277,168
288,461
249,873
295,075
286,181
Supplies
170 - 521000 Operating Supplies
0
224
100
95
95
0
170 - 521010 Operating Supplies- Events
655
925
0
0
0
0
170 - 521100 Office Supplies
640
976
950
472
600
700
TOTAL Supplies
1,296
2,125
1,050
567
695
700
City Support Services
170- 532800 Other Events
0
0
4,000
1,975
2,610
11000
TOTAL City Support Services
0
0
4,000
1,975
2,610
1,000
Operations Support
170 - 534000 Postage
3,224
1,036
14,800
1,111
18,050
18,050
170 - 534100 Advertising
6,520
10,920
7,910
6,993
7,150
7,750
170 - 534200 Printing & Binding
4,626
3,770
14,890
6,021
10,000
21,000
170- 534500 Memberships - Organizations
229
187
500
255
255
255
170 - 534550 Business Meetings /Networking
566
328
450
198
400
288
TOTAL Operations Support
15,165
16,241
38,550
14,577
35,855
47,343
Staff Support
170 - 535100 Uniforms
126
32
220
0
220
220
170 - 535300 Memberships
55
20
200
0
0
0
170 - 535400 Publications
134
0
300
130
300
200
170 - 535500 Training /Travel
2,356
3,202
9,380
7,441
10,000
10,480
TOTAL Staff Support
2,670
3,253
10,100
7,572
10,520
10,900
Professional Services
170 - 541300 Other /Consl /Prof Services
22,900
0
42,300
36,437
40,500
20,000
170 - 541305 Prof Services - Writers /Photogr
0
0
10,000
5,820
8,000
10,000
170 - 541350 Magazine - Printing Services
0
0
92,500
76,930
88,000
94,000
170 - 541355 Design Services
0
3,120
90,480
77,182
89,000
65,000
170 - 541360 Magazine- Postage
0
0
70,000
55,645
70,000
60,000
170 - 541365 Delivery Services
0
0
1,500
1,250
1,500
1,500
TOTAL Professional Services
22,900
3,120
306,780
253,265
297,000
250,500
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: 2W
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operating Equipment
170 - 571000 Furniture & Fixtures 229 28 3,150 0 0 0
TOTAL Operating Equipment 229 28 3,150 0 0 0
TOTAL PUBLIC AFFAIRS 319,030 301,935 652,091 527,829 641,755 596,624
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101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
RECORDS MANAGEMENT
Personnel Services
171- 511110 Regular
171 - 511120 Overtime
171- 511180 LTD
171 - 511210 Longevity
171- 511310 FICA - Employer
171 - 511350 TMRS- Employer
171 - 511410 Health - Employer
171- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
171- 521000 Operating Supplies
TOTAL Supplies
Utility Services
Operations Support
Staff Sui2port
171 - 535100 Uniforms
171- 535500 Training /Travel
TOTAL Staff Support
Professional Services
171 - 541310 Contractual Services
TOTAL Professional Services
Operating Equipment
TOTAL RECORDS MANAGEMENT
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
22,911
30,363
0
0
0
0
0
33
0
0
0
0
74
100
0
0
0
0
1,752
1,896
0
0
0
0
1,820
2,410
0
0
0
0
4,077
5,214
0
0
0
0
7,217
7,753
0
0
0
0
57
42
0
0
0
0
37,908
47,812
0
0
0
0
31
0
0
0
0
0
31
0
0
0
0
0
0 55 0 0 0 0
0 231 0 0 0 0
0 286 0 0 0 0
9,741 14,527 0 0 0 0
9,741 14,527 0 0 0 0
47r680 62r624
54 of 253
0 0 0 0
9 -05 -2019 09:39 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
SCHERTZ TALES MAGAZINE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
0
172- 511110
Regular
90,723
172 - 511120
Overtime
365
172- 511180
LTD
194
172 - 511210
Longevity
1,076
172- 511240
Allowances
1,154
172 - 511310
FICA - Employer
7,106
172 - 511350
TMRS- Employer
15,051
172 - 511410
Health - Employer
13,183
172 - 511500
Workers' Compensation
145
TOTAL Personnel
Services
128,997
Supplies
0
15,482
172 - 521100
Office Supplies
181
TOTAL Supplies
98
181
Operations
Support
0
172 - 534000
Postage
618
172 - 534200
Printing & Binding
367
172- 534550
Business Meetings /Networking
0
TOTAL Operations
Support
985
Staff Support
0
0
172 - 535100
Uniforms
57
172 - 535300
Memberships
235
172 - 535500
Training /Travel
1,000
172- 535510
Meeting Expenses
209
TOTAL Staff
Support
1,501
Professional
Services
0
172 - 541305
Prof Services - Writers /Photogr
7,655
172 - 541350
Printing Services
73,764
172 - 541355
Design Services
85,545
172 - 541360
Postage Services
51,072
172 - 541365
Delivery Services
125
TOTAL Professional
Services
218,160
Fund Chases /Transfers
89,232
0
0
0
0
0
0
0
0
0
156
0
0
0
0
290
0
0
0
0
0
0
0
0
0
6,850
0
0
0
0
14,449
0
0
0
0
15,482
0
0
0
0
98
0
0
0
0
126,557
0
0
0
0
91
0
0
0
0
91
0
0
0
0
231
0
0
0
0
1,223
0
0
0
0
216
0
0
0
0
1, 670
0
0
0
0
97
0
0
0
0
170
0
0
0
0
2,690
0
0
0
0
0
0
0
0
0
2,957
0
0
0
0
5,575
0 (
350)
0
0
82,560
0
0
0
0
92, 614
0
0
0
0
56,717
0
0
0
0
1,500
0
0
0
0
238,966
0 (
350)
0
0
55 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operating Equipment
172 - 571310 Computer Software 126 0 0 0 0 0
TOTAL Operating Equipment 126 0 0 0 0 0
TOTAL SCHERTZ TALES MAGAZINE 349,950 370,241
56 of 253
0 ( 350) 0 0
DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City
Council, Executive Staff, and other City departments. Engineering collaborates
with Public Works, Planning and Community Development, Economic
Development, Parks and Recreation, and other departments, citizens, developers,
and other governmental agencies in order to effectively plan and implement
infrastructure improvement and development for the organized growth of the City.
Engineering is responsible for the development and implementation of the City's
Capital Improvement Programs for water, wastewater, streets, and drainage. That
responsibility includes the development and maintenance of infrastructure master
plans; the prioritization of projects; the identification and procurement of project
funding; and the management of the design and construction of necessary
infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans. Engineering Inspectors ensure that the
construction of public infrastructure — both privately and publicly constructed —
follows appropriate standards and specifications. Ensuring compliance promotes
a safe community in which the essential services of the provision of water,
wastewater, transportation, and drainage are available and arranged for fiscal
sustainability.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. The TSAC is a Commission that hears citizen input,
considers transportation issues, and makes recommendations to City Council
regarding traffic and transportation related matters throughout the City.
57 of 253
R zTe-f—All z I R—AN I Lei z FTAN IN wnr—AMU
ENGINEERING 2017-18
2018-19
2019-20
City Engineer 1
1
1
Engineer 1
1
2
Senior Graduate Engineer
(previously Stormwater Manager) 1
1
1
Graduate Engineer 1
1
1
Project Manager 1
1
1—
Engineering Inspector 2
2
TOTAL POSITIONS 7
7
12
8
ACCOMPLISHMENTS AND GOALS
FY 2018-2019 Accomplishments
• Along with other Departments, successfully managed the following Capital
Improvement Projects (in various stages of completion):
• Corbett Elevated Storage Tank — in construction
• Woman Hollering Creek Wastewater Trunk Main - design complete,
easement acquisition underway
• Street Preservation and Maintenance Project (based on PCI) - in
construction
• Trail and Bike Lane Project (technical support for Parks) - in design
• Began Development of Water and Wastewater Master Plans and Capital
Improvement Plan and Impact Fee Study Update
• Began Implementation of Roadway Impact Fee Program
58 of 253
• Continued implementation of results of Pavement Condition Analysis
Project using Pavement Condition Index values to create and implement
Street Preservation and Maintenance (SPAM) program
• Supported Public Works Department with technical and project
management support of projects
• Various Drainage Projects
• Water Storage Tank Painting
• FM 1103 Utility Relocation
• Supported strong partnership with TxDOT and acted as liaison to TxDOT
projects in Schertz
• Expansion and improvements on FM 1103
• Planning for improvements on FM 1518
• Operational improvements on IH 35 north of FM 1103
• Completed engineering review, development support, and construction
inspection of numerous residential and commercial subdivisions and site
development projects
FY 2019 -2020 Goals
• Continue improvement and update of standard construction details,
technical specifications, and design guidelines
• Continue development and implementation of comprehensive 10 -year
Capital Improvement Program including water, wastewater, drainage, and
roadway projects
• Complete Water and Wastewater Master Plans and implement updated
Impact Fee ordinance
• Provide efficient, clear review of construction plans and other development
submittals
• Continue promotion of efficacy of TSAC activities and actions
PERFORMANCE INDICATORS
Capital Improvement Projects
(number active)
Grading and Clearing Permits 38 30 35
Issued
59 of 253
2017 -18
2018 -19
2019 -20
Workload/Output Measures
Actual
Estimate
Budget
Capital Improvement Projects
(number active)
Grading and Clearing Permits 38 30 35
Issued
59 of 253
10011111101"Wille
Grading and Clearing Permits
2017-18
2018-19
2019-20
Active (Average Monthly
47
51
48
Concurrent Maximum)
650
900
448
Grading and Clearing Permits
50
53
50
Active (Concurrent Maximum)
48
100
100
Grading and Clearing Permits
466
275
300
Issued — acreage
11,111
71,000
40,000
Number of Non-Construction
0
3,351
4,559
Plan Reviews (includes master
91
75
85
plans, plats, site plans, etc.)
$639,481
$747,883
$767,011
Residential Subdivision
Construction — number of
7
2
3
projects (completed projects)
Residential Subdivision
Construction — dollar value of
$7.9 mil
$1.6 mil
$3.5 mil
public improvements
(completed projects)
Commercial Subdivision
Construction — number of
1
5
2
projects (completed projects)
Commercial Subdivision
Construction — dollar value of
$0.8 mil
$2.3 mil
$1.0 mil
public improvements
(completed projects)
Personnel
2017-18
2018-19
2019-20
Budget
� Actual
� Estimate
� Budget
Personnel
$614,555
$662,254
$695,951
Supplies
1,324
2,220
2,650
City Support Services
650
900
448
Utility Services
2,908
6,400
3,839
Operations Support
48
100
100
Staff Support
8,886
12,658
19,464
Professional Services
11,111
71,000
40,000
Operating Equipment
0
3,351
4,559
Capital Outlay
0
30,000
0
Total
$639,481
$747,883
$767,011
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019-20 Budget increases 2.5% from the year end estimate with the
addition of a second Engineer position. This increase is partially offset by less
expected plan review professional services and less capital outlay.
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EXPENDITURES
ENGINEERING
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
385,538
173- 511110
Regular
337,341
173 - 511180
LTD
925
173- 511210
Longevity
3,661
173 - 511230
Certification Allowance
2,770
173- 511310
FICA - Employer
25,892
173 - 511350
TMRS- Employer
53,596
173 - 511410
Health - Employer
37,240
173 - 511500
Workers' Compensation
2,633
TOTAL Personnel
Services
464,056
Supplies
54,824
46,030
173- 521000
Operating Supplies
684
173 - 521100
Office Supplies
931
173 - 521300
Motor Vehicle Supplies
0
TOTAL Supplies
662,254
1,616
City Support
Services
501
173 - 532400
Computer Fees & Licenses
295
TOTAL City
Support Services
295
Utility Services
132
480
173 - 533330
Telephone /Internet
0
173 - 533500
Vehicle Fuel
11190
TOTAL Utility
Services
1,190
Operations
Support
900
173 - 534000
Postage
0
173- 534200
Printing & Binding
102
TOTAL Operations
Support
102
Staff Support
839
2,908
173 - 535100
Uniforms
1,171
173 - 535300
Memberships
400
173 - 535400
Publications
88
173- 535500
Training /Travel
4,160
173 - 535510
Meeting Expenses
0
173- 535600
Professional Certification
612
TOTAL Staff
Support
6,431
441,845
440,465
385,538
478,276
490,890
1,396
1,365
980
1,483
1,522
4,399
5,840
5,287
5,287
6,811
3,000
2,619
2,539
3,140
2,619
32,690
34,329
28,576
37,233
38,259
72,507
72,495
63,543
77,946
79,919
56,689
54,824
46,030
56,462
73,380
2,029
2,436
2,427
2,427
2,551
614,555
614,373
534,920
662,254
695,951
0
740
501
740
1,200
1,192
1,500
476
1,000
1,100
132
480
58
480
350
1,324
2,720
1,035
2,220
2,650
650
900
0
900
448
650
900
0
900
448
0
1,618
1,526
2,800
839
2,908
2,500
2.479
3,600
3.000
2,908
4,118
4,005
6,400
3,839
48
0
0
0
0
0
100
0
100
100
48
100
0
100
100
1,735
2,148
404
2,148
3,198
315
1,120
294
1,120
2,420
0
500
180
500
500
6,181
8,000
3,373
8,000
12,156
76
320
241
320
620
578
570
380
570
570
8,886
12,658
4,871
12,658
19,464
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
173 - 541100 Engineering Services 0
173 - 541300 Other Professional Services 0
173 - 541310 Prof Svcs -Plan Review 63,579
TOTAL Professional Services 63,579
Maintenance Services
Rental /Leasing
173 - 561100 Rental - Equipment
2,824
TOTAL Rental /Leasing
2,824
Operating Equipment
173 - 571000 Furniture & Fixtures
359
173- 571300 Computer & Periphe. < $5000
0
TOTAL Operating Equipment
359
Capital Outlay
173 - 581200 Vehicles & Access. Over $5,00
0
TOTAL Capital Outlay
0
TOTAL ENGINEERING
5,399 25,000 2,231 15,000 30,000
0 10,000 195 5,000 10,000
5,712 36,000 0 10,000 0
11,111 71,000 2,426 30,000 40,000
0 0 0 0 0
0 0 0 0 0
0 900 110 900 900
0 2,451 0 2,451 3,659
0 3,351 110 3,351 4,559
0 30,000 28,607 30,000 0
0 30,000 28,607 30,000 0
540,453 639,481
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739,220 575,974 747,883 767,011
DEPARTMENT: 174 GEOGRAPHIC INFORMATION
SYSTEMS (GIS)
FUND: 101 GENERAL FUND
1747 11:AdLTi1:01Ll 1r_1a01 *is] NIa0[*1i•I
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision - making process.
GOALS AND OBJECTIVES
• Promote the use of geographic data within the city and provide support
and training to fully utilize the information and software.
• Provide an interactive web mapping application accessible both internally
and externally.
• Design and Implement mobile applications for City Departments
leveraging existing databases with GIS data.
• Continue to improve web application and database management expertise
• Continuing maintenance of the Regional Computer Aided Dispatch and
Records Management project to enhance Police /Fire /Emergency Medical
Services dispatching.
• Provide new physical addresses in support of the Development Services
Department.
• Establish and refine data standards to aid data management and
deployment.
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GIS
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the successful
execution of GIS Services can substantially increase efficiency, collaboration and
empowerment in the decision - making process.
[01:10_1 ki 1 "IN 9 NI ! /_1 we] :I_1:
GIS
2017 -18
2018 -19
2019 -20
GIS Coordinator
1
1
1
GIS Specialist
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
GIS Specific Projects
2017 -18
2018 -19
2019 -20
Percentage of Time per Task
Actual
1 Estimate
Budget
GIS Specific Projects
83.4
54.8
62.8
GIS Customer Assistance
8.1
9.0
8.0
General Training /Conferences
5.6
3.9
4.9
Non - Department Related Projects
1.0
17.3
13.5
Administrative Overhead
1.9
15.0
10.8
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GIS
Personnel
2017 -18
2018 -19
2019 -20
Budget
I Actual
Estimate
Budget
Personnel
$166,318
$171,165
$168,874
Supplies
487
1,200
1,200
Staff Support
3,963
4,600
9,600
Rental /Leasing
2,084
2,085
3,000
Total
$172,851
$179,050
$182,674
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget increases 2.0% from the FY 2018 -19 year end estimate for
higher personnel and training costs.
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
GIS
Personnel Services
174- 511110 Regular
174 - 511180 LTD
174- 511210 Longevity
174 - 511310 FICA - Employer
174- 511350 TMRS- Employer
174 - 511410 Health - Employer
174 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
174 - 521000 Operating Supplies
174- 521100 Office Supplies
TOTAL Supplies
City Support Services
Staff Support
174- 535500 Training /Travel
TOTAL Staff Support
Professional Services
Rental /Leasing
174- 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Qperatina Equipment
TOTAL GIS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
111,176
118,673
118,660
103,227
127,981
121,024
324
377
368
267
397
375
2,321
2,708
3,108
3,108
3,108
3,396
8,543
9,166
9,308
8,069
10,028
9,510
18,222
19,589
19,657
17,177
20,994
19,866
14,434
15,506
15,437
14,024
16,097
14,347
391
299
348
347
347
356
155,410
166,318
166,886
146,218
178,952
168,874
1,722
405
1,440
0
500
1,000
505
81
300
0
100
200
------ - - - - --
2,226
487
1,740
0
600
1,200
4,015 3,963 4,600 3,957 4,600 91600
4,015 3,963 4,600 3,957 4,600 9,600
2,084 2,084 2,085 1,737 2,085 3,000
2,084 2,084 2,085 1,737 2,085 3,000
163,735 172,851 175,311 151,912 186,237 182,674
TOTAL GENERAL GOVERNMENT 5,960,607 6,349,363 6,677,482 5,075,155 6,121,711 7,124,697
66 of 253
DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Police Department patrols an approximate area of 32 square miles,
with the City in three different counties. The police department receives thousands
of calls for services annually through the communications division and dispatches
for Police, Fire, Emergency Medical Service, Marshals and Animal Services.
Additionally, the police department provides dispatch services for the City of Cibolo
Police, Fire Departments and Animal Services, along with Schertz Emergency
Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county
areas. The Patrol Division provides a visible presence in the community, with the
goal of crime prevention, crime reduction and the promotion of public safety. The
Investigations Division investigates offenses that occurred within the city,
processes crime scenes and follows up through prosecution with the County and
District Attorneys of all three counties. The Records Section receives and prepares
cases for submission to County and District Attorneys. The School Resource
Program provides a visible presence on the campuses within the city; makes
educational presentations to the students and staff, along with investigating crimes
on campus. The Community Outreach Officer interacts with Home Owner
Associations, provides education and crime prevention programs to the community
and oversees the Citizens Police Academy and the Citizens on Patrol. Our new
Crime Victim Liaison protects the rights and assists in the needs of not only the
crime victims in Schertz, but Live Oak and Cibolo as well.
GOALS AND OBJECTIVES
• Promoting a safe community through public education, community
involvement, criminal investigations, enforcement action and other essential
services.
• Enhance our citizens' quality of life by promoting a feeling of safety for all
citizens and visitors to the city, including neighborhoods, commercial areas,
parks and public facilities.
• To increase department participation in community programs and increase
citizen interest and participation in police department programs which lends
to an attractive, safe community and promotes economic prosperity.
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I Eel 9 to
• To enhance the recruitment of high quality officers /personnel to serve the
citizens of Schertz and to retain those employees in which the City has
already invested with an engaged workforce.
Lei ZICY-11 ► I M-All 1101 ►Z F-Al W4q W■F-ATZTI
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POLICE
2017 -18
2018 -19
2019 -20
Chief of Police
1
1
1
Assistant Chief of Police
1
1
1
Lieutenants
4
4
4
Sergeants
6
6
6
Corporals
11
11
11
School Resource Sergeant
1
1
1
School Resource Corporal
1
1
1
School Resource Officer
1
2
2
Officers
31
31
32
IDEA Task Force Operators
2
2
2
Traffic Corporal
1
1
1
Traffic Officer
1
1
1
Environmental Officer
1
1
1
Code Enforcement Officers
2
2
2
Sanitarian
1
1
1
Senior Administrative Assistant
1
1
1
Administrative Assistant
1
1
1
Records Manager
1
1
1
Records Clerk
2
2
2
Civilian Evidence Technician
1
1
1
Crime Victim Liaison
1
1
1
Communications Manager
1
1
1
Communications Shift Supervisor
4
4
4
Communications Officer
12
12
12
Crossing Guards (Part Time)
16
16
16
TOTAL POSITIONS
105
106
107
LAW ENFORCEMENT COMMISSIONS
2017 -18
2018 -19
2019 -20
Fire Dept. Law Enforcement Commission
1
1
1
TOTAL COMMISSIONS
1
1
1
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I Eel 9 to
� 2017-18 2018-19 � 2019-20
Workload/Output I Actual � Estimate Budget
Dispatch-911 Calls
26,713
26,987
27,200
Patrol-Citations/Warnings Issued
9,115
9,045
9,100
Inv-Criminal Cases Filed w/ Prosecutor
914
948
975
Inv-Cases Investigated per Investigator
279
295
310
Inv-Total Cases Cleared
254
282
310
Records-Total Active Alarm Permits
3,084
3,675
3,800
Records-Open Records Requests
2,543
2,900
3,100
Federal Seizures
$195,344
$39,000
$75,000
Crime Victim Liaison-Assigned Cases
236
480
520
Officer - Average Time on Calls
38:10
39:20
39:00
2017-18 2018-19 � 2019-20
Workload/Output Marshals Division Actual Estimate Budget
Environmental Health
Citizen Complaints
732
827
875
Food Establishment Inspections
211
290
300
Code Enforcement
Code Violations Resolved
2,142
3,474
3,500
Bandit Signs Removed
1,347
2,500
2,700
Marshals
Warrants Issued
1,598
1.806
1,800
Warrants Cleared
2,022
2,100
2,150
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Eel
Budget
2017 -18
2018 -19
2019 -20
Supplies
Actual
Estimate
Budget
Personnel
$6,221,395
$7,249,466
$7,604,381
Supplies
49,104
58,435
66,685
City Support Services
24,230
26,264
26,000
Utility Services
89,017
109,257
132,729
Operations Support
2,991
11,900
18,086
Staff Support
116,509
148,731
165,637
City Assistance
19,715
18,013
21,100
Professional Services
53,396
64,635
73,993
Maintenance Services
53,578
60,735
66,085
Rental /Leasing
0
0
57,600
Operating Equipment
78,831
236,568
264,690
Capital Outlay
529,428
375,438
582,015
Total
$7,238,194
$8,359,442
$9,079,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget increases 8.6% from the FY 2018 -19 year end estimate.
Personnel increases 4.6% with the addition of a new Patrol Officer position, an
update to the holiday pay policy, and the citywide annual merit. With a higher
staffing rate and fuel costs anticipated, Utility Services shows an increase 21.5 %.
Every 3 years the City renews 4 leased vehicles for use by the Police Department
and it is set to renew in FY 2019 -20 for $57,600. In Capital Outlay, the number of
patrol vehicles needing to be purchased and replaced increased from 7 in FY
2018 -19 to 9 in FY 2019 -20.
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
POLICE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
256- 511110 Regular
4,015,928
4,191,212
4,972,573
3,973,256
4,932,478
5,111,319
256- 511120 Overtime
125,591
197,721
98,056
203,718
250,000
179,450
256- 511180 LTD
11,852
13,224
15,139
10,020
15,291
15,474
256 - 511210 Longevity
103,404
95,568
102,406
98,572
103,668
108,221
256- 511220 Clothing Allowance
58,256
59,606
70,949
55,923
69,653
72,059
256- 511230 Certification Allowance
40,764
39,577
47,171
33,326
41,271
43,262
256 - 511310 FICA - Employer
324,417
340,504
404,773
323,993
412,876
429,825
256- 511350 TMRS- Employer
690,008
725,510
842,113
686,602
864,341
885,321
256 - 511410 Health - Employer
503,878
522,959
649,838
460,756
556,402
715,177
256- 511500 Workers' Compensation
47,490
35,514
42,989
42,826
42,826
44,273
TOTAL Personnel Services
5,921,589
6,221,395
7,246,007
5,888,992
7,288,806
7,604,381
Supplies
256- 521000 Operating Supplies
28,120
21,116
34,716
25,592
35,271
39,325
256 - 521100 Office Supplies
3,293
4,270
6,400
4,682
5,955
6,400
256 - 521150 Child Safety Supplies
38,796
10,152
0
0
0
3,450
256- 521300 Motor Veh. Supplies
11,805
13,566
17,510
17,024,
17,209
17,510
TOTAL Supplies
82,015
49,104
58,626
47,298
58,435
66,685
City Support Services
256- 532500 City Insurance- Commercial
21,294
24,230
26,000
26,264
26,264
26,000
TOTAL City Support Services
21,294
24,230
26,000
26,264
26,264
26,000
Utility Services
256-533310 Telephone /Cell Phone
0
0
165
38
150
0
256- 533330 Telephone /Internet
0
0
5,530
0
600
0
256 - 533500 Vehicle Fuel
78,641
89,017
118,279
68,983.
100,000
132,729
TOTAL Utility Services
78,641
89,017
123,974
69,021
100,750
132,729
Operations Support
256 - 534100 Advertising
0
0
0
0
0
7,400
256 - 534200 Printing & Binding
2,075
2,991
12,121
4,321
11,900
10,686
TOTAL Operations Support
2,075
2,991
12,121
4,321
11,900
18,086
Staff Support
256 - 535100 Uniforms
50,614
40,788
41,364
33,599
41,190
43,027
256- 535200 Awards
1,380
1,800
2,500
1,316
3,000
3,000
256- 535210 Employee Recognition - Morale
2,971
2,122
4,300
3,788
4,121
4,300
256 - 535300 Memberships
1,544
2,078
3,330
1,526
3,299
3,690
256- 535400 Publications
488
306
490
0
490
490
256 - 535500 Training /Travel
59,708
68,656
93,285
61,309
93,131
107,880
256- 535500.T -Class Training
1,773
0
0
0
0
0
256 - 535510 Meeting Expenses
1,508
760
3,100
3,220
3,500
3,250
TOTAL Staff Support
119,987
116,509
148,369
104,756
148,731
165,637
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
City Assistance
256 - 537100 Medical Services
256 - 537800 Community Outreach
TOTAL City Assistance
Professional Services
256 - 541300 Prof Services /Consulting
TOTAL Professional Services
Fund Charaes /Transfers
Maintenance Services
256- 551100 Building Maintenance
256- 551400 Minor & Other Equip Maint
256- 551700 Abatement /Lot Cleaning
256 - 551800 Other Maintenance Agreements
256- 551810 Maintenance Agr. - Radios
TOTAL Maintenance Services
Debt Service
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
11,512
4,741
16,259
48,012
48,012
1,584
818
0
1, 697
41,12C
45,220
15,108 10,500 8,783 10,319 12,000
4,607 7,700 3,882 7,694 91100
19,715 18,200 12,665 18,013 21,100
53,396 64,748 58,594 80,000 73,993
53,396 64,748 58,594 80,000 73,993
1,000
0
0
0
0
1,753
2,500
1,505
2,485
2,500
0
9,000
6,650
9,000
5,000
745
745
795
850
745
50,080
59,400
40.100
50,400
57,840
53,578
71,645
49,050
62,735
66,085
Rental /Leasing
256 - 561200 Lease /Purchase Payments
44,159
0
0
0
0
57,600
TOTAL Rental /Leasing
44,159
0
0
0
0
57,600
Operating Equipment
256- 571000 Furniture & Fixtures
9,281
4,094
5,230
5,248
5,250
6,155
256 - 571200 Vehicles & Access. LESS $5,00
92,105
28,885
151,319
152,108
152,108
153,985
256- 571300 Computer & Periphe. < $5000
20,483
0
0
0
0
64,575
256 - 571600 Donation - Expense
0
545
0
2,380
24,000
0
256- 571800 Equipment under $5,000
11,845
45,308
55,580
55.210
55,210
39,975
TOTAL Operating Equipment
133,714
78,831
212,129
214,946
236,568
264,690
Capital Outlay
256 - 581200 Vehicles & Access. Over $5,00
351,345
504,003
373,990
333,826
354,826
373,635
256 - 581800 Equipment Over $5,000
6,258
25,425
0
0
0
208,380
TOTAL Capital Outlay
357,603
529,428
373,990
333,826
354,826
582,015
TOTAL POLICE
6,870,567
7,238,194
8,355,808
6,809,734
8,387,028
9,079,000
73 of 253
DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
The Schertz Fire Rescue Department is a paid career department that responds
to all fire and emergency service calls in the City of Schertz, the contracted areas
of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities.
All department members are certified as structural firefighters and emergency
medical technicians through the Texas Commission on Fire Protection and the
Texas Department of Health Services, respectively. Schertz firefighters are highly
trained with many holding advanced firefighter, medical, and multi - discipline
specialized certifications. Schertz Fire Rescue has an active public education /fire
prevention program that conducts code review and enforcement within the city.
Fire and arson investigation services are maintained within the department.
GOALS AND OBJECTIVES
• Deliver comprehensive safety services of the highest quality.
• Respond to 90% of City within 5 minutes from time of dispatch.
• Pre -fire plan all commercial occupancies in the city once per year,
and extra hazard occupancies twice per year.
• Support and maintain a safe, healthy, well trained and high performing work
force.
• Improve training opportunities and encourage involvement in
specialized operations.
• Build upon area -wide technical rescue, hazardous materials, and
wildland strike teams.
• Provide high quality medical first responder service as part of an integrated
emergency medical service.
• Encourage advanced medical training and certifications.
• Support emergency medical operations through interdepartmental
cooperation.
• Become the community resource for life safety knowledge and information
regarding Schertz Fire Rescue.
• Semi - Annual inspects all schools and nursing homes.
• Encourage public speaking for all firefighters.
• Maintain safe construction and occupancy within the city through
code enforcement.
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I a I A a M x1bTsill
• Attract and maintain a qualified and diverse workforce.
• Encourage diverse applicants through career fairs and public
education.
• Continue to apply for staffing grants through Department of
Homeland Security.
ORGANIZATIONAL CHART
FIRE RESCUE
2017-18
2018-19
2019-20
Fire Chief
1
1
1
Assistant Chief
1
1
1
Fire Marshal
1
1
1
Deputy Fire Marshal
0
1
1
Battalion Chief
3
4
4
Training/Safety Officer
1
0
0
Lieutenant
9
9
9
Fire Inspector
1
0
0
Fire Apparatus Operator
9
9
9
Firefighter
18
18
18
Senior Administrative Assistant
1
1
1
TOTAL POSITIONS
451
451
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IaIAaNx.Yilll�l
PERFORMANCE INDICATORS
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
900
2017 -18
2018 -19
2019 -20
Input
Actual
Estimate
Budget
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
900
955
965
39
45
45
33
39
39
2
2
2
4
4
4
2
3
3
2
3
3
Number of incidents
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Number of incidents
3,006
3,280
3,450
Unit Responses (# calls for all units
Actual
Estimate
Budget
responding to all emergencies)
4,403
4,500
4,600
Buildings preplan contacts
29%
29%
29%
Community Contact (citizen contact)
10,489
9,800
11,000
Fire Inspections Conducted
600
550
600
Plan Reviews Completed
248
200
250
Training Hours Provided
6,477
14,000
14,500
Average Drive Time (Minutes)
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Average Drive Time (Minutes)
6.10
5.55
5.40
• Drive Time < 4 Minutes
31%
31%
31%
• of Buildings Preplanned
100%
100%
100%
• Prevention Contacts
29%
29%
29%
Inspections per Inspector
398/210
325/250
360/230
Training Hours /Employee
205
318
329
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IaINaNx.Yilll l
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$4,191,703
$4,626,640
$4,708,388
Supplies
12,244
20,800
23,855
Utility Services
49,030
62,600
76,600
Operations Support
142
350
1,150
Staff Support
156,958
178,177
195,600
City Assistance
15,183
23,000
24,000
Professional Services
25,875
33,500
68,000
Maintenance Services
58,968
72,996
63,900
Other Costs
15,160
1,594
0
Rental /Leasing
15,916
28,000
10,600
Operating Equipment
143,199
117,644
113,150
Capital Outlay
121,817
179,000
173,000
Total
$4,806,193
$5,344,301
$5,458,243
The FY 2019 -20 Budget will increase 2.1 % from the FY 2018 -19 year end estimate
from higher personnel costs related to the annual merit and the update to the
holiday pay policy.
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PUBLIC SAFETY
EXPENDITURES
FIRE RESCUE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
257- 533100 Gas Utility Service
257 - 511110
Regular
2,299,294
2,567,507
2,848,190
2,482,915
3,051,699
2,891,488
257 - 511120
Overtime
300,878
430,940
400,000
319,640
400,000
440,000
257 - 511180
LTD
6,910
8,160
8,381
6,341
9,460
8,432
257 - 511210
Longevity
63,820
62,328
62,399
60,687
64,444
68,486
257 - 511220
Clothing Allowance
11,568
12,720
13,316
11,460
14,148
13,316
257- 511230
Certification Allowance
40,575
41,755
47,588
36,425
46,698
47,336
257 - 511310
FICA - Employer
202,138
231,811
256,686
215,017
273,640
263,396
257 - 511350
TMRS- Employer
429,195
502,724
542,060
478,897
572,855
550,205
257 - 511410
Health - Employer
269,508
313,707
349,183
283,259
343,747
400,802
257 - 511500
Workers' Compensation
23.710
20,051
24,585
24,492
24,492
24,927
TOTAL Personnel
Services
3,647,597
4,191,703
4,552,388
3,919,133
4,801,183
4,708,388
Supplies
97,600
257 - 535210 Employee Recognition- Morale
3,971
4,325
4,500
3,530
4,500
257 - 521000
Operating Supplies
2,658
4,059
7,500
4,268
5,700
7,500
257 - 521100
Office Supplies
1,172
1,976
2,500
1,440
2,500
3,200
257 - 521200
Medical /Chem Supplies
706
5,266
10,954
5,806
10,000
10,955
257- 521300
Motor Veh. Supplies
15
37
800
136
800
1,000
257 - 521600
Equip Maint Supplies
411
905
1,800
1,433
1,800
1,200
TOTAL Supplies
181,177
4,961
12,244
23,554
13,083
20,800
23,855
Citv Support Services
Utility Services
257- 533100 Gas Utility Service
2,677
3,150
6,000
4,512
6,000
7,000
257 - 533200 Electric Utility Service
18,624
9,393
23,000
6,741
15,000
25,000
257- 533320 Telephone /Air Cards
0
0
0
0
0
3,000
257 - 533330 Telephone /Internet
0
1,023
0
142
450
0
257 - 533410 Water Utility Service
2,395
1,821
2,600
1,107
2,600
3,600
257- 533500 Vehicle Fuel
25,383
33,643
30,000
27,617
36,000
38,000
TOTAL Utility Services
49,079
49,030
61,600
40,120
60,050
76,600
Operations Support
257- 534100 Advertising
0
0
150
0
0
150
257- 534200 Printing & Binding
0
142
400
323
350
11000
TOTAL Operations Support
0
142
550
323
350
1,150
Staff Support
257 - 535100 Uniforms
65,002
82,009
96,577
63,678
96,577
97,600
257 - 535210 Employee Recognition- Morale
3,971
4,325
4,500
3,530
4,500
4,700
257- 535300 Memberships
2,238
2,643
3,100
3,058
3,100
3,500
257 - 535400 Publications
2,792
1,966
3,000
1,783
3,000
3,500
257- 535500 Training /Travel
52,094
56,503
66,000
50,828
61,000
72,000
257 - 535510 Meeting Expenses
3,496
3,499
4,375
2,123
3,000
4,300
257- 535600 Professional Certification
6.823
6,012
7,000
6.069
10,000
10,000
TOTAL Staff Support
136,416
156,958
184,552
131,069
181,177
195,600
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PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: rX9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
257 - 537800 Community Outreach 22,490
TOTAL City Assistance 22,490
Professional Services
257 - 541300 Other Professional Services 32,696
TOTAL Professional Services 32,696
Fund Charaes /Transfers
Maintenance Services
257 - 551400 Minor & Other Equip Maint
257 - 551800 Other maintenance agreement
257 - 551810 Maintenance Agr. - Radios
257 - 551900 Construction
TOTAL Maintenance Services
Other Costs
257 - 554200 Deployment- Reimb- TIFMAS
TOTAL Other Costs
Debt Service
1,723
16,544
10,640
11.49E
40,403
611
611
15,183 23,000 8,293 23,000 24,000
15,183 23,000 8,293 23,000 24,000
25,875 33.500 33,465 33,500 68,000
25,875 33,500 33,465 33,500 68,000
54
2,500
284
1,000
2,500
20,001
30,000
17,097
30,000
31,400
14,040
15,000
9,760
15,000
15,000
24,873
36.296
18.540
36,296
15,000
58,968
83,796
45,681
82,296
63,900
15,160
0
1.594
1,594
0
15,160
0
1,594
1,594
0
Rental /Leasing
257 - 561200 Lease /Purchase Payments
15,916
15,916
29,100
23,333
28,000
10,600
TOTAL Rental /Leasing
15,916
15,916
29,100
23,333
28,000
10,600
Operating Equipment
257 - 571000 Furniture & Fixtures
6,741
14,582
15,000
12,221
15,000
15,000
257 - 571200 Vehicles & Access. LESS $5,00
15,424
5,544
8,125
5,079
8,125
8,000
257 - 571300 Computer & Periphe. < $5000
5,706
14,545
14,500
13,793
14,500
19,750
257- 571310 Computer Software
1,541
1,278
7,000
3,871
12,500
8,000
257 - 571400 Communication Equip LESS $500
6,643
4,054
19,899
7,444
19,899
10,000
257 - 571600 Police /Fire /Medical Equipment
40,330
97,767
42,620
25,884
42,620
43,200
257 - 571800 Equipment under $5,000
12.769
5,429
51000
3.387
5,000
9,200
TOTAL Operating Equipment
89,154
143,199
112,144
71,679
117,644
113,150
Capital Outlay
257 - 581200 Vehicles & Access. Over $5,00
30,407
89,953
179,000
0
179,000
132,000
257 - 581400 Communication Equip Over $500
0
0
0
0
0
25,000
257- 581600 Donation - Expense
0
24,864
0
0
0
0
257 - 581800 Equipment Over $5,000
61800
7,000
0
0
0
16,000
TOTAL Capital Outlay
37,207
121,817
179,000
0
179,000
173,000
TOTAL FIRE RESCUE
4,076,531
4,806,193
5,283,184
4,287,772
5,528,594
5,458,243
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DEPARTMENT: PLANNING AND COMMUNITY
DEVELOPMENT
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Building Inspections Division assists customers seeking permits and
inspections for various residential and commercial construction projects. The
Division is responsible for maintaining health, safety, and welfare through
professional review of building plans, permits and performing inspections to
ensure consistency of the City's adopted building codes and ordinances. Staff
works closely with citizens, contractors, builders, developers, and other City
Departments to assist in creating an attractive and safe community.
GOALS AND OBJECTIVES
• Continue to improve department processes to expedite the plan review
and permitting process.
• Strive to provide superior customer service through courteous and
professional relationships with the community.
• Continue to train counter staff to interpret building code regulations with
the goal to successfully guide customers through the permit and
inspection process.
• Promote the use of automated technology in permit application and
inspection software (SharePoint, WebQA, and permitting software City
View) which will streamline the process and provide the applicant with on-
line access to projects.
• Continue to provide and improve upon a high level of professional services
to the varied stakeholders served, including builders, developers,
landowners, neighborhood groups, business owners, appointed officials
and Council members, and citizens of the community.
• Promote continuous staff development and cross training to improve
efficiency and customer service by increasing the technical knowledge of
staff.
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INSPECTIONS
• Continue to expand efforts for community education of Building Safety
through the City of Schertz Building Safety Month festivities to include
additional school presentations, information sessions at local stores, public
outreach via social media, and a presentation to the City of Schertz Senior
Center to raise awareness on the importance of building safety.
• Review, adopt and implement new Building Codes in order to ensure the
health and safety of Schertz residents.
• Contribute to the publication of articles for the Schertz Magazine —From the
Development Whiteboard. The articles are published to provide helpful
information, transparency, and improved customer service for all residents.
ACCOMPLISHMENTS
• Eight (8) International Code Council (ICC) Certifications were earned by
staff members. Two (2) Texas State Board of Plumbing Examiners
Inspector Licenses obtained by staff members.
• Attended various continuing education classes including Building
Professional Institute training in Houston, Austin, and Irving, the San
Antonio Building Codes Academy, the 2018 IBC and IFC Assembly
Spaces Training, the Master Exam Prep Class for Plumbing, Coaching
and Teambuilding Skills for Managers and Supervisors, ADA Accessibility
Training, Deer Oaks training sessions to include Business Etiquette and
Professionalism and Maintaining Respect and Civility in the Workplace,
various webinars for inspector training, and training to maintain active
Plumbing Licenses and Master Electrical Licenses.
• Continually improved upon the customer service kiosk in the lobby to
assist customers with the permitting process by updating applications and
creating fillable forms to inprove service by having all permits easily
accessible online.
• Expanded the yearly program to raise awareness for Building Safety
Month which included a Daycare / Preschool presentation, safety tips on
the City social media site, informational sessions at the local home
improvement store, an article in the Schertz Magazine, and a presentation
at the Schertz Senior Center.
• Transitioned to a digital plan and permit submittal and review process by
utilizing SharePoint and WebQA to increase efficiency and customer
service.
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INSPECTIONS
• Continually reviewed and improved the online inspection request system
based on customer input to improve communication with customers and to
include the ability to upload attachments for all contractor submittals.
• Improved Permit Technician processes by implementing new workflows,
to include immediately scanning permits, to provide increased customer
service and ensure proper tracking of all submitted permits.
• Continued the monthly contractor meetings and quarterly meetings with
the Greater San Antonio Builders Association (GSABA) to foster
partnerships with the building community.
• Continued with weekly department meeting to include all Planning and
Community Development staff to foster a team mentality, increase
awareness of construction projects and improve communication within the
department.
• Increased focus on continued training for staff.
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INSPECTIONS
ORGANIZATIONAL CHART
INSPECTIONS
2017 -18
2018 -19
2019 -20
Dir. of Planning & Comm. Dev.
1
1
1
Executive Assistant
1
1
1
Chief Building Official
1
1
1
Plans Examiner
1
1
1
Building Inspector
3
5
5
Permit Technician
2
2
2
Development Specialists*
0
1
1
TOTAL POSITIONS
1 91
12
12
*Split with Utility Billing
PERFORMANCE INDICATORS
New Residential Construction
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
New Residential Construction
422
300
360
New Commercial Construction
26
19
26
Reroof Permits
1709
850
850
Accessory /Temporary Building
35
25
25
Permits
Deck /Patio Permits
71
55
60
Sign Permits
137
85
100
Other Permits
2261
3200
3000
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INSPECTIONS
Mechanical Permits
978
1000
900
Electric Permits
732
1000
800
Plumbing Permits
1225
1200
1000
Total Permit/License /Fee Revenue
$3,260,040
$2,273,768
$2,197,104
Median days to complete residential 20 20 20
plan review
Median days to complete 60 60 60
commercial plan review
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Median days to complete residential 20 20 20
plan review
Median days to complete 60 60 60
commercial plan review
Standard Inspections (i.e. framing) 13,269 17,000 15,000
Re- Inspections 1,638 3,000 3,000
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
Standard Inspections (i.e. framing) 13,269 17,000 15,000
Re- Inspections 1,638 3,000 3,000
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$629,218
$809,558
$841,043
Supplies
2,549
4,115
5,378
Utility Services
4,461
5,000
9,720
Operations Support
1,781
2,219
2,400
Staff Support
19,254
29,961
41,261
Professional Services
260,540
70,000
70,000
Operating Equipment
5,391
1,085
600
Capital Outlay
0
53,000
29,000
Total
$923,193
$974,938
$999,402
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget increases 2.5% from the FY 2018 -19 year end estimate.
Higher personnel and staff support costs from being fully staffed are offset by lower
capital outlay.
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EXPENDITURES
INSPECTIONS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: rXKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
258 - 533500 Vehicle Fuel
258 - 511110
Regular
401,722
258 - 511120
Overtime
10,023
258 - 511180
LTD
1,141
258 - 511210
Longevity
8,647
258 - 511230
Certification Allowance
0
258- 511310
FICA - Employer
31,066
258 - 511350
TMRS- Employer
67,477
258- 511410
Health - Employer
57,542
258 - 511500
Workers' Compensation
1.248
TOTAL Personnel
Services
578,866
Supplies
95,683
64,366
258 - 521000
Operating Supplies
1,118
258 - 521100
Office Supplies
1,675
258 - 521300
Motor Vehicle Supplies
44
258 - 521600
Equip Maint Supplies
0
TOTAL Supplies
841,043
2,836
Citv Support Services
Utility Services
496,158
258 - 533500 Vehicle Fuel
3,747
TOTAL Utility Services
3,747
Operations Support
11,997
258 - 534200 Printing & Binding
1,845
TOTAL Operations Support
1,845
Staff Support
1,838
258 - 535100 Uniforms
4,821
258 - 535300 Memberships
219
258 - 535400 Publications
536
258 - 535500 Training /Travel Staff
9,665
258- 535510 Meeting Expenses
1,829
258 - 535600 Professional Certification
993
TOTAL Staff Support
18,063
City Assistance
420,670
496,158
471,871
592,935
567,480
27,467
19,400
11,997
18,000
17,460
1,300
1,538
1,136
1,838
1,759
7,295
8,911
8,668
8,670
13,952
0
291
136
196
291
33,516
39,382
36,126
47,415
45,805
73,523
83,165
79,578
99,261
95,683
64,366
79,562
62,228
74,772
97,084
11081
1,347
1.342
1,342
1,529
629,218
729,754
673,081
844,429
841,043
1,056
1,375
1,047
1,375
1,614
1,399
1,627
947
2,000
2,400
72
240
63
240
864
22
500
73
500
500
2,549
3,742
2,130
4,115
5,378
4,461
5,000
4,518
6,000
9,720
4,461
5,000
4,518
6,000
9,720
1,781
2.219
11190
2,219
2,400
1,781
2,219
1,190
2,219
2,400
4,857
6,250
3,279
6,250
8,690
259
735
155
745
745
1,589
1,458
768
2,298
2,298
9,942
16,140
11,789
15,300
23,341
666
3,336
377
3,336
2,100
1,941
2.042
1,833
2,032
4,087
19,254
29,961
18,201
29,961
41,261
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EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: rXKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
258 - 541300 Other Consl /Prof Services
206,558
TOTAL Professional Services
206,558
Maintenance Services
Rental /Leasing
Operating Equipment
258 - 571000 Furniture & Fixtures
0
258 - 571200 Vehicles &Access. LESS $5,000
0
TOTAL Operating Equipment
0
Capital Outlay
258 - 581200 Vehicles & Access. Over $5,00
0
TOTAL Capital Outlay
0
TOTAL INSPECTIONS
260,540 70,000 57,045 70,000 70,000
260,540 70,000 57,045 70,000 70,000
5,391 903 530 903 600
0 0 555 555 0
5,391 903 1,085 1,458 600
0 54.000 53,007 53,470 29,000
0 54,000 53,007 53,470 29,000
811,916 923,193
86 of 253
895,579 810,258 1,011,652 999,402
DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well-designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for providing
street maintenance services. Chipping service is provided as requested by the
residents. The Street Division assists other departments as needed.
GOALS AND OBJECTIVES
• Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
• Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
• Emphasize safety to our employees to reduce preventable accidents.
• Provide traffic counts and speed information on specific streets as
requested.
• Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
87 of 253
I all :30[s] LiiT0]:l t► W11:7aaK`
Lej
RfA
STREETS
2017 -18
2018 -19
2019 -20
Public Works Manager Streets/Drainage
1
1
1
Street Supervisor
1
1
1
Foreman
1
1
1
Street Worker II
5
5
6
Street Worker 1
6
6
8
TOTAL POSITIONS
14
14
17
PERFORMANCE INDICATORS
Street Sweeping hours
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Street Sweeping hours
1,300
1,766
1,900
Number of signs produced
443
475
500
Quantity of asphalt purchased (tons)
335
232
250
Special projects (Hours)
993
380
400
Street centerline miles
163
163
164
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
88 of 253
115,000 106,560
48 55
3,370 4,192
M t
4,238
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
88 of 253
115,000 106,560
48 55
3,370 4,192
M t
4,238
I all :30[s] LiiT0]:l t► W IINaaK`
Effectiveness
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Hours spent on roadway maintenance 2,900 3,000 3,200
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$773,404
$757,164
$877,796
Supplies
80,858
113,350
102,450
Utility Services
173,057
185,000
176,000
Staff Support
10,496
18,350
18,620
Professional Services
18,193
15,000
15,000
Maintenance Services
70,181
273,700
285,500
Rental /Leasing
3,201
5,150
6,000
Operating Equipment
6,662
4,850
9,800
Capital Outlay
94,153
228,685
31,000
Total
$1,230,206
$1,601,249
$1,522,166
la :• R 11 •►_ :i I ey—Al i_
The FY 2019 -20 Budget will decrease 4.9% from the FY 2018 -19 year end
estimate. Personnel will increase 15.9% with the addition of a Street Worker II and
2 Street Worker I positions to help keep up regular maintenance on the City's ever
growing street miles. This increase is offset from the FY 2018 -19 year end estimate
due to fewer vehicles and equipment being purchased in the FY 2019 -20 Capital
Outlay category.
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C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
PUBLIC ENVIRONMENT
EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 - - - - --
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
STREETS
Personnel
Services
359 - 533200 Electric Utility Service
359 - 511110
Regular
478,528
507,802
520,366
418,029
512,262
570,015
359 - 511120
Overtime
6,592
5,124
6,305
5,322
5,649
6,305
359 - 511180
LTD
1,406
1,601
1,613
1,101
1,588
1,767
359 - 511210
Longevity
13,796
15,381
16,724
16,729
16,927
17,138
359 - 511230
Certification Allowance
2,112
2,389
2,037
1,789
2,210
2,910
359- 511310
FICA - Employer
38,208
40,314
41,328
33,475
41,084
45,206
359 - 511350
TMRS- Employer
80,366
85,636
87,783
71,375
86,008
95,097
359- 511410
Health - Employer
90,556
101,200
108,056
62,768
75,412
121,404
359 - 511500
Workers' Compensation
18,844
13,958
16,085
16.024
16,024
17.954
TOTAL Personnel
Services
730,408
773,404
800,297
626,612
757,164
877,796
Supplies
359 - 521000
Operating Supplies
3,444
2,342
3,750
2,515
3,750
3,750
359 - 521050
Operating Supplies- Street Sig
30,324
19,967
20,000
12,416
20,000
20,000
359 - 521055
Operating Supplies- StreetMain
56,576
56,259
86,200
51,184
86,200
75,000
359 - 521100
Office Supplies
233
295
400
224
400
400
359- 521200
Medical /Chem Supplies
470
1,000
1,500
386
1,500
1,500
359 - 521300
Motor Veh. Supplies
1,820
995
1,800
1,232
1,500
1,800
TOTAL Supplies
92,868
80,858
113,650
67,957
113,350
102,450
Citv Support Services
Utility Services
359 - 533200 Electric Utility Service
131,119
135,545
140,000
104,617
140,000
140,000
359 - 533210 Utilities - Poles
0
0
4,500
4,440
4,500
0
359 - 533410 Water Utility Service
630
559
1,200
403
500
0
359 - 533500 Vehicle Fuel
35,674
36,954
36,000
30,112
40,000
36,000
TOTAL Utility Services
167,423
173,057
181,700
139,572
185,000
176,000
Operations Support
Staff Support
359 - 535100
Uniforms
9,474
8,351
13,500
11,919
13,500
12,000
359 - 535200
Awards
0
0
100
0
100
0
359 - 535300
Memberships
0
0
150
149
150
0
359 - 535500
Training /Travel
1,399
1,423
3,500
3,023
3,200
4,000
359 - 535510
Meeting Expenses
536
495
1,000
696
1,000
1,200
359- 535600
Professional Certification
177
227
400
161
400
1,420
TOTAL Staff
Support
11,586
10,496
18,650
15,948
18,350
18,620
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101 - GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
City Assistance
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: W
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
359 - 541310 Contractual Services 71,705
TOTAL Professional Services 71,705
Maintenance Services
359- 551400 Minor & Other Equip Maint ( 267)
359- 551600 Outsourced Street Maintenance 40,361
TOTAL Maintenance Services 40,094
Debt Service
Renta1ZLea2ina
4,850
359 - 561100 Rental - Equipment
2,763
359 - 561200 Lease /Purchase Payments
0
TOTAL Rental /Leasing
2,763
Operating Equipment
0
359 - 571000 Furniture & Fixtures
254
359 - 571200 Vehicles & Access under $5,00
1,178
359 - 571750 Street Crossing Minor Imprvmn
9,184
359 - 571800 Equipment under $5,000
1,516
TOTAL Operating Equipment
12,133
Capital Outlay
50
359 - 581200 Vehicles & Access. Over $5,00
27,884
359 - 581750 Street Crossing Improvements
84,034
359 - 581800 Equipment Over $5,000
23,890
TOTAL Capital Outlay
135,808
18,193 15.000 6,345 15,000 15,000
18,193 15,000 6,345 15,000 15,000
0 500 0 500 500
70,181 273,200 646 273,200 285,000
70,181 273,700 646 273,700 285,500
3,201
4,850
4,590
4,850
6,000
0
0
0
300
0
3,201
4,850
4,590
5,150
6,000
300
300
0
300
300
1,166
50
0
50
5,000
0
0
0
0
0
5,196
4,500
4,268
4,500
4,500
6,662
4,850
4,268
4,850
9,800
7,475
156,698
156,398
156,698
31,000
25,818
0
0
0
0
60,860
72.587
37,050
71,987
0
94,153
229,285
193,448
228,685
31,000
TOTAL STREETS 1,264,787 1,230,206 1,641,982 1,059,386 1,601,249 1,522,166
TOTAL PUBLIC ENVIRONMENT 1,264,787 1,230,206 1,641,982 1,059,386 1,601,249 1,522,166
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DEPARTMENT: 460 PARKS, RECREATION AND
COMMUNITY SERVICES
FUND: 101 GENERAL FUND
1114711:AdLTi1 :4011d ]**] N IaI Eel LN
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 400 acres of park land, to include
the maintenance of municipal facilities, creek ways, swimming pools, graffiti
removal, park irrigation systems, trails, restrooms, pavilions, open space,
playground equipment, benches, picnic tables, lighting, mowing contracts
oversight, campus formal bed maintenance contracts, and oversight of athletic field
maintenance by sports associations (Buffalo Valley Youth Association and Schertz
Youth Soccer Alliance). It conducts community -wide tree planting and
beautification programs. Acquires, designs, constructs, and renovates existing and
additional park land and facilities. It provides citizen input and communication
venues utilizing the Parks and Recreation Advisory Board, community surveys,
and community meetings. It plans and implements over 50 special events,
recreation programs, and parades. The Director of Parks, Recreation, and
Community Services oversees the budgets for Parks, Swimming Pools, Tree
Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the
Director oversees and manages the contracts with the YMCA of Greater San
Antonio for the staffing and programming of the Recreation Center, the Schertz
Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell
Park and Wendy Swan Memorial Park.
GOALS AND OBJECTIVES
• Continue to develop a system of parks, open space, recreational facilities,
and leisure services that will meet the needs of an expanding community.
• Implement the on -going Parks and Open Space Master Plan
recommendations and priorities to keep pace with the needs of an
expanding community.
• Continue the development of trails and greenbelts to improve connectivity
among parks, neighborhoods, churches, schools, public facilities, and
municipal buildings.
• Provide recreational and leisure opportunities to City of Schertz residents
of all ages through the provision of high quality parks and recreational
facilities, swimming pools, and senior center.
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1Wo .1 (.`M.7"a arll Moran crug ILVAM01IM-1aan[il�f.`�
• Continue to expand our internal, recreation services program through our
Music & Movies in the Park series, restructuring of our established special
events, and introduction of more adult- oriented sports opportunities.
• Continue to expand our nature park educational opportunities through more
organized, structured site tours and programming accomplished through
partnerships with the Friends of Crescent Bend Nature Park, members of
the local birding community, and the local school district (SCUCISD).
ORGANIZATIONAL CHART
PARKS, RECREATION & COMMUNITY SERVICES
2017 -18
2018 -19
2019 -20
Director of Parks, Recreation & Community Services
1
1
1
Senior Administrative Assistant
1
1
1
Parks Manager
1
1
1
Park Maintenance Crew Leader
1
1
1
Park Worker 1
4
4
5
Park Worker I, Part Time
1
1
1
Seasonal Park Workers
1
1
1
Events Manager
0
1
1
Events Specialist
0
1
1
TOTAL POSITIONS
1 101
12
13
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IWo .1 (.`M.7" aW.'rll Moran crug ILVAM01IM-1aan[il�f.`�
PERFORMANCE INDICATORS
Total Acres of Park Land Managed
2017 -18
2018 -19
2019 -20
Workload /Outputs
Actual
Estimate
Budget
Total Acres of Park Land Managed
394.35 401.11
401.11
Total Acres of City Campuses Managed
48.68
48.68
Total Acres of Land Managed Per FTE
78.87 89.96
89.96
Total Miles of Trails Managed
25
25
Routine Park Maintenance Hours
12,694
234,500
Special Events, Programs & Parades
50
50
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Volunteer Service
Hours of Athletic Association Service
164.97 119.40
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Volunteer Service
Hours of Athletic Association Service
164.97 119.40
119.40
49 70.02
70.02
800
1,000
1,200 1,200
1,200
Cost Benefit for Athletic Association Field
Maintenance $550,000
Cost Benefit for Volunteer Hours $19,142
Special Events Attendance
Youth Sports Registrations (BVYA &
SYSA)
:11
$550,000
$12,000
30,000
0 Me
Budget
2016 -17
2017 -18
2018 -19
Effectiveness
Actual
Estimate
Budget
Cost Benefit for Athletic Association Field
Maintenance $550,000
Cost Benefit for Volunteer Hours $19,142
Special Events Attendance
Youth Sports Registrations (BVYA &
SYSA)
:11
$550,000
$12,000
30,000
0 Me
Budget
2017 -18
2018 -19
2019 -20
Supplies
Actual
Estimate
Budget
Personnel
$458,475
$550,325
$656,169
Supplies
71,788
76,331
98,850
City Support Services
10,437
18,000
114,500
Utility Services
256,028
234,500
244,500
Operations Support
999
1,847
1,000
Staff Support
8,200
15,290
19,670
Professional Services
115,892
139,500
137,500
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I Wo -.1 EM a" a W.'v I Moran cruguy ILVA M01 I M-1 a an to
Maintenance Services
13,718
65,479
26,500
Rental/Leasing
29,494
5,947
5,000
Operating Equipment
24,067
72,571
65,250
Capital Outlay
70,408
349,901
185,000
Total
$1,059,50
$1,529,691
$1,553,939
5
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019-20 Budget will increase 1.6% from the FY 2018-19 year end
estimate. This increase is from the addition of $22,500 in Supplies for Landscaping
supplies. Also included in this increase is the transfer of event expenses from
Special Events.
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
PARKS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
41,419
30,716
24,115
34,250
34,250
460- 521100 Office Supplies
460- 511110
Regular
328,886
301,260
444,258
320,980
401,011
433,691
460- 511120
Overtime
15,523
16,047
14,793
15,330
17,800
14,793
460- 511180
LTD
955
885
1,341
797
1,243
1,326
460 - 511210
Longevity
12,901
6,669
8,514
8,917
9,832
4,022
460- 511230
Certification Allowance
3,208
2,908
14,550
3,139
3,791
6,984
460- 511310
FICA - Employer
25,886
24,030
36,862
25,468
33,081
35,142
460 - 511350
TMRS- Employer
56,401
52,016
75,873
55,811
69,254
72,479
460- 511410
Health - Employer
47,722
51,281
73,714
45,997
55,806
83,806
460 - 511500
Workers' Compensation
4,965
3,379
4,060
4.045
4,045
3,926
TOTAL Personnel
Services
496,446
458,475
673,965
480,483
595,863
656,169
Supplies
460 - 521000 Operating Supplies
32,785
41,419
30,716
24,115
34,250
34,250
460- 521100 Office Supplies
362
430
1,000
1,269
1,500
1,000
460- 521200 Medical /Chem Supplies
1,717
2,502
2,600
951
2,500
2,600
460 - 521300 Motor Vehicle Supplies
0
256
6
6
6
500
460 - 521310 Landscaping Supplies -Parks
0
21,397
13,500
13,446
15,000
25,500
460 - 521315 Landscaping Supplies- Campus
0
943
19,500
15,069
20,000
30,500
460- 521400 Plumbing Supplies
4,070
4,221
4,000
2,120
4,000
4,000
460- 521610 Building Maintenance Supplies
0
619
575
575
575
500
TOTAL Supplies
38,934
71,788
71,897
57,550
77,831
98,850
City Support Services
460- 532601 Holidazzle
0
0
0
0
0
16,500
460 - 532604 4th of July Jubilee
0
0
0
0
0
26,000
460- 532607 National Night Out
0
0
0
0
0
500
460 - 532619 Schertz Sweetheart
0
0
0
0
0
20,000
460- 532620 Sweetheart Scholarships
0
0
0
0
0
4,000
460- 532626 Other Events
0
0
0
0
0
37,500
460- 532800 Special Events
12,005
10,437
10.000
15,137
19,000
10,000
TOTAL City Support Services
12,005
10,437
10,000
15,137
19,000
114,500
Utility Services
460 - 533100 Gas Utility Service
692
0
0
0
0
0
460- 533200 Electric Utility Service
80,465
73,034
76,000
47,538
76,000
76,000
460 - 533310 Telephone /Cell Phones
75
28
0
0
0
0
460- 533410 Water Utility Service
155,319
171,163
136,000
108,208
150,000
160,000
460- 533500 Vehicle Fuel
10,482
11,804
8,500
7,515
10,500
8,500
TOTAL Utility Services
247,033
256,028
220,500
163,261
236,500
244,500
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101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operations Support
460 - 534100 Advertising 1,673
TOTAL Operations Support 1,673
Staff Support
460- 535100 Uniforms 5,760
460 - 535300 Memberships 441
460- 535500 Training /Travel 4,151
460- 535510 Meeting Expenses 0
TOTAL Staff Support 10,351
Citv Assistance
999
1,847
1,847
1,847
1,000
999
1,847
1,847
1,847
1,000
3,853
6,165
6,297
6,750
7,195
201
1,934
2,015
2,015
1,625
3,830
5,800
5,890
5,890
10,000
316
996
885
996
850
8,200
14,895
15,087
15,651
19,670
Professional Services
460- 541300 Other Consl /Prof Services
1,420
1,646
6,000
7,896
8,000
6,000
460 - 541310 Contract Services
88,810
114,246
131,500
93,794
131,500
131,500
TOTAL Professional Services
90,230
115,892
137,500
101,690
139,500
137,500
Maintenance Services
460 - 551100 Building Maintenance
250
1,078
479
479
479
2,500
460 - 551400 Minor & Other Equip Maint
2,080
5,418
5,000
4,336
5,000
5,000
460- 551600 Street Maintenance Materials
0
0
50,000
0
50,000
10,000
460- 551618 Veteran's Memorial Maint.
189
2,316
17,000
761
5,000
4,000
460 - 551710 Landscaping
14,833
4,906
5.000
2,700
6,000
5,000
TOTAL Maintenance Services
17,352
13,718
77,479
8,275
66,479
26,500
Rental /Leasing
460 - 561100 Rental - Equipment
1,069
2,321
5,947
5,399
15,000
5,000
460- 561200 Lease Payments - Principal
36,230
27,172
0
0
0
0
TOTAL Rental /Leasing
37,299
29,494
5,947
5,399
15,000
5,000
Operating Equipment
460- 571000 Furniture & Fixtures
0
2,574
2,500
783
2,500
250
460 - 571600 Donation- Expense
0
13,970
0
0
0
0
460 - 571700 Improvements under $5,000
0
0
50,000
44,147
70,026
50,000
460 - 571800 Equipment under $5,000
19,024
7,523
19,850
20,071
20,539
15,000
TOTAL Operating Equipment
19,024
24,067
72,350
65,001
93,065
65,250
Capital Outlay
460- 581200 Vehicles & Access. Over $5,00
0
0
128,000
133,974
133,974
0
460- 581700 Improvements Over $5,000
0
0
151,150
119,142
151,150
140,000
460 - 581800 Equipment Over $5,000
0
70,408
44,777
10,112
44,777
45,000
TOTAL Capital Outlay
0
70,408
323,927
263,228
329,901
185,000
TOTAL PARKS
970,348
1,059,505
1,610,307
1,176,957
1,590,637
1,553,939
97 of 253
DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of these
facilities. Provide contractual oversight of the management, programming, and
maintenance of the Schertz Aquatics Center. Provide citizen input and
communication venues utilizing the Parks and Recreation Advisory Board,
surveys, and community meetings.
GOALS AND OBJECTIVES
• Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
• Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
• Incorporate management oversight of the Schertz Aquatics Center in order
to expand the availability of recreational and health/well-being programming
and provide year-round access to same.
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'1•
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Revenue per year Outdoor Pools
2017 -18
2018 -19
2019 -20
Workload/Outputs
Actual
Estimate
Budget
Revenue per year Outdoor Pools
26,073
27,322
29,000
Days open per year Outdoor Pools
62
67
67
In -House Pool Renovation Hours
0
0
0
Daily Admissions Wendy Swan Pool
3,934
4,024
4,424
Daily Attendees Wendy Swan Pool
2,684
2,775
2,775
Daily Admissions Pickrell Pool
21,357
18,753
19,800
Daily Attendees Pickrell Pool
12,419
10,486
11,452
Season Pool Pass Sales
4,480
4,424
4,800
Daily Attendees Schertz Aquatics Center
58,128
78,000
80,000
Cost per resident for Pool Operations 19.45* 17.30* 14.25*
*Cost per resident with the new Schertz
Aquatics Center
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2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Cost per resident for Pool Operations 19.45* 17.30* 14.25*
*Cost per resident with the new Schertz
Aquatics Center
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'1•
Supplies
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Supplies
$20,490
25,500
25,500
Utility Services
27,835
28,000
16,500
Professional Services
0
2,993
0
Maintenance Services
529,217
517,912
527,878
Operating Equipment
1,032
2,125
0
Total
$5781573
$576,530
$569,878
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will decrease 1.2% from the FY 2018 -19 year end
estimate due to the decrease in utility services, professional services, operating
equipment. This decrease was offset by an increase in Contract Maintenance to
update the value to actual costs incurred by the YMCA.
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
SWIM POOL
Personnel Services
Supplies
463- 521000 Operating Supplies
6,827
3,850
4,500
2,163
4,500
4,500
463 - 521200 Chem /Med /Lab Supplies
18,553
16,070
18,000
8,608
18,000
18,000
463- 521600 Equip Maint Supplies
434
570
3.000
40
3,000
3,000
TOTAL Supplies
25,814
20,490
25,500
10,811
25,500
25,500
City Support Services
Utility Services
463 - 533200 Electric Utility Service
8,810
11,354
10,000
12,160
16,000
10,000
463- 533410 Water Utility Service
16,090
16,481
6.500
9,773
12,000
6,500
TOTAL Utility Services
24,900
27,835
16,500
21,933
28,000
16,500
Operations Support
Staff Support
Professional Services
463 - 541300 Other Consl /Prof Services
3,633
0
2,993
2,993
2,993
0
TOTAL Professional Services
3,633
0
2,993
2,993
2,993
0
Maintenance Services
463- 551400 Minor & Other Equip Maint
9,393
14,143
7,008
10,411
10,411
10,000
463 - 551700 Contract Maintenance
539,877
515,073
587,878
305,679
507,501
517,878
463- 551710 Landscaping
25,439
0
0
0
0
0
TOTAL Maintenance Services
574,709
529,217
594,886
316,090
517,912
527,878
Rental /Leasing
Operating Equipment
463 - 571000 Furniture & Fixtures
0
1,032
0
2,125
2,125
0
TOTAL Operating Equipment
0
1,032
0
2,125
2,125
0
Capital Outlay
TOTAL SWIM POOL 629,056 578,573 639,878 353,952 576,530 569,878
101 of 253
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, Event Facilities provides a place where
customers can gather for social or cultural activities, as well as a centrally located
venue for businesses and other organizations to hold meetings, training, and /or
other specialized events. This department handles all aspects of event rental, and
in cooperation with other department's plans, coordinates and executes each
event from start to finish (initial deposit to event feedback).
GOALS AND OBJECTIVES
• Promotes community involvement by attracting public events such as
fundraisers, tradeshows /conventions, and performing arts events.
• Promotes high quality of life for residents and other customers by providing
an affordable, friendly, and safe gathering place for special events.
• Promotes relationships with surrounding cities, organizations, and citizens
by offering audio /video capabilities and attractive, flexible and diverse use
of venue space through upgrades in technology and building improvements.
ORGANIZATIONAL CHART
102 of 253
EVENT FACILITIES
2017-18
2018-19 2019-20
Civic and Community Centers Coordinator
1
1 1
Event Attendant
3
3 2
P/T Event Attendant
1
1 2
LTOTAL POSITIONS -------------------------------------------------
L--__5
5_] ------ T�
PERFORMANCE INDICATORS
Number of events booked
Number of events cancelled
Number of facility tours
1,133 1,100 1,100
75 45 40
300 433 400
�
2017-18
2018-19
2019-20
Workload/Output �
Actual
Estimate
� Budget
Number of events booked
Number of events cancelled
Number of facility tours
1,133 1,100 1,100
75 45 40
300 433 400
�
2017-18
2018 -19
2019-20
Efficiency
Actual
� Estimate
� Budget
Revenue
Comp'd Value
103 of 253
285,881 292,541 288,000
24,776 29,630 27,000
13 25 19
Tradeshowslconventions
Customer satisfaction Rating 95% 100% 100%
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
13 25 19
Tradeshowslconventions
Customer satisfaction Rating 95% 100% 100%
Personnel Services
2017 -18
2018 -19
1 2019 -20
Budget
Actual
I Estimate
I Budget
Personnel Services
$48,371
$252,474
$279,034
Supplies
3,766
3,659
6,150
Utility Services
44,852
46,650
46,650
Operations Support
15,735
16,500
12,358
Staff Support
542
4,935
5,325
Maintenance Services
0
0
13,000
Operating Equipment
12,172
29,500
32,500
Total
$125,438
$353,718
$395,017
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will increase 11.7% from the FY 2018 -19 year end
estimate due to the cleaning contract for the Civic Center not being executed until
FY 2019 -20. Also included in the increase is the purchase of replacement office
equipment.
104 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
EVENT FACILITIES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
146,291
464- 511110
Regular
37,444
464- 511120
Overtime
353
464- 511180
LTD
113
464 - 511210
Longevity
313
464- 511310
FICA - Employer
2,901
464- 511350
TMRS- Employer
6,135
464 - 511410
Health - Employer
5,531
464- 511500
Workers' Compensation
65
TOTAL Personnel
Services
52,855
Supplies
38,591
13,537
464- 521000
Operating Supplies
851
464 - 521050
Ancillary Products
2,300
464- 521100
Office Supplies
201
TOTAL Supplies
250,118
3,352
Utility Services
4,700
1,624
464 - 533100
Gas Utility Service
789
464- 533200
Electric Utility Service
39,010
464- 533330
Telephone /Internet
2,329
464- 533410
Water Utility Service
4,988
TOTAL Utility
Services
47,116
Operations
Support
804
464 - 534100
Advertising
4,752
464- 534200
Printing & Binding
198
464 - 534550
Business Meetings /Networking
0
464- 534800
Temporary Empl. Services
0
TOTAL Operations
Support
4,949
Staff Support
4,656
5,800
464 - 535100
Uniforms
0
464- 535300
Memberships
297
464- 535500
Training /Travel
982
464- 535510
Meeting Expenses
72
TOTAL Staff
Support
1,351
Professional Services
33,609
197,507
146,291
180,244
193,177
76
9,600
2,764
5,000
5,000
94
557
327
559
478
10
3,361
2,805
2,805
3,668
2,578
15,945
11,423
14,386
15,430
5,433
33,955
24,531
30,116
32,231
6,523
38,591
13,537
16,755
28,803
47
254
253
253
247
48,371
299,770
201,931
250,118
279,034
3,351
4,700
1,624
2,500
5,000
65
450
0
450
450
351
700
489
709
700
3,766
5,850
2,113
3,659
6,150
804
850
516
850
850
36,939
45,000
23,081
40,000
40,000
1,302
0
0
0
0
5,807
5.500
4,656
5,800
5,800
44,852
51,350
28,253
46,650
46,650
4,320
2,080
1,908
2,000
5,100
29
3,000
968
1,000
2,150
15
500
431
500
108
11,371
10,000
6.634
10,000
5,000
15,735
15,580
9,941
13,500
12,358
45
1,910
776
1,000
2,000
190
275
201
275
275
307
2,750
1,558
2,750
3,050
0
200
0
0
0
542
5,135
2,535
4,025
5,325
105 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XNX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
464 - 551800 Other Maintenance Agreements
0
0
10,000
0
0
13,000
TOTAL Maintenance Services
0
0
10,000
0
0
13,000
Rental /Leasing
Operating Equipment
464- 571000 Furniture and Fixtures < $500
5,544
941
6,920
4,221
6,906
2,500
464- 571500 Operating Equipment <$5,000
2,121
10,199
21,000
13,932
21,000
20,000
464 - 571550 Capital Recovery Equipment
0
1,032
10.000
0
7,500
10,000
TOTAL Operating Equipment
7,665
12,172
37,920
18,153
35,406
32,500
Capital Outlay
TOTAL EVENT FACILITIES 117,289 125,438 425,605 262,926 353,358 395,017
106 of 253
00 a W I Mh;,m
The Schertz Public Library:
• Supports life-long learning, literacy and recreation bv developing and maintaining
a wide variety of library nn@teho|e in print, audiovisual and digital fnnn@[a for users
of all ages;
• Encourages the love ofreading and learning by providing story time and special
event programs for intonta, children and &euna, as well aa winter and aunorner
reading programs;
• Enriches the lives of adults by providing instructional and m8CnR@U0n@|
programming in high-interest areas such as Internet usage, computer software, e-
readers and other personal digital devices, health and fitness, financial planning,
crafts, and book clubs;
• Provides public access to technology including computers, the Internet, wi-fi and
printers, aa well aatuonline employment, business and educational resources;
• Provides answers and information k} telephone, email, online chat, and in-person
queries;
~
Provides meeting and study space b] individuals and community groups;
*
Provides oomnnnunhn outreach for unduragrvud local residents through special
programs, and
* Actively cooperates and interacts with other libraries inthe region to share ideas
and atov current in library pn8CUD8S. The library participates in CTL8. Inc.
(Connecting Texas Libraries Statewide), a non-profit corporation that sponsors
continuing education programs for library staff and encourages library usage and
support byTexas residents. The library's primary service area includes the City of
8ohgrtz. the City of Selma, the City ofCibu|o and Guadalupe County.
2019-20 GOALS
0 Continue improving the collection and acceptable item e-bo-cuatomar ratio hv
adding titles in a variety of formats. Focus will continue to be on collections with
high turnover rates, e.g.. E\gatae||era. DV[)o. graphic novels, beginning readers,
*
Continue systematic review and update of policies and procedures relating to
circulation and collection development with an eye toward improving our
1O7ofr53
customers' ability todO business with USand to ensure we provide excellent
customer-focused service.
• Complete adult fiction collection weeding; continue other weeding projects
according k]schedule.
• Add scheduled quarterly staff development days i0 the Library's training
program.
• Participate in more OUtFg@Ch events in community including large City events
such aaHo|idazz|e.
• Develop 8n ESL program (need for this type Of program has been identified
through the ESL series presented inFY19)
• Identify and recruit more community members to present programs on specialty
topics.
2018-19 HIGHLIGHTS AND ACCOMPLISHMENTS
Received Texas Municipal Library Directors 2018 Achievement in Excellence Award for
dHrOOOStraUDg CODSiSL8Ot BXCe|l8OC8 and OULSt8OdiDg COOthbUUOOS to public library
services within our community. SChertz Public Library was one of only 51 public |ib[@heS
in Texas to receive this award.
*
Added approximately 8,000 new and r8p|8C8nl8nt items to |ibr8n/S nhvniC8|
collections and withdrew more than 5.000 doted, wom, lost and damaged items
from library's phvykze| COkeCtk]nS.
* Completed transition b} new web page platform and re-designed |ibrarvVVeb
,_"-.
*
Implemented KGnOpy streaming film service.
*
Completed implementation of credit card payment option for customers at library
printer and Dn web page.
* Completed scheduled 2019 equipment upgrades; installed large format video
monitor to display iOfU[Dl8bOD OD library events and pnDg[@rD[DiOg.
*
Youth Services implemented new monthly Free Play and Art Exploration programs
for younger children, 8 weekly Discovery program for students, and B monthly
Teen Advisory Board program
*
Adult Services implemented new adult "Bring Your Own Craft" program.
Outreach and Partnerships
Continue to partner with the Texas State Library to provide service as a
Texas Talking Books Program Demo Library.
1U8ofrB
I�IC37_ \ \�il
• Worked closely with the Schertz Library Foundation to plan and offer the 41
annual mini golf fundraising event.
• Partnered with SCUC school librarians to offer SCUC Day at the Library
events and author visit by Tim Tingle during summer reading program.
• Youth Services Librarian presented session on youth graphic novels as a
member of the Maverick Committee at Texas Library Association annual
conference.
• Partnered with Schertz and Cibolo businesses during library's winter reading
club "Reading Safari" program to encourage reading in non - traditional places.
• Partnered with SCORE to present business skills workshops.
• Youth Services — monthly visits to 1 st Baptist Preschool; 10 -12 visits to
various SCUCISD campuses for literacy events; partnered with YMCA to
provide monthly "Story & Swim" program and fall "Dunkin Pumpkin" event at
the Natatorium; hosted several field trips to library by SCUCISD classes and
1 st Baptist Preschool; participated in Read Across America event at Primrose
School of Schertz.
Adult Services /Virtual Services -- monthly technology help sessions at Schertz
Senior Center; presented a Work Skills Readiness workshop at ESC 20 Work
Fair; partnered with Wellmed for a series of health and life planning programs
for seniors; Summer Reading program for Senior Center; several outreach
programs on electronic resources to counselors and teachers at SCUCISD
schools; placed a rotating children's book collection at the Legacy at Forest
Ridge Retirement Community for the use by the residents in the memory care
unit; participated in City's "Moving on Main" event.
• Developed a marketing plan with the City's Public Affairs department to more
effectively market library resources and programs to the community.
109 of 253
I�IC37_ \ \�il
LIBRARY
2017 -18
2018 -19
2019 -20
Library Director
1
1
1
Adult Services Librarian
1
1
1
Youth Services Librarian
1
1
1
Virtual Services Librarian
1
1
1
Library Assistant
2
2
2
Library Clerk II
3
3
3
Part -time Circulation Clerk (20 hours)
6
6
6
Part -time Circulation Clerk (10 hours)
2
2
2
Part -time Processing Clerk 20 hours
1
1
1
Part -time Children's Programming Clerk (20 hours)
1
1
1
Part -time Library Page (10 hours)
2
2
2
Part -time Shelving Clerk (20 hours)
0
0
0
Temp Part -time Library Clerk (Unfunded)
1
1
1
TOTAL POSITIONS
22
22
22
PERFORMANCE INDICATORS
Service population*
Total Staffing FTE
Circulation Staffing FTE
Total Operating Budget
Total Materials Collection
Registered Borrowers
Materials Budget
*determined by Texas State Library
110 of 253
102,379
2017 -18
2018 -19
2019 -20
Input
Actual
Estimate
Budget
Service population*
Total Staffing FTE
Circulation Staffing FTE
Total Operating Budget
Total Materials Collection
Registered Borrowers
Materials Budget
*determined by Texas State Library
110 of 253
102,379
105,629
109,000
14.0
14.0
14.0
8.5
8.5
8.5
945,948
993,274
973,000
110,266
114,000
117,000
30,806
32,000
32,000
104,667
125,000
109,000
I�IC317_ \ \�il
Circulation per Capita
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Circulation per Capita
4.05
3.93
3.81
Library Visits per Capita
2.53
2.41
2.34
Program Attendance per Capita
.17
.15
.15
Collection Turnover Rate
3.76
3.64
3.55
Total Circulation
414,790
415,000
415,000
Total Library Visits
258,695
255,000
255,000
Total Program Attendance
16,945
16,000
16,000
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
9.24 9.40 8.93
2.28 2.39 2.34
48,799 48,824 48,824
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
9.24 9.40 8.93
2.28 2.39 2.34
48,799 48,824 48,824
Percentage of Service Population With
Library Cards
2016 -17
2017 -18
2019 -20
Effectiveness
Actual
Estimate
Budget
Percentage of Service Population With
Library Cards
30.09%
30.29%
29.36%
Materials Expenditures per Capita
$1.02
$1.18
$1.00
Materials Expenditures as a Percentage of
60,938
56,000
57,500
Operating Budget (striving for 15 %)
11.06%
12.58%
11.20%
Items per Capita (striving to meet 1.53 items
4,742
5,697
12,520
per capita standard)
1.08
1.08
1.07
Personnel Services4,742
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel Services4,742
$748,527
$825,121
$782,955
Supplies
13,842
15,500
15,000
Utility Services
60,938
56,000
57,500
Operations Support
4,062
3,650
5,350
Staff Support
4,742
5,697
12,520
Professional Services
2,318
2,364
2,411
Maintenance Services
0
0
0
Operating Equipment
111,519
132,500
150,000
Total
$1,025,73
$945,948
$1,040,832
6
111 of 253
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 budget will decrease 1.5% from the FY 2018 -19 year end estimate.
Additional library materials will be purchased to keep up the materials per service
population figure so the library can stay accredited. Staff expects to work more efficiently
next year and reduce the overall number of hours worked to be closer in line with stated
schedules which will reduce overtime.
112 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
CULTURAL
EXPENDITURES
LIBRARY
Personnel Services
665- 511110 Regular
665- 511120 Overtime
665 - 511180 LTD
665 - 511210 Longevity
665 - 511230 Certification Allowance
665- 511310 FICA - Employer
665 - 511350 TMRS- Employer
665 - 511410 Health - Employer
665 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
665 - 521000 Operating Supplies
665 - 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
665 - 533100 Gas Utility Service
665 - 533200 Electric Utility Service
665 - 533410 Water Utility Service
TOTAL Utility Services
Operations Support
665 - 534000 Postage
665 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
665 - 535100 Uniforms
665 - 535200 Awards
665 - 535300 Memberships
665- 535500 Training /Travel
665 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
665 - 541365 Courier /Delivery Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
524,468
536,336
536,238
474,023
592,338
548,668
832
886
1,067
617
1,067
1,067
1,151
1,280
1,234
896
1,836
1,266
9,997
10,024
13,483
11,410
11,410
15,036
1,200
1,200
582
1,016
1,256
582
39,457
40,410
42,149
35,465
43,364
43,215
81,894
84,199
84,601
74,751
97,062
85,965
68,436
73,611
70,229
63,256
76,120
86,468
760
582
671
668
668
688
728,195
748,527
750,254
662,103
825,121
782,955
10,781
11,158
12,000
8,858
12,000
12,000
2,460
2,684
3.500
1.834
3,500
3,000
13,241
13,842
15,500
10,692
15,500
15,000
1,167
2,148
2,500
2,241
3,000
2,500
37,819
46,147
45,000
28,901
45,000
45,000
7,991
12,644
81000
6,254
81000
10,000
46,977
60,938
55,500
37,396
56,000
57,500
1,500
2,392
3,000
1,866
3,000
3,000
0
1,670
650
0
650
2,350
1,500
4,062
3,650
1,866
3,650
5,350
286
28
400
353
400
400
96
171
253
138
250
300
1,444
1,202
1,247
1,247
1,247
1,520
3,482
3,250
3,500
2,230
3,500
10,000
211
91
300
132
300
300
5,520
4,742
5,700
4,100
5,697
------ - - - - --
12,520
2,252
2,318
2.300
2,364
2,364
2,411
2,252
2,318
2,300
2,364
2,364
2,411
113 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XKX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
Operating Equipment
665- 571000 Furniture & Fixtures < $5,000
0
0
0
0
0
1,000
665- 571400 Library Materials
104,308
104,667
125,000
101,060
125,000
139,000
665 - 571600 Donation - Expense
2,493
6,853
10.000
6.778
7,500
10,000
TOTAL Operating Equipment
106,800
111,519
135,000
107,839
132,500
150,000
Capital Outlay
TOTAL LIBRARY 904,485 945,948 967,904 826,360 1,040,832 1,025,736
TOTAL CULTURAL 904,485 945,948 967,904 826,360 1,040,832 1,025,736
114 of 253
DEPARTMENT: POLICE
DIVISION: 762 ANIMAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Animal Services Officers respond to calls for service in an area of approximately
32 square miles. They are responsible for the enforcement of State laws and City
ordinances regarding care and treatment of animals, along with ensuring public
health and safety through disease and population control. Schertz Animal Services
also provides daily care for animals housed at the Schertz Animal Adoption Center,
which includes the daily cleaning and disinfecting of all animal cages and kennels,
feeding and providing medications and / or treatment.
GOALS AND OBJECTIVES
• To educate the community in public safety and humane issues regarding
animals.
• To enforce the City ordinances and State laws pertaining to animal care
and treatment.
• To assist the public in resolving animal issues.
• To rp otect the safety, health and welfare of the citizens and animals of this
community.
• To rp event the spread of animal illnesses and zoonotic diseases.
• To improve the co- existence of animals and humans.
• To strengthen the relationship with volunteers.
• To provide a Texas Department of State Health Services approved
quarantine facility for control and eradication of rabies.
115 of 253
11,110 11 "y 111,11111111101 a W, FA [a
[S] ZtefAl 0 111
ALIML
WTITZVI
ANIMAL SERVICES
2017-18
2018-19
2019-20
Part-time Animal Kennel Technician
2,
2
2
TOTAL POSITIONS
1 81
81
10
11Oofo53
►_1011 a /_\rf.`1a M, ,V /[i11I►y
Animal Services Intake
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Animal Services Intake
926
1,111
1,200
Animals Returned to Owner
220
221
225
Animal Adoptions
310
354
375
Animals Transferred Out
277
188
200
Wildlife Release
2
113
115
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$284,728
$331,701
$407,558
Supplies
36,941
35,988
40,020
City Support Services
792
2,250
3,500
Utility Services
53,198
64,221
56,217
Operations Support
442
730
1,000
Staff Support
6,344
11,932
15,561
City Assistance
19,118
14,994
36,000
Professional Services
20,871
27,269
5,090
Maintenance Services
16,696
2,006
7,900
Operating Equipment
24,327
3,728
3,156
Capital Outlay
64,912
0
93,980
Total
$528,277
$494,819
$669,982
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will increase 35.4% from the FY 2018 -19 year end
estimates due to the increase in personnel costs from the addition of 2 full time
Animal Shelter Technicians and purchase of a replacement Animal Service Officer
vehicle.
117 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
HEALTH
EXPENDITURES
ANIMAL SERVICES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
762- 511110 Regular
199,973
187,676
215,458
163,488
202,633
242,632
762 - 511120 Overtime
9,664
7,560
9,700
26,422
30,375
38,800
762 - 511180 LTD
523
493
599
389
628
730
762 - 511210 Longevity
4,136
2,514
1,010
1,435
1,435
1,264
762 - 511220 Clothing Allowance
3,392
1,703
0
0
0
0
762- 511230 Certification Allowance
1,850
1,500
3,153
1,325
1,586
3,089
762 - 511310 FICA - Employer
16,244
14,733
17,541
14,343
18,056
21,800
762- 511350 TMRS- Employer
34,582
32,164
37,042
31,356
37,800
45,538
762 - 511410 Health - Employer
31,217
35,695
40,821
30,533
37,832
50,816
762 - 511500 Workers' Compensation
3,224
2,392
2,515
2.505
2,505
2,889
TOTAL Personnel Services
304,804
286,430
327,839
271,796
332,850
407,558
Supplies
762- 521000 Operating Supplies
18,187
15,440
17,794
15,996
20,500
17,910
762 - 521100 Office Supplies
1,565
426
206
79
1,014
2,000
762 - 521200 Medical /Chem Supplies
15,256
21,076
18,000
13,795
18,000
18,725
762- 521300 Motor Veh. Supplies
9
0
380
93
285
1,385
TOTAL Supplies
35,016
36,941
36,380
29,962
39,799
40,020
City Support Services
762 - 532800 Promotional Events
2,112
792
3.500
864
2,250
3,500
TOTAL City Support Services
2,112
792
3,500
864
2,250
3,500
Utility Services
762-533200 Electric Utility Service
19,624
21,091
22,000
13,799
21,826
21,996
762 - 533410 Water Utility Service
33,940
21,690
14,000
25,887
34,481
25,008
762 - 533500 Vehicle Fuel
6,653
10,417
8,000
5,545.
7,914
9,213
TOTAL Utility Services
60,217
53,198
44,000
45,231
64,221
56,217
Operations Support
762 - 534200 Printing & Binding
712
442
1,000
230
730
1,000
TOTAL Operations Support
712
442
1,000
230
730
1,000
Staff Support
762- 535100 Uniforms
2,151
3,361
7,000
3,931
6,692
7,611
762 - 535200 Awards
0
0
0
0
0
250
762- 535210 Employee Recognition - Morale
0
0
0
0
0
1,200
762- 535300 Memberships
0
0
250
0
0
0
762 - 535500 Training /Travel
4,608
2,757
6,000
2,578
4,990
6,000
762- 535510 Meeting Expenses
106
226
500
29
250
500
TOTAL Staff Support
6,864
6,344
13,750
6,537
11,932
15,561
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101 - GENERAL FUND
HEALTH
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
15,000
762 - 537100 Medical Services
15,538
762 - 537105 TNR Program
100
TOTAL City Assistance
15,638
Professional Services
1,760
762 - 541300 Other Consl /Prof Services
0
762- 541310 Contrct Svc- BlueBonnet- Cremat
515
762- 541700 Microchip Service
2,060
762 - 541702 Spay & Neuter
19,031
TOTAL Professional Services
21,606
Fund Charaes /Transfers
Maintenance Services
15,000
762 - 551100 Building Maintenance
10,404
762 - 551400 Minor & Other Equip Maint
0
762 - 551700 Abatement
0
762 - 551810 Maintenance Agr. - Radios
1,760
TOTAL Maintenance Services
12,164
Rental /Leasing
25,000
Operating Equipment
0
762 - 571000 Furniture & Fixtures
1,930
762 - 571200 Vehicles & Access. Less $5,00
0
762 - 571500 Equipment
3,892
762 - 571600 Donation - Expense
3,100
762 - 571700 Improvements under $5,000
0
762 - 571800 Equipment Under $5,000
0
TOTAL Operating Equipment
8,922
Capital Outlay
20.000
762 - 581200 Vehicles & Access. Over $5,00
59,735
762 - 581800 Equipment Over $5,000
27,870
TOTAL Capital Outlay
87,605
TOTAL ANIMAL SERVICES
18,863
15,000
13,280
25,000
36,000
255
0
0
0
0
19,118
15,000
13,280
25,000
36,000
0
1,920
960
1,920
0
637
1,197
1,197
1,197
800
2,036
5,000
4,951
5,000
4,290
18,107
20.000
15.060
20,000
0
20,781
28,117
22,168
28,117
5,090
14,286
172
85
86
0
0
500
0
0
500
330
2,397
0
0
5,000
2,080
2.000
1,440
1,920
2.400
16,696
5,069
1,525
2,006
7,900
0
0
0
0
1,000
250
0
0
0
500
1,505
5,000
1,333
3,728
1,656
20,889
0
0
0
0
174
511
510
510
0
1,509
0
0
0
0
24,327
5,511
1,844
4,238
3,156
64,912 0 0 0 68,000
0 20.103 0 0 25,980
64,912 20,103 0 0 93,980
555,661 529,980 500,269 393,437 511,143 669,981
119 of 253
DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
securing the City's information assets. These assets form the foundation upon
which many of the City's core operations depend. Therefore, this foundation must
be reliable, resilient and responsive. To meet these expectations, the department
focuses daily on customer service, education and planning.
INFORMATION TECHNOLOGY
2017 -18
2018 -19
2019 -20
Director
1
1
1
Administrative Assistant
1
1
1
Senior Systems Administrator
1
1
1
Senior Computer Support Engineer
1
1
1
Customer Services Technician II
1
1
1
Customer Services Technician 1
1
1
1
Desk Technician
1
1
1
-Help
Public Safety Administrator
0
1
1
TOTAL POSITIONS
7
8
8
120 of 253
1101 IN] INS My0MONNxea011111 �zti•
Average Monthly Work Orders
2017 -18
2018 -19
2019 -20
Workload
Actual
Estimate
Budget
Average Monthly Work Orders
267
294
299
Completed
Actual
Estimate
Budget
Average Monthly Hours to Complete
455
437
465
Work Orders
9%
9%
4
Total Projects
45
42
38
Average Monthly Project Hours
100
351
320
Total Emails Received
1,189,652
1,346,375
1,500,000
Total Sent Good Email
438,907
466,180
500,000
Number of Devices Managed
2,528
2,604
2,700
Number of Communication Equipment
818
853
860
Managed
$1,838,909
$2,626,020
$2,455,137
Number of Servers Managed
56
66
66
% Work Orders Completed 0 -1 Day
% Work Orders Completed 2 -3 Days
• Work Orders Completed 4 -6 Days
• Work Orders Completed 7 -10 Days
%Work Orders Completed >11 Days
Average Number of Days to Work
Orders
69%
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
% Work Orders Completed 0 -1 Day
% Work Orders Completed 2 -3 Days
• Work Orders Completed 4 -6 Days
• Work Orders Completed 7 -10 Days
%Work Orders Completed >11 Days
Average Number of Days to Work
Orders
69%
66%
67%
10%
11%
10%
7%
9%
8%
5%
5%
5%
10%
9%
9%
4
3
3
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$553,840
$667,266
$646,859
Supplies
7,173
6,340
6,300
City Support Services
683,465
859,014
936,861
Utility Services
199,530
228,066
267,846
Staff Support
32,834
43,400
53,070
Professional Services
7,065
246,102
190,424
Maintenance Services
12,028
14,500
15,500
Rental /Leasing
0
0
0
Operating Equipment
262,589
530,535
282,707
Capital Outlay
80,384
30,797
55,570
Total
$1,838,909
$2,626,020
$2,455,137
PROGRAM JUSTIFICATION AND ANALYSIS
121 of 253
1101 IM 1004 My 0 MONN Nice as 1011111
The Information Technology FY 2019 -20 Budget decrease 6.5% from the FY 2018-
19 year end estimates. Included in FY 2019 -20 is the remaining costs of setting up
the new permit software of $190,424 plus the cost of the phone system emergency
location module. These costs were offset by the purchase of the new phone
system that was implemented in FY 2018 -19 that is has dropped off in the FY
2019 -20 budget.
122 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: r'XXX
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 - - - - --
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
INFORMATION TECHNOLOGY
Personnel Services
853 - 511110 Regular
322,319
362,580
424,428
380,395
463,991
437,979
853 - 511120 Overtime
36,460
43,509
31,189
30,469
39,779
31,189
853 - 511180 LTD
609
918
1,316
858
1,438
1,358
853 - 511210 Longevity
2,470
3,352
3,618
4,373
4,373
4,800
853 - 511310 FICA - Employer
27,000
30,421
35,123
30,409
38,873
36,261
853- 511350 TMRS- Employer
57,809
66,095
74,172
66,977
81,379
75,744
853 - 511410 Health - Employer
36,036
46,554
56,257
46,484
54,419
58,969
853- 511500 Workers' Compensation
524
411
540
538
538
559
TOTAL Personnel Services
483,227
553,840
626,643
560,502
684,790
646,859
Supplies
853 - 521100 Office Supplies
1,183
1,564
2,000
1,531
2,000
2,000
853 - 521300 Motor Vehicle Supplies
0
9
840
0
840
800
853 - 521600 Equip Maint Supplies
5,499
5,600
6,300
2.961
3,500
3,500
TOTAL Supplies
6,681
7,173
9,140
4,492
6,340
6,300
City Support Services
853 - 532300 Computer Consulting
11,546
30,132
4,400
920
4,400
15,000
853 - 532355 Software Maint -City Wide
217,353
285,385
364,396
241,821
364,996
413,006
853 - 532360 Software Maint -Dept Specific
310,568
350,282
534,668
218,401
473,168
438,840
853 - 532400 Computer Fees & Licenses
16,142
17,667
16.565
9.152
16,450
70,015
TOTAL City Support Services
555,609
683,465
920,029
470,293
859,014
936,861
Utility Services
853-533300 Telephone /Land Line
48,987
40,865
52,375
29,575
45,000
56,975
853 - 533310 Telephone /Cell Phones
51,124
47,437
54,740
31,266
54,000
57,834
853 - 533320 Telephone /Air Cards
38,904
39,867
48,716
29,916
48,716
56,700
853 - 533330 Telephone /Internet
60,340
70,511
78,437
51,454
79,500
94,837
853- 533500 Vehicle Fuel
534
851
1,500
516
850
1,500
TOTAL Utility Services
199,889
199,530
235,768
142,726
228,066
267,846
Operations Support
Staff Support
853 - 535100 Uniforms
716
750
1,520
841
1,512
1,200
853 - 535300 Memberships
815
865
1,250
839
1,250
1,250
853 - 535500 Training /Travel
28,301
31,219
40.830
33.555
41,150
50,620
TOTAL Staff Support
29,832
32,834
43,600
35,235
43,912
53,070
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9 -05 -2019 09:39 AM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: rX9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
853 - 541300 Other Consl /Prof Services 0
853 - 541800 IT Services -Web Design /Maint 0
TOTAL Professional Services 0
Fund Charaes /Transfers
Maintenance Services
14,500
853 - 551300 Computer Maintenance
14,412
853 - 551800 Other Maintenance Agreements
1,902
TOTAL Maintenance Services
16,314
Rental /Leasing
0
853 - 561200 Lease /Purchase Payments
33,457
TOTAL Rental /Leasing
33,457
Operating Equipment
0
853 - 571000 Furniture & Fixtures
570
853 - 571300 Computer & Periphe. < $5000
174,536
853- 571401 Communication Equip LESS $500
43,267
853 - 571800 Equipment under $5,000
1,361
TOTAL Operating Equipment
219,734
Capital Outlay
0
853 - 581200 Vehicles & Access. > $5000
0
853 - 581300 Computer & Periphe. > $5000
0
853 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
0
1,320 464,954 203,664 233,137 190,424
5,745 12,965 3.500 12,965 0
7,065 477,919 207,164 246,102 190,424
12,028
14,500
8,361
14,500
15,500
0
0
0
0
0
12,028
14,500
8,361
14,500
15,500
0
0
0
0
0
0
0
0
0
0
2,499
400
0
400
500
248,918
241,260
178,822
241,260
237,042
11,172
188,000
88,188
288,875
45,165
0
0
0
3,132
0
262,589
429,660
267,010
533,667
282,707
0 28,000 25,460 25,502 0
80,384 5,500 5,367 5,500 28,070
0 0 0 0 27,500
80,384 33,500 30,827 31,002 55,570
TOTAL INFORMATION TECHNOLOGY 1,544,743 1,838,909 2,790,759 1,726,613 2,647,393 2,455,137
124 of 253
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Human Resources Department provides services and support in the areas of
recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, and policy administration.
•G L► 1 e •
• Deliver HR services, programs, and communications that add value for our
prospective employees and current employees.
• Compete for top talent with effective recruitment strategies and an efficient
recruitment processes.
• Improve employee retention by leading efforts for adoption of strategies
which promote a diverse workforce and create a great work climate.
• Support the talent development of our employees through professional and
career development.
• Administer HR policy and programs effectively and efficiently, while
maintaining internal customer satisfaction and meeting budget constraints.
• Ensure our compensation and performance management processes are
designed and executed to align and maximize our people's performance
with the goals of the organization.
125 of 253
I to] ► r_1.■:ll W,Tell)"
HUMAN RESOURCES
2017 -18
2018 -19
2019 -20
Director
1
1
1
HR Manger
1
1
1
Senior Generalist
1
1
1
Generalist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
51
51
5
126 of 253
I to] ► r_1.■:ll W,Tell)"
Total No. of Employees (Avg.)
2017 -18
2018 -19
2019 -20
Workload/Output Measures
Actual
Estimate
Budget
Total No. of Employees (Avg.)
385
400
400
# Full Time Employees (Avg.)
350
375
375
Job Announcements Posted
99
102
115
# Applications received
2,600
2,800
2900
# Full Time Positions Filled
104
110
110
# Part Time Positions Filled
32
35
35
# Total Turnover
118
105
105
# Full Time Turnover
93
80
80
# Part Time Turnover
25
25
25
# Retirements
14
12
12
# FMLA Claims
75
75
75
# General Training Courses
14
15
18
# of tuition reimbursements
13
15
15
Budget
2017 -18
2018 -19
2019 -20
Supplies
Actual
Estimate
Budget
Personnel
$403,949
$438,150
$425,928
Supplies
823
700
4,146
Human Services
61,427
70,100
139,000
City Support Services
204
0
0
Utility Services
494
0
0
Operations Support
8,339
5,560
9,000
Staff Support
11,073
32,142
38,150
City Assistance
10,775
14,100
10,000
Professional Services
9,162
54,600
12,600
Operating Equipment
613
1,927
350
Total
$506,860
$617,279
$639,174
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will increase 3.5% from the FY 2018 -19 year end estimate
due to the lower then expected unemployment claims in FY 2018 -19 and the
addition of broker services which was previously included in premiums paid by
each department. Now broker services will be billed separately and will be located
in the human resources budget. This increase is offset by the removal of the Class
& Comp Study that was funded in FY 2018 -19 but not in FY 2019 -20.
127 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: r'XKX
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 - - - - --
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
HUMAN RESOURCES
Personnel Services
866 - 511110 Regular
225,228
282,257
288,386
253,505
316,791
289,120
866 - 511120 Overtime
39
1,584
340
1,752
6,345
340
866 - 511180 LTD
616
892
894
641
982
896
866 - 511210 Longevity
4,746
3,959
5,558
4,607
4,794
6,218
866- 511310 FICA - Employer
16,116
21,295
22,500
19,446
25,087
22,605
866 - 511350 TMRS- Employer
34,881
46,331
47,515
42,078
52,518
47,220
866 - 511410 Health - Employer
27,890
34,301
38,906
22,473
27,827
39,157
866 - 511500 Workers' Compensation
524
378
536
534
534
372
866 - 511600 Unemployment Compensation
22,624
12,951
20,000 (
1,696)
3,272
20,000
TOTAL Personnel Services
332,663
403,949
424,635
343,340
438,150
425,928
Supplies
866 - 521000 Operating Supplies
0
0
0
0
0
3,446
866- 521100 Office Supplies
926
823
700
606
700
700
TOTAL Supplies
926
823
700
606
700
4,146
Human Services
866 - 531100 Pre- employment Check
4,037
5,071
4,000
3,418
4,500
4,000
866 - 531150 Interview Expenses
2,432
2,569
3,000
0
500
3,000
866- 531160 COBRA FSA /HSA Adm Services
0
0
0
2,098
3,100
4,500
866 - 531170 Broker Services
0
0
0
0
0
75,000
866 - 531200 Medical Co -pay
2,625
1,950
3,000
761
2,000
3,000
866 - 531300 Employee Assistance
21,533
19,915
23,000
20,049
23,000
8,000
866 - 531400 Tuition Reimbursement
6,067
9,217
15,000
13,341
15,000
15,000
866 - 531500 Employee Wellness Program
4,713
5,450
7,000
5,993
7,000
7,000
866 - 531600 Training Classes
11,418
17,255
17,500
7,290
15,000
19,500.
TOTAL Human Services
52,825
61,427
72,500
52,949
70,100
139,000
City Support Services
866- 532400 Computer Fees & Licenses
311
204
0
0
0
0
TOTAL City Support Services
311
204
0
0
0
0
Utility Services
866 - 533320 Telepohne /Air Card
0
494
0
0
0
0
TOTAL Utility Services
0
494
0
0
0
0
Operations Support
866 - 534000 Postage
60
0
0
59
60
0
866 - 534100 Advertising
5,642
2,964
3,700
1,804
3,500
6,000
866 - 534200 Printing & Binding
1,239
1,261
3,000
1,393
2,000
3,000
866 - 534800 Temporary Empl. Services
0
4,114
0
0
0
0
TOTAL Operations Support
6,941
8,339
6,700
3,255
5,560
9,000
128 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: rXKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Staff Support
500
866 - 535100 Uniforms
249
866 - 535210 Employee Recognition - Morale
5,679
866- 535300 Memberships
1,265
866- 535400 Publications
1,412
866 - 535500 Training /Travel
6,068
TOTAL Staff Support
14,672
City Assistance
450
866 - 537100 Medical Services
9,730
TOTAL City Assistance
9,730
Professional Services
5.000
866 - 541300 Other Consl /Prof Services
9,437
TOTAL Professional Services
9,437
Maintenance Services
Operating Equipment
866 - 571000 Furniture & Fixtures 1,198
866 - 571300 Computer & Periphe. < $5000 37
TOTAL Operating Equipment 1,235
TOTAL HUMAN RESOURCES
312
500
326
500
500
5,961
26,500
16,161
22,642
28,150
2,292
2,500
1,881
2,500
2,500
450
2,000
0
1,500
2,000
2,057
5.000
3,536
5,000
5,000.
11,073
36,500
21,904
32,142
38,150
10,775
12,000
9,975
14,100
10,000
10,775
12,000
9,975
14,100
10,000
9,162
132,35Q
5,492
54,600
12,600
9,162
132,350
5,492
54,600
12,600
613 353 280 280 350
0 1,647 0 1,647 0
613 2,000 280 1,927 350
428,739 506,860 687,385 437,803 617,279 639,174
129 of 253
DEPARTMENT: 868 FINANCE
FUND: 101 GENERAL FUND
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner, post
vendor payable check registers online, prepare 1099s, and prepare monthly bank
reconciliations and investments report. Maintain and process payroll for all city
employees and prepare W2s. Finance handles unclaimed property and their
subsequent disbursements to the individuals or the State. Maintain and safeguard
the City's investment portfolio. Manage debt service and fixed assets. Complete
the annual budget and facilitate annual audit and Comprehensive Annual Financial
Report. The Finance Director also oversees the Utility Billing and Municipal Court
Divisions.
GOALS AND OBJECTIVES
• Hire, train, and retain competent and caring employees.
• Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
• Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
• Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 31St consecutive year.
• Receive a Platinum Scorecard from the State Comptroller's Office for
leadership in financial transparency.
• Improve the 5 year budgeting and forecasting plan.
• Update long term debt service plan.
130 of 253
RYA
ACCOUNTING
2017 -18
2018 -19
2019 -20
Finance Director
1
1
1
Assistant Director
1
1
1
Staff Accountant
1
1
1
Financial Analyst
1
1
1
Accountant 1
1
1
1
Senior Payroll Specialist
1
0
0
Senior AP Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
81
7
1 7
131 of 253
12, ► _ •
Accounts payable checks
Number of Purchase Orders Processed
Payroll checks
5,877
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Bud et
Accounts payable checks
Number of Purchase Orders Processed
Payroll checks
5,877
5,066
5,900
8,111
8,200
8,300
9,490
9,675
9,865
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 33 34 35
Quarterly Financials completed within 30
days 2 2 4
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 33 34 35
Quarterly Financials completed within 30
days 2 2 4
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$523,522
$553,788
$559,958
Supplies
3,622
3,700
3,700
City Support Services
138
0
0
Operations Support
1,200
0
0
Staff Support
7,939
9,455
9,455
Professional Services
29,255
34,500
34,500
Operating Equipment
0
1,280
1,280
Total
$565,676
$602,723
$608,893
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will increase 1.0% from the FY 2018 -19 year end estimate
due to a higher personnel estimates caused by lower expected turnover.
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INTERNAL SERVICE
EXPENDITURES
FINANCE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
332,408
868- 511110
Regular
400,942
868- 511120
Overtime
1,852
868 - 511180
LTD
1,176
868 - 511210
Longevity
12,418
868 - 511230
Certification Allowance
1,827
868 - 511310
FICA - Employer
30,843
868 - 511350
TMRS- Employer
67,152
868- 511410
Health - Employer
48,074
868 - 511500
Workers' Compensation
670
TOTAL Personnel
Services
564,955
Supplies
Auditor /Accounting Service
0
868 - 521000
Operating Supplies
2,782
868 - 521100
Office Supplies
2,112
TOTAL Supplies
568
4,894
City Support
Services
468,821
868 - 532350
Software Maintenance
0
TOTAL City
Support Services
0
Utilitv Services
Operations
Support
332,408
868 - 534200
Printing & Binding
1,917
TOTAL Operations
Support
1,917
Staff Support
1,181
1,363
868 - 535100
Uniforms
256
868 - 535300
Memberships
1,224
868 - 535500
Training /Travel
3,914
868 - 535600
Professional Certification
75
TOTAL Staff
Support
5,469
Professional
Services
30,780
868- 541300
Other Consl /Prof Services
24,255
868 - 541400
Auditor /Accounting Service
0
868 - 541650
Investment Management Fee
0
TOTAL Professional
Services
24,255
369,450
392,793
332,408
412,903
391,824
909
2,134
2,519
2,776
1,067
1,181
1,363
845
1,280
1,215
10,314
11,332
11,310
11,310
9,457
2,200
873
489
549
291
28,446
34,715
25,715
32,707
30,780
61,740
73,310
56,025
68,470
64,296
48,803
56,272
38,943
47,902
60,522
480
570
568
568
506
523,522
573,362
468,821
578,465
559,958
2,365
3,575
1,356
1,600
2,700
1,257
2.195
1.956
2,195
11000
3,622
5,770
3,311
3,795
3,700
138
0
0
0
0
138
0
0
0
0
1,200
2,155
0
0
0
1,200
2,155
0
0
0
242
320
252
320
320
994
1,435
695
1,435
1,435
6,703
5,421
2,729
7,700
7,700
0
0
0
0
0
7,939
7,176
3,676
9,455
9,455
13,755
15,000
6,780
15,000
15,000
15,500
16,000
15,752
16,000
16,000
0
3.500
0
3,500
3,500
29,255
34,500
22,532
34,500
34,500
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101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XKX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
Rental /Leasing
Operating Equipment
868 - 571000 Furniture & Fixtures 2,857 0 1,519 395 979 395
868 - 571200 Office Equipment 112 0 1,000 165 885 885
TOTAL Operating Equipment 2,970 0 2,519 560 1,864 1,280
TOTAL FINANCE 604,458 565,676 625,482 498,900 628,079 608,893
134 of 253
DEPARTMENT: HUMAN RESOURCES
DIVISION: 872 PURCHASING & ASSET MANAGEMENT
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Purchasing and Asset Management Department is responsible for managing
the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk
Management, and Safety functions for the City.
Manages all bids, quotes, contracts and agreements, City purchases, warehouse
inventory, City property disposal, auctions, grants, and fleet vehicle registration
and titles.
The department is also responsible for the City Risk Management and Safety
program. Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation,
and workers compensation, monitors all safety aspects of City functions,
schedules employee safety training, evaluates loss runs to identify trends and
mitigate risk.
CTSTYWIM1 I, I eZe7 11 x01 k1rJ �
• Maintain the highest levels of ethical practices for all department functions.
• All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
• Procure quality goods and services for all City departments, from
appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
• Use supply contracts and co -ops in order to improve delivery time of
particular items and to take advantage of quantity discounts.
• Maintain a professional relationship with all City departments and vendors
insuring open communication.
• Maintain the City Purchasing Manual, combining State and Local
Purchasing Legislation.
• Program and oversee Purchasing training for employees to ensure
compliance with City Policy, State and Local Purchasing Legislation
• Manage, review, and track City contracts and agreements. Notify
departments when contracts are expiring.
135 of 253
I all M: VAI 10 Cox-SIVIAN .1 &11 IV 8 03 1100r_ e a ► OvIll a 9 1
• Manage procedures for Capital and Fixed asset inventory and
accountability, and conduct physical surveys of City property.
• Manage disposal and auction activities for surplus, excess, and damaged
City property.
• Manage insurance and Workers Compensation claims and
accident/incident reports with immediate response. Gather all information
for all incidents involving City property regardless of repair costs. Retain
claims, reports and litigation according to the Texas State Records
Retention Schedules.
• Program and oversee safety training for employees to minimize accidents
and incidents and mitigate risk. Develop and Maintain the City Safety Policy.
Is] :10-11 ► I IFIf-A I Is] ► F-Al WN 27-ATZTI
PURCHASING & ASSET MGMT.
2017-18
2018-19
2019-20
Purchasing Manager
1
1
1
Senior Purchasing Specialist
1
1
1-
Risk & Safety Specialist
1
1
1
TOTAL POSITIONS
31
3
136 of 253
I all M:FAI10Cox -SI IAN.1&11IV80 11100 we a► :a9 1
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Active Works Comp Claims
Accident and Injuries Investigated
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Fixed Asset Modifications
Certificates of Insurance Processed
MSDS /SDS Added
GovDeals Items Processed
19
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Active Works Comp Claims
Accident and Injuries Investigated
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Fixed Asset Modifications
Certificates of Insurance Processed
MSDS /SDS Added
GovDeals Items Processed
19
24
24
70
85
85
105
120
120
40
40
50
100
100
100
40
40
35
95
95
75
35
15
30
245
220
220
35
165
30
115
115
115
$230,539
Not
Not
99
Tracked
Tracked
30
250
50
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$196,032
$212,869
$214,433
Supplies
571
1,450
700
Utility Services
253
0
0
Operations Support
1,102
6,400
7,650
Staff Support
3,229
6,475
6,800
City Assistance
749
2,458
3,000
Operating Equipment
546
350
600
Capital Outlay
28,058
0
0
Total
$230,539
$230,002
$233,183
The FY 2019 -20 Budget will increase 1.4% from the FY 2018 -19 year end estimate
due to general operating cost increases.
137 of 253
9 -05 -2019 09:39 AM
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INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PURCHASING & ASSET MGT
Personnel Services
872 - 511110 Regular
134,753
143,307
152,242
133,669
165,898
156,297
872 - 511180 LTD
372
454
472
342
514
485
872 - 511210 Longevity
2,354
2,778
3,194
3,194
3,194
3,602
872 - 511310 FICA - Employer
9,794
10,766
11,884
10,422
12,936
12,224
872- 511350 TMRS- Employer
21,627
23,573
25,095
22,108
27,080
25,535
872- 511410 Health - Employer
12,360
14,981
17,366
10,414
12,498
16,088
872 - 511500 Workers' Compensation
219
173
196
195
195
202
TOTAL Personnel Services
181,479
196,032
210,449
180,345
222,315
214,433
Supplies
872 - 521000 Operating Supplies
346
397
1,100
1,059
1,100
350
872 - 521100 Office Supplies
3,711
174
350
251
350
350
872 - 521300 Motor Veh. Supplies
398
0
0
0
0
0
TOTAL Supplies
4,455
571
1,450
1,310
1,450
700
City Support Services
Utility Services
872- 533500 Vehicle Fuel
223
253
0
0
0
0
TOTAL Utility Services
223
253
0
0
0
0
Operations Support
872 - 534000 Postage
( 10)
24
50
0
50
50
872 - 534100 Advertising
0
1,049
7,300
5,066
6,300
6,000
872 - 534200 Printing & Binding
36
29
100
0
50
50
872- 534740 Business Memberships
0
0
0
0
0
1,550
TOTAL Operations Support
26
1,102
7,450
5,066
6,400
7,650
Staff Support
872- 535100 Uniforms
176
118
250
62
250
250
872 - 535300 Memberships
1,499
1,144
1,375
1,335
1,375
1,200
872 - 535500 Training /Travel
1,615
1,719
4,725
2,429
4,500
5,000
872 - 535510 Meeting Expenses
224
248
350
183
350
350
TOTAL Staff Support
3,513
3,229
6,700
4,008
6,475
6,800
City Assistance
872- 537100 Medical Services
1.711
749
3.000
1.844
2,458
3,000
TOTAL City Assistance
1,711
749
3,000
1,844
2,458
3,000
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101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
Rental /Leasing
Operating Equipment
872 - 571000 Furniture & Fixtures
451
546
350
0
350
600
TOTAL Operating Equipment
451
546
350
0
350
600
Capital Outlay
872-581200 Vehicles & Access. > $5,000
0
28,058
0
0
0
0
TOTAL Capital Outlay
0
28,058
0
0
0
0
TOTAL PURCHASING & ASSET MGT
191,858
230,539
229,399
192,572
239,448
233,183
139 of 253
DEPARTMENT: FLEET & FACILITY SERVICES
DIVISION: 877 FLEET SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Fleet Services provides maintenance, repair, upgrade and outfitting services for all
City owned vehicles and equipment totaling approximately 350 units . The list of
services include: all P.M. services, all fluid and filter changes, state inspections,
and tire services, troubleshooting, diagnosis, and repair of mechanical and
electrical systems. Fleet Services also provides motor pool services, vehicle and
equipment replacement schedules, spec'ing and standardization throughout the
fleet.
GOALS AND OBJECTIVES
• Maintain and repair vehicles and equipment to increase their lifespan.
• Optimize fleet availability by improving turn - around times.
• Develop and implement fleet utilization guidelines and procedures.
• Maintain and improve vehicle and equipment safety
ORGANIZATIONAL CHART
140 of 253
I a I a a NOVI 111.111011 00111,110[a
FLEET MAINTENANCE
2016-17
2017-18
2018-19
Director of Fleet & Facility Services
1
1
1
Administrative Assistant
0
1
1
Fleet Manager
0
0
1
Fleet Foreman
1
1
1
Mechanic 1
4
4
4
TOTAL POSITIONS
6
7
8
Work Orders:
-Police Department vehicles and equipment
-EMS vehicles and equipment
-Streets vehicles and equipment
-Administration vehicles
-Animal Control vehicles
-Facilities Services vehicles
-Fire vehicles and equipment
-Fleet Service vehicles
-I.T
-Inspection vehicles
-Marshal Service vehicles
-Parks vehicles and equipment
-Water & Sewer vehicles and equipment
-Utility Billing vehicles
-Drainage vehicles and equipment
-Economic Development vehicles
Engineering vehicles
-Purchasing vehicles
-Operations (non-asset specific)
-Motor Pool vehicles
Work Orders(in-house)
Work Orders(outside vendors)
Total Work Orders Issued
141 of 253
528
2017-18
2018-19
2019-20
Workload/Output
Actual
� Estimate
� Budget
Work Orders:
-Police Department vehicles and equipment
-EMS vehicles and equipment
-Streets vehicles and equipment
-Administration vehicles
-Animal Control vehicles
-Facilities Services vehicles
-Fire vehicles and equipment
-Fleet Service vehicles
-I.T
-Inspection vehicles
-Marshal Service vehicles
-Parks vehicles and equipment
-Water & Sewer vehicles and equipment
-Utility Billing vehicles
-Drainage vehicles and equipment
-Economic Development vehicles
Engineering vehicles
-Purchasing vehicles
-Operations (non-asset specific)
-Motor Pool vehicles
Work Orders(in-house)
Work Orders(outside vendors)
Total Work Orders Issued
141 of 253
528
570
705
378
378
465
248
170
265
13
13
16
31
39
47
76
83
102
222
180
221
132
65
80
6
12
15
32
35
43
36
0
0
180
89
109
343
198
243
24
37
45
288
141
194
3
3
4
15
18
22
3
1
0
0
17
21
95
138
170
2511
2012
2616
142
175
151
2653
2187
2767
IaIaaru /_1101110►I_1►[a
Hours Worked
Public Safety
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Budget
Hours Worked
Public Safety
2894
2711
3649
Public Works
2375
1566
2002
Administration Vehicles
34
24
44
Facilities Services Vehicles
169
174
222
Fleet Service Vehicles
354
102
130
I.T
8
19
24
Inspections vehicles
68
35
87
Parks vehicles and equipement
506
206
264
Economic Development vehicles
6
13
17
Engineering vehicles
20
50
64
Purchasing vehicles
11
2
2
Motor Pool vehicles
202
123
259
Fleet Operations
986
190
243
Total Hours Worked
7615
5215
7007
% of all vehicles and equipment issues
resolved without recall
97 94 96
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
% of all vehicles and equipment issues
resolved without recall
97 94 96
Personnel
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel
$279,42
$300,519
4
$461,299
Supplies
198,319
177,290
205,700
City Support Services
13,118
17,500
11,500
Utility Services
10,578
8,000
11,500
Operations Support
0
0
0
Staff Support
8,674
20,501
20,682
Maintenance Services
183,375
206,155
204,000
Operating Equipment
8,790
8,200
9,800
Capital Outlay
26,641
105,000
122,000
Total
$822,07
$1,046,48
$750,095
0
1
142 of 253
I a I a a 111111103 111,11101100111,110101111
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019-20 Budget will increase 27.3% from the FY 2018-19 year end
estimate due the additional personnel costs of the new Fleet Manager position as
well as the transfer of a facilities services technician position that was converted
into a Fleet Administrative Assistant.
143 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
FLEET SERVICE
Personnel Services
877 - 511110 Regular
877 - 511120 Overtime
877 - 511180 LTD
877 - 511210 Longevity
877- 511310 FICA - Employer
877- 511350 TMRS- Employer
877 - 511410 Health - Employer
877 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
877 - 521000 Operating Supplies
877 - 521005 Supplies - Inspection Sticker
877- 521100 Office Supplies
877 - 521200 Oil Lube Suppl, Chem Supplies
877 - 521300 Motor Veh. Supplies
877 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
877 - 532400 Computer Fees & Licenses
TOTAL City Support Services
Utility Services
877-533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
877 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
877- 535100 Uniforms
877- 535200 Awards
877- 535500 Training /Travel
877 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
237,656
206,834
218,412
153,632
192,017
319,223
3,911
5,214
4,850
9,780
12,000
6,790
684
647
755
386
592
990
1,424
2,693
2,796
1,598
1,598
2,834
18,550
16,368
19,200
12,557
15,730
25,150
39,100
34,638
40,545
26,656
32,929
52,536
35,409
31,767
40,521
20,925
26,090
50,110
3,396
2,359
2,802
2,791
2,791
3,666
340,129
300,519
329,881
228,326
283,747
461,299
3,993
3,690
5,250
3,257
5,250
12,000
2,102
2,219
2,800
2,151
2,600
2,900
300
631
800
799
800
800
15,098
17,938
17,440
14,190
17,440
18,500
143,187
172,565
164,740
136,664
160,000
170,000
1,029
1,276
1,500
190
1,200
1,500
165,709
198,319
192,530
157,252
187,290
205,700
3,649
13,118
16,500
15,887
17,500
11,500
3,649
13,118
16,500
15,887
17,500
11,500
8,393
10,578
81000
7,057
81000
11,500
8,393
10,578
8,000
7,057
8,000
11,500
60
0
0
0
0
0
60
0
0
0
0
0
4,681
5,406
7,500
6,087
7,500
7,500
0
0
100
51
51
100
4,469
2,772
12,332
8,676
12,200
12,332
196
497
750
170
750
750
9,347
8,674
20,682
14,983
20,501
20,682
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101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
City Assistance
Professional Services
Maintenance Servi
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 9$X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
877 - 551000 Outside Fleet Repair
148,962
877 - 551050 Outside Collision Repair
0
877- 551100 Building Maintenance
1,210
877- 551400 Minor & Other Equip Maint
4,927
877 - 551800 Other Maintenance Agreements
5,808
TOTAL Maintenance Services
160,906
Rental /Leasing
750
Operating Equipment
3,146
877 - 571500 Operating Equipment
7,758
TOTAL Operating Equipment
7,758
Capital Outlay
24,000
877 - 581200 Vehicles & Access. Over $5,00
0
877 - 581500 Equipment Over $5,000
0
TOTAL Capital Outlay
0
TOTAL FLEET SERVICE
125,203
162,405
116,411
220,000
145,000
43,130
7,595
8,752
12,000
35,000
650
750
415
750
0
3,146
5,000
1,128
5,000
0
11,246
24,000
4,977
10,000
24.000
183,375
199,750
131,684
247,750
204,000
8,790 10,842 6,657 8,200 91800
8,790 10,842 6,657 8,200 9,800
26,641 32,088 28,697 28,697 122,000
0 70,270 70,213 70,213 0
26,641 102,358 98,910 98,910 122,000
695,951 750,015 880,543 660,755 871,898 1,046,481
145 of 253
DEPARTMENT: FLEET & FACILITY SERVICES
DIVISION: 878 Facility Services
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Facility Services supports and maintains 25 facilities totaling 279,578 square feet
with a value of $33,377,765.00 consisting of carpet, tile floors, other flooring,
offices, storage areas, rest rooms, cells, meeting/training rooms. Provide function
set up for events such as City Council, Planning and Zoning, Board of Adjustment,
Library Board, Department meetings, Municipal Court, training seminars, exercise
classes, elections, Buffalo Valley Youth Association (BVYA) basketball, ground
breaking ceremonies and other special events. Provides custodial services, and
basic maintenance and upkeep of all City buildings including; City Hall,
Administration Building, Police, Fire, EMS, Community Center Central, Community
Center North, City Council Chambers, Civic Center, Public Library, Visitor Center
(Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility,
Animal Control, Aquatic Center, Fire/EMS station on I.H.35, Marion EMS station,
Records, Fire Station #3, and Facility Services building. In mid-year for FY 2015-
16 the General Services and Building Maintenance divisions were reunited and
moved under the Fleet and Facility Services Department.
GOALS AND OBJECTIVES
• Provide quality customer services in an effective and efficient manner.
• Promote and implement energy efficiency programs to reduce utility
consumption.
• Provide high-quality preventative maintenance to extend the life of facilities.
• Provide safe and clean facilities.
ORGANIZATION CHART
146 of 253
FACILITY SERVICES
FACILITY SERVICES
2017 -18
2018 -19
2019 -20
Facility Services Manager
1
1
1
Facility Services Supervisor
1
1
1
Facility Services Administrative
Assistant
1
1
1
Facilities Technician
6
3
3
HVAC Technician
0
1
1
Facilities Maint Foreman
1
1
1
Facilities Maint Worker 1
2
2
2
TOTAL POSITIONS
121
101
10
PERFORMANCE INDICATORS
Square footage maintained
Events set up
City Buildings Maintained
Completed work orders
I.D. Badges made (City /Strac/YMCA ect)
Internal Pest Control Services
Annual Hours worked @ Event Centers
147 of 253
250,202
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Square footage maintained
Events set up
City Buildings Maintained
Completed work orders
I.D. Badges made (City /Strac/YMCA ect)
Internal Pest Control Services
Annual Hours worked @ Event Centers
147 of 253
250,202
267,578
279,586
1,506
NIA
N/A
22
24
25
647
864
950
224
240
250
92
102
120
9,823
N/A
N/A
FACILITY SERVICES
Electrical Repairs
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Electrical Repairs
71
76
83
Plumbing Repairs
45
43
47
HVAC Repairs
106
121
134
Carpentry
38
87
95
Misc. / other
387
537
591
Personnel
2017 -18
1 2018 -19
2019 -20
Budget
Actual
I Estimate
Budget
Personnel
$763,096
676,467
654,146
Supplies
106,145
105,560
142,454
City Support Services
0
0
5,000
Utility Services
187,316
172,000
171,000
Operations Support
30,671
0
0
Staff Support
8,747
14,800
12,800
Professional Services
46,333
85,500
85,746
Maintenance Services
214,636
430,036
373,536
Rental Equipment
4,718
1,000
500
Operating Equipment
21,272
14,240
16,500
Capital Outlay
59,316
36,426
30,000
Total
$1,442,251
$1,536,029
$1,491,682
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will decrease 2.9% from the FY 2018 -19 year end
estimates due to the transfer of 1 facilities services technician position to the fleet
department to be converted to Administrative assistant. In addition, the decrease
is also due to lower costs for building maintenance.
148 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 - - - - --
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
BUILDING MAINTENANCE
Personnel Services
878 - 511110 Regular
514,838
490,969
450,870
364,596
464,322
420,105
878 - 511120 Overtime
35,094
21,522
19,012
16,055
20,000
19,012
878 - 511180 LTD
1,267
1,561
1,387
948
1,439
1,292
878 - 511210 Lonegevity
12,623
13,366
11,852
11,592
12,458
12,741
878 - 511230 Certification Allowance
1,800
1,708
1,329
1,016
1,404
1,302
878- 511310 FICA - Employer
35,375
38,290
37,224
28,427
38,123
34,880
878 - 511350 TMRS- Employer
77,549
85,148
78,608
63,525
79,810
72,861
878- 511410 Health - Employer
90,152
104,224
85,606
65,896
77,936
86,391
878 - 511500 Workman's Compensation
8,598
6,309
51881
5,859
5,859
5,562
TOTAL Personnel Services
777,294
763,096
691,769
557,912
701,351
654,146
Supplies
878 - 521000 Operating Supplies
99,947
89,414
86,760
68,675
86,760
124,554
878 - 521100 Office Supplies
712
1,277
2,300
1,700
2,300
2,000
878 - 521200 Medical /Chem Supplies
0
12,336
13,000
8,981
13,000
13,000
878 - 521300 Motor Vehicle Supplies
903
1,150
1,000
682
1,000
1,400
878 - 521600 Equip Maint Supplies
2,175
1,969
1,553
1,300
2,500
1,500
TOTAL Supplies
103,737
106,145
104,613
81,337
105,560
142,454
City Support Services
878- 532400 Computer Fees & Licenses
0
0
0
0
0
5,000
TOTAL City Support Services
0
0
0
0
0
5,000
Utility Services
878-533100 Gas Utility Service
2,288
3,705
4,500
5,226
6,000
5,000
878- 533200 Electric Utility Service
102,601
119,391
118,000
80,511
118,000
118,000
878 - 533410 Water Utility Service
36,549
55,667
40,000
29,653
40,000
40,000
878- 533500 Vehicle Fuel
7,858
8,553
8 000
5,548
8,000
81000
TOTAL Utility Services
149,296
187,316
170,500
120,938
172,000
171,000
Operations Support
878 - 534800 Temporary Empl. Services
0
30,671
0
0
0
0
TOTAL Operations Support
0
30,671
0
0
0
0
Staff Support
878 - 535100 Uniforms
7,302
6,161
7,500
3,079
6,500
5,000
878- 535200 Awards
102
0
500
255
500
300
878- 535300 Memberships
234
321
800
195
800
500
878 - 535500 Training /Travel
1,993
1,388
5,500
833
5,500
5,500
878- 535510 Meeting Expense
751
876
1,500
600
1,500
1,500
TOTAL Staff Support
10,381
8,747
15,800
4,961
14,800
12,800
149 of 253
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101 - GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: 99X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
878 - 541310 Contractual Services 0
TOTAL Professional Services 0
Maintenance Services
85,550
878 - 551100 Building Maintenance
296,295
878 - 551400 Minor & Other Equip Maint
4,432
878- 551800 Other Maintenance Agreements
33,223
TOTAL Maintenance Services
333,949
Rental /Leasing
391,500
878 - 561100 Rental- Equipment
2,211
TOTAL Rental /Leasing
2,211
Operating Equipment
3,883
878 - 571200 Vehicles & Access. Less $5,00
47
878 - 571600 Police /Fire /Medical Equipment
0
878- 571700 Improvement Under $5,000
0
878 - 571800 Equipment Less $5,000
2,416
TOTAL Operating Equipment
2,463
Capital Outlay
373,536
878 - 581200 Vehicles & Access. Over $5,00
25,826
878 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
25,826
46,333
85,550
67,552
85,500
85,746
46,333
85,550
67,552
85,500
85,746
176,366
391,500
284,500
391,500
340,000
6,318
5,947
3,883
5,000
0
31,951
25.036
14.113
25,036
33,536
214,636
422,483
302,496
421,536
373,536
4,718
1 000
400
11000
500
4,718
1,000
400
1,000
500
0
0
0
0
0
14,520
8,500
3,988
8,500
16,500
1,760
4,500
0
4,500
0
4,992
1.240
11000
1,240
0
21,272
14,240
4,988
14,240
16,500
59,316
26,000
26,012
26,012
30,000
0
10.464
10.426
10,426
0
59,316
36,464
36,438
36,438
30,000
TOTAL BUILDING MAINTENANCE 1,405,157 1,442,251 1,542,419 1,177,022 1,552,425 1,491,682
TOTAL INTERNAL SERVICE 4,870,908 5,334,250 6,755,987 4,693,664 6,556,522 6,474,550
150 of 253
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101 - GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: KKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PROJECTS
Professional Services
Fund Charges /Transfers
900 - 548404 Transfer Out - Capital Projec 0 0 0 0 0 4,000,000
TOTAL Fund Charges /Transfers 0 0 0 0 0 4,000,000
Maintenance Services
RentallLeasing
TOTAL PROJECTS 0 0 0 0 0 4,000,000
151 of 253
DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
111:41:7-11 A11Lyii:4i•1CIE7 *] N 12 11[CLl
The Senior Center is supported by contracting with the YMCA for programing and
a vendor to support the meal program. The Senior Center provides a social
environment for the local area seniors and a hot meal for them to enjoy.
The Patient Assistance program is an Interlocal Agreement between the City of
Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide
prescription medication free of charge or at a low cost to citizens of Schertz who
qualify for assistance under established guidelines. The Hospital agrees to
maintain a part -time intake and information office in Schertz. Prescriptions will be
filled and administered at the Hospital's Seguin facility. The City agrees to pay the
hospital an agreed upon amount under the yearly contract. The Hospital agrees
to provide written reports to the City and to provide the City with the complete
budget for the Hospital's drug program. This contract is for $5,000.
The City of Schertz also provides assistance to the Guadalupe Children's
Advocacy Center. The Center provides a warm, homelike environment for children
who visit to be interviewed about physical or sexual abuse. The Children's
Advocacy Center's primary emphasis is placed on the well -being of the child to
prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior
citizens.
Starting in 2016 -17 the City has entered into a support agreement with the Schertz
Housing Authority to provide assistance in their mission of helping those in need
find suitable living spaces.
City Assistance
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
City Assistance
$303,623
$317,666
$320,000
Operating Equipment
8,467
15,000
10,000
Total
$312,091
$332,666
$330,000
PROGRAM JUSTIFICATION & ANALYSIS
The FY 2019 -20 Budget will decrease .8% from the FY 2018 -19 year end estimate
due to a decrease in the donation expense for the senior center to match revenue
152 of 253
CITY ASSISTANCE
projections. This decrease is offset by an increase in the transportation assistance
program to match growth.
153 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: 99X
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
CITY'S ASSISTANCE
Utility Services
City Assistance
901- 537300 Patient Assistence
0
5,000
5,000
5,000
5,000
5,000
901 - 537400 Transportation Assistance
28,872
28,872
42,666
42,666
42,666
45,000
901 - 537500 Children's Advocacy Assistanc
5,000
5,000
5,000
0
5,000
5,000
901 - 537600 Schertz Housing Authority
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537700 Senior Citizens Program
259,292
259,751
260.000
174,422
260,000
260.000
TOTAL City Assistance
298,164
303,623
317,666
227,088
317,666
320,000
Operating Equipment
901 - 571600 Donation - Expense Sr. Center
0
8,467
15,000
11,316
15,000
10,000
TOTAL Operating Equipment
0
8,467
15,000
11,316
15,000
10,000
TOTAL CITY'S ASSISTANCE 298,164 312,091 332,666 238,403 332,666 330,000
154 of 253
DEPARTMENT: 910 COURT RESTRICTED FUNDS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted
on use. The court technology must only be spent to purchase new or replacement
devices to improve or maintain the efficiency of the Municipal Court. Approved
purchases are computers, servers where court files are stored and computerized
ticket writers. The court security fee can only be used to add or enhance security
measure to the court room for the safety of staff and citizens. Currently the security
fee will be used to offset a Deputy Marshal position which provides security for the
Court.
Operating Equipment
Total
$6,500 $22,433 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the
increase in court technology fee projections.
155 of 253
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Operating Equipment
Total
$6,500 $22,433 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2019 -20 Budget will increase $559.00 from the FY 2018 -19 to match the
increase in court technology fee projections.
155 of 253
9 -05 -2019 09:39 AM
101 - GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: 99X
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
COURT- RESTRICTED FUNDS
Fund Charges /Transfers
Operating Equipment
910- 571600 Court Technology Expenditure 357 6,500 45.000 0 22,433 22,992
TOTAL Operating Equipment 357 6,500 45,000 0 22,433 22,992
TOTAL COURT- RESTRICTED FUNDS
357 6,500 45,000
156 of 253
0 22,433 22,992
9 -05 -2019 09:39 AM
C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
101 - GENERAL FUND
AS OF:
JULY 31ST, 2019
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BUDGET
LIBRARY CAMPAIGN PROJECT
Supplies
Professional Services
TOTAL MISC & PROJECTS
298,521
318,591
377,666 238,403
355,099
4,352,992
TOTAL EXPENDITURES
28,017,534
30,011,261
34,131,651 25,988,004
33,634,355
39,225,602
157 of 253
1
DESCRIPTION
This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The
Interest & Sinking portion of the property taxes are directly deposited by the
County Tax Assessor's Office into this fund.
Budget
2017 -18
Actual
2018 -19
Estimate
2019 -20
Budget
Revenue
Taxes
$6,148,041
$6,384,000
$6,733,000
Fund Transfers
0
0
144,003
Miscellaneous
6,557,697
152,500
150,000
Total
$12,705,739
$6,536,500
$7,027,033
Expenses
Professional Service
$80,206
$49,530
$5,000
Debt Service
6,816,134
6,678,980
7,022,003
Payment to Refund Debt
6,159,623
0
0
Total
$13,055,963
$6,728,510
$7,027,003
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenues for FY 2019 -20 increase 7.5% from the FY 2018 -19
estimate with a $144,003 transferred from reserves for the year. This withdraw is
a planned transfer of excess reserves to reduce the tax rate.
Expenses: The FY 2019 -20 Budget will increase 4.4% from the FY 2018 -19 year
end estimate with the issuance of Certificates of Obligation, Series 2019.
158 of 253
9 -05 -2019 09:47 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
505 -TAX I &S AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
6,149,844
6,148,041
6,384,000
6,380,532
6,384,000
6,733,000
0
0
113,723
0
0
144,003
508,777
6,557,697
156,000
155,456
152,500,
150,000
6,658,621
12,705,739
6,653,723
6,535,988
6,536,500
7,027,003
6,520,116
13,055,963
6,653,723
6,727,658
6,728,510
7,027,003
6,520,116
13,055,963
6,653,723
6,727,658
6,728,510
7,027,003
6,520,116
13,055,963
6,653,723
6,727,658
6,728,510
7,027,003
138,505
( 350,224) (
0) (
191,670) (
192,010) (
0)
159 of 253
9 -05 -2019 09:47 AM
505 -TAX I &S
REVENUES
2016 -2017
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2017 -2018
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JULY 31ST, 2019
- - - - -- 2018 -2019 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
PROJECTED
YEAR END
PAGE: XXX
-------- 2019 -2020 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
Taxes
000 - 411900 Property Tax Revenue
6,149,844
6,148,041
6,384,000
6,380,532
6.384,000
6,733,000
TOTAL Taxes
6,149,844
6,148,041
6,384,000
6,380,532
6,384,000
6,733,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
113,723
0
0
144,003
TOTAL Fund Transfers
0
0
113,723
0
0
144,003
Miscellaneous
000 - 491000 Interest Earned
208
4,352
6,000
6,711
7,500
6,000
000 - 491200 Investment Income
47,550
57,576
50,000
29,303
45,000
44,000
000 - 495015 Contribution from SED
361,019
360,769
0
0
0
0
000 - 495020 Contribution From YMCA
100,000
100,000
100,000
100,000
100,000
100,000
000 - 497000 Misc Income
0
0
0
0
0
0
000 - 498000 Proceeds From Refunding Debt
0
6,035,000
0
19,442
0
0
TOTAL Miscellaneous
508,777
6.557,697
156,000
155,456
152,500
150,000
TOTAL REVENUES
6,658,621
12,705,739
6,653,723
6,535,988
6,536,500
7,027,003
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EXPENDITURES
NON DEPARTMENTAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
101- 541500 Paying Agent
2,950
4,150
5,000
4,150
5,000
5,000
101 - 541502 Cost of Bond Issuance
0
76,056
0
44,530
44,530
0
TOTAL Professional Services
2,950
80,206
5,000
48,680
49,530
5,000
Debt Service
101 - 555612 Bond -GO Refunding 2010 - Princi
285,000
285,000
300,000
300,000
300,000
0
101- 555612.Bond -GO Refundin 2010 - Interes
47,025
38,475
29,700
4,500
4,500
0
101- 555629 Bond -GO 2007 Principal
280,000
290,000
300,000
300,000
300,000
315,000
101- 555629.Bond -GO 2007 Interest
147,691
136,312
124,339
124,305
124,305
111,823
101 - 555630 Bond -GO SR2008 Principal
460,000
475,000
0
0
0
0
101- 555630.Bond -GO SR2008 Interest
278,362
9,809
0
0
0
0
101- 555631 Bond -GO SR2009 Principal
550,000
550,000
210,000
93,575
93,575
0
101- 555631.Bond -GO SR2009 Interest
266,325
249,138
236,525
120,100
120,100
0
101 - 555633 Bond -GO SR2011 Principal
235,000
240,000
250,000
250,000
250,000
260,000
101- 555633.Bond -GO SR2011 Interest
334,763
327,038
318,463
318,463
318,463
308,888
101 - 555634 Bond -GO 2011A Refund - Principa
620,000
635,000
485,000
485,000
485,000
475,000
101- 555634.Bond -GO 2011A Refund - Interest
101,962
87,701
74,735
74,515
74,515
63,551
101- 555635 Bond -GO 2012 - Principal
320,000
335,000
345,000
345,000
345,000
355,000
101- 555635.Bond -GO 2012 - Interest
181,755
168,095
157,945
157,945
157,945
149,170
101 - 555636 Tax Note - SR2013 - Principal
170,000
170,000
0
0
0
0
101- 555636.Tax Note - SR2013 - Interest
3,995
1,445
0
0
0
0
101 - 555637 Tax Note - SR2013A - Principe
160,000
165,000
0
0
0
0
101- 555637.Tax Note - SR2013A - Interest
3,185
1,072
0
0
0
0
101 - 555638 Bond -GO 2014 Refund - Principal
100,000
100,000
100,000
100,000
100,000
100,000
101- 555638.Bond -GO 2014 Refund - Interest
292,275
289,775
286,775
286,775
286,775
283,775
101- 555639 Tax Note - SR2015 - Principal
35,000
35,000
35,000
35,000
35,000
35,000
101- 555639.Tax Note - SR2015 - Interest
3,139
2,532
1,925
1,923
1,923
1,313
101 - 555640 Bond -Ref 2015 Bond - Principal
450,000
490,000
150,000
660,000
660,000
675,000
101- 555640.Bond -GO Ref 2015 - Interest
102,125
92,725
9,317
81,225
81,225
66,188
101- 555641 Tax Note - SR2015A- Principal
145,000
145,000
660,000
150,000
150,000
150,000
101- 555641.Tax Note - SR2015A - Interest
13,751
11,507
81,225
9,267
9,268
7,007
101 - 555642 Bond -GO SR2016- Principal
405,000
205,000
215,000
215,000
215,000
225,000
101- 555642.Bond -GO SR2016- Interest
175,756
167,606
159,206
159,206
159,207
150,406
101 - 555643 Bond - Taxable CO SR2016- Princi
55,000
55,000
175,000
55,000
55,000
60,000
101- 555643.Bond- Taxable CO SR2016- Intere
48,888
47,238
62,669
45,588
45,588
43,863
101- 555644 Bond- NonTax CO SR2016- Princip
170,000
165,000
55,000
175,000
175,000
180,000
101- 555644.Bond- NonTax CO SR2016- Interes
76,169
69,469
45,588
62,669
62,669
55,569
101 - 555645 Bond -CO SR2017- Principal
0
245,000
280,000
280,000
280,000
357,413
101- 555645.Bond -CO SR2017 - Interest
0
178,688
139,025
139,025
139,025
63,063
101- 555646 Bond -GO SR2017 - Principal
0
135,000
150,000
150,000
150,000
155,000
101- 555646.Bond -GO SR2017 - Interest
0
143,944
114,225
114,225
114,225
109,650
101 - 555647 Bond -GO 2018 Refund- Principa
0
0
550,000
550,000
550,000
560,000
101- 555647.Bond -GO 2018 Refund - Interes
0
73,567
122,112
122,112
122,112
110,346
101- 555648 Bond -CO SR2018 - Principal
0
0
0
210,000
210,000
220,000
101- 555648.Bond -CO 2018 - Interest
0
0
0
214,951
214,951
187,263
101 - 555649 Bond -GO 2018 Ref - Principal
0
0
0
95,000
95,000
580,000
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: X9X
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
101- 555649.Bond -GO 2018 Ref - Interest
0
0
0
193,609
193,609
227,444
101 - 555650 Bond -CO 2019 - Principal
0
0
0
0
0
250,000
101- 555650.Bond -CO 2019- Interest
0
0
0
0
0
130,275
101 - 555900 Debt Service
0
0
424,951
0
0
0
TOTAL Debt Service
6,517,166
6,816,134
6,648,723
6,678,977
6,678,980
7,022,003
Other Financing Sources
101- 556300 Payment To Refund Debt
0
6,159,623
0
0
0
0
TOTAL Other Financing Sources
0
6,159,623
0
0
0
0
TOTAL NON DEPARTMENTAL
6,520,116
13,055,963
6,653,723
6,727,658
6,728,510
7,027,003
TOTAL GENERAL GOVERNMENT
6,520,116
13,055,963
6,653,723
6,727,658
6,728,510
7,027,003
TOTAL EXPENDITURES
6,520,116
13,055,963
6,653,723
6,727,658
6,728,510
7,027,003
162 of 253
DESCRIPTION
The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer,
and solid waste functions and is managed by the Public Works Department. Staff
is responsible for the planning, operation, and maintenance of the "retail" water
and wastewater service and infrastructure. This includes the water distribution
system, wastewater collection system, and utility billing office. The City's
"wholesaler" for water production and transport is the Schertz- Seguin Local
Government Corporation. Wastewater treatment is handled by the Cibolo Creek
Municipal Authority. Garbage collection is handled by Bexar Waste.
Revenues
Franchises
Fees
Fund Transfers
Miscellaneous
Total
Expenses
Non Departmental
Business Office
W &S Administration
Projects
Total
$263,469
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
I Budget
Revenues
Franchises
Fees
Fund Transfers
Miscellaneous
Total
Expenses
Non Departmental
Business Office
W &S Administration
Projects
Total
$263,469
$263,517
$227,380
23,293,054
23,758,204
24,575,500
141,510
141,000
2,633255
3,495,149
$27,193,182
5,877,000
$822,393
21,796,470
0
$28,495,863
PROGRAM JUSTIFICATION AND ANALYSIS
493,300
$24,656,021
125,000
$862,009
23,836,457
376,285
$25,199,751
465,218
$27,901,353
3,250,000
$946,023
23,705,330
0
$27,901,353
Revenue: Revenues for FY 2019 -20 are expected to increase 13.2% from the FY
2017 -18 year end estimate with a $2.4 million transfer from reserves to fund capital
projects.
Expenses: The FY 2019 -20 Budget increases 10.7% from the FY 2018 -19 year
end estimates to fund a new water main, utility relocations, waterline replacements,
and water tank painting.
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PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
BUSINESS OFFICE
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
W & S ADMINISTRATION
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
232,754
263,469
263,517
221,553
263,517
227,380
49,564
0
0
0
0
0
21,617,933
23,293,054
24,439,057
18,990,368
23,758,204
24,575,500
136,920
141,510
685,836
117,500
141,000
2,633,255
6,606,455
3,495,149
347,111
402,963
493,300.
465,218
28,643,624
27,193,182
25,735,522
19,732,383
24,656,021
27,901,353
0 5,877,000 125,000 125,000 125,000 3,250,000
690,817 822,393 936,110 651,693. 862,009 946,023
690,817 6,699,393 1,061,110 776,693 987,009 4,196,023
19,763,436 21,796,470 23,918,914 17,607,120 23,836,457 23,705,330
19,763,436 21,796,470 23,918,914 17,607,120 23,836,457 23,705,330
0 0 0 277,716 376,285 0
0 0 0 277,716 376,285 0
20,454,252 28,495,863 24,980,024 18,661,529 25,199,751 27,901,353
8,189,372 ( 1,302,682) 755,498 1,070,854 ( 543,730) 0
164 of 253
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PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: JULY 31ST, 2019
REVENUES
Franchises
000 - 421490 Cell Tower Leasing
TOTAL Franchises
Permits
000 - 432400 Development Permit
TOTAL Permits
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
232,754 263,469 263,517 221.553 263,517 227,380
232,754 263,469 263,517 221,553 263,517 227,380
49,564 0 0 0 0 0
49,564 0 0 0 0 0
Fees
5,217,962
4,202,546
000 - 455200
Garbage Collection Fee
4,617,936
000 - 455500
Water & Sewer Transfer Fee
0
000 - 455600
Fire Line Fees
29,540
000 - 455700
Recycle Fee Revenue
295,773
000 - 455800
W &S Line Constructn Reimbur
35,302
000 - 457100
Sale of Water
9,741,286
000 - 457110
Edwards Water Lease
125,531
000 - 457120
Water Transfer Charge -Selma
24,641
000 - 457200
Sale of Meters
111,839
000 - 457400
Sewer Charges
6,385,094
000 - 457500
Water Penalties
248,540
000 - 459200
NSF Check Fee - Water &Sewer
2,450
TOTAL Fees
143,916
21,617,933
Fund Transfers
90,000
120,000
000 - 486000
Transfer In - Reserves
0
000 - 486204
Interfnd Chrg- Drainage Billin
136,920
TOTAL Fund
Transfers
136,920
Miscellaneous
2,875
2,500
000 - 490000
Mica Charges
282,282
000 - 491000
Interest Earned
3,666
000 - 491200
Investment Income
58,376
000 - 495013
Capital Contribution -W &S
6,111,474
000 - 496000
Water Construction Reserve As
0
000 - 497000
Misc Income -W &S
28,284
000 - 498110
Salary Reimb -SSLGC
122,373
000 - 498200
Reimbursmnt -W &S Project
0
TOTAL Miscellaneous
8,707
6,606,455
TOTAL REVENUES 28,643,624
4,960,183
5,217,962
4,202,546
5,177,600
5,280,000
( 10)
0
10
0
0
29,015
31,000
33,160
33,160
33,000
305,469
315,500
272,501
330,800
336,000
36,474
20,000
17,236
25,000
20,000
10,666,527
10,790,831
8,335,150
10,700,000
10,914,000
54,872
40,000
34,244
34,244
40,000
26,420
6,233
28,809
40,000
30,000
143,916
160,000
71,886
90,000
120,000
6,816,996
7,578,031
5,987,016
7,300,000
7,550,000
250,316
277,000
5,559
25,000
250,000
2,875
2,500
2.250
2,400
2,500
23,293,054
24,439,057
18,990,368
23,758,204
24,575,500
0
544,836
0
0
2,486,855
141,510
141,000
117,500
141,000
146,400
141,510
685,836
117,500
141,000
2,633,255
10,989
1,000
8,707
10,000
5,000
44,859
25,000
57,745
69,300
75,000
158,054
180,000
178,982
230,000
240,000
3,132,348
0
0
0
0
1
0
0
0
0
17,267
15,000
54,950
60,000
20,000
131,630
126,111
102,579
124,000
125,218
1
0
0
0
0
3,495,149
347,111
402,963
493,300
------ - - - - --
465,218
27,193,182
25,735,522
19,732,383
24,656,021
27,901,353
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GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
NON DEPARTMENTAL
Professional Services
Fund Charges /Transfers
101- 548406 Transfer To Public Improvemen
0
5,825,000
125.000
125,000
125,000
3,250,000
TOTAL Fund Charges /Transfers
0
5,825,000
125,000
125,000
125,000
3,250,000
Maintenance Services
Other Financing Sources
101 - 556000 Issuance Costs
0
52,000
0
0
0
0
TOTAL Other Financing Sources
0
52,000
0
0
0
0
Capital Outlay
TOTAL NON DEPARTMENTAL 0 5,877,000 125,000 125,000 125,000 3,250,000
166 of 253
DEPARTMENT: FINANCE
DIVISION: 176 WATER AND SEWER UTILITY BILLING
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility
payments and post to customer's account. Set up new customer accounts.
Conduct sewer averaging annually. Collect payments for other departments.
Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
Key-Al 0 1 NX61:01:10 fivW
• Continue to provide friendly and efficient services to our customers.
• To encourage and educate our customers to use delivery of e-mail
statements.
• To encourage and educate our customers to pay their utility bill by using
the City's automatic draft payments services, online web payments, and e-
services through their financial institution.
• To read water meters in a safe, reliable, and efficient manner
• Provide accurate and expedited utility billing statements
167 of 253
RYA
UTILITY BILLING
2017 -18
2018 -19
2019 -20
Billing Manager
1
1
1
-Utility
Billing Asst. Manager
1
1
1
-Utility
Billing Clerk II
2
2
2
-Utility
Billing Clerk 1
2
2
2
-Utility
Meter Tech 1
2
2
2
Meter Tech II
1
1
1
TOTAL POSITIONS
1 9
91
9
168 of 253
Personnel Services
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel Services
$453,201
$445,164
$479,478
Supplies
2,916
4,800
3,800
City Support Services
1
5,655
5,655
Utility Services
1,026
10,500
10,700
Operations Support
141,417
129,000
158,500
Staff Support
3,755
6,250
6,250
Professional Services
210,300
252,000
243,000
Maintenance Services
6,120
8,040
8,040
Operating Equipment
3,657
600
600
Capital Outlay
0
0
30,000
Total
$822,393
$862,009
$946,023
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget increases 9.7% from the FY 2018 -19 year end estimate
with additional postage costs and the purchase of a replacement vehicle.
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EXPENDITURES
BUSINESS OFFICE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
176 - 532355 Software Maintenance
176- 511110
Regular
269,610
176 - 511120
Overtime
9,665
176- 511180
LTD
807
176 - 511210
Longevity
9,665
176- 511230
Certification Allowance
115
176 - 511310
FICA - Employer
21,736
176 - 511350
TMRS- Employer
46,412
176 - 511410
Health - Employer
56,042
176 - 511500
Workers' Compensation
1.945
TOTAL Personnel
Services
415,998
Supplies
176 - 535300 Memberships
0
176 - 521000
Operating Supplies
717
176 - 521100
Office Supplies
963
TOTAL Supplies
1,654
1,680
Human Services
499,900
371,162
176- 531100
Pre- employment Check
203
TOTAL Human
Services
203
City Support Services
330,487
176 - 532355 Software Maintenance
28
176 - 532900 Contingencies
0
TOTAL City Support Services
28
Utility Services
3,200
176- 533310 Telephone /Cell Phone
752
176- 533500 Vehicle Fuel
0
TOTAL Utility Services
752
Operations Support
4,646
176 - 534000 Postage
73,088
176 - 534200 Printing & Binding
43,686
176 - 534300 Equipment Maintenance - Copie
9,028
176- 534800 Temporary Empl. Services
0
TOTAL Operations Support
125,802
Staff Support
24,936
176 - 535100 Uniforms
2,058
176- 535200 Awards
0
176 - 535300 Memberships
0
176- 535500 Training /Travel
982
176 - 535510 Meeting Expenses
0
TOTAL Staff Support
3,040
293,782
330,487
251,751
301,960
317,221
6,797
3,200
4,344
5,000
3,200
891
1,017
591
936
983
5,611
6,754
4,646
4,488
5,546
0
300
0
0
0
22,643
25,891
19,281
23,826
24,936
54,856
54,675
42,108
49,878
52,676
67,161
75,916
46,787
57,422
73,290
1,461
1,660
1.654
1,654
1,626
453,201
499,900
371,162
445,164
479,478
1,164
1,700
645
2,700
1,700
1,752
2.100
1.414
2,100
2,100
2,916
3,800
2,059
4,800
3,800
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
5.349
250
5,655
5.655
1
5,349
250
5,655
5,655
1,026
1,671
1,024
1,500
1,700
0
9 000
2.464
91000
91000
1,026
10,671
3,488
10,500
10,700
72,670
93,000
62,666
75,000
93,000
43,682
56,000
30,976
45,000
56,000
9,028
9,500
4,614
9,000
9,500
16,037
0
0
0
0
141,417
158,500
98,256
129,000
158,500
2,715
2,200
1,396
2,200
2,200
30
200
193
200
200
30
100
30
100
100
802
3,500
1,720
3,500
3,500
179
250
133
250
250
3,755
6,250
3,471
6,250
6,250
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202 -WATER & SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
176 - 541800 Credit Card Fees
137,194
208,802
240,000
164,797
250,000
240,000
176 - 541810 Credit Cards Fees - AMEX
0
1,498
3,000
2.150
2,000
3,000
TOTAL Professional Services
137,194
210,300
243,000
166,947
252,000
243,000
Fund Charges /Transfers
Maintenance Services
176 - 551800 Other Maintenance Agreements
6,120
6,120
8,040
5,700
8,040
8,040
TOTAL Maintenance Services
6,120
6,120
8,040
5,700
8,040
8,040
Rental / Leasing
Operating Equipment
176- 571000 Furniture & Fixtures
0
3,147
600
360
600
600
176 - 571400 Communication Equip LESS $500
0
510
0
0
0
0
TOTAL Operating Equipment
0
3,657
600
360
600
600
Capital Outlay
176 - 581200 Vehicles & Access. Over $5,00
0
0
0
0
0
30,000
TOTAL Capital Outlay
0
0
0
0
0
30,000
TOTAL BUSINESS OFFICE 690,817 822,393 936,110 651,693 862,009 946,023
TOTAL GENERAL GOVERNMENT 690,817 6,699,393 1,061,110 776,693 987,009 4,196,023
171 of 253
DEPARTMENT: PUBLIC WORKS
DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
Provide water and wastewater services to all citizens. Conduct maintenance,
repair, and expansion of water and wastewater services. Provide excellent
customer service. Assist other departments as needed. Provide administrative
support to water and wastewater departments. Provide a weekly chipping service.
Inspect new infrastructure. Review plat and subdivision plans. Review water and
wastewater construction plans. Manage department improvement projects.
Oversee drought, conservation plan, and rules. Maintain bookkeeping & records
management. Provide letters of availability and Certificate of Convenience and
Necessity. Meet with developers and utility providers. Conduct department
training, education, and planning.
GOALS AND OBJECTIVES
• Provide an efficient and reliable water and wastewater system that meets
all of the State rules and regulations.
• Maintain a sound water and sewer system.
• Ensure an adequate future water supply.
• Encourage staff to be active in making decision to strengthen our ability to
respond promptly to daily events.
• Emphasize safety to our employees to reduce preventable accidents.
• Promote water conservation, delivery of quality services, and providing
accurate and timely responses to customer requests.
172 of 253
1V.%r11a7_121 lILVATIa=013uI101&11117_l11M0
WATER & SEWER ADMINISTRATION
2016 -17
2017 -18
2018 -19
Director
1
1
1
Assistant Director(Water /Wastewater Manager)
1
1
1
Senior Administrative Assistant
1
1
1
Clerk/Dispatcher
1
1
1
Schertz -Se uin Local Government Corp Gen Mgr
1
1
1
Water & Sewer Supervisor (Superintendent)
1
1 1
1
Water & Sewer Foreman
1
1
1
Serviceman III
1
1
1
Serviceman II
4
5
5
Serviceman 1
8
101
10
TOTAL POSITIONS
20
231
23
173 of 253
1V.%r11a7_ 121 1ILVATIa1=013 lay 1101&1111lkyl11M0
iliil'l ;1 ill IT ►
rgnjil •
Water Accounts
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Water Accounts
16,022
16,650
17,000
Miles of Water Main
224
226
228
Miles of Sewer Main
113
114
115
Gallons Pumped (Edwards), acre feet
Gallons Received (SSLGC), acre feet
Gallons Distributed, acre feet
84.27 60 60
5,827 5,900 6,000
5,232 5,250 5,300
2017 -18
2018 -19
1 2019 -20
Efficiency
Actual
Estimate
I Budget
Gallons Pumped (Edwards), acre feet
Gallons Received (SSLGC), acre feet
Gallons Distributed, acre feet
84.27 60 60
5,827 5,900 6,000
5,232 5,250 5,300
New Meter Installed
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
New Meter Installed
406
350
350
New Service Taps
2
6
10
Water Service Calls
1,002
1,000
1,000
Water Main Break, Service Repair Calls
104
200
200
Sewer Backup and Repair Calls
665
650
650
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1V.%r11a7_ 121 1ILVATIa1=013uI101&1111IkEyIM0
Personnel Services
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel Services
$1,259,856
$1,343,734
$1,467,365
Supplies
178,336
225,493
187,500
Human Services
0
700
0
City Support Services
59,829
52,568
159,603
Utility Services
3,528,081
3,559,100
3,575,800
Operations Support
6,419
10,902
11,300
Staff Support
25,583
34,500
38,000
City Assistance
333
205
1,500
Professional Services
403,181
375,434
406,179
Fund Charges /Transfers
7,315,927
6,188,960
6,355,471
Maintenance Services
8,538,899
9,022,440
9,200,490
Other Costs
36,615
38,436
40,000
Debt Service
382,603
2,128,131
2,100,622
Rental /Leasing
56,783
124,500
4,500
Operating Equipment
4,025
5,500
8,000
Capital Outlay
0
725,854
149,000
Total
$21,796,470
$23,836,457
$23,705,330
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2019 -20 Budget will decrease 0.6% from the FY 2018 -19 year end
estimate. Increases in personnel costs for the annual merit program, in Fund
Charges /Transfers for additional contributions to Schertz Seguin Local
Government Corporation (SSLGC) and the Cibolo Creek Municipal Authority
(CCMA) for the water pipeline project and south wastewater treatment plant
construction, in Maintenance Services for the increase in CCMA's treatment fee,
and setting a contingency account for $100,000 in City Support Services for
general use, are all offset in FY 2019 -20 by fewer large equipment and vehicle
purchases in Capital Outlay.
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PUBLIC WORKS
EXPENDITURES
W & S ADMINISTRATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
8,247
11,993
10,181
11,993
9,000
575 - 521100 Office Supplies
575- 511110
Regular
735,381
814,575
953,832
731,422
871,048
949,873
575- 511120
Overtime
36,102
35,780
17,945
30,190
36,000
17,945
575 - 511180
LTD
2,004
2,577
2,957
1,879
2,700
3,005
575 - 511210
Longevity
19,192
22,187
21,337
20,146
20,246
27,542
575 - 511230
Certification Allowance
12,590
13,606
13,201
13,306
15,752
13,201
575- 511310
FICA - Employer
54,091
63,139
76,904
56,922
71,670
76,758
575 - 511350
TMRS- Employer
120,806
150,648
162,403
128,432
150,039
160,789
575- 511410
Health - Employer
117,531
149,132
174,605
142,245
166,776
208,469
575 - 511500
Workers' Compensation
9,734
8,212
9,539
9,503
9,503
9,783
TOTAL Personnel
Services
1,107,431
1,259,856
1,432,723
1,134,043
1,343,734
1,467,365
Supplies
575 - 521000 Operating Supplies
8,781
8,247
11,993
10,181
11,993
9,000
575 - 521100 Office Supplies
853
1,004
1,500
1,197
1,500
1,500
575- 521200 Medical /Chem Supplies
1,461
1,023
1,224
786
1,500
1,500
575 - 521400 Plumbing Supplies
58,433
17,818
50,000
57,311
60,000
50,000
575 - 521405 Water Meters -New
127,155
150,235
125,000
126,798
150,000
125,000
575 - 521600 Equip Maint Supplies
0
9
500
208
500
500
TOTAL Supplies
196,683
178,336
190,217
196,482
225,493
187,500
Human Services
575 - 531100 Pre - employment Check
539
0
700
0
700
0
TOTAL Human Services
539
0
700
0
700
0
City Support Services
575- 532500 City Insurance- Commercial
42,626
45,441
48,000
50,068
50,068
50,068
575 - 532800 Employee Appreciation Events
1,343
1,953
2,500
1,680
2,500
2,500
575- 532900 Contingencies
20,735
12,435
99,535
0
0
107,035
TOTAL City Support Services
64,704
59,829
150,035
51,748
52,568
159,603
Utility Services
575-533100 Gas Utility Service
921
1,178
1,500
1,251
1,500
1,500
575 - 533200 Electric Utility Service
269,159
295,137
280,000
204,193
315,000
320,000
575- 533310 Telephone /Cell Phones
2,137
2,729
3,500
1,559
2,400
3,500
575- 533320 Telephone /Air Cards
286
218
800
119
200
800
575 - 533400 Water Purchase
2,918,214
3,175,122
3,200,000
2,401,248
3,200,000
3,200,000
575- 533410 Water Utility Service
9,699
9,456
10,000
1,310
2,000
10,000
575- 533500 vehicle Fuel
37,526
44,240
31,000
30,288
38,000
40,000
TOTAL Utility Services
3,237,942
3,528,081
3,526,800
2,639,968
3,559,100
3,575,800
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PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operations
Support
147
575 - 534000
Postage
145
575 - 534100
Advertising
2,881
575 - 534200
Printing & Binding
0
575- 534300
Equipment Maintenance - Copie
5,202
TOTAL Operations
Support
8,228
Staff Support
51500
6,419
575 - 535100
Uniforms
8,228
575 - 535300
Memberships
5,375
575- 535500
Training /Travel
6,696
575 - 535510
Meeting Expenses
1,817
575- 535600
Professional Certification
249
TOTAL Staff
Support
22,364
City Assistance
1,648
2,000
575- 537100
Medical Services
1.638
TOTAL City
Assistance
1,638
Professional
Services
25,583
575 - 541200
Legal Svcs
220,694
575 - 541300
Other Consl /Prof Services
37,652
575- 541305
Cell Tower Management Fees
73,426
575 - 541310
Contractual Services
2,880
575 - 541400
Auditor /Accounting Service
23,430
575 - 541500
Paying Agent
800
575 - 541650
Misc Expenses
0
TOTAL Professional
Services
358,883
Fund Charges
/Transfers
80,634
575 - 548040
Contribution To CVLGC
300,000
575- 548050
Contribution to SSLG
2,242,314
575- 548060
Contribution to CCMA
413,650
575 - 548101
Transfer Out - General Fund
0
575 - 548106
Transfer Out- Special Events
2,494
575 - 548600
Inter -fund Charges -Admin
1,186,812
575- 548610
Interfund Charge -Fleet
148,276
575- 548700
Bad Debt Expense
0
575 - 548800
Depreciation Expense
2,116,417
575- 548900
Amortization Expense
11,381
TOTAL Fund
Charges /Transfers
6,421,344
207
300
147
200
300
971
5,000
2,950
5,000
5,000
38
500
105
500
500
5,202
51500
4,716
5,202
51500
6,419
11,300
7,917
10,902
11,300
8,982
16,500
15,211
16,500
15,000
5,758
6,000
5,246
6,000
6,000
8,973
15,000
4,063
10,000
15,000
1,648
2,000
1,015
2,000
2,000
222
0
0
0
0
25,583
39,500
25,534
34,500
38,000
333
1.500
205
205
1,500
333
1,500
205
205
1,500
211,625
197,516
155,572
200,000
200,000
102,431
112,965
59,972
70,000
112,965
64,122
78,500
80,634
80,634
68,214
0
0
0
0
0
24,000
24,000
20,644
24,000
24,000
800
1,000
600
800
1,000
203
0
0
0
0
403,181
413,981
317,423
375,434
406,179
300,000
500,000
480,000
480,000
100,000
2,906,068
3,786,424
3,333,803
3,786,424
4,006,734
410,650
412,250
577,775
412,250
726,800
0
4,000
0
4,000
4,000
3, 640
0
0
0
0
1,344,140
1,365,998
1,138,332
1,365,998
1,385,000
129,890
140,288
116,907
140,288
132,937
70,807
0
0
0
0
2,150,733
0
0
0
0
0
0
0
0
0
7,315,927
6,208,960
5,646,817
6,188,960
6,355,471
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PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
575 - 551100 Building Maintenance
137
1,572
5,000
6
5,000
5,000
575 - 551300 Computer Maintenance
17,754
6,218
17,500
0
5,600
17,500
575 - 551400 Minor & Other Equip Maint
1,286
25
2,500
96
2,500
2,500
575- 551500 Water Maintenance
77,774
138,060
155,000
40,180
155,000
155,000
575 - 551510 Waste Contractor Expense
4,342,077
4,687,548
4,565,218
3,486,008
4,540,000
4,540,000
575 - 551520 Sewer Treatment -CCMA /MUD
3,349,837
3,655,649
4,150,000
2,793,966
4,150,000
4,316,000
575- 551530 Sewer Maintenance
117,701
28,650
84,000
26,816
84,000
84,000
575- 551540 1 &1 Maintenance
3,850
0
117,500
0
60,000
60,000
575 - 551600 Street Maintenance Materials
12,052
20,867
19,767
12,226
20,000
20,000
575- 551720 Low Flow Rebate Program
0
50
250
50
100
250
575 - 551800 Other Maintenance Agreements
220
260
240
180
240
240
TOTAL Maintenance Services
7,922,689
8,538,899
9,116,974
6,359,528
9,022,440
9,200,490
Other Costs
575 - 554100 State Water Fees -TCEQ
36,605
36,615
40,000
38,436
38,436
40,000
TOTAL Other Costs
36,605
36,615
40,000
38,436
38,436
40,000
Debt Service
575 - 555900 Debt Service
0
0
1,605,000
0
1,605,000
1,500,000
575- 555900.Interest Expense
357,795
382,603
299,245
523,131
523,131
600,622
TOTAL Debt Service
357,795
382,603
1,904,245
523,131
2,128,131
2,100,622
Rental /Leasing
575 - 561000 Rental - Building & Land
2,702
2,783
3,500
2,866
3,500
3,500
575 - 561100 Rental- Equipment
0
0
1,000
0
1,000
1,000
575 - 561200 Lease /Purchase Payments
20,800
54,000
120,000
( 33,173)
120,000
0
TOTAL Rental /Leasing
23,502
56,783
124,500
( 30,307)
124,500
4,500
Operating Equipment
575- 571000 Furniture & Fixtures
0
1,072
6,000
3,054
2,500
5,000
575- 571200 Vehicles & Access. LESS $5,00
0
0
2,500
0
0
0
575 - 571300 Computer & Periphe. < $5000
515
0
0
0
0
0
575 - 571500 Minor Equipment
2,575
2,954
3,000
0
3,000
3,000
575 - 571800 Equipment Under $5,000
0
0
18,000
0
0
0
TOTAL Operating Equipment
3,090
4,025
29,500
3,054
5,500
8,000
Capital Outlay
575 - 581200 Vehicles & Access. Over $5,00
0
0
517,978
511,943
511,943
60,000
575 - 581800 Equipment Over $5,000
0
0
210,000
181.199
213,911
89,000
TOTAL Capital Outlay
0
0
727,978
693,142
725,854
149,000
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202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
Water Line Relocation
Aviation Heights
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XgX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TOTAL W & S ADMINISTRATION 19,763,436 21,796,470 23,918,914 17,607,120 23,836,457 23,705,330
TOTAL PUBLIC WORKS 19,763,436 21,796,470 23,918,914 17,607,120 23,836,457 23,705,330
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202 -WATER & SEWER
MISC & PROJECTS
EXPENDITURES
PROJECTS
City Support Services
Operations Support
Professional Services
900 - 541100 ENGINEERING
TOTAL Professional Services
Fund Charges /Transfers
Maintenance Services
900 - 551900 CONSTRUCTION
TOTAL Maintenance Services
Rental /Leasing
TOTAL PROJECTS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
0 0 0 16.805 35,992 0
0 0 0 16,805 35,992 0
0 0 0 260,911 340,293 0
0 0 0 260,911 340,293 0
0 0
180 of 253
0 277,716 376,285 0
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C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
202 -WATER & SEWER
AS OF:
JULY 31ST, 2019
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018
CURRENT Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END
RECOMMENDED BUDGET
FM3009 RD &BRIDGE EXPNDSN
Professional Services
Maintenance Services
TOTAL MISC & PROJECTS
0 0
0 277,716
376,285
0
TOTAL EXPENDITURES
20,454,252 28,495,863
24,980,024 18,661,529
25,199,751
27,901,353
181 of 253
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14.
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
• Provide citizens with quality projects completed on -time and on- budget.
• Design a 3 million gallon ground storage and booster station
• State law mandates that the WaterNVastewater Capital Recovery plan
be updated at least every five years. The last study was 2011.
182 of 253
Revenue
Fees $1,544,962
Miscellaneous 102,749
Total $1,647,711
Expenses
Non Departmental $1,000
Total $1,000
PROGRAM JUSTIFICATION AND ANALYSIS
$975,000
169,000
$1,144,000
$1,378,484
$1,378,484
ullpw
180,000
$256,000
$256,000
Projects for FY 2019 -20 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018 -19.
183 of 253
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Revenue
Fees $1,544,962
Miscellaneous 102,749
Total $1,647,711
Expenses
Non Departmental $1,000
Total $1,000
PROGRAM JUSTIFICATION AND ANALYSIS
$975,000
169,000
$1,144,000
$1,378,484
$1,378,484
ullpw
180,000
$256,000
$256,000
Projects for FY 2019 -20 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018 -19.
183 of 253
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PROPOSED BUDGET WORKSHEET
411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,433,309
1,544,962
1,100,000
790,277
975,000
1,100,000
0
0
1,375,000
0
0
0
38,537
102,749
82,000
126,413
169,000,
180,000
1,471,847
1,647,711
2,557,000
916,691
1,144,000
1,280,000
11000
11000
1,631,000
1,375,984
1,378,484
256.000
1,000
1,000
1,631,000
1,375,984
1,378,484
256,000
1,000
1,000
1,631,000
1,375,984
1,378,484
256,000
1,470,847
1,646,711
926,000 (
459,293) (
234,484)
1,024,000
184 of 253
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PROPOSED BUDGET WORKSHEET
411 - CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2019
REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 455900 Cap Rcvey -Water
1,433,309
1,544,962
11100,000
790,277
975,000
11100,000
TOTAL Fees
1,433,309
1,544,962
1,100,000
790,277
975,000
1,100,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
1 35,000
0
0
0
TOTAL Fund Transfers
0
0
1,375,000
0
0
0
Miscellaneous
000 - 491000 Interest Earned
863
5,527
7,000
3,011
4,000
5,000
000 - 491200 Investment Income
37,675
97,222
75,000
123,403
165,000
175,000
TOTAL Miscellaneous
38,537
102,749
82,000
126,413
169,000
180,000
TOTAL REVENUES
1,471,847
1,647,711
2,557,000
916,691
1,144,000
1,280,000
185 of 253
9 -05 -2019 09:46 AM
411 - CAPITAL RECOVERY - WATER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Support Services
Utility Services
Operations Support
Professional Services
101 - 541200 Legal Svcs -Water 0
101 - 541300 Professional Services -Cap Pla 0
101 - 541400 Auditor /Accounting Service 1,000
TOTAL Professional Services 1,000
Fund Chases /Transfers
101- 548406 Transfer Out -Water /Sewer Proj 0
TOTAL Fund Charges /Transfers 0
Maintenance Services
Debt Service
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL 1,000
0 5,000 0 2,500 5,000
0 250,000 0 0 250,000
1,000 1,000 984 984 11000
1,000 256,000 984 3,484 256,000
0 1,375,000 1,375,000 1 375 000 0
0 1,375,000 1,375,000 1,375,000 0
1,000 1,631,000 1,375,984 1,378,484
186 of 253
256,000
SEWER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
Wastewater Capital Recovery was moved to its own fund in FY 2013 -14
GOALS AND OBJECTIVES
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Preliminary engineering and land acquisition for a waste water treatment
plant for South Schertz. Initiate plans for the Southeast Quad Pump
Station and the Ground Storage and Distribution Main for South Schertz.
State law mandates that the Water/Wastewater Capital Recovery Plan
be updated at least every five years. Last study was in 2011. Currently
the Sedona WWTP serves the Crossvine Subdivision area but will be
eliminated when the new CCMA WWTP comes on line. A sewer line and
lift- station will be needed to accomplish this project.
• Initiate and institute a study to implement reuse water throughout the
City.
• Provide citizens with quality projects completed on -time and on- budget.
187 of 253
• A
11kreAff ► •C
Budget
2017 -18
2018 -19
2019 -20
Actual
Estimate
Budget
Revenue
Fees $821,969 $489,200 $600,000
Miscellaneous 85,591 123,500 103,000
Total $907,560 $612,700 $703,000
Expenses
Non Departmental 493,208 7,984 260,500
Total
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2019 -20 include conducting the Water/Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the
construction of the main trunk line in southern Schertz that will connect to the new
sewer treatment facility being added to the area.
188 of 253
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PROPOSED BUDGET WORKSHEET
421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
744,574 821,969 600,000 421,529 489,200 600,000
36.518 85,591 44,000 123.895 123,500 103,000
781,092 907,560 644,000 545,424 612,700 703,000
5,356
493,208
260,500
4,299
7,984
260,500
5,356
493,208
260,500
4,299
7,984
260,500
5,356
493,208
260,500
4,299
7,984
260,500
775,736
414,352
383,500
541,125
604,716
442,500
189 of 253
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PROPOSED BUDGET WORKSHEET
421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2019
REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 455910 Cap Rcvey -Waste Water 717,574 794,969 600,000 432,329 500,000 600,000
000 - 455913 Cap Rcvey -North Sewer Treat 27,000 27,000 0 ( 10,800) ( 10,800) 0
TOTAL Fees 744,574 821,969 600,000 421,529 489,200 600,000
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
730
3,799
4,000
2,893
3,500
3,000
000 - 491200 Investment Income
63,424
104,840
40,000
100,280
120,000
100,000
000 - 491800 Gain /Loss Capital One Sewer (
13,176)
( 11,126)
0
( 8,567)
0
0
000 - 491900 Unrealize Gain /Loss -Captl On(
14,460)
( 11,922)
0
29.288
0
0
TOTAL Miscellaneous
36,518
85,591
44,000
123,895
123,500
103,000
TOTAL REVENUES
781,092
907,560
644,000
545,424
612,700
703,000
190 of 253
9 -05 -2019 09:46 AM
421 - CAPITAL RECOVERY - SEWER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
Ooerations Sunoort
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional
Services
0
101- 541200
Legal Services -Sewer
0
101 - 541300
Professional Services -Cap P1a
0
101 - 541400
Auditor /Accounting Service
1,000
101- 541650
Investment Mgt Fee -Sewer
4,356
TOTAL Professional
Services
5,356
Fund Charges
/Transfers
5,360
101- 548406
Transfer Out- Water /Sewer Prjc
0
TOTAL Fund
Charges /Transfers
0
Maintenance
Services
0
TOTAL NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
0
5,000
0
2,500
5,000
0
250,000
0
0
250,000
1,000
1,000
984
984
1,000
4,360
4,500
3,315
4,500
4,500
5,360
260,500
4,299
7,984
260,500
487,848
0
0
0
0
487,848
0
0
0
0
5,356 493,208
5,356 493,208
260,500 4,299
260,500 4,299
191 of 253
7,984 260,500
7,984 260,500
DEPARTMENT DESCRIPTION
The Public Works Drainage Department is responsible for the maintenance and
management of drainage channels, storm water inlets, floodways, road right -of -ways,
alleys, and compliance with regulations. Reviewing the issuance of permits for
development that might affect the infrastructure such as subdivision plans, and providing
guidance to other departments as needed. The revenues come from a fee charged to
"users ". A "user" is any citizen or business that owns impervious surfaces, any man made
structure, such as buildings, parking lots, or driveways.
GOALS AND OBJECTIVES
• Protect lives and property.
Improve quality of the storm water system by adding a Storm Water Manager to
implement & manage Phase II Storm Water Program to keep in compliance with
local, state and federal regulations. Ensure compliance with program
requirements associated with the National Pollutant Discharge Elimination System
permit.
• Institute best management practices in the maintenance of our natural creek ways
and earthen channels to ensure water quality, reduce erosion, and increase
conveyance.
• Technical review and issuance of floodplain permits, floor insurance rate map
revision, floodplain violation identification, coordination and prosecution support.
• Review storm water infrastructure plans
• Maintain storm water data collection.
• Continue to evaluate, consider, and pursue all available resources for improving
management of the local storm water infrastructure.
• Provide Storm water pollution and floodplain awareness to the community and city
personnel.
192 of 253
PUBLIC WORKS DRAINAGE
[Q Ztey 1-1 z I I F, f-A Vt I I*] z F -Al we] I MA -f H
DRAINAGE
2017-18
2018-19
2019-20
Drainage Foreman
1
1
1
Drainage Worker 11
2
2
2
Drainage Worker 1
5
5
5
TOTAL POSITIONS
1 81
81
U : I N ; to] N , F -Al Z [A : a I Z' 111 p f, 'A 1[91:
2017-18 2018-19 2019-20
Workload/Output Actual Estimate Budget
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
5.15
5.15
5.15
118.07
118.07
118.07
157.75
157.75
157.75
Monthly Operating Expenditures
93,564 98,879 105,475
2017-18
2017-19
2019-20
1 Efficiency
Actual
Estimate
Budget
Monthly Operating Expenditures
93,564 98,879 105,475
ROW Maintenance & Mowing, Hours
Drainage Mowing, Hours
Drainage Structure Maintenance,
Hours
193 of 253
2,900 3,200 3,300
600 700 800
1,350 1,450 1,450
2017-18
2018-19
2019-20
�
Effectiveness
Actual
� Estimate
Budget
ROW Maintenance & Mowing, Hours
Drainage Mowing, Hours
Drainage Structure Maintenance,
Hours
193 of 253
2,900 3,200 3,300
600 700 800
1,350 1,450 1,450
PUBLIC WORKS DRAINAGE
Revenue
Permits $3,960
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Revenue
Permits $3,960
$4,000
$4,000
Fees 1,159,910
1,200,150
1,230,000
Miscellaneous 194,255
59,732
33,000
Total $1,358,125
$1,263,882
$1,267,000
Expenses
Personnel
$339,603
$325,045
$400,200
Supplies
4,773
5,700
6,000
City Support Services
6,874
3,266
34,000
Utility Services
14,017
13,000
13,200
Operations Support
0
0
1,050
Staff Support
5,758
11,779
13,700
City Assistance
98
100
500
Professional Services
8,918
37,000
41,500
Fund Charges /Transfers
617,182
532,162
479,659
Maintenance Services
1,090
30,000
42,000
Other Costs
100
100
200
Debt Services
8,206
121,213
124,200
Rental /Leasing
0
500
500
Operating Equipment
6,812
0
2,000
Capital Outlay
0
74,348
107,000
Projects
0
940,257
0
Total
$1,013,430
$2,094,470
$1,265,709
Revenue: The FY 2019 -20 revenue from drainage fees is expected to increase 2.5% with
new commercial and residential development occurring in the City. Overall revenue will
increase 0.2% from the prior year which saw the remainder or a one time contribution
from Cibolo for the Cibolo Creek Bridge reconstruction.
Expenses: The FY 2019 -20 Budget will increase 9.7% from the FY 2018 -19 year end
estimate for the operating accounts not including projects. The increase is due to higher
personnel costs related to the annual merit program, setting a contingency at $30,000,
additional Maintenance Services for a new outsourced mowing contract to improve
services, and additional large equipment and vehicle purchases.
194 of 253
9 -05 -2019 09:43 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC WORKS
DRAINAGE
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
2,960
3,960
3,000
3,100
4,000
4,000
1,146,946
1,159,910
1,208,500
1,001,919
1,200,150
1,230,000
0
0
1,027,062
0
0
0
16,663
194,255
26,800
51,145
59,732
33,000
1,166,568
1,358,125
2,265,362
1,056,165
1,263,882
1,267,000
1.066,235
1.013,430
1,236.907
819,473
1.154,213
1.265,709
1,066,235
1,013,430
1,236,907
819,473
1,154,213
1,265,709
0
0
1.013.664
716.926
940,257
0
0
0
1,013.664
716,926
940,257
0
1,066,235
1,013,430
2,250,571
1,536,399
2,094,470
1,265,709
100,333
344,696
14,792 (
480,234) (
830,588)
1,291
195 of 253
9 -05 -2019 09:43 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
204 - DRAINAGE AS OF: JULY 31ST, 2019
REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Permits
000 - 432400 Floodplain Permit
2,960
3,960
3,000
3,100
4,000
4,000
TOTAL Permits
2,960
3,960
3,000
3,100
4,000
4,000
Fees
000 - 457500 Drainage Penalties
10,016
10,537
10,000
32
150
10,000
000 - 457600 Drainage Fee
1,136,930
1,149,373
1,198,500
1,001,887
1,200,000
1,220,000
TOTAL Fees
1,146,946
1,159,910
1,208,500
1,001,919
1,200,150
1,230,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
1,027,062
0
0
0
TOTAL Fund Transfers
0
0
1,027,062
0
0
0
Miscellaneous
000 - 491000 Interest Earned
295
3,481
1,800
3,016
3,600
3,000
000 - 491200 Investment Income
15,500
26,509
25,000
24,113
32,000
30,000
000 - 497000 Misc Income- Drainage
867
164,265
0
24,017
24,132
0
TOTAL Miscellaneous
16,663
194,255
26,800
51,145
59,732
33,000
TOTAL REVENUES
1,166,568
1,358,125
2,265,362
1,056,165
1,263,882
1,267,000
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9 -05 -2019 09:43 AM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
DRAINAGE
Personnel Services
579- 511110 Regular
579- 511120 Overtime
579 - 511180 LTD
579 - 511210 Longevity
579- 511230 Certification Allowance
579- 511310 FICA - Employer
579 - 511350 TMRS- Employer
579- 511410 Health - Employer
579 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
579 - 521000 Operating Supplies
579 - 521100 Office Supplies
579- 521200 Medical /Chem Supplies
579 - 521300 Motor Vehicle Supplies
TOTAL Supplies
Human Services
Citv Support Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
172,346
217,842
250,415
170,808
209,395
254,260
500
7,897
5,500
3,823
6,000
5,500
733
669
776
450
649
788
7,191
7,891
8,338
8,318
8,338
9,166
2,550
2,400
4,800
1,985
2,400
4,800
17,875
16,826
20,269
13,839
17,287
20,940
39,105
36,687
42,803
29,860
36,190
44,234
49,432
46,245
64,120
30,906
41,236
56,886
3,455
3,146
3,563
3.550
3,550
3,626
293,187
339,603
400,584
263,539
325,045
400,200
1,964
2,972
3,300
1,780
3,300
3,300
185
198
200
174
200
500
1,574
1,603
2,000
1,557
2,000
2,000
0
0
200
0
200
200
3,723
4,773
5,700
3,510
5,700
6,000
579 - 532400 Computer Fees & Licenses
0
0
1,000
0
0
0
579 - 532500 City Insurance - Commercial
4,166
5,409
0
3,266
3,266
4,000
579 - 532900 Contingencies
410
1,465
0
0
0
30,000
TOTAL City Support Services
4,576
6,874
1,000
3,266
3,266
34,000
Utility Services
579 - 533310 Telephone /Cell Phones
1,072
1,048
1,200
643
1,000
1,200
579- 533500 Vehicle Fuel
15,227
12,969
12,000
11,054
12,000
12,000
TOTAL Utility Services
16,299
14,017
13,200
11,698
13,000
13,200
Operations Support
579- 534000 Postage
0
0
0
0
0
50
579- 534200 Printing & Binding
0
0
1,000
0
0
11000
TOTAL Operations Support
0
0
1,000
0
0
1,050
Staff Support
579 - 535100 Uniforms
3,385
3,340
6,450
5,591
6,450
6,000
579 - 535300 Memberships
0
0
0
129
129
500
579- 535500 Training /Travel
1,791
1,998
4,000
1,681
4,000
5,000
579 - 535510 Meeting Expenses
260
228
600
191
600
1,200
579- 535600 Professional Certification
569
192
600
150
600
11000
TOTAL Staff Support
6,004
5,758
11,650
7,742
11,779
13,700
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9 -05 -2019 09:43 AM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
500
579 - 537100 Medical Services
287
TOTAL City Assistance
287
Professional Services
63
579 - 541200 Legal Svcs
273
579 - 541310 Contractual Services
44,960
579 - 541400 Auditor /Accounting Service
1,500
TOTAL Professional Services
46,733
Fund Charges /Transfers
0
579 - 548101 Transfer Out - General Fund
0
579- 548106 Transfer Out- Special Events
624
579 - 548500 Interfund Charges -Admin
184,425
579- 548600 Interfund Charges -Water
136,920
579 - 548610 Interfund Charge -Fleet
105,789
579- 548700 Bad Debt Expense
0
579- 548800 Depreciation Expense
128,314
TOTAL Fund Charges /Transfers
556,071
Maintenance Services
1,213
579 - 551610 Drainage Channel Maintenance
13,721
TOTAL Maintenance Services
13,721
Other Costs
295,157
579 - 554100 State Storm Water Fee -TCEQ
100
TOTAL Other Costs
100
Debt Service
579 - 555900 Debt Service 110,000
579- 555900.Interest Expense 9,795
TOTAL Debt Service 119,795
Rental /Leasing
579 - 561100 Rental- Equipment 0
579 - 561200 Lease /Purchase Payments 0
TOTAL Rental /Leasing 0
Operating Equipment
579- 571500 Equipment Under $5,000 5,739
TOTAL Operating Equipment 5,739
98
500
63
100
500
98
500
63
100
500
78
5,000
0
500
5,000
7,340
21,450
0
35,000
35,000
1,500
1,500
1,475
1,500
1,500
8,918
27,950
1,475
37,000
41,500
0
1,000
0
1,000
1,000
1,213
0
0
0
0
271,430
295,157
245,964
295,157
243,114
141,510
141,000
117,500
141,000
146,400
83,355
95,005
79,171
95,005
89,145
3,965
0
0
0
0
115,709
0
0
0
0
617,182
532,162
442,635
532,162
479,659
11090
40,500
5,134
30,000
42,000
1,090
40,500
5,134
30,000
42,000
100
200
100
100
200
100
200
100
100
200
0
115,000
0
115,000
120,000
8,206
6,213
6,206
6,213
4,200
8,206
121,213
6,206
121,213
124,200
0
500
55
500
500
0
5,000
0
0
0
0
5,500
55
500
500
6,812
1,400
0
0
2,000
6,812
1,400
0
0
2,000
198 of 253
9 -05 -2019 09:43 AM
204 - DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XKX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Capital Outlay
579 - 581200 Vehicles & Access. Over $5,00 0 0 74,348 74,050 74,348 32,000
579 - 581500 Machinery /Equipment 0 0 0 0 0 75,000
TOTAL Capital Outlay 0 0 74,348 74,050 74,348 107,000
TOTAL DRAINAGE 1,066,235 1,013,430 1,236,907 819,473 1,154,213 1,265,709
TOTAL PUBLIC WORKS 1,066,235 1,013,430 1,236,907 819,473 1,154,213 1,265,709
199 of 253
9 -05 -2019 09:43 AM
204 - DRAINAGE
MISC & PROJECTS
EXPENDITURES
PROJECTS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Support Services
0
0
1,013,664
716,926
940,257
900 - 532900 Contingency
0
0
8.839
30
30 0
TOTAL City Support Services
0
0
8,839
30
30 0
Operations Support
2,094,470
1,265,709
900 - 534100 Advertising
0
0
1.229
567
653 D
TOTAL Operations Support
0
0
1,229
567
653 0
Professional Services
900 - 541100 Engineering
0
0
53 789
20.752
29,749 0
TOTAL Professional Services
0
0
53,789
20,752
29,749 0
Maintenance Services
900 - 551900 Construction
0
0
909,825
695,577
909,825 0
900 - 551910 Construction - Contingencies
0
0
39.982
0
0 0
TOTAL Maintenance Services
0
0
949,807
695,577
909,825 0
Capital Outlay
TOTAL PROJECTS
0
0
1,013,664
716,926
940,257
0
TOTAL MISC & PROJECTS
0
0
1,013,664
716,926
940,257
0
TOTAL EXPENDITURES
1,066,235
1,013,430
2,250,571
1,536,399
2,094,470
1,265,709
200 of 253
FUND: 203 EMERGENCY MEDICAL
SERVICES (EMS)
DEPARTMENTAL DESCRIPTION
Schertz Emergency Medical Services responds to 911 requests for ambulance
service across a 220 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about
25% of Comal County including the City of Garden Ridge); and a small portion of
unincorporated Bexar County. We also work with individual at -risk patients to
insure they have the best access to primary healthcare and that their medical
needs are being met before an emergency occurs. We educate our employees
by providing over fifty hours of Continuing Education annually and over thirty
hours for our first responders. We provide ambulance demonstrations and stand-
by event coverage to further the knowledge of Emergency Medical Services and
injury /illness prevention and preparedness.
GOALS AND OBJECTIVES
• Provide efficient pre - hospital healthcare services to the communities that
we serve.
• Integrate the care that we provide with the rest of the healthcare system to
reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
• Provide appropriate and timely education and training to our employees
and our first responders to ensure the best and most current standard of
care is provided.
• Provide high quality pre - hospital training and community education for the
communities we serve and the region as a whole.
• Provide education and assistance to the community to prevent and
prepare them for medical emergencies through community education,
demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
• Be the preferred employer for pre - hospital healthcare providers in the
State of Texas
201 of 253
EMERGENCY MEDICAL SERVICES (EMS)
• Be thoroughly prepared for man -made and natural disasters in our
jurisdiction, region, and statewide.
• Meet the needs of our customers and to solidify relationships and
agreements with all eight cities, three counties and one Emergency
Services District for which we provide service.
ORGANIZATIONAL CHART
EMS
2017 -18
2018 -19
2019 -20
Director
1
1
1
Operations Manager
1
1
1
Clinical Manager
1
1
1
Community Health Coordinator
1
1
1
Training Coordinator
1
1
1
Office Manager
1
1
1
Senior Administrative Asst.
1
1
1
Billing Specialist
2
2
3
Billing Clerk
1
1
0
EMS Supervisor
3
3
3
Field Training Officer
3
3
3
MIH Paramedic
1
1
1
Paramedic
24
25
25
EMT
3
3
3
Paramedic /EMT
0
0
0
P/T Paramedics
15
15
15
P/T EMT
5
5
5
P/T Paramedic /EMT
0
0
0
P/T Supply Coordinator
0
0
1
TOTAL POSITIONS
641
65
1 66
202 of 253
EMERGENCY MEDICAL SERVICES (EMS)
�. �.
Requests for EMS Service
2017 -18
2018 -19
2019 -20
Workload/Output
Actual
Estimate
Budget
Requests for EMS Service
10,059
10,506
11,233
Transports to Hospitals
6,165
6,494
6,869
Hospital to Hospital Transports
791
1,000
850
Collections per Transport
493.39
450.00
475.00
Students Enrolled in EMT
90
90
90
Certification Classes
Trips billed for Alamo Heights
684
700
700
Members of EMS Passport
374
550
500
Response Time 90% Reliability
2017 -18
2018 -19
2019 -20
Efficiency
Actual
Estimate
Bud et
Response Time 90% Reliability
13:50
14:00
13:00
Total Time on Task (Minutes)
56:25
58:00
57:00
Transport Percentage
61%
64%
62%
Days Sales Outstanding
49
45
47
Mutual Aid Requested
38
40
35
Students Graduated from EMT
Certification Classes
53
55
56
Critical Failures / 100,000 miles
2017 -18
2018 -19
2019 -20
Effectiveness
Actual
Estimate
Budget
Critical Failures / 100,000 miles
5.1
4
4
Fleet Accidents/ 100,000 miles
4.2
4
4
Cardiac Arrest Save %
8%
10%
10%
Correct recognition of STEMI
72%
75%
75%
EMT Class Certification Pass Rate
91%
90%
92%
203 of 253
EMERGENCY MEDICAL SERVICES (EMS)
Revenue
Fees
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Revenue
Fees
$4,754,620
$6,308,735
$6,492,050
Inter - Jurisdictional
2,861,992
3,157,710
2,991,594
Fund Transfers
0
0
0
Miscellaneous
135,601
117,375
115,500
Total
$7,752,214
$9,583,820
9,599,144
Expenses
Personnel
$4,043,032
$4,196,415
$4,404,732
Supplies
346,144
372,000
376,100
Human Services
0
0
0
City Support Services
49,081
79,000
138,000
Utility Services
120,333
135,200
136,000
Operations Support
57,172
76,182
63,450
Staff Support
44,955
64,489
83,650
City Assistance
561,123
559,867
562,367
Professional Services
141,903
154,000
158,000
Fund Charges /Transfers
2,250,108
2,683,492
2,854,205
Maintenance Services
12,480
13,000
30,000
Other Costs
0
0
0
Debt Service
28,409
288,895
281,008
Rental /Leasing
1,567
141,000
67,000
Operating Equipment
46,167
62,500
73,300
Capital Outlay
0
6,500
371,000
Total
$7,702,476
$8,832,540
$9,598,811
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2019 -20 are expected to increase .2% from FY
2018 -19 year end estimates. The additional transports increasing revenue is
offset by a 5.6% decrease in the Inter - Jurisdictional revenues to provide
coverage for each community serviced by the City's EMS.
Expenses: The FY 2019 -20 Budget will increase 8.7% from the FY 2018 -19 year
end estimate. Included in the FY 2019 -20 budget is the converting a billing clerk
to a billing specialist, an upgrade to Rescue Net billing software, hiring a new
part -time supply coordinator, and Paramedic school program for EMTs. In
addition to these programs, capital outlay has increased $364,500 for a
replacement ambulance and 2 replacement vehicles.
204 of 253
9 -05 -2019 09:43 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Inter - Jurisdictional
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS
TOTAL PUBLIC SAFETY
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
5,955,626
4,754,620
6,194,080
4,958,528
6,308,735
6,492,050
2,412,953
2,861,992
3,025,485
3,161,147
3,157,710
2,991,594
550,000
0
0
0
0
0
223,834
135,601
125,750
88,425
117,375
115,500
9,142,413
7,752,214
9,345,315
8,208,100
9,583,820
9,599,144
8,068,478
7,702,476
9,235,636
6,830,062
8,832,540
91598,811
8,068,478
7,702,476
9,235,636
6,830,062
8,832,540
9,598,811
8,068,478
7,702,476
9,235,636
6,830,062
8,832,540
9,598,811
1,073,935
49,738
109,679
1,378,039
751,280
333
205 of 253
9 -05 -2019 09:43 AM
203 -EMS
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
206 of 253
(--------
- - - - --
2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Fees
000 - 456100
Ambulance /Mileage Transprt Fe
5,666,326
4,517,954
5,894,480
4,716,090
6,024,685
6,210,950
000 - 456110
Passport Membership Fees
25,115
25,275
28,000
23,600
25,000
28,000
000 - 456120
EMT Class - Fees
94,873
98,770
96,000
81,254
96,000
99,000
000 - 456122
CE Class - Fees
16,975
23,458
21,500
22,222
23,500
27,000
000 - 456130
Immunization Fees
9,138
3,008
7,000
2,284
2,500
2,000
000 - 456140
Billing Fees - External
18,153
23,016
25,000
19,039
25,000
25,000
000 - 456150
Standby Fees
24,484
38,518
27,000
19,510
27,000
30,000
000 - 456155
Community Services Support
100,488
72,888
75,000
45,063
50,000
50,000
000 - 456160
MIH Services
0
13,960
20,000
24,842
30,000
20,000
000 - 458110
Sale of Merchandise - GovDeal
0
( 62,327)
0
4,574
5,000
0
000 - 459200
NSF Check Fee
75
100
100
50
50
100
TOTAL Fees
5,955,626
4,754,620
6,194,080
4,958,528
6,308,735
6,492,050
Inter - Jurisdictional
000 - 473500
Seguin /Guadalupe Cc Support
843,578
843,578
843,577
843,578
843,577
843,577
000 - 474300
Cibolo Support
319,098
346,468
410,583
410,583
410,583
439,612
000 - 475100
Comal Cc ESD #6
106,012
116,813
121,723
125,159
121,723
133,064
000 - 475200
Live Oak Support
206,957
213,152
232,140
232,140
232,140
237,775
000 - 475300
Universal City Support
262,361
281,284
300,092
300,092
300,092
305,996
000 - 475400
Selma Support
106,656
111,886
148,697
148,697
148,697
161,001
000 - 475500
Schertz Support
504,084
556,325
581,537
581,537
581,537
602,583
000 - 475600
Santa Clara Support
10,354
10,447
10,790
10,790
10,790
11,137
000 - 475800
Marion Support
14,956
15,187
16,347
16,347
16,347
16,849
000 - 475910
TASTE Program
38,897
366,853
360,000
492.224
492,224
240,000
TOTAL Inter
- Jurisdictional
2,412,953
2,861,992
3,025,485
3,161,147
3,157,710
2,991,594
Fund Transfers
000 - 486100
Transfer In
550,000
0
0
0
0
0
TOTAL Fund
Transfers
550,000
0
0
0
0
0
Miscellaneous
000 - 491000
Interest Earned
899
4,403
3,000
4,503
5,000
4,000
000 - 491200
Investment Income
2,750
6,237
750
6,681
8,000
9,500
000 - 493203
Donations -EMS
351
913
2,000
625
( 625)
2,000
000 - 493205
Donations -Golf Tournament
10,060
18,595
10,000
( 2,160)
0
0
000 - 495100
MIH Contracts
99,579
0
0
0
0
0
000 - 497000
Misc Income
48,903
49,966
50,000
45,602
50,000
50,000
000 - 497100
Recovery of Bad Debt
61,292
55,488
60,000
2,882
5,000
50,000
000 - 497110
Collection Agency -Bad Debt
0
0
0
30,291
50,000
0
TOTAL Miscellaneous
223,834
135,601
125,750
88.425
117,375
115.500
TOTAL REVENUES
9,142,413
7,752,214
9,345,315
8,208,100
9,583,820
9,599,144
206 of 253
9 -05 -2019 09:43 AM
203 -EMS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
PUBLIC SAFETY
EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
SCHERTZ EMS
Personnel
Services
280 - 511110
Regular
2,058,622
2,167,653
2,491,726
1,950,920
2,250,000
2,474,883
280 - 511120
Overtime
735,899
710,157
730,979
614,343
740,000
734,285
280 - 511180
LTD
5,484
6,389
6,670
4,572
6,600
6,494
280 - 511210
Longevity
41,594
45,125
47,147
43,025
45,000
44,585
280 - 511220
Clothing Allowance
10,452
10,980
11,857
9,756
12,500
12,168
280- 511230
Certification Allowance
18,845
18,805
15,100
20,020
20,000
23,400
280 - 511310
FICA - Employer
209,138
217,875
252,748
194,456
250,000
246,355
280 - 511350
TMRS- Employer
427,421
478,819
495,946
394,236
480,000
484,783
280 - 511410
Health - Employer
285,275
350,227
351,825
260,690
350,000
311,434
280 - 511500
Workers' Compensation
44,476
37,002
42,476
42,315
42,315
66,345
TOTAL Personnel
Services
3,837,205
4,043,032
4,446,474
3,534,333
4,196,415
4,404,732
Supplies
280 - 521000
Operating Supplies
1,539
657
2,000
316
1,000
2,000
280 - 521010
Operating Supplies -EMT Class
24,099
21,940
30,000
14,480
25,000
26,000
280 - 521020
Operating Supplies -CE Class
13,757
7,740
16,450
4,389
8,000
16,000
280 - 521025
Community Support Supplies
74,824
53,272
70,000
23,238
30,000
40,000
280 - 521030
Operating Supplies- MIH
385
77
1,000
0
0
1,000
280 - 521100
Office Supplies
1,604
3,200
3,000
2,826
3,000
3,500
280 - 521200
Medical /Chem Supplies
247,439
250,857
285,000
250,705
285,000
265,000
280 - 521250
Immunization Supplies
11,526
2,922
14,600
9,425
14,000
14,600
280 - 521300
Motor Veh. Supplies
277
1,335
4,000
1,408
3,500
4,000
280 - 521600
Equip Maint Supplies
3,234
4,145
5 000
905
2,500
4,000
TOTAL Supplies
378,684
346,144
431,050
307,692
372,000
376,100
Human Services
280 - 531100
Pre- employment Check
1,299
0
0
0
0
0
TOTAL Human
Services
1,299
0
0
0
0
0
City Support
Services
280 - 532350
Software Maintenance
34,948
26,390
46,000
37,843
46,000
62,000
280 - 532500
City Insurance - Commercial
22,108
22,691
25,000
26,363
26,500
26,000
280 - 532840
Golf Tournament- Dilworth
100
0
0 (
100)
0
0
280 - 532900
Contingencies
0
0
23,000
0
6,500
50,000
TOTAL City
Support Services
57,156
49,081
94,000
64,105
79,000
138,000
Utility Services
280 - 533100
Gas Utility Service
4,099
4,703
6,000
6,311
7,200
6,000
280 - 533200
Electric Utility Service
22,113
14,817
25,000
7,513
16,000
15,000
280- 533300
Telephone /Land Line
2,843
2,865
3,500
2,127
3,000
3,000
280 - 533310
Telephone /Cell Phones
7,632
7,097
8,500
4,386
8,000
10,000
280 - 533320
Telephone /Air Cards
11,800
11,986
13,000
7,820
12,500
13,000
280 - 533330
Telephone /Internet
3,200
3,719
4,500
2,570
4,000
4,500
280 - 533350
Pager Service
833
0
0
0
0
0
280 - 533410
Water Utility Service
2,333
1,821
7,000
5,032
6,500
4,500
280 - 533500
Vehicle Fuel
59,625
73,325
65.000
61,213
78,000
80,000
TOTAL Utility
Services
114,478
120,333
132,500
96,971
135,200
136,000
207 of 253
9 -05 -2019 09:43 AM
203 -EMS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
PUBLIC SAFETY
EXPENDITURES
(--------
- - - - --
2018 -2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Operations Support
280 - 534000 Postage
10,515
10,653
12,500
8,742
12,000
12,500
280 - 534100 Advertising
566
0
1,000
0
0
1,000
280 - 534200 Printing & Binding
7,473
7,760
8,000
4,361
8,000
8,000
280 - 534300 Equipment Maintenance - Copie
13,408
13,408
15,000
8,887
15,000
13,500
280 - 534400 EMT Class Instructors
18,960
16,080
20,000
12,320
17,000
16,800
280 - 534410 CE Class Instructors
2,560
2,720
8,000
960
3,000
3,000
280 - 534420 Community Support- Instructors
5,530
3,132
5,600
1,600
2,500
5,000
280- 534500 Memberships - Organizations
2,520
3,420
3,600
3,502
3,600
3,650
280 - 534800 Temporary Empl. Services
0
0
15.082
15,082
15,082
0
TOTAL Operations Support
61,531
57,172
88,782
55,453
76,182
63,450
Staff SuI2port
280 - 535100 Uniforms
16,458
16,073
25,000
21,237
25,000
25,000
280 - 535210 Employee Recognition- Morale
3,787
6,490
8,000
4,885
8,000
6,000
280 - 535300 Memberships
22
20
250
0
0
0
280 - 535400 Publications
0
281
1,000
489
489
650
280- 535500 Training /Travel
26,730
17,914
38,000
20,281
26,000
45,500
280 - 535510 Meeting Expenses
2,789
2,893
3,500
2,141
3,000
3,000
280- 535600 Professional Certification
3,072
1,285
3,500
1,431
2,000
3,500
TOTAL Staff Support
52,859
44,955
79,250
50,464
64,489
83,650
City Assistance
280- 537100 Medical Services
4,694
2,381
9,000
2,980
6,000
9,000
280 - 537110 EMS Outsourcing
515,761
548,867
548,867
457,389
548,867
548,867
280 - 537800 Community Outreach
6,567
9,875
11,000
4.240
5,000
4,500
TOTAL City Assistance
527,022
561,123
568,867
464,609
559,867
562,367
Professional Services
280 - 541200 Legal Svcs
1,131
3,502
10,000
2,028
5,000
10,000
280 - 541300 Other Consl /Prof Services
109,313
125,690
134,140
67,045
134,000
130,000
280- 541400 Auditor /Accounting Service
4,000
3,000
3,000
2,951
3,000
3,000
280 - 541501 Bond Issuance Costs /Paying Ag
0
200
0
0
0
0
280 - 541800 Credit Card Fees
11,823
9,512
15,000
8,784.
12,000
15,000
TOTAL Professional Services
126,267
141,903
162,140
80,808
154,000
158,000
Fund Charges /Transfers
280 - 548101 Tranfer Out - General Fund
0
0
4,000
0
4,000
4,000
280 - 548106 Transfer Out- Special Events
2,494
3,640
0
0
0
0
280 - 548600 Interfund Charges -G /F Admin
150,087
170,087
175,587
146,323
145,000
179,100
280- 548610 Interfund Charges -Admin Fleet
142,902
130,000
134,492
112,076
134,492
138,585
280 - 548650 Interest Expense
0
2,134
0
0
0
0
280- 548700 Bad Debt Expense
2,101,264
1,572,421
2,380,550
1,635,956
2,400,000
2,532,520
280 - 548800 Depreciation Expense
339,171
371,827
0
0
0
0
TOTAL Fund Charges /Transfers
2,735,918
2,250,108
2,694,628
1,894,354
2,683,492
2,854,205
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9 -05 -2019 09:43 AM
203 -EMS
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
0
280 - 551800 Other Maintenance Agreements
10,850
280 - 551810 Maintenance Agr. - Radios
9,760
TOTAL Maintenance Services
20,610
Other Costs
13,000
280 - 554100 Deployment- Reimb -STRAC
1,130
TOTAL Other Costs
1,130
Debt Service
0
280 - 555639 Tax Notes SR2015 - Principal
0
280- 555639.Tax Notes SR2015 - Interest
10,870
280 - 555900 Debt Service
0
TOTAL Debt Service
10,870
Rental /Leasing
0
280 - 561200 Lease /Purchase Payments
70.120
TOTAL Rental /Leasing
70,120
Operating Equipment
5,775
280 - 571000 Furniture & Fixtures
1,961
280 - 571200 Vehicles &Access. < $5,000
8,365
280 - 571300 Computer &Periphe. < $5000
14,073
280 - 571400 Communication Equip < $5000
1,455
280 - 571800 Equipment Under $5,000
12,965
TOTAL Operating Equipment
38,819
Capital Outlay
1,567
280 - 581200 Vehicles & Access. Over $5,00
34,510
280 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
34,510
TOTAL SCHERTZ EMS
0
0
0
0
17,000
12,480
12,000
8,939
13,000
13,000
12,480
12,000
8,939
13,000
30,000
0
0
0
0
0
0
0
0
0
0
0
165,000
0
165,000
160,000
10,289
5,775
5,769
5,775
2,888
18,120
118,120
116,625
118,120
118,120
28,409
288,895
122,394
288,895
281,008
1,567
141,000
100,780
141,000
67,000
1,567
141,000
100,780
141,000
67,000
3,902
5,000
2,246
4,500
5,000
4,642
5,000
200
1,000
4,000
19,864
28,500
9,992
17,000
19,000
11,623
20,050
6,481
10,000
10,300
6,136
31,000
23,740
30,000
35,000
46,167
89,550
42,659
62,500
73,300
0 6,500 6,500 6,500 350,000
0 0 0 0 21,000
0 6,500 6,500 6,500 371,000
8,068,478 7,702,476 9,235,636 6,830,062 8,832,540 9,598,811
TOTAL PUBLIC SAFETY 8,068,478 7,702,476 9,235,636 6,830,062 8,832,540 9,598,811
209 of 253
9 -05 -2019 09:43 AM
203 -EMS
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
DONATIONS
City Support Services
TOTAL EXPENDITURES 8,068,478 7,702,476 9,235,636 6,830,062 8,832,540 9,598,811
210 of 253
Lei • 1 AA I B 0 91 MAKLYA to] U
MISSION STATEMENT
The mission of the City of Schertz Economic Development Corporation (SEDC) is
to grow the Schertz economy through Projects. Specifically, we pursue Projects
that focus on the creation /retention of Primary Jobs and infrastructure
improvements.
ORGANIZATIONAL CHART
211 of 253
II[OLO 11111 1cellakyja Eel OUTIyal
ECONOMIC DEVELOPMENT
2017 -18
2018 -19
2019 -20
Executive Director
1
1
1
Business Retention Manager
1
1
1
Economic Development Analyst
1
1
1
Executive Assistant
1
1
1
TOTAL POSITIONS
4
4
4
[IZ= 1:T &I0 LY /_1Z[a4li•10W -AIW
2017 -18 1 2018 -19 2019 -20
Workload /Output Actual Estimate Budget
Number of inquiries
122
148
160
Number of Schertz BRE visits
36
48
48
Number of recruitment events
15
15
12
Number of new prospects
38
45
55
Number of active performance
13
14
11
agreements
11,510
21,200
22,450
2017 -18 2018 -19 2019 -20
Budget Actual Estimate Budget
Revenue
Taxes $4,227,973 $4,242,580 $4,412,283
Fund Transfers 0 0 3,110,648
Miscellaneous 264,687 654,003 430,000
Total $4,492,659 $4,896,583 $7,952,931
Expenses
Supplies
513
510
500
Human Services
0
0
0
City Support Services
6,390
11,300
21,650
Utility Services
2,295
3,195
3,195
Operations Support
92,620
122,500
111,000
Staff Support
11,510
21,200
22,450
City Assistance
537,946
102,500
102,500
Professional Services
24,583
56,300
61,300
212 of 253
II[fLOW1111► Iced WTI! a Eel USTIyal
Fund Charges /Transfers
Maintenance Services
Operating Equipment
Total Economic Development
Annual and Infrastructure Grants
Total Schertz Economic Development
1,067,945
457,574
461,636
455
500
500
936
1,576
4,000
$1,745,192
$777,155
$788,731
0
1,000,000
7,164, 200
$1,745,192 $1,777,155 $7,952,931
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: The SEDC receives one -half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2019 -20 is projected to
increase by 34.3% from the FY 2018 -19 year -end estimate. The increase reflects
a 4% increase in sales tax revenue, and transfer from reserves of $3,110,648 for
Performance Agreements.
Expenses: The SEDC funds are restricted to those expenses authorized by the
Texas Local Government Code sections 501 and 505. The expenses for FY 2019-
20 are projected to increase by 592.9% or $6,175,000
Project Expenses: Each year, the SEDC allocates funding equal to the estimated
annual disbursement of each approved SEDC project. For Proposed Budget, the
SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co.,
Schertz 312 LLC Phase 1 & 2, and WR1 LLC performance agreements. The
SEDC has also allocated $500,000 for Main Street infrastructure improvements
that was authorized by SEDC Resolution 2019 -7.
Operational Expenses: It is proposed to keep the operational expenses in the
Proposed Budget flat from the previous year -end estimate. Major decreases
include the elimination of a promotional video that will be completed during the FY
2018 -19 budget and expenses related to software. Notable increases include a
minor increase to the Business Retention and Expansion line item; increases to
our organizational memberships and associated participation expenses; and a
1.1 % increase to the service agreement which pays for personnel, office space,
and the City's shared services.
213 of 253
9 -05 -2019 09:47 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
ECONOMIC DEVELOPMENT
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
3,620,930
4,227,973
4,242,580
3,516,719
4,242,580
4,412,283
0
0
1,249,164
0
0
3,110,648
125,682
264,687
258,000
541,678
654,003
430,000
3,746,612
4,492,659
5,749,744
4,058,397
4,896,583
7,952,931
0
0
4,800,000
0
11000,000
7,164,200
0
0
4,800,000
0
1,000,000
7,164,200
904,371
1,745,192
949,744
552,459
777,155
788,731
904,371
1,745,192
949,744
552,459
777,155
788,731
904,371
1,745,192
5,749,744
552,459
1,777,155
7,952,931
2,842,240
2,747,467
0
3,505,937
3,119,428
0
214 of 253
9 -05 -2019 09:47 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JULY 31ST, 2019
REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Taxes
000 - 411500 Sales Tax Revenue (4B)
3.620,930
4.227,973
4,242,580
3,516,719
4.242,580
4,412,283
TOTAL Taxes
3,620,930
4,227,973
4,242,580
3,516,719
4,242,580
4,412,283
Fund Transfers
000 - 486010 Transfer In- Reserves
0
0
1,249,164
0
0
3,110,648
TOTAL Fund Transfers
0
0
1,249,164
0
0
3,110,648
Miscellaneous
000 - 491000 Interest Earned -Bank
960
6,310
8,000
6,923
8,000
10,000
000 - 491200 Investment Income
124,722
258,680
250,000
338,752
450,000
420,000
000 - 497000 Misc Income
( 0)
( 303)
0
196,003
196,003
0
TOTAL Miscellaneous
125,682
264,687
258,000
541,678
654,003
430,000
TOTAL REVENUES
3,746,612
4,492,659
5,749,744
4,058,397
4,896,583
7,952,931
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9 -05 -2019 09:47 AM
620 -SED CORPORATION
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
Utility Services
Operations Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
101-537600 Development Incentive Fund 0
TOTAL City Assistance 0
Professional Services
Fund Charges /Transfers
101 - 548000 Contributions 0
TOTAL Fund Charges /Transfers 0
Maintenance Services
Debt Service
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL 0
0 4,800,000 0 11000,000 6,664,200
0 4,800,000 0 1,000,000 6,664,200
0 0 0 0 500,000
0 0 0 0 500,000
0 4,800,000
216 of 253
0 1,000,000 7,164,200
9 -05 -2019 09:47 AM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
ECONOMIC DEVELOPMENT
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XKX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
966- 521100 Office Supplies 415
966 - 521300 Motor Veh. Supplies 0
TOTAL Supplies 415
Human Services
966 - 531100 Pre- employment Check 390
TOTAL Human Services 390
City Support
Services
320
966- 532500
City Insurance- Commercial
1,653
966 - 532800
Promotional Events
4,001
966- 532900
Contingencies
0
TOTAL City
Support Services
5,654
Utility Services
0
0
966 - 533300
Telephone /Land Line
425
966- 533310
Telephone /Cell Phones
1,237
966- 533410
Water Utility Service
124
966- 533500
Vehicle Fuel
453
966 - 533550
Vehicle Maintenance
148
TOTAL Utility
Services
2,387
Operations
Support
0
966- 534000
Postage
43
966 - 534100
Advertising
18,411
966- 534105
Goodwill
690
966- 534190
Recruitment Events
27,977
966- 534200
Printing & Binding
72
966 - 534300
Equipment Maintenance - Copier
5,202
966 - 534400
Computer Licenses - Software
4,576
966 - 534500
Memberships - Organization
6,885
TOTAL Operations
Support
63,855
Staff Support
62
225
966- 535100
Uniforms
576
966- 535210
Employee Recognition- Morale
99
966 - 535300
Memberships -Staff Support
650
966- 535400
Publications
547
966 - 535500
Training /Travel
10,779
966- 535510
Meeting Expenses -EDC Board
2.195
TOTAL Staff
Support
14,846
504
750
320
500
500
9
0
10
10
0
513
750
330
510
500
0
0
0
0
0
0
0
0
0
0
1,418
1,700
1,425
1,700
1,700
4,972
9,600
3,776
9,600
9,950
0
10.000
0
0
10,000
6,390
21,300
5,201
11,300
21,650
427
720
315
720
720
1,217
1,500
655
1,500
1,500
0
0
0
0
0
536
1,000
348
750
750
115
500
62
225
225
2,295
3,720
1,380
3,195
3,195
45
500
62
500
250
40,594
50,000
27,485
50,000
35,000
1,323
1,500
579
1,500
1,750
27,591
35,000
14,387
35,000
35,000
500
1,500
322
1,500
1,500
5,202
5,000
3,864
5,000
5,500
9,115
21,000
8,829
21,000
15,000
8,250
81000
5,135
81000
17,000
92,620
122,500
60,663
122,500
111,000
589
800
0
600
600
72
300
231
300
300
1,126
1,500
920
1,500
2,250
331
800
169
800
800
7,568
15,000
8,217
15,000
15,000
1,824
3,000
1.674
3,000
3,500
11,510
21,400
11,210
21,200
22,450
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9 -05 -2019 09:47 AM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
0
966 - 537600
Development Incentive Fund
0
966 - 537615
Small Business Grant Fund
0
966 - 537650
Prospect Services
1,051
TOTAL City
Assistance
1,051
Professional
Services
252,500
966 - 541200
Legal Svcs
6,642
966- 541300
Professional Services
10,712
966 - 541400
Auditor /Accounting Service
3,000
966- 541450
Consulting Services
0
TOTAL Professional Services
20,354
Fund Charges
/Transfers
6,300
966- 548101
Contributions to General Fund
0
966 - 548505
Contribution to I & S
361,019
966- 548600
Interfund Charges -Admin
430,445
966- 548610
Interfund Charge -Fleet
614
TOTAL Fund
Charges /Transfers
792,078
Fund Replenish
Maintenance Services
966- 551700 Grounds Maintenance 0
TOTAL Maintenance Services 0
Debt Service
Operating Equipment
966 - 571100 Furniture & Fixtures 391
966- 571300 Computer & Periphe < $5000 2,950
TOTAL Operating Equipment 3,341
Capital Outlay
TOTAL ECONOMIC DEVELOPMENT
537,500
0
0
0
0
0
250,000
0
100,000
100,000
446
2,500
231
2,500
2,500
537,946
252,500
231
102,500
102,500
9,395
25,000
3,061
15,000
15,000
0
0
0
0
0
6,300
6,300
6,000
6,300
6,300
81889
35,000
6,355
35,000
40,000
24,583
66,300
15,416
56,300
61,300
265,000
0
0
0
0
360,769
0
0
0
0
441,395
456,630
456,630
456,630
461,636
781
944
944
944
0
1,067,945
457,574
457,574
457,574
461,636
455 11000 80 500 500
455 1,000 80 500 500
678 1,200 376 376 1,000
258 1,500 0 1.200 3,000
936 2,700 376 1,576 4,000
904,371 1,745,192 949,744 552,459 777,155 788,731
218 of 253
9 -05 -2019 09:47 AM
C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
620 -SED CORPORATION
AS OF:
JULY 31ST, 2019
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2018
-2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
SCHWAB RD PROJECT
Maintenance Services
TOTAL MISC & PROJECTS
904,371
1,745,192
949,744
552,459
777,155
788,731
TOTAL EXPENDITURES
904,371
1,745,192
5,749,744
552,459
1,777,155
7,952,931
219 of 253
DESCRIPTION
The Special Events Fund is designated to monitor and manage funds appropriated
to host community events, sponsored or co- sponsored, by the City of Schertz.
Events include: Wilenchik's Walk for Life and the Hal Baldwin Scholarship
Program.
Revenues
Fund Transfers $74,176 $53,130 $0
Miscellaneous 110,497 83,459 24,510
Total $184,673 $136,589 $24,510
Expenses
Non Departmental
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Revenues
Fund Transfers $74,176 $53,130 $0
Miscellaneous 110,497 83,459 24,510
Total $184,673 $136,589 $24,510
Expenses
Non Departmental
$0
$0
$0
Festival of Angels
10,566
17,332
0
Employee Appreciation
12,133
0
0
Jubilee
26,075
33,289
0
National Night Out
0
500
0
Walk for Life
10,594
9,366
9,000
SchertzQ /Fest
24,584
636
0
Sweetheart Court Program
17,663
24,000
0
Hal Baldwin Scholarship
13,545
16,966
15,510
Other Events
16,804
31,751
0
Total
$136,770
$136,589
$24,510
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2019 -20 is expected to decrease 82.1 % from FY
2018 -19 year end estimates due to all events with the exception of Walk for Life
and Hal Baldwin Scholarship being moved to the General Fund to be tracked in
the parks department.
Expenses: The Special Events Fund FY 2019 -20 Budget decreased 82.1 % from
the FY 2019 -20 year end estimates. This decrease is caused by moving multiple
events to the general fund to be assigned to the parks department.
220 of 253
9 -05 -2019 09:42 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
CULTURAL
FESTIVAL OF ANGELS
EMPLOYEE APPRECIATION EV
4th OF JULY JUBILEE
NATIONAL NIGHT OUT
WALK FOR LIFE
SCHERTZ FEST
SWEETHEART EVENT
HAL BALDWIN SCHOLARSHIP
OTHER EVENTS
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
43,058 74,176 56,500 0 53,130 0
104.961 110,497 100,260 89.964 83,459 24,510
148,019 184,673 156,760 89,964 136,589 24,510
2,909 4,806 0 0 0 0
2,909 4,806 0 0 0 0
10,913
10,566
17,361
17,361
17,332
0
11,621
12,133
0
0
0
0
23,533
26,075
33,000
34,944
33,289
0
270
0
500
0
500
0
12,620
10,594
15,000
9,366
9,366
9,000
23,779
24,584
34,837
636
636
0
23,207
17,663
24,000
13,222
24,000
0
14,055
13,545
15,510
11,456
16,966
15,510
10,377
16,804
37,500
31,751
34,500
0
130,375
131,964
177,708
118,735
136,589
24,510
133,284
136,770
177,708
118,735
136,589
24,510
14,735
47,903
( 20,948) (
28,771)
0
0
221 of 253
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PROPOSED BUDGET WORKSHEET
106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2019
REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
0
0
Fund Transfers
0
000 - 486100
Transfer In
5,612
000 - 486101
Transfer In- General Fund
37,447
TOTAL Fund
Transfers
43,058
Miscellaneous
313
000 - 491200
Investment Income
175
000 - 492200
Wilenchik Walk for Life
12,620
000 - 493000
July 4th Activities
27,386
000 - 493150
SchertzQ
26,994
000 - 493256
Donations - Police Events
0
000 - 493455
Proceeds - Festival of Angels
5,615
000 - 493460
Schertz Sweetheart
1,705
000 - 493470
Moving on Main
0
000 - 493621
Hal Baldwin Scholarship
28,465
000 - 497000
Misc Income - Special Events
2,000
TOTAL Miscellaneous
104,961
TOTAL REVENUES 148,019
12,133
0
0
0
0
62,043
56,500
0
53,130
0
74,176
56,500
0
53,130
0
313
250
332
450
0
10,594
15,000
9,306
8,971
9,000
25,628
26,000
33,999
26,000
0
6,150
30,000 (
1,250)
0
0
0
3,000
0
0
0
1,305
1,500
4,170
4,170
0
( 21)
0
488
488
0
680
3,000
4,560
4,560
0
20,105
15,510
28,820
28,820
15,510
45,743
61000
9,539
10,000
0
110,497
100,260
89,964
83,459
24,510
184,673
156,760
89,964
136,589
24,510
222 of 253
FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION
The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network
capacity. Currently the level of funding from the collected fees is not great
enough to warrant a public access channel but could be used so in the future.
Revenues $84,847 $861168 $118,000
Expenses
Projects 0 3,259 118,000
Total $0 $3,259 $118,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2019-20 are expected to increase 36.9% from the
FY 2018-19 year end estimates with a $28,000 transfer from reserves to continue
the communication master plan.
Expenses: The PEG Fund FY 2019-20 Budget increased $114,741 from the FY
2018-19 year end estimates with the continued implementation of the
communication master plan.
223 of 253
2017-18
2018-19
2019-20
Budget
Actual
� Estimate
� Budget
Revenues $84,847 $861168 $118,000
Expenses
Projects 0 3,259 118,000
Total $0 $3,259 $118,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2019-20 are expected to increase 36.9% from the
FY 2018-19 year end estimates with a $28,000 transfer from reserves to continue
the communication master plan.
Expenses: The PEG Fund FY 2019-20 Budget increased $114,741 from the FY
2018-19 year end estimates with the continued implementation of the
communication master plan.
223 of 253
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PROPOSED BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Fund Transfers
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
88,045 84,847 78,991 65,068 86,168 90,000
0 0 116,009 0 0 28,000
88,045 84,847 195,000 65,068 86,168 118,000
27,129
0
195,000
3,259
3,259 118,000
27,129
0
195,000
3,259
3,259 118,000
27,129
0
195,000
3,259
3,259 118,000
60,916
84,847
0
61,809
82,909 0
224 of 253
9 -05 -2019 09:43 AM
C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JULY 31ST, 2019
REVENUES
(--------
- - - - -- 2018
-2019 ---------------
)(
-- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Franchises
000 - 421350 Time Warner -PEG Fee
54,612
57,299
60,168
45,953
60,168
60,000
000 - 421465 AT &T PEG Fee
33,433
27,548
18.823
19,115
26,000
30,000
TOTAL Franchises
88,045
84,847
78,991
65,068
86,168
90,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
116.009
0
0
28,000
TOTAL Fund Transfers
0
0
116,009
0
0
28,000
Miscellaneous
TOTAL REVENUES
88,045
84,847
195,000
65,068
86,168
118,000
225 of 253
9 -05 -2019 09:43 AM
110 - PUBLIC, EDU, GOVMNT FEE
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: X9X
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PROJECTS
Supplies
Operations Support
Professional Services
900 - 541110 COMMUNICATION PLAN
0
0
195,000
0
0
75,000
TOTAL Professional Services
0
0
195,000
0
0
75,000
Operating Equipment
900 - 571400 Communications Equipmnt -Minor
8,529
0
0
0
0
0
TOTAL Operating Equipment
8,529
0
0
0
0
0
Capital Outlay
900 - 581400 Communication Equipment
18,600
0
0
3,259
3,259
43,000
TOTAL Capital Outlay
18,600
0
0
3,259
3,259
43,000
TOTAL PROJECTS
27,129
0
195,000
3,259
3,259
118,000
TOTAL MISC & PROJECTS 27,129 0 195,000 3,259 3,259 118,000
TOTAL EXPENDITURES
27,129 0 195,000
226 of 253
3,259 3,259 118,000
FUND: 314 HOTEL /MOTEL OCCUPANCY TAX
DESCRIPTION
Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in
the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms,
Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms. These revenues are used to support Schertz as a destination location.
Advertising campaigns to increase awareness of all Schertz has to offer reach
citizens all across the State and beyond.
11
Revenue
Taxes
Miscellaneous
Total
Expenses
City Support Services
Operations Support
Professional Services
Fund Charges /Transfers
Building Maintenance
Capital Outlay
Total
2017 -18 2018 -19 2019 -20
Actual ! Estimate Budget
$520,424 $520,000 $500,000
28,838 47,700 53,000
$549,261 $567,700 $553,000
$85,797
32,375
4,276
67,605
7,879
8,255
$206,188
$95,650
14,000
27,537
67,582
0
0
$204,769
46,000
3,000
20,000
250,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue for FY 2019 -20 is expected to decrease 2.6% from the FY
2018 -19 year end estimates due to recent events that may effect capacity.
Expenses: The Hotel Motel Tax Fund FY 2019 -20 Budget increased 59.5% from
FY 2018 -19 year end estimates. FY 2017 -18 included $250,000 of AV upgrades
to the Civic Center which increased the budget higher than it is normally.
227 of 253
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PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
499,466 520,424 500,000 425,490 520,000 500,000
12,295 28,838 28,000 35.911 47,700 53,000
511,761 549,261 528,000 461,401 567,700 553,000
GENERAL GOVERNMENT
NON DEPARTMENTAL 193,950 206,188 256,732 163,932. 204,769 505,894
TOTAL GENERAL GOVERNMENT 193,950 206.188 256.732 163,932 204.769 505.894
TOTAL EXPENDITURES 193,950 206,188 256,732 163,932 204,769 505,894
REVENUE OVER /(UNDER) EXPENDITURES 317,811 343,073 271,268 297,469 362,931 47,106
228 of 253
9 -05 -2019 09:43 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JULY 31ST, 2019
REVENUES
Taxes
000 - 411800 Hotel Occupancy Tax
TOTAL Taxes
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
499,466 520,424 500,000 425.490 520,000 500,000
499,466 520,424 500,000 425,490 520,000 500,000
547
2,668
3,000
2,007
2,700
3,000
11,748
26,170
25,000
33.904
45,000
50.000
12,295
28,838
28,000
35,911,
47,700
53,000
511,761
549,261
528,000
461,401
567,700
553,000
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9 -05 -2019 09:43 AM
314 -HOTEL TAX
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
l,iLy "pporL Jeryices
101- 532800 Special Events
54,505
101 - 532820 Community Programs
30,100
TOTAL City Support Services
84,605
Operations Support
101- 534100 Advertising
21,726
101 - 534120 Advertising - Billboards
14,702
TOTAL Operations Support
36,428
City Assistance
Professional Services
101 - 541300 Other Professional Services
0
101 - 541400 Auditor /Accounting Service
3,000
TOTAL Professional Services
3,000
Fund Chases /Transfers
101 - 548000 Transfer Out
0
101 - 548100 Interfund Transfer Out
66,405
TOTAL Fund Charges /Transfers
66,405
Maintenance Services
101 - 551100 Building Maintenance
3,512
TOTAL Maintenance Services
3,512
Operating Equipment
Capital Outlay
101- 581750 Civic Center Improvements
0
TOTAL Capital Outlay
0
TOTAL NON DEPARTMENTAL 193,950
TOTAL GENERAL GOVERNMENT 193,950
TOTAL EXPENDITURES
54,430 60,650 40,444 60,650 62,466
31,368 50,000 27,764 35,000 50,000
85,797 110,650 68,209 95,650 112,466
18,845 49,500 0 0 30,000
13,530 16,000 11,868 14,000 16,000
32,375 65,500 11,868 14,000 46,000
1,276 0 27,537 27,537 0
3,000 3,000 0 0 3,000
4,276 3,000 27,537 27,537 3,000
0 67,582 0 0 0
67,605 0 56,318 67,582 74.428
67,605 67,582 56,318 67,582 74,428
7,879 10,000 0 0 20,000
7,879 10,000 0 0 20,000
8,255 0 0 0 250,000
8,255 0 0 0 250,000
206,188 256,732 163,932 204,769 505,894
206,188 256,732 163,932 204,769 505,894
193,950 206,188 256,732 163,932 204,769 505,894
230 of 253
to] 01RX91NWTMI1 N:�aI101151
III-- .
The Park Fund is a special fund designated to monitor and manage funds for the
management of the City of Schertz Urban Forest and capital improvements of the
City of Schertz Park System. The Fund is composed of parkland dedication
revenues. Revenues are derived from developer fees (in lieu of parkland
dedication), local citizen groups, state, local nonprofit neighborhood associations,
home owners associations (HOA's), regional non - profit grants, and donations.
2017 -18 2018 -19 ( 2019 -20
Budget Actual Estimate 1 Budget
Revenue
Fees
$139,000
$30,000
$70,000
Fund Transfers
0
0
99,000
Miscellaneous
6,848
8,000
8,000
Total
$145,848
$38,000
$177,000
Expenses
Professional Services
$16,139
$10,000
$0
Operating Equipment
1,426
15,204
0
Capital Outlay
121,934
151,308
177,000
Total
$139,499
$176,512
$177,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2019 -20 is expected to increase $40,000 from the
FY 2018 -19 year end estimates from new development. As a project based fund,
revenues are built up and collected in reserves then spent once they have reached
a level to fund new projects. In FY 2019 -20 an additional $99,000 is budgeted to
be used from reserves.
Expenses: The FY 2019 -20 Budget increases 0.2% from the FY 2018 -19 year
end estimate. Park development for FY 2019 -20 for two new pavilions at the
Community Playscape and Crescent Bend Park and replacing a woodchip path
with decomposed granite at Heritage Oaks Park.
231 of 253
9 -05 -2019 09:43 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
PUBLIC ENVIRONMENT
PARKLAND DEDICATION
TOTAL PUBLIC ENVIRONMENT
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
98,000
139,000
70,000
11,000
30,000
70,000
0
0
76,512
0
0
99,000
3,716
6,848
30.000
14,993
81000,
8,000
101,716
145,848
176,512
25,993
38,000
177,000
78,626
139,499
176,512
101,192
176,512 177,000
78.626
139,499
176.512
101,192.
176,512 177,000
78,626
139,499
176,512
101,192
176,512 177,000
23,090
6,349
0
( 75,198)
( 138,512) 0
232 of 253
9 -05 -2019 09:43 AM
C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
317 -PARK FUND
AS OF:
JULY 31ST, 2019
REVENUES
(--------
- - - - -- 2018
-2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Fees
000 - 458800 Parkland Dedication
98,000
139,000
70,000
11.000
30,000
70,000
TOTAL Fees
98,000
139,000
70,000
11,000
30,000
70,000
Fund Transfers
000 - 481000 Transfer In- Reserves
0
0
76,512
0
0
99,000
TOTAL Fund Transfers
0
0
76,512
0
0
99,000
Miscellaneous
000 - 491000 Interest Earned
323
795
750
920
1,000
1,000
000 - 491200 Investment Income
3,393
6,054
7,000
5,103
7,000
7,000
000 - 493700 Donations
0
0
0
8,557
0
0
000 - 497000 Misc Income
0
0
0
414
0
0
000 - 499100 Transfer From Parks Reserves
0
0
22.250
0
0
0
TOTAL Miscellaneous
3.716
6,848
30,000
14,993
81000
8,000
TOTAL REVENUES
101,716
145,848
176,512
25,993
38,000
177,000
233 of 253
9 -05 -2019 09:43 AM
317 -PARK FUND
PUBLIC ENVIRONMENT
EXPENDITURES
PARKLAND DEDICATION
Supplies
Utilitv Services
Professional Services
301 - 541300 Other Consl /prof Services
TOTAL Professional Services
Fund Charaes /Transfers
Maintenance Services
Operating Equipment
301 - 571000 Sign /Fixtures
301 - 571700 Improvements Under $5,000
TOTAL Operating Equipment
Capital Outlay
301 - 581700 Improvements Over $5,000
TOTAL Capital Outlay
TOTAL PARKLAND DEDICATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: X9X
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
0 16,139 10,000 4.840 10,000 0
0 16,139 10,000 4,840 10,000 0
19,487 1,426 5,000 470 5,000 0
0 0 10.204 9.041 10,204 0
19,487 1,426 15,204 9,511 15,204 0
59,139 121,934 151,308 86,841 151,308 177,000
59,139 121,934 151,308 86,841 151,308 177,000
78,626 139,499 176,512 101,192 176,512 177,000
234 of 253
DESCRIPTION
Tree mitigation fund is a special fund that is derived from revenue from permits for
tree removal issued in connection with a building permit, subdivision plan, and site
plan. These funds are used to replace trees on City Parks, City owned property,
Public lands, and SCUCISD school property.
2017 -18
2018 -19
2019 -20
Budget ; Actual
Estimate
Budget
Revenue
Fees
Miscellaneous
Total
Expenses
Maintenance Services
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$100,522 $10,000 $70,000
6,888 8,750 8,750
$107,410 $18,750 $78,750
$7,518 $25,000 $75,000
$7,518 $25,000 $75,000
Revenue: The revenue for FY 2019 -20 is expected to increase by $60,000 from
2018 -19 year end estimate with an expected additional new development. As a
project based fund, revenues are built up and collected in reserves then spent once
they have reached a level to fund new projects.
Expenses: The FY 2019 -20 Budget will increase by $50,000 from the FY 2018 -19
year end estimate for additional tree trimming and planting shade trees throughout
the city.
235 of 253
9 -05 -2019 09:44 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
74,116 100,522 72,500 ( 2,653) 10,000 70,000
3,311 6,888 7,750 7.939 8,750 8,750
77,427 107,410 80,250 5,287 18,750 78,750
PUBLIC ENVIRONMENT
TREE MITIGATION 85,901 7,518 75,000 11,500, 25,000 75,000
TOTAL PUBLIC ENVIRONMENT 85,901 7.518 75.000 11,500 25.000 75.000
TOTAL EXPENDITURES 85,901 7,518 75,000 11,500 25,000 75,000
REVENUE OVER /(UNDER) EXPENDITURES ( 8,474) 99,892 5,250 ( 6,213) ( 6,250) 3,750
236 of 253
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PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JULY 31ST, 2019
REVENUES
Fees
000 - 458900 Tree Mitigation
TOTAL Fees
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
74,116 100,522 72,500 ( 2,653) 10,000 70,000
74,116 100,522 72,500 ( 2,653) 10,000 70,000
58
1,153
750
714
750
750
3,253
5,736
7,000
7,226
81000
81000
3,311
6,888
7,750
7,939
8,750
8,750
77,427
107,410
80,250
5,287
18,750
78,750
237 of 253
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PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JULY 31ST, 2019
PUBLIC ENVIRONMENT
EXPENDITURES (-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TREE MITIGATION
Supplies
Professional Services
Fund Charges /Transfers
Maintenance Services
302 - 551110 Trees 51,843 7,518 75,000 11,500 25,000 0
302 - 551710 Landscaping 34,059 0 0 0 0 75,000
TOTAL Maintenance Services 85,901 7,518 75,000 11,500 25,000 75,000
Operating Equipment
Capital Outlay
TOTAL TREE MITIGATION 85,901 7,518 75,000 11,500 25,000 75,000
TOTAL PUBLIC ENVIRONMENT 85,901 7,518 75,000 11,500 25,000 75,000
TOTAL EXPENDITURES 85,901 7,518 75,000 11,500 25,000 75,000
238 of 253
INTO I0X.911'1I1 =] 7_1 IN ' /aIJ�1 �
III-- .
The purpose of the Library Advisory Board is to provide citizen input to the City of
Schertz on Library policy and operation and to raise community awareness of the
library and its services. The Library Advisory Board oversees various fund - raising
activities including the operation of the Read Before Bookstore and book
consignment sales with all proceeds providing supplementary funding for library
materials, programs, projects and building enhancements.
Revenue
Fees $18,863 $21,000 $20,000
Miscellaneous 1,208 1,558 1,750
Total $20,071 $22,558 $21,750
Expenses
Supplies
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Revenue
Fees $18,863 $21,000 $20,000
Miscellaneous 1,208 1,558 1,750
Total $20,071 $22,558 $21,750
Expenses
Supplies
$234
$150
$200
City Support Services
5,830
12,000
12,000
Operating Equipment
9,994
19,500
9,000
Total
$16,058
$31,650
$21,200
I:1 :101L]c7_1iT001 dUl DUN dC•7LI I_1,11 1D7_1ZIEW&-i
Revenues: Revenue for FY 2019 -20 is expected to decrease 3.6% from the FY
2018 -19 year end estimate due to fewer estimated book sales.
Expenses: The Library Fund's FY 2019 -20 Budget decreases 33.0% from the FY
2018 -19 year end estimates with fewer purchases of library materials.
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9 -05 -2019 09:47 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
23,381
18,863
22,000
16,995
21,000
20,000
0
0
9,500
0
0
0
624
1,208
900
1,476
1,558
1,750
24,005
20,071
32,400
18,471
22,558
21,750
19,878
16,058
32.400
8,330
31,650
21.200
19,878
16,058
32,400
8.330
31,650
21,200
19,878
16,058
32,400
8,330
31,650
21,200
4,127
4,013
0
10,140 (
9,092)
550
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9 -05 -2019 09:47 AM
C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
609 - LIBRARY BOARD
AS OF:
JULY 31ST, 2019
REVENUES
(--------
- - - - -- 2018
-2019 ---------------
)(
-- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Fees
000 - 458100 Sale of Merchandise
23,381
18,800
22,000
16,995
21,000
20,000
000 - 458200 Sale of Recyclying Material
0
63
0
0
0
0
TOTAL Fees
23,381
18,863
22,000
16,995
21,000
20,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
9.500
0
0
0
TOTAL Fund Transfers
0
0
9,500
0
0
0
Miscellaneous
000 - 491000 Interest Earned
48
372
100
582
550
550
000 - 491200 Investment Income
468
836
300
887
1,000
1,000
000 - 493000 Donations
100
0
500
0
0
200
000 - 497000 Misc. Income - Library
8
1
0
6
8
0
TOTAL Miscellaneous
624
1,208
900
1,476
1,558
1,750
TOTAL REVENUES
24,005
20,071
32,400
18,471
22,558
21,750
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609 - LIBRARY BOARD
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
NON DEPARTMENTAL
Supplies
101- 521000 Operating Supplies
157
234
400
0
150
200
TOTAL Supplies
157
234
400
0
150
200
City Support Services
101- 532800 Special Events
8.728
5,830
12,000
8,330
12,000
12,000
TOTAL City Support Services
8,728
5,830
12,000
8,330
12,000
12,000
City Assistance
Professional Services
Fund Charges /Transfers
Operating Equipment
101 - 571400 Library Materials
8,594
9,994
20,000
0
19,500
9,000
101 - 571500 Improvement Under $5,000
2,400
0
0
0
0
0
TOTAL Operating Equipment
10,994
9,994
20,000
0
19,500
9,000
Capital Outlay
TOTAL NON DEPARTMENTAL
19,878
16,058
32,400
8,330
31,650
21,200
TOTAL GENERAL GOVERNMENT
19,878
16,058
32,400
8,330
31,650
21,200
TOTAL EXPENDITURES
19,878 16,058 32,400
242 of 253
8,330 31,650 21,200
MISSION STATEMENT
To gather, preserve, and make available to the public historical information
regarding people, places, and events that have contributed to the development of
the City of Schertz.
III 4�1 � ' _ * I
This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books
about the history of Schertz.
Revenue
Fees
Fund Transfers
Total
Expenses
Supplies
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
2017 -18 2018 -19 2019 -20
Actual ! Estimate Budaet
$759
$1,000
$1,000
4,806
5,250
10,750
$5,565
$6,250
$11,750
704
900
1,500
0
0
500
0
2,250
5,150
1,456
1,600
1,600
-263
1,500
3,000
$1,897
$6,250
$11,750
Revenues: Revenue for FY 2019 -20 will remain at the same funding allocation
as FY 2018 -19.
Expenses: The Historical Committee's FY 2019 -20 Budget will remain the as the
FY 2018 -19 Budget.
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PROPOSED BUDGET WORKSHEET
615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
499 756 1,000 776 1,000 1,000
2,909 4,806 10,750 0 5,250 10,750
0 3 0 17 0 0
3,408 5,565 11,750 793 6,250 11,750
2,909
1,897
11.750
2,346
6,250
11.750
2,909
1,897
11,750
2.346
6,250
11,750
2,909
1,897
11,750
2,346
6,250
11,750
499
3,668
0 (
1,554)
0
0
244 of 253
9 -05 -2019 09:47 AM C I T Y O F S C H E R T Z PAGE: XXX
PROPOSED BUDGET WORKSHEET
615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2019
REVENUES
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458100 Sale of Merchandise
499
756
1 000
776
11000
11000
TOTAL Fees
499
756
1,000
776
1,000
1,000
Fund Transfers
000 - 486101 Transfer In- General Fund
0
0
10,750
0
5,250
10,750
000 - 486106 Transfer In- Special Events
2.909
4,806
0
0
0
0
TOTAL Fund Transfers
2,909
4,806
10,750
0
5,250
10,750
Miscellaneous
000 - 497000 Misc. Income
0
3
0
17
0
0
TOTAL Miscellaneous
0
3
0
17
0
0
TOTAL REVENUES
3,408
5,565
11,750
793
6,250
11,750
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615- HISTORICAL COMMITTEE
CULTURAL
EXPENDITURES
HISTORICAL COMMITTEE
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JULY 31ST, 2019
PAGE: XXX
(-------- - - - - -- 2018 -2019 --------------- )( -- - - - - -- 2019 -2020 -- - - - - -)
2016 -2017 2017 -2018 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
609 - 521000 Operating Supplies
771
704
1,500
746
900
1,500
TOTAL Supplies
771
704
1,500
746
900
1,500
Operations Support
2,909
1,897
11,750
2,346
6,250
11,750
609 - 534200 Printing & Binding
0
0
500
0
0
500
TOTAL Operations Support
0
0
500
0
0
500
Staff Support
609 - 535200 Awards
140
0
1,000
131
250
1,000
609 - 535300 Memberships
0
0
150
0
0
150
609 - 535500 Training /Travel
0
0
4,000
0
2,000
4,000
TOTAL Staff Support
140
0
5,150
131
2,250
5,150
Professional Services
609 - 541300 Other Consl /Prof Services
1,500
1,456
1,600
1,469
1,600
1,600
TOTAL Professional Services
1,500
1,456
1,600
1,469
1,600
1,600
Operating Equipment
609- 571810 Event Banners
498 (
263)
3,000
0
1,500
3,000
TOTAL Operating Equipment
498 (
263)
3,000
0
1,500
3,000
TOTAL HISTORICAL COMMITTEE
2,909
1,897
11,750
2,346
6,250
11,750
TOTAL CULTURAL
2,909
1,897
11,750
2,346
6,250
11,750
TOTAL EXPENDITURES
2,909
1,897
11,750
2,346
6,250
11,750
246 of 253
Glossary
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water /sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
247 of 253
Glossary
Capital Improvements
Capital Outlay
Cash
Cash Basis
Certificates of Obligation
Expenditures for the construction, purchase, or renovation of
City facilities or property.
Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Currency on hand with the bank.
An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Tax supported bonds similar ho general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter
Adocument that establishes the city's governmental structure
and provides distribution of powers and duties. |n order tobe
implemented or changed it must be approved with a vote by
the people
City Council
The elected governing body of the City, consisting of the Mayor
and five (5) council members acting ao the legislative and
policy-making bodof the City.
CRM
Client Resource Management -a type of software for tracking
dutos, events, and clients.
Debt Service
Payments on debt made up of principle and interest following o
set schedule.
Delinquent Taxes
Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified bylaw.
Department
Afunotiuna| group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation
|n accounting, this isonnnoesh expense that reduces the value
ufa capital asset over its expected useful life.
Effective Tax Rate
The rate that would produce the same amount ofproperty
taxes from the properties nn the previous year's tax rolls.
Enterprise Fund
See Proprietary Fund.
Expenditure Any payment made by the City.
248 of 253
Glossary
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1st
and ends the following September 30th.
Fixed Assets
Assets of a long -term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE
Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund
A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance
The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity
The difference between assets and liabilities of any fund.
General Fund
The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds
A municipal bond backed by property taxes
Goals Department /Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I &S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
249 of 253
Glossary
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments -in -lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments -in -lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M &O Acronym for "maintenance and operations ". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
250 of 253
Glossary
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base
The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy
The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate
The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M &O) rate.
Tax Roll
The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes
Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
251 of 253
Glossary
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
252 of 253
9 -05 -2019 09:47 AM
C I T Y O
F S C H E R T Z
PAGE: XXX
PROPOSED
BUDGET WORKSHEET
620 -SED CORPORATION
AS OF:
JULY 31ST, 2019
MISC & PROJECTS
EXPENDITURES
(--------
- - - - -- 2018
-2019 ---------------
-------- 2019 -2020 -- - - - - -)
2016 -2017
2017 -2018
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
SCHWAB RD PROJECT
Maintenance Services
TOTAL MISC & PROJECTS
904,371
1,745,192
949,744
552,459
777,155
788,731
TOTAL EXPENDITURES
904,371
1,745,192
5,749,744
552,459
1,777,155
7,952,931
253 of 253