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19-R-106 - Authorization for City to Continue to Collect Bingo Prize FeesRESOLUTION NO. 19 -R -106 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY TO CONTINUE TO COLLECT BINGO PRIZE FEES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City confirm its intent to continue to collect bingo prize fees; and WHEREAS, the City Council has determined that it is in the best interest of the City to continue to collect bingo prize fees. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby confirms its intent to continue to collect bingo prize fees by taking a record vote as required by House Bill (HB) 914. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section I All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of August 2019. CITY OF SCLEKTIZ. TEXAS R. Carpenter, Mayor ATTEST: 50234811.1 Texas Lottery Commission —T E X p SC Commissioners: 01 T T E J. Winston Krause. Chairman Garr Grief Mark A. Franz • Robert Rivera • Erik C. Saenz Michael R Farrell Executive Director Director August 26, 2019 Mayor Michael R Carpenter City of Schertz 1400 Schertz Pkwy Schertz, TX 78154 -1673 Dear Mayor Carpenter: This letter is a follow -up coin.yanication to my letter dated July 17, 2019 and serves as a reminder of the deadline imposed by the 86th Legislature's House Bill (HB) 914, as well as providing additional information relating to that bill. The most immediate matter for your attention is that your local government will only continue to receive a share of the bingo prize fees collected after Jan. 1, 2020 if it meets the requirements set forth in HB 914. Your governing body must: (1) approve the continued receipt of the share of bingo prize fee funds by a majority vote; (2) notify the Texas Lottery Commission (TLC) of that decision no later than Nov. 1, 2019; and (3) notify each licensed authorized organization within the county's or municipality's jurisdiction, as applicable, of the continued imposition of the fee. If a county or municipality has not voted and notified the Commission by Nov. 1, 2019, that county or municipality will forfeit their right to receive prize fees generated by bingo permanently. I have also enclosed the required vote verification notice (attestation form) to be used to notify TLC of your jurisdiction's status; the Bingo Prize Fee Funds County /Municipality Governing Body Vote Verification Notice. It is also located on the Charitable Bingo website at: https://www.txbin.go.or exort/sites/bin �o /Documents / irescribed attestation form. }df (This is the same form that was enclosed in individual responses to local governments.) Moreover, the Commission is creating an administrative tool that will allow municipalities and counties to generate a custom report on licensed, authorized organizations that conduct bingo occasions in their jurisdictions. This will provide local jurisdictions access to reports that will provide information on playing locations and organizational contact information. We anticipate having this tool available by the end of September. P.O. Box 16630 • Austin. Texas 78761 -6630 • Phone (512) 344 -5000 • FAX (512) 478 -3682 • Bingo FAX (512) 344 -5142 lxlottery.org • txlaingo.org Page 2 Until then, you can access a report containing information on organizations conducting bingo in your jurisdiction by using the address below to the Charitable Bingo's website and accessing the Conductor Location/Address report. https:llbsc.txbingo.org `b splfaceslbsl)PublicRel)orts. j sf; j sessionid=2faMfrxr- ZtrY4sKeaHMd ZaSIRFa- hL1z7N-VX7ZEfs1JX85EegZD!- 1709348529. Please note, the information changes regularly, as we process hundreds of licenses each year. The link provided will allow your organization to access numerous other reports which may be useful. Another change effective Jan. 1, 2020 impacts the collection and remittance of prize fees. Local governments will no longer receive their bingo prize fee payments from TLC at the end of the fiscal year. After Jan. 1, 2020, licensed organizations conducting bingo in a jurisdiction that has fulfilled all of the requirements of Section 11 of H.B. 914 will remit to that jurisdiction, allocations up to 50% of the prize fees the charitable organizations collect payable on a quarterly basis. It should also be noted that while precincts may have voted to allow bingo occasions, they are ineligible to receive any prize fee allocations. If you have any questions, email us at bingo. services@lottery. state.tx.us, or if you would like to speak with a Charitable Bingo representative, please call 1- 800 - BINGO -77 (246- 4677), press 1 for English or 2 for Spanish; then press 4 to reach the Bingo Division and press 5 for the Training and Education Department: Respectfully, Michael P. Farrell Director Charitable Bingo Operations Division ENCL: Bingo Prize Fee Funds County /Municipality Governing Body Vote Verification Notice TEXAS LOTTERY COMMISSION - CHARITABLE BINGO DIVISION BINGO PRIZE FEE FUNDS COUNTY /MUNICIPALITY GOVERNING BODY VOTE VERIFICATION NOTICE This form serves as the required notice to the Texas Lottery Commission (Commission) that a county or municipality has fulfilled two of the requirements of House Bill 914, 86th Texas Legislature (H.B. 914) that are necessary for that county or municipality to continue to receive a share of bingo prize fees after January 1, 2020. Specifically, Section 11 of H.B. 914 provides: "(a) a county or municipality may receive a portion of the prize fee ... only if (1) The county or municipality was entitled to receive a portion of a bingo prize fee as of January 1, 2019; and (2) The governing body of the county or municipality: (A)by majority vote of the members of the governing body approves the continued receipt of funds under that section and notifies the Texas Lottery Commission of that decision not later than November 1, 2019; and (B) notifies each licensed authorized organization within the county's or municipality's jurisdiction, as applicable, of the continued imposition of the fee." Your county /municipality should consult with an attorney if you have any questions about complying with the provisions of H.B. 914. This form is only an attestation that certain requirements set forth in H.B. 914 have been fulfilled. Accordingly, the undersigned county or municipal representative hereby swears and affirms that: (1) the county or municipality was entitled to receive a share of a bingo prize fee as of January 1, 2019; and (2) the governing body of the county or municipality approved the continued receipt of the share of bingo prize fee funds by a majority vote. or Municipality Signature (Name and Title) Date TEXAS LOTTERY COMMISSION - CHARITABLE BINGO DIVISION BINGO PRIZE FEE FUNDS COUNTY/MUNICIPALITY GOVERNING BODY VOTE VERIFICATION NOTICE State of Texas County of —�-- This form attesting to the fulfillment of the requirements of B. 914 was acknowledged before me oiiCj— —/ %y ODI),[-5as t of (date) (name of representative) (title f resentative) I (nami of coulhty or municipality) 2