Memo Resolution - EMS Accounts Receivable AdjAgenda No. 6
CITY COUNCIL MEMORANDUM/RESOLUTION
City Council Meeting: September 25, 2012
Department:
EMS
Subject: EMS Accounts Receivables
Adjustments
BACKGROUND:
Per City Policy, EMS is to bring our contractual and accounts receivables adjustments before City
Council for proper accounting procedures to be accomplished by the Finance Department.
FISCAL IMPACT
The first adjustments we are requesting Council to make are on private pay accounts that have been
referred to our collection agency (MVBA). These represent accounts that were sent to MVBA from June
1, 2012 through August 31, 2012. For this period we are requesting to remove $357,452.47 from our
accounts receivables account. These funds, from 387 separate accounts will continue to be pursued and if
recovered will be accounted for as miscellaneous revenue.
The second adjustment comes from our internal billing procedures. Some of these are negotiated charge
reductions, write -offs of co -pays for citizens in the cities we serve, bills of homeless patients who we
cannot locate any longer, and bills of deceased patients who do not have insurance or estates from which
to recover EMS charges for service. The amount of this category is $47,526.02 from 1,041 separate
accounts.
This period's total adjustments are $404,978.49. This is the second Account Receivable Adjustment of
Fiscal Year 2012. If approved, the total revenue adjustments for FY 2012 will $1,251,134.15 out of a
budgeted amount of $1,739,080.
RECOMMENDATION
Staff recommends Council approval of these Contractual and Account Receivable Adjustments.
Memo - Resolution.doc
City Council Memorandum
Page 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
That the above stated EMS recommends City Council approve the Account Receivable Adjustments of
$404,978.49.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz, Texas this
25'' day of September, 2012, at which meeting a quorum was present, held in accordance with the
provisions of the Texas Government Code, §551.001 et seq., as amended.
ATTEST:
r
Brenda Dennis, City Secretary
Memo - Resolution.doc
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