Memo Resolution EMS Accounts Receivables AdjAgenda No. 9
CITY COUNCIL MEMORANDUM/RESOLUTION
City Council Meeting: August 14, 2012
Department:
EMS
Subject: EMS Accounts Receivables
Adjustments
BACKGROUND:
Per City Policy, EMS is to bring our contractual and accounts receivables adjustments before City
Council for proper accounting procedures to be accomplished by the Finance Department.
FISCAL E"ACT
The first adjustments we are requesting Council to make are on private pay accounts that have been
referred to our collection agency (MVBA). These represent accounts that were sent to MVBA from
February 1, 2012 through May 31, 2012. For this period we are requesting to remove $535,703.11 from
our accounts receivables account. These funds, from 627 separate accounts will continue to be pursued
and if recovered will be accounted for as miscellaneous revenue.
The second adjustment comes from our internal billing procedures. Some of these are negotiated charge
reductions, write -offs of co -pays for citizens in the cities we serve, bills of homeless patients who we
cannot locate any longer, and bills of deceased patients who do not have insurance or estates from which
to recover EMS charges for service. The amount of this category is $69,424.70.
This period's total adjustments are $605,127.81. This is the second Account Receivable Adjustment of
Fiscal Year 2012. If approved, the total revenue adjustments for FY 2012 will $846,155.66 out of a
budgeted amount of $1,739,080. We anticipate one more revenue adjustment in late September to finish
out this fiscal year.
RECOMMENDATION
Staff recommends Council approval of these Contractual and Account Receivable Adjustments.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
That the above stated EMS recommends City Council approve the Account Receivable Adjustments of
$603,454.17.
Memo - Resolution.doe
' -City Council Memorandum
Page 2
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz, Texas this
14th day of August, 2012, at which meeting a quorum was'present, held in accordance with the provisions
of the Texas Government Code, §551.001 et seq., as amended.
APPR[ .D
George na, Mayor ro Tem
ATTEST:
Brenda Dennis, City Secretary
Memo - Resolution.doc