Memo Resolution 10-ENG-19-C-02- Infrastructure to Support SYSCO of Central TexasAgenda No.8
CITY COUNCIL MEMORANDUM/RESOLUTION
City Council Meeting: June 22, 2010
Department: Engineering
Subject: Bid # 10- ENG-19 -C -02- Infrastructure to
Support SYSCO of Central Texas
BACKGROUND
The proposed construction of municipal infrastructure for the SYSCO - Central Texas Distribution
Center is part of a development agreement between SYSCO and the City of Schertz and is to be
funded by the Economic Development Corporation. This project was bid on June 10, 2010 with
eight contractors submitting. A tabulation of the bids is attached showing the low bidder on the
Base Bid and the Base Bid with Alternates to be DNT Construction.
It is the recommendation of the City Engineer that the contract be awarded on the basis of the
Base Bid plus Alternate 1. Alternate 1 provides for the main truck entry street to be constructed
of 9" of Reinforced Concrete pavement in lieu of Asphalt treated Base and surface.
DNT admittedly made a mistake in the entry of their unit price for concrete pavement of $25.15.
This compared to the other unit prices of $40.00 to $52.00 indicates a difference of $207,000 to
$250,000 between DNT and the other contractors. Their bid for the Base Bid plus Alternate 1
was $1,130,686.79. For this reason, the City Engineer recommends that the bid of DNT be
declared not responsive and that the contract be awarded to Yantis Company in the amount of
$1,380,296.80.
As bid, the project consists of construction of road and drainage improvements, water line and
sewer line extensions and associated incidental construction.
FISCAL IMPACT
Road, Drainage, Water and Sewer work:
Funded by 2010 Tax Revenue Bonds issues by the City $1,250,000.00
WATER WORK:
Funded from Capital Recovery $ 150,000.00
Current Estimated total cost, including engineering, construction and incidentals: $ 1.395.000.00
Over /(Under) $ 5,000.00
RECOMMENDATION
The City Engineer recommends that Council award the bid for the Infrastructure to Support
SYSCO of Central Texas Project to Yantis Company, Inc. in the amount of $1,380,296.80.
City Council Memorandum
Page 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
That the above stated staff recommendations are hereby approved and authorized.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz,
Texas this 22nd day of June, 2010, at which meeting a quorum was present, held in accordance
with the provisions of V.T.C.A., Government Code, §551.001 et seq.
APPRO
al Baldwin, Mayor
ATTEST:
Brenda Dennis, City Secretary