Memo Resolution Purchase of Construction Ewuipment for Public WorksAgenda No. 2
CITY COUNCIL MEMORANDUM /RESOLUTION
City Council Meeting: May 4, 2010
Department:
Subject:
BACKGROUND
Engineering
Purchase of Construction Equipment for Public
Works
In an effort to expand the scope of work to be done under the Road and Streets portion of the 2006 Bond
Election and to enhance the ability of Public Works to perform street rehabilitation in the annual Street
maintenance program, an investigation was conducted into the available equipment to meet these needs.
This investigation determined that the best available machine is the Asphalt Zipper. This machine is in
wide use throughout the country and by numerous agencies close by. The machine is available on the Buy
Board and therefore does not require competitive bidding.
To supplement the Zipper, a vibratory compactor and a pneumatic roller will be needed. These are
available as used equipment through auctions and distress sales for as much as 50% of new prices.
FISCAL IMPACT
Purchase of the Asphalt Zipper $139,609.00
Purchase of a vibratory sheep foot compactor and a pneumatic roller not to exceed $100,000.00.
Funds to be provided from the 2009 Street Bond.
RECOMMENDATION
The City Engineer, Public Works Director and staff recommend that Council authorize the City Manager,
or his designee, to purchase the Asphalt Zipper through the Buy Board for $139,609.00 and authorize the
purchase of the vibratory sheep foot compactor and a pneumatic roller through auctions or other means
with a not to exceed cost of $100,000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
Staff recommendations that the above stated are hereby approved and authorized.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz, Texas this
4th day of May, 2010, at which meeting a quorum was present, held in accordance with the provisions of
V.T.C.A., Government Code, §551.001 et seq.
APPR ZIE�
Hal Baldwin, Mayor
A-11 EST:
uNsA-
Brenda Dennis, City Secretary
CONTRACT PRICING WORKSHEET Contract SM10 -08 Date ' 4/19/2010
"Buy For Standard Equipment Purchases No.: Prepared:
.This Formt•rnast.beprepaped Pp:e xtraetor'and•given•to•E . r Use,'A'ihd'69s 14ssues'POro Cahteactof, a. fid
:. a a o' W •.•. 5.¢. $. e� kIUST } of, g� -
: ' : : : . I : : : : . .
. . ' . . 'eaNet peof�n . .
Buying
:City of Schertz TX
1
I
I
I
Contractor:
'Asphalt Zipper
Agency:
1
1
1
1
l
1
Contact
:Larry Dublin
1
1
Prepared
Clarice Christensen
Person:
1
1
By:
'
Phone:
1210 -619 -1822
1
1
Prone:
1888- 947 -7378 X 204
1
Fax:
1210- 619 -1849
Fax:
1801- 772 -0909
Email:
1
For this transaction the percentage is:
Email:
1 cchristensen (LDasphaltzipper.com
Product
' N04
Description:
'
(Asphalt Zipper 550 upgrade to (AZ600)
Code:
z'i: laroiltie} )tem lla e.ilnit )'rice:PQr:Coirtraetorls O- CAC:Contract; 123,493
13.'Yub0shedPp0 ni•- Iteinize•beleW- Attieli addit%orta)•ihect•if iieeesiar3; -' Include• Option• Cod ein'des;DA0t- ioii•if•ipplicable ;
(Note, 1? ublished.Options.aro options wliieli tiyere submitted and priced in Contractor's bid.)
Description 1 Cost
Description 1 Cost
1
I
I
I
1
1
I
I
1
1
1
1
1
l
1
1
1
B
1
1
1
5500
1
1
1
1
1
'
Subtotal From Additional Sheet(s):
1595
1
Subtotal From Additional Sheet(s):
Subtotal B: ' 0
C: ijnpablish. . . . trons•- . . . . e•bel. . .Attach a:dditi . . .sheet if necess. . • :.: • : • : • : • . . • • . • • .
(N'.ote: Unpnt'lished :options• are items. which. ware- not submittedandpriced .in.C.cmtraetor'sbid-.) .
Description '
Cost
Credit for 2009 Price 1 -5000
Description ' Cost
N04 Upgrade AZ 600 has a 203 HP Cummins Engine w/ a '
10921
I
'
custom trailer for the AZ 600
Subtotal E: 1 -5000
hel very- Date :1
72" XF cutterhead if factory installed '
5500
1
Water system
3,100
'
Wireless remote '
1595
Subtotal From Additional Sheet(s):
'
Subtotal C:
1 21116
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit'
1
Price plus Published Options (A +B). i
For this transaction the percentage is:
17%
p.,Totid Epst•bef-ore- xn- y.other appjicahle.Ch4 -rges, T-rade- 11-s,!#lipwaU- ces, Disco 0- tl-,.CtV.
Quantity Ordered: L--, lI X Subtotal of A + B + C: L 144609 l ----=—.--- f L Subtotal D: 1 144609
L;Otber• Chir' e . Trace- Ins, AHowances, Discounts; tc:
Description 1 Cost
Description 1 Cost
Credit for 2009 Price 1 -5000
i
4 riser skid feet ships w/ Zipper 1 N/C
1
I
1
1
Subtotal E: 1 -5000
hel very- Date :1
::.. . - F. Total. Purchase Price (D: +E)::
139609
Dennis, Brenda
From:
Spain, Michael [mspain @fulbright.com]
Sent:
Wednesday, May 05, 2010 9:13 AM
To:
Mayor of Schertz; Trayhan, John; Scagliola, David L.; Carpenter, Michael R.; Taylor, Don L.
Cc:
Dublin, Lawrence C.; Dennis, Brenda
Subject:
Buying the Zipper with Bond Proceeds
I have told Larry Dublin that he can purchase the "zipper" we discussed at item 2 on last
evening's agenda. The bond proposition provided for "constructing street, curb, and
sidewalk improvements...." I am comfortable that that language is broad enough to include
what costs are necessary to do so, which would include, on the one hand, the cost of
bidding out projects to outside contractors or, alternatively, the costs incurred by the
City in doing the work itself, such as materials, city labor, and equipment.
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