Memo Resolution Request for Qualifications for Energey Services CompaniesCITY COUNCIL MEMORANDUM /RESOLUTION
City Council Meeting: January 12, 2010
Department:
Agenda No. 5
Parks, Recreation and Community Services
Subject: Request for Qualifications for Energy Services
Companies
BACKGROUND
On November 3, 2009, the City Council approved a resolution to pursue an Energy Efficiency
and Conservation Block Grant from the State of Texas. The City of Schertz has submitted its
resolution and letter of intent to the State Energy Conservation Office (SECO). The City of
Schertz is entitled to $86,375 from SECO. This funding is available through the American
Reinvestment and Recovery Act of 2009.
The City of Schertz Purchasing and Asset Management Department advertised a Request for
Proposals (RFQ) for Energy Savings Performance Companies (ESPC), that can provide both
auditing and the installation of retrofit devises to our existing city buildings, parks and city -
owned facilities. The RFQ opened December 30, 2009. We received one Proposal from
McKinstry Essention Inc., a national ESPC. Energy Savings Performance Contractors audit,
identify and evaluate energy savings opportunities and then recommend a package of
improvements, and provide the installation of the improvements that will be paid for through
savings once these recommendations are implemented.
McKinstry will provide a detailed energy audit, identifying measures the City can take to realize
energy savings. After McKinstry completes the audit portion of its contract, it will make
recommendations for energy savings for city buildings, facilities and parks. These
recommendations will include the installation of distributed energy technologies including
heating and cooling system retrofits and upgrades, the installation of new lamps, lights and
renewable energy technologies on government buildings and facilities. McKinstry will then
monitor its recommendations for continued savings throughout the contract term with the City.
These recommendations come with guaranteed savings. If any of McKinstry's recommended
retrofits or upgrades do not deliver the savings identified, McKinstry will pay the difference.
:McKinstry comes highly recommended from Brandt Engineering, a local Schertz engineering
company. I have called several of McKinstry's references included in its proposal and all
references were positive with respect to McKinstry's energy performance contracting.
FISCAL IMPACT
S86,375 reimbursable grant entitlement from SECO.
RECOMMENDATION
Staff recommends accepting McKinstry's proposal for energy auditing, future state energy grant
recommendations and energy efficient programs and project recommendations not to exceed
$86,375 and recommends that the City Attorney prepare a contract documenting McKinstry's
and the City's obligations for Council's approval.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
That the above stated staff recommendations are hereby approved and authorized.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz,
Texas this 12th day of January, 2010, at which meeting a quorum was present, held in
accordance with the provisions of Texas Government Code, §551.001 et seq.
ATTEST:
s
Brenda Dennis, City Secretary
ATTACHMENT
Resolution # 2009RF56
McKinstry RFQ Executive Summary